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Home My WebLink About1999.05.18_City Council Agenda1 NOTICE OF PUBLIC MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: May 18, 1999 ' TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice of Addendum filed in the office of the City Clerk and posted on the City Hall bulletin board at 9:30# ,m. on Monday, May 17, 1999. Marcia outwell, City Clerk I ADDENDUM TO AGENDA The following is submitted as an addendum to the Agenda filed on May 14, 1999. Items numbered P 1 through 4 shall remain the same. A new item number 5 is listed below. Items numbered 5 through 12 are now numbered 6 through 13, and a new item number 14, is listed below. Items numbered 13 through 17 are now numbered 15 through 19. 5. Reading of Mayor's Proclamation ' Mayor Wilken Mr Rooney ' Mayor Wilken will present a proclamation to Coach Larry Turner and the Owasso Rams 1999 6A State Championship Baseball Team. 14. Consideration and Appropriate Action Relating to Mayor's Appointment Requiring Confirmation by the City Council. Mayor Willken ' The Mayor will request Council confirmation of the appointment of Assistant City Manager Tim Rooney to the position of Director of Civil Defense for the City of Owasso. PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: May 18, 1999 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, May 14, 1999. Marcia utwell, City Clerk AGENDA 1. Call to Order Mayor Wilken 2. Invocation Councilor Denise Bode 3. Flag Salute 4. Roll Call 5. Recognition of Outstanding Employees. Mayor Wilken Attachment #5 The Mayor will recognize and present certificates of recognition to employees who participated in Corporate Challenge. Owasso City Council May 18, 1999 Page 2 6. Request By Citizen to Address the City Council. Steve & Deana Hendrickson Attachment #6 Mr & Mrs Hendrickson have provided the City Clerk with a written request to address the Council relating to drainage issues from Elm Creek Pond. 7. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of May 4, 1999 Regular Meeting and May 11, 1999 Special Meeting. Attachment #7 -A B. Approval of Claims. Attachment #7 -B C. Action Relating to the Election of Three Trustees to the Oklahoma Municipal Assurance Group, and Authorizing the Mayor to Execute an Official Ballot. Attachment #7 -C The City may cast a ballot in the annual election for trustees to the OMAG. The OMAG is our liability insurance carrier and is comprised of a pool of Oklahoma cities joined together to ensure municipal insurance coverage. The staff recommends the Council cast votes for Jana K Howell, Human Resources Director, Guthrie; George Jones, City Clerk, Bartlesville; and Micky Webb, City Manager, Bixby. D. Action Relating to Acceptance of Improvements to the Water and Sanitary Sewer Systems Constructed to Serve The Fairways IV (Extended), an Addition to the City of Owasso, Tulsa County, Oklahoma. Attachment #7 -D The staff recommends Council acceptance of the above -named infrastructure. 1 1 1 r Owasso City Council May 18, 1999 Page 3 E. Action Relating to Acceptance of Improvements to the Water and Sanitary Sewer Systems Constructed to Serve Brentwood Village, an Addition to the City of Owasso, Tulsa y County, Oklahoma. Attachment #7 -E ' The staff recommends Council acceptance of the above -named infrastructure. ' F. Action Relating to Acceptance of Improvements to the Water and Sanitary Sewer Systems Constructed to Serve ROC I (Albertson's), an Addition to the City of Owasso, Tulsa County, Oklahoma. ' Attachment #7 -F The staff recommends Council acceptance of the above -named infrastructure. G. Action Relating to City Council Approval of a Final Plat for The Fairways IV (Extended), ' an Addition to the City of Owasso, Tulsa County State of Oklahoma. Attachment #7 -G ' The staff recommends Council approval of the final plat for The Fairways IV (Extended), located on the south side of E 96th St N, between Mingo Rd and N 101" East Ave, containing 22 lots on 17.37 acres. H. Request Approval to Close a Portion of a Utility Easement Located on Lot 1, Block 1, Clark Plaza Addition, on the site of Reasor's Food Warehouse on E 86' St N. ' Attachment #7 -H The Owasso Planning Commission has conducted a hearing on this request and ' recommends Council approval of the requested easement closing. The staff concurs with the recommendation. ' I. Action Relating to Ordinance #615 Amended, an Ordinance Providing for the Annexation of an Approximate 10 Acre Parcel of Land Located East of the Owasso Sports Park, and ' Declaring an Emergency. Attachment #74 ' The staff recommends Council approval of Ordinance #615 Amended, and has listed this item in the consent section of the agenda based on Council action on April 20, 1999 to approve the annexation in concept and authorize an ordinance. Owasso City Council May 18, 1999 Page 4 , J. Action Relating to the Attachment of an Emergency Clause to Ordinance #615 Amended. See Attachment #7 -I The staff recommends Council approval of the attachment of an emergency clause to Ordinance #615 Amended. I K. Request Council Authorization for Notice, Equalization and Levy of Assessments Against Properties Within Tulsa County Sewer Improvement District No. 6. Attachment #7 -K The staff recommends Council authorization for notice, equalization and levy of assessments against properties within the District sufficient to pay the interest, principal and reserve due on the outstanding indebtedness represented by the District Bonds. 8. Consideration and Appropriate Action Relating to a Request for Council Ratification of the City Manager's Purchase of Asphalt from APAC Oklahoma Inc, in the Total Amount of $28,783.73 for Asphalt for the Parking Lot at Bailey Ranch Golf Club Facility, and Authorization for Payment. Ms Bishop Attachment 98 The staff will recommend City Council ratification of such purchase, and authorization for payment. Owasso City Council May 18, 1999 ' Page 5 9. Consideration and Appropriate Action Relating to a Request to Rezone Property Located North ' of E 116`h St N, West of Country Estates II and North of Country Estates III; from AG (Agriculture) to RS -3 (Residential Single - Family High Density), Containing 71.62 Acres, More or Less. ' Mr Warlick Attachment #9 The Owasso Planning Commission has conducted a hearing on this request and has recommended Council approval of the requested zoning. The staff concurs with that recommendation. ' 10. Consideration and Appropriate Action Relating to the Award of a Contract for the Purchase of Computer Software Mr Knight Attachment #10 The staff has completed the bidding process and will recommend that a contract be awarded to Creative Computer Solutions, Pleasanton, CA, for the purchase of a financial and administrative services software package, in the amount of $215,017. T u ' 11. Consideration and Appropriate Action Relating to a Request for an Executive Session for the Purpose of Discussing Negotiations Between the City of Owasso and the IAFF (Firefighters); Such Executive Session Provided for in O.S. 25, Section 307(B)(2). ' Mr Hancock Attachment #I I t The City Manager may request Council approval of an executive session to discuss negotiations with the IAFF. 1 Owasso City Council May 18, 1999 Page 6 12. Consideration and Appropriate Action Relating to a Contract Between the City of Owasso and the IAFF Local #2789 (Firefighters). Mr Hancock Attachment # 12 Enclosure The staff will recommend City Council approval of a contract between the City and IAFF Local #2789 (firefighters), providing for wages, benefits and other working conditions, such contract negotiated by representatives of the parties and ratified by the IAFF Local #2789. 13. Report from City Manager 14. Report from City Attorney 15. Report from City Councilors Owasso City Council May 18, 1999 Page 7 16. New Business 17. Adj ournment 1 ICITY OF OWASSO ' MARCIA BOUTWELL BRUCE KELLEY 1 Mile Women's Run (55 & over) - 3' Golf 5K Women's Run (55 & over) - 4tn Coed Masters Obstacle Course FRANK KNIGHT Golf STEPHEN CORLEY 1999 CORPORATE CHALLENGE PARTICIPANTS 1 CHRIS KROPP Coed Shuttle Relay Following is a listing of the City of Owasso employees who participated in the 1999 Corporate ' Challenge during March & April. The Team Owasso captains were Tammy Grimes and Dianne Moss. Assisting in the tent on the final day of competition were Tim Rooney, Michele Dempster, 5K Men's Run (35 -49) and David & Amy Warren. Congratulations to all our City athletes for a job well done. You are all Coed Basketball ' winners. TAMMY GRIMES MICHELE DEMPSTER ' Team Captain for 5d' Coed 60 Yard Sprint Women's IOK Bike Race (34 &under) - 4t'' Coed Volleyball - tie 5K Fitness Walk Coed Volleyball - tie for 5t' DIANNE MOSS JIM ERNST t Team Captain 5K Men's Run (35 -49) Coed Shuttle Relay 1 Mile Women's Run (34 & under) BILL EVANS ' Tug -of -War Coed Masters Obstacle Course Women's Most Fit 5K Fitness Walk KARL FRITSCHEN Coed Volleyball - tie for 5t' Coed Shuttle Relaly Executive Shuttle Relay MARIA ALEXANDER Tug -of -War ' T -Shirt Design DWAYNE HENDERSON CHRISTIANA BARFIELD Coed Volleyball - tie for 5' Tug -of- -War JANET JACKSON SHERRY BISHOP 5K Fitness Walk 5K Women's Run (35 -49) Tug -of -War ' MARCIA BOUTWELL BRUCE KELLEY 1 Mile Women's Run (55 & over) - 3' Golf 5K Women's Run (55 & over) - 4tn Coed Masters Obstacle Course FRANK KNIGHT Golf STEPHEN CORLEY ' Tug -of- -War CHRIS KROPP Coed Shuttle Relay ANGELA CROMWELL 1 Mile Men's Run (35 -49) 1 T -Shirt Design Tug -of -War Golf 5K Men's Run (35 -49) ' Coed Basketball Y PHIL LUTZ 1 Mile Men's Run (55 & over) Golf 5K Men's Run (55 & over) - 5' Men's Most Fit GREG McCALL Men's IOK Bike Race (35 -49) Coed Basketball Coed Volleyball - tie for 5t' 5K Fitness Walk JIM McELRATH 1 Mile Men's Run (50 -54) Golf ERIK MIKEL Tug -of -War Golf JEFF MOODY 5K Fitness Walk CHRIS ROBERTS Golf Tug -of -War ALAN ROGERS Tug -of -War TIM ROONEY Men's IOK Bike Race (34 & under) 5K Fitness Walk SCOTT SHADBOLT Coed Volleyball - tie for 5t' SHONNA SHONDELMEYER Coed Volleyball - tie for 5" JOE SMITH Coed Military Obstacle Course Coed Paddle Boat Sprint - 4" KARI SUMPTER Coed Basketball JONI FRANK TAYLOR Coed Shuttle Relay Coed Military Obstacle Course Coed Paddle Boat Sprint - 4t' ROBERT TOBIAS Executive Shuttle Relay Golf Coed Volleyball - tie for 5t' DAVID WARREN Chief Cook THERON WARLICK Coed 60 Yard Sprint Coed Volleyball - tie for 5th DEBBIE WILLIAMS 5K Fitness Walk Coed Volleyball T -Shirt Design MEMORANDUM TO: THE HONORABLE MAYOR & CITY COUNCIL CITY OF OWASSO FROM: MARCIA BOUTWELL CITY CLERK SUBJECT: CITIZEN REQUEST TO ADDRESS THE COUNCIL DATE: May 14, 1999 On Tuesday, May 11, 1999, I received a request from Steve and Deana Hendrickson of 12214 E 79" St N to address the Council concerning flooding on 79th St N. That request is included with this memorandum. If you have questions relating to this item, please contact Phil Lutz at the Public Works Department (272- 4959). .� t Se J1 1/1 LC A4S 'bee!f"IL Zf vLe-A- op 6�1 /s/ - �^ A 12Z IV 6 7� S-e A) 5�; V5, 1 OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, May 4, 1999 The Owasso City Council met in regular session on Tuesday, May 4, 1999 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, April 30, 1999 ITEM 1: CALL TO ORDER Mayor Bode called the meeting to order at 6:35 p.m. ITEM 2: INVOCATION Bishop Carlton Pearson of Higher Dimensions Family Church in Tulsa offered the invocation. ITEM 3: FLAG SALUTE Councilor Smith led in the flag salute. ITEM 4: ROLL CALL PRESENT ABSENT Denise Bode, Mayor Mark Wilken, Vice Mayor Mary Lou Barnhouse, Councilor Melinda Voss, Councilor Duston Smith, Councilor H C "Will" Williams, Councilor -Elect STAFF Jeff Hancock, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM 5: OATH OF OFFICE ADMINISTERED TO COUNCILOR -ELECT WILLIAMS. City Attorney Ron Cates administered the oath of office to Councilor -Elect H C "Will" Williams and Councilor Barnhouse. Councilor Williams was then seated at the council bench. ITEM 6: ELECTION OF MAYOR Mayor Bode nominated Mr Wilken for Mayor, seconded by Ms Voss. Owasso City Council AYE: Bode, Voss, Barnhouse, Williams, Wilken NAY: None Motion carried 5 -0, and Mayor Wilken presided over the remainder of the meeting. ITEM 7: ELECTION OF VICE MAYOR Mr Williams nominated Ms Barnhouse for Vice Mayor, seconded by Dr Bode. AYE: Williams, Bode, Voss, Barnhouse, Wilken NAY: None Motion carried 5 -0. ITEM 8: READING OF MAYOR'S PROCLAMATION. May 4, 1999 Mayor Wilken read and presented a proclamation to Animal Control Officer Charles Dickinson, proclaiming the week of May 2 -8, 1999 as "Be Kind to Animals Week" in the City of Owasso. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of April 20, 1999 Regular Meeting. B. Approval of Claims. C. Action Relating to Ordinance #609, an Ordinance Providing for the Closing of a Utility Easement Located on Lot 5, Block 6, Country Estates Il. D. Action Relating to Ordinance #610, an Ordinance Providing for the Rezoning of Lot 7, Block 1, Nichols Heights Addition, Generally Located on the South Side of East 86t1 St N, East of Main St, Adjacent to and East of the Owasso Tire Barn; from RS -3 (Residential Single - Family High Density) to CG (Commercial General), Containing 0.18 Acres, More or Less. E. Action Relating to Ordinance #611, an Ordinance Providing for the Rezoning ' of Property Located on the North Side of E 96t1 St N, West of the Owasso Expressway; from OL (Office Light) and RS -3 (Residential Single- Family ' High Density) to CS (Commercial Shopping Center), OL (Office Light), and RS -3 (Residential Single - Family High Density), Containing 14.76 Acres, More or Less. F. Action Relating to Ordinance #612, an Ordinance Providing for the Rezoning of Property Located on the West Side of N 145`1 East Ave, North of E 86`1 St 2 r] 11 1 1 Owasso City Council May 4, 1999 N; from AG (Agriculture) to OM (Office Medium), Containing 5.0 Acres, More or Less. G. Action Relating to Ordinance #613, an Ordinance Providing for the Rezoning of Property Located on the North Side of E 86' St N, Between N 145' East Ave and N 161" East Ave; from AG (Agriculture) to RS -2 (Residential Single - Family Medium Density), RM -2 (Residential Multi- Family), CS (Commercial Shopping Center), OM (Office Medium), and CG (Commercial General), Containing 314 Acres, More or Less. H. Action Relating to Ordinance #614, an Ordinance Providing for a Planned Unit Development on Property Located North of E 86th St N, Between N 145' East Ave and N 1615` East Ave, and containing 314 acres, more or less. I. Action Relating to Ordinance #615, an Ordinance Providing for the Annexation of an Approximate 10 Acre Parcel of Land Located East of the Owasso Sports Park. The consent agenda included minutes of the May 4, 1999 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $32,021.80; (2) Collision Self- Insurance Fund $197.89; (3) Workers' Comp Self -Ins Plan $1,644.23; (4) Ambulance Service Fund $2,213.72; (5) City Garage $3,948.70; (6) Capital Improvements $1,019.86; (7) Bond Projects Fund $1,717.80; (8) Payroll $143,851.05; (9) City Garage Payroll $3,403.68. Item C requested approval of Ordinance #609, providing for the closing of a utility easement located on Lot 5, Block 6, Country Estates II. Item D requested approval of Ordinance #610, rezoning property located on the south side of E 86t' St N, east of Main St. Item E requested approval of Ordinance 4611, rezoning property located on the north side of E 96th St N, west of the Owasso Expressway. Item F requested approval of