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HomeMy WebLinkAbout1999.03.16_City Council AgendaI ' PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL ' TYPE OF MEETING: Regular DATE: March 16, 1999 TIME: 6:30 p.m. tPLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board ' at 4:00 p.m. on Friday, March 12, 1999. Marcka Boutwell, City Clerk ' AGENDA 1. Call to Order ' Mayor Bode ' 2. Invocation Vice Mayor Mark Wilken 3. Flag Salute 4. Roll Call 5. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non - debatable. ' A. Approval of the Minutes of March 2, 1999 Regular Meeting and March 9, 1999 Special Meeting. Attachment #5 -A ' B. Approval of Claims. Attachment #5 -B 1 Owasso City Council March 16, 1999 Page 2 L C. Action Relating to the Extension of a Contract for Police Department Uniform Cleaning. ' Attachment #5 -C The staff recommends Council approval of a one year extension of a contract with Yale ' Cleaners to provide uniform cleaning for the Police Department through June 30, 2000 at the prices specified in the contract dated July 21, 1998, and that the Mayor be authorized to execute the extension agreement. D. Action Relating to the Renewal of the Enhanced 911 Interlocal Agreement. , Attachment #5 -D The staff recommends City Council approval to renew the existing interlocal agreement ' as required by the Attorney General of the State of Oklahoma. E. Action Relating to Acceptance of Improvements to the Water and Sanitary Sewer Systems Constructed to Serve Country Estates III, an Addition to the City of Owasso, Tulsa County, Oklahoma. Attachment #5 -E Staff recommends Council acceptance of the infrastructure improvements. F. Action Relating to, City Council Approval of the Owasso Public Golf Authority Trustees Entering Into a Lease/Purchase Agreement with The Associates, Relating to Golf Carts. Attachment #5 -F Staff recommends Council authorization and approval of said indebtedness. 6. Consideration and Appropriate Action Relating to a Request for City Council Action to Terminate the Program Management Team Agreement With Lioness Realty Inc. Mr Henderson Attachment #6 The staff will recommend that the Program Management Team Agreement with Lioness Realty be terminated. ' Owasso City Council March 16, 1999 Page 3 u n 11 7. Consideration and Appropriate Action Relating to a Request for the City of Owasso to Enter Into a Program Management Services Agreement With Cowen Construction Co. Mr Henderson See Attachment #6 The staff will recommend that the City enter into a Program Management Services Agreement with Cowen Construction Co, Tulsa, OK, in the amount not to exceed $168,279 for the purpose of providing profession services related to City Hall, Police Station and Community Center construction and /or renovation, and that the Mayor be authorized to execute the agreement. 8. Consideration and Appropriate Action Relating to a Request to Amend the Architect/Engineering Agreement Between the City of Owasso and CH2M Hill. Mr Henderson See Attachment #6 The staff will recommend an amendment to the A/E agreement with CH2M Hill, increasing the amount of the agreement in an amount not to exceed $95,586, for the purpose of providing additional engineering and architectural services relating to the 1998 bond issue projects. 9. Consideration and Appropriate Action Relating to a Request for City Council Approval of a Final Plat for Nottingham Estates III, an Addition to the City of Owasso, Tulsa County, Oklahoma. Mr Warlick Attachment #9 The staff will recommend approval of the final plat. Owasso City Council March 16, 1999 Page 4 10. Consideration and Appropriate Action Relating to a Request for City Council Approval of a Final Plat for Nottingham Estates IV, an Addition to the City of Owasso, Tulsa County, Oklahoma. Mr Warlick Attachment #10 -- The staff will recommend approval of the final plat. 11. Consideration and Appropriate Action Relating to a Request from Terry & Colleen McGill for Annexation of an Approximate 4.72 -acre Parcel of Land Located on the West Side of North 1291h East Avenue, North of East 96`h Street North. Mr Warlick Attachment #I I The Owasso Annexation Committee and the Owasso Planning Commission have conducted ' hearings on this request and recommend Council approval of the requested annexation. The staff concurs with the recommendation. 12. Consideration and Appropriate Action Relating to a Request for PartialVacation of a Final Plat for Forest Drive Industrial Park. Mr Warlick Attachment # 12 The Owasso Planning Commission has conducted a hearing on this request and has recommended City Council action to vacate Lots 3, 4, & 5, and Reserve "A" of the final plat for Forest Drive Industrial Park. The staff concurs with that recommendation. 1 ' Owasso City Council March 16, 1999 Page 5 13. Consideration and Appropriate Action Relating to a Request for Final Acceptance of Work Performed Under a Contract for Owasso Sports Park Lighting T -Ball Field #1, Between the ' City of Owasso and Shawnee Lighting Inc, and Authorization for Final Payment. Mr Rooney Attachment # 13 -- ' The staff will recommend Council acceptance of the work performed under the contract, and that final payment in the amount of $21,720 be authorized. 14. Consideration and Appropriate Action Relating to a Request for City Council Determination of a Sole Source Expenditure and Ratification of Expenditures Made in Excess of the City Manager's Spending Authority, for the Purpose of Performing Repairs to the Street Division's 1974 Ford Dump Truck. Mr Roberts Attachment # 14. The staff will recommend City Council determination of a sole source expenditure and ratification of City Manager action for approval of repairs made that were unanticipated and discovered only in the course of other previously authorized repairs, and authorization for payment in an amount not to exceed $6179.27 to United Engines Inc, Tulsa, OK. 15. Report from City Manager 1 16. Report from City Attorney Owasso City Council March 16, 1999 Page 6 17. Report from City Councilors 18. New Business R 19. Adj ournment OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, March 2, 1999 The Owasso City Council met in regular session on Tuesday, March 2, 1999 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, February 26,1999, and Addendum to Agenda Posted on the City Hall bulletin board at 4:00 p.m. on Monday, March 1, 1999. - ITEM 1: CALL TO ORDER Mayor Bode called the meeting to order at 6:30 p.m. ITEM 2: INVOCATION The invocation was offered by Pastor Doug Thornock of the Church of Jesus Christ of Latter Day Saints, and Owasso Police Chaplain. ITEM 3: FLAG SALUTE Councilor Smith led in the flag salute. ROLL CALL PRESENT Denise Bode, Mayor Mark Wilken, Vice Mayor Mary Lou Barnhouse, Councilor Melinda Voss, Councilor Duston Smith, Councilor STAFF Jeff Hancock, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk ABSENT ITEM 5: READING OF MAYOR'S PROCLAMATION 0 Mayor Bode read a proclamation designating the week of March 14- 20,1999 as National Safe Place Week in the City of Owasso. The proclamation will be forwarded to Youth Services of Tulsa. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of February 16,1999 Regular Meeting and February 23, 1999 Special Meeting. B. Approval of Claims Owasso City Council March 2, 1999 C. Action Relating to Ordinance 4605, an Ordinance Providing for the Rezoning of Property Located North of East 96`h Street North and West of the Owasso Expressway; from RS -3 (Residential Single - Family High Density) and OL (Office Light) to CS (Commercial Shopping Center); and from RS -3 (Residential Single - Family High Density) to OL (Office Lighij, Containing 4.26 Acres, More or Less. D. Action Relating to Ordinance #606, an Ordinance Providing for the Rezoning of Property located on the South Side of 861 Street North, East of North 12911 East Avenue; from OL (Office Light) to OM (Office Medium), Containing 9.46 Acres, More or Less. Mr Wilken moved, seconded by Ms Voss, to approve the consent agenda. The consent agenda included minutes of the February 16, 1999 regular meeting and the February 23, 1999 Special Meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $16,940.36; (2) Collision Self - Insurance $323.19; (3) Workers Comp Self - Insurance $8,514.55; (4) Ambulance Service Fund $816.67; (5) E -911 $1,855.54; (6) City Garage $3,457.07; (7) Capital Improvements $502.50; (8) Bond Projects Fund $56,662.78; (9) Payroll $158,778.58 (10) City Garage Payroll $3,704.40. Item C requested approval of Ordinance #605, approving rezoning of property located north of East 961 St N and west of the Owasso Expressway. Item D requested approval of Ordinance #606, approving rezoning of property located on the south side of 86`h St N, east of North 129`h East Ave. AYE: Wilken, Voss, Smith, Barnhouse, Bode NAY: None Motion carried 5 -0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR ACCEPTANCE OF IMPROVEMENTS TO THE WATER AND WASTEWATER SYSTEMS CONSTRUCTED TO SERVE KELLEY ANN ADDITION IN TULSA COUNTY. OKLAHOMA. Mr Lutz said that the street and maintenance bonds still have not been received for this project. Mr Wilken moved, seconded by Ms Voss to table this item under such time as the bonds have been received. AYE: Wilken, Voss, Smith, Barnhouse, Bode NAY: None Motion carried 5 -0. 2 C 1 Owasso City Council March 2, 1999 ITEMS: CONSIDERATION AND APPROPRIATE ACTION RELATING TO RIGHT -OF- WAY ACQUISITION SERVICES. Mr Carr said that total construction costs for intersection improvements included in the 1998 Bond Issue include right -of -way acquisition, utility relocation and contingency. The projects submitted for ODOT funds require specific design and procedural criteria to be followed with respect to public involvement, project notifications and right -of -way acquisition. Because of the limited amount of staff time available to develop acquisition documents, contact property owners, and conduct other real estate - related services, a Request for Qualifications for real estate and right -of -way acquisition services for these and other projects was prepared and sent to four firms. Responses were received from three of the firms, and the qualification statements were reviewed by staff. Cinnabar Service Company was selected as the firm most qualified and highly responsive, and asked to submit fee proposals. The staff recommended approval of letter proposals for right -of -way services for the 86" St N & Main St intersection and for the 86' St N & N Mingo Rd intersection improvements. Mr Smith moved, seconded by Ms Voss, to approve a fee proposal for right -of -way acquisition professional services by Cinnabar Service Company for 86' Street North & Main St intersection improvements in an amount not to exceed $14,750, and 861 Street North & North Mingo Road intersection improvements in an amount not to exceed $6,060. AYE: Smith, Voss, Barnhouse, Wilken, Bode NAY: None Motion carried 5 -0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR PAYMENT FOR PROPERTIES AND PAYMENT OF CLOSING COSTS AND RELATED FEES FOR THE PROPERTY BEING PURCHASED FOR A PROPOSED CITY HALL SITE. Mr Hancock said that when the City Council approved the six contracts for the purchase of real estate for a proposed city hall site, authorization was not given for payment for the property. Also, when the contracts were approved, no provision was made for the payment of closing costs and related fees. Four of the properties will close on March 15, 1999, and the closing costs must be paid at that time. Exact costs will not be known until fee amounts are received from the attorneys examining the titles. The City has selected two local attorneys, Mr David Charney and Mr Noble Sokolosky, to do the title work and obtain the title insurance. It is estimated that total closing costs and related fees for all six properties will be less than $6000. Ms Voss moved, seconded by Mr Smith, to authorize payment to G T Kaase and Geraldine Kaase for Lot 4, Block 10, Owasso Original Town; Mary Ellen Esposito and Dorothy Esposito for Lot 3, Block 10, Owasso original Town; Richard P Halbrook and Eileen E Halbrook for the W12 Lot 1 & all of Lot 2, Block 15, Owasso Original Town; James Carini and Kathleen L Carini for Lot 2, Block 10, Owasso Original Town; Fred T Morgan, Mildred N Morgan, Christopher H Faith and Elaine R Faith for S50 Lot 6, 3 Owasso City Council March 2, 1999 Block 10, Owasso Original Town; and Independent Order of Odd Fellows Owasso Lodge #297 for N 50 of Lot 6 & all of Lot 7, Block 10, Owasso Original Town, as provided for in the Contracts for Sale of Real Estate approved by Council on January 5, 1999; and to approve and authorize payment of closing costs and related fees in an amount not to exceed $6000. AYE: Voss, Smith, Barnhouse, Wilken, Bode NAY: None Motion carried 5 -0. ITEM 10: REPORT FROM CITY MANAGER No report. ITEM 11: REPORT FROM CITY ATTORNEY No report ITEM 12: REPORT FROM CITY COUNCILORS Mayor Bode thanked the city employees for their work during the "pothole posse" campaign, and the citizens who responded. ITEM 13: NEW BUSINESS None. ITEM 14: ADJOURNMENT Mr Wilken moved, seconded by Ms Voss, to adjourn. AYE: Wilken, Voss, Barnhouse, Smith, Bode NAY: None Motion carried 5 -0, and the meeting was adjourned at 6:45 p.m. Marcia Boutwell, City Clerk n Denise Bode, Mayor I�I�I L ' OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Tuesday, March 9, 1999 ' The Owasso City Council met in special session on Tuesday, March 9, 1999 in the Lower Level Conference Room at City Hall per the Notice of Public Meeting called on Tuesday, March 2, 1999, ' and Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Monday, March 8, 1999. ITEM 1: CALL TO ORDER AND ROLL CALL. Mayor Bode called the meeting to order at 6:38 p.m. r' Present: Denise Bode, Mayor; Mark Wilken, Vice Mayor; Mary Lou Barnhouse, Councilor; Duston Smith, Councilor; HC "Will" Williams, Councilor - Elect; City Manager Jeff Hancock; City Clerk Marcia Boutwell; City Attorney Ron Cates; Finance Director Sherry Bishop; Public Works Director Robert Carr; Director of Golf Warren Lehr; Director of Information Systems Frank Knight; and Capital Projects Manager Dwayne Henderson. Absent: Melinda Voss, Councilor. A quorum was declared present. ' ITEM 2: DISCUSSION RELATED TO THE PURCHASE OF COMPUTER SOFTWARE. I ' Mr Knight gave an update on the computerization program and discussed the bidding process for a financial and administrative services software package. ' ITEM 3: DISCUSSION RELATED TO AN ALCOHOL & BANQUET ROOM POLICY. Mr Lehr discussed a proposed policy on the serving of alcohol in the new clubhouse at the golf ' course. He also presented some general information and proposed policies for banquet room events and tournaments. Utilizing suggestions from the Council, the policies will be finalized and taken ' to the Owasso Public Golf Authority for approval and adoption. ITEM 4: DISCUSSION RELATED TO MODIFICATIONS OF PROFESSIONAL SERVICE ' AGREEMENTS FOR BOND PROJECTS. Mr Henderson briefed the Council on the proposed modifications to the professional service ' agreements for the bond projects. These modifications will be on the March 16`h City Council agenda for action. ' ITEM 5: UPDATE OF WASTEWATER TREATMENT PLANT /SLUDGE DISPOSAL. Mr Carr discussed the problem of sludge disposal and preliminary talks with the City of Tulsa. He ' also discussed costs involved with the sludge disposal. Bids will have to be taken because the cost will exceed the City Manager's approval authority. 1 1 Owasso City Council March 9, 1999 ITEM 6. DISCUSSION RELATED TO A RENTAL CONTRACT WITH THE CHAMBER OF COMMERCE. Mr Hancock briefly discussed a proposed agreement with the Owasso Chamber of Commerce for lease of the building now occupied by the Chamber and owned by the City. The parties are in the process of fine tuning the agreement and it will probably be before the Council in April for action. ITEM 7: REPORT FROM CITY MANAGER. Mr Hancock addressed the agenda for the March 16`h City Council meeting, as well as several other pending items. The radio licenses have been applied for, the City is in the process of closing on the Main Street properties, and a five -year capital improvement plan is being developed. Mayor Bode recessed the meeting at 8:25 p.m. and reconvened at 8:40 p.m. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING POSSIBLE LITIGATION INVOLVING THE CITY OF OWASSO & OWASSO INVESTMENTS INC, SUCH DISCUSSION ALLOWED PURSUANT TO 25 O.S., SECTION 307 -B(4): AND FOR THE PURPOSE OF DISCUSSING THE ACQUISITION OF WATER SYSTEM REAL PROPERTIES, SUCH DISCUSSION ALLOWED PURSUANT TO 25 O.S., SECTION 307 -B(3). Mr Wilken moved, seconded by Ms Barnhouse, to enter into executive session. AYE: Wilken, Barnhouse, Smith, Bode NAY: None Motion carried 4 -0, and the Council entered into executive session at 8:41 p.m Out of executive session at 9:37 p.m ITEM 9: ADJOURNMENT Mr Wilken moved, seconded by Ms Barnhouse, to adjourn. AYE: Wilken, Barnhouse, Smith, Bode NAY: None Motion carried -0 and the meeting was adjourned at 9:37 p.m. Marcia Boutwell, City Clerk 2 Denise Bode, Mayor 3/12/99 PO it CITY OF OWASSO GENERAL FUND 7:17:11 A/P CLAIMS REPORT APAPVR PAGE: --- - - - - -- VENDOR DESCRIPTION AMOUNT - ------------------------- ' ------------------------------ 992184 TREASURER PETTY CASH REFUND DEPOSITS 150.00 ____> DEPARTMENT TOTAL - - -- 150 00 ITANAGERIAL ------------------------------ 990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 15.98 990895 OWASSO CHAMBER COMMERCE TUITION- JACKSON,ROBERTS 400.00 992091 992178 GO SYSTEMS MCI TELECOMMUNICATIONS FUEL -02/99 1/99 USE 24.66 9.24 992184 TREASURER PETTY CASH CITY MGR EXPENSE 153.56 992184 TREASURER PETTY CASH MILEAGE- BOUTWELL 24.91 ' 992184 TREASURER PETTY CASH COUNCIL WORK SESSION -------- - DEPARTMENT TOTAL =___> 667.35 FINANCE ------------------------------ 992184 TREASURER PETTY CASH MILEAGE - BISHOP 109.03 ' DEPARTMENT TOTAL =___> 109.03 COMMUNITY DEVELOPMENT ------------------------------ 990138 TULSA COUNTY MIS DIAL -UP SERVICE 40.00 ' 990281 SAM'S CLUB MAINT SUPPLIES 1.76 990281 SAM'S CLUB OFFICE SUPPLIES 24.94 990558 WAL -MART OFFICE SUPPLIES 29.97 991954 UNIFIRST CORPORATION UNIFORM RENTAL /CLEANING 25.88 992090 CITY GARAGE VEHICLE MAINT -02/99 56.08 992091 GO SYSTEMS FUEL -02/99 53.72 ' 992126 992178 BOCA INTERNATIONAL MCI TELECOMMUNICATIONS APPROVED STICKERS 1/99 USE 90.00 4.05 992183 WAL -MART MAINTENANCE SUPPLIES 89.97 992184 TREASURER PETTY CASH REIMB PETTY CASH 12.00 ' 992184 TREASURER PETTY CASH REIMB PETTY CASH 1.00 992234 BPS INTERNET, INC INTERNET SERVICE 50.00 DEPARTMENT TOTAL =___> 479.37 L------------------------ r MUNICIPAL COURT - - - - -- 3 3/12/99 7:17:11 CITY OF OWASSO GENERAL FUND A/P CLAIMS REPORT APAPVR PAGE: 4 PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 992178 MCI TELECOMMUNICATIONS 1/99 USE 6.34 992181 HOWARD SMITH BAILIFF DUTIES 40.00 DEPARTMENT TOTAL =___> 46.34 ENGINEERING ------------------------ - - - - -- 992091 GO SYSTEMS FUEL -02/99 20.52 992184 TREASURER PETTY CASH SEMINAR LUNCHES 28.19 DEPARTMENT TOTAL =___> 48.71 GENERAL GOVERNMENT ------------------------ - - - - -- 990003 RONALD D CATES RETAINER 700.00 990003 RONALD D CATES LEGAL SERVICES 3,218.33 990188 OKLAHOMA EAGLE EMPLOYMENT ADS 23.81 990281 SAM'S CLUB OFFICE SUPPLIES 24.39 990281 SAM'S CLUB MAINT SUPPLIES 1.76 990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 60.31 990385 INCOG LEGISLATIVE ASSESSMENT 359.75 990961 ST FRANCIS HOSPITAL QUARTERLY SERVICES 337.50 990963 SCOTT MEDICAL CLINIC DRUG SCREENINGS 260.00 992109 XPEDX COPY PAPER 210.00 992163 A HOME PAGE WEB PAGE SERVICE 225.00 992178 MCI TELECOMMUNICATIONS 1/99 USE 85.48 992238 SOUTHWESTERN BELL TELE 2/99 NON - PLEXAR 49.39 DEPARTMENT TOTAL =___> 5,555.72 SUPPORT SERVICES ------------------------ - - - - -- 990258 CN HASKELL & ASSOC COMPUTER SERVICES 135.00 990281 SAM'S CLUB MAINT SUPPLIES 156.69 990281 SAM'S CLUB OFFICE SUPPLIES 24.94 990283 CROW BURLINGAME REPAIR PARTS 23.16 990285 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 7.99 990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 9.49 990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 15.28 990416 AT &T WIRELESS SERVICES PHONE USE- McELRATH 10.29 991714 LYNN HICKEY DODGE PICKUP TRUCK 1/5/99 16,000.00 991984 UNIFIRST CORPORATION UNIFORM RENTAL 20.36 992090 CITY GARAGE VEHICLE MAINT -02/99 35.13 0 lb '3/12/99 CITY OF OWASSO GENERAL FUND 7:17:11 A/P CLAIMS REPORT APAPVR PAGE: 5 I-- — -- - - - - -- VENDOR DESCRIPTION AMOUNT - -- — ------- - - - - -- ------------------- - - - - -- ------- - - - - -- 992091 GO SYSTEMS 992170 W W GRAINGER INC 992184 TREASURER PETTY CASH DEPARTMENT TOTAL =___> 'OLICE SERVICES idw ----------------------- - - - - -- FUEL -02/99 MULTIMETER /HOLSTER REIMB PETTY CASH POLICE COMMUNICATIONS ------------------------------ ' 992151 ONYX CORPORATION DEPARTMENT TOTAL FANIMAL CONTROL 990281 SAM'S CLUB I I TONER CARTRIDGES MAINT SUPPLIES 167.89 113.76 18.00 16,737.98 150.00 202.00 241.69 281.04 1,093.36 200.00 1,374.68 1,102.85 105.00 119.98 77.95 26.00 68.75 19.30 119.75 28.00 4.25 20.88 4.52 27.61 9.86 94.05 49.39 5,420.91 59.95 59.95 mxllf1 990033 HOWARD STAMPER RETAINER /SERVICES 990034 FIRST BANK CLAREMORE FSB COPIER LEASE 990281 SAM'S CLUB MAINT SUPPLIES 990286 990375 OFFICE DEPOT CARD PLAN YALE CLEANERS OFFICE SUPPLIES UNIFORM CLEANING 992041 GARRETT SIGNS POLICE IMPOUND SIGNS 992090 CITY GARAGE VEHICLE MAINT -02/99 992091 GO SYSTEMS FUEL -02/99 ' 992109 XPEDX COPY PAPER 992151 ONYX CORPORATION TONER CARTRIDGES 992154 NATIONAL BUSINESS FURNITU LITERATURE RACK 992155 STRATHE VETERINARY VET SUPPLIES 992178 MCI TELECOMMUNICATIONS 1/99 USE 992184 TREASURER PETTY CASH REIMB PETTY CASH ' 992189 PHILLIPS POLICE EQUIP UNIFORMS 992189 PHILLIPS POLICE EQUIP FINGER