HomeMy WebLinkAbout2006.01.23_Sales Tax Watchdog Committee AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO SALES TAX WATCHDOG COMMITTEE
TYPE OF MEETING
DATE
TIME
PLACE
Regular
January 23, 2006
6:30 PM
Council Chambers
Old Central
109 N. Birch
Owasso, OK
Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board
at 8:00 AM on Friday, January 20, 2006. _
Stevens,
AGENDA
1. Call to Order
Ms. Brenda Snow, Chairman
2. Roll Call
Ms. Stevens
3. Request Approval of the July 25, 2005 Minutes
Ms. Brenda Snow, Chairman
Attachment #3
4. General Discussion of Projects and Status Report
Ms. Stagg
Attachment #4
5. Presentation and Discussion of Financial Reports
Ms. Bishop
Attachment #5
Assistant
Owasso City Council
January 23, 2006
Page 2
6. Project Completion Reports
Ms. Brenda Snow, Chairman
Attachment #6
7. Consideration and approval of Progress Report for Public Distribution
Ms. Brenda Snow, Chairman
Attachment #7
8. New Business
9. Adjournment
OWASSO SALES TAX WATCHDOG COMMITTEE
MINUTES OF REGULAR MEETING
Monday, July 25, 2005
The Owasso Sales Tax Watchdog Committee met in a regular meeting on Monday, July 25, 2005
in the Council Chambers of the Old Central Building, 109 N. Birch, per the Notice of Public
Meeting and Agenda posted on the City Hall bulletin board at 5:00 PM on Thursday, July 21,
2005.
ITEM 1: CALL TO ORDER.
Ms. Brenda Snow, Chairman, called the meeting to order at 6:01 PM.
ITEM 2: ROLL CALL
PRESENT
Brenda Snow
DJ Gall (arrived 6:02pm)
Steve Mowery (arrived 6:15pm)
David Boggs
Donna Pepper
ABSENT
Terry Azamber
Jeff Ferguson
Rhett Morgan
STAFF PRESENT
Danny Ewing (arrived 6:04pm)
Bob Barnes
Erik Miller
Pam Holt
Jeff Westerfield
Guy Nightingale
Rodney Ray, City Manager Ana Stagg, Public Works Director
Sherry Bishop, Finance Director Teresa Willson, IT Director
Tim Rooney, Assistant City Manager Eric Wiles, Community Development Director
Juliann Stevens, Administrative Assistant Julie Trout Lombardi, City Attorney
ITEM 3: REQUEST APPROVAL OF THE JANUARY 24 2005 MINUTES
Mr. Boggs moved, seconded by Mr. Miller to approve the minutes of the January 24, 2005
Regular Meeting.
Aye: 6
Nay: 0
Motion carried 7 -0.
Watchdog Committee
July 25, 2005
Page 2 of 2
ITEM 4: GENERAL DISCUSSION OF PROJECTS AND STATUS REPORTS
Mr. Gall arrives 6:02pm. Ms. Stagg summarized the Project Status Report, included in the
agenda packet, provided by the Public Works Department dated July 2005. Mr. Ewing arrives at
6:04pm. Mr. Mowery arrives at 6:15pm.
ITEM 5: PRESENTATION AND DISCUSSION OF FINANCIAL REPORTS
Ms. Bishop reviewed the financial reports included in the agenda packet and a lengthy discussion
was held by members as to the content of the reports. A duplication error was noted in the
Capital Improvement Fund expenditure report and a corrected copy of the report will be included
with the minutes of the meeting and delivered to each member of the Watchdog committee.
ITEM 6: CONSIDERATION AND APPROVAL OF PROGRESS REPORT FOR PUBLIC
DISTRIBUTION
Discussions were held regarding the format of the report. Mr. Ewing moved to approve the
Progress Report for Public Distribution, Mr. Gall seconded the motion.
Aye: 8
Nay: 0
Motion carried 8 -0.
ITEM 7: NEW BUSINESS
No new business.
