HomeMy WebLinkAbout1999.06.01_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular
~, DATE: June 1, 1999
TIME: 6:30 p.m.
PLACE: Council Chambers, Owasso Community Center
Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board
at 4:00 p.m. on Friday, May 28, 1999.
r~
Marci Boutwell, City Jerk
~~
w:
AGENDA
1. Call to Order
Mayor Wilken
2. Invocation
r~ Jim McElrath
~, Support Services Director
3. Flag Salute
4. Roll Call
I~
5. Consideration and Appropriate Action Relating to a Request for Approval of the Consent
Agenda. All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from
consent by request. A motion to adopt the Consent Agenda is non-debatable.
A. Approval of the Minutes of May 18, 1999 Regular Meeting.
Attachment #5-A
B. Approval of Claims.
Attachment #5-B
Owasso City Council
June 1, 1999
Page 2 -
C. Action Relating to Ordinance #616, an Ordinance Providing Rezoning of Property Located
Northwest of N 109`'' East Ave, Adjacent to Country Estates II; from AG (Agriculture) to
RS-3 (Residential Single-Family High Density), Containing 71.62 Acres, More or Less.
Attachment #5-C
The staff recommends Council approval of Ordinance #616 and has listed this item in the y
consent section of the agenda based on Council action on May 18, 1999 to approve the
rezoning and authorize an ordinance. ~
__
6. Request by Fraternal Order of Police Lodge # 149 to Address the City Council on Appropriation
of Matching Funds for Federal Grants.
FOP Lodge #149
Attachment #6
The City Clerk has received a written request from the FOP Lodge #149 for the City Council
to take action relative to grant applications for police officer positions.
7. Consideration and Appropriate Action Relating to a Request for City Council Approval of an
Anti-Displacement Plan in Accordance With ODOC Policy #426 Required by Contract Number
8095 CDBG 97, and that the Mayor be Authorized to Execute the Document.
Mr Henderson
Attachment #7
The staff will recommend that the Council approve the Anti-Displacement Plan as required by
the grant and that the Mayor be authorized to execute the document.
Owasso City Council
June 1, 1999
Page 3
Consideration and Appropriate Action Relating to a Request for City Council Approval of
Certification of Leverage Required by Contract Number 8095 CDBG 97, and that the Mayor
be Authorized to Execute the Document.
Mr Henderson
See Attachment #7
The staff will recommend Council approval of the Certification of Leverage as required by the
grant and that the Mayor be authorized to execute the document.
9. Consideration and Appropriate Action Relating to the Award of a Contract for the Purchase of
Computer Software
Mr Knight
Attachment #9
The staff has completed the bidding process and will recommend that a contract be awarded to
Creative Computer Solutions, Pleasanton, CA, for the purchase of a financial and administrative
services software package, in the amount of $215,017.
10. Consideration and Appropriate Action Relating to Resolution #99-02, a Resolution Modifying
Permit Fees Heretofore Established by Resolution #86-16 and 97-02, Establishing Permit Fees
Under Jurisdiction of the Building Inspector's Office.
Mr Rooney
Attachment # 10
The staff will recommend City Council approval of Resolution #99-02.
~
Owasso City Council
June 1, 1999
Page 4
11. Consideration and Appropriate Action Relating to the Acceptance of a Grant from the District
Attorney's Council of Oklahoma to assist in Funding Safety Needs, Approval of Matching
Funds, and Approval of a Supplemental Appropriation to the General Fund's Police Department
Budget.
Chief Alexander
Attachment # 11
The staff will recommend Council acceptance of the Law Enforcement Grant in the Amount
of $3430, approval of the grant conditions, approval of matching funds in the amount of $382,
and approval of a supplemental appropriation to the Police Department budget in the amount
of $3812.
i
I
12. Consideration and Appropriate Action Relating to a Request for City Council Acceptance of
Drug Seizure and Asset Forfeiture Funds from the Tulsa County District Attorney's Office to
the Owasso Police Department in the amount of $439.96; and for City Council Approval of a
Supplemental Appropriation to the General Fund's Police Department Budget.
Chief Alexander
Attachment # 12
The staff will recommend Council acceptance of $439.96, such funds resulting from the city's '
involvement in the Regional Drug Task Force. The staff further recommends Council approval
of a supplemental appropriation to the Police Department budget in the amount of $439.96.
i
~ ~
i
13. Consideration and Appropriate Action Relating to Council Acceptance of the Donation of a
Police Canine.
Chief Alexander
Attachment # 13
The staff will recommend Council acceptance of the donation of a police canine valued at
approximately $6500, to be purchased from Canines Unlimited from donated funds.
Owasso City Council
June 1, 1999
Page 5
14. Consideration and Authorization Relating to an Application for a COPS in Schools Partner
Initiative Grant.
Mr Hancock
Although the Chief of Police does not have the final application and memorandum completed
because of the holiday, staff needed to place this item on the agenda. Information and a
complete application will be available for the Council at the Tuesday night meeting.
15. Consideration and Appropriate Action Relating to a Request for an Executive Session for the
Purpose of Discussing the Acquisition of Real Property, Such Executive Session Provided for
in O.S. 25, Section 307(B)(3).
Mr Hancock
Attachment # 15
The City Manager will request Council approval of an executive session for the purpose of
discussing the acquisition of real property associated with the Northside Wastewater Collection
System Improvements Project.
16. Consideration and Appropriate Action Relating to Acceptance of Right-of--Way Easements
From Michael L & Cheryll L Buker, Phil L & Marlene Buker, Gregory A Worley, Bob L &
Ruby F Wayland, Charles W Spencer, James D Lavendusky, and Kenneth W Lavendusky to
the City of Owasso; and Authorization for the Mayor to Execute the Documents.
Mr Hancock
Attachment # 16
The staff will recommend acceptance of the Right-of--Way Easements, to be utilized as a part
of the Northside Wastewater Collection System project, and authorization for the Mayor to
execute the documents.
Owasso City Council
June 1, 1999
Page 6
17. Report from City Manager
18. Report from City Attorney
19. Report from City Councilors
20. New Business
21. Adjournment
~
t
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, May 18, 1999
The Owasso City Council met in regular session on Tuesday, May 18,1999 in the Council Chambers
at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City
Hall bulletin board at 4:00 p.m. on Friday, May 14, 1999, and Addendum to Agenda posted on the
City Hall bulletin board at 9:30 a.m. on Monday, May 17, 1999.
ITEM 1: CALL TO ORDER
Mayor Wilken called the meeting to order at 6:33 p.m.
ITEM 2: INVOCATION
Councilor Bode offered the invocation.
ITEM 3: FLAG SALUTE
Councilor Williams led in the flag salute.
ITEM 4: ROLL CALL
PRESENT
Mark Wilken, Mayor
Mary Lou Barnhouse, Vice Mayor
Denise Bode, Councilor
Melinda Voss, Councilor
H C "Will" Williams, Councilor
ABSENT
STAFF
Jeff Hancock, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 5: READING OF MAYOR' S PROCLAMATION.
Mayor Wilken read a proclamation denoting Friday, May 21S`, as Owasso Rams Baseball Day in
' Owasso as a result of their winning the 1999 6A State Baseball Championship. Mayor Wilken
presented the proclamation to Coach Turner and the assistant coaches and provided a proclamation
for each of the team members.
~
Owasso City Council May 18, 1999
ITEM 6: RECOGNITION OF OUTSTANDING EMPLOYEES.