PRINT PADS 992190 POLICE PETTY CASH OFFICE SUPPLIES 992190 POLICE PETTY CASH MICROPHONE RADAR CLIP t 992190 POLICE PETTY CASH POSTAGE 992190 POLICE PETTY CASH MEETING EXPENSE 992190 POLICE PETTY CASH REIMB PETTY CASH ' 992191 DOZIER PRINTING PRINTED FORMS 992238 SOUTHWESTERN BELL TELE 2/99 NON— PLEXAR ' DEPARTMENT TOTAL =___> POLICE COMMUNICATIONS ------------------------------ ' 992151 ONYX CORPORATION DEPARTMENT TOTAL FANIMAL CONTROL 990281 SAM'S CLUB I I TONER CARTRIDGES MAINT SUPPLIES 167.89 113.76 18.00 16,737.98 150.00 202.00 241.69 281.04 1,093.36 200.00 1,374.68 1,102.85 105.00 119.98 77.95 26.00 68.75 19.30 119.75 28.00 4.25 20.88 4.52 27.61 9.86 94.05 49.39 5,420.91 59.95 59.95 mxllf1 3/12/99 7:17:11 CITY OF OWASSO GENERAL FUND A/P CLAIMS REPORT APAPVR PAGE: 6 PO # ---- - - - - -- VENDOR ------------------- - - - - -- DESCRIPTION ------------------- - - - - -- AMOUNT ------- - - - - -- 990286 OFFICE DEPOT CARD PLAN OFFICE FURNITURE 149.99 992091 GO SYSTEMS FUEL -02/99 24.69 992155 STRATHE VETERINARY VET SUPPLIES _- 320.82 992178 MCI TELECOMMUNICATIONS 1/99 USE 2.95 992184 TREASURER PETTY CASH REIMB PETTY CASH 2.26 992186 NATIONAL ANIMAL CONTROL A MEMBERSHIP - DICKINSON 35.00 DEPARTMENT TOTAL =___> 608.78 FIRE SERVICES ------------------------ - - - - -- 990022 CARL BORZA VOLUNTEER FIRE RUNS 49.50 990023 JEFF CARNEY VOLUNTEER FIRE RUNS 49.50 990024 RANDALL STARK VOLUNTEER FIRE RUNS 49.50 990025 RON STUCKEY VOLUNTEER FIRE RUNS 49.50 990026 DON TAYLOR VOLUNTEER FIRE RUNS 49.50 991629 T &W TIRE CO TIRES 1,015.96 991812 PAGENET PAGER USE 38.31 991930 LAMPTON WELDING SUPPLY SCBA SUPPLIES 24.02 991931 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 29.11 991933 WAL -MART MAINT /REPAIR SUPPLIES 210.02 991934 CROW BURLINGAME REPAIR PARTS 190.38 991975 EVE INC CLEANING SUPPLIES 685.29 991978 AT &T WIRELESS SERVICES PHONE USE -ALLEN 14.19 991978 AT &T WIRELESS SERVICES PHONE USE -ALL 45.75 992090 CITY GARAGE VEHICLE MAINT -02/99 3.00 992091 GO SYSTEMS FUEL -02/99 243.08 992127 BAILEY EQUIPMENT EQUIPMENT PARTS 65.30 992148 IFSTA /FPP REFERENCE BOOKS 974.95 992177 AT &T WIRELESS SERVICES PHONE USE -ALLEN 18.90 992177 AT &T WIRELESS SERVICES PHONE USE -ALL 38.97 992178 MCI TELECOMMUNICATIONS 1/99 USE 23.03 992184 TREASURER PETTY CASH REIMB PETTY CASH 15.00 DEPARTMENT TOTAL =___> 3,882.76 EMERGERCY MGMT OPERATIONS ------------------------ - - - - -- 990257 AT &T WIRELESS SERVICES PHONE USE - STAMPER 10.29 990256 CN HASKELL & ASSOC COMPUTER EQUIPMENT 65.00 992238 SOUTHWESTERN BELL TELE 2/99 NON - PLEXAR 95.75 DEPARTMENT TOTAL =___> 171.04 STREETS ------------------------ - - - - -- 11 /12/99 7:17:11 CITY OF OWASSO GENERAL FUND A/P CLAIMS REPORT APAPVR PAGE: 7 PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 990416 AT &T WIRELESS SERVICES 992006 DALE & LEE SERVICE INC 992146 SUBURBAN OFFICE SUPPLY 992178 MCI TELECOMMUNICATIONS DEPARTMENT TOTAL =___> ARK ----------------------------- 990007 PSO STREET LIGHTING AT &T WIRELESS SERVICES 990283 CROW BURLINGAME REPAIR SUPPLIES 990296 WELSCO INC CYLINDER RENTAL 990283 990431 WAL -MART UNIFORM JEANS UNIFIRST CORPORATION 990464 MILL CREEK LUMBER & SUPPL REPAIR /MAINT SUPPLIES 990660 TULSA COUNTY BOCC STREET SIGNS 992141 990662 SIGNALTEK INC TRAFFIC CONTROL MAINT HUGHES LUMBER CO 990709 KOCH MATERIALS CO ASPHALT EMULSION ' 990788 APAC - OKLAHOMA, INC. ASPHALT 991962 NORTHERN EQUIPMENT CO SPREADER /MOUNTER 992011 UNIFIRST CORPORATION UNIFORM RENTAL /CLEANING 992090 CITY GARAGE VEHICLE MAINT -02/99 992091 GO SYSTEMS FUEL -02/99 '992184 992184 TREASURER PETTY CASH TREASURER PETTY CASH REIMB PETTY CASH MAINT SUPPLIES DEPARTMENT TOTAL COMMUNITY CENTER 990416 AT &T WIRELESS SERVICES 992006 DALE & LEE SERVICE INC 992146 SUBURBAN OFFICE SUPPLY 992178 MCI TELECOMMUNICATIONS DEPARTMENT TOTAL =___> ARK ----------------------------- MAINTENANCE 990015 AT &T WIRELESS SERVICES 990283 CROW BURLINGAME 990283 CROW BURLINGAME 990283 CROW BURLINGAME 991954 UNIFIRST CORPORATION 992091 GO SYSTEMS 992141 WATER PRODUCTS INC 992141 WATER PRODUCTS INC ' 992153 HUGHES LUMBER CO 992178 MCI TELECOMMUNICATIONS ' DEPARTMENT TOTAL =___> ',CONOMIC DEVELOPMENT ------------------------ - - - - -- II PHONE USE -SR VAN HEATER REPAIR OFFICE SUPPLIES 1/99 USE PHONE USE - WARREN REPAIR SUPPLIES REPAIR PARTS REPAIR SUPPLIES UNIFORM RENTAL /CLEANING FUEL -02/99 WELD FLANGE REPAIR PARTS FALL ZONE SUPPLIES 1/99 USE 2,427.03 317.00 11.65 59.88 5.71 115.08 835.85 21.68 114.96 948.81 35.70 933.75 436.77 1.49 45.11 6,310.47 10.59 155.12 168.76 8.81 343.28 21.99 58.23 14.99 5.90 55.80 132.31 31.92 13.57 155.00 4.25 493.96 3/12/99 7:17:11 CITY OF OWASSO GENERAL FUND A/P CLAIMS REPORT APAPVR PAGE: 8 I - - -PO -# -- - - - - -- VENDOR - - - -- DESCRIPTION -- AMOUNT - - -- --- - ----- - - - - -- - --------- - - - - -- - 990003 RONALD D CATES 990286 OFFICE DEPOT CARD PLAN 991996 ALL COPY SUPPLIES 992161 OK HOUSING FINANCE AGENCY 992178 MCI TELECOMMUNICATIONS 992184 TREASURER PETTY CASH 992187 OEDC DEPARTMENT TOTAL = = = => FUND TOTAL = = = => LEGAL SERVICES OFFICE SUPPLIES COPIER RENTAL TRAINING - TOBIAS 1/99 USE MILEAGE - TOBIAS MEMBERSHIP - TOBIAS 327.25 12.87 50.00 75.00 13.51 231.47 100.00 810.10 41,895.75 CITY OF OWASSO DEPARTMENT TOTAL =___> 2,364.45 FUND TOTAL =___> 2,364.45 1 IWORKERS' COMP SELF -INS PLAN 3/12/99 7:17:11 A/P CLAIMS REPORT APAPVR PAGE: 1 PO # VENDOR DESCRIPTION AMOUNT 'ENERAL ----------------------------- GOVERNMENT 990044 UNITED SAFETY & CLAIMS IN ADMIN FEE 933.75 991730 MEDCENTER INC 511208 589.69 991946 MEDCENTER INC M01079 105.17 991948 991949 MEDCENTER INC MEDCENTER INC T01059 501139 146.37 151.80 991950 MEDCENTER INC B01199 378.39 992074 OWASSO DRUG B06188 6.48 OWASSO DRUG B07138 26.40 '992074 992074 OWASSO DRUG B07138 26.40 DEPARTMENT TOTAL =___> 2,364.45 FUND TOTAL =___> 2,364.45 1 3/12/99 7:17:11 CITY OF OWASSO AMBULANCE SERVICE FUND A/P CLAIMS REPORT APAPVR PAGE: 2 PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 992179 AETNA MEDICARE -OK REFUND OVERPAYMENT 992180 CABA ADMINISTRATIVE SERVI REFUND OVERPAYMENT DEPARTMENT TOTAL = = = => AMBULANCE ------------------------ - - - - -- 990005 MEDICLAIMS, INC. MONTHLY SERVICE FEE 990028 JEFFERY GALLES DO EMS AUDIT 990029 MEDICAL COMPLIANCE SPECIA BIO -WASTE DISPOSAL 991674 ALKO ENTERPRISES INC AMBULANCE SUPPLIES 991810 ALKO ENTERPRISES INC AMBULANCE SUPPLIES 991932 PACE PRODUCTS OF TULSA IN AMBULANCE SUPPLIES 991978 AT &T WIRELESS SERVICES PHONE USE -ALL 992046 ALKO ENTERPRISES INC AMBULANCE SUPPLIES 992047 ALLIANCE MEDICAL INC AMBULANCE SUPPLIES 992084 ALLIANCE MEDICAL INC AMBULANCE SUPPLIES 992123 ROGERS STATE UNIVERSITY TRAINING- LAWLESS 992177 AT &T WIRELESS SERVICES PHONE USE -ALL 992184 TREASURER PETTY CASH EMT LIC- ROBINSON DEPARTMENT TOTAL =_ = => FUND TOTAL = = = => 23.74 263.44 287.18 1,611.61 250.00 30.00 205.00 286.35 86.00 46.27 572.70 765.13 41.04 801.75 52.87 85.00 4,833.72 5,120.90 3/12/99 7:17:11 CITY OF OWASSO CITY GARAGE A/P CLAIMS REPORT APAPVR PAGE: 15 PO it VENDOR DESCRIPTION AMOUNT ----- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- '[TY GARAGE ----------------------- - - - - -- 990281 SAM'S CLUB 990281 SAM'S CLUB 990282 CONTINENTAL BATTERY CO 990283 CROW BURLINGAME 990283 CROW BURLINGAME 990283 CROW BURLINGAME 990285 KIMBALL ACE HARDWARE 990286 OFFICE DEPOT CARD PLAN 990287 B & M TIRE CENTER INC 990287 B & M TIRE CENTER INC 990296 WELSCO INC 991714 LYNN HICKEY DODGE 991984 UNIFIRST CORPORATION 992104 TULSA AUTO SPRING CO 992164 MIKE QUINN DODGE 992165 TURNPIKE VAN & PICKUP 992166 MURRAY WOMBLE INC 992167 TIRE DIST SYSTEMS INC 992168 TULSA OVERHEAD DOOR CO 992171 CLASSIC CHEVROLET 992171 CLASSIC CHEVROLET 992172 CASTERS OF OKLAHOMA 992174 AAA AUTO SALVAGE 992178 MCI TELECOMMUNICATIONS 992184 TREASURER PETTY CASH DEPARTMENT TOTAL =___> FUND TOTAL =___> MAINT SUPPLIES 91.80 OFFICE SUPPLIES 23.99 BATTERIES 85.90 REPAIR SUPPLIES 10.97 REPAIR PARTS 1,208.97 REPAIR PARTS 30.00 MAINT /REPAIR SUPPLIES 27.29 OFFICE SUPPLIES 11.48 VEHICLE /TIRE REPAIRS 30.00 VEHICLE /TIRE REPAIRS 190.68 CYLINDER RENTAL 36.90 PICKUP TRUCK 1/5/99 760.00 UNIFORM RENTAL 58.40 VEHICLE SPRINGS 512.69 REPAIR PARTS 139.20 REPAIR PARTS 135.00 MAINTENANCE SUPPLIES 18.00 TIRES 99.65 OVERHEAD DOOR SERVICE 147.50 REPAIR PARTS 168.00 VEHICLE REPAIRS 245.98 MAINTENANCE SUPPLIES 57.10 REPAIR PARTS 100.00 1/99 USE 9.79 REIMB PETTY CASH 15.00 4,214.29 4,214.29 CITY OF OWASSO CAPITAL IMPROVEMENTS ' 3/12/99 7:17:11 A/P CLAIMS REPORT APAPVR PAGE: 17 PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- DRAINAGE ------------------------ - - - - -- 991912 RAINBOW CONCRETE CO CONCRETE 991912 RAINBOW CONCRETE CO CONCRETE 991914 APAC - OKLAHOMA, INC. MILL RUN 991922 VERDIGRIS VALLEY SOD FARM SOD 991923 MIDWESTERN EQUIP CO GRADALL RENTAL DEPARTMENT TOTAL =___> FUND TOTAL GRAND TOTAL 675.00 321.75 377.31 1,462.50 2,083.05 4,919.61 4,919.61 213,324.13 r U ►o• 1 TRANSFERS CITY OF OWASSO A/P TRANSFER REPORT DESCRIPTION CITY GARAGE TRANSFER FROM GENERAL FUND WORKER'S COMP SELF INS TRANSFER FROM GENERAL FUND GENERAL FUND TRANSFER FROM AMBULANCE FUND GENERAL FUND TRANSFER FROM E -911 FUND GENERAL FUND TRANSFER FROM BOND PROJECT FUND TRANSFERS TOTAL AMOUNT 4,875.00 10,000.00 20,000.00 1,621.67 4,202.78 40,699.45 VENDOR TRANSFERS CITY OF OWASSO A/P TRANSFER REPORT DESCRIPTION CEMETERY CARE REVENUE TRANSFER FROM GENERAL FUND AMBULANCE CAPITAL REVENUE TRANSFER FROM AMBULANCE FUND TRANSFERS TOTAL AMOUNT 112.50 3,908.30 4,020.80 � I I I u � I � I CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 03/01/99 Department Overtime Expenses Total Expenses General Fund Manag-0r a1 Q:00 10,709.83 Finance 0.00 8,178.19 . ..:m . COMM. < velo . .. ... 7,347.01 Municipal Court 0.00 2,144.02 e�rux .. �.:; .. 9:>::: .. 0 00 4,954.48 Information Systems 0.00 2,768.85 Su arl 5erv�c s .... FP.. 162.00 ...... 4,327.87 Police 4216.47 ............ 65,496.06 Ceral:aehspach 272.03 5,559.51 Animal Control 0.00 1,631.30 Fire 851.51 41,667.55 Street 91.38 9,438.94 C ©nmun ty- Senior Center < ......... 0.00 3,116.40 Park Maintenace 0.00 _ _ _ _ 3,615.62 Econ mi- 6::DEVeloprner t 0.00 1,971.85 General Fund Total $5,593.39 $172,927.48 Garage Fund Crarage $0.00 $3,642.36 Garage Fund Total $0.00 $3,642.36 APPROVED: 03/16/99 Mayor Council Member Council Member MEMORANDUM TO: J. JEFF HANCOCK CITY MANAGER FROM: MARIA A. ALEXANDER CHIEF OF'POLICE SUBJECT: RENEWAL OF CLEANING CONTRACT WITH YALE CLEANERS DATE: March 5, 1999 BACKGROUND: In July of 1998, the City of Owasso awarded a contract to Yale Cleaners for the purpose of providing cleaning to the Owasso Police Department. The term of this contract for services was for the period of August 1, 1998 through June 30, 1999. The contract can be extended for successive one -year terms for a period of up to three years if agreed to by both parties in writing not less than sixty days prior to the expiration of the initial one -year term. Yale Cleaners has provided excellent service to the Owasso Police Department during this first year. RECOMMENDATION: Staff recommends Council approval of an extension of the cleaning contract with Yale Cleaners. ATTACHMENTS: 1. Initial Contract Award 2. Signed Extension c CONTRACT EXTENSION AGREEMENT CITY OF OWASSO, OKLAHOMA POLICE DEPARTMENT UNIFORM CLEANING Pursuant to terms of a Contract for Services between the City of Owasso, Oklahoma, and Yale Cleaners, entered into on the 21st day of July 1998 for FY 1998 -99, my signature on this document will serve to formally and mutually agree to extend the aforesaid contract with the same terms and conditions contained therein for the period from July 1, 1999 through June 30, 2000. YALE CLEANERS By ! �� William C Rothrock III Date The City of Owasso, Oklahoma agrees to an extension of the above referenced contract between the City of Owasso and Yale Cleaners for a period of twelve months between July 1, 1999 and June 30, 2000. CITY OF OWASSO, OKLAHOMA By Denise Bode, Mayor Date 1 ' MEMORANDUM D TO: J. JEFF HANCOCK CITY MANAGER q� FROM: MARIA A. ALEXANDER (� CHIEF OF POLICE ' SUBJECT: RENEWAL OF E911 INTERLOCAL AGREEMENT DATE: March 3, 1999 BACKGROUND: On January 17, 1989, the City of Owasso executed an Interlocal Governmental Agreement for the purpose of joining 26 other governmental entities to initiate an enhanced emergency phone system (E -911). Since its inception, the Enhanced -911 system has proven to be a vital link to both the police and fire departments for area residents in and around Owasso, including portions of Rogers County. The interlocal agreement provides that all communities and counties involved will jointly fund the system by collecting a surcharge on local telephone bills. Though the City of Owasso collects only 3 %, statutes allow up to 5 % of the base phone bill. The fee is used exclusively for costs incurred to maintain the E -911 system. In order to maintain compliance with an Attorney General's ruling, the interlocal agreement must be renewed annually prior to May 1. If the interlocal agreement is not renewed, the City would lose its ability to impose the surcharge and would no longer be able to continue this valuable service. INCOG is facilitating the renewal process and has provided a "Notice of Renewal" form which is attached for your review. RECOMMENDATION: Staff recommends Council approval of the "Notice of Renewal of Interlocal Agreement". ATTACHMENTS: 1. Notice of Renewal of Interlocal Agreement 2. Memorandum from Regional Enhanced 911 Board NOTICE OF RENEWAL OF INTERLOCAL AGREEMENT WHEREAS, an Interlocal Agreement to share costs of the regional Enhanced 911 system was entered into by the city of (City,County, Town) Owasso and approved by the Oklahoma Attorney General on March 14, 1989; and WHEREAS, the Agreement will automatically terminate July 1, 1999 unless renewed prior to May 1, 1999; and WHEREAS, the governing bodies of the parties to the Agreement deem it appropriate to continue to participate in the regional Enhanced 911 system and to equitably share the costs of the system according to the terms of the Agreement; THEREFORE, the city of (City, County, Town) Owasso does hereby renew the Interlocal Agreement for Fiscal Year 2000. APPROVED BY this ATTEST: APPROVED: Clerk city (City, County, Town day of Attorney of Owasso 1999. By Denise Bode Title: Mayor Regional Enhanced 911 Board 201 West Fifth Street, Suite 600, Tulsa, OK Phone: (918) 584 -7526 Fax: (918) 583 -1024 MEMORANDUM TO: Regional Enhanced 911 Board RE: Cancellation of March Meeting FROM: Chief Jim Helm, Chair Ann Domin, INCOG DATE: February 26, 1999 In lieu of the March 10, 199 meeting of the Regional Enhanced 911 Board, the following information has been prepare you have items of business that need the immediate attention of the Board, please call either of us and we will schedule a meeting. As result of the October 5, 1998 outage that disabled 911 service in much of the area, Southwestern Bell has developed a plan that, in the unlikely event of such an outage again, would reroute 911 calls to 7 -digit numbers at each PSAP other than the City of Tulsa's. The PSAPs would lose ANI and ALI information, but 911 calls would not be lost. Bell and Tulsa continue to work on options for the City, and we will discuss those details at the July Board meeting. Rep. Larry Rice again sponsored a bill that would levy a 50 -cent monthly fee on wireless phones to be distributed to local governments to pay for enhanced 911 service on wireless calls. Although the ' bill was passed out of its House committee, it was defeated last Wednesday on the House floor. Legislators had been urged to support the bill and were provided a fact sheet by a working group that ' included representatives from Tulsa, Oklahoma City, the Oklahoma Municipal League, INCOG, ACOG, the Oklahoma Association of Chiefs of Police and others. Enclosed is a 6 -month update on the number of access lines in each jurisdiction. Southwestern Bell prepared this information as requested by the Board at its last meeting. It includes only those access lines served by Southwestern Bell. Also enclosed is a NOTICE OF RENEWAL. This is the annual renewal of the 911 Interlocal Agreement. It is an indication that your jurisdiction will continue to participate in the regional 911 system. Please make sure your local governing body approves the NOTICE OF RENEWAL, then retur 1, 1999 to: ' Ann Domin INCOG 201 W. 5th St., Suite 600 Tulsa, OK 74013 Y�r Fina , a list of the wireline telephone service providers who may be operating in the Tulsa area. Although we have been working with SWB, GTE, Cimarron, Bixby Telephone, OCSI and Logix for years, we do not have additional information regarding the service areas of the other companies. However, as we have discussed in the past, companies providing dialtone service should also be capable of providing 911 service and should be collecting and remitting the 911 fee to local governments. I MEMORANDUM W1 I I TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO I' FROM: PHIL LUTZ, P.E. ENGINEERING PROJECT MANAGER ' SUBJECT: ACCEPTANCE OF WATER AND SANITARY SEWER SYSTEMS COUNTRY ESTATES III DATE: ' March 9, 1999 BACKGROUND: The subject project is located north of 116th Street North immediately west of Country Estates II (see attached location map). These utility systems include 2,450 LF of 6" water and 2,823 LF of 8" sewer lines. ODEQ permits were issued in September 1998 i(see attached permit letters). FINAL INSPECTIONS: Public Works personnel conducted sanitary sewer and water systems final inspections with the construction contractor on November 18, 1998 and October 27, 1998, respectively. Punch lists of items requiring correction were given to the contractor on the inspection dates. Acceptance of these systems was delayed awaiting water quality tests which were performed in February 1999. All punch lists items have been corrected. The contractor has provided one -year maintenance bonds for both utility systems (see attached). RECOMMENDATION: Staff recommends acceptance of the Country Estates III water and sanitary sewer systems. ATTACHMENTS: 1. Location map 2. ODEQ permit letters 3. Maintenance bonds o /A � � z Q � Q w � a cn H LLL 0 0 4-� N N = CD �- H 10 L L `lam co =�d H16OL /mow, -t� _ ," • .a � � f fl - w C Nl t0 w z• 0 U b US3- A8lNnW \Nl31DNG \SdVN(3SVG\ -0 MARK COLEMAN ' Executive Director 0 K l A F 0 M A PART OF ENVIRONMENTAL QUALITY OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY in Re: Permit No. SL000072980780 Country Estates III Sewer Line Project S -21310 Dear Mr. Carr: FRANK KEATING Governor 'z7 U U - Enclosed is Permit No. SL000072980780 for the construction of 2,823 L.F. of eight (8) inch sewer line and appurtenances to serve the Country Estates III Sewer Line Project, City of Owasso, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this department on September 9, 1998. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the Owasso Public Works Department, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, sending one (1) set to your engineer and retaining one (1) set for our files. Very truly yours, LCD p�� [7"0""` ^' Bronson Bolvin Construction Permit Unit Water Quality Division BBB /HJT /da Enclosure cc: David L. Cantrell, P.E., Cantrell and Associates, Inc. Wayne Craney, P.E., WPC Unit Supervisor Eddie Terrill, R.S., Regional Director, DEQ 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper with soy ink ti September 9, 1998 F. Robert Carr, Public Works Director Owasso Public Works Department ' 320 South Dogwood Owasso, OK 74055 in Re: Permit No. SL000072980780 Country Estates III Sewer Line Project S -21310 Dear Mr. Carr: FRANK KEATING Governor 'z7 U U - Enclosed is Permit No. SL000072980780 for the construction of 2,823 L.F. of eight (8) inch sewer line and appurtenances to serve the Country Estates III Sewer Line Project, City of Owasso, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this department on September 9, 1998. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the Owasso Public Works Department, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, sending one (1) set to your engineer and retaining one (1) set for our files. Very truly yours, LCD p�� [7"0""` ^' Bronson Bolvin Construction Permit Unit Water Quality Division BBB /HJT /da Enclosure cc: David L. Cantrell, P.E., Cantrell and Associates, Inc. Wayne Craney, P.E., WPC Unit Supervisor Eddie Terrill, R.S., Regional Director, DEQ 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper with soy ink ti r�1 �1 r� nn nE-1 n. SEP 221998 JI 0 K l A H 0 M A MARK (OLEWN DEPARTMENT OF ENVIRON -WAt OUAUTr [p AIIKXEATi C Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor September 9, 1998 F. Robert Carr, Public Works Director Owasso Public Works Department 320 South Dogwood Owasso, OK 74055 Re: Permit No. WL000072980779 Country Estates III Waterline Project PWSID No. 3007218 Dear Mr. Carr: Enclosed is Permit No. WL000072980779 for the construction of 2,450 L.F. of six (6) inch waterline and appurtenances to serve the Country Estates III Waterline Project, City of Owasso, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this department on September 9, 1998. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the Owasso Public Works Department, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, sending one (1) set to your engineer and retaining one (1) set for our files. Very truly yours, Bronson Bolvin ' Construction Permit Unit Water Quality Division BBB /HJT /da Enclosure cc: David L. Cantrell, P.E., Cantrell and Associates, Inc. Mary Arnold, PWS District Representative, DEQ Eddie Terrill, R.S., Regional Director, DEQ ' 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA (0, OKLAHOMA 73101 -1677 printed on recycled paper with soy ink ' 1 r IYMA1NTEN, NCE BOND BOND N0. 