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Home My WebLink About1999.02.16_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: February 16, 1999 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, February 12, 1999. 6 rA JV�Boutwell, RITNUM.11 1. Call to Order Mayor Bode 2. Invocation Jim McElrath Support Service Director 3. Flag Salute 4. Roll Call 5. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine I and will be enacted by one motion. Any Councilor may, however, remove an item from f consent by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of February 2, 1999 Regular Meeting and February 9, 1999 Special Meeting. Attachment #5 -A Owasso City Council February 16, 1999 Page 2 B. Approval of Claims. Attachment #5 -B C. Action Relating to the Adoption of a Sexual Harassment Policy. Attachment #5 -C Staff recommends a modification to the Personnel Policies and Procedures Manual, adopting a Sexual Harassment Policy. D. Action Relating to a Workers Compensation Claim Against the City of Owasso by Jim Dobrinski. Attachment #5 -D The staff recommends Council approval of a negotiated settlement by joint petition with Mr Dobrinski, wherein the City would pay $2000 for injury to the back and $5000 for injury to the left hand, such payment in return for complete elimination of future medical claims against the City for those injuries; and authorize payment for the claim, plus associated court and legal fees. E. Action Relating to Acceptance of Improvements to the Water and Wastewater Systems Constructed to Serve The Fairways V, an Addition to the City of Owasso, Tulsa County, Oklahoma. Attachment #5 -E Staff recommends Council acceptance of the infrastructure improvements. 6. Consideration and Appropriate Action Relating to the Award of a Contract for the Purchase of a Radio Communication System. Chief Allen Chief-Alexander Attachment #6 The staff has completed the bidding process, reviewed the bids received, and will recommend that the City Council award at contract for a radio communication system to Total Radio, Tulsa, OK, in the amount of $167,293.00, contingent upon obtaining five 800 MHz frequencies. Owasso City Council February 16, 1999 ' Page 3 7. Consideration and Appropriate Action Relating to Acceptance of Right -of -Way Easements from Clyfton A. Raeuber and Michael A & Cindee S Treat; and authorization for the Mayor to Execute the Documents. Mr Lutz ' Attachment #7 The staff will recommend acceptance of the Right -of -Way Easements, to be utilized as a part ' of the Elm Creek Interceptor Sewer project, and authorization for the Mayor to execute the documents. u ' 8. Consideration and Appropriate Action Relating to a Request for Final Acceptance of Work Performed Under a Contract for FY 1998 -99 Street Repairs at Various Locations, Between the City of Owasso and Magnum Construction Inc, and Authorization for Final Payment. ' Mr Lutz Attachment #8 The staff will recommend Council acceptance of the work performed under the contract, and that final payment in the amount of $28,639.33 be authorized. n 9. Consideration and Appropriate Action Relating to a Request for Acceptance of Improvements to the Water and Wastewater Systems Constructed to Serve Kelley Ann Addition in Tulsa County, Oklahoma. ' Mr Lutz Attachment #9 II The staff will recommend Council acceptance of the infrastructure improvements. Owasso City Council February 16, 1999 Page 4 10. Consideration and Appropriate Action Relating to the Award of a Contract for the Community Center Re -Roof Project. Mr Henderson Attachment #10 The staff has completed the bidding process, reviewed the bids received, and will recommend , that the City Council award a contract for the re- roofing of the Owasso Community Center to Shelton Metro Roofing Corp, Tulsa, OK, in the amount of $75,800. , 11. Consideration and Appropriate Action Relating to a Request for Council Approval of an Interlocal Agreement With Tulsa County for Paving at the Golf Course Parking Lot and Drainage Work at Various Locations. Mr Carr Attachment #11 The staff will recommend approval of the Interlocal Agreement. 12. Consideration and Appropriate Action Relating to a Request from Charles Norman on Behalf of the Owner (Johnson) to Rezone Property Located North of East 961h Street North and West of the Owasso Expressway; from OL (Office Light) and RS -3 (Residential Single - Family High Density) to CS (Commercial Shopping Center), and from * RS -3 (Residential Single Family High Density) to OL (Office Light), Containing 4.26 Acres, More or Less. Mr Warlick Attachment # 12 The Owasso Planning Commission has conducted a hearing on this request and has recommended Council approval of the requested zoning. The staff concurs with that recommendation. 1 1 C 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Owasso City Council February 16, 1999 Page 5 13. Consideration and Appropriate Action Relating to a Request from Charles Norman on Behalf of the Owner (Kaiser Francis Oil Co) to Rezone Property Located on the South Side of East 861h Street North Approximately 700 Feet East of the Intersection of East 86 " Street North and North 129`h East Avenue; from OL (Office Light) to OM (Office Medium), Containing 9.46 Acres, More or Less. Mr Warlick Attachment # 13 The Owasso Planning Commission has conducted a hearing on this request and has recommended Council approval of the requested zoning. The staff concurs with that recommendation. 14. Consideration and Appropriate Action Relating to a Request for PartialVacation of a Final Plat for ROC Owasso. Mr Warlick Attachment # 14 The Owasso Planning Commission has conducted a hearing on this request and has recommended City Council action to vacate Block 1, Lot 8 of the final plat for ROC Owasso. The staff concurs with that recommendation. 15. Consideration and Appropriate Action Relating to a Request for City Council Approval of a Final Plat for ROC Owasso II, an Addition to the City of Owasso, Tulsa County, Oklahoma. Mr Warlick Attachment # 15 The Owasso Planning Commission has conducted a hearing on this request and has recommended Council approval of the final plat. The staff concurs with that recommendation. Owasso City Council February 16, 1999 Page 6 16. Consideration and Appropriate Action Relating to a Request for City Council Approval of a Final Plat for Friendship Baptist Church, an Addition to the City of Owasso, Tulsa County, Oklahoma. Mr Warlick Attachment # 16 The Owasso Planning Commission has conducted a hearing on this request and has recommended Council approval of the final plat. The staff concurs with that recommendation. 17. Consideration and Appropriate Action Relating to a Request for a Supplemental Appropriation and Amendment to Garage Fund Budget. Mr McElrath Attachment # 17 The staff will recommend Council action to approve a supplemental appropriation to the Garage Fund Budget, increasing revenues and expenses by $60,000. 18. Consideration and Appropriate Action Relating to a Request for the City Council to Set a Fee for the Sale of Copies of the City of Owasso Code of Ordinances. Mr Cates Ms Boutwell Attachment # 18 The staff will recommend that the City Council direct the City Clerk to sell copies of the City of Owasso Code of Ordinances at a fee of $50 for each copy sold. Owasso City Council February 16, 1999 Page 7 19. Consideration and Appropriate Action Relating to Authorization for the City Attorney to Institute Legal Action in the District Court of Tulsa County, State of Oklahoma, to Seek Judicial Review of an Arbitration Decision Rendered by Norwood Ruiz on January 27, 1999, in the Matter of FOP Lodge No 149 and Randy Brock, grievant, and the City of Owasso, Oklahoma, FMCS No 980311 - 06801 -7. Mr Cates The staff will recommend Council authorization for the City Attorney to institute such actions. 20. Report from City Manager 21. Report from City Attorney 22. Reports from City Councilors 23. New Business Owasso City Council February 16, 1999 Page 8 24. Adjournment r 1 1 OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, February 2, 1999 The Owasso City Council met in regular session on Tuesday, February 2, 1999 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 29, 1999. ITEM 1: CALL TO ORDER Mayor Bode called the meeting to order at 6:35 p.m. ITEM 2: INVOCATION The invocation was offered by Pastor Jerry Alston of the Family Christian Church. Pastor Alston ' is also an Owasso Police Chaplain. ' ITEM 3: FLAG SALUTE Councilor Smith led in the flag salute. II ROLL CALL ABSENT Melinda Voss, Councilor ' ITEM 5: READING OF MAYOR'S PROCLAMATION. Mayor Bode read a proclamation recognizing Owasso Public Schools as Business of the Quarter for ' the First Quarter of.1999. Present to receive the proclamation were Board of Education members Bill Lewis, Marilyn Hinkle, Larry Kornogay, and Claude Marshall, and Superintendent Dale Johnson. ' ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. ' A. Approval of the Minutes of January 5, 1999 Regular Meeting and January 25 & 26, 1999 Special Meetings. B. Approval of Claims ' C. Action Relating to the Extension of a Contract for Auditing Services for FY 1998 -99. ' PRESENT Denise Bode, Mayor Mark Wilken, Vice Mayor Mary Lou Barnhouse, Councilor Duston Smith, Councilor ' STAFF Jeff Hancock, City Manager ' Ronald D Cates, City Attorney Marcia Boutwell, City Clerk ABSENT Melinda Voss, Councilor ' ITEM 5: READING OF MAYOR'S PROCLAMATION. Mayor Bode read a proclamation recognizing Owasso Public Schools as Business of the Quarter for ' the First Quarter of.1999. Present to receive the proclamation were Board of Education members Bill Lewis, Marilyn Hinkle, Larry Kornogay, and Claude Marshall, and Superintendent Dale Johnson. ' ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. ' A. Approval of the Minutes of January 5, 1999 Regular Meeting and January 25 & 26, 1999 Special Meetings. B. Approval of Claims ' C. Action Relating to the Extension of a Contract for Auditing Services for FY 1998 -99. Owasso City Council February 2, 1999 D. Action Relating to a Request for Council Acceptance of a Grant to Fund the Purchase of a Restaurant -Type Range for the Community Center. E. Action Relating to a Request for a Supplemental Appropriation and Amendment to the General Fund Community Center Department Capital Outlay Budget. F. Action Relating to Ordinance #601, an Ordinance Providing for the Annexation of an Approximate 71.62 Acre Parcel of Land Located Northwest of North 109th East Avenue, Adjacent to Country Estates II. G. Action Relating to Ordinance #602, an Ordinance Providing for the Rezoning of Property Located Between Mingo Road and Garnett Road and East 961 Street North and East 106`h Street North; from AG (Agriculture) to RS -3 (Residential Single - Family High Density), RM -2 (Residential Multi- Family), OL (Office Light), CG (Commercial General), and CS (Commercial Shopping Center), Containing 408.7 Acres, More or Less. H. Action Relating to Ordinance #603, an Ordinance Providing for a Planned Unit Development on Property Located between Mingo Road and Garnett Road and East 96" Street North and East 106' Street North, and containing 408.7 acres, more or less. I. Action Relating to a Request for a Supplemental Appropriation and Amendment to the General Fund Police Department Budget. Mr Wilken moved, seconded by Mr Smith, to approve the consent agenda. The consent agenda included minutes of the January 19, 1999 regular meeting and January 25 & 26, 1999 Special Meetings, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $25,043.68; (2) Collision Self- Insurance $2,274.75; (3) Workers Comp Self - Insurance $10.40; (4) Ambulance Service Fund $462.29; (5) E -911 $1,814.68; (6) City Garage $6,392.65; (7) Capital Improvements $5,523.78; (8) Ambulance Service Capital Improvement $888.43; (9) Bond Projects Fund $890.00; (10) Payroll $158,018.53; (11) City Garage Payroll $3,629.10. Item C requested approval of a one year extension of a contract with the firm of Michael A Crawford Inc, Oklahoma City, OK, for the fiscal year ending June 30, 1999. Item D requested acceptance of a grant from the Tulsa Area Agency of Aging in the amount of $1450 to be used for the purchase of a restaurant -type range for the Community Center, and authorization for the Mayor to execute the document. Item E requested approval of a supplemental appropriation to the General Fund Budget, increasing estimated revenues by $1450 and increasing estimated expenditures in the Community Center Department Machinery & Equipment line item by $1450. Item F requested approval of Ordinance #601, annexing approximately 71.62 acres located northwest of N 109' East Ave, adjacent to Country Estates II. Item G requested approval of Ordinance #602, rezoning property located between Mingo Rd and Garnett Rd and E 96" St N and E 106" St N from AG to RS -3, RM -2, OL, CG, and CS. Item H requested approval of Ordinance #603, providing for a Planned Unit Development located between Mingo Rd and Garnett Rd and E 96th St N and E 106th St N. Item I requested a supplemental appropriation to the General Fund Budget increasing revenues by $16,856 and increasing expenditures in the Police Department Operating Supplies by $12,000 and Machinery & Equipment by $4856. 2 Owasso City Council February 2, 1999 AYE: Wilken, Smith, Barnhouse, Bode NAY: None Motion carried 4 -0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF A FINAL PLAT FOR COUNTRY ESTATES III AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, OKLAHOMA. Mr Rooney presented the item. A & W Land Development has submitted a revised final plat for Country Estates III. Country Estates III is a 17.37 acre development adjacent to Westport on the west and the other phases of Country Estates on the north and northeast. The subject site will contain 61 lots in an existing RS -3 zoning district. The Technical Advisory Committee reviewed the plat at their December 23, 1998 meeting and their recommendations have been incorporated into the final plat. The Owasso Planning Commission approved the revised final plat at its January 12, 1999 meeting, and construction plans have been approved by the Public Works Department. Water and sanitary sewer plans have been approved by the Oklahoma Department of Environmental Quality. Ms Barnhouse moved, seconded by Mr Smith, to approve the revised final plat for Country Estates III AYE: Barnhouse, Smith, Wilken, Bode NAY: None Motion carried 4 -0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR LIGHTING AT THE OWASSO SPORTS PARK. Mr Rooney said that the 1998 -99 Park Maintenance Budget contains an appropriation for the purpose of providing lighting for one ball field at the existing four -plex utilized by FOR baseball. A bid packet for the lighting of the T -Ball field was developed in December. Three contractors supplied bids for the light of the field, and a review of the bids indicated that Shawnee Lighting Systems of Shawnee, OK submitted the lowest bid. Mr Wilken moved, seconded by Ms Barnhouse, to award a contract for the lighting of T -Ball Field 91 at the Owasso Sports Park to Shawnee Lighting Systems Inc, Shawnee, OK, in the amount of $21,720. AYE: Wilken, Barnhouse, Smith, Bode NAY: None Motion carried 4 -0. 3 Owasso City Council February 2, 1999 ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR CONSTRUCTION OF FOUR SOFTBALU/BASEBALL FIELDS AT THE OWASSO SPORTS PARK. Mr Rooney presented the item. One of the projects included in the 1997 bond issue for capital improvement projects was the construction of a new four -plex facility at the Owasso Sports Park. The project was advertised and bids were opened on October 20, 1998. Three bids were received, all of them considerably over the budget. The project was redesigned and the scope reduced and the project was re -bid. The second series of bids was opened on January 18, 1999, with a total of six bids being received, all of them significantly lower than the first set of bids. Award of the bid will allow for the construction of the new four -plex, lighting two of the newly - constructed fields, and installation of all underground conduit, wiring, and necessary controls for the lighting of the remaining two fields. All bids have been reviewed and staff recommended award of the bid to the lowest bidder. Mr Wilken moved, seconded by Ms Barnhouse, to award a contract for the construction on the additional Owasso Sports Park four -plex to Frix & Foster Construction, Muskogee, OK, in the amount of $267,308, representing the base bid and alternate #1. AYE: Wilken, Barnhouse, Smith, Bode NAY: None Motion carried 4 -0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR A SUPPLEMENTAL APPROPRIATION TO THE GENERAL FUND COMMUNITY DEVELOPMENT DEPARTMENT BUDGET. This item requested an appropriation for an additional building inspector. Mr Rooney said that increases in both commercial and residential permit activity over the last several years have resulted in the need for an additional inspector to perform accurate and quality inspections. Staff believes that building permit revenues have increased enough to cover the expense of an additional inspector for the remainder of the fiscal year, if coupled with several minor changes of departmental priorities. Mr Wilken moved, seconded by Ms Barnhouse, to approve a supplemental appropriation to the General Fund budget, wherein building permit revenues are increased by $6000 and expenditures in the Community Development Department Personal Services are increased by $6000. AYE: Wilken, Barnhouse, Smith, Bode NAY: None Motion carried 4 -0. Ll V. Owasso City Council February 2, 1999 1 ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #604, AN ORDINANCE GRANTING AN ELECTRIC PERMIT TO VERDIGRIS VALLEY ELECTRIC COOPERATIVE. ' Mr Rooney presented the item. He said that in order to provide utility service within the City of Owasso, utility providers must first have a franchise or permit to provide that service. Either option generally provides for the establishment of a fee for such privilege and sets forth terms and conditions for the utility provider. Ordinance #604 provides Verdigris Valley Electric Cooperative with an Electric Permit within the City of Owasso. The permit will allow VVEC to serve residents ' living within The Greens at Owasso and the Owasso Golf and Athletic Club. Ordinance #604 also provides for the payment of a permit fee to the City of Owasso as compensation for the right and privilege of service. This fee is equal to the sum of two percent of the gross receipts from the sale of electricity within the service area, and equal to the fee paid by the City of Owasso's other electric utility provider. The permit is revocable at any time for cause, but in no event will the term exceed 25 years. Mr Wilken moved, seconded by Mr Smith, to approve Ordinance #604. ' AYE: Wilken, Smith, Barnhouse, Bode NAY: None ' Motion carried 4 -0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE ATTACHMENT OF AN EMERGENCY CLAUSE TO ORDINANCE #604. An emergency clause has been attached to Ordinance #604 to allow for the ordinance to become t effective immediately upon passage by the City Council. Mr Wilken moved, seconded by Mr Smith, to approve an emergency clause to Ordinance #604. ' AYE: Wilken, Smith, Barnhouse, Bode NAY: None IMotion carried 4 -0. 1 1� ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE DONATION OF EQUIPMENT. Deputy Chief Stuckey said that one of the pieces of equipment needed by the Fire /Ambulance Department is a rescue trailer of adequate size to house all of the department's rescue equipment. Firefighter Mike Holcomb met with the Board of Directors of Verdigris Valley Electric Cooperative in August 1998 to discuss the donation of a trailer for rescue operations. In October 1998, VVEC, in cooperation with Classic Trailers of Catoosa, OK, agreed to donate a 16 -foot fully enclosed cargo trailer. That donation will allow the Owasso Fire /Ambulance Department to provide services that otherwise would not be possible. Deputy Chief Stuckey thanked the Board of Directors of VVEC 5 Owasso City Council February 2, 1999 and Classic Trailers for the donation, and TrimRite of Tulsa for providing the lettering. Ms Barnhouse moved, seconded by Mr Smith, to accept the donation of the rescue trailer from Verdigris Valley Electric Cooperative. AYE: Barnhouse, Smith, Wilken, Bode NAY: None Motion carried 4 -0. ITEM 14: REPORT FROM CITY MANAGER None. ITEM 15: REPORT FROM CITY ATTORNEY No report ITEM 16: REPORT FROM CITY COUNCILORS Mayor Bode read a statement relating to a recently completed performance review of the City Manager. That statement was signed by all five councilors, and expressed support for Mr Hancock and the City staff. ITEM 17: NEW BUSINESS None. ITEM 18: ADJOURNMENT Ms Barnhouse moved, seconded by Mr Wilken, to adjourn. AYE: Barnhouse, Wilken, Smith, Bode NAY: None Motion carried 4 -0, and the meeting was adjourned at 6:58 p.m. Marcia Boutwell, City Clerk 2 Denise Bode, Mayor 1 1 OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Tuesday, February 9, 1999 The Owasso City Council met in special session on Tuesday, February 9, 1999 in the Lower Level Conference Room at City Hall per the Notice of Public Meeting called on Monday, February 2, 1999, and Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Monday, February 8, 1999. ITEM 1: CALL TO ORDER AND ROLL CALL. Mayor Bode called the meeting to order at 6:35 p.m.. ' Councilors present: Denise Bode, Mayor; Mark Wilken, Vice Mayor; Mary Lou Barnhouse, Councilor; Melinda Voss, Councilor; Duston Smith, Councilor. Others present: City Manager Jeff Hancock, Assistant City Manager Tim Rooney, City Clerk Marcia Boutwell, City Attorney Ron Cates, Public Works Director Robert Carr, Support Services Director Jim McElrath, Police Chief Maria Alexander, Capital Projects Manager Dwayne Henderson, Morris Strom, and Roger Voss. 1 11 A quorum was declared present. ITEM 2: DISCUSSION OF RADIO BIDS. Chief Allen gave some background information concerning the procedure followed in determining what radios are needed and the use of an engineering consultant in preparing bid documents and assisting in evaluating the bids received. Mr Morris Strom of EIS Communications presented an analysis of the bids and the recommendation to purchase an 800 MHz system. He said the that purchase and installation of the system will be less than the $200,000 budgeted amount. He said the bid submitted by Total Radio comes closer to APCO 16 compliance than the Kenwood system. Even though all of the APCO 16 features are not a part of this system, the radios will be APCO 16 compliant when they are used on the Tulsa system. Other discussion included range of the system and "dead spots ". Chief Allen said that the City of Owasso will be able to utilize Tulsa's towers. Mr Strom said that the recommendation to purchase the system will be subject to the City being able to obtain licensing. ITEM 3: DISCUSSION RELATED TO REFUSE TRUCK MAINTENANCE SCHEDULE. Mr Rooney said a review team has looked at what has been spent on repairs to the refuse vehicles. With the limited number of vehicles, it has not been possible to rotate vehicles out of service to do preventive maintenance. The purchase of the new vehicle will allow for a rotation and that schedule is being developed. One vehicle at a time will be rotated out of service for review, with each review taking approximately one week. Councilor Voss asked if a maintenance plan has been established to be utilized after all vehicles have been reviewed and repaired. Mr Rooney said that a maintenance plan is still being developed. Owasso City Council February 9, 1999 ITEM 4: DISCUSSION RELATED TO LECHATE DISPOSAL/LANDFILL AGREEMENT. Mr Carr said that costs for waste disposal will probably be going up because BFI plans to go out of business, leaving only Waste Management. For that reason, there is a need to enter into a long -term (20 -25 year) agreement with Waste Management. He also said that Waste Management will pave the road to the lechate disposal site. Referring to the last study session, he said that the cost for disposal of one truck load of sludge is $600, and the City is exploring other options. ITEM 5: DISCUSSION RELATED TO INTERLOCAL AGREEMENT WITH TULSA COUNTY FOR GOLF COURSE PARKING LOT AND DRAINAGE WORK AT VARIOUS LOCATIONS. Mr Carr discussed the proposed Interlocal Agreement with Tulsa County to pave the parking lot at the new clubhouse at the golf course. The City of Owasso will provide materials and traffic control and Tulsa County will provide the labor and equipment. They will also do some drainage work. ITEM 6. DISCUSSION OF ITEMS RELATED TO PROPOSED CITY HALL, POLICE