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Home My WebLink About1999.05.04_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: May 4, 1999 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, April 30, 1999. :. AGENDA 1. Call to Order Mayor Bode 2. Invocation Bishop Carlton Pearson Higher Dimension Family Church, Tulsa 3. Flag Salute 4. Roll Call 5. Oath of Office Administered to Councilor -Elect Williams. Owasso City Council May 4, 1999 Page 2 6. Election of Mayor. 7. Election of Vice Mayor. NOTICE A RECEPTION HONORING NEWLY- SEATED COUNCILOR WILLIAMS, MAYOR BODE, VICE MAYOR WILKEN, THE NEWLY - ELECTED MAYOR AND VICE MAYOR, AND COUNCILOR SMITH WILL BE HELD IMMEDIATELY AFTER THE OPGA MEETING. ALL OWASSO CITIZENS AND GUESTS ARE INVITED TO ATTEND. 8. Reading of Mayor's Proclamation. Mayor Attachment #8 The Mayor will read and present a proclamation to Animal Control Officer Charles Dickinson, proclaiming the week of May 2 -8, 1999 as Be Kind to Animals Week in the City of Owasso. 9. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non - debatable. n t t �I I� 1 Owasso City Council May 4, 1999 Page 3 A. Approval of the Minutes of April 20, 1999 Regular Meeting. Attachment #9 -A B. Approval of Claims. Attachment #9 -B C. Action Relating to Ordinance #609, an Ordinance Providing for the Closing of a Utility Easement Located on Lot 5, Block 6, Country Estates II. Attachment #9 -C The staff recommends Council approval of Ordinance #609, and has listed this item in the consent section of the agenda based on Council action on April 20, 1999 to approve the easement closing and authorize an ordinance. D. Action Relating to Ordinance #610, an Ordinance Providing for the Rezoning of Lot 7, Block 1, Nichols Heights Addition, Generally Located on the South Side of East 86`h St N, East of Main St, Adjacent to and East of the Owasso Tire Barn; from RS -3 (Residential Single - Family High Density) to CG (Commercial General), Containing 0.18 Acres, More or Less. Attachment #9 -D The staff recommends Council approval of Ordinance #610, and has listed this item in the consent section of the agenda based on Council action on April 20 1999 to approve the rezoning and authorize an ordinance. E. Action Relating to Ordinance #611, an Ordinance Providing for the Rezoning of Property Located on the North Side of E 96`h St N, West of the Owasso Expressway; from OL (Office Light) and RS -3 (Residential Single- Family High Density) to CS (Commercial Shopping Center), OL (Office Light), and RS -3 (Residential Single - Family High Density), Containing 14.76 Acres, More or Less. Attachment #9 -E The staff recommends Council approval of Ordinance #611 and has listed this item in the consent section of the agenda based on Council action on April 20 1999 to approve the rezoning and authorize an ordinance. Owasso City Council May 4, 1999 Page 4 F. Action Relating to Ordinance #612, an Ordinance Providing for the Rezoning of Property Located on the West Side of N 145th East Ave, North of E 86th St N; from AG (Agriculture) to OM (Office Medium), Containing 5.0 Acres, More or Less. Attachment #9 -F The staff recommends Council approval of Ordinance #612 and has listed this item in the consent section of the agenda based on Council action on April 20 1999 to approve the rezoning and authorize an ordinance. G. Action Relating to Ordinance #613, an Ordinance Providing for the Rezoning of Property Located on the North Side of E 86th St N, Between N 145th East Ave and N 161 St East Ave; from AG (Agriculture) to RS -2 (Residential Single - Family Medium Density), RM -2 (Residential Multi - Family), CS (Commercial Shopping Center), OM (Office Medium), and CG (Commercial General), Containing 314 Acres, More or Less. Attachment #9 -G The staff recommends Council approval of Ordinance 4613 and has listed this item in the consent section of the agenda based on Council action on April 20 1999 to approve the rezoning and authorize an ordinance. H. Action Relating to Ordinance #614, an Ordinance Providing for a Planned Unit Development on Property Located North of E 86' St N, Between N 145" East Ave and N 161St East Ave, and containing 314 acres, more or less. Attachment #9 -H The staff recommends Council approval of Ordinance #614 and has listed this item in the consent section of the agenda based on Council action on April 20 1999 to approve the PUD and authorize an ordinance. Action Relating to Ordinance #615, an Ordinance Providing for the Annexation of an Approximate 10 Acre Parcel of Land Located East of the Owasso Sports Park. Attachment #94 The staff recommends Council approval of Ordinance #615, and has listed this item in the consent section of the agenda based on Council action on April 20, 1999 to approve the annexation in concept and authorize an ordinance. Owasso City Council May 4, 1999 Page 5 10. Consideration and Appropriate Action Relating to Change Order #2, a Change Order to a Contract Between the City of Owasso and HMG for Construction of the Elm Creek Sewer Interceptor Project. Mr Lutz ' Attachment #10 The staff will recommend Council approval of Change Order #2, increasing the contract amount ' by $12,676 for costs associated with staging of equipment, and increasing the construction time by 49 days. 11. Consideration and Appropriate Action Relating to Acceptance of Right -of -Way Easements from ' Dominion Holding Company Inc, Gene Drake, and New Hope Baptist Church; and authorization for the Mayor to Execute the Documents. Mr Henderson Attachment #I I The staff will recommend acceptance of the Right -of -Way Easements, to be utilized as a part ' of the street rehabilitation project for storm drainage on Carlsbad and Beaumont, and authorization for the Mayor to execute the documents. ' 12. Consideration and Appropriate Action Relating to a Request to Award a Bid for the Purchase of Gasoline and Diesel Fuel. Mr McElrath ' Ms Boutwell Attachment # 12 ' The staff will recommend approval of a contract with Fuelman of Oklahoma to provide gasoline and diesel fuel through June 30, 2000 at a bid margin of 8.5¢ per gallon over the Oil Price Index Service, and that the Mayor be authorized to execute the necessary document. 1 Owasso City Council May 4, 1999 Page 6 13. Report from City Manager 14. Report from City Attorney 15. Report from City Councilors 16. New Business 17. Adjournment rte+• ? -\C- HUMANE ASs0C,AT'Oh 1W �. Q I0' �t o LS MAYS -8. '9q9 X OFFICIAL PROCLAMATION of the CITY OF 014ASSO �`• +, municipality' Whereas: We have been endowed not only with the blessings and benefits of our ani- mal friends, who give us companionship and great pleasure in our daily lives, but also .►, with a firm responsibility to protect these fellow creatures, with whom we share the .�. Earth, from need, pain, fear, and suffering; and i Whereas: We recognize that instilling attitudes of kindness, consideration, and respect ve for all living things through humane education in the schools and the community helps to provide the basic values on which a humane and civilized society is built; and r. .Cr Whereas: The people in this community are deeply indebted to their animal care and •! control agencies for their invaluable contribution in caring for lost and unwanted animals Zo and promoting a true working spirit of kindness and consideration for animals in the ` %' minds and hearts of all people; and .�!. Whereas: the first full week of May has been set as the annual celebration of the nation -` .;! al week observing the philosophy of kindness to animals for the 84th year. r" A, A. Therefore: by virtue of the power vested in me as 1,layor •�*'� �� of the City of Owasso. 4. do proclaim and pronounce the week of May 2-8, 1999 4 •� Be Kind to Animals Week' UN, ..I. and do heartily commend to all our citizens a full participation in all the events related thereto in this community. f` A6 signature AMERICAN +r•. ; •1 i HUMANE , _. ASSOCIATION lip ' P i OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, April 20, 1999 The Owasso City Council met in regular session on Tuesday, April 20, 1999 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted ton the City Hall bulletin board at 4:00 p.m. on Friday, April 16, 1999. ITEM 1: CALL TO ORDER ' Mayor Bode called the meeting to order at 6:47 p.m. y g ' ITEM 2: FLAG SALUTE The flag salute was given during the OPWA meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT ABSENT Denise Bode, Mayor ' Mark Wilken, Vice Mayor Mary Lou Barnhouse, Councilor Melinda Voss, Councilor ' Duston Smith, Councilor ' STAFF Jeff Hancock, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk ITEM 4: RECOGNITION OF STUDENTS. ' Jan Worley and Chris Kropp, members of the Owasso Sertoma Club, introduced the top three essayists in the Sertoma Club's Heritage Month Essay Contest. The three students - Kristle Price, ' 1 St place; Jack Groeneveld, 2 °d place; and Mallory Auffert, 3' place - read their essays entitled "What Can I Do to Ensure the Quality of Water for the New Millennium in Owasso ? ". Mayor Bode presented each with a Certificate of Recognition from the City Council. ITEM 5: VISION OWASSO PRESENTATION. Mr Lephus Brooks, Chair of Vision Owasso introduced the following committee chairs, who provided a brief report on their 1998 activities and 1999 plans: Jim Stout & Terri Houdyshell, Leadership Committee; David Vine, Economic Development Committee; Yolanda Chamey, Quality ' of Life Committee; and Lephus Brooks, Infrastructure Committee. Owasso City Council April 20, 1999 ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of April 6, 1999 Regular Meeting and April 13, 1999 Special Meeting. B. Approval of Claims C. Request Approval to Close a Portion of a Utility Easement Located on Lot 5, Block 6, Country Estates II. D. Action Relating to Ordinance #608, an Ordinance Approving and Adopting an Action by the Owasso Public Works Authority, Wherein Rates for the Purchase of Water from the Authority by Out -of -City Customers Were Decreased. Mr Wilken moved, seconded by Mr Smith, to approve the consent agenda. The consent agenda included minutes of the April 6, 1999 regular meeting and April 13, 1999 Special Meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $53,193.81; (2) Collision Self- Insurance $292.21; (3) Workers Comp Self - Insurance $3,262.59; (4) Ambulance Service Fund $3,216.60; (5) E -911 $1,926.72; (6) City Garage $10,532.61; (7) Pleasant View Sewer Improvement District $7,910.00; (8) Capital Improvements $3,580.00; (9) Bond Projects Fund $152,797.86; (10) Interfund Transfers $7,132.50; (11) Interfund Transfers $40,699.45; (12) Payroll $158,645.36; (13) City Garage Payroll $3,703.64. Item C requested approval to close a portion of a utility easement located on Lot 5, Block 6, Country Estates II Addition. Item D requested approval of Ordinance #608, an ordinance approving and adopting water rates approved by the Owasso Public Works Authority. AYE: Wilken, Smith, Voss, Barnhouse, Bode NAY: None Motion carried 5 -0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CHANGE ORDER #1 A CHANGE ORDER TO A CONTRACT BETWEEN THE CITY OF OWASSO AND FRIX AND FOSTER CONSTRUCTION OF MUSKOGEE, OK FOR CONSTRUCTION OF A FOUR -PLEX AT THE SPORTS PARK. Mr Henderson presented the item. On February 2, 1999, the City Council awarded a bid to Frix & Foster Construction Co to construct the new four -plex at the Sports Park. The total contract amount was $267,308. As the fields have been graded, the contractor has uncovered two old ponds. One of the ponds was small enough to removed the unsuitable material from the bottom and replace it with material from the borrow pit. The other pond is large enough that extra compensation will be needed to excavate the unsuitable material and replace it with suitable material. As much as possible of the unsuitable material will be used to reinforce the Sports Park detention pond berm. Mr Smith moved, seconded by Ms Barnhouse, to approve Change Order 91. 2 r 1 Owasso City Council April 20, 1999 AYE: Smith, Barnhouse, Voss, Wilken, Bode NAY: None Motion carried 5 -0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A CHANGE ORDER #2 A CHANGE ORDER TO A CONTRACT BETWEEN THE CIDTYOF OWASSO AND HORIZON CONSTRUCTION CO OF OWASSO, OK FOR STREET REHABILITATION PROJECTS. Mr Henderson said that the City Council awarded a bid to Horizon Construction Co on October 20, 1998 for the purpose of reconstructing several streets as a part of the bond projects. Change Order #1 was approved on December 15, 1998 for the use of quick -set flfowable fill to stabilize the subgrade under 11 t' St because of ground water problems. Since then, 11th St has been completed, Atlanta is 90% complete, and Carlsbad/Beaumont is 25% complete. Change Order #2 includes an amount of $4069.31 for field changes made to assure proper drainage and an adequate road base on 11th St. It also includes a savings of $2716.16 to changes associated with Atlanta St. The final change associated with this Change Order is related to drainage on Carlsbad/Beaumont. Two alternatives have been proposed. Alternative #1 will allow for storm drainage pipe to be placed on private property and will necessitate acquiring some right -of -way. The additional cost for Alternative #1 is $79,670.64. Alternative #2 will require the pavement in the east lane of Carlsbad to be removed in install pipe to be placed under the pavement. This construction would require no additional right -of -way, but is more costly because of the removal and replacement of pavement. Alternative #1 is preferred. Mr Wilken moved, seconded by Ms Voss, to approve Change Order #2 utilizing Alternative #1 contingent upon successful negotiations with property owners for right -of- way. Should those negotiations be unsuccessful then Alternative #2 will be utilized. In no case will the total cost of the Change Order exceed $136,789.54. AYE: Wilken, Voss, Barnhouse, Smith, Bode NAY: None ' Motion carried 5 -0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ENGAGEMENT OF AN INDEPENDENT AUDITOR FOR THE PURPOSE OF CONDUCTING A SPECIAL AUDIT. Ms Bishop presented the item. In March of this year, the accounting firm of Crawford & Associates was engaged to review the municipal court records. Based on that review, staff recommended that A Crawford & Associates be authorized to continue the consulting services related to the municpal court records. The fees will be billed at an hourly rate, and are anticipated to range from$15,000 to $20,000. Mr Smith moved, seconded by Ms Voss, to approve a letter of engagement with Crawford & Associates to continue providing consulting services related to a special audit for the City of Owasso. 