ITEM 8: ADJOURNMENT
Mr. Mowery moved, seconded by Ms. Pepper to adjourn the meeting. The meeting adjourned at
9:20PM.
Aye: 8
Nay: 0
Motion carried 8 -0
Brenda Snow, Chairman
7
PROJECTS STATUS REPORT
City OF Owasso Public Works Department
January 19, 2006
• E. 96th Street North Widening (Garnett Road to Owasso Market)
- Contract awarded to Becco Contracting for $2,776,294.20
- Construction began on March 2, 2005
- Substantial completion achieved in October 2005
- Final completion scheduled for February 2006
• N. Garnett Road Widening (E. 86th Street North to E. 96th Street North)
- Contract awarded to Becco Contracting for $4, 691,722.80
- Roadway segment north of fire station completed
- Roadway reopened on November 22, 2005
- Final completion scheduled for January 2006
• E. 86th Street North and N. Mingo Road Intersection
- ODOT reopened project
- Right -of -way acquisition completed
- Utility relocations scheduled in January 2006
- Advertisement scheduled for February 2006
• N. 129th E. Avenue Widening (South of Home Depot to E. 76th Street North)
- Final design completed in November 2004
- Project on -hold pending project prioritization
• Intersections Preliminary Engineering
- Engineering services related to the conceptual design for the preparation and submittal of funding
applications to the Oklahoma Department of Transportation (ODOT). Locations to be studied:
• North 145th East Avenue and East 96th Street North
• North Garnett Road and East 106th Street North
• North Mingo Road and East 96th Street North
• North 145th East Avenue and East 106th Street North
- Work began in December 2005 and is to be completed by April 2006
Silver Creek Drainage Improvements
- Project to provide additional stormwater detention storage and infrastructure to remediate existing
drainage problem
- Developer began construction of on -site improvements in December 2004
- Off -site contract awarded to Keystone Services, Inc., Oklahoma in the total amount of
$569,229.95
- On -site improvements to be completed by March 2006
- Off -site improvements scheduled for completion by September 2006
Water System Improvements (Booster Pump Station /Transmission Main /Elevated Water Tank)
- Elevated tank — completed and in service.
- Transmission main (Phase I - E. 106th Street North from N. Mingo Road to mid - section to
elevated tank to N. Garnett Road) — completed and in service
- Transmission main (Phase II — Master meter to Elevated Storage Tank) — ROW acquisition
underway
- Advertisement occurred on December 8, 2005
- Bids received on January 9, 2006
- Construction award scheduled for February 7, 2006
- Construction to begin in March and be completed by September 2006
City of Owasso
Capital Improvements Fund
Project Status Summary Report
As of December 31, 2005
Percent of
Project Cost Expended Expended Contract & Budget Percentage
Estimate Project Budget FY 2006 to Date Encumbrances Expended Complete
• Computerization
624,481
624,481
9,992
624,481
-
100%
100%
o Fire Station Remodel
200,000
202,000
15,525
194,344
7,656
96%
98%
o New Fire Station
1,200,000
1,198,000
-
400
259,800
0%
0%
86 & Mingo Intersection
1,500,000
696,466
15,600