12465 KNOW ALL MEN BY T11ESc PRESENTS: THAT Oklahoma Utility Construction Company. Inc. as Principal, hereinafter called Contractor, anti Victore Insurance Company. as Surety, hereinafter called Surety, are firmly bound unto The City of Owasso Oklahoma as Obligtw, hereinafter called Owner, in the peaa.l sum of - Dollars ($ 2 0 0 0 0 0 0 ), for the pavment whereof the Contractor and Surety bind themselves, their heirs, executors, administiUtors, succen.sors, and assigns, jointly and =mxally, firmly by these presents. WHETS, Contractor has by written agree a rt, dated April J., 1998 entered into a ccniza.ctwith the Owner for Sanitary Sewer Line to serve Country Estates III Addition to the City of Owasso Oklahoma ' in accordance with the General Conditions, the Drawings and Specifications, which contract is by reference incorporated he -.tin, and made part hereof, and is mfcrred to as the Contract. 1 1 1 1 NOW, THERE: ORE. the condition of this ob"gaticu is such that; if Contractor shill rm v a Y defects due to faulty materials or workmanship, and pay for any damage to other work resulting the.. -efrom, which shall ap=r within a period of one r 1 � ya r(s) from the da ±e of acc.-pt -in ce of the work provided for in the Contract, then �+sis obligation to be void, otherwise to rc horn in frill force and effect. PROVIDED, HOWEVER, thit O.-ner shall dive Contractor and Surety notice of obscrved defects with reasonable promptness. SIGNED and sealed this 20th day of NT--- Pr i° 9.$__ In the presence of Oklahoma Utility Construct ian Company Principal (SEAL) Inc. Tide Victore Insurance Company Surety (S Ertl.,) Attorney -in -Fact Edward Brasel 06625 VICTORE INSURANCE COMPANY 3817 NORTH WEST EXPRESSWAY, SUITE 230 OKLAHOMA CITY, OKLAHOMA 73112 POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS That VICTORE INSURANCE COMPANY a Corporation duly organized under the laws of the State of Oklahoma, having its principal office in Oklahoma City, Oklahoma pursuant to the following resolution which is now in full force and effect: "That the President may from time to time appoint Attorneys -in -Fact, and Agents to act for and on behalf of the Company and may give any such appointee such authority as his certificate and other writings obligatory in nature of a bond, and such officer or the Board of Directors may at any time remove such app nt j an� revoke the power and authority tven him" does hereby snake and a ppooint: ROY - THOMASON, SR., EDWARD BRASErr ROY THOMASON its true and lawful Attomey(s) -in -Fact, with full power and authority hereby conferred in its name, place and stead, to sign, execute, acknowledge and deliver in its behalf, and as its act and deed, as follows: All bonds except Bail Bonds not to exceed on any single instrument * * * $500,000.00 * * * This Power of Attorney is signed and sealed by facsimile under authority of the following Resolution adopted by the Board of Directors of the Company at a meeting called and held on the 12th day of May, 1989. "Resolved, that the signature of the Chairman, Vice Chairman President, Executive Vice President, Vice President and Assistant Vice Presidents and the seal of the Company may be affixed by facsimile on any power of attorney granted ptusuant to the By -Laws, and the signature of the Secretary or an Assistant Secretary and the seal of the Company may be ixed by me to any certificate of any such power, and any power or certificate bearing such facsimile signatures and seal shall be valid and binding on the company. Any such power so executed and sealed and certified by certificate so executed and sealed shall, with respect to any bond or undertaking to which it is attached, continue to be valid and binding on the Company." IN WITNESS WHEREOF VICTORE INSURANCE COMPANY has caused these presents to be signed by its President and its corporate seal to be affixed this 15th day of JULY , 19 94 j O SEAL. (STATE OF OKLAHOMA) (County of Oklahoma) On this 15th day of JULY , 19 94 before me , a Notary Public of the State of Oklahoma in and for the county of Oklahoma came Altus E. Wilder, III, to me personalty known to be the individual and officer described herein, and who executed the preceding instrument and acknowledged the execution of the same, and being by me duly sworn, deposed and said, that he is the officer of said Company aforesaid, and that the seal affixed to the preceding instrument is the Corporate Seal of said Company, and the said Corporate Seal and signatures as an officer were duty affixed and subscribed to the said instrument by the authority and direction of the said corporation, and that the resolution of said Company, referred to in the preceding instrument, is now in force. CERTIFICATE Altus E. Wilder, III IN TESTIMONY WHEREOF, I have hereunto set my hand, and affixed by officia I at Oklahoma City, Oklahoma the day and year written above. i i ('\ , \ Notary Public, Oklahoma County, Oklabbm", Oklahoma My Commission Expires AUGUST 27. 1997 `�����, 6 ,IE FFF• �,�i,' car" CIP GV97 e I, the undersigned, President of VICI'ORE INSURANCE COMPANY a corporation of the State of Oklahoma DO HEREBY CERTIFY that the foregoing and attached Power of Attorney and Certificate of Authority remains in full force and has not been revoked; and furthermore, that the Resolution of the Board of Directors, as set forth in the Certificate of Authority, are now in force. Signed and Sealed at the said Company at Oklahoma City, Oklahoma, dated this day of ,19 President MAINTENANCE BOND BOND N0. 12466 ' KNOW ALL MEN BY THESE PRESENTS: ' THAT OKLAHOMA UTILITY CONSTRUC ON COMPANY, INC_ as Principal, hereinafter called Contractor, and VICTORE INSURANCE COMPANY ' as Surety, hereinafter called Surety, are firmly bound unto THE CITY OF OWASSO, OKTAUnMA as Oblige --, hereinafter called Owner, in the penal sum of FIFTEEN THOUSAND AND NQ/100 _Dollars (S 15 0 0 0. 0 0-----), for the payment whereof the CoMTnctor and Surety bind the:nsetvcs, ' their heirs, e=.jtars, administratars, arrccessors, and amigrru, jointly and severally, firmly by these presents. WHEREAS, Contractor has by written agreement, datzd Apr; 1 1� 1998 entered ' into a contract with the Owner for Water Line to serve Country F S t a t P c r I I Addition to the City of Owasc; nklahnma ' in accordance with the General Conditions, the Drawings and Specifications, which certtract is by reference incorporated herein, and made part hereof, and is referred to as the Contract. 1 1 NOW, THERE -ORE, the condition of this obGgntion is such that if Contmctor sh.-iil rcmedv anv defects due to faulty materials or workmanship, and pay for any damage to other work resulting therettom, which snail appear within a period of one ( 1 )ycrr{s) from the date of acc- -thee of the work provided for in the Contract, then this obligation to be void. otherwise to remain in full ford and effect. PROVIDED, HOWEVER, dMt O%vner shall give Contra=r and Surety notice of obscned defects with rmscrrable promptness. SIGNED and sealed this 20th day of November _• t9 98 In the presence of: Oklahoma Utility Constructinn Company Principal (SEAL) Inc. Title Victore Insurance Compan�� Surety (S EAL} Attorney- in -laact Edward Brasel 06626 VICTORE INSURANCE COMPANY 3817 NORTH WEST EXPRESSWAY, SUITE 230 OKLAHOMA CITY, OKLAHOMA 73112 POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS That VICTORE INSURANCE COMPANY a Corporation duly organized under the laws of the State of Oklahoma, having its principal office in Oklahoma City, Oklahoma pursuant to the following resolution which is now in full force and effect: "That the President may from time to time appoint Attorneys -in -Fact, and Agents to act for and on behalf of the Company and may give any such appointee such authority as his certificate and other writings obligatory in nature of a bond, and such officer or the Board of Directors may at any time remove such appointee and revoke the power and authority given him" does hereby make and appoint: * * * ROY THOMASON, JR., EDWARD BRASEL, ROY THOMASON its true and lawful Attorney(s) -in -Fact, with full power and authority hereby conferred in its name, place and stead, to sign, execute, acknowledge and deliver in its behalf, and as its act and deed, as follows: All bonds except Bail Bonds not to exceed on any single instrument * * * $500,000.00 * * * This Power of Attorney is signed and sealed by facsimile under authority of the following Resolution adopted by the Board of Directors of the Company at a meeting called and held on the 12th day of May, 1989. "Resolved, that the signature of the Chairman, Vice Chairman, President, Executive Vice President, Vice President and Assistant Vice Presidents and the seal of the Company may be affixed by facsimile on any power of attorney ggrraanted ursuant to the By -Laws, and the signature of the Secretary or an Assistant Secretary and the seal of the Company may be affixed by facsimile to any certificate of any such power, and any power or certificate bearing such facsimile signatures and seal shall be valid and binding on the company. Any such power so executed and sealed and certified by certificate so executed and sealed shall, with respect to any bond or undertaking to which it is attached, continue to be valid and binding on the Company." IN WITNESS WHEREOF VICTORE INSURANCE COMPANY has caused these presents to be signed by its President and its corporate seal to be affixed this 15th day of JULY SERI. (STATE OF OKLAHOMA) (County of Oklahoma) ,19 94 On this 15th day of JULY , 19 94 before me, a Notary Public of the State of Oklahoma in and for the county of Oklahoma came Altus E. Wilder, III, to me personally known to be the individual and officer described herein, and who executed the preceding instrument and acknowledged the execution of the same, and being by me duty sworn, deposed and said, that he is the officer of said Company aforesaid, and that the seal affixed to the preceding instrument is the Corporate Seal of said Company, and the said Corporate Seal and signatures as an officer were duty affixed and subscribed to the said instrument by the authority and direction of the said corporation, and that the resolution of said Company, referred to in the preceding instrument, is now in force. CERTIFICATE Altus E. Wilder, III IN TESTIMONY WHEREOF, I have hereunto set my hand, and affixed by officia l at Oklahoma City, Oklahoma the day and year written above. 1 1 • /\ . Notary Public, Oklahoma County, Okla(lbm, Oklahoma My Commission Expires AUGUST 27, 1997 0%11111111'., � ElEFFF �i�� 07; i ����r�nnal```• I, the undersigned, President of VICTORE INSURANCE COMPANY a corporation of the State of Oklahoma DO HEREBY CERTIFY that the foregoing and attached Power of Attorney and Certificate of Authority remains in full force and has not been revoked; and furthermore, that the Resolution of the Board of Directors, as set forth in the Certificate of Authority; are now in force. Signed and Sealed at the said Company at Oklahoma City, Oklahoma, dated this day of 19 1 � President F MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: SHERRY BISHOP FINANCE DIRECTOR SUBJECT: AUTHORIZE INDEBTEDNESS BY THE OPGA DATE: March 12, 1999 BACKGROUND: On February 22, the OPGA trustees authorized the purchase of 75 Club Cars from Justice Golf Car Company for $166,690 (net of trade -in allowance). The bid specifications for the golf carts included an option for lease- purchase financing. Justice Golf Car Company arranged for the lease - purchase financing with Associates Commercial Corporation. The lease- purchase agreement provides financing for four years at 5.41 % interest. Any debt incurred by a trust authority of the City requires City Council approval. This request is for City Council to authorize the OPGA to incur indebtedness according to the agreement with Associates Commercial Corporation for equipment lease- purchase financing. RECOMMENDATION: Staff recommends Council authorize the OPGA to incur indebtedness with Associates Commercial Corporation. MEMORANDUM ' TO: HONORABLE MAYOR AND COUNCIL CITY OF OWASSO do FROM: H. DWAYNE HENDERSON, P.E.k� ., CAPITAL PROJECTS MANAGER_._ SUBJECT: 1998 BOND ISSUE PROJECTS - PROFESSIONAL SERVICES CONTRACT REVISIONS ' DATE: March 8, 1999 ' PROJECT BACKGROUND: In October of 1997, the citizens of Owasso approved a $10 million bond issue for Capital Improvement Projects within the City of Owasso. The projects included for funding within that bond issue include remodeling of the existing City Hall for the Police Department, replacing the roof on the existing Community Center and construction of a New City Hall. In May 1998, the City of ' Owasso entered into an agreement with CH2MHill for Architectural/ Engineering (A/E) services and Lioness Realty Group, Inc. for Program Management Team (PMT) services. ' The PMT is comprised of a consortium of three firms: Lioness Realty Group, Inc. (Lioness); Cowen Construction (Cowen); and Schlagel & Schmidt, P.A. Services to be provided by Lioness as the PMT lead consultant is to provide site evaluation for the New City Hall site; space planning and ' ancillary design for the New City Hall and Police Station; and value engineering, construction budgets, design schedules and client contact. Cowen is to provide assistance with value engineering, budgets, and construction management. Schlagel and Schmidt is to provide assistance with value ' engineering. In a July 14, 1998 letter from Lioness (Attachment A), Jim Stacey, President, announced the resignation of Joe Waters, Project Manager and lead space planner, from the PMT. This resignation leaves Lioness without a Project Manager for the Owasso Bond Projects. ' The letter recommends an alternative for the City of Owasso to consider in order to proceed with the project. Lioness recommended that the PMT agreement be revised to reassign several duties in their Scope of Services, including project communications and ancillary (systems furniture and cabling) design to the A/E Scope of Services. This action would allow Lioness to remain as the PMT lead after the Programming Phases, but provide minimal services. 1 Page 2 Professional Services Contract Revisions February 23, 1999 Since Lioness would have only minor responsibilities after the Programming Phase, staff asked CH2MHill and Cowen Construction to provide proposals to split the remaining duties of the PMT for the remainder of the project. Both firms agreed to provide proposals after the Final Program was approved and the scope of work determined. Final Programs for the City Hall and Police Department were completed by Lioness Realty in December 1998. Staff reviewed the programs, made changes in several departments and confirmed the changes with the A/E. Even though the Final Program was accepted by staff in December 1998, the contract revisions were delayed until combined versus separate City Hall/Police Station Facility issue was determined. PMT SERVICES REVISIONS: Since the role of Cowen is to manage the construction of the facility projects, staff recommends Cowen assume the lead PMT role after the Programming Phase and that CH2MHill perform the ancillary design. Staff consulted with the City Attorney in September 1998 regarding this matter and his recommendations were as follows: The City of Owasso should terminate the current PMT agreement with Lioness Realty Group, Inc. after the Programming Phase is complet; The City of Owasso should enter into an agreement with Cowen Construction for the remainder of the PMT services, as listed in the July 14, 1998 letter from Jim Stacey; and The City of Owasso should amend the existing A/E agreement to add Project Communication and Ancillary Design responsibilities, as recommended in the above referenced letter. In a letter dated February 16, 1999(Attachment B) Lioness Realty accepted termination of the PMT contract. The letter reflects the final invoice amount from Lioness Realty. Cowen prepared a PMT agreement to continue working with the A/E on cost management through Schematic Design, Design Development, Contract Documents Phases. After the design of the facilities are complete, Cowen will assume responsibilities as Construction Managers. The new PMT agreement prepared by Cowen has been approved by the City Attorney and is included as Attachment C. The revised fees proposed by Cowen have been tabulated in a table and are compared to the original fees prepared by Lioness Realty (Attachment D). The reduction in the PMT Agreement is $41,123. 3 -8 -99 professional services agreement revisions.wpd Page 3 Professional Services Contract Revisions IFebruary 23, 1999 A/E SERVICES REVISIONS The A/E agreement amendment is for additional fees associated with the revised scope of work for a combined City Hall/Police Department. Also, changes in work scope for the intersection, roadway and Sports Park projects have amended. (Attachment E ). The additional fees for the changes are tabulated in a table as Attachment F. The justification for their additional fees is listed below and in a letter from CH2MHill included as Attachment G. ' Combined City Hall/ Police Station Facility - The original AT agreement was developed for the AT to provide construction of a new 20,000 s.f. City Hall facility and minor renovations to the ' existing City Hall building for the Police Station. The revised agreement is to provide for the design of a combined New City Hall/Police Station Facility. These additional fees include revised scope of work tasks by the A/E reassigned from Lioness Realty, more architectural inspections and additional ' structural and HVAC design needed for a larger, two- storied facility. Fee increase - $75,550 East 86 ' Street North/ North 123' East Avenue Signalization - this project was originally designed to add signals at the east leg of the intersection and control the west leg with timers until t additional funds could be secured. Application has been made to ODOT for funding this project; therefore, staff instructed the A/E to add the west leg in order to signalize both the east and west legs ' of the intersection. The additional fee is for extra work to add the west leg. Costs to advertise and bid the project will be performed by ODOT and these work tasks have been removed from the scope of work. Fee increase - $2,067 ' East 86th Street North/ North 145' East Avenue Signalization - since this project will be submitted to ODOT for funding, the design phase will require an extra phase in the design process that was not accounted for in the original proposal. The plan -in -hand phase has been added. Advertising and bidding will be performed by ODOT. Fee increase - $3,416 ' Main Street Project - The original Main Street resurfacing project scope included the resurfacing ofMain Street from I' Street to 9'h Street. Improvements on Main Street from 90' Street to I Vh Street ' was originally a part of the East 86 h Street North/North Main Street Project. Since this project was not in the original scope of work in the A/E agreement, this section of the street was not surveyed by CH2MHill. The additional fees are needed to survey this area of the project. Fee increase - $4,773 ' Four -Plez Project - The Four -Plex Project was bid in the last quarter 1998 and the bids were over budget. The A/E informed staff that the bids were going to be over budget before the contract documents were prepared and recommended that the scope be reduced. Staff decided to keep the original scope. When the project bid over budget, the A/E had to revise the plans for re -bid. The additional cost is for the time to reduce the project scope for re -bid. Fee increase - $2,800 ' Phase I Environmental - A Phase I Environmental Assessment will be needed for the New City Hall/ Police Station Site. The original scope of work did not include this item and has been added to the CH2MHill agreement, since they are capable of providing this service. Fee increase - $5,000 Community Center - The additional fees for the Community Center building are for transferring ' portions of the scope of work from the PMT to the A/E after the departure of Joe Waters from Lioness Realty. Fee increase - $1,980 3 -8 -99 professional services agreement revisions.wpd Page 4 ' Professional Services Contract Revisions February 23, 1999 PROFESSIONAL FEE COMPARISON - FACILITY PROJECTS Since the scope of work of the City Hall and Police Station facilities has changed since the original A/E ' and PMT agreements were executed, the following cost comparison was derived to indicate changes in the professional fees. CONCLUSIONS: The termination of the PMT agreement with Lioness Realty, Inc. required work to be divided between CH2MHil1 and Cowen Construction. The division of work reduced the work by the PMT by $41,481 and increase the work by the A/E by $40,163. The savings to the City of Owasso, as a result of terminating the agreement with Lioness Realty, was $1,318. The additional work required of CH2MHill on the transportation and Sports Park projects resulted in an increase in fees of $13,056. The additional design work required to combine the New City Hall/ Police Station into one facility is $42,367. Therefore, the net increase in the Professional Fees as a result of these actions is $54,105. RECOMMENDATIONS: After consulting with the City Attorney on the sequencing of the action, staff recommends the following 1) Termination of PMT services agreement with Lioness Realty Group, Inc. for the Owasso Bond Projects. 