Ordinance #612, rezoning property located on west side of N 145" E Ave, north of E 86th St N. Item G requested approval of Ordinance #613, rezoning property located on the north side of E 86t' St N, between N 145th E Ave & N 161" E Ave. Item H request approval of Ordinance #614, providing for a Planned Unit Development on property located N of E 86' St N, between 145th East Ave & 161St E Ave. Item I requested approval of Ordinance #615, annexing 10 acres located east of the Owasso Sports Park. Dr Bode moved, seconded by Ms Barnhouse to approve the consent agenda. AYE: Bode, Barnhouse, Voss, Williams, Wilken NAY: None Motion carried 5 -0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CHANGE ORDER #2 A CHANGE ORDER TO A CONTRACT BETWEEN THE CITY OF 3 Owasso City Council May 4, 1999 OWASSO AND HMG FOR CONSTRUCTION OF THE ELM CREEK SEWER INTERCEPTOR PROJECT. Mr Lutz said that the Elm Creek Interceptor Sewer project consists of approximately 2.4 miles of 21 -inch sewer main and associated structures. The project is located in the southeast quadrant of the City, extending from the 117th E Ave lift station to the proximity of the 86th St N & 145th E Ave intersection. The construction contract was awarded to HMG Inc on September 8, 1998, and one change order has been issued for that contract. On March 19, 1999, HMG submitted a request for an additional 96 days and costs amounting to $12,676 due to late receipt of easements for the Richardson and Treat properties. The additional costs are associated with extra work performed because of the late receipt of the easements. Ms Barnhouse moved, seconded by Dr Bode, to approve Change Order #2. AYE: Barnhouse, Bode, Voss, Williams, Wilken NAY: None Motion carried 5 -0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ACCEPTANCE OF RIGHT -OF -WAY EASEMENTS FROM DOMINION HOLDING COMPANY INC, GENE DRAKE, AND NEW HOPE BAPTIST CHURCH; AND AUTHORIZATION FOR THE MAYOR TO EXECUTE THE DOCUMENTS. Mr Henderson presented the item. On April 20, 1999, the City Council approved a change order for the street rehabilitation projects. A portion of the change order was the addition of storm sewer along the east side of the proposed Summit subdivision, and was approved contingent upon obtaining easements from property owners affected by the project. Three easements were needed and all three have been obtained. Dr Bode moved, seconded by Ms Barnhouse, to accept right -of- way easements as mentioned above, and authorization for the Mayor to execute the documents. AYE: Bode, Barnhouse, Voss, Williams, Wilken NAY: None Motion carried 5 -0. M IOwasso City Council May 4, 1999 ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST ' TO AWARD A BID FOR THE PURCHASE OF GASOLINE AND DIESEL FUEL. Mr McElrath presented the request to award a contract for the purchase of gasoline and diesel fuel. ' The City has utilized a privatized fleet fuel management system since 1993. Each year the bid has been awarded to GO! Systems. In September of 1998, staff was notified that GO! Systems fleet card business had been acquired by Fuel Managers Inc, which operates Fuelman of Oklahoma. Fuelman i has continued to honor the City's contract with GO! Systems, and that contract will be in effect through June 30, 1999. Bids were prepared and advertised, with only one bid being received. Fuelman of Oklahoma bid a margin of 8.5¢ per gallon. Should the bid be awarded to Fuelman, all vehicles will be issued new Fuelman cards. Everything else will remain the same as it has been with GO! Systems. Dr Bode moved, seconded by Ms Barnhouse, to approve a contract with Fuelman of Oklahoma to provide gasoline and diesel fuel through June 30, 2000 at a bid margin of 8.5¢ per ' gallon over the Oil Price Index Service, and that the Mayor be authorized to execute the necessary document. ' AYE: Bode, Barnhouse, Voss, Williams, Wilken NAY: None 1 Motion carried 5 -0. I None. 1 1 ITEM 13: REPORT FROM CITY MANAGER No report. ' ITEM 14: REPORT FROM CITY ATTORNEY ' No report. ITEM 15: REPORT FROM CITY COUNCILORS No report. ITEM 16: NEW BUSINESS I None. 1 1 Owasso City Council ITEM 17: ADJOURNMENT Ms Barnhouse moved, seconded by Dr Bode, to adjourn. AYE: Barnhouse, Bode, Voss, Williams, Wilken NAY: None Motion carried 5 -0, and the meeting was adjourned at 6:50 p.m. Marcia Boutwell, City Clerk I Mark Wilken, Mayor May 4, 1999 OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Tuesday, May 11, 1999 The Owasso City Council met in special session on Tuesday, May 11, 1999 in the Lower Level Conference Room at City Hall per the Notice of Public Meeting called on Tuesday, May 4, 1999, and Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Monday, May 11, 1999. ITEM 1: CALL TO ORDER AND ROLL CALL. Mayor Wilken called the meeting to order at 5:35 p.m. Present: Mark Wilken, Mayor; Denise Bode, Councilor; Melinda Voss, Councilor; H C "Will" Williams, Councilor; City Manager Jeff Hancock; Assistant City Manager Tim Rooney; City Clerk Marcia Boutwell; City Attorney Ron Cates; Finance Director Sherry Bishop; Human Resources Manager Allan Harder; Human Resources Clerk Regena Guthrie. Absent: Mary Lou Barnhouse, Vice Mayor. A quorum was declared present. ITEM 2. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A WORKERS COMPENSATION CLAIM AGAINST THE CITY OF OWASSO BY JOE BECK. Ms Guthrie presented the item, stating that Mr Beck was injured when a fully loaded refuse container fell on his right shoulder. After he returned to work, he re- injured the shoulder while cutting and lifting brush. He was evaluated by a shoulder specialist on August 7, 1998, and underwent recommended surgery on September 8, 1998, returning to work on February 15, 1999. The treating specialist performed an evaluation on March 3, 1999 and submitted a 12% impairment to the body as a whole as a result of the shoulder injury and subsequent surgery. According to the State of Oklahoma Workers' Compensation Disability Computation Chart, this rating entitles Mr Beck to 51 weeks of compensation at a weekly rate of $213 ($10,863 total). Mr Beck has agreed to this settlement and staff recommended Council approval. Mr Williams moved, seconded by Dr Bode, to approve a 12% impairment rating for the shoulder injury, authorization of payments to Mr Beck in the amount of $10,863 plus associated costs, and submission of the settlement offer to the State of Oklahoma Workers' Compensation Court for approval. AYE: Williams, Bode, Voss, Wilken NAY: None Motion carried 4 -0. ITEM 3: LEGISLATIVE REPORT. Mr Harder updated the Council regarding items of interest to the City occurring during this legislative session. Owasso City Council May 11, 1999 ITEM 4. DISCUSSION RELATED TO THE ELECTION OF TRUSTEES TO THE OKLAHOMA MUNICIPAL ASSURANCE GROUP. Ms Boutwell said that, as a member of OMAG, the City of Owasso is given the opportunity to vote for trustees of the organization each year. This year three trustees are up for election and nine persons have filed for those positions. Council directed staff to make a recommendation on this matter. This item will appear on the May 18th City Council agenda for action. ITEM 5: DISCUSSION RELATED TO APPOINTMENTS TO THE TULSA COUNTY CRIMINAL JUSTICE AUTHORITY. With the election of a new mayor, the Criminal Justice Authority will need to make an appointment to fill Dr Bode's unexpired term. Several area cities are interested in having their mayor serve on the Authority. Mayor Wilken will be meeting with other area mayors on Thursday, May 13th, to discuss this position. ITEM 6: DISCUSSION RELATING TO UPCOMING BUDGET AND FUTURE NEEDS. Mr Hancock discussed the budget process. He said that staff is still working on the budget. A public hearing will be held on Tuesday, June 8t1i. ITEM 7: REPORT FROM ASSISTANT CITY MANAGER. A. FEES FOR BUILDING PERMITS B. TIME LINE FOR HOUSING TAX CREDIT APPLICATION C. INSPECTION VEHICLE Mr Rooney said that building permit and inspection fees have not been raised since 1986. The Community Development staff has researched area communities and will be recommending an increase in building permit fees in June. He briefly discussed an application for low income & senior housing and outlined the steps that will be taken with that application. The vendor who was awarded the bid for a new vehicle for the inspections division is unable to deliver that vehicle. The next bidder has been contacted and can provide a vehicle, but it will take about eight weeks for delivery. In the meantime, the new building inspector will spend some time with Mr Orr, and then the department will try to borrow a vehicle from another department until the new vehicle is delivered. ITEM 8. REPORT FROM CITY MANAGER. A. TULSA TECHNOLOGY CENTER B. OWASSO MARKET /WAL -MART SUPERCENTER C. EMERGENCY PREPAREDNESS D. PROPOSED JOINT MEETING /DINNER WITH OWASSO SCHOOL BOARD Mr Hancock briefly discussed the proposed Tulsa Technology Center branch, and Owasso Market/Wal -Mart Supercenter. He also discussed some of the problems resulting from last week's storm. In order to facilitate coordination, Tim Rooney has been appointed Emergency Preparedness F� Owasso City Council May 11, 1999 ' Director. A joint meeting of the City Council and School Board is being proposed for Friday, June 4`h at the clubhouse. ' Councilor Bode out at 6:50 p .m. ' ITEM 9: DISCUSSION RELATING TO TIME OF SPECIAL MEETINGS. I This item was not discussed. It will be discussed at the next work session when all members of the Council can be present. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN 'EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PENDING NEGOTIATIONS BETWEEN THE CITY, THE IAFF, AND THE FOP, SUCH DISCUSSION ALLOWED PURSUANT TO 25 O.S., SECTION 307 -B(2); AND FOR THE PURPOSE OF DISCUSSING THE ACQUISITION OF REAL PROPERTIES RELATED TO THE NORTH OWASSO SEWER SYSTEM, SUCH DISCUSSION ALLOWED PURSUANT TO 25_O.S., SECTION 307 -B(3). Mr Williams moved, seconded by Ms Voss, to enter into executive session. Motion carried 3 -0 and the Council went into executive session at 6:52 p.m. Mr Wilken out at 7:07 p.m. ITEM 11: ADJOURNMENT IMeeting adjourned at 7:07 p.m. due to lack of a quorum. Marcia Boutwell, City Clerk L' Mark Wilken, Mayor r "5/14/99 CITY OF OWASSO GENERAL FUND 7:31:25 A/P CLAIMS REPORT a --- PO # - - - - -- VENDOR ------------------- - - - - -- DESCRIPTION -------------------- --------------------------- '992723 992723 TREASURER PETTY CASH TREASURER PETTY CASH DEPOSIT REFUNDS DEPOSIT REFUNDS DEPARTMENT TOTAL TULSA COUNTY MIS OFFICE DEPOT CARD PLAN t990286 MANAGERIAL UNIFIRST CORPORATION F---------------------------- SUBURBAN OFFICE SUPPLY 992297 REASORS 992120 ICMA REFERENCE BOOK '992297 992227 REGENA GUTHRIE TUITION REIMB 3/99 '992297 CITY GARAGE REASORS FILM PROCESSING TREASURER PETTY CASH QUINLAN PUBLISHING 992479 GO SYSTEMS FUEL 04/99 992651 IPMA MEMBERSHIP DUES _ 992652 THOMPSON PUBLISHING GROUP SUBSCRIPTION RENEWAL 992654 REGENA GUTHRIE TUITION REIMB 4/99 992723 TREASURER PETTY CASH CITY MGR EXPENSE 992736 992760 TULSA SPEECH & HEARING AS MCI TELECOMMUNICATIONS INTERPRETER SERVICES 4/99 USE 992761 SOUTHWESTERN BELL TELE 4/99 PLEXAR DEPARTMENT TOTAL = = = => - INANCE ----------------------- - - - - -- 11 PURCHASE ORDERS MILEAGE - BISHOP B APAPVR PAGE: 5 AMOUNT - - -- ------- - - - - -- DIAL -UP SERVICE OFFICE SUPPLIES UNIFORM RENTAL /CLEANING OFFICE SUPPLIES FILM PROCESSING FILM PROCESSING FUEL 04/99 VEHICLE MAINT -04/99 REIMB PETTY CASH ZONING BULLETIN 100.00 - - - - - -- -50_00 150.00 58.00 180.00 4.38 35.24 224.00 248.00 180.00 203.06 53.36 40.39 73.24 1,299.67 447.02 - - - - - -- 187_15 634.17 40.00 29.56 25.88 7.50 3.88 2.64 123.16 35.00 5.40 93.81 992668 992723 DOZIER PRINTING TREASURER PETTY CASH DEPARTMENT TOTAL COMMUNITY DEVELOPMENT M----------------------------- 990138 TULSA COUNTY MIS OFFICE DEPOT CARD PLAN t990286 991954 UNIFIRST CORPORATION 992295 SUBURBAN OFFICE SUPPLY 992297 REASORS REASORS '992297 992479 GO SYSTEMS 992480 CITY GARAGE 992723 992727 TREASURER PETTY CASH QUINLAN PUBLISHING 11 PURCHASE ORDERS MILEAGE - BISHOP B APAPVR PAGE: 5 AMOUNT - - -- ------- - - - - -- DIAL -UP SERVICE OFFICE SUPPLIES UNIFORM RENTAL /CLEANING OFFICE SUPPLIES FILM PROCESSING FILM PROCESSING FUEL 04/99 VEHICLE MAINT -04/99 REIMB PETTY CASH ZONING BULLETIN 100.00 - - - - - -- -50_00 150.00 58.00 180.00 4.38 35.24 224.00 248.00 180.00 203.06 53.36 40.39 73.24 1,299.67 447.02 - - - - - -- 187_15 634.17 40.00 29.56 25.88 7.50 3.88 2.64 123.16 35.00 5.40 93.81 5/14/99 7:31:25 CITY OF OWASSO GENERAL FUND A/P CLAIMS REPORT PO # VENDOR DESCRIPTION ---- - - - - -- ------------------- - - - - -- --------------- - - - - -- 992760 MCI TELECOMMUNICATIONS 992761 SOUTHWESTERN BELL TELE DEPARTMENT TOTAL = = = => MUNICIPAL COURT ------------------------ - - - - -- 992760 MCI TELECOMMUNICATIONS 992761 SOUTHWESTERN BELL TELE DEPARTMENT TOTAL = = = => ENGINEERING ------------------------ - - - - -- 4/99 USE 4/99 PLEXAR 4/99 USE 4/99 PLEXAR 990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 992479 GO SYSTEMS FUEL 04/99 992480 CITY GARAGE VEHICLE MAINT -04/99 992599 OK WATER ENVIRONNMENT ASS REGISTRATION FEES 992683 RIDGWAYS PRINTER CARTRIDGES 992723 TREASURER PETTY CASH REIMB PETTY CASH DEPARTMENT TOTAL = = = => GENERAL GOVERNMENT ------------------------ - - - - -- 990003 RONALD D CATES 990003 RONALD D CATES 990281 SAM'S CLUB 990334 RETHERFORD PUBLICATIONS 991996 ALL COPY SUPPLIES 992704 KIMBALL ACE HARDWARE 992716 XPEDX 992760 MCI TELECOMMUNICATIONS 992761 SOUTHWESTERN BELL TELE 992762 PSO 992787 SOUTHWESTERN BELL TELE DEPARTMENT TOTAL = = = => SUPPORT SERVICES ------------------------ - - - - -- RETAINER LEGAL SERVICES MAINT SUPPLIES EMPLOYMENT ADS COPIER TONER REPAIR/MAINT SUPPLIES COPY PAPER 4/99 USE 4/99 PLEXAR 4/99 USE 4/99 NON - PLEXAR APAPVR PAGE: AMOUNT -- ------- - - - - -- 5.21 41.44 413.48 14.23 56.39 70.62 37.95 31.29 154.37 40.00 122.36 6.00 391.97 700.00 3,230.63 74.42 24.80 285.00 3.96 184.50 108.02 201.11 388.24 49.87 5,250.55 990258 CN HASKELL & ASSOC COMPUTER SERVICES 157.50 0 CITY OF OWASSO GENERAL FUND 5/14/99 7:31:25 A/P CLAIMS REPORT APAPVR PAGE: - -- PO it - - - - -- VENDOR ------------------- - - - - -- DESCRIPTION ------------------- - - - - -- - -- AMOUNT - - -- SAM'S CLUB MAINT SUPPLIES 61.24 '990281 990284 DISTRICT II PROBATION DOC WORKERS /PAY 295.86 990285 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 98.53 990289 ROARK TRUE VALUE HARDWARE MAINT /REPAIR SUPPLIES .99 ' 990450 WATER PRODUCTS INC WATER METERS 9/15/98 2,314.78 991984 UNIFIRST CORPORATION UNIFORM RENTAL 20.36 992479 GO SYSTEMS FUEL 04/99 256.23 992480 CITY GARAGE VEHICLE MAINT -04/99 257.60 107.50 992620 ROBERTSON PLUMBING SUPPLY REPAIR SUPPLIES 992714 WAL -MART LANDSCAPING SUPPLIES 35.70 TUCKER JANITORIAL CLEANING SUPPLIES 25.80 '992715 992716 XPEDX COPY PAPER 20.50 992723 TREASURER PETTY CASH REIMB PETTY CASH 6.93 992723 TREASURER PETTY CASH HEATING REPAIR 20.00 DEPARTMENT TOTAL =___> 3,679.52 LEMETERY ------------------------------ ' 992479 GO SYSTEMS FUEL 04/99 29.91 992762 PSO 4/99 USE 15.27 ' DEPARTMENT TOTAL = = = =y 45.18 OLICE SERVICES ----------------------------- 990033 HOWARD STAMPER RETAINER /SERVICES 150.00 990034 FIRST BANK CLAREMORE FSB COPIER LEASE 202.00 990281 SAM "S CLUB MAINT SUPPLIES 7.98 990285 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 19.94 '990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 169.12 1,177.06 990375 YALE CLEANERS UNIFORM CLEANING 991782 PHILLIPS POLICE EQUIP UNIFORM SUPPLIES 23.95 SUBURBAN OFFICE SUPPLY OFFICE SUPPLIES 33.37 '992295 992295 SUBURBAN