252,066
44,400
36%
15%
• 86 Street Widening
3,302,000
3,312,099
351,642
3,303,741
100%
100%
• 96 & 129 E Ave Intersection
1,744,000
1,747,745
211,537
1,747,745
100%
100%
0 96 & Hwy 169 Interchange
1,500,000
1,412,978
173,412
1,349,964
96%
100%
• 129 E Ave Widening (engineering only)
360,000
358,404
-
339,498
18,906
95%
95%
0 96 Street Widening (Garnett to Owasso Mkt)
5,400,000
5,248,512
1,069,836
4,507,818
461,046
86%
95%
o Garnett Widening (86 to 96)
5,400,000
5,430,000
2,721,968
4,800,789
448,390
88%
95%
❑ Intersections, Preliminary Engineering
100,000
100,000
5,000
5,000
95,000
5%
5%
❑ Silver Creek Drainage Improvements
1,330,000
750,000
-
-
600,000
0%
0%
0 Sports Park Expansion
2,000,000
2,000,000
-
1,722,998
-
86%
30%
o YMCA Pool
1,000,000
1,000,000
517,852
517,852
482,148
52%
52%
$25,660,481
$24,080,684
$5,092,363
$19,366,696
$2,417,345
80%
• Project initiated prior to Oct 2003 election
o Resolution 2004 -11 Priority Projects
❑ Resolution 2005 -15 Priority Projects
86 & Mingo Intersection project originally included in Bond Projects Fund
City of Owasso
Sales Tax Collections and
Restricted Use of One Percent
Fiscal Year 2005 -2006
Three Percent
Sales Tax
Collection
Debt Service Payments
2004
One Percent Defeasance 2004 Sales 2005 Sales
Sales Tax (1/3) RAN Tax Rev Note Tax Rev Note
Development
Agreement Excess to Capital
Debt Improvements Fund
Jul
$1,017,573.68
339,191.23
109,086.43
134,706.25
5,829.31
89,569.24
Aug
1,015,717.94
338,572.65
109,086.43
134,706.25
5,573.15
89,206.82
Sep
1,035,632.81
345,210.94
109,086.43
134,706.25
7,522.93
93,895.33
Oct
981,341.39
327,113.80
109,086.43
134,706.25
3,397.68
79,923.44
Nov
961,699.87
320,566.62
109,086.43
134,706.25
5,225.69
71,548.26
Dec
989,988.83
329,996.28
109,086.43
135,432.29
5,686.25
79,791.31
Jan
Feb
Mar
Apr
May
Jun
Fees
Totals
$6,001,954.52
$2,000,651.51
$654,518.55
$808,963.54
$0.00 $33,235.01
$503,934.41
2004 RAN to defease 1997 & 1998 Revenue Bonds
2004 Sales Tax Revenue Note to fund capital projects
2005 Sales Tax Revenue Note to fund capital projects
City of Owasso
Monthly Sales Tax Revenues
Last Five Fiscal Years
2005 -2006 2004 -2005 2003 -2004 2002 -2003 2001 -2002
Jul
$1,017,573.68
$910,733.72
$884,378.03
$902,614.21
$730,980.71
Aug
1,015,717.94
914,007.46
783,796.99
849,816.70
742,510.61
Sep
1,035,632.81
988,704.68
837,825.86
810,343.87
739,427.61
Oct
981,341.39
851,782.01
827,379.65
797,994.95
702,584.38
Nov
961,699.87
835,499.88
789,547.23
772,338.00
661,865.50
Dec
989,988.83
951,169.18
813,304.21
752,158.14
707,295.77
Jan
1,103,892.80
966,868.14
901,348.13
875,769.31
842,241.31
Feb
1,050,127.03
953,027.35
833,903.37
929,305.19
Mar
863,064.72
804,496.79
725,837.29
769,895.99
Apr
886,006.83
806,574.14
698,079.88
721,356.83
May
1,026,634.39
911,823.30
828,522.14
848,756.62
Jun
1,008,761.99
904,253.31
824,521.64
850,447.01
$7,105,847.32
$11,253,360.03
$10,217,754.99
$9,671,899.50
$9,246,667.53
City of Owasso
Capital Improvements Fund - Claims Paid
July 1, 2005 through December 31, 2005
Eff Date Reference Vendor Name
08/31/05 Claim 43333 INTUIT INFORMATION T
10/18/05 Claim 44308 ATLAS COMPUTERS INC
12/20/05 Claim 45966 DELL MARKETING L.P.