Thirty-four city employees participated in Corporate Challenge during March and April. Mayor
Wilken, assisted by Team Captains Tammy Grimes and Dianne Moss, presented certificates of
recognition to the following employees: Tammy Grimes, Dianne Moss, Maria Alexander, Christiana
Barfield, Sherry Bishop, Marcia Boutwell, Stephen Corley, Angela Cromwell, Michele Dempster,
Jim Ernst, Bill Evans, Karl Fritschen, Dwayne Henderson, Janet Jackson, Bruce Kelley, Frank
Knight, Chris Kropp, Phil Lutz, Greg McCall, Jim McElrath, Eric Mikel, Jeff Moody, Chris Roberts,
Alan Rogers, Tim Rooney, Scott Shadbolt, Shonna Shondelmeyer, Joe Smith, Kari Sumpter, Joni
Frank Taylor, Robert Tobias, David Warren, Theron Warlick, & Debbie Williams. Marcia Boutwell
was presented a plaque from St Francis Health System for placing third in Division 3 Women's One
Mile.
ITEM 7: REQUEST BY CITIZEN TO ADDRESS THE CITY COUNCIL.
Mr Steven Hendrickson addressed the Council concerning a drainage problem on E 79"' St N
resulting from flooding from Elm Creek pond. Several other citizens •also offered comments. Mr
Lutz addressed the problem from the staff and presented several options for correcting the problem.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of the Minutes of May 4, 1999 Regular Meeting and May 11, 1999
Special Meeting.
B. Approval of Claims.
C. Action Relating to the Election of Three Trustees to the Oklahoma Municipal
Assurance Group, and Authorizing the Mayor to Execute an Official Ballot.
D. Action Relating to Acceptance of Improvements to the Water and Sanitary
Sewer Systems Constructed to Serve The Fairways IV (Extended), an
Addition to the City of Owasso, Tulsa County, Oklahoma.
E. Action Relating to Acceptance of Improvements to the Water and Sanitary
Sewer Systems Constructed to Serve Brentwood Village, an Addition to the
City of Owasso, Tulsa County, Oklahoma.
F. Action Relating to Acceptance of Improvements to the Water and Sanitary
Sewer Systems Constructed to Serve ROC I (Albertson's), an Addition to the
City of Owasso, Tulsa Counri-, Oklahoma.
G. Action Relating to City Council Approval of a Final Plat for The Fairways
IV (Extended), an Addition to the City of Owasso, Tulsa County State of
Oklahoma.
2
i
^I
^I
i
i
~
Owasso City Council
May 18, 1999
H. Request Approval to Close a Portion of a Utility Easement Located on Lot
1, Block 1, Clark Plaza Addition, on the site of Reasor's Food Warehouse on
E 86'h St N.
I. Action Relating to Ordinance #615 Amended , an Ordinance Providing for
the Annexation of an Approximate 10 Acre Parcel of Land Located East of
the Owasso Sports Park, and Declaring an Emergency.
J. Action Relating to the Attachment of an Emergency Clause to Ordinance
#615 Amended.
K. Request Council Authorization for Notice, Equalization and Levy of
Assessments Against Properties Within Tulsa County Sewer Improvement
District No. 6.
The consent agenda included minutes of the May 4, 1999 regular meeting and May 11, 1999 special
meeting, by reference made a part hereto. Item B on the consent agenda included the following
claims: (1) General Fund $61,951.67; (2) Collision Self-Insurance Fund $379.48; (3) Workers'
Comp Self-Ins Plan $6,026.79; (4) Ambulance Service Fund $2,763.90; (5) E-911 $1,933.80; (6)
City Garage $11,025.76; (7) Capital Improvements $63.00; (8) Bond Projects Fund $250,793.52;
(9) Interfund Transfers $4,171.68; (10) Interfund Transfers $42,704.21; (11) Payroll $161,217.39;
(12) City Garage Payroll $3,699.10. Item C requested approval of staff recommendation that the
Council cast votes for Jana K Howell, George Jones & Mickey Webb as Trustees to the OMAG, and
authorization for the Mayor to execute the ballot. Item D requested acceptance of improvements to
the water and sanitary sewer systems constructed to serve The Fairways IV. Item E requested
acceptance of the water and sanitary sewer systems constructed to serve Brentwood Village. Item
F requested acceptance of the water and sanitary sewer systems constructed to serve ROC I
(Albertson's). Item G requested approval of a Final Plat for The Fairways IV (Extended). Item H
request approval to close a portion of a utility easement located on Lot 1, Block 1, Clark Plaza
Addition. Item I requested approval of Ordinance #615, Amended, annexing 10 acres located east
of the Owasso Sports Park. Item J requested approval of the attachment of an emergency clause to
Ordinance #615, Amended. Item K requested authorization for notice, equalization and levy of
assessments against properties within Tulsa County Sewer Improvement District #6 sufficient to pay
the interest principal and reserve due on the outstanding indebtedness represented by the District
Bonds. Ms Voss moved, seconded by Dr Bode, to approve the consent agenda.
AYE: Voss, Bode, Williams, Banhouse, Wilken
NAY: None
~ Motion carried 5-0.
Owasso City Council May 18, 1999
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING A REQUEST
FOR COUNCIL RATIFICATION OF THE CITY MANAGER'S PURCHASE OF
ASPHALT FROM APAC OKLAHOMA INC, IN THE TOTAL AMOUNT OF
$28,783.73 FOR ASPHALT FOR THE PARKING LOT AT BAILEY RANCH
GOLF CLUB_FACILITY, AND AUTHORIZATION FOR PAYMENT.
Ms Bishop said that the Council approved an interlocal agreement with Tulsa County on February
16, 1999, for the construction of a parking lot at the Bailey Ranch Golf Club. Under the terms of
the agreement, the City agreed to pay for materials and the County agreed to provide labor and
equipment to complete the parking lot. At that time, the City Council did not authorize the purchase
of the asphalt. Invoices have been received from APAC totaling $28,783.73. Staff requested that
the City Council ratify the purchase of asphalt and authorize payment. Dr Bode moved, seconded
by Mr Williams, to ratify the purchase of asphalt for the parking lot at Bailey Ranch Golf Club and
authorize payment to APAC Oklahoma Inc in the amount of $28,783.73.
AYE: Bode, Williams, Voss, Barnhouse, Wilken
NAY: None
Motion carried 5-0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REOUEST
TO REZONE PROPERTY LOCATED NORTH OF E 116TH ST N, WEST OF
COUNTRY ESTATES II AND NORTH OF COUNTRY ESTATES II• FROM AG
(AGRICULTURE TAO RS-3 (RESIDENTIAL SINGLE-FAMILY HIGH DENSITY),
CONTAINING 71.62 ACRES. MORE OR LESS.
Mr Warlick presented the item. A & W Land Development, the owner, has requested the rezoning
of this property to allow for residential development. The property is currently undeveloped and is
bordered by single-family subdivisions to the south and east. The Owasso Planning Commission
has conducted a hearing on this request and recommended approval. Ms Voss moved, seconded by
Dr Bode, to approve the requested rezoning.
AYE: Voss, Bode, Williams, Barnhouse, Wilken
NAY: None
Motion carried 5-0.
4
Owasso City Council May 18, 1999
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A CONTRACT FOR THE PURCHASE OF COMPUTER
SOFTWARE.
The contract has not been completed, and Mr Cates requested that this item be withdrawn from the
agenda and placed on the June 1 S` agenda.
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING
NEGOTIATIONS BETWEEN THE CITY OF OWASSO AND THE IAFF
~FIREFIGHTERS)• SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S. 25,
SECTION 307(B)(2).
An executive session was not requested.
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
CONTRACT BETWEEN THE CITY OF OWASSO AND THE IAFF LOCAL
#2789 (FIREFIGHTERS).
Mr Hancock said that through the collective bargaining process, the City and the Iaff Local #2789
have reached a tentative agreement for FY 1999-2000 and FY 2000-2001. Although a two year
' agreement was reached, the Council can ratify the contract for one year only, and it will be necessary
to bring the contract to the Council again next year for ratification. The total cost of the contract for
FY 1999-2000 is $821,234.22, an increase of $52.501.39 (6.83%) over FY 1998-99. Dr Bode
' moved, seconded by Ms Voss, to approve the contract between the City of Owasso and IAFF Local
#2789 for FY 1999-2000, providing for wages, benefits and other working conditions.