OFFICE SUPPLY OFFICE SUPPLIES 24.70 992297 REASORS FILM PROCESSING 19.09 992297 REASORS MEETING EXPENSE 10.47 '992299 KIMBALL ACE HARDWARE MAINT SUPPLIES 53.91 992348 POLICE PETTY CASH POSTAGE 40.51 992348 POLICE PETTY CASH REIMB -CELL PHONE USE 6.29 '992348 POLICE PETTY CASH REIMB PETTY CASH 14.10 992479 GO SYSTEMS FUEL 04/99 1,579.17 992480 CITY GARAGE VEHICLE MAINT -04/99 1,898.88 992608 MATRE ARMS AMMUNITION 722.00 992610 PAUL W DEAN DVM VET SERVICES 926.80 7 CITY OF OWASSO GENERAL FUND 5/14/99 7:31:25 A/P CLAIMS REPORT APAPVR PAGE: PO # ---- - - - - -- VENDOR ------------------- - - - - -- DESCRIPTION ------------------- - - - AMOUNT - -- ------- - - - - -- 992649 CLASSIC ELECTRIC INC ELECTRICAL WORK 55.00 992662 MELODY'S TAILOR SHOP UNIFORM ALTERATIONS 260.00 992666 NATIONAL ASSOC FEMALE EXE DUES - ALEXANDER 29.00 992676 MULTIPLIER CORP RADIO BATTERIES 55.70 992685 PATROL TECHNOLOGY UNIFORM SUPPLIES 58.00 992688 CHANUTE RADAR SERVICE TUNING FORKS 35.00 992698 QUARTERMASTER UNIFORMS UNIFORM GEAR 47.05 992705 STRATHE VETERINARY VET SERVICES 872.90 992716 XPEDX COPY PAPER 123.00 992723 TREASURER PETTY CASH REIMB PETTY CASH 5.95 992760 MCI TELECOMMUNICATIONS 4/99 USE 74.95 992761 SOUTHWESTERN BELL TELE 4/99 PLEXAR 283.26 992762 PSO 4/99 USE 316.67 992787 SOUTHWESTERN BELL TELE 4/99 NON - PLEXAR 49.87 DEPARTMENT TOTAL =___> 9,345.69 POLICE COMMUNICATIONS ------------------------------ 990037 DEPT OF PUBLIC SAFETY OLETS RENTAL 350.00 992279 STAFFORD INN - EDMOND LODGING -4 DISPATCHERS 167.92 992297 REASORS PRISONER MEALS 114.55 992689 MAINSTAY SYSTEMS INC CLEANING KIT -OLETS 36.00 DEPARTMENT TOTAL =___> 668.47 ANIMAL CONTROL ------------------------------ 992299 KIMBALL ACE HARDWARE MAINT SUPPLIES 36.22 992479 GO SYSTEMS FUEL 04/99 47.53 992480 CITY GARAGE VEHICLE MAINT -04/99 10.25 992661 CRAINS FEED STORE DOG DIP SUPPLIES 169.60 992663 RADIO SHACK COMPUTER CABLES 46.98 992687 MCM REPAIR DART GUN 50.00 992696 OK ANIMAL CONTROL ASSN SEMINAR - DICKINSON 150.00 992697 GRAND MOTEL LODGING - DICKINSON 84.00 992705 STRATHE VETERINARY EUTHANASIA DRUGS 62.50 992723 TREASURER PETTY CASH PER DIEM - DICKINSON 42.00 992745 HUGHES LUMBER CO REPAIR SUPPLIES 4.33 992760 MCI TELECOMMUNICATIONS 4/99 USE 6.91 992761 SOUTHWESTERN BELL TELE 4/99 PLEXAR 20.82 992762 PSO 4/99 USE 220.94 DEPARTMENT TOTAL = = = => 952.08 FIRE SERVICES 0 5/14/99 PO it CITY OF OWASSO GENERAL FUND 7:31:25 A/P CLAIMS REPORT APAPVR PAGE: VENDOR DESCRIPTION AMOUNT m MERGENCY PREPAREDNESS ------------------------ - - - - -- t992761 SOUTHWESTERN BELL TELE 992762 PSO 992787 SOUTHWESTERN BELL TELE DEPARTMENT TOTAL TREETS ------------------------ - - - - -- 990007 PSO 990296 WELSCO INC 990788 APAC - OKLAHOMA, INC. 990793 KIMBALL ACE HARDWARE 992011 UNIFIRST CORPORATION VOLUNTEER FIRE RUNS 990023 JEFF CARNEY 49.50 990024 RANDALL STARK VOLUNTEER FIRE RUNS 990025 RON STUCKEY 181.78 AIR SYSTEM 1/5/99 DON TAYLOR '990026 990275 BMI SYSTEMS OF TULSA 485.00 991789 HYPRES EQUIPMENT MAINTENANCE SUPPLIES 217.38 PAGENET '991812 991935 WILSON HEATING & AIR PHONE USE -ALLEN 992156 LAMPTON WELDING SUPPLY 45.98 992158 WAL -MART VEHICLE MAINT -04/99 992159 CROW BURLINGAME 237.73 992160 KIMBALL ACE HARDWARE UNIFORM SHIRTS 992177 AT &T WIRELESS SERVICES 39.00 BARRIER TAPE AT &T WIRELESS SERVICES '992177 992479 GO SYSTEMS 50.00 992480 CITY GARAGE 4/99 USE 992625 RANDY O'S TRUCK REPAIR '992640 4/99 USE HOLIDAY INN 992682 TSR SPORTSWEAR 992700 BEST WESTERN TUXALL UNIFORM & EQUIP '992706 992709 OWASSO MOWER CENTER 992710 TAYLORMADE LOCK & KEY '992723 992760 TREASURER PETTY CASH MCI TELECOMMUNICATIONS 992761 SOUTHWESTERN BELL TELE 992762 PSO DEPARTMENT TOTAL m MERGENCY PREPAREDNESS ------------------------ - - - - -- t992761 SOUTHWESTERN BELL TELE 992762 PSO 992787 SOUTHWESTERN BELL TELE DEPARTMENT TOTAL TREETS ------------------------ - - - - -- 990007 PSO 990296 WELSCO INC 990788 APAC - OKLAHOMA, INC. 990793 KIMBALL ACE HARDWARE 992011 UNIFIRST CORPORATION VOLUNTEER FIRE RUNS 49.50 VOLUNTEER FIRE RUNS 49.50 VOLUNTEER FIRE RUNS 49.50 VOLUNTEER FIRE RUNS 49.50 COPIER MAINT 181.78 AIR SYSTEM 1/5/99 18,748.00 PAGER USE 111.98 HEATING DUCTS 485.00 EQUIPMENT RENTAL 87 -81 MAINTENANCE SUPPLIES 217.38 MAINT /REPAIR PARTS 113.15 MAINTENANCE SUPPLIES 151.87 PHONE USE -ALLEN 30.99 PHONE USE -ALL 45.98 FUEL 04/99 383.44 VEHICLE MAINT -04/99 2.00 BRAKE REPAIR 237.73 LODGING - HOLCOMB 200.00 UNIFORM SHIRTS 2,088.00 LODGING- SADDORIS 39.00 BARRIER TAPE 59.70 MOWER REPAIR 35.00 DOOR LOCK REPAIR 50.00 REIMB PETTY CASH 6.22 4/99 USE 29.58 4/99 PLEXAR 208.66 4/99 USE 337.10 24,048.37 4/99 PLEXAR 20.62 4/99 USE 64.13 4/99 NON - PLEXAR 95.75 180.50 STREET LIGHTING 2,430.92 CYLINDER RENTAL 11.65 ASPHALT 16.40 MAINT /REPAIR SUPPLIES 204.94 UNIFORM RENTAL /CLEANING 35.70 0 CITY OF OWASSO GENERAL FUND 5/14/99 7:31:25 A/P CLAIMS REPORT APAPVR PAGE PO # VENDOR DESCRIPTION AMOUNT 992011 992288 992409 992411 992479 992480 992566 992569 992574 992575 992582 992590 992590 992590 992593 992593 992593 992594 992594 992723 992761 992762 UNIFIRST CORPORATION VANCE BROS INC PINKLEY SALES APAC - OKLAHOMA, INC. GO SYSTEMS CITY GARAGE BAILEY EQUIPMENT MAXWELL SUPPLY OF TULSA GEORGE & GEORGE SAFETY W W GRAINGER INC ESTES INC BRUSHHOG SERVICES BRUSHHOG SERVICES BRUSHHOG SERVICES IVAN MORRIS IVAN MORRIS IVAN MORRIS BRYAN SCHAFFNER BRYAN SCHAFFNER TREASURER PETTY CASH SOUTHWESTERN BELL TELE PSO DEPARTMENT TOTAL = = = => COMMUNITY CENTER 992605 ACCURATE FIRE EQUIPMENT 992704 KIMBALL ACE HARDWARE 992729 RADIO SHACK 992730 WAL -MART 992731 KIMBALL ACE HARDWARE 992732 SUBURBAN OFFICE SUPPLY 992760 MCI TELECOMMUNICATIONS 992761 SOUTHWESTERN BELL TELE 992762 PSO DEPARTMENT TOTAL = = = => PARK MAINTENANCE UNIFORM RENTAL /CLEANING BRUSHES /TIP BITS REFLECTORS GRAVEL FUEL 04/99 VEHICLE MAINT -04/99 WEEDEATER SUPPLIES SAW BLADES ICE MELT SAFETY FLAGS CHEMICALS HWY 169 EASEMENTS 4/6/99 3 LAKES EASEMENTS 4/6/99 LAKERIDGE EASEMENT 4/6/99 CENTER MEDIAN - 4/6/99 EXPRESSWAY EASEMENTS 4/6/ CENTER MEDIAN - 4/6/99 EL RIO EASEMENT 4/6/99 MEDIANS /FRONTAGE 4/6/99 REPAIR PART 4/99 PLEXAR 4/99 USE FIRE EXT INSPECTION REPAIR / MAINT SUPPLIES BATTERIES CARD TABLES REPAIR / MAINT SUPPLIES OFFICE SUPPLIES 4/99 USE 4/99 PLEXAR 4/99 USE 35.70 388.00 246.00 230.39 600.73 986.36 433.80 276.81 379.50 17.80 325.00 1,650.00 400.00 300.00 29.00 55.00 29.00 55.00 230.00 25.00 20.62 342.75 9,756.07 50.00 20.32 107.96 160.03 73.75 32.62 15.34 117.10 334.70 911.82 990283 CROW BURLINGAME REPAIR PARTS 2.26 991129 OKLAHOMA NATURAL GAS 3/99 USE 91.87 991954 UNIFIRST CORPORATION UNIFORM RENTAL /CLEANING 55.80 992356 BRYAN SCHAFFNER MOW -ATOR HEIGHTS PARK 70.00 10 1 5/14/99 I F I k I I CITY OF OWASSO GENERAL FUND 7:31:25 A/P CLAIMS REPORT APAPVR PAGE: 11 PO It AMOUNT -- - - - - -- VENDOR - - - -- DESCRIPTION -- - - -- 992358 ARLEY OWENS 992359 LARRY TURNER 992479 GO SYSTEMS 992480 CITY GARAGE 992656 CLASSIC ELECTRIC INC 992658 WATER PRODUCTS INC 992659 MIRACLE RECREATION EQUIP 992703 TUCKER JANITORIAL 992704 KIMBALL ACE HARDWARE 992728 BAILEY EQUIPMENT 992744 BAILEY EQUIPMENT 992745 HUGHES LUMBER CO 992745 HUGHES LUMBER CO 992760 MCI TELECOMMUNICATIONS 992761 SOUTHWESTERN BELL TELE 992762 PSO 992788 WATER STORE INC DEPARTMENT TOTAL =___> nONOMIC DEVELOPMENT --------------- - - - - -- 990286 OFFICE DEPOT CARD PLAN 991996 ALL COPY SUPPLIES 992295 SUBURBAN OFFICE SUPPLY 992680 DOZIER PRINTING 992680 DOZIER PRINTING 992723 TREASURER PETTY CASH 992760 MCI TELECOMMUNICATIONS 992761 SOUTHWESTERN BELL TELE DEPARTMENT TOTAL =___> FUND TOTAL =___> MOW -PRIDE PARK 98.00 MOW - RAYOLA PARK 428.00 FUEL 04/99 156.48 VEHICLE MAINT -04/99 305.71 ELECTRICAL WORK 132.25 OVERFLOW PIPE 217.00 PARK SWINGS 256.00 RESTROOM SUPPLIES 99.50 REPAIR/MAINT SUPPLIES 136.40 WEEDEATER SUPPLIES 168.74 WEEDEATER HEAD 29.99 REPAIR SUPPLIES 90.47 REPAIR SUPPLIES 8.80 4/99 USE 5.69 4/99 PLEXAR 50.27 4/99 USE 747.17 CLOCK MOTOR 43.55 3,193.95 OFFICE SUPPLIES 59.98 COPIER RENTAL 50.00 OFFICE SUPPLIES 10.69 TULSA TECH PRINTING 352.64 TULSA TECH PRINTING 189.20 MILEAGE- TOBIAS 189.23 4/99 USE 31.21 4/99 PLEXAR 76.61 959.56 61,951.67 CITY OF OWASSO COLLISION SELF - INSURANCE ■ 5/14/99 7:31:25 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 9ENERAL GOVERNMENT ------------------------ - - - - -- 990431 WAL -MART OFFICER SUPPLIES 29.33 991782 PHILLIPS POLICE EQUIP UNIFORM SUPPLIES 48.90 992404 SQUAD FITTERS MOTORCYCLE HELMET 257.45 992685 PATROL TECHNOLOGY EQUIPMENT - CLEVELAND 43.80 DEPARTMENT TOTAL =___> 379.48 FUND TOTAL =___> 379.48 1 CITY OF OWASSO WORKERS' COMP SELF -INS PLAN 5/14/99 7:31:25 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT Op 1NERAL GOVERNMENT ----------------------------- UNITED SAFETY & CLAIMS IN ADMIN FEE 933.75 '990044 991732 ST FRANCIS HOSPITAL 511208 949.25 992546 TULSA REGIONAL MED CTR C031799 90.69 992549 ASSOCIATED ANESTHESIOLOGI F02289 310.05 992550 MEDSTAR EMER PHYS INC C03179 320.72 1,908.35 992653 KIRK CHIROPRACTIC T01059 992723 TREASURER PETTY CASH REIMB PETTY CASH 3.88 992734 RICK BEWLEY DC Q02249 495.85 992741 FELDMAN, FRANDEN, WOODARD D01147 82.50 992741 FELDMAN, FRANDEN, WOODARD D03287 260.00 992741 FELDMAN, FRANDEN, WOODARD D04218 180.00 ' 992741 FELDMAN, FRANDEN, WOODARD D11208 216.00 992741 FELDMAN, FRANDEN, WOODARD F02289 256.00 992742 RADIOLOGY CONSULTANTS OF FO2289 19.75 DEPARTMENT TOTAL =___> 6,026.79 FUND TOTAL =___> 6,026.79 Op I CITY OF OWASSO AMBULANCE SERVICE FUND 5/14/99 7:31:25 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 992667 ACCENT INS RECOVERY SOLUT AMB REFUND -2215 DEPARTMENT TOTAL = =_ => AMBULANCE ------------------------ - - - - -- 990028 JEFFERY GALLES DO EMS AUDIT 992157 PACE PRODUCTS OF TULSA IN AMBULANCE SUPPLIES 992177 AT &T WIRELESS SERVICES PHONE USE -ALL 992290 HILLCREST MEDICAL GROUP VACCINATIONS 992295 SUBURBAN OFFICE SUPPLY OFFICE SUPPLIES 992645 EPIC MEDICAL AMBULANCE SUPPLIES 992647 ALLIANCE MEDICAL INC AMBULANCE SUPPLIES 992699 DAVID HURST MILEAGE REIMBURSEMENT DEPARTMENT TOTAL FUND TOTAL = = = => 560.00 560.00 250.00 184.00 58.10 358.00 18.40 465.00 689.98 180.42 2,203.90 2,763.90 3 I I I CITY OF OWASSO E - 911 5/14/99 7:31:25 A/P CLAIMS REPORT APAPVR PAGE: to PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- - ')LICE COMMUNICATIONS +r----------------------- - - - - -- 990004 SOUTHWESTERN BELL TELE DEPARTMENT TOTAL = = = => FUND TOTAL = = = => E -911 SERVICE 1,933.80 1,933.80 1,933.80 0 5/14/99 7:31:25 CITY OF OWASSO CITY GARAGE A/P CLAIMS REPORT PO # VENDOR DESCRIPTION ---- - - - - -- ------------------- - - - - -- ------------ - - - - -- CITY GARAGE ------------------------ - - - - -- 990280 YOUNG'S TIRE SERVICE TIRE REPAIRS 990281 SAM'S CLUB MAINT SUPPLIES 990283 CROW BURLINGAME REPAIR SUPPLIES 990283 CROW BURLINGAME REPAIR PARTS 990285 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 990286 OFFICE DEPOT CARD PLAN OFFICE FURNITURE 990287 B & M TIRE CENTER INC VEHICLE /TIRE REPAIRS 990296 WELSCO INC CYLINDER RENTAL 991984 UNIFIRST CORPORATION UNIFORM RENTAL 992364 ALSUMA TRUCK REPAIR INC TRUCK REPAIRS 992365 ALSUMA TRUCK REPAIR INC TRUCK REPAIRS 992479 GO SYSTEMS FUEL 04/99 992480 CITY GARAGE VEHICLE MAINT -04/99 992633 RADIATOR SHOPPE INC RADIATOR REPAIR 992679 SNAP -ON TOOLS WHEEL BALANCER 992711 THE GEAR SHOP TRUCK REPAIRS 992712 B & M OIL COMPANY LUBRICANTS /FLUIDS 992712 B & M OIL COMPANY LUBRICANTS /FLUIDS 992713 PARTS ASSOCIATES INC PAINT SUPPLIES 992714 WAL -MART VACUUM CLEANER 992717 DANNY'S AUTO SALVAGE, INC REPAIR PARTS 992718 EDDIE'S TRANSMISSION REBUILD TRANSMISSION 992719 FRONTIER INTERNATIONAL TR REPAIR PARTS 992720 OWASSO GLASS REPLACE GLASS 992722 ALLIED TOWING TOWING CHARGE 992723 TREASURER PETTY CASH REIMB PETTY CASH 992723 TREASURER PETTY CASH INSPECTION STICKERS 992760 MCI TELECOMMUNICATIONS 4/99 USE 992761 SOUTHWESTERN BELL TELE 4/99 PLEXAR 992762 PSO 4/99 USE DEPARTMENT TOTAL =___> FUND TOTAL =___> APAPVR PAGE: 19 - -- AMOUNT 145.00 9.96 32.32 1,074.47 5.96 199.99 53.95 36.90 61.10 505.15 1,285.70 16.73 289.61 369.78 2,795.00 1,025.00 1,367.17 20.00 115.87 80.73 25.00 742.00 146.63 172.12 158.50 6.94 20.00 10.94 62.26 190.98 11,025.76 11,025.76 CITY OF OWASSO CAPITAL IMPROVEMENTS k/14/99 7:31:25 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR - - - -- DESCRIPTION -- AMOUNT -- RAINAGE ----------------------- - - - - -- 991912 RAINBOW CONCRETE CO DEPARTMENT TOTAL =___> FUND TOTAL =___> 11 CONCRETE 63.00 63.00 63.00 21 CITY OF OWASSO BOND PROJECTS FUND 5/14/99 7:31:25 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- ENGINEERING ------------------------ - - - - -- 990131 CH2M HILL INC DEPARTMENT TOTAL STREET IMPROVEMENTS ------------------------ - - - - -- 991413 HORIZON CONST CO INC DEPARTMENT TOTAL = = =_> FUND TOTAL GRAND TOTAL ENG SERVICES 5/26/98 STREET REPAIRS 10/20/98 13,709.00 13,709.00 237,084.52 237,084.52 250,793.52 555,374.67 ?A CITY OF OWASSO A/P TRANSFER REPORT VENDOR DESCRIPTION AMOUNT Ii TRANSFERS CEMETERY CARE REVENUE TRANSFER FROM GENERAL FUND AMBULANCE CAPITAL REVENUE TRANSFER FROM AMBULANCE FUND TRANSFERS TOTAL 134.38 4,037.30 4,171.68 CITY OF OWASSO A/P TRANSFER REPORT VENDOR DESCRIPTION AMOUNT TRANSFERS CITY GARAGE TRANSFER FROM GENERAL FUND WORKER'S COMP SELF INS TRANSFER FROM GENERAL FUND GENERAL FUND TRANSFER FROM AMBULANCE FUND GENERAL FUND TRANSFER FROM E -911 FUND GENERAL FUND TRANSFER FROM BOND PROJECT FUND TRANSFERS TOTAL 4,875.00 10,000.00 20,000.00 1,621.67 6,207.54 42,704.21 ' CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 05/08/99 I APPROVED: 05/18/99 1 n 1 Mayor Council Member Council Member Information Systems 0.90. 2,768 85 Department Overtime Expenses Total Expenses General Fund 1758.03 37 80: >< €< >:;. 51,764.91 37 `'.64 5 3. "::<::<;:;;: , Managerial... > .:..:. >' . ; 0130 1,812.40 Finance 0.00 8,164.05 Community Deelnpm'ent b 00 6,946;34 Municipal Court 0.00 2,144.04 I APPROVED: 05/18/99 1 n 1 Mayor Council Member Council Member Information Systems 0.90. 2,768 85 rt.se 60 .0.0 :. 4327. 37 Police Certtral.Dis afeh : 1758.03 37 80: >< €< >:;. 51,764.91 37 `'.64 5 3. "::<::<;:;;: , Animal Control 0.00 1,812.40 Fire; 850.3:0 42,736 79 Street 376.17 10 943.66 Community Senior Center >': 2,999 33 ' Park Maintenace 0 00 3,615 62 EconomcDevelopment 0 00 1,863 73 General Fund Total $3,082.30 $161,217.39 Garage Fund Garage . $� 00 $3,699,10 $6.00 $3,699.10 Garage Fund Total I APPROVED: 05/18/99 1 n 1 Mayor Council Member Council Member MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO ' FROM: MARCIA BOUTWELL CITY CLERK ' SUBJECT: ANNUAL ELECTION OF TRUSTEES TO OKLAHOMA MUNICIPAL ASSURANCE GROUP DATE: May 10, 1999 BACKGROUND: ' The Oklahoma anc e Gro ma Munici al Assuru (OMAG) is an Oklahoma "Interlocal Cooperation Agency" formed in 1977 by the Oklahoma Municipal League and approximately 3 5 individual cities. The group was created in response to a crisis created by the withdrawal of municipal insurance coverage by most Oklahoma insurance companies. Finding themselves without liability coverage prompted the cities to join together to form what is best termed as a "modified self insurance program" for its members. Since its formation, the agency /trust has evolved to a full service insurance provider for its members and currently offers liability, property, workers compensation, auto and specialty insurance coverage to its members. Although the City of Owasso no longer purchases insurance from OMAG, the city is a full member of the OMAG, with the voting rights accorded such membership. As an Interlocal Cooperative Agency, the OMAG is governed by a Board of Trustees elected by the ' membership. Elections are held annually for a prescribed number of trustees. There are seven trustees serving terms of three years. Trustees must be elected from the officers and staff of member cities through a nomination and election process detailed in the organization's by -laws. This Y ear there are three trustees "up" for election for terms ending on June 30, 2002. The nominating process has produced nine candidates for those two positions (see attachment). As a member of OMAG, Owasso may cast votes for three of the nine candidates. Members of OMAG must have their ballots returned by May 31, 1999 in order for their vote to be included in the final count. Upon completion of the count, the three nominees with the highest vote totals will be ' declared the winners and will be seated effective July 1, 1999. 