3 Owasso City Council AYE: Smith, Voss, Barnhouse, Wilken, Bode NAY: None April 20, 1999 ik Motion carried 5 -0. ' ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE REQUEST OF STAFF TO NEGOTIATE A CONTRACT FOR THE PURCHASE OF COMPUTER SOFTWARE FROM A COMPUTER SOFTWARE PROVIDER. Mr Knight said that a Computerization Task Force has been working for some time on assessing the needs for computer /software for the City. Computer workstations have been purchased and training is ongoing. Proposals have been received for a Financial and Administrative Services Software System. Three vendors were selected for further review. Those vendors demonstrated their software to staff. Some staff also visited other sites where the software has been installed. Based on evaluation by the Computer Management Team, including vendor response to the RFP, demonstations, site visits, references, training, and pricing, staff recommended that a contract be negotiated with Creative Computer Solutions for the purchase of a financial and administrative software system, including installation, travel and training. Mr Wilken moved, seconded by Ms Barnhouse, to accept the staff recommendation and negotiate a contract with Creative Computer Solutions for the purchase, installation, travel and training, for a financial and administrative software system. AYE: Wilken, Barnhouse, Voss, Smith, Bode NAY: None Motion carried 5 -0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A THE AWARD OF A CONTRACT FOR THE PURCHASE OF A NEW AMBULANCE. Chief Allen presented the item. Fire department personnel created the specifications for a new ambulance, considering the length of time the unit can be utilized before it will need to be replaced. Also considered was the patient's comfort during the trip to the hospital, the ease of loading and unloading a patient, the ability and ease of getting to the patient and treating them once inside the unit, the safety of the crew and patient while transporting, the ability to clean and decontaminate the unit, the size of the compartments, and access to the equipment whether from the inside or the outside and from either side. Bids were received and opened on March 18, 1999. All bids were reviewed, and non - compliance did not automatically rule out the bidder. Taking into consideration the number of exceptions to the specifications, the amount of the bid, the satisfaction of previous customers, the warranty information and locations, and the ability to deliver a unit in an acceptable amount of time, the Ambulance Review Committee recommended the purchase of a new chassis and Type I medium duty ambulance vehicle from Emergency Vehicle Distributors/Excellance of Fayette, AR in the amount of $150,175.15. Ms Barnhouse moved, seconded by Ms Voss, to approve the M 0 r 1 Owasso City Council April 20, 1999 purchase of an ambulance from Emergency Vehicle Distributors /Excellance in the amount of $150,175.15 as recommended by staff. AYE: Barnhouse, Voss, Smith, Wilken, Bode NAY: None Motion carried 5 -0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A CONTRACT FOR THE PURCHASE OF SELF - CONTAINED BREATHING APPARATUS. Chief Allen said that self - contained breathing apparatus allows a firefighter to enter a burning structure for rescue or fire fighting, and to extinguish motor vehicle fires. Bid packets were mailed to four vendors in February, containing specifications for five complete self - contained breathing apparatus units, 18 additional masks, 10 additional cylinders, and one additional voice amplifier. Ms Barnhouse moved, seconded by Ms Voss, to approve the award of a contract for the purchase of five complete self - contained breathing apparatus units, 18 additional masks, 10 additional cylinders, and one additional voice amplifier to Wayest Safety of Tulsa, OK in the amount of $23,611. AYE: Barnhouse, Voss, Smith, Wilken, Bode NAY: None Motion carried 5 -0. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FROM BOB ARY TO REZONE LOT 7, BLOCK 1, NICHOLS HEIGHTS ADDITION GENERALLY LOCATED ON THE SOUTH SIDE OF EAST 86TH ST N EAST OF MAIN ST, ADJACENT TO AND EAST OF THE OWASSO TIRE BARN-, FROM RS -3 (RESIDENTIAL SINGLE- FAMILY HIGH DENSITY) TO CG (COMMERCIAL GENERAL) CONTAINING 0.18 ACRES, MORE OR LESS. Mr Warlick presented the item. The applicant, Bob Ary, proposes the rezoning of approximately .18 acres from RS -3 to CG to allow for the expansion of the tire center located to the west of the subject property on the southeast corner of Main & E 86 " St N. An expansion of the tire facility will require the erection of a screening wall or fence along the property line between the business and surrounding residential districts in order to comply with the zoning code. Notice of the zoning request was published as prescribed by law and letters were sent to all property owners within 300 feet of the proposed zoning change. At the April 13`h Planning Commission meeting, several citizens pointed out some compatibility issues, inclluding trash blowing into the neighborhood, the use of 11 " St for commercial activities, and an unattractive appearance on the rear of the facility. A neighboring property owner noted that he thought an expansion of a business would be a violation of the restrictive covenants of the subdivision. Staff pointed out at that meeting that the City cannot 5 Owasso City Council April 20, 1999 enforce covenants since they are a private matter. The Planning Commission approved the proposed zoning by a vote of 4 -1. Several citizens of the neighborhood attended the City Council meeting. David Charney, attorney for the applicant, spoke on behalf of the applicant's request. Burl Williams of 201 E 11th spoke against the rezoning request, emphasizing those items that were brought before the Planning Commission. Mr Williams presented the Council with a petition from the Nichols Heights Homeowners requesting that the zoning be denied. That petition was entered into the record and will be attached to and become a part of these minutes. Following further discussion, Mr Wilken moved, seconded by Ms Barnhouse, to approve the requested rezoning. AYE: Wilken, Barnhouse, Voss, Smith, Bode NAY: None Motion carried 5 -0. Mr Wilken out. ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REOUEST FROM CHARLES NORMAN TO REZONE PROPERTY LOCATED ON THE NORTH SIDE OF E 96TH ST N, WEST OF THE OWASSO EXPRESSWAY; FROM OL (OFFICE LIGHT) AND RS -3 (RESIDENTIAL SINGLE- FAMILY HIGH DENSITY T�COMMERCIAL SHOPPING CENTER), OL (OFFICE LIGHT), AND RS -3 (RESIDENTIAL SINGLE - FAMILY HIGH DENSITY), CONTAINING 14.76 ACRES, MORE OR LESS. Mr Warlick said that the applicant is requesting the rezoning of 14.76 acres located north of E 96`h St N, west of Highway 169. The Planning Commission heard the request on April 13th, with no opposition noted. The Planning Commission unanimously recommended approval. Ms Voss moved, seconded by Ms Barnhouse, to approve the requested zoning. AYE: Voss, Barnhouse, Smith, Bode NAY: None Motion carried 4 -0. Mr Wilken in. ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REOUEST FROM OWASSO FIRST CHURCH OF THE NAZARENE TO REZONE PROPERTY LOCATED ON THE WEST SIDE OF N 145" EAST AVE, NOR OF E 86' ST N, FROM AG (AGRICULTURE) TO OM (,OFFICE MEDIUM), CONTAINING 5.0 ACRES, MORE OR LESS. Owasso First Church of the Nazarene has requested rezoning approximately five acres from AG to OM. The subject property is located on the west side of N 145th East Ave, nor of E 86`h St N and n 1 i Owasso City Council April 20, 1999 will be used for the construction of a church building. Mr Warlick said the applicant is requesting OM zoning because it is the lowest intensity zoning district that will allow a church by right and not by special exception of the Board of Adjustment. The Planning Commission unanimously recommended approval at their April 13th meeting. Ms Voss moved, seconded by Mr Smith, to approve the requested rezoning. AYE: Voss, Smith, Barnhouse, Wilken, Bode NAY: None Motion carried 5 -0. ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FROM PRESTON LAKES LLC TO REZONE PROPERTY LOCATED ON THE NORTH SIDE OF E 86TH ST N, BETWEEN N 145TH EAST AVE AND N 161 ST EAST AVE; FROM AG (AGRICULTURE) TO RS -2 (RESIDENTIAL SINGLE - FAMILY MEDIUM DENSITY), RM -2 (RESIDENTIAL MULTI - FAMILY), CS (COMMERCIAL SHOPPING CENTER), OM (OFFICE MEDIUM), AND CG (COMMERCIAL GENERAL), CONTAINING 3.14 ACRES, MORE OR LESS. Mr Warlick said that the applicant is requesting rezoning of approximately 314 acres in Rogers County. This zoning change is nearly identical to a previous case approved in August 1998, except that this plan includes an additional 60 acres. At the April 13`h Planning Commission meeting several citizens expressed concerns about existing and proposed development. All questions and concerns appeared to be satisfactorily addressed at that meeting, and the Planning Commission unanimously approved the request. Mr Wilken moved, seconded by Mr Smith, to approve the requested rezoning. AYE: Wilken, Smith, Barnhouse, Voss, Bode NAY: None Motion carried 5 -0. ITEM 17: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FROM PRESTON LAKES LLC FOR COUNCIL APPROVAL OF A PLANNED UNIT DEVELOPMENT. As in the previous item, this is a resubmission of a previously approved PUD, which includes an additional 60 acres. Mr Warlick said that the Planning Commission heard the request on April 13th and satisfactorily answered all citizens questions. One citizen opposed the PUD, stating that he opposed any development on the property. The Planning Commission voted unanimously to ' recommend the proposed PUD. Mr Wilken moved, seconded by Ms Voss, to approve the requested PUD, subject to the conditions listed in the staff report. Owasso City Council April 20, 1999 AYE: Wilken, Voss, Smith, Barnhouse, Bode NAY: None Motion carried 5 -0. ITEM 18: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FROM LEWIS & DONALD LOWE FOR ANNEXATION OF AN APPROXIMATE 10 -ACRE PARCEL OF LAND LOCATED ON THE SOUTH SIDE OF E 116TH ST N, BETWEEN GARNETT RD AND MINGO RD EAST OF THE OWASSO SPORTS PARK. Lewis and Donald Lowe have submitted a petition to the City of Owasso for the annexation of approximately 10 acres of land. Mr Warlick said that the City of Owasso Annexation Policy indicates that normally tracts of 20 acres or more are desired for annexation, however this tract is surrounded on all sides by land within the city limits. The property is zoned CS in Tulsa County and the applicants have requested that the zoning designation be retained. The Owasso Zoning Code allows the City Council to annex property and retain Tulsa County zoning. The Annexation Committee and Planning Commission have reviewed the request and both have unanimously recommended approval of the annexation. Mr Smith moved, seconded by Ms Voss, to approve the requested annexation. AYE: Smith, Voss, Barnhouse, Wilken, Bode NAY: None Motion carried 5 -0. L ITEM 19: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST ' FROM THE OWASSO PUBLIC WORKS AUTHORITY FOR ANNEXATION OF TWENTY (20) TRACTS OF LAND OF VARIOUS SIZES LOCATED IN UNINCORPORATED TULSA AND ROGERS COUNTIES AND WITHIN PUBLIC RIGHT -OF -WAY. Mr Warlick said that the OPWA has received consent from Tulsa County to annex land located at four intersections - E 76`' St N & N 129" East Ave, E 86" St N & N Mingo Rd, E 86`' St N & N 145`h E Ave, and E 116`h St N & N Garnett Rd - to allow the City of Owasso to expend funds on roadway improvements. The advertisement for annexation was published on March 25`'', and it has since been determined that a portion of some of the tracts are not County property. Staff recommended that this item be tabled until such time as the issues relating to ownership and consent are resolved, and the annexation request amended and reviewed by the Annexation Committee & Planning Commission. Mr Wilken moved, seconded by Ms Barnhouse, to table this item as requested by staff. n Owasso City Council April 20, 1999 AYE: Wilken, Barnhouse, Voss, Smith, Bode NAY: None Motion carried 5 -0. ITEM 20: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF A FINAL PLAT FOR BAILEY RANCH ESTATES II AN ADDITION TO THE CITY OF OWASSO TULSA COUNTY OKLAHOMA. Mr Warlick presented the item. He said that Blue Chip Development Inc has requested the review of a final plat for Bailey Ranch Estates II. Bailey Ranch Estates II is part of a Planned Unit Development located '/4 mile north of E 96' St N. There was a lengthy debate at the Planning Commission meeting when this request was heard. After discussion, the Planning Commission found that the plat conforms to planning and zoning regulations and the Bailey Ranch Estates PUD. They voted unanimously to approve the final plat, with the condition that changes in the plat recommended by the Technical Advisory Committee be made. Mr Warlick noted that those corrections have been made and are now reflected on the plat. Mr Tom Vogt, attorney for Owasso Investment LLC was present at the Council meeting and expressed concerns with the storm drainage with the property. Wayne Gustafson & Joe Caudle also expressed concern about stormwater drainage. Mr Gustafson, Secretary of the Bailey Ranch Estates Homeowners Association, submitted a written list of five concerns, as well as photographs of drainage problems. These items will be attached to these minutes as part of the permanent record. Mary Perry asked what size the homes will be and was told that the City cannot dictate the size of the homes being built. Mr Boyd asked for protection from developers. With no other citizens requesting an audience, Ms Barnhouse moved, seconded by Ms Voss, to approve the final plat for Bailey Ranch Estates II as submitted. AYE: Barnhouse, Voss, Smith, Wilken, Bode NAY: None Motion carried 5 -0. ITEM 21: REPORT FROM CITY MANAGER No report. ITEM 22: REPORT FROM CITTY ATTORNEY No report ITEM 23: REPORT FROM CITY COUNCILORS No report. 