Transaction Description PO# Check# Tran Amount Project Total
SOFTWARE 22175 57538 2,051.50
UPGRADE WIRELESS EQUIPMENT 22495 58602 7,495.00
NETWORK UPGRADES /EXPANSION 22966 60173 445.15
COMPUTERIZATION PROJECT TOTAL 9,991.65
08/16/05 Claim 42592
BARTON CONSTRUCTION
FIRE STATION REMODELING
21795
56857
12,303.10
08/25/05 Claim 43208
NEIS FURNITURE
BEDS
22051
57571
638.00
10/18/05 Claim 44339
TULSA OVERHEAD DOOR
CODED DOOR OPENERS
22174
58756
1,280.00
11/01/05 Claim 44562
MAXWELL ENTERPRISES,
A/C REPAIRS
22541
59023
287.13
11/01/05 Claim 44566
BARTON CONSTRUCTION
AIR CONDITIONER COILS
22517
58945
1,017.00
FIRE STATION REMODEL TOTAL
15,525.23
11/15/05 Claim 44995
C2A ENGINEERING, INC
ENGINEERING SVS- 86 /MINGO
22727
59313
5,200.00
12/20/05 Claim 45697
C2A ENGINEERING, INC
ENGINEERING SVS- 86 /MINGO
22727
60151
10,400.00
86 & MINGO INTERSECTION PROJECT TOTAL
15,600.00
08/22/05 Claim 42909
TRAIL'S END DEVELOPMENT
86TH STREET EASEMENT
22076
57052
346,122.00
08/22/05 Claim 42910
TRAIL'S END DEVELOPMENT
REPLACEMENT OF FENCING
22076
57053
5,520.00
86th STREET WIDENING TOTAL
351,642.00
10/04/05 Claim 43878
WINDSOR LAKE HOMEOWNER
LANDSCAPING REPAIR
22313
58410
45.96
10/11/05 Claim 44358
HOME DEPOT USA, INC
CHANGE ORDERS -FINAL PAYMENT
22503
58468
205,286.03
10/11/05 Claim 44359
HOME DEPOT USA, INC
PERFORMANCE /STATUTORY /MAINT BONDS
22502
58469
6,205.00
96 & 129 E AVE INTERSECTION TOTAL
211,536.99
08/26/05 Claim 43220
BECCO CONTRACTORS IN
US 169/96 ST N 7/20/04
21821
57462
173,412.02
96 & HWY 169 INTERCHANGE TOTAL
173,412.02
10/18/05 Claim 44330
CH GUERNSEY & COMPANY
ENGINEERING
21822
58622
2,707.04
08/29/05 Claim 43248
CHARNEY, BUSS, & WILLIAMS
LEGAL SERVICES, ROW ACQUISITION
22119
57481
468.75
10/04/05 Claim 43869
CHARNEY, BUSS, & WILLIAMS
LEGAL SERVICES, ROW ACQUISITION
22341
58247
200.00
11/15/05 Claim 44893
CHARNEY, BUSS, & WILLIAMS
LEGAL SERVICES, ROW ACQUISITION
22668
59319
437.50
12/20/05 Claim 45791
CHARNEY, BUSS, & WILLIAMS
LEGAL SERVICES, ROW ACQUISITION
22859
60153
50.00
08/16/05 Claim 42686
BECCO CONTRACTORS INC
96 /GARNETT INTERSECTION
21819
56858
56,830.23
10/04/05 Claim 44030
BECCO CONTRACTORS INC
96 /GARNETT INTERSECTION
21819
58235
266,204.54
10/18/05 Claim 44425
BECCO CONTRACTORS INC
96 /GARNETT INTERSECTION
21819
58609
402,154.20
11/15/05 Claim 45169
BECCO CONTRACTORS INC
96 /GARNETT INTERSECTION
21819
59306
254,687.59
12120/05 Claim 45846
BECCO CONTRACTORS INC
96 /GARNETT INTERSECTION
21819
60144
65,772.04
08/16/05 Claim 42577
OK NATURAL GAS
RELOCATE GAS LINE
21769
56952
20,323.99
96 STREET WIDENING (GARNETT TO OWASSO MKT) TOTAL
1,069,835.88
City of Owasso
Capital Improvements Fund - Claims Paid
July 1, 2005 through December 31, 2005
Eff Date Reference
08/02/05 Claim 42338
08116/05 Claim 42596
09/20/05 Claim 43621
07/19/05 Claim 42228
08/16/05 Claim 42733
08/25/05 Claim 43181
08/29/05 Claim 43248
10/04/05 Claim 43548
11/15/05 Claim 44893
12/20/05 Claim 45783
12/20/05 Claim 45791
12/20/05 Claim 45842
08/16/05 Claim 42687
10/04/05 Claim 44130
10118/05 Claim 44426
11/15/05 Claim 45168