1 yl Annual OMAG Ballot May 11, 1999 Page 2 The staff has reviewed the biographical sketches of the nine nominees, and feels comfortable in making a recommendation to the Council relating to the election. RECOMMENDATION: The staff recommends Council approval of an OMAG ballot that casts Owasso's three votes for Ms Jana K Howell (Human Resources Director, Guthrie), Mr George Jones (City Clerk, Bartlesville), and Mr Micky Webb (City Manager, Bixby), and that the mayor be authorized to execute the official ballot on behalf of the city. ATTACHMENTS: 1. Memorandum from OMAG relating to election 2. Ballot 1 Oklahoma Municipal Assurance Group TO: Members of the Oklahoma Municipal Assurance Group ' FROM: Harold Pumford, Chief Executive Officer DATE: April 23, 1999 SUBJECT: Election of Three Trustees Herein is the OFFICIAL BALLOT for the governing body of your municipality to use in ' electing three (3) members to the Board of Trustees of the Oklahoma Municipal Assurance Group for three -year terms commencing July 1, 1999. Trustees whose terms expire on June 30, 1999, are: ' Mr. Stanley Alexander, Councilmember of The Village; Mr. George Jones, Finance Director of Bartlesville; and Mr. Lloyd Rinderer, City Manager of Duncan (resigned February 19). Trustees who remain in office are: For terms ending in 2000 - Ms. Patti Kusel, Town Clerk/Treasurer of Fort Cobb; and Mr. William Tackett, City Manager of Woodward. For terms ending in 2001 - Mr. Doug Henley, City Manager of Nichols Hills; and ' Mr. Larry Shelton, City Manager of Chickasha. Your Ballot must be signed by the May, attested by the City Clerk, and returned by ' certified mail post- marked no later than May 31, 1999. 0 mgDocumcat H:\HOMEXDSkELECnBALLMEMO.99\4-19-99 M MO.99 \419 -99 405 - 525 -6624 • 4130 N. Lincoln Blvd., Suite A, Oklahoma City, Oklahoma 73105 -5218 • FAX 405 - 525 -5888 The Oklahoma Municipal Assurance Group is an Interlocal Cooperation Act Agency of Cities and Towns Providing: Group Life & Health Benefits Plan • Municipal Liability Protection Plan • Workers' Compensation Plan BALLOT ' OKLAHOMA MUNICIPAL ASSURANCE GROUP 1999 Election of Three Trustees 1 Biographical sketches of each nominee were written by those who proposed their name for nomination. Nominees are listed in alphabetical order. YOU MAY VOTE FOR THREE (3). STANLEY ALEXANDER Councilmember. The Village City Councilmember for over 23 years. Served five terms as Mayor, Co- Founder of Alexander & Strunk Insurance Agency in 1972; Independent Insurance Agent with Alexander & Strunk with over 30 years experience in Property/Casualty/Group Health Insurance; OMAG Board Member since 1985; Served as chairman for six years. (The Village participates in the Municipal Liability Protection and Workers' Compensation Plans.) TOMMY BRADBURN. City Clerk Durant, Tommy has served Durant as City Clerk for 10 years. Administers Durant's retirement, workers' compensation, health insurance, and deferred compensation plans. He attended ECU in Ada, Received an Honorable discharge from the U. S. Navy, also spent 15 years in banking. Tommy has been happily married to Carle for 30 years. (Durant participates in the Municipal Liability Protection Plan.) JANICE CAIN City Administrator Marlow City Administration over 8 years; City Manager 2 years City of Commanche; City Manager 6 years City of Lindsay; City Administrator City of Marlow since September 1998. Worked in various positions at the City of Ardmore and the City of Mustang. Served in municipal government over 17 years. (Marlow participates in the Municipal Liability Protection and Workers' Compensation Plans.) 1 CHRIS HARDEN. Mayor. Shawnee Chris Harden has served on Shawnee City Commission since 1992, Mayor since 1996 when she replaced the late Mayor Pierre Taron. Harden holds a bachelor's degree in Education with a minor in Business from Northeastern State University. She directs a four county senior nutrition program as director of Project H.E.A.R.T. (Shawnee , participates in the Municipal Liability Protection Plan.) JANA K HOWELL, Human Resource Director. Guthrie, Working with City of Guthrie since August of 1998. Before that t worked primarily with Ponca City and Stillwater. Over 11 years of public service dealing with health insurance, workers' compensation, retirement, and other city benefits. Graduate of OSU and Wichita State University. (Guthrie participates in the Municipal Liability Protection and Life and Health Benefits Plans.) GEORGE JONES City Clerk Bartlesville An eleven year board veteran. City Cleric/Finance Director at Bartlesville for 's eighteen years. Holds a Bachelor of Business Administration degree. Has completed several graduate courses. His goal is keep OMAG the leader in products and services for its clients. A past chairman of OMAG, active in GFOA and MCT &FOA. (Bartlesville participates in the Municipal Liability Protection and Life and Health Benefits Plans.) ' REUBEN W PULIS City Manalzer. Kingfisher Involved in municipal government twenty years. City Manager of Kingfisher for nine 1/2 years. Electric Superintendent and Assistant to City Manager in Walters. On Board of Directors for Oklahoma ' Municipal Power Authority, Municipal Electric Systems of Oklahoma and Northern Oklahoma Development Authority. Received American Public Power Association Seven Hats Award. (Kingfisher participates in the Municipal Liability Protection and Workers' Compensation Plans.) STEVE TOMBERLIN Business Manager. Alva Present position since 1990. Formerly in meat- packing business, sales and management. Member: Oklahoma Hazardous Waste Advisory Board. Deacon; secretary- treasurer, Bible Chair Development Board. Major City improvements since 1990; Industrial site purchase, City owned retirement center; 47 % budget increase; extensive work ' on airport, streets, water system and landfill development. (Alva participates in all three of the Oklahoma Municipal Assurance Group Plans.) MICKY WEBB City Manager. Bixby. Education: B.S. Degree - Business Administration, East Central University; M.P.A. Degree, University of Oklahoma. Business experience: Fourteen years as City Manager in three cities; nine years in private business including two years as a stockbroker and insurance agent. (Bixby participates in the Municipal Liability Protection and Workers' Compensation Plans.) Ballot cast for the governing body of C/T of: i I Signed: ' Mayor Attested: Date: ,1999 , Clerk Please return this Ballot by Cerrifled mail to the Oklahoma Municipal Assurance Group, 4130 N. Lincoln Blvd, Suite A, Oklahoma City, OK, , 73105 -5209. 77re envelope must be post- marked no later than May 31 1999 MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: PHIL LUTZ, P.E. SUBJECT: ACCEPTANCE OF WATER AND SANITARY SEWER SYSTEMS FAIRWAYS IV (EXTENDED) DATE: May 10, 1999 BACKGROUND: ' The subject project is located west of 101 East Avenue and south of 96' Street North (see attached location map). These utility systems include 1,050 L.F. of 12 ", 1,000 L.F. of 6 ", 210 L.F. of 4" water lines and 2,200 L.F. of 8" sanitary sewer lines. ODEQ permits were issued ' April 8, 1999 (see attached permit letters). FINAL INSPECTIONS: ' Public Works personnel conducted sanitary sewer and water systems final inspections with the construction contractor on April 13, 1999. Punch list of items requiring correction were given to the contractor and were completed by April 13, 1999. The contractor has provided one -year ' maintenance bonds for both utility systems (see attached). Acceptance of these systems was delayed awaiting water quality tests which were performed May 7, 1999. RECOMMENDATION: Staff recommends acceptance of the Fairways IV (Extended) water and sanitary sewer systems. ATTACHMENTS: 1. Location map ' 2. ODEQ permit letters 3. Maintenance bonds ED 0 K L A H 0 M A MARK COLEMAN DEPARTMENT OF ENVIRONMENTAL QUALITY Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY yelmwsme F. Robert Carr, Jr., P.E., Director of Public Works City of Owasso City Hall Owasso, OK 74055 Re: Permit No. SL000072990221 Fairways IV Extended Sewer Line Project S -21310 Dear Mr. Carr: FRANK KEATING Governor Enclosed is Permit No. SL000072990221 for the construction of 2,200 linear feet of eight (8) inch sewer line and appurtenances to serve the Fairways IV Extended Sewer Line Project, City of Owasso, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this department on April 8, 1999. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, sending one (1) set to your engineer and retaining one (1) set for our files. Very truly yours, L—� tvL Bronson Bolvin Construction Permit Unit Water Quality Division BBB /HJT /cf r Enclosure c: William E. Lewis, P.E., Consulting Engineer , Wayne Craney, P.E., WPC Unit Supervisor Bill Warden, R.S., Regional Director, DEQ 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper with soy ink ' MARK (OLEMAN ' Executive Diredor April 8, 1999 F. Robert Carr, Jr City of Owasso City Hall W W- 0 K L A H 0 M A DEPARTMENT OF ENVIRONMENTAL QUALITY OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY P.E., Director of Public Works Owasso, OK 74055 FRANK KEATING Governor Re: Permit No. WL000072990222 Fairways IV Extended Waterline Project PWSID No. 3007218 Dear Mr. Carr: Enclosed is Permit No. WL000072990222 for the construction of 1,050 linear feet of twelve (12) inch, 1,000 linear feet of six (6) inch and 210 linear feet of four (4) inch waterline and appurtenances to serve the Fairways IV Extended Waterline Project, City of Owasso, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this department on April 8, 1999. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before ' changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of ' Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, sending one (1) set to your engineer and retaining one (1) set for our files. Very truly yours, ' Bronson Bolvin Construction Permit Unit Water Quality Division ' BBB /HJT /cf Enclosure ' c: William E. Lewis, P.E., Consulting Engineer Mary Arnold, PWS District Representative, DEQ Bill Warden, R.S., Regional Director, DEQ ' Nathan Kuhnert, Planning & Management Division, OWRB 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper with soy ink OKLAHOMA SURETY COMPANY- Box 1409 TULSA, OKLAHOMA 74101 DEFECT BONG BOND NUMBER OK- 0033825 KNOW ALL MEN BY THESE PRESENTS: THAT WE IRA M.. GREEN CONSTRUCTION COMPANY as Principal, and OKLAHOMA SURETY COMPANY, an Oldahoma corporation, having its principal place of business in the City of Tulsa and State of Oldahoma, as Surety, are held and firmly bound unto CITY OF OWASSO & KOURTIS PROPERTIES _ FAIRWAYS IV EXTENDED L.L.C. Eighty Six Thousand, as Obligee, in the penal sum of Eight Hundred Fifty Nine and no /100 - - -- Dollars (S 86,859.00 t lawful money of the United States of America, forthe payment of which, well and troy to be made, we bind ourselves, our heirs, macutors, administrators, - successors and assigns, Ontly and severally, firmly by these presents. WHEREAS the said Principal has constructed certain improvements desaibed as follows: Fairways IV Extended - Sanitary Sewer System & Water Supply System Which said improvements have been constructed to conform with specifications prepared by William E. Lewis PE NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that, If the said principal shall maintain said improvements for a period of one year(s) against any tailure due to defective worivnanship or materials, said one yws) period to begin with the date of completion and acceptance of such completed improvements described above, then this obligation shall be null and void, otherwise to remain in full force and effect, subject however to the following m ess provision: The Obligee, by and through its proper representative, shall give the Principal and the Surety written notice of all repairs required to fulfill the terms of this maintenance guarantee: and the said Principal and Surety shall, after receipt of any such notice, be allowed a reasonable period of time in which to make arty such repairs. SIGNED, sealed and dated Vus _ 5th Clay of May 19 99 e President Principal OKLAHOMA SURETY COMPANY BY Michael Tedford Attorney-m-fact f &1205 OS (6438) 2 w En a m 0 FAIRW YS IV EXT. 9 6TH S T E;:" 95TH CT 95TH ST N. Z7 1 1 9� Q 93RD 'S' ao 0 0 0 (D 0 2�� 0 92ND 'r— ST 9 5 R ST 21 1� T U F- w % Z, OC�La�CC�n1la��3o Z O O llf r1r) o 0 � C�G�O G3C�nrIlQ4?� gg�H S LOCATION MAP FAIRWAY 4 EXTENDED CITY OF OWASSO, OKLAHOMA PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION 5/99 PAW N0. 1 OF 1 MEMORANDUM ' TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: PHIL LUTZ, P.E. SUBJECT: ACCEPTANCE OF WATER AND SANITARY SEWER SYSTEMS ' BRENTWOOD VILLAGE DATE: May 10, 1999 'BACKGROUND: The subject project is located east of Barrington Estates and north of Brentwood Estates at 139' East Avenue and 890' Place North (see attached location map). These utility systems include 1,862 L.F. of 6" and 1,748 L.F. of 8" waterline and 3,113 L.F. of 8" sewer lines. ODEQ permits were issued in November 30, 1998 and December 10, 1998 respectively (see attached permit letters). FINAL INSPECTIONS: Public Works personnel conducted sanitary sewer and water systems final inspections with the construction contractor on March 24, 1999. Punch lists of items requiring correction were given to the contractor on the same date. All punch lists items have been corrected. Acceptance of these systems was delayed awaiting water quality test which were performed on May 7, 1999. The contractor has provided one -year maintenance bonds for both utility systems (see attached). RECOMMENDATION: Staff recommends acceptance of the Brentwood Village water and sanitary sewer systems. ATTACHMENTS: 1. Location map 2. ODEQ permit letters 3. Maintenance bonds 1 W 0 K L A H 0 M A MARK COLEMAN DEPARTMENT QE ENVItcvwENTAt QUALITY Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY December 10, 1998 F. Robert Carr, Jr., P.E., Dir. of Public Works City of Owasso 270 S. Cedar Owasso, OK 74055 Re: Permit No. SL000072981044 Brentwood Village Sewer Line Project S -21310 Dear Mr. Carr: FRANK KEATING Governor Enclosed is Permit No. SL000072981044 for the construction of 3,113 L.F. of eight (8) inch sewer line and appurtenances to serve the Brentwood Village Sewer Line Project, City of Owasso, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this department on December 10, 1998. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning two (2) sets of the approved plans to you, sending one (1) set to your engineer and retaining one (1) set for our files. Very truly yours, Bronson Bolvin Construction Permit Unit Water Quality Division BBB /HJT /da Enclosure CC' Dennis L. Hodo, P.E., DLH Engineering, Inc. Wayne Craney, P.E., WPC Unit Supervisor Bill Warden, R.S., Regional Director, DEQ 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled oaCer with soy ink n 0 K L A H 0 M A MARK COLEMAN ,EPA RTME N' OF ;NVIRCN.M_NTAL QUAL;7Y Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY November 30, 1998 F. Robert Carr, Jr., P.E., Dir. of Public Works City of Owasso 270 S. Cedar Owasso, OK 74055 Re: Permit No. WL000072981045 Brentwood Village Waterline Project PWSID No. 3007218 Dear Mr. Carr: FRANK KEATING Governor Enclosed is Permit No. WL000072981045 for the construction of 1,862 L.F. of six (6) inch and ' 1,748 L.F. of eight (8) inch waterline and appurtenances to serve the Brentwood Village Waterline Project, City of Owasso, Tulsa County, Oklahoma. ' The project authorized by this permit should be constructed in accordance with the plans approved by this department on November 30, 1998. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning two (2) sets of the approved plans to you, sending one (1) set to your engineer and retaining one (1) set for our files. Very truly yours, ' 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper with soy ink L: L-", LL, Bronson Bolvin Construction Permit Unit Water Quality Division BBB /HJT /da Enclosure ' cc: Dennis L. Hodo, P.E., DLH Engineering, Inc. Mary Arnold, PWS District representative, DEQ Bill Warden, R.S., Regional Director, DEQ ' 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper with soy ink L: DEFECT 80110 BOND NUMBER OK- 0033824 KNOW ALL MEN BY THESE PRESENTS: THAT WE Ira M. Green Construction Company as Principal, and OKLAHOMA SURETY COMPANY, an Oklahoma corporation, having its principal place of business in the City of Tulsa and State of Oklahoma, as Surety, are held and finny bound unto CITY OF OWASSO & KOURTIS PROPERTIES.- BRENTWOOD VILLAGE L.L.C. Una Hundred Thirty Four Thousand as Obligee' in the penal sum of Six Hundred Sixty Six and no /100--- - - - - -- -_ors (S 134 t 666.00 lawful money of the United States of America, for the payment of which, well and truly to be made, we bind ourselves, our twirl, executors, administrators, successors and assigns, Jointly and severaty, firm* by these preserrts• WHEREAS the said Principal has constricted certain anpravements described as follows: Brentwood Village - Water Supply System Sanitary Sewer System Which said improvements have been constructed to corrforrn with specifications prepared by William E. Lewis PE NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that, If the said Principal shall maintain said improvements for a period of one year(s) against any failure due to defective worMuriship or materials. said Qna period to begin with the date of completion and artce of such Y�S) completed improvements described above, then this obligation shall be null and void, otherwise to remain in full force and effect, subject however to the following express provision: The Obligee, by and through its proper representative, shall give the Principal and the Surety written notice of all repairs required to tuffill the terms of this maintenance guarantee: and the said Principal and Surety shall, after receipt of any such notice, be allowed a reasonable period of time in which to make any such repairs. SIGNED, staled and dated this 5th day of May 19 99 I-B l-a t- r President pci� OKLAHOMA SURETY COMPANY By Michael Tedford Attomey- in-fact jr i� e-i2os os (s-ea) !� 1 ! m m m A ■--w �m 9-040 �" I M l= 1 m MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: PHIL LUTZ, P.E. ' ENGINEERING PROJECT MANAGER ' SUBJECT: ACCEPTANCE OF WATER AND SANITARY SEWER SYSTEMS ROC I (ALBERTSONS) ' DATE: May 10 1999 BACKGROUND: The subject project is located on the southeast corner of 86' Street North and 129' E. Avenue (see attached map). These utility systems include 1,650 L.F. of 8" waterline, 1,661 L.F. of 8" sewer line, 526 L.F. of 2" force main, and one temporary lift station. ODEQ permits were issued on April 27, 1999 and May 1, 1998 respectively ( see attached permit letters). FINAL INSPECTIONS: Public Works personnel conducted sanitary sewer and water systems final inspections with the r construction contractor on March 23, 1999. Punch lists of items requiring correction were given to the contractor on the inspection date. Punch lists items were corrected by April 30"', 1999. The contractor provided one -year maintenance bonds for both utility systems on May 5, 1999 ( see attached). Water quality test were performed in February 1999. RECOMMENDATION: Staff recommends acceptance of the ROC Owasso water and sanitary sewer systems. ATTACHMENTS: 1. Location map 2. ODEQ permit letters 3. Maintenance bonds . NrARx s. COLEMAN FS � j, FRANK HEATING Executive Director '�,eO7•�= Governor State of Oklahoma ' DEPARTMENT OF ENVIRONMENTAL QUALITY April 27, 1998 r; MAY 2 6 1998 ` 1 F Robert Carr, Director City of Owasso \7 207 S. Cedar ------- ---- -- �_ Owasso, OK 74055 Re: Permit No. WL000072980346 ' ROC Owasso Waterline Project PWSID No. 3007218 Dear Mr. Carr: Enclosed is Permit No. WL000072980346 for the construction of 1,650 L.F. of eight (8 ) inch waterline and appurtenances to serve the ROC Owasso Waterline Project, City of Owasso, Tulsa County, Oklahoma. ■ The project authorized by this permit should be constructed in accordance with the plans approved by this department on April 27, 1998. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, sending one (1) set to your engineer and ' retaining one (1) set for our files. Very truly yours, Lov�' kt�' Bronson Bolvin Construction Permit Unit Water Quality Division BBB /HJT /vp Enclosure cc: Dan Tanner, P.E.. Tanner Consulting Mary Arnold, PWS District Representative, DEQ Eddie Terrill, R.S., Regional Director, DEQ 1000 Yortheaat Tenth Stet, Oklahoma Ci ty, Ok = ahoma X3117 -10 12 ' , F F =. FRANK KEATING MARK S. COLEMAN ,, • .:. •.sr, Executive Director `�` ,ea, �" Governor State of Oklahoma DEPARTMENT OF ENVIRONMENTAL QUALITY May 1, 1998 l i of , j JUN c" 1998 i F. Robert Carr, Director ' City of Owasso F - '___-_� 207 S. Cedar �___ - - - -- Owasso, OK 74055 ' Re: Permit No. SL000072980347 ROC Owasso Sewer Line Project ' S -21310 Dear Mr. Carr: ' Enclosed is Permit No. SL000072980347 for the construction of 1,661 L.F. of eight (8) inch sewer line, 526 L.F. of two (2) inch force main, one temporary lift station and appurtenances to serve the ROC Owasso Sewer Line Project, City of Owasso, Tulsa County, Oklahoma. tThe project authorized by this permit should be constructed in accordance with the plans approved by this department on May 1, 1998. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by ' the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City ' of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, sending one (1) set to your ' engineer and retaining one (1) set for our files. Very truly yours, Bronson Bolvin ' Construction Permit Unit Water Quality Division ' BBB /HJT /vp Enclosure ' cc: Dan Tanner, P.E., Tanner Consulting Wayne Craney, P.E., WPC Unit Supervisor Eddie Terrill, R.S., Regional Director, DEQ 1 1000 North—i.t Tenth Street, Oklahoma City. Oklahoma '31171212 ,/' MID - CONTINENT CASUALTY COMPANY ' Box 1409 MID(�.pMT1MEMT C TULSA, OKLAHOMA 74101 ' BOND NO. BDO082162 C DEFECT BOND KNOW ALL MEN BY THESE PRESENTS: THAT WE.__ Carter Excavating, Inc., P.O. Drawer 400, Sand Springs, OK 74063 as Principal, ' and MID - CONTINENT CASUALTY COMPANY, an Oklahoma corporation, having its principal place of business in the City of Tulsa and State of Oklahoma, as Surety, are held and firmly bound unto The City of Owasso, 207 South Cedar, Owasso, OK 74055. ' as Obligee, in the penal sum of Eighty Six Thousand Nine Hundred Thirty & 50 /1( llars (S 86,930.50 ) ' lawfiul money of the United States of America, for the payment of which, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS the said Principal has constructed certain improvements described as follows: ROC Owasso, Sanitary Sewer Extension. ' Which said improvements have been constructed to conform with specifications prepared by I NOW, THEeRErl j E, THE CONDMON OF THIS OBLIGATION IS SUCH, that, if the said Principal shal3l� ie iq lid improvements for a period of year(s) against any failure due to defective workmanship or materials, said CIIl t year(s) period to begin with the date of completion and acceptance of such completed improvements described above, then this obligation shall be null and void, otherwise to remain in full force and effect, subject however to the following express provision: The Obligee, by and through its proper representative, shall give the Principal and the Surety written notice of all repairs required to fut511 the terms ' of this maintenance guarantee, and the said Principal and Surety shall, after receipt of any such notice, be allowed a reasonable period of time in which to make any such repairs. SIGNED. sealed and dated this 3rd day of May 19 99. CA TER ING, INC. ' Principal ' MID- CDNTINENT CASUALTY COMPANY By ROBa1E LOYD, Attomey -in -fact I 1 7 MID- CONTINENT CASUALTY COMPANY Tulsa, Oklahoma jwtn all gm 6g iijtse presents: That the MID - CONTINENT CASUALTY COMPANY, a corporation of the State of Oklahoma, having its principal office in the city of Tulsa, Oklahoma, pursuant to the following By -Law, which was adopted by the Stockholders of the said Company on March 13th, 1947, to-wit: "Article IV, Section 7. — The Executive Officers of the Company shall have power and authority to appoint, for the purposes only of executing and attesting bonds and undertakings and other writings obligatory in the nature thereof, one more Resident Vice President, Resident Assistant Secretaries and Attorneys -in -Fact and at any time to remove any such Resident Vice President, Resident Assistant Secretary, or Attorney -in -Fact and revoke the power and authority given him. None of such appointees need be Directors of the Company" The Company does hereby constitute and appoint Robert E. Harper, Robert Schiefen, David L. Vaughan, Ross Cooper, Ann Carpenter, Norma Reynolds, Sandy Pollock, Robbie Loyd, Victoria Dodd, and Mark Long, individually of Tulsa, Oklahoma its true and lawful attorney(s) -in -fact, to execute, seal and deliver for and on its behalf as Surety, and as its act and deed, Any and all bonds and undertakings of Suretyship And the execution of such instrument(s) in pursuance of these presents, shall be as binding upon the said MID - CONTINENT CASUALTY COMPANY, as fully and amply, to all intents and purposes, as if the same had been duly executed and acknowledged by its regularly elected officers at its principal office in Tulsa, Oklahoma. ' IN V�TTNESS WHEREOP23rd THE MID - CONTINENT CASUALTY COMPANY 98 has executed and attested these presents this day of 19 ATTEST - Sr Anderson ASSISTANT SECRETARY Todd Bazata VICE PRESIDENT On this 23rd day of June , 19 98 before me, a Nota Public of the State of Oklahoma in and for the County of Tulsa, came the individual tome personally known to be the officer described in, an who executed the preceding instrument, and he acknowledged the execution of the same, and being by me duly sworn, said that he is the therein described and authorized officer of the MID- CONTINENT CASUALTY COMPANY aforesaid, and that the seal affixed to the preceding instrument is the corporate of said Company, and the said corporate seal and his signature as such officer were duly affixed to the said instrument by the authority and direction of ' the said 10o*iVany,pnd that Article IV, Section 7, of the By -Laws of said Company, referred to in the preceding instrument, is now in force. ti �vTFsFI�C�I�XEREOF, I have hereunto set my hand and affixed my official seal at the City of Tulsa, the day and year first above op Vkt1�t�It. f1 l .dA •• P —LIC STi?,Tg�O�v1A; ommission expires 10 -09 -01 ss Aaj �'��ii�1elll Jakip M. B Notary Public I Sara Anderson Assistant Secretary of MID- CONTINENT CASUALTY COMPANI' do hereby certify that the forego- ing extracts of the By -Laws and of a Resolution of the Board of Directors of this corporation, and of a Power of Attorney issued pursuant thereto, are true and correct, and that both the By -Laws, the Resolution and the Power of Attorney are still in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the facsimile seal of said corporation ' 3rd Play 19 99. �tlr N this day of G ` ? cj ' — r- _ Sa a Anderson Assistant Secretary a S E .till MID - CONTINENT CASUALTY COMPANY MID-COOMMENT - C C KNOW ALL MEN BY THESE PRESENTS: Box 1409 TULSA, OKLAHOMA 74101 M0082161 BOND NO. DEFECT BOND THAT WE, Carter Excavating, Inc., P.O. Drawer 400, Sand Springs, OK 74063 , as Principal, and MID - CONTINENT CASUALTY COMPANY, an Oklahoma corporation, having its principal place of business in the City of Tulsa and State of Oklahoma, as Surety, are held and firmly bound unto The City of Owasso, 207 South Cedar, Owasso, OK 74055. as Obligee, in the penal sum of Eighty Four Thousand Fourteen Dollars and 00 /100Do1lars (S 84,014.00 ) lawful money of the United States of America, for the payment of which, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS the said Principal has constructed certain improvements described as follows: ROC Owasso - Waterline Extension Which said improvements have been constructed to conform with specifications prepared by NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the said Principal shall maintain said improvements for a period of one ( 1) year(s) against any failure due to defective workmanship or materials, said One � 1) year(s) period to begin with the date of completion and acceptance of such completed improvements described above, then this obligation shall be null and void, otherwise to remain in full force and effect, subject however to the following express provision: The Obligee, by and through its proper representative, shall give the Principal and the Surety written notice of all repairs required to fulfill the terms of this maintenance guarantee: and the said Principal and Surety shall, after receipt of any such notice, be allowed a reasonable period of time in which to make any such repairs. SIGNED, sealed and dated this 3rd day of May 99 19 — Principal MID - CONTINENT CASUALTY COMPANY , ey e ' RO IE UJYD, i Attomey -in -fact 5 -1205 MC r6 -881 a r MID - CONrUMNTT CASUALTY COMPANY Wm, G, lchl Loma " all cffien 6t t4tse preands: That the MID- CONTINENT CASUALTY COMPANY, a corporation of the State of Oklahoma, having its principal office in the city of Tulsa, Oklahoma, pursuant to the following By -Law, which was adopted by the Stockholders of the said Company on March 13th, 1947, to-wit: "Article IV, Section 7. — The Executive Officers of the Company shall have power and authority to appoint, for the purposes only of executing and attesting bonds and undertakings and other writings obligatory in the nature thereof, one more Resident Vice President, Resident Assistant Secretaries and Attorneys -in -Fact and at any time to remove any such Resident Vice President, Resident Assistant Secretary, or Attorney -in -Fact and revoke the power and authority given him. None of such appointees need be Directors of the Company." The Company does hereby constitute and appoint Robert E. Harper, Robert Schief en, David L. Vaughan, Ross Cooper, Ann Carpenter, Norma Reynolds, Sandy Pollock, Robbie Loyd, Victoria Dodd, and Mark Long, individually of Tulsa, Oklahoma ' its true and lawful attorney(s) -in -fact, to execute, seal and deliver for and on its behalf as Surety, and as its act and deed. Any and all bonds and undertakings of Suretyship And the execution of such instrument(s) in pursuance of these presents, shall be as binding upon the said MID - CONTIN ENT CASUALTY COMPANY, as fully and amply, to all intents and purposes, as if the same had been duly executed and acknowledged by its regularly elected officers at its principal office in Tulsa, Oklahoma. F OM 1 1 IN WITNESS WHEREOF, THE MID- CONTINENT CASUALTY COMPANY has executed and attested these presents this 23rd day of June '19 98 i ATTEST- Sari Anderson ASSISTANT SECRETARY Todd Bazata VICE PRESIDENT On this 23rd day of June '19 98 before me, a NotaI Public of the State of Oklahoma in and for the County of Tulsa, came the individual tome personally known to be the officer described in, an who executed the preceding instrument. and he acknowledged the execution of the same, and being by me duly sworn, said that he is the therein described and authorized officer of the MID - CONTINENT CASUALTY COMPANY aforesaid, and that the seal affixed to the preceding instrument is the corporate of said Company, and the said corporate seal and his signature as such officer were duly affixed to the said instrument by the authority and direction of the said lompupy, and that Article IV, Section 7, of the By -Laws of said Company, referred to in the preceding instrument, is now in force. .t 4�- ;IAQ$"EREOF, I have hereunto set my hand and affixed my official seal at the City of Tulsa, the day and year first above Z� P; BLIC :`A- ` ST TI i lO'MA; on=ssion expires 10 -09 -01 ss Ja i M. B Notary Public I Sara Anderson Assistant Secretary of MID - CONTINENT CASUALTY COMPANY do hereby certify that the forego- ing extracts of the By -Laws and of a Resolution of the Board of Directors of this corporation, and of a Power of Attorney issued pursuant thereto, are true and correct, and that both the By -Laws, the Resolution and the Power of Attorney are still in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the facsimile seal of said corporation ';'c ,N, ?' this \ -�� SEA 3rd Ay of N'ay 99. 