0 Owasso City Council ITEM 24: NEW BUSINESS None. ITEM 25: ADJOURNMENT Ms Barnhouse moved, seconded by Ms Voss, to adjourn. AYE: Barnhouse, Voss, Smith, Wilken, Bode NAY: None Motion carried 5 -0, and the meeting was adjourned at 8:05 p.m. Marcia Boutwell, City Clerk IR Denise Bode, Mayor April 20, 1999 CITY OF OWASSO GENERAL FUND 4/30/99 6:55:44 A/P CLAIMS REPORT APAPVR PAGE: 4 PO it VENDOR - - -_- DESCRIPTION -- AMOUNT - - -- -- - - - - -- ------------------- - - - - -- _ -- - - - - -- - F NANCE --- 990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 9.48 992397 CRAWFORD & ASSOCIATES PC PHASE I- SPECIAL REVIEW 3,300.00 992397 CRAWFORD & ASSOCIATES PC PHASE II- SPECIAL REVIEW 1,790.00 DEPARTMENT TOTAL =___> 5,099.48 70MMUNITY DEVELOPMENT 990013 METROCALL PAGER USE 34.52 ---------------------------- PHONE USE - ROONEY (3 MOS) 89.42 '990014 990017 BURR KANNADY ELECTRICAL INSPECTIONS 992624 TREASURER PETTY CASH REFUNDS 100.00 2,364.50 992624 DEPARTMENT TOTAL =___> REIMB PETTY CASH 100.00 992624 TREASURER PETTY CASH VIDEO CONF /LUNCHES 23.06 ...NAGERIAL 3,097.46 ------------------------------ 990011 SPRINT PCS PHONE USE - HANCOCK 44.65 990013 METROCALL PAGER USE 7.13 990258 CN HASKELL & ASSOC COMPUTER EQUIPMENT 45.00 992624 TREASURER PETTY CASH CITY MGR EXPENSE 121.06 40.00 992624 TREASURER PETTY CASH COUNCIL WORK SESSION DEPARTMENT TOTAL =___> 257.84 F NANCE --- 990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 9.48 992397 CRAWFORD & ASSOCIATES PC PHASE I- SPECIAL REVIEW 3,300.00 992397 CRAWFORD & ASSOCIATES PC PHASE II- SPECIAL REVIEW 1,790.00 DEPARTMENT TOTAL =___> 5,099.48 70MMUNITY DEVELOPMENT 990013 METROCALL PAGER USE 34.52 AT &T WIRELESS SERVICES PHONE USE - ROONEY (3 MOS) 89.42 '990014 990017 BURR KANNADY ELECTRICAL INSPECTIONS 574.63 990386 INCOG MEMBERSHIP DUES 2,364.50 992624 TREASURER PETTY CASH REIMB PETTY CASH 11.33 992624 TREASURER PETTY CASH VIDEO CONF /LUNCHES 23.06 DEPARTMENT TOTAL =___> 3,097.46 MUNICIPAL COURT 61 992398 CLARION HOTEL LODGING- GRIMES /JACKSON 59.00 992399 OMCCA CONFERENCE- GRIMES /JACKSON 130.00 992624 TREASURER PETTY CASH PER DIEM - GRIMES /JACKSON 62.00 m 4/30/99 6:55:44 CITY OF OWASSO GENERAL FUND A/P CLAIMS REPORT p APAPVR PAGE: 5 - PO # VENDOR DESCRIPTION AMOUNT --- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 992650 HOWARD SMITH BAILIFF DUTIES 180.00 r DEPARTMENT TOTAL =___> 431.00 NGINEERING ----------------------- - - - - -- 990013 METROCALL PAGER USE 14.26 990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 15.18 992466 BLACKBURN MANUFACTURING PAINT /FLAGS- LOCATING 156.88 992559 WAL -MART FLOOR MATS 36.93 992586 WAL -MART OFFICE SUPPLIES 43.76 992624 TREASURER PETTY CASH REIMB PETTY CASH 10.00 DEPARTMENT TOTAL = = = => 277.01 ENERAL GOVERNMENT ----------------------- - - - - -- 990281 SAM'S CLUB MAINT SUPPLIES 6.99 990333 TULSA WORLD EMPLOYMENT ADS 183.54 990963 SCOTT MEDICAL CLINIC DRUG SCREENINGS 715.00 991583 TULSA COUNTY CLERK FILING FEES 96.00 992624 TREASURER PETTY CASH NOTARY RENEWAL 60.00 992624 TREASURER PETTY CASH WEB SITE SET -UP /MAINT 123.85 992632 ALL COPY SUPPLIES COPIER TONER 285.00 992632 ALL COPY SUPPLIES PRINTER CARTRIDGE 60.00 992660 PSO 3/99 USE 376.87 992674 OKLAHOMA NATURAL GAS 3/99 USE 183.29 DEPARTMENT TOTAL = = = => 2,090.54 SUPPORT SERVICES I ------------------------ - - - - -- 990013 METROCALL PAGER USE 27.39 990258 CN HASKELL & ASSOC COMPUTER SERVICES 382.50 990281 SAM'S CLUB SCANNER 99.72 990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 5.38 990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 19.99 990289 ROARK TRUE VALUE HARDWARE MAINT /REPAIR SUPPLIES 11.90 991984 UNIFIRST CORPORATION UNIFORM RENTAL 20.36 992615 BUILDER'S SQUARE LANDSCAPE MATERIALS 76.59 992619 MILL CREEK LUMBER & SUPPL MAINT /REPAIR SUPPLIES 61.99 992622 WAL -MART LANDSCAPE SUPPLIES 82.28 992624 TREASURER PETTY CASH DOC MEALS ' 40.60 1/30/99 6:55:44 CITY OF OWASSO GENERAL FUND A/P CLAIMS REPORT APAPVR PAGE: 6 PO # VENDOR - - - -- DESCRIPTION-- - - - - -- AMOUNT -- - - - - -- ------ ----------- - ------- - - - - -- 992624 TREASURER PETTY CASH REIMB PETTY CASH -------- - DEPARTMENT TOTAL =___> 848.65 IMETERY ------------------------------ r 992576 BAILEY EQUIPMENT LAWN TRACTOR 992660 PSO 3/99 USE r. DEPARTMENT TOTAL iLICE SERVICES ------------------------ - - - - -- fwl 990009 FRATERNAL ORDER OF POLICE LEGAL DEFENSE PLAN 990013 METROCALL PAGER USE 990032 AT &T WIRELESS SERVICES PHONE USE -ALL 990032 AT &T WIRELESS SERVICES PHONE USE - ALEXANDER 990041 WESTERN BUSINESS PRODUCTS COPIER MAINTENANCE 990281 SAM'S CLUB MAINT SUPPLIES 990281 SAM'S CLUB MAINT SUPPLIES 990281 SAM'S CLUB MAINT SUPPLIES 990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 990409 W W GRAINGER INC MAINT SUPPLIES 991078 SPRINT PCS PHONE USE -KLAHR 991891 TUXALL UNIFORM & EQUIP UNIFORM SUPPLIES 992303 BRUCE QUINTERO TUITION REIMBURSEMENT 992495 LYNN PEAVEY CO EVIDENCE SUPPLIES 992495 LYNN PEAVEY CO EVIDENCE SUPPLIES 992502 MULTIPLIER CORP RADIO BATTERIES 992543 ST FRANCIS HOSPITAL PRISONER BLOOD TEST 992602 JASON WILLINGHAM REIMB TRAINING 992609 OWASSO WRECKER SERVICE TOWING FEES 992623 TRACY TOWNSEND REIMB FOR TRAINING 992624 TREASURER PETTY CASH POLICE GEAR 992624 TREASURER PETTY CASH HONOR GUARD -NICK 992660 PSO 3/99 USE 992674 OKLAHOMA NATURAL GAS 3/99 USE DEPARTMENT TOTAL =__ => )LICE COMMUNICATIONS ------------------------------ 1 992607 DICTAPHONE DICTAPHONE REPAIR 1,649.00 15.22 1,664.22 850.50 242.42 156.71 46.76 281.96 299.35 348.07 19.97 207.21 13.79 27.99 425.08 1,080.00 75.15 41.50 56.19 159.90 40.00 61.84 40.00 28.27 35.95 307.69 75.78 4,922.08 CITY OF OWASSO GENERAL FUND 4/30/99 6:55:44 A/P CLAIMS REPORT APAPVR PAGE: 7 PO # VENDOR DESCRIPTION AMOUNT --- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 992624 TREASURER PETTY CASH REIMB PETTY CASH 18.00 -- DEPARTMENT TOTAL =___> 636.80 NIMAL CONTROL ----------------------- - - - - -- 990013 METROCALL PAGER USE 7.13 990258 CN HASKELL & ASSOC COMPUTER EQUIPMENT 62.00 990281 SAM'S CLUB MAINT SUPPLIES 119.74 990281 SAM'S CLUB MAINT SUPPLIES - 627.28 992660 PSO 3/99 USE 268.39 DEPARTMENT TOTAL =__ => - 170.02 IRE SERVICES ----------------------- - - - - -- 990013 METROCALL PAGER USE 9.27 992128 MILL CREEK LUMBER & SUPPL SHELVING MATERIAL 55.75 992511 EIS COMMUNICATIONS VEHICLE REPAIR 146.50 992520 SAFELITE AUTO GLASS WINDSHIELD REPLACEMENT 259.03 992525 ST FRANCIS HOSPITAL LAB SERVICES 95.00 992551 RANDY 0'S TRUCK REPAIR CLUTCH REPAIR 868.31 992624 TREASURER PETTY CASH PER DIEM- HOLCOMB,SADDORIS 321.00 992660 PSO 3/99 USE 316.60 992674 OKLAHOMA NATURAL GAS 3/99 USE 475.41 DEPARTMENT TOTAL = = = => 2,546.87 ;MERGENCY PREPAREDNESS ------------------------ - - - - -- 992660 PSO 3/99 USE 64.13 DEPARTMENT TOTAL =___> 64.13 'TREETS ------------------------ - - - - -- 990013 METROCALL PAGER USE 49.91 990289 ROARK TRUE VALUE HARDWARE MAINT /REPAIR SUPPLIES 40.35 990464 MILL CREEK LUMBER & SUPPL REPAIR / MAINT SUPPLIES 12.50 990662 SIGNALTEK INC TRAFFIC CONTROL MAINT 44.29 992011 UNIFIRST CORPORATION UNIFORM RENTAL /CLEANING 35.70 F I 4/30/99 6:55:44 PO # CITY OF OWASSO GENERAL FUND A/P CLAIMS REPORT VENDOR DESCRIPTION APAPVR PAGE: AMOUNT 992011 UNIFIRST CORPORATION UNIFORM RENTAL /CLEANING 71.40 992518 OVERHEAD DOOR COMPANY OVERHEAD DOOR REPAIR 140.50 992557 NORTHERN EQUIPMENT CO SPREADER 239.04 992591 J B STIGALL EASEMENTS 4/6/99 65.00 992592 ADAM ROCK ATOR EASEMENT 4/6/99 25.00 992596 ADMIRE CONSTRUCTION TANK REMOVAL 100.00 992624 TREASURER PETTY CASH REIMB PETTY CASH 4.00 VACUUM PARTS TREASURER PETTY CASH EMP APPRECIATION 43.26 '992624 992660 PSO 3/99 USE 342.78 992674 OKLAHOMA NATURAL GAS 3/99 USE 210.81 r DEPARTMENT TOTAL =___> PSO 1,424.54 )MMUN I TY CENTER t.----------------------- - - - - -- '990013 METROCALL PAGER USE 21.39 990015 AT &T WIRELESS SERVICES PHONE USE - WARREN 36.39 992356 BRYAN SCHAFFNER MOW -ATOR HEIGHTS PARK 70.00 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 119.99 '990286 992005 WAL -MART SAFETY SUPPLIES 255.06 992007 CURTIS RESTAURANT SUPPLY COMMERCIAL RANGE- 2/2/99 1,450.00 992145 TUCKER JANITORIAL COMMERCIAL VACUUM 478.80 '992626 992326 FIZZ -0 WATER DRINKING FOUNTAIN REPAIR 268.75 992327 HOUSE OF VACUUMS VACUUM PARTS 39.40 992429 ACTION PLUMBING REPLACE WATER TANK 1,500.00 DOZIER PRINTING PRINTING 114.03 '992606 992660 PSO 3/99 USE 413.99 992674 OKLAHOMA NATURAL GAS 3/99 USE 371.28 992672 DEPARTMENT TOTAL - -__ __ > TREES - - 5,011.30 rRK MAINTENANCE DEPARTMENT TOTAL =___> '990013 METROCALL PAGER USE 21.39 990015 AT &T WIRELESS SERVICES PHONE USE - WARREN 36.39 992356 BRYAN SCHAFFNER MOW -ATOR HEIGHTS PARK 70.00 0 IVAN MORRIS MOW -ELM CREEK PARK 195.00 '992357 992360 ROBERT HUGHETT CLEAN ELM CREEK RESTROOMS 200.00 992486 WATER PRODUCTS INC IRRIGATION SUPPLIES 1,369.10 992486 WATER PRODUCTS INC IRRIGATION SUPPLIES 42.03 '992626 HUGHES LUMBER CO REPAIR SUPPLIES 100.81 992636 ANCHOR STONE CO MARBLE LIMESTONE 50.19 992637 PANNELL /ASSOCIATES INC REPAIR PARTS 371.20 PSO 3/99 USE 516.38 '992660 992669 WATER STORE IRRIGATION SUPPLIES 57.41 992672 WORLEYS GREENHOUSE TREES 280.00 992672 WORLEYS GREENHOUSE TREES - - - - - -- - DEPARTMENT TOTAL =___> 3,719.90 0 CITY OF OWASSO GENERAL FUND 4/30/99 6:55 :44 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT --- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- FUND TOTAL =___> 32,021.80 9 1 CITY OF OWASSO COLLISION SELF - INSURANCE 1/30/99 6:55:44 A/P CLAIMS REPORT APAPVR PAGE: PO # -- - - - - -- --- - - - -_- VENDOR ---- - - - -- DESCRIPTION - - - - -- - --------- - - -- AMOUNT - - - -- - - - - -- ERAL GOVERNMENT --------------------------- 991891 ' TUXALL UNIFORM & EQUIP OFFICER EQUIPMENT 197.89 - - - - - -- DEPARTMENT TOTAL - - -- ____> 197.89 ------- - - - - -- FUND TOTAL =___> 197.89 1 1 1 1 1 DEPARTMENT TOTAL =___> 1,644.23 FUND TOTAL =___> 1,644.23 CITY OF OWASSO WORKERS' COMP SELF —INS PLAN s� 4/30/99 6:55:44 A/P CLAIMS REPORT APAPVR PAGE: 2 PO # --- - - - - -- - - - - - -- VENDOR -- ----------------------- - - - - -- DESCRIPTION ----- - - - - -- - -- AMOUNT - - -- , iENERAL GOVERNMENT ------------------------------ ' 991958 MEDCENTER INC 501199 106.97 992076 MEDCENTER INC M010799 124.48 992078 MEDCENTER INC 501259 104.39 992132 MEDCENTER INC M01079 51.66 992260 ORTHOPAEDIC SURGERY CENTE M11048 46.49 992452 MEDCENTER INC D03099 177.35 992454 OWASSO DRUG C03179 44.68 992524 OK WORKERS COMP COURT OWN RISK PERMIT RENEWAL 500.00 992547 TOM A MARBERRY MD B07138 92.98 992548 MEDCENTER INC 501139 275.48 992624 TREASURER PETTY CASH REIMB PETTY CASH 13.62 992643 HILLCREST MEDICAL GROUP L03269 38.00 992644 PPO SOLUTIONS MEDICAL REVIEW FEES 68.13 DEPARTMENT TOTAL =___> 1,644.23 FUND TOTAL =___> 1,644.23 I I CITY OF OWASSO AMBULANCE SERVICE FUND /30/99 6:55:44 A/P CLAIMS REPORT APAPVR PAGE: PO # -- - - - - -- VENDOR -- - - - -- DESCRIPTION -- AMOUNT - - -- tBULANCE ---------------------- - - - - -- DEPARTMENT TOTAL =__ => FUND TOTAL = = = => 11 60.00 135.00 950.00 867.87 178.85 22.00 2,213.72 2,213.72 3 990029 MEDICAL COMPLIANCE SPECIA BIO -WASTE DISPOSAL t992449 WAYEST SAFETY, INC. TRAINING KIT 992504 BOUNDTREE MEDICAL SIMULATOR 992521 ALLIANCE MEDICAL INC AMBULANCE SUPPLIES OFFICE DEPOT CARD PLAN OFFICE SUPPLIES '992526 992544 WORKS & LENTZ, INC. COLLECTION FEE DEPARTMENT TOTAL =__ => FUND TOTAL = = = => 11 60.00 135.00 950.00 867.87 178.85 22.00 2,213.72 2,213.72 3 4/30/99 6:55:44 CITY OF OWASSO CITY GARAGE A/P CLAIMS REPORT APAPVR PAGE: 16 - -PO # -- VENDOR - DESCRIPTION AMOUNT -- - - - -- ----------- - - - - -- ------- - - - - -- ITY GARAGE ----------------------- - - - - -- 990013 METROCALL 990280 YOUNG'S TIRE SERVICE 990281 SAM'S CLUB 990283 CROW BURLINGAME 990283 CROW BURLINGAME 990283 CROW BURLINGAME 990287 B & M TIRE CENTER INC 990287 B & M TIRE CENTER INC 991984 UNIFIRST CORPORATION 992169 RICH WHOLESALE TIRE 992169 RICH WHOLESALE TIRE 992378 TULSA CLEANING SYSTEMS 992611 DARR EQUIPMENT 992612 KEYSTONE EQUIPMENT CO 992613 CLASSIC CHEVROLET 992614 C&H DISTRIBUTORS INC 992614 C&H DISTRIBUTORS INC 992616 ALLIED TOWING 992617 EDDIE'S TRANSMISSION 992618 LENOX WRECKER SERVICE 992621 TULCO OILS INC 992622 WAL -MART 992624 TREASURER PETTY CASH 992660 PSO 992674 OKLAHOMA NATURAL GAS DEPARTMENT TOTAL =___> FUND TOTAL =___> PAGER USE 7.13 TIRE REPAIRS 70.00 MAINT SUPPLIES 37.85 REPAIR SUPPLIES 6.61 REPAIR PARTS 631.54 REPAIR PARTS 15.00 VEHICLE /TIRE REPAIRS 40.00 VEHICLE /TIRE REPAIRS 32.90 UNIFORM RENTAL 61.10 PURSUIT TIRES 521.88 BOBCAT TIRES 908.68 PARTS WASHER SUPPLIES 75.00 REPAIR PARTS 105.48 REPAIR PARTS 261.87 REPAIR PARTS 13.83 NUTS /BOLTS 41.23 BOLTS 3.00 TOWING CHARGE 198.00 VEHICLE REPAIR 105.00 TOWING CHARGE 45.37 HYDRAULIC FLUID 199.99 MAINT SUPPLIES 31.70 REIMB PETTY CASH 14.21 3/99 USE 170.17 3/99 USE 351.16 3,948.70 3,948.70 CITY OF OWASSO ICAPITAL IMPROVEMENTS 4/30/99 6:55:44 A/P CLAIMS REPORT APAPVR PAGE: IE -------- PO # -- - - - - -- VENDOR DESCRIPTION ---AMOUNT ---------- :.NERAL GOVERNMENT ---------------------- - - - - -- ' 990286 OFFICE DEPOT CARD PLAN DEPARTMENT TOTAL =___> [AINAGE ------------------------------ ' 992016 BROWN FARMS SOD 992570 WORLEYS GREENHOUSE '992571 BROWN FARMS SOD 992576 BAILEY EQUIPMENT DEPARTMENT TOTAL 1 II FUND TOTAL I I ANTI VIRUS SOFTWARE 179.96 - - - - - -- 179.96 SOD 440.00 SOD ANCHOR PINS 50.00 SOD 330.00 REPAIR SUPPLIES 19.90 1,019.86 17 0 CITY OF OWASSO BOND PROJECTS FUND s 4/30/99 6:55:44 A/P CLAIMS REPORT APAPVR PAGE: 18 PO # VENDOR DESCRIPTION AMOUNT --- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- TREET IMPROVEMENTS 992584 RETHERFORD PUBLICATIONS STREET ANNEXATIONS 1,717.80 ------- - - - - -- DEPARTMENT TOTAL =___> 1,717.80 FUND TOTAL =___> 1,717.80 � I Mw CITY OF OWASSO General Fund Total $732.54 $143,851.05 1 Garage Fund ' Garage $108.00 $1403.68 Garage Fund Total $108.00 $3,403.68 1 APPROVED: 05/04/99 Mayor Council Member Council Member PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 04/24/99 Department Overtime Expenses Total Expenses General Fund Managerial 0.00 9,842.46 Finance 0.00 77631.71 ' Community Development 0.00 67829.87' Municipal Court 0.00 1,929.67 Engineering 4,797.71 ' Information Systems 0.00 2,620 63 Support Services 228.04 34987.44 ' Police Central Dispatch 307.28 151.20 44,225.14 4,932.82 Animal Control 0.00 1,537.82 Fire, 4.6.06 38,034.16 ' Street 0.00 9,609.20 Community- Senior Center OA0 2,849.30 ! ' Park Maintenace 0.00 3,171.21 Rrrnnnm;r nPvPlnnmP_nt 0_t70 1.851.91 :. General Fund Total $732.54 $143,851.05 1 Garage Fund ' Garage $108.00 $1403.68 Garage Fund Total $108.00 $3,403.68 1 APPROVED: 05/04/99 Mayor Council Member Council Member c MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: THERON WARLICK CITY PLANNER SUBJECT: ORDINANCE NO. 609 DATE: April 28, 1999 BACKGROUND: At the April 20, 1999 meeting, the Owasso City Council approved a request to close a portion of a utility easement on Lot 5, Block 6, Country Estates II Addition. The subject property is located at 11106 E 120' Street N. Attached is a copy of Ordinance No. 609 which formally adopts the City Council's action of April 20, 1999, thus closing the portion of the easement on the subject property. RECOMMENDATION: Staff recommends Council approval of Ordinance No. 609. ATTACHMENTS: 1. Ordinance No. 609, 2. Subject Map. CITY OF OWASSO ORDINANCE NO. 609 AN ORDINANCE CLOSING TO THE PUBLIC USE A PORTION OF A UTILITY EASEMENT LOCATED WITHIN LOT FIVE (5), BLOCK SIX (6), COUNTRY ESTATES 11, AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, AND RETAINING UNTO SAID CITY OF OWASSO, OKLAHOMA, THE ABSOLUTE RIGHT TO REOPEN SAME WITHOUT EXPENSE TO THE MUNICIPALITY, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, the City of Owasso, Oklahoma, has deemed it necessary and expedient to close to public use a portion of a certain utility easement; WHEREAS, said utility easement is described as follows: The west 0.2 feet of the East 5.0 feet of Lot 5 Block 6 of Country Estates II, an addition to the City of Owasso, Tulsa County, Oklahoma, according to the plat thereof; WHEREAS, pursuant to Title II, Oklahoma Statutes, Section 42 -110, the only holders of a franchise or purported holders of a franchise that may purport to have a special right or privilege to use said utility easement are Public Service Company of Oklahoma, and /or Oklahoma Natural Gas Company, and/or Southwestern Bell Telephone Company, and /or TCI Cable Television Company; and, WHEREAS, the above holders of franchise or purported holders of a franchise that may purport to have a special right or privilege to use said utility easement have waived their objections to the closure of said easement, if any. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, Section 1. The following described utility easement, be, and the same is hereby closed to the public use, to -wit: The west 0.2 feet of the East 5.0 feet of Lot 5 Block 6 of Country Estates I1, an addition to the City of Owasso, Tulsa County, Oklahoma, according to the plat thereof; Section 2. The municipality shall retain the absolute right to reopen the public way or easement without expense to the municipality. Closing of the public way or easement shall not affect the right to maintain, repair, reconstruct, operate or remove utility, public service corporation, or transmission company facilities of service therein, nor shall a closing affect private ways existing by operation of law unless released in writing by the owners thereof. Section 3. All ordinances or parts of ordinances in conflict herewith be, and the same are hereby expressly repealed. PASSED AND APPROVED this 4" day of May, 1999. ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D. Cates, City Attorney City of Owasso, Oklahoma , Mayor O O <r SKETCH PLAT r _ E. 120TH STREET N. N AREA TO BE VACATED --t-- 0.2 I I 25' BLDG. LINE I I LEGAL DESCRIPTION OF AREA TO BE VACATED The West 0.2 feet of the East 5.0 feet of Lot 5 in Block 6 of COUNTRY ESTATES ll, an Addition to the City of Owasso, Tulsa County, Oklahoma, according to the recorded Plot thereof. 0 LOT 5 BLOCK 6 11' UTILITY EASEMENT 65.00 z z w Uj w Ln Te AREA TO BE VACATED --I— 0.2 O O v /►\ in IF It MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: THERON WARLICK CITY PLANNER SUBJECT: ORDINANCE NO. 610 DATE: April 28, 1999 BACKGROUND: At the April 20, 1999 meeting, the Owasso City Council approved a request to rezone property located within the Northeast Quarter of Section 30, Township 21 North, Range 14 East. The 0.18 acre subject property is described as Lot 7, Block 1, Nichols Heights Addition, and is generally located on the south side of E 86`' Street N, east of Main Street. The rezoning request changes the zoning on the subject property from RS -3 (Residential Single Family High Density) District to CG (General Commercial District). Attached is a copy of Ordinance No. 610 which formally adopts the City Council's action of April 20, 1999, thus establishing the change in zoning designation from RS -3 to CG. RECOMMENDATION: Staff recommends Council approval of Ordinance No. 610. ATTACHMENTS: 1. Ordinance No. 610, 2. Subject Map. CITY OF OWASSO ORDINANCE NO. 610 AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ -99 -03 CHANGING THE ZONING OF PROPERTY LOCATED IN THE NORTHEAST QUARTER OF SECTION 30, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, OKLAHOMA, FROM RS -3 (RESIDENTIAL SINGLE - FAMILY HIGH - DENSITY DISTRICT) TO CG (GENERAL COMMERCIAL DISTRICT), AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for rezoning of the property herein described, and, WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for and against the requested rezoning of application OZ- 99 -03. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT Section 1. The zoning classification of the following described property, to wit: LOT 7, BLOCK 1, NICHOLS HEIGHTS, AN ADDITION TO OWASSO, TULSA COUNTY, OKLAHOMA, be, and the same is hereby rezoned from RS -3 (Residential Single - Family High Density) District to CG (General Commercial) District. Section 2. That all ordinances or parts of ordinances in conflict herewith be, and the same are hereby expressly repealed. PASSED AND APPROVED this 4' day of May, 1999. ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D. Cates, City Attorney City of Owasso, Oklahoma , Mayor QU I AG I1 E MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: THERON WARLICK CITY PLANNER SUBJECT: ORDINANCE NO. 611 DATE: April 28, 1999 BACKGROUND: At the April 20, 1999 meeting, the Owasso City Council approved a request to rezone property located within the South Half (S /2) of Section 17, Township 21 North, Range 14 East. The 14.8 acre subject property is located on the north side of E 96' Street N, west of the Owasso Expressway. The rezoning request changes the zoning on the subject property from OL (Office Low Intensity) District and RS -3 (Residential Single Family High Density) District to CS (Shopping Center) District, OL (Office Low Intensity) District, and RS -3 (Residential Single Family High Density) District. Attached is a copy of Ordinance No. 611 which formally adopts the City Council's action of April 20, 1999, thus establishing the change in zoning designation from OL and RS -3 to CS, OL, and RS -3. RECOMMENDATION: Staff recommends Council approval of Ordinance No. 611. ATTACHMENTS: 1. Ordinance No. 611, 2. Subject Map. CITY OF OWASSO ORDINANCE NO. 611 AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ -99 -04 CHANGING THE ZONING OF PROPERTY LOCATED IN THE SOUTH HALF OF SECTION 17, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, OKLAHOMA, FROM OL (OFFICE LOW INTENSITY DISTRICT) AND RS -3 (RESIDENTIAL SINGLE - FAMILY HIGH - DENSITY DISTRICT) TO CS (SHOPPING CENTER DISTRICT), OL (OFFICE LOW INTENSITY DISTRICT), AND RS -3 (RESIDENTIAL SINGLE - FAMILY HIGH - DENSITY DISTRICT), AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for rezoning of the property herein described, and, WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for and against the requested rezoning of application OZ- 99 -04. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT Section 1. The zoning classification of the following described property, to wit: A TRACT OF LAND THAT IS PART OF THE S/2 OF SECTION 17, T -21 -N, R -14 -E, OF THE INDIAN BASE AND MERIDIAN, CITY OF OWASSO, TULSA COUNTY, OKLAHOMA, SAID TRACT OF LAND BEING MORE PARTICULARLY DESCRIBED AS FOLOWS, TO -WIT: STARTING AT THE SOUTHEAST CORNER OF THE SW /4 OF SAID SECTION 17; THENCE S 88 04433° W ALONG THE SOUTHERLY LINE OF THE SW /4 OF SAID SECTION 17 FOR 533.70' TO THE "POINT OF BEGINNING" OF SAID TRACT OF LAND; THENCE CONTINUING S 88 °44'33" W ALONG SAID SOUTHERLY LINE FOR 312.30'; THENCE N 01 015'27" FOR 330.00'; THENCE N 88 144'33" E FOR 309.00'; THENCE N1 015'27" W FOR 670.00'; THENCE N 88 °44'33" FOR 03.30'; THENCE S 01 015'27" E FOR 710.00'; THENCE S 88 °44'33" W FOR 600.00'; THENCE S 01 015'27" E FOR 290.00' TO THE "POINT OF BEGINNING" OF SAID TRACT OF LAND, be, and the same is hereby rezoned from RS -3 (Residential Single - Family High Density) District and OL (Office Low Intensity) District to CS (Commercial Shopping Center) District, AND, A TRACT OF LAND THAT IS PART OF THE S/2 OF SECTION 17, T -21 -N, R -14 -E, OF THE INDIAN BASE AND MERIDIAN, CITY OF OWASSO, TULSA COUNTY, OKLAHOMA, SAID TRACT OF LAND BEING MORE PARTICULARLY DESCRIBED AS FOLOWS, TO -WIT: STARTING AT THE SOUTHEAST CORNER OF THE SW /4 OF SAID SECTION 17; THENCE S 88 044'33" W ALONG THE SOUTHERLY LINE OF THE SW 14 OF SAID SECTION 17 FOR 846.00' TO THE "POINT OF BEGINNING" OF SAID TRACT OF LAND; THENCE CONTINUING S 88 °44'33" W ALONG SAID SOUTHERLY LINE FOR 50.00'; THENCE N 01 °15'27" W FOR 380.00'; THENCE N 88 °44'33" E FOR 309.00'; THENCE N 01'15'27" W FOR 670.00'; THENCE N 88 044'33" E FOR 603.30'; THENCE S 01 °15'27" E FOR 50.00'; THENCE S 88 °44'33" W FOR 553.30'; THENCE S 01 015'27" E FOR 670.00'; THENCE S 88 044'33" W FOR 309.00'; THENCE S 01 015'27" E FOR 330.00' TO THE "POINT OF BEGINNING" OF SAID TRACT OF LAND; THENCE N 88 °44'33" E FOR 309.00', II u I I n II I I be, and the same is hereby rezoned from RS -3 (Residential Single - Family High Density) District and OL (Office Low Intensity) District to OL (Office Low Intensity) District, AND, A TRACT OF LAND THAT IS PART OF THE SW /4 OF SECTION 17, T -21 -N, R -14- E, OF THE INDIAN BASE AND MERIDIAN, CITY OF OWASSO, TULSA COUNTY, OKLAHOMA, SAID TRACT OF LAND BEING MORE PARTICULARLY DESCRIBED AS FOLOWS, TO -WIT: STARTING AT THE SOUTHEAST CORNER OF THE SW /4 OF SAID SECTION 17; THENCE S 88 044'33" W ALONG THE SOUTHERLY LINE OF THE SW /4 OF SAID SECTION 17 FOR 896.00'; THENCE N 01 °15'27" W FOR 380.00'; THENCE N 88 044'33" E FOR 146.99' TO THE "POINT OF BEGINNING" OF SAID TRACT OF LAND; THENCE N 35'31'12" E FOR 270.60'; THENCE S 01'15'27" E FOR 216.74'; THENCE S 88 044'23" W FOR 162.01' TO THE "POINT OF BEGINNING" OF SAID TRACT OF LAND, be, and the same is hereby rezoned from OL (Office Low Intensity) District to RS -3 (Residential Single Family High Density) District. Section 2. That all ordinances or parts of ordinances in conflict herewith be, and the same are hereby expressly repealed. PASSED AND APPROVED this 4' day of May, 1999. City of Owasso, Oklahoma ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D. Cates, City Attorney , Mayor e S 1325.UJ RS-2 N88'44'06 E 1325.97' �x RS-3 s a 216.74' [ F m m 270.60' r N35'31'12'E " - 162.01' Z N88'44'3 3E 146.99, 3 N 125.00' 134.63' 415.08' S01'20'45'E " n . m o_ RE Area Legend of Proposed Zoning Chanoes OL TO CS — 347,201 SQUARE FEET OR 7.9706 ACRES RS-3 TO CS - 184,069 SQUARE FEET OR 4.2256 ACRES RS3 TO OL — 72,501 SQUARE FEET OR 1.6644 ACRES OL TO RS-3 — 17,557 SQUARE FEET OR 0.4031 ACRES AREA TO BE REZONED TO CS AREA TO BE REZONED TO OL ® AREA TO BE REZONED TO RS -3 ZONING EXHIBIT FOR SECTION 17, T -21 -N, R -14 -E CITY OF OWASSO, TULSA COUNTY, OKLAHOMA 450 0 450 900 SCALE IN FEET SACKANDASSOC /A TES, INC [� Owl tit Sw In (q:. ♦w.rt iJy Oes.on� ).130 ([4. JQ tMflt�w a��.etno �u•...s twen .irc... co.� tq>Fi i) , -sni� m: . oeon mt..t) d.... • a t..w in 688.16' 1779.06' o w 588- 39'48'W S N88'43'40'E RE " �m n 1959.66' N r 688.45 1834.66' ,:t t°n N87-00'58'E w nn 125.00' 33.00' S88'40'25'W - OL — 154.50' S12'31'48'W 3 6 m n 200.00' 'O o SOt'19'35'E r 101.98' S Z — S09'59'01'W RS-3 513.86' 90.58' 1093.93' r ' h N a0 lrt7 Cs 6F I X006 y9 603.30' 641.91 N88'44'33 -E 50.00' 2248.94' I 50175'27"E y� h Cs S88'44'33'W 393.18' x290.00' }09 ?3 .W 586-aa'a5'w 34 R =236.48' 50115'27'E 549.81 w 5 ,; 42 _ D= 39'SQ47' _ — 533.70' S83'31_40 _ __ _ _ SOUTH LINE OF SECTION 17 50.00' 501'15'46 "E Area Legend of Proposed Zoning Chanoes OL TO CS — 347,201 SQUARE FEET OR 7.9706 ACRES RS-3 TO CS - 184,069 SQUARE FEET OR 4.2256 ACRES RS3 TO OL — 72,501 SQUARE FEET OR 1.6644 ACRES OL TO RS-3 — 17,557 SQUARE FEET OR 0.4031 ACRES AREA TO BE REZONED TO CS AREA TO BE REZONED TO OL ® AREA TO BE REZONED TO RS -3 ZONING EXHIBIT FOR SECTION 17, T -21 -N, R -14 -E CITY OF OWASSO, TULSA COUNTY, OKLAHOMA 450 0 450 900 SCALE IN FEET SACKANDASSOC /A TES, INC [� Owl tit Sw In (q:. ♦w.rt iJy Oes.on� ).130 ([4. JQ tMflt�w a��.etno �u•...s twen .irc... co.� tq>Fi i) , -sni� m: . oeon mt..t) d.... • a t..w in F MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: THERON WARLICK CITY PLANNER SUBJECT: ORDINANCE NO. 612 DATE: April 28, 1999 BACKGROUND: At the April 20, 1999 meeting, the Owasso City Council approved a request to rezone property located on the west side of N 145' E Avenue, north of E 86d' Street N. The rezoning request changes the zoning on the 5.0 acre subject property from AG (Agriculture) District to OM (Office Medium Intensity) District. Attached is a copy of Ordinance No. 612 which formally adopts the City Council's action of April 20, 1999, thus establishing the change in zoning designation from AG to OM. RECOMMENDATION: Staff recommends Council approval of Ordinance No. 612. ATTACHMENTS: 1. Ordinance No. 612, 2. Subject Map. CITY OF OWASSO ORDINANCE NO. 612 AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ -99 -05 CHANGING THE ZONING OF PROPERTY LOCATED IN THE EAST HALF OF SECTION 21, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, OKLAHOMA, FROM AG (AGRICULTURE DISTRICT) TO OM (OFFICE MEDIUM INTENSITY DISTRICT) AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for rezoning of the property herein described, and, WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for and against the requested rezoning of application OZ- 99 -05. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT Section 1. The zoning classification of the following described property, to wit: A TRACT OF LAND BEING THE NORTHEAST QUARTER (NE /4) OF THE SOUTHEAST QUARTER (SE /4) OF THE NORTHEAST QUARTER (NE /4) OF THE SOUTHEAST QUARTER (SE /4) AND THE SOUTHEAST QUARTER (SE /4) OF THE NORTHEAST QUARTER (NE /4) OF THE NORTHEAST QUARTER (NE /4) OF THE SOUTHEAST QUARTER (SE /4) OF SECTION TWENTY -ONE (21), TOWNSHIP TWENTY -ON (21) NORTH, RANGE FOURTEEN (14) EAST OF THE I.B. &M., TULSA COUNTY, OKLAHOMA, CONTAINING 5.0 ACRES OF LAND, MORE OR LESS. be, and the same is hereby rezoned from AG (Agriculture) District to OM (Office Medium Intensity) District. Section 2. That all ordinances or parts of ordinances in conflict herewith be, and the same are hereby expressly repealed. PASSED AND APPROVED this 4`h day of May, 1999. City of Owasso, Oklahoma , Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D. Cates, City Attorney 1 ih CT-N- 691k PL.N. k srti 7(/, Subject AG", Property T 87th TEND t9- TT a 7th N. 871N P NO 47 86th ... ... ..... E 86 Street N > I W �21 �,J MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO ' FROM: THERON WARLICK CITY PLANNER ' SUBJECT: ORDINANCE NO. 613 DATE: April 28, 1999 BACKGROUND: At the April 20, 1999 meeting, the Owasso City Council approved a request to rezone property located in Section 22, Township 21 North, Range 14 East, City of Owasso, Rogers County, Oklahoma. The 314 acre subject property is located north of E 86' Street N, between N 145' E Avenue and N 1615` E Avenue. The rezoning request changes the zoning on the subject property from AG (Agriculture) District to RS -2 (Residential Single Family Medium Density) District, ' RM -2 (Residential Multi - Family) District, CS (Shopping Center) District, OM (Office Medium Intensity) District, and CG (General Commercial) District. Attached is a copy of Ordinance No. 613 which formally adopts the City Council's action of April 20, 1999, thus establishing the change in zoning designation from AG to OM. ' RECOMMENDATION: Staff recommends Council approval of Ordinance No. 613. ATTACHMENTS: 1P 1. Ordinance No. 613, 2. Subject Map. CITY OF OWASSO ORDINANCE NO. 613 AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ -99 -06 CHANGING THE ZONING OF PROPERTY LOCATED IN SECTION 22, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE INDIAN BASE AND MERIDIAN, ROGERS COUNTY, OKLAHOMA, FROM AG (AGRICULTURE DISTRICT) TO RS -2 (RESIDENTIAL SINGLE FAMILY MEDIUM DENSITY DISTRICT), RM -2 (RESIDENTIAL MULTI - FAMILY DISTRICT), CS (SHOPPING CENTER DISTRICT), OM (OFFICE MEDIUM INTENSITY DISTRICT), AND CG (GENERAL COMMERCIAL DISTRICT), AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for rezoning of the property herein described, and, WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for and against the requested rezoning of application OZ- 99 -06. . NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT Section 1. The zoning classification of the following described property, to wit: THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER (SW /4 SW /4) AND THE WEST HALF OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER (W /2 SE /4 SW4) OF SECTION 22, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE INDIAN BASE AND MERIDIAN; AND A TRACT OF LAND CONTAINING A PART OF THE EAST HALF OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER (E /2 SE/4 SW /4) OF SECTION 22, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE INDIAN BASE AND MERIDIAN, ROGERS COUNTY, OKLAHOMA, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF THE EAST HALF OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER (E /2 SE /4 SW /4); THENCE N 00 006'35 "W ALONG THE EAST LINE OF SAID EAST HALF OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER (E /2 SE /4 SW /4), A DISTANCE OF 632.01 FEET TO THE TRUE POINT OF BEGINNING; THENCE N 00 °06'35 "W CONTINUING ALONG SAID EAST LINE A DISTANCE OF 690.32 FEET TO THE NORTHEAST CORNER OF THE EAST HALF OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER (E /2 SE /4 SW /4); THENCE S 89 °59'16 "W A DISTANCE OF 661.14 FEET TO THE NORTHWEST CORNER OF SAID EAST HALF OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER (E /2 SE/4 SW /4), THENCE S 00 005'31 "E, ALONG THE WEST LINE OF SAID EAST HALF OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER (E /2 SE/4 SW /4) A DISTANCE OF 1087.98 FEET TO A POINT 234.67 FEET NORTH OF THE SOUTHWEST CORNER OF THE EAST HALF OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER (E /2 SE /4 SW /4) THENCE N 58 °56'55" A DISTANCE OF 771.23 FEET TO THE POINT OF BEGINNING; AND THE SOUTH HALF OF THE SOUTH HALF OF THE NORTHEAST QUARTER (S /2 S/2 NE /4) AND THE WEST HALF OF THE EAST HALF OF THE SOUTHEAST QUARTER (W /2 E/2 SE/2) AND THE WEST HALF OF THE SOUTHEAST QUARTER (W /2 SE /4) AND THE EAST HALF THE NORHTEAST QUARTER OF THE SOUTHWEST QUARTER E/2 NE /4 SW /4) OF SECTION 22, TOWNSHIP 21 NORTH RANGE 14 EAST, OF THE INDIAN BASE AND MERIDIAN, ROGERS COUNTY, STATE OF OKLAHOMA, LESS AND EXCEPT THE SOUTH 997 FEET OF THE -WEST 997 FEET OF THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER (SW /4 SW /4) OF SECTION 22, TOWNSHIP 21 NORTH, - RANGE 14 EAST, OF THE INDIAN BASE AND MERIDIAN, ROGERS COUNTY, ' STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, CONTAINING 231.4 ACRES MORE OR LESS, ' be, and the same is hereby rezoned from AG (Agriculture) District to RS -2 (Residential Single - Family Medium Density) District, AND THE SOUTH 997 FEET OF THE WEST 997 A TRACT OF LAND CONTAINING FEET OF THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER (SW /4 SW /4) OF SECTION 22, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE INDIAN BASE AND MERIDIAN, ROGERS COUNTY, STATE OF OKLAHOMA, ' LESS AND EXCEPT THE SOUTH 667 FEET OF THE WEST 667 FEET CONTAINING 12.6 ACRES MORE OR LESS, be, and the same is hereby rezoned from AG (Agriculture) District to RM -2 (Residential Multi - Family) District, ' AND FEET OF THE WEST 667 A TRACT OF LAND CONTAINING THE SOUTH 667 FEET CONTAINING OF THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER (SW /4 SW /4) OF SECTION 22, TOWNSHIP 21 NORTH, RANGE 14 ' EAST, OF THE INDIAN BASE AND MERIDIAN, ROGERS COUNTY, STATE OF OKLAHOMA, LESS AND EXCEPT THE SOUTH 467 FEET OF THE WEST 467 FEET, CONTAINING 5.0 ACRES MORE OR LESS, ' be, and the same is hereby rezoned from AG (Agriculture) District to CS (Commercial Shopping Center) District, t AND A TRACT OF LAND CONTAINING THE SOUTH 467 FEET OF THE WEST 467 FEET OF THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER (SW /4 SW /4) OF SECTION 22, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE ' INDIAN BASE AND MERIDIAN, ROGERS COUNTY, STATE OF OKLAHOMA, CONTAINING 5.0 ACRES MORE OR LESS. be, and the same is hereby rezoned from AG (Agriculture) District to CG (General ' Commercial) District, AND ' THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER (NW /4 NW /4 SW /4) AND THE WEST HALF OF THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER (W /2 NEA NW /4 SW /4) OF SECTION TWENTY -TWO (22), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, ROGERS COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF; be, and the same is hereby rezoned from AG (Agriculture) District to OM (Office Medium Intensity) District; AND THE EAST HALF OF THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER (E /2 NE /4 NW /4 SW /4) AND THE ' NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF THE SOUTHWEST QUARTER (NW /4 NE /4 SWA) AND THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF THE SOUTHWEST QUARTER (SW /4 NE /4 SW /4 AND THE EAST 220 FEET OF THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER (SE /4 NW /4 SW /4) OF SECTION TWENTY -TWO (22), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, ROGERS COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF; be, and the same is hereby rezoned from AG (Agriculture) District to RS -2 (Residential Single - Family Medium Density) District; AND THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER (SW /4 NW /4 SW /4) AND THE WEST 440 FEET OF THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER (SE /4 NW /4 SW /4) OF SECTION TWENTY -TWO (22), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, ROGERS COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF; be, and the same is hereby rezoned from AG (Agriculture) District to CS (Commercial Shopping Center) District. Section 2. That all ordinances or parts of ordinances in conflict herewith be, and the same are hereby expressly repealed. PASSED AND APPROVED this 4" day of May, 1999. ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D. Cates, City Attorney City of Owasso, Oklahoma , Mayor Q L LO r J I ` Ir lco r I � 1 ' f t � OM ± 15 Ac. RS -2 t 28.33 Ac. I � L ----------- RS -2 ±231.7 Ac. I CS f 16.67 Ac. , + f � ------- -------------- RM -2 ' t 12.6 Ac. -------------- - - - - -- CS ±5.0 Act r CG ±5.0 Ac.; . � �� .�-.. �- .��..L- �_....r._� w r.�� .�+rs. �+-..e Asa ..w w_..�a w-..�• r..r_ _..�.� ^'_'.r �.w e�...�..o_ 86 01- Strvo: North F I proposd Zoning H MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: THERON WARLICK CITY PLANNER SUBJECT: ORDINANCE NO. 614 DATE: April 28, 1999 BACKGROUND: At the April 20, 1999 meeting, the Owasso City Council approved a request for a planned unit development supplemental zoning designation property located in Section 22, Township 21 North, Range 14 East, City of Owasso, Rogers County, Oklahoma. The 314 acre subject property is located north of E 86" Street N, between N 145' E Avenue and N 1615` E Avenue. The rezoning request establishes a planned unit development (PUD 15, Amended) on the subject property. Attached is a copy of Ordinance No. 614 which formally adopts the City Council's action of April 20, 1999, thus establishing the change in zoning designation from AG to OM. RECOMMENDATION: Staff recommends Council approval of Ordinance No. 614. ATTACHMENTS: 1. Ordinance No. 614, 2. Subject Map. CITY OF OWASSO ORDINANCE NO. 614 AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OPUD -15, AMENDED ESTABLISHING A SUPPLEMENTAL ZONING DISTRICT ON PROPERTY LOCATED IN SECTION 22, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE INDIAN BASE AND MERIDIAN, ROGERS COUNTY, OKLAHOMA, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for rezoning of the property herein described, and, WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for and against the requested rezoning of application OPUD -15, Amended. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT Section 1. The zoning classification of the following described property, to wit: THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER (SW /4 SW /4) AND THE WEST HALF OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER (W /2 SE /4 SW4) OF SECTION 22, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE INDIAN BASE AND MERIDIAN; AND A TRACT OF LAND CONTAINING A PART OF THE EAST HALF OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER (E /2 SE /4 SW /4) OF SECTION 22, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE INDIAN BASE AND MERIDIAN, ROGERS COUNTY, OKLAHOMA, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF THE EAST HALF OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER (E /2 SE /4 SW /4); THENCE N 00 006'35 "W ALONG THE EAST LINE OF SAID EAST HALF OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER (E /2 SE /4 SW /4), A DISTANCE OF 632.01 FEET TO THE TRUE POINT OF BEGINNING; THENCE N 00 °06'35 "W CONTINUING ALONG SAID EAST LINE A DISTANCE OF 690.32 FEET TO THE NORTHEAST CORNER , OF THE EAST HALF OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER (E /2 SE /4 SW /4); THENCE S 89 159'16 "W A DISTANCE OF 661.14 FEET TO THE NORTHWEST CORNER OF SAID EAST HALF OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER (E /2 SE /4 SW /4), ' THENCE S 00 °05'31 "E, ALONG THE WEST LINE OF SAID EAST HALF OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER (E /2 SE /4 SW /4) A DISTANCE OF 1087.98 FEET TO A POINT 234.67 FEET NORTH OF THE SOUTHWEST CORNER OF THE EAST HALF OF THE SOUTHEAST QUARTER , OF THE SOUTHWEST QUARTER (E /2 SE /4 SW /4) THENCE N 58 °56'55" A DISTANCE OF 771.23 FEET TO THE POINT OF BEGINNING; AND THE SOUTH HALF OF THE SOUTH HALF OF THE NORTHEAST QUARTER (S /2 ' S/2 NE /4) AND THE WEST HALF OF THE EAST HALF OF THE SOUTHEAST QUARTER (W /2 E/2 SE /2) AND THE WEST HALF OF THE SOUTHEAST QUARTER (W /2 SE /4) AND THE EAST HALF THE NORHTEAST QUARTER OF THE SOUTHWEST QUARTER E/2 NE /4 SW /4) OF SECTION 22, TOWNSHIP 21 NORTH RANGE 14 EAST, OF THE INDIAN BASE AND MERIDIAN, ROGERS COUNTY, STATE OF OKLAHOMA, LESS AND EXCEPT THE SOUTH 997 FEET OF THE WEST 997 FEET OF THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER (SW /4 SW /4) OF SECTION 22, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE INDIAN BASE AND MERIDIAN, ROGERS COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, CONTAINING 231.4 ACRES MORE OR LESS; AND A TRACT OF LAND CONTAINING THE SOUTH 997 FEET OF THE WEST 997 FEET OF THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER (SW /4 SW /4) OF SECTION 22, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE INDIAN BASE AND MERIDIAN, ROGERS COUNTY, STATE OF OKLAHOMA, LESS AND EXCEPT THE SOUTH 667 FEET OF THE WEST 667 FEET CONTAINING 12.6 ACRES MORE OR LESS; AND Ronald D. Cates, City Attorney A TRACT OF LAND CONTAINING THE SOUTH 667 FEET OF THE WEST 667 FEET CONTAINING OF THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER (SW /4 SW /4) OF SECTION 22, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE INDIAN BASE AND MERIDIAN, ROGERS COUNTY, STATE OF OKLAHOMA, LESS AND EXCEPT THE SOUTH 467 FEET OF THE WEST 467 ' FEET, CONTAINING 5.0 ACRES MORE OR LESS; AND A TRACT OF LAND CONTAINING THE SOUTH 467 FEET OF THE WEST 467 FEET OF THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER (SW /4 SW /4) OF SECTION 22, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE INDIAN BASE AND MERIDIAN, ROGERS COUNTY, STATE OF OKLAHOMA, CONTAINING 5.0 ACRES MORE OR LESS; AND ' THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER (NW /4 NW /4 SW /4) AND THE WEST HALF OF THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER (W /2 NE /4 NW /4 SW /4) OF SECTION TWENTY -TWO ' (22), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, ROGERS COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF; ' AND THE EAST HALF OF THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER (E /2 NE /4 NW /4 SW /4) AND THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF THE ' SOUTHWEST QUARTER (NW /4 NE /4 SW /4) AND THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF THE SOUTHWEST QUARTER (SW /4 NE /4 SW /4 AND THE EAST 220 FEET OF THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER (SE /4 NW /4 SW /4) OF ' SECTION TWENTY -TWO (22), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, ROGERS COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT ' SURVEY