12/20/05 Claim 45845
Vendor Name
C2A ENGINEERING, INC
C2A ENGINEERING, INC
C2A ENGINEERING, INC
FAITH LUTHERAN CHURCH
GUARANTY ABSTRACT
TULSA ABSTRACT & TITLE
CHARNEY, BUSS, & WILLIAMS
GUARANTY ABSTRACT
CHARNEY, BUSS, & WILLIAMS
FR ELLIS II CO, INC
CHARNEY, BUSS, & WILLIAMS
TULSA COUNTY CLERK
BECCO CONTRACTORS INC
BECCO CONTRACTORS INC
BECCO CONTRACTORS INC
BECCO CONTRACTORS INC
BECCO CONTRACTORS INC
12/20/05 Claim 45696 C2A ENGINEERING, INC
Transaction Description
PO#
Check#
Tran Amount
ENGINEERING SVS -86/96 ST N
21818
56516
636.20
ENGINEERING SVS -86/96 ST N
21818
56862
1,272.40
ENGINEERING SVS -86/96 ST N
21818
57879
636.20
ROW ACQUISITION - GARNETT WIDENING
21843
56155
41,712.00
ROW ACQUISITION - GARNETT WIDENING
22001
56907
440.00
BASE ABSTRACTING, ROW
22080
57659
825.00
LEGAL SERVICES, ROW ACQUISITION
22119
57481
425.50
RADIUS REPORT, ROW
22257
57925
600.00
LEGAL SERVICES, ROW ACQUISITION
22668
59319
187.50
APPRAISAL SERVICES, ROW
22848
60185
4,612.50
LEGAL SERVICES, ROW ACQUISITION
22859
60153
985.75
FILING, ROW
21663
60313
52.00
GARNETT RD IMPROVEMENTS
21820
56858
591,311.17
GARNETT RD IMPROVEMENTS
21820
58235
703,958.98
GARNETT RD IMPROVEMENTS
21820
58609
527,639.00
GARNETT RD IMPROVEMENTS
21820
59306
367,399.44
GARNETT RD IMPROVEMENTS
21820
60144
479,273.89
GARNETT WIDENING (86 TO 96) TOTAL
ENGINEERING SERVICES 22852 60151 5,000.00
INTERSECTIONS, PRELIMINARY ENGR TOTAL
08116/05 Claim 42665
YMCA OF GREATER TULSA
YMCA POOL PROJECT - MATERIALS
21997
57035
4,015.00
08/30/05 Claim 43294
YMCA OF GREATER TULSA
YMCA POOL PROJECT - MATERIALS
21997
57687
50,439.50
10/04/05 Claim 43993
YMCA OF GREATER TULSA
YMCA POOL PROJECT - MATERIALS
21997
58417
127,243.00
10/18105 Claim 44343
YMCA OF GREATER TULSA
YMCA POOL PROJECT - MATERIALS
21997
58780
103,913.41
11/01/05 Claim 44788
YMCA OF GREATER TULSA
YMCA POOL PROJECT - MATERIALS
21997
59128
148,677.00
12/20/05 Claim 45858
YMCA OF GREATER TULSA
YMCA POOL PROJECT - MATERIALS
21997
60338
83,564.00
YMCA POOL PROJECT TOTAL
Project Total
2,721,967.53
5,000.00
517,851.91
TOTAL 5,092,363.21
PROJECT COMPLETION REPORT
PROJECT: E. 96" Street North and U.S. Highway Interchange Improvements
DATE PROJECT WAS INITIATED: July 20, 2004
DATE PROJECT WAS COMPLETED: August 16, 2005
DEPARTMENT RESPONSIBILITY FOR PROJECT: Public Works Department
STAFF COMMENTS: The project consists of widening and permanent
signalization at the U.S. Highway 169 (north ramp) and E. 96th Street North interchange
and the widening of E. 96th Street North east to N. 133rd East Avenue, to complete
improvements at E. 96th Street North and N. 129th East Avenue constructed under The
Home Depot Development Agreement. On July 20, 2004, City Council awarded the
construction contract to Becco Construction, Inc., Tulsa, Oklahoma in the total amount of
$1,183,113.76. One change order was issued at project completion for - $55,999.65 to
reflect actual quantities provided during the construction of improvements. Final
construction cost for the project was $1,127,114.11. Total project cost was $1,349,964.
