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HomeMy WebLinkAbout1999.01.05_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: January 5, 1999 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Thursday, December 31, 1998. Marcia outwell City Clerk AGENDA 1. Call to Order Mayor Bode 2. Flag Salute 3. Roll Call 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of December 15, 1998 Regular Meeting. Attachment #4 -A B. Approval of Claims. Attachment #4 -B Owasso City Council January 5, 1999 Page 2 C. Action Relating to Ordinance #596, an Ordinance Approving Action Taken by the Owasso Public Works Authority Establishing Per Acre Assessment for Recoupment of Costs Associated With the Elm Creek Interceptor Sewer Project. Attachment #4 -C The staff recommends City Council approval of Ordinance #596. D. Action Relating to Ordinance #599, an Ordinance Providing for the Annexation of 60 Acres, More or Less, Located on the East Side of North 145' East Avenue Between East 86" Street North and East 96' Street North. Attachment #4 -D The staff recommends Council approval of Ordinance #599, and has listed this item in the consent section of the agenda based on Council action on December 15, 1998 to approve the easement closing and authorize an ordinance. E. Action Relating to Resolution #99 -01, a Resolution Calling a Non - Partisan Primary and General Election Pursuant to Provisions of the Owasso City Charter for the Purpose of Electing Council Members for Wards 3 & 4. Attachment #4 -E The staff recommends Council adoption of Resolution #99 -01. 5. Consideration and Appropriate Action Relating to the Award of a Contract for the Purchase of Two Manual Difibrillators. Chief Allen Attachment #5 The staff will recommend that a contract be awarded to Physio - Control Corporation of Redmond, Va for the purchase of two Life -Pak 12 manual defibrillators at a total cost of $18,470.80. Owasso City Council January 5, 1999 Page 3 6. Consideration and Appropriate Action Relating to the Award of a Contract for the Purchase of an Air Breathing System. Deputy Chief Stuckey Attachment #6 The staff will recommend that a contract be awarded to Hypres Equipment of Oklahoma City, OK for the purchase of breathing air compressor at a cost of $18,748. 7. Consideration and Appropriate Action Relating to an Ambulance Bid. Chief Allen Attachment #7 The staff has solicited and opened bids for the purchase of an ambulance, and will recommend that all bids be rejected. 8. Consideration and Appropriate Action Relating to Acceptance of Right -of -Way Easements From Joe B Wolfe and Krisandra S Wolfe; James Cory Richardson, Janet Kay Kuhn, John Carroll Richardson and Sue McPartland; and James Cory Richardson, Janet Kay Kuhn and John Carroll Richardson to the City of Owasso; and Authorization for the Mayor to Execute the Documents. Mr Lutz Attachment #8 The staff will recommend acceptance of the Right -of -Way Easements, to be utilized as a part of the Elm Creek Interceptor Sewer project, and authorization for the Mayor to execute the documents. Owasso City Council January 5, 1999 Page 4 9. Consideration and Appropriate Action Relating to a Request for Final Acceptance of Work Performed Under a Contract for U.S. Highway 169 Landscaping, Between the City of Owasso and Robinson's Custom Landscaping, and Authorization for Final Payment. Mr Lutz Attachment #9 The staff will recommend Council acceptance of the work performed under the contract, and that final payment in the amount of $13,461.68 be authorized. 10. Consideration and Appropriate Action Relating to Closing Fees Associated With the Purchase of the PSO Building Located on East Second Avenue. Ms Bishop Attachment # 10 The staff will recommend City Council approval of an expenditure and payment of $1906.50 to Commercial Title & Escrow Services Inc for closing fees associated with the purchase of the PSO building. 11. Consideration and Appropriate Action Relating to a Request for City Council Ratification of City Manager's Contracting for Traffic Signalization Repairs in an Amount in Excess of the City Manager's Authority. Mr Carr Attachment #I I The staff will recommend Council ratification of City Manager action, approval for repairs made and authorization of payment in the amount of $8800 to SignalTek of Tulsa, OK. Owasso City Council January 5, 1999 Page 5 12. Consideration and Appropriate Action Relating to a Request for the Approval of Contracts for the Sale of Real Estate, Authorization for the Mayor to Execute Same, and Authorization for Payment of Earnest Money, if Applicable. Mr Cates Mr Hancock Attachment # 12 The staff will recommend Council approval of contracts for the sale of real estate from G T Kaase and Geraldine Kaase for Lot 4, Block 10, Owasso Original Town; Mary Ellen Esposito and Dorothy Esposito for Lot 3, Block 10, Owasso Original Town; Richard P Halbrook for the W12 Lot 1 & all of Lot 2, Block 15, Owasso Original Town; James Carini and Kathleen L Carini for Lot 2, Block 10, Owasso Original Town; Fred T Morgan, Mildren N Morgan, Christopher H Faith and Elaine R Faith for S50 Lot 6, Block 10, Owasso Original Town; and Independent Order of Odd Fellows Owasso Lodge #297 for N50 of Lot 6 & all of Lot 7, Block 10, Owasso Original Town;to the City of Owasso, authorization for the Mayor to execute the documents, and authorization for the payment of earnest money. 13. Consideration and Appropriate Action Relating to a Request for the Purchase of a Vehicle for the Support Services Department. Mr McElrath Attachment # 13 The staff will recommend a contract be awarded to Lynn Hickey Dodge, Oklahoma City, OK, for the purchase of a 1999 3/4 ton Dodge truck at a purchase price of $16,760. Owasso City Council January 5, 1999 Page 6 14. Consideration and Appropriate Action Relating to a Request from the Larkin Bailey Foundation to Rezone Property Located Between Mingo Road and Garnett Road and East 961 Street North and East 106" Street North; from AG (Agriculture) to RS -3 (Residential Single - Family High Density), RM -2 (Residential Multi - Family), OL (Office Light), CG (Commercial General), and CS (Commercial Shopping Center), Containing 408.7 Acres, More or Less. Mr Warlick Attachment # 14 Due to an erroneous description in the posted Planning Commission agenda, the staff will recommend that this item be referred back to the Planning Commission for re- hearing. 15. Consideration and Appropriate Action Relating to a Request from Kourtis Properties LLC for Council Approval of a Planned Unit Development. Mr Warlick Attachment # 15 Due to an erroneous description in the posted Planning Commission agenda, the staff will recommend that this item be referred back to the Planning Commission for re- hearing. 16. Report from City Manager 17. Report from City Attorney Owasso City Council January 5, 1999 Page 7 18. Reports from City Councilors 19. New Business 20. Adjournment AL OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, December 15, 1998 The Owasso City Council met in regular session on Tuesday, December 15, 1998 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, December 11, 1998. ITEM 1: CALL TO ORDER Mayor Bode called the meeting to order at 6:45 p.m. ITEM 2: FLAG SALUTE The flag salute was given during the OPWA meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT ABSENT Denise Bode, Mayor Mark Wilken, Vice Mayor Mary Lou Barnhouse, Councilor Melinda Voss, Councilor Duston Smith, Councilor STAFF Jeff Hancock, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of December 1, 1998 Regular Meeting. B. Approval of Claims C. Action Relating to Ordinance #596, an Ordinance Approving Action Taken by the Owasso Public Works Authority Establishing Per Acre Assessment for Recoupment of Costs Associated With the Elm Creek Interceptor Sewer Project. D. Action Relating to Ordinance #597, an Ordinance Providing for the Closing of a Utility Easement Located on Lot 3, Block 1, Double Oaks III. E. Action Relating to Ordinance #598, an Ordinance Providing for the Rezoning of Property Located on East 861 Street North Between Bank of the Lakes and Robert Long Insurance Agency; from OL (Office Light) to CS (Commercial Shopping Center). Owasso City Council December 15, 1998 F. Consideration and Appropriate Action Relating to a Request for City Council Approval of a Final Plat for Fairways V, an Addition to the City of Owasso, Tulsa County, Oklahoma. G. Action Relating to an Agreement Between the City of Owasso and Tulsa Technology Center for the Purpose of Providing Computer Training. Mr Cates requested that Item 4 -C be removed, based on action taken by the Owasso Public Works Authority. It was also pointed out that Item 5 of the minutes of December 1 refers to Officer Randy Cunningham as Randy Cunning. The consent agenda included minutes of the December 1, 1998 regular meeting and December 8, 1998 special meeting, by reference made a part.hereto. Item B on the consent agenda included the following claims: (1) General Fund $96,688.29;.(2) Workers Comp Self- Insurance $2,669.77; (3) Ambulance Service Fund $4,225.70; (4) City Garage $6,222.07; (5) Capital Improvements $435.50; (6) Ambulance Service Capital Improvement $148.50; (7) Capital Projects Grant $43,738.20; (8) Bond Projects Fund $20,831.00; (9) Interfund Transfers $4,245.22; (10) Interfund Transfers $47,147.21; (11) Payroll $180,458.42; (12) City Garage Payroll $3,615.68. Item C was removed. Item D requested approval of Ordinance #597, closing an easement located on Lot 3, Block 1, Double Oaks III. Item E requested approval of Ordinance #598, an ordinance rezoning property located between Bank of the Lakes and Robert Long Insurance Agency. Item F requested approval of a final plat for Fairways V. Item G requested approval of an agreement between the City of Owasso and Tulsa Technology Center to provide computer training for city employees. Mr Wilken moved, seconded by Ms Voss, to approve the consent agenda with the removal of Item C and the correction to Officer Cunningham's name. AYE: Wilken, Voss, Barnhouse, Smith, Bode NAY: None Motion carried 5 -0. ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CITY COUNCIL APPROVAL FOR PAYMENT FOR LEGAL SERVICES IN AN AMOUNT IN EXCESS OF THE CITY MANAGER'S APPROVAL AUTHORITY. Mr Harder said that Mr Charles Plumb was retained to represent the City with the initiation of the grievance filed by the FOP and Randy Brock. Mr Plumb was retained in order to remove any potential conflicts that might arise should City Attorney Ron Cates be asked to provide advice to the Police Department while actively representing the City in the grievance arbitration. Mr Plumb was retained at an hourly rate of $140. To date, the City has paid seven monthly statements totaling $7047.91, with an unpaid balance of $8873.43. The arrangement with Mr Plumb has not been presented to the Council for payment of services in excess of the City Manager's approved spending authority. Ms Barnhouse moved, seconded by Ms Voss, to confirm the actions already taken to pay 2 Owasso City Council December 15, 1998 the seven invoices and authorize payment for services received from Mr Plumb in the amount of $8873.43, as well as any future amounts billed for preparation and submission of briefs. AYE: Barnhouse, Voss, Smith, Willken, Bode NAY: None Motion carried 5 -0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A CONTRACT FOR THE SUPPLY AND CLEANING OF UNIFORMS FOR CERTAIN MUNICIPAL EMPLOYEES. Mr Roberts presented the item related to uniforms for personnel in the Public Works, Parks, Community Development, Maintenance and Vehicle Maintenance departments. The current contract with Yale Uniform Rental was approved in September 1995 and extended for a one -year term in July 1997. Because the contract is three years old and because there have been some problems with the quality of the cleaning process, the decision was made by staff to solicit new bids. Bid documents were prepared and mailed to ten vendors, as well as advertised. Three vendors responded and bids were opened on December 2, 1998. An analysis of the bids showsUniFirst of Broken Arrow to be the lowest bidder. Staff recommended utilizing the services of UniFirst for the supply and cleaning of uniforms for the above -named departments. Mr Wilken moved, seconded by Ms Voss, to award a contract for the supply and cleaning of uniforms for the above -named departments to UniFirst, Broken Arrow, OK for the period January 1, 1999 through December 31, 1999 as specified in the bid documents issued on November 12, 1998. AYE: Wilken, Voss, Barnhouse, Smith, Bode NAY: None Motion carried 5 -0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION #98-07, A RESOLUTION REQUESTING ODOT FUNDS FOR TRAFFIC SIGNALIZATION AT EAST 86TH STREET NORTH AND NORTH 123RD EAST AVE. Items 7, 8, & 9 were presented by Mr Henderson and relate to applications for Oklahoma Department of Transportation funding improvements and signalization on East 86`h St N at Mingo Rd, North 1231 East Ave, and North 145`' East Ave. A resolution must be approved for each proj ect applied for that is submitted to ODOT for their review. The City is obligated to 20% of the construction costs, which is available from the 1998 bond issue. Mr Smith moved, seconded by Ms Voss, to approve Resolution #98 -07. 3 Owasso City Council December 15, 1998 AYE: Smith, Voss, Barnhouse, Wilken, Bode NAY: None Motion carried 5 -0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION #98 -08, A RESOLUTION REQUESTING ODOT FUNDS FOR EXPANSION AND SIGNALIZATION OF THE INTERSECTION AT EAST 8671, STREET NORTH AND NORTH 145TH EAST AVE. Ms Voss moved, seconded by Mr Smith, to approve Resolution #98 -08. AYE: Voss, Smith, Barnhouse, Wilken, Bode NAY: None Motion carried 5 -0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION #98 -09, A RESOLUTION REQUESTING ODOT FUNDS FOR EXPANSION AND SIGNALIZATION OF THE INTERSECTION AT EAST 86TH STREET NORTH AND NORTH MINGO ROAD. Ms Voss moved, seconded by Ms Barnhouse, to approve Resolution #98 -09. AYE: Voss, Barnhouse, Smith, Wilken, Bode NAY: None Motion carried 5 -0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CHANGE ORDER #1, A CHANGE ORDER TO A CONTRACT BETWEEN THE CITY OF OWASSO AND HORIZON CONSTRUCTION COMPANY INC FOR STREET REHABILITATION PROJECTS. On October 20, 1998, the City of Owasso awarded the 1998 Street Rehabilitation Project to Horizon Construction Company Inc in the amount of $836,954.95. Mr Lutz said that this project includes the reconstruction of East 11th St from N Main to N Cedar, Atlanta from W Third to W 11 ', Carlsbad from W Third to W Seventh, Beaumont from W Fifth to W Seventh, and N 1291 East Ave from Owasso High School to E 93`d St N. The contractor encountered ground water on the north half of 111 St while compacting the aggregate base and was unable to achieve the specified compaction of 95% Standard Proctor. The project engineer believes that the best solution is to remove the 0 Owasso City Council December 15, 1998 aggregate base and substitute flowable fill to seal the ground water. This will increase the contract sum by $19,270.94. Mr Wilken moved, seconded by Ms Voss, to approve Change Order #1 to the above mentioned contract in the amount of $19,270.94. AYE: Wilken, Voss, Barnhouse, Smith, Bode NAY: None Motion carried 5 -0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN AMENDMENT TO AN AGREEMENT FOR ENGINEERING DESIGN SERVICES. Mr Carr presented the item, stating that the City Council approved a contract for engineering design services for improvements to the U.S. 169 and 76`h St N interchange with CH2MHill on February 3, 1998. Since that time the scope of work needed has changed to include additional ground survey and a level of services analysis, resulting in an increase in cost of $12,973. Funds are included in the FY97 -98 Capital Improvement Fund budget. Ms Barnhouse moved, seconded by Ms Voss to approve Amendment #1 to the Agreement for Engineering Design Services for U.S. Highway 169 and 76`h Street North Interchange Improvements withCH2MHil1 in the amount of $12,973. AYE: Barnhouse, Voss, Smith, Wilken, Bode NAY: None Motion carried 5 -0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR A SUPPLEMENTAL APPROPRIATION AND AMENDMENT TO CAPITAL IMPROVEMENTS FUND BUDGET. Funds for the initial engineering of Highway 169 and 76th St N interchange improvements were included in-the FY 97 -98 Capital Improvement Fund budget in an amount of $100,000. The original agreement with CH2MHill was for $99,973. Amendment #1 will increase the contract amount to $112,702, requiring a supplemental appropriation and amendment to the Capital Improvements Fund budget. The money is available from unbudgeted Capital Improvement funds. Ms Voss moved, seconded by Mr Smith, to approve a supplemental appropriation and amendment to the Capital Improvements Fund line item 81 -410 -5468 in the amount of $12,973. AYE: Voss, Smith, Barnhouse, Wilken, Bode NAY: None Motion carried 5 -0. Owasso City Council December 15, 1998 ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION #98 -10 A RESOLUTION APPROVING THE INCURRENCE OF INDEBTEDNESS BY THE OWASSO PUBLIC WORKS AUTHORITY (THE "AUTHORITY ") ISSUING ITS UTILITY AND SALES TAX REVENUE NOTE SERIES 1998 (THE "NOTE"), COMPETITIVE BIDDING WITH RESPECT TO THE SALE OF SAID NOTE AND APPROVING THE PROCEEDINGS OF THE AUTHORITY PERTAINING TO THE SALE OF SAID NOTE. RATIFYING AND CONFIRMING THE LEASE AS AMENDED BY THE AMENDMENT TO LEASE BETWEEN THE CITY OF OWASSO OKLAHOMA (THE "CITY ") AND THE AUTHORITY PERTAINING TO THE LEASING OF THE CITY'S UTILITY SYSTEMS TO THE AUTHORITY, AND AUTHORIZING EXECUTION AND DELIVERY OF A SALES TAX AGREEMENT PERTAINING TO A YEAR -TO -YEAR PLEDGE OF CERTAIN SALES TAX REVENUE, THE CITY'S REASONABLE EXPECTATION WITH RESPECT TO THE ISSUANCE OF TAX- EXEMPT OBLIGATIONS BY OR ON BEHALF OF SAID CITY IN CALENDAR YEAR 1998, AND DESIGNATING THE NOTE TO BE QUALIFIED TAX- EXEMPT OBLIGATION: AND CONTAINING OTHER PROVISIONS RELATING THERETO. Ms Bishop said that at the March 17, 1998 meeting, the OPWA Trustees approved a concept plan for the construction and funding of the Elm Creek Interceptor Sewer Project. The concept allows the interceptor to be constructed with city - backed financing supported by a private sector "pay- back" as the property develops. Part of the financing is to be a bank loan. That loan for $1,200,000 has been negotiated with First Bank of Owasso. Resolution #98 -10 approves the incurrence of indebtedness by the OPWA and other actions required for the issuance of said note. Mr Wilken moved, seconded by Mr Smith, to approve Resolution #98 -10. AYE: Wilken, Smith, Barnhouse, Voss, Bode NAY: None Motion carried 5 -0. ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FROM PRESTON LAKES LLC FOR ANNEXATION OF AN APPROXIMATE 60 -ACRE PARCEL OF LAND LOCATED EAST OF NORTH 145TH EAST AVENUE BETWEEN EAST 86TH STREET NORTH AND EAST 96" STREET NORTH IN ROGERS COUNTY. Mr Warlick said that Preston Lakes LLC has requested annexation of property totaling 60 acres, more or less, located between E 8611 St N and E 96' St N in Rogers County just east of 14511 East PC Owasso City Council December 15, 1998 Ave. The land is undeveloped at this time. The annexation request was heard and approved by the Annexation Committee, the Technical Advisory Committee, and the Planning Commission. Mr Wilken moved, seconded by Ms Voss, to approve the annexation request submitted by Preston Lakes LLC. AYE: Wilken, Voss, Barnhouse, Smith, Bode NAY: None Motion carried 5 -0. ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FROM THE LARKIN BAILEY FOUNDATION TO REZONE PROPERTY LOCATED BETWEEN MINGO ROAD AND GARNETT ROAD AND EAST 86TH STREET NORTH AND EAST 96' STREET NORTH FROM AG (AGRICULTURE) TO RS -3 (RESIDENTIAL SINGLE- FAMILY HIGH DENSITY) RM 2 (RESIDENTIAL MULTI - FAMILY) OL (OFFICE LIGHT), CG (COMMERCIAL GENERAL) AND CS (COMMERCIAL SHOPPING CENTER ), CONTAINING 408.7 ACRES MORE OR LESS. Because of a technicality, Mr Wilken moved, seconded by Ms Voss, to table this item to the January 5, 1999 meeting. AYE: Wilken, Voss, Barnhouse, Smith, Bode NAY: None Motion carried 5 -0. ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FROM KOURTIS PROPERTIES LLC FOR COUNCIL APPROVAL OF A PLANNED UNIT DEVELOPMENT. Because of a technicality, Mr Wilken moved, seconded by Ms Voss, to table this item to the January 5, 1999 meeting. AYE: Wilken, Voss, Barnhouse, Smith, Bode NAY: None Motion carried 5 -0. 7 Owasso City Council December 15, 1998 ITEM 17: CONSIDERATION AND APPROPRIATE ACTION RELATING TO COUNCIL APPROVAL OF A NAME CHOSEN FOR THE CITY PARK ON 86TH STREET NORTH. Mr Rooney presented the item, stating that one of the fund raising projects for the United Way was a "Name That Park" contest for the city park on East 86`' St N. The winning entry was drawn during the "Light's On Ceremony" on November 30th. The winning entry was from Randy Cunningham of the Owasso Police Department. Mr Cunningham has requested that the park be named "Pride Park ". If approved by the City Council, this name will be in existence for two years. Mr Cunningham was present and was recognized by the Council. Mr Wilken moved, seconded by Ms Voss, to approve the name "Pride Park" for the city park located on E 86h St N, for a period of two years. AYE: Wilken, Voss, Barnhouse, Smith, Bode NAY: None Motion carried 5 -0. ITEM 18: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR THE CONSTRUCTION OF A RESTROOM FACILITY AT THE OWASSO SPORTS PARK Mr Rooney said that one of the projects included in the 1998 bond issue, is a new restroom facility for the Owasso Sports Park. Bid packets were prepared and advertised in September, with two contractors submitting bids. Both bids were significantly higher than the construction cost of the restroom completed in the spring of 1998. The Council rejected those bids and authorized the staff to rebid the project. Requests for bids were once again advertised and bids were opened on November 30,1998, with five contractors submitting bids. The lowest bid came in from Sports Park Inc of Owasso in the amount of $85,405. It is the staff's understanding that several donations may be received for the project, which will likely result in a reduction of the cost. Mr Smith moved, seconded by Ms Voss, to award a contract for the construction of a restroom facility at the Owasso Sports Park to Sports Park Inc, Owasso, OK in the amount of $85,405, and authorize the Mayor to execute the documents. AYE: Smith, Voss, Barnhouse, Wilken, Bode NAY: None Motion carried 5 -0. 