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Home My WebLink About1999.03.02_City Council Agenda' NOTICE OF PUBLIC MEETING OF THE OWASSO CITY COUNCIL ' TYPE OF MEETING: Regular DATE: March 2, 1999 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center ' Notice of Addendum filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Monday, March 1, 1999. ' Marc a Boutwell, Ci6 Clerk ADDENDUM TO AGENDA The following is submitted as an addendum to the Agenda filed on February 26, 1999. The legal ' descriptions contained in items 6 -C and 6 -D on the consent agenda are incorrect and should read as follows: tC. Action Relating to Ordinance #605, an Ordinance Providing for the Rezoning of Property Located North of East 96' Street North and West of the Owasso Expressway; from RS -3 ' (Residential Single - Family High Density) and OL (Office Light) to CS (Commercial Shopping Center); and from RS -3 (Residential Single - Family High Density) to OL (Office Light), Containing 4.26 Acres, More or Less. The staff recommends Council approval of Ordinance #605, and has listed this item in the consent section of the agenda based on Council action of February 16, 1999 to approve the rezoning and authorize an ordinance. D. Action Relating to Ordinance #606, an Ordinance Providing for the Rezoning of Property ' located on the South Side of 86`h Street North, East of North 129' East Avenue; from OL (Office Light) to OM (Office Medium), Containing 9.46 Acres, More or Less. ' The staff recommends Council approval of Ordinance #606, and has listed this item in the consent section of the agenda based on Council action on February 16, 1999 to approve the ' rezoning and authorize an ordinance. 1 PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: March 2, 1999 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, February 26, 1999. Marcia 13outwell, City Clerk AGENDA 1. Call to Order Mayor Bode 2. Invocation Pastor Doug Thornock Church of Jesus Christ of Latter Day Saints & Owasso Police Chaplain 3. Flag Salute 4. Roll Call 5. Reading of Mayor's Proclamation. Mayor Bode Attachment #5 The Mayor will proclaim the week of March 14 -20, 1999 as National Safe Place Week in the City of Owasso. Owasso City Council March 2, 1999 Page 2 6. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of February 16, 1999 Regular Meeting and February 23, 1999 Special Meeting. Attachment #6 -A B. Approval of Claims. Attachment #6 -B C. Action Relating to Ordinance #605, an Ordinance Providing for the Rezoning of Property Located Between Mingo Road and Garnett Road and East 96t' Street North and East 106' Street North; from AG (Agriculture) to RS -3 (Residential Single - Family High Density), RM -2 (Residential Multi - Family), OL (Office Light), CG (Commercial General), and CS (Commercial Shopping Center), Containing 408.7 Acres, More or Less. Attachment #6 -C The staff recommends Council approval of Ordinance #605, and has listed this item in the consent section of the agenda based on Council action on February 16, 1999 to approve the rezoning and authorize an ordinance. D. Action Relating to Ordinance #606, an Ordinance Providing for the Rezoning of Property Located Between Mingo Road and Garnett Road and East 96`' Street North and East 106`' Street North; from AG (Agriculture) to RS -3 (Residential Single - Family High Density), RM -2 (Residential Multi - Family), OL (Office Light), CG (Commercial General), and CS (Commercial Shopping Center), Containing 408.7 Acres, More or Less. Attachment #6 -D The staff recommends Council approval of Ordinance #606, and has listed this item in the consent section of the agenda based on Council action on February 16, 1999 to approve the rezoning and authorize an ordinance. u u ' Owasso City Council March 2, 1999 Page 3 ' 7. Consideration and Appropriate Action Relating to a Request for Acceptance of Improvements to the Water and Wastewater Systems Constructed to Serve Kelley Ann Addition in Tulsa ' County, Oklahoma. Mr Lutz Attachment #7 ' The staff will recommend Council acceptance of the infrastructure improvements. 8. Consideration and Appropriate Action Relating to Right -of -Way Acquisition Services. Mr Carr ' Attachment #8 The staff will recommend Council approval of a fee proposal for right -of -way acquisition ' professional services by Cinnabar Service Company for 86t' Street North & Main Street in an amount not to exceed $14,750, and 86t' Street North and North Mingo Road in an amount not to exceed $6,060. t 9. Consideration and Appropriate Action Relating to a Request for Payment for Properties and Payment of Closing Costs and Related Fees for the Property Being Purchased for a Proposed City Hall Site. Mr Hancock Attachment #9 ' The staff will recommend City Council authorization for payment to G T Kaase and Geraldine Kaase for Lot 4, Block 10, Owasso Original Town; Mary Ellen Esposito and Dorothy Esposito for Lot 3, Block 10, Owasso original Town; Richard P Halbrook and Eileen E Halbrook for the W12 Lot 1 & all of Lot 2, Block 15, Owasso Original Town; James Carini and Kathleen L Carini for Lot 2, Block 10, Owasso Original Town; Fred T Morgan, Mildred N Morgan, Christopher H Faith and Elaine R Faith for S50 Lot 6, Block 10, Owasso Original Town; and +�+ Independent Order of Odd Fellows Owasso Lodge #297 for N 50 of Lot 6 & all of Lot 7, Block 10, Owasso Original Town, as provided for in the Contracts for Sale of Real Estate approved by Council on January 5,1999; and approval and authorization for payment of closing costs and ' related fees in an amount not to exceed $6000. .. pa Owasso City Council March 2, 1999 Page 4 10. Report from City Manager 11. Report from City Attorney 12. Reports from City Councilors 13. New Business 14. Adjournment PROCLAMATION CITY OF OWASSO, OKLAHOMA WHEREAS, Since 1991, Youth Services of Tulsa has provided Safe Places for youth in Tulsa County; and WHEREAS, The Owasso Fire Station and QuikTrip stores are designated as Safe Place Sites in Owasso for teens in crisis; and, WHEREAS, Volunteers are available through Youth Services of Tulsa to respond to Safe Place calls; and, WHEREAS, The week of March 14 -20, 1999 has been designated as National Safe Place Week, NOW, THEREFORE, I, Denise Bode, by virtue of the authority vested in me as Mayor of the City of Owasso, do hereby proclaim March 14 -20, 1999 as NATIONAL SAFE PLACE WEEK in our community, responding to teens in crisis. IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of Owasso to be affixed this 2nd day of March, 1999. Denise Bode, Mayor EXECUTIVE COMMITTEE Mark H. Allen, Esq. President Tamara Rains Vice President of Programs Dianne Rusher Vice President Development Vic Morgan Secretary Dennis Neill Treasurer Sareva Greenhaw Member at Large Nancy Madeira Member at Large Gary Paxton Member at Large Shirley Seiden Member at Large MEMBERS OF THE BOARD Julie Adelson Audri Barthel Bruce Bolzle Anthony L. Clay Dennis A. Dowell Ray Duffy Jill Crewe Mechelle Hampton Carolyn Kusler Dr. G. C. McCutchen Raina Morrison Jane Primeaux Thomas M. Schooley Maj. Rob Turner Tony Uth Dan Walker Melissa Warren Sharon Terry Executive Director United Way AA Youth Services fr. °Tul sa a February 11, 1999 Mayor Denise Bode City of Owasso PO BOX 180 Owasso, OK 74055 Dear Mayor Bode: National Safe Place Week will be celebrated during the third week of March. I am writing to request that March 14 -20, 1999, be proclaimed Safe Place week in Owasso. The Owasso Fire Station and QuikTrip stores are Safe Place sites in Owasso for teens in crisis. Also, we have presented information about Safe Place to students at the Owasso Eighth Grade Center Health Fair. I have enclosed a proclamation draft. If possible, we would like to have this proclamation by Friday, March 12. We would appreciate any assistance you can provide in this matter. Thank you! Sincerely, DeAnn Lowder Safe Place/Volunteer Coordinator Enclosure "Giving teens a {lace to turn" 302 South Cheyenne, Suite 116 Tulsa, Oklahoma 74103 -3430 918582-0061 FAX 9181582 -2384 1 I I I I � li l ® ® M III ® I M_ 9 What is Safe Place? Safe Place provides anetwork of locations where young people in crisis or at risk can get help quickly. Through the partnership of volunteers, QuikTrip, fire stations, and Tulsa Transit buses, Safe Place sites are located throughout the Tulsa metropolitan area. Safe Place is a project ofYouth Services ofTulsa. How does Safe Place Work? When ayoung person goes into a Safe Place and asks for help, a trained employee will call Youth Services of Tulsa Employees are trained to respond to youth in crisis and provide a safe environment until a volunteer arrives. The Youth Services staff will phone atrained volunteer to go to the Safe Place site to assist the youth. The volunteer will either wait with the youth until a parent arrives, transport the youth to the shelter, or take other appropriate action. Where are Safe Places? Approximately 60 QuikTrip stores, Tulsa, Bixby, Benyhill, Jenks, Keystone, Broken Arrow and Owasso Fire Department stations, Broken Arrow Police Department and all Tulsa Transit buses in the Tulsa area are designated Safe Places. How is Safe Place funded? Youth Services of Tulsa operates with funds from the state and federal governments, United Way, and community support through private and corpo- rate donations. A special thanks to QuikTrip for their support of Safe Place. Why Safe Place? • Teens may attempt to handle problems by running away, substance abuse, suicide, or conflicts at home. • Teens may be experiencing danger at home or in peer relationships. • Often teens do not know about services available to them or do not have transportation to get to services. Safe Place offers neighborhood access to teens who need help immediately. Through crisis intervention and counseling, youth will have a Safe Place to stay while working toward resolving the issues that brought them to Safe Place. How can I help? • Become a Safe Place volunteer! Volunteers are called to respond to youth who request help at a Safe Place site in their neighborhoods. Eight hours of training is provided to volunteers. Volunteers present information about Safe Place, Youth Services of Tulsa, and personal safety to youth in home- room settings. Presenters receive 12 hours of training. A small time commitment can make a great difference to a young person in crisis. YST screens volunteers who are then provided training and periodic in- service training. • Pass the word! Let kids and parents know there is free and confidential help forthem through Youth Services of Tulsa. • Make a donation to support Safe Place! OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, February 16, 1999 The Owasso City Council met in regular session on Tuesday, February 16, 1999 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, February 12, 1999. ITEM 1: CALL TO ORDER Mayor Bode called the meeting to order at 6:30 p.m. ITEM 2: INVOCATION The invocation was offered by Support Services Director Jim McElrath. ITEM 3: FLAG SALUTE Councilor Voss led in the flag salute. ' ROLL CALL PRESENT ABSENT ' Denise Bode, Mayor Mark Wilken, Vice Mayor Mary Lou Barnhouse, Councilor Melinda Voss, Councilor Duston Smith, Councilor ISTAFF Jeff Hancock, City Manager ' Ronald D Cates, City Attorney