THEREOF; AND THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER (SW /4 NW /4 SW /4) AND THE WEST 440 FEET OF THE ' SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER (SE /4 NW /4 SW /4) OF SECTION TWENTY -TWO (22), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE ' INDIAN BASE AND MERIDIAN, ROGERS COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF. be, and the same is hereby rezoned and assigned the supplemental zoning district designation of planned unit development conforming to, and in accordance with the t outline development plan for OPUD -15, Amended. Section 2. That all ordinances or parts of ordinances in conflict herewith be, ' and the same are hereby expressly repealed. PASSED AND APPROVED this 4' day of May, 1999. City of Owasso, Oklahoma ,Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D. Cates, City Attorney l Q W LO v r- 1-1. fi.i fT, q Subject Property ) 1 E 86" St. N a{ Q W M ca , r- Z I I TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: THERON WARLICK CITY PLANNER SUBJECT: ORDINANCE NO. 615 DATE: April 28, 1999 BACKGROUND: At the April 20, meeting, the Owasso City Council approved a request to annex property located in the Northwest Quarter (NW /4) of the Northwest Quarter (NW /4) of the Northeast Quarter (NE /4) of section 7, T -21 -N, R -14 -E. The subject property is unplatted land on the south side of E 116' Street N, west of Garnett Road, containing 10 acres, more or less. Also approved was a request by the applicant to retain the CS (Shopping Center) zoning designation upon annexation into the City. Attached is a copy of Ordinance No. 615 which formally adopts the City Council's action of April 20, 1999, thus establishing in one ordinance the annexation and rezoning of the subject property as provided for in Section 110.3 of the Owasso Zoning Code. RECOMMENDATION: Staff recommends Council approval of Ordinance No. 615. ATTACHMENTS: 1. Ordinance No. 615, 2. Subject Map. CITY OF OWASSO, OKLAHOMA ORDINANCE NO. 615 AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY OF OWASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY IN SECTION 7, TOWNSHIP 21 NORTH, RANGE 14 EAST, PROVIDING THAT FROM AND AFTER THE PASSAGE AND PUBLICATION OF THIS ORDINANCE THAT ALL OF THE REAL PROPERTY WITHIN SAID TERRITORY HEREIN DESCRIBED SHALL BE A PART OF THE CITY OF OWASSO, OKLAHOMA, AND FURTHER DECLARING THAT ALL PERSONS RESIDING THEREIN SHALL BE SUBJECT TO THE JURISDICTION, CONTROL, LAWS, AND ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA, ESTABLISHING THE SAME AS PART OF WARD ONE OF SAID CITY AND DIRECTING THE FILING OF THIS ORDINANCE. WHEREAS, pursuant to the provisions of Title 11, Section 21 -103, et seq., of the Oklahoma Statutes, the City of Owasso is permitted to annex additional territory providing a petition in writing, signed by not less than three - fourths of the legal voters and owners of not less than three- fourths (in value) of the property hereinafter described, the same being contiguous to the corporate limits of the City of Owasso, requesting that said property be annexed and added to the City of Owasso is submitted; and WHEREAS, notice of the presentation of said Petition was given by the Petitioner by publication in the Owasso Reporter, a newspaper of general circulation published in the City of Owasso, Oklahoma, and notice was given that said Petition would be considered by the City Council of the City of Owasso, at a meeting to be held on April 20, 1999 at 6:30 PM at the Community Center, Owasso, Oklahoma; and WHEREAS, on the 20" day of April, 1999, said Petition was duly considered by the City Council and was determined to have complied with the provisions of Title 11, Section 21 -103, et seq., of the Oklahoma Municipal Code, and further, that proper legal notice of presentation of said petition had been given; and NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA. Section 1. That the following described territory lying in Tulsa County, Oklahoma which is ' contiguous to the present corporate limits of the City of Owasso and described in the petition presented to the City Council in accordance with the provisions of Title 11, Section 21 -103, et seq., of the Oklahoma Statutes, and more particularly described as follows, to -wit: THE NORTHWEST QUARTER (NW /4) OF THE NORTHWEST QUARTER (NW 14) OF THE NORTHEAST QUARTER (NE/4) OF SECTION 7, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, 6. be, and the same is hereby annexed to, made a part of, and added to the City of Owasso, Oklahoma, ' and the corporate limits thereof be and are hereby extended to include the above described territory and real estate. Section 2. That from and after the passage and publication of this Ordinance, the real estate I and territory described in Section 1 hereof shall be a part of the City of Owasso, Oklahoma, and in I!' Ward One thereof, and all persons residing therein, and all property situated thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and ordinances of the City of Owasso, Oklahoma, in all respects and particulars. Section 3. That from and after the passage and publication of this Ordinance, the real estate and territory described in Section 1 hereof, having been given previous zoning in Tulsa County, shall be deemed to be in the CS (Shopping Center) zoning district of the City of Owasso, according to the provisions of Section 110.3 of the Owasso Zoning Ordinance. Section 4. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance, together with an accurate map of the territory hereby annexed. PASSED AND APPROVED this 4' day of May, 1999. ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D Cates, City Attorney � I Mayor MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: PHIL LUTZ, P.E. ENGINEERING PROJECT MANAGER SUBJECT: CHANGE ORDER # 2 ELM CREEK INTERCEPTOR SEWER DATE: April 28, 1999 BACKGROUND: The Elm Creek Interceptor Sewer project consists of approximately 2.4 miles of 21 -inch sewer main and associated structures. The project is located in the southeast quadrant of ' the City extending from the 117th E. Avenue Lift Station to the proximity of the 86th Street North and 145th E. Avenue intersection (see attached location map). ' The construction contract was awarded to HMG, Inc. on September 8, 1998 in the amount of $1,496,469.20. One Change Order has been issued in the amount of $89,560.55 bringing the current contract amount to $1,586,029.75. The contract is approximately 93% complete. SCOPE - CHANGE ORDER #2: On March 19, 19992 HMG submitted a request for an additional 96 days and costs amounting to $12,676.00 due to late receipt of easements for the Richardson and Treat properties located beween 129th East Avenue and 76th Street North (see attached letter). t Seventy -sixth street is the prime access to the alignment in this area. Staff analysis indicates that that, although the contractor is due time, it is not to the extent claimed. The recommendation is for an additional 31 days for late easements and 18 days for adverse weather for a total of 49 days. Analysis of additional costs indicates that the proposed costs are reasonable for the extra worked performed. The additional time will extend the authorized completion date to June 14, 1999, and the contract amount to $1,598,705.75 (see attached Change Order). 1 RECOMMENDATION: Staff recommends approval of Change Order #2 for a time extension of 49 days ' $12,676.00. ATTACHMENTS: 1. Location map ' 2. HMG letter 3. Proposed Change Order Q Q• BA&JIGroNV EEK .I W Wi P YA RRENT1i OD j STREET N . 66TH ELM CREE WPM? PROPOSED ELM CREEK L<o INTERCEPTOR W _ AC C7 STREET N. 76T O WS - - P V I ull ' 6 TH '- STREET N. E17TH E. AVE. CITY OF Owasso ELM CREEK INTERCEPTOR CITY OF OWASSO, OKLAHOMA PUBLIC WORKS DEPARMENT ENGINEERING DIVISION 0A1° 6/98 IPA= 1 OF 1 .. HMS March 19, 1999 Re: Elm Creek Interceptor Sewer Project Howard Management Grou GreenSboro, Norm Garoiina t�AR 2 21999 Dear Mr. Lutz: 1. u In accordance with our previous discussions, we respectfully request a time extension of 96 days due to right of way access delays on the above referenced project. We were delayed 81 days from having entry on the Richardson property from November 1 to January 20 when the driveway was opened. We were also delayed 15 days at the 129' Street bridge. In addition, we also suffered monetary damages in the amount of $12,676.00 due to these delays. These resulted from having to string pipe and gravel with loaders from the west across the creek and from rehandling pipe and manholes from the yard when delivery trucks could not tunload on the Right of Way. Details of these costs are enclosed. If any additional information is required, please advise. Thank you for your consideration of our request. 1 Sincerely, ' HMG, Inc. 4? V, Thomas O. Anderson t President encls. ITOA/awc Post Office Box 20023 • Greensboro, North Carolina 27420 • Phone 336 -274 -0765 • Facsimile 336- 379 -9977 Mr. Phil Lutz, P.E. Engineering Project Manager City of Owasso Post Office Box 180 ' Owasso, OK 74055 Re: Elm Creek Interceptor Sewer Project Howard Management Grou GreenSboro, Norm Garoiina t�AR 2 21999 Dear Mr. Lutz: 1. u In accordance with our previous discussions, we respectfully request a time extension of 96 days due to right of way access delays on the above referenced project. We were delayed 81 days from having entry on the Richardson property from November 1 to January 20 when the driveway was opened. We were also delayed 15 days at the 129' Street bridge. In addition, we also suffered monetary damages in the amount of $12,676.00 due to these delays. These resulted from having to string pipe and gravel with loaders from the west across the creek and from rehandling pipe and manholes from the yard when delivery trucks could not tunload on the Right of Way. Details of these costs are enclosed. If any additional information is required, please advise. Thank you for your consideration of our request. 1 Sincerely, ' HMG, Inc. 4? V, Thomas O. Anderson t President encls. ITOA/awc Post Office Box 20023 • Greensboro, North Carolina 27420 • Phone 336 -274 -0765 • Facsimile 336- 379 -9977 Additional Costs due to Right of Way Access Delays Labor 950 Loader Operator 580 Case Operator Truck Driver Labor Payroll Taxes and Insurance (37 %) Total Payroll Equipment 950 Cat Loader 580 Case Loader Low Boy Truck Total Equipment Time(Hours) Rate 92 18.00 24 18.00 20 20.35 46 12.50 Time(Days) Rate 10 490. 3 220. 2 520. Summary Labor 4,206.00 Equipment 6600.00 Total 10,806.00 Overhead and General Expense(15 %) 1,621.00 12,427.00 Bond and Insurance (2 %) 249.00 $12,676.00 Total 1,656. 432. 407. 575... 3,070. 1,136. 4,206. Total 4,900. 660. 1,040. G •11 ' SECTION 00600 CHANGE ORDER PROJECT: CHANGE ORDER NUMBER: 2 ' Elm Creek Interceptor DATE: April 9, 1999 Sewer ' CONTRACT DATE: September 8, 1998 TO CONTRACTOR: CONTRACT FOR: Approximately 2.4 miles of 21 -inch PVC HMG, Inc. sewer lines and associated 812 Elm Street structures. ' Greensboro, NC 27401 The Contract is changed as follows: Additional time and costs due to late receipt of easements. i �i Not valid until signed by the Owner and Contractor The original Contract Sum was $ 1, 4 9 6, 4 69 , 2 0 Net change by previously authorized Change Orders $ 89,560.55 The Contract Sum prior to this Change Order was $ 1,586,029.75 The Contract Sum will be (increased) (deorwsad)- (usshaaged) by this Change Order in the amount of $ 12,676.00 The new Contract Sum including this Change Order will be $ 1,598,705.75 The Contract Time will be (increased) -(deEFeased)- (nacha$ged}by ( 49 ) days. The date of Substantial Completion as of the date of this Change Order therefore is June 14 , 1 9 9 9 NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction Change_ Directive. ' HMG. Inc. CONTRACTOR ADDRESS 1 NI BY DATE City of Owasso OWNER 207 South Cedar, P.O. Box 180 ADDRESS _Owasso, OK 74055 BY DATE CHANGE ORDER 1096 000600 - 1 OF 1 II MEMORANDUM TO: THE HONORABLE MAYOR & CITY COUNCIL CITY OF OWASSO FROM: H. DWAYNE HENDERSON CAPITAL PROJECTS MANAGER SUBJECT: 1998 BOND ISSUE STREET REHABILITATION PROJECTS APPROVAL OF EASEMENTS DATE: April 27, 1999 BACKGROUND: On April 20, 1999 City Council approved Change Order No. 1 for the street rehabilitation projects as part of the 1998 Bond Issue. A portion of the change order was the addition of storm sewer along the east side of the proposed Summit subdivision. The addition of this storm sewer will help facilitate storm drainage on Carlsbad and allows funds to divert the flows across the golf course to the natural drainage area. Change Order No. 2 was approved contingent upon obtaining easements from property owners affected by the project. Two easements were needed to construct the storm drainage on Carlsbad and one to construct on Beaumont. All three property owners agreed to execute the easements. EASEMENTS: Staff has completed negotiations with and received easements from the following landowners whose property abuts the interceptor line: Dominion Holding Company, Inc. Gene Drake New Hope Baptist Church RECOMMENDATION: Staff recommends approval of the three aforementioned easements and requests authorization for the mayor to execute the documents. ATTACHMENTS: Location Map Easement Documents OUTNERN UNKS NEW HOPE B TIST EASEMENT GENE DRAKE EASEMENT DOMINION HOLDING COMPANY, INC. EASEMENT 7 6TH (0 0 Z ST z a 0 0 O 3 cD 0 0 0 0 0 3e iRD m' U NSP 5TH. A 0 F- co w in [: 6 T OWASSO BOND PROJECTS STREET REHAB EASEMENTS CITY_ OF OWASSO, OKLAHOMA PUBUC WORKS DEPARTMENT ENGINEERING DIVISION 2glt' 24TH CT ATOR HE CH TS FAIRWAYS \� 21 � L) 21 ST CT 20TH C Q �0 m 19T 1 B 0 LL PARKIN 17TH ST 16TH < N 0 Ld U w OUTNERN UNKS NEW HOPE B TIST EASEMENT GENE DRAKE EASEMENT DOMINION HOLDING COMPANY, INC. EASEMENT 7 6TH (0 0 Z ST z a 0 0 O 3 cD 0 0 0 0 0 3e iRD m' U NSP 5TH. A 0 F- co w in [: 6 T OWASSO BOND PROJECTS STREET REHAB EASEMENTS CITY_ OF OWASSO, OKLAHOMA PUBUC WORKS DEPARTMENT ENGINEERING DIVISION ' City Clerk City of Owasso ' P.O. Box 180 Owasso, OK 74055 STORM SEWER EASEMENT ' Know All Men By These Presents: That the undersigned, Dominion Holding Comnanv_ Inc., the owner of the legal and equitable title to the following described real estate situated in Tulsa County, State of Oklahoma, for and in consideration of the sum of One Dollar ($1.00) cash in hand paid by the City of Owasso, Oklahoma, receipt of which is hereby