0 Owasso City Council December 15, 1998 ITEM 19: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL AUTHORIZATION FOR THE CITY ATTORNEY TO FILE A DISCLAIMER OF INTEREST IN THE MATTER OF THE APPLICATION OF ACE CUSTOM HOMES INC TO VACATE A PORTION OF AN EASEMENT IN THE FAIRWAYS II AT BAILEY RANCH. Mr Cates said that this item relates to a legal action necessary when an easement within the city limits of Owasso is closed. The person or entity requesting the easement closure files an application for a hearing to foreclose the right to reopen and judicially vacate the easement. The City must then file a Disclaimer of Interest. Ordinance #580, approved by the City Council on July 7, 1998, formally adopted the action taken by the Council to close the above named easement. Ms Voss moved, seconded by Mr Smith, to authorize the City Attorney to file a Disclaimer of Interest in the Matter of the Application of Ace Custom Homes Inc to vacate a portion of an easement in the Fairways II at Bailey Ranch, and to authorize the Mayor to execute the document. AYE: Voss, Smith, Barnhouse, Wilken, Bode NAY: None Motion carried 5 -0. ITEM 20: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPOINTMENT AND CONFIRMATION OF MEMBERS TO A TAX INCREMENT FINANCING REVIEW COMMITTEE. At the first City Council meeting in December, Councilors indicated their willingness to consider the development of a Tax Increment Financing Policy by authorizing the creation of a TIF Policy Review Committee. That committee was to be appointed by the Mayor, with confirmation by the City Council. Mayor Bode submitted the following persons to be considered as members of a Tax Increment Financing Policy Review Committee and moved for their confirmation: Yolanda Charney, Citizen -at- Large; David Vines, Vision Owasso; Ray Haynes, Planning Commission; Gary Cox, Tulsa City - County Health Dept; Dr Gene Callahan, Tulsa Technology Center; Frank Enzbrenner, OEDA; Dale Johnson, Owasso Schools; Richard Parker, Tulsa City - County Library System; and Jeff Hancock, Owasso City Manager as Chair. Motion seconded by Ms Barnhouse. AYE: Bode, Barnhouse, Voss, Smith, Wilken NAY: None Motion carried 5 -0. E Owasso City Council ITEM 21: REPORT FROM CITY MANAGER No report. ITEM 22: REPORT FROM CITY ATTORNEY No report ITEM 23: REPORT FROM CITY COUNCILORS None ITEM 24: NEW BUSINESS None. ITEM 25: ADJOURNMENT Ms Barnhouse moved, seconded by Mr Wilken, to adjourn. AYE: Barnhouse, Wilken, Voss, Smith, Bode NAY: None Motion carried 5 -0, and the meeting was adjourned at 7:23 p.m. Marcia Boutwell, City Clerk 10 Denise Bode, Mayor December 15, 1998 12/30/98 17:30:32 CITY OF OWASSO GENERAL FUND A/P CLAIMS REPORT I APAPVR PAGE: 4 PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- iANAGERIAL ------------------------ - - - - -- 990011 SPRINT PCS PHONE USE - HANCOCK 990013 AT &T WIRELESS SERVICES PAGER USE 991392 991542 GO SYSTEMS URBAN LAND INSTITUTE FUEL MEMBERSHIP DUES - ROONEY 991584 KIMBALL ACE HARDWARE WINTER WONDERLAND 991585 ROARK TRUE VALUE HARDWARE WINTER WONDERLAND 991649 TREASURER PETTY CASH CITY MGR EXPENSE 991649 TREASURER PETTY CASH EMP RECOGNITION 991649 TREASURER PETTY CASH COUNCIL MEETING 991671 REASORS EMPLOYEE APPRECIATION 991687 SOUTHWESTERN BELL TELE 11/98 PLEXAR DEPARTMENT TOTAL =___> FINANCE ------------------------ - - - - -- 990286 OFFICE DEPOT CARD PLAN DEPARTMENT TOTAL =___> COMMUNITY DEVELOPMENT ------------------------ - - - - -- 990013 AT &T WIRELESS SERVICES 990014 AT &T WIRELESS SERVICES 990014 AT &T WIRELESS SERVICES 990017 BURR KANNADY 990285 KIMBALL ACE HARDWARE 991268 DELL COMPUTER CORP 991392 GO SYSTEMS 991649 TREASURER PETTY CASH 991687 SOUTHWESTERN BELL TELE DEPARTMENT TOTAL =___> MUNICIPAL COURT --------------=--------- - - - - -- OFFICE SUPPLIES PAGER USE PHONE USE - ROONEY PHONE USE - ROONEY ELECTRICAL INSPECTIONS MAINT /REPAIR SUPPLIES 21" COLOR MONITOR FUEL 11/98 MEETING EXPENSE 11/98 PLEXAR 990012 BRETT BURTON BAILIFF DUTIES 12/98 990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 991648 DOZIER PRINTING LETTERHEAD,ENVELOPES 991687 SOUTHWESTERN BELL TELE 11/98 PLEXAR 49.07 7.04 33.78 375.00 244.39 13.49 112.75 85.00 40.00 292.12 74.05 1,326.69 8.38 8.38 34.21 37.51 45.02 605.12 3.38 1,034.00 64.68 83.85 41.88 1,949.65 120.00 22.99 86.50 56.80 CITY OF OWASSO GENERAL FUND 12/30/98 17 :30:32 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ----------- - - - - -- ------------------- - - - - -- ------- - - - - -- DEPARTMENT TOTAL = = =_> ENGINEERING ------------------------ - - - - -- 990013 AT &T WIRELESS SERVICES PAGER USE 990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 990793 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 991392 GO SYSTEMS FUEL 11/98 DEPARTMENT TOTAL =_ = => GENERAL GOVERNMENT ------------------------ - - - - -- 990117 IKON OFFICE SOLUTIONS 990188 OKLAHOMA EAGLE 990286 OFFICE DEPOT CARD PLAN 990333 TULSA WORLD 990963 SCOTT MEDICAL CLINIC 991223 TRAFFIC ENGINEERING 991452 NATIONAL AMERICAN 991452 NATIONAL AMERICAN 991527 ALL COPY SUPPLIES 991529 THREE LAKES MINI STORAGE 991583 TULSA COUNTY CLERK 991589 GOTCHER TOWER SERVICE 991649 TREASURER PETTY CASH 991649 TREASURER PETTY CASH 991649 TREASURER PETTY CASH 991654 DOERNER, SAUNDERS, 991685 SOUTHWESTERN BELL TELE 991686 OKLAHOMA NATURAL GAS 991687 SOUTHWESTERN BELL TELE DEPARTMENT TOTAL = = = => SUPPORT SERVICES ------------------------ - - - - -- COPIER MAINTENANCE EMPLOYMENT ADS OFFICE SUPPLIES EMPLOYMENT ADS DRUG SCREENINGS TRAFFIC STUDY GENERAL LIABILITY 10/6/98 BLDG /EQUIPT /PROP 10/6/98 COPIER TONER EQUIPMENT STORAGE FILING FEES RADIO TRANSMISSION LINE REIMB PETTY CASH REIMB PETTY CASH POSTAGE LEGAL FEES 11/98 NON - PLEXAR 11/98 USE 11/98 PLEXAR 990013 AT &T WIRELESS SERVICES PAGER USE 990195 YALE UNIFORM RENTAL UNIFORM RENTAL 990258 CN HASKELL & ASSOC COMPUTER SERVICES 990258 CN HASKELL & ASSOC COMPUTER SERVICES 990281 SAM'S CLUB MAINT SUPPLIES 286.29 14.08 7.48 16.13 31.32 69.01 924.85 32.99 6.98 69.60 325.00 4,000.00 25,379.50 9,208.00 285.00 90.00 28.00 1,225.00 6.95 2.99 22.40 2,822.76 49.45 125.80 203.28 27.12 35.70 157.50 45.00 132.90 5 CITY OF OWASSO GENERAL FUND 12/30/98 17:30:32 A/P CLAIMS REPORT APAPVR PAGE: PO # - - -- VENDOR ---------------- - - - - -- DESCRIPTION AMOUNT ---- - - 990284 DISTRICT II PROBATION DOC WORKERS /PAY MAINT /REPAIR SUPPLIES 364.13 184.05 990285 KIMBALL ACE HARDWARE FUEL 11/98 142.09 991392 991565 GO SYSTEMS TAYLOE PAPER CO MAINT SUPPLIES 246.87 35.30 991613 B -CLEAN SUPPLY CLEANING SUPPLIES 20.94 991687 SOUTHWESTERN BELL TELE 11/98 PLEXAR DEPARTMENT TOTAL =___> :EMETERY ------------------------------ 991392 GO SYSTEMS DEPARTMENT TOTAL =___> POLICE SERVICES ------------------------ - - - - -- 990013 990032 990032 990281 990285 990286 990899 991078 991302 991392 991439 991494 991494 991494 991550 991590 991591 991595 991597 991598 991621 991622 991633 991642 991642 991642 991649 991649 AT &T WIRELESS SERVICES AT &T WIRELESS SERVICES AT &T WIRELESS SERVICES SAM'S CLUB KIMBALL ACE HARDWARE OFFICE DEPOT CARD PLAN CLASSIC CHEVROLET SPRINT PCS TIME WISE GO SYSTEMS ODV INC WAL -MART WAL -MART WAL -MART PRENTICE HALL KIMBALL ACE HARDWARE WEST PUBLISHING CO US POSTMASTER PATROL TECHNOLOGY DOZIER PRINTING DOZIER PRINTING TAYLORMADE LOCK & KEY EVE INC POLICE PETTY CASH POLICE PETTY CASH POLICE PETTY CASH TREASURER PETTY CASH TREASURER PETTY CASH FUEL 11/98 PAGER USE PHONE USE -ALL PHONE USE - ALEXANDER MAINT SUPPLIES MAINT /REPAIR SUPPLIES OFFICE SUPPLIES RECEIVER HITCHES PHONE USE -KLAHR LITERATURE RACK FUEL 11/98 DRUG TEST KITS VEHICLE MIRROR OFFICE SUPPLIES MAINT /OFFICE SUPPLIES REFERENCE BOOK MAINT SUPPLIES OKLA STATUTES POSTAGE STAMPS UNIFORM GEAR OFFICE SUPPLIES DARE CERTIFICATES FILE CABINET LOCKS CLEANING SUPPLIES TOLLS /LUNCH CELL PHONE USE POSTAGE REIMB PETTY CASH REIMB PETTY CASH 1,391.60 9.86 9.86 98.61 191.16 53.24 277.36 30.95 54.28 285.00 27.99 85.71 1,303.32 161.00 7.23 4.79 76.85 46.64 32.43 185.50 99.00 110.25 44.83 97.18 45.00 110.28 19.00 6.00 6.85, 4.52 5.95 L CITY OF OWASSO GENERAL FUND 12/30/98 17:30:32 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT -------------------- - - - - -- -------------------- - - - - -- ------- - - - - -- 991685 SOUTHWESTERN BELL TELE 11/98 NON - PLEXAR 49.45 991686 OKLAHOMA NATURAL GAS 11/98 USE 44.02 991687 SOUTHWESTERN BELL TELE 11/98 PLEXAR 245.19 - - - - -- DEPARTMENT TOTAL =___> 3,809.58 POLICE COMMUNICATIONS ------------------------ - - - - -- 991494 WAL -MART OFFICE SUPPLIES 1.88 991494 WAL -MART FILM PROCESSING 51.62 991600 ONYX CORPORATION TONER CARTRIDGES 119.90 ------- - - - - -- DEPARTMENT TOTAL =___> 173.40 ANIMAL CONTROL ------------------------ - - - - -- 990013 AT &T WIRELESS SERVICES PAGER USE 7.04 991392 GO SYSTEMS FUEL 11/98 34.28 991440 CAMPBELL ENTERPRISES DOG LEASHES 213.23 991494 WAL -MART CLEANING SUPPLIES 78.15 991596 STRATHE VETERINARY VET SUPPLIES 247.82 991599 PNEU -DART INC TRANQUILIZER DARTS 114.71 991687 SOUTHWESTERN BELL TELE 11/98 PLEXAR 21.11 DEPARTMENT TOTAL =___> 716.34 FIRE SERVICES ------------------------ - - - - -- 990013 AT &T WIRELESS SERVICES PAGER USE 990275 BMI SYSTEMS OF TULSA COPIER MAINT 991281 DRYSDALES UNIFORM PANTS 991392 GO SYSTEMS FUEL 11/98 991474 TUXALL UNIFORM & EQUIP UNIFORM BOOTS 991474 TUXALL UNIFORM & EQUIP TIES 991540 AT &T WIRELESS SERVICES PHONE USE -ALLEN 991540 AT &T WIRELESS SERVICES PHONE USE -ALL 991544 ROTO- ROOTER UNCLOG DRAIN 991555 NATIONAL FIRE PROTECTION MEMBERSHIP RENEWAL 991556 EQUIPMENT ONE RENTAL & SA UNIFORM BOOTS 991601 INTEGRIS HEALTH EMPLOYEE PHYSICALS 991612 TSR SPORTSWEAR UNIFORM SHIRTS 991625 DRYSDALES UNIFORM PANTS 991627 TRIM RITE INC REFLECTIVE TAPE INST 21.65 199.97 1,833.00 294.60 89.95 11.90 11.90 39.19 81.60 115.00 238.00 520.00 408.00 289.00 175.00 7 v. CITY OF OWASSO GENERAL FUND 12/30/98 17:30:32 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT 991628 DRYSDALES UNIFORM PANTS PER DIEM /FUEL -FIRE 128.00 223.42 991649 991649 TREASURER PETTY CASH TREASURER PETTY CASH REIMB PETTY CASH 10.00 3.69 991649 TREASURER PETTY CASH REIMB PETTY CASH CONFERENCE LODGING 1,280.00 991676 991677 HYATT REGENCY HOTEL PHOENIX FIRE DEPT CONFERENCE FEES 500.00 991686 OKLAHOMA NATURAL GAS 11/98 USE 113.94 210.93 991687 SOUTHWESTERN BELL TELE 11/98 PLEXAR DEPARTMENT TOTAL = =_ => EMERGERCY MGMT OPERATIONS ------------------------ - - - - -- 990337 GODDARD ENTERPRISES 991685 SOUTHWESTERN BELL TELE 991687 SOUTHWESTERN BELL TELE DEPARTMENT TOTAL = =_ => STREETS ------------------------ - - - - -- 990013 990217 990281 990289 990296 990464 990788 990793 991106 991392 991416 991511 991514 991517 991532 991607 991649 991649 991686 991687 AT &T WIRELESS SERVICES YALE UNIFORM RENTAL SAM'S CLUB ROARK TRUE VALUE HARDW WELSCO INC MILL CREEK LUMBER & SU APAC - OKLAHOMA, INC. KIMBALL ACE HARDWARE SIGNALTEK INC GO SYSTEMS ERICSSON INC BOLAY MOBILECOM INC GARRETT SIGNS ANCHOR STONE CO GARRETT SIGNS HUGHES LUMBER CO TREASURER PETTY CASH TREASURER PETTY CASH OKLAHOMA NATURAL GAS SOUTHWESTERN BELL TELE DEPARTMENT TOTAL = = = => COMMUNITY CENTER ------------------------ - - - - -- STORM SIREN MAINTENANCE 11/98 NON- PLEXAR 11/98 PLEXAR PAGER USE UNIFORM CLEAN /RENT MAINT SUPPLIES ARE MAINT /REPAIR SUPPLIES CYLINDER RENTAL PPL REPAIR / MAINT SUPPLIES ASPHALT MAINT /REPAIR SUPPLIES LOOP DETECTOR,SWITCHES FUEL 11/98 HAND HELD RADIOS SWITCHES,BATTERIES DIRECTIONAL SIGNS FILL SAND STREET SIGNS RESTROOM FIXTURE EMP RECOGNITION REIMB PETTY CASH 11/98 USE 11/98 PLEXAR 6,798.74 1,875.00 7.63 20.94 1,903.57 54.15 159.20 130.76 32.78 11.65 60.92 679.79 209.89 272.85 375.87 1,173.73 160.30 135.00 235.32 220.00 76.24 37.18 10.00 242.46 20.94 4,299.03 E-1 CITY OF OWASSO GENERAL FUND 12/30/98 17:30:32 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT - - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 990285 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 991545 TAYLORMADE LOCK & KEY REPAIR DOOR LOCK 991558 CAMERA GALLERY CAMERA FLASH UNIT 991686 OKLAHOMA NATURAL GAS 11/98 USE 991687 SOUTHWESTERN BELL TELE 11/98 PLEXAR 991687 SOUTHWESTERN BELL TELE 11/98 PLEXAR DEPARTMENT TOTAL = = = => PARK MAINTENANCE ------------------------ - - - - -- 990013 AT &T WIRELESS SERVICES PAGER USE 991392 GO SYSTEMS FUEL 11/98 991586 KIMBALL ACE HARDWARE REPAIR SUPPLIES 991587 WAL -MART OVERALLS - LENHART 991649 TREASURER PETTY CASH REIMB PETTY CASH 991687 SOUTHWESTERN BELL TELE 11/98 PLEXAR DEPARTMENT TOTAL = = = => ECONOMIC DEVELOPMENT ------------------------ - - - - -- 990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 991150 SPRINT PCS PHONE USE- TOBIAS 991632 ALL COPY SUPPLIES COPIER RENTAL 991649 TREASURER PETTY CASH PER DIEM /HOTEL /TOBIAS 991649 TREASURER PETTY CASH REIMB PETTY CASH 991687 SOUTHWESTERN BELL TELE 11/98 PLEXAR DEPARTMENT TOTAL = = = => FUND TOTAL = = = => 126.12 30.00 352.45 211.83 118.97 -.10 839.27 21.15 63.93 58.53 39.88 7.80 50.59 59.98 53.51 50.00 157.35 .50 77.74 69,030.92 0 CITY OF OWASSO WORKERS' COMP SELF -INS PLAN 12/30/98 17:30:32 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- - -- GENERAL GOVERNMENT ----------------------- - - - - -- 990145 HAND SURGERY INC 991526 JOE BECK 991551 P.R.O.S. & ASSOC 991643 OK SELF INSURERS ASSOC 991645 TERESA PINAROC MD 991646 HW PETERS, CSR DEPARTMENT TOTAL =___> FUND TOTAL =___> 501168 REIMB MILEAGE 509108 ANNUAL DUES H06108 C04035 77.49 208.00 270.15 250.00 34.44 90.00 930.08 930.08 6 1 CITY OF OWASSO AMBULANCE SERVICE FUND 12/30/98 17:30:32 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT -------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 991641 WORKS & LENTZ, INC. AMBULANCE COLLECTIONS DEPARTMENT TOTAL = = = => AMBULANCE ------------------------ - - - - -- 991173 ALKO ENTERPRISES INC AMBULANCE SUPPLIES 991441 OK STATE DEPT HEALTH TRAINING -SOLE 991444 CLARION HOTEL LODGING - WOFFORD 991472 TULSA COUNTY VO -TECH SCHO TRAINING FEES -HURST 991473 ALLIANCE MEDICAL INC AMBULANCE SUPPLIES 991486 DIRECT SAFETY SAFETY SUPPLIES 991530 THE UNIFORM SHOP INC UNIFORMS 991533 MED SOURCE CORP AMBULANCE SUPPLIES 991540 AT &T WIRELESS SERVICES PHONE USE -ALL 991626 ALLIANCE MEDICAL INC AMBULANCE SUPPLIES 991641 WORKS & LENTZ, INC. COLLECTION FEES 991649 TREASURER PETTY CASH TRAINING- ROBINSON DEPARTMENT TOTAL = = = => FUND TOTAL = =_ => 161.93 161.93 733.46 30.00 73.74 1,084.50 330.00 244.17 147.00 89.50 51.97 119.20 -54.53 85.00 2,934.01 3,095.94 NJ 3 CITY OF OWASSO E - 911 12/30/98 17:30:32 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------- - - - - -- DLICE COMMUNICATIONS ----------------------- - - - - -- 990004 SOUTHWESTERN BELL TELE DEPARTMENT TOTAL ====> FUND TOTAL =___> E -911 SERVICE 1,799.54 1,799.54 1,799.54 191 CITY OF OWASSO CITY GARAGE 12/30/98 17:30:32 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT - - - -- ------------------- - - - - -- ------- - - - - -- CITY GARAGE 990013 AT &T WIRELESS SERVICES PAGER USE 7.09 990195 YALE UNIFORM RENTAL UNIFORM RENTAL 89.96 990280 YOUNG'S TIRE SERVICE TIRE REPAIRS 70.00 990282 CONTINENTAL BATTERY CO BATTERIES 108.90 990283 CROW BURLINGAME REPAIR SUPPLIES 138.59 990283 CROW BURLINGAME REPAIR PARTS 1,803.12 990283 CROW BURLINGAME REPAIR SUPPLIES 25.00 990283 CROW BURLINGAME REPAIR SUPPLIES 8.17 990287 B & M TIRE CENTER INC VEHICLE /TIRE REPAIRS 372.65 990296 WELSCO INC CYLINDER RENTAL 36.90 991392 GO SYSTEMS FUEL 11/98 6.89 991494 WAL -MART WORK GLOVES 5.82 991566 TULSA AUTO SPRING CO VEHICLE SPRINGS 399.12 991567 TULCO OILS INC LUBES,OILS 592.35 991568 ALLIED TOWING VEHICLE TOWING 399.35 991614 RICH WHOLESALE TIRE TIRES 238.00 991615 STEVE'S WHOLESALE SMALL TOOLS 56.88 991616 SHERWOOD AUTOMOTIVE VEHICLE REPAIRS 24.95 991618 CLASSIC CHEVROLET MAINT SUPPLIES 8.00 991618 CLASSIC CHEVROLET VEHICLE REPAIR 74.90 991618 CLASSIC CHEVROLET VEHICLE PARTS 185.38 991631 LENOX WRECKER SERVICE TOWING 45.37 991637 SPECIALTY PRODUCTS & SVS COVER -FREON RECYCLER 54.77 991649 TREASURER PETTY CASH REIMB PETTY CASH 15.78 991649 TREASURER PETTY CASH REIMB PETTY CASH 4.45 991649 TREASURER PETTY CASH SEMINAR- MOODY,SMITH 50.00 991686 OKLAHOMA NATURAL GAS 11/98 USE 352.02 991687 SOUTHWESTERN BELL TELE 11/98 PLEXAR 41.88 DEPARTMENT TOTAL =___> 5,216.29 FUND TOTAL =___> 5,216.29 16 CITY OF OWASSO CAPITAL IMPROVEMENTS 12/30/98 17:30:32 A/P CLAIMS REPORT APAPVR PAGE: Pct # VENDOR DESCRIPTION AMOUNT ------- - - - - -- `"GENERAL GOVERNMENT ----------------------- - - - - -- 990258 CN HASKELL & ASSOC 990286 OFFICE DEPOT CARD PLAN 991592 KSI COMMUNICATIONS 991634 COMP USA INC DEPARTMENT TOTAL =___> )OLICE SERVICES — RANGE ------------------------ - - - - -- 991528 COMMERCE & LEGAL NEWS DEPARTMENT TOTAL =___> FUND TOTAL =___> COMPUTER SERVICES 593.00 COMPUTER SUPPLIES 119.60 CABLE INSTALLATION 76.00 COMPUTER DVD 215.00 1,003.60 LEGAL NOTICE 33.60 33.60 1,037.20 17 CITY OF OWASSO PARK DEVELOPMENT 12/30/98 17:30:32 A/P CLAIMS REPORT APAPVR PAGE: - - -PO # VENDOR DESCRIPTION AMOUNT ----------------- - - - - -- ------- - - - - -- PARKS ------------------------ - - - - -- 991121 MIRACLE RECREATION EQUIP WOOD CHIPS -FALL ZONE 3,375.00 - - - - -- DEPARTMENT TOTAL =___> 3,375.00 - - - - -- FUND TOTAL =___> 3,375.00 ON CITY OF OWA8GO CAPITAL PROJECTS GRANT 12/30/98 17:30:32 /\/I/ CLAIMS RE90BZ Af/AP\/Il PAGE: DIIS(�IlZPZIO0 AMOUNT---- I/0 � \7�yJDOI�_______--- _________________________ _______-_ _________ -------------------------- __ _______ 7D0I-Z0I08TIlIAL ACCESS PROJECT _____________________________ 0O 1O0 ' 991040 NATIONAL FLOOD INS PROG MAP REVISION FEE ______ �� ,_____ �,1O0'O0 DEPARTMENT TOTAL ����� _____________ FUND TOTAL 3,100'00 lut CITY OF OWASSO BOND PROJECTS FUND 12/30/98 17:30:32 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT - - - -- ------------------- - - - - -- ------- - - - - -- ENGINEERING ------------------------ - - - - -- 990131 CH2M HILL INC DEPARTMENT TOTAL FUND TOTAL = = = => ENG SERVICES 5/26/98 13,076.00 13,076.00 13,076.00 20 CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE Department 12/19/98 Overtime Expenses Total Expenses General Fund ::...... Finance 0.00 81,430.25 iai 7< Municipal Court 0.00 xx 2,381.05 >:::::> :::>......: >: :: >:::: >< ::::::.........:1...1. 15 Information Systems 0.00 22769.06..... ; :...::.:.. 5uporG Service .:::: 271. Police 83.67 472708.41 �Cenlral. D ;spatch Animal Control ;;::.:::.::......;> 1,614.58 .: _ .......:. : . :: ><::> ::.:. <.:.;.::::.; ;;::::0.00:.;:::<.:.;;: ...::; . . ;: 4.52:;: ;:>::.: > >:;: 1 ......:;:::::::: ....... : Street 114.39 91051.56 C ommuty- Senor Center .- .. .... ...... :........ ....... ..... .... .::...... Park Maintenace ............................. 31. 883,526'9.... General Fund Total $444.08 $157,230.55 Garage Fund <::...: Cxara e Z Garage Fund Total $16.54 $37822.64 APPROVED: 01/05/99 Mayor Council Member Council Member MEMORANDUM TO: THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: JEFF HANCOCK CTY MANAGER SUBJECT: RESOLUTION NO. 99-01 and CITY ORDINANCE NO. 596 ESTABLISHMENT OF ASSESSMENTS ELM CREEK INTERCEPTOR SEWER PROJECT DATE: December 30, 1998 BACKGROUND: At the last Owasso Trustees and Council Meeting held on December 15, 1998, City Attorney Ron Cates requested that the Trustees table this item to the first Trustees meeting in January. The Trustees and Council agreed to this request and therefore, the item again appears on the Agenda. Attached is Mr. Cates' original December 8, 1998 memo for your review. RECOMMENDATIONS: Staff recommends that the Trustees establish the proposed Resolution �No, 99 -01 for recoupment of Elm Creek Sewer Costs defined in Exhibit A and acreage as defined on Resolution Exhibit "B" for a rate of $1580 per C acre. 2. Staff recommends to the City Council Ordinance No. 596 for approval of the Resolution No. 99 -01 rate structure. ATTACHMENTS: 1. December 8, 1998 Memo from Ron Cates, City Attomey 2. Resolution No. 99 -01 3. Ordinance NO. 596 MEMORANDUM TO: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RON CATES CITY ATTORNEY SUBJECT: RESOLUTION NO- 98-07 AND CITY ORDINANCE NO. 5% ESTABLISHMENT OF ASSESSMENTS ELM CREEK INTERCEPTOR SEWER PROJECT DATE: December 8, 1998 BACKGROUND: Development in Owasso's eastern sector between 76th and 96th Streets North is occurring at a record pace. In order to be proactive to the infrastructure needs generated by such development, the City has begun the first work toward improvements recommended in the Wastewater Master Plan. The Elm Creek Interceptor Sewer will provide service for current and future demands and eliminate the need for interim lift stations and associated piping proposed in the master plan short-term analysis. The City has opted through previous Council and OPWA actions to advance the cost for the interceptor line. Provision must now be made for payback of project costs consisting of loan closing and interest costs, engineering, easement acquisition and construction which will be allocated on a per -acre basis as future development occurs within the Elm Creek Interceptor basin. Project costs include installation of the interceptor line, a contingency amount for possible future contract modifications, the first phase. of upgrading the 117th E. Avenue lift station and purchase of The Greens temporary lift station for future City use (see attached Resolution, Exhibit "A "). Trustee action on June 16, 1998 approved award of the Elm Creek Interceptor Sewer project to HMG, Inc., Kansas City, Kansas, in the amount of $1,496,469.20. One Change Order increased the contract amount to $1,586,029.75. The Elm Creek Interceptor drainage basin has been established to define the limits of developable acreage subject to payback of project costs (see attached Resolution, Exhibit "B ") Areas identified are differentiated from those already developed with septic systems or served by the City system. Funding via a low- interest private sector loan and a revenue anticipation note was approved by the OPWA on August 4, 1998. RESOLUTION: Staff will propose a resolution to the OPWA to establish an assessment for recoupment of costs for the Elm Creek Interceptor project (see attached Resolution). The assessment shall be $1,580 per acre and will apply to the area defined on Resolution No. 98 -07, Exhibit "B" (Drainage Area map). ORDIN ANCE: State law requires that any rate structure established by the OPWA be approved by the City Council. An enacting ordinance will fulfill this requirement. ��,CnNrn�rFNDATION 1. Staff recommends that the Trustees establish the proposed Resolution No. 98-07 for recoupment of Elm Creek Interceptor Sewer costs defined in Exhibit "A" and acreage as defined on Resolution Exhibit "B " for a rate of $1,580 per acre. 2. Staff recommends to the City Council Ordinance No. 596 for approval of the Resolution No. 98 -07 rate structure- AM k VIENTS: 1. Resolution No. 98 -07 2. Ordinance No. 596 OWASSO PUBLIC WORKS AUTHORITY OWASSO, OKLAHOMA RESOLUTION NUMBER 99 -o1 A RESOLUTION OF THE TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY RELATING TO THE ELM CREEK INTERCEPTOR SEWER PROJECT, ESTABLISHING PER ACRE ASSESSMENTS FOR RECOUPMENT OF COSTS ASSOCIATED WITH THE ELM CREEK INTERCEPTOR SEWER PROJECT IN THE ELM CREEK DRAINAGE BASIN, CITY OF OWASSO, COUNTY OF TULSA, STATE OF OKLAHOMA RECITALS WHEREAS, the Trustees of the Owasso Public Works Authority have been requested by developers and land owners in the Elm Creek Drainage Basin to construct a sewer trunk line system for the collection of solid waste in such area; WHEREAS, the construction of the Elm Creek Interceptor Sewer to accomplish such request results in expenditures on the part of the Owasso Public Works Authority in those amounts as set forth on Exhibit "A" hereto, same being incorporated herein by reference thereto; WHEREAS, by virtue of representation on the part of developers and owners of the properties lying within the Elm Creek Drainage Basin, the Owasso Public Works Authority, on behalf of it's beneficiary hereof, the City of Owasso, Oklahoma, should provide for a mechanism for recoupment of the costs associated with the Elm Creek Interceptor Sewer Project; and, WHEREAS, the Trustees of the Owasso Public Works Authority by virtue hereof hereby create a mechanism for recoupment of the costs associated with the Elm Creek Interceptor Sewer Project as provided hereinafter. NOW, THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY, TO -WIT: Section One: The Trustees of the Owasso Public Works Authority hereby establish the Elm Creek Drainage Basin as being that area depicted on the map attached hereto, made a part hereof; and marked as Exhibit "B" hereto. Section Two: That the Trustees of the Owasso Public Works Authority hereby establish as the assessment area lying within the Elm Creek Drainage Basin that area as depicted by the . portions illustrated on Exhibit "B" hereto in green. Section Three: That the portions set forth on Exhibit `B" hereto, same being the assessment area shall be and same hereby are assessed costs in the amount of $1,580.00 per acre for recoupment of the costs associated with the Elm Creek Interceptor Sewer Project. Said assessment shall be due and payable only upon the connection of any development properties located within the Elm Creek Interceptor Sewer assessment area to the Elm Creek Interceptor Sewer trunk line heretofore referred to. Section Four: That insofar as any other properties within the Elm Creek Drainage Basin but not within the above defined assessment area, such property, being depicted by the portions illustrated on Exhibit `B" herein in grey, shall be assessed an amount as determined on a case by case basis by the Trustees of the Owasso Public Works Authority. DATED this 5th day of January, 1999. OWASSO PUBLIC WORKS AUTHORTTy By: Denise Bode, Chairman ATTEST: Marcia Boutwell, Secretary APPROVED AS TO FORM: Ronald D. Cates, Authority Attorney 2780- 362.rpw CITY OF OWASSO, OKLAHOMA ORDINANCE NUMBER 596 AN ORDINANCE APPROVING THE OWASSO PUBLIC WORKS AUTHORITY RESOLUTION NUMBER 98 -07, ESTABLISHING PER ACRE ASSESSMENTS FOR ELM CREEK INTERCEPTOR SEWER PROJECT AND DECLARING AN EFFECTIVE DATE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT: Section One: Resolution Number 98 -07 of the Trustees of the Owasso Public Works Authority, a public trust having the City of Owasso, Oklahoma, as its beneficiary, establishing per acre assessments