AYE: Bode, Voss, Williams, Barnhouse, Willken
NAY: None
Motion carried 5-0.
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO MAYOR' S
APPOINTMENT REQUIRING CONFIRMATION BY THE CITY COUNCIL.
Mayor Wilken requested Council confirmation of the appointment of Assistant City Manager Tim
' Rooney to the position of Director of Civil Defense for the City of Owasso. Seconded by Ms Voss.
Owasso City Council
AYE: Wilken, Voss, Bode, Williams, Barnhouse
NAY: None
Motion carried 5-0.
ITEM 15: REPORT FROM CITY MANAGER
No report.
ITEM 16: REPORT FROM CITY ATTORNEY
No report.
ITEM 17: REPORT FROM CITY COUNCILORS
No report.
ITEM 18: NEW BUSINESS
None.
ITEM 19: ADJOURNMENT
Ms Barnhouse moved, seconded by Dr Bode, to adjourn.
AYE: Barnhouse, Bode, Voss, Williams, Wilken
NAY: None
Motion carried 5-0, and the meeting was adjourned at 7:03 p.m.
May 18, 1999
Mark Wilken, Mayor
Marcia Boutwell, City Clerk
6
CITY OF OWASSC
GENERAL FUND
B
5/28/99 7:01:51 A/P CLAIMS REPORT APAPVR PAGE: 4
PO # VENDOR DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
-----------------------------
992851 TREASURER PETTY CASH
992851 TREASURER PETTY CASH
992851 TREASURER PETTY CASH
DEPARTMENT TOTAL =___>
ANAGERIAL
-----------------------------
~ 990011
990013
992754
992819
992851
~r 992851
992851
^ 992871
SPRINT PCS
METROCALL
WOOD CONCEPTS INC
AT&T WIRELESS
TREASURER PETTY CASH
TREASURER PETTY CASH
TREASURER PETTY CASH
SUBURBAN OFFICE SUPPLY
DEPARTMENT TOTAL =___>
REIMB PETTY CASH
DEPOSIT REFUNDS
REFUNL'
PHONE USE-HANCOCK
PAGER USE
SIGN-GERMAN CORNER
OFFICE SUPPLIES
REIMB PETTY CASH
COUNCIL MEETING
PD BANQUET
BUDGET SUPPLIES
10.00
50.00
60.04
120.04
102.72
7.05
1,000.00
35.49
9.71
48.36
120.00
110.60
r'INANCE
~ 990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES
992397 CRAWFORD & ASSOCIATES PC AUDIT SERVICES
~ 992397 CRAWFORD & ASSOCIATES PC PHASE II-SPECIAL REVIEW
DEPARTMENT TOTAL =___>
COMMUNITY
~ 990013
990017
w 990286
991954
992755
992756
992798
~ 992851
992851
^ 992851
DEVELOPMENT
--------------------
METROCALL
BURR KANNADY
OFFICE DEPOT CARD PLAN
UNIFIRST CORPORATION
FAIRVIEW AFX
WAL-MART
HUGHES LUMBER CO
TREASURER PETTY CASH
TREASURER PETTY CASH
TREASURER PETTY CASH
DEPARTMENT TOTAL =___>
PAGER USE
ELECTRICAL INSPECTIONS
OFFICE SUPPLIES
UNIFORM RENTAL/CLEANING
BATTERIES-VIDEO CAM
JEANS-KRAMER
REPAIR SUPPLIES
REIMB PETTY CASH
LICENSE-KRAMER
CORPORfi TE CHALLENGE
1,433.93
104.92
1,100.00
6,930.00
8,134.92
34.20
585.48
119.98
34.68
98.00
49.20
55.42
8.00
25.OU
62.94
1,072.90
CITY OF OWASSO
GENERAL FUND
5/28/99 7:01:51 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
MUNICIPAL COURT
------------------------------
992650 HOWARD SMITH BAILIFF DUTIES 180.00
992850 DOZIER PRINTING EIP FORMS 100.25
DEPARTMENT TOTAL =___> 280.25
ENGINEERING
------------------------------
990013 METROCALL PAGER USE 14.10
DEPARTMENT TOTAL =___> 14.10
GENERAL GOVERNMENT
------------------------------
990008 US POSTMASTER POSTAGE 2,000.00
990117 IKON OFFICE SOLUTIONS COPIER MAINTENANCE 372.84
990120 RETHERFORD PUBLICATIONS LEGAL NOTICES 1,436.80
990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 155.81
991509 ENERCON REMOVE UNDERGROUND TANK 1,600.00
992818 PITNEY BOWES INC POSTAGE METER RENTAL 329.50
992826 DOZIER PRINTING OFFICE SUPPLIES 362.25
992831 XPEDX COPY PAPER 246.00
992851 TREASURER PETTY CASH REIMB PETTY CASH 15.00
992858 NATIONAL AMERICAN PROPERTY INS 405.50
992858 NATIONAL AMERICAN NOTARY BONDS 90.00
992860 COMMERCE & LEGAL NEWS LEGAL AD 59.80
992871 SUBURBAN OFFICE SUPPLY OFFICE SUPPLIES 24.60
992880 OKLAHOMA NATURAL GAS 4/99 USE 59.13
DEPARTMENT TOTAL =___> 7,157.23
SUPPORT SERVICES
990013 METROCALL PAGER USE 27.15
990258 CN HASKELL & ASSOC COMPUTER SERVICES 202.50
990284 DISTRICT II PROBATION DOC WORKERS/PAY 273.13
990416 AT&T WIRELESS SERVICES PHONE USE-McELRATH 13.89
991509 ENERCON REMOVE UNDERGROUND TANK 2,000.00
991984 UNIFIRST CORPORATION UNIFORM RENTAL 24.81
992832 WAL-MART MAINT SUPPLIES 12.79
992851 TREASURER PETTY CASH DOC LUNCHES 22.55
5
5/28/99 7:01:51
PO # VENDOR
DESCRIPTION
APAPVR PAGE: 6
AMOUNT
DEPARTMENT TOTAL =___>
)LICE SERVICES
------------------------------
990009
990013
990032
990032
991078
991891
991891
991891
992446
992494
992685
992685
992743
992751
992752
992752
992753
992790
992793
992797
992822
992827
992840
992841
992842
992843
992845
992847
992848
992849
992851
992851
992871
992880
FRATERNAL ORDER OF POLICE
METROCALL
AT&T WIRELESS SERVICES
AT&T WIRELESS SERVICES
SPRINT PCS
TUXALL UNIFORM & EQUIP
TUXALL UNIFORM & EQUIP
TUXALL UNIFORM & EQUIP
T-SHIRT EXPRESS ETC
PRYOR RESOURCES
PATROL TECHNOLOGY
PATROL TECHNOLOGY
DAVID RENFRU
WEBER, BELL & ASSOCIATES
ONYX CORPORATION
ONYX CORPORATION
ANI DISTRIBUTION INC_
USI INC
AWARD COMPANY OF AMERICA
AMERICAN MEDIA INC
MATRE ARMS
OFFICE MAX INC
BEST BUY
GALL'S INC.