acknowledged, do hereby grant and convey unto the said City of Owasso, Oklahoma, a perpetual easement, through, over; under and across the following property, situated in said tCounty, to wit: (PROPERTY DESCRIPTION) A tract of land in the W '/2 of Section 30, T21N, R14E, of the Indian Base and Meridian, Tulsa County, Oklahoma more particularly described as follows: Commencing at the Northwest Corner of said Section 30, thence N 88 °55' 45" E along the North line of said Section 30, a distance of 1648.95 feet to a point; thence S 18° 57' 36" W a distance of 351.75 feet to a point; thence S 55 °00' 08" E a distance ' 175.31 feet to a point; thence S 15 °25' 35" E a distance of 208.10 feet to a point; thence S 14 °02' 39" E a distance of 257.48 feet to a point; thence S 19 °43' 11" E a distance of 386.73 feet to a point; thence S 02 °26' 13" W a distance of 138.69 feet to ' a point; thence S 29'19'26" W a distance of 90.88 feet to a point; thence S 70 °00' 47" W a distance of 134.26 feet to a point; thence N 53 °33' 24" W a distance of 134.69 feet to a point; thence N 11 ° 28'53" W a distance of 366.34 feet to a point; thence N 19'53' 59" W a distance of 363.12 feet to a point; thence S 83'52" 05'W a distance of 59.42 feet; S 11 ° 11' 01" W a distance of 125.89 feet to a point; thence S 57* 13'50" W a distance of 98.10 feet; S 58 °51' 02" W a distance of 209.07; thence S 62 °46' 14" W a distance of 535.46 feet to a point; thence S 19 °44' 19" E a distance of 136.03 feet to a point; thence S 16 °30' 13" E a distance of 124.98 feet to a point; thence N 84 °00' 19" E a distance of 195.61 feet to a point; thence northwesterly along a curve with an interior angle of 18 °09' 48 ", a radius of 200 feet and a arc length of 63.40 feet; S 66 °44' 50 "E a distance of 338.30; S 19 °43' 52" E a distance of 191.21 feet to a point; thence N 72'08'46" E a distance of 304.16 feet to a point; thence southeasterly along a curve with an interior angle of 46° 11' 12 ", a radius of 237.50 feet and an arc length of 191.45; thence N 76 °46' 41" E a distance of 140.19 feet to a True Point of Beginning; thence S07'12'20" E a distance of 311.06 feet to a point; thence S 12 °28' 28" E a distance of 69.15 feet to a point; thence S 06 °41' 52" E a distance of 125.06 feet to a point; thence S 14 °51' 52" E a distance of 65.46 feet to a point; thence S 07 °53' 22" E a distance of 47.47 feet to a point; thence S 01'34'09" W a distance of 49.20 feet to a point; thence S 09 °03' 08" W a distance of 66.83 feet to a point; thence ' S 00 °01' 30" E a distance of 453.59 feet to a point; thence S 21 °00' 07" E a distance of 592.82 feet to a point; thence N 88° 53' 58" E a distance of 1.08 feet to a point; N 01'06'02" W a distance of 748.11 feet to a point; thence N 01 '34'28" W a distance of 150.00 feet to a point; thence N 88 °55' 11" E a distance of 0.60 feet to a point; thence N 01'27'42" W a distance of 1171.69 feet to a point; thence S 88'59'50" W a distance of 39.96 feet to a point; thence southerly along a curve with an interior angle of 04 °01' 50 ", a radius of 250.00 feet and an arc length of 17.59; thence S 01'22'32" E a distance of 85.65 feet to a point; thence southwesterly along a curve with an interior angle of 78 °09' 13 ", a radius of 225.00 feet and an arc length of 306.91 to a point; thence S 76 046' 41" W a distance of 35.32 feet to a Point of Beginning. (PERMANENT EASEMENT DESCRIPTION) A STRIP OF LAND 15.0 FEET WIDE, THROUGH THE ABOVE DESCRIBED LANDS. SAID PROPOSED STORM SEWER LINE BEING DESCRIBED AS: A 15 FOOT PERMANENT EASEMENT LEFT OF A LINE DESCRIBED AS COMMENCING AT THE NORTHWEST CORNER OF SAID SECTION 30, THENCE N 88055'45" E ALONG THE NORTH LINE OF SAID SECTION 30, A DISTANCE OF 1648.95 FEET TO A POINT; THENCE S 18° 57' 36" W A DISTANCE OF 351.75 FEET TO A POINT; THENCE S 55 000' 08" E A DISTANCE 175.31 FEET TO A POINT; THENCE S 15'25'35" E A DISTANCE OF 208.10 FEET TO A POINT; THENCE S 14'02'39" E A DISTANCE OF 257.48 FEET TO A POINT; THENCE S 19 °43' 11" E A DISTANCE OF 386.73 FEET TO A POINT; THENCE S 02026'13" W A DISTANCE OF 138.69 FEET TO A POINT; THENCE S 29019'26" W A DISTANCE OF 90.88 FEET TO A POINT; THENCE S 70000'47" W A DISTANCE OF 134.26 FEET TO A POINT; THENCE N 53 °33' 24" W A DISTANCE OF 134.69 FEET TO A POINT; THENCE N 11 ° 28'53 " W A DISTANCE OF 366.34 FEET TO A POINT; THENCE N 19 °53' 59" W A DISTANCE OF 363.12 FEET TO A POINT; THENCE S 83 °52" 05' W A DISTANCE OF 59.42 FEET; S 1 1 ° 11' 01" W A DISTANCE OF 125.89 FEET TO A POINT; THENCE S 57 013'50" W A DISTANCE OF 98.10 FEET; S 58 °5F02 " W A DISTANCE OF 209.07; THENCE S 62 °46' 14" W A DISTANCE OF 535.46 FEET TO A POINT; THENCE S 19044'19" E A DISTANCE OF 136.03 FEET TO A POINT; THENCE S 16030'13" E A DISTANCE OF 124.98 FEET TO A POINT; THENCE N 84000'19" E A DISTANCE OF 195.61 FEET TO A POINT; THENCE NORTHWESTERLY ALONG A CURVE WITH AN INTERIOR ANGLE OF 18-09'48", A RADIUS OF 200 FEET AND A ARC LENGTH OF 63.40 FEET; S 66044'50"E A DISTANCE OF 338.30; S 19'43'52" E A DISTANCE OF 191.21 FEET TO A POINT; THENCE N 72008'46" E A DISTANCE OF 304.16 FEET TO A POINT; THENCE SOUTHEASTERLY ALONG A CURVE WITH AN INTERIOR ANGLE OF 46 01 F 12 ", A RADIUS OF 237.50 FEET AND AN ARC LENGTH OF 191.45; THENCE N 76046'41 " E A DISTANCE OF 140.19 FEET TO A POINT; THENCE S07012'20" E A DISTANCE OF 311.06 FEET TO A POINT; THENCE S 12 028'28" E A DISTANCE OF 69.15 FEET TO A POINT; THENCE S 06041'52" E A DISTANCE OF 125.06 FEET TO A POINT; THENCE S 14051'52" E A DISTANCE OF 65.46 FEET TO A POINT; THENCE S 07 053' 22" E A DISTANCE OF 47.47 FEET TO A POINT; THENCE S 01 *34'09" W A DISTANCE OF 49.20 FEET TO A POINT; THENCE S 09003'08" W A DISTANCE OF 66.83 FEET TO A POINT; THENCE S 00001'30" E A DISTANCE OF 453.59 FEET TO A POINT; THENCE S 21'00'07" E A DISTANCE OF 592.82 FEET TO A POINT; THENCE N 88053'58" E A DISTANCE OF 1.08 FEET TO A TRUE POINT OF BEGINNING: THENCE N 01'06'02" W A DISTANCE OF 511.02 FEET TO A POINT. (TEMPORARY EASEMENT DESCRIPTION) ALSO, A STRIP OF LAND FORTY (40) FEET WIDE, BETTER DESCRIBED AS THE WEST 25 FEET OF THE PERMANENT EASEMENT DESCRIBED ABOVE. FOR A TEMPORARY CONSTRUCTION EASEMENT TO TERMINATE AT THE COMPLETION OF THE PROJECT ' for the purpose of permitting the said City of Owasso, Oklahoma, to construct a storm sewer thereon through, over, under and across said property, together with all necessary and convenient appurtenances thereto; and to use and maintain the same and ' of affording the City of Owasso, Oklahoma, its officers, agents, employees, and all persons under contract with it, the right to enter upon said premises and strip of land for the purpose of surveying, excavating for, laying, constructing, operating, repairing, ' relaying, and maintaining said storm sewer, and for the further purpose of enabling the said City of Owasso, Oklahoma, to do any and all convenient things to such construction, operation, repairing, and maintaining of such storm sewer. ' It is further understood and agreed that the said City of Owasso, Oklahoma, and its officers, agents, employees, and all persons under contract with it shall have the right during the construction of said storm sewer to the use of an additional working area of land described as twenty-five (25) feet in width, west of the permanent easement, for the purpose of operating machinery, depositing soil from excavation in the construction of said storm sewer and for all other necessary and reasonable uses in connection with the construction of said storm sewer. It is further understood and agreed that the said City of Owasso, Oklahoma and its officers, agents, employees, and all persons under contract with it shall be responsible for the damages to all property and existing improvements as a result of the storm sewer installation, including, but not limited to, existing fences, structures, gates, sidewalks, driveways and sodding, and shall be replaced in equal to or better condition than before the storm sewer installation. ' TO HAVE AND TO HOLD such easement and right -of -way unto the said City of Owasso, Oklahoma, its successors and assigns, forever. 1 Dated this --�e day of z� Ing, 199 ' IN TESTIMONY WHEREOF, the name of the GRANTOR is hereunto affixed by its President and attested and its seal affixed by its Secretary, duly authorized by proper resolution of its Board of Directors, this day of _, 19 GRANTOR 1 1 A corporation organized under the laws of the State of Oklahoma . Dominion Holding Company. Inc. A Corporation ATTEST: Secretary t(corporate Seal) 4CV, �� President Before me, the undersigned, a Notary Public in and for Tulsa County, State of Oklahoma, personally appeared and , who acknowledged that they were the President an Secretary of Dominion Holding Company, Inc.. a Corporation, and that they, as such being authorized so to do, had executed the foregoing instrument for the purposes therein contained, by signing the name of the corporation by themselves as such officers. ,,, ►►►►►,,,'o Notary Public My Commission Expi��: Pug�Voa o j SIX �Fe; [SEAL]= 'r�;sA; Accepted by the City Council of City of Owasso, Oklahoma, this day of 199 ATTEST: Marcia Boutwell, City Clerk CITY OF OWASSO, OKLAHOMA Mayor 11 ' City Clerk City of Owasso ' P.O. Box 180 Owasso, OK 74055 STORM SEWER EASEMENT ' Know All Men By These Presents: ' That the undersigned, Albert Eugene Drake a Singje Person, the owner of the legal and equitable title to the following described real estate situated in Tulsa County, State of Oklahoma, for and in consideration of the sum of One Dollar ($1.00) cash in hand paid by the City of Owasso, Oklahoma, receipt of which is hereby ' acknowledged, do hereby grant and convey unto the said City of Owasso, Oklahoma, a perpetual easement, through, over, under and across the following property, situated ' in said County, to wit: (PROPERTY DESCRIPTION) LOT NINE (9), BLOCK TWO (2), STARLANE ADDITION IN THE CITY OF OWASSO, TULSA, COUNTY, OKLAHOMA, ACCORDING TO THE ' RECORDED PLAT THEREOF. (DEED: BOOK 4409, PAGE 556) (PERMANENT EASEMENT DESCRIPTION) A STRIP OF LAND 7.5 FEET WIDE, THROUGH THE ABOVE DESCRIBED LANDS. SAID PROPOSED SEWER LINE BEING DESCRIBED AS: THE NORTH 7.5 FEET OF LOT NINE (9), BLOCK TWO (2), STARLANE, AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, SAID TRACT CONTAINING 0.0216 ACRES, MORE OR LESS. ' (TEMPORARY EASEMENT DESCRIPTION) ' ALSO, A STRIP OF LAND FIVE (5) FEET WIDE, BETTER DESCRIBED AS THE SOUTH FIVE (5) FEET OF THE NORTH 12.5 FEET OF SAID LOT NINE (9), BLOCK (2) FOR A TEMPORARY CONSTRUCTION EASEMENT TO TERMINATE AT THE COMPLETION OF THE PROJECT for the purpose of permitting the said City of Owasso, Oklahoma, to construct a storm ' sewer thereon through, over, under and across said property, together with all necessary and convenient appurtenances thereto; and to use and maintain the same and of affording the City of Owasso, Oklahoma, its officers, agents, employees, and all persons under contract with it, the right to enter upon said premises and strip of land for the purpose of surveying, excavating for, laying, constructing, operating, repairing, relaying, and maintaining said storm sewer, and for the further purpose of enabling the said City of Owasso, Oklahoma, to do any and all convenient things to such construction, operation, repairing, and maintaining of such storm sewer. It is further understood and agreed that the said City of Owasso, Oklahoma, and its officers, agents, employees, and all persons under contract with it shall have the right during the construction of said storm sewer to the use of an additional working area of strip of land described as five (5) feet in width, south of the permanent easement, for the purpose of operating machinery, depositing soil from excavation in the construction of said storm sewer and for all other necessary and reasonable uses in tconnection with the construction of said storm sewer. It is further understood and agreed that the said City of Owasso, Oklahoma and its officers, agents, employees, and all persons under contract with it shall be responsible for the damages to all property and existing improvements as a result of the storm sewer installation, including, but not limited to, existing fences, structures, gates, sidewalks, driveways and sodding, and shall be replaced in equal to or better condition than before the storm sewer installation. TO HAVE AND TO HOLD such easement and right -of -way unto the said City of Owasso, Oklahoma, its successors and assigns, forever. Dated this 2 -day of r ; , 199? Albert Eugene Drake r Before me, the undersigned, a Notary Public in and for Tulsa County, State of Oklahoma, personally appeared Albert Eugene Drake, personally known to me to be such, acknowledged that he executed the above and foregoing document freely and voluntarily and for the uses and purposes therein stated. My Commission Expires: [SEAL] Notary Public ' Accepted by the City Council of City of Owasso, Oklahoma, this 199 ATTEST: Marcia Boutwell, City Clerk CITY OF OWASSO, OKLAHOMA , Mayor day of City Clerk City of Owasso P.O. Box 180 Owasso, OK 74055 STORM SEWER EASEMENT ' Know All Men By These Presents: That the undersigned, New Hove Baptist Church., the owner of the legal and equitable title to the following described real estate situated in Tulsa County, State of Oklahoma, do hereby donate to the City of Owasso a temporary easement, through, ' over, under and across the following property, situated in said County, to wit: (PROPERTY DESCRIPTION) ' The south 150 feet of the west 120 feet of the NI/2, NW1 /4, SWIA, NE1 /4 of Section 30, T21N, R14E, of the Indian Base Meridian, Tulsa County, Oklahoma; AND a iract of land better described as beginning 985 feet north and 150 west of the SE comer of the SETA, NW 1/4 of Section 30, T21N, R14E, of the Indian Base Meridian, Tulsa County, Oklahoma, thence west a distance of 272.60 feet to a point, thence north 150 feet to a point, thence east 272.60 feet to a point, thence south 150 feet to a ' point of beginning; AND a tract of land better described as beginning 185 feet south of the NE corner of the SE1 /4, NWl /4 of Section 30, T21N, R14E, of the Indian Base Meridian, Tulsa ' County, Oklahoma, thence west a distance of 150 feet to a point, thence south 150 feet to a point, thence east a distance of 150 feet to a point, thence north a distance of 150 feet to a point of beginning. (Deed: Book 5576, Pages 1769 -1770) ' (TEMPORARY