for recoupment of the costs associated with the Elm Creek Interceptor Sewer Project be, and same hereby is approved. Section Two: This ordinance shall become effective thirty days from the date of first publication as provided by state law. DATED this 5th day of January, 1999 . CITY OF OWASSO, OKLAHOMA By: ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D. Cates, City Attorney 2780- 362.ord Denise Bode, Mayor 13 ID MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: THERON WARLICK CITY PLANNER SUBJECT: ANNEXATION REQUEST BY PRESTON LAKES, L.L.C. ORDINANCE NO. 599 DATE: December 21, 1998 BACKGROUND At the December 15, 1998 meeting, the Owasso City Council unanimously approved a request for annexation of property within Section 22, Township 21 North, Range 14 East. The subject property is further described as a tract of land located on the east side of N 145' E Avenue between E 86 h Street N and E 966' Street N containing 60 acres, more or less. A case map is attached for your information and review. As reported to you previously, the subject property's zoning will become AG (Agriculture) upon annexation. Attached is a copy of Ordinance No. 599 which formally adopts the City Council's actions on December 15, 1998. RECOMMENDATION: Staff recommends approval of Ordinance No. 599. ATTACHMENTS: 1. Location Map, 2. Ordinance No. 599. AG'*\ �� ,l ndrth ra rAr4i 0 N. w z w w Lo Wlt z PROPOSED ANNEXATION: 60 ACRES TH E 86 STREET N M'WM 91u CITY OF OWASSO, OKLAHOMA ORDINANCE NO. 599 AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY OF OWASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY IN SECTION 22, TOWNSHIP 21 NORTH, RANGE 14 EAST, PROVIDING THAT FROM AND AFTER THE PASSAGE AND PUBLICATION OF THIS ORDINANCE THAT ALL OF THE REAL PROPERTY WITHIN SAID TERRITORY HEREIN DESCRIBED SHALL BE A PART OF THE CITY OF OWASSO, OKLAHOMA, AND FURTHER DECLARING THAT ALL PERSONS RESIDING THEREIN SHALL BE SUBJECT TO THE JURISDICTION, CONTROL, LAWS, AND ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA, ESTABLISHING THE SAME AS PART OF WARD THREE OF SAID CITY AND DIRECTING THE FILING OF THIS ORDINANCE. WHEREAS, pursuant to the provisions of Title 11, Section 21 -103, et seq., of the Oklahoma Statutes, the City of Owasso is permitted to annex additional territory provided a petition in writing, signed by not less than three- fourths of the legal voters and owners of not less than three- fourths (in value) of the property hereinafter described, the same being contiguous to the corporate limits of the City of Owasso, requesting that said property be annexed and added to the City of Owasso is submitted; and WHEREAS, notice of the presentation of said Petition was given by the Petitioner by publication in the Owasso Reporter on November 9h, November 266, and December 3rd 1998, a newspaper of general circulation published in the City of Owasso, Oklahoma, and notice was given that said petition would be considered by the City Council of the City of Owasso, at a meeting to be held on December 15, 1998 at 6:30 PM at the.Community Center, Owasso, Oklahoma; and WHEREAS, on the 15' day of December, 1998, said Petition was duly considered by the City Council and was determined to have complied with the provisions of Title 11, Section 21 -103, et seq., of the Oklahoma Statutes, and further, that proper legal notice of presentation of said petition had been given; and NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, TO WIT: Section 1. That the following described territory lying in Rogers County, Oklahoma which is contiguous to the present corporate limits of the City of Owasso and described in the petition presented to the City Council in accordance with the provisions of Title 11, Section 21 -103, et seq., of the Oklahoma Statutes, and more particularly described as follows, to -wit: The NW /4 SW 14 and the W/2 NE 4 SW 14 of Section 22, Township 21 North, Range Fourteen (14) East of the Indian Base and Meridian, Rogers County, Oklahoma, according to the U.S. Government Survey thereof; containing 60 acres, more or less be, and the same is hereby annexed to, made a part of, and added to the City of Owasso, Oklahoma, and the corporate limits thereof be and are hereby extended to include the above described territory and real estate. Section 2. That from and after the passage and publication of this Ordinance, the real estate and territory described in Section 1 hereof shall be a part of the City of Owasso, Oklahoma, in Ward Three thereof, and all persons residing therein as well as all property situated thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and ordinances of the City of Owasso, Oklahoma, in all respects and particulars. Section 3. That there be filed in the office of the County. Clerk of Rogers County, Oklahoma, a true and correct copy of this Ordinance, together with an accurate map of the territory hereby annexed. APPROVED this 5h day of January, 1999. Denise Bode, Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D Cates, City Attorney MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: MARCIA BOUTWELL CITY CLERK SUBJECT: RESOLUTION TO CALL ELECTIONS - COUNCIL WARDS 3 & 4 DATE: December 29, 1998 BACKGROUND: Pursuant to the provisions of the Owasso City Charter governing the election of City Council members, the Council shall take action by Resolution to call any necessary Ward Elections. Such elections are needed for the following Wards: Ward #3 Three Year Term (Duston Smith) Ward #4 Three Year Term (Mary Lou Barnhouse) Staff has prepared Resolution #99 -01 which, if approved by Council, calls for elections to be conducted for these Wards and allows for proper notification to the Tulsa County Election Board. It also identifies the process that must be followed to meet all legal requirements. Ef The filing period is February 1, 2, & 3, 1999. All candidates must file a Declaration of Candidacy with the Tulsa County Election Board between 8:00 a.m. and 5:00 p.m. on one of those days. The primary election is set by Charter and will be March 2, 1999. If a general election is necessary, it will be held on April 6, 1999. A general election will be held if one candidate in the primary election does not receive a majority of all the votes cast for that Ward. The elected councilors will be sworn in at the first meeting in May (May 4, 1999). Although the City of Owasso has recently annexed land in Rogers County, that land is currently undeveloped and has no residents. The Rogers County Election Board will be notified of the election, however, it won't be necessary that a Rogers County precinct be opened for this election. RECOMMENDATION: The staff recommends approval of Resolution #99 -01. ATTACHMENT: 1. Resolution #99 -01. CITY OF OWASSO, OKLAHOMA RESOLUTION NO 99 -01 NOTICE OF ELECTIONS AND CERTIFICATION WHEREAS, a Primary Election shall be held on the 2nd day of March, 1999 for the purpose of electing Council Members to the City of Owasso, Oklahoma, for Wards and terms as follows: WARD NO. TERM 3 3 years 4 1 vearc WHEREAS, a General Election, if necessary, shall thereafter be held on April 6, 1999 to elect said Council Members. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA: 1. That a non - partisan Primary Election for City Council Members, as set out, be held on March 2, 1999. 2. That the General Election thereafter, if necessary, be held on April 6, 1999. 3. Only qualified electors of the City of Owasso who reside in the respective ward shall be qualified to hold the office of Council Member. BE IT FURTHER RESOLVED that the City Council of the City of Owasso, Tulsa County, Oklahoma, hereby certifies to the Tulsa. County Election Board that the following numbered precincts are to be opened: 750, 751, 752, 753, 754, and 755. .The City of Owasso certifies that there are no qualified electors who live within Rogers County. The filing period is from February 1, 1999 through February 3,1999 forthe Primary Election. PASSED AND APPROVED this 5th day of January, 1999 by the City Council of the City of Owasso, Oklahoma. ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D Cates, City Attorney Denise Bode, Mayor E2 a MEMORANDUM TO: THE HONORABLE MAYOR & CITY COUNCIL CITY OF OWASSO FROM: BOB ALLEN FIRE CHIEF SUBJECT: PURCHASE OF LIFE PAK 12 DATE: December 17, 1998 BACKGROUND: The City of Owasso is licensed as an Advanced Life Support service with the State Department of Health. The use of Individual Protocols allows us to utilize paramedics on the ambulance. Currently we have six paramedics within the department, two on each shift. The Oklahoma State Department of Health also requires that with paramedics on the ambulance, we must have manual Defibrillators in place. The Defibrillators currently being used are five and nine years old respectively and have exceeded their life expectancy. This budget year, funds were identified for replacing these Defibrillators. In September, the Fire Department field- tested available manual Defibrillators, and two companies offered Defibrillators that could be used. In addition, input from the paramedics who would be using the Defibrillators was gathered on the ease of use and the compatibility of the Defibrillators with current equipment, such as the AED's and battery charging devices. SPECIFICATIONS: After all needed information was gathered, specifications were drafted on November 3, 1998, and were sent out to Alliance Medical Supply, Zoll Medical Supply and Physio Control Products on or about November 30,1998. Bids were returned from Zoll Medical and Physio - Control, then opened on December 8, 1998 at 2:00 p.m. Zoll Medical sent back the packet stating at this time they chose not to bid, but wished to remain on the list for future bids. Physio - Control returned the bid packet and met all of the requirements of the specifications. PURCHASE OF LIFE PAK 12 DECEMBER 17, 1998 PAGE 2 RECOMMENDATION: The staff recommends City Council authorization for the purchase of two (2) manual Defibrillators (Life -Pak 12) from Physio- Control Products for a total amount of $18,470.80. ATTACHMENTS: 1. Specifications 2. Bid Proposal SPECIFICATIONS FOR BID AND DELIVERY A DOCUMENT SLOWING GOOD STANDING WITH THE BETTER BUSINESS BUREAU MUST BE INCLUDED WITH YOUR BID. COMPLY COMPLY s0o f-7ro f/4D 2. THE MANUFACTURER MUST CARRY WORKMAN COMPENSATION INSURANCE FOR ALL ITS EMPLOYEES AND SHALL INCLUDE A COP -Y OF APPROPRIATE DOCUMENT TO SHOW COMPLIANCE WITH YOUR BID. COMPLY COMPLY f7y 81_b -5,6F-,e 3. Any bidder taking no exception to the specification will be required to include with his bid a list of users with current phone numbers and contact person. This list will be required to contain a minimum of five (5) users who currently own a system built to the exact methods of construction required by this bid. This agency does not intend to purchase any prototype equipment. If you bid no exception to any item you must show proof of bidders ability to provide and to have provided this product. COMPLY COMPLY ANY DEVIATION FROM ITEMS 1,2,AND OR 3, WILL BE CONDSIDERED GROUNDS FOR REJECTION OF BID. COMPARISON: These specifications are intended to provide a common standard to which all vendors shall bid. For this reason, the bidder must respond to each individual item in the checklist by indicating "COMPLY" or "NOT COMPLY" where indicated. Failure to so respond, will disqualify the bid. If the bidder is not going to furnish the item EXACTLY as described in this specification, he must indicate a deviation even though he feels he may be exceeding what is described. For each deviation taken, the bid must include detailed technical description of what he will furnish as well as a full explanation of why the deviation equals or exceeds the item in the specifications. DEVIATION: Any deviations to these specifications must be stated in writing and attached to the BID PROPOSAL FORM (no exceptions). Each exception (by page and paragraph number), with explanation and detailed description of the item or items the bidder wishes to substitute. Exceptions to construction, quality, and testing in Federal Specifications models numbers, etc., as listed herein are for reference only; while it is assumed some bidders will wish to substitute some items, no substitutions will be permitted unless bidder complies with the above procedure when bidding, so that a fair comparison may be made. SUBSTITUTIONS: All substitutions shall be "equal to" or greater than" and exceeding the minimums of the particular items specified, and full information to enable purchaser to determine suitability shall be furnished. Purchaser or its designated agents shall be the final judge of any proposed exceptions or substitutions. Specifications for an Advanced Life support defibrillator: GENERAL 1. Must operate as an AED with an advisory mode. 2. Must operate as a Manual defibrillator for ALS users 3. Must have a setup mode to allow an operator to configure the device 4. Must have an in- service mode for simulation and demonstration purposes 5. Must meet the physical characteristics of no more than 13" height, 16" width, 9" depth 6. Viewing screen will be no less than 5" wide by 4" high, and must have the ability to display one or two additional waveforms. 7. Must be able to operate within all types of environments and temperatures. COMPLY COMPLY Power 1. Must utilize a N Cd battery. 2. Must have a dual battery capability. 3. Must have the capability for an external ACNDC power adapters, which allow the batteries to charge while the device is operating. 4. There must be a low battery indication and message, along with a service indicator when an error is detected. COMPLY -�'— COMPLY Communications i. The device must be capable of transferring data records by PC card, internal modem or serial connection. COMPLY -�— COMPLY Data Management 1. Must be able to automatically take vital sign measurements every 5 minutes, user configurable. 2. Have a 3- channel or 4- channel 12 lead report 3. Must have a memory capacity of up to 100 single events, or 45 minutes of continuous - EKG record. COMPLY j— 5 COMPLY Alarms 1. Must have an alarm that activates for all se parameters. 2. Must have a VD/VT alarm dur8ng monitoring COMPLY - COMPLY Monitor 1. Must have a minimum of 3 -wire cable, monitoring in leads 1, 2 and 3 and be able to upgrade to a 12 -lead, or 10 -wire cable in the future. 2. Must have an adjustable ECG size 3. Must have a continuous monitoring system to recognize shockable rhythms, when not in and advisory mode. 4. Must have voice prompts for selected warnings and alarms, with configurable on/off. 5. Must have SpO2 sensor 6. Must have the ability to take add a non - invasive blood pressure device COMPLY X COMPLY Printer 1. Must be able to utilize a 50 mm EDG paper, and be able to upgrade to a larger size if the 12 -lead option is used. 2. Must have a delay button. 3. Must have an autoprint ability and be user configurable COMPLY COMPLY Defibrillator 1. Must have a combination pacing/defib pad. YE S 2. Must have standard adult paddles and pediatric attachments �E 5 3. Must be able to manually select the joule setting from 2 -360 joules /,e 5 4. Must be able to pace, either demand or non -demand rate, and synchronous cardiovert. S. Must have a pause capability, without losing capture. H — 6. Must have a shock advisory system that is an AED, and the joule settings be user configurable. y r= 5 gc,E i¢dOdE- COMPLY COMPLY 6 BID PROPOSAL - SUBMITTAL PAGE BID FOR MANUAL DEFIBRILLATOR $9235.40 Note: See equipment and pricing detail in attached quotation. MANUFACTURER PHYSIO- CONTROL CORPORATION MODEL: LIFEPAK 12 DEFIBRILLATOR/MONITOR BID EXCEPTIONS: Page 6 Defibrillator - #5 - Technology is not currently available for this function. I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the. Bid Proposal - Submittal Page, and the required attachments. Signature Carol Haug Birds Coordina Title PHYSIO- CONTROL CORPORATION PO BOX 97023 Address REDMOND, WA 98073 -9723 BID OPENING: 2:00 P.M. ON DECEMBER 8, 1998. NON COLLUSION BID AFFIDAVIT STATE OF WASHINGTON ss COUNTY OF KING Carole Haug , of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not been a part of any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with State, County, or City officials or employees as to quantity, quality, or price in prospective contract, or any discussions between bidder and any State, County, or City official concerning exchange of money or other thing of value for special consideration in the letting of a contract. Name: Hau /Bids Coordinator Signature Subscribed and sworn before me this /5-�- day oL'L &- 'ef'hhyu 199 My Commission Expires: /ate L'79 c ?V NOT P V.. SIC .�� 1 • ER���. � ,x"442 "WASN05G�a NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL Physio- Control Corporation Customer Support Center 11811 Willows Road Northeast Post Office Box 97023 Redmond, WA 98073 -9723 USA Telephone: 800.442.1142 Fax: 425.867.4146 LIFESAVING TOOLS FOR LIFESAVING TEAMS December 1, 1998 City of Owasso Office of the City Clerk City Hall 207 South Cedar Owasso, OK 74055 RE: Request for Bid for Defibrillator Thank you for the opportunity to bid on your equipment requirements. Physio- Control is pleased to offer the following equipment and pricing for your consideration. Qty Description Unit Total Price Price LIFEPAK®12 defibrillator /monitor 7995.00 $7995.00 1 1 Trade -in allowance for LIFEPAK lop unit (2000.00) (2000.00) ( 479.60) ( 479.60) Less discount 1395.00 1395.00 1 Pacing option 1175.00 1175.00 1 Sp02 option 250.00 No Charge 1 Adult finger sensor 3 FASTPAK ®2 batteries w /fuel gauge 135.00 No Charge 1 Battery Support System 2 1650.00 1650.00 1 Trade -in allowance for old battery (500.00) (500.00) support system 99.00 No Charge 1 Basic carry case 39.00 No Charge 1 Top pouch 29.00 No Charge 1 Left pouch 39.00 No Charge 1 Back pouch - large 1 FASTPATCH® adapter cable 130.00 No Charge 2 sets FASTPATCH Plus electrodes 19.50 No Charge TOTAL $9235.40 References: Grove EMS 1310 South Main Grove, OK 74344 Jeff Dozier 918/786 -2243, ext. 457 Life EMS PO Box 365 Enid, OK 73702 Jimmy Johnson 580/233 -2245 �.�`' An!erica's Best Plants St. Johns EMS 1235 E. Cherokee Springfield, MO 65804 Jeff Holmes 4417/888 -8622 Park View Hospital EMS PO Box 129 E1 Reno, OK 73036 Ray Simpson 405/267 -2640 EMSA 1417 N. Lansing Avenue Tulsa, OK 74106 Tom Nichols 918/596 -3042 Terms are net 30 days. Delivery is approximately 30 -60 days ARO. Shipping is FOB Redmond, WA. If you have questions, please contact your account consultant Carl Rowe at 1- 800 - 442 -1142, ext. 2205. Sincerely, PHYSIO- CONTROL CORPORATION NOV 30 'se 9:56 FROM 206731 PAGE.002 BETTER BUSINESS BURLAU REPORT Date Written : 11/25/96 Date Expires : 11/25/99 THIS REPORT HAS BEEN OBTAINED FROM SOURCES DEEMED TO BE RELIABLE. IT IS NOT TO BE USED FOR SALES OR PROMOTIONAL PURPOSES. Physio Control Corporation 11811 Willows Rd NE Redmond, WA 98052 (425) 867 -•4000 principal: Mr Richard O Martin, President Type /Busi: Hospital, Surgical & Medical Equip & Supplies Business Start Date: 01/01/55 BBB File Open Date: 01/01/80 According to information in our files, Physio Control Corporation began business in 1955. Mr Richard 0 Martin is listed as the President. The Bureau opened its file in 1980. This company is a member of the Better Business Bureau and has agreed to the Bureau's membership standards. Based on BBB standards, our file experience shows this company has a satisfactory business. record. To qualify for a satisfactory record at the BBB, a company must be in businesa for at least one year, properly handle matters referred to it by the Bureau, be free from an unusual volume or pattern of complaints, and be free of serious law enforcement actions involving its marketplace conduct. Our file on this member company shows no complaints have been received withia the last three years. Better Business Bureau reports are based on our files over the past three years. As a matter of policy, the Better Business Bureau does not endorse any product, service or company. BBB reports are provided solely to assist you in exercising your own best judgement and are subject to change at any time. We urge the caller to contact other sources of information. Please tell the company yo u OREGON: 333 S.W. 5TH AVENUE, 41300 • PCA LAND, OREWN 97204 PORTLAND: (503) 222-2255 • OUTSIDE °ORTLAND,- 890-488-4155 • FAX: (5031 - www.bbb.orfltW • inEOQ�'++bbb•a8 SEATTLE'. (2� 31 -2227 • 0�5 SEATTLE AREA 1-80()-21 Z2V PO. FPOC (2W 431-2211 "www.bbb.orgftb/ 1 bo a9 ** TOTAL PAGE.002 ** ACORD CERTIFICATE OF LIABILITY INSURANCE Ply' rz�oucFR 8/ 2 0/ 9 8 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE S e d g w i c k o f O r e g o n, I n c. ALTERRTHETCOV RAGETAFFORDEDBYSTHETPOLICIES BELOW. OR 1 1 1 S W C l u m b i a COMPANIES AFFORDING COVERAGE Portland, o OR 97201 COMPANY 503- 248 -6400 A Federal Insurance Co INSURED COMPANY B Federal Insurance Co. Physi0- Control Int'1 Corp COMPANY 11811 Willows Rd(PO Box 97006) C K Redmond WA 98073 -9706 `� Pr Ia�urance Grn„{n COMPANY D Med III arc Casualty Insurance Co. COVERAGES. x L -',€ a' "`, t'`. -,ikd tr 'c', Tc,��,'.. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIO[ INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN R DUC D BY PAID CLA MS T LTR A TYPE OF INSURANCE aENma''LIABILITY X COMMERCIAL GENERAL LIABILITY LIABILITY POLICY NUMBER 353344740 POLICY EFFECTIVE DATE(MM/DCV" 7/29/98 POLICY EXPIRATION DATE(MLVDo" 1/29/99 LIMITS GENERAL AGGREGATE S 2 0 0 0 0 0 0 CLAIMS X OCCUR MADE OWNER'S & CONT PROT PRODUCTS- COMP /OP AGG S )? F D PERSONAL& ADV INJURY S EACH OCCURRENCE S 1000000 FIRE DAMAGE ( Any one ere) y 1/29/98 7/29/99 MED EXP (Anyone person) S 1 00 0 0. COMBINED SINGLE LIMIT $ 1 0 0 0 0 00 8 Aur�MOeILFU^Bnm X ANY AUTO ALL OWNED AUTOS 7 3 2 2 3 6 9 4 C -- X SCHEDULED AUTOS HIRED AUTOS BODILY INJURY (Per person) S NON -OWNED AUTO BODILY INJURY S (Per accident) — PROPERTY DAMAGE S GARAGE LIABILITY ANY AUTO AUTO ONLY - EA ACCIDENT S OTHER THAN AUTO ONLY: EACH ACCIDENT AGGREGATE S S B ExcESS LIAeury X UMBRELLA FORM 796495460 1/29/98 1/29/99 EACH OCCURRENCE 5 5 0 0 0 O O O AGGREGATE 5 5 0 0 0 0 0 0 OTHER THAN UMBRELLA FORM C EMPLO LnrN sCOMILITY ION AND EMPLOYERS LIABILITY THE PROPRIETOR/ PARTNERSIEXECUTIVE I OFFICERSARE: 3 C E 0 2 0 8 8 6 0 2 I 7/ 2 9/ 9 8 7/ 2 9/ 9 9 X we sraru_ oTH_ , 4: EL [ACH ACCIDENT S 1 0 0 0 O O O EL DISEASE - POLICY LIMIT S 1 0 0 0 0 0 0 0 OTHEIT PRODUCTS LIABILI CLAIMS MADE FORM INCLUDES V E R D 0 R S — 98WA380004 Y BROAD FORM 7/29/98 7/29/99 62,0 64,0 SELF EL DISEASE - EA EMPLOYEE $ 1 0 0 0 0 0 0 0,000 PER OCCURRENCE 0, 000 AGGREGATE n. INSURED RETENTION: DESCRIPTION OF O -t:m I ONS/LOCATIONS/VEHICLES/SPECIAL nr=M 5100,000 0 CC. 6500,000 AGG. CERTIFICATE HOLDER INSUREDS COPY 70- 36 CANCELLATNJN SHOULD ANY OF THE ABOVE DESCPoBD POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 3 0 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT BUT FAILURE TO MAIL SUCH NOTICE MPOSE NO OBIJGATION OR LIABILITY OF ANY THE COMPANY nS SENTATIVES. AUTTfON�ZZED -- — JACK PE ERSON ,X MEMORANDUM TO: THE HONORABLE MAYOR & CITY COUNCIL CITY OF OWASSO FROM: MARK STUCKEY DEPUTY FIRE CHIEF SUBJECT: PURCHASE OF BREATHING AIR COMPRESSOR DATE: December 17, 1998 BACKGROUND: In 1990, the department purchased the present breathing air compressor. The compressor is used for refilling self - contained breathing apparatus/bottles. These apparatus allow a firefighter to enter a burning structure to initiate rescue and fight fires. Each time a bottle is recharged, the compressor is utilized for approximately 15 minutes per bottle. Typically, 20 to 30 bottles will need to be recharged after each structure fire. CURRENTLY: While refilling air bottles, the present compressor requires constant monitoring by a firefighter and must be manually cycled (15 minutes runtime, 15 minutes cool down). The present compressor is also experiencing mechanical problems that will continue to escalate. SOLUTION: A new compressor could fill a bottle every six minutes, and there would not be any cycle time associated with the process of filling. Also, constant monitoring by a firefighter would not be necessary. SPECIFICATIONS: Specifications were developed by the Capital Outlay Committee. The specifications were sent to five manufactures or dealers of such equipment. The City received two bid packages back. Of these two, one bid (Hypres Equipment) met 100% of-all the requirements specified. BREATHING AIR COMPRESSOR DECEMBER 17, 1998 PAGE 2 RECOMMENDATION: This equipment was included in the FY 98 -99 budget. Staff recommends a new compressor be purchased from Hypres Equipment in Oklahoma City at a cost of $18,748.00. ATTACHMENTS: 1. Specifications 2. Bid Proposal DL 1. A DOCUMENT SHOWING GOOD STANDING WITH THE BETTER BUSINESS BUREAU MUST BE INCLUDED WITH YOUR BID. COMPLY ✓ NOT COMPLY 2. THE MANUFACTURER MUST CARRY WORKMAN COMPENSATION INSURANFOR DOCUMENT O SHOW COMPLIANCE WITH YOUR BID. OF APPROPRIATE / COMPLYv / NOT COMPLY 3. Any bidder taking no exception to the specification will be required to include with his bid a list of users with current phone numbers and contact person. This list will be required to contain a minimum of tezi (10) users who currently own a system built to the exact methods of construction required by this bid. This agency does not intend to purchase any prototype equipment. If you bid no exception to any item you must show proof of bidders ability to provide and to have provided this product. COMPLY v NOT COMPLY ANY DEVIATION FROM TEEMS 1, 2, AND OR 3, WILL BE CONSIDERED GROUNDS FOR REJECTION OF BID. COMPARISON: These specifications are intended to provide a common standard to which all vendors shall bid. For this reason, the bidder must respond to each individual item in the checklist by indicating "COMPLY" or "NOT COMPLY" where indicated. Failure to so respond, will disqualify the bid. If the bidder is not going to furnish the item EXACTLY as described in this specification, he must indicate a deviation even though he feels he may be exceeding what is described. For each deviation taken, the bid must include detailed technical description of what he will furnish as well as a full explanation of why the deviation equals or exceeds the item in the specifications. DEVIATION: Any deviations to these specifications must be stated in writing and attached to the BID PROPOSAL FORM (no exceptions). Each exception (by page and paragraph number), with explanation and detailed description of the item or items the bidder wishes to substitute. Exceptions to construction, quality, and testing in Federal Specifications models numbers, etc., as listed herein are for reference only, while it is assumed some bidders will wish to substitute some items, no substitutions will be permitted unless bidder complies with the .above procedure when bidding, so that a fair comparison may be made. SUBSTITUTIONS: All substitutions shall be "equal to" or "greater than", and exceeding the minimums of the particular items specified, and full information to enable purchaser to SPECIFICATION SHEET FOR BREATHING AIR COMP. 4. Must be at least a 3 stage compressor COMPLY � NOT COMPLY 5. Must have a charge rate of at least 9 CFM at 5000 psi. COMPLY t"� NOT COMPLY 6. Must have a replaceable cartridge type purification system with a minimum of 25,000 SCF between cartridge changes. COMPLY /� / NOT COMPLY 7. Gauges must include an hour meter oil pressure gauge (liquid filled), gauges for each stage of compression, high temp. indicator light, low oil pressure light and an on/off switch. COMPLY 1---' NOT COMPLY 8. Must have an Automatic Condensate Pump System w /timer to eliminate condensate build up during operation every 1155 minutes w/ Silencer & Reservoir. COMPLY y NOT COMPLY 9. Must have high pressure cut off switch & auto on switch. COMPLY 1'� NOT COMPLY 10. Must have relief valves on each stage of compression COMPLY NOT COMPLY 11. Must have 6 -ft. of connecting hose COMPLY NOT COMPLY 12. Must have two 6 ft. fill hoses w /stainless steel bleed valve & hand tight adapter for 4500 and 2200 psi SCBA bottles COMPLY NOT COMPLY 13. Must include Dot 6000 -3 Cascade System and all valves, pig tails, nuts, nipples, fittings & all gauges for this system. COMPLY NOT COMPLY 14. System must be vertical w /encl frame COMPLY NOT COMPLY W 0 15. System must include a class s22 fill station & air management system COMPLY t/ NOT COMPLY 16. Vendor shall be responsible for system setup & delivery except any electrical hookup COMPLY NOT COMPLY 17. Powder coated framelstruct ure COMPLY y / NOT COMPLY 1 g. Low oil pressure cutoff switch COMPLY v--' NOT COMPLY 19. 3 -DOT 6000 psi cylinders w /CGA 702 valves, manifold, nuts, nipples, pigtails and all fittings COMPLY NOT COMPLY 20. Adjustable regulator with a 6000, psi inlet and 5000 psi outlet with gauges COMPLY NOT COMPLY 21. 1- Sherwood SCUBA yoke with bleed valve COMPLY y NOT COMPLY 22. Delivery, installation, setup an d training on the operation of the system COMPLY � / NOT COMPLY 2 BID PROPOSAL - SUBMITTAL PAGE BID FOR COMPRESSED AIR BREATHING SYSTSEM: $18 lot 7 4 8 0 0 BID EXCEPTIONS: None f I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Page, and the r u' d attachments. Signature Ron Peeler, President Title 1349 W. Reno OKC, OK 73106 Address Hypres Equipment BID OPENING: 2:00 P.M. ON DECEMBER 8,1998. HYPRES EQUIPMENT 12/01/98 Units sold to 10 users, requested by Owasso Fire Dept. Okmulgee Fire Dept. 918 - 756 -3265 123 E. 4th Okmulgee, OK. 74447 Jay Fire Dept. 918 - 253 -4300 225 N. 5th St. Jay, OK. 74346 Clinton Fire Dept. 580 -323 -2298 523 Gary Freeway Clinton, OK. 73601 Chandler Fire Dept. 405- 258 -1202 220 S. Clevland Chandler, OK. 74834 Ringling Fire Dept. 405 -662 -2264 Stanley Watkins Ringling, Ok. National Park Service 806 - 857 -0311 419 E. Broadway Fritch, TX. 79036 Toccoa Fire Dept. 706 - 886 -8656 302 W. Doyle St. Toccoa, GA. 30577 Carrollton Fire Dept. 770 - 832 -3456 115 W. Center Carrollton, GA. 30117 Air-gun Design 847- 520 -4888 804 Seton Ct. Wheeling, IL. 60090 BioDynamics Corp. 405 - 842 -4440 818 N.W. 63rd OKC, OK. 73116 9I9I41 9 STATE INSURANCE F 1 cQVemge af%rd d ka the. lacy ow, h hit.,de�nt ,OOO each employee ,000'poltcy im�t mpet►sattn Ernpl Ayers lability policyPgi ©mod3� the State Fs�p �hsarige m, or caaa�ll�on of, satcl pvl�cy the undersigned �pany wilTSn Ycate `�s i�,saed, but €�ulure to gt�e such notice shall unpo�� na �bliga#iton ro .lahorna �ity,L�klahoma iffce , . . BETTER. BUSINESS BUREAU REPORT Date Written : 07/01/98 Date Expires : 07/01/2001 THIS REPORT TO BE USED OBTAINED RELIABLE. IT IS NOT COPYRIGHT 1998, BBB- Hypress Equipm( 134.9 W. Reno Oklahoma City, (4-05) 232 -1325 Principal= Mr. Type /Busi : Not Business Start BBB File Open ;nt OK 73106 Pon Peeler, Owner Elsewhere Classified Date: Not Available Date: 07/30/92 The Bureau opened its file in July 1992. 64e have not had frequent inquiries or other reason to develop a report. Better Business Bureau reports are based on our files over the past three years. The BBB provides reports only, and does not endorse, recommend or disapprove (,,f any product, service or company. NON COLLUSION BID AFFIDAVIT STATE OF Oklahoma ) ss COUNTY OF Oklahoma ) Ron Peeler of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not been a part of any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with State, County, or City officials or employees as to quantity, quality, or price in prospective contract, or any discussions between bidder and any State, County, or City official concerning exchange of money or other thing of value for special consideration in the letting of a contract. Name: Ron Peeler Signature Subscribed and sworn before me this f '�,+ day of _rILcx. m 6er Notary Public My Commission Expires: My Commission Expires July 31, 1999 PUBLIC I - INANDFOR = :.O STAT= OF ' A !- AP's � .......... F q NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL NON COLLUSION INVOICE AFFIDAVIT STATE OF Oklahoma ) ss COUNTY OF Oklahoma ) The undersigned person, of lawful age, being first duly sworn, on oath says that this invoice is true and correct and the (s)he is authorized to submit the invoice pursuant to a contract or purchase order. Affiant further states that the (work, services or materials) as shown by this invoice have been (completed or supplied) in accordance with the plans, specifications, orders, requests or contract furnished or executed by the affiant. Affiant further states that (s)he has made no payment directly or indirectly to any elected official, officer or employee of the municipality / authority or money or any other thing of value to obtain payment of the invoice or procure the contract or purchase order pursuant to which an invoice is submitted. Hypres Equipment Print or Type Name of Contractor or Vendor ezI Signature Ron Peeler President Print or Type Name and Title Subscribed and sworn before me this —L s day of My Commission Expires: My Commission Expires July 31, 1999 Notary Public 19gf3 . Q; •pTAq� F9 PUBLIC IN AND FOR O O` STATE OF '-5- < , sy CM G .,400• NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH EACH INVOICE SUBMITTED CONTRACT FOR EQUIPMENT THIS AGREEMENT, made this day of City of Owasso (CITY), and WITNESSETH: 19 , between the (VENDOR). 1. That for and in consideration of the sum of $ 18', 748 _ 00 , VENDOR will famish to CITY a compressed air breathing system as indicated in the specifications. 2. The CITY shall pay the VENDOR upon acceptance of delivery and following, the submission of an invoice and invoice affidavit. 3. This Contract shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 4. This instrument, supplemented by the Contract Documents, contains the entire agreement between the parties, and no statement, promise or inducement made by either party, or the agent of either party, that is not contained in this written Contract shall be valid or binding. 5. This Contract shall not be enlarged, modified or altered except in writing, signed by the parties and endorsed hereon. 6. This Contract shall be governed by the laws of the State of Oklahoma both as to interpretation and performance. ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM AND CONTENT: Ronald D Cates, City Attorney CITY OF OWASSO La-M Denise Bode, Mayor CONTRACTOR Hypres Equipment By President Title IT November 25, 1998 Prepared for: Owasso Fire Dept. Attn: Chief Bob Allen or Deputy Chief Mark Stuckey FAX: (918) 272 -4998 TEL: (918) 272 -5253 One (1) HP- 5000 -NA3 -E 1 Breathing Air System. Vertical enclosed frame with a North American, NA9, 3 stage compressor featuring a combination pressure and splash lubrication & driven by a 7.5 HP 220VAC, single phase electric motor with starter. Dimensions are approximately 36" W x 28" D x 58" H. Charge Rate is 9 CFM at 6000 PSI. Standard equipment includes: • Gauge Panel with: • Hour meter • Oil Pressure Gauge, liquid filled • Gauges for each stage, liquid filled • High Temperature indicator light • Low Oil Pressure indicator light • On/Off switch • High quality powder - coated frame • Replaceable Cartridge Type Purification System for providing approximately 25,000 SCF of air between cartridge changes. • See View Indicator allowing visual monitoring of the air supply for moisture. • Automatic Condensate Dump System with Automatic Timer for eliminating condensate buildup every 15 minutes during operation, with Silencer /Reservoir. • High Pressure cutoff switch and auto On switch • High Temp. cutoff switch • Low Oil Pressure cutoff switch • Relief Valves on each stage of compression. • Intercoolers /Aftercoolers. • 6 ft. Fill hose with stainless steel bleed valve & hand tight adaptor Delivered Price $9,916. 0 A zr-� /Z/ LITYAND CUSTOMER SATISFACTION i�vwwr�+ A 1 rl'[La7 1349 West Reno, Oklahoma City, OK 73106 Telephone: (405) 232 -1325 • Fax: (405) 232 -1326 QUALITY AND CUSTOMER SATISFACTION 1349 West Reno - Oklahoma City, OK 73106 Telephone: (405) 232 -1325 " Fax: (405) 232 -1326 CASCADE STORAGE SYSTEMS FOR RAPID REFILLING ... A HYPRES Cascade Storage System can meet your breathing air supply needs in a multitude of ways. When properly selected, an air storage system allows more efficiency during peak demand periods without the cost of a high volume (CFM) compressor. Numerous SCBAor SCUBA cylinders can be filled in a shorter time period from a cascade than from a small or medium size compressor. A TIME MANAGER ... In air filling applications, a HYPRES cascade system can be atime manager. During peak demand periods, this stored air supply frees air maintenance personnel to give direct attention to the rapid refill of individual breathing air units. Cascade refilling and compressor operation can be performed when demand is less critical. Addi- tionally, when demand for refill is extremely high, both the cascade system and the compressor can be utilized for direct independent filling operations. A RESERVE AIR SUPPLY. - . All breathing air systems are expected to be "operational" upon demand. However, due to power loss and /or compressor availa- bility, such is not always the case. Utilization of a multicylinder cascade system provides a sense of security in knowing that a certain volume of air is always available regardless of unforseen circumstances. A TOTAL AIR MANAGEMENT PACKAGE... A HYPRES Cascade Storage System is an integral part of a total breathing air management package. The number of cylinders within the storage bank is dependent upon the anticipated air volume needed and the performance capabili- ties of the supporting air compressor. A fill station enhances the total package by permitting the simultaneous filling of multiple SCBA cylinders. STANDARD EQUIPMENT & SYSTEM SPECS... Multiple cylinder systems are provided complete with cylinder valves, pressure gauge, fill hose, service valve, and manifold with check valves. - Fill Station Cascade Compressor No of PSIG Cubic Feet Weight Cylinders & Code Air (Appx.) (APex. Lbs.) One 2,400 DOT 300 140 Two 2,400 DOT 600 280 Three 2,400 DOT 900 420 Four 2,400 DOT 1,200 560 Five 2,400 DOT 1,500 700 Six' 2,400 DOT 1,800 840 One 3,600 DOT 351 178 Two 3,600 DOT 702 356 Three 3,600 DOT 1,053 534 Four 3,600 DOT 1,404 712 Five 3,600 DOT 1,755 890 Six' 3,600 DOT 2,106 1,068 One 4,500 DOT" 444 144 Two 4,500 DOT 888 288 Three 4,500 DOT 1,332 432 Four 4,500 DOT 1,776 576 Five 4,500 DOT 2,220 720 Six' 4,500 DOT 2,664 864 One 6,000 DOT 420 250 Two 6,000 DOT 840 500 Three 6,000 DOT 1,260 750 Four 6,000 DOT 1,680 1,000 Five 6,000 DOT 2,100 1,250 Six' 6,000 DOT 2,520 1,500 One 5,000 ASME 430 400 Two 5,000 ASME 860 800 Three 5,000 ASME 1,290 1,200 Four 5,000 ASME 1,720 1,600 Five 5,000 ASME 2,150 2,000 Six' 5,000 ASME 2,580 2,400 'Larger systems available by special order. "Lightweight bottles. NOTE: Due to on -going product development, the manu- facturer reserves the right to change specifications and /or options without previous notice. F APMPAMArw Mv Custom Design Cascades 3 Bottle Pyramid _ w /Air Mgmt. Panel - 3 Bottle Horizontal Pyramid 3 Bottle Horizontal w /Air Mgmt. Panel I 4 Bottle Vertical 6 Bottle Horizontal Duplex AV ovArwftwAgnm Aff-% i sit rAW,c v 1349 West Reno, Oklahoma City, OK 73106 Telephone: (405) 232 -1325 • Fax: (405) 232 -1326 The NA Series High Pressure Compressors The Complete Solution for Breathing Air and Industrial Gas Applications.... In America and Around the World STATE-OF-THE-ART DESIGN Three and four -stage designs for low vibration and balanced rod loads. Stronger and heavier crankshaft for superior durability. Heavy duty, shaft - driven, gear -type oil pump with high capacity spin -on oil filter provides generous lubrication to critical wear areas for longer pump life. Interstage coolers, aftercooler, finned cylinders, finned aluminum heads, fan - bladed flywheel allows cooler operating and discharge temperatures. Quiet operation (56 decibel sound rating) Dual crankcase covers for easy access to crankshaft and connecting rods. TOP GRADE MATERIALS Aluminum crankcase eliminates unnecessary weight. Cast iron cylinders for strength and durability. Ductile iron counterbalanced crankshaft with large diameter throw. Aluminum cylinder heads for superior heat dissipation. High grade aluminum connecting rods for high strength and precise alignment. HIGH QUALITY COMPONENTS Anti- friction front and rear bearings for smooth operation with lower horsepower and long crankshaft life. Metal fan blades and blade guard. Stainless steel, disc -in -plate valves for long wear and excellent heat resistance and dissipation. Valve housings nickel - plated for corrosion resistance. High quality 0-rings between cylinders and heads for efficient sealing. QUALITY ASSURANCE All compressor pumps individually tested and certified for performance to required operating conditions. Two Year Manufacturer's Warranty. North American Compressor Corporation (405) 232 -8214 - FAX (405) 971 -0585 Model NA 9: heavy duty three stage design for compression from 6 to 9 scfm at 5,000 psi. Model NA 12: Four stage radial design for compression from 10 to 12 scfm at 5,000 to 6,000 psi Model NA 18: four stage radial design for compression from 14 to 18 scfm at 5,000 to 6,000 psi The NA Series State -of- the -Art in High Pressure Compression NA Series compressor pumps are available as bare head blocks or integrated in fully or partially assembled breathing air and industrial gas systems from North American's international network of independent high pressure professionals. NA Series compressors are made in America to withstand the stress of modern continuous duty applications in the most demanding environments. The NA Series blocks are the ideal choice for flexibility and trouble free performance in the safety, diving, and general industrial markets. All NA Series blocks are built to the highest quality standards and are supported by a two year manufacturer's warranty. Replacement parts are readily available and reasonably priced. Contact North American today for further information on the NA Series compressor for your speck application or the location of the independent system packager in your area or industry. NA SERIES HIGH PRESSURE BREATHING AIR COMPRESSORS Technical Specifications Model NA 9 NA 12 NA 18 Medium Air Air Air Number of stages 3 4 4 Cylinder bore 1 st stage 3.47 inch 3.47 inch 4.31 inch Cylinder bore 2nd stage 1.419 inch 1.77 inch 1.94 inch Cylinder bore 3rd stage .50 inch 1.00 inch 1.00 inch Cylinder bore 4th stage NA .50 inch .50 inch Piston stroke 2.00 inch 2.00 inch 2.00 inch Delivery at 6,000 psi' 1050 rpm NA 7 cfm 14 cfm 1200 rpm NA 8.5 cfm 16 cfm Delivery at 5,000 psi' 1100 rpm 9 cfm NA NA 1200 rpm NA 10.4 cfm 14.4 cfm 1400 rpm NA 11.8 cfm 16.6 cfm 1500 rpm NA 12.6 cfm 18.0 cfm Intake pressure Atmospheric Atmospheric Atmospheric Intermediate pressure 1 st stage 100 psi 46 psi 60 psi Intermediate pressure 2nd stage 1080 psi 210 psi 280 psi Intermediate pressure 3rd stage 5000 psi 975 psi 1050 psi Operating pressure, maximum 5000 psi 6000 psi 6000 psi Ambient temperature range 40 -110 deg. F 40 -110 deg. F 40 -110 deg. F Outlet temperature <15 deg. F <15 deg. F <15 deg. F above ambient above ambient above ambient Compressor block oil capacity 4 qts. 4 qts. 4 qts. Oil delivery, approximate 60 psV.75 gpm 60 psV.75 gpm 60 psV.75 gpm Net weight, approximate 120 lbs. 140 lbs. 145 Ibs. 'Charging rate based on filling 80 cubic foot tank from 500 to 3,000 psi North American Compressor Corporation 20 West Park Place Oklahoma City, Oklahoma 73103 (40S) 232 -8214 FAX (40S) 971 -0585 http: //www.nacompressorcom J1 CC1 Page 2, Owasso, 11/98 One (1) DOT 6000 -3 Cascade System • System includes three (3) DOT 6000 PSI cylinders with CGA 702 valves, manifold, includes; nuts, nipples, pigtails and all fittings. One (1) Sherwood SCUBA yoke with bleed valve. Delivered Price $3,446.00 MODEL HPE6000, ENCLOSED FILL STATION & AIR MANAGEMENT SYSTEM Cylinder Fill Enclosure, Class 2 Containment. 6,000PSI The HPE6000 Cylinder Fill Enclosure fills up to two cylinders at once. Explosion proof enclosure provides increased safety, only operating when the door is closed. (Reference CGA pamphlet G -7 -1989, Compressed Air for Human Respiration, Section 7). Featuring a door with safety interlock and tilting cylinder container make loading and unloading easy. Teflon slides on cylinder holders protect cylinders from scuffing. Fill hoses are designed for easy connection and are inside the enclosure for increased safety. Model HPE6000 Standard Features: Gauges for each storage cylinder, (3) Control valves for each storage cylinder, (3) Adjustable pressure regulator (6000 to 5,000 psi) Inlet pressure gauge Regulated pressure gauge 2 fill control valves 2 fill pressure gauges 1 pressure relief valve (for regulated fill pressure) Connecting lines to the fill station for each storage cylinder, (3) Two fill hoses complete with line valve, stainless bleed valves and SCBA fill adaptors Designed to contain the destructive force of accidental cylinder rupture or hose failure, while allowing the air blast to be vented quickly and in a direction away from the operator. A safety interlock prevents SCBA or SCUBA filling unless the front access door is completely closed and locked in place. The carriage design "tilts" toward the operator whenever the door is opened. This facilitates loading and unloading cylinders and minimizes operator fatigue. Delivered price $5,386.00 Total Delivered price $ ,748.00 / 1144 QUALITYAND CUSTOMER SATISFACTION i�vww��r+ A l /WWlXImr—a7 1349 West Reno, Oklahoma City, OK 73106 Telephone: (405) 232 -1325 - Fax: (405) 232 -1326 ENCLOSED FILI, STATION & AIR MANAGEMENT SYSTEM Front Loading Cylinder Fill Enclosure The Front Loading Cylinder Fill Enclosure fills up to three cylinders at once. Explosion proof enclosure provides increased safety only operating when the door is closed. (Reference CGA pamphlet G -7 -1989, Compressed Air for Human Respiration, Section 7) Featuring an air operated door with safety interlock and tilting cylinder container make loading and unloading easy. Teflon slides on cylinder holders protect cylinders from scuffing. Fill hoses are designed for easy connection and are inside the enclosure fi increased safety. Model HPE150 includes a panel mountec Supply Gauge, Fill Valve, Fill Gauge, Regulator and Regulator Pressure Gauge For a Cylinder Fill Enclosure with an optio Air Control Panel, order Model Fill Enclos and Air Control Panel. Designed to completely contain the destructive force of accidental cylinder rup or hose failure. An air operated safety interlock prevents SCBA or SCUBA filling unless the front access door is completely closed. The carriage design "tilts" toward the oper automatically whenever the door is opener This facilitates loading and unloading cylinders and minimizes operator fatigue. Model Description W D H Ibs HPE150 Cylinder Fill Enclosure with fill panel and regulator 32" 33" 56" 700 HPE400 Cylinder Fill Enclosure with Air Management Control 32" 33" 68" 700 System to control four (4) storage cylinders Cylinder Fill Enclosure is supplied with three Fill Hoses unless otherwise specified. QUALITYAND CUSTOMER SATISFACTION NX-WW% 0+!-�+ 1349 West Reno. Oklahoma City. OK 73195 'eIeohone (40 232 -' 325 cs 232 -' 3?- %VAAt A n �rric42 mQuap[�m NEW BREATHING AIR COMPRESSORS 5000 to 6000 PSI .. . QUALITYAND CUSTOMER SATISFACTION 1349 West Reno, Oklahoma City, OK 73106 Telephone: (405) 232 -1325 • Fax: (405) 232 -1326 HYPRES offers a selection of breathing air systems. Charging rates from 6 to 18 CFM are available to give maximum performance for fire, diving and industrial needs. COMPRESSOR PUMPS ... HYPRES EQUIPMENT uses the American made North American Pump with 3 and 4 stages of compression. This pump utilizes pressure and splash lubrication and high efficiency cooling fans for long life. This design eliminates virtually all vibration. Continuous duty rated. POWER AND DRIVES ... Standard power consists of single or three phase, NEMA rated "B ", 220/230 VAC electric driven with magnetic starters as standard. 440 VAC is available on request. Power transmission is by V -belt drive with belt guards as standard equipment. PURIFICATION ... Standard purification systems include coalescing final separators and easily replaced cartridges designed to produce Grade "E" air. Housings are of high strength aluminum hard anodized for maximum corrosion protection. Housings are rated at 5000 and 6000 PSI with a minimum safety margin of 4:1. Cartridges are available for the removal of moisture, odor and carbon monoxide. Visual purification system monitors are standard with alectronic monitors available for maximum protection. STANDARD EQUIPMENT ... HYPRES Breathing Air Compressors. 