2) Award a new PMT services agreement to Cowen Construction for the remainder of the services after the Programming Phase for a fee not to exceed $ 168,279.00 3) Amendment Number 1 in the amount not to exceed $95,586 for a revised total contract amount of $657,757. FUNDING: The funding for this project, through the bond election. ATTACHMENTS ATTACHMENT A - July 14, 1998 letter from Jim Stacy ATTACHMENT B - Termination letter from Lioness Realty, Inc. ATTACHMENT C - PMT Agreement from Cowen Construction ATTACHMENT D - PMT Cost Comparison Table ATTACHMENT E - A/E Agreement Amendment from CH2MHill ATTACHMENT F - Additional A/E Cost Table ATTACHMENT G- A/E Agreement justification letter from CH2MHill 3 -8 -99 professional services agreement revisions.wpd LIONESS REALTY GROUP, INC. CORPORATE & INVESTMENT REAL ESTATE SERVICES July 14, 1998 Jeff Hancock City Manager 207 South Cedar Owasso, Oklahoma 74055 Re: New City Hall, Police Department Renovation Projects Dear Mr. Hancock, Over the past year, Joe Waters has worked extensively with the Johnson County Facilities Office in the management of a major renovation of their Courthouse. Joe established and managed this office for 5 years. His successor has recently announced his retirement and Joe has accepted an offer from the County to return to the Director position effective August 24, 1998. We have consulted with our Project Management Team (PMT) members on how best to address your projects. The current schedule calls for the Project Planning to be complete the week of August 17, 1998. Because you are another public body, Johnson County has agreed to afford Joe the time to continue his involvement in the Owasso projects through the construction documents phase, at which time our team member, Cowen Construction, takes charge of the PMT services through bidding and construction phases. We believe the most effective way to proceed is for the Project Architect, CH2M Hill/PZA, to take the lead in three areas of the project: • Project Communications - schematic design through construction documents (with the diligent support of Dwayne Henderson this cost may be averted) • Systems furniture - layout, specifications, oversee installation with PMT on site representative • Cabling - layout, specifications, oversee installation with PMT on -site representative The PMT would retain our roll in all other aspects of the project: • Project Planning - scheduled for completion the week of 8/17/98 • Value Engineering - on -board plan review through each phase of design for constructability, design intent, lowest cost solutions while maintaining the value intended • Cost Estimating - all inclusive project cost estimating at.each phase of the project design and construction to assure budget conformance • Scheduling - ongoing scheduling updates and development of increased detail and complexity as the project progresses through design and implementation • Bid Services - preparation of multiple bid packages, solicitation of bids for each trade, review of responses, recommendations of award based upon budget conformance • Construction Services - manage and coordinate construction phase with on -site superintendent, conduct progress meetings, review and process changes. etc. 1100 8 ROAOW AY, SUITE 101, KANSAS CITY. MISSOURI 64111 (e10 ATTACHMENT "A" Inameaual MemOersntos: Insmwe of Real Estate Management of the NATIONAL ASSOCIATION OF REALTORS' Mtemawnat Coutti of Budding wners and Man - - ---.. _.. - -----' n9 agars Pl55ocwtarY Metropolitan Kansas Cary and Jonnsan County Board of REALTORS' Miaw.n A- We recognize that this represents a modification to our scope of services. In the attached contract we have deducted from our scope of work and the PMT fee the items to be re- assigned to CH2M Hill/PZA. If this approach is acceptable to you, you can simply initial the changes as indicated. We would also like to discuss the details with Dwayne Henderson and CH2M Hi1LPZA. While we regret losing Joe in our organization, we are confident that Joe's phases of the Owasso projects can be completed and that the project can proceed successfully with this slight modification of duties. Please let Joe or me know your thoughts on this solution or if you would like to discuss other alternatives. Sincerely, J es cy Presi ent, Lioness Realty Group cc: Dwayne Henderson John Cowen Joe Waters enclosure: Modified Agreement for Program Management Services LIONESS REALTY CROUP INC. CORPORATE & INVESTMENT REAL ESTATE SERVICES February 16, 1999 City of Owasso P.O. Box 180 Owasso, OK 74055 SENT VIA FAX- 918- 272 -4996 RE: Termination of PMT Agreement Ladies and Gentlemen: The following letter was prepared pursuant to the request of H. Dwayne Henderson, Capital Projects Manager, regarding the termination of the Program Management Agreement between the City of Owasso and Lioness Realty Group, Inc., representing the Program Management Team. We agree that, effective September 15, 1998, no further services are to be provided by us under the Agreement dated May -26, 1998. We further agree that the existing Agreement will be considered, by mutual consent, terminated upon receipt of the Final Programming Document and approval by the City of Owasso. The compensation for the provision of the Final Programming Document shall be $28,658.78 as further detailed on the attached Schedule of Services and Fees. F Accepted this day: �� �O By: Date Jamtv. e� tact', resident oup, Inc. Accepted this day: Date LM Mayor Denise Bode City of Owasso cc: John Cowen, Cowen Construction- fax 9918 -584 -8922 ATTACHMENT "B" 3100 BROADWAY, SUITE 303, KANSAS CITY, MO 64111 (816) 561 -6161 FAX (616) 931 -5621 lioness @unicom.net Individual Memberships: Institute of Real Estate Management of the NATIONAL ASSOCIATION OF REALTORS' International Council of Shopping Centers International Facilities Management Association Building Owners and Managers Association' Metropolitan Kansas City and Johnson County Board of REALTORS' Missouri Association of Realtors National Association of Corporate Real Estate Executives AGREEMENT FOR PROGRAM MANAGEMENT SERVICES CITY OF OWASSO CITY HALL, POLICE DEPARTMENT AND COMMUNITY CENTER THIS AGREEMENT, made and entered into this day of , 1999, between the City of Owasso, Oklahoma, hereinafter referred to as CITY, and Cowen;Construction representing the Program Management Team, hereinafter referred to as PMT; WITNESSETH: WHEREAS, CITY intends to construct a new combined City Hall/Police Station at 1st Street and Main and replace the roof, carpet, heating, ventilation and air conditioning systems and other cosmetic items at the Community Center. WHEREAS, CITY requires certain professional services in connection with the PROJECTS, hereinafter referred to as the SERVICES; and, WHEREAS, PMT is prepared to provide such SERVICES; WHEREAS, funding is available for the PROJECTS. NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: 1. SCOPE OF PROJECTS . The scope of the PROJECTS is described in Attachment A SCOPE OF PROJECTS, which is attached hereto and incorporated by reference as part of this AGREEMENT. 2. SERVICES TO BE PERFORMED BY PMT. PMT shall perform the SERVICES described in Attachment B,SCOPE OF SERVICES, which is attached hereto and incorporated by reference as part of this AGREEMENT. 3. CITY, S RESPONSIBILITIES. CITY shall be responsible for all matters described in Attachment C, RESPONSIBILITIES OF CITY, which is attached hereto and incorporated by reference as part of this AGREEMENT. 4. COMPENSATION. CITY shall pay PMT in accordance with Attachment D, COMPENSATION, and further described in Attachment E, FEE/MAN -HOUR BREAKDOWN, which are attached hereto and incorporated by reference as part of this AGREEMENT. 5. SCHEDULE. PMT shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F, which is attached hereto and incorporated by reference as part of this AGREEMENT. 6. STANDARD OF PERFORMANCE. PMT shall perform the SERVICES undertaken in a manner consistent with the prevailing accepted standard for similar services with respect to projects of comparable function and complexity and with the applicable laws and regulations published and in effect at the time of performance of the SERVICES. The PROJECTS shall be managed and implemented in strict accordance with this AGREEMENT. Other than the ATTACHMENT "C" obligation of the PMT to perform in accordance with the foregoing standard, no warranty, either express or implied, shall apply to the SERVICES to be performed by the PMT pursuant to this AGREEMENT or the suitability of PMT'S work product. 7. LIMITATION OF RESPONSIBILITY. PMT is not serving as Architect, Engineer or Contractor for the record for these projects, rather as the CITY'S representative in the management of the projects. The responsibilities of those parties are not intended or implied to be transferred to the PMT. OPINIONS OF COST AND SCHEDULE. 8.1. Since PMT has no control over the cost of labor, materials, equipment, or services furnished by others, or over contractors', subcontractors`, vendors', Architects' or Engineers' methods of determining prices, or over competitive bidding or market conditions, PMT'S cost estimates shall be made on the basis of qualification and experience as a PMT active on a daily basis in the Tulsa market. 8.2. Since PMT has influence but not ultimate control over the resources provided by others to meet construction contract schedules, PMT'S forecast schedules shall be made on the basis of qualification and experience as a PMT active on a daily basis in the Tulsa market. LIABILITY AND INDEMNIFICATION 9.1. Because in this engagement the PMT is not rendering the services of Contractors, Architects or Engineers, the PMT cannot be responsible for these functions. The PMT role is to coordinate and manage the service of these professionals, accordingly, the CITY agrees to waive any claims against the PMT for these professional services and to hold the PMT harmless, insure, defend and indemnify PMT, against any and all claims arising from the prudent execution of the PMT duties as contained in this AGREEMENT. All Contractors, Architects, Engineers and others retained under the scope of these PROJECTS will be required to supply proof of insurance for their respective services. Of course, hold harmless and indemnification would not extend to negligence or intentional tortious acts on the part of the PMT. 9.2. PMT shall not be liable to CITY for any special, indirect or consequential damages, such as, but not limited to, loss of revenue, or loss of anticipated profit. 10. COMPLIANCE WITH LAWS 10.1. In performance of the SERVICES, PMT shall comply with applicable regulatory requirements including federal, state and local laws, rules regulations orders, codes and standards. PMT shall procure the permits, certificates and licenses necessary to allow PMT to perform the SERVICES. PMT shall not be responsible for procuring permits, certificates and licenses required for any construction unless specifically included as an item to be procured on the CITY'S behalf as a reimbursable item. 11. INSURANCE 11.1. During the performance of the SERVICES under this AGREEMENT, PMT shall maintain the following insurance: 11.1.1. General Liability Insurance with bodily injury limits of not less than $1,000,000 for each occurrence and not less than $1,000,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. 11.1.2 Automobile Liability Insurance with bodily injury limits of not less than $1,000,000 for each person and not less than $1,000,000 for each accident and with property damage limits of not less than $100,000 for each accident. 11.1.3. Workers Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $100,000 for each occurrence. 12. OWNERSHIP AND REUSE OF DOCUMENTS 12.1. All documents, including reports, estimates, specifications, notes and data shall become and remain the property of the CITY. 12.2. CITY'S reuse of such documents without written verification or adaptation by PMT for the specific purpose intended shall be at CITY'S risk. 13. TERMINATION OF AGREEMENT 13.1. The obligation to continue SERVICES under this AGREEMENT may be terminated by either party upon fifteen days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. 13.2 CITY shall have the right to terminate this AGREEMENT, or suspend performance thereof, for CITY'S convenience upon written notice to PMT; and PMT shall terminate or suspend performance of SERVICES on a schedule acceptable to CITY. In the event of termination or suspension for CITY'S convenience, CITY shall pay PMT for all SERVICES performed to the date of termination in accordance with provisions of Attachment D, COMPENSATION. Upon restart of a suspended project, payment shall be made to PMT in accordance with Attachment D, COMPENSATION. 14. NOTICE. 14.1. Any notice, demand, or request required by or made pursuant to this AGREEMENT shall be deemed properly made if personally delivered in writing or deposited in the United States mail, postage prepaid, to the address specified below. To PMT: Cowen Construction I I10 W. 2V Street Tulsa, .Oklahoma 74107 -2842 ATTN: Rick Battin, Vice President To CITY: CITY OF OWASSO, OKLAHOMA P.O. Box 180 Owasso, Oklahoma 74055 ATTN: F. Robert Carr, Jr. 14.2. Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of PMT and CITY. 15. UNCONTROLLABLE FORCES. Neither CITY nor PMT shall be considered to be in default of this AGREEMENT if delays in or failure of performance shall be due to forces which are beyond the control of the parties; including, but not limited to: fire, floor, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage; inability to procure permits, licenses, or authorizations from any state, local, or federal agency or person for any of the supplies, materials, accesses, or services required to be provided by either CITY or PMT under this AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial restraint. 16. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court of competent jurisdiction as unenforceable, such portion shall be severed herefrom, and the balance of this AGREEMENT shall remain in full force and effect. 17. INTEGRATION AND MODIFICATION. This AGREEMENT includes Attachments A, B, C, D, E, & F and represents the entire and integrated AGREEMENT between the parties; and supersedes all prior negotiations, representations, or agreements pertaining to the SCOPE OF SERVICES herein, either written or oral. This AGREEMENT may be amended only by a written instrument signed by each of the Parties. 18. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the PMT and the CITY over the interpretation or application of the terms of this AGREEMENT, the matter shall be referred to the City's Director of Public Works for resolution. If the Director of Public Works is unable to resolve the dispute, the matter may, in the Director's discretion, be referred to the City Manager for resolution. Regardless of these procedures, neither party shall be precluded from exercising any rights, privileges or opportunities permitted by law to resolve any dispute. P 19. ASSIGNMENT. PMT shall not assign its obligations undertaken pursuant to this AGREEMENT, provided that nothing contained in this paragraph shall prevent PMT from 1P employing such independent consultants, associates, and subcontractors as PMT may deem appropriate to assist PMT in the performance of the SERVICES hereunder. 20. APPROVAL. It is understood and agreed that all work performed under this AGREEMENT shall be subject to inspection and approval by the Public Works Department of the City of Owasso, and any plans not meeting the terms set forth in this AGREEMENT will be addressed immediately by the PMT. The PMT will meet with the City staff initially and monthly thereafter and will be available to public meetings and/or City of Owasso presentations as referenced in Attachment B, SCOPE OF SERVICES. 21. KEY PERSONNEL. In performance of the SERVICES hereunder, PMT has designated John Cowen and Rick Baton of Cowen Construction as Project/Constraction;Principals. PMT agrees that no change will be made in the assignment of these positions without prior approval of CITY. Project Manager /Estimator designation will be made at the appropnate,time. L F4 L 4 t IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Mayor of the City of Owasso. APPROVED: Cowen Construction Jo Owen, Chief Executive Officer Da CITY OF OWASSO, OKLAHOMA City Clerk Mayor Date APPROVED AS TO FORM: City Attorney Attachment A AGREEMENT FOR PROGRAM MANAGEMENT SERVICES CITY OF OWASSO CITY HALL, POLICE DEPARTMENT & COMMUNITY CENTER SCOPE OF PROJECT * Cowen Construction The two options that are considered in this Agreement are: a. The construction of a new City Hall at the Main Street site and the renovation of the existing City Hall to house the Police Department. These projects will be constructed concurrently. roil b. The construction of a new City Hall and new Police Station being combined on the Main Street site and being built concurrently at this location. 1. New City Hall / Police Station Combined Facility The new City Hall will be located on the "Police Department" site at 1 st and Main. The combined facility is projected: by staff to be 20,000 sf when opened with the ability to expand on site to an additional 10,000 sf. The combined facility with a maximum area of 30,000 SF will house the City offices currently located in City Hall (City Manager, Finance, Planning, etc.) and the Police Department. The project budget is $4,800,000 including fees and land acquisition. Close coordination with anticipated Main Street road improvements will be required. The site will require demolition of existing structures and preparation of the site in advance of general construction. The downtown site was selected in large part because the project is expected to take advantage of the excellent opportunity to create a lasting image for the City and provide a catalyst for rejuvenating the area. 2. Community Center The Community Center project includes re- roofing, HVAC replacement and then cosmetic improvements to the interior such as carpet replacement and potentially ceiling replacement. The project budget is $235,000 including fees. The selected roofing system may significantly impact HVAC system locations, structural requirements, etc. Early investigation of alternatives and then identification of the re -roof system to be used is critical. Attachment B AGREEMENT FOR PROGRAM MANAGEMENT SERVICES CITY OF OWASSO CITY HALL, POLICE DEPARTMENT & COMMUNITY CENTER * Cowen: Construction SCOPE OF SERVICES Our quotation for services are based upon the following scope for each of the three projects and the general description of the projects in Attachment A, SCOPE OF PROJECT. Variations from the description in the SCOPE OF PROJECT, such as a change in the project site or an increase in excess of 10% in; the number or type of departments to occupy the building, the building square footage, the total project cost or the total project duration, will require an adjustment in fees to be negotiated between the PMT and the City based upon the hourly rates presented in Attachment D, COMPENSATION or upon a negotiated flat fee. The City is planning interim moves for the Police and City Hall departments in order to allow the work to be done simultaneously. This will also allow the PMT to work as efficiently as possible and our fee has been reduced accordingly. The Preliminary Schedule in Attachment F, SCHEDULE is the basis of our fee proposal and reflects these two projects being combined. Similar to the variations above, if this schedule is increased more than 10% in any stage of the work, an adjustment in fees will be negotiated between the PMT and the City based upon the hourly rates presented in Attachment D, COMPENSATION or upon a negotiated flat fee. 1. New City Hall / Police Station 1. Schematic Design Schematic Design is the phase in which the Programming document, adjacency requirements and site conditions begin to define the shape of a building. Three on -site sessions to review design with A/E and staff are anticipated by PMT. PMT:to provide Value Engineering - ongoing VE and constructability reviews with A/E and City staff. b. Plto provide Project Budget - manage and update. C. Plato provide Project Schedule - manage and update. 2. Design Development Design Development is the phase in which the site plan, floor plan, building elevations, etc. become hard line drawings and finish materials are selected. Three on -site visits to review design with A/E and staff are anticipated by.-PMT. a. PMT to provide Value Engineering - ongoing VE and constructability reviews with A/E and City staff. b. PMT_'to provide Project Budget - manage and update. PMT to provide Project Schedule - manage and update. 3. Construction Documents Construction Documents is the phase in which the Design Development documents are detailed for construction purposes. The documents will be prepared as a single package and separated by the PMT in the bid phase as needed by trade. Three on -site visits to review and coordinate details with A/E and staff are anticipated by PMT. a. PMT to provide Value Engineering 1. ongoing VE and constructability reviews with A/E and City staff .2. specific attention to review of construction details. b. Fto probe Project Budget - manage and update. IROMW provide Project Schedule 1. manage and update 2. attention focused on move sequencing for City planning 4. Bidding -Work in this phase provided;. by PMT ancTas descObedeow. a. Bid Documents 1. separate the Construction Documents as needed by trade in order to achieve the most cost effective combination of bids 2. incorporate the "Boiler Plate" requirements of the City into specific !bid packages. b. Advertise & Print 1. City to advertise bids on PMT schedule 2. printing and advertising by PMT as a reimburseable expense Pre -Bid Conference 1. conduct meeting and answer all pre -bid questions 2. support as needed by A/E d. Award 1. evalute and qualify the bids 2. review for gaps or variances from the documents 3. compare the bids with the established budget and schedule and recommend awards accordingly. 