FACILITY, AND BOND ISSUE. Mr Henderson said that the award of a bid for the Community Center re -roof project will be on the February 16`h City Council agenda. There were some minor problems with the submission of requested forms in the bid of the recommended contractor, but those have been addressed. Councilor Voss expressed concern regarding their attention to detail. Mr Henderson also addressed the issue of contracts with a program management team for the bond issue projects. Those contracts will be addressed on the March 2 °d City Council agenda. Mr Henderson and Mr Hancock discussed the City Hall /Police Facility project. Mr Hancock recommended that the Council proceed with Option #16, which is to delete the Council Chambers, relocate Public Works to the PSO Building and build a combined City Hall and Police Station at the Main Street location. He also recommended continued communication with the public, and noted that while staff has reduced an original deficit, better figures will be available in last spring. Financing was discussed at some length. ITEM 7: REPORT FROM CITY MANAGER. Mr Hancock briefly went over the February 16`h agenda. The final sewer easements for the Elm Creek project will be on that agenda. Mr Rooney addressed several zoning issues. N 1 1 I I Owasso City Council February 9, 1999 ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING POSSIBLE LITIGATION INVOLVING THE CITY OF OWASSO, SUCH DISCUSSION ALLOWED PURSUANT TO 25 O.S. SECTION 307 -B(4). A. FOP LODGE #149 AND CITY OF OWASSO B. UPDATE OF ALL PENDING WORKERS COMPENSATION SETTLEMENT NEGOTIATIONS Mr Wilken moved, seconded by Ms Voss, to enter into executive session. AYE: Wilken, Voss, Smith, Barnhouse, Bode NAY: None Motion carried 5 -0, and the Council entered into executive session at 8:40 p.m Out of executive session at 9:44 p.m ITEM 9: ADJOURNMENT Mr Wilken moved, seconded by Ms Voss, to adjourn. AYE: Wilken, Voss, Barnhouse, Smith, Bode NAY: None Motion carried 5 -0 and the meeting was adjourned at 9:45 p.m. Marcia Boutwell, City Clerk 3 Denise Bode, Mayor 0 CITY OF OWASSO ' GENERAL FUND 2/12/99 6:56:14 A/P CLAIMS REPORT APAPVR PAGE: =--- PO # - - - - -- VENDOR ------------------- - - - - -- DESCRIPTION ------- - - - - -- AMOUNT t---------------------------- 1 991974 TREASURER PETTY CASH DEPOSIT REFUND 100.00 DEPARTMENT TOTAL =___> 100 00 !,ANAGERIAL ------------------------------ ' 990011 SPRINT PCS PHONE USE - HANCOCK 61.37 990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 18.99 991832 GO SYSTEMS FUEL 01/99 25.40 991833 CITY GARAGE VEHICLE MAINT 01/99 9.88 991879 PUBLICATIONS DIST CENTER DISASTER MANUAL 106.00 991956 LIBERTY CLINIC J HANCOCK 126.00 991957 CINNABAR SERVICE COMPANY APPRAISAL SERVICES 1,200.00 ■ 991974 TREASURER PETTY CASH CITY MGR EXPENSE 44.27 992025 MCI TELECOMMUNICATIONS 1/99 USE 10.94 ' DEPARTMENT TOTAL =___> 1,602.85 INANCE ------------------------------ 990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 13.98 ' 991974 TREASURER PETTY CASH REIMB PETTY CASH 15.00 991974 TREASURER PETTY CASH MEMBERSHIP FEE 25.00 DEPARTMENT TOTAL =___> 53.98 �'OMMUNITY DEVELOPMENT ------------------------------- YALE UNIFORM RENTAL UNIFORM CLEAN /RENT 31.00 '990016 990138 TULSA COUNTY MIS DIAL -UP SERVICE 40.00 990386 INCOG MEMBERSHIP DUES 2,364.50 991781 BOCA INTERNATIONAL GO SYSTEMS CONFERENCE -ORR FUEL 01/99 189.00 57.21 991832 991833 CITY GARAGE VEHICLE MAINT 01/99 21.73 991954 UNIFIRST CORPORATION UNIFORM RENTAL /CLEANING 12.94 991974 TREASURER PETTY CASH REIMB PETTY CASH 12.00 991974 TREASURER PETTY CASH REIMB PETTY CASH 8.02 991998 BOCA INTERNATIONAL SEMINAR - MARLAR 199.00 992025 MCI TELECOMMUNICATIONS 1/99 USE 4.65 DEPARTMENT TOTAL =___> 2,940.05 0 CITY OF OWASSO GENERAL FUND 2/12/99 6:56:14 A/P CLAIMS REPORT APAPVR PAGE: 5 PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- MUNICIPAL COURT ------------------------ - - - - -- 992025 MCI TELECOMMUNICATIONS 1/99 USE 5.63 DEPARTMENT TOTAL =___> 5.63 ENGINEERING ------------------------ - - - - -- 990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 3.49 990793 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 1.98 991832 GO SYSTEMS FUEL 01/99 32.71 991872 RIDGWAYS PLOTTER INK 186.09 991996 ALL COPY SUPPLIES OFFICE SUPPLIES 50.00 DEPARTMENT TOTAL =___> 274.27 GENERAL GOVERNMENT ------------------------------ 990003 RONALD D CATES RETAINER 700.00 990003 RONALD D CATES LEGAL SERVICES 2,427.17 990117 IKON OFFICE SOLUTIONS COPIER MAINTENANCE 292.05 990120 RETHERFORD PUBLICATIONS LEGAL NOTICES 286.00 990188 OKLAHOMA EAGLE EMPLOYMENT ADS 29.66 990281 SAM'S CLUB MAINT SUPPLIES 35.88 , 990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 3.99 990333 TULSA WORLD EMPLOYMENT ADS 217.35 990334 RETHERFORD PUBLICATIONS EMPLOYMENT ADS ' 35.00 991316 ALTERNATIVE ENVIRONMENTS QUALITY TRAINING 350.00 991758 PITNEY BOWES INC POSTAGE METER RENTAL 308.00 991758 PITNEY BOWES INC POSTAGE SUPPLIES 85.11 991813 NATIONAL BUSINESS INST SEMINAR - GUTHRIE 169.00 991941 FRANCIS XAVIER QUINN ARBITRATION SERVICES 400.00 991942 NORWOOD J RUIZ, ATTORNEY ARBITRATION SERVICES 2,946.20 991943 DOERNER, SAUNDERS, LEGAL SERVICES 174.51 991944 COMMERCE & LEGAL NEWS LEGAL NOTICE 25.20 991945 ALL COPY SUPPLIES COPIER TONER 285.00 991960 VINES MINI - STORAGE ANNUAL STORAGE FEE 480.00 ' 991974 TREASURER PETTY CASH REPAIR TV/VCR 173.70 992025 MCI TELECOMMUNICATIONS 1/99 USE 66.21 992034 SOUTHWESTERN BELL TELE 1/99 NON - PLEXAR 49.33 ■ DEPARTMENT TOTAL =___> 9,539.36 SUPPORT SERVICES ------------------------ - - - - -- 1 2/12/99 I -PO # 6:56:14 VENDOR CITY OF OWASSO GENERAL FUND A/P CLAIMS REPORT APAPVR PAGE: DESCRIPTION AMOUNT 0 990195 YALE UNIFORM RENTAL UNIFORM RENTAL 23.80 337.50 990258 CN HASKELL & ASSOC COMPUTER SERVICES 990281 SAM'S CLUB MAINT SUPPLIES 92.74 DISTRICT II PROBATION DOC WORKERS /PAY 344.48 '990284 990285 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 114.04 990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 8.54 990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 3.59 '990289 ROARK TRUE VALUE HARDWARE MAINT /REPAIR SUPPLIES 2.79 990416 AT &T WIRELESS SERVICES PHONE USE- McELRATH 10.59 991832 GO SYSTEMS FUEL 01/99 111.57 991833 CITY GARAGE VEHICLE MAINT 01/99 2.64 991974 TREASURER PETTY CASH UNIFORMS 26.97 991980 NATIONAL BUSINESS ASSOC CONFERENCE - TAYLOR 149.00 991982 ADVANCED FIRST AID /SAFETY ICE PACKS 23.83 991984 UNIFIRST CORPORATION UNIFORM RENTAL 16.36 991990 EVE INC CLEANING SUPPLIES 200.66 ' DEPARTMENT TOTAL =___> 1,469.10 EMETERY ----------------------------- 990793 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 7.98 991832 GO SYSTEMS FUEL 01/99 10.50 991833 CITY GARAGE VEHICLE MAINT 01/99 8.55 DEPARTMENT TOTAL =___> 27.03 OLICE SERVICES ----------------------------- 1 990033 990034 HOWARD STAMPER FIRST BANK CLAREMORE FSB RETAINER /SERVICES COPIER LEASE 150.00 202.00 990258 CN HASKELL & ASSOC COMPUTER EQUIPMENT 345.00 990281 SAM'S CLUB MAINT SUPPLIES 30.78 990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 99.47 990375 YALE CLEANERS UNIFORM CLEANING 1,246.59 991078 SPRINT PCS PHONE USE -KLAHR 27.99 ° 991624 DELL COMPUTER CORP COMPUTERS /PRINTERS 4,856.42 991787 SPECTRE GUNS NON- LETHAL AMMO 97.75 991817 MOTEL 6 LODGING -4 OFFICERS 135.96 991819 MERIDAN TECHNOLOGY COURSE -4 OFFICERS 100.00 991832 GO SYSTEMS FUEL 01/99 1,160.66 991833 CITY GARAGE VEHICLE MAINT 01/99 1,446.04 991853 OWASSO FENCE CO FENCE - IMPOUND YARD 1,765.00 991886 DONGS TRAINING AMMO 237.50 991889 HOWARD STAMPER INSTALL RADAR /LT BAR 35.00 0 2/12/99 6:56:14 CITY OF OWASSO GENERAL FUND A/P CLAIMS REPORT APAPVR PAGE: 7 PO # ---- - - - - -- VENDOR ------------------- - - - - -- DESCRIPTION ------------------- - - - - -- AMOUNT ------- - - - - -- 991890 TAYLOE PAPER CO CLEANING SUPPLIES 182.46 991891 TUXALL UNIFORM & EQUIP VEHICLE EQUIPMENT 29.85 991891 TUXALL UNIFORM & EQUIP UNIFORM SUPPLIES 271.35 991894 RADIO SHACK COMPUTER HOOK -UP 79.92 991898 CLASSIC ELECTRIC INC ELECTRICAL WORK 181.00 991901 TUXALL UNIFORM & EQUIP OFFICER EQUIPMENT 114.85 991901 TUXALL UNIFORM & EQUIP VEHICLE EQUIPMENT 22.00 991901 TUXALL UNIFORM & EQUIP UNIFORM SUPPLIES 46.00 991926 PATROL TECHNOLOGY OFFICER EQUIPMENT 69.75 991926 PATROL TECHNOLOGY UNIFORM SUPPLIES 442.44 991927 MEDICAL COMPLIANCE SPECIA MEDICAL WASTE DISPOSAL 30.00 991974 TREASURER PETTY CASH PER DIEM -FOUR OFFICERS 280.00 991974 TREASURER PETTY CASH REIMB PETTY CASH 5.95 991976 POLICE PETTY CASH REIMB PETTY CASH 7.77 991976 POLICE PETTY CASH REIMB PETTY CASH 18.00 991976 POLICE PETTY CASH REIMB PETTY CASH 12.00 992025 MCI TELECOMMUNICATIONS 1/99 USE 76.20 992034 SOUTHWESTERN BELL TELE 1/99 NON - PLEXAR 49.33 DEPARTMENT TOTAL = = = => 13,855.03 POLICE COMMUNICATIONS ------------------------ - - - - -- 990037 DEPT OF PUBLIC SAFETY OLETS RENTAL 350.00 991673 INVENTORY TRADING CO UNIFORM SHIRTS 177.50 991895 THREE LAKES LAUNDRY PRISONER LAUNDRY 65.75 DEPARTMENT TOTAL =___> 593.25 ANIMAL CONTROL ------------------------ - - - - -- 991832 GO SYSTEMS FUEL 01/99 34.01 991833 CITY GARAGE VEHICLE MAINT 01/99 128.64 991895 THREE LAKES LAUNDRY BULK LAUNDRY 17.50 991974 TREASURER PETTY CASH DEPOSIT REFUND 20.00 992025 MCI TELECOMMUNICATIONS 1/99 USE 4.43 DEPARTMENT TOTAL = = = => 204.58 FIRE SERVICES ------------------------ - - - - -- 990022 CARL BORZA VOLUNTEER FIRE RUNS 49.50 990023 JEFF CARNEY VOLUNTEER FIRE RUNS 49.50 x m 9 CITY OF OWASSO GENERAL FUND 2/12/99 6:56:14 A/P CLAIMS REPORT APAPVR PAGE: ---- PO it - - - - -- VENDOR ------------------- - - - - -- DESCRIPTION -------- - - - - -- AMOUNT 95.75 990024 RANDALL STARK VOLUNTEER FIRE RUNS 49.50 106.94 990025 RON STUCKEY VOLUNTEER FIRE RUNS 49.50 990026 DON TAYLOR VOLUNTEER FIRE RUNS 49.50 990275 BMI SYSTEMS OF TULSA COPIER MAINT 191.19 ' 991129 OKLAHOMA NATURAL GAS 12/98,1/99 USE 1,510.72 991557 GAINES APPARATUS SERVICE REPAIR EVALUATION 626.70 991611 U NAME IT TRAILERS TRAILER BRAKES 140.00 '991716 990464 CROW BURLINGAME REPAIR/MAINT PARTS 292.70 138.30 991717 WAL -MART REPAIR/MAINT SUPPLIES 92.80 991718 KIMBALL ACE HARDWARE MAINT SUPPLIES 65.50 991719 LAMPTON WELDING SUPPLY SCBA SUPPLIES 30.15 991812 PAGENET PAGER USE 79 -99 991823 BEST WESTERN LODGING -ALLEN 39.00 991824 OK FIRE CHIEFS ASSO TRAINING -ALLEN 25.00 '991832 991775 GO SYSTEMS FUEL 01/99 266.05 991850 NORTH CAROLINA FURN MART BED W/MATTRESS 496.00 991888 EQUIPMENT ONE RENTAL & SA UNIFORM BOOTS 119.00 '991929 B & M TIRE CENTER INC TIRES 303.00 25.00 991937 OK FIRE CHIEFS ASSO TRAINING - STUCKEY 992025 MCI TELECOMMUNICATIONS 1/99 USE 23.59 DEPARTMENT TOTAL =___> 4,619.39 �MERGERCY MGMT OPERATIONS Q 990257 AT &T WIRELESS SERVICES PHONE USE - STAMPER 11.19 992034 SOUTHWESTERN BELL TELE 1/99 NON- PLEXAR 95.75 DEPARTMENT TOTAL =___> 106.94 GTREETS ----------------------------- 990007 PSO STREET LIGHTING 2,814.30 990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 8.99 990289 ROARK TRUE VALUE HARDWARE MAINT /REPAIR SUPPLIES 114.03 990296 WELSCO INC CYLINDER RENTAL 11.65 990431 WAL -MART UNIFORM JEANS 78.72 990464 MILL CREEK LUMBER & SUPPL REPAIR/MAINT SUPPLIES 41.83 990660 TULSA COUNTY BOCC STREET SIGNS 92.80 990662 SIGNALTEK INC TRAFFIC CONTROL MAINT 788.08 990663 BROWN FARMS SOD SOD- REPAIRS 120.00 990709 KOCH MATERIALS CO ASPHALT EMULSION 21.57 990793 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 119.45 991774 A -1 FENCE INC SIGN POSTS /CAPS 640.00 991775 TULSA COUNTY BOCC STREET SIGNS 92.80 Q CITY OF OWASSO GENERAL FUND 2/12/99 6:56:14 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 991832 GO SYSTEMS FUEL 01/99 991833 CITY GARAGE VEHICLE MAINT 01/99 991864 EQUIPMENT ONE RENTAL & SA AIR COMPRESSOR RENTAL 991866 GEORGE & GEORGE SAFETY ICE MELT 991878 ANCHOR STONE CO SAND 991909 EQUIPMENT ONE RENTAL & SA CONCRETE SAW RENTAL 991917 WAL -MART JUMPER CABLES 991974 TREASURER PETTY CASH REIMB PETTY CASH DEPARTMENT TOTAL = = =_> COMMUNITY CENTER ------------------------ - - - - -- 990285 KIMBALL ACE HARDWARE 990286 OFFICE DEPOT CARD PLAN 990416 AT &T WIRELESS SERVICES 991928 KIMBALL ACE HARDWARE 991974 TREASURER PETTY CASH 992025 MCI TELECOMMUNICATIONS DEPARTMENT TOTAL = = = => PARK MAINTENANCE ------------------------ - - - - -- 990015 AT &T WIRELESS SERVICES 990016 YALE UNIFORM RENTAL 991832 GO SYSTEMS 991833 CITY GARAGE 991936 KIMBALL ACE HARDWARE 991939 BAILEY EQUIPMENT 991954 UNIFIRST CORPORATION DEPARTMENT TOTAL = = = => ECONOMIC DEVELOPMENT ------------------------ - - - - -- 990286 OFFICE DEPOT CARD PLAN 991974 TREASURER PETTY CASH 992025 MCI TELECOMMUNICATIONS DEPARTMENT TOTAL = = = => MAINT /REPAIR SUPPLIES OFFICE SUPPLIES PHONE USE -SR VAN MAINT SUPPLIES REIMB PETTY CASH 1/99 USE PHONE USE - WARREN UNIFORM CLEAN /RENT FUEL 01/99 VEHICLE MAINT 01/99 REPAIR SUPPLIES CHAIN SAW UNIFORM RENTAL /CLEANING OFFICE SUPPLIES MILEAGE - TOBIAS 1/99 USE 286.84 3,395.41 55.00 787.25 221.10 36.30 59.88 6.56 9,792.56 19.96 19.80 10.59 64.99 7.90 16.14 139.38 33.39 62.00 120.45 270.40 93.07 359.82 27.90 967.03 59.98 280.08 9.93 349.99 FUND TOTAL =___> 46,640.42 i CITY OF OWASSO ICOLLISION SELF - INSURANCE 2/12/99 6:56:14 A/P CLAIMS REPORT APAPVR PAGE: PO it VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- --------------------- ENERAL GOVERNMENT ----------------------- - - - - -- ' 991859 PRUITT'S BODY SHOP INC DEPARTMENT TOTAL =___> FUND TOTAL =___> 1 11 REPAIR POLICE VEHICLE 1,951.80 1,951.80 1,951.80 1 CITY OF OWASSO WORKERS' COMP SELF -INS PLAN 2/12/99 6:56:14 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- GENERAL GOVERNMENT ------------------------ - - - - -- 990044 UNITED SAFETY & CLAIMS IN ADMIN FEE 991138 OWASSO DRUG B08087 991138 OWASSO DRUG A08058 991138 OWASSO DRUG 508087 991138 OWASSO DRUG 509108 991138 OWASSO DRUG B07138 991138 OWASSO DRUG J05318 991138 OWASSO DRUG K06188 991647 PROFESSIONAL PHYSICAL THE M11038 991846 ORTHOPAEDIC SURGERY CENTE M11048 992026 JAMES A DOBRINSKI AND D04218 SETTLEMENT 992027 JAMES A DOBRINSKI AND D03287 SETTLEMENT 992028 WORKER'S COMPENSATION COU D03287 FILING FEE 992029 WORKER'S COMPENSATION COU D04218 FILING FEE 992030 OK TAX COMMISSION D04218 992031 OK TAX COMMISSION D04218 992032 OK TAX COMMISSION D03287 992033 OK TAX COMMISSION D03287 DEPARTMENT TOTAL = = =_> FUND TOTAL =_ = => 933.75 10.29 13.49 16.59 19.39 102.42 34.18 19.39 540.00 132.02 4,750.00 1,900.00 75.00 75.00 500.00 137.50 200.00 55.00 9,514.02 9,514.02 2 CITY OF OWASSO AMBULANCE SERVICE FUND 2/12/99 6:56:14 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------ - - - - -- 4BULANCE ----------------------------- MEDICLAIMS, INC. MONTHLY SERVICE FEE 1,604.85 '990005 990028 JEFFERY GALLES DO EMS AUDIT 250.00 990994 ALKO ENTERPRISES INC AMBULANCE SUPPLIES 372.10 991582 ROGERS STATE UNIVERSITY TUITION - LAWLESS 1,112.30 '991720 PACE PRODUCTS OF TULSA IN AMBULANCE SUPPLIES 78.00 22.00 991784 ST JOHN CARDIOVASCULAR IN CPR CARDS 991809 ALLIANCE MEDICAL INC AMBULANCE SUPPLIES 973.56 991938 OK STATE DEPT HEALTH AMBULANCE RUN FORMS 166.00 991974 TREASURER PETTY CASH REIMB PETTY CASH 7.00 991974 TREASURER PETTY CASH REIMB PETTY CASH 14.37 DEPARTMENT TOTAL =___> 4,600.18 ' FUND TOTAL = = = => 4,600.18 3 2/12/99 6:56:14 PO it VENDOR CITY GARAGE CITY OF OWASSO CITY GARAGE A/P CLAIMS REPORT DESCRIPTION APAPVR PAGE: 16 AMOUNT 990195 YALE UNIFORM RENTAL UNIFORM RENTAL 49.60 990280 YOUNG'S TIRE SERVICE TIRE REPAIRS 58.45 990281 SAM'S CLUB MAINT SUPPLIES 28.30 990283 CROW BURLINGAME REPAIR SUPPLIES 5.96 990283 CROW BURLINGAME REPAIR PARTS 951.31 990283 CROW BURLINGAME REPAIR PARTS 25.00 990285 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 33.39 990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 4.13 990296 WELSCO INC CYLINDER RENTAL 36.90 991832 GO SYSTEMS FUEL 01/99 20.43 991833 CITY GARAGE VEHICLE MAINT 01/99 73.45 991983 FOURTH STREET AUTO TOWING 40.00 991984 UNIFIRST CORPORATION UNIFORM RENTAL 47.40 991985 STEVE'S WHOLESALE WHEEL COVER PULLER 26.30 991986 TULCO OILS INC MOTOR OIL 192.37 991986 TULCO OILS INC SOLVENT 142.65 991987 JERRY WOODS WELDING WELDING 640.00 991989 SHERWOOD AUTOMOTIVE ALIGNMENT 49.90 991991 ENLOW FORD TRACTOR INC BACKHOE REPAIRS 719.80 991991 ENLOW FORD TRACTOR INC REPAIR PARTS 241.88 991992 EDDIE'S TRANSMISSION VEHICLE TRANSMISSION 496.00 991993 ALLIED TOWING TOWING 198.00 991994 WILLIAMS REFUSE EQUIPMENT LODAL REPAIRS- 1/19/99 6,783.98 991995 CLASSIC CHEVROLET REPAIR PARTS 160.64 991995 CLASSIC CHEVROLET VEHICLE REPAIRS 44.27 992025 MCI TELECOMMUNICATIONS 1/99 USE 15.28 DEPARTMENT TOTAL = = = => 11,085.39 FUND TOTAL =___> 11,085.39 CITY OF OWASSO ' CAPITAL IMPROVEMENTS 2/12/99 6:56:14 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 3NERAL GOVERNMENT ----------------------------- ' 990258 CN HASKELL & ASSOC COMPUTER SERVICES ----- - DEPARTMENT TOTAL =___> 1,861.20 a tirREETS ------------------------ - - - - -- 990135 CH2M HILL INC DEPARTMENT TOTAL FUND TOTAL =___> ENG SERVICES 2/3/98 12,973.00 12,973.00 14,834.20 W. CITY OF OWASSO AMBULANCE SERV CAPITAL IMPROVEMENT 2/12/99 6:56:14 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- AMBULANCE ------------------------ - - - - -- 991857 PHYSIO CONTROL DEPARTMENT TOTAL FUND TOTAL = = = => DEFIBRILLATORS- 1/18/99 17,390.43 17,390.43 17,390.43 19 CITY OF OWASSO ' BOND PROJECTS FUND 2/12/99 6:56:14 A/P CLAIMS REPORT APAPVR PAGE: in PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------ - - - - -- 'REET IMPROVEMENTS ----------------------- - - - - -- ' 991413 HORIZON CONST CO INC DEPARTMENT TOTAL =___> FUND TOTAL GRAND TOTAL n II II II n n n 11 STREET REPAIRS 10/20/98 51,140.65 51,140.65 51,140.65 490,736.57 20 VENDOR TRANSFERS CEMETERY CARE AMBULANCE CAPITAL TRANSFERS TOTAL CITY OF OWASSO A/P TRANSFER REPORT DESCRIPTION AMOUNT REVENUE TRANSFER FROM GENERAL FUND 175.00 REVENUE TRANSFER FROM AMBULANCE FUND 4,102.11 4,277.11 CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 01/30/99 Information Systems ...............:.:::::::::::: :::::::::.:::::: ::::::::::::: :: ::.::::::::0.00 ........... 2,768.85 .... Su Oft S�rv��es 116.55 4,3 76 Ol Police 387.26 48,820.67 3 s itch .. Cent . 240;99 .: 5 425 50. :...::...... Animal Control 0.00 1,614.58 ...... .... : ..::. ::;; >,: >,,; »: >:.. 53.3.67; ...... ............................... : . 419Q0.5& . .............. Street 410.12 .... ... 10,008.66 ommunity- nyor Center 0 00 3,I 7 49 Park Maintenace 0.00 37706.07 General Fund Total $1,688.59 $157,550.73 Garage Fund Cxr ;:: >::.:..... $11:{23 636 06 1.11 Garage Fund Total $11.02 $37636.06 APPROVED: 02/16/99 Mayor Council Member Council Member MEMORANDUM TO: HONORABLE MAYOR & CITY COUNCIL CITY OF OWASSO FROM: ALLAN E. HARDER HUMAN RESOURCES DIRECTOR SUBJECT: PERSONNEL POLICY AMENDMENT, CHAPTER 7, SECTION 7 -6, SEXUAL HARASSMENT DATE: February 10, 1999 BACKGROUND: On June 26, 1998, the Supreme Court issued decisions in two separate cases (Faragher v. City ' of Boca Raton & Burlington Industries v. Ellerth). In both cases, the Court decided an employer is liable for its supervisors' sexual harassment, even if it did not know about the misconduct. Those decisions have led to a renewed awareness of sexual harassment and recommendations for employer actions to minimize their liabilities in sexual harassment law suits. r n In the two decisions, the U.S. Supreme Court has given a clear signal that vicarious liability will be found against employers, including municipalities, for the wrongful actions of supervisory employees under Title VII. Vicarious liability will apply not only where there has been an actual tangible job detriment, but also in those scenarios where the hostile work environment has not resulted in actual tangible loss, such as demotion, termination or the like. Fortunately, the Supreme Court has also set forth in fairly clear language, the limited defenses which may be available in those cases where there has not been tangible job detriment. The defenses apply when a City (employer) has taken adequate precautions before the alleged wrongful activity has occurred. c Both legal and lay review of the most recent decisions have resulted in virtually the same set of recommendations for employers to be able to assert affirmative defenses to vicarious liability claims. Those recommendations are: 1. Employers should have a formal, written sexual harassment policy, written in language understood by the ordinary person that prohibits sexual harassment. 2. The policy should contain a supervisory by -pass procedure so an employee making a complaint of sexual harassment can by -pass the alleged harasser. 3. The policy should explain, again in easily understood language, the procedures for filing a complaint and outline protection for the complainant. 4. The policies and procedures must be disseminated to all levels of employees. r 5. All employees should have some level of training on sexual harassment, including what constitutes sexual harassment, conduct expected of employees in the workplace, and the methods of making a complaint. 6. Records of policy dissemination and employee training should be kept. I A revision of the City's sexual harassment policy has been prepared to meet the recommendations above and has been reviewed and approved by Ron Cates. The draft policy t was provided to staff and employees for review and comment and to serve as notice of the intent to modify policy as is required in Chapter 1, Section 1 -3 of the Personnel Policies Manual. ' EFFECTS OF THE AMENDMENT: If approved, the amendment will replace current policy found in Chapter 7, Section 7 -6 of the ' CITY OF OWASSO, OKLAHOMA, PERSONNEL MANUAL. The amendment will comply with the directions provided by the United States Supreme Court creating limited defenses to sexual harassment. It also places on administration, the burdens of policy dissemination, staff training, and record keeping as required by the policy amendment and the Court's recommendations. RECOMMENDATION: Staff recommends approval of the sexual harassment policy amendment. ATTACHMENT: Amended Sexual Harassment Policy 7 -6 SEXUAL HARASSMENT AND INAPPROPRIATE SEXUAL CONDUCT A. Policy: 1. Sexual harassment of employees or any other person and inappropriate sexual conduct is prohibited and will not be tolerated in the City workplace or in City activities and programs wherever they occur. 2. Retaliation of any kind against individuals who, in good faith, report instances of sexual harassment, or who assist or participate in any manner in an investigation, or participate in or are witnesses in any procedure to redress a complaint of sexual harassment is prohibited. Individuals who are found to have violated this provision of this Policy will be subject to disciplinary actions. 3. It is further a violation of this Policy for anyone to make an intentionally false accusation of sexual harassment or related retaliation through the use of City procedures. Any employee who is found to have made an intentionally false accusation of sexual harassment or related retaliation will be subject to disciplinary action. B. Objectives and Philosophy It is the objective and philosophy of the City: 1) to provide employees with a working environment free as possible from unlawful sexual harassment, inappropriate sexual conduct and sexual discrimination; 2) to prevent inappropriate sexual conduct and prevent sexual harassment of employees by co- workers, management, supervisors, vendors, contractors, elected and appointed officials and the public; 3) to prevent retaliation against any employee; 4) to encourage prompt reporting of sexual harassment, inappropriate sexual conduct and retaliation and to resolve complaints promptly, confidentially and at the lowest management level possible. C. Definitions: 1. The Equal Employment Opportunity Commission (EEOC) defines sexual harassment in employment as unwelcome sexual advances, requests for sexual favors and other verbal or physical conduct of a sexual nature. These acts constitute sexual harassment when: * submission to such conduct is made either explicitly or implicitly as a term or condition of an individual's employment OR * submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual MN * such conduct has the purpose or effect of unreasonably interfering with an individual's work performance or creating an intimidating, hostile, or offensive working environment. Under the EEOC's definition, there are 3 types of sexual harassment: a. Quid pro quo harassment Quid pro quo harassment occurs when an employment decision is conditioned upon the granting of sexual favors or where an employee is punished for refusing to grant sexual favors. 