3 and 4 Stages 5000 to 6000 Pressure. Gauge Panel Featuring: -Hour meter -Oil pressure gauge -Liquid filled gauge for each stage -High temperature indicator light -Low oil pressure indicator light -Power indicator light & switch Auto condensate dump with timer High pressure cutoff switch High temperature cutoff switch Low oil pressure cutoff switch Magnetic starter Relief valve for each stage Intercoolers and aftercoolers Visual purification system monitor Connecting hose to cascade Silencer and Reservoir OPTIONAL EQUIPMENT INCLUDES: -Cascade systems -Fill stations -GO monitor -Cartridge monitor systems HYPRES EQUIPMENT COMPRESSORS Suggested Purchasing Specifications L The system will be turn -key complete, assembled and tested in the U.S.A. and will Include the compressor, driver, purification system and all controls in a steel, horizontal open frame. All service areas of the unit are to be readily accessible. 2. The compressor pump is to bean American made three and four stage design, air cooled, pressure lubricated and designed specifically for continuous breathing air application, with no cooling interval shut -down required. (Military surplus components will not be acceptable, even If new.) The charging rate is to be at least CFM, with a working pressure of 6000 PSI maximum. The crankshaft utilizes 2 taper roller bearings opposed and needle bearings. The unit must be capable of starting under full load, with no bleed -down required. Pistons are to be single- acting. All pistons will have rings and are attached to the crankshaft via connecting rods. 3. The driver is to be a single or three phase electric, gasoline or diesel motor. Enclosed v belt with adjustable or gravity tension. 4. The purification system is to be of the replaceable cartridge type and designed to process at least cu. ft. of breathing air to at least GRADE E between changes, including Carbon Monoxide removal. A high efficiency moisture separator and micron filter is to precede the purification chamber. Both the separator and filter housings are to be constructed of hard anodized aluminum, pressure tested to PSI. Cartridges are to be easily and safely changed, with no tools required. 5. The system is to be equipped and automated as follows: (A) Air inter -stage coolers, interstage separators, finned aftercooler, (B) In -line high capacity automotive style oil filter, (C) Magnetic starter, with heaters (electric model); (D) Automatic high temperature shut- down switch; (E) Automatic low oil pressure shut -down switch; (F) An adjustable automatic pressure switch; (G) Replaceable dry intake filter, (H) Power -on light (electric model); (1) Recording hour meter, accumulative; (J) Panel mounted gauges for interstage pressures, and .oil pressure; (IQ Adjustable maximum pressure relief valve; (L) Automatic timed condensate system. Drain with silencer and reservoir. 6. The seller is to provide a factory- authorized delivery technician to perform a post- delivery integrity check; install the connector and /or filler hoses. (The buyer will provide electrical hook -up). The technician will then conduct an on -site training program for the buyer's personnel who will be operating and maintaining the system. 7. Complete manual and wiring diagrams are to be included with the system. 8. A full two (2) year warranty on the compressor pump against defects in materials and workmanship and one (1) year on the rest of the components is to be provided. Cartridges, materials, parts and service are to be available through the seller at all times. ALITYAND CUSTOMER SATISFACTION 1349 West Reno, Oklahoma City, OK 73106 Telephone: (405) 232 -1325 - Fax: (405) 232 -1326 / � i�nWcv CEWOCDG ]01I MT7 im MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL FROM: BOB ALLEN, FIRE CHIEF SUBJECT: REJECTION OF ALL AMBULANCE BID PROPOSALS DATE: December 17, 1998 BACKGROUND: In January 1998, the ambulance specification committee was implemented. The objective of the committee was to develop specifications for a complete new ambulance unit, and ensure all customer requirements were identified. The, committee held several meetings and surveyed ambulance manufactures over a three (3) month period. It was evident by reviewing the completed specifications, that the committee had done an outstanding job. Not only had they ensured all customer requirements were identified, but also considered long term planning to ensure that the remounting of the patient compartment would be cost effective for at least 20 years. Bid specifications were mailed in April, 1998 to the ambulance manufactures and the bid opening date was set for May 28, 1998. The attached memorandum from the ambulance committee outlines the process utilized in reviewing the bid proposals. A complete and detailed review of the bids was accomplished and as the bid specification chart indicates, only one (1) vendor was able to comply with all specifications. RECOMMENDATION: The staff recommends the City Council reject all bids and authorize new specifications. ATTACHMENTS: 1. Specification Committee Memo 2. Bidder Specification Chart MEMORANDUM TO: BOB ALLEN, FIRE CHIEF FROM: AMBULANCE SPECIFICATION COMMITTEE BRUCE KELLEY: EMS MANAGER TRACY TREMAIN: MECHANIC CHRIS COLGAN: PARAMEDIC DAVID HURST: INTERMEDIATE SHANNON SADDORIS: INTERMEDIATE JACKIE WATSON: FIREFIGHTER EDWARD WOFFORD: PARAMEDIC SUBJECT: REVIEW OF AMBULANCE BID SPECIFICATIONS AND COMMIME RECOMMENDATION DATE: August 7,1998 These specifications were created after receiving input from the Fire Department personnel, along with considering the needs of the department and the needs of the citizens we serve. We started by considering how long this unit was going to have to be utilized before it could be replaced. Back in 1993 we were averaging about 12,000 miles per year, in 1996 about 16,000 miles per year. These figures were arrived at by dividing the number of miles on the unit by how many years we have had the vehicle. With the number of miles being placed on the units and the number of calls we are increasing each year it was determined that the vehicle we purchase will need to be able to last for 100,000 miles before it will be replaced, that is why a Freight Liner chassis was chosen. We then looked at the unit from a patients point of view, and listed are what the patients were most concerned about: 1. The patients comfort during the trip to the hospital, since we are an average of 20 -30 minutes away. 2. The ease of loading and unloading the patient 3. The ability and ease of getting to the patient and treating them once inside the unit 4. The safety of the crew and patient while transporting. Also, some other concerns: 1. The ability to clean the unit and decontaminate it 2. The size of the compartments 3. Access to the equipment whether from the inside or the outside of the unit as well as from either side of the unit, ( being able to access from either side of the unit is a safety item, especially while on scene of a motor vehicle accident, this way the rescuers can stay out of the traffic). REVIEW OF AMBULANCE BIDS........... PAGE 2 AUGUST 7, 1998 The bid specifications were sent out on April 24, 1998. The bids were received back by May 28, 1998. All bids that were submitted were reviewed: 1. We looked at compliance and non - compliance of the spec's, (non - compliance did not automatically rule the bidder out) 2. We looked at the time frame they listed for delivery 3. The references of agencies that have purchased there ambulances in the past 4. What the warranty procedures were for fixing a unit 5. And a list of what was felt to be some of the more important items that were developed and a check sheet for did they or did they not meet the requirements. We then called the vendors back to ask some additional questions if we were not sure of areas listed in their bid package. For instance, these were some of the questions asked: 1. There were some of the bidders that did not send the full corner and extrusions cuta- ways as was required in the speculations. They were contacted and asked if they were going to send them. 2. Do you have the capability of putting in a cross lay for the spine boards? 3. Can you do the 45 degree lighting in the patient compartment? 4. If a unit breaks and needs repair what are your procedures for getting the unit fixed if it is under warranty? The bids are as follows: Taylor Made $110,365.00 Taylor Made, although they complied with the majority of the speculations, it was found out during talking to a number of business that they would never purchase another unit from this company due to the number of problems they had before and after a unit was delivered to them. This company also has a number of lawsuits currently against them. Two of the people contacted were Dave Leas with the City of Phoenix and Charles Polisino with Okaloosa County FMS in Shalimar, Fl. Wheeled Coach $121,955.00 When Wheeled Coach submitted their bid they took an exception to the entire bid specifications. Joe Ziller, the contact person for Wheeled Coach, was contacted. He stated that it was easier for him to take a total exception and send us a copy or their own specifications, then to submit the variances to our specifications. After searching thru the bid packet submitted we discovered that REVIEW OF AMB ULANCE BIDS.......... . PAGE 3 AUGUST 7, 1998 they met most of the specifications anyway. While speaking with Mr. Ziller and asking him some questions including the capability of doing a cross -lay with the backboards he said they could do it but would be required to raise their bid. Concerning the warranty work he was willing to send a person of our choice to their own warranty school in Florida at the companies expense so that all work could be done locally, and all expenses would be paid by Wheeled Coach. I was told that he would put that in writing, however nothing has been received yet. Chief Fire and Safety $130,445.00 CFS is an Oklahoma based company, out of Chickasha, they did well on meeting the specifications except on the 20 module warranty, they sent us the cut -a -ways when called and requested, they can do the cross -lay for the backboards, and on warranty items. Currently, they do not have an authorized service center for warranty work on the box in the Tulsa area, so the work would need to go to Chickasha. However, if we had a mechanic that could do the work locally, then CFS will guarantee parts within 24 hours. Delivery can be expected within 90 -120 days after receiving a chasis. Boardman $132,165.00 Boardman was unable to comply with the workers compensation insurance requirement, nor had they met the requirement of having built at least 100 ambulances in the last 5 years. They were contacted above the full corner and extrusion cut -a -ways since nothing had been provided and stated that if we wanted to see how the ambulances were built then we could come and tour the plant in person, ( which is located in Clinton, OK ). All warranty work is done in Clinton and the vehicle must be taken there by the department. Boardman can do the cross -lay for the backboards, and they have at least 2 chasis currently in stock. Also, Collinsville EMS recently purchased a Boardman ambulance. Collinsville was contacted and stated they had problems with the unit from the very beginning, even during the delivery of the unit, it had stalled several times. Even though Boardman Knew about the problem it still took 2 weeks to be able to get an appointment to have the vehicle looked at in Clinton and Boardman refused to send a person down to try and solve the problem in house. Boardman ambulance did admit that they had a problem with the unit that Collinsville purchased, and they admitted it up front without any prompting. Collinsville also states that they will never purchase another Boardman ambulance again due to the difficulties they have had with the unit and with getting it serviced. They can deliver anywhere from 60 -90 days after receiving a chasis, but state that this time frame could vary depending on how busy they are at the time of the receipt of the bid and the chasis. Excellence . $137,772.00 Excellence did very well on the bids. The full corner and extrusion cut -a -ways were sent without having to call them back. They are able to do the cross -lay for the backboards and warranty work REVIEW OFAMBULANCE BIDS........... PAGE 4 AUGUST 7, 1998 can be done locally. They can deliver a unit within 120 -150 days from receiving the bid or from receiving a chasis, whichever is the latter. AA Emergency Ambulance $147,795.00 AA also well in the bidding process. They were contacted about sending full corner cut -a -ways, and they did. They were also asked about the cross -lays for the backboards and stated they would have to get back to us, and then we have never heard from them. All warranty work at this time needs to be done in Midwest City, however they are working on setting up an authorized service center in the Tulsa area. We were unable to find a specified delivery time for the unit in the companies bid package. Taking into account of the number of exceptions to the specifications, the amount of the bid, the satisfaction of previous customers, the amount of the submitted bid, .the warranty information and locations, and the ability to deliver a unit in an acceptable amount of time. It is this committees recommendation to purchase the Chief Fire and Safety BIDDER SPECIFICATION CHART 18 T B A C W E Cross ky back board stoma, drawin s A O A H H X y y Y A 21 I E C Y L R B E E E Extrusion cut awa provided P . 4:1d O D R F L L Final inspection reports, check list and electrical R M A drawin s L A U F C A 19 2Q 23 N N & O N DESIGNATES THE BIDDER HAS MET EACH INDIVIDUAL, SPECIFICATION. S A C C E 1 Ford VM membershi . P .52:2 y y y H y y 2 -Comply with OSDH y y y Y y 3 License to sell in Oklahoma Y Y Y Y Y 4 Good standing with the better business bureau Y Y Y y y 5 Good standing with national truck equipment Y Y —Y —Y y association F . 52 :3 6 20 users who currentl own a modular ambulance Y Y Y y y 7 Paint warran 4 ears P.'8:e Y Y Y Y Y 8 Manufacturer gyphed cad drawings, P. 52 :4 Y Y Y Y Y 9 Continuous welding no double sided tae Y y y y 10 Fold down CPR seat, drawm s y y y y y 11 Heated and remote controlled mirrors, Pjg. 10:20 Y Y Y Y Y 12 2,0002000 roduct fi*lity insurance, Pp, 53 xiii Y Y Y Y Y 13 Total Vehicle ten 24 -ft max. P . 13:1 Y y y y y 14 Module 166 -in, length min., 96 in. width max., 114 Y Y Y Y Y in. height max. P . 13:2 & 3 15 Workers compensation insurance y y y y 16 Full corner out away supplied to ofd P . 4:1 c Y Y Y y 17 constructed not less than 100 units during the last five Y Y Y Y 18 Module warranty 20 years J, P . 47:1 a Y Y y 19 Cross ky back board stoma, drawin s y y y 20 Delive date specified y y Y 21 Electrical Warranty (10 years or 100,000 miles) Pg. N Y 48:d 22 Extrusion cut awa provided P . 4:1d y y y 23 Final inspection reports, check list and electrical y y drawin s TOTAL NUMBER OF SPECIFICATIONS MET o 17 is 19 2Q 23 Y: DESIGNATES THE BIDDER HAS MET EACH INDIVIDUAL, SPECIFICATION. N! DESIGNATES THAT THE BIDDER HAS NOT MET THE INDIMUAL SPECIFICATION. MEMORANDUM TO: THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: PHIL LU17,, P.E. ENGINEERING PROJECT MANAGER SUBJECT: APRROVAL OF EASEMENT AGREEMENTS AND FUNDING ELM CREEK INTERCEPTOR SEWER PROJECT DATE: t December 30, 1998 BACKGROUNI�• At the October 1.5, • 1998 City. Council Meeting, the City Council approved eight Elm Creek Interceptor Sewer easement agreements and authorized the Mayor to execute said agreements. A Notice to Proceed was issued der approval of these agreements. Since that time negotiations have continued with the remaining property owners for the remaining four easements. EASEMENTS: Staff has conducted numerous individual meetings with the remaining landowners in efforts to reach reasonable and proper agreements. The following represents an additional property owner whereby we have received a signed easement: Joe B. Wolfe and;Krisandra S. Wolfe In addition, staff anticipates having by next Monday and in time for the upcoming Council meeting signed easements from the following property owners: James Cory Richardson, Janet Kay Kuhn, John Carroll Richardson and Sue McPartland James Cory Richardson, Janet Kay Kuhn and John Carroll Richardson Final discussions with the remaining other landowner may result in a signed easement ready for execution at the January 19, 1999 City Council meeting. If at that time the City Council does not receive this signed easement, staff anticipates requesting Council authorization for condemnation. RECOMMENDATION:• Staff recommends, subject to City Council acceptance of said easements, Trustee payment authorization for the Elm Creek Interceptor Sewer easements plus $200 per tract allowance for an abstract update. Staff recommends Council approval of the aforementioned three Elm Creek Interceptor Sewer easement agreements and authorization for the Mayor to execute said agreements. AZ'VC�,�CMENT• Location Map -_j EXISTING 117TH E. AVE. LIFT STATION w w BARRIJGTON OIN W: BRENnVOOD j STREET N. 8 6TH PLAZA 17 M CREE PROPOSED ELM CREEK 4�: INTERCEPTOR I LLJ IO S _T REET N. 7 5T I E EA Ows PRA IRJEVE AC. 0) to N 6 TH r- .,t: r-1 STREET N. EXISTING 117TH E. AVE. LIFT STATION MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: PHIL LUTZ, P.E. ENGINEERING PROJECT MANAGER SUBJECT: ACCEPTANCE OF WORK AND FINAL PAYMENT U.S. HIGHWAY 169 ENHANCEMENT (LANDSCAPING) PHASE I DATE: December 28, 1998 BACKGROUND: The subject project is to provide landscaping consisting of various plantings along both sides of U.S. Highway 169 between 76th and 86th Streets North (see attached location map). The contract was awarded to Robinson Lawnmowing and Landscaping of Berryville, AR, on October 7, 1998 in the amount of $12,910.00. The a�the � Proceed ountito $15 839.00. Some of Two change orders were issued which the plant species being provided by the contractor were undersized according to contract requirements. Staff negotiated with the contractor to reduce the unit cost for undersized plants and to increase the number of dwarf crepe myrtles at the reduced unit cost. Also, the net area for group planting areas actually installed was less than that estimated in the contract as awarded. The reduction of undersized plant unit costs, a reduction in the estimated area for group plantings and the increase in the number of dwarf crepe myrtles resulted in a net total contract amount of $13,461.68 (see attached request for payment). No previous payments have been made under this contract. FINAL INSPECTION: A final inspection was held on December 7, 1998 and all deficiencies were corrected by December 10th. The contractor has provided a one -year maintenance bond. FUNDING: Funding is provided in the FY98 -99 Capital Improvements Fund (Line Item 81 -410- 5430). RECOMIVfENDATION: Staff recommends Council acceptance of the U.S. Highway 169 Enhancement (Landscaping), Phase I, project and authorization for final payment in the amount of $13,461.68. ATTACHMENT: 1. Location map 2. Request for payment HIGHWAY 169 ENHANCEMENT - LANDSCAPING. (PHASE I ) CITY OF OWASS09 OKLAHOMA PUBLIC WORKS DEPARTMENT FA MMSE CCLOC AMU -M-Ull < maen+u "Vim^aum -esAee ,o .— MX=LTRW 6 -=417@ �u,►CAMtax man -. moo QWAM Pj uc V o&A&T%NW-nay W Q W F- 01 N Y IAPPLICATION AND CERTIFICATE FOR PAYMENT �I Page One of TO (Owner): CI (gwafs D Contract Date: FROM (Contractor): �6��v�id�I sT�• -� G r•�s��l°i� PROJECT: f�j 1( 5 . "'shwV—j;- CONTRACT FOR: G 1 P ►,yam Aw�c r Application Date: I a — r�3 -5$ Period To: Distribution To: II CONTRACTOR'S APPLICATION FOR PAYMENT jj Owner Architect Contractor Engineer Application is made for payment; as shown below, in connection with the Contract. Continuation sheet is attached. 1. Original Contract Sum 2. Net Change by Change Orders 3. Contract Sum to Date (Line 1 & 2) 4. Total Completed & Stored to Date (Column G on Continuation Sheet) $ (31 well G ' $ 1 31 416 /, / g- 5. Retainage: a._16) % of Completed Work $ (Column D & E on ntinuat oonn b. % of Stored Material $ (Column-F on Continuation Sheet) - Total Retainage (Line 5a & 5b) 6. Total Earned Less Retainage (Line 4 less Line 5 Total) 7. Less Previous Certificates for Payment $ 13gg .17 AGREEMENT 0898 00300 - 8 of 14 8. CURRENT PAYMENT DUE 9. Balance to Finish, Plus Retainage (Line 3 less Line 6 CHANGE ORDER SUMMARY: Change Orders approved in previous months by OWNER TOTALS Approved this month Number Date Approved TOTALS Net change by Change Orders $ 13 W1. ZI? ADDITIONS $ DEDUCTIONS The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief, the WORK covered by this Application for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown herein is now due. :PATE OF OKLAHOMA ) ) SS COU='QF Date: 10 -;P5 ° -�&' 'pgc�orn to before me this62'�2�dday of a//7Z!2Z?Zd2 19 P UBLIC R ?� ar: AHO �.`� Notary Public • So Expires: Q�," AGREEMENT 0898 00300 - 9 of 14 ARCHITECT'S / ENGINEER'S CERTIFICATE FOR PAYMENT In accordance with the contract documents, based on on-site observations and the data comprising the above application, the Architect[Engineer certifies to the Owner that to the best of the Architect's/ Engineer's knowledge, information and belief, the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the amount certified. AMOUNT CERTIFIED $ 13.46).6R (Attach Explanation if amount cerdfied differs from the amount applied for.) ARCHITECT / ENGINEER By. Date:— This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the contractor named herein. Issuance, payment and acceptance of payment without prejudice to any rights of the Owner or Contractor under this Contract. AGREEMENT 0898 00300 - 10 of 14 I CONTINUATION SHEET Page of Application and Certification for Payment, containing Contractor's signed Certification is attached. C TOTAL COMPLETED % AND STORED (G/C) TO DATE BALANCE TO i�iLSg (C-G) RETAINAGE o� Application Number: Application Date: /O o Period To: I Z "2 In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where variable retainage for line items may apply. A g C D E (cont) -� MW DESCRWnON SCHEDULED WORK ColaUrm WORK COBUIE D No OF WORK VALUE FROM PREVIOUS THIS PERIOD APPLICATION -x- (cont) F G H I MATERL c PRESENTLY STORED (NOT IN D OR E) TOTAL COMPLETED % AND STORED (G/C) TO DATE BALANCE TO i�iLSg (C-G) RETAINAGE o� (D +E +F /O o 131 NOTE: At bottom of each column, run totals. AGREEMENT 0898 00300 - 11 of 14 CLAIM OR INVOICE AFFIDAVIT STATE OF OKLAHOMA ) COUNTY OF Tu %g ) SS The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct. Affiant further states that the (work, services or materials) as shown by this Invoice or Claim have been (completed or supplied) in accordance with the Plans, Specifications, orders or requests furnished to the affiant. Affiant further states that (s)he has made no payment, nor given, nor donated,-or agreed to pay, give, or donate, either directly or indirectly, to any elected official, officer, or employee of the State, County, or City of money or any other thing of value to obtain payment or the award of this contract. Contractor or Supplier — ,-P, Subscribed and sworn to before me this day of I&#2 Ae" J 191L• ilt FFrr'q'VA #0' � G •...... • q 0 •. O- �p7 '9< % 2= Notary Public PUBLIC • IN AND FOR • STATE OF • My Commission Expires: =0`G NO CONA' Architect, Engineer or other Supervisory Official Subscribed and sworn to before me this day of 19_ Notary Public My Commission Expires: NOTE: Strike out words not appropriate and sign appropriate signature line. Architect, Engineer approval is not required for Contractor or Supplier Affidavit. AGREEMENT 0898 00300 - 12 of 14 MEMORANDUM TO: FROM: SUBJECT: DATE: BACKGROUND: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO SHERRY BISHOP FINANCE DIRECTOR ACQUISITION OF PSO BUILDING - CLOSING FEES December 31, 1998 At the September 1, 1998 meeting, the OPWA Trustees authorized: the purchase of the PSO building; the payment of $10,000 for earnest money; and a final payment of $365,000 at closing. Additional expenditures associated with closing the purchase of the building were not authorized at that time. The building purchase was closed on Wednesday, December 15, 1998, and the $365,000 payment was made. Additional fees owed are as 1/2 Closing Fee Title Insurance Fees Attorney Examination Final Abstracting Recording Fees $187.50 1,057.00 350.00 300.00 12.00 $1,906.50 The $375,000 for the purchase of the building was transferred from the City General Fund to the OPWA so that title to the building would be held by the Authority. In order to simplify the accounting, closing fees are proposed to be paid from the General Fund, General Government Department budget. At this time, adequate funds are available in the budget for this expenditure. However, due to several other unanticipated expenditures in the General Government Department this year, it is probable f�at f will request a supplemental appropriation to this budget before the end o year. RECOMWENDATION: Staff recommends Council authorize the expenditure and payment of closing fees to Commercial Title & Escrow Services, Inc. in the amount of $1,906.50. ATTACE MENTS: Purchaser's Closing Statement COA(MEACUL TIT'LC a WOurv.r o,e,.... w. •• •• 4111 SOEMI DARUNG7'ON, SUITE 1050 TULSA, OK 74133 (918) 664.6336 P ER'S LOSI G ST TEMENT ELL NQ. SELLER: Public Service Company of Oklahoma, an Oklahoma corporation PURCHASER: CHASER: Owasso Public Works Authority, an Oklahoma public trust U_ p RT . 