5. Construction Phase - Work in this phase provided by PMT and as described below. The PMT will manage and coordinate contractors and vendors on the project in the implementation phase on the City's behalf with the exception of systems furnitureand cabling which will be managed and coordinated by CH2M HII UPZA with the'PMT.on- siteresident Project Manager. a. Project Schedule 1. prepare detailed critical path schedule from the project schedule which overlays all major components of the project 2. manage critical activities and issues to maintain schedule. b. Pre - Construction Meeting - conduct a pre - construction meeting to initiate the project and outline responsibilities, expectations, parking, security, materials delivery, safety, etc. c. Progress Meetings -conduct scheduled project meetings throughout the constfuction process with contractor superintendents to discuss schedule, coordination, etc. d. A/E & City Meetings - schedule City and A/E meetings on a less frequent basis to coincide with these sessions. e. Management - l. monitor progress of the work 2. maintain the critical path schedule updates and anticipating and resolving obstacles to the schedule or the budget f. Information - 1. review, process and expedite shop drawings, requests for information, clarifications, change orders, etc. 2. clarifications or changes requiring A/E review and approval will be communicated to the A/E with PMT comments and cost review. 3. shop drawing review by A/E. 4. communications between contractors, City, A/E, etc. will be managed by the PMT. g. Change Orders - l. review and analyze, seeking A/E support as needed 2. review and negotiate price changes with contractors 3. prepare C.O. documents and recommend approval to City as required. h. Pay Applications - review and recommend approval to the City on applications for payment. Resident Project Manager - 1. on -site daily 2. conduct periodic inspections of the site in the course of the daily services 3. call for necessary inspections by the A/E, owner and code officials 4. punch lists will be prepared and followed up with each contractor /vendor until completion 5. coordinate systems start ups, project close out manuals, as- builts, and owner training. 2. Community Center The Community design, documents, bid and construction will follow the same procedure as the City Hall, with the exception of: staff level approval at project milestones, combination of Schematic Design an Design Development phases, far fewer contractors and a more simple schedule and budget. In addition, the A/E Construction Documents will be a "performance specification" with details reviewed at the shop drawing stage by PMT & A/E. 3. General Terms Our Program Management Team will exercise our best efforts and call upon our collective experience to serve in the capacity of your consultant. We will of course, hold any information we receive in the strictest confidence. We will provide reports and drawings in a concise and professional manner and in the format described in the assignment. You will be copied on all correspondence and you will receive minutes of all significant meetings and conversations. Attachment C AGREEMENT FOR PROGRAM MANAGEMENT SERVICES CITY HALL, POLICE DEPARTMENT & COMMUNITY CENTER RESPONSIBILITIES OF THE CITY * Cowen. Construction The process of planning, designing, constructing and occupying requires a teamwork approach between the CITY, PMT and other professionals and contractors outside this agreement. Full participation by the CITY departments involved in each project will be required and timely and unwavering decisions at each step in the process by the CITY will be required as well as full participation in planning sessions of appropriate staff and department managers. Staff Assistance. Designate in writing a person to act as its representative in respect to the work to be performed under this AGREEMENT, and such person shall have complete authority to transmit instructions, receive information, interpret and define CITY'S policies and decisions with respect to materials, equipment, elements and systems pertinent to the services covered by this AGREEMENT. Timely reviews of all documents requested, such as programming data, cost estimates, drawings, etc. ranging from several days for more basic or repetitive documents to a maximum of 2 weeks for architectural detailed documents. 4. Information systems department provide CITY standards or desires for cabling types and termination devices as well as computer or LAN system requirements. Furnish legal assistance as required in the preparation of construction and other supporting documents. Bid phase support with; advertising of bids, timely contracts review, provision of contract "boiler plate" or AIA standard modifications, accessibility for pre -bid walk - throughs. Attachment D AGREEMENT FOR PROGRAM MANAGEMENT SERVICES CITY OF OWASSO CITY HALL, POLICE DEPARTMENT & COMMUNITY CENTER * Cowen Construction * COMPENSATION & STAFF FEE SCHEDULE COMPENSATION. The CITY agrees to pay, as compensation for PMT staff services set forth, a total lump sum as scheduled below. PMT shall submit monthly invoices based upon the proportion of the total services actually completed at the time of billing. Invoices are due and payable within 30- calendar days at receipt by the CITY. The terms of this agreement will be for 19 months (refer to Attachment F, SCHEDULE). The total not to exceed amount to be billed for staff services for each phase of work is as follows: STAFF SERVICES FEES STAFF FEE SCHEDULE Cowen Construction John Cowen / Rick Battin Principal 9$ 0/hr Estimator 6$ 0/hr Project Manager 6$ 0/hr New City Hall Police Dept. Renov. Community Center 1. Schematic Design $12,420.00 $2;OIEI Q $750.00 2. Design Development $12,420:00 $2 01.010 $7 0 OQ 3. Construction Documents $15,000.00 $2,010.00 $1;080.00 4. Bidding $12,000.00 $115611:0 $1,1080.00 5. Construction Phase $55,740.00 $9,200%99 $3,960.00 SUB -TOTAL $107,580.00 $ 6 590 0p $7,620.00 Expenses $29,786.00 $4,593.00 $2,110.00 STAFF FEE SCHEDULE Cowen Construction John Cowen / Rick Battin Principal 9$ 0/hr Estimator 6$ 0/hr Project Manager 6$ 0/hr ADDITIONAL EXPENSES Estimated reimbursable expenses ITEM 1. printing, reproduction, photography, freight/postage 2. travel expenses to include: mileage @ $.32 /mi job -site expenses include: job office (if rental is needed) utilities telephone office supplies building permit TOTAL BUDGET ESTIMATE $ 4,764.00 1,075.00 $ 14,500.00 ** 3,300.00 ** 10,000.00** 2,850.00 by City $ 36,489.00 ** These items could be reduced or eliminated if the City can provide a structure or space on site. All reimbursable expenses will be invoiced to you at direct cost without any mark -up for profit. Additional services of outside consultants, such as environmental specialists, security or detention specialists, communications systems (typically by selected vendor) is not anticipated at this time, however, if it becomes necessary, proposals and recommendations for these services will be presented to the City for approval prior to proceeding with the work. Changes in the scope of service beyond those described will be reimbursed based upon the standard hourly rate (reference Attachment B) or a negotiated flat rate. Additional Services will be estimated and presented for approval by the City prior to proceeding with the work. TnhlP 1 _ PMT FPP (''mmnnricnn 3 -8 -99 professional services agreement revisions.wpd ATTACHMENT "D" Original PMT Fees (Lioness Realty, Inc.) Revised PMT Fees (Cowen Construction) Phase City Hall Police Sta. Com. Ctr. City Hall Police Sta. Com. Ctr. Schematic Phase $17,760 $3,840 $900 $12,420 - $2,010 $750 Design Development $17,900 $3,990 $940 $12,420 $2,010 $750 Contract Documents $23,560 $5,130 $1,210 $15,000 $2,010 $1,080 Bidding/ Negotiating $10,560 $2,400 $1,060 $12,000 $1,560 $1,080 Construction $65,070 $14,640 $4,690 $55,740 $9,000 $3,960 Expenses $26,508 $7,005 $2,597 $29,786 $4,593 $2,110 Total $161,358 $37,005 $11,397 $137,366 $21,183 $9,730 Overall Total $209,760 $168,279 3 -8 -99 professional services agreement revisions.wpd ATTACHMENT "D" AMENDMENT NO.1 TO AGREEMENT FOR ENGINEERING SERVICES CAPITAL IMPROVEMENT PROJECTS CITY OF OWASSO, OKLAHOMA THIS AMENDMENT, made and entered into this 2nd day of March, 1999, between the CITY OF OWASSO, Oklahoma, a municipal corporation of the State of Oklahoma, hereinafter referred to as "CITY ", and CH2M HILL, INC., hereinafter referred to as "ENGINEER "; WITNESSTH: WHEREAS, CITY and ENGINEER entered into an Agreement for Engineering Services dated May 26, 1998, for services as set forth in said Agreement; and WHEREAS, CITY desires to amend said Agreement to provide additional engineering and architectural services relating to the intersection and signalization projects, sports park expansion project, and architectural projects, all a part of the Capital Improvement Bond Projects; and WHEREAS, ENGINEER, in association with Page • Zebrowski Architects and Planning Design Group, is prepared to provide such additional services as modified or identified in this Amendment. NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree to amend the Agreement as follows: 1. SCOPE OF SERVICES. Attachment B to the Agreement, section D, shall be amended in accordance with Exhibit 1, ADDITIONAL SERVICES, attached hereto and incorporated by reference as part of this Amendment. 2. COMPENSATION. As compensation for services set forth in paragraph 1 of this Amendment, CITY shall pay ENGINEER in accordance with Exhibit 2, COMPENSATION, and further described in Exhibit 3, FEE /MANHOUR BREAKDOWN, which are attached hereto and incorporated by reference as part of this Amendment. 3. PROJECT SCHEDULE. Attachment F to the Agreement shall be amended in accordance with Exhibit 4, PROTECT SCHEDULE, attached hereto and incorporated by reference as part of this Amendment. TWOWASSOAMENDMENTI.DM ATTACHMENT "E" IN WITNESS WHEREOF, the parties have executed this Amendment on the respective dates herein below reflected to be effective on the date executed by the Mayor of the City of Owasso, Oklahoma. APPROVED: CH2M HILL, INC. APPROVED: CITY OF OWASSO, OKLAHOMA City Clerk (SEAL) APPROVED AS TO FORM: City Attorney TUl \0 WAssOWM ENDMENT 1.DOC Murry L. Fl g, Vice- Prre}'aeeent Date: Mayor Date: COMBINED FACILITIES Amendment No.1 to Agreement for Engineering Services City of Owasso, Oklahoma Capital Improvement Projects _ Additional Services Exhibit 1 CH2M HILL (hereinafter referred to as "ENGINEER ") agrees to perform the additional services outlined herein on the Capital Improvement Projects for the City of Owasso, Oklahoma (hereinafter referred to as "CITY "). Further, it is understood and agreed that the date of beginning, rate of progress, and the time of completion of the work to be done hereunder are essential provisions of this AMENDMENT: and it is further understood and agreed that the work embraced in this AMENDMENT shall commence upon execution of this AMENDMENT. A. Intersection and Signalization Projects A.1. ENGINEER understands and acknowledges that the East 86th Street North and North 145th East Avenue Intersection and Signalization project, and East 86th Street North and North 123rd East Avenue Signalization project will be submitted to the Oklahoma Department of Transportation for funding assistance. A.1.1. The East 86th Street North and North 123rd East Avenue Signalization project shall be appended to include the investigation, preliminary design, final design, and final revision phases for signalization of the west intersection (north approach) of 123rd East Avenue and 86th Street North in accordance with section A, INTERSECTION AND SIGNALIZATION IMPROVEMENTS, under Attachment B, SCOPE OF SERVICES, to the Agreement. A.1.2. Further, the bidding and construction phase services as described in section A, INTERSECTION AND SIGNALIZATION IMPROVEMENTS, parts A.7.1 through A.7.5 and A.8.1 through A.8.8, under Attachment B, SCOPE OF SERVICES, to the Agreement, shall hereby be deleted on the East 86th Street North and North 145th East Avenue Intersection and Signalization project and the East 86th Street North and North 123rd East Avenue Signalization project only. A.1.3. Section A.8.9 of Attachment B, SCOPE OF SERVICES, to the Agreement shall be modified in respect to the East 86th Street North and North 145th East Avenue Intersection and Signalization and the East 86th Street North and North 123rd East Avenue Signalization projects only to read as follows: "ENGINEER will furnish the CITY one set of final approved drawings for construction purposes on mylar reproducible media and the electronic files on CD-ROM in AutoCAD Release 13 format. ENG WEER shall also furnish one set of approved drawings for submission to the Oklahoma Department of Transportation." TUL\EXHIBITIA.DOC EXHIBITI -1 COMBINED FACILMES B. Street Rehabilitation Projects B.1. North Main Street The project limits for the North Main Street resurfacing project described in Attachment A to the Agreement dated May 26, 1998, is hereby amended to include the segment from 9th Street to 11th Street (east leg). Preparation of construction plans and bid documents, and services during construction shall be performed in accordance with the original scope of services for these additional two blocks (approximately 665 feet). C. Sports Park Expansion Project C.1. New Four Field Softball /Baseball Complex Project The contract documents, including construction plans and specifications, shall be amended to reflect changes and /or modifications in the scope of work as directed by the CITY in a letter dated January 25, 1999. A copy of said letter is attached hereto and made a part hereof. The project shall be re -bid in accordance with Section CA of Attachment B, SCOPE OF SERVICES, of the original Agreement in an effort to obtain bids within the available funds for the project. D. Architectural Projects D.1. New City Hall The New City Hall project and Existing City Hall Renovations project as described in Section D.1. and D.2. of Attachment B, SCOPE OF SERVICES, of the original Agreement shall be combined. Site selection, project planning, schematic design, design development, construction documents, bidding, and construction phase services as provided in Section D.1. of Attachment B, SCOPE OF SERVICES, of the original Agreement, and, further, as amended herein shall be performed for a combined facility of approximately 30,000 square feet with a total project cost of approximately S35 million. D.1.1. Project Planning A. Conduct Phase I Environmental Audit for New City Hall site. D.1.2. Schematic Design D.1.2.1. Upon receipt of written notice -to- proceed from the CITY, the ENGINEER shall proceed with the Schematic Design phase in accordance with the Attachment B, SCOPE OF SERVICES, of the Agreement dated May 26,1998, and as amended herein. D.1.2.2. Schematic Design is the phase in which the Programming document, adjacency requirements, and site conditions begin to define the shape of the building. The additional services included are to A. Manage and coordinate project and communications with PMT and CITY: TWEXHIBMA.DOC EXHISITI -2 COMBINED FACILITIES 1. Communicating between all parties 2. Documenting decisions and needs 3. Clarifications and changes 4. Expedite timely /critical information. B. Systems Furniture Schematic Design 1. This proposal presumes new or used systems furniture will be acquired as apart of the project. 2. Provide alternatives and then finalize with CITY staff systems furniture and office standards. C. Inventory Existing Furniture 1. Areas such as private offices, conference rooms, break rooms, etc. will be furnished from the CITY's existing inventory of furniture 2. Gather inventory data on all pertinent furnishings D. Cabling 1. Identify requirements for telephone and data systems, outline requirements for CITY staff and equipment connectivity 2. Preliminary planning for location of wiring closets and computer rooms. E. Value Engineering - ongoing VE and constructibility reviews with PMT and CITY staff. F. Project Budget - manage and update G. Project Schedule - manage and update D.1.3. Design Development D.1.3.1. Upon receipt of written notice - to-proceed from the CITY, the ENGINEER shall proceed with the Design Development phase in accordance with the Attachment B, SCOPE OF SERVICES, of the Agreement dated May 26,1998, and as amended herein. D.1.3.2. Design development is the phase in which the site plan, floor plan, building elevations, etc. become hard line drawings and finish materials are selected. A. Manage and coordinate project and communications with PMT and CITY: 1. Communicating between all parties 2. Documenting decisions and needs TULIEXHIBITIA.DOC EXHIBITI -3 COMBINED FACIUTIES 3. Clarifications and changes 4. Expedite timely /critical information. B. System Furniture Design Development 1. Coordinate architectural and engineering work with the ongoing development of furniture standards and layouts 2. Establish the systems furniture components and variations within the standards (i.e. panel height, file storage, side chairs, overhead storage, visibility and transaction tops). C. Existing Furniture - existing furniture to be reused will be located on the plans. D. Cabling - service entry, riser locations, distribution closets, horizontal distribution systems, termination hardware, etc. will be identified with the CITY staff. E. Value Engineering - ongoing VE and constructibility reviews with PMT and CITY staff. F. Project Budget - manage and update G. Project Schedule - manage and update D.1.4. Construction Documents D.1.4.1. Upon receipt of written notice - to-proceed from the CITY, the ENGINEER shall proceed with the Construction Documents phase in accordance with the Attachment B, SCOPE OF SERVICES, of the Agreement dated May 26,1998, and as amended herein. D.1.4.2. Construction documents is the phase in which the Design Development documents are detailed for construction purposes. The documents will be prepared as a single package and separated by the PMT in the bid phase as needed by trade. A. Manage and coordinate project and communications with PMT and CITY: 1. Communicating between all parties 2. Documenting decisions and needs 3. Clarifications and changes 4. Expedite timely /critical information 5. Coordinate systems furniture, cabling, telephones and specialty equipment with A/E documents is required to minimize electrical and rough in changes in the field during construction. B. Systems Furniture Construction Documents TUL\EXHIBIT I A.DOC EXHIBIT1 -4 COMBINED FACILITIES 1. Prepare performance specifications and plans 2. Review and approve with CITY staff. C. Cabling 1. Prepare bid documents 2. Review and approve with CITY staff. D. Value Engineering - ongoing VE and constructibility reviews with PMT and CITY staff. E. Project Budget - manage and update F. Project Schedule 1. Manage and update 2. Attention focused on move sequencing for City planning D.1.5. Bidding (NO CHANGE) D.1.6. Construction Phase A. Manage and coordinate systems furniture and cabling contractors and vendors on the project with the PMT on -site resident project manager in the implementation phase. B. Attend CITY meetings to report the progress of work. D.2. Existing City Hall Renovations D.2.1. Section D.2., Existing City Hall Renovations, of Attachment B, SCOPE OF SERVICES, of the original Agreement is hereby deleted. D.3. Community Center Renovations D.3.1. Schematic Design Schematic Design is the phase in which the Programming document, adjacency requirements, and site conditions begin to define the shape of the building. The additional services included are to: A. Manage and coordinate project and communications with PMT and CITY: 1. Communicating between all parties 2. Documenting decisions and needs 3. Clarifications and changes 4. Expedite timely /critical information. TWEXHIBITt A. DOC EXHIBIT 1 -5 COMBINED FACILITIES B. Value Engineering - ongoing VE and constructibility reviews with PMT and CITY staff. C. Project Budget - manage and update D. Project Schedule - manage and update D.3.2. Design Development Design development is the phase in which the site plan, floor plan, building elevations, etc. become hard line drawings and finish materials are selected. A. Manage and coordinate project and communications with PMT and CITY: 1. Communicating between all parties 2. Documenting decisions and needs 3. Clarifications and changes 4. Expedite timely /critical information. B. Value Engineering - ongoing VE and constructibility reviews with PMT and CITY staff. C. Project Budget - manage and update D. Project Schedule - manage and update D.3.3. Construction Documents Construction documents is the phase in which the Design Development documents are detailed for construction purposes. The documents will be prepared as a single package and separated by the PMT in the bid phase as needed by trade. A. Manage and coordinate project and communications with PMT and CITY: 1. Communicating between all parties 2. Documenting decisions and needs 3. Clarifications and changes 4. Expedite timely /critical information B. Value Engineering - ongoing VE and constructibility reviews with PMT and CITY staff. C. Assist PMT in preparing visual aids and conducting meeting with CITY to present construction documents and design of the proposed roofing system. TUl1EXHIBITIA.DOC EXHIBITI-6 COMBINED FACILITIES D. Project Budget - manage and update E. Project Schedule 1. Manage and update 2. Attention focused on move sequencing for City planning D.3.4. Bidding (NO CHANGE) D.3.5. Construction Phase A. Manage and coordinate systems furniture and cabling contractors and vendors on the project with the PMT on -site resident project manager in the implementation phase. B. Attend CITY meetings to report the progress of work. TUL \EXHIBITIA.DOC EXHIBITI -7 COMBINED FACILMES Amendment No.1 to Agreement for Engineering Services City of Owasso, Oklahoma Capital Improvement Projects Compensation Exhibit 2 CITY agrees to pay CH2M HILL as compensation for additional services set forth in Exhibit 1, a total lump sum fee of Ninety Five Thousand Five Hundred Eighty-Six and no /100 Dollars ($95,586.00). CH2M HILL shall submit invoices and will receive payments in accordance with Article 1 of the Agreement for Engineering Services approved May 26, 1998. A breakdown of the lump sum amount to be billed for each of the projects is shown as follows: CAPITAL IMPROVEMENT PROJECTS City of Owasso, Oklahoma Fee Amendment Project No. Project Description Fee Original Contract Amount-[_1 562,171.00 Amendment No. 1 - Additional Services Intersection and Signalization Improvement Projects 4 East 86" Street North & North 145'" East Avenue Intersection $ 3,416.00 5 East 86" Street North & North 123°0 East Avenue Signalization $ 2,067.00 Net Increase — Intersection and Signalization Projects $ 5,483.00 Street Rehabilitation Projects 6 North Main Street (9" to 11" Streets) $ 4,773.00 Net Increase — Street Rehabilitation Projects $ 4,773.00 Sports Park Expansion Project 7 New Four Field Softball /Baseball Complex $ 2,800.00 Net Increase — Sports Park Expansion Project $ 2,800.00 TUL \0WASSO \EXHIBIT2A.DOC =XH IB IT2 -1 COMBINED FACILMES Architectural Projects 13 New City Hall $ 75,550.00 Phase 1 Environmental Audit $ 5,000.00 14 Community Center Renovations $ 1,980.00 15 Existing City Hall Renovations (DELETED FROM PROJECT) $ 0.00 Net Increase — Architectural Projects $ $2,530.00 Net Increase — Additional Services $ 95,586.00 Revised Contract Amount $ 657,757.00 EXHIBIT2-2 TUL \OW ASSO \EXHIBIT2A.DOC Exhibit 3 Fee /Manhour Breakdown The compensation included in Exhibit 2, COMPENSATION, is based on the breakdown of manhours by tasks as set forth in Exhibit 1, ADDITIONAL SERVICES. The manhours for each project are provided in detail by task on the following pages. TUL\0WASso \EXHIBIT3.Ooc EXHIBITl l T000wasso /CIP /Proj4.x1s E 1 Exhibit 3 Fee /Manhour Breakdown Amendment No. 1 Intersection and Signalization Improvements Capital Improvement Projects City of Owasso, Oklahoma March 2, 1999 STREET NORTH AND NORTH 145TH EAST AVENUE INTERSECTION Total EAST 86TH Project Project/Lead Design senior Lead Design Total Labor Classification of Em to ee Mana er En sneer En sneer Reviewer Technician Technician Clerical Labors G6A) $60 $42 $32 $60 $35 $26 520 Sala Costs Task 1: InvestigBttoA :::::::::::::::::. :::::::::::::: : ::::::::::::.::::::::::::: ::::::.:.:..:..: 0 0... 