DARRYL JONES
TAYLORMADE LUCK & KEY
FILING SPECIALTIES
OWASSO TROPHIES
SCOREBOARD SPORTS
EDGAR (BUDDY) PALES JR
TREASURER PETTY CASH
TREASURER PETTY CASH
SUBURBAN OFFICE SUPPLY
OKLAHOMA NATURAL GAS
DEPARTMENT TOTAL =___>
_OLICE COMMUNICATIONS
------------------------------
_ 990258 CN HASKELL & ASSOC
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT
LEGAL DEFENSE PLAN
PAGER USE
PHONE USE-ALL
PHONE USE-ALEXANDER
PHONE USE-KLAHR
UNIFORM SUPPLIES
OFFICER EQUIPMENT
SIREN
T-SHIRTS
TRAINING-LEIB
UNIFORM SUPPLIES
OFFICER SUPPLIES
REIMB FOR MEALS/GAS
INTERNAL INVESTIGATION
TONER CARTRIDGE
OFFICE SUPPLIES
SAFETY SUPPLIES
BADGE POUCHES/CLIPS
EMPLOYEE APPRECIATION
VIDEO PREVIEWS
PRACTICE AMMO
LASER PRINTER
TELEVISION,VCR
FLASHER SYSTEM
REIMB TRAVEL EXP
JAIL LOCK REPAIRS
MUG SHOT FOLDERS
CIVILIAN AWARD
EMPLOYEE APPRECIATION
TRAVEL EXP REIMBURSEMENT
REIMB PETTY CASH
REIMB PETTY CASH
OFFICE SUPPLIES
4/99 USE
COMPUTER EQUIPMENT
2,576.82
196.00
380.25
257.16
43.64
25.36
87.90
35.95
425.95
237.50
89.00
129.86
6.00
39.60
1,894.30
59.95
12.19
297.35
43.54
54.95
36.95
442.60
299.99
439.96
25.98
82.46
30.00
40.70
22.00
80.00
103.39
7.96
15.00
3.55
43.46
5,990.45
145.00
i
CITY OF OWASSO
GENERAL FUND
5/28/99 7:01:51 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
992747 DOMORE/D03 CHAIR 137.00
DEPARTMENT TOTAL =___> 282.00
4NIMAL CONTROL
------------------------------
990013 METROCALL PAGER USE 7.05
992844 STRATHE VETERINARY VET SUPPLIES 54.00
992851 TREASURER PETTY CASH DEPOSIT REFUNDS 20.00
DEPARTMENT TOTAL =___> 81.05
FIRE SERVICES
------------------------------
990013 METROCALL PAGER USE ~ 9.06
991891 TUXALL UNIFORM & EQUIP UNIFORM SUPPLIES 16.95
992393 OK FIRE CHIEFS ASSO CONFERENCE-ALLEN 45.00
992638 OSU FIRE SERVICE TRAINING TRAINING-SADDORIS 135.00
992639 OSU FIRE SERVICE TRAINING TRAINING-HOLCOMB 135.00
992707 IFSTA/FPP REFERENCE BOOKS 524.55
992750 TAYLORMADE LUCK & KEY DOOR LOCK REPAIR 30.00
992757 B & B SUPPLY BUNKER GEAR CLEANER 148.65
992769 EMERGENCY MEDICAL PRODUCT GEAR BAGS 173.85
992880 OKLAHOMA NATURAL GAS 4/99 USE 155.66
DEPARTMENT TOTAL =___> 1,373.72
EMERGENCY PREPAREDNESS
------------------------------
990257 AT&T WIRELESS SERVICES PHONE USE-STAMPER 10.29
DEPARTMENT TOTAL =___> 10.29
STREETS
------------------------------
990013 METROCALL PAGER USE 49.35
990464 MILL CREEK LUMBER & SUPPL REPAIR/MAINT SUPPLIES 6.94
990662 SIGNALTEK INC TRAFFIC CONTROL MAINT 250.00
990662 SIGNALTEK INC TRAFFIC CONTROL MAINT 332.50
991999 GEORGE & GEORGE SAFETY SAFETY SUPPLIES 31.25
991999 GEORGE & GEORGE SAFETY SAFETY SUPPLIES 8.02
,
5/28/99 7:01:51
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT
APAPVR PAGE: 8
PO # VENDOR DESCRIPTION AMOUNT
992011 UNIFIRST CORPORATION UNIFORM RENTAL/CLEANING 35.70
' 992011 UNIFIRST CORPORATION UNIFORM HATS 14.16
992011 UNIFIRST CORPORATION UNIFORM RENTAL/CLEANING 35.70
992581 TULSA COUNTY BOCC STREET SIGNS 154.38
00
' 992590 BRUSHHOG SERVICES HWY 169 EASEMENTS 4/6/99 1,650.
992590 BRUSHHOG SERVICES 3 LAKES EASEMENTS 4/6/99 400.00
992590 BRUSHHOG SERVICES LAKERIDGE EASEMENT 4/6/99 300.00
~ 992591 J B STIGALL EASEMENTS 4/6/99 65.00
992592 ADAM ROCK ATUR EASEMENT 4/6/99 25.00
992593 IVAN MORRIS CENTER MEDIAN-4/6/99 29.00
992593 IVAN MORRIS EXPRESSWAY EASEMENTS 4/6/ 55.00
~ 992594 BRYAN SCHAFFNER MEDIANS/FRONTAGE 4/6/99 115.00
992690 UNIFIRST CORPORATION UNIFORM SHIRTS 239.20
992851 TREASURER PETTY CASH REIMB PETTY CASH 3-99
' 992880 OKLAHOMA NATURAL GAS 4/99 USE 64.88
DEPARTMENT TOTAL =___> 3,865.07
COMMUNITY CENTER
-- -------- -------------------
990416 AT&T WIRELESS SERVICES PHONE USE-SR VAN 10.29
992832 WAL-MART BEDDING PLANTS 8.82
992880 OKLAHOMA NATURAL GAS 4/99 USE -- ------96_15
DEPARTMENT TOTAL =___> 115.26
PARK MAINTENANCE
-- ------- --------------------
990013 METROCALL PAGER USE 21.15
990015 AT&T WIRELESS SERVICES PHONE USE-WARREN 49.67
' 990450 WATER PRODUCTS INC HYDRANT WRENCH 14.50
991954 UNIFIRST CORPORATION UNIFORM RENTAL/CLEANING 55.80
992356 BRYAN SCHAFFNER MOW-ATOR HEIGHTS PARK 70.00
992356 BRYAN SCHAFFNER MOW-ATOR HEIGHTS PARK 70.00
992357 IVAN MORRIS MOW-ELM CREEK PARK 390.00
992357 IVAN MORRIS MOW-ELM CREEK PARK 195.00
992358 ARLEY OWENS MOW-PRIDE PARK 147.00
992360 ROBERT HUGHETT CLEAN ELM CREEK RESTROOMS 200.00
~ 992794 HUGHES LUMBER CO POSTS-TREES 99.50
992798 HUGHES LUMBER CO REPAIR SUPPLIES 98.13
' 992816 KEYSTONE EQUIPMENT CO BACKHOE PARTS 91.33
992817 GARY DON CULLUM BACKHOE REPAIR 100.00
992820 ANCHOR STONE CO SCREENINGS 33.11
992874 BROWN FARMS SOD SOD 60.00
DEPARTMENT TOTAL =___> 1,695.19
~r.
CITY OF OWASSO
GENERAL FUND
5/28/99 7.01:51 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOCINT
---------- ------------------------- ------------------------- -------------
~ 9 Y 1
I
1
ECONOMIC DEVELOPMENT
------------------------------
991150 SPRINT PCS
992851 TREASURER PETTY CASH
DEPARTMENT TOTAL =___>
PHONE USE-TOBIAS
REIMB PETTY CASH
55.66
1.00
56.66
FUND TOTAL =___>
34,259.88
CITY OF OWASSO
COLLISION SELF-INSURANCE
`x/28/99 7:01:51 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
"' :NERAL GOVERNMENT
~, 991891 TUXALL UNIFORM & EQUIP
992404 SQUAD FITTERS
DEPARTMENT TOTAL =___>
i
UNIFORMS
HEADSET REMOTE
299.95
91.50
391.45
FUND TOTAL =___>
391.45
1
CITY OF OWASSO
WORKERS' COMP SELF-INS PLAN
5/28/99 7:01:51 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
GENERAL GOVERNMENT
991847 RADIOLOGY CONSULTANTS OF 5011208 252.54
992459 JEFFREY GALLES DO E03179 113.47
992629 TOM A MARBERRY MD 501139 69.74
992631 ST FRANCIS HOSPITAL F02289 1,639.03
992851 TREASURER PETTY CASH REIMB PETTY CASH 9.92
992851 TREASURER PETTY CASH REIMB PETTY CASH 12.72
992853 KIRK CHIROPRACTIC T01059 324.30
992854 PPO SOLUTIONS MEDICAL REVIEW FEES 89.17
992856 JEFFREY GALLES DO 503199 31.00
DEPARTMENT TOTAL =___> 2,541.89
FUND TOTAL =___> 2,541.89
' ~:
' ~
*~
Y.