310 West Second Avenue, Owasso, OK DATE: December 15, 1998 DEBIT CREDIT $375,000.00 purchase Price $10.000.00 Escrow Deposit Tax proration - 12/15/98 to 1/1/99 (Exempt) $187.50 112 Closing Fee to Commercial Title & Escrow Services, Inc. Title Insurance Fees (Fidelity National Title Ins. Co.) $1,057.00 to Commercial Title & Escrow Services, Inc. Owner's Policy ($375,000.00) - $1,057.00 Attorney Examination $350.00 to Jerry M. Snider Final Abstracting $300.00 to Commercial Title & Escrow Services, Inc. Recording Fees $12.00 to Tulsa County Clerk General Warranty Deed - 512.00 $366,906.50 Total Due from Purchaser Toms $376,906.50 $376,906.50 The undersigned understand the Closing Agent has assembled the information wnccming this transaction from the best information availabic tiom other sow= and cannot guaraatco the accuracy thereof. The undersigned understand that ant, tax and insurance proration wW for the cure were based on figures for the preceding year or supplied by others, or are estimat s for current year, and in the event of any change current year, all neceuary adjustments must be made between purchaser and Seiler duct The undersigned do hereby authorize CommERCtAL TITLE dt ESCROW SERVICES, INC. to make expenditures and disbursements as shown on the Closing Statements and approve same for payum L The understgrted aoknowtedgc receipt of loan funds, if applicable, in the amount shown above and a receipt of a copy of the Closing Smm=ts. The undersigned ccnify that to the best of their knowledge, the Closing Statements as correct 4111 SOUM DARLINGTON. SUITE 1050 TULSA. OK 74135 (918)664.6336 The undersigned release COMMERCIAL TITLE & ESCROW SERVICES, INC. regarding any error resulting from erroneous data provided to COMMERCIAL TITLE & ESCROW SERVICES, INC. for use in the Closing Statements. Owasso Public Works Authority, an Oklahoma public trust By: Denise Bode Title: Chairperson 2 POC = Paid Outside Of Closing 0 MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO rr OM: F. ROBERT CARR, JR., P.E. a( 9 PUBLIC WORKS DIRECTOR • SUBJECT: REPAIR OF TRAFFIC SIGNALIZATION AT EAST 96a` STREET NORTH AND GARNETT ROAD DATE: December 29, 1998 BACKGROUND: On December 24, 1998, a vehicular accident occurred at the intersection of East 961' Street North and Garnett Road. The vehicle involved in the accident struck the traffic signalization control cabinet located in the southeast corner of the intersection. The cabinet houses electrical circuitry and computer equipment that controls signalization at the intersection. A damage assessment conducted by City personnel and SignalTek, Inc., a traffic signal maintenance company, determined extensive damage to the interior and exterior works of the cabinet. The damage included the loss of the critical monitoring equipment and signal controls. A repair estimate of $15,300 was submitted by SignalTek to utilize the existing cabinet and to individually purchase and re -wire the system components. Bids for repair to the cabinet were not solicited since SignalTek is a sole source supplier of the equipment and repair services in this area. SignalTek also proposed an option for the City to purchase a new control cabinet, which contains all of the system components pre - installed. The cost for the installation of a new cabinet, with the inclusion of a one -year parts warranty was quoted at $8,737.50. On December 28, 1998, staff contacted n�Cates East 96& treet North for action N1r. the repair of the traffic signalization Cates stated that Council could ratify payment of a claim based on the present emergency situation relating to public safety and the sole source for repair service and materials. Council can ratify the action during the meeting on January 5, 1999. Page 2 Traffic Signalization Repairs CORRECTIVE ACTION: Risk Management personnel have verified that the driver of the vehicle involved in the collision currently has adequate insurance coverage to support a claim. Recovery will be sought for the expenditure associated with the repairs made by SignalTek, as well as City expenditures related to the monitoring and maintenance of the intersection following the accident. SignalTek, Inc. currently has a service agreement with the City of Owasso for the maintenance of traffic signalization. Staff contacted SignalTek on December 29, 1998 and directed them to immediately install a new cabinet and control system for the intersection at a price of $8,737.50. The installation is expected to be complete by December 30, 1998. Staff requests Council approval for payment in an amount in excess of the City Manager's approval authority of $5,000. FUNDING SOURCE: The initial expenditures for signalization repairs will be funded from the Streets Division operating budget. Reimbursement of the operating funds will take place following the recovery of the insurance claim. RECONEWENDATION: Staff recommends Council approval for repairs made and the authorization of payment in the amount of $8,737.50 to SignalTek, Inc. of Tulsa, OK. ATTACHMENT: 1. SignalTek Repair Quote Dec -30 -98 01:50P Bee-Line 7va-F-Fic Control 918 582 6118 P.01 SIGNALTEK 747 N. UTICA TULSA, OK. 7411-0 (918) 5334305 UL's ernbe;- ,r,i,-v 0; Ow'--isso 207 F -T RE' gU ;-'1" .,,, . , r\1 . / ilarrlCLL ­ja, bet, at the above refi-renced location. The co!;V 1t;);' i-cpiazoment, Gild insu-illaLion is dS follow Pg S c 1i p 0 Quantity Price_-_- - _0 I Fa S312815.09 ca t) i r v X 4-1825.00 Ea S 621,00 Lc)ad 4 Ez, 163 .08 Load 5-vv0c'1*,-e--) 8 Ea $ 344.64 F)ctc(__tO;,3 12 Ea .1,;2219-40 Detlectc!'rr',c)vver Si.jl-.)ply I Ea $ 2-35.00 Flash"".— I Fa $ 44.29 $8737.50 Total 1�4�6 ri� MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: JEFF HANCOCK CTY MANAGER SUBJECT: ACCEPTANCE AND AUTHORIZATION FOR THE MAYOR TO ENTER INTO CONTRACTS FOR SALE OF REAL ESTATE FOR PROPERTY NECESSARY TO CONSTRUCT A NEW CITY HALL DATE: BACKGROUND: December 30, 1998 Due to higher than anticipated cost estimates for the construction of a new City Hall, the City Council previously directed the City Manager to pursue negotiations on two sites and ascertain the most cost effective site. These two sites included an approximate 5.95 acre behind McDonalds near 76t` and Highway 169 and a 2.93 acre on Main Street site presently surrounding the existing Police Station. On November 10, 1998, staff presented a cost analysis of each site. This analysis included estimated site acquisition and estimated costs for relocation of utilities, demolition, storm water detention, stabilization of the Drainage Channel at the 76'h/Highway 169 site and site grading. This analysis concluded that, with the elimination of an estimated $120,000 for a possible traffic signal at Dogwood and 76t` Street, cost for both sites were almost equal. Staff negotiated purchase options with six property owners at the Main Street Site. Attached is a diagram outlining this 2.93 -acre site. At the December 1, 1998 City Council Meeting, Council accepted Purchase Option Agreements from these six property owners and provided authorization for the Mayor to enter into said agreements. These Purchase Option Agreements indicated that in order to purchase all of these properties, Council would need to approve the contracts attached to each Purchase Option no later than January 19, 1999. CONTRACTS FOR SALE: This Council Agenda items calls for a request for Council approval of Contracts for the Sale of Real Estate, from the following property owners: G T Kaase and Geraldine Kaase Mary Ellen Esposito and Dorothy Espositio James Carini and Kathleen L Carini Lot 4, Block 10, Owasso Original Town Lot 3, Block 10, Owasso Original Town Lot 2, Block 10, Owasso Original Town AUTHORIZATION FOR REAL ESTATE CONTRACTS DECEMBER 30, 1998 PAGE 2 Mary Ellen Esposito and Dorothy Espositio James Carini and Kathleen L Carini Richard P Halbrook Lot 3, Block 10, Owasso Original Town Lot 2, Block 10, Owasso Original Town W 12 Lot 1 & all of Lot 2, Block 15, Owasso Original Town Fred T Morgan, Mildred N Morgan, Christopher H Faith and Elaine R Faith S50, Lot 6, Block 10, Owasso Original Town Independent Order of Odd Fellows Lodge #297 N50, Lot 6, Block 10, & all of Lot 7, Owasso Original Town RECOMMENDATION• Staff recommends Council approval for the dale of real from the above noted property owners to the City of Owasso, authorization for the Mayor to execute the documents, and authorization for the payment of earnest money. ATTACHMENTS: 1. Site Location Map 2. Contracts of Sale of Property W 2 ST I: i I l . BAOMt. BOt+rrlE 1 COOPER. HUTN i �J i-a tL DAFT!.5r C" 4 COOPER. RUTH .W 1 ST R S<TY� +ItTQ S10ft, 100 1 OAAQgj P BAF>m - �^ PHT�'s l l ' 1 l t i l Asa BR OA WA IT' ST: Ar• CMAF;.ES E 2 ST N it • J; CAM. ,r.VW CAM dOrCttE i 1 I atrluAL BAPI Cw%JACH OF OWA%SO CEK CENR4IA. BAPtIST CKJACtt ' wzsa. aA� Axsac ' I IES pT1E5 E ,BROADWA Y ST :N BELL El h _ ,;ARM' -STEW: EELL 'l CO r� ( S�tMKE E -; EEL tEL CO tlt4W MAA Efk "l �,J -11 SizS,4 BELL EE CO �� MEMORANDUM TO: THE HONORABLE MAYOR & CITY COUNCIL CITY OF OWASSO FROM: MARCIA BOUTWELL CITY CLERK SUBJECT: ATTACHMENT #12 DATE: December 31, 1998 Copies of the Purchase Option Agreements and Contracts of Sale of Real Estate have been included in City Council agenda packets only and have not been distributed to the general public. � nQ D AGREEMENT PURCHASE OPTION _ THIS PURCHASE OPTION dated Nd Jew b cr 2�- , 1998, is hereby granted by G.T. Kaase and Geraldine Kaase ( "Sellers ") to the City of Owasso, Oklahoma ("Buyer"). Sellers are owners of the real property together with the improvements thereon located in Tulsa County, Oklahoma, which is more particularly described on Exhibit "A" attached as a part of this Agreement (the "Property"). Buyer desires to obtain an option to purchase the Property on the terms set forth below. In consideration of the sum of Ten Dollars ($ 10.00) paid by Buyer to Sellers, which sum shall be in addition to the purchase price for the Property in the event his option to sufficiency of which is e exercised, and for other good and valuable consideration, the receipt a hereby acknowledged, the parties agree as follows: 1. Grant of Option: Sellers offer to sell and convey to Buyer and hereby grant to Buyer the exclusive and irrevocable option to purchase the Property, together with the improvements thereon, and all the rights, ways, alleys, privileges, and appurtenances belong or in anywise appertaining thereto, more particularly described on Exhibit "A", subject to the terms and conditions set forth below, and in the form of Contract of Sale which is attached as a part of this Agreement and is designated as Exhibit "B" (the "Contract of Sale "). 2. Time for Exercise. Buyer's option to purchase the Property must be exercised by 5� -E--m. 2v 20 19� If the option to purchase is Buyer on or before not exercised on or before that date, this option to purchase shall automatically cease and terminate, neither party shall have any further rights hereunder, at law or in equity, and this Agreement shall be null and void, all without further action or documentation by either parry. 3. Manner of Exercise. Buyer's option to purchase shall be exercised by the timely delivery to Sellers at Seller's address set forth below of two (2) copies of the Contract of Sale duly executed by Buyer, together with a check payable to the order of Sellers for the amount of the earnest money deposit specified in the Contract of Sale. Promptly upon receiving the same Sellers shall execute both copies of the Contract of Sale and return one (1) fully executed copy to Buyer. The failure of Sellers to execute and return a fully executed copy of the Contract of Sale upon and to Buyer shall not affect its enforceability and the f rt had been executed by Sellers binding and returned enforceable against Sellers in the same manner to Buyer. 4. Rights and Obligations of the Parties if the Option is Exercised. In the event that Buyer exercises the option to purchase within the time and in the manner hereinbefore provided, then thereafter the rights and obligations of Sellers in the Contract of Sale to the Property shall be governed by the terms and conditions contained 5. Seller's Address: The address of Sellers is as follows: G.T. & Geraldine Kaase 7311 North 119th East Avenue Owasso, Oklahoma 74055 -5701 6. Time of the Essence. Time shall be of the essence of this Option Agreement. EXECUTED this vbf -day of _ /�% der 1998. SELLERS• ~ _ BUYER: miscform.099 61 il: Owasso Original Town LT 4 BLK 10 I :0.14 ai:7 CONTRACT OF SALE OF REAL ESTATE THIS CONTRACT is entered into between G.T. Kaase and Geraldine Kaase ( "Sellers ") and The City of Owasso, Oklahoma, an Oklahoma Municipal Corporation, ( "Buyer "). Upon approval of this Contract by both Sellers and Buyer, evidenced by their signature hereto, a valid and binding contract of sale shall exist. 1. SALE: Sellers agree to sell and convey to Buyer by warranty deed and Buyer agrees to purchase the following described real estate (the "Property") located in Tulsa County, State of Oklahoma, to -wit: Owasso - Original Town LT 4 BLK 10 together with all improvements thereon, if any, in their present condition, ordinary wear and tear excepted, and including the following personal property: NONE 2. PURCBAASE PRICE: The total purchase price is to be paid upon closing, by cashier's check or certified funds. 3. TAXES AND PRORATIONS: A. The Sellers, shall be responsible for: (i) all special assessments against the Property upon the date of Closing, whether or not payable in installments; (i) all taxes, other than general ad valorem taxes fof the current calendar year, which are alien on the Property upon the date of Closing; and ('iii) the cost of any item of workmanship or material furnished on or prior to the date of Closing which is or may become alien on the Property. B. Sellers and Buyer shall prorate the general ad valorem taxes for the current year on the subject property as of the date of Closing. 4. CONDITION OF PROPERTY: A Until Closing or transfer of possession, risk of loss to the Property, ordinary wear and tear excepted, shall be upon Sellers; after Closing or transfer of possession, such risk shall be upon Buyer. B. Unless otherwise agreed upon in writing, Buyer„ by Closing or taking possession of the Property, shall be deemed to have accepted the Property in its then condition. No warranties, express or implied, by Sellers, or Sellers agents, with reference to the condition of the Property shall be deemed to survive the Closing. CLOSING: Subject to the provisions of paragraph three (3) and subject to the fulfillment of any conditions to the Closing specified in paragraph seven (7), the Closing shall be held on or before the __L day of .] . If there are valid objections to title Val 19 �- which require correction, the Closing shall be extended for forty-five (45) days to correct such objections. Valid objections to title shall consist of any circumstance, item or matter appearing of record or extraneous thereto which under the Title Examination Standards of the Oklahoma Bar As would adversely affect or impair the marketability or merchantability of title as such is defined in the Title Examination Standards of the Oklahoma Bar Association. If such valid objections to title cannot be sued with the forty-five (45) day time period, unless extended by mutual consent, or, alternatively, if Sellers shall desire not to cure such valid objection to title, then, in such event, this contract shall be thereby nullified and Sellers shall refund all of Buyer's earnest money referred to in paragraph two (2) hereof. At the Closing, the Sellers shall deliver to Buyer, a duly executed and acknowledged warmanty deed conveying indefeasible fee simple title to the Property to the Buyer upon payment of the purchase Price as heretofore provided. Unless otherwise agreed to in writing, possession shall be transferred at Closing. BRFACH OR FAILURE TO CLOSE: If, after the Sellers have performed Sellers' obligations under this Contract, and if within five (5) days after the date specified for Closing under paragraph five (5) the Buyer fails to make the payments or to perform any other obligation of the Buyer under this Contract, then all sums theretofore paid on the Purchase Price shall, at the option of the Sellers, be retained as liquidated damages for the breach of this Contract by the Buyer. The Sellers and Buyer agree that such amount is a reasonable amount for liquidated damages and that it would be impractical and extremely difficult to. determine actual damages. If Buyer shall perform all of the obligations of Buyer hereunder and Sellers shall breach this Contract or fail to perform any of Sellers obligations hereunder, the Buyer shall be entitled to cancel and terminate this Contract, or pursue specific performance of this Contract. SPECIAL CONDITIONS: A. No realtors commission is to be payable on this transaction. B. Sellers, at Sellers' expense, shall provide to Buyer an Abstract of Title duly certified, to the date of the Contract. 8. EFFECT: This Contract when executed by both Sellers and Buyer, shall be binding upon and inure to the benefit of Sellers and Buyer, their heirs, legal representatives, successors and assigns. This Contract sets forth the complete understanding of Sellers and Buyer and supersedes all previous negotiations, representations and agreements between them and their agents. This Contract can only be amended or modified by a written agreement signed by Sellers and Buyer. APPROVED BY BUYER THIS DAY OF ,19 CITY OF OWASSO, OKLAHOMA Denise Bode, Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED BY SELLERS THIS DAY OF 19 2780 -325.4 3 G. T. Kaase Geraldine Kaase PURCIL4SE OPTION AGREEMENT THIS PURCHASE OPTION dated p& . I , 1998, is hereby granted by Mary Ellen Esposito and Dorothy Esposito ( "Sellers ") to the City of Owasso, Oklahoma ( "Buyer "). Sellers are owners of the real property together with the improvements thereon located in Tulsa County, Oklahoma, which is more particularly described on Exhibit "A" attached as a part of this Agreement (the "Property "). Buyer desires to obtain an option to purchase the Property on the terms set forth below. In consideration of the sum of Ten Dollars ($10.00) paid by Buyer to Sellers, which sum shall be in addition to the purchase price for the Property in the event this option to purchase is exercised, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. Grant of Option: Sellers offer to sell and convey to Buyer and hereby grant to Buyer the exclusive and irrevocable option to purchase the Property, together with the improvements thereon, and all the rights, ways, alleys, privileges, and appurtenances belong or in anywise appertaining thereto, more particularly described on Exhibit "A ", subject to the terms and conditions set forth below and in the form of Contract of Sale which is attached as a part of this Agreement and is designated as Exhibit `B" (the "Contract of Sale "). 2. Time for Exercise. Buyer's option to purchase the Property must be exercised by Buyer on or before S'p 0 , -m.AN ,a2 0 , 19ff. If the option to purchase is not exercised on or before that date, this option t6 purchase shall automatically cease and terminate, neither party shall have any further rights hereunder, at law or in equity, and this Agreement shall be null and void, all without further action or documentation by either party. 3. Manner of Exercise. Buyer's option to purchase shall be exercised by the timely delivery to Sellers at Seller's address set forth below of two (2) copies of the Contract of Sale duly executed by Buyer, together with a check payable to the order of Sellers for the amount of the earnest money deposit specified in the Contract of Sale. Promptly upon receiving the same Sellers shall execute both copies of the Contract of Sale and return one (1) fully executed copy to Buyer. The failure of Sellers to execute and return a fully executed copy of the Contract of Sale to Buyer shall not affect its enforceability and the Contract of Sale shall be binding upon and enforceable against Sellers in the same manner as if it had been executed by Sellers and returned to Buyer. 4. Rights and Obligations of the Parties if the Option is Exercised. In the event that Buyer exercises the option to purchase within the time and in the manner hereinbefore provided, then thereafter the rights and obligations of Sellers and Buyer with respect to the Property shall be governed by the terms and conditions contained in the Contract of Sale. 5. Seller's Address: The address of Sellers is as follows: Mary Ellen Esposito Dorothy Esposito 108 North Birch Street Owasso, Oklahoma 74055 -2926 6. Time of the Essence. Time shall be of the essence of this Option Agreement. EXECUTED this Is+ day of D ece m i e r 1998. BUYER: miscform.099 M � I1: Owasso Original Town LT 3 BLK 10 EXHIBIT "B" CONTRACT OF SALE OF REAL ESTATE THIS CONTRACT is entered into between Mary Ellen Esposito and Dorothy Esposito ( "Sellers ") and The City of Owasso, Oklahoma, an Oklahoma Municipal Corporation, ( "Buyer "). Upon approval of this Contract by both Sellers and Buyer, evidenced by their signature hereto, a valid and binding contract of sale shall exist, 1. SALE: Sellers agree to sell and convey to Buyer by warranty deed and Buyer agrees to purchase the following described real estate (the "Property") located in Tulsa County, State of Oklahoma, to -wit: Owasso - Original Town LT 3 BLK 10 together with all improvements thereon, if any, in their present condition, ordinary wear and tear excepted, and including the following personal property: NONE n 2. PURCHASE PRICE: The total purchase price is T p q 12 v� to be paid upon closing, by cashier's check or certified funds. 9, 3. TAXES AND PRORATIONS: A. The Sellers, shall be responsible for: (i) all special assessments against the Property upon the date of Closing, whether or not payable in installments; (ii) all taxes, other than general ad valorem taxes for the current calendar year, which area lien on the Property upon the date of Closing, and (iii) the cost of any item of workmanship or material furnished on or prior to the date of Closing which is or may become alien on the Property. B. Sellers and Buyer shall prorate the general ad valorem taxes for the current year on the subject property as of the date of Closing. 4. CONDITION OF PROPERTY: A. Until Closing or transfer of possession, risk of loss to the Property, ordinary wear and tear excepted, shall be upon Sellers; after Closing or transfer of possession, such risk shall be upon Buyer. B. Unless otherwise agreed upon in writing, Buyer, by Closing or taking possession of the Property, shall be deemed to have accepted the Property in its then condition. No warranties, express or implied, by Sellers, or Sellers agents, with reference to the condition of the Property shall be deemed to survive the Closing. 