Marcia Boutwell, City Clerk ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of February 2, 1999 Regular Meeting and February ' 9, 1999 Special Meetings. B. Approval of Claims C. Action Relating to the Adoption of a Sexual Harassment Policy. ' D. Action Relating to a Workers Compensation Claim Against the City of Owasso by Jim Dobrinski. E. Action Relating to Acceptance of Improvements to the Water and ' Wastewater Systems Constructed to Serve the Fairways V, an Addition to the City of Owasso, Tulsa County, Oklahoma. Mr Wilken moved, seconded by Mr Smith, to approve the consent agenda. The consent agenda included minutes of the February 2, 1999 regular meeting and the February 9, 1999 Special Meeting, Owasso City Council February 16, 1999 by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $46,640.42; (2) Collision Self- Insurance $1,951.80; (3) Workers Comp Self - Insurance $9,514.02; (4) Ambulance Service Fund $4,600.18; (5) City Garage $11,085.39; (6) Capital Improvements $14,834.20; (7) Ambulance Service Capital Improvement $17,390.43; (8) Bond Projects Fund $51,140.65; (9) Interfund Transfers $4,277.11; (10) Payroll $157,550.73; (11) City Garage Payroll $3,636.06. Item C requested a modification to the Personnel Policies and Procedures Manual, adopting a Sexual Harassment Policy. Item D recommended approval of a negotiated settlement by joint petition with Jim Dobrinski, wherein the City would pay $2000 for injury to the back and $5000 for injury to the left hand, such payment in return for complete elimination of future medical claims against the City of those injuries; and authorization for payment of the claim, plus associated court and legal fees. Item E requested acceptance of the improvements to the water and wastewater systems constructed to serve The Fairways V, an addition to the City of Owasso, Tulsa County, Oklahoma. AYE: Wilken, Smith, Voss, Barnhouse, Bode NAY: None Motion carried 5 -0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR THE PURCHASE OF A RADIO COMMUNICATION SYSTEM. Chief Alexander presented the item. She said that the radio system currently used by the City of Owasso is approximately 12 years old and is experiencing problems related to its age. A radio communications team was created in July 1997 to review and evaluate the current system and project future needs. Proposals were received from engineering firms to determine what system would be best for the City. EIS Communications was selected to complete the analysis. After reviewing and evaluating the data collected, EIS recommended a stand alone 800 MHz system. Because of the expense of such a system, specifications were developed that would allow vendors to bid on either a 450 MHz or 800 MHz system. Two bids were received, with both systems meeting the bid requirements. After reviewing the bids, Chief Alexander, Chief Allen, and Morris Strom, EIS Consultant, recommend the purchase of an 800 MHz system from Total Radio, Tulsa, OK. The amount for the purchase is under the projected budget. Mr Smith moved, seconded by Ms Voss, to approve the purchase of a radio communication system from Total Radio, Tulsa, OK in the amount of $167,293, contingent upon the City obtaining five (5) 800 MHz frequencies. AYE: Smith, Voss, Barnhouse, Wilken, Bode NAY: None Motion carried 5 -0. Owasso City Council February 16, 1999 ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO tACCEPTANCE OF RIGHT -OF -WAY EASEMENTS FROM CLYFTON A RAEUBER AND MICHAEL A & CINDEE S TREAT, AND AUTHORIZATION IFOR THE MAYOR TO EXECUTE THE DOCUMENTS. Mr Lutz said that these are the final easements needed to complete the Elm Creek Sewer Interceptor Project. Mr Wilken moved, seconded by Ms Voss, to accept the right -of -way easements mentioned above, and to authorize the Mayor to execute the documents. ' AYE: Wilken, Voss, Barnhouse, Smith, Bode NAY: None IMotion carried 5 -0. ITEM8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR FINAL ACCEPTANCE OF WORK PERFORMED UNDER A CONTRACT FOR FY 1998 -99 STREET REPAIRS AT VARIOUS LOCATIONS, BETWEEN THE CITY OF OWASSO AND MAGNUM CONSTRUCTION INC, AND ' AUTHORIZATION FOR FINAL PAYMENT. ' Mr Lutz presented the item. He said that a contract was awarded to Magnum Construction Inc on October 21, 1998 for FY 998 -99 street repairs. The project has been completed and the contractor has submitted a request for final payment. The final payment is less than the amount of the contract due to variations in actual repair surface areas and contingency repair items not used. A final inspection was conducted on February 8, 1999. All punch list items have been corrected, and the contractor has provided a one -year maintenance bond. Mr Smith moved, seconded by Ms Barnhouse, to accept the work performed under a contract with Magnum Construction Inc for FY 1998 -99 Street Repairs at Various Locations, and to authorize final payment in the amount of $28,639.33: AYE: Smith, Barnhouse, Voss, Wilken, Bode NAY: None Motion carried 5 -0. ' ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR ACCEPTANCE OF IMPROVEMENTS TO THE WATER AND WASTEWATER SYSTEMS CONSTRUCTED TO SERVE KELLEY ANN ADDITION IN TULSA COUNTY, OKLAHOMA. ' Staff advised Council that the street and maintenance bonds have not been received for this project. Mr Wilken moved, seconded by Ms Voss to table this item under such time as the bonds have been received. 3 i Owasso City Council AYE: Smith, Barnhouse, Voss, Wilken, Bode NAY: None Motion carried 5 -0. February 16, 1999 11 ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR THE COMMUNITY CENTER RE -ROOF PROJECT. Mr Henderson said that the Community Center Re -Roof Project was advertised on December 10, 1998 and a Pre -Bid Conference was held on January 7, 1999. Six bids were received and opened on January 18, 1999. The lowest bidder was $20,000 lower than the next low bidder, and the architect requested that the low bidder submit a materials list used to bid on the project. That list showed that the coping materials submitted were inferior to those specified by the architect and the bid was disqualified. The second low bidder was also asked to submit their proposed materials, and the architect confirmed that the materials are equal to those specified. Mr Groth asked about a pitched roof. Mr Henderson said that the cost of a pitched roof would be more than is budgeted, and that the roof that was bid will have a 20 -year warranty. Mr Wilken moved, seconded by Ms Barnhouse, to award a contract for the re- roofing of the Owasso Community Center to Shelton Metro Roofing Corp, Tulsa, OK, in the amount of $75,800. AYE: Wilken, Barnhouse, Smith, Barnhouse, Bode NAY: None Motion carried 5 -0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO REQUEST FOR COUNCIL APPROVAL OF AN INTERLOCAL AGREEMENT WITH TULSA COUNTY FOR PAVING AT THE GOLF COURSE PARKING LOT AND DRAINAGE WORK AT VARIOUS LOCATIONS. Mr Carr presented the item. He said that in order to reduce cost of construction of the new clubhouse at the golf course, Tulsa County was asked to provide construction equipment and labor to pave the parking lot. The Interlocal Agreement provides for the work to be performed by Tulsa County, with the City of Owasso providing all materials and traffic control. In addition, the City has periodic requirements to perform drainage ditch maintenance. Wording has been added to this agreement for the County to provide drainage assistance at various locations in the City. Ms Barnhouse moved, seconded by Ms Voss, to approve the Interlocal Agreement with Tulsa County. AYE: Barnhouse, Voss, Smith, Wilken, Bode NAY: None Motion carried 5 -0. L, IOwasso City Council February 16, 1999 ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FROM CHARLES NORMAN ON BEHALF OF THE OWNER (JOHNSON) TO REZONE PROPERTY LOCATED NORTH OF EAST 96TH STREET NORTH AND WEST OF THE OWASSO EXPRESSWAY; FROM OL (OFFICE LIGHT) AND RS -3 (RESIDENTIAL SINGLE - FAMILY HIGH DENSITY) TO CS (COMMERCIAL SHOPPING CENTER) AND FROM RS -3 (RESIDENTIAL SINGLE- FAMILY HIGH DENSITY) TO OL OFFICE LIGHT), CONTAINING 4.26 ACRES, MORE OR LESS. Mr Warlick said that the applicant is requesting the above - mentioned rezoning on property located north of East 96`h St N, west of the Owasso Expressway. The rezoning is a small area and proposed to "square off' a tract that can then serve as a site for new commercial development planned to front ' on the north side of E 96Th St N. The Owasso Planning Commission unanimously approved the rezoning request at their February 9, 1999 regular meeting. Mr Wilken moved, seconded by Mr ' Smith, to approve the rezoning request. AYE: Wilken, Smith, Voss, Barnhouse, Bode NAY: None Motion carried 5 -0. Mayor Bode recused herself, and Vice Mayor Wilken presided during the hearing of items 13, 14, & 15. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FROM CHARLES NORMAN ON BEHALF OF THE OWNER (KAISER FRANCIS OIL CO) TO REZONE PROPERTY LOCATED ON THE SOUTH SIDE OF EAST 86TH STREET NORTH APPROXIMATELY 700 FEET EAST OF THE INTERSECTION OF EAST 861-H STREET NORTH AND NORTH 129TH EAST AVENUE; FROM OL (OFFICE LIGHT) TO OM (OFFICE MEDIUM), CONTAINING 9.46 ACRES, MORE OR LESS. ' Mr Warlick presented the item. He said that Charles Norman, applicant and attorney for the purchaser, is requesting a rezoning of 9.46 acres, more or less, located on the south side of E 86`h St N, east of N 129`' East Ave (east of the Albertson's site). Plans are to construct a large, two -story, medical office facility on the site. The Owasso Planning Commission unanimously approved the rezoning request at their February 9, 1999 regular meeting. Ms Voss moved, seconded by Mr Smith, to approve the requested rezoning. AYE: Voss, Smith, Barnhouse, Wilken ' NAY: None ' Motion carried 4 -0. '5 Owasso City Council February 16, 1999 ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR PARTIAL VACATION OF A FINAL PLAT FOR ROC OWASSO. Mr Warlick said that the owner, Kaiser Francis Oil Company, has requested a vacation of Block 1, Lot 8, ROC Owasso Addition. The subject property is located on the south side of E 86`h St N between the Albertson's site and the property rezoned in item 13. The partial plat vacation is the second step in a series of requests that are required to create a planned two -story medical mall. The Owasso Technical Advisory Committee and Owasso Planning Commission have both unanimously approved the partial plat vacation. Ms Voss moved, seconded by Ms Barnhouse, to approve the vacation of Block 1, Lot 8 of the final plat for ROC Owasso. AYE: Voss, Barnhouse, Smith, Wilken NAY: None Motion carried 4 -0. ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF A FINAL PLAT FOR ROC OWASSO II, AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, OKLAHOMA. Mr Warlick presented the item. He said the City has received a request to review a final plat for ROC Owasso II, a one -lot, 16.85 acre subdivision located on the south side of E 86`h St N, east of N 129' East Ave. The proposal will replat the easternmost portion of ROC Owasso and will plat additional land to the east. The Technical Advisory Committee and Planning Commission have heard and approved the request subject to the following conditions: 1. That Block 1, Lot 8, of ROC Owasso Addition shall be vacated by separate instrument, (this was accomplished in item 14); 2. That acceleration/deceleration lanes and sidewalks shall be installed along E 86`h St N; 3. That, with respect to bulk and area requirements only, the most restrictive zoning district shall govern the manner in which the property is developed and maintained. Mr Warlick said that a representative of the applicant was in the audience and he asked if the applicants agree with the conditions. Mr Bruce Belsey, representing the applicants, stated that they agree with the conditions, but requested that the record reflect that the usage allowed by underlying zoning be in no way diminished by the conditions stated. Ms Voss moved, seconded by Mr Smith, to approve the final plat for ROC Owasso II, with the conditions as stated. AYE: Voss, Smith, Barnhouse, Wilken NAY: None Motion carried 4 -0. 31 I, Owasso City Council February 16, 1999 ' ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF A FINAL PLAT FOR FRIENDSHIP BAPTIST CHURCH AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, OKLAHOMA. Mr Warlick said that this item is a request to review a final plat for Friendship Baptist Church Addition, a one -lot subdivision containingl 5 acres, more or less. The subject property is located on the south side of E 86' St N, west of N 1451 East Ave. It is zoned RS -2 (Residential Single - Family ' Medium Density). In 1996, Friendship Baptist Church received a Special Exception from the Owasso Board of Adjustment permitting them to build a church in a residential district. The Technical Advisory Committee and Planning Commission have both reviewed the plat and ' recommended approval subject to the following condition: 1. That acceleration/deceleration lanes and sidewalks shall be provided on E 86 " St N. Mr Warlick said that the applicant has agreed to the condition. Mr Wilken moved, seconded by Ms Voss, to approve the final plat for Friendship Baptist Church Addition, subject to the condition mentioned. AYE: Wilken, Voss, Smith, Barnhouse, Bode NAY: None Motion carried 5 -0. ITEM 17: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR A SUPPLEMENTAL APPROPRIATION AND AMENDMENT TO THE GARAGE FUND BUDGET, Mr McElrath presented the item. He said that the amount in the Garage Fund Budget appropriated to the "Parts for Resale" line item has already been exceeded. It has been determined that an additional $60,000 will be needed in this line item in order to cover the cost of repairs that have already been authorized by the departments or will be authorized before the end of the current fiscal year. Ms Barnhouse moved, seconded by Mr Smith, to approve a supplemental appropriation to the Garage Fund Budget, increasing revenues and expenses by $60,000. AYE: Wilken, Voss, Smith, Barnhouse, Bode NAY: None IMotion carried 5 -0. 1 Owasso City Council February 16, 1999 ITEM 18: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST ' FOR THE CITY COUNCIL TO SET A FEE FOR THE SALE OF COPIES OF THE CITY OF OWASSO CODE OF ORDINANCES. Mr Cates said that the adopting ordinance for the City of Owasso Code of Ordinances provides for the sale of copies of the Code to the public at a price to be determined by motion or resolution of the City Council. The City Clerk has received a request from a local attorney to purchase a copy of the Code, and it is necessary to establish a sale price. Four communities in the metro area were contacted, but none of them have an established price for the sale of copies of their Code of Ordinances. Therefore, based on the cost to reproduce the Code book, staff believes that a price of $50.00 is reasonable. Mr Smith moved, seconded by Mr Wilken, to establish a price of $50.00 for each copy of the Code of Ordinances sold to the general public. AYE: Smith, Wilken, Voss, Barnhouse, Bode NAY: None Motion carried 5 -0. ITEM 19: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AUTHORIZATION FOR THE CITY ATTORNEY TO INSTITUTE LEGAL ACTION IN THE DISTRICT COURT OF TULSA COUNTY STATE OF OKLAHOMA, TO SEEK JUDICIAL REVIEW OF AN ARBITRATION DECISION RENDERED BYNORWOOD RUIZ ON JANUARY 27 1999 IN THE MATTER OF FOP LODGE NO 149 AND RANDY BROCK GRIEVANT AND THE CITY OF OWASSO, OKLAHOMA, FMCS NO 980311 - 06801 -7 Mr Wilken moved, seconded by Ms Voss, to table this item until February 23, 1999 at 5:00 p.m. at a Special Meeting of the City Council. AYE: Wilken, Voss, Barnhouse, Smith, Bode NAY: None Motion carried 5 -0 ITEM 20: REPORT FROM CITY MANAGER Mr Hancock reminded everyone that during the week of February 22 -26, the City of Owasso Public Works Department Streets Division will be holding the first pothole filling campaign for 1999. Citizens may call 272 -CITY to report potholes, which the City will fill within 24 hours. The campaign is called Pothole Posse. ITEM 21: REPORT FROM CITY ATTORNEY No report I 8 1I Owasso City Council February 16, 1999 ITEM 22: REPORT FROM CITY COUNCILORS Mayor Bode asked staff member Dwayne Henderson to introduce his new son, Jared Dwayne. ITEM 23: NEW BUSINESS None. ITEM 24: ADJOURNMENT Ms Voss moved, seconded by Mr Wilken, to adjourn. AYE: Voss, Wilken, Barnhouse, Smith, Bode NAY: None Motion carried 5 -0, and the meeting was adjourned at 7:04 p.m. Marcia Boutwell, City Clerk Denise Bode, Mayor OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Tuesday, February 23, 1999 The Owasso City Council met in special session on Tuesday, February 23, 1999 in the Lower Level Conference Room at City Hall per the Notice of Public Meeting called on Tuesday, February 16, 1999, and Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 11:00 a.m. on Monday, February 22, 1999. ITEM 1: CALL TO ORDER AND ROLL CALL. Mayor Bode called the meeting to order at 5:04 p.m. Councilors present: Denise Bode, Mayor; Mark Wilken, Vice Mayor; Mary Lou Barnhouse, Councilor; Melinda Voss, Councilor; Duston Smith, Councilor. Others present: City Manager Jeff Hancock, City Clerk Marcia Boutwell, City Attorney Ron Cates, Human Resources Officer Allan Harder, and representatives of the FOP Lodge and their attorney. A quorum was declared present. ITEM 2: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING POSSIBLE LITIGATION BETWEEN FOP LODGE NO 149 AND RANDY BROCK AND THE CITY OF OWASSO SUCH DISCUSSION ALLOWED PURSUANT TO 25 O S SECTION 307 -1301. Mr Cates said that this request is the result of an opinion rendered on January 27, 1999 by Arbitrator Norwood Ruiz in the Matter of FOP Lodge No 149 and Randy Brock, grievant, and the City of Owasso, Oklahoma, FMCS No 980311 - 06801 -7. Ms Barnhouse moved, seconded by Ms Voss, to enter into executive session for the above - stated purpose. Into executive session at 5:06 p.m. Out of executive session at 6:00 p.m. ITEM 3: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AUTHORIZATION FOR THE CITY ATTORNEY TO INSTITUTE LEGAL ACTION IN THE DISTRICT COURT OF TULSA COUNTY STATE OF OKLAHOMA TO SEEK JUDICIAL REVIEW OF AN ARBITRATION DECISION RENDERED BY NORWOOD RUIZ ON JANUARY 27 1999 IN THE MATTER OF FOP LODGE NO 149 AND RANDY BROCK Mr Wilken moved that, although we do not agree with the language nor the reasoning advanced by the arbitrator in the decision and award, and while we are concerned about but do not concur with any perceived precedential effects, I submit that it is in the best interest of the city at this time to not proceed with a district court appeal of the decision. Motion seconded by Mr Smith. Owasso City Council AYE: Wilken, Smith, Voss, Barnhouse, Bode NAY: None Motion carried 5 -0. ITEM 4: ADJOURNMENT Ms Barnhouse moved, seconded by Ms Voss, to adjourn. AYE: Barnhouse, Voss, Smith, Wilken, Bode NAY: None Motion carried 5 -0 and the meeting was adjourned at 6:05 p.m. Marcia Boutwell, City Clerk 2 Denise Bode, Mayor February 9, 1999 P 16 P k P- ti 2/26/99 6:49:17 CITY OF OWASSO GENERAL FUND A/P CLAIMS REPORT C APAPVR PAGE: 5 IN PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ----------------- - - - - -- pm INANCE ------------------------------ 0 1 992039 ICMA REFERENCE BOOKS - -_ - - -- -52_95 DEPARTMENT TOTAL =___> 52.95 COMMUNITY DEVELOPMENT 992048 CARTER EXCAVATING BID PAYMENT REFUND 20.00 992049 WEBB CONSTRUCTION CO BID PAYMENT REFUND 23.00 34.16 992050 HORIZON CONST CO INC BID PAYMENT REFUND 20.00 990286 992051 MAGNUM CONSTRUCTION INC BID PAYMENT REFUND 20.00 DOZIER PRINTING 992052 GUNCO CONST CO BID PAYMENT REFUND 20.00 23.00 REFERENCE BOOKS 992053 ML YOUNG CONST CO BID PAYMENT REFUND REIMB PETTY CASH 17.74 992054 BRAWNER CONST CO INC BID PAYMENT REFUND 23.00 992085 TREASURER PETTY CASH DEPOSIT REFUND 100.00 992085 TREASURER PETTY CASH DEPOSIT REFUND 50.00 DEPARTMENT TOTAL =___> 299.00 'AANAGERIAL -------------------------- 990011 SPRINT PCS PHONE USE - HANCOCK 104.45 990013 METROCALL PAGER USE 7.04 992004 CONGRESSIONAL QUARTERLY I REFERENCE BOOK 20.74 992085 TREASURER PETTY CASH CITY MGR EXPENSE 26.04 992085 992085 TREASURER PETTY CASH TREASURER PETTY CASH COUNCIL WORK SESSION REIMB PETTY CASH 47.96 20.27 992110 A -1 TENT RENTALS CORPORATE CHALLENGE -TENT 160.00 992140 SOUTHWESTERN BELL TELE 1/99 PLEXAR 73.36 ____> DEPARTMENT TOTAL - - -- - - - - - -_ 459.86 INANCE ------------------------------ 0 1 992039 ICMA REFERENCE BOOKS - -_ - - -- -52_95 DEPARTMENT TOTAL =___> 52.95 COMMUNITY DEVELOPMENT pw--------- - - - - -- 990013 METROCALL PAGER USE 34.16 990017 BURR KANNADY ELECTRICAL INSPECTIONS 586.10 990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 92.70 991979 DOZIER PRINTING FIRE INSPECTION FORMS 93.00 992039 ICMA REFERENCE BOOKS 18.95 992085 TREASURER PETTY CASH REIMB PETTY CASH 17.74 y 992085 TREASURER PETTY CASH CONFERENCE- FRITSCHEN 58.46 I I 2/26/99 6:49:17 CITY OF OWASSO GENERAL FUND A/P CLAIMS REPORT t APAPVR PAGE: 6 1 PO it _ - -- --- - - - - -- VENDOR AMOUNT - - - - - -- DESCRIPTION - -- - - -- ' 992085 TREASURER PETTY CASH 992140 SOUTHWESTERN BELL TELE DEPARTMENT TOTAL = = = => .1UNICIPAL COURT ------------------------ - - - - -- 990012 BRETT BURTON 992140 SOUTHWESTERN BELL TELE DEPARTMENT TOTAL = = = => ENGINEERING ------------------------ - - - - -- 990013 METROCALL 990286 OFFICE DEPOT CARD PLAN 992037 CADTECH SEMINARS 992038 RIDGWAYS 992085 TREASURER PETTY CASH 992085 TREASURER PETTY CASH DEPARTMENT TOTAL = = = => GENERAL GOVERNMENT ------------------------ - - - - -- 990120 RETHERFORD PUBLICATIONS 990188 OKLAHOMA EAGLE 990286 OFFICE DEPOT CARD PLAN 991583 TULSA COUNTY CLERK 992069 DOZIER PRINTING 992085 TREASURER PETTY CASH 992085 TREASURER PETTY CASH 992138 OKLAHOMA NATURAL GAS 992139 PSO 992140 SOUTHWESTERN BELL TELE DEPARTMENT TOTAL = = = => SUPPORT SERVICES ------------------------ - - - - -- PLANNING CONF- WILLEY 1/99 PLEXAR BAILIFF DUTIES 2/99 1/99 PLEXAR PAGER USE OFFICE SUPPLIES SEMINAR- HENDERSON/MIKEL PLOTTER PAPER REIMB PETTY CASH SEMINAR- DUGGAN,MIKEL LEGAL NOTICES EMPLOYMENT ADS OFFICE SUPPLIES DOCUMENT RECORDING FEES AGENDA TABS REIMB PETTY CASH REIMB PETTY CASH 1/99 USE 1/99 USE 1/99 PLEXAR 60.00 41.36 1,002.47 140.00 56.38 196.38 20.08 5.99 398.00 99.68 4.30 21.10 549.15 1,160.50 40.76 186.84 178.00 199.72 .60 17.45 240.14 408.45 201.49 2,633.95 990013 METROCALL PAGER USE - 112.59 2/26/99 6:49:17 CITY OF OWASSO GENERAL FUND A/P CLAIMS REPORT APAPVR PAGE: 7 j, PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- --------- - - - - -- 