19 Saila Anderson Assistant Secretary a U 0 J N z 0 z w CD J i z J W J z V) N d Q W N Q m 0 2 H N r �O U N EF;U/aDD IUIOOO �'� HEIGHTS 77TH PL 8 6TH ST. N. 00 N r 84TH EP ALBERTSONS ROC = Q I'I � 00 N W N r r r 82ND I NCOPIER ors yL o �o�'Z` MEADOWS 80TH G� ) M E N _ c0 N r O r 77TH ST MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL ' CITY OF OWASSO FROM: THERON WARLICK ' CITY PLANNER SUBJECT: FINAL PLAT ' FAIRWAYS IV EXTENDED DATE: May 12, 1999 BACKGROUND The City of Owasso has received a request to review a final plat for Fairways IV Extended Addition, a 17.37 acre development adjacent to E 96' Street N to the north, Fairways IV to the south and east, and Bailey Ranch Golf Course to the west. The subject property is previously unplatted land, proposing to contain 22 lots. ' The property can be described as a continuation of residential development on the northern portion of the golf course. The subject property is zoned PUD (Planned Unit Development) which allows for several different types and sizes of single - family residential development. No commercial, ' office, or multi - family development is proposed in this final plat. The lot sizes are larger than the minimum standard in an RS -3 zoning district. Although the subdivision abuts E 96" Street N, there are no new access points proposed on the arterial street. Instead, the subdivision will derive access ' from a collector street in Fairways IV (N 101" E Avenue). Drainage will be conveyed from east to west and released into the drainage pond to the west of the subject property via a pipe to be located between lots 10 and 11. The Technical Advisory Committee reviewed the final plat at their March 23, 1999 regular meeting. The requests from the TAC committee have been included on the plat within your packet. The DEQ water and sewer permits are also attached for your information and review. The Owasso Planning Commission unanimously approved the final plat for Fairways IV Extended a at the April 13, 1999 regular meeting of the Owasso Planning Commission. RECOMMENDATION Having had all plat comments addressed by the applicant, staff is recommending approval of the final plat of Fairways IV Extended. ATTACHMENT 1. DEQ Permits. ENCLOSURE Final plat for Fairways IV Extended. 1 A og MARK S. A Executive D O� o�N ; ; � , f 1 �'��, FRANK IDEATING Governor State of OhlahOma DEPARTMENT OF EArVIRONMENTAL QUALITY February 17, 1998 F. Robert Carr, Public Works Director City of Owasso 207 South Cedar Owasso, OK 74055 Re. Permit No. WL000072980111 Fairways IV at Bailey Ranch Waterline Project PWSID No. 3007218 Dear Mr. Carr: E=nclosed is Permit No. WL000072980111 for the construction of 200 L.F, of twelve (12) inch, 2830 L.F. of eight (8) inch, and 870 L.F. Of four (4) inch waterline and appurtenances to serve the Fairways IV at Bailey Ranch Waterline Project, City of Owasso, Tulsa County; Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this department on February 17, 1998, Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, Department before changes are made, by the Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, sending one (1) set to your e retaining one (1) set for our files, ngineer and Very truly yours, �' >x;. Bronson Bolvin Construction Permit Unit Water Quality Division BB$ /HJT /vp Enclosure cc: William E- Lewis, P.E., Consulting Engineer Mary Arnold, P -E., PWS District Engineer, DEQ -Eddie Terrill, Manager, Tulsa County DEQ, R.S. u� 1000 M1nrr11r4sL Tcnth Strrrl, Uklnh,iaiu C:il.l', C�klnhr,q,N 7Jlli -1.1.2 J nk/7= ar,ri �yV MARK S. COLEMAN 4��.:,,. ; FRAZVK KEATCNG Executive Director,o;' Governor I State of Oklahoma ' DEPA.RTIVIENT OF EWIRONKENTAL QUALITY ' February 17, 1998 ' F. Robert Carr, Public Works Director City of Owasso 207 South Cedar Owasso, OK 74055 ' Re: Permit No. SL000072980112 Fairways IV at Bailey Ranch Sewer Line Project 3 -21310 Dear Mr. Carr_ ' Enclosed is Permit No. SL000072960112 for the construction of 6,050 L.F- of eight (8) inch sewer line and appurtenances to serve the Fairways IV at Bailey Ranch Sewer Line Project, City of Owasso, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this department on February 17, 1998. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. J L� Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record.. We are returning one (1) set of the approved plans to you, sending one (1) set to your engineer and retaining one (1) set for our files. Very truly yours, 4u,4'c" o-Qn,�u0 bolUlh Construction Permit Unit sgBrHJTrvp Enclosure cc: William E. l.awis, p .E. , Consulting Engineer Wayne Craney, P.E., WPC Unit Supervisor Eddie Terrill, Manager, Tulsa County DEQ, R.S. 01 ;1n11r1utn 7911,- 1212 `j 11.lyoll 'l 111 MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: THERON WARLICK CITY PLANNER SUBJECT: EASEMENT CLOSING CLARK PLAZA DATE: May 12, 1999 BACKGROUND The City of Owasso has received a request to close a portion of a utility easement. The proposal will close the easement between Reasor's and Drug Mart, allowing the expansion of Reasor's Grocery Store, located on the north side of E 86' Street N, east of the Owasso Expressway. The subject property is described as Lot 1, Block 1, Clark Plaza Fourth Addition. An illustration of the portion of the easement to be closed is attached in Exhibit "A ". The portion of the easement to be closed is described in Exhibit `B" attached. The Owasso Technical Advisory Committee reviewed this proposal at the April 28, 1999 meeting. No utilities are located in this easement and no concerns were noted. RECOMMENDATION Staff recommends approval of the portion of the easement closing described in Exhibit `B" within this packet. ATTACHMENTS 1. Exhibit "X'— illustration, 2. Exhibit `B" — legal description. 1 1 1 1 S 89'54'00'W 8.47 Exhibit "A" East SM Street North Eaoment Vacation Exhibit TULSA ENGINEERING & PLANNING ASSOCIATES, INC. ScO1e '' ° 100, <6 1 CERTIFICATE OF AUTHORIZATION NO. 531 • RENEWAL DATE: JUNE 30, 1999 ,lob No. 99 -022 8209 EAST 63rd PLACE SOUTH • TULSA, OKLAHOMA 74133 PHONE: (918) 252 -9621 • FAX: (918) 250 -4566 Date 04/28/99 NORTH LAND PLANNING • CIVIL ENGINEERING • SURVEYING q: \reasors \• \9922ex02 1 1 1 l Z Exhibit `B" Legal Description for Easement Vacation All that part of the SE/4 SW /4 of Section 10, Township 21 North, Range 14 East of the Indian Base and Meridian, Tulsa County, Oklahoma, according to the official U.S. Government Survey thereof; more particularly described as follows, to -wit; Commencing at a point in the Southerly boundary of said SE/4 SW /4, 690.60 feet from the Southeast corner thereof; Thence S 89 °54'00 "W along the Southerly boundary of said SE /4 SW /4 a distance of 608.00 feet; Thence N 00 °01'55 "E a distance of 323.78 feet; Thence N 49 °58'49 "E a distance of 244.43 feet to a point, the "Point of Beginning "; Thence N 49 °58'49 "E a distance of 223.67 feet; Thence S 40 °01'07 "E a distance of 15.00 feet; Thence S 49 °58'49 "W a distance of 223.67 feet; Thence N 40 °01'07 "W a distance of 15.00 feet, to the "Point of Beginning ". Said tract contains 3,355 square feet or 0.0770 acres. FAData\LEGAL \99022L.GL001 MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: THERON WARLICK CITY PLANNER SUBJECT: LOWE ANNEXATION DATE: May 13, 1999 BACKGROUND At the May 4, 1999 meeting, the Owasso City Council approved Ordinance 615, which will annex certain property, and take effect 30 days after publication. The subject property is located in the Northwest Quarter (NW /4) of the Northwest Quarter (NW /4) of the Northeast Quarter (NE /4) of section 7, T -21 -N, R -14 -E and is unplatted land on the south side of E 116`h Street N, west of Garnett Road, containing 10 acres, more or less. Because of other pending development items, staff is requesting that the Council amend the Ordinance to include an emergency clause that will allow the ordinance to take effect immediately after publication. Attached is a copy of Ordinance No. 615, Amended, which adds an emergency clause to the previously adopted ordinance. RECOMMENDATION Staff requests that City Council approve Ordinance No. 615, Amended. ATTACHMENTS 1. Location map. 2. Ordinance 615, Amended. I ANNEXATION SUBJECT PROPERTY- 10-00 ACRES OWASSO SPORTS-FLEX A t` E _S T EAST ti Country Estates Addition OUT CG AG E 116 th Street N AG I IL Apple Tree Hale Acres Addition Addition CS p T Eel 0 1,61 A, C 113 FC 1 CITY OF OWASSO, OKLAHOMA ' ORDINANCE NO. 615, AMENDED AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY OF ' OWASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY IN SECTION 7, TOWNSHIP 21 NORTH, RANGE 14 EAST, PROVIDING THAT FROM AND AFTER THE PASSAGE AND PUBLICATION OF THIS ORDINANCE THAT ALL OF THE REAL PROPERTY WITHIN SAID TERRITORY HEREIN DESCRIBED SHALL BE A ' PART OF THE CITY OF OWASSO, OKLAHOMA, AND FURTHER DECLARING THAT ALL PERSONS RESIDING THEREIN SHALL BE SUBJECT TO THE JURISDICTION, CONTROL, LAWS, AND ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA, ESTABLISHING THE SAME AS PART OF WARD ONE OF ' SAID CITY AND DIRECTING THE FILING OF THIS ORDINANCE; AND DECLARING AN EMERGENCY. WHEREAS, pursuant to the provisions of Title 11, Section 21 -103, et seq., of the ' Oklahoma Statutes, the City of Owasso is permitted to annex additional territory providing a petition in writing, signed by not less than three- fourths of the legal voters and owners of not less than three- fourths (in value) of the property hereinafter described, the same being contiguous to the t corporate limits of the City of Owasso, requesting that said property be annexed and added to the City of Owasso is submitted; and WHEREAS, notice of the presentation of said Petition was given by the Petitioner by ' publication in the Owasso Reporter, a newspaper of general circulation published in the City of ' Owasso, Oklahoma, and notice was given that said Petition would be considered by the City Council of the City of Owasso, at a meeting to be held on April 20, 1999 at 6:30 PM at the Community Center, Owasso, Oklahoma; and ' WHEREAS, on the 20' day of April, 1999, said Petition was duly considered by the City Council and was determined to have complied with the provisions of Title 11, Section 21 -103, et ' seq., of the Oklahoma Municipal Code, and further, that proper legal notice of presentation of said petition had been given; and NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ' OWASSO, OKLAHOMA. ' Section 1. That the following described territory lying in Tulsa County, Oklahoma which is contiguous to the present corporate limits of the City of Owasso and described in the petition presented to the City Council in accordance with the provisions of Title 11, Section 21 -103, et seq., ' of the Oklahoma Statutes, and more particularly described as follows, to -wit: ' THE NORTHWEST QUARTER (NW /4) OF THE NORTHWEST QUARTER (NW /4) OF THE NORTHEAST QUARTER (NE/4) OF SECTION 7, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, be, and the same is hereby annexed to, made a part of, and added to the City of Owasso, Oklahoma, and the corporate limits thereof be and are hereby extended to include the above described territory and real estate. ' Section 2. That from and after the passage and publication of this Ordinance, the real estate and territory described in Section 1 hereof shall be a part of the City of Owasso, Oklahoma, and in Ward One thereof, and all persons residing therein, and all property situated thereon, shall be and ' are hereby declared to be subject to the jurisdiction, control, laws, and ordinances of the City of Owasso, Oklahoma, in all respects and particulars. Section 3. That from and after the passage and publication of this Ordinance, the real estate and territory described in Section 1 hereof, having been given previous zoning in Tulsa County, shall be deemed to be in the CS (Shopping Center) zoning district of the City of Owasso in accordance with the provisions of Section 110.3 of the Owasso Zoning Ordinance. ' Section 4. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance, together with an accurate map of the territory hereby ' annexed. Section 5. That an emergency is hereby declared to exist for the preservation of the public peace, health, and safety, by reason whereof this ordinance shall take effect immediately from and after its passage, approval, and publication. PASSED AND APPROVED this 18'1 day of May, 1999. Mark Wilken, Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D. Cates, City Attorney ' MEMORANDUM 1 TO: IFROM: 1 1 1 SUBJECT: DATE: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO jIM ERNST FINANCE DEPARTMENT ASSESSMENT OF SEWER IMPROVEMENT DISTRICT MAY 3, 1999 BACKGROUND: roached staff in 1995 concerning the Homeowners in the pleasant View Estates Addition app Septic y problems in their ability to connect to City sewealleviate de the current City limits, but collection lines were designed subdivision. The addition is outs in conformance with established city criteria. The homeowners elected to form a Sewer Improvement District (Tulsa County Sewer Improvement District No. 6) and issue bonds to finance construction. On February 18, 1997, Council agreed to accept, operate and maintain the system contingent upon the vote of the District. In March 1997, the District held an election t consider the transfer and conveyance of the sewer system to the city. The District agreed to the The agreement entitled "Agreement for Consolidation of Sewer Improvement District with City Sanitary of Owasso and for Connection of Sanitary Sewer Systems oon April Ex ess Capacity The fol owing Sewer System" is attached and was approved by Council provisions that the City agrees to perform include: City, an 1- Accept the sewer system and consolidate t subsequently connected t dthe system that 2- Collect a reimbursement from properties will utilize excess capacity. Reimbursements eandt satisfact ono of 1the8 bonded acre and will be applied solely to amortization indebtedness. 