0 Examples of quid pro quo harassment include: offering an employee a benefit, such as a job, promotion, pay increase, or trip out of town for agreeing to sexual demands; or conversely, punishing an employee for not agreeing to a sexual advance by discharging or refusing to hire the employee, assigning the employee to disagreeable tasks, not promoting the employee or not granting him or her a salary increase. b. Hostile environment harassment Hostile environment harassment occurs when an employer creates or permits the existence of an atmosphere of sexually offensive conduct or speech so pervasive and offensive that a reasonable employee could not tolerate working under such conditions. In such a case, the employee does not have to show that the offensive conduct affected his/her promotion, job, or other employment benefits. Such a situation might exist where supervisors or employees are continually propositioning or fondling their subordinates or other employees, telling vulgar jokes, and making demeaning comments, while not withholding any employment benefits. c. Sexual favoritism Sexual favoritism occurs when an employee has been denied a benefit because another employee has submitted to the sexual advances of a supervisor. 2. The terms "sexual harassment" and "inappropriate sexual conduct" in the workplace as used in this Policy mean: a) Unwelcome, offensive or workplace inappropriate verbal or physical conduct of a sexual nature or directed to an individual based upon his or her gender when: i) submission to the conduct is implicitly or explicitly made a term of employment; ii) submission to or rejection of the conduct is used as the basis for an employment decision affecting the individual; or iii) the conduct has the purpose or effect of unreasonably interfering with an individual's work performance or creating an intimidating, offensive, hostile or inappropriate working environment. b) Examples of sexual harassment and inappropriate sexual conduct which are prohibited in the workplace include, but are not limited to: i) sexual innuendo, suggestive comments, insults, threats, jokes; ' ii) suggestive or insulting noises, staring, leering, whistling, or making obscene gestures; iii) propositions or pressure to engage in sexual activity; ' iv) sexual assault or coercing sexual intercourse; v) touching, pinching, cornering, or massaging or brushing body; ' vi) inappropriate comments concerning appearance; vii) sexual or sexually insulting communications, or public posting, including electronic media, telephone calls and written documents; viii)displaying, viewing, possessing or bringing to the workplace magazines, books, videos, TV programs, music, or pictures with a sexual connotation; ix) hiring or promoting sex partners over more qualified persons; 1 n I x) any harassing conduct, whether or not sexual in nature, that is directed toward a person because of the person's gender including, but not limited to, hazing employees working in non - traditional work environments; or xi) harassing conduct which occurs during non - working hours but is directed at a co- employee, such as harassing telephone calls made during off -duty hours. 3. Retaliation means: a) any form of retaliation against an employee because he or she has made a report of alleged sexual harassment or discrimination; has testified against or participated in any manner in an investigation of a report of sexual harassment; or has opposed any practice prohibited by this Policy or made unlawful by Title VII of the Civil Rights Act of 1964, as amended. b) Examples of prohibited retaliation may include, but are not limited to: i) failure to hire or promote or withholding pay increases; ii) poor performance reports; iii) onerous work assignments; iv) withdrawing friendly courtesies, spreading rumors; v) demoting, discharging, abolishing position; vi) further sexual harassment. D. Reporting Procedure: 1) If any employee has been a victim of or observed sexual harassment or inappropriate sexual conduct in the City workplace, he or she should clearly tell the harasser that such conduct is offensive and to stop the conduct. 2) If any employee has been a victim of or observed sexual harassment or inappropriate sexual conduct in the City workplace, he or she should and is encouraged to report the conduct as soon as possible after the alleged harassment occurs to any or all of the following: i) the immediate supervisor or the first level supervisor who is not involved in the alleged harassment; or ii) any Department Director; and iii) the City Human Resources Director; or iv) the City Manager. 3) All management or supervisory personnel who have received a report of sexual harassment or inappropriate sexual conduct ( "Report ") shall immediately report such to the Human Resources Director, who shall make arrangements for the prompt and proper investigation of such report, and to the victim's and alleged harasser's department director. 4) In order to stop sexual harassment and inappropriate sexual conduct in the City workplace, all management and supervisory personnel are under an affirmative duty to report and take appropriate action on sexual harassment and inappropriate sexual conduct of which the are aware, even if the complainant desires confidentiality and desires that no formal complaint or report be filed. Supervisory and management personnel may be disciplined for failure to report such harassment or inappropriate conduct. 5) Any employee who reports alleged sexual harassment or inappropriate sexual conduct should provide specific facts about the conduct including: i) what was the specific conduct; ii) who committed the conduct; iii) when and where the conduct occurred; iv) who the witnesses to the conduct are; v) frequency of the conduct; vi) when and where notice to the harasser or person committing the inappropriate conduct was made for them to cease the conduct, who made the notice, and who witnessed the notice. 6) Employees are encouraged to report sexual harassment and inappropriate sexual conduct to the above - listed City officials or supervisors in order that the City can take immediate corrective action. 7) Unlawful sexual harassment may also be a violation of state or federal law and may be reported to the U.S. Equal Employment Opportunity Commission or the State Human Rights Commission. E. Investigation of Alleged Sexual Harassment /Inappropriate Conduct: 1) When a report of alleged sexual harassment or inappropriate sexual conduct is received, the Human Resources Director, Department Director (or City Manager, if the allegations are directed against the Department Director) immediately shall be notified and an investigation shall be conducted by the Department Director and Human Resources Director as soon as possible. ' 2) The investigation shall include, but not be limited to, interviewing the individuals who are believed to have knowledge of the matter including the alleged victim and the alleged harasser and reviewing any relevant ' documents. 3) Employees named in Reports will be given sufficient information about the allegation to provide them a I reasonable opportunity to respond before any corrective action or discipline is imposed. 4) Employees named in Reports should not be assumed to have violated this Policy unless and until the Final Report of Investigation reports that they have done so. 5) All employees shall cooperate in any investigation or may be subjected to discipline for failure to cooperate in a lawful City investigation. 6) Upon receipt of a Report, the City will take all appropriate steps to prevent the alleged conduct from continuing, pending completion of the investigation. The City will determine the steps to be taken by balancing the rights of the alleged victim including the severity of the alleged conduct, and the rights of the alleged harasser. ' F. Final Report of Investigation: 1) The investigating supervisor shall issue a written report of his or her investigation which shall include all the facts ascertained in the investigation and a finding of whether or not a violation of this Policy has occurred ( "Final Report "). ' 2) The investigating officer shall provide a copy of the Final Report to the complainant, the alleged harasser, their immediate supervisors or department director and the Human Resources Director. G. Confidentiality: ' 1) All reports, all investigations and Final Reports shall remain as confidential as possible and shall be disseminated only to persons having a need or right to know that outweighs the privacy of the individuals involved. 2) Employees involved in any investigation, whether as complainant, alleged harasser, witness or investigator, should keep all discussions or communications confidential. ' H. Corrective or Disciplinary Action: ' 1) If the Final Report states that there is insufficient evidence that a violation of this Policy occurred, the City will inform the parties and the matter is concluded. ' 2) If the Final Report states that a violation of this Policy occurred, the City will take appropriate corrective or disciplinary action reasonably calculated to end the harassing conduct, including but not limited to: ' i) counseling and training; ii) transfer or reassignment; ' iii) reprimand, suspension, demotion, termination; iv) negative performance evaluation. 3) If the Final Report determines a violation of this Policy occurred that does not result in termination, the City shall, at minimum, carefully explain this Policy to the harasser, suggest ways to correct conduct and ' inform him or her that further instances of harassment may result in termination. 4) If corrective or disciplinary action is taken against any employee as a result of a Report, appeals by the ' employee disciplined shall be subject to the terms of the employee's collective bargaining agreement and /or the Due Process Policy and Procedures of the Personnel Manual. I. Policy Dissemination: 1) All employees, regardless of type of employment appointment (Part-Time /Temporary, Full -Time, Acting, or Federal Grant employees) shall be provided a copy of this policy. 2) Each employee shall sign an affidavit of receipt of this policy. Employee affidavits shall be a part of employee's personnel files in Human Resources. 3) A copy of this policy shall be posted on City bulletin boards in areas frequented by employees. J. Staff Training: 1) All employees shall receive training minimally to include: i) what constitutes sexual harassment; ii) what constitutes inappropriate sexual conduct; iii) what conduct is expected of all employees in the workplace; iv) methods of reporting sexual harassment and /or inappropriate sexual conduct; and v) potential penalties for violations of this Policy. 2) All Supervisors and Management shall receive training in addition to the above to include: i) supervisor's and manager's responsibilities when an allegation of sexual harassment and /or inappropriate sexual conduct is made to them or made known to the them; ii) investigative techniques; and iii) responsibilities when the Final Report determines a violation of this Policy has occurred. K. Record Keeping: 1) The following records shall be kept in individual personnel files in Human Resources: i) acknowledgment of receipt of this Policy; and ii) records of training as specified above. 2) The following records shall be kept in confidential files in Human Resources: i) alleged victim reports of harassment and /or inappropriate sexual conduct; ii) investigative reports and notes; and iii) Final Reports. 3) Reports that may become a part of a disciplinary action may at that time become a part of employee personnel files. 4) At the conclusion of the investigation and /or disciplinary actions and noted appeals processes, all records, notes, reports, and other documents relating to the issue shall be made a part of the appropriate file(s) in Human Resources. No records, notes, reports, and other documents relating to the issue shall remain in departmental files. L. Modifications of Policy: The City reserves the right to change or modify this Policy at any times subject to the policy modification procedures in the Personnel Manual. This policy is not intended to be part of any contract of employment between the City and any person. � D I I MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: REGENA GUTHRIE SUBJECT: JIM DOBRINSKI WORKERS' COMPENSATION SETTLEMENT BACKGROUND: Mr. Dobrinski began employment as a police officer with the City of Owasso on September 1, 1992. On March 28, 1997, he suffered an injury to his back while moving evidence boxes. He was first treated for a cumulative trauma injury (cubital tunnel syndrome) to the left hand on April 21, 1998. At the time or both injuries, he was employed as a detective. Mr. Dobrinski terminated his employment with the City on September 29, 1998. SETTLEMENT OF CLAIM: Because of the nature of the injuries, permanent partial disability rating and /or on -going medical expenses could be incurred. Therefore, a settlement by joint petition was negotiated in the amount of $2,000 for injury to the back and $5,000 for injury to the left hand. The joint - petition settlement totals $7,000, plus associated court and legal fees, and will eliminate any future claims against the City as a result of the two injuries. A' W. RECOMMENDATION: Staff recommends approval of a negotiated settlement by joint petition with Mr. Dobrinski, in the amount of $2,000 for injury to the back and $5,000 for injury to the left hand for complete elimination of future medical claims against the City, plus associated court and legal fees, and authorization for payment of same. ATTACHMENT: Acceptance confirmation rttf-lb -1777 1�•�i10 UI`11 It11 5Ff'tl i & I.LMII•IJ FM) 710 COD (jiu r.YJI /viI I UNITED SAFETY & CLAIMS, INC. P.O. BcK 471647. Tulsa, Oklahomo 74147 -1647 Phone (918) 664-8816 l ATTENTION: Mrs. Regena Guthrie. DATE: 2 -10_9 COMPANY: City of Owasso FAX TELEPHONE NUMBER: 272 -4999 NUMBER OF PAGES' RE: THE EMPLOYERS WORKERS' COMPENSATION ASSOCIATION SUBJECTS jambs Dobrinski ya_icjXy of f1vNano I FROM: Mollie AchterberR i LOCAL NUMBER: (918 FAX NUMBER: DESCRIPTIONT:his is to confirm that James Dobrinski has agreed to accept $5,000.00 to settle his claim for hand injury and $2,000.00 to settle his claim for back injury. Approval of the settlements by a i Judge of the Workers' Compensation Court will be scheduled as soon au settlement and filing fee checks area received in our attorney's office. NOTICE OF ►L INFORMATION The pages comprising this facsimileltransmission contain confidential information from the office of United Safety & Claims, Inc. This information is intended solely for rise by the individual entity named as recipient hereof. If you are not the intended recipient, be aware that any disclosures, copying, distribution, or use of the contents of this transmission is prohibited. If�you received this transmission in error, please notify this office by telephone immediately so that we may arrange to retrieve this transmission at no cost to you. Emvtouee Benefit Services TOTAL P.01 MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: PHIL LUTZ, P.E. ENGINEERING PROJECT MANAGER SUBJECT: ACCEPTANCE OF WATER AND SEWER SYSTEMS FAIRWAYS V DATE: February 10, 1999 BACKGROUND: The subject subdivision is located on North Mingo road about one -half mile north of 86�' Street North (see attached location map). These utility systems include an 1,800 LF, 12" off -site water line, 3,150 LF of 6" water , 650 LF of 4" water and 4,100 LF of 8" sewer lines. ODEQ permits have been issued (see attached). FINAL INSPECTIONS: Public Works personnel conducted a sanitary sewer final inspection with the construction contractor on December 10, 1998. A punch list of items requiring correction were given to the contractor on that date. A water system final inspection was conducted on January 19, 1999. All punch list items for both systems have been corrected. The contractor has provided one -year maintenance bonds for both utility systems (see attached). RECOMMENDATON: Staff recommends acceptance of the Fairways V water and sanitary sewer systems. ATTACHMENTS: 1. Location map 2. ODEQ permits 3. Maintenance bonds 1 a ¢ I U O I a Ln i z J W J C7 z N- V) a a w in m 0 96TH ST. N . OUT 86TH ST. N. MARK COLEMAN Executive Director O K L A H O M A DEPARTMENT Of ENVIRONMENTAL QUALITY OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY PERMIT TO CONSTRUCT November 16, 1998 FRANK KEATING Governor Permit No. WL000072981072 WATER LINES PWSID No. 3007218 Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this permit to construct 1,800 L.F. of twelve (12) inch, 3,150 L.F. of six (6) inch and 650 L.F. of four (4) inch waterline and appurtenances to serve the Fairways V at Bailey Ranch Waterline Project, located in part of the W/2 of Section 19, T -21 -N, R -14 -E, City of Owasso, Tulsa County, Oklahoma, in accordance with the plans approved on November 16, 1998. By acceptance of this permit, the permittee agrees to operate and maintain the facility in accordance ' with the Public Water Supply Operation rules (OAC 252:630) and to comply with the State Certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted thereunder regarding the requirements for certified operators. ' This permit is issued subject to the following provisions and conditions. ' 1) That the recipient of the permit is responsible that the project receives supervision and inspection by competent and qualified personnel. 2) That construction of all phases of the project will be started within one year of the date of approval or the phases not under construction will be resubmitted for approval as a new project. t3) That no significant information necessary for a proper evaluation of the project has been omitted or no invalid information has been presented in applying for the permit. 4) That the Oklahoma Department of Environmental Quality shall be kept informed on occurrences which may affect the eventual performance of the works or that will unduly ' delay the progress of the project. 5) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary ' protection will be provided in accordance with Public Water Supply Construction Standards (OAC 252: 625- 17 -4). ' 1 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper with soy ink 0 K L A H 0 M A MARK COLEMAN DEPARTMENT OF ENVIRONME:yut QUALITY FRANK KEATING Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor Permit No. WL000072981072 WATER LINES PWSID No. 3007218 PERMIT TO CONSTRUCT 6) That before placing this facility into service, at least two samples of the water, taken on different days, shall be tested for bacteria to show that it is safe for drinking purposes. 7) That any deviations from approved plans or specifications affecting capacity, flow or operation of units must be approved by the Department before any such deviations are made in the construction of this project. 8) That the recipient of the permit is responsible for the continued operation and maintenance of these facilities in accordance with .rules and regulations adopted by the Environmental Quality Board, and that this department will be notified in writing of any sale or transfer of ownership of these facilities. 9) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities which the permittee may be under pursuant to prior enforcement action taken by the Department. 10) That the permittee is required to inform the developer /builder that a DEQ Storm Water Construction Permit is required for a construction site that will disturb five (5) acres or more in accordance with OPDES, 27A O.S. 2 -6 -201 etsiq. For information or a copy of the GENERAL PERMIT (GP -005) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of Intent (NOI) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677, Oklahoma City, OK 73101 -1677 or by phone at (405) 702 -8100. 11) That any notations or changes recorded on the official set of plans and specifications in the Oklahoma Department of Environmental Quality files shall be part of the plans as approved. 12) That whenever plastic pipe is approved and used for potable water, it shall bear the seal of the National Sanitation Foundation and meet the appropriate commercial standards. 2 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper with soy ink 0 K l A" 0 M A MARK COLEMAN OE ^ART• ^a - OF QUALITY Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY PERMIT TO CONSTRUCT FRANK KEATING Governor Permit No. WL000072981072 WATER LINES PWSID No. 3007218 13) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Public Water Supply Construction Standards OAC 252:625- 17- 4(7)(A) and OAC 252:625 - 17- 4(7)(B), respectively, the sewer shall be designed and constructed equal to water pipe, and shall be pressure tested to the highest pressure obtainable under the most severe head conditions of the collection system prior to backfilling in accordance with Water Pollution Construction Standard OAC 252:655 -9 -1 (h). Failure to appeal the conditions of this permit in writing within 30 days from the date of -issue will constitute acceptance of the permit and all conditions and provisions. .J. Thung, P.E., Chief Environmen Water Quality Division ngineer 3 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA (ITY, OKLAHOMA 73101 -1677 printed on recycled z)acer with soy ink f' 0 K l A H 0 M A MARK (OLEMAN DEPARTMENT Of ENVIRONM:VTAI OUAUTY FRANK KEATING Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor Permit No. SL000072981079 SEWER LINES S -21310 PERMIT TO CONSTRUCT November 16, 1998 Pursuant to O.S. 27A 2- 6-401, the City of Owasso is hereby granted this permit to construct 4,100 L.F. of eight (8) inch sewer line and appurtenances to serve the Fairways V at Bailey Ranch Sewer Line Project, located in part of the W/2 of Section 19, T -21 -N, R -14 -E, City of Owasso, Tulsa County, Oklahoma, in accordance with the plans and specifications approved on November 16, 1998. By acceptance of this permit, the permittee agrees to operate and maintain the facilities in accordance with Discharge - OPDES (NPDES) rules OAC 252:605 and to comply with the state certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations ' adopted thereunder regarding the requirements for certified operators. This permit is issued subject to the following provisions and conditions. 1) That the recipient of the permit is responsible that the project receive supervision and inspection by competent and qualified personnel. 2) That construction of all phases of the project will be started within one year of the date of approval or the phases not under construction will be resubmitted for approval as a new project. 3) That no significant information necessary for a proper evaluation of the project has been omitted or no invalid information has been presented in applying for the permit. 4) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary protection will be provided in accordance with OAC 252:655- 9 -1(h) of the Standards for Water Pollution Control Construction Standards. 5) That tests will be conducted as necessary to insure that the construction of the sewer lines will prevent excessive infiltration and that the leakage will not exceed 200 gallons per inch of pipe diameter per mile per day. 707 NORTH ROBINSON, P.O. BOX 1611, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper with soy ink t MARK COLEMAN Executive Director J 0 K L A H 0 M A DEPARTMENT OF Ell"RO11:14TAL QUALITY FRANK KEATING OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor Permit No. SL000072981079 SEWER LINES S -21310 PERMIT TO CONSTRUCT 6) That the Oklahoma Department of Environmental Quality shall be kept informed of occurrences which may affect the eventual performance of the works or that will unduly delay the progress of the project. 7) That the permittee will take steps to assure that the connection of house services to the sewers is done in such a manner that the functioning of the sewers will not be impaired and that earth and ground water will be excluded from the sewers when the connection is completed. 8) That any deviations from approved plans or specifications affecting capacity, flow or operation of units must be approved by the Department before any such deviations are made in the construction of this project. 9) That the recipient of the permit is responsible for the continued operation and maintenance of these facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and that this department will be notified in writing of any sale or transfer of ownership of these facilities. 10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities which the permittee may be under pursuant to prior enforcement action taken by the Department. 