CITY OF OWASSO
~ AMBULANCE SERVICE FUND
5/28/99 7:01:51 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
~~ 992851 TREASURER PETTY CASH REFUND
DEPARTMENT TOTAL =___>
_ __~BULANCE
------------------------------
990005 MEDICLAIMS, INC_ MONTHLY SERVICE FEE
992639 OSU FIRE SERVICE TRAINING TRAINING-KELLEY
992642 EPIC MEDICAL PROBE REPAIR
992749 BOUNDTREE MEDICAL AMBULANCE SUPPLIES
992758 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES
992759 OK STATE DEPT HEALTH AMBULANCE LICENSE
I"' 992768 MED SOURCE CORP AMBULANCE SUPPLIES
DEPARTMENT TOTAL =___>
FUND TOTAL =___>
27.49
27.49
1,682.93
20.00
99.00
565.23
110.00
50.00
104.84
2,632.00
2,659.49
3
i~
CITY OF OWASSO
CITY GARAGE
5/28/99 7:01.51
A/P CLAIMS REPORT
APAPVR PAGE_ 17
PO # VENDOR DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
CITY GARAGE
990013 METROCALL
990280 YOUNG'S TIRE SERVICE
990282 CONTINENTAL BATTERY CO
990283 CROW BURLINGAME
990283 CROW BURLINGAME
990287 B & M TIRE CENTER INC
990287 B & M TIRE CENTER INC
990288 RELIABLE TIRE AND AUTO
991984 UNIFIRST CORPORATION
992678 U'REILLY AUTO PARTS
992726 W W GRAINGER INC
992828 RADIATOR SHOPPE INC
992829 STEVE'S WHOLESALE
992830 UNITED ENGINE INC
992832 WAL-MART
992833 U NAME IT TRAILERS
992834 T&W TIRE CO
992835 TULSA FORD NEW HOLLAND,
992836 OK TRUCK SUPPLY
992836 OK TRUCK SUPPLY
992838 FRICTION PROD BRAKE
992839 CLASSIC CHEVROLET
992839 CLASSIC CHEVROT.,ET
992846 PIC INC
992851 TREASURER PETTY CASH
992880 OKLAHOMA NATURAL GAS
DEPARTMENT TOTAL =___>
FUND TOTAL =___>
PAGER USE 7.05
TIRE REPAIRS 55.00
BATTERIES 247.75
REPAIR SUPPLIES g_98
REPAIR PARTS 619.36
VEHICLE/TIRE REPAIRS 154.80
VEHICLE/TIRE REPAIRS 7.95
VEHICLE REPAIRS 35.00
UNIFORM RENTAL 97.38
EXHAUST SYSTEM 1,219.24
OIL CANS 84.24
RECORE RADIATOR 481.45
BREAKER BAR 25.00
TRANS REPAIR 777.61
REPAIR PARTS 32.92
REPAIR PARTS 36.00
BACKHOE TIRES 568.98
I REPAIR PARTS 48.70
REPAIR PARTS 68.82
REPAIR PARTS 16.43
REPAIR PARTS 49.95
ALIGN/BALANCE TIRES 94.OG
REPAIR PARTS 352.25
HAND SHIELD 88.33
CLEANING SUPPLIES 43.50
4/99 USE 66.96
5,288.71
5,288.71
A'
b•
CITY OF OWASSO
w. CAPITAL PROJECTS GRANT
/28/99 7:01.:51 A/P CLAIMS REPORT APAPVR PAGE:
~ PO # VENDOR DESCRIPTION AMOUNT
~-~OT-INDUSTRIAL ACCESS PROJECT
p. 991343 YOCHAM ENTERPRISES INC NSP ROADWAY 10/6/98 116,385.15
DEPARTMENT TOTAL =___> 116,385.15
19
FUND TOTAL =___> 116,385.15
CITY OF OWASSO
BOND PROJECTS FUND
5/28/99 7:01:51 A/P CLAIMS REPORT APAPVR PAGE:
__PO_# VENDOR DESCRIPTION __AMOUNT
--- ------------------------- ------------------------- - -------
SPORTS PARK IMPROVEMENTS
------------------------------
992510 FRIX & FOSTER CONST CO IN 4 PLEX CONST 2/2/99 76,027.50
DEPARTMENT TOTAL =___> 76,027.50
FUND TOTAL =___> 76,027.50
,o ~
a
CITY OF OWASSO
BOND PROJECTS FUND
6/01/99 15:35:34 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---------- ----------------------- -- ------------------------- - ----------
FACILITY IMPROVEMENTS
992861 SHELTON METRO ROOFING INC COMM CTR ROOF 2/16/99
DEPARTMENT TOTAL =___>
FUND TOTAL =___>
CTRAND TOTAL =___>
17,460.00
17,460.00
17,460.00
17,460.00
1
CITY OF OWASSO
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE
05/22/99
Ceti.#ral ~?ispa#ch 0.00 5,331.09
Animal Control 0.00 1 812.41
,,
Fire x,564.78 42,846 6
;:>: ___
Street 68.10 11,628.54
Park Maintenace 0.00 3 615.62
Economic Development 0;00 1,971 85 ;
General Fund Total $2,407.72 $161,840.09
Garage Fund
Garage $117:60 $3,81'8 91
Garage Fund Total $117.60 $3,818.91
APPROVED: 06/01/99
Mayor
Council Member
Council Member
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: THERON WARLICK
CITY PLANNER
SUBJECT: ORDINANCE N0.616
DATE: May 26, 1999
BACKGROUND:
At the May 18, 1999 meeting, the Owasso City Council approved a request to rezone property
located in Section 6, Township 21 North, Range 14 East, City of Owasso, Tulsa County,
Oklahoma. The 71.62 acre subject property is located north of E 116' Street N, to the north of
Country Estates III Addition and west of Country Estates II Addition. The rezoning request
changes the zoning on the subject property from AG (Agriculture) District to RS-3 (Residential
Single-Family High-Density) District.
Attached is a copy of Ordinance No. 616 which formally adopts the City Council's action of May
18, 1999, thus establishing the change in zoning designation from AG to RS-3.
RECOMMENDATION:
Staffrecommends Council approval of Ordinance No. 616.
ATTACHMENTS:
1. Ordinance No. 616,
2. Subject Map.
c
CITY OF OWASSO
ORDINANCE NO. 616
AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ-99-07 CHANGING
THE ZONING OF PROPERTY LOCATED IN SECTION 06, TOWNSHIP 21 NORTH,
RANGE 14 EAST, OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY,
OKLAHOMA, FROM AG (AGRICULTURE DISTRICT) TO RS-3 (RESIDENTIAL SINGLE-
FAMILY HIGH-DENSITY DISTRICT), AND REPEALING ALL ORDINANCES OR PARTS
OF ORDINANCES IN CONFLICT HEREWITH.