0 0 3 $249 1.1 Initial Workshop/Kick-Off Meeting t 1 1 0 7 $432 1.2 Records Research ° 1 2 0 2 2 a 0 7 $ao5 1.3 R/W Research o 1 2 0 0 0 1 a $253 1.4 Coordinate Aerial/Ground Surveys o 2 1 0 0 10 0 13 $724 1.5 Conduct Traffic CountsNideota a Project o 1 1 0 1 0 2 $119 1.6 Coordinate Utility Locations o ° 2 0 0 0 3 $197 1.7 Review Accident History 0 1 2 0 0 3 16 1 39 $2,379 Task 1 Subtotal 1 7 11 0 Task 2,:Rred @!f rl :::.:.•: •...:...:....•...•..., .:..•..;... ;.. 1 16 0 0 24 $1,659 2.1 Prepare Conceptual Layout 1 2 .4 0 2 $1ss 2.2 Project Traffic Volumes 0 2 0 0 0 0 0 0 9 9 $647 2.3 Develop Conceptual Cost Estimate 1 2 2 0 4 ° 3 $740 2.4 Prepare Predesi n Re ort 1 2 2 1 2 0 3 $gas 2.5 Conduct Predesi n Meetin • 1 1 1 0 0 0 3 49 $3,452 Task 2 Subtotal 4 9 9 2 22 0 ::::::::::::::::::::• ::::::::::::::::::::::::•::.•.....,........ ........,...................... . TAsk3: P1 a.641-14nd Des! n :::::::• ::::::::::::::..:: 0 32 40 0 114 $7,068 3.1 Develo Plan and Profile Sheets 16 24 1 s $339 3.2 Coordinate Geotechnical Investigations 1 2 0 0 2 0 20 $1,406 3.3 Develop Traffic Signal Plans RJ 12 0 o a 4 0 0 1s $1,086 3.4 Desi n Drainage System 4 8 0 4 2 0 7 $432 3.5 Develo Si nin /Pavement Markin Plan 1 2 0 2 14 $863 3.6 Prepare Construction Sequence Plan o 2 a o a a o 17 $1,186 3.7 Prepare R/W Map 1 2 4 2 0 a o T000wasso /CIP /Proj4.x1s E 1 Exhibit 3 Fee /Manhour Breakdown Amendment No. 1 Intersection and Signalization Improvements Capital Improvement Projects City of Owasso, Oklahoma March 2, 1999 EAST 86TH STREET NORTH AND NORTH 145TH EAST AVENUE INTERSECTION Classification of Employee Project Project/Lead Design Senior Lead Manager Engineer Engineer Reviewer Technician Salary Costs $60 $42 $32 $60 $35 Design Technician $28 Clerical $20 Total Total Labor Costs (Labor & G &A) 3.8 Develop Detailed Cost Estimate 1 2 4 1 o a 0 12 $826 3.9 QA/QC Review 0 0 0 4 0 0 0 a $446 3.10 Plan -In -Hand Desi n Review Meeting 0 3 a o 0 0 0 7 $472 Task 3 Subtotal 4 43 52 7 46 64 1 217 $14,047 I:Mee ask 3a :Publ c 3a.1 Prepare Displays 1 4 4 0 4 0 0 13 $923 3a.2 Conduct Public Meeting o 4 4 0 0 0 0 8 $551 3a.3 Meeting Minutes (By City) o 0 0 0 0 0 0 0 $0 Task 3a Subtotal 1 8 8 0 4 0 0 21 $1,473 T.atk 4: PF911miftn Desi n.: <:' :.:.:::. ' : ' ' :: ' ' ' ::: :• ...... 4.1 Incorporate Plan -In -Hand Comments 2 16 24 0 40 0 0 82 $5,506 4.2 Coordinate Addn. Field Surveys o 1 2 0 0 2 1 6 $339 4.3 Prepare Miscellaneous Details o 2 4 0 4 4 0 14 $863 4.4 Prepare Utility Plan 0 4 12 0 8 0 0 24 $1,548 4.5 Prepare Traffic Control Plans 0 4 8 0 8 0 0 20 $1,309 4.6 Prepare Parcel Maps/Legal Descriptions o 2 8 1 8 0 0 19 $1,265 4.7 Update Cost Estimate 0 2 4 1 0 4 0 11 $714 4.8 QA/QC Review o 0 0 4 0 0 0 4 $446 4.9 Preliminary Design Review Meeting 0 3 4 0 0 0 0 7 $472 Task 4 Subtotal 2 34 66 6 68 10 1 187 $12,462 T1JU0wasso /CIP /Proj4.x1s E - 2 Task 6 Subtotal 1 1 1 3 1 s I s - ' Exhibit 3 . . .. . .•...,.,.,.,.•. ............... . . . . ... ....,.. . ........ . . ...... .... . . ., ... . .. .• . Fee /Manhour Breakdown 7.1 Answer Questions, Issue Clarifications o o 0 0 0 0 0 0 . Amendment No. 1 $o 7.2 Prepare Addenda's 0 0 0 0 0 0 0 Intersection and Signalization Improvements 0 0 0 0 0 0 0 $ $0 7.3 Conduct Pre -Bid Conference o Capital Improvement Projects 0 0 0 0 0 0 0 0 0 0 0 0 0 $ City of Owasso, Oklahoma 7.4 Attend Bid enin o o 0 0 0 0 0 0 0 0 0 0 0 March 2, 1999 0 $ EAST 86TH STREET NORTH AND NORTH 145TH EAST AVENUE INTERSECTION Total classification of Employee Project ;Engineer ct/Lead Design Engineer senior Reviewer Lead Technician Design Technician Clerical Total Labor Costs Manager $32 $60 $35 $28 $20 (Labor & G &A) Salary Costs $60 $42 Task 5: FInBI si h::•:•:::•:•:•:•:•:•:•:•::• :::•:•:•:•::•:•:::•:•:•:•:•:•:: De ::::::: :•:• .:: .:• •;,;.:• . . . .:.:...:.:..:.:.:.............. ... ......•........................ 0 2a ° 0 46 $3.125 5.1 Incorporate Preliminary Review Comments 2 6 12 o s $ 9 5.2 Revise Parcel Maps/Legal Descriptions 1 1 2 0 2 0 a 12 $69s 5.3 Conduct Utility Coordination Meetin 0 a 4 0 0 o 8 15 $804 5.4 Develop Special Specifications o 2 a 1 0 0 0 6 $413 5.5 Update Cost Estimate 0 1 2 1 0 2 o a $a4s 5.6 QA/QC Review o 0 o a o 0 0 0 7 $472 5.7 Final Design Review Meeting o 3 a o 0 2 12 96 $6,398 Task 5 Subtotal 3 19 28 6 26 ::::•::::•:.:•::::::::::::::•:::::::::::•::::::::::• :::::::...;.;.................. ..0..........•..... . ...................... Task B: Flnat Revlslons ::::•:: 0 12 0 0 19 $1.287 6.1 Incorporate Final Review Comments 1 2 4 $413 2 1 o 2 0 6 Task 6 Subtotal 1 1 1 3 1 s I s - ' . . .. . .•...,.,.,.,.•. ............... . . . . ... ....,.. . ........ . . ...... .... . . ., ... . .. .• . . . ... 7.1 Answer Questions, Issue Clarifications o o 0 0 0 0 0 0 . $o 7.2 Prepare Addenda's 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $ $0 7.3 Conduct Pre -Bid Conference o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $ $0 7.4 Attend Bid enin o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $ TUU0wasso /CIP /Proj4.xls E - 3 Exhibit 3 Fee /Manhour Breakdown Amendment No. 1 Intersection and Signalization Improvements Capital Improvement Projects City of Owasso, Oklahoma March 2, 1999 EAST 86TH STREET NORTH AND NORTH 145TH EAST AVENUE INTERSECTION Total Classification of Employee Project Project/Lead Design Senior Lead Design Labor Manager Engineer En Ineer Reviewer Technician Technicid Clerical Total Costs Salary Costs S60 542 $32 $60 $35 $28 $20 (Labor & G &A) 8.1 Conduct Preconstruction Conference 8.2 Conduct Periodic Observations 8.3 Issue Interpretations and Clarifications 8.4 Conduct Final Inspection 8.5 Prepare Record Drawings Task 8 Subtotal OR/EXPLNSE OUTSIDE SERVICES Ground Survey Geotechnical/Su bsurf ace ............................. 0 0.. 0 0... 0 0 0 0 0 0 0 0 0 0 0 $0 $0 0 8 8 0 0 4 0 20 $1,309 0 0 0 0 0 0 0 0 $0 0 0 0 0 0 0 0 0 $0 0 �:�a''''•:' 8 � �3t ::.:::•:� a >::.188 ... > 0 :•:.•i.',�(....: 0 1rr1:�'�:�:; 4 .�' :�:.� J8' • 0 :. 16 20 656 $1,309 S43,444: $3,500 $1,000 .$4i500: OUTSIDE SERVICES SUBT07 A►L : ... PR ACT AMDUN t :: ........... . ... . . : . ... 55911,.5.0: ::: :' :TOTAL LUMP:SM ONRACT AMQINT ... . :. : : ::::: :: :::::.;':: : : ; ;;;;:;::; : ;:;.;::; :<:::::: :••'•'•';... :: ::::::....... :: :::::: : ' . .. . . ::::<:::':::::::: :: ORIGINAL CONTR . ....................... .. ............................... NET:INCRE: ASE: 81(: AlWENDMENT ;N�;1::::': ?;::::::':;::::'' .. .•......:..•.. TUU0wasso /CIP /Proj4.x1s E - 4 Exhibit 3 Fee /Manhour Breakdown Amendment No.1 Intersection and Signalization Improvements Capital Improvement Projects City of Owasso, Oklahoma January 19, 1999 STREET NORTH AND NORTH 123RD EAST AVENUE INTERSECTION Total EAST 86TH Project Project/Lead Design Senior Lead Design Total Labor Costs F—a, lcatl on of Em to ee Mana er En Ineer Engineer Reviewer Technician Technician Clerical (LaborB G &A $60 $42 $32 $60 $35 $28 $20 Costa a0k:1,: 10001 'pllorr ..:.:.:..:.:...:: i:< >i: is ::::: ' ::: i::•'..'.....:.'.:.:.:•:• ..................... .`:...: ::< ::::.`::::: ' :::::.: .............,................0 0 0 0 0 ... ......... 1 $78 1.1 Initial Workshop/Kick-Off Meeting 0 1 ° 0 2 $119 1.2 Records Research 0 0 2 ° ° 0 0 q $289 1.3 R/W Research 0 ° 2 0 2 ° 0 4 q $260 1.4 Coordinate Ground Surveys o 0 ° 0 4 4 0 0 $651 1.5 Conduct Traffic CountsIvideota a Project 0 0 p 0 0 2 $119 1.6 Coordinate Utility Locations 0 0 2 0 0 0 ° ° g $551 1.7 Review Accident History 0 4 a ° 0 0 0 31 $2,027 Task 1 Subtotal 0 5 10 0 16 TdekT: Plen -In HAnd DAeI n:: •:•:::•:•:::•:::•:::•:::::::::• ::::::•:::•::::. . . .......:..:...:..:..:.:...•.• .•.....•...•...•...•........... 0 0 . 0 o_ . .. a $312 2.1 Project Traffic Volumes o 4 0 0 ° 32 $2,239 2.2 Develop Traffic Signal Plans 0 12 ° 0 20 o 0 14 $952 2.3 Develop Signing/Pavement Markin Plan o a 2 o e 0 0 5 $327 2.4 Prepare Traffic Control Plans ° 1 2 ° 2 0 6 $443 2.5 Prepare Cost Estimate ° 4 0 0 2 0 0 0 2 $223 2.6 QA/QC Review o 0 o z o 0 0 4 $312 2.7 Plan—in-Hand Design Review Meeting 0 4 0 0 0 0 67 $4,810 Task 2 Subtotal 0 2s a 2 32 0 9 rK2r:Prsllminr..Dettl n:•:•:•:•:•:•: •:::•:•:::•:•:•:•:•:•::•:•: • ::• :•:•:•:•:•:•:•:•:•:::•:•:•::•::•:•::•:•:•: �:•:•:•::•:•::•:•: �::::::::::: �::•:.;..;...•..,.•.•....•.•...•.• ° 8 ..,...•...•.•.,...•.•.•........ 0 ......... 0 12 $833 2a.1 Incorporate Plan -In -Hand Review Comment o 4 ° g $573 2a.2 Prepare Miscellaneous Details o 4 0 0 4 0 0 8 $625 2a.3 Prepare Special Specifications o 8 0 0 0 0 0 a $286 2a.4 Update Cost Estimate o 2 0 0 2 0 o 2 $223 2a.5 QA/QC Review o 0 0 2 0 0 0 ° a $312 2a.6 Preliminary Design Review Meeting o a o 0 0 0 0 39 $2,ss3 Task 2a Subtotal 0 22 o z 1a o Task3:Flnal:Desi •. .•::• :::::::::::::::::::: ::::::::::::::::::::::::::::::::::::::::::::::::::.:...:................ 0 10 ............................... 0 0 1a $ 3.1 Incorporate Preliminary Review Comments o 4 0 s $8405 05 3.2 Prepare Miscellaneous Details o 2 2 0 2 0 o 10 $5ao 3.3 Revise Special Specifications o a 2 0 0 0 4 T000wasso/CIP /Proj5amend3.x1s E - 1 Exhlblt J Fee /Manhour Breakdown Amendment No-1 Intersection and Signalization Improvements Capital Improvement Projects City of Owasso, Oklahoma January 19, 1999 EAST 86TH STREET NORTH AND NORTH 123RD EAST AVENUE INTERSECTION Total Classification of Employee Project Project/Lead Design Senior Lead Design Labor Mans er Engineer Engineer Reviewer Technician Technician Clerical Total Costs S60 $42 532 560 535 $28 $20 (Labor & G &A) Sala Coats o 2 ° 0 1 0 0 3 $221 3.4 Update Cost Estimate 0 0 0 2 0 0 0 2 $223 $312 3.5 QA/QC Review 3.6 Final Design Review Meeting 0 q 0 0 0 0 0 4 o 16 4 2 13 ° 4 39 $2,706 Task 3 Subtotal ............................... .......... ' :•' :•::::: ' :...,...•..,•.;...;.....;.....:.;.•.:. ;........•.•..:............. .....................................• psk;4.: Flrial Reyl' sloes ::::::.::�:.:,:•:•::: ' :::�;..•...::•'•:•: 0 0 4 1 2 1 ° 0 8 0 ° 0 o 0 14 2 $952 $138 $112 4.1 Incorporate Final Review Comments 4.2 Update Cost Estimate 4.3 QA/QC Review 0 0 0 1 0 0 0 1 Task 4 Subtotal 0 5 3 1 8 0 0 17 $1,202 Task:g :91dd1 . 8 .0 . :: ::::: 5.1 Answer Questions, issue Clarifications :::::::::: ::::::::::::::::::::::::::::::to .. .. 0 o 0 0 0 0 0 0 0 0 0 0 0 0 $0 $0 Addenda's 5.2 Prepare o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $o $0 5.3 Conduct Pre-Bid Conference 5.4 Attend Bid Opening 5.5 Prepare Bid Tabulation 5.6 Evaluate Bids/Prepare Recommendation 5.7 Prepare Contract Documents Task 5 Subtotal o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ° 0 0 0 ° $0 $0 $0 $0 ....... %sk 8 ;Construction AdmeM /;{ration, B ODgT ;•;•; {•:.........:: 6.1 Conduct Preconstruction Conference 6.2 Review Material Submittals 6.3 Conduct Periodic Observations 6.4 Issue Interpretations and Clarifications 6.5 Conduct Final Inspection 6.6 Prepare Record Drawings Task 6 Subtotal ..... ...................................... ............................... >:::: •:•:•:•: "•;.....'....';'';'`:'' ';' ' ' ':' :':..:':':.:.:' ..:':':'::: ': >:`•: ' :: ... '''''':''':' ' ' ' ' ' ' ' o 0 0 0 0 0 0 0 $0 0 0 0 0 0 0 0 0 $0 o 0 0 0 0 0 0 0 $0 o 0 0 0 0 0 0 0 $o o 0 0 0 0 0 0 0 $0 o 1 0 0 1 0 0 0 0 0 $0 0 1 0 0 1 0 0 0 0 0 $0 .. ..•' .rj ' '...:.:�:: ' �1 }:: .: }:::7:... 83:: ' : '• i' : ' 0 .� �: q 19P ' ' ' 513 ;598 DIRECT :PROJECT EXPENSES:::::::::::: ........ ....' ' ' ' ' ' ' ' ' ' ... ' ... .............. ' ' ' ' ' ' ' . . . .. ..... ....... • . • . . - - - - - -- • ....................................... ......................•.:: i::::: ...........•..........,.......' ;........• ... ...; <....... ' i:•:•:• ?:•:!., i:.i'•'!. •:•'. ; :.:::: $2,522 ::;::::.: $16;121. T000wasso /CIP /Proj5amend3.x1s E - 2 F 1! fi Is Exhibit 3 Fee /Manhour Breakdown Amendment No-11 Intersection and Signalization Improvements Capital Improvement Projects City of Owasso, Oklahoma January 19, 1999 EAST 86TH STREET NORTH AND NORTH 123RD EAST AVENUE INTERSECTION Classification of Em to ee Project Project/Lead Design Senior Lead Design Mana er En Ineer En loser Reviewer Technician Technician Salary Costs S60 542 S32 S60 $35 $28 Clerical Total $20 Total Labor Costs bor&C OUTSIDE SERVICES - None Qurstos sI;RVIC�s v�TaT � ..... ........... •.• ..... • .....•.•.•......, ................ .....•...•..................... . ::z S ,a TOTAL; LUMP: SUM; CONTRACT:A000 .................. . ............. . S1 0AIQWAL C.QNTpAQT:AMOU ?...... $2:( NET IN.CFtEASE 8Y:AMENDMENT:NO :t : :::: :: ::•:::: :: : :.........:.........•.......... . a TUU0wasso 1CIP /Proj5amend3.x1s E 3 Exhibit 3 Fee /Manhour Breakdown Amendment No. 1 Street Rehabilitation - North Main Street (1st Street to 11th Street) Capital Improvement Projects City of Owasso, Oklahoma March 2, 1999 STREET REHABILITATION PROJECTS - NORTH MAIN STREET Total Labor Classification of Employee Pro ect I Manager Prolect/Lead Engineer Design Engineer Senior Reviewer S60 Lead Technician $35 Design Technician S28 Clerical $20 Total Costs (Labor & G6A) 0 Sala Coats S60 542 S32 T"k 1: InVest atfon ........:.....:....... .:.:.:..::::::::::::•::•::•:::. :............... ............................... . .: .. :. ..... .. . .. 0 0 0 0 0 $o 1.1 Initial Workshop/Kick-Oil Meeting o 0 0 o 0 0 0 0 0 0 0 $0 1 1.2 Records Research 0 2 0 0 0 0 1 3 1 $193 $78 1.3 Coordinate Ground Surveys 1.4 Coordinate Utility Locations o 0 1 3 0 0 0 0 0 0 0 0 0 1 4 $272 Task 1 Subtotal Tahk 3 Prallmina a�el ri: > ::::::::::::: ::::::::'::'::':' ....... . ' ' ` ..::::: 8 : 0 0 12 $833 2.1 Develop Plan Sheets 0 4 0 0 0 0 $o 2.2 Coordinate Geotechnical Investigations o 0 0 0 0 0 $190 2.3 Evaluate Pavement Conditions 1 1 0 0 0 0 0 2 $0 2.4 Prepare Traffic Control Plans o 0 0 0 0 0 0 0 2 $143 2.5 Develop Cost Estimate 0 1 0 0 t 0 0 0 1 $112 2.6 QA/QC Review 0 0 0 1 0 0 $0 2.7 Preliminary Design Review Meeting 0 0 0 0 0 0 0 0 Task 2 Subtotal 1 6 0 1 9 0 0 17 $1.278 task 3 Plnat Dgglgn: 3.1 Incorporate Preliminary Review Corn 3.2 Coordinate Addn. Field Surveys 3.3 Prepare Miscellaneous Details 3.4 Prepare Utility Plan 3.5 Conduct Utility Coordination Meeting 3.6 Develop Bid Documents/Special Spe 3.7 Update Cost Estimate 3.8 QA/QC Review 3.9 Final Design Review Meeting Task 3 Task:4 FInal Revtslor» 4.1 Incorporate Final Review Comments 4.2 Update Cost Estimate 4.3 QA/QC Review Task 4 as TUUOWASSO /CIP /PR0J6AS E - 1 as 2 0 0 3 $208 0 0 0 0 $0 0 0 as TUUOWASSO /CIP /PR0J6AS E - 1 $417 $o $o $143 $0 $o $143 $112 15 2 0 0 3 $208 0 0 0 0 $0 0 0 0 1 $112 2 0 0 4 $320 �aa ®i $417 $o $o $143 $0 $o $143 $112 15 2 0 0 3 $208 0 0 0 0 $0 0 0 0 1 $112 2 0 0 4 $320 OUTSIDE SERI Ground Su 5 $1,000 $0 ........ ......: ...�..•..�. •. ••. �•. •: . ,..,i.:.•i..:. ••: . `.i�.: . :••:. : �• :.i•: . :•.:�. :.:� •>.:: . :! .� i.: • : . i.s •.�:..:. .:.•.:...:.•.:.•.: . •..: . •.:.•.i.. :.�.. �..�....�.. •..•.. •. .............•... .•.....................•............•..•.............. . .. • .•.......•...•....•.. .........•......•........ . .. .. OUTSIDE SERVICES SUBTOTAL . . •. : :i:: : .........PROFIT:: iii.. :!: : : : : . ....•....... i 4 ? :$747 9 3 2 . NET.INCREASE 6Y:AfuIEN[31fA>rNT:N0:1::.... . ..... .• Oe.R:,IeGnIANeAiL t :C:CnOnN(rTaAcf A CY AM O'U .. . N: ' r.:>::•::: :�•: :�•: i�: :�•::•::: :�•::•: : �::::::: �::::: �::::: �: �:: � :•:�:�:::�:�:•:•:�:�:•:�::�:�.; ;:; •.:•;•:•:•:.:•:•;• :.:.:..:.: ..:......•...,...•...•......•. •. •.•..•.•.•.•..•..•.•..•........ .•:.... $$55.60 3. 703 ' ` Aniouot 0. TWOWASSO /CIP /PROMYLS E 2 Exhibit 3 Fee /Manhour Breakdown Amendment No. 1 Street Rehabilitation - North Main Street (1st Street to 11th Street) Capital improvement Projects City of Owasso, Oklahoma March 2, 1999 Total Labor REHABILITATION PROJECTS - NORTH MAIN STREET STREET Classification of Em to ee Protect Mao' er ProJect/Lead Engineer Design Engineer Senior Reviewer Lead Technician Design Technician Clerical Total (Labor GSA) S42 $32 $60 S35 $28 $20 $60 Sala Coats Tesk:4 :tilddlEBidopening ::> ::::::: :::::.:.:.:::::;:::::� �: .; ° ° ° ,• .�.0.•.•. .................. 0 0 0 $0 5.1 Answes, Issue Clarifications 0 ° ° ° $o 5.2 Pre ara's o 0 0 0 0 0 ° 0 0 0 $o 5.3 Condu Conference o ° ° 0 ° ° o $0 5.4 Attend 0 ° ° o 0 0 ° ° ° $0 5.5 Prepare Bid Tabulation 0 ° 0 0 0 0 o $0 5.6 Evaluate Bids/Prepare Recommendation o 0 0 0 0 $o 5.7 Pre are Contract Documents o 0 0 0 0 0 ° ° �00 0 $o Task 5 Subtotal o 0 0 , .... . 0 Task ii Construction: AQmalnlstration:::•::::.: 0 0 ° ° 6.1 Conduct Preconstruction Conference o 0 0 0 0 ° ° $o 6.2 Conduct Periodic Observations o 0 0 0 0 ° 5 $378 6.3 Issue Interpretations and Clarifications o 4 0 0 0 0 ° ° $o 6.4 Conduct Final Inspection 0 0 a o 0 0 ° ° ° $0 6.5 Prepare Record Drawin s o 0 0 0 0 5 $378 Task 6 Subtotal o 4 ........... ° ........... ° ...... 18::: >: : :•::O:•::• ?: •::•:::•1:•:•:.;.;..;.::41 :•:: a .............. LABOR Sk1BTOT ;..� ..:::,: .. ..48,:•:::•:::::•::0...,.. ..... 3.:..;.. .,.:•:: OUTSIDE SERI Ground Su 5 $1,000 $0 ........ ......: ...�..•..�. •. ••. �•. •: . ,..,i.:.•i..:. ••: . `.i�.: . :••:. : �• :.i•: . :•.:�. :.:� •>.:: . :! .� i.: • : . i.s •.�:..:. .:.•.:...:.•.:.•.: . •..: . •.:.•.i.. :.�.. �..�....�.. •..•.. •. .............•... .•.....................•............•..•.............. . .. • .•.......•...•....•.. .........•......•........ . .. .. OUTSIDE SERVICES SUBTOTAL . . •. : :i:: : .........PROFIT:: iii.. :!: : : : : . ....•....... i 4 ? :$747 9 3 2 . NET.INCREASE 6Y:AfuIEN[31fA>rNT:N0:1::.... . ..... .• Oe.R:,IeGnIANeAiL t :C:CnOnN(rTaAcf A CY AM O'U .. . N: ' r.:>::•::: :�•: :�•: i�: :�•::•::: :�•::•: : �::::::: �::::: �::::: �: �:: � :•:�:�:::�:�:•:•:�:�:•:�::�:�.; ;:; •.:•;•:•:•:.:•:•;• :.:.:..:.: ..:......•...,...•...•......•. •. •.•..•.•.•.•..•..•.•..•........ .•:.... $$55.60 3. 703 ' ` Aniouot 0. TWOWASSO /CIP /PROMYLS E 2 PLANNING DESIGN GROUP Contract Amendment #1 Page 1 Date: January 25, 1999 Client: Mr. Ken Hill, P.E. CH2MHILL 502 South Main, 4th Floor Tulsa, OK 74103 -4425 Project: Owasso Sports Park - Four Plex Expansion Item: Additional Services for Re -Bid of the Project. PDG Rep.: Jim Crosby Pursuant to our conversation and letter directive from Dwayne Henderson of the City of Owasso dated November 11, 1998, I have enclosed the following contract amendment for your consideration. The City has requested that PDG prepare the original plans and specifications for re -bid. The changes and /or modifications are summarized as follows: Incorporate all the addenda items addressed in the original bid process into the contract documents. Base Bid 1. Delete lighting system from the base bid. 2. Delete all tree clearing work (City forces to provide this). 3. Reduce the 25' backstops to 20'. 4. Reduce the 15' fencing to 10'. Add Alternates 1. Add lighting for fields 8 & 9, with needed appurtenances. 2. Add lighting for fields 10 & 11. 3. Delete irrigation system on all fields. 