5. CLOSING: Subject to the provisions of paragraph three (3) and subject to the fulfillment of any conditions to the Closing specified in paragraph seven (7), the Closing shall be held on or before the JJ$ day of M wc-14 , 19 _n. if there are valid objections to title which require correction, the Closing shall be extended for forty-five (45) days to correct such objections. Valid objections to title shall consist of any circumstance, item or matter appearing of record or extraneous thereto which under the Title Examination Standards of the Oklahoma Bar Association would adversely affect or impair the marketability or merchantability of title as such is defined in the Title Examination Standards of the Oklahoma Bar Association. If such valid objections to title cannot be cured with the forty-five (45) day time period, unless extended by mutual consent, or, alternatively, if Sellers shall desire not to cure such valid objection to title, then, in such event, this contract shall be thereby nullified and Sellers shall refund all of Buyer's earnest money referred to in paragraph two (2) hereof. At the Closing, the Sellers shall deliver to Buyer, a duly executed and acknowledged warranty deed conveying indefeasible fee simple title to the Property to the Buyer upon payment of the Purchase Price as heretofore provided. Unless otherwise agreed to in writing, possession shall be transferred at Closing. 6. BREACH OR FAILURE TO CLOSE: It after the Sellers have performed Sellers' obligations under this Contract, and if within five (5) days after the date specified for Closing under paragraph five (5) the Buyer fails to make the payments or to perform any other obligation of the Buyer under this Contract, then all sums theretofore paid on the Purchase Price shall, at the option of the Sellers, be retained as liquidated damages for the breach of this Contract by the Buyer. The Sellers and Buyer agree that such amount is a reasonable amount for liquidated damages and that it would be impractical and extremely difficult to determine actual damages. If Buyer shall perform all of the obligations of Buyer hereunder and Sellers shall breach this Contract or fail to perform any of Sellers obligations hereunder, the Buyer shall be entitled to cancel and terminate this Contract, or pursue specific performance of this Contract. 7. SPECIAL CONDITIONS: A No realtors commission is to be payable on this transaction. �' G• 7Ve 0444 CsV6,-JeP44sot/ 3elk,? w%ll `7fwe t(e iv ccc ,/,.,� 7 "QQoleR�y -�'OR 90 it A y� A-C*e ? e /os. -I �.✓�l AS,eee3 -Iv m.4-44-741 Aom ee f "� N ti S r �t'<,. flir'L� /.^1' iNSafQA•✓tP pr1R: a !�s"�t A r, 4 / `�Ai✓S .�!�c�ieyLA6�+✓t% �l�[�P co ve dP,t.+i:nN, 3tJ /f4 r✓ rve0"Pwe A// e-e A/1 Fo4 a B. Sellers, at Sellers' expense, shall provide to Buyer an A stract of Title duly certified, to the date of the Contract. 8. EFFECT: This Contract when executed by both Sellers and Buyer, shall be binding upon and inure to the benefit of Sellers and Buyer, their heirs, legal representatives, successors and assigns. This Contract sets forth the complete understanding of Sellers and Buyer and supersedes all previous negotiations, representations and agreements between them and their agents. This Contract can only be amended or modified by a written agreement signed by Sellers and Buyer. APPROVED BY BUYER THIS DAY OF ,19 CITY OF OWASSO, OKLAHOMA Denise Bode, Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED BY SELLERS THIS DAY OF '19 2780- 325.cfs 3 Mary Ellen Esposito Dorothy Esposito PURCHASE OPTION AGREEMENT COPY THIS PURCHASE OPTION dated N 3 -, 1998, is hereby granted by Richard P. Halbrook ( "Seller ") to the City of Owasso, Oklahoma ( "Buyer"). Seller is owner of the real property together with the improvements thereon located in Tulsa County, Oklahoma, which is more particularly described on Exhibit "A" attached as a part of this Agreement (the "Property"). Buyer desires to obtain an option to purchase the Property on the terms set forth below. In consideration of the sum of Ten Dollars ($10.00) paid by Buyer to Seller, which sum shall be in addition to the purchase price for the Property in the event this option to purchase is exercised, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. Grant of Option: Seller offers to sell and convey to Buyer and hereby grants to Buyer the exclusive and irrevocable option to purchase the Property, together with the improvements thereon, and all the rights, ways, alleys, privileges, and appurtenances belong or in anywise appertaining thereto, more particularly described on Exhibit "A ", subject to the terms and conditions set forth below and in the form of Contract of Sale which is attached as a part of this Agreement and is designated as Exhibit `B" (the "Contract of Sale "). 2. Time for Exercise. Buyer's option to purchase the Property must be exercised by Buyer on or before 5-'aw ,..m. �� a 31 , 19!K. If the option to purchase is not exercised on or before that date, this option to purchase shall automatically cease and terminate, neither party shall have any further rights hereunder, at law or in equity, and this Agreement shall be null and void, all without further action or documentation by either party. 3. Manner of Exercise. Buyer's option to purchase shall be exercised by the timely delivery to Seller at Seller's address set forth below of two (2) copies of the Contract of Sale duly executed by Buyer, together with a check payable to the order of Seller for the amount of the earnest money deposit specified in the Contract of Sale. Promptly upon receiving the same Seller shall execute both copies of the Contract of Sale and return one (1) fully executed copy to Buyer. The failure of Seller to execute and return a fully executed copy of the Contract of Sale to Buyer shall not affect its enforceability and the Contract of Sale shall be binding upon and enforceable against Seller in the same manner as if it had been executed by Seller and returned to Buyer. 4. Rights and Obligations of the Parties if the Option is Exercised. In the event that Buyer exercises the option to purchase within the time and in the manner hereinbefore provided, then thereafter the rights and obligations of Seller and Buyer with respect to the Property shall be governed by the terms and conditions contained in the Contract of Sale. 5. Seller's Address: The address of Seller is as follows: Richard P. Halbrook 14009 East 100th Street North Owasso, Oklahoma 74055 6. Time of the Essence. Time shall be of the essence of This Option Agreement. EXECUTED this 30 day of _Z! ?' r/�,w6 1998. SELLE miscform.099 f, EXHIBIT "A" Owasso Original Town W12 LT 1 & ALL LT 2 BLK 15 I7 IBIT "B" CONTRACT OF SALE OF REAL ESTATE THIS CONTRACT is entered into between Richard P. Halbrook ( "Seller ") and The City of Owasso, Oklahoma, an Oklahoma Municipal Corporation, ( "Buyer "). Upon approval of this Contract by both Seller and Buyer, evidenced by their signature hereto, a valid and binding contract of sale shall exist. 1. SALE: Seller agrees to sell and convey to Buyer by warranty deed and Buyer agrees to purchase the following described real estate (the "Properly") located in Tulsa County, State of Oklahoma, to -wit: Owasso - Original Town W12 LT 1 & ALL LT 2 BLK 15 together with all improvements thereon, if any, in their present condition, ordinary wear and tear excepted, and including the following personal property: NONE Ae 2. PURCHASE PRICE: The total purchase price is / y to be paid upon closing, b cashier's check or certified funds. &rveel' Te bc, pwD ';06 ot. befr., -6. Vcb* %r 1999• 3. TAXES AND PROBATIONS. A. The Seller, shall be responsible for: (i) all special assessments against the Property upon the date of Closing, whether or not payable in installments; (ii) all taxes, other than general ad valorem taxes for the current calendar year, which are a lien on the Property upon the date Of Closing; and (Iii) the cost of any item of workmanship or material furnished on or prior to the date of Closing which is or may become a lien on the Property. B. Seller and Buyer shall prorate the general ad valorem taxes for the current year on the subject property as of the date of Closing. 4. CONDPITON OF PROPERTY: A. Until Closing or transfer of possession, risk of loss to the Property, ordinary wear and tear excepted, shall be upon Seller, after Closing or transfer of possession, such risk shall be upon Buyer. B. Unless otherwise agreed upon in writing, Buyer, by Closing or taking possession of the property, shall be deemed to have accepted the Property in its then condition. No LJ 3 warranties, express or implied, by Seller, or Seller's agents, with reference to the condition of the Property shall be deemed to survive the Closing. 5. CLOSING: Subject to the provisions of paragraph three .(3) and subject to the fulfillment of any conditions to the Closing specified in paragraph seven (7), the Closing shall be held on or before the �) day of r a 19 % . If there are valid objections to title which require correction, the Closing shall be extended for forty-five (45) days to correct such objections. Valid objections to title shall consist of any circumstance, item or matter appearing of record or extraneous thereto which under the Title Examination Standards of the Oklahoma Bar Association would adversely affect or impair the marketability or merchantability of title as such is defined in the Title Examination Standards of the Oklahoma Bar Association. If such valid objections to title cannot be cured with the forty-five (45) day time period, unless extended by mutual consent, or, alternatively, if Seller shall desire not to cure such valid objection to title, then, in such event, this contract shall be thereby millified and Seller shall refund all of Buyer's earnest money referred to in paragraph two (2) hereof. At the Closing, the Seller shall deliver to Buyer, a duly executed and acknowledged warranty deed conveying indefeasible fee simple title to the Property to the Buyer upon payment of the Purchase Price as heretofore provided. Unless otherwise agreed to in writing, possession shall be transferred at Closing. 6. BREACH OR FAILURE TO CLOSE: K after the Seller has performed Sellers' obligations under this Contract, and if within five (5) days after the date specified for Closing under paragraph five (5) the Buyer fails to make the payments or to perform any other obligation of the Buyer under this Contract, then all sums theretofore paid on the Purchase Price shall, at the option of the Seller, be retained as liquidated damages for the breach of this Contract by the Buyer. The Seller and Buyer agree that such amount is a reasonable amount for liquidated damages and that it would be impractical and extremely difficult to determine actual damages. If Buyer shall perform all of the obligations of Buyer hereunder and Seller shall breach this Contract or fail to perform any of Seller obligations hereunder, the Buyer shall be entitled to cancel and terminate this Contract, or pursue specific performance of this Contract. 7. SPECIAL CONDITIONS: A No realtors commission is to be payable on this transaction. B. Seller, at Sellers' expense, shall provide to Buyer an Abstract of Title duly V certified, to thed to of the Contract. 8. EFFECT: This Contract when executed by both Seller and Buyer, shall be binding upon and inure to the benefit of Seller and Buyer; their heirs, legal representatives, successors and assigns. This Contract sets forth the complete understanding of Seller and Buyer and supersedes all previous negotiations, representations and agreements between them and their agents. This Contract can only be amended or modified by a written agreement signed by Seller and Buyer. APPROVED BY BUYER THIS DAY OF 919 CITY OF OWASSO, OKLAHOMA Denise Bode, Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED BY SELLER THIS Ij DAY OR "'a ✓94040t. ,19 9�14 . chard P. Halbro k 2780- 325.cfs 7. c, %N all al.wt� OtR� � vv dui 3 o PURCHASE OPTION AGREEMENT THIS PURCHASE OPTION dated Pe I , 1998, is hereby granted by James C. Carini and Kathleen L. Carini ( "Sellers ") to the City of Owasso, Oklahoma ( "Buyer "). Sellers are owners of the real property together with the improvements thereon located in Tulsa County, Oklahoma, which is more particularly described on Exhibit "A" attached as a part of this Agreement (the "Property"). Buyer desires to obtain an option to purchase the Property on the terms set forth below. In consideration of the sum of Ten Dollars ($10.00) paid by Buyer to Sellers, which sum shall be in addition to the purchase price for the Property in the event this option to purchase is exercised, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. Grant of Option: Sellers offer to sell and convey to Buyer and hereby grant to Buyer the exclusive and irrevocable option to purchase the Property, together with the improvements thereon, and all the rights, ways, alleys, privileges, and appurtenances belong or in anywise appertaining thereto, more particularly described on Exhibit "A ", subject to the terms and conditions set forth below and in the form of Contract of Sale which is attached as a part of this Agreement and is designated as Exhibit "B" (the "Contract of Sale"). 2. Time for Exercise. Buyer's option to purchase the Property must be exercised by Buyer on or before S.• vo ' P.m. 2-0 , 19 9 g If the option to purchase is not exercised on or before that date, this option to purchase shall automatically cease and terminate, neither party shall have any further rights hereunder, at law or in equity, and this Agreement shall be null and void, all without further action or documentation by either party. 3. Manner of Exercise. Buyer's option to purchase shall be exercised by the timely delivery to Sellers at Seller's address set forth below of two (2) copies of the Contract of Sale duly executed by Buyer, together with a check payable to the order of Sellers for the amount of the earnest money deposit specified in the Contract of Sale. Promptly upon receiving the same Sellers shall execute both copies of the Contract of Sale and return one (1) fully executed copy to Buyer. The failure of Sellers to execute and return a fully executed copy of the Contract of Sale to Buyer shall not affect its enforceability and the Contract of Sale shall be binding upon and enforceable against Sellers in the same manner as if it had been executed by Sellers and returned to Buyer. 4. Rights and Obligations of the Parties if the Option is Exercised. In the event that Buyer exercises the option to purchase within the time and in the manner hereinbefore provided, then thereafter the rights and obligations of Sellers and Buyer with respect to the Property shall be governed by the terms and conditions contained in the Contract of Sale. 5. Seller's Address: The address of Sellers is as follows: James C. & Kathleen L. Carini 129 Spunky Creek Drive Catoosa, Oklahoma 74015 -2313 6. Time of the Essence. Time shall be of the essence of this Option Agreement. EXECUTED this day of /Jaye M,zEe 1998. SELLERS: BUYER: miscform.099 0 M � IIC Owasso Original Town LT2BLK10 EXHIBIT `B" CONTRACT OF SALE OF REAL ESTATE THIS CONTRACT is entered into between James C. and Kathleen L. Carini ( "Sellers ") and The City of Owasso, Oklahoma, an Oklahoma Municipal Corporation, ( "Buyer "). Upon approval of this Contract by both Sellers and Buyer, evidenced by their signature hereto, a valid and binding contract of sale shall exist. 1. SALE: Sellers agree to sell and convey to Buyer by warranty deed and Buyer agrees to purchase the following described real estate (the "Property") located in Tulsa County, State of Oklahoma, to -wit: Owasso - Original Town LT 2 BLK 10 together with all improvements thereon, if any, in their present condition, ordinary wear and tear excepted, and including the following personal property: NONE 2. PURCHASE PRICE: The total purchase price is s 11(///���/// to be paid upon closing, by cashier's check or certified funds. 3. TAXES AND PRORATIONS: A. The Sellers, shall be responsible for: (i) all special assessments against the Property upon the date of Closing, whether or not payable in installments; (ii) all taxes, other than general ad valorem taxes for the current calendar year, which are a lien on the Property upon the date of Closing; and (iii) the cost of any item of workmanship or material furnished on or prior to the date of Closing which is or may become a lien on the Property. B. Sellers and Buyer shall prorate the general ad valorem taxes for the current year on the subject property as of the date of Closing. 4. CONDITION OF PROPERTY: A. Until Closing or transfer of possession, risk of loss to the Property, ordinary b wear and tear excepted, shall be upon Sellers; after Closing or transfer of possession, such risk shall be upon Buyer. B. Unless otherwise agreed upon in writing, Buyer, by Closing or taking possession of the Property, shall be deemed to have accepted the Property in its then condition. No warranties, express or implied, by Sellers, or Sellers agents, with reference to the condition of the Property shall be deemed to survive the Closing. 5. CLOSING: Subject to the provisions of paragraph three (3) and subject to the fulfillment of any conditions to the CM 1�specifiespecified in paragraph seven (7), the Closing shall be held Otin If there are valid objections to title on or before the 'j— day of which require correction, the Closing shall be extended for forty-five (45) days to correct such objections. Valid objections to title shall consist of any circumstance, item or matter appearing of record or extraneous thereto which under the Title Examination Standards of the Oklahoma Bar Association would adversely affect or impair the marketability or merchantability of title as such is defined in the Title Examination Standards of the Oklahoma Bar Association. If such valid objections to title cannot be cured with the forty-five (45) day time period, unless extended by mutual consent, or, alternatively, if Sellers shall desire not to cure si:ea valid objection to thle, then, in such event, this contract shall be thereby nulLfied and Sellers shall refund all of Bayer's earnest money referred to in paragraph two (2) hereof. At the Closing, the Sellers shall deliver to Buyer, a duly executed and acknowledged warranty deed conveying irdefeasitle fee simple title to the Property to the Buyer upon payment of the Purchase Price as heretofore provided. Unless otherwise agreed to in writing, possession shall be transferred at Closing. 6. BREACH OR FAILURE TO CLOSE: If, after the Sellers have performed Sellers' obligations under this Contract, and if within five (5) days after the date specified for Closing under paragraph five (5) the Buyer fails to make the payments or to perform any other obligation of the Buyer under this Contract, then all sums theretofore paid on the Purchase Price shall, at the option of the Sellers, be retained as liquidated damages for the breach of this Contract by the Buyer. The Sellers and Buyer agree that such amount is a reasonable amount for liquidated damages and that it would be impractical and extremely difficult to determine actual damages. If Buyer shall perform all of the obligations of Buyer hereunder and Sellers shall breach this Contract or fail to perform any of Sellers obligations hereunder, the Buyer shall be entitled to cancel and terminate this Contract, or pursue specific performance of this Contract. 7. SPECIAL CONDI'T'IONS: A. No realtors commission is to be payable on this transaction- 2 B. Sellers, at Sellers' expense, shall provide to Buyer an Abstract of Title duly �- certified, to the date of the Contract. 8. EFFECT: This Contract when executed by both Sellers and Buyer, shall be binding upon and inure to the benefit of Sellers and Buyer, their heirs, legal representatives, successors and assigns. This Contract sets forth the complete understanding of Sellers and Buyer and supersedes all previous negotiations, representations and agreements between them and their agents. This Contract can only be amended or modified by a written agreement signed by Sellers and Buyer. APPROVED BY BUYER THIS _ DAY OF 119 CITY OF OWASSO, OKLAHOMA Denise Bode, Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED BY SELLERS THIS < DAY OF k `. ;me—s C. Carini Kathleen L. Carini 2780- 325.cfs 3 EXHIBIT B.. CONTRACT OF SALE OF REAL ESTATE THIS CONTRACT is entered into between Fred T. Morgan, Mildred N. Morgan, Christopher H. Faith and Elaine R Faith ( "Sellers ") and The City of Owasso, Oklahoma, an Oklahoma Municipal Corporation, (Buyer "). Upon approval of this Contract by both Sellers and Buyer, evidenced by their signature hereto, a valid and binding contract of sale shall exist. 1. SALE: Sellers agree to sell and convey to Buyer by warranty deed and Buyer agrees to purchase the following described real estate (the "Property ") located in Tulsa County, State of Oklahoma, to -wit: Owasso - Original Town SId50 LT 6 BLK 10'� together with all improvements thereon, if any, in their present condition, ordinary wear and tear excepted, and including the following personal property: NONE ,�� 7V' . 2. PURCHASE PRICE: The total purchase price is ow U 0,0' to be paid upon closing, by cashier's check or certified funds. 3. TAXES AND PRORATIONS: A. The Sellers, shall be responsible for: (i) all special assessments against the Property upon the date of Closing, whether or not payable in installments; (ii) all taxes, other than general ad valorem taxes for the current calendar year, which are alien on the Property upon the date of Closing; and (iii) the cost of any item of workmanship or material furnished on or prior to the date of Closing which is or may become a lien on the Property. B. Sellers and Buyer shall prorate the general ad valorem taxes for the current year on the subject property as of the date of Closing. 4. CONDITION OF PROPERTY: A. Until Closing or transfer of possession, risk of loss to the Property, ordinary wear and tear excepted, shall be upon Sellers; after Closing or transfer of possession, such risk shall be upon Buyer. B. Unless otherwise agreed upon in writing, Buyer, by Closing or taking possession of the Property, shall be deemed to have accepted the Property in its then condition. No warranties, express or implied, by Sellers, or Seller's agents, with reference to the condition of the 9' Property shall be deemed to survive the Closing. 5. CLOSING: Subject to the provisions of paragraph three (3) and subject to the fulfillment of any conditions to the Closing specified in paragraph seven (7), the Closing shall be held on or before the 11'tNay of Ma i r-4 19 q9- If there are valid objections to title which require correction, the Closing shall be extended for forty-five (45) days to correct such objections. Valid objections to title shall consist of any circumstance, item or matter appearing of record or extraneous thereto which under the Title Examination Standards of the Oklahoma Bar. Association would adversely affect or impair the marketability or merchantability of title as such is defined in the Title Examination Standards of the Oklahoma Bar Association. If such valid objections to title cannot be cured with the forty-five (45) day time period, unless extended by mutual consent, or, alternatively, if Sellers shall desire not to cure such valid objection to title, then, in such event, this contract shall be thereby nullified and Sellers shall refund all of Buyer's earnest money referred to in paragraph two (2) hereof. At the Closing, the Sellers shall deliver to Buyer, a duly executed and acknowledged warranty deed conveying indefeasible fee simple title to the Property to the Buyer upon payment of the Purchase Price as heretofore provided. Unless otherwise agreed to in writing, possession shall be transferred at Closing. 6. BREACH OR FAILURE TO CLOSE: Ii; after the Sellers have performed Sellers' obligations under this Contract, and if within five (5) days after the date specified for Closing under paragraph five (5) the Buyer fails to make the payments or to perform any other obligation of the Buyer under this Contract, then all sums theretofore paid on the Purchase Price shall, at the option of the Sellers, be retained as liquidated damages for the breach of this Contract by the Buyer. The Sellers and Buyer agree that such amount is a reasonable amount for liquidated damages and that it would be impractical and extremely difficult to determine actual damages. If Buyer shall perform all of the obligations of Buyer hereunder and Sellers shall breach this Contract or fail to perform any of Sellers obligations hereunder, the Buyer shall be entitled to cancel and terminate this Contract, or pursue specific performance of this Contract. 7. SPECIAL CONDITIONS: A. No realtors commission is to be payable on this transaction. 