WHEREAS, public hearings have been held regazding the request for rezoning of the
property herein described, and,
WHEREAS, the Owasso City Council has considered the recommendation of the Owasso
Planning Commission and all statements for and against the requested rezoning of application
OZ-99-07.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA, THAT
Section 1. The zoning classification of the following described property, to wit:
A TRACT OF LAND LYING IN SECTION 6, TOWNSHIP 21 NORTH, RANGE 14
EAST, TULSA COUNTY, OKLAHOMA, BEING MORE PARTICULARLY
DESCRIBED AS FOLLOWS:
COMMENCING AT THE SOUTH '/4 CORNER OP SAID SECTION 6, THENCE N-00-
03-27-E 1276.91 FEET TO THE POINT OF BEGINNING:
THENCE N-65-57-25-E 327.98 FEET; THENCE N-46-42-49-E 1426.07 FEET; THENCE
N-38-00-25-E 1045.09 FEET; THENCE N-37-55-40-E 12.28 FEET; THENCE N-00-OS-
31-E 65.04 FEET; THENCE N-89-53-34-W 857.88 FEET; THENCE N-00-06-25-E
858.33 FEET; THENCE N-89-53-34-W 531.66 FEET; THENCE S-31-31-32-W 1509.15
FEET; THENCE SOUTHWESTERLY ALONG A CURVE TO THE LEFT HAVING A
RADIUS OF 5743.83 FEET A DISTANCE OF 1484.76 FEET; THENCE S-89-45-30-E
594.46 FEET; THENCE S-00-03-23-W 31.23 FEET TO THE POINT OF BEGINNING
CONTAINING 71.62 ACRES MORE OR LESS,
be, and the same is hereby rezoned from AG (Agriculture) District to RS-3 (Residential
Single-Family High Density) District.
Section 2. That all ordinances or parts of ordinances in conflict herewith be,
and the same are hereby expressly repealed.
PASSED AND APPROVED this 1~` day of June, 1999.
City of Owasso, Oklahoma
ATTEST:
Mark Wilken, Mayor
Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
Ronald D. Cates, City Attorney
AG-
J ~ ~ v - 1
;~
;,---~
,I
RE
i
~ -
Subject
Property
,•
I RE ~
~:r:: ,
_ . ,,__~
.~
E.. i20~~
'-T~1',~~ "T-
~ ~ 1 1 _• __`_~_
_ ~
Country ~ __` _ '
~P~ - - _ ~,
i
~~ E ~~ Estates II ,.
S - rq ~ I
CVURT N
i. _i _ _
~ i
E.ST ~~~eT
STREET yr c,M~
i 7 I _ _
• .~ I I ~ I i ~ - _
Q c ~ aaa~-~~Y- ~ l
OUT _~ . ~_ _ _
. AG `~ _ -.
{: AG
t
E 116t" St. N
~:
~T SAG
u ,~ ~
~~,
~ .. ti~ G S
Q
Q
"~.
Q
Q .~~~
~~
`' OWASSO SPORTS-PLEX
May 25 99 04:41p Owasso Police Department 918-272-4900 p.2
FRATERNAL ORDER OF POLICE
OWASSO LODGE NO. 149
P.O. eOX 149 O1NA550; OKLAHOMA )4055 PHONE (918)671-4327 FqX {9181 271.4900
S
~'~1~~M1
May 2 5 , 19 9 9 ~ ~ i ~,~-;I f i,~ ,
,; ;
.Marcia Boutweil ~ 'ii MAY, 2 ~ 1999 ~~. ~.
City Clerk ~ r,.~ r
City of OaPaseo ~~'y~~~~~~ ~ ~`~'
L~ '4..f ... c .. ,,%
P:Q. Box 1.84 .,..........~.__.:.__ __........~..
-.
Owasso, Ok 74055.
+~ Dear Ms. Soutwell,
On behalf of the Owasso. Fraternal Order of Police, Lodge #149, I would
dike to request that. an item be placed as the upcoming City Council Agenda.
The item vve.would like placed on the agenda is for discussioa.and
appropriate nation as it relates to Grant Ap$lication~ £or Police Officer
Positions within the Owasso Police Department.
At the next availab].® Council Meeting, members of the Lodge-would like
o address the Council is reference to appropriation of matching funds for
federal greats on this item.
S~}iJncer~ely,
Kenneth C. ount
State Trustee
Owasso F.O.P. #149
Working together for an even brighter future.
~ MEMORANDUM
TO: THE HONORABLE MAYOR & CITY COUNCIL
CITY OF OWASSO
FROM: H DWAYNE HENDERSON
CAPITAL PROJECTS MANAGER
SUBJECT: RELEASE OF FUNDS FOR COMMUNITY CENTER CARPET
REPLACEMENT GRANT
DATE: May 20, 1999
BACKGROUND:
In February 1998, the City was awarded a grant from the Oklahoma Department of Commerce
(ODOC) in the amount of $35,000 to assist in the renovation of the Community Center. After design
and construction considerations, City staff determined the best use for the grant funds to be carpet
replacement.
In order to meet some of the requirements of the grant award and obtain release of funds, certain
items must be formally approved by the City Council. These items are generally considered to be
housekeeping type actions. A Residential Anti-Displacement and Relocation Assistance Plan must
be filed with ODOC, and a Certification of Leverage document must also be filed.
RECOMMENDATION:
AGENDA ITEM #7
RESIDENTIAL ANTI-DISPLACEMENT AND RELOCATION ASSISTANCE PLAN
Although no demolition or conversion of low/moderate-income dwelling units will occur in
conjunction with the grant funds, under Section 104(d) of the Housing and Community Development
Act of 1974, as Amended, this document commits the City to agree to make public and submit to
ODOC certain information relating to such action if it should occur. The City also agrees to provide
relocation assistance if displacement of low/moderate-income households occurs.
The staff recommends Council approval of the Residential Anti-Displacement and Relocation
Assistance Plan, and that the Mayor be authorized to execute the document.
COMMUNITY CENTER CDBG
MAY 20, 1999
PAGE 2
AGENDA ITEM #8
CDBG CERTIFICATION OF LEVERAGE
The funds received from this grant are designated for carpet replacement. This document provides
certificationthatfondsare available forthe remainder ofthe project (roofreplacement) and identifies
the source and amount of those funds.
The staff recommends Council action to approve the Certification of Leverage, and authorization
for the Mayor to execute the document.
ATTACHMENTS:
1. Memorandum from Julie Miner
2. Residential Anti-Displacement and Relocation Assistance Plan
3. CDBG Certification of Leverage
1
1
1
I N C O G a voluntary association of local governments serving creek, Osage, rogers, tulsa and wagoner counties
201 west 5th street, suite 600•tulsa,oklahoma 74103-4236.918/584-7526
Memorandum
To: Marcia Boutwell, City Clerk
From: Julie Miner, Community Development Planner
Date: OS/ 11 /99
Re: 8095 CDBG 97 -Community Center
As you know, the city was awarded a grant in the amount of $35,000 in February, 1998 to
assist in the renovation of the Community Center. After design and construction
considerations, City staff has determined the best use for the grant funds is for carpet
replacement.
In order to meet some of the requirements of the grant award and obtain release of funds,
we request the following items be placed on the City's agenda as soon as possible for
consideration and execution:
1. Discussion/Approval of an Anti-Displacement Plan to be adopted in accordance with
ODOC policy # 426;
2. Discussion/Approval of Certification of Leverage certifying that leverage funds
are available, identifying the source and amount.
Both of these items are to be submitted to ODOC for review prior to Owasso awarding a
contract for the carpet replacement. Please return executed copies to me. If you have any
questions, do not hesitate to call me.
Thank you!