Ana C. Stagg
PROJECT COORDINATOR
Public Works
DEPARTMENT
PROJE T COORD
January 19, 2006
PROJECT COMPLETION REPORT
PROJECT: E. 96th Street North and N. 129th East Avenue Intersection Improvements
DATE PROJECT WAS INITIATED: July 23, 2003
DATE PROJECT WAS COMPLETED: August 16, 2005
DEPARTMENT RESPONSIBILITY FOR PROJECT: Public Works Department
STAFF COMMENTS: The project consists of widening and permanent
signalization at the E. 96th Street North and N. 1291h East Avenue intersection and the
construction of approximately 857 linear feet of the Owasso Expressway_ On July 23,
2003, City Council approved a Development Agreement with The Home Depot for
construction of improvements in an amount of $1,442,000.00. One change order was
issued at project completion for $211,491.03 to reflect actual quantities provided and
scope changes made during construction. Final construction cost for the project was
$1_,653,491.03. Total project cost was $1,747,745.
Ana C. Stagg
PROJECT COORDINATOR
Public Works
DEPARTMENT
PROJE T COORD
January 19, 2006
PROJECT COMPLETION REPORT
PROJECT: Computerization
DATE PROJECT WAS INITIATED: FY 1997 -98
DATE PROJECT WAS COMPLETED: December 20, 2005
DEPARTMENT RESPONSIBILITY FOR PROJECT: Information Svstems
STAFF COMMENTS: The project consisted of purchasing computer technology_
(hardware and software) for the City of Owasso Items purchased as a result of
expenditures from this line item include all computer hardware currently in use the
finance and accounting package utility billing software all networking needs (servers
switches, cabling), wireless connectivity between city facilities and upgrades and user
training. The total cost of the training $624,481.
Teresa Willson
PROJECT COORDINATOR
Information Systems Department
DEPARTMENT
M--A&
January 19, 2006
DATE
SALES TAX PROJECTS
WATCHDOG COMMITTEE
PROGRESS REPORT
FY 2005 -2006 CAPITAL IMPROVEMENTS FUND PROJECTS Progress Report #45 Dated 12/31/05
PROJECT Cost Estimate Expended Design Bid Construction
Computerization
624,481
624,481
Fire Station Remodel
200,000
194,344
New Fire Station
1,200,000
400
86 & Mingo Intersection
1,500,000
252,066
86 Street Widening
3,302,000
3,303,741
96 & 129 E Ave Intersection
1,744,000
1,747,745
96 & Hwy 169 Interchange
1,500,000
1,349,964
129 E Ave Widening (Engr only)
360,000
339,498
96 Str Widening (Garnett to Owasso Mkt)
5,400,000
4,507,818
Garnett Widening (86 to 96)
5,400,000
4,800,789
Intersections, Preliminary Engineering
100,000
5,000
Silver Creek Drainage Improvements
1,330,000
0
Sports Park Expansion
2,000,000
1,722,998
YMCA Pool
1,000,000
517,852
Total $ 25,660,481 $ 19,366,696
Legend: -In Progress
- Complete
N -Not Applicable