3 -Give notice, equalization and levy of assessments for satisfaction of bonded indebtedness. TRANSFER OF ASSETS AND ASSESSMENT FOR 2000: , to the City On August 6, 1998, The District transferred all the assets bd elong ingsto the District of bonds and of Owasso. The amount received from the District p� Council approved the first interest, which were due November r D98rictnfort he amount90 f, $1,067 per each property assessment of the consolidated S 1 owner. The last assessment paid the bonds and interest due on May 1, 1999 and will pay for the interest payment on November 1, 1999. ' In order to assure the continued flow of money from the District to pay for the interest and principal of the bonds, it is necessary to assess the homeowners on an annual basis. In 2000, the amount of principal and interest due is $5,000 and $5,520, respectively. In addition, 10% is collected to set aside as a reserve for any nonpayment of assessments. The amount of the reserve for this year is $1,052. Each homeowner assessment will be a total of $1,052, which includes $454.54 for principal, $501.82 for interest and $95.64 for the reserve. This amount must be assessed now to receive payment in early 2000. Upon acceptance, staff will mail notifications to homeowners in Pleasant View Estates concerning assessment and also to Tulsa County Treasurer for actual assessment. RECOMMENDATION: I L Staff recommends Council authorize notice, equalization and levy of assessments against ' properties within the Tulsa County Sewer Improvement District #6 sufficient to pay the interest, principal and reserve due on the outstanding indebtedness represented by the District Bonds. ATTACHMENTS: (1) Amortization Schedule for Payment of Bonds and Interest L TULSA COUNTY SEWER IMPROVEMENT DISTRICT NO.6 AMORTIZATION SCHEDULE FOR PAYMENT OF BONDS AND INTEREST Payment Principal Principal Interest Total Date Due Date Balance 11/01/01 82,000.00 Payment Paid 2,460.00 100,000.00 2001 Assessment 05/01/02 82,000.00 11/01/98 97,000.00 3,000.00 15,000.00 18,000.00 11/01/98 1998 Assessment 05/01/99 92,000.00 5,000.00 2,910.00 7,910.00 05/01199 11/01/99 92,000.00 0.00 2,760.00 2,760.00 1999 Assessment 2000 Assessment 05/01/01 82,000.00 5,000.00 2,610.00 7,6 11/01/01 82,000.00 0.00 2,460.00 2,460.00 2001 Assessment 05/01/02 82,000.00 0.00 2,460.00 2,460.00 11/01102 77,000.00 5,000.00 2,460.00 7,460.00 2002 Assessment 05/01103 72,000.00 5,000.00 2,310.00 7,310.00 11/01/03 72,000.00 0.00 2,160.00 2,160.00 2003 Assessment 05/01/04 72,000.00 0.00 2,160.00 2,160.00 11/01/04 67,000.00 5,000.00 2,160.00 7,160.00 2004 Assessment 05/01/05 62,000.00 5,000.00 2,010.00 7,010.00 11/01/05 62,000.00 0.00 1,860.00 1,860.00 2005 Assessment 05/01/06 62,000.00 0.00 1,860.00 1,860.00 11/01/06 57,000.00 5,000.00 1,860.00 6,860.00 2006 Assessment 05/01/07 52,000.00 5,000.00 1,710.00 6,710.00 11/01/07 52,000.00 0.00 1,560.00 1,560.00 2007 Assessment 05/01/08 52,000.00 0.00 1,560.00 1,560.00 11/01/08 47,000.00 5,000.00 1,560.00 6,560.00 2008 Assessment 05/01/09 42,000.00 5,000.00 1,410.00 6,410.00 11/01/09 42,000.00 0.00 1,260.00 1,260.00 2009 Assessment 05/01/10 42,000.00 0.00 1,260.00 1,260.00 11/01/10 37,000.00 5,000.00 1,260.00 6,260.00 2010 Assessment 05/01/11 32,000.00 5,000.00 1,110.00 6,110.00 11/01/11 32,000.00 0.00 960.00 960.00 2011 Assessment 05/01/12 32,000.00 0.00 960.00 960.00 11/01/12 27,000.00 5,000.00 960.00 5,960.00 2012 Assessment 05/01/13 22,000.00 5,000.00 810.00 5,810.00 11/01/13 22,000.00 0.00 660.00 660.00 2013 Assessment 05/01/14 22,000.00 0.00 660.00 660.00 11/01114 17,000.00 5,000.00 660.00 5,660.00 2014 Assessment 05/01/15 12,000.00 5,000.00 510.00 5,510.00 11/01/15 12,000.00 0.00 360.00 360.00 2015 Assessment 05/01/16 12,000.00 0.00 360.00 360.00 11/01/16 7,000.00 5,000.00 360.00 5,360.00 2016 Assessment 05/01/17 7,000.00 0.00 210.00 210.00 11/01/17 0.00 7.000.00 210.00 7,210.00 100 000.00 72 930.00 172,930.00 'Contingent on if Johnson properties north of 96th St. N. develop If developed the developers would reimburse the District @ a rate of $1,338.50 per acre. Any monies received would go to the payoff of the bonds. ' MEMORANDUM ' TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO ' FROM: SHERRY BIS HOP ' FINANCE DIRECTOR SUBJECT: PURCHASE OF ASPHALT ' BAILEY RANCH PARKING LOT ' DATE: May 14, 1999 BACKGROUND: On February 16, 1999 the City Council approved an interlocal agreement with Tulsa County for ithe construction of a parking lot at the Bailey Ranch Golf Club. Under the terms of the interlocal agreement, the City agreed to pay for materials and the County agreed to provide labor and equipment to complete the parking lot. The purchase of the asphalt for the parking lot is exempt from requirements of the Oklahoma Public Competitive Bidding Act of 1974. The Owasso Code of Ordinances authorizes the ' purchase of materials at a price set by a county purchasing agency without competitive bidding. However, the Owasso Code of Ordinances requires prior approval by the Council of any purchase ' over $5,000. APAC Oklahoma, Inc. has the Tulsa County bid for asphalt, so they supplied the materials for the parking lot. The invoices from APAC for asphalt total $28,783.73. The City Council did not authorize that purchase. Staff is, therefore, requesting that the City Council ratify the purchase of the asphalt and authorize the payment to APAC for $28,783.73. Funds are available within the General Fund budget for ' this expenditure, however the intent is for the OPGA to pay this expense. A transfer to the General Fund from the OPGA Fund for $28,783.73 is included on the OPGA claims list for OPGA Trustee approval at the May 18 meeting. RECOMMENDATION: Staff recommends Council ratification of the purchase of asphalt and authorization for the payment ' to APAC Oklahoma, Inc. in the amount of $28,783.73. ' ATTACHMENTS: Interlocal Agreement A.7ft 4 49 %L,., Tulsa County County EnginEEr A Department of the Board of County Commissioners Tulsa County Administration Bldg. 500 South Denver Tulsa, Oklahoma 74103 -3832 (918) 596 -5730 March 8, 1999 City of Owasso P.O. Box 180 Owasso, Oklahoma 74055 ATTN: Mr. Robert Carr Dear Mr. Carr: o pp,7 MAR 0 9 1999 LM RAY JORDAN COUNTY ENGINEER This office is returning an approved copy of an agreement between Tulsa County and the City of Owasso for paving work at the Bailey Ranch Golf Course. We will attempt to schedule this work during the last part of March. If further information is required, please feel free to contact this office. Sincerely, Q GvYL� Ray Jo dan RJ :sc Enclosure xc: Commissioner Collins File 1 ■ Y Y 1'71423 AGREEMENT ■ THIS AGREEMENT, made the day of _ , 1999, by and between the Board of County Commissioners of Tulsa County, Oklahoda, hereinafter called "County" and the City of Owasso, Tulsa County, Oklahoma, hereinafter called "City ". ' WITNESSETH: WHEREAS, by virtue of 69 O.S., 1981, Section 1903, the Board of County Commissioners is authorized to enter into agreements with municipalities to construct, improve, and repair any of the streets of such municipalities, and; ' WHEREAS, the County is desirous of participating in projects and the provision of services mutually advantageous to the County and other units of government; ' THEREFORE, in consideration of the covenants and conditions hereinafter contained, the parties hereto agree as follows : ' 1. The duration of this Agreement shall be for a period equal to the time necessary to complete the project described herein. ' 2. The purpose of this Agreement shall be to provide street paving assistance for the City at ' the Bailey Ranch Golf course and drainage assistance at various locations in the City. 3. The City shall provide all required materials and traffic control for the project. ' 4. The County shall provide all the necessary labor and equipment to complete the project. ' S. This Agreement shall be effective from and after the date of execution thereof and is intended only for the purpose described in Section 2 above. 6. The rights, duties and obligations under or arising from this Agreement shall not be assigned by either party hereto without the express written consent of the other. ■ 1 1 IN WITNESS WHEREOF, the parties have hereunto set their hands and seal this day of ��±_ 1999. ATTEST: CITY OF OWASSO l; 0 ATTEST: AS TO FORM: �'ti�latbs, Tulsa County Clerk u�t3r�lerlr;l •, �� APPROVED AS TO FORM: xdl I va, �� ,, 4 Z - Asst. strict Attorney Mayor BOARD OF COUNTY COMIIHSSIONERS TULSA COUNTY, OKLAHOMA r 1 I I I MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO ' FROM: THERON WARLICK CITY PLANNER ' SUBJECT: REZONING — OZ -99 -07 A & W LAND DEVELOPMENT E: May 12 1999 DAT y BACKGROUND A & W Land Development, Inc., the owner, has requested the rezoning of 71.62 acres, more or less, from AG (Agriculture) District to RS -3 (Residential Single - Family High Density) District to allow for residential development. The subject property is described as a tract of land in Section 6, Township 21 North, Range 14 East, Tulsa County, Oklahoma, and is located to the ' northwest of N 109t' E Avenue, adjacent to the Country Estates II subdivision. P The subject property is currently undeveloped and is bordered by single - family subdivisions to the south and east. Country Estates III and West Port Additions are located to the south of the subject property. Country Estates H lies to the east of the subject property. The site is relatively flat. The subject property lies in the service area of Rural Washington Water District #3, although the City of Owasso, as a result of a 1988 court settlement, will serve the southern portion. City of Owasso sewer is available to the site. No obvious barriers to development were noted in the staff review. The 1985 comprehensive plan update indicates low- intensity residential on the subject property and the proposed RS -3 zoning is highly consistent with this plan. Access to the site is available via City streets from three locations. ' Notice was posted on the subject property and letters were mailed to residents within 300' of the subject property. Notice also appeared in the Owasso Reporter. The Planing Commission ' unanimously recommended approval of the rezoning at the May 11, 1999 regular meeting. RECOMMENDATION ' Staff recommends p ends a roval of OZ- 99 -07. ATTACHMENTS ' 1. Rezoning Report MEMORANDUM TO: THE PLANNING COMMISSION CITY OF OWASSO FROM: THERON WARLICK CITY PLANNER SUBJECT: REZONING — OZ -99 -07 A & W LAND DEVELOPMENT DATE: May 3, 1999 BACKGROUND APPLICANT AND STATUS OF APPLICANT: A & W Land Development, Inc., owner. REQUESTED ACTION AND PURPOSE: A request for rezoning of 71.62 acres, more or less, from AG (Agriculture) District to RS -3 (Residential Single - Family High Density) District to allow for residential development. LOCATION AND SIZE: The 71.62 acre subject property is described as a tract of land in Section 6, Township 21 North, Range 14 East, Tulsa County, Oklahoma. The subject property is located to the northwest of N 109"' E Avenue, adjacent to the Country Estates II subdivision. EXISTING LAND USE: The subject property is currently undeveloped. SURROUNDING LAND USE: Country Estates III and West Port Additions are located to the south of the subject property. To the east of the subject property lies Country Estates II. Country Estates II and III are zoned RS -3. West Port is zoned AG. Country Estates 11 is being developed as single - family housing and Country Estates III is proposed to provide additional single - family homesites for this rapidly growing area. APPLICABLE REGULATIONS: The Zoning Code for the City of Owasso, Chapter 15 "Amendments ", Chapter 4 "Residential District Provisions ". SITE INFORMATION: The site is relatively flat. The subject property lies in the service area of Rural Washington Water District #3, although the City of Owasso, as a result of a 1988 court settlement, will serve the southern portion. City of Owasso sewer is available to the site. No obvious barriers to development were noted in the staff review. ANALYSIS The 1985 comprehensive plan update indicates low - intensity residential on the subject property and the proposed RS -3 zoning is highly consistent with this plan. The proposed rezoning will allow the continuation of residential development in the area. Access to the site is available via C: \Owasso\PC \05- 11- 99 \OZ -99 -07 Country Estates IV\MEMORANDUM - OZ -99 -07 CE IV.doc City streets from three locations. Notice was posted on the subject property and letters were mailed to residents within 300' of the subject property. Notice also appeared in the Owasso Reporter. Staff received one call from a resident on E 1206' Street to the west of the subject property in unincorporated Tulsa County. She expressed a concern that she did not want street connection between the subdivision and her street. Staff noted that the request, while not a zoning issue, will be conveyed to the Planning Commission. No other objections were noted. RECOMMENDATION Staff recommends approval of OZ- 99 -07. ATTACHMENTS 1. Location Map, 2. Rezoning Application, 3. Copy of newspaper publication, 4. Letter to surrounding property owners. C: \Owasso\PC \05- 11- 99 \OZ -99 -07 Country Estates IV\MEMORANDUM - OZ -99 -07 CE IV.doc F!T!9 0 Q 0 Q J Q Q I r r� OWASSO SPORTS -PLEX A^ RE . • Subject Property T T- -T- E.. 120 ft Country r� E Estates II lia IL ; ,E COURT_' N, 11 z I � I 1 E•ST 118'11 S. RE ET yrc N W 4 Y EAST 1• •T �� \ ! -T11 ._ — - OUT AG I AG 1131?% M.. N. CS 1E SCHEDULE CITY OF OWASSO 0- .99 acres 1 4.99 acres -19.99 acres 20 acres & above 4 IS 100 150 200 APPLICATION FOR REZONING OZ- ! {- eneral Location: N 00K fj Qn( G'0LAi _ VNPr -, Present Zoning:____ Present Use: / Atoposed Zoning:________ � Z � , J Proposed Use: <0A Gtr/ � r gal Description of Tract under Application: (If by metes and bounds, attach plat of survey) I I �f a/p�p/lican,,t}iis other than ownneer,/�plleasey�ind�i(cate interest: (purchaser, legs /see, agent for, other) tjl till advertising and sign charges to: P0 1AJ L DS _ (name) address) -- ---- - - - - -- - -- — - - - - - -- (phone) I do he eby rtify that the information herein submitted is complete, true and accurate. igned: Address: Phone: ate Received: —y Fee Receipt No.: r! PC Recommendation: Date: jr Staff Recommendation: lrrdi-nance No. APPLICANT - DO NOT WRITE BELOW THIS LINE Vote: Sec. Twp. City Council Action: Date: Vote: Rg. Please publish the following legal advertisement in the March 22, 1999 edition of the Owasso Reporter. Please send Proof of Publication to: City of Owasso ATTN: Theron Warlick P.O. Box 180 Owasso, OK 74055 Please bill publication costs to: A &W Land Development PO Box 7 Owasso, OK 74055 RE: Country Estates IV rezoning NOTICE TO THE PUBLIC OF A HEARING ON A PROPOSED AMENDMENT TO THE ZONING ORDINANCE OF THE CITY OF OWASSO, OKLAHOMA APPLICATION: OZ -99 -07 Notice is hereby given that a public hearing will be held before the Owasso Planning Commission, in the Owasso Community Center, 301 S. Cedar, Owasso, Oklahoma, at 7:00 P.M. on the 111 day of May, 1999. At that time and place, consideration will be given to the proposed change of the zoning classification of the following described property: A TRACT OF LAND LYING IN SECTION 6, TOWNSHIP 21 NORTH, RANGE 14 EAST, TULSA COUNTY, OKLAHOMA, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTH '/a CORNER OF SAID SECTION 6, THENCE N- 00- 03 -27 -E 1276.91 FEET TO THE POINT OF BEGINNING: THENCE N- 65- 57 -25 -E 327.98 FEET; THENCE N- 46- 42 -49 -E 1426.07 FEET; THENCE N- 38- 00 -25 -E 1045.09 FEET; THENCE N- 37- 55 -40 -E 12.28 FEET; THENCE N- 00- 05 -31 -E 65.04 FEET; THENCE N- 89- 53 -34 -W 857.88 FEET; THENCE N- 00- 06 -25 -E OZ -99 -07 Page 1 of 2 858.33 FEET; THENCE N- 89- 53 -34 -W 531.66 FEET; THENCE S- 31- 31 -32 -W 1509.15 FEET; THENCE SOUTHWESTERLY ' ALONG A CURVE TO THE LEFT HAVING A RADIUS OF 5743.83 FEET A DISTANCE OF 1484.76 FEET; THENCE S-89- 45-30-E 594.46 FEET; THENCE S- 00- 03 -23 -W 31.23 FEET TO ' THE POINT OF BEGINNING CONTAINING 71.62 ACRES MORE OR LESS. ' The above described tract of land is located north of E 116'h Street N, west of Garnett Road, more particularly described as a tract of land to the west of Country Estates II Addition. To be considered I is a rezoning from AG (Agriculture) District to RS -3 (Residential Single - Family High - Density) District. ' All persons interested in this matter may be present at the hearing and present their objections to or arguments for any or all of the above matters. 