4. Delete Spill & Glare from lighting. We have reviewed the additional work to be completed and propose the lump sum fee to be $2,320.00. This work will be billed according to our original contract. The breakdown for the fee is as follows: Plan Preparation Engineering Design Associates ............. $ 510.00 Planning Design Group ..................... $1,090.00 Bidding Phase Planning Design Group ..................... $ 720.00 Planning Design Group • 5155 Fast 51st Street, Suite 105 • Tulsa. Oklahoma 74135 • 9181628 -1255 PLANNING DESIGN GROUP Contract Amendment #1 Page 2 Date: January 25, 1999 Client: Mr. Ken Hill, P.E. CH2MHILL 502 South Main, 4th Floor -- Tulsa, OK 74103 -4425 Project: Owasso Sports Park - Four Plex Expansion Item: Additional Services for Re -Bid of the Project. PDG Rep.: Jim Crosby Upon approval of this agreement, I will schedule our work to coordinate with the time frame as set forth by the City of Owasso. Any additional services beyond this agreement will be approved in advance by the owner. Please call if you have any question. Sincerely, Planning Design Group g Crosby cipal Planning Design Group • 5155 East 51st Street, Suite 105 • Tulsa, Oklahoma 74135 • 9181628 -1255 Page•Zebrowski Architects Bellwether Design MEP Engineering Wallace Engineering Planning Design CH2MHill o Princi al Other Princi al Engineer Di c 7 n 70 50 Drahin Principal En ineer Drafting her Principal Engineer Drafting Other ai Architect •r B Totals: $210 $140 5140 5210 $460 $280 5780 $1,520 5780 52,430 51,350 $6,340 54,140 55,520 55,900 $1,760 54,340 $1,680 5695 5860 $3,420 $860 $2,860 $520 $3,080 st,sao $2,060 $2,820 54,320 $3,840 $7,160 $6,220 $9,900 $4,620 $545 $890 $3,680 New City Hall Category of Services 1.0 Site evaluation and Selection 2.0 Project Planning . 1 Site Research Zoning Boundary d legal survey Topo survey Geotechnical report Underground utility location and capacity Parking requirements .2 Space and Use Planing .3 Furniture, Fixture and Equipment Planning .4 Preliminary Budget .5 Preliminary Schedule 3.0 Schematic Design . 1 Preliminary Building Code Review .2 Site Plan 8 Conceptual Landscape Plan .3 Floor Plan .4 Elevations .5 Presentation Drawings .6 Presentation Meetings .7 Review Meetings .8 Exterior Material Recommendations .9 Update Schedule .10 Update Budget . 1 1 Owner Coordination .12 Menage aoila, surveying .13 Furniture Inventory .14 Cabling Schematics .15 Value Englneering/Constructabitity 4.0 Design Development .1 Building, Fire and MEP Code Review .2 CAD Base of Site Plan, incl utilities '.3 CAD Base of Floor Plan .4 CAD Base of Exterior Elevations .5 Typical Wall Sections .6 Outline Specifications, ind MEP .7 Preliminary Structural Drawings .8 Preliminary MEP Drawings .9 Coordination, Reviews 8 Revisions wl C .10 Update Schedule .11 Update Budget .12 Preparation of Presentation Drawings Page•Zebrowski Architects Bellwether Design MEP Engineering Wallace Engineering Planning Design CH2MHill o Princi al Other Princi al Engineer Di c 7 n 70 50 Drahin Principal En ineer Drafting her Principal Engineer Drafting Other ai Architect •r B Totals: $210 $140 5140 5210 $460 $280 5780 $1,520 5780 52,430 51,350 $6,340 54,140 55,520 55,900 $1,760 54,340 $1,680 5695 5860 $3,420 $860 $2,860 $520 $3,080 st,sao $2,060 $2,820 54,320 $3,840 $7,160 $6,220 $9,900 $4,620 $545 $890 $3,680 B Totals: $210 $140 5140 5210 $460 $280 5780 $1,520 5780 52,430 51,350 $6,340 54,140 55,520 55,900 $1,760 54,340 $1,680 5695 5860 $3,420 $860 $2,860 $520 $3,080 st,sao $2,060 $2,820 54,320 $3,840 $7,160 $6,220 $9,900 $4,620 $545 $890 $3,680 Page•Zebrowskl Architects Bellwether Design MEP Engineering Wallace Engineering Planning Design CH2MHIII New City Hall Principal Architect Dralling Other Principal Designer Principal Engineer Drafting Other Princi al En ineer Draflin2 Other Princi al Other Princi al Engineer Di Category of Services 90 70 45 30 70 50 95 65 45 95 75 50 70 50 .13 Owner Coordination .14 Systems Furniture .15 Cabling ,16 Value Engineering 5.0 Construction Documents .1 Prepare CD Drawings .2 Prepare Project Manual, incl Finish Schedules d Specifications .3 Review & Coordination with Engineering .4 Coordination & Review with CM .5 Update Schedule .6 Update Budget .7 Review, Seal & Issue CD's to CM .8 Owner Coordination .9 Systems Furniture .10 Ceding .11 Value Engineering 6.0 Bidding .1 Attend Pre -Bid Conference .2 Respond to Bidders /CM Inquiries .3 Review Bids & Make Recommendations 7.0 Construction Phase .1 Attend Pre - Construction Conference .2 Attend Weekly Construction Meetings with CM, all Trades .3 Inspect Construction Weekly .4 Review and Approve Submittals 6 Shop Drawings .5 Respond to Qualified Requests for Clarification .6 Prepare & Approve Change Orders .7 Review & Approve Pay At1Pc:,ions .8 Attend Punch List &Final Inspee"On. .9 Prepare Record Documents .10 City Meetings .11 Systems Furniture Inspection .12 Cabling Coordination/inspection Other I Totals: TOTAL HOURS: 391.0 1249.0 1064.0 440.0 22.0 176.0 66.0 462.0 428.0 $4,540 $2,280 $1,560 $3,260 $72,250 S11,S90 $8,890 55,610 5535 $1,630 54,470 $8,670 $1,740 52,700 55,080 5815 $5,890 5660 $3,085 $22,460 $720 $10,620 $8,070 $9,525 $5,600 53,170 $7,480 52,095 46.0 318.0 160.0 18.0 60.0 22.0 104.0 41.0 9.0 $306,825 Boundary & Topo Survey: Geolechnlcal Survey (2 holes): Relmbursables: 5,660 Adjusted Total: $312,485 OEM- ME TOTAL HOURS: 391.0 1249.0 1064.0 440.0 22.0 176.0 66.0 462.0 428.0 $4,540 $2,280 $1,560 $3,260 $72,250 S11,S90 $8,890 55,610 5535 $1,630 54,470 $8,670 $1,740 52,700 55,080 5815 $5,890 5660 $3,085 $22,460 $720 $10,620 $8,070 $9,525 $5,600 53,170 $7,480 52,095 46.0 318.0 160.0 18.0 60.0 22.0 104.0 41.0 9.0 $306,825 Boundary & Topo Survey: Geolechnlcal Survey (2 holes): Relmbursables: 5,660 Adjusted Total: $312,485 Exhibit 4 Project Schedule The Project Schedule assumes reasonable periods of time for review by the CITY at the various stages of the PROJECT. Lengthy delays on the part of the CITY in providing review comments to the ENGINEER may warrant an extension of time on the affected projects as mutually agreed by both parties. TUL \0WASS0 \EXHI81T4.D0C EXHIBIT4 -1 Activity Descriptlon 1 ! i Intersection East 86th St North and North Mingo Rd. Intersection I i i I i East 76th St North and North 129th East Ave. Intersection I j I i East 116th St. North and North Garnett Rd. Intersection I ! i i I i East 86th St North and North 145th East Ave. intersection I East 86th St North and North 123rd East Ave. Intersection Street Rehabilitation i i Resurface North Main St. (1st St to 11th St.) l I I Resurface Atlanta St. (3rd St. to 11th St.) i Resurface Carlsbad St. (3rd St. to 5th St.) and I i Beaumont St (5th St. to 7th St.) I � Resurface North 1291h East Ave. ! i I (HI h School to East 93rd St. North), I I i Resurface East 86th Street (North Mingo Rd. to Main St.) I i I I Resurface 11th St (Main St. to Cedar St.) ! i Spoils Projects i I QI♦ m® Architectural Projects I i I I I !— i New City Hall I Community Center Renovations ! Existing City Hall Renovations (Deleted) a (1) - Includes four (4) months accumulative plan revlew time for ODOT. Project Float OWAS Sheet 1 of 1 Protect Start 27MAY9a � � �� Exhibit 4 Project Finish 31JAN01 Design Phase Data Dale 27MAY98 Bidding Phase 998 City Of OWaSSO Plot Date o9FE899 Construction Phase Capital Improvement Projects Amendment No. 1 Projects Schedule March 2, 1999 A/E Revision PROJECT Original Increase Amended Fees Decrease Total 76'h Str. N./ 129' E. Ave. $56,500 $56,500 861 Str. N./ Mingo Road $43,500 $43,500 86"` Str. N./ 1450'E. Ave. $56,500 $3,416 $59,916 11611' Str. N./ Garnett Road $43,800 $43,800 86'h Str. N./ 123rd E. Ave. $16,472 $2,067 $18,539 Street Rehab $51,300 $4,773 $56,073 Four -Plex $25,300 $2,800 $28,100 City Hall/ Police Facility $259,369 $75,550 $334,919 Phase 1 Environmental $5,000 $5,000 Community Center $9,430 $1,980 $11,410 Total 5562,171 $95,586 $657,757 3 -8 -99 professional services agreement revisions.wpd ATTACHMENT "F" CF421i/8! -TILL February 23,1999 148035 Mr. H. Dwayne Henderson, P.E. Capital Projects Manager City of Owasso 207 South Cedar Owasso, OK 74055 Subject: Capital Improvement Projects Dear Mr. Henderson: CH2M HILL 502 S. Main, 4th Floor Tulsa, OK 74103 -4425 Tel 918.583.3057 Fax 918.584.5826 As requested we have prepared modifications to Amendment No. 1 to the Agreement for Engineering Services for the Capital Improvements Projects. Executed copies of this amendment are attached for execution by the City of Owasso. We understand that this amendment will be presented to City Council at the next meeting. We understand that with the various discussions that have occurred over the past several months; proposed amendments that have been discussed and submitted; and now the combining of all changes into one amendment, that confusion has occurred, at least to those that have not been involved in the day -to -day activities of these discussions. The purpose of Amendment No. 1 is to combine all changes that have been selected to date into one document to minimize that confusion and describe our path forward in terms of Scope of Services. These decisions that have been made by the City of Owasso directly result in this Amendment being necessary. These have each impacted the Scope of Services and the basis for justification of a change in associated consultant fees is warranted. Attached to this letter is Attachment A, which contains a description of those changes in support of the associated amendment and adjustment of consultant fees. Should you have any questions pertaining to this matter, please do not hesitate to contact our office. Sincerely, J rry B. arrar, P.E. Project Manager Mr. J. Jeff Hancock /City of Owasso Mr. F. Robert Carr /City of Owasso ATTACHMENT G ATTACTMENT A CITY OF OWASSO CAPITAL IMPROVEMENT PROJECTS BASIS FOR AMENDMENT NO. 1 AGREEMENT FOR ENGINEERING SERVICES February 24, 1999 1. Intersection & Signalization Projects Various modifications to the Scope of Services have been requested for the E. 86th Street North and North 145th Ave and E. 86th Street North and N. 123rd Ave. signalization. These result in an increase in Engineering compensation of $5483. 2. North Main Street The North Main Street rehabilitation project has been extended from 9d' to 11f Street. This results in an increase in Engineering compensation of $4773. 3. Sports Park Design changes were requested by the City of Owasso and the project is to be re -bid. This results in an increase in Engineering compensation of $2800. 4. Addition of PMT Services to Engineering Services Certain services originally contracted to the PMT, for the architectural elements, are now to be provided by the consulting engineer. These additional services, which were deducted from the PMT Contract, are described in detail in Amendment No. 1 and reflect on all facilities. This results in an increase in the compensation for the Engineering Services Contract by $40,163. Of this amount, $1980 is directly related to the Community Center. The balance of this amount, or $38,183 is directly related to the New City Hall and Police Department. 5. Environmental Audit An environmental audit must be conducted for the new City Hall site. These services have been added to the Engineering Services. The total cost for these additional services is $5,000 6. Combining of City Hall and Police Facility a. The original combined construction budget for the City Hall and Police Facility was $2.95 million with a proposed construction period of 12 months. The current combined facility as proposed is estimated at approximately $3.8 million with an anticipated construction period of 14 months. This demonstrates that the scope of the facility has increased by $850,000, which is based primarily on increased requirements of the Police Department. b. Scope of work for combining the City Hall and Police Facility includes planning for future expansion for currently unfundable program needs that were identified in the planning meetings over the past several months. These include such elements as council chambers and police department expansion. This requires preparing the design through the design development phase for these future identified expansions to determine that future needs are appropriately addressed in the structural elements, mechanical systems, access, site work and architectural appearance. The combined result of these issues results in a net increase in the Engineering 1 I MEMORANDUM ' TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: THERON WARLICK CITY PLANNER SUBJECT: FINAL PLAT — NOTTINGHAM ESTATES III L DATE: March 10, 1999 BACKGROUND The developer, Tyann Development, has submitted a final plat for Nottingham Estates III, a 17.15 acre, 23 lot subdivision in the NE /4 of Section 21, T -21 -N, R -14 -E, generally located to the east of ' Nottingham Estates II, on the east side of N l V' E Avenue. The Planning Commission approved the preliminary plats for Nottingham Estates II -V in May of 1996. The preliminary plat for the subject properties includes a coordinated drainage system based on an engineering study to serve sections II -V. This drainage system is to be constructed in this phase of the development. The drainage reserve is shown on the plat as well as on an attached diagram. r 1 The Owasso Technical Advisory Committee reviewed the final plat on February 24, 1999 regular meeting with the following comments. The applicant's engineer has made changes to the plat to reflect the recommendations of the Technical Advisory Committee. Those changes are included on the plat within this packet. The Planning Commission approved the plat and recommended approval to City Council at their March 9, 1999 regular meeting. The corrected instrument conforms to the platting requirements of the Owasso Subdivision Regulations, Owasso Zoning Code, and to the preliminary plat for Nottingham Estates III. RECOMMENDATION The final plat conforms to the previously approved preliminary plat. The final plat also conforms to the platting requirements of the Owasso Subdivision Regulations, and the Owasso Zoning Code. Staff recommends approval of the plat. ATTACHMENTS 1. Location Map, 2. Drainage diagram. ENCLOSURE Final Plat for Nottingham Estates III Addition. C: \Owasso \Council \03- 16- 99\MEMORANDUM - Nottingham III FP.doc I E96th Street I 611RAO)" val. AG N 94th Sl NOTTMGHAM 0 w g a z M U O m W r a r N w a c� z_ O z N Y J m ESTATES 2 - s BRENTWOOD ESTATES I MEMORANDUM ' TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: THERON WARLICK CITY PLANNER -- ' SUBJECT: FINAL PLAT — NOTTINGHAM ESTATES IV ' DATE: March 10, 1999 BACKGROUND ' The developer, Tyann Development, has submitted a final plat for Nottingham Estates N, a 14.17 acre, 20 lot subdivision in the NEA of Section 21, T -21 -N, R -14 -E, generally located on the south side of 96th St. N between N 129d' E Avenue and N 145" E Avenue. The Planning Commission approved the preliminary plats for Nottingham Estates H -V in May of 1996. The preliminary plats indicated a coordinated drainage system (based on an engineering study) to serve sections II -V. This drainage system is to be constructed in Phase III of the development, which is proposed elsewhere in this agenda. The drainage reserve is shown on an attached diagram. ' One change in the proposed final plat is that N 137th E Court and N 139d' E Court have been O P p p mirrored, or "flipped ". The change moves the entrances to these cul -de -sacs to the south and further away from the intersection of N 138th E Avenue and E 96th Street N. This is a desirable change and does not effect the number of lots or the overall street pattern in any mayor way. Staff ' considers this change to be minor and finds no reason to recommend a revised preliminary plat. The Owasso Technical Advisory Committee reviewed the final plat on February 24, 1999 regular meeting. The applicant's engineer has made changes to the plat to reflect the recommendations of the Technical Advisory Committee. It was also noted at the TAC meeting that per subdivision regulations, sidewalks are required on all streets. The Planning Commission approved the plat and recommended approval to City Council at their March 9, 1999 regular meeting. The corrected instrument conforms to the platting requirements of the Owasso Subdivision Regulations, Owasso Zoning Code, and generally to the preliminary plat for Nottingham Estates RECOMMENDATION The final plat generally conforms to the previously approved preliminary plat. The final plat also conforms to the platting requirements of the Owasso Subdivision Regulations, and the Owasso Zoning Code. Staff recommends approval of the plat. ATTACHMENTS 1. Location Map, 2. Drainage diagram, ENCLOSURE 1. Final Plat for Nottingham Estates N Addition. J is PLI—" E, O,d CT. N . F,aJ�dCr N Sr h E96 Ih Street 90 I�I "' I r N. 94rn I � NOTTINGHAM ESTATES 2 - 5 0 w a z V) w Q V) LJ w w F- Z Q N Q W J Q. Y U O m W - H Q N W Q Q) Z k -- O Z " O J m A BRENTWOOD ESTATES IP MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO ' FROM: THERON WARLICK CITY PLANNER ' SUBJECT: ANNEXATION REQUEST TERRY AND COLLEEN MCGILL ' DATE: March 10, 1999 BACKGROUND Terry and Colleen McGill have submitted a petition to the City of Owasso requesting annexation of property totaling approximately 4.72 acres, located in the east half of the east half (E /2 E /2) of Section 17, T -21 -N, R -14 -E, Tulsa County, Oklahoma. The subject property is located on the west side N 129`h E Avenue, north of E 96' Street N. ' The property subject is surrounded on three sides by portions of the Johnson property, a large J P assemblage of undeveloped tracts that has been rezoned for a variety of uses including commercial, ' office, single - family residential, and multi - family residential. The portions of the Johnson tract to the north and west of the subject property are zoned RE (Residential Estate District), which permits the development of single - family housing on lots of % acre or larger. The RE zoned areas will serve as a buffer between higher intensity uses and neighboring estate lots located in unincorporated Tulsa County to the northwest of the subject property. Another estate lot addition, Glen -Mur, is located to the east of the subject property. To the south of the subject property is a portion of the Johnson tract zoned OL (Light Office District). The subject property is zoned AG (Agriculture) in Tulsa County and would also be zoned AG (Agriculture) upon annexation into the City of Owasso. The Owasso Annexation Committee recommended Annexation at its March 1, 1999 special meeting. The Owasso Planning Commission also recommended approval at its March 9, 1999 meeting. If City Council approves the annexation request, the property must then satisfy City zoning, planning, and subdivision requirements prior to any development. The site lies in the service area of Washington County Rural Water District #3, and it is likely that the Water District will provide water service to the subject property instead of the City. Wastewater service can be provided through an existing line located on the south side of E 96' Street N. The subject property will probably derive access via N 129' E Avenue, which should provide adequate means of ingress /egress for the subject site. Owasso annexation policy states that tracts 20 acres or larger are preferred. However, the proposed C: \Owasso \Council \03- 16- 99\MEMORANDUM - McGill Annexation.doc 4.72 acre tract is surrounded on three sides by the City, and the proposal presents an excellent opportunity to infill an area and avoid another "out -of- city" pocket. A copy of the City of Owasso's annexation policy is attached for your information and review. Notification of the annexation request was published in the Owasso Reporter on February 18, 1999 to notify the public of the annexation request before the Planning Commission meeting on March 9, 1999. This advertisement was followed by notification published two consecutive weeks in the Owasso Reporter on March 4 and March 11, 1999 to notify the public of possible city Council action regarding the request on March 16, 1999. In addition to the annexation policy, a copy of the procedures for annexation is also attached for your information and review. RECOMMENDATION Staff recommends approval of the proposed annexation request. ATTACHMENTS 1. Subject Map, 2. City of Owasso's Annexation Policy, 3. City of Owasso Annexation Procedures, 4. Water District Boundary Map, 5. Copy of the Annexation Advertisement. C:\ Owasso \Council \03- 16- 99\MEMORANDUM - McGill Annexation.doc 1 1 1 1 1 ANNEXATION POLICY 1. While there is no minimum tract size, properties of larger than 20 acres are preferable. r 2. All properties should be contiguous to existing city limits. - 3. All properties should be annexed into the city limits as the lowest zoning classification, that is, AG, agricultural. Landowners may then petition for rezoning if they desire further development of their property. All legal uses annexed into the city will be legal, ' but non - conforming, which means that they may continue but cannot be expanded without proper zoning. 4. All public infrastructures that do not met city standards will not be improved by the city until brought to the city standard and accepted by the City Council. Such public facilities must be improved at owners expense by the establishment of a special assessment district or some other financing method. 5. Where a city limit boundary ends at a dedicated street, the boundary will not include the street right -of -way. This policy will establish consistence and allow city employees and citizens to know where the city boundaries are. ib- 6. Properties that are rejected for annexation should not be considered for annexation for a six month period after rejection by the City Council. I Adopted by Council on March 1, 1988. 1 PROCEDURES FOR A2aWMION CITY COUNCIL SPONSORED ANNEXATION: ' 1. City Council direction to study the annexation of property. 