RESIDENTIAL ANTI-DISPLACEMENT AND RELOCATION ASSISTANCE
PLAN ~
The City of Owasso will undertake community development activities funded through the
Community Development Block Grant program. No demolition or conversion of
low/moderate-income dwelling units is anticipated by the City in conjunction with the
activities assisted with these funds. Under Section 104 (d) of the Housing and
Community Development act of 1974, as Amended, if such demolition or conversion
unexpectedly occurs, before obligating or expending funds that will directly result in such
demolition or conversion, the City will make public and submit to the Oklahoma
Department of Commerce the following information in writing: 7
A description of proposed assisted activity;
2. The location on a map and number of dwelling units by size (number of
bedrooms) that will be demolished or converted to a use other than as
low/moderate-income dwelling units as a direct result of the assisted activity;
3. A time schedule for commencement and completion of the demolition or
conversion; ,
4. The location on a map and number of dwelling units by size (number of
bedrooms) that will be provided as replacement dwelling units;
The source of funding and a time schedule for the provision of replacement
dwelling units;
6. The basis for concluding that each replacement d~i~elling unit will remain a
low/moderate-income dwelling unit for at least 10 years from the date of initial
occupancy, and;
7. Information demonstrating that any proposed replacement of dwelling units with
smaller dwelling units is consistent with the housing needs of low/moderate-
income households in the jurisdiction.
If displacement of low/moderate-income households occurs in conjunction with the
community development activities funded with CDBG funds, the City will provide
relocation assistance, as described in 570.496(b)(2) to each low/moderate-income
household displaced by the demolition of housing or by the conversion of a
low/moderate-income dwelling to another use as a direct result of assisted activities.
For: City of Owasso Attest:
By:
Mayor
By:
City Clerk
^i
^~
^I
i
CDBG CERTIFICATION OF LEVERAGE
' ODOC proposes to provide federal funds in the amount of $35,000 to the Ci of
Owasso for carrying out a Community Development Block Grant project. Said grant
represents 32% of the total project cost. The C~ certifies the amount of 75 800
' will be provided as a 68 % leverage in the following manner:
Source Amount
~ Bond Issue Funds (Roof Replacement) $75,800
Documentation must accompany this form confirming that leverage funds have been
secured and are available for use with the approval CDBG project.
Examples of Documentation:
Local Funds -Resolution describing from what account funds will be obtained.
RDA, OWRB, EPA, EDA or Other Funding Source• A, copy of the approved
application stating the availability of funds that will be used for the approved
CDBG Project.
City of Owasso
(City/Town/County
Mark Wilken Mayor
(Typed Name & Title)
(Date)
~ ATTEST
(Signature)
riarcia Boutwell, City Clerk
(Typed Name & Title)
(Date)
Form 401-B
ii
n
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: COMPUTER MANAGEMENT TEAM
MS BISHOP, MR ROONEY, MR KNIGHT
SUBJECT: APPROVAL OF THE CONTRACT FOR THE PURCHASE OF
COMPUTER SOFTWARE
DATE: MAY 27, 1999
BACKGROUND
The City Council approved the negotiation of a contract for the purchase of a Financial and
Administrative Software System from Creative Computer Solutions at the Apri120, 1999
Council Meeting.
A standard License Agreement was received from CCS and was reviewed by the Computer
Management Team and Ron Cates. Several amendments to the License Agreement were
submitted to CCS for their review. These amendments covered:
• Licensing and where the software would/could be used
• Training to be done at Licensee site
• Licensee responsibility for training site (equipment, trainees, etc)
• The number of days to reschedule/cancel training was reduced by seven days and the
assessment for fees were omitted
• Payment terms were changed from 90% to 25% of the money upon delivery, with
another 25% when it is installed, 30% when training is complete, and the balance
being paid after certification by the Licensee that the applications function as outlined
in the original Request for Proposal
• Limits were established for the City's liability for CCS expenses
• CCS warranty was expanded to cover the applications functioning as defined in their
response to the original Request for Proposal
• CCS liability for damages was changed to $2,000,000 limits
• Dispute settlement was changed from arbitration to Oklahoma controlling law
STATUS UPDATE
The negotiations have been ongoing for the past five weeks between the City of Owasso and
Creative Computer Solutions and have produced a decrease of $56,909 in the cost of the system
as follows:
Or.~ Current
Application Software 110,279 75,818
Installation 48,800 48,800
Training 57,445 41,245
Travel 35,136 26,688
Conversion (1100/day) 3,300 5,500 2 day increase
System Software 16,966 16,966
$271,926 $215,017
Enclosed is the original agreement proposed by Creative Computer Solutions. Attached also is
the amendment which incorporates the previously mentioned changes and which has been agreed
to by both parties. On Tuesday June 2, 1999, we will receive an original amended contract
signed by Creative Computer Solutions.
RECOMMENDATION
Staff recommends the approval of a contract with Creative Computer Solutions for the purchase
of a Financial and Administrative Software System including installation, travel, and training in
the amount of $215,017.
ENCLOSURES
License Agreement
Agreed upon Amendment to the License Agreement
n
~!
LICENSE AGREEMENT
This Agreement is entered into on the date set forth below, by
and between Creative Computer Solutions, Incorporated, having
its principal place of business in Pleasanton, California
(hereinafter CCS); and
City of Owasso Oklahoma
having its principal place of business at
207 South Cedar Owasso Oklahoma 74055
(hereinafter Licensee).
1 LICENSED SOFTWARE
1.1 CCS grants to Licensee a nonexclusive,
nontransferable, nonassignable license to use the
software identified in Exhibit B ("Application
Software") and CCS, as authorized agent, grants to
Licensee a nonexclusive, nontransferable,
nonassignable license to use the software described
in Exhibit D ("Other Licensed Software" ). The
license is solely for Licensee's own use for its
internal data processing operations and solely on the
one computer system currently used by Licensee or
purchased and delivered hereunder. Licensee agrees
to abide by all terms and conditions as required by
the manufacturers of the Other.Licensed Software.
1.2 CCS will include within the Application Software,
source code in encrypted form. The key to
decryption will become available to Licensee in the
event CCS ceases to function as a going concern, or,
in a bankruptcy proceeding, the Licensee's license to
use the software is rejected and Licensee elects to
retain its rights under this Agreement. (11 USC
365(n)).
2 PROPRIETARY INFORMATION/NON-DISCLO-
SURE
2.1 Licensed Software, including source code and
Technical Services, and all documents related
thereto, constitutes proprietary information and trade
secrets to CCS or to the principals for whom CCS is
the authorized agent. Title and full ownership,
including any modifications or revisions thereto shall
at all times remain with CCS, or its principal.
2.2 Licensee may not make copies of the Licensed
Software except for backup, archival, emergency
recovery purposes, or to replace a worn copy. If this
License Agreement is terminated, all such copies
must be destroyed and the Licensed Software
returned to CCS.
Standard Contract
4/99
DG~~f~4
2.3 Licensee agrees that it will not allow others to
reverse engineer, disassemble, decompile, or in any
way tamper with the Licensed Software.
2.4 Licensee shall take all reasonable steps to ensure that
all Licensed Software, in whatever form, and all
documents relating thereto, are held in confidence by
Licensee, its employees and consultants and are not
disclosed or made available to any third party not
licensed by CCS, without the prior written consent of
CCS. Licensee shall instruct in writing all parties
having access to the Software of their obligations
under this Article.
2.5 In the event of Licensee's breach of this Article as
determined by CCS, CCS shall have the right to
enjoin Licensee from further breach and obtain such
relief as may be determined by a court of competent
jurisdiction.
3 EQUIPMENT ~~
3.1 CCS agrees to provide Equipment, if any, under the
Terms and Conditions set forth in Exhibit E.
3.2 Licensee agrees, at its own expense, to provide CCS
access to Licensee's. computer system, at a data rate
of no less than 9600 baud, during normal business
hours via aCCS-approved telephone modem. Such
provision shall be operable prior to initial software
installation and shall remain operable for the duration
of CCS' obligation to Licensee for Software
Technical Assistance services.
4 SERVICES
4.1 CCS agrees to provide Services enumerated in
Exhibits B, D, and E of this Agreement with regard
to Equipment Installation, Software Installation and
Implementation Plan, and Application Software
Training.