1 In the event that such proposed rezoning is approved, in whole or in part, by the Owasso Planning Commission, said Planning Commission shall submit its recommendation to the City Council of the City of Owasso for its consideration and action, as provided by law. The City Council's review of the recommendation of the Planning Commission on the proposed rezoning shall be at a meeting time and place to be determined by the Council, said information to be available from the Owasso Community Development Director. A map showing the proposed rezoning accompanies this notice. For more information on the proposed rezoning contact the Owasso Community Development Department, City Hall, 207 S. Cedar, Owasso, Oklahoma 74055, or phone (918) 272 -2251. Dated at Owasso, Oklahoma, this 15'' day of April, 1999. Theron Warlick City Planner OZ -99 -07 Page 2 of 2 207 South Cedar PO Box 180 Owasso, OK 74055 City of Owasso (918) 272 -2251 ' FAX (918) 272 -4999 NOTICE TO PROPERTY OWNER ' OZ -99 -07 Notice is hereby given that a public hearing will be held before the Owasso Planning Commission, in the ' Owasso Community Center, 301 S Cedar, Owasso, Oklahoma, at 7:00 P.M. on the 11th day of May, 1999. At that time and place, consideration will be given to the proposed change of the zoning classification of the following described property: A TRACT OF LAND LYING IN SECTION 6, TOWNSHIP 21 NORTH, RANGE 14 EAST, TULSA COUNTY, OKLAHOMA, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTH '/< CORNER OF SAID SECTION 6, THENCE N- 00- 03 -27 -E 1276.91 FEET TO THE POINT OF BEGINNING: THENCE N- 65- 57 -25 -E 327.98 FEET; THENCE N- 46- 42 -49 -E 1426.07 FEET; THENCE N-38- 00-25-E 1045.09 FEET; THENCE N- 37- 55 -40 -E 12.28 FEET; THENCE N- 00- 05 -31 -E 65.04 FEET; THENCE N- 89- 53 -34 -W 857.88 FEET; THENCE N- 00- 06 -25 -E 858.33 FEET; THENCE N- 89- 53 -34 -W 531.66 FEET; THENCE S- 31- 31 -32 -W 1509.15 FEET; THENCE SOUTHWESTERLY ALONG A CURVE TO THE LEFT HAVING A RADIUS OF 5743.83 FEET A DISTANCE OF 1484.76 FEET; THENCE S- 8945 -30 -E 594.46 FEET; THENCE S-00- 03-23-W 31.23 FEET TO THE POINT OF BEGINNING CONTAINING 71.62 ACRES MORE OR LESS. The general location of the property is north of E 116th Street N, between N 97th E Avenue (Mingo Road) and Garnett Road. The subject property is more particularly described as a 71.62 acre tract of land to the north of Country Estates III Addition and west of Country Estates II Addition. To be considered is a rezoning from AG (Agriculture) District to RS -3 (Residential Single - Family High Density) District. As an abutting or nearby property owner, you are being notified so that you may be able to express your views or concerns regarding this request. If you are unable to attend this meeting, please forward any comments you may have in writing to the Owasso City Planner, PO Box 180, Owasso, OK 74055. Planning Staff will present these comments to the Planning Commission members at the scheduled public hearing. A map showing the subject area is attached for your review. Additional information regarding this request may be inspected in the office of the City Planner, 207 South Cedar, Owasso, Oklahoma, or by calling 272 -2251. This is your only personal notification of this request. Dated at Owasso, Oklahoma, this 20th day of April, 1999. Sincerely, �a414 Theron Warlick City Planner F_j 1 1 Ll MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: COMPUTER MANAGEMENT TEAM MS BISHOP, MR ROONEY, MR KNIGHT SUBJECT: Contract Negotiations with Creative Computer Solutions DATE: May 13, 1999 There are two contract issues that are yet to be finalized in the negotiations with Creative Computer Solutions. We have faith that these changes to the contract are not a problem, but Creative Computer Solutions' attorneys must review them. If, for any reason, the contract cannot be completed, this item will be removed from the May 18, 1999 agenda. The issues are as follows: The City is responsible for CCS expenses for installation, education, and training trips. The City would like to put limits on these expenses to protect us from "extravagant" expenditures. We have suggested that each expense be limited to what the IRS code will allow as a deduction and CCS has suggested that we use a "per diem" amount. CCS would like to receive 25% of the Software money upon delivery of the software, 65% upon the installation of the Software, and the remaining 10% upon "going- live ". To protect the City's interest, we are asking that CCS receive 25% of the Software money upon delivery, 25% upon installation, and the balance upon certification by the City that the applications function as defined in CCS' response to the original RFP. MEMORANDUM ' TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: COMPUTER MANAGEMENT TEAM r MS BISHOP, MR ROONEY, MR KNIGHT I SUBJECT: APPROVAL OF THE CONTRACT FOR THE PURCHASE OF COMPUTER SOFTWARE 1 DATE: MAY 13,1999 ' BACKGROUND ' The City Council approved the negotiation of a contract for the purchase of a Financial and Administrative Software System from Creative Computer Solutions at the April 20, 1999 ' Council Meeting. A standard License Agreement was received from CCS and was reviewed by the Computer Management Team and Ron Cates. Several amendments to the License Agreement were ' submitted to CCS for their review. These amendments covered: • Licensing and where the software would/could be used ' • Training to be done at Licensee site • Licensee responsibility for training site (equipment, trainees, etc) • The number of days to reschedule /cancel training was reduced by seven days and the ' assessment for fees was reduced by 25% to 50% • CCS will be held responsible by the same rules on cancellation ' • Payment terms were changed from 90% of the money upon delivery to 50 %with the balance being paid after certification by the Licensee that the applications function as outlined in the original Request for Proposal • Limits were established for the City's liability for CCS expenses • CCS warranty was expanded to cover the applications functioning as defined in their response to the original Request for Proposal ' • CCS liability for damages was changed to remove wording not needed • Dispute settlement was changed from arbitration to Oklahoma controlling law 1 STATUS UPDATE The negotiations have been ongoing for the past three weeks between the City of Owasso and Creative Computer Solutions and have produced a decrease of $56,909 in the cost of the system as follows: RECOMMENDATION Staff recommends the approval of a contract with Creative Computer Solutions for the purchase of a Financial and Administrative Software System including installation, travel, and training in the amount of $215,017. ENCLOSURES License Agreement Proposed Amendment to the License Agreement Original Current Application Software 110,279 75,818 Installation 48,800 48,800 Training 57,445 41,245 Travel 35,136 26,688 Conversion (1100 /day) 3,300 5,500 2 day increase System Software 16,966 16,966 $271,926 $215,017 RECOMMENDATION Staff recommends the approval of a contract with Creative Computer Solutions for the purchase of a Financial and Administrative Software System including installation, travel, and training in the amount of $215,017. ENCLOSURES License Agreement Proposed Amendment to the License Agreement I MEMORANDUM 1 TO: THE HONORABLE MAYOR AND CITY COUNCIL ' CITY OF OWASSO FROM: J JEFF HANCOCK ' CITY MANAGER SUBJECT: REQUEST FOR EXECUTIVE SESSION 1 DATE: May 11, 1999 ' IBACKGROUND: ' The staff has completed negotiations with the firefighters (IAFF Local #2789). A tentative agreement has been reached and confirmation that the IAFF has ratified the agreement has been received. The Oklahoma Open Meeting Act (Title 25, Section 301 -314) allows the City Council to enter into executive session for the purpose of "discussing negotiations concerning employees and representatives of employee groups" (25 O.S., Section 307(B)(2). The staff has placed a request on the agenda that will allow the Council to vote to enter into executive session to discuss the proposed contract should such session be desired. This item is on the agenda simply to allow for an executive session. Should such an action be unnecessary, the staff is prepared to present the contract and recommend its approval by the Council in open session. RECOMMENDATION: The staff recommends Council action to enter into executive session if any Councilor has concerns or questions that relate to the negotiation process. MEMORANDUM ' TO: HONORABLE MAYOR AND MEMBERS OF THE COUNCIL ' FROM: J. JEFF HANCOCK CITY MANAGER SUBJECT: IAFF COLLECTIVE BARGAINING AGREEMENT DATE: May 13, 1999 ' BACKGROUND: Through the collective bargaining process, the City and the IAFF Local No. 2789 have t reached a tentative agreement for FY 1999 -2000 and FY 2000 -2001. A copy of the final draft of the agreement has been previously provided that includes strikeouts of language being deleted and bold and underlined new language. Throughout the bargaining process, Ron ' Cates, City Attorney has been provided updates and articles as they were tentatively agreed to by both parties. ' The final agreement has been presented to the IAFF Local membership and that body has approved and authorized the President David Sole and Secretary Bruce Kelley to execute the ' document. As is required in Bargaining Ground Rules, that agreement is now presented to the City Council for consideration, approval and execution. ' MODIFICATIONS FROM PREVIOUS YEAR'S AGREEMENT: Following is a brief summary of the significant changes from previous year's agreements. Changes not deemed significant are changes that do not affect the intent of the agreement including date changes and "house- keeping" changes. 1. Article 5, Authority and Term - In a significant change, this agreement is for a period of two (2) years. This is accomplished with a provision that recognizes the statutory requirement for 120 days notice for discussions of tfinancial conditions. 2. Article 12, Job Assignments - Language has been deleted that would allow a paid firefighter to receive orders from a volunteer firefighter. Old language was a holdover from days when the paid force was new and less experienced than the volunteer force. 1 3. Article 14, Hours and Time Exchange - Shift exchanges must still be approved by the Assistant Chief but language requiring advance notice has been deleted. 4. Article 16, Manning - The department is defined as a twenty -five (25) man department, including the Chief and Deputy Chief (current staffing). A labor /management committee is created to develop implementation plans to increase the manning by three (3) over the terms of this (2 year) agreement. (Manning is a concern because of a recent adoption by the State Department of Labor of OSHA respiratory standards. Those standards, among other things, establish a "two in - two out" requirement for firefighters in fighting fires. This means that whenever fighting a fire, there is a requirement that a minimum of two firefighters be inside a burning structure and two firefighters outside the structure, for a minimum of four firefighters on the scene. There is an exception for rescue activities that are not defined as firefighting activities. Currently the "two in - two out" rule is being met by some departments through mutual aid agreements. Pending legislation would eliminate the use of mutual aid agreements in meeting minimum manning requirements and would likely require hiring additional staff.) 5. Article 20, Compensation - A step plan for compensation has been implemented (Appendix "B "), with step advancement tied to performance. Approval of compensatory time use is tied only to operations and required staffing levels. Language requiring a two (2) days notice of the intent to use compensatory time has been deleted. 6. Article 22, Vacations and Holidays - Holidays are increased to six days per year (from 120 hours to 144 hours) with newly hired employees' first years holidays prorated based on the date of employment. Use of holidays and vacation will be allowed in one (1) hour increments, decreased from four (4) hour increments. Language requiring two weeks notice for use has been deleted. (In practice, the two week notice was not being adhered to.) 7. Article 23, Sick Leave - Accruals have been increased from twelve (12) hours to sixteen (16) hours per month and from 144 hours to 192 hours annually. 8. Article 24, Court and Jury Leave - Language has been modified to not financially penalize firefighters for jury duty or for court appearances resulting from their work. 6 9. Article 30, Working Out of Class - Language has been changed to reflect ' current job titles. Salary adjustments for "working out of class" have been changed from 5% to either $20 or $15 per affected shift. 10. Article 31, Longevity - Longevity pay has been increased from the current $0.09 per hour at the end of the third year of employment and $0.03 per hour each year thereafter by, adding $0.04 per hour at the end of the fourth year, $0.05 per hour at the end of the fifth year, $0.06 per hour at the end of the sixth year, $0.07 per hour at the end of the seventh year and $0.07 per hour each year thereafter. AFFECTS OF THE MODIFICATIONS: Other than the implementation of the compensation "Step Plan," perhaps the most noticeable change is the term of the agreement being for two years. Although a two year agreement does not totally eliminate the FY 2000 -2001 bargaining process because of statutory language, it is hoped it will in effect allow the City to bring this agreement to the Council for ratification and appropriations for the FY 2000 -2001 budget. Other changes create better working conditions for the IAFF. The "Step Plan" coupled with the increase in longevity increase the total contract cost for the IAFF contract (over FY 1998 -1999) from $768,732.83 to $821,234.22, for an increase of $52,501.39 or 6.83%. If the agreement is ratified for the second year (FY 2000 - 2001), the increase would be another $36,811.89 or 4.48 %. RECOMMENDATION: Staff recommends Council approve the agreement and authorize the Mayor to execute the same. ATTACHMENT: 1. Agreement Executed by IAFF Local No. 2789