2 B. Sellers, at Sellers' expense, shall provide to Buyer an Abstract of Title duly certified, to the date of the Contract. 8. EFFECT: This Contract when executed by both Sellers and Buyer, shall be binding upon and inure to the benefit of Sellers and Buyer, their heirs, legal representatives, successors and assigns. This Contract sets forth the complete understanding of Sellers and Buyer and supersedes all previous negotiations, representations and agreements between them and their agents. This Contract can only be amended or modified by a written agreement signed by. Sellers and Buyer. APPROVED BY BUYER THIS DAY OF P 19 CITY OF OWASSO, OKLAHOMA Denise Bode, Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED BY SELLERS THIS DAY OF / Z /119 2780- 325.cfs 3 C T. Mildr N. Morgan .. H. Faitif r �i I MIL TULSA COUNTY CLERK - JOAN HASTINGS RCPT 323907 72/07/98 72:75:07 UO,C 0 98138781 FEE 12.00 PGS 3 E/P 6143/1615 -1617 PURCHASE OPTION AGREEMENT THIS PURCHASE OPTION dated , 1998, is hereby granted by Fred T. Morgan, Mildred N. Morgan, Christopher H. Faith and Elaine R. Faith ( "Sellers ") to the City of Owasso, Oklahoma ( "Buyer "). Sellers are owners of the real property together with the improvements thereon located in Tulsa County, Oklahoma, which is more particularly described on Exhibit "A" attached as a part of this Agreement (the "Property"). Buyer desires to obtain an option to purchase the Property, on the terms set forth below. In consideration of the sum of Ten Dollars ($10.00) paid by Buyer to Sellers, which sum shall be in addition to the purchase price for the Property in the event this option to purchase is exercised, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. Grant of Option: Sellers offer to sell and convey to Buyer and hereby grants to Buyer the exclusive and irrevocable option to purchase the Property, together with the improvements thereon, and all the rights, ways, alleys, privileges, and appurtenances belong or in anywise appertaining thereto, more particularly described on Exhibit "A ", subject to the terms and conditions set forth below and in the form of Contract of Sale which is attached as a part of this Agreement and is designated as Exhibit `B" (the "Contract of Sale "). 2. Time for Exerci e. Buyer's option to purchase the Property must be exercised by Buyer on or before ° P.M. 2c) , 19,4&7, If the option to purchase is not exercised on or before that date, this option to purchase shall automatically cease and terminate, neither party shall have any further rights hereunder, at law or in equity, and this Agreement shall be null and void, all without further action or documentation by either party. 3. Manner of Exercise. Buyer's option to purchase shall be exercised by the timely delivery to Sellers at Seller's address set forth below of two (2) copies of the Contract of Sale duly executed by Buyer, together with a check payable to the order of Sellers for the amount of the earnest money deposit specified in the Contract of Sale. Promptly upon receiving the same Sellers shall execute both copies of the Contract of Sale and return one (1) fully executed copy to Buyer. The failure of Sellers to execute and return a fully executed copy of the Contract of Sale to Buyer shall not affect its enforceability and the Contract of Sale shall be binding upon and enforceable against Sellers in the same manner as if it had been executed by Sellers and returned to Buyer. 4. Rights and Obligations of the Parties if the Option is Exercised. In the event that . Buyer exercises the option to purchase within the time and in the manner hereinbefore provided, then thereafter the rights and obligations of Sellers and Buyer with respect to the Property shall be governed by the terms and conditions contained in the Contract of Sale. r—� to 5. Seller's Address: The address of Sellers is as follows: Fred T. & Mildred N. Morgan -- 16120 East 100th Street North Owasso, Oklahoma 74055 Christopher H. & Elaine R. Faith 105 North Main Owasso, Oklahoma 74055 6. Time of the Essence. Time shall be of the essence of this Option Agreement. EXECUTED this J_.$+ day of �� �' ► miscform.099 . J t' 0 K mL A H M P ina 0.14:11:19dr.ly cn Owasso Original Town X50 LT 6 BLK 10 3 m m CL30143 LAND RECORDS SYSTEM 12/31/98 PARCEL INFORMATION DISPLAY 10:54:03 SUB /ACCOUNT: 61000 - 143000400 PROPERTY OWNER MORGAN, FRED T & MILDRED N 16120 E 100TH ST N OWASSO OK 74055 -5221 PROPERTY ADDRESS 000105 N MAIN E ST SCHOOL DIST.: OW -11A TOWNSHIP: OWASSO LOT SIZE: 7000 SQFT TAX OWNER: MORGAN, FRED T & MILDRED N DEED BOOK -PAGE: OWASSO- ORIGINAL TOWN S50 LT 6 BLK 10 PF1 /CLEAR - Return to Input Screen PURCHASE OPTION AGREEMENT THIS PURCHASE OPTION dated pee en b e r 1 > 1998, is hereby granted by the InieRw4ef+al Order of Odd Fellows - Owasso Lodge ( "Seller ") to the City / of Owasso, Oklahoma ( "Buyer "). k 7iYt1e f'c=,✓tl , =,,v �� �i l `� °� /' F# �`j ✓2 �Z�J Seller is owner of the real property together with the improvements thereon located in Tulsa County, Oklahoma, which is more particularly described on Exhibit "A" attached as a part of this Agreement (the "Property"). Buyer desires to obtain an option to purchase the Property on the terms set forth below. In consideration of the sum of Ten Dollars ($10.00) paid by Buyer to Seller, which sum shall be in addition to the purchase price for the Property in the event this option to purchase is exercised, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. Grant of Option: Seller offers to sell and convey to Buyer and hereby grants to Buyer the exclusive and irrevocable option to purchase the Property, together with the improvements thereon, and all the rights, ways, alleys, privileges, and appurtenances belong or in anywise appertaining thereto, more particularly described on Exhibit "A ", subject to the terms and conditions set forth below and in the form of Contract of Sale which is attached as a part of this Agreement and is designated as Exhibit `B" (the "Contract of Sale"). 2. Time for Exercise. Buyer's option to purchase the Property must be exercised by Buyer on or before m. P U , 19 If the option to purchase is not exercised on or before that date, this option o purchase shall automatically cease and terminate, neither party shall have any further rights hereunder, at law or in equity, and this Agreement shall be null and void, all without further action or documentation by either party. 3. Manner of Exercise. Buyer's option to purchase shall be exercised by the timely delivery to Seller at Seller's address set forth below of two (2) copies of the Contract of Sale duly executed by Buyer, together with a check payable to the order of Seller for the amount of the earnest money deposit specified in the Contract of Sale. Promptly upon receiving the same Seller shall execute both copies of the Contract of Sale and return one (1) fully executed copy to Buyer. The failure of Seller to execute and return a fully executed copy of the Contract of Sale to Buyer shall not affect its enforceability and the Contract of Sale shall be binding upon and enforceable against Seller in the same manner as if it had been executed by Seller and returned to Buyer. 4. Rights and Obligations of the Parties if the Option is Exercised. In the event that Buyer exercises the option to purchase within the time and in the manner hereinbefore provided, then thereafter the rights and obligations of Seller and Buyer with respect to the Property shall be governed by the terms and conditions contained in the Contract of Sale. /r/ 5. Seller's Address: The address of Seller is as follows: Int, r- at-i-onai Order of Odd Fellows - Owasso Lodge 6. Time of the Essence. Time shall be of the essence of this Option Agreement. EXECUTED this _LSE day of O e- c- e en b f, r , 1998. SELLER: miscform.099 BUYER: 0 21 EXHIBIT "A" Owasso Original Town N50 LT 6 ALL LT 7 BLK 10 EMIT "B" CONTRACT OF SALE OF REAL ESTATE THIS CONTRACT is entered into between the International Order of Odd Fellows - Owasso Lodge ( "Seller ") and The City of Owasso, Oklahoma, an Oklahoma Municipal Corporation, ("Buyer "). Upon approval of this Contract by both Seller and Buyer, evidenced by their signature hereto, a valid and binding contract of sale shall exist. 1. SALE: Seller agrees to sell and convey to Buyer by warranty deed and Buyer agrees to purchase the following described real estate (the "Property ") located in Tulsa County, State of Oklahoma, to -wit: Owasso - Original Town N50 LT 6 ALL LT 7 BLK 10 together with all improvements thereon, if any, in their present condition, ordinary wear and tear excepted, and including the following personal property: NONE ,p0 2. PURCHASE PRICE: The total purchase price is IDu w M / to be paid upon closing, by cashier's check or certified funds. 3_ TAXES AND PRORATION& A. The Seller, shall be responsible for: C) all special assessments against the property upon the date;of Closing, whether or not payable in installments; (a) all taxes, other than general ad valorem takes for the current calendar yea', which are a lien on the Property upon the date of Closing; and (iu) the cost of any item of workmanship or material furnished on or prior to the date of Closing which is or may become a lien on the Property. B. Seller and Buyer shall prorate the general ad valorem taxes for the current year on the subject property as of the date of Closing. 4. CONDPTION OF PROPERTY: A. Until Closing or transfer of possession, risk of loss to the Properly, ordinary wear and tear excepted, shall be upon Seller, after Closing or transfer of possession, such risk shall be upon Buyer. B. Unless otherwise agreed upon in writing, Buyer, by Closing or taking possession of the Property, shall be deemed to have accepted the Property in its then condition. No warranties, express or implied, by Seller, or Seller's agents, with reference to the condition of the Property shall be deemed to survive the Closing. 5. CLOSING: Subject to the provisions of paragraph three (3) and subject to the fulfillment of any conditions to the Closing specified in paragraph seven (7), the Closing shall be held on or before the I gday of MArM 4 , 19 471. If there are valid objections to title which require correction, the Closing shall be extended for forty-five (45) days to correct such objections. Valid objections to title shall consist of any circumstance, item or matter appearing of record or extraneous thereto which under the Title Examination Standards of the Oklahoma Bar Association would adversely affect or impair the marketability or merchantability of title as such is defined in the Title Examination Standards of the Oklahoma Bar Association. If such valid objections to title cannot be -cured with the forty -five (45) day time period, unless extended by mutual consent, or, alternatively, if Seller shall desire not to cure such valid objection to title, then, in such event, this contract shall be thereby nullified and Seller shall refund all of Buyer's earnest money referred to in paragraph two (2) hereof At the Closing, the Seller shall deliver to Buyer, a duly executed and acknowledged warranty deed conveying indefeasible fee simple title to the Property to the Buyer upon payment of the Purchase Price as heretofore provided. Unless otherwise agreed to in writing, possession shall be transferred at Closing. 6. BREACH OR FAILURE TO CLOSE: K after the Seller has performed Sellers' obligations under this Contract, and if within five (5) days after the date specified for Closing under paragraph five (5) the Buyer fangs to make the payments or to perform any other obligation of the Buyer under this Contract, then all sums theretofore paid on the Purchase Price shall, at the option of the Seller, be retained as liquidated damages for the breach of this Contract by the Buyer. The Seller and Buyer agree that such amount is a reasonable amount for liquidated damages and that it would be impractical and extremely difficult to determine actual damages. If Buyer shall perform all of the obligations of Buyer hereunder and Seller shall breach this Contract or fail to perform any of Seller obligations hereunder, the Buyer shall be entitled to cancel and terminate this Contract, or pursue specific performance of this Contract. 7. SPECIAL CONDMONS: A. No realtors commission is to be payable on this transaction. B. Seller, at Sellers' expense, shall provide to Buyer an Abstract of Title duly certified, to the date of the Contract. 8. EFFECT: This Contract when executed by both Seller and Buyer, shall be binding upon and inure to the benefit of Seller and Buyer, their heirs, legal representatives, successors and assigns. This .Contract sets forth the complete understanding of Seller and Buyer and supersedes all previous negotiations, representations and agreements between them and their agents. This Contract can only be amended or modified by a written agreement signed by Seller and Buyer. APPROVED BY BUYER THIS DAY OF 119 CITY OF OWASSO, OKLAHOMA Denise Bode, Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED BY SELLER THIS DAY OF , 19 INTERNATIONAL ORDER OF ODD FELLOWS - OWASSO LODGE 2780- 325.cfs 3 Tit re:�� NO U a 0 MEMORANDUM TO: THE HONORABLE MAYOR & CITY COUNCIL CITY OF OWASSO FROM: JIM McELRATH SUPPORT SERVICES DIRECTOR SUBJECT: PURCHASE OF PICKUP TRUCK DATE: December 28, 1998 BACKGROUND: For the past two years, the Support Services Department has been using a 1985 Chevy S -10 truck that was "discarded" by the Public Works Department after they had determined that it had served out its useful life. Support Services has used the truck for pulling a mowing trailer and for repair parts pick up for the Vehicle Maintenance Department. It was not adequate to the task, especially that of pulling the heavy trailer. In addition, this vehicle has finally gone completely out and is now beyond worth of repair. The Department budgeted $16,000 for the purchase of a new truck in the FY 1998 -99 budget. In addition to this amount, carryover funds in the amount of $1100 are also available in the Vehicle Maintenance budget that were not used in the purchase of the air conditioner recycler. On December 21, 1998, sealed bids were solicited from the following vendors in the Tulsa area: Tulsa Auto Collection, Tulsa, OK (covers all Tulsa Ford dealers) Reliable Chevrolet, Tulsa, OK Riverside Chevrolet, Tulsa, OK Classic Chevrolet, Owasso, OK Jim Glover Dodge, Tulsa, OK Mike Quinn Dodge, Tulsa, OK East Tulsa Dodge, Tulsa, OK Specifications as to minimum configuration and options were listed in the bid packet that was faxed to these dealers on December 21, 1998, as per Attachment A. Quotes obtained were as follows. These specifications were for a vehicle with options identical to those listed in the State bid list, Contract number SW90035. Bids were opened in the office of the City Clerk on December 28, 1998, as per bid packet notice. TRUCK QUOTES: Vendor Classic Mike Quinn Reliable Tulsa Auto Lynn Hickey Chevrolet Dodge Chevrolet Coll (Ford) Dodge (State Bid) Base Bid $20,100 $17,689 $17,663 $17,466 $15,921 (Includes AC) Exterior $60 $43 $53 $50 $53 Mirrors Trailer $270 $527 $164 $400 $501 Package Lock $325 $242 $252 $300 $285 Differen TOTAL $20,775 $18,501 $18,132 $18,216 $16,760 FUNDING: Funds for purchase of a truck are available as budgeted in the Support Services Budget for FY98 -99, line item 51- 220 -5442, in the amount of $16,000 and in the Vehicle Maintenance Budget in the amount of $760 from 53- 240 -5441. RECOMMENDATION: The staff recommends Council approval of the purchase of a 1999 three - quarter ton Dodge truck from Lynn Hickey Dodge from the Support Services and Vehicle Maintenance budgets as detailed in the funding figures given above. The vehicle shall include the State bid base includin the $685 AC option) specifications at a price of $15,921 and options as listed for $839, for a total purchase price of $16,760. Staff further recommends that the City Council authorize payment for said vehicle, to be made upon complete and acceptable delivery of the vehicle, in accordance with specifications. ATTACHMENTS: Specifications Sent to Vendors SPECIFICATIONS FOR A TWO WHEEL DRIVE THREE - OUARTER TON PICKUP TRUCK GENERAL DESCRIPTION The following is a comprehensive list of specifications for a pick -up truck to be purchased for the City of Owasso Support Services Department. In general, the vehicle that is proposed to be purchased is described as a two door 1999 regular cab two wheel drive three- quarter ton pickup truck (excluding compacts). All components of this vehicle shall be new and of original manufacture. GENERAL PROVISIONS L TAX EXEMPTION - Purchaser is exempt from payment of all federal, state, and local taxes in connection with the purchase. Said taxes must not be included in bid prices. The city will provide necessary tax exemption certificates upon request. 2.PRICING - The price submitted in any proposal shall include all items of labor, materials, tools, equipment, and other costs necessary to fully prepare the vehicle for delivery. Any items of labor omitted from the specifications which are clearly necessary for the proper delivery of the vehicle, shall be considered a portion of such specifications although not directly specified or called for in these specifications. Price quoted shall remain effective for a period of thirty (30) days after opening of bids by the city. 3.WARRANTY - A manufacturer's and /or dealer's warranty shall be supplied to cover replacement parts and labor costs. The manufacturer agrees to promptly replace any part or parts which by reason of defective materials workmanship, or installation, fail under normal use. Such replacement must be free of charge to the owner. Warranty will be for a period of three (3) years or 36,000 miles, whichever comes first from the date of delivery. The City of Owasso shall expect the dealer and/or manufacturer to have adequate stock of replacement parts available to service the vehicle within a reasonable time. Tires are exempt from this warranty, but must be covered by the tire manufacturer's standard warranty and serviced by the local authorized dealer of the tire manufacturer. 4.BIDS - The purchaser reserves the right to reject any or all bids and to waive any or all technicalities, informalities, or other minor deviations from the bid document. 5.INSPECTION - An acceptance inspection shall be conducted between the supplier and the City before delivery will be accepted. The inspection date shall be at the City's convenience. All discrepancies noted during the inspection shall be remedied at the supplier's expense, prior to payment for this vehicle. 6.PAYMENT - As with all municipalities in Oklahoma, payment must be approved and signed on a claims list by the proper city authority. Payment shall be made only after complete and acceptable delivery of the vehicle, in accordance with these specifications. The Owasso City Council meets regularly on the first and third Tuesday of every month. 7.PRIME CONTRACTOR RESPONSIBILITY - If final delivery of the vehicle includes the use of services of another company, the City of Owasso will hold the bidder responsible for those outside services. &PROPOSAL EXPENSES - Expenses for developing the proposal are entirely the responsibility of the vendor and shall not be chargeable to the City of Owasso. 9.PRIOR INFORMATION - Any information which may have been released either orally or in writing prior to the issuance of this bid request shall be deemed preliminary in nature and bind neither the City or Owasso nor the vendor: 10. VENDOR CONTRACT - Any proposal accepted will be incorporated into the contract which the City of Owasso will enter into with the vendor. 11.PROPOSED COST - It is not the policy of the City of Owasso to negotiate the price after the vendor is selected. The supplied bid form shall include one price for the basic specified vehicle and listing of all equipment and options. All bids delivered to the City shall be sealed and visibly marked SEALED BID. 12.CONTACT PERSON - Questions and clarification concerning this bid shall be made to Jim McElrath by calling (918) 272 -3459 Monday through Friday 8:00 a.m. to 5:00 p.m. SPECIFIC REQUIREMENTS 1.The vehicle shall be a new 1999 two wheel drive three- quarter ton pickup truck. 2.The vehicle must have white factory paint, a minimum of two doors, and a pickup body style. 3.The vehicle must include the. following equipment: * Alternator: Heavy duty, minimum 95 amperes. * Anti- freeze: Service to -20 °F or lower 2 * Battery: Minimum cold cranking current shall be 660 amperes at 0 degrees Fahrenheit, maintenance free. * Brakes: Factory installed power assist type. Disc front/drum rear. * Bumper: front, standard factory or heavy duty. Rear, full width channel type with hitch plate and tag light. * Upholstery: Manufacturer's standard materials and color. * Floor covering: Rubber mats over entire floor area. * Owner /Operator's Manual. * Power Steering: Factory installed. * Radio: Factory installed, AM /FM. * Rear View Mirrors: Outside left and right, factory- mounted below eye level, fold -up and one inside center mounted. * Tires: Five (5) steel belted radial ply tires LT235/75R -16E, with the spare tire mounted on wheel and to be located in standard carrier. All tires shall be manufacturers original equipment. * Engine: The standard engine furnished shall utilize a factory standard fuel injection system. A minimum of eight (8) cylinders and a minimum displacement of 5.4 liters is required. * Chassis: GVW 85001bs. min; wheelbase 131.5 min. * Transmission: The transmission shall be a factory original 4 -speed automatic with overdrive. * Air conditioner factory front. * H. D. radiator and fan. * Federal approved fuel tanks, minimum 30 gallon capacity. * Fleetside bed, inside length 8 feet * Hub caps: 4, factory installed 3 4. Please quote the following options. The City of Owasso reserves the right to award bid on any of the following. Bid items are not absolute. * Extended mirrors. * Trailer towing package to include class IV receiver hitch and brake and trailer wiring kits. * G -80 rear axle, limited slip differential 5. The vendor must supply, as a part of the bid, a list of all equipment and interior and exterior trim, upholstery, and appointments listed by the manufacturer or added by the dealer for the vehicle offered. 9 MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: THERON WARLICK CITY PLANNER SUBJECT: REZONING CASE OZ -98 -14 THE LAKES AT BAILEY RANCH DATE: December 30, 1998 BACKGROUND: The Larkin Bailey Foundation has requested rezoning of a 408.7 acre tract, more or less. The proposed zoning for the subject property is from AG (Agriculture) to RS -3 (Residential Single - Family High Density District), RM -2 (Residential Multi- Family District), OL (Light Office District), CS (Shopping Center Commercial District), and CG (General Commercial District). The subject property is located between Mingo Road and Garnett Road and E 96`, Street N and E 106'' Street N. This item was tabled at the December 15, 1998 Council Meeting. An erroneous legal description of the subject property appeared in the December 15, 1998 Council agenda. Further research revealed that the December 8, 1998 Planning Commission agenda also contained the erroneous legal description. RECOMMENDATION: Staff recommends that the item be referred back to the Planning Commission for consideration and recommendation at the January 12, 1999 Planning Commission regular meeting. MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: THERON WARLICK CITY PLANNER SUBJECT: PLANNED UNIT DEVELOPMENT OPUD 16 DATE: December 30, 1998 BACKGROUND The Larkin Bailey Foundation has requested approval of a Planned Unit Development application. The subject property is bounded by Mingo Road to the east, Garnett Road to the west, E 106' Street N to the north, and E 96d' Street N to the south. This item was tabled at the December 15, 1998 Council Meeting. An erroneous legal description of the subject property appeared in the December 15, 1998 Council agenda. Further research revealed that the December 8, 1998 Planning Commission agenda also contained the erroneous legal description. RECOMMENDATION: Staff recommends that the item be referred back to the Planning Commission for consideration and recommendation at the January 12, 1999 Planning Commission regular meeting.