11) That the permittee is required to inform the developer /builder that a DEQ Storm Water Construction Permit is required for a construction site that will disturb five (5) acres or more in accordance with OPDES, 27A O.S. 2 -6 -201 et siq. For information or a copy of the GENERAL PERMIT (GP -005) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of Intent (NOI) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677, Oklahoma City, OK 73101 -1677 or by phone at (405) 702 -8100. 12) That any notations or changes recorded on the official set of plans and specifications in the Oklahoma Department of Environmental Quality files shall be part of the plans as approved. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled pacer ,vith soy ink n O K L A H 0 M A MARK COLEMAN DEPARTMENT of ENVIR- NraENTAI. QUAUTY Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY PERMIT TO CONSTRUCT FRANK KEATING Governor Permit No. SL000072981079 SEWER LINES S -21310 13) That all manholes shall be constructed in accordance with Water Pollution Control Construction Standards (OAC 252:655 -9 -4), as adopted by the Oklahoma Department of Environmental Quality. 14) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Water Pollution Construction Standards OAC 252:655- 9 -1(f) and OAC 252:655- 9 -1(g), respectively, the sewer shall be designed and constructed equal to water pipe, and shall be pressure tested to the highest pressure obtainable under the most severe head conditions of the collection system prior to backfilling in accordance with Water Pollution Construction Standard OAC 252:655 -9 -1 (h). Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute acceptance of the permit and all conditions or provisions. H.J. Thung, P.E., thief Environmental Engineer Water Quality Division 707 NORTH ROBINSON, P.O. BOX 1611, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycle? paper with soy ink n 'g s �1 � I � I I I I I I I �1 OKLAHOMA SURETY COMPANY Box 1409 TULSA, OKLAHOMA 74101 DEFECT BOND BOND NUMBER OK- 0033819 KNOW ALL MEN BY THESE PRESENTS: THAT WE, IRA M. GREEN CONSTRUCTION COMPANY as Principal, and OKLAHOMA SURETY COMPANY, an Oklahoma corporation, having its principal place of business in the City of Tulsa and State of Oklahoma, as Surety, are held and firmly bound unto CITY OF OWASSO S Kourtis Properties, L.L.C. as Obligee, One Hundred Twenty Thousand in the penal sum of S wen Hundred Forty Four and no /100- - - - - -- Dollars (S 120, 744.00 lawful money of the United States of America, for the payment of which, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severely, firmly by these presents. WHEREAS the said Principal has constructed certain improvements described as follows: Fairways V Sub- Division (Offsite 8 Onsite - Water Supply System Which said improvements have been constructed to conform with specifications prepared by William E. Lewis PE NOW, THEREFORE, THE CONDMON OF THIS OBUGATION IS SUCH, that, If the said Principal shall maintain said improvemerrts for a period of one ys) against arty failure due to defective worWwship or materials, said one e ear year(s) period to begin with the date of completion and acceptance of such completed improvements described above, then this obligation shall be null and void, otherwise to remain in full force and effect, subject however to the following express provision: The Obligee, by and through its proper representative, shall give the Principal and the Surety written notice of all repairs required to fulfill the terms of this maintenance guarantee: and the said Principal and Surety shall, after receipt of any such notice, be allowed a reasonable period of time in which to make any such repairs. SIGNED, sealed and dated this 8-12M 08 U6= 1st day of February fs .. 135108171'L Prindpai 0 MP Michael Tedford Aftomey -in -tact OKLAHOMA SURETY COMPANY Box 1409 TULSA, OKLAHOMA 74101 DEFECT BOND BOND NUMBER OK- 0033820 KNOW ALL MEN BY THESE PRESENTS: THAT WE IRA M. GREEN CONSTRUCTION COMPANY as Principal, and OKLAHOMA SURETY COMPANY, an Oklahoma corporation, having its principal place of business in the City of Tulsa and State of Oklahoma, as Surety, are held and firmly bound unto CITY OF OWASSO & KOURTIS PROPERTIES, L.L.C. Seventy feline Thousand, Eight as Obligee, in the penal sum of Hundred Ninety Six and 80/100 - -- Dollars (s 79,896.80 lawful money of the United States of America, for the payment of which, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severalty, firmly by these presents. WHEREAS the said Principal has constructed certain improvements described as follows: Fairways U Sub — Division (Sanitary Seder System) Which said improvements have been constructed to conform with specifications prepared by William E. Lewis PE NOW, THEREFORE, THE CONDITION OF THIS OBUGATION IS SUCH, that, If the said Principal shall maintain said improvements for a period of One years) against any failure due to defective workmanship or materials, said _ one year(s) period to begin with the date of completion and acceptance of such completed improvements described above, then this obligation shall be null and void, otherwise to remain in full force and effect. subject however to the following express provision: The Obligee, by and through Its proper representative, shall give the Principal and the Surety written notice of all repairs required to fulfill the terns of this maintenance guarantee; and the said Principal and Surety shall, after receipt of arty such notice, be allowed a reasonable period of time in which to make any such repairs. SIGNED, sealed and dated this B- INK r1-, fF..A1 1st day of 19 February 99 President Principal MEMORANDUM TO: HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: MARIA A. ALEXANDER CHIEF OF POLICE BOB ALLEN FIRE CHIEF SUBJECT: RECOMMENDATION TO PURCHASE A RADIO COMMUNICATIONS SYSTEM DATE: February 10, 1999 BACKGROUND: Approximately twelve (12) years ago, the City of Owasso purchased a new radio communications system. The new system was complete with both mobile and hand held radios and allowed us to change from 150 MHz to 450 MHz (UHF) frequencies. However, because the current radio system has far surpassed its life expectancy, we are continually experiencing radio problems and our radio system is not reliable for emergency service communications. Due to the continual radio problems we were experiencing, a radio communications project team was created in July 1997. Project team members conducted a review, an evaluation, and researched the following objectives: A. Is our present radio system adequate for future needs? B. What benefits would an 800 MHz system provide? C. What benefits would a 450 MHz system provide? D. Determine the advantages and/or disadvantages of a "stand alone system" or use another radio system. Example: Tulsa, Broken Arrow, or P.S.O. E. Research APCO 16 to determine the current status. F. Identify the future needs of the police and fire departments radio communications. RADIO COMMUNICATIONS SYSTEM FEBRUARY 10, 1999 PAGE 2 In October 1997, the project team decided that an engineering firm would be necessary to effectively determine what radio system the City of Owasso should utilize. The project team developed a "Request for Proposals" to provide telecommunications engineering service for the City of Owasso. After reviewing the proposal from three engineering firms, EIS Communications in Tulsa was selected. In January 1998, EIS started the process to analyze independently the current radio systems in use in the police and fire departments and provide formal recommendations with regard to improvements or change. Also, EIS conducted a review with all police and fire department personnel to identify and determine specific operational needs for both departments. After reviewing and evaluating the data collected, EIS recommended that a "stand alone" 800 MHz radio communications system would best fit the needs of the police and fire departments. For several weeks, Mr. Hancock, Chief Alexander, Chief Allen and Morris Strom (representative of EIS) discussed the recommendations of EIS, the monies appropriated and considered other alternatives available. Because it was very probable that the City could not afford an 800 MHz system, Mr. Hancock recommended that EIS develop specifications for a radio communications system that would allow all vendors to bid on either a 450 MHz or 800 MHz system. Bid specifications were developed and submitted to vendors in November 1998 and the bid opening was set for January 9, 1999. We received two (2) bids as a result of the specifications sent to various vendors. The bid responses were from Total Radio of Tulsa, Oklahoma and Kenwood Systems Group of Houston, ' Texas. Attached for your review is the Overview of Proposals provided by Morris Strom from EIS Communications. RECOMMENDATION: The staff and consultant recommend City Council authorization for the purchase of a radio communication system from Total Radio, Tulsa, OK in the amount of $167,293, and that this authorization be contingent upon the City obtaining five (5) 800 MHz frequencies. Upon City Council authorization, an application for five (5) 800 MHz frequencies will be filed. ATTACHMENTS: Overview of proposal City of Owasso Radio Communications System Bid Report By EIS Communications, Tulsa, OK February 9, 1999 OVERVIEW OF PROPOSALS The City of Owasso received two bids as a result of the RFP sent to various vendors and suppliers in November. The bid responses were from Total Radio of Tulsa, OK and Kenwood Systems Group of Houston, TX. Total Radio bid $167,293.00 and Kenwood Systems Group bid $261,290.00, which included a dispatch console not requested on the bid submittal page for $44,850.00. The effective difference in the bids was 5511705.00. In addition to the price the Total Radio proposal clearly meets the needs and requirements for the City of Owasso for many years. The purpose of this report will be to discuss the components of this radio system and make a comparison to facilitate the decision making process. Central Site Equipment Both systems meet the bid requirements based on the information provided in the RFP. The Total Radio bid includes all material and labor for the installation of the equipment located in the area of the water tower. The Kenwood proposal does not include the labor for the installation of the antenna and transmission line. The estimated cost of this would be in the area of $1,000. Both bids have included the cost of an UPS capable of providing 30 minutes of standby power. Further research has concluded the resources allocated for the UPS may be better allocated by providing a standby generator (natural gas) instead of the 30 minute UPS. The logic is, in the event of a major power failure the 30- minute UPS is not acceptable and the need for the communications system is of greater importance when there is no power. The recommendation is that consideration be given to the funds allocated for the LIPS are used to purchase a standby generator. The Total Radio bid is compatible with the City of Tulsa radio system and the interoperability issues that are important for both police and fire are resolved. The Kenwood System does not address the Tulsa system as their proposal is a 450 MHz system and is not compatible. The Kenwood system would require cross patching in the console, which is not the preferred method of access. Total Radio provides 3 channels of telephone interconnect, while Kenwood provides for 2 channels. The RFP called for 2 channels of interconnect. The warranty stated by Total Radio was 3 years parts and labor. Kenwood did not state their warranty. The RFP calls for 3 years on all products. Both systems are rated for continuous duty service (100% duty cycle) and reliability is simply not an issue with either manufacturer. The operating system formats for the two systems are different with the Motorola system being a Privacy Plus system which will provide for several of the APCO 16 features. These features include Emergency Button, PTT ID, Out of Range, Private Call, Call Alert Paging. The Kenwood system is an LTR format that will offer all of the grouping and sub -fleets requirements that are a part of the trunking concept. The APCO 16 features listed above would not be a part of the Kenwood system. A lot of discussion is centered on APCO 16 compliance, which should be considered as a part of this proposal. Based on the information we have today it appears that the radio system proposed by Total Radio comes closer to APCO 16 compliance than the Kenwood system. Even though all of the APCO 16 features are not a part of the Owasso system, the radios will be APCO 16 compliant when they are used on the Tulsa system, since their system meets APCO 16 standards_ APCO 16 was established to be a benchmark for local governments and particularly public safety when they are selecting those features needed in a radio system The issue that must be raised is the fact that a radio system as defined in APCO 16 is a rather large radio system with many complicated components. The City of Owasso does not need a system with the complexities of the APCO 16 standard. The proposed system by Total Radio has some APCO 16 features that are important to the operations of the public safety, which make the Total Radio proposal the preferred proposal. Please understand that APCO 16 was not a part of the bid package, because this bid requirement would have effectively reduced the number of bidders to Motorola and GE, and the cost of the system would be significantly more expensive. An approach that could be adopted for the City of Owasso is that we are working toward being APCO 16 compliant and must take this in logical steps. if one reads the Project 16 material you will notice that there are requirements for the dispatch center as well as the central site equipment, mobiles, and portables_ The understanding we have at this time is that the plans are being developed for the dispatch center at this time. Mobiles and Portables Both proposals have mobiles and portables that are acceptable for the operations of public safety for the City of Owasso. The issue that makes the Total Radio bid most preferred is the ability of the mobiles and portables to migrate over to the Tulsa systen-L Also, the added value of the APCO 16 features makes the Total Radio proposal the preferred radio. Total has stated the mobiles and portables will be covered by a 3 -year parts and labor warranty as per the RFP. As a part of this proposal the accessories are listed as options to allow for the configuration of the exact number needed for each department. The equipment proposed by Total Radio is now being used on the City of Tulsa system by some of the users of that system other than their police and fire departments_ Conclusion and Recommendation The recommendation is that the City of Owasso accepts the proposal of Total Radio with the understanding that more equipment (accessories) will be needed other than what is listed on the submittal page. The objective of this bid process was to level the playing field and determine who was going to bid on the system and what choices the City of Owasso would have. The RFP was made broad enough to allow all types of systems to come to the table, including APCO 16 compliant systems. Neither of the bidders proposed a system that was totally APCO 16 ' compliant. Total Radio did the best job with both price of the system and the features that were proposed. The recommendation is that by accepting this proposal the City of Owasso can construct and install this system for less than their $200,000 budgeted amount. This will allow ' for the purchase of ample accessories and also the adding of generated power at the central site location. 1 ' MEMORANDUM 1 TO: HONORABLE MAYOR AND CITY COUNCIL ' CITY OF OWASSO HONORABLE CHAIR AND TRUSTEES ' OWASSO PUBLIC WORKS AUTHORITY FROM: PHIL LUTZ, P.E. ' ENGINEERING PROJECT MANAGER ' SUBJECT: APPROVAL AND PAYMENT OF EASEMENTS ELM CREEK INTERCEPTOR SEWER ' DATE: February 10, 1999 BACKGROUND: The project is located in the southeast quadrant of the City extending from the 117`" E. ' Avenue Lift Station to the proximity of 86th Street North and 145th E. Avenue intersection (see attached location map). ' Council action on October 15, 1998 and January 5, 1999 approved eleven Elm Creek Interceptor Sewer easement agreements and authorized the Mayor to execute the agreements. Negotiations have continued to obtain two additional easements which will complete provision for construction access and permanent easements for future maintenance. 1 EASEMENTS: Staff has completed negotiations with and received signed easements from the following ' landowners whose property abuts the interceptor line: Clyfton A. Raeuber Michael A. and Cindee S. Treat RECOMMENDATION: ' Staff recommends approval of the two aforementioned easements and requests authorization for the Mayor to execute the documents. ' Staff recommends Trustee payment for the aforementioned easements plus other associated costs necessary to obtain the easements. ' ATTACHMENTS: 1. Location map 2. Easement Documents 8 6T1 C= TW EXISTING 117TH 8. AVH. LIFT STATION Ac. Z V � I N T" . �'I STREET N. , Q Q, W F�I YA 6RENritit700 '- STREET N . L L , I ' � po5 PROPOSED ELM CREEK J; INTERCEPTOR AG a—. c<. STREET N• Ac. Z V N T" . �'I STREET N. R I . IF CITY OR OWASSO ELM CREEK IN TERCEPTOR CITY OF OWASSO, OKLAHOMA PUBLIC WORKS DEPARMENT ENGINEERING DIVISION ago a /an 1 OF 1 City of Owasso 207 South Cedar PO Box 180 Owasso, OK 74055 j J , "O a rte. ATM" Mr. Clyfton Raeuber 7695 N. 137th E. Avenue Owasso, OK 74055 -7116 SUBJECT: Proposed Agreement Elm Creek Interceptor Sewer January 8, 1999 Dear Mr. Raeuber: (918) 272 -2251 FAX (918) 272 -4999 This letter is to confirm conversations between you and the City of Owasso concerning a permanent easement for the Elm Creek Interceptor Sewer. The following commitments are made by the City for your provision of a temporary and a permanent easement (a copy of such being attached to this agreement and deemed a part thereof) to construct and maintain the Elm Creek Interceptor Sewer on your property located at Lot 8, Block 3, Graceland Acres, a subdivision in Tulsa County, Oklahoma: 1. You will receive a cash payment of $1,984.00 for the easement. i 3. You will receive a cash payment not to exceed $300 as reimbursement for review of the easement document by your attorney. 4. Following pipe installation, the construction contractor shall hand rake the area to remove all rock to a condition equal to the surface which existed prior to construction. All excess excavated material shall be removed from the site. All areas which have been disturbed, such as that caused by equipment tracks, shall be carefully filled and repaired as though it were a part of the actual trench excavation. No rock shall be left on the ground surface. All disturbed areas shall be seeded, fertilized and mulched to obtain ground cover equal to the adjacent property. 5. Temporary fencing will be provided in work areas for the protection of persons, pets and livestock. 6. The City will pay an amount of $200 to include the easement in your abstract. Page 2 Preliminary Agreement Elm Creek Interceptor Sewer Easement 7. No manholes will be located on your property. 8. The City of Owasso, Oklahoma, shall hold harmless and indemnify Clyfton A. Raeuber, as well as any administrators, executors or heirs, of and from any and all causes of action, claims, damages, expense or loss, including attorney fees incurred arising out of or in any way resulting in any action or claim brought by any person or organization, public or private, when such action results from the construction, installation, operation, maintenance, deterioration, repair, replacement or any deficiency due to the mere presence of the sanitary sewer line on his property. This shall include, but not limited to, any leakage or noxious odor emitting therefrom. Further, the City of Owasso, Oklahoma, after notification of any deleterious condition as pertains to the sanitary sewer will respond and initiate remedial actions within twelve (12) hours of such notification. Completion of any remedial actions required shall occur promptly as soon as is practicable thereafter under the circumstances. 9. The right to enter and use of the permanent easement by the City of Owasso, Oklahoma, its officers, agents, employees and all persons under contract with it encumbers the City with the responsibility for any and all detrimental conditions or effects due to the presence of the line. The City of Owasso, Oklahoma, shall be perpetually responsible for repair and or restoration of any damage to property, structures, landscape, or turf due to any and all maintenance or repair operations. 10. The City of Owasso shall be perpetually responsible for repair of the line due to damage caused by any commercial or private stone quarry or other blasting operation. 11. The City will pay for any tree considered of value to the owner which is either removed during construction or dies due to construction activity within two years following completion of construction. The value of trees will be based on guidelines established by the Oklahoma State Extension Service. One large Stewart Papershell Pecan tree valued at $3,420 has been identified. 