2. Notice published two consecutive weeks in the Owasso Reporter of a ' Planning Commission Hearing which will include a map and text of the proposed annexation. ' 3. Review by a Standing Annexation Committee and recommendation to the Planning Commission and City Council. 4. Planning Commission Hearing on the proposal and recommendation to the City Council. 5. Notice published two consecutive weeks in the Owasso Reporter of a City Council Hearing which will include a map and text of the proposed annexation. 6. City Council hearing and action on the proposal. 7. If the proposal is approved by the City Council, an Ordinance will be prepared, approved, published, and f iled of record with the of f ice of the County Clerk, with a map of the property annexed. CITIZEN SPONSORED ANNEXATION: 1. Submission to the City Planner of an application and petition and an administrative fee as prescribed by Ordinance. 2. Review by a Standing Annexation Committee and recommendation to the Planning Commission and City Council. 3. Notice published once in the Owasso Reporter at the applicant's expense of a Planning Commission Hearing which will include a map and text of the proposed annexation. 4. Planning Commission Hearing on the proposal and recommendation to the City Council. 5. Notice published two consecutive weeks in the Owasso Reporter at the applicant's expense of a City Council Hearing which will include a map and text of the proposed annexation. ' 6. City Council Hearing and action on the proposal. 7. If the proposal is approved by the City Council, an Ordinance will be prepared, approved,l published, and filed of record with the ' office of the County Clerk, with a map of the property annexed_ Adopted by City Council on March 1, 1988_ BEFORE THE HONORABLE CITY COUNCIL OF THE CITY OF OWASSO OKLAHOMA PETITION FOR ANNEXATION The undersigned, constituting not less than three - fourths of the registered voters and being owners of not less than three fourths (in value) of the hereinafter described real estate situated in Tulsa County, Oklahoma, to- wit: Part of the E/2 E/2 Section 17, TN21N, R14E, beginning At the Southeast corner (SE /C) of the Northeast Quarter Thence North 9.80 feet, West 688.16 feet, South 326.39 Feet, East 688.45 feet, North 296.8 feet to point of beginning, Less .17 acre for road on East boundary thereof. Being territory adjacent and contiguous to the incorporated City of Owasso, Oklahoma, and not presently embraced within the Limits thereof, hereby petition the City Council of the City of Owasso, Oklahoma, to annex the aforementioned real estate into the City Limits of said City. Dated this 0 day of January, 1999. /11), Terry McGill J Colleen McGill Owners: Terry McGill Colleen McGill 1 7 L A r 1 ,� • P go *2.' ftmi bl" • d.. y ...... :....::::..:. --i X.. . . . . . ...... ....... ......... .. ............. • ♦ + + + r + + + + + + + ♦ r ♦ f + + r + ♦ + ♦ r ♦ r ♦ ♦ ♦ ♦ ♦ • r + + ♦ ♦ + ♦ ♦ ♦ ♦ ♦ + ♦ ♦ + ♦ t ♦O ♦ . f + f ♦ ♦ ♦ . f ♦ . + + . + + f 4 + r ♦ ♦ . ♦ + + f f ♦ f ♦ f ♦ + ♦ + r ♦ r + + + + r ♦ ♦ ♦ ► + + ♦ ♦ ♦ + ♦ « . + . 4 +. + + + + + + + +tt+ :.: rn + +. + + — + + . + + ♦ + + + + . ♦ 4 + ....... ............................... ....... ....... ......................... ....... ...... t + + VN N 4 , • ♦ ♦ ♦ + + -a + ♦ + + + + + + 4 t t + + + r t 4 + + + r t + 4 + ♦ + + + a s a a + a 4 + + + + ♦ ♦ + + + t ♦ - + f 4 + 4 ♦ + + + + + + + ++++++++++4 < + + + + + + + ♦ + 4 Q ♦ r + + + + ♦ + + + r + ♦ + r + + + + + + + t m ♦ + ♦ 4 t + . t + ♦ t + + . ♦ + + 4 t + + a ♦ t + + + + + + + + . . . t . ♦ + + t t + ♦ + + + + + + + + + 4 + ♦ + ♦ + 4 + « + 4 • + + + + t + + + + + + 4 + + + + + + 4 + + + 4 ♦ + • + ♦ ♦ + + + + a + + + + + + ♦ + ♦ + + + + + + + + + + + 4 + + + 4 + + + ♦ + ♦ + 4 + 4 . + + f + . + + . t . ♦ 2 + + + + 4 + + + . +t + 4 + + + + 4 + +r� +1F+++ ♦ + + + + + + + + + + ♦ ♦ . . . . + + + ♦ . r ♦ + a . f + . . f 4 t + . + + + + + . 4 . . ♦ . ♦ . + 4 + + + + + + 4 r + + + . + + . . . . . 4 + 4 . + . + . + + + + a . . + . . 4 4 4 4 4 4 + 4 + t + + . . . . + . + r + . ♦ + . . + ♦ . r + + + + + f + + f + t 4 W + 4 4 rn + ♦ . + .. + 4 . + . . . . + + + + . 4 + + ♦ M + t ♦ ♦ ♦ + + + 4 4 4 + 4 + 4 + ♦ . + + +. + + r ♦ ♦ . . + ♦ f ♦ ♦ . . . . + r + f + + + + + a 4 + 0 . + . + + ++ + ♦ + + + + ++ +f ♦ ++. ♦4 ♦+ +4 ♦ + ++ + + ♦+ ++ + ++ ♦ +. + + +♦ 4 ♦ '4 a +- + + + + + ♦ + +f +4 NORTH ::::::.4 : :.. "�a= Km uRaL Wa'i DISTRICT ROQERS I COUNTY NORTH I WATER DISTRICTS CITY OF OWASSO, OKLAHOMA PUBLIC WORKS DEPARMENT ENGINEERING DIVISION 2/98 1 �own �q • I ,� • P go *2.' ftmi bl" • d.. y ...... :....::::..:. --i X.. . . . . . ...... ....... ......... .. ............. • ♦ + + + r + + + + + + + ♦ r ♦ f + + r + ♦ + ♦ r ♦ r ♦ ♦ ♦ ♦ ♦ • r + + ♦ ♦ + ♦ ♦ ♦ ♦ ♦ + ♦ ♦ + ♦ t ♦O ♦ . f + f ♦ ♦ ♦ . f ♦ . + + . + + f 4 + r ♦ ♦ . ♦ + + f f ♦ f ♦ f ♦ + ♦ + r ♦ r + + + + r ♦ ♦ ♦ ► + + ♦ ♦ ♦ + ♦ « . + . 4 +. + + + + + + + +tt+ :.: rn + +. + + — + + . + + ♦ + + + + . ♦ 4 + ....... ............................... ....... ....... ......................... ....... ...... t + + VN N 4 , • ♦ ♦ ♦ + + -a + ♦ + + + + + + 4 t t + + + r t 4 + + + r t + 4 + ♦ + + + a s a a + a 4 + + + + ♦ ♦ + + + t ♦ - + f 4 + 4 ♦ + + + + + + + ++++++++++4 < + + + + + + + ♦ + 4 Q ♦ r + + + + ♦ + + + r + ♦ + r + + + + + + + t m ♦ + ♦ 4 t + . t + ♦ t + + . ♦ + + 4 t + + a ♦ t + + + + + + + + . . . t . ♦ + + t t + ♦ + + + + + + + + + 4 + ♦ + ♦ + 4 + « + 4 • + + + + t + + + + + + 4 + + + + + + 4 + + + 4 ♦ + • + ♦ ♦ + + + + a + + + + + + ♦ + ♦ + + + + + + + + + + + 4 + + + 4 + + + ♦ + ♦ + 4 + 4 . + + f + . + + . t . ♦ 2 + + + + 4 + + + . +t + 4 + + + + 4 + +r� +1F+++ ♦ + + + + + + + + + + ♦ ♦ . . . . + + + ♦ . r ♦ + a . f + . . f 4 t + . + + + + + . 4 . . ♦ . ♦ . + 4 + + + + + + 4 r + + + . + + . . . . . 4 + 4 . + . + . + + + + a . . + . . 4 4 4 4 4 4 + 4 + t + + . . . . + . + r + . ♦ + . . + ♦ . r + + + + + f + + f + t 4 W + 4 4 rn + ♦ . + .. + 4 . + . . . . + + + + . 4 + + ♦ M + t ♦ ♦ ♦ + + + 4 4 4 + 4 + 4 + ♦ . + + +. + + r ♦ ♦ . . + ♦ f ♦ ♦ . . . . + r + f + + + + + a 4 + 0 . + . + + ++ + ♦ + + + + ++ +f ♦ ++. ♦4 ♦+ +4 ♦ + ++ + + ♦+ ++ + ++ ♦ +. + + +♦ 4 ♦ '4 a +- + + + + + ♦ + +f +4 NORTH ::::::.4 : :.. "�a= Km uRaL Wa'i DISTRICT ROQERS I COUNTY NORTH I WATER DISTRICTS CITY OF OWASSO, OKLAHOMA PUBLIC WORKS DEPARMENT ENGINEERING DIVISION 2/98 Please publish the following legal advertisement in the March 4,1999 and March 11, 1999 editions of the Owasso Reporter. Please send Proof of Publication to: City of Owasso ATTN: Theron Warlick P.O. Box 180 Owasso, OK 74055 Please bill publication costs to: Terry & Colleen McGill C/O Pat Winsby Keller Williams Realty 7702 Owasso Expressway Owasso, OK 74055 RE: McGill Annexation BEFORE THE HONORABLE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA PROPERTY FOR ANNEXATION CONSIDERATION The undersigned, constituting not less than three - fourths of the registered voters and being owners of not less than three- fourths (in value) of the hereinafter described real estate situated in Tulsa County, Oklahoma, to -wit: Part of the E/2 E/2 Section 17, TN21N, R14E, beginning At the Southeast corner (SE /C) of the Northeast Quarter, Thence North 9.80 feet, West 688.16 feet, South 326.39 feet, East 688.45 feet, North 296.8 feet to a point of beginning, less .17 acre for road on the East boundary thereof, being territory adjacent and contiguous to the incorporated City of Owasso, Oklahoma, and not presently embraced within the Limits thereof, hereby consent to the City Council of the City of Owasso, Oklahoma, to annex the aforementioned real estate into the City Limits of said City. Dated this 20' day of January 1999. Owner(s): Terry McGill Colleen McGill NOTICE TO THE PUBLIC You are hereby advised that the above request for annexation was filed with the City Planner of the City of Owasso on the 20'h day of January, 1999, and that said request will be presented to the I 1 1 1 ap Owasso City Council, at the Owasso Community Center, 301 South Cedar, Owasso, Oklahoma at 6:30 PM on the 16''' day of March, 1999. All persons interested in this matter may be present at the hearing and give their objections to or arguments for the proposal. The Planning Commission will submit its recommendation to the City Council of the City of Owasso for its consideration and action, as provided by law. See the attached map for property location. For more information on the proposed annexation contact the Community Development Department, City Hall, 207 S. Cedar, Owasse, Oklahoma, 74055 or phone (918) 272 -2251. Dated at Owasso, Oklahoma, this 12'' day of February, 1999. Theron Warlick City Plannner MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: THERON WARLICK _ CITY PLANNER SUBJECT: PARTIAL VACATION OF PLAT FOREST DRIVE INDUSTRIAL PARK DATE: March 10, 1999 BACKGROUND w The applicants have requested the vacation of a portion of the Forest Drive Industrial Park t (originally platted in March 1980). The plat is located in the NEA SEA SEA of Section 30 T-21 -N R -14 -E, Tulsa County. The proposed portion to be vacated consists of 6 acres of undeveloped land and is described as Block 1, Lots 3, 4, & 5, and Reserve "A" of Forest Drive Industrial Park. The subject property is located north of E 76' Street N on the west side of the Owasso Expressway and is the planned site for Twisters theater. A copy of the Forest Drive Industrial Park plat is attached for your information and review. ' 1998 the Planning Commission approved a lot split that created three new lots from this In January g pp portion. A copy of the lot split drawing is also attached for your information and review. To develop on these lots however, the applicant must vacate the underlying portions of the old plat. Several easements will remain on the property. The Owasso Technical Advisory Committee reviewed the plat vacation at its January 27, 1999 regular meeting. Because the proposed tdevelopment is situated on property that has been subdivided by a lot split and not by a plat, utility companies informed the applicants that any additional easements would be required by separate ' instrument. As is required, the applicants have received consent for vacation of Block 1, Lots 3, 4, & 5, and Reserve "A" of Forest Drive Industrial Park from at least 60% of the property owners (including themselves) within that addition. A copy of the signed request is included within this packet. The Planning Commission approved the partial vacation of Forest Drive Industrial Park at their ' March 9, 1999 regular meeting. RECOMMENDATION Staff recommends the vacation of Block 1, Lots 3, 4, & 5, and Reserve "A" of Forest Drive Industrial Park. ATTACHMENTS ' 1. Copy of Forest Drive Industrial Park plat, 2. Vacation of Plat document submitted for approval by applicant, 3. Copy of OLS -98 -02 lot split drawing. 1 FILED MAR. 19, 1980 PLAT NO. 4012 &%s 10 FOHIIEST P1":: AN ADDITION TO THE CITY OF OWASSO :! LOCATED IN THE NE /4 OF THE SE /4 OF THE SE /4 OF 11X: Ir'wTi SECTION 30, T -21-N, R -14 -E, TULSA CO., OKLA. RIIA (. ('AMI,t'11. 41a _z_ cC' P.O. e. NW /CORNER "E /4 SE /4 SE /4 329.51' S 99. 25'16.41' [ 5' C9YT. I lI I � 102.76' t ,r rs ww, ;^ 74pgJ � N 1„ N 03 0275' n � h , l • r r, 1@ 4 [ o n � ,; �: •. .°o �;' •7]40, A lar • "`' RESERVE ,�4 o � .v r. n ` rq 13.54' 25 q Ob + q q 104.79' V n - h/ ME /CORNER NE/4 9E/4 9E /4 W q- W` _ __I O 0 of I ^ I.• ti• IVSYT JL 3002' .I i5 -- -- 295.9 \,-SW/SR 99.24 41.17 W 375.2 CORNE SC / CORNER NE /4 SE 14 SE /4 NE /4 SE14 9E /4 . -30 F � . LOCATION MAP t •t- 1L O a SCALE t!� 7 LOTS • T4 K OWNER ' P : Awn P. f, ENGINLf." 210 f 1'7 •� , TULSA. ..., t.t•�:... T4!:• THE PLAT BOOK - TULSA COUNTY - _COPYRIGHT 1980( ROY MALERNEE, CITY MAP SERVICE@ T: 1 r. � I 1 it Upon Reeordallon pease Mall lo: Omni F.ntertalndrent, Inc. 5314 So. Yale, Suite Eno Tulsa. OR 74135 Partial Pia( Vacation "Forest Drive Industrial Park" [An addition to the City of Owasso, Located in the NE/4 of the SE /4 of the SE/4 of Section 30, T -21 -N, R -14 -E, Tulsa County, Oklahoma] The undersigned owners constituting a majority in interest of Forrest Drive Industrial Park herein described as follows: _ A tract of land located in the Northeast Quarter (NE/4) of the Southeast Qrwrter (SFJ4) of the Southeast Quarter (SE/4) of Section (30), TownshiP twenty -one (21) North, Range Fourteen (14) East of the Indian Base and Meridian in Tulsa County, State of Oklahoma, according to the United Slates Oovemment Survey thereof, more Particularly described as follows: Beginning at the Northwest corner of said NFJ4 SE/4 SE/4; Thence South 89° 25' 16.41" East a distance of 528.31 feet, Thence South 0" 4' East a distance of 75.5 feet, Thence South 13" IT 3.76" West a distance of 367.26 feet, Thence South 17" 23'35.19" West a distance of 237.56 feet, Thence South 89" 24'43.27' West a distance of 375.2 feet, thence North 0° 9' 56.6" East a distance of 660.3 feet to the Point of Beginning, containing 6.78 acres more or less. To be storeyed staled and platted into Lots, Blocks and Street in conformity to the Plat annexed hereto and have caused the same to be named and designated "FORREST DRIVE INDUSTRIAL PARK" an Additional to the City of Owasso, Tulsa County, Oklahoma. hereby grant the vacation of lots 3, 4, & 5 and Reserve "A" as dedicated in the Plat of Record Number 4012 of the Records of Tulsa County, Oklahoma Recorded on March 19'h 1980, and Re- recorded on May 30, 1980 as Plat Number 4022. John A. Rupe DBA Colt Compcnlles as to all of Lot 3 and 4 and a portion of Lot 5 and a portion of Reserve "A" as of record recorded May 5"' 1998 in book 6046 page 2274 of Tulsa County, Oklahoma and per approved lot split ffOLS9802 granted by the City of Owasso on January 13" 1998 as record, ohn Rupe ate p Raymond d, William L. Whitescarver, and John A. Rupe, Jr, as to a portion of Lot 5 and a portion of Rese e " ' aeco ed o ecord in book 6046 page 2278 May 5'" 1998 in the records of Tulsa Count . O ahorfi6 an g er roved Id split HOLS9802 granted by the City of Owasso on January 13'" i v Ra nd W. L r William L. Whitescarver Additional Signature: / Date Punt Name:T/I n A. Rupe, Jr. ZAM f I `rte �I�i 7r MEMORANDUM TO: HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY ASSISTANT CITY MANAGER DAVID WARREN PARKS SUPERINTENDENT SUBJECT: FINAL ACCEPTANCE AND AUTHORIZATION OF PAYMENT OWASSO SPORTS PARK T -BALL FIELD LIGHTING DATE: March 8, 1999 BACKGROUND: At the February 2, 1999 meeting, the Owasso City Council approved a contract with Shawnee Lighting Systems of Shawnee, Oklahoma for the purpose of lighting the "T -Ball" field at the Owasso Sports Park. A copy of the memorandum from that meeting is attached for your information and review. The total cost of the contract was $21,720. Shawnee Lighting has completed the lighting of the "T- Ball" field and staff has reviewed the work for conformance with the contract requirements. The "T -Ball" field lights are operational at this time and staff has no concerns regarding this project. FUNDING: Funding for this project was included within the FY 1998 -99 Capital Outlay portion of the Park Maintenance Budget in the amount of $28,000.00 RECOMMENDATION: Staff recommends Council acceptance of the "T -Ball" field lighting improvements and authorization of final payment to Shawnee Lighting Inc, for the amount of $21,720. ATTACHMENTS: 1. January 27, 1999 Memorandum MEMORANDUM I TO: HONORABLE MAYOR AND COUNCIL I CITY OF OWASSO FROM: TIMOTHY ROONEY ASSISTANT CITY MANAGER DAVID WARREN ' PARKS SUPERINTENDENT SUBJECT: AWARD OF BID FOR LIGHTING OF T -BALL FIELD ' OWASSO SPORTS PARK DATE: January 27, 1999 BACKGROUND: The City of Owasso FY 1998 -99 Park Maintenance Budget contained an appropriation for the purpose of providing lighting for one ball field at the existing four -plex utilized by FOR baseball. Staff developed a ' bid packet for the lighting of the "T -Ball" field at the Sports Park in November of 1998, and bid packets were available in December. The bid packets included specifications for the lighting of the "T -Ball" field and also installation of the t necessary conduit and wiring. A total of three contractors supplied bids for the lighting of the field and those bids were opened on Tuesday, January 19, 1999. The bids received for the lighting improvements ' are as follows: Bidder Total Bid ' Shawnee Lighting Systems $21,720.00 Dan Dill Electric $22,735.00 Horizon Construction $28,764.00 ' BID ANALYSIS: A review of these bids indicated that Shawnee Lighting Systems of Shawnee, Oklahoma submitted the lowest bid for the installation of the lighting. The City of Owasso has utilized Shawnee Lighting in the past, specifically on the installation of the lights for the OGSA four -plex immediately to the west of this field at the Sports Park. I �liJ►I I► !Ii Funding for this project was included within the FY 1998 -99 Capital Outlay portion of the Park Maintenance Budget in the amount of $28,000.00 Page 2 "T- Ball" Field Lighting Award Memo 03/08/99 RECOMMENDATION: Staff recommends the contract for the installation of the lighting on the "T -Ball" Field at the Owasso Sports ' Park be awarded to Shawnee Lighting Systems, Inc., of Shawnee, OK in the amount of $21,720. ATTACHMENTS: 1. Bid Tabulation Sheet 2. Project Specifications ' 3. Bid Stibmittal Forms ,1 MEMORANDUM 1 TO: HONORABLE MAYOR AND CITY COUNCIL tCITY OF OWASSO ' FROM: CHRIS ROBERTS PUBLIC WORKS FIELD OPERATIONS SUPERVISOR SUBJECT: REQUEST FOR RATIFICATION OF EXPENDITURE TO COMPLETE REPAIRS TO THE STREET DIVISION 1974 FORD DUMP TRUCK tDATE: March 10, 1999 I BACKGROUND: In December 1998, the Street Division 1974 Ford dump truck experienced engine problems. Subsequently, the truck was transported to United Engines for a diagnostic evaluation. United Engines is the sole authorized repair source for Detroit diesel engines in the Tulsa area. The inspection determined that the crankshaft had broke and could be replaced at a cost of $4,998. The truck had been dismantled to determine the extent of necessary repairs. If the truck had been assembled without repair, United would have charged us for diagnostic services already performed. Therefore, staff recommended that United Engines complete the work. In January 1999, authorization to make the repairs was provided by the City Manager. ADDITIONAL REPAIRS: During the repair process, United personnel advised staff that additional engine damage had been identified. The damage included a seized up cylinder and failed engine vibration dampner. Replacement of each of these items is required for maximum engine performance. The original cost estimate has been revised to reflect each total cost associated with the repairs as follows: Crankshaft repair and replacement (Original Estimate) $4,997.93 Cylinder kit replacement $ 595.87 Vibration dampner replacement 585.47 TOTAL ESTIMATED REPAIRS $6,179.27 Page 2 Request for Ratification of Expenditure For Repairs to 1974 Ford Dump Truck A sole source bid for additional repairs is requested, due to the extent of work already performed 0 by United Engines. Also the truck was dismantled at such time and additional expense would have been incurred to assemble, transport and reevaluate the truck at another location (had staff been able to identify another qualified vendor to perform the work). FUNDING SOURCE: The FY 98 -99 Streets Maintenance Division budget did not fully anticipate this expenditure. ' Adjustments in various line items can be accomplished and the Division budget contains sufficient funding needed to accomplish the necessary repairs. RECOMMENDATION: Staff recommends Council ratification of a sole source expenditure of $6,179.27 consisting of $1,181.37 in excess of the City Manager purchasing authority for the performance of repairs to the Street Maintenance Division 1974 Ford dump truck. These repairs were unanticipated and were discovered only in the course of other previously authorized repairs. ATTACHMENT: 1. United Engines repair price quotations T00 Z 53AII9Na amn.�il L9b0 MIS 6Z :OT 6 6; 9Z /T0 UNITED ENGINES, INC. 7454 F—..4 l3t. ST. I TULSA, OKLA. 74154 (918) 627 -8080 { __ (918) 663- 046afax ~` serv.mgr.- Richard Major I Dats: 12/28/98 I I CUSTOIMEf; C-rty Of Owasso ATTN: I Chris "pp � I I I 1 I I I I - -- j I Phwm Number: 1910-272-49591 I FAX Number: 918 - 272-4996 j i l I i Ws are pleased to submrt the fo llowing cast estimate_ I I Job Discriptid n I Remove Engine and Re lace crankshaft 1 I MATERA" QUANTITY DESCRIPTION PRICE TOTAL 1 51070331 Crankshaft I 2.048.93 2,048.93 6 23511129 Rod Bearings 8,72 52.32 7 51928741 Main Bearings I 7.08 49.56 4 51114241Thrust Washers I 3.85 15.44 1 R5135515 I Connecting Rod and core 40.95 40.95 1 235126761 O/H gasket set I 106.93 105.93 1 IShop Kit 14.50 14.50 1 1 EPA charge 25.00 25.00 I Misc. gaskets,hoses etc 150.00 150.00 I 1 ITOTAL PARTS I 2,503.63 2,503.63 I 37 HRS 1 LABOR TO R&R ENGINE AND REPLACE CRANKSHAFT 62.00 2,294.00 1 TAX 1 200.30 I I I ITOTAL -- — I 4997.83 N07E: ENG;NE WAS INSPECTED AND FOUND CRAMKSHAp T8ROKEAY ROD JOMNALCOLALD NOTSE>EANYBLOCK DAMAGE AT THIS POANT.CYMr S ,HEAD,CAM ETC MW-L BE RE=jS mTHEABOVE!S FOR CRANK CHANGE ON Y. L CC= 81 HRS. I DIAGNOSTIC ON ENGINE NOT INCLUDED IN I=STIMATPIt3200 PR.HR. 1 496.01 I I r � r T00 Z 53AII9Na amn.�il L9b0 MIS 6Z :OT 6 6; 9Z /T0 03/10/99 15:49 22663 0467 UNITED ENGINES Z002 CITY OF OWASSO ATTN -CHRIS ROBERTS FROM:RTCHARD MAJOR UNITED ENGINES INC REF:DLW TRUCK ENGINE ESTIMATE, AS PER Mrk CONVERSATION ON THE ENGLNTE REPAIRS.AFTER THE ENGINE WAS REMOVED FROM TRUCK AND TORE DOWN POP, CRANKSHAFT REPLACMylE�ff,WE FDUND THAT 45 CYLINDER IQT IS SEIZED LTP AND WILL HAVE TO BE REPLACED-DUE TO THE NATURE AND EXTENT OF DAMAGE THE ENGM 'VIBRATION DAMP'NER WILL NEED TO BE REPLACED.OUR. ORIGINAL ESTIMATE ON THIS JOB WAS $4997.93 AND EXTRA EXPENSES FOUND LISTED BELOW. 23522953 CyL.KIT @ $285.87 R8922491 DAMPNER $275.47 10 HRS. LABOR $620.00 TOAL ESTIMATE WILL NOT EXCEED $6179.27 THANKS RICHARD MAJOR UNi'FEI? ENGINES Dhc.