990258 CN HASKELL & ASSOC 990286 OFFICE DEPOT CARD PLAN 991984 UNIFIRST CORPORATION '992085 TREASURER PETTY CASH 992085 TREASURER PETTY CASH 992093 BUILDER'S SQUARE 992100 SEARS 992107 DALE & LEE SERVICE INC 992108 WAL -MART 992108 WAL -MART '992125 AZTEC PLUMBING & HEATING 992140 SOUTHWESTERN BELL TELE IDEPARTMENT TOTAL =___> "E'METERY ----------------------------- 992139 PSO DEPARTMENT TOTAL )LICE SERVICES ------------------------ - - - - -- COMPUTER SERVICES OFFICE SUPPLIES UNIFORM RENTAL REIMB PETTY CASH DOC LUNCHES HAMMER DRILL CLEANING SUPPLIES HEATING -A /C REPAIR MAINT /REPAIR SUPPLIES MAINT /REPAIR SUPPLIES REPAIR WATER LEAK 1/99 PLEXAR 1/99 USE 990013 METROCALL PAGER USE 990032 AT &T WIRELESS SERVICES PHONE USE -ALL 990032 AT &T WIRELESS SERVICES PHONE USE - ALEXANDER 990041 WESTERN BUSINESS PRODUCTS COPIER MAINTENANCE 990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 991078 SPRINT PCS PHONE USE -KLAHR 991997 LYNN PEAVEY CO EVIDENCE MARKING TAPE 992008 CHIEF SUPPLY CORP RADIO BATTERIES 992043 RICK DE ARMOND MEAL REIMBURSEMENT 992056 POLICE PETTY CASH REIMB PETTY CASH 992056 POLICE PETTY CASH REIMB PETTY CASH 992056 POLICE PETTY CASH REIMB PETTY CASH 992056 POLICE PETTY CASH REIMB PETTY CASH 992056 POLICE PETTY CASH REIMB PETTY CASH 992057 IACP ANNUAL DUES 992058 GALL'S INC. SAFETY EQUIPMENT 992059 JOES PRINT SHOP PRINT ANNUAL REPORT 992060 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 992062 DAVID G SMITH, EDD MMPI -LATTA 992063 SUNGLOW WINDOW FILM 992065 TUXALL UNIFORM & EQUIP UNIFORM SUPPLIES 992065 TUXALL UNIFORM & EQUIP VEHICLE SUPPLIES 177.50 4.49 18.61 8.00 40.94 118.74 29.99 213.38 11.29 35.14 120.00 20.68 686.17 15.31 15.31 115.42 204.81 33.64 181.22 -1.79 27.99 52.75 127.94 26.00 8.15 10.94 1.00 12.45 17.48 100.00 454.75 165.10 114.81 35.00 135.00 178.80 11.00 2/26/99 6:49:17 CITY OF OWASSO GENERAL FUND A/P CLAIMS REPORT APAPVR PAGE: 8 PO # VENDOR DESCRIPTION AMOUNT ' 992065 TUXALL UNIFORM & EQUIP OFFICE EQUIPMENT 25.95 992067 REASORS FILM /PROCESSING 102.32 992068 WAL -MART CAMERAS,FILM 175.57 992068 WAL -MART OFFICE SUPPLIES 64.19 992068 WAL -MART OFFICE SUPPLIES 19.96 992069 DOZIER PRINTING OFFICE SUPPLIES 30.00 992085 TREASURER PETTY CASH REIMB PETTY CASH 19.97 992085 TREASURER PETTY CASH REIMB PETTY CASH 5.95 992108 WAL -MART MAINT /REPAIR SUPPLIES 4.48 992138 OKLAHOMA NATURAL GAS 1/99 USE 87.99 992139 PSO 1/99 USE 316.14 992140 SOUTHWESTERN BELL TELE 1/99 PLEXAR 295.09 DEPARTMENT TOTAL = = = => 3,160.07 POLICE COMMUNICATIONS ------------------------ - - - - -- 992066 THREE LAKES LAUNDRY PRISONER LAUNDRY 108.63 992067 REASORS FILM ,PRISONER MEALS 218.57 992068 WAL -MART FILM PROCESSING 80.24 DEPARTMENT TOTAL =___> 407.44 ANIMAL CONTROL ------------------------ - - - - -- 990013 METROCALL PAGER USE 7.04 992060 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 19.96 992061 L & M OFFICE FURNITURE STORAGE CABINET 25.00 992064 STRATHE VETERINARY EUTHANASIA SUPPLIES 23.00 992066 THREE LAKES LAUNDRY SHELTER LAUNDRY 41.25 992068 WAL -MART SHELTER SUPPLIES 84.82 992085 TREASURER PETTY CASH REIMB PETTY CASH 5.18 992139 PSO 1/99 USE 344.92 992140 SOUTHWESTERN BELL TELE 1/99 PLEXAR 20.95 DEPARTMENT TOTAL = = = => 572.12 FIRE SERVICES ------------------------ - - - - -- 990013 METROCALL PAGER USE 7.47 991979 DOZIER PRINTING FIRE INSPECTION FORMS 93.25 992003 ROARK TRUE VALUE HARDWARE FLASHLIGHT /BATTERIES 45.93 992045 OWASSO AUTO CARE & MAINT OIL CHANGE /INSPECTION 26.00 CITY OF OWASSO ' GENERAL FUND 2/26/99 6:49:17 A/P CLAIMS REPORT APAPVR IPO # VENDOR - - - -- DESCRIPTION 992070 FRONTIER INTERNATIONAL TR VEHICLE REPAIR 992085 TREASURER PETTY CASH PAGENUSEPAGER USE 992139 PSO 992140 SOUTHWESTERN BELL TELE 1/99 PLEXAR DEPARTMENT TOTAL =___> EMERGERCY MGMT OPERATIONS ------------------------ - - - - -- 992139 PSO 992140 SOUTHWESTERN BELL TELE DEPARTMENT TOTAL =___> .GREETS =----------------------- - - - - -- 1/99 USE 1/99 PLEXAR DEPARTMENT TOTAL =___> OMMUNITY CENTER ------------------------------ 990013 METROCALL PAGER USE TREASURER PETTY CASH 990217 YALE UNIFORM RENTAL UNIFORM CLEAN /RENT M 990464 MILL CREEK LUMBER & SUPPL REPAIR /MAINT SUPPLIES PSO 990788 APAC - OKLAHOMA, INC. ASPHALT SOUTHWESTERN BELL TELE 991769 VANCE BROS INC WIRE BRUSHES r 991802 PETER LOWE INTNTL INC SEMINAR -STAFF 991868 ANCHOR STONE CO SAND 991973 GEORGE & GEORGE SAFETY INSULATED GLOVE LINERS 991999 GEORGE & GEORGE SAFETY SAFETY SUPPLIES 992011 UNIFIRST CORPORATION UNIFORM RENTAL /CLEANING 992011 UNIFIRST CORPORATION UNIFORM RENTAL /CLEANING 1 992015 EQUIPMENT ONE RENTAL & SA EQUIPMENT RENTAL 992017 WAL -MART FILM 992085 TREASURER PETTY CASH LICENSE,SUPPLIES 992138 OKLAHOMA NATURAL GAS 1/99 USE 992139 PSO 1/99 USE 992140 SOUTHWESTERN BELL TELE 1/99 PLEXAR DEPARTMENT TOTAL =___> OMMUNITY CENTER ------------------------------ 992085 TREASURER PETTY CASH REIMB PETTY CASH 992138 OKLAHOMA NATURAL GAS 1/99 USE 992139 PSO 1/99 USE 992140 SOUTHWESTERN BELL TELE 1/99 PLEXAR DEPARTMENT TOTAL PAGE: 9 - -- AMOUNT -_ -- 449.76 236.07 361.66 209.15 1,429.29 64.13 20.68 84.81 70.28 79.60 443.22 299.96 152.00 50.00 217.66 30.47 28.50 35.70 71.40 110.04 25.74 52.66 294.96 342.75 20.68 2,325.62 11.84 431.50 426.12 117.67 987.13 CITY OF OWASSO GENERAL FUND 2/26/99 6:49:17 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- ?ARK MAINTENANCE ------------------------ - - - - -- 990013 METROCALL 991370 KIDS PLACE DESIGN LLC 991940 WATER STORE INC 992035 CROW BURLINGAME 992055 OWASSO GLASS 992085 TREASURER PETTY CASH 992139 PSO 992140 SOUTHWESTERN BELL TELE DEPARTMENT TOTAL = = = => ITCONOMIC DEVELOPMENT ------------------------ - - - - -- PAGER USE REPLACE SLIDE CHECK VALVE - SPORTS PARK BACKHOE HOSE GLASS FOR GAS LIGHT REIMB PETTY CASH 1/99 USE 1/99 PLEXAR 990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 991150 SPRINT PCS PHONE USE- TOBIAS 992140 SOUTHWESTERN BELL TELE 1/99 PLEXAR DEPARTMENT TOTAL = = = => FUND TOTAL = = = => 21.12 501.46 906.00 46.20 18.00 7.47 385.71 50.60 1,936 -56 11.99 53.03 77.06 142.08 16,940.36 10 CITY OF OWASSO COLLISION SELF - INSURANCE 2/26/99 6:49:17 A/P CLAIMS REPORT APAPVR PAGE: PO it VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- - - - - -- KNERAL GOVERNMENT -------------------- 992081 OWASSO GLASS REPLACE WINDSHIELD DEPARTMENT TOTAL =___> FUND TOTAL =___> 1 1 1 1 1 1 1 1 1 1 323.19 323.19 323.19 1 CITY OF OWASSO WORKERS' COMP SELF -INS PLAN 2/26/99 6:49:17 A/P CLAIMS REPORT APAPVR PAGE: - -PO # VENDOR DESCRIPTION AMOUNT - - - - -- ------------------- - - - - -- ------- - - - - -- 'ENERAL GOVERNMENT ------------------------ - - - - -- 991525 MEDCENTER INC M11038 991554 MEDCENTER INC M11038 991647 PROFESSIONAL PHYSICAL THE M11038 991845 LDH CONSULTANTS INC D01147 991951 WM R GILLOCK MD D04017/D04238 992071 TOM A MARBERRY MD B07138 992072 ST. JOHN'S MEDICAL CENTER B07138 992079 ST. JOHN'S MEDICAL CENTER B07138 992080 TOM A MARBERRY MD B07138 992086 TOM A MARBERRY MD B07138 DEPARTMENT TOTAL FUND TOTAL =___> 178.48 109.80 125.00 600.00 400.00 96.66 171.19 4,672.00 2,109.76 51.66 8,514.55 8,514.55 2 CITY OF OWASSO AMBULANCE SERVICE FUND 1/26/99 6:49:17 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT---- -------- ------------------------- ------------------- - - - - -- ------- - - rBULANCE FUND TOTAL =___> 1 1 1 1 1 1 1 1 1 1 HEPATITIS 992019 NATIONAL OCCUPATIONAL AMBULANCE '992083 282.13 PHYSIO CONTROL KELLEY 20.00 992085 TREASURER PETTY CASH 407.84 992085 TREASURER PETTY CASH ' 992119 MED SOURCE CORP DEPARTMENT TOTAL FUND TOTAL =___> 1 1 1 1 1 1 1 1 1 1 HEPATITIS VACCINE 55.00 AMBULANCE SUPPLIES 282.13 TRAINING- KELLEY 20.00 TRAINING- LAWLESS,WAKELY 407.84 AMBULANCE SUPPLIES 51.70 816.67 816.67 43 CITY OF OWASSO E - 911 2/26/99 6:49:17 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- POLICE COMMUNICATIONS ---------------------- - - - - -- 990004 SOUTHWESTERN BELL TELE E -911 SERVICE 1,855.54 DEPARTMENT TOTAL =___> 1,855.54 - - - -- FUND TOTAL =___> 1,855.54 0 I I 2/26/99 6:49:17 CITY OF OWASSO CITY GARAGE A/P CLAIMS REPORT APAPVR PAGE: 17 PO it VENDOR DESCRIPTION AMOUNT -------- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- TY GARAGE ------ - - - - -- 1 1 990013 METROCALL PAGER USE 7.04 20.00 990280 YOUNG'S TIRE SERVICE TIRE REPAIRS 35.00 990280 YOUNG'S TIRE SERVICE TIRES /TUBES 990283 CROW BURLINGAME REPAIR SUPPLIES 13.44 990283 CROW BURLINGAME REPAIR PARTS 545.93 48.88 991842 ALSUMA TRUCK REPAIR INC VEHICLE REPAIRS 991984 UNIFIRST CORPORATION UNIFORM RENTAL 59.15 991988 MIDWESTERN EQUIP CO AIR COMPRESSOR REPAIR 373.24 992085 TREASURER PETTY CASH REIMB PETTY CASH 10.03 992092 ALLIED TOWING VEHICLE TOWING 247.50 992094 CLASSIC CHEVROLET ALIGNMENT 43.95 992094 CLASSIC CHEVROLET REPAIR PARTS 144.60 992095 FRONTIER INTERNATIONAL TR VEHICLE REPAIRS 149.63 992096 W W GRAINGER INC FLOOR SQUEEGEE 24.47 992097 LENOX WRECKER SERVICE TOWING FEES 46.40 w 992098 RICH WHOLESALE TIRE TIRE 59.50 992099 RADIATOR SHOPPE INC REPAIR PARTS 25.00 992101 SAFETY KLEEN CORP. SERVICE PARTS CLEANER 104.50 -992102 TULSA AUTO COLLECTION REPAIR PARTS 52.64 992103 TULCO OILS INC HYDRAULIC FLUID 592.35 992106 VETRONIX SCANNER UPGRADES 156.05 '992108 WAL -MART MAINT /REPAIR SUPPLIES 45.98 485.73 992138 OKLAHOMA NATURAL GAS 1/99 USE 992139 PSO 1/99 USE 124.16 ' 992140 SOUTHWESTERN BELL TELE 1/99 PLEXAR 41.90 DEPARTMENT TOTAL =___> 3,457.07 ------- - - - - -- FUND TOTAL =___> 3,457.07 1 1 2/26/99 6:49:17 PO # VENDOR ---- - - - - -- --------- - - - - -- CITY OF OWASSO CAPITAL IMPROVEMENTS A/P CLAIMS REPORT APAPVR PAGE: - - - - -- DESCRIPTION AMOUNT --- - - - - -- ----- - - - - -- ------- - - - - -- .'ENERAL GOVERNMENT ------------------------ - - - - -- 990258 CN HASKELL & ASSOC DEPARTMENT TOTAL =___> FUND TOTAL =___> COMPUTER SERVICES 502.50 502.50 502.50 18 ` e i i 7m CITY OF OWASSO BOND PROJECTS FUND 2/26/99 6:49:17 A/P CLAIMS REPORT APAPVR PAGE: ' PO It VENDOR DESCRIPTION AMOUNT ] 1GINEERING ------------------------ - - - - -- 990130 LIONESS REALTY GROUP INC PROGRAM MGMT 5/26/98 990131 CH2M HILL INC ENG SERVICES 5/26/98 DEPARTMENT TOTAL =___> 1 IFUND TOTAL =___> � I I I I I I I 1 I I it I I 1 28,658.78 - - -- 28,004_00 56,662.78 56,662.78 19 CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 02/13/99 General Fund Department Overtime Expenses Total Expenses Mariaria;`:::<;;: 10,36 15 Finance 0.00 8127.26 C4�mtmoti€yeve�o iI < >' . . > .. . Municipal Court 0.00 .. 2186.92 .. ...... ..0.00:::::: :::::::::: a -:::- ormation Systems : :::............................ _ 2.768.85 Police 941.37 48,730 67 Cerctrai)sgatch 18 90 5,274 58 Animal Control 0.00 1,614.58 Street 0 00 0 .40 Communitior Center 11,725 0 00 3,11 86 Park Mamtenace 0.00 3,615.63 APPROVED: 03/02/99 Mayor Council Member Council Member 1 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: THERON WARLICK CITY PLANNER SUBJECT: ORDINANCE NO. 605 DATE: February 19, 1999 BACKGROUND: At the February 16, 1999 meeting, the Owasso City Council approved a request to rezone property located within the Southeast Quarter of Section 17, Township 21 North, Range 14 East. The subject property is unplatted land generally located north of E 96' Street N, west of the Owasso Expressway containing 4.26, more or less. The rezoning request changes the zoning on the subject property from RS -3 (Residential Single - Family High - Density District) and OL (Office Low Intensity District) to CS (Shopping Center District) and from RS -3 to OL. Attached is a copy of Ordinance No. 605 which formally adopts the City Council's action of February 16, 1999; thus establishing the change in zoning designation from RS -3 and OL to CS and from RS -3 to OL. RECOMMENDATION: Staff recommends Council approval of Ordinance No. 605. ATTACHMENTS: 1. Ordinance No. 605 2. Subject Map C CITY OF OWASSO ORDINANCE NO. 605 AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ -99 -01 CHANGING THE ZONING OF PROPERTY LOCATED IN THE SOUTHEAST QUARTER OF SECTION 17, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, OKLAHOMA, FROM RS -3 (RESIDENTIAL SINGLE - FAMILY HIGH - DENSITY DISTRICT) AND OL (OFFICE LOW INTENSITY DISTRICT) TO CS (SHOPPING CENTER DISTRICT), AND FROM RS -3 (RESIDENTIAL SINGLE - FAMILY HIGH - DENSITY DISTRICT) TO OL (OFFICE LOW INTENSITY DISTRICT), AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for rezoning of the property herein described, and, WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for and against the requested rezoning of application OZ- 99 -01. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT Section 1. The zoning classification of the following described property, to wit: A TRACT OF LAND THAT IS PART OF THE SE/4 OF SECTION 17, T -21 -N, R -14 -E, OF THE INDIAN BASE AND MERIDIAN, CITY OF OWASSO, TULSA COUNTY, OKLAHOMA, SAID TRACT OF LAND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS, TO -WIT: STARTING AT THE SOUTHWEST CORNER OF THE SE /4 OF SAID SECTION 17; THE S 88 044'33" W ALONG THE SOUTHER LINE OF THE SW /4 OF SAID SECTION 17 FOR 533.70'; THENCE N 01 °15'27" W FOR 290% THEN N 88 °44'33" E FOR 533.70'; THENCE N 01'15'27" W FOR 360.77' TO THE "POINT OF BEGINNING" OF SAID TRACT OF LAND; THENCE CONTINUING N 01 015'27" W FOR 349.23'; THENCE N 88 044'33" E FOR 610.03'; THENCE S 48 054 "03" W FOR 545.10'; THENCE S 88 044'33" W FOR 191.49' TO THE "POINT OF BEGINNING" OF SAID TRACT OF LAND, be, and the same is hereby rezoned from RS -3 (Residential Single - Family High Density) and OL (Light Office) Districts to CS (Shopping Center) District, A 50' WIDE STRIP OF LAND THAT IS PART OF THE SE/4 OF SECTION 17, T -21 -N, R -14 -E, OF THE INDIAN BASE AND MERIDIAN, CITY OF OWASSO, TULSA COUNTY, OKLAHOMA, SAID STRIP OF LAND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS, TO -WIT: STARTING AT THE SOUTHWEST CORNER OF THE SE/4 OF SEAD SECTION 17; THENCE S 88 044'33" W ALONG THE SOUTHERLY LINE OF SECTION 17 FOR 533.70; THENCE N 01 °15'27" W FOR 290.00'; THENCE N 88 °44'33" E FOR 600.00'; THENCE N 01 015'27" W FOR 290.00'; THENCE N 88 044'33" E FOR 600.00'; THENCE N 01 015'27" W FOR 410.77'; TO THE "POINT OF BEGINNING" OF SAID STRIP OF LAND; THENCE S 88 044'33" E FOR 50.00'; THENCE N 01 °15'27" W FOR 349.23'; THENCE S 88 044'33" E FOR 641.91'; THENCE S 48 054 "03" W FOR 78.04'; THENCE S 88 044'33" E FOR 531.99'; THENCE S 01 015'27" E FOR 299.23' TO THE "POINT OF BEGINNING" OF SAID STRIP OF LAND, be, and the same is hereby rezoned from RS -3 (Residential Single - Family High Density) District to OL (Light Office) District. Section 2. That all ordinances or parts of ordinances in conflict herewith be, and the same are hereby expressly repealed. PASSED AND APPROVED this 2nd day of March, 1999. City of Owasso, Oklahoma Denise Bode, Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D. Cates, City Attorney I 'I MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: THERON WARLICK CITY PLANNER SUBJECT: ORDINANCE NO. 606 DATE: February 19, 1999 BACKGROUND: At the February 16, 1999 meeting, the Owasso City Council approved a request to rezone property located within the Northwest Quarter of Section 28, Township 21 North, Range 14 East. The subject property is located on the south side of 86" Street N, east of N 129' E Avenue and contains 9.46 acres, more or less. The rezoning request changes the zoning on the subject property from OL (Office Low Intensity District) to OM (Office Medium Intensity District). Attached is a copy of Ordinance No. 606 which formally adopts the City Council's action of February 16, 1999, thus establishing the change in zoning designation from OL to OM. RECOMMENDATION: Staff recommends Council approval of Ordinance No. 606. ATTACHMENTS: 1. Ordinance No. 606 2. Subject Map CITY OF OWASSO ORDINANCE NO. 606 AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ -99 -02 CHANGING THE ZONING OF PROPERTY LOCATED IN THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 28, TOWNSHIP 21 NORTH, RANGE 14 EAST, TULSA COUNTY, OKLAHOMA, FROM OL (OFFICE LOW INTENSITY DISTRICT) TO OM (OFFICE MEDIUM INTENSITY DISTRICT), AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for rezoning of the property herein described, and, WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for and against the requested rezoning of application OZ- 99 -02. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT Section 1. The zoning classification of the following described property, to wit A TRACT OF LAND THAT IS PART OF THE NORTHWEST QUARTER (NW 14) OF SECTION TWENTY -EIGHT (28), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST, OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, SAID TRACT OF LAND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF SAID NW /4; THENCE SOUTH 0007'18" WEST ALONG THE EASTERLY LINE OF THE NW /4 FOR A DISTANCE OF 60.00 FEET; THENCE NORTH 89 °42'44" WEST AND PARALLEL WITH THE NORTH LINE OF THE SAID NW /4 FOR A DISTANCE OF 547.18 FEET TO THE POINT OF BEGINNING; THENCE SOUTH 0 015'07" WEST FOR A DISTANCE OF 490.34 TO A POINT; THENCE NORTH 89 044'53" WEST FOR A DISTANCE OF 837.84 FEET TO A POINT; THENCE NORTH 0 °00'00" WEST FOR A DISTANCE OF 490.87 FEET TO A POINT; THENCE SOUTH 89 042'44" EAST AND PARALLEL WITH SAID NORTH LINE FOR A DISTANCE OF 840.00 FEET TO THE POINT OF BEGINNING; be, and the same is hereby rezoned from, OL (Office Low Intensity District) to OM (Office Medium Intensity District). Section 2. That all ordinances or parts of ordinances in conflict herewith be, and the same are hereby expressly repealed. PASSED AND APPROVED this 2nd day of March, 1999 ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D. Cates, City Attorney City of Owasso, Oklahoma Denise Bode, Mayor 1� 6 Iffli a i 1 1 1 1 1 1 I MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO ' FROM: PHIL LUTZ, P.E. ENGINEERING PROJECT MANAGER ' SUBJECT: ACCEPTANCE OF WATER AND SEWER SYSTEMS KELLEY ANN ' DATE: February 26, 1999 BACKGROUND: The subject project is located in Tulsa County north of 96t` Street North abutting the west side of El Rio Vista subdivision (see attached location map). These utility systems include 3,031LF of 6" water, 214 LF of 4" water and 2,160 LF of 8" sewer lines. These ' systems have been permitted by ODEQ (see attached). This item was pulled from the February 16th Council agenda. The Policy Statement ' adopted by the Council in July 1997 requires that all infrastructure connected to City utilities but outside the city limits be complete and operational prior to acceptance of the utilities. A maintenance bond for streets has not been provided to Tulsa County or the City. Staff met with the developer on February 24th to discuss the situation (see attached memo). The developer proposes to provide the bond prior to the March 2 "d Council 1 meeting, and failing this, to request a waiver. FINAL INSPECTIONS: Public Works personnel conducted sanitary sewer and water systems final inspections iwith the construction contractor on January 22, 1999. Punch lists of items requiring correction were given to the contractor on that date and all items have been completed. The contractor has provided one -year maintenance bonds for both utility systems (see ' attached). •• RECOMMENDATION: Staff recommends acceptance of the Kelley Ann water and sanitary sewer systems contingent upon receipt of a street maintenance bond. ' ATTACHMENTS: 1. Location map 2. Staff memo 3. ODEQ permits 4. Water and sanitary sewer maintenance bonds 1 a a U O J 2 Z } J J W Z J W J 2 i r CLL G.J 1777 1G,,••'tl MEMORANDUM TO: PHIL LUTZ ENGLNEERP G FROM: TIMOTHY ROONEY ASSISTANT CITY MANAGER RE: KELLY ANN ADDITION" MEETING WITH MR. BURRIS DATE: February 25, 1999 On Wednesday, February 24, 1999, staff met with Mr. Burris at his request regarding when he would be able to obtain water and sewer taps for several homes under construction within the Kelly Ann Addition. It was explained to Mr. Burris that according to the Policy Statement adopted by the Owasso City Council in 1997, the extension of municipal utility services to subdivisions outside of Owasso's Corporate Limits is possible, provided that all existing infrastructure (water, wastewater, streets, and storm sewer) is totally completed and operational. Furthermore, it was communicated that while it is my understanding that the City of Owasso has inspected and is ready to accept water and wastewater improvements that have been made in the Kelly Ann Addition, the City could not do so until such time that the streets are completed. Mr. Burris explained that it was his intention to have the streets completed and a maintenance bond (or its equivalent) secured by Tuesday evening, and could this item be placed on the agenda for approval. Additionally, Mr. Burris also wanted to be afforded the opportunity to seek a "waiver or deviation" from the policy in the event that the streets were not completed. Mr. Burris was infanned that he could request deviation from the Council but that it could not be supported by staff. Developers of residential property within the City of Owasso are not afforded the opportunity to obtain building permits in their additions until such time that water and wastewater are accepted. and either the streets and storm sewers are constructed and a maintenance bond is submitted, or a performance bond is submitted for their ' construction. 'ro offer Mr. Burris a deviation from the adopted policy would not be equitable to those who develop within our limits and according to our standards. ' Also, the primary reason for this requirement is to require that the infrastructure for this addition be built to City of Owasso standards. Quite simply, the streets are not totally completed and the only manner in which the City of Owasso can ensure that they will be !" completed is to withhold the water and sewer taps. TOTAL P.01 MARK S. COLENIAN` - s V: / FRANK KEATING Executive Director - Governor State of Oklahoma DEPARTMENT OF ENVIRONMENTAL QUALITY Permit No. SL000072970903 SEWER LINES PWSID NO. 3007218 ' PERMIT TO CONSTRUCT October 24, 1997 Pursuant to O.S. 27A 2- 6-401, the City of Owasso is hereby granted this permit to construct 2,160 ' L.F. of eight (8) inch sewer lines and appurtenances to serve the Kelley Ann Addition, located in part of E -1/2 of E -1/2 of SW -1/4 of Section 18, T -21 -N, R -14 -E, I.M., Owasso, Tulsa County, Oklahoma, in accordance with the plans and specifications approved on October 24, 1997. By acceptance of this permit, the permittee agrees to operate and maintain the facilities in accordance with Discharge - OPDES (NPDES) rules OAC 252:605 and to comply with the state certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted thereunder regarding the requirements for certified operators. This permit is issued subject to the following provisions and conditions. 