12. Two large, partially -dead willow trees will be removed prior to start of construction without expense to the landowner or charge to the City. If you find this list has omitted any item you believe is part of our agreement, please contact me as soon as possible. If the above commitments comply fully with your requirements, please sign the acknowledgement at the end of this letter. Thank you for your cooperation in resolving issues which will allow for execution of the easement agreement. Page 3 Preliminary Agreement Elm Creek Interceptor Sewer Easement ACKNOWLEDGEMENT The above items 1 through 12�comply with my requirements. I am willing to sign an- .easement agreement with the City of Owasso containing 9taw. commitments. s,,,� lyfton Raeuber, Owner G Before me, the undersigned, a Notary Public in and for Tulsa County, State of Oklahoma, personally appeared J. Jeff Hancock, City Manager, for the City of Owasso, Oklahoma, personally know to me to be such, acknowledged that he executed the above and foregoing document freely and voluntarily and for the uses and purposes therein stated. WIN •�t ary Public My Commission Expires: �— � (SEAL) City Clerk City of Owasso P.O. Box 180 Owasso, OK 74055 SANITARY SEWER EASEMENT Know All Men By These Presents: That the undersigned, CIvfton A Raeuber. a Single Person, the owner of the legal and equitable title to the following described real estate situated in Tulsa County, State of Oklahoma, for and in consideration of the sum of One Thousand Nine Hundred and Eighty-four ($1,984.00) dollars cash in hand paid by the City of Owasso, Oklahoma, for the easement receipt of which is hereby acknowledged, and in consideration of the City of Owasso, Oklahoma's agreement to conditions included in this easement, does hereby grant and convey unto the said City of Owasso, Oklahoma, a perpetual easement, through, over, under and across the following property, situated in said County, to wit: (PROPERTY DESCRIPTION) LOT EIGHT (8) BLOCK THREE (3), GRACELAND ACRES, A SUBDIVISION IN TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE RECORD FLAT THEREOF. AS STATED IN A WARRANTY DEED RECORDED IN BOOK 3129 AT PAGE 113. (EASEMENT DESCRIPTION) A STRIP OF LAND TWENTY (20) FEET WIDE, THROUGH THE ABOVE DESCRIBED LOT 8, TEN (10) FEET ON EACH SIDE OF THE CENTERLINE OF A PROPOSED SANITARY SEWER LINE BEING DESCRIBED AS: BEGINNING AT A POINT ON THE SOUTH LINE OF SAID LOT 8 APPROXIMATELY 73.3 FEET FROM THE SOUTHEAST CORNER OF THE ABOVE DESCRIBED LOT 8; THENCE N 35 °56'19" E 432.3 FEET TO A POINT ON THE SOUTH RIGHT -OF -WAY LINE OF 78TH STREET NORTH 27.4 FEET ALONG A 600 -FOOT RADIUS CURVE TO THE RIGHT FROM THE POINT OF REVERSE CURVE ON SAID RIGHT -OF -WAY LINE. THIS EASEMENT CONTAINS APPROXIMATELY 8,642 SQUARE FEET, OR 0.1984 ACRES. ALSO A STRIP OF LAND FIFTY (50) FEET WIDE, TWENTY -FIVE (25) FEET EACH SIDE OF SAID CENTERLINE FOR A TEMPORARY CONSTRUCTION EASEMENT TO TERMINATE AT THE COMPLETION OF THE PROJECT. for the purpose of permitting the said City of Owasso, Oklahoma, to construct a sanitary sewer thereon through, over, under and across said property, together with all necessary and convenient appurtenances thereto (excluding manholes); and to use and maintain the same and of affording the City of Owasso, Oklahoma, its officers, agents, employees, and all persons under contract with it, the right to enter upon said premises and strip of land for the purpose of surveying, excavating for, laying, constructing, operating, repairing, relaying, and maintaining said sanitary sewer, and for the further purpose of enabling the said City of Owasso, Oklahoma, to do any and all convenient things to such construction, operation, repairing, and maintaining of such sanitary sewer. The right to enter and use of the permanent easement by City of Owasso, Oklahoma, its officers, agents, employees, and all persons under contract with it encumbers the City of Owasso, Oklahoma, with the responsibility for any and all detrimental conditions or effects due to the presence of the line. The City of Owasso, Oklahoma, shall be perpetually responsible to Clyfton A. Raeuber and his assigns for damages and to repair and or restoration of any damage to property, structures, landscape, or turf due to any and all construction, maintenance, operation, repair or replacement operations. Also, the City of Owasso shall be perpetually responsible for repair of the interceptor sewer line due to any damage caused by a commercial or private stone quarry or other blasting operation. It is further understood and agreed that the said City of Owasso, Oklahoma, and its officers, agents, employees, and all persons under contract with it shall have the right during the construction of said sanitary sewer to the temporary use of an additional working area of strip of land described as 15 feet in width, on each side of the permanent easement, for the purpose of operating machinery, depositing soil from excavation in the construction of said sanitary sewer and for all other necessary and reasonable uses in connection with the construction of said sanitary sewer. The right to enter and use of the temporary easement by City of Owasso, Oklahoma, its officers, agents, employees, and all persons under contract with it Page 2 Sanitary Sewer Easement Elm Creek Interceptor Sewer Clyfton A. Raeuber encumbers the City of Owasso, Oklahoma, with the responsibility for any and all detrimental conditions or effects due to the presence of the line. This temporary easement shall terminate at the completion of the project. It is further understood that the City of Owasso, Oklahoma, and its successors, assigns, officers, agents, employees and all persons under contract with it shall be perpetually responsible for the operation and maintenance of the Elm Creek Interceptor sewer line and shall be liable to, and forever hold harmless and indemnify, Clyfton A, Raeuber and his assigns, as well as any administrators, executors or heirs, of and from any and all causes of action, claims, damages, expense or loss, including attorney fees, incurred arising out of or in any way resulting from the construction, installation, operation, maintenance, deterioration, repair or replacement or any deficiency relative to the mere presence of the sanitary sewer line on the property, including, but not limited to any leakage or noxious odor emitting therefrom. Further, the City of Owasso, Oklahoma, after notification of any deleterious condition as pertains to the sanitary sewer will respond and initiate remedial action within twelve (12) hours of such notification. Completion of any remedial action shall occur as soon as practicable thereafter under the circumstances. It is further understood that the City of Owasso, Oklahoma, and its officers, agents, employees and all persons under contract with it shall forever hold harmless and indemnify Clyfton A. Raeuber from any action or claim, including attorney's fees, taken against his person, property or estate, or against any administrators, executors or heirs to his estate, by any person or organization, public or private, when such action results from construction, installation, operation, maintenance, deterioration, deficiency, repair, replacement or any and all detrimental conditions or effects due to the mere presence of the Elm Creek Interceptor Sewer on the property. Temporary fencing shall be provided during construction for protection of persons, pets and livestock. No manholes shall be located on the Raeuber property. The City of Owasso, Oklahoma, shall pay for loss of one Stewart pecan tree (valued at $3,420) should the tree die within two years following completion of construction. Two partially -dead willow trees shall be removed by the City of Owasso contractor prior to trench construction. The line shall be at a minimum depth of eight (8) feet. The easement shall be cleaned of rock and debris following construction. TO HAVE AND TO HOLD such easement and right -of -way unto the said City of Owasso, Oklahoma, its successors and assigns, forever. Dated this day of January, 1999. ---� & " Clyfton aeuber, Single Person Before me, the undersigned, a Notary Public in and for Tulsa County, State of Oklahoma, personally appeared Afton A Raeuber. a Single Person. personally known to me to be such, acknowledged that he executed the above and foregoiggtd6"Ar�t freely and voluntarily for e uses and purposes therein stated. .�� • �0+ y ^ ° � O Notary Public My Commission Expires, .Z , ''� • o� C, I: LIJ •'� 1,"4 AMID FOR SWir- OF [SEAL] Accepted by the City Council o4'f yjgo asso, Oklahoma, this _ day of 1999. CIT OF OWASSO, OKLAHOMA ATTEST: e Denise Bode, Mayor Marcia Boutwell, City Clerk Before me, the undersigned, a Notary Public in and for Tulsa County, State of Oklahoma, personally appeared Denise Bode, Mayor of the City of Owasso, and Marcia Boutwell, City Clerk of the City of Owasso, personally known to me to be such, acknowledged that they executed the above and foregoing document freely and voluntarily and for the uses and purposes therein stated. My Commission Expires: Notary Public 10399 207 South Cedar PO Box 180 Owasso, OK 74055 City of Owasso Michael A. and Cindee S. Treat 6905 N. 129th E. Avenue Owasso, OK 74055 -7160 SUBJECT: Proposed Agreement Elm Creek Interceptor Sewer February 2, 1999 Dear Mr. and Mrs. Treat: (918) 272 -2251 FAX (918) 272 -4999 This letter is to identify City of Owasso commitments deemed acceptable by you for your provision of a temporary and a permanent easement (a copy of such being attached to this agreement and deemed a part thereof) to construct and maintain the Elm Creek Interceptor Sewer on your property located in the SW4 NW4 SW4 in Section 33, Township 21 N, Range 14 E: 1. You will receive a cash payment of $9,447.00 for the easement. This payment includes $500.00 lump sum plus the cost of a service line extending to your compound. The cost to construct the service line from the Elm Creek Interceptor Sewer line has been established as $8,947.00. This amount will be paid to you directly for your payment to the construction contractor. The service line will be installed in or before May 1999. 2. You will receive one additional service riser within the tract containing the line alignment at no cost to the owner, owner's assigns or successors in interest. The locations of the risers will be determined by the owner, owner's assigns or successors in interest. 3. Following pipe installation, the construction contractor shall machine rake the area to remove all rock to a condition equal to the surface which existed prior to construction. All excess excavated material shall be removed from the site. All areas which have been disturbed, such as that caused by equipment tracks, shall be carefully filled and repaired as though it were a part of the actual trench excavation. All disturbed areas shall be seeded, fertilized and mulched to obtain ground cover equal to the adjacent property. 4. Temporary fencing will be provided in work areas for the protection of persons, pets and livestock. Any existing fencing removed by the contractor for construction shall be replaced in equal or better condition than the original fence. Page 2 Proposed Agreement Elm Creek Interceptor Sewer Easement 5. The City will pay an amount of $200 to include the easement in your abstract. 6. The owner, owner's assigns or successors in interest will be reimbursed for trees which the owner holds as having value. Trees which will be removed during construction or which are identified as having value and die within one year due to construction activity will be reimbursed at a rate based on the Shade and Ornamental Tree Appraisal pamphlet published by the Oklahoma State University Extension Service. 7. The City will reimburse you an amount not to exceed $200.00 for a survey to verify your northwest property corner. 8. Access for construction and maintenances shall be limited to the easement granted and the area north of the Elm Creek Bridge at 129th E. Avenue. No access will be permitted through the private drive located at 6905 N. 129th E. Avenue. If you find this list has omitted any item you believe is part of our agreement, please contact me as soon as possible. If the above commitments comply fully with your requirements, please sign the acknowledgement at the end of this letter. Thank you for your cooperation in resolving issues which will allow for execution of the ACKNOWLEDGEMENT The above items 1 through 8 comply with my requirements. I am willing to sign an easement agreement with the City of Owasso containing these commitments. t u,� �'K L� - ' jtu� 't Michael A. Treat, Owner Cindee S. Treat, Owner City Clerk City of Owasso P.O. Box 180 Owasso, OK 74055 SANITARY SEWER EASEMENT Know All Men By These Presents: That the undersigned, Michael A. and Cindee S. Treat, husband and wife., the owners of the legal and equitable title to the following described real estate situated in Tulsa County, State of Oklahoma, for and in consideration of the sum of One Dollar ($1.00) cash in hand paid by the City of Owasso, Oklahoma, and other good and valuable considerations, receipt of which are hereby acknowledged, do hereby grant and convey unto the said City of Owasso, Oklahoma, a perpetual easement, through, over, under and across the following property, situated in said County, to wit: (PROPERTY DESCRIPTION) THE SW 1/4 OF THE NW 1/4 OF THE SW 1/4 OF SECTION 33, T2 IN, RI 4E, TULSA COUNTY, OKLAHOMA. LESS AND EXCEPT THE SOUTH 33 FEET AND THE WEST 16.5 FEET FOR ROAD. (EASEMENT DESCRIPTION) THAT PART OF A STRIP OF LAND TWENTY (20) FEET WIDE, THROUGH THE ABOVE DESCRIBED LANDS, TEN (10) FEET EACH SIDE OF THE CENTERLINE OF A PROPOSED SANITARY SEWER, AS FIRST LAID. SAID PROPOSED SEWER LINE BEING DESCRIBED AS: FROM THE WEST 1/4 CORNER OF SAID SECTION 33 RUN SOUTH APPROXIMATELY 661.3 FEET ALONG THE WEST SIDE THEREOF AND EAST 16.5 FEET TO THE POINT OF BEGINNING; THENCE N 57 °24'18" E 4.6 FEET TO THE NORTH LINE OF THE ABOVE DESCRIBED LANDS APPROXIMATELY 20.5 FEET EAST OF THE SAID WEST SIDE. THIS EASEMENT CONTAINS APPROXIMATELY 164 SQUARE FEET. ALSO A STRIP OF LAND FIFTY (50) FEET WIDE, TWENTY -FIVE (25) FEET EACH SIDE OF SAID CENTERLINE FOR A TEMPORARY CONSTRUCTION EASEMENT TO TERMINATE AT THE COMPLETION OF THE PROJECT, for the purpose of permitting the said City of Owasso, Oklahoma, to construct a sanitary sewer thereon through, over, under and across said property, together with all necessary and convenient appurtenances thereto; and to use and maintain the same and of affording the City of Owasso, Oklahoma, its officers, agents, employees, and all persons under contract with it, the right to enter upon said premises and strip of land for the purpose of surveying, excavating for, laying, constructing, operating, repairing, relaying, and maintaining said sanitary sewer, and for the further purpose of enabling the said City of Owasso, Oklahoma, to do any and all convenient things to such construction; operation, repairing, and maintaining of such sanitary sewer. It is further understood and agreed that the said City of Owasso, Oklahoma, and its officers, agents, employees, and all persons under contract with it shall have the right during the construction of said sanitary sewer to the use of an additional working area of strip of land described as 10 feet in width, on each side of the permanent easement, for the purpose of operating machinery, depositing soil from excavation in the construction of said sanitary sewer and for all other necessary and reasonable uses in connection with the construction of said sanitary sewer. TO HAVE AND TO HOLD such easement and right -of -way unto the said City of Owasso, Oklahoma, its successors and assigns, forever. Dated this C day of C'britaI" q , 199 Ql. 6Ad.&S- J,1 Michael A. Treat Cindee S. Treat Before me, the undersigned, a Notary Public in and for Tulsa County, State of Oklahoma, personally appeared Michael A. Treat and Cindee S. Treat, husband and wife, personally known to me to be such, acknowledged that they executed the above and foregoing document freely and voluntarily and for the uses and purposes therein stated. �. ' 0 My Conunission Expires: 7-6- 17 [SEAL] Accepted by the City Council of City of Owasso, Oklahoma, this day of 1199 CITY OF OWASSO, OKLAHOMA Denise Bode, Mayor ATTEST: Marcia Boutwell, City Clerk MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: PHIL LUTZ, P.E. ENGINEERING PROJECT MANAGER SUBJECT: ACCEPTANCE OF FY 1998 -99 STREET REPAIR PROJECT DATE: February 10, 1999 BACKGROUND: This project is in conjunction with the FY98 -99 Street Division Capital Outlay Budget. The contract includes the repair of 19 sites at various locations within the City (see attached location map and project list). The construction contract was awarded to Magnum Construction, Inc. on October 21, 1998 in the amount of $133,510.20. The Notice to Proceed was issued on November 11, 1998. Two previous payments have been made in the amount of $98,110.21. No Changes Orders have been issued. PROJECT FUNDING: Funding is provided by Streets Division Capital Outlay (Line Item 51- 410 -5461) in the amount of $147,067. The contractor has submitted a final pay request in the amount of $28,639.33 for remaining amount due plus return of retainage. The final amount to be paid is therefore $126,749.54. The final payment is less than the amount of contract award due to variations in actual repair surface areas and contingency repair items not used. These contingency items included such items as possible additional repair depth for unacceptable existing base material). FINAL INSPECTION: Public Works conducted a final inspection with the contractor on February 8, 1999. All ' punch list items have been corrected. The contractor has provided a one -year maintenance bond (see attached). RECOMMENDATION: Staff recommends acceptance of the FY98 -99 Streets Repair contract and final payment to Magnum Construction in the amount of $28,639.33. ATTACHMENTS: 1. Location map and project list 2. Final payment request 3. Maintenance bond REPAIR AREA LEGEND 1. 11237 E. 114TH ST.(hst W. of Garnett) 2. 10620 E. 113TH ST. 3. 10609 E. 112TH ST. 4. Eyebrow, 101st ST. & 109th E. AVE. 5. 1904 N. BIRCH 6. 104 E. 21 st ST. 7. 90th ST. N. at 121 st. E. CT. 8. 121st E. CT., S. of 90th ST. N. 9. 405 N. BIRCH 10. 202 E. 8th ST. (Just W. of 8th & Cedar) 11. 705 & 706 N. Cedar 12. 105 E. 7th ST. 13. 319 N. Elm PL. 14. 81st ST. & 121st E. AVE. 15. 11901 E. 78th ST. N. 16. 81st ST. & 119th E. Ave. Al. 121st E. CT., (Cul -De -Sac) A2.907 N Birch A3. Across from 301 E. 8th FY 98 -99 STREET REPAIR PROJECT CITY OF OWASSO, OKLAHOMA PUBLIC WORKS DEPARTMENT Page One of 5 APPLICATION AND CERTIFICATE FOR PAYMENT 10/20/98 Contract Date: TO (Owner): City of Owasso 2/10/99 Application Date: Period To: 2/10/99 FROM (Contractor): Magnum Construction, inc. Distribution To: Owner Architect Contractor PROJECT: Engineer FY 98 -99 Street Repairs Various Locations CONTRACT FOR: City of Owasso CONTRACTOR'S APPLICATION FOR PAYMENT I l a went, as shown below, in connection with the Contract. Application is made for pay Continuation sheet is attached. $ 133,510.20 1. Original Contract Sum 2. Net Change by Change Orders 3. Contract Sum to Date (Line 1 & 2) $ 133,510-20 4. Total Completed & Stored to Date (Column G on Continuation Sheet) leted Work $�– (Column D & E on Continuation 5. Retainage: a. _% of Comp Sheet) - FINAL b. of Stored Material $_— (Column F on Continuation Sheet) Total Retainage (Line 5a & 5b) 6. Total Earned Less Retainage (Line 4 less Line 5 Total) 7. Less Previous Certificates for Payment 1098 $ -0- $ 126,749.54, 98,110.21 00300 -8of 14 8. CURRENT PAYMENT DUE 9. Balance to Finish, Plus Retaimge (Line 3 less Line 6) CHANGE ORDER SUMMARY: Change Orders approved in previous months by OWNER TOTALS Approved this month Number $ 28,639.33 $ 6,760.66 ADDITIONS $ N/A Date Approved TOTALS $ Net change by Change Orders DEDUCTIONS $ N/A The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief, the WORK covered by this Application for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown herein is now due. , CONT OR: By. STATE OF OKLAHOMA ) SS COUNTY OF 1 • 1 Date: �— l ° _ `y`'1 Subscribed and sworn to before me this 10_ day of t . 199. (S F�aL) Notary Public My Commission Expires: c - 1 ' AGREEMENT- 00300 - 9 of 14 1098 I I ARCHITECT'S / ENGINEER'S CERTIFICATE FOR PAYMENT In accordance with the contract documents, based on on -site observations and the data comprising the above application, the Architect/Engineer certifies to the Owner that to the best of the Architect's /Engineer's knowledge, information and belief, the Work has progressed as indicated, the quality of the Work is in accordance t certified. the Contract Documents, and the Contractor is entitled to payment of the amount AMOUNT CERTIFIED $ (Attach Explanation if amount certified differs from the amount applied for.) ARCHITECT / ENGINEER: Date: By: This certificate is not negotiable. The AMOUCERTIFIED pa entt ithout prejudice o�any rights contractor named herein. Issuance, payment and acceptance payment the Owner or Contractor under this Contract. 1098 00300 - to of 14 CONTINUATION SHEET Page 4 of 5 Application and Certification for Payment, containing Contractor's signed Certification is attached. Application Number: Final Application Date: 2/ 101 gQ Period To: In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where variable retainage for line items may apply. A B C D E (coat) — rTEM DESCRIPTION NO. OF WORK SCHEDULED VALUE WORK COMPLETED FROM PREVIOUS APPLICATION WORK COMPLETED THIS PERIOD See Attached -� (cunt) F G H I MATERIALS TOTAL COMPLETED BALANCE RErAINAGE TO FINLSH PRESENTLY STORED AND STORED (G /C) (FINI = (NOT IN D OR E) TO DATE (D +E +F) NOTE: At bottom of each column, run totals. 00300 - 11 of 14 1098 CLAIM OR INVOICE AFFIDAVIT STATE OF OKLAHOMA ) ) SS COUNTY OF ' . Engineer or Supervisory Official), of lawful The undersigned (Architect, Contractor, Supplier, ng P n oath says that e age, being first duly sworn, orvi services (In000imaterials) as shown by this Invoice ' correct. Affiant further states that the (work, servi or Claim have been (completed or supplied) in accordance with the Plans, Specifications, orders or requests furnished to the affiant• Affiant further s either directly or indirectly, toaany elected given, nor donated, or agreed to pay, give, or donate, official, officer, or employee of the State, County, or City of money or any other thing of value ' to payment or the awar contract. ' Contractor or Supplier Subscribed and sworn to before me this day of ' 14. '1 Notay Public My Commission Expires: 1 Z o a Z-- Architect, Engineer or other Supervisory Official Subscribed and sworn to before me this day of ' 1 Notary Public My Commission Expires: NOTE: Strike out words not appropriate and sign appropriate signature line. Architect, Engineer approval is not required for Contractor or Supplier Affidavit. 1098 00300 - 12 of 14 OK34012 SECTION 00420 MAINTENANCE BOND Inc. WHEREAS, the undersigned, Magnum Construction, has executed Contract No. dated the day of 19 designated for FY 1998 -99 street repairs at various locations within the city of Owasso Oklahoma, including all of the work mentioned and described in said Contract, and to be performed by the undersigned strictly and punctually in accordance with the terms, conditions, plans and specifications thereof, NOW, THEREFORE, KNOW ALL MEN BY THESE PRESENTS: That Magnum Construction, Inc. of Broken Arrow, OK as Principal, and as Surety, are jointly and severally, firmly held and bound unto the OWNER in the sum of One Hundred Thirty Three Thousand Five Hundred Ten and 20/10 Dollars ($ 133, 510.20 ) lawful money of the United States of America, same being the approximate cost of the Contract herein referred to, for the payment of which sum well and truly to be made, we hereby bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS BOND is such that the said Principal and Surety herein named do hereby agree and bind themselves unto and guarantee the OWNER that all work done under said contract, was constructed to conform with specifications prepared by and in such a manner that the same shall endure without need of any repair arising from defective workmanship or materials for a period of one year from and after the formal acceptance of said project by the OWNER, and that at the expense of said Principal and/or Surety, all failures occurring and arising from any defect in material or workmanship within said period of one year shall be promptly repaired, within ten (10) days after notice to said Principal by letter deposited in the United States mail, addressed to said Principal at P.O. Box 707, Broken Arrow, OK 74013 and copied to said Surety; and it being further agreed that upon the neglect, failure or refusal of the Principal to make any needed repairs or backiills upon said project or any work connected therewith within the aforesaid ten (10) day period or other city negotiated period, that the said Principal and Surety shall jointly and severally be liable to the OWNER for the costs and expenses of making such repairs or backfills, or making good such defects or imperfections. MAINTENANCE BOND 1098 00420 - 1 of 2 NOW, THEREFORE, if the said Principal and Surety shall faithfully and securely keep and perform all of the obligations herein provided to be kept and performed by them, or either of them, then this obligation shall be null and void and of no force and effect, otherwise to be and remain in full force and effect at all times. SIGNED, SEALED AND DELIVERED this 22nd day of 19 98. ATTEST: October Magnum Construction, Inc. Contractor (Principal) L� Title S &W -T*W Title &esloENi" (SEAL) (SEAL) 1 C Oklahoma Surety Company Surety torney In Fact Cindi L. Smith (SEAL) (Accompany the bond with a Power of Attorney) MAINTENANCE BOND 1098 00420 - 2 of 2 t MEMORANDUM I TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: PHIL LUTZ, P.E. ENGINEERING PROJECT MANAGER ' SUBJECT: ACCEPTANCE OF WATER AND SEWER SYSTEMS KELLEY ANN ' DATE: February 10, 1999 ' BACKGROUND: The subject project is located north of 9e Street North abutting the west side of El Rio Vista subdivision (see attached location map). These utility systems include 3,031LF of 6" water, 214 LF of 4" water and 2,160 LF of 8" sewer lines. These systems have been ' permitted by ODEQ (see attached). n L7 1 FINAL INSPECTIONS: Public Works personnel conducted sanitary sewer and water systems final inspections with the construction contractor on January 22, 1999. Punch lists of items requiring correction were given to the contractor on that date and all items have been completed. ' The contractor has provided one -year maintenance bonds for both utility systems (see attached). RECOMMENDATON: Staff recommends acceptance of the Kelley Ann water and sanitary sewer systems. tATTACHMENTS: 1. Location map 2. ODEQ permits ' 3. Maintenance bonds n L7 1 a EL U O J Z Z Q N J J W Z J W J Z cn EL Q w W Q i 0 106TH ST. N. w Q W � = CF.[. no@) 101 ST W 101ST = = Z p o ~ Q N KELLEY w U O ANN = 99TH PL 9 :.::::::.;;: ;::; :: 9 9 CS Z 99TH ST. COO MC r[v.]4G°3� :::::: 98TH z ST (mL m10r [�� o ° 97TH ::::::::.:::..... 9 7TH L017TH 97 ::::. 97TH .::::.;..... 9 6TH Z ::....::: 9 6TH 96TH ST. N. LOCATION MAP KELLYAN N CITY OF OWASSO, OKLAHOMA PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION °A� 2/99 °� N° 1 OF 1 ■ I I I MARK S. COLEMAN Executive Director FRANK KEATING Governor State of Oklahoma DEPARTMENT OF ENVIRONMENTAL QUALITY Permit No. SL000072970903 SEWER LINES PWSID NO. 3007218 PERMIT TO CONSTRUCT October 24, 1997 Pursuant to O.S. 27A 2 -6 -401, the City of Owasso is hereby granted this permit to construct 2,160 ' L.F. of eight (8) inch sewer lines and appurtenances to serve the Kelley Ann Addition, located in part of E -1/2 of E -1/2 of SW -1/4 of Section 18, T -21 -N, R -14 -E, I.M., Owasso, Tulsa County, Oklahoma, in accordance with the plans and specifications approved on October 24, 1997. ' By acceptance of this permit, the permittee agrees to operate and maintain the facilities in accordance with Discharge - OPDES (NPDES) rules OAC 252:605 and to comply with the state certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted t thereunder regarding the requirements for certified operators. This permit is issued subject to the following provisions and conditions. 