EASEMENT DESCRIPTION) AN EASEMENT DESCRIBED AS THE SOUTH 12 FEET OF THE EAST 32 FEET OF THE PARCEL OF LAND BEGINNING 185 FEET SOUTH OF THE ne CORNER OF THE SETA, NW1 /4, OF SECTION 30, T21N, R14E, OF THE ' INDIAN BASE MERIDIAN, TULSA COUNTY, OKLAHOMA, THENCE WEST A DISTANCE OF 150 FEET TO A POINT, THENCE SOUTH 150 FEET TO A POINT, THENCE EAST A DISTANCE OF 150 FEET TO A POINT, THENCE ' NORTH A DISTANCE OF 150 FEET TO A POINT OF BEGINNING. SAID TRACT CONTAINING0.0088 ACRES MORE OR LESS. for the purpose of permitting the said City of Owasso, Oklahoma, to improve the storm drainage discharging on the municipal street through, over, under and across said property, together with all necessary and convenient appurtenances thereto; It is further understood and agreed that the said City of Owasso, Oklahoma and its officers, agents, employees, and all persons under contract with it shall be responsible for the damages to all property and existing improvements as a result of the ' improvements, including, but not limited to, existing fences, structures, gates, sidewalks, driveways and sodding, and shall be replaced in equal to or better condition than before the improvements. TO HAVE AND TO HOLD such easement and right -of -way unto the said City of Owasso, Oklahoma, its successors and assigns, forever. Dated this 1'7 day of 199 ti, . • . . Before me, the undersigned, a Notary Public in and for Tulsa County, State of Oklahoma, personally appeared Judith c Partin New Hope Baptist , personally known to me to be such, acknowledged that he executed the above and foregoing document freely and voluntarily and for the uses and purposes therein stated. Not Public My Commission Expires: a� 2� SEAL] ALSO, Dated this day of A— �Ci' '1999 New Hope Baptist Church Before me, the undersigned, a Notary Public in and for Tulsa County, State of Oklahoma, personally appeared Ray E. Martin, who acknowledges that he is the pastor of New Hope Baptist Church and that he, as such being authorized to do so, has executed the above and foregoing document for the purposes therein contained, by signing the name of the of the church as the pastor. My Commission Expires: Notary Public [SEAL] , Accepted by the City Council of City of Owasso, Oklahoma, this day of ' 199 CITY OF OWASSO, OKLAHOMA Mayor ' ATTEST: Marcia Boutwell, City Clerk I 1 t MEMORANDUM 1 11 I TO: THE HONORABLE MAYOR & CITY COUNCIL CITY OF OWASSO FROM: JIM McELRATH SUPPORT SERVICES DIRECTOR MARCIA BOUTWELL CITY CLERK SUBJECT: REQUEST TO AWARD BID AND APPROVE CONTRACT FOR FLEET FUEL MANAGEMENT SERVICES DATE: April 26, 1999 BACKGROUND: In June of 1993, a staff team began meeting to explore the possibility of privatizing our fleet fuel services. This team determined from those meetings and meetings with representatives from three fuel services, that it would be cost effective to the City to pursue this program. Bid specifications were developed and the first contract for privatized fleet fuel services was awarded to GO! Systems on October 5, 1993, following the bidding practices required by law. Contract terms stated that GO! Systems would supply fuel for the City fleet twenty -four hours a day, seven days a week, at a margin of 7¢ per gallon, based on the Oil Price Index Service (OPIS) average wholesale cost of fuel on a weekly basis. Utilization of the OPIS as a bidding benchmark was selected after reviewing successful programs in other cities. The term of the contract was through June 30, 1994, with the recommendation that the fuel services be rebid prior to the beginning of FY 94 -95. The fuel contract has been rebid each of the succeeding years through FY 97 -98. Language was added to the FY 97- 98 bid specifications and contract that allowed the contract to be extended on a yearly basis for up to three years. That contract extension was utilized for FY 98 -99. In each instance of bidding, the contract was awarded to GO! Systems. In September of 1998, staff was notified that GO! Systems fleet card business had been acquired by Fuel Managers Inc, which operates Fuelman of Oklahoma. Fuelman has continued to honor the City's contract with GO! Systems, and that contract will be in effect through June 30, 1999. ' COMMENTS: PO Comments from city employees concerning the privatized fueling system have been positive. Utilizing those comments and evaluating the success of the program since its inception have provided an indication that we should continue this privatized program for the 1999 -2000 fiscal year. hi Bids were prepared and advertised for two successive weeks as prescribed by law. The only bid received was from Fuelman of Oklahoma at a margin of 8.50 per gallon. Should the bid be awarded to Fuelman, all vehicles will be issued new Fuelman cards. Everything else will remain the same as it has been with go systems. City employees will see no difference in the manner in which vehicles are fueled. MONITORING AND REPORTING: Fuelman of Oklahoma provides a complete fleet fueling management information system. Although the reports vary slightly from GO! Systems, they contain the same basic information that we have been receiving. The City will receive a monthly management report which will detail the usage and activity of employees and vehicles on the Fuelman system. That report will include the vehicle number, vehicle department number, purchase date, purchase time, purchase location, driver's name, odometer reading, product code, gallons purchased, miles per gallon, cost per gallon, and total cost. After review by the managerial staff, each department is sent a copy of the portion of the report that pertains to that department. All of the above information will also be supplied on computer diskette. There are over 1200 locations in the state that accept the Fuelman fleet card, including Texaco and Git `N Go. Spencer's Short Stop has also recently been set up with Fuelman. The City of Owasso has established the following policy for purchasing fuel: "While we recognize and support nationally -owned chain store vendors, it is important that we support locally -owned businesses whenever possible. Therefore, it is the policy of the City of Owasso to utilize Spencer's Short Stop as the primary source of fuel purchases for city vehicles and equipment during the hours in which they are open for business. During the hours when Spencer's Short Stop is not open, fuel may be purchased at any Fuelman location. City employees are expected to follow this policy, and purchases will be monitored for compliance." RECOMMENDATION: Staff recommends that the City Council award a contract for gasoline and diesel fuel for FY 1999- 2000 to Fuelman of Oklahoma at a margin of 8.5¢ per gallon, based on the OPIS average wholesale cost of fuel on a weekly basis, and that the Mayor be authorized to execute the necessary documents. ATTACHMENTS: 1. Bid Proposal 2. Specifications IBID PROPOSAL - SUBMITTAL PAGE IFleet Fuel Management Services The undersigned declares that before preparing this BID (s)he carefully read the detailed specifications and that this BID is made with full knowledge of the kind, quality and quantity of the services to be provided. 2. The undersigned offers and proposes to furnish the fuel, materials, equipment, or other services set forth in the specifications and provisions, in the manner and under the conditions ' and in accordance with the specifications in this document. ' 3. In submitting this BID, the undersigned represents, as more fully set forth in the AGREEMENT, that; a. The undersigned has examined copies of all BID documents. b. The undersigned has familiarized himself/herself with the nature and extent of the Contract Documents, and all Local, State and Federal Laws and Regulations that in any manner may affect the cost, progress, and performance of the CONTRACT FOR SERVICES. C. The undersigned has correlated the results of all such observations, examinations, investigations, and studies with the terms and conditions of the Contract Documents. ' d. This BID is g enuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement ' or corporation. The undersigned has not directly or indirectly induced or solicited any other firm or individual to submit a false or sham BID. The undersigned has not solicited or induced any person, firm or corporation to refrain from submitting a BID. The undersigned has not sought by collusion to obtain for itself any advantage over any other individual or over the City of Owasso. r4. The undersigned will provide the FLEET FUEL MANAGEMENT SERVICES at a price based on the Oil Price Index Service (OPIS) average wholesale cost of fuel on a weekly ' basis, plus a set margin. ' THE BID MARGIN IS D• D 86-0 CENTS PER GALLON On a separate sheet, please provide a listing of any other costs that the City might incur. I hereby acknowledge that I have read the specifications and that I am legally bound by the ' statements on the Bid Proposal - Submittal Pages. By: i- ke o�-- Name o irm I Signature Title I n `7 11 E. Address I J , (2l�M 11 C) YKA -7809 BID OPENING: April 7, 1999 @2:00 p.m. I. INON COLLUSION BID AFFIDAVIT STATE OF ) ss COUNTY OF ) ' N EA (— IT , j [ c) U if iJ , of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not been a part of any collusion among bidders in restraint of freedom of ' competition by agreement to bid at a fixed price or to refrain from bidding; or with State, County, or City officials or employees as to quantity, quality, or price in prospective contract, or any discussions between bidder and any State, County, or City official concerning exchange of money or other thing of value for special consideration in the letting of a contract. 9 W Name: NJ Ea L k: S cW I- Q J E )� -P 2 11-2�t Signature Subscribed and sworn before me this V o 0 day of M w ti , 199c( . cj�� 4 h Notary Public Poly Commission Expires: 1AY COIAM0 ON EXPIRES JULY 25, 2000 NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL BUSINESS RELATIONSHIP AFFIDAVIT STATE OF ss COUNTY OF V Oft L- L` • 5LA) Fo a y , of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized by the Contractor to submit the attached bid. Affiant- further states that the nature of any partnership, joint venture, or other business relationship presently in effect or which existed within one (1) year prior to the date of this statement with any party to the prospective contract is as follows: fJ 6 Affiant further states that any such business relationship presently in effect or which existed within one (1) year prior to the date of this statement between any officer or director of the bidding company and any other parry to the prospective contract is as follows: 1UnNr Affiant further states that the names of all persons having such business relationships and the positions they hold with their respective companies or firms are as follows: (If none of the business relationships herein above mentioned exist, affiant should so state). AFFIANT: N E, (- I� . S Signature Subscribed and sworn before me this © ay of , 1999 . Notary Public My Commission Expires: MY COMMISSION EXPIRES JULY 25, 2000 IGENERAL SPECIFICATIONS 1 1. The CONTRACTOR shall provide regular unleaded gasoline at a minimum of 87 octane, and diesel fuel, for all City owned vehicles and equipment. ' 2. The CONTRACTOR shall provide a credit card based fuel management system with the capability of issuing cards for all vehicles owned by the City, as well as the - capability of ' restricting cards to "fuel only" if so desired by the City. Cards shall also be provided for large pieces of equipment, portable fuel tanks, miscellaneous equipment. ' 3. The CONTRACTOR shall provide Personal Identification Numbers (PINs) for each driver or operator of City Owned equipment. 4. The CONTRACTOR shall provide at least one fuel station within the city limits of the City of Owasso, which shall be attended 24 hours each day. The fueling station, or combination of fueling stations within the city limits of Owasso, shall provide all classes of fiiel required ' under the terms of these provisions. The ability to provide multiple fuel locations throughout the state is desirable. 5. The CONTRACTOR shall provide certified monitoring control reports; i.e. additives, water monitoring. The CONTRACTOR shall guarantee the cost of repair to vehicles and equipment damaged because of problems with the fuel. 6. The-CONTRACTOR shall submit three (3) references (i.e. client name, contact person, title, phone number) of clients for whom they provide similar services. 7. The CONTRACTOR shall furnish the FLEET FUEL MANAGEMENT SERVICES at a price based on the Oil Price Index Service (OPIS) average wholesale cost of fuel on a weekly basis, plus a set margin. Since the OPIS cost is published, only the margin shall be bid. The bid margin shall be good through June 30, 2000. The contract may be extended for successive one -year terms for a period of up to three years if agreed to by both parties in writing not less than sixty days prior to the expiration of the initial one -year term or of any successive one year term. 8. Bids from contractors not bidding in the prescribed manner will be rejected at time of opening. 1. 2 3 4 SPECIAL PROVISIONS The CONTRACTOR shall provide a receipt and the following documentation for each purchase of fuel: a. Date and time of purchase b. Identification of vehicle receiving fuel C. Amount and grade of fuel purchased d. Identity of individual pumping fuel e. Location of fuel purchase f. Odometer reading at the time of fuel purchase g. Provisions for tracking non -road use equipment h. Purchaser shall be required to sign a receipt for each fuel purchase The CONTRACTOR shall provide summary reports. The monthly summary reports shall provide the following information: a. An analysis by vehicle of all fuel purchases made for that vehicle b. Cost per mile for fuel information for each vehicle C. Miles per gallon information for each vehicle on a month -to -date and year -to -date basis d. Identification of all drivers fueling each vehicle within the month_ e. Totals by department In addition to the summary reports identified in item #2 above, the CONTRACTOR shall provide fueling data to the City of Owasso on disk for input to a personal computer. As the City is tax exempt, the CONTRACTOR shall remove State and Federal taxes from the price of fuel; however, the Oklahoma Special Assessment Tax shall not be removed.