1) That the recipient of the permit is responsible that the project receive supervision and ' inspection by competent and qualified personnel. 2) That construction of all phases of the project will be started within one year of the date of ' approval or the phases not under construction will be resubmitted for approval as a new project. 3) That no significant information necessary for a proper evaluation of the project has been omitted or no invalid information has been presented in applying for the permit. 4) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary protection will be provided in accordance with OAC 252:655- 9 -1(h) of the Standards for Water Pollution Control Construction Standards. 5) That tests will be conducted as necessary to insure that the construction of the sewer lines will prevent excessive infiltration and that the leakage will not exceed 200 gallons per inch 61 of pipe diameter per mile per day. ' 1 . -fir• F MARK S. COLEMAN c FRANK KEATING iV r Governor ' Executive Director, »o; State of Oklahoma DEPARTMENT OF ENVIRONMENTAL QUALITY IPermit No. SL000072970903 1 1 H.J. Thung, P.E.,yChief Environmental Engineer Water Quality Division SEWER LINES PWSID NO. 3007218 ' PERMIT TO CONSTRUCT 6) That the Oklahoma Department of Environmental Quality shall be kept informed of ' occurrences which may affect the eventual performance of the works or that will unduly delay the progress of the project. 7) That the permittee will take steps to assure that the connection of house services to the sewers is done in such a manner that the functioning of the sewers will not be impaired and that earth and ground water will be excluded from the sewers when the connection is completed. 8) That any deviations from approved plans or specifications affecting capacity. flow or ' operation of units must be approved by the Department before any such deviations are made in the construction of this project. ' 9) That the recipient of the permit is responsible for the continued operation and maintenance of these facilities in accordance with rules and regulations adopted by the Environmental Quality Board. and that this department will be notified in writing of any sale or transfer of ownership of these facilities. 10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities which the permittee may be under pursuant to prior enforcement action taken by the Department. 11) That any notations or changes recorded on the official set of plans and specifications in the ' Oklahoma Department of Environmental Quality files shall be part of the plans as approved. Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute acceptance of the permit and all conditions or provisions. 1 1 H.J. Thung, P.E.,yChief Environmental Engineer Water Quality Division m l�J Ac MARK S. COLEMAN c FRANK KEATING Executive Director `'.-� -- Governor State of Oklahoma ' DEPARTMENT OF EVVIRONIVIENTAL QUALITY Permit No. WL000072970902 WATER LINES PWSID No. 3007218 PERMIT TO CONSTRUCT October 24. 1997 Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this permit to construct 214 L.F. of four (4) inch and 3,031 L.F. of six (6) inch PVC water line and appurtenances to serve the Kelley Ann Addition, located in part of E -1/2 of E -1/2 of SW -1/4 of Section 18, T -21 -N, R -14 -E, I.M., Owasso, Tulsa County, Oklahoma, in accordance with the plans approved on October 24, 1997. By acceptance of this permit, the permittee agrees to operate and maintain the facility in accordance with the Public Water Supply Operation rules (OAC 252:630) and to comply with the State Certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted thereunder regarding the requirements for certified operators. This permit is issued subject to the following provisions and conditions. 1) That the recipient of the permit is responsible that the project receives supervision and inspection by competent and qualified personnel. 2) That construction of all phases of the project will be started within one year of the date of approval or the phases not under construction will be resubmitted for approval as a new project. 3) That no significant information necessary for a proper evaluation of the project has been omitted or no invalid information has been presented in applying for the permit. ' 4) That the Oklahoma Department of Environmental Quality shall be kept informed on occurrences which may affect the eventual performance of the works or that will unduly ' delay the progress of the project. 5) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary protection will be provided in accordance with Public Water Supply Construction 4 Standards (OAC 252: 625- 17 -4). 6) That before placing this facility into service, at least two samples of the water, taken on , different days, shall be tested for bacteria to show that it is safe for drinking purposes. .J rrcrde ^S pat::' MARK S. COLEMAN Cad:' /� r FRANK KEATING Executive Director ` f m .- Governor ' State of Oklahoma DEPARTMENT OF ELWIRO1VJ,1E1V TAL QUALITY tPermit No. WL000072970902 WATER LINES ' PWSID No. 3007218 ' PERMIT TO CONSTRUCT 7) That any deviations from approved plans or specifications affecting capacity, flow or ' operation of units must be approved by the Department before any such deviations are made in the construction of this project. 8) That the recipient of the permit is responsible for the continued operation and maintenance of these facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and that this department will be notified in writing of any sale or transfer of ' ownership of these facilities. 9) The issuance of this permit does not relieve the responsible parties of any obligations or ' liabilities which the permittee may be under pursuant to prior enforcement action taken by the Department. 10) That whenever plastic pipe is approved and used for potable water, it shall bear the seal of the National Sanitation Foundation and meet the appropriate commercial standards. 11) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Public Water Supply Construction Standards (OAC 252:625- 17 -4), respectively, the sewer shall be designed and constructed equal to water pipe, and shall be pressure tested to the highest pressure obtainable under the most severe head conditions of the collection system prior to backfilling in accordance with Water Pollution Control Construction Standard (OAC 252:655 -9 -1 (h)). 12) That any notations or changes recorded on the official set of plans and specifications in the Oklahoma Department of Environmental Quality files shall be part of the plans as approved. Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute acceptance of the permit and all conditions and provisions. H.J. Thung, P.E�, Chief Environmental Engineer Water Quality Division OKLAHOMA SURETY COMPANY Box 1409 , TULSA, OKLAHOMA 74101 f DEFECT BOND BOND NUMBER KNOW ALL MEN BY THESE PRESENTS: THAT WE, CHARLES L. BURRIS OK0033507 12005 E. 87th P1. No., Owasso, OK 74055 , as Principal, and OKLAHOMA SURETY COMPANY, an Oklahoma corporation, having its principal place of business in the City of Tulsa and State of Oklahoma, as Surety, are held and firmly bound unto City of Owasso, Owasso, OK 74055 as Obligee, in the penal sum of Fifty thousand and no/100ths -------------------- Dollars (S 50, 000.00 ** ) lawful money of the United States of America, for the payment of which, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severalty, firmly by these presents. WHEREAS the said Principal has constructed certain improvements described as follows: Maintenance of sanitary sewer and water at Kelley Ann Development, Owasso, OK 74055 Which said improvements have been constructed to conform with specifications prepared by CHARLES L. BURRIS NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the said Principal shall maintain said improvements for a period of one year(s) against any failure due to defective workmanship or materials, said one year(s) period to begin with the date of completion and acceptance of such completed improvements described above, then this obligation shall be null and void, otherwise to remain in full force and effect, subject however to the following express provision: The Obligee, by and through its proper representative, shall give the Principal and the Surety written notice of all repairs required to fulfill the terms of this maintenance guarantee; and the said Principal and Surety shall, after receipt of any such notice, be allowed a reasonable period of time in which to make any such repairs. SIGNED, sealed and dated this 10th day of February 19 99 Charles L. Burris Principal 70MA SURETY COMPANY Connie Thueson Attomey -in -tact 8-1205 OS (6-W) 0 MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: F. ROBERT CARR, JR., P.E. PUBLIC WORKS DIRECTOR SUBJECT: PROPOSALS FOR RIGHT -OF -WAY ACQUISITION SERVICES - 86n` STREET NORTH AND MAIN STREET 86' STREET NORTH AND NORTH MINGO ROAD DATE: BACKGROUND: February 24, 1999 Project for intersection improvements at 86a' Street North and Main Street and 86"' Street North and North Mingo Road are included in the 1998 Bond Issue. Design of the 86th Street North and Main Street improvements was originally completed in 1988 and revised in 1997. Subsequent to the revision of the plans, the Oklahoma Department of Transportation (ODOT) has provided $750,000 of local government funds toward the overall construction. Total construction cost is estimated to be approximately $2,458,230, which includes right -of -way acquisition, utility relocation and contingency. The 86h Street North and North Mingo Road project has been submitted to ODOT for the same type of funding and presently is being designed. The 861' Street North and Main Street project is currently on the ODOT bid letting schedule for late Spring or early Summer 1999. The 86a` Street North and North Mingo Road is not currently on an ODOT bid letting schedule but is anticipated to be bid by the City in the Summer 1999. Acceptance of the ODOT funds requires specific design and procedural criteria to be followed with respect to public involvement, project notifications and right -of -way acquisition. City staff have had limited experience with the required procedures for rights -of -way acquisition using ODOT funds. In addition, staff time necessary to develop acquisition documents, contact property owners and conduct other real estate - related services is limited. Therefore, a Request for Qualifications for real estate and right -of way acquisition services for this and other projects was prepared. REAL ESTATE AND RIGHTS -OF -WAY ACQUISITION PROCEDURE: To proceed with bidding and have construction initiated in accordance with the ODOT schedule, temporary and permanent rights -of -way for construction are required. Following discussion with City Council and staff, a procedure for real estate and right -of -way acquisition has been Page 2 Right -of -way Services developed for use on projects (see Attachment 1). The procedure combines real estate acquisition professional services for collection of various data and uses city staff as the point of contact with property owners. REQUEST FOR