1) That the recipient of the permit is responsible that the project receive supervision and inspection by competent and qualified personnel. 2) That construction of all phases of the project will be started within one year of the date of approval or the phases not under construction will be resubmitted for approval as a new ' project. 3) That no significant information necessary for a proper evaluation of the project has been omitted or no invalid information has been presented in applying for the permit. 4) That wherever water and sewer lines are constructed with spacing of 10 feet or less, ' sanitary protection will be provided in accordance with OAC 252:655- 9 -1(h) of the Standards for Water Pollution Control Construction Standards. 5) That tests will be conducted as necessary to insure that the construction of the sewer lines will prevent excessive infiltration and that the leakage will not exceed 200 gallons per inch of pipe diameter per mile per day. 1 1, q.,! X,,ni�.•:,..; T—!1, S! .,.., I -; - a•:. Ukl.dnnnn -:;11 7-11! 11 00 rec }r!ed paper CID, . "tt��.�-�,:Z��r MARK S. COLEMAN : FRANK KEATING Executive Director 1Q i Governor State of Oklahoma DEPARTMENT OF ENVIRONMENTAL QUALITY Permit No. SL000072970903 SEWER LINES PWSID NO. 3007218 PERMIT TO CONSTRUCT 6) That the Oklahoma Department of Environmental Quality shall be kept informed of occurrences which may affect the eventual performance of the works or that will unduly delay the progress of the project. 7) That the permittee will take steps to assure that the connection of house services to the sewers is done in such a manner that the functioning of the sewers will not be impaired and that earth and ground water will be excluded from the sewers when the connection is completed. 8) That any deviations from approved plans or specifications affecting capacity.. flow or operation of units must be approved by the Department before any such deviations are made in the construction of this project. 9) That the recipient of the permit is responsible for the continued operation and maintenance of these facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and that this department will be notified in writing of any sale or transfer of ownership of these facilities. 10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities which the permittee may be under pursuant to prior enforcement action taken by the Department. 11) That any notations or changes recorded on the official set of plans and specifications in the Oklahoma Department of Environmental Quality files shall be part of the plans as approved. Failure to appeal the conditions of this permit in writing within 30 days from the date of-issue will constitute acceptance of the permit and all conditions or provisions. �1 H.J. Thung, P.E.,�Chief Environmental Engineer Water Quality Division 2 \��.; i:. : -� tl•niu tirrvi. �l:�i:�iar, u;i ��:, t�Faah..a.:� �:SII- -I'.!. s or `� ',,cled paper 6 L pa MARK S. COLEMAN Executive Director 1`4 ' ; ; FRANK KEATING Governor State of Ohlahoma DEPARTMENT OF ENVIRONMENTAL QUALITY Permit No. WL000072970902 WATER LINES PWSID No. 3007218 PERMIT TO CONSTRUCT October 24. 1997 Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this permit to construct 214 L.F. of four (4) inch and 3,031 L.F. of six (6) inch PVC water line and appurtenances to serve the Kelley Ann Addition, located in part of E -1/2 of E -1/2 of SW -1/4 of Section 18, T -21 -N, R -14 -E, I.M., Owasso, Tulsa County, Oklahoma, in accordance with the plans approved on October 24, 1997. By acceptance of this permit, the permittee agrees to operate and maintain the facility in accordance with the Public Water Supply Operation rules (OAC 252:630) and to comply with the State Certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted thereunder regarding the requirements for certified operators. This permit is issued subject to the following provisions and conditions. 1) That the recipient of the permit is responsible that the project receives supervision and inspection by competent and qualified personnel. 2) That construction of all phases of the project will be started within one year of the date of approval or the phases not under construction will be resubmitted for approval as a new project. 3) That no significant information necessary for a proper evaluation of the project has been omitted or no invalid information has been presented in applying for the permit. 4) That the Oklahoma Department of Environmental Quality shall be kept informed on occurrences which may affect the eventual performance of the works or that will unduly delay the progress of the project. 5) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary protection will be provided in accordance with Public Water Supply Construction Standards (OAC 252: 625- 17 -4). 6) That before placing this facility into service, at least two samples of the water, taken on different days, shall be tested for bacteria to show that it is safe for drinking purposes. 1 .�.�_., I. _.. I -1117 -1!1_' :i 1—yeled ;paper MARK S. COLEMAN a':: `' • � . • FRANK KEATING Executive Director Governor State of Oklahoma DEPARTMENT OF ENVIRONMENTAL QUALITY Permit No. WL000072970902 WATER LINES PWSID No. 3007218 PERMIT TO CONSTRUCT 7) That any deviations from approved plans or specifications affecting capacity, flow or operation of units must be approved by the Department before any such deviations are , made in the construction of this project. 8) That the recipient of the permit is responsible for the continued operation and maintenance ' of these facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and that this department will be notified in writing of any sale or transfer of ownership of these facilities. 9) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities which the permittee may be under pursuant to prior enforcement action taken by the Department. 10) That whenever plastic pipe is approved and used for potable water, it shall bear the seal of the National Sanitation Foundation and meet the appropriate commercial standards. 11) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Public Water Supply Construction Standards (OAC 252:625- 17 -4), respectively, the sewer shall be designed and constructed equal to water pipe, and shall be pressure tested to the highest pressure obtainable under the most severe head conditions of the collection system prior to backfilling in accordance with Water Pollution Control Construction Standard (OAC 252:655 -9 -1 (h)). 12) That any notations or changes recorded on the official set of plans and specifications in the Oklahoma Department of Environmental Quality files shall be part of the plans as approved. Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute acceptance of the permit and all conditions and provisions. H.J. Thung, P.E ✓., Chief Environmental Engineer Water Quality Division 2 OKLAHOMA SURETY COMPANY Box 1409 TULSA, OKLAHOMA 74101 DEFECT BOND BOND NUMBER KNOW ALL MEN BY THESE PRESENTS: THAT WE, CHARLES L. BURRIS OK0033507 12005 E. 87th Pl. No., Owasso, OK 74055 , as Principal, and OKLAHOMA SURETY COMPANY, an Oklahoma corporation, having its principal place of business in the City of Tulsa and State of Oklahoma, as Surety, are held and firmly bound unto City of Owasso, Owasso, OK 74055 as Obligee, in the penal sum of Fifty thousand and no/100ths -------------------- Dollars (S 50, 000.00 ** ) ' lawful money of the United States of America, for the payment of which, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severalty, firmly by these presents. WHEREAS the said Principal has constructed certain improvements described as follows: Maintenance of sanitary sewer and water at Kelley Ann ' Development, Owasso, OK 74055 Which said improvements have been constructed to conform with specifications prepared by CHARLES L. BURRIS NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that,d the said Principal shall maintain said improvements for a period of one year(s) against any failure due to defective workmanship or materials, said one year(s) period to begin with the date of completion and acceptance of such completed improvements described above, then this obligation shall be null and void, otherwise to remain in full force and effect, subject however to the following express provision: The Obligee, by and through its proper representative, shall give the Principal and the Surety written notice of all repairs required to fulfill the terms of this maintenance guarantee; and the said Principal and Surety shall, after receipt of any such notice, be allowed a reasonable period of time in which to make any such repairs. SIGNED, sealed and dated this 10th day of February 19 99 ' Charles L. Burris Principal :0MA SURETY COMPANY Connie Thueson Attomey -in -tact � I II MEMORANDUM TO: HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: H. DWAYNE HENDERSON, P.E. ' CAPITAL PROJECTS MANAGER SUBJECT: STAFF RECOMMENDATION FOR COUNCIL TO AWARD BID SUBMITTED FOR THE COMMUNITY CENTER RE- ROOFING PROJECT DATE: February 8, 1999 BACKGROUND: In October of 1997, the citizens of Owasso approved a 10 million dollar bond issue for Capital Improvement Projects within the City of Owasso. Projects included for funding within that bond issue included street and intersection improvements, a New City Hall, remodeling of the existing City Hall for the Police Department, improvements to the Owasso Sports Park and improvements to the existing Community Center. Improvements to the Community Center included a new roof and ' the replacement of carpet and ceiling tiles because of waster damage. The architect/engineer (A/E) for the project, CH2MHill/ Page•Zebrowski prepared sketches and performance specifications for the Phase I of the project, which included the removal of the existing roof, the application of a new 20 year warrantied roof, replacement of damaged insulation, replacement of all skylights, removal and disposal of the inoperative solar panels originally used to theat water in the facility, raising the curb around the perimeter of the building and installation of a new decorative coping, repainting of the existing screens around the roof mounted heating and air conditioning (HVAC) units and cleaning of the existing roof drains. The project was advertised on December 10, 1998 and a Pre -Bid Conference was held on January 7, 1999. Bids were opened on January 18, 1999 and six (6) bids were received. The bid totals are listed below. The bid tabulation and bid submittals are included as Attachments A and B, respectively. ' Bidder Total Bid Guarantee Roofing $55,427.00 Shelton Metro $75,800.00 Empire Roofing $88,938.00 Atwell Roofing $93,521.00 Walt's Roofing $97,600.00 ----------------------------------------------------------------------------------------------------------------- Architect's Estimate $131,000.00 Page 2 Community Center Re- Roofing Project Award Recommendation February 8, 1999 BID ANALYSIS: After the bids were opened and the bid tabulation prepared, the unit prices for each line item were compared. The architect noticed a significant difference in the low bid and requested that Guarantee Roofing of Joplin, Missouri, submit the materials that they bid to use on the project. The coping materials submitted were inferior to those specified by the architect and their bid was disqualified. The second low bidder, Shelton Metro of Tulsa, Oklahoma was also asked to submit their proposed ' materials and the architects confirmed that the materials are equal to those specified. However, Shelton Metro did not acknowledge the last two addenda in their bid submittal. The two addenda were to notify the contractors of a material clarification and a change in the bid opening time. ' Shelton Metro has informed the architects that they will acknowledge the addenda and that there will be no change in their bid. The City Attorney was contacted about the scenario and he has approved �- the contractor's request to execute the addenda after the bid opening. FUNDING: Funding for this project is available in the 1998 Bond Issue in the amount of $75,800.00. RECOMMENDATIONS: Staff recommends Council award of the bid for Community Center Re- Roofing Project to Shelton Metro in the amount of $75,800.00 ATTACHMENTS: 1. Bid Tabulation Sheets 2. Bid Submittal Forms 3. Award Recommendation Letter from Page•Zebrowski CITY OF OWASSO / OWASSO PUBLIC WORKS AUTHORITY 207 South Cedar PO Box 180 Owasso, Oklahoma 74055 (918) 272 -2251 BID DOCUMENTATION Opening Date: January 18 1999 Council /Trustee Approval: Item: Communijy Center Re -Roof Project Number of Bids: 5 Bids Opened By: Marcia Boutwell Witness: Dwayne Henderson Witness: Bidders Amount of Bid Guarantee Roofing $55,427 Shelton Metro $75,800 Empire Roofing $88,938 Atwell Roofing $93,521 Walt's Roofing $97,600 Certification: I, Marcia Boutwell, City Clerk, do hereby certify that, to the t� Yvledge, this Bid Documentation is true and correct. p N Signature: Date: , , Owasso Community Center Reroof City of Owasso Bid Tabulation Opening Date: January 18,1999 PZA/Cowen Empire Roofing Atwell Roofing Walts Roofing Shelton Metro Guarantee Roofing No Item /Description Unit Qty. Cost Estimate Cost Cost Cost Cost Cost 1 Roofing System LS 1 58,609.00 54,563.00 53,993.00 64,600.00 40,900.00 39,361.00 2 Coping System LS 1 24,522.00 26,143.00 27,370.00 25,000.00 26,800.00 9,500.00 3 Skylight System LS 1 22,880.00 8,232.00 12,158.00 8,000.00 8,100.00 6,566.00 Total Base Bid Li 06,011.00 88,938.00 21.001 97,600.00] _ 75,800_00 1 55,427.001* Guarantee Roofing- did not submit the specified coping system. The bids on the Bid Tabulation have been reviewed and found to the Architect's and Project Manager's best knowledge, information and belief to have no irregularities in the bids not otherwise noted and that said sums are true and correct. Submitted By: oug s S. Tayrii ' Aickatti Page Zebrowski Architects Cowen Construction II BID FORM IN REROOFING OF THE OWASSO COMMUNITY CENTER ITEM # DESCRIPTION BID 001 Roofing System and Related Renovation CIO kuj d S LX+c. wi f Dollars ($ 39 3% (. 002 Coping and Fascia System r\ \he Dollars ($ 003 Replacement Skylights St,K Dollars Solo $ TOTAL BID FOR REROOFING OF COMMUNITY CENTER �. 54 -t ., �{- o� ddw (+.- �.�v�c,Q �.•�l S cc,c�, Dollars ($ MOM 4. BIDDER agrees that the Work will be completed and ready for final payment in accordance with the General Conditions on or before the dates or within the number of calendar days indicated below. ' BIDDER accepts the provisions of the Agreement as to liquidated damages of $200.00 for each consecutive calendar day in the event of failure to complete the project within 90 (ninety) calendar days. i5. The following documents are attached to and made a condition of this Bid: A. Required Bid Security in the form of )VS �Pki ( ; B. Statement of Bidder's Qualification, Section 00230; and C. All forms listed in Instructions to Bidders, and Section 00110. 6. The terrns %sed in this Bid which are defined in the General Conditions of the Construction Contract included as part of the Contract Documents have the meanings assigned to them in General Conditions. SUBMITTED ON /_ 19g9 BY: `bcLuiJ I r lC1_eQh COMPANY: Cu av CJ_ k 1 00200 -2 Owasso Community Center Re- Roofing December 7, 1998 BID FORM REROOFING OF THE OWASSO COMMUNITY CENTER ITEM # DESCRIP'T'ION BID 001 Roofing System and Related Renovation OR 7y _r"O "S"b u I N6 UY UA FQ '�— Dollars ($ `�.) ^^ qag� 002 Coping and Fascia System SIK rN-ousAA-J Et4*17 Nu4 -JfV 4 —Dollars CO 003 Replacement Skylights 51(;r k r TOTAL BID FOR REROOFING OF COMMUNITY CENTER %u e-�w6 51GNor A"&Z6;8 Dollars ($ 75 o� —1 4. BIDDER agrees that the Work will be completed and ready for final payment in accordance with the General Conditions on or before the dates or within the number of calendar days indicated below. BIDDER accepts the provisions of the Agreement as to liquidated damages of $200.00 for each consecutive calendar day in the event of failure to complete the project within 90 (ninety) calendar days. 5. The following documents are attached to and made a condition of this Bid: A. Required Bid Security in the form of ; B. Statement of Bidders Qualification, Section 00230; and C. All forms listed in Instructions to Bidders, and Section 00110. 6. The terms used in this Bid which are defined in the General Conditions of the Construction Contract included as part of the Contract Documents have the meanings assigned to them in General Conditions. SUBMITTED ON 8 19 9 BY: 9d C�� COMPANY: 'S/e140N �(C -'i�� 0 INC 00200 -2 Owasso Community Center Re- Roofing December 7, 1998 0 IITEM # DESCRIPTION 1 BID FORM REROOFING OF THE OWASSO COMMUNITY CENTER 001 Roofing System and Related Renovation ' It ' 002 Coping and Fascia System —7w—e,7 74v'- .SiX 7%/fsQ� ewe_ /l Dollars 003 Replacement Skylights 74u'10 Dollars ($ R, 42 3 a TOTAL BID FOR REROOFING OF COMMUNITY CENTER 4. BIDDER agrees that the Work will be completed and ready for final payment in accordance with the General Conditions on or before the dates or within the number of calendar days indicated below. ' BIDDER accepts the provisions of the Agreement as to liquidated damages of $200.00 for each consecutive calendar day in the event of failure to complete the project within 90 (ninety) calendar days. A 5. The following documents are attached to and made a condition of this Bid: A. Required Bid Security in the form of B. Statement of Bidder's Qualification, Section 00230; and C. All forms listed in Instructions to Bidders, and Section 00110. 6. The terms used in this Bid which are defined in the General Conditions of the Construction Contract included as part of the Contract Documents have the meanings assigned to them in General Conditions. SUBMITTED ONh �`{�� 19 9 9 BY: / COMPANY: 00200 -2 Owasso Community Center Re- Roofing December 7, 1998 BID FORM REROOFING OF THE OWASSO COMMUNITY CENTER ITEM #DESCRIPTION BID 001 Roofing System and Related Renovation q n � � ��r- ,e'k -- _-5 Cl re�ut,d�e_Cl roT) Dollars-($53, 1_13• 002 11 Coping and Fascia System` 1 \ �ve�n CNIAC -5 -hree `�,-kV 1( Dollars zs,e �ye (-\4 r -6 aco 003 Replacement Skylights\ \ (� \ �A.I A V e O'-I s q t� h e Y�y h� r P 0 Dollars $1 ' e�3 , CO e (, h\A 61\\a c3. TOTAL BID FOR REROOFING OF COMMUNITY CENTER 4. BIDDER agrees that the Work will be completed and ready for final payment in accordance with the General Conditions on or before the dates or within the number of calendar days indicated below. BIDDER accepts the provisions of the Agreement as to liquidated damages of $200.00 for each consecutive calendar day in the event of failure to complete the project within 90 (ninety) calendar days. 5. The following documents are attached to and made a condition of this Bid: A. Required Bid Security in the form of B. Statement of Bidder's Qualification, Section 00230; and C. All forms listed in Instructions to Bidders, and Section 00110. 6. The terms used in this Bid which are defined in the General Conditions of the Construction Contract included as part of the Contract Documents have the meanings assigned to them in General Conditions. SUBMITTED ON )_ "\,.tiC:trF 19cXc1 BY:re COMP ANYA\_"•\)\ 00200 -2 Owasso Community Center Re- Roofing December 7, 1998 _�ho t. - . i v Q_ �.t1 1" e� . Dollars ($,q3 S 0 4. BIDDER agrees that the Work will be completed and ready for final payment in accordance with the General Conditions on or before the dates or within the number of calendar days indicated below. BIDDER accepts the provisions of the Agreement as to liquidated damages of $200.00 for each consecutive calendar day in the event of failure to complete the project within 90 (ninety) calendar days. 5. The following documents are attached to and made a condition of this Bid: A. Required Bid Security in the form of B. Statement of Bidder's Qualification, Section 00230; and C. All forms listed in Instructions to Bidders, and Section 00110. 6. The terms used in this Bid which are defined in the General Conditions of the Construction Contract included as part of the Contract Documents have the meanings assigned to them in General Conditions. SUBMITTED ON )_ "\,.tiC:trF 19cXc1 BY:re COMP ANYA\_"•\)\ 00200 -2 Owasso Community Center Re- Roofing December 7, 1998 BID FORM REROOFING OF THE OWASSO COMMUNITY CENTER u k llars $ ' 4. BIDDER agrees that the Work will be completed and ready for final payment in accordance with the General Conditions on or before the dates or within the number of calendar days indicated below. ' BIDDER accepts the provisions of the Agreement as to liquidated damages of $200.00 for each consecutive calendar day in the event of failure to complete the project within 90 (ninety) calendar days. 5. The following documents are attached to and made aocondition of this Bid: A. Required Bid Security in the form of (� ; B. Statement of Bidder's Qualification, Section 00230; and C. All forms listed in Instructions to Bidders, and Section 00110. 6. The terms used in this Bid which are defined in the General Conditions of the Construction Contract included as part of the Contract Documents have the meanings assigned to them in General Conditions. SUBMITTED ON , 19 q, °I BY: C r COMPANY: 00200 -2 .. Owasso Community Center Re- Roofing December 7, 1998 ITEM # DESCRIPTION BID 001 Roofing System and Related Renovation k � Dollars $ 0 002 Coping and Fascia System 003 Replacement Skylights t Dollars $ D O TOTAL BID FOR REROOFING OF COMMUNITY CENTER u k llars $ ' 4. BIDDER agrees that the Work will be completed and ready for final payment in accordance with the General Conditions on or before the dates or within the number of calendar days indicated below. ' BIDDER accepts the provisions of the Agreement as to liquidated damages of $200.00 for each consecutive calendar day in the event of failure to complete the project within 90 (ninety) calendar days. 5. The following documents are attached to and made aocondition of this Bid: A. Required Bid Security in the form of (� ; B. Statement of Bidder's Qualification, Section 00230; and C. All forms listed in Instructions to Bidders, and Section 00110. 6. The terms used in this Bid which are defined in the General Conditions of the Construction Contract included as part of the Contract Documents have the meanings assigned to them in General Conditions. SUBMITTED ON , 19 q, °I BY: C r COMPANY: 00200 -2 .. Owasso Community Center Re- Roofing December 7, 1998 January 26, 1999 Mr. Dwayne Henderson City of Owasso P.O. Box 180 207 South cedar Owasso, OK 74055 PH: 918.272.4958 FAX: 918.272.4996 RE: Bids for the Owasso Community Center Re -roof Dear Dwayne: I have reviewed the low bids for the re -roof and recommend that we award the bid to Shelton Metro Roofing, Inc. They submitted the second lowest bid but appear to have met the qualifications of the specifications. I have reviewed the roofing system they are proposing and it meets the 20 year warranty requirement. They are claiming they did not receive addendum #3 and #4 but I am sending them copies of these today for their review. I do not expect the price to go up. Guarantee Roofing who was the original low bidder at the opening but did not submit the specified coping and fascia system. We recommend not re- negotiating their bid. I spoke with the City's Attorney and he did not have any problems with the bids as they stand including the discrepancy in the roofing spec. I f you have any questions or we need to do anything else at this point please do not hesitate to call. When I hear back from Sheldon on Addenda 3 and 4 1 will give you a call. Sincerely, Douglas S- Tayrien, AIA cc: Ken Hill, CH2MHill Rick Battin, Cowen Construction PAGE • ZEBROWSKI ARCHITECTS Fax (91 (918) 384-2724 .81 :;84-10-:; ?D) `t'uu,, Lit'_ r- 'guile 1401' Tulsj, OK 7410'1-471-; ESTABLISHED 1896 MW 1110 W. 23RD ST. PO Box 3465 ' TULSA OKLAHOMA 74101-3465 918-582 -2220 -V 918- 584 -8922 It I FM '``0 tEMEf4`o A < C ` f u l l February 9, 1999 Dwayne Henderson City of Owasso P.O. Box 180 207 South Cedar Owasso, Oklahoma 74055 Re: Bids for the Owasso Community Center Re -Roof We have reviewed the low bids along with PZA and are recommending that the second lowest bidder (Shelton Metro Roofing, Inc.) be awarded the project. The apparent lowest bidder did not meet the specifications on the coping and fascia systems, and were eliminated on this basis. I have attached our bid analysis for the work. If any additional information is required do not hesitate to call. Ve yours, r Rick Battin Vice President cc: Doug Tayrien, PZA Ken Hill, Ch2MHil1 t MEMORANDUM TO: HONORABLE MAYOR AND COUNCIL CITY OF OWASSO tFROM: F. ROBERT CARP, JR., P.E. PUBLIC WORKS DIRECTOR 1 SUBJECT: TULSA COUNTY INTERLOCAL AGREEMENT — t GOLF COURSE PAVING AND DRAINAGE -TYPE PROJECTS ASSISTANCE II DATE: February 9, 1999 BACKGROUND: ' In order to reduce costs of construction of the new Clubhouse at the Bailey Ranch Golf Course, Tulsa County was asked to provide construction equipment and labor to pave the parking lot. ' The attached Agreement provides for this work to be performed by Tulsa County under the following conditions: ' The City of Owasso shall provide all required materials and traffic control; ■ Tulsa County shall provide all necessary labor and equipment to complete the project; and ' Duration of the Agreement shall be for a period equal to the time necessary to complete the project. In addition to the above work, the city has periodic requirements to perform drainage ditch maintenance. The County Engineer (Ray Jordan) recommended the use of specific County - owned construction equipment be included in the Agreement. Therefore, wording also has been included for the County to provide drainage assistance at various locations in the City. SCHEDULE: Should the weather conditions stay warm, it is anticipated that the base course of the asphalt parking lot at the golf Course will be constructed in the near future. The final course would be applied when temperatures stay consistently warm. IP FUNDING: Funding for the paving materials to be used by Tulsa County is included in the clubhouse construction budget. Page 2 Interlocal Agreement with Tulsa County Paving and Drainage RECOMMENDATION: Staff recommends Council approval of the Interlocal Agreement with Tulsa County for paving at the Bailey Ranch Golf Course and assistance on drainage -type projects and authorize the Mayor to execute the Agreement. ATTACHMENTS: 1. Interlocal Agreement 1 I- AGREEMENT t THIS AGREEMENT, made the day of , 1999, by and between the Board of County Commissioners of Tulsa County, Oklahoma, hereinafter called "County" and the City of Owasso, Tulsa County, Oklahoma, hereinafter called "City ". II WITNESSETH: 11 WHEREAS, by virtue of 69 O.S., 1981, Section 1903, the Board of County Commissioners improve, and repair is authorized to enter into agreements with municipalities to construct, any of the streets of such municipalities, and; r WHEREAS, the County is desirous of participating in projects and the provision of services mutually advantageous to the County and other units of government; ' THEREFORE, in consideration of the covenants and conditions hereinafter contained, the hereto as follows : parties agree 1. The duration of this Agreement shall be for a period equal to the time necessary to complete the project described herein. 2. The purpose of this Agreement shall be to provide street paving assistance for the City at the Bailey Ranch Golf course and drainage assistance at various locations in the City. 3. The City shall provide all required materials and traffic control for the project. 4. The County shall provide all the necessary labor and equipment to complete the project. 5. This Agreement shall be effective from and after the date of execution thereof and is intended only for the purpose described in Section 2 above. 6. The rights, duties and obligations under or arising from this Agreement shall not be assigned by either party hereto without the express written consent of the other. 11 Id IN WITNESS WHEREOF, the parties have hereunto set their hands and seal this ' day of , 1999. ATTEST: Secretary APPROVED AS TO FORM: City Attorney ATTEST: County Clerk APPROVED AS TO FORM: Asst. District Attorney CITY OF OWASSO Mayor BOARD OF COUNTY COMMISSIONERS TULSA COUNTY, OKLAHOMA Chairman MEMORANDUM ' TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO ' FROM: THERON WARLICK CITY PLANNER SUBJECT: REZONING — OZ -99 -01 JOHNSON PROPERTY ' DATE: February 9, 1999 BACKGROUND Charles E. Norman, applicant and attorney for purchaser, is requesting a rezoning of 4.26 acres, ' more or less. The rezoning is described as follows: 1. A.79 acre tract from OL (Office Low Intensity District) to CS (Commercial ' Shopping Center District), 2. A 2.42 acre tract from RS -3 (Residential Single - Family High Density District) to CS, 3. A 1.05 acre tract from RS -3 to OL. The subject property is located north of E 96"' Street N, west of the Owasso Expressway. The rezoning is relatively small and proposes to "square off' a tract that can then serve as a site for new commercial development planned to front on the north side of E 96"' Street N. The rezoning is consistent with previous zoning actions on the Johnson property and no barriers to development were noted at the staff review. Notice was published in the Owasso Reporter, a sign was posted on -site, and letters were mailed to property owners within 300 feet of the subject property. Staff has received no letters or calls in opposition to the proposed rezoning. The Owasso Planning Commission unanimously approved the rezoning request at the February 9, 1999 regular meeting. The complete staff report for rezoning case OZ -99 -01 is attached for your information and review. ' RECOMMENDATION Staff recommends approval of OZ- 99 -01. ' ATTACHMENTS 1. OZ -99 -01 staff report. C: \Owasso\Planning Commission \02- 09 -99 \04 Oz -99 -0 1 \Council MEMORANDUM - OZ- 99- 01.doc sm MEMORANDUM TO: THE PLANNING COMMISSION CITY OF OWASSO FROM: THERON WARLICK CITY PLANNER SUBJECT: REZONING — OZ -99 -01 JOHNSON PROPERTY DATE: January 28, 1999 BACKGROUND APPLICANT AND STATUS OF APPLICANT: Charles E. Norman, applicant and attorney for purchaser. REQUESTED ACTION AND PURPOSE: A request for rezoning of 4.26 acres, more or less, from OL (Office Low Intensity District) to CS (Commercial Shopping Center District) (.79 acres), from RS -3 (Residential Single - Family High Density District) to CS (2.42 acres), and from RS -3 to OL (1.05 acres). LOCATION AND SIZE: The subject property is located north of E 96"' Street N, west of the Owasso Expressway. The subject tract is located in the interior of the SE /4 (NW /4 SW /4 SE /4) of Section 17, T -21 -N, R -14 -E. The rezoning is relatively small and proposes to "square off' a tract that can then serve as a site for a new commercial development planned to front on the north side of E 960' Street N. The rezoning proposes to create 3.21 acres of CS property, to be surrounded a 1.05 acres buffer strip of OL zoning. The OL portion of the proposed rezoning will join with an existing buffer strip to the north, as well as OL property to the south. The buffer strip is only 50 feet wide. This strip is suitable for a landscape easement that will separate commercial from abutting residential property. A map of the proposed rezoning and legal description of the subject property and proposed zoning districts are attached for your information and review. EXISTING LAND USE: The subject property is currently undeveloped. SURROUNDING LAND USE: The surrounding property is undeveloped. To the northwest of the subject property (approximately 300 feet at its nearest point), Bailey Ranch Estates II is under construction. The proposed rezoning, which includes a 50 foot OL (landscape) buffer, makes adequate provisions for the separation of land uses. APPLICABLE REGULATIONS: The Zoning Code for the City of Owasso, Chapter 15 "Amendments ", Chapter 4 "Residential District Provisions ", Chapter 5 "Office District C: \OwassoTlanning Commission \02- 09 -99 \04 Oz- 99- 01WEMORANDUM - OZ- 99- 01.doc rI I I I I I I I I I I II IProvisions ", and Chapter 6 "Commercial District Provisions ". SITE INFORMATION: The site is relatively flat and serves as agricultural land. The proposed rezoning may ultimately result in the realignment of a small drainage ditch to follow the landscape easement. This item can be addressed, if necessary, during the platting, site planning, and construction drawing phases of the planned development. Although the subject property lies within the service area of the Rural Washington Water District ' 43, there is also a City 12 -inch water main available on the north side of E 96" Street N. An 8 -inch sewer line is available to the south of the subject property approximately one - eighth mile to the west of the subject property. No obvious barriers to development were noted in the staff review. ANALYSIS The 1985 comprehensive plan update indicates high intensity industrial uses to be appropriate for the subject property as well as for property to the east to the Owasso Expressway. The Johnson rezoning has rendered this portion of the comprehensive plan obsolete. Instead, the Johnson rezoning (April 1998) provides for a combination of commercial shopping center and single - family high- density residential. Light office district serves as a buffer between the contrasting uses. In some places the OL zoning can accommodate office development, but in most areas the ` OL zoning is too narrow for development and serves to provide room for a landscape easement. -� A conceptual master development plan was submitted with the April 1998 rezoning. The original plan indicates that the major commercial shopping facility would front on the Owasso Expressway. The proposed rezoning represents a minor change that would allow the major tenant to front on E 96' Street N. This change in zoning is consistent with the previous zoning actions and will result in only a minor change in the previous development plan. The continued development of this property will require careful planning. The inclusion of landscape easements, access points, and acceleration/deceleration lanes during the platting process will be critical for the successful development of the property. The proposed zoning change is consistent with previously approved changes, and there are no obvious barriers to development noted at this time. RECOMMENDATION Staff recommends approval of OZ- 99 -01. ATTACHMENTS 1. Location Map, 2. Rezoning Map, 3. Master Development Plan for the Johnson Property (submitted April 1998), 1' 4. Rezoning Application, 5. Copy of newspaper publication, 6. Letter to surrounding property owners. C: \OwassoTlanning Commission \02- 09 -99 \04 Oz- 99- 0 1\MEMORANDUM - OZ- 99- 01.doc 7 1 ® ww liii® w I� Iii b d bid IL 134.6 N86'4 }'40 "E. 1 }4.63' 415.08' Sol '20'45"E I v o� r 5 Z o ° RE om o ^ W m N I I Area Legend of Proposed Zoning Changes 1779.06' 1 688.16' - - w 588'39'48 "W °° o N88'43'40 "E ° RE n a n" OL TO = 34,424 SQUARE FEET OR 0.7903 ACRES 1959.66' 1D� n r 688.45' RS-3 TO CS = 105,533 SQUARE FEET OR 2.4227 ACRES 1834.66' r°n N87'00'58 "E _ .n RS-3 TO OL = 45,557 SQUARE FEET OR 1 .0459 ACRES 125.00' 33.00' o a r OL 568'40'25'W ^ ^ o 154.50' '^ 3 S1 2'31'48 "W rn v o n n 200.00' N .n N a S01*19'35 "E r I n 0 ^ i = 1O N 101.98' RS -3 513.86' 509'59'01 "W AREA TO BE REZONED AS CS 4 90.58' w n n 1093.93' 016 AREA TO BE REZONED AS OL 1C. I 1326.03' Cs "E RS-2 N88- 44'06 09."060. I 1325.97' N88'44'33'E 78.04' 641.91' 1,148'54'03'E N88'44'33 "E r N ' 1638.91' o ZONING EXHIBIT RS -3 Z �� `� a5 99%05 ,p0� FOR N m '0351 N83•E 400.29 _ 61''91 ko' Soh 01',M1 SECTION 17, T -21 -N, R -14 -E CS �ti 50.00' "E W 191.49. "W I CITY OF OWASSO, TULSA COUNTY, OKLAHOMA OL N88'44'33 'r H 588'44'3'3 3 0 450 0 450 900 N88'44'33 "E I 3 600.00' � 393.18' SCALE IN FEET 125.00' N °a 290.00' NOl'15'27 "W 309 ?3 588'44'45 "w 549.81' 4" W _ 164.45' R= 236.48' o 391.67' Z n 275.02' 533.70' 583'31'40 W 5 -18423 - - - D= 39'SQ42" - -� t325. }9' 588'44' }3 "w so.00' "E SOUTH LINE OF SECTION 17 SACKANDASSOC /A TES, INC 501'15'46 so-m r. owvr. m s 1111 > ....•,., 1—. a� . x.- rn...: vm /svx -au vi /svx -.zn c- mw:.,. r: venrew�a...sy: cweinc vrcn: c nnrz s -ii �,..'_ r•, 1 i . PLAN DATA - -__- -- -_ :❑ m Area'A' - Commercial Area 20.43 Ac. Area '8'- Commercial Area 2540 Ac Area V - Commercial Area 8.14 At- Area 'D' - Office Area 10.77 Ac, Area'E' - Oltice Area 5.32 Ac. Area r - Residential Multl- Family Area 11.75 Ae. Area V - Residential Duplex Area 10.52 Ac• Area If - Residential Single- Family Area 7835 Ac. Area T - Residential Single - Family Area 2317 At. Total Area - 192.45 Ac. MASTER DEVELOPMENT PLAN JOHNSON PROPERTY OWASSO, OKLAHOMA cEE SCHEDULE CITY OF OWASSO 0- .99 acres S 75 q 1- 4.99 acres 100 APPLICATION FOR REZONING OZ- 1� `� f 5 -19.99 acres 150 '0 acres & above 200 General Location: North and west of East 96th Street North and North 129th East Avenue 'resent Zoning: OL & RS -3 Present Use: Vacant Proposed Zoning: OL & CS Proposed Use: - Cnmmarrial Legal Description of Tract under Application: (If by metes and bounds, attach plat of survey) Attached I L7 e4f applicant is other than owner, please indicate interest: (purchaser, lessee, agent for, other) 1 "! attorney for owner Bill advertising and sign charges to: Charles E. Norman (name) ' Norman Wohlgemuth Chandler & Dowdell, 2900 Mid - Continent Tower 521 -7 71 (address) Tulsa, Oklahoma 74103 -4023 (phone) 'I do hereby certify that the information herein submitted is complete, true and accurate. Norman Wohlgemuth Chandker & Dowdell Signed: naa e Address: 99Q0 NtiA- rontiaent 'Iezrer Charles E. Norman Tulsa, Oklahoma 74103 -4023 'Phone: 583 -7571 Date Received: SFee Receipt No.: OPC Recommendation: $1 Date: I t 1,, Staff Recommendation: '" r APPLICANT - DO NOT WRITE BELOW THIS LINE Vote: Sec. Twp. Rg. City Council Action: Date: Vote: Please publish the following legal advertisement in the January 21, 1999 edition of the Owasso Reporter. Please send Proof of Publication to: City of Owasso ATTN: Theron Warlick P.O. Box 180 Owasso, OK 74055 Please bill publication costs to: Charles E Norman Norman Wohlgemuth Chandler & Dowdell 2900 Mid - Continent Tower Tulsa, OK 74103 -4023 RE: Johnson Property Rezoning NOTICE TO THE PUBLIC OF A HEARING ON A PROPOSED AMENDMENT TO THE ZONING ORDINANCE OF THE CITY OF OWASSO, OKLAHOMA APPLICATION: OZ -99 -01 Notice is hereby given that a public hearing will be held before the Owasso Planning Commission, in the Owasso Community Center, Owasso, Oklahoma, at 7:00 P.M. on the 9" day of February, 1999. At that time and place, consideration will be given to the proposed change of the zoning classification of the following described property: A TRACT OF LAND THAT IS PART OF THE SE /4 OF SECTION 17, T -21 -N, R -14 -E, OF THE INDIAN BASE AND MERIDIAN, CITY OF OWASSO, TULSA COUNTY, OKLAHOMA, SAID TRACT OF LAND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS, TO -WIT: I STARTING AT THE SOUTHWEST CORNER OF THE ' l SEA OF SAID SECTION 17; THE S 88 °44'33" W ALONG THE SOUTHERLY LINE OF THE SWA OF SAID SECTION 17 FOR 533.70'; THENCE N 01 °15'27" OZ -99 -01 Page 1 of 3 J 1 F1 1 1 f t �r W FOR 290.00'; THENCE N 88 °44'33" E FOR 600.00'; THENCE N 01 °15'27" W FOR 360.77' TO THE "POINT OF BEGINNING" OF SAID TRACT OF LAND; THENCE CONTINUING N 01 015'27" W FOR 349.23'; THENCE N 88 044'33" E FOR 610.03'; THENCE S 48 054 "03" W FOR 545.10'; THENCE S 88 °44'33" W FOR 191.49' TO THE "POINT OF BEGINNING" OF SAID TRACT OF LAND. The above described tract of land contains 139,957 square feet or 3.2130 acres. To be considered is a rezoning from RS -3 (Residential Single- Family High Density) and OL (Light Office) Districts to CS (Shopping Center) District, A 50' WIDE STRIP OF LAND THAT IS PART OF THE SEA OF SECTION 17, T -21 -N, R -14 -E, OF THE INDIAN BASE AND MERIDIAN, CITY OF OWASSO, TULSA COUNTY, OKLAHOMA, SAID STRIP OF LAND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS, TO -WIT: STARTING AT THE SOUTHWEST CORNER OF THE SE /4 OF SAID SECTION 17; THENCE S 88 144'33" W ALONG THE SOUTHERLY LINE OF SECTION 17 FOR 533.70; THENCE N 01 015'27" W FOR 290.00'; THENCE N 88 044'33" E FOR 600.00'; THENCE N 01 °15'27" W FOR 290.00'; THENCE N 88 °44'33" E FOR 600.00'; THENCE N 01 015'27" W FOR 410.77'; TO THE "POINT OF BEGINNING" OF SAID STRIP OF LAND; THENCE S 88 044'33" W FOR 50.00'; THENCE N 01 015'27" W FOR 349.23'; THENCE S 88 °44'33" E FOR 641.91'; THENCE S 48 054 "03" W FOR 78.04'; THENCE S 88 044'33" W FOR 531.99'; THENCE S 01 015'27" E FOR 299.23' TO THE "POINT OF BEGINNING" OF SAID STRIP OF LAND. The above described strip of land contains 45,559 square feet or 1.0459 acres. To be considered is a rezoning from RS -3 (Residential Single - Family High Density) District to OL (Light Office) District. OZ -99 -01 Page 2 of 3 I � I I I I All persons interested in this matter may be present at the hearing and present their objections to or arguments for any or all of the above matters. In the event that such proposed rezoning is approved, in whole or in part, by the Owasso Planning Commission, said Planning Commission shall submit its recommendation to the City Council of the City of Owasso for its consideration and action, as provided by law. The City Council's review of the recommendation of the Planning ' Commission on the proposed rezoning shall be at a meeting time and place to be determined by the Council, said information to be ' available from the Owasso Community Development Director. A map showing the proposed rezoning accompanies this notice. For more information on the proposed rezoning contact the Owasso ' Community Development Department, City Hall, 207 S. Cedar, Owasso, Oklahoma 74055, or phone (918) 272 -2251. Dated at Owasso, Oklahoma, this 18'h day of January, 1999. 0 Theron Warlick ' City Planner 1 1 OZ -99 -01 Page 3 of 3 1 1". City of Owasso 207 South Cedar° (918) 272 -2251 � VR_ PO Box 180 : FAX (918) 272 -4999 I (� Owasso, OK 74055 j M'11)` I NOTICE TO PROPERTY OWNER OZ -99 -01 ' Notice is hereby given that a public hearing will be held before the Owasso Planning Commission, in the Owasso Community Center, Owasso, Oklahoma, at 7:00 P.M. on the 9m day of February, 1999. At that time and place, consideration will be given to the proposed change of the zoning classification of the following described property: ' A TRACT OF LAND THAT IS PART OF THE SE/4 OF SECTION 17, T -21 -N, R -14 -E, OF THE INDIAN BASE AND MERIDIAN, CITY OF OWASSO, TULSA COUNTY, OKLAHOMA, SAID TRACT OF LAND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS, TO- WIT: STARTING AT THE SOUTHWEST CORNER OF THE SEA OF SAID SECTION 17; THE S 88 044'33" W ALONG THE SOUTHER LINE OF THE SWA OF SAID SECTION 17 FOR 533.70'; THENCE N 01 °15'27" W FOR 290'; THEN N 88 044'33" E FOR 533.70'; THENCE N 01 °15'27" W FOR 360.77' TO THE "POINT OF BEGINNING" OF ' SAID TRACT OF LAND; THENCE CONTINUING N 01 °15'27" W FOR 349.23'; THENCE N 88 044'33" E FOR 610.03'; THENCE S 48 °54 "03" W FOR 545.10'; THENCE S 88 044'33" W FOR 191.49' TO THE `TOINT OF BEGINNING" OF SAID TRACT OF ' LAND. The above described tract of land contains 139,957 square feet or 3.2130 acres. To be considered is a rezoning from RS -3 (Residential Single- Family High Density) and OL (Light Office) Districts to CS (Shopping Center) District, D A 50' WIDE STRIP OF LAND THAT IS PART OF THE SE/4 OF SECTION 17, T -21 -N, R -14- E, OF THE INDIAN BASE AND MERIDIAN, CITY OF OWASSO, TULSA COUNTY, OKLAHOMA, SAID STRIP OF LAND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS, TO -WrF: STARTING AT THE SOUTHWEST CORNER OF THE SE /4 OF SEAD SECTION 17; THENCE S 88 044'33" W ALONG THE SOUTHERLY LINE OF SECTION 17 FOR 533.70; THENCE N 01 015'27" W FOR 290.00'; THENCE N 88 044'33" E FOR 600.00'; THENCE N 01 015'27" W FOR 290.00'; THENCE N 88 044'33" E FOR 600.00'; f r THENCE N 01 °15'27" W FOR 410.77'; TO THE "POINT OF BEGINNING" OF SAID STRIP OF LAND; THENCE S 88 044'33" E FOR 50.00'; THENCE N 01 115'27" W FOR 349.23'; THENCE S 88 044'33" E FOR 641.91'; THENCE S 48 °54 "03" W FOR 78.04'; THENCE S 88 044'33" E FOR 531.99'; THENCE S 01015'27" E FOR 299.23' TO THE ' "POINT OF BEGINNING" OF SAID STRIP OF LAND. The above described strip of land contains 45,559 square feet or 1.0459 acres. To be considered is a rezoning from RS -3 (Residential Single - Family High Density) District to OL (Light Office) District. The above described properties are generally located north of E 96"' Street N to the west of US Highway169. , As an abutting or nearby property owner, you are being notified so that you may be able to express your views or concerns regarding this request. If you are unable to attend this meeting, ' please forward any comments you may have in writing to the Owasso City Planner, PO Box 180, Owasso, OK 74055. Planning Staff will present these comments to the Planning Commission members at the scheduled public hearing. ' A map showing the subject area is attached for your review. Additional information regarding this request may be inspected in the office of the City Planner, 207 South Cedar, Owasso, ' Oklahoma, or by calling 272 -2251. This is your only personal notification of this request. Dated at Owasso, Oklahoma, this 21' day of January, 1999. � Sincerely, / 1 Theron Warlick City Planner MEMORANDUM ' TO: THE PLANNING COMMISSION CITY OF OWASSO FROM: THERON WARLICK CITY PLANNER SUBJECT: REZONING — OZ -99 -02 KAISER FRANCIS OIL DATE: February 9, 1999 BACKGROUND Charles E. Norman, applicant and attorney for purchaser, is requesting a rezoning of 9.46 acres, ' more or less, from OL (Low Intensity Office District) to OM (Medium Intensity Office District). The subject property is located on the south side of E 86' Street N, east of N 129`' E Avenue (east of the Albertson's site). The purpose of the request is to increase the FAR (Floor Area Ratio ' = Floor Area - Lot Area) from 25% to approximately 30% to allow for the construction of a large, two -story, medical office facility. The rezoning is consistent with previous zoning actions on and near the subject property and no barriers to development were noted at the staff review. Notice was published in the Owasso Reporter, a sign was posted on -site, and letters were mailed to property owners within 300 feet of the subject property. Staff has received no letters or calls in opposition to the proposed rezoning. ' The Owasso Planning Commission unanimously approved the rezoning request at the February 9, 1999 regular meeting. The complete staff report for rezoning case OZ -99 -02 is attached for your information and review. RECOMMENDATION 1 Staff recommends approval of OZ- 99 -02. ATTACHMENTS 1. OZ -99 -02 staff report. � f C: \OwassoTlanning Commission \02- 09 -99 \05 Oz -99 -02 \Council MEMORANDUM - OZ- 99- 02.doc MEMORANDUM TO: THE PLANNING COMMISSION CITY OF OWASSO FROM: THERON WARLICK CITY PLANNER SUBJECT: REZONING — OZ -99 -02 KAISER FRANCIS OIL DATE: January 28, 1999 BACKGROUND APPLICANT AND STATUS OF APPLICANT: Charles E. Norman, applicant and attorney for owner. REQUESTED ACTION AND PURPOSE: A request for rezoning of 9.46 acres, more or less, from OL (Low Intensity Office District) to OM (Medium Intensity Office District). The purpose of the request is to increase the FAR (Floor Area Ratio = Floor Area - Lot Area) from 25% to approximately 30 %. LOCATION AND SIZE: The subject property is located on the south side of E 86' Street N, east of N 129' E Avenue. The 9.46 acre subject tract lies to the east of and abuts ROC Owasso Addition. A map of the proposed rezoning and legal description of the subject property and proposed zoning districts are attached for your information and review. EXISTING LAND USE: The subject property is currently undeveloped and is planned to contain a large, two -story medical office facility. SURROUNDING LAND USE: Albertson's is currently under construction to the west of the subject property. Albertson's will serve as an anchor for a larger shopping center containing stores on either side. The entrance to the Greens at Owasso lies to the east of the subject property and the apartments of the Greens are located to the south. APPLICABLE REGULATIONS: The Zoning Code for the City of Owasso, Chapter 15 "Amendments ", Chapter 5 "Office District Provisions ". SITE INFORMATION: The site is relatively flat and currently undeveloped. Water is available to the subject site via a 12 -inch water main on the north side of the site and the Elm Creek Interceptor will ultimately serve the site. No barriers to development were noted in the staff review. C: \OwassoTlanning Commission \02- 09 -99 \05 Oz- 99- 02\MEMORANDUM - OZ- 99- 02.doc IANALYSIS ' The 1985 comprehensive plan update indicates low intensity residential at the subject site. Subsequent rezoning by the Kaiser Francis Oil Company (October 1995) established a higher intensity land use pattern on the south side of E 86' Street N. The southeast corner of E 86' Street N and N 129"' E Avenue was zoned commercial (the Albertson's site). To east of the commercial property, office zoning was established. The Lindsey rezoning (January 1998) continued the trend towards higher land use intensity in the area by establishing multi- family residential zoning to the south of the subject property at the Greens at Owasso. These rezonings represented a coordinated effort to increase the land use intensity in a very large area (344 acres) r - and this rezoning now serves as the ruling guide for the subject property. The present land use pattern will ultimately be reflected in the City comprehensive land use plan that is now in development. ' The rezoning request from OL (Office Low Intensity) to OM (Office Medium Intensity) is consistent with the established land use pattern for the area and represents only a minor change. The purchaser plans a large, 2 -story medical mall on the site. The proposal would change the ' maximum allowable Floor Area Ratio from 25% to 50 %, however landscaping and high parking requirements for medical offices will limit the potential FAR on the site to approximately 30 %. 