QUALIFICATIONS: Request for Qualifications for real estate and right -of way acquisition services for these and other projects was prepared. Four (4) firms were sent Requests for Qualifications and responses were received from three (3) of these firms. Staff reviewed the qualifications statements and selected Cinnabar Service Company as the most "Qualified and Highly Responsive" firm. Specific future projects would be identified and price proposals submitted as professional services, thereby not requiring competitive bids. A meeting was held with representatives from Cinnabar to discuss potential projects. At that time a request for a letter proposals were requested. LETTER PROPOSALS: 86'' Street North and Main Street Prior to formalization of the acquisition procedure, a letter proposal was submitted on December 14, 1998 for consideration (see Attachment 2). Included in the proposal is a per parcel statement of fees to conduct the following services: Title and easement research $2,400 Mortgage subordinations 1,260 Appraisals 6,300 Appraisal reviews 3,150 Appraisal waivers 900 Staking 2,000 Negotiation/acquisition 9,000 Total $25,010 A reduction in the stated fees has been calculated using the acquisition procedure. Mortgage subordinations, and negotiations /acquisition will be conducted by staff resulting in the following: Title and easement research $2,400 Appraisals 6,300 Appraisal reviews 3,150 Appraisal waivers 900 Staking (Right -of -way Survey) 2,000 Total $14,750 The stated fee is projected based on per parcel costs associated with each activity and is expected Page 3 Right -of -way Services to be adjusted should the work task not be required or additional tasks be needed. The initial ' phase of work will identify property owners. Donation requests will be made by the city followed by an assessment of the magnitude of detailed appraisals required prior to entering negotiations. Appraisals will serve as a basis for property valuation. ' 86th Street North and North Mingo Road A letter proposal was submitted dated February 15, 1999 for consideration (see Attachment 3). Included in the proposal is a per parcel statement of fees to conduct the following services: Title and easement research $2,160 ' Negotiated/condemnation parcels 4,500 Narrative appraisals 1,800 Reviews fees/Narrative reports 900 Appraisal waivers 1,200 Total $10,560 PM The above proposal will be reduced by $4,500 with city staff handling negotiations. The resultant fee will be $6,060. Other proposals Fee proposals for 86th Street North and 145th E. Avenue (Attachment 3 in the amount of $720) and 761h Street North and 129th E. Avenue (Attachment 4 in the amount of $1,830) have been received. These proposals are within the spending authorization limit of the City Manager and are not included with this recommendation. FUNDING: Fees for each proposal will not be exceeded without approval of the City of Owasso. Each project will be monitored to define which work tasks are to be assigned the consultant versus use of city staff. Should additional consultant services be needed as work progresses, further funding authorization will requested. Funding for these services is included in the 1998 Bond Issue as part of the 86th Street North and Main Street and 86th Street North and North Mingo Road Intersection Improvements project. RECOMMENDATIONS: Staff recommends Council approval of a letter proposals for Right -of -way Services for the 86th Street North and Main Street Intersection Improvements in an amount not to exceed $14,750 and 86th Street North and North Mingo Road Intersection Improvements in an amount not to exceed $6,060 with Cinnabar Service Company. Page 4 Right -of -way Services ATTACHMENTS: 1. Real Estate and Rights -of -way Acquisition Procedure 2. Letter proposal by Cinnabar Service Company dated December 14, 1998 - 86th Street North and Main Street 3. Letter proposal by Cinnabar Service Company dated February 15, 1999 - 86t' Street North and North Mingo Road 4. Letter proposal bey Cinnabar Service Company dated February 15, 1999 - 8e Street North and 145 E. Avenue 5. Letter proposal bey Cinnabar Service Company dated February 15, 1999 - 76th Street North and 129 E. Avenue 6. Request for Qualifications for Real Estate and Right -of -way Acquisition Services REAL ESTATE AND RIGHT- OF- WAY/EASEMENT ACQUISITION PROCEDURE Overview and Purpose A primary objective for the City of Owasso is to provide improvements to the infrastructure (water, sewer, streets and drainage). Periodically, these improvements involve construction on or adjacent to privately -owned lands that requires a subsurface easement for the construction, operation and maintenance and temporary or permanent surface right -of -way to enable adequate area for construction and the improvement. The City of Owasso will take all reasonable effort to keep from having to request right -of -way and /or easement in order to construct improvements. Designs will incorporate practical alternatives to minimize property acquisition. There will be times, however, that property acquisition will be unavoidable.. Acquisition of real estate can become formal and insensitive to the property owner. The City of Owasso desires to maintain a personalized approach to the process as much as possible. The policy has been developed to blend the use of contracted professional services for data collection and city staff involvement for property owner contact and project - specific discussion. The purpose of this policy is to establish the framework for the methodology in obtaining the use of the subject property for proposed infrastructure improvements. The following steps have been identified: Preliminary Data Collection 1. Final project design drawings will be utilized to determine pipeline route alignment and /or the limits of construction. The intent is to use detailed drawings and legal descriptions that should minimize the probability of adding to or subtracting from the required real estate acquisition in the future. 2. Legal descriptions serve as the basis for to determine property ownership. To facilitate data collection, it is anticipated that a company specializing in real estate professional services will be utilized. The company will be responsible for performing title and easement research on the property. 3. Data collection will include determination of the existing property owner, mortgage information and obtaining a copy of the warranty deed for each property These data will be compiled by the real estate service company and a separate file established for each property. Donation Requests 4. Each property owner will be provided a request to donate the subject property by the City of Owasso. A letter requesting the donation will be prepared for each property owner identified in the data collection phase. Those properties not obtained as a donation will require negotiation and /or condemnation. � 1 Page 2 Real Estate Acquisition Procedure 1 Mortgage Subordination 5. All mortgage holders identified during data collection will be contacted by the City Attorney and asked to subordinate their mortgage interest to the City of Owasso for the purpose of obtaining the requested acquisition. Negotiation 6. Those properties not obtained as a donation will require negotiation of value. Analysis of area comparative sales will be performed by the real estate service command will serve as the basis of property value for negotiation 7. Prior to initiating the negotiation phase, a status meeting will be held with City Council to present findings and establish criteria for the negotiation phase. Each property will be presented and negotiation criteria developed on a case -by -case basis. 8. Negotiations will be performed by City of Owasso staff. 9. In the event that there is failure to negotiate mutually acceptable provisions for the real estate acquisition, staff may recommend modification to the design to change alignment or limits of construction. Another option may be to initiate condemnation proceedings. Condemnation 10. At the recommendation of the City Attorney, condemnation proceedings may be initiated for properties that could not be acquired through negotiation. Condemnation will be approved by the City Council in advance. 11. Concurrent with the first steps in the condemnation process, the real estate service company will be directed to prepare comprehensive narrative appraisals for each remaining property. These appraisals will be performed at the direction and to the level of detail required by the City Attorney. A professional review of the narrative appraisals will be required for projects using Federal funds to assure procedural compliance to determine value. 12. Initial steps in the condemnation process prior to having the ability to utilize the subject property could take from 90 -120 days. 13. Condemnation procedures are established by State of Oklahoma statute and will be directed by the City Attorney. I Cinnabar Service Company Right Of Way and Land Acquisition December 14, 1998 Robert Carr City of Owasso P.O. Box 180 Owasso, OK 74055 RE: Fee Proposal for Right -of -Way Services 86"i Street North and Main Street Dear Mr. Carr: The following is a fee proposal for the above referenced project. It is assumed there will be 10 parcels ( 9 permanent, 6 temporary and 10 owners ) to be acquired. It is anticipated that 7 parcels will require appraisals and reviews and 3 parcels will need appraisal waivers. It is estimated only 7 parcels will be subject to mortgages, thus requiring a subordination. Description Unit Parcels Extension Title & Easement Research 240 10 $2,400.00 Mortgage Subordination 180 7 1,260.00 - Appraisals 900 7 6,300.00 Appraisal Reviews 450 7 3,150.00 Appraisal Waivers 300 3 900.00 Staking 200 10 2,000.00 Negotiation/Acquisition 900 10 9,000.00 Estimated Total Right -of -Way Costs $25,010.00 In the event the quantities listed above are not the final quantities, the total cost of this portion of the work will be based upon unit prices on a per parcel basis. Respectfully submitted, &6 S7. William S. Bacon President WSB:mIh C 5109 S. Wheeling Ave. • Suite 100 • Tulsa, OK 74105-6421 • (918) 742 -0082 • FAX (918) 742 -0097 CSIC Cinnabar Service Company Right Of Way and Land Acquisition February 15, 1999 Robert Carr City of Owasso P.O. Box 180 ' Owasso, Oklahoma 74055 RE: Fee Proposal for Right -of -way Services , 86`' Street North and Mingo Road Intersection Widening Dear Mr. Carr: The following is a fee proposal for the above referenced project. It is assumed that there will be nine parcels to be acquired (inclusive of additional easement research and current ownership title research). It is also assumed that there will be two parcels which will require appraisals and review. Three will require an appraisal waiver. DESCRIPTION UNIT PARCELS EXTENSION Title & Easement Research 240 9 $2,160.00 Negotiated/Condemnation Parcels 900 5 4,500.00 Narrative Appraisals 900 2 1,800.00 Review Fees/Narrative Reports 450 2 900.00 Appraisal Waiver 400 3 1,200.00 Estimated Total Easement Acquisition Services Cost $10,560.00 In the event the quantities listed above are not the final quantities, the total cost of this portion of the work will be based upon unit prices on a per parcel basis. Respectfully submitted, W6 William S. Bacon President WSB:mlh • 100 • Tulsa OK 74105 -6421 • (918) 742-0082 • FAX (918) 742 -0097 5109 S. Wheeling Ave. Suite , LI February 15, 1999 Cinnabar Service Company Right Of Way and Land Acquisition Robert Carr City of Owasso ' P.O. Box 180 Owasso, Oklahoma 74055 ' RE: Fee Proposal for Right -of -way Services 86`h Street North and 145 " East Avenue ' Intersection Widening Dear Mr. Carr: The following is a fee proposal for the above referenced project. It is assumed that there will be three parcels to be acquired (inclusive of additional easement research and current ownership title research). It is also assumed that there will be no parcels which will require appraisals and all parcels will be donated. DESCRIPTION UNIT PARCELS EXTENSION Title & Easement Research 240 3 $720.00 Negotiated/Condemnation Parcels 900 - 0.00 Narrative Appraisals 900 0.00 Review Fees/Narrative Reports 450 - 0.00 Appraisal Waiver 400 - 0.00 Estimated Total Easement Acquisition Services Cost $720.00 In the event the quantities listed above are not the final quantities, the total cost of this portion of the work will be based upon unit prices on a per parcel basis. ' Respectfully submitted, William S. Bacon President Ib WSB:mIh 5109 S. Wheeling Ave. - Suite 100 - Tulsa, OK 74105 -6421 9 (9118) 742 -0082 9 FAX (918) 742 -0097 Cinnabar Service Company Right Of Way and Land Acquisition February 15, 1999 Robert Carr City of Owasso P.O. BOX 180 Owasso, Oklahoma 74055 RE: Fee Proposal for Right -of -way Services 761 Street North and 1291 East Avenue Intersection Widening Dear Mr. Carr: The following is a fee proposal for the above referenced project. It is assumed that there will be two parcels to be acquired (inclusive of additional easement research and current ownership title research). It is also assumed that there will be one parcel which will require appraisal and review. DESCRIPTION UNIT PARCELS EXTENSION Title & Easement Research 240 2 $480.00 Negotiated/Condemnation Parcels 900 1 900.00 Narrative Appraisals 900 1 900.00 Review Fees/Narrative Reports 450 1 450.00 Appraisal Waiver 400 - 0.00 Estimated Total Easement Acquisition Services Cost $2,730.00 In the event the quantities listed above are not the final quantities, the total cost of this portion of the work will be based upon unit prices on a per parcel basis. Respectfully submitted, William S. Bacon President WSB:mlh , 5109 S. Wheeling Ave. • Suite 100- • Tulsa OK 74105 -6421 • (918) 742 -0082 • FAX (918) 742-0097 cslc REQUEST FOR QUALIFICATIONS REAL ESTATE AND RIGHT -OF -WAY ACQUISITION SERVICES FOR VARIOUS PROJECTS City of Owasso Owasso, Oklahoma The City of Owasso will receive qualifications statements from firms pursuant to entering into a contractual agreement for the performance of real estate and right -of -way acquisition services for various projects and locations as outlined below. The qualifications statements will be received in the Public Works Administration offices (320 S. Dogwood) until 2:00 p.m., November 6, 1998. Following submittal, each statement will be reviewed by a Selection Committee. BACKGROUND The City of Owasso/Owasso Public Works Authority has various projects that have been or are being designed that will require real estate and/or rights -of -way acquisition. These projects consist of, but not be limited to, road intersection signalization, street lane expansions, wastewater collection system improvements and new building construction. Successful construction of these projects may require land purchase, permanent right -of -way or temporary easement acquisition. The Firm selected for these services must be qualified to assist in negotiating easements and rights -of -way, conducting property ownership analyses and performing land value appraisals. I. GENERAL INFORMATION A. The purpose of this Request for Qualifications (RFQ) is to obtain professional real estate appraisal and right -of -way /easement acquisition services. All qualified proposals will be considered without regard to age, race, creed, color sex, handicap or national origin. B. INSTRUCTIONS AND SUBMISSION OF STATEMENTS 1. Closing Submission Date Statements must be submitted prior to 2:00 p.m. on November 6, 1998. The submittals will be referred to a Selection Committee who will evaluate each statement in accordance with the evaluation criteria stated later in this RFQ. 2. Conditions of the Submittal All costs associated with the preparation of a qualifications statement in response to this RFQ will be the responsibility of the offerer and will not be reimbursed by the City of Owasso. Instructions to Prospective Contractors (a) Qualifications statements should be addressed as follows: City of Owasso Director of Public Works 320 S. Dogwood Owasso, OK 74055 Page 2 RFQ - Real Estate and Right -of -way Acquisition Services (b) Submittals may be mailed or hand delivered. The offerer's statement is to be marked as: REAL ESTATE APPRAISAL AND RIGHT -OF -WAY ACQUISITION SERVICES QUALIFICATIONS STATEMENT (c) It is the responsibility of the offerer to ensure that the qualifications statement is received by the date and time specified above. Late submittals will not be considered. 4. Right to Reject The City reserves the right to reject any and all statements received in response to the RFQ. II. QUALIFICATIONS STATEMENT CONTENT All sections A through H must be included in the following format: A. Cover letter B. Qualifications of the FIRM This section shall discuss prior relevant experience of the firm. Particular mention should be made regarding previous experience on similar projects. The section shall also include a discussion of projects performed within the past twelve (12) months. The discussion of each project shall include information concerning a description of any similar work, project schedules and special circumstances encountered. All current or pending litigation against the firm shall be provided. C. References References shall be provided, with current names, addresses and telephone numbers included for all appropriate points of contact. D. Present Projects This portion of the submittal shall also include a listing of all projects currently in progress by the firm and their anticipated completion date. E. Firm Organization and Staffing This section shall discuss staffing showing key personnel. Resumes of key personnel shall be included as an appendix. F. Detail of Billing Rates The firm shall provide detailed information concerning billing rates for each person. Included shall be a description of other direct fees, charges and expenses anticipated (i.e., mileage, telephone, and reproduction). An explanation of the conversion of direct labor rates to billing rates to determine the multiplier used by the firm is to be provided. G. Description of Additional or Supporting Services The firm shall submit a description of other capabilities to provide the City with additional information which may be used as a reference should they desire the firm to perform additional or supporting services. H. Proposal Affidavit The attached proposal affidavit shall be completed, executed and included with the proposal. 1 Page 3 ' RFQ - Real Estate and Right -of -way Acquisition Services III. REVIEW CRITERIA FOR THE PROPOSALS RECEIVED Qualifications statements will be reviewed in terms of content and completeness. Any or all references may be contacted. Each required item will be reviewed and the following factors will be assessed: ' 1. Experience and competence of the firm and staff in the required areas of expertise. 2. Capacity to perform all required services. ' 3. Ability to expedite the completion of the project in a timely manner. 4. Evaluation of record on similar projects which shall include quality of work and cost control. All submittals that have been received by the deadline and in the manner required in this RFQ will be opened and evaluated by a Review Committee. Based upon this evaluation, the Review Committee will identify a firm as the most "Qualified and Highly Responsive Firm ". As project locations are identified, the selected "Qualified and Highly Responsive Firm" will be requested to submit a letter proposal of services and fee for specific services. If warranted, the terms of the agreement for services will be negotiated. ' W. NUMBER OF COPIES TO BE SUBMITTED ' Firm shall submit one (1) original and three (3) copies of proposal to the City in response to the RFQ. ' NOTE: All written material, oral interviews and other information relative to the RFQ obtained during the review process will be treated confidentially, except as required pursuant to local and state laws. ' CAUTION: All information requested or otherwise considered common to qualifications statements shall be included at the time of submittal. Incomplete submittals will be considered informal and may ' be subject to rejection on that basis. I P Any questions should be directed to F. Robert Carr, Jr., P.E., City of Owasso Public Works Director (telephone: (918)272 -4959, FAX: (918)272- 4996). I MEMORANDUM ' TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO ' FROM: JEFF HANCOCK CITY MANAGER ' SUBJECT: AUTHORIZATION FOR PAYMENT OF REAL ESTATE ' AND CLOSING COSTS AND RELATED FEES FOR PROPERTY NECESSARY TO CONSTRUCT A NEW CITY HALL IDATE: February 25, 1999 tBACKGROUND: ' On December 1, 1998, the City Council accepted Purchase Option Agreements from six property owners at the Main Street site proposed for the construction of a new City Hall., and authorized the Mayor to execute the agreements. The Purchase Option Agreements indicated that the City ' Council would need to approve contracts to purchase the properties no later than January 19, 1999. The City Council approved those contracts for the purchase of real estate on January 5, 1999 and authorized the payment of earnest money, if applicable. The Council did not authorize ' payment for the property at that time. Y in The Contract for the Sale of Real Estate on each piece of property contained a date on which the property would close. When the contracts were approved, no provision was made for the payment of closing costs and related fees. Four of the properties will close on March 15, 1999, and the closing costs must be paid at that time. The closings are being handled through Delta Title & Escrow, Owasso, OK, and the City has been provided with estimated closing costs and fees. Exact costs will not be known until fee amounts are received from the attorneys examining the titles. The City has selected two local attorneys, Mr David Charney and Mr Noble Sokolosky, to do the title work and obtain the title insurance. It is estimated that total closing costs and related fees for all six properties will be less than $6000. The impending closing also requires that authorization now be given for the payment of the six properties. RECOMMENDATION: Staff recommends City Council approval of closing costs and related fees for the purchase of property proposed for the construction of a new City Hall and authorization for payment in an amount not to exceed $6000. Staff further recommends Council authorization for payment of the properties as provided for in the Contracts for Sale of Real Estate approved on January 5, 1999.