1 RECOMMENDATION tStaff recommends approval of OZ- 99 -02. ATTACHMENTS ' 1. Location Map, 2. Rezoning Application, 3. Copy of newspaper publication, ' 4. Letter to surrounding property owners. r 0 C:\OwassoTlanning Commission \02- 09 -99 \05 Oz- 99- 02\MEMORANDUM - OZ- 99- 02.doc i �I HEDULE CITY OF OWASSO =, - .99 acres $ 75 OZ_ 1 1p, " 02 4.99 acres 100 APPLICATION FOR REZONING q 7.99 acres 150 ores & above 200 ;►pral Location: South side of E 86th St I mile east of N 129th East Ave. went Zoning: OL Present Use: Vacant i osed Zoning: OM gal Description of Tract under Application: Attached. L 7 F Proposed Use: - Offices (If by metes and bounds, attach plat of survey) f applicant is other than owner, please indicate interest: (purchaser, lessee, agent for, other) attorney for purchaser ill advertising and sign charges to: Charles E. Norman (name) rman Wohlgemuth Chandler & Dowdell, 2900 Mid - Continent Tower 583 -7571 address) Tulsa, Oklahoma 74103 -4023 (phone) �a hereby c tify that the information herein submitted is complete, true and accurate. =fined: � Address:Norman Wohlgemuth Chandler & Dowdell Charles E. Norman 2900 Mid - Continent Tower none: 583 -7571 Tulsa Oklahoma 74103 -4023 gate Received: —: Receipt No. "'C Recommendation: late: aff Recommendation: APPLICANT - DO NOT WRITE BELOW THIS LIME Vote: Sec. Twp. Rg• city Council Action: Date: Vote: Please publish the following legal advertisement in the January 21, 1999 edition of the Owasso Reporter. Please send Proof of Publication to: City of Owasso ATTN: Theron Warlick P.O. Box 180 Owasso, OK 74055 Please bill publication costs to: Charles E Norman Norman Wohlgemuth Chandler & Dowdell 2900 Mid - Continent Tower Tulsa, OK 74103 -4023 RE: Johnson Property Rezoning NOTICE TO THE PUBLIC OF A HEARING ON A PROPOSED AMENDMENT TO THE ZONING ORDINANCE OF THE CITY OF OWASSO, OKLAHOMA APPLICATION: OZ -99 -02 Notice is hereby given that a public hearing will be held before the Owasso Planning Commission, in the Owasso Community Center, Owasso, Oklahoma, at 7:00 P.M. on the 9' day of February, 1999. At that time and place, consideration will be given to the proposed change of the zoning classification of the following described property: A TRACT OF LAND THAT IS PART OF THE NORTHWEST QUARTER (NW /4) OF SECTION TWENTY -EIGHT (28), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST, OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, SAID TRACT OF LAND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF SAID NW /4; THENCE SOUTH 0'07'18" WEST ALONG THE EASTERLY LINE OF THE NW /4 FOR A DISTANCE OF 60.00 FEET; THENCE NORTH OZ -99 -02 Page 1 of 2 ids /ss c 1 89 042'44" WEST AND PARALLEL WITH THE NORTH LINE OF THE SAID NW /4 FOR A DISTANCE OF 547.18 FEET TO THE POINT OF BEGINNING; THENCE SOUTH 0 015'07" WEST FOR A DISTANCE OF 490.34 TO A POINT; THENCE NORTH 89 044'53" WEST FOR A DISTANCE OF 837.84 FEET TO A POINT; THENCE NORTH 0 °00'00" WEST FOR A DISTANCE OF 490.87 FEET TO A POINT; THENCE SOUTH 89 042'44" EAST AND PARALLEL WITH SAID NORTH LINE FOR A DISTANCE OF 840.00 FEET TO THE POINT OF BEGINNING; The above described tract of land contains 9.46 acres, more or less. To be considered is a rezoning from OL (Light Office) District to OM (Medium Density Office) District. All persons interested in this matter may be present at the hearing and present their objections to or arguments for any or all of the above matters. In the event that such proposed rezoning is approved, in whole or in part, by the Owasso Planning Commission, said Planning Commission shall submit its recommendation to the City Council of. the City of Owasso for its consideration and action, as provided by law. The City Council's review of the recommendation of the Planning Commission on the proposed rezoning shall be at a meeting time and place to be determined by the Council, said information to be available from the Owasso Community Development Director. A map showing the proposed rezoning accompanies this notice. For more information on the proposed rezoning contact the Owasso Community Development Department, City Hall, 207 S. Cedar, Owasso, Oklahoma 74055, or phone (918) 272 -2251. Dated at Owasso, Oklahoma, this 18' day of January, 1999. Theron Warlick City Planner OZ -99 -02 Page 2 of 2 207 South Cedar PO Box 180 Owasso, OK 74055 City of Owasso (918) 272 -2251 FAX (918) 272 -4999 I � I I I I NOTICE TO PROPERTY OWNER OZ -99 -02 Notice is hereby given that a public hearing ill be held before , g the Owasso Planning Commission, in the Owasso Community Center, Owasso, Oklahoma, at 7:00 P.M. on the 9`h day of February, 1999. At that time and place, consideration will be given to the proposed change ' of the zoning classification of the following described property: A TRACT OF LAND THAT IS PART OF THE NORTHWEST QUARTER (NW /4) OF ' SECTION TWENTY -EIGHT (28), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST, OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, ' STATE OF OKLAHOMA, SAID TRACT OF LAND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF SAID NW /4; THENCE SOUTH 0"07'18" WEST ALONG THE EASTERLY LINE OF THE NW /4 FOR A DISTANCE OF 60.00 FEET; THENCE NORTH 89 °42'44" WEST AND PARALLEL WITH THE ' NORTH LINE OF THE SAID NW /4 FOR A DISTANCE OF 547.18 FEET TO THE POINT OF BEGINNING; THENCE SOUTH 0 015'07" WEST FOR A DISTANCE OF 490.34 TO A POINT; ' THENCE NORTH 89 044'53" WEST FOR A DISTANCE OF 837.84 FEET TO A POINT; THENCE NORTH 0 000'00" WEST FOR A DISTANCE OF 490.87 FEET TO A POINT; THENCE SOUTH 89 042'44" EAST AND PARALLEL WITH SAID NORTH LINE FOR A DISTANCE OF 840.00 FEET TO THE POINT OF BEGINNING; The general location of the subject property is on the south side of E 86`h Street N, east of the Albertson's grocery now under construction. The above described tract of land contains 9.46 I acres, more or less. To be considered is a rezoning from OL (Light Office) District to OM (Medium Density I Office) District. As an abutting or nearby property owner, you are being notified so that you may be able to ' express your views or concerns regarding this request. If you are unable to attend this meeting, please forward any comments you may have in writing to the Owasso City Planner, PO Box 180, 1 207 S Cedar, Owasso, Oklahoma, or by calling 272 -2251. This is your only personal notification of this request. Dated at Owasso, Oklahoma, this 21" day of January, 1999. Sincerely, 14�� 449 Theron Warlick City Planner MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: THERON WARLICK CITY PLANNER SUBJECT: VACATION OF PLAT ROC OWASSO DATE: DA February 0 ary , 1999 BACKGROUND The owner, Kaiser Francis Oil Company, has requested a vacation of Block 1, Lot 8, ROC Owasso tAddition to the City of Owasso. The subject property is located on the south side of E 86' Street N, between the Albertson's site and the proposed rezoning (case # OZ- 99 -02) also included in this ' agenda. A copy of the ROC Owasso plat with Lot 8 highlighted is attached for your information and review. The partial plat vacation is the second step in a series of requests included in this agenda that are required to create a planned two -story medical mall: 1. Request the zoning change, 2. Request to vacate portion of existing plat, 3. Propose a new, one -lot plat. The Owasso Technical Advisory Committee reviewed the plat vacation at its January 27, 1999 regular meeting. There were no concerns voiced with the proposal. The Owasso Planning Commission unanimously approved the rezoning at its January 9, 1999 regular meeting. Because Kaiser Francis Oil Company and their co- owners are the sole owners of 100% of ROC Owasso, the partial plat vacation can be accomplished by City Ordinance. RECOMMENDATION Staff recommends partial plat vacation of the final plat for ROC Owasso. or ATTACHMENTS 1. Location Map, 2. Copy of ROC Owasso plat, 4b 3. Vacation of Plat document submitted for approval by applicant. =i 16 0 F C: \Owasso\Planning Commission \02- 09 -99 \06 ROC Partial Vacation \Council MEMO on vacation of ROC.doc L F1 1 R 14 E T ROC Owasso 21 N PART OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER (NW /4 NW /4) OF SECTION TWENTY-EIGHT (28). T CI OF WASSO. TULSA COUNITY RANGE •, OKLAHOMA EN (14) EAST AN ADDITION TO THE Location Map fC yi I _20W [oLT fq LOU r oR+) acat .= tawn AKA: n.W aao LOT I AV* lr AOKI , LOT 1 A ].N AOIO LOT ) K[A: LTi Aa0 WT . AtX 01 T..O1 L.OT a AI[/c o.W LOO LOT L AI[K &M Ac0 I LOT T AL[IA OT1 AO0 LOOS INA LOT L AWA L.a Aae6 AC Asmnt o�L Aoo _— - Owasso Sr. Agh School • r,iM• , / FwIwA F AY rNL a i I AyJy i onynl to nJ, � I�C � y pvyu• EAST 85TH N I }SS( 3 - ILyr net r „1 STREET NORTH IS !7l�L AK ,wnr 4-41 I - 1,_ I[S' S7 NnXI R wwr- o� -.Ir L wane I � V§ z' I - L -- - - - - -- A col I!I /. >t IQMe I jY LIn1 M &W 0 Z , so loo M ALF. Als:. A=cn ra-110 w . LuiTs or No MOM ur- ..nrC LNC � WTUTT [A33KNT Lart - u>NOR nwr -or -rr ea AQ�. Ta V, V_ ENGINEER /SURVEYOR: Dan E. Tanner, P.E., P.LS. 2202 East 49th Street Suite 400 Tulsa, Oklahoma 74105 Phone: (918) 745 -9929 OWNERS: .,` George B. Kaiser Betty E Kaiser g Ruth Kaiser Nelson Family Foundation ^i Kaiser — Francis Oil Company j Gambit Investment Company e77ra1' Melissa Beth Fell, Successor Co— Trustee of the Fell —Green -1987 Trust M 877.81' N 6733 South Yale Avenue Tulsa, Oklahoma 74136 Phone: (918) 494 -0000 Unplatted �Q + Reserve A ROC Owasso s/EET t Or s Point of Beginning sr.Lwrd -wr A m eau r1 S East 8 I / Street N /ear arA iH¢ rn I I w m .mr 1= n -- -- aS•ar rA=JEMr A - - -�- , ,O• , ,IWT -a-my O OEDCAnQN K 11/5 PUT - - - -- - -- i - I - -- - --- - -- - - --- - - -� "I �p unm• umron� � u.LC - iL' unnr E m T - I I I Lo rAlanrc UIIL I � 8 $ $$ u 7 9 O 1 1= <M> CK a a , ,tl-• K uuc a - - 7 9 I .� _ Q I I a ,rar «• c v n n L.wuIT z.a - --- -- f faa r y I eD - _ u -- I av - -- - -- \ \ , rva.r�I I!tI t00_ I I I Cj $ I I I I s s1$k� e„L " " C C YI tvr K 1 W I usnL t AIC B Block 1 W srrl T pT W I L 0 I W I L I r rrly t . .. r remit G 0�0 I W I ISM Sr. K 2 2 M MW ST. K I n 129M Ic I67N Sr. K � \\ I • $ $ I n ,aveLim ��. \ J.u•A»rr4 -In. I I I l / - - - -- = =ry�,�= - - -- - - - - - - - -- - ------- o — J our FwIwA F AY rNL a i I AyJy i onynl to nJ, � I�C � y pvyu• EAST 85TH N I }SS( 3 - ILyr net r „1 STREET NORTH IS !7l�L AK ,wnr 4-41 I - 1,_ I[S' S7 NnXI R wwr- o� -.Ir L wane I � V§ z' I - L -- - - - - -- A col I!I /. >t IQMe I jY LIn1 M &W 0 Z , so loo M ALF. Als:. A=cn ra-110 w . LuiTs or No MOM ur- ..nrC LNC � WTUTT [A33KNT Lart - u>NOR nwr -or -rr ea AQ�. Ta V, V_ ENGINEER /SURVEYOR: Dan E. Tanner, P.E., P.LS. 2202 East 49th Street Suite 400 Tulsa, Oklahoma 74105 Phone: (918) 745 -9929 OWNERS: .,` George B. Kaiser Betty E Kaiser g Ruth Kaiser Nelson Family Foundation ^i Kaiser — Francis Oil Company j Gambit Investment Company e77ra1' Melissa Beth Fell, Successor Co— Trustee of the Fell —Green -1987 Trust M 877.81' N 6733 South Yale Avenue Tulsa, Oklahoma 74136 Phone: (918) 494 -0000 Unplatted �Q + Reserve A ROC Owasso s/EET t Or s A col I!I /. >t IQMe I jY LIn1 M &W 0 Z , so loo M ALF. Als:. A=cn ra-110 w . LuiTs or No MOM ur- ..nrC LNC � WTUTT [A33KNT Lart - u>NOR nwr -or -rr ea AQ�. Ta V, V_ ENGINEER /SURVEYOR: Dan E. Tanner, P.E., P.LS. 2202 East 49th Street Suite 400 Tulsa, Oklahoma 74105 Phone: (918) 745 -9929 OWNERS: .,` George B. Kaiser Betty E Kaiser g Ruth Kaiser Nelson Family Foundation ^i Kaiser — Francis Oil Company j Gambit Investment Company e77ra1' Melissa Beth Fell, Successor Co— Trustee of the Fell —Green -1987 Trust M 877.81' N 6733 South Yale Avenue Tulsa, Oklahoma 74136 Phone: (918) 494 -0000 Unplatted �Q + Reserve A ROC Owasso s/EET t Or s �Q + Reserve A ROC Owasso s/EET t Or s 02 -04 -1999 03:31PM FROM TO PARTIAL VACATION OF PLAT ROC OW'ASSO 2724997 P.02 PRELIMINARY DRAFT DATED The undersigned, George B. Kaiser, Betty E. Kaiser, Ruth Kaiser Nelson Family Foundation, Kaiser - Francis oil Company, Gambit Investment Company, an Oklahoma general partnership, and Fell- Green -1987 Trust (collectively, "First Party "), and Albertson's, Inc. ( "Albertson's "), being the owners of all lots and blocks in ROC Owasso, an Addition to the City of Owasso, Tulsa County, State of Oklahoma, included and embraced in the plat and dedication of said Addition, filed in the Office of the County Clerk of Tulsa County, Oklahoma, as Plat No. 52$2, do hereby revoke, cancel, annul and forever vacate said Plat and Dedication in its entirety including the easements contained therein, insofar as the same includes the following described property: Lot Eight (8), BIock One (I), ROC Owasso, an Addition to the City of Owasso, State of Oklahoma, according to the recorded plat thereof. Dated this _ day of FIRST PARTY: George 13. Kaiser Betty E. Kaiser RUTH KAISER NELSON FAMILY FOUNDATION Ruth KaiserNelson, Trustee KAISER- FRANCIS OIL COMPANY George B. Kaiser, President 1999. ALBERTSON'S: Albertson's, Inc,, a Delaware Corporation William H. Arnold Vice President, Real Estate Law I I 1 02 -04 -1999 03:32PM FROM TO 2724997 P.03 GAMBIT INVESTMENT COMPANY Ban Andrea Schlanger, Managing General Partner FELL - GREEN-1987 TRUST By: Melissa Beth Fell, Successor Co- Trustee of the FELL -GREEN -1987 TRUST I hereby certify that this Partial Vacation of Plat was approved by the Owasso City Council on the day of ,1999. Mayor City Clerk ' BACKGROUND The City of Owasso has received a request to review a final plat for ROC Owasso II, a 1 lot, 16.85 ' acre subdivision located on the south side of E 86' St. N east of N 129th E Avenue. The proposal will replat the easternmost portion of ROC Owasso and will plat additional land to the east. A location map is attached for your information and review. Vacation of Lot 8 of ROC Owasso, which underlies the western portion of the proposed plat, will be by separate instrument. The subject property is zoned CS (Shopping Center Commercial) and OL (Office Low Intensity), ' with a proposal to rezone the OL portion of the subject property to OM (Office Medium Intensity). In the subsequent review of development plans, staff anticipates difficulty with having two sets of bulk and area requirements for the same lot. Therefore staff recommends that twith respect to bulk and area requirements only, the most restrictive zoning district shall govern the manner in which the entire property is developed and maintained. As the proposed plat contains one lot and will not require any internal infrastructure improvements that would benefit from an interim review, staff recommended to the Technical Advisory Committee and Planning Commission that preliminary and final plat review procedures be combined, and that this item be considered as a final plat. The Technical Advisory Committee reviewed the final plat at the January 27, 1999 regular meeting. Easement requests are shown on the plat within this packet. Additional recommendations are as follows: 1. That Block 1, Lot 8, of ROC Owasso Addition be vacated by separate instrument, 2. That acceleration/deceleration lanes and sidewalks be installed along E 86`' Street north. The Planning Commission reviewed the final plat at its February 9, 1999 regular meeting and approved the item unanimously subject the following conditions: 1. That all recommendations of the Technical Advisory Committee shall be fulfilled, 2. That with respect to bulk and area requirements only, the most restrictive zoning district shall govern the manner in which the property is developed and maintained. C: \Owasso \Planning Commission \02- 09 -99 \07 FP ROC Owasso MCouncil MEMO FP ROC Owasso Il.doc MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO ' FROM: THERON WARLICK CITY PLANNER ' SUBJECT: FINAL PLAT ROC OWASSO II DATE: February 10, 1999 ' BACKGROUND The City of Owasso has received a request to review a final plat for ROC Owasso II, a 1 lot, 16.85 ' acre subdivision located on the south side of E 86' St. N east of N 129th E Avenue. The proposal will replat the easternmost portion of ROC Owasso and will plat additional land to the east. A location map is attached for your information and review. Vacation of Lot 8 of ROC Owasso, which underlies the western portion of the proposed plat, will be by separate instrument. The subject property is zoned CS (Shopping Center Commercial) and OL (Office Low Intensity), ' with a proposal to rezone the OL portion of the subject property to OM (Office Medium Intensity). In the subsequent review of development plans, staff anticipates difficulty with having two sets of bulk and area requirements for the same lot. Therefore staff recommends that twith respect to bulk and area requirements only, the most restrictive zoning district shall govern the manner in which the entire property is developed and maintained. As the proposed plat contains one lot and will not require any internal infrastructure improvements that would benefit from an interim review, staff recommended to the Technical Advisory Committee and Planning Commission that preliminary and final plat review procedures be combined, and that this item be considered as a final plat. The Technical Advisory Committee reviewed the final plat at the January 27, 1999 regular meeting. Easement requests are shown on the plat within this packet. Additional recommendations are as follows: 1. That Block 1, Lot 8, of ROC Owasso Addition be vacated by separate instrument, 2. That acceleration/deceleration lanes and sidewalks be installed along E 86`' Street north. The Planning Commission reviewed the final plat at its February 9, 1999 regular meeting and approved the item unanimously subject the following conditions: 1. That all recommendations of the Technical Advisory Committee shall be fulfilled, 2. That with respect to bulk and area requirements only, the most restrictive zoning district shall govern the manner in which the property is developed and maintained. C: \Owasso \Planning Commission \02- 09 -99 \07 FP ROC Owasso MCouncil MEMO FP ROC Owasso Il.doc RECOMMENDATION s approval of the final plat for ROC Owasso II subject to the following conditions: I Staff recommend pp p J g 1. That Block 1, Lot 8, of ROC Owasso Addition shall be vacated by separate instrument, 2. That acceleration/deceleration lanes and sidewalks shall be installed along E 86' Street north, That with respect to bulk and area requirements only, the most restrictive zoning district shall govern the manner in which the property is developed and maintained. ATTACHMENTS Location map. ENCLOSURE 1. Final Plat for ROC II with changes from TAC recommendations. C: \Owasso \Planning Commission \02- 09 -99 \07 FP ROC Owasso II \Council MEMO FP ROC Owasso II.doc ' BACKGROUND The City of Owasso has received a request to review a final plat for Friendship Baptist Church Addition, a 1 lot subdivision containing 15.00 acres, more or less. The subject property is located on the south side of E 86th St. N, west of N 145' E Avenue. The subject property is zoned RS -2 (Residential Single - Family Medium Density). In 1996, Friendship Baptist Church received a ' Special Exception from the Owasso Board of Adjustment permitting them to build a church in a residential district. As the proposed plat contains lot and will not require internal infrastructure improvements that would benefit from an interim review, staff recommended to the Technical Advisory Committee and Planning Commission that preliminary and final plat review procedures be combined and that ' this item should be considered as a final plat. The Technical Advisory Committee reviewed the plat at its January 27, 1999 meeting and right -of -way and easement requests are included within this plat. The Planning Commission reviewed the final plat at its February 9, 1999 regular meeting and approved the item unanimously with the condition that acceleration/deceleration lanes and sidewalks shall be provided on E 860' Street N. RECOMMENDATION ' Staff recommends approval of the final plat for Friendship Baptist Church subject to the following condition: 1. That acceleration/deceleration lanes and sidewalks shall be provided on the E 86' Street N. ATTACHMENTS 1. Location Map. IENCLOSURE 1. Plat for Friendship Baptist Church Addition. F� C: \Owasso\Planning Commission \02- 09 -99 \09 FP Friendship Baptist Church \Council MEMO FP Friendship Baptist Church.doc MEMORANDUM ' TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: THERON WARLICK CITY PLANNER ' SUBJECT: FINAL PLAT FRIENDSHIP BAPTIST CHURCH DATE: February 10, 1999 ' BACKGROUND The City of Owasso has received a request to review a final plat for Friendship Baptist Church Addition, a 1 lot subdivision containing 15.00 acres, more or less. The subject property is located on the south side of E 86th St. N, west of N 145' E Avenue. The subject property is zoned RS -2 (Residential Single - Family Medium Density). In 1996, Friendship Baptist Church received a ' Special Exception from the Owasso Board of Adjustment permitting them to build a church in a residential district. As the proposed plat contains lot and will not require internal infrastructure improvements that would benefit from an interim review, staff recommended to the Technical Advisory Committee and Planning Commission that preliminary and final plat review procedures be combined and that ' this item should be considered as a final plat. The Technical Advisory Committee reviewed the plat at its January 27, 1999 meeting and right -of -way and easement requests are included within this plat. The Planning Commission reviewed the final plat at its February 9, 1999 regular meeting and approved the item unanimously with the condition that acceleration/deceleration lanes and sidewalks shall be provided on E 860' Street N. RECOMMENDATION ' Staff recommends approval of the final plat for Friendship Baptist Church subject to the following condition: 1. That acceleration/deceleration lanes and sidewalks shall be provided on the E 86' Street N. ATTACHMENTS 1. Location Map. IENCLOSURE 1. Plat for Friendship Baptist Church Addition. F� C: \Owasso\Planning Commission \02- 09 -99 \09 FP Friendship Baptist Church \Council MEMO FP Friendship Baptist Church.doc OL 87th PL No. 1. 10 E 86th Street N AG Silvercreek I Addition I Subjj7ec7t. Property r OPUP Iq (RM 2) Greens at Owasso r 1 1 1 1 1 1 MEMORANDUM TO: THE HONORABLE MAYOR & CITY COUNCIL CITY OF OWASSO FROM: RON CATES CITY ATTORNEY MARCIA BOUTWELL CITY CLERK SUBJECT: PRICE FOR SALE OF CODE OF ORDINANCES DATE: February 9, 1999 BACKGROUND: Section 8 of the Adopting Ordinance for the City of Owasso Code of Ordinances provides that "The City Clerk is hereby authorized and directed to sell copies of the code of ordinances to the public at a price determined from time to time by motion or resolution of the city council ". No action has been taken by the City Council either by motion or resolution to establish such a price. ' -• The City Clerk was recently approached by a local attorney with a request to purchase a copy of the Code of Ordinances. Therefore, it has become necessary that the City Council establish a price for the sale of copies of the Code should they be requested. Contact was made with four communities in the metro area (Jenks, Bixby, Sand Springs, & Claremore) to determine what those communites charge for a complete Code of Ordinances. None of the communities has established a price - most supply only portions of the Code, generally at a 25 cent per page copy fee. Based on the number of pages in our Code book (approximately 300 front and back), the cost to copy those pages, the cost of a binder and dividers, and the time involved, we believe that a price of $50.00 is fair. ' RECOMMENDATION: The staff recommends that the City Council establish by motion a price of $50.00 for the sale of ' copies of the Code of Ordinances.