4.2 CCS agrees to provide on-site installation planning
and implementation review assistance for a period
not to exceed four days to identify necessary tasks
and responsibilities, finalize the implementation
schedule, install Software, conduct computer system
backup and recovery training, and general operations
training for Licensee personnel.
4.3 CCS agrees to provide instructions on-site or at CCS
training centers on the use of the Application
Software. CCS will certify members of Licensee's
.t
staff who attend an entire training session and
successfully complete the course. Licensee agrees to:
- identify and assign an individual to become a
~ "KEY OPERATOR." This individual will then
act as the liaison with CCS for any additional
training and software related questions;
- make available appropriate personnel who will
attend CCS' training on a regulaz basis for
training purposes and provide a suitable training
environment with at least one on-line terminal
for every person to be trained and one on-line
terminal for the trainer;
- give CCS twenty-one (21) days advance notice
of rescheduling of scheduled on-site training.
Cancellation or rescheduling requests are
handled as follows: twenty-one (21) or more
days prior to start of class, no chazge for
cancellation or rescheduling; fourteen -twenty
(14 - 20) days prior to start of class, fifty percent
(50%) of the fees for these scheduled days will
be assessed plus any expenses incurred; and less
than fourteen (14) days prior to start of class,
100% of fees for these scheduled days will be
assessed plus any expenses incurred.
- utilize training provided under this agreement
within two yeazs.
4.4 CCS agrees to provide Support Services as described
in Exhibit C (Software Technical Assistance), if
those services aze purchased by Licensee. CCS will
continue to provide those services for as long as a
current Software Technical Assistance Agreement is
in effect.
D~ ~~ ~~
twenty-five percent of the price of the Equipment at
the time of execution of this Agreement and the
balance of the price upon certification of a service
engineer of satisfactory completion of the initial
installation of the Equipment.
5.4 Licensee agrees to pay the amounts listed in this
Agreement for Services based on the following
schedule:
5.4.1100% of the amount listed in Exhibit B for
Application Software Installation and
Implementation Plan upon agreement of the
initial implementation plan.
5.4.2100% of the amount listed in Exhibit B and D
for Training Services upon completion of each
training session.
5.4.3100% of the monthly Software Technical
Assistance fees as scheduled in Exhibit C.
5.5 If Softwaze Technical Assistance (Exhibit C) is not in
effect, CCS' Annual License Registration Fee is due
upon initial Application Softwaze installation and
upon each anniversary date of the softwaze
installation.
5.6
5.7
5.8
5.9
All amounts •are due and payable within thirty
calendar days of CCS' invoice.
CCS shall have the right to withhold services and be
held harmless in the event scheduled payments due
hereunder remain outstanding for a period longer
than thirty days from the due date.
A service charge of one and one-half percent (1.5%)
per month will be assessed on all past due invoices.
In addition to the amounts listed for Services,
Licensee agrees to pay for actual expenses incurred
by CCS for lodging, food, airfaze, ground
transportation, mileage and airport pazking during the
term of this Agreement.
5 PAYMENT TERMS
5.1 Licensee agrees to pay CCS the price of the
Application Software, Transfer and Porting fees
identified in Exhibit B by paying a deposit of twenty-
five percent of the license fees at the time of
execution of this Agreement and the balance of the
license fees upon initial installation of the
Application Software.
5.2 Licensee agrees to pay CCS the price of the Other
Licensed Softwaze identified in Exhibit D by paying
a deposit of twenty-five percent of the price at the
time of execution of this Agreement and the balance
upon certification by a service engineer of
satisfactory completion of the installation of the
Software described in Exhibit D.
5.3 Licensee agrees to pay CCS the price of the
Equipment, if any, identified in Exhibit E by paying
Standard Contract 2
4/99
5.10 ANY taxes, whether specifically identified in this
Agreement or not, which are imposed currently or in
the future, by any authority with the power of
taxation in connection with the Sale of the Licensed
Software, Equipment or Services, shall be paid by
Licensee. If Licensee is exempt from taxation,
Licensee shall provide CCS with a Certificate of
Exemption within thirty days of execution of this
Agreement.
6 WARRANTY
6.1 CCS warrants that all Licensed Software is either
owned by CCS or licensed by CCS with the right to
sublicense.
r' '
Ik
6.2
r-
6.3
CCS warrants that the Software will be free from
defects in material and workmanship and shall
substantially meet CCS' then current documentation.
The warranty period of one year commences
immediately following initial Software installation.
The warranty is extended by a current Software
Technical Assistance Agreement, Exhibit C.
These warranties will only be valid when the
Software is used by Licensee in an appropriate and
reasonable manner consistent with normal usage and
management of such Software. The exclusive
remedy of Licensee for breach of these warranties is
that CCS shall be required to correct, repair, adjust or
modify the Software if such defect in material or
workmanship occurs and is reported by Licensee in
writing within the appropriate warranty period. CCS
shall not be responsible or liable for damage to the
Software caused by Licensee, acts of God, the
tampering with or modification of the Software by
anyone other than CCS' authorized personnel, or
damage to the Software occurring by virtue of
electrical malfunctions, or damages caused by
external factors over which CCS has no control.
^ 6.4
~ 6.5
6.6
These warranties do not extend to any Software to
which repairs or modifications have been performed
by persons not authorized by CCS, unless such
repairs were performed with the prior written consent
of CCS
CCS warrants that all Services provided pursuant to
this Agreement will be performed in a workmanlike
manner in accordance with reasonable commercial
standards. 'This warranty shall extend for thirty days
following completion of the particular Service and
CCS shall correct all Services not so performed if
brought to CCS' attention in writing within the
warranty period.
THE WARRANTIES PROVIDED IN THIS
SECTION ARE IN LIEU OF ALL OTHER
WARRANTIES, EXPRESS OR IMPLIED. THERE
ARE NO WARRANTIES WHICH EXTEND
BEYOND THE FACE HEREOF, INCLUDING,
BUT NOT LIMITED TO, WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE.
6.7 Equipment warranties, if any, are set forth in Exhibit
E.
7 LIMITATION OF LIABILITY
CCS shall not be liable to Licensee or any other
person for any claim or damages arising directly or
Standard Contract
4/99
~~~~4
indirectly from the furnishing of Equipment,
Software, Services, or any documentation relating to
such Equipment, Softwaze or Services provided
hereunder or from any other cause, except for claims
arising from the negligence or willful misconduct of
CCS, CCS' employees, agents or subcontractors.
Liability of CCS for negligence shall in no event
exceed the total price of the item of Equipment,
Software Module, or particulaz Service which is the
subject of the claim. Except for acts of willful
misconduct, in no event shall CCS be liable to
Licensee or any third party for indirect, incidental,
special, consequential, or exemplary damages of any
kind arising out of the existence, furnishing,
functioning, or the use of the Equipment, Softwaze or
Services provided hereunder, even if CCS has been
advised of the possibility of such damage.
AGREEMENT
8.1 The Agreement between Licensee and CCS consists
of the following documents and all attachments
thereto, which are hereby incorporated by reference.
If there is any conflict between the documents, the
following order of precedence shall govern:
8.1.1 The contents herein as may be modified,
including all Exhibits.
8.1.2CCS' proposal dated Feb. 19, 1999 ,and
hereinafter referred to as the Proposal.
8.1.3Licensee's Request for Proposal dated Jan. 18,
1999, and hereinafter referred to as the RFP.
9 GENERAL
9.1 Site Location: The Equipment and Software shall be
located at the following address:
207 South Cedar Owasso. Oklahoma 74055
9.2 Export: The Equipment and Licensed Software
furnished by CCS herein and any direct products
thereof are presently considered licensable
commodities and are regulated by the U.S.
Department of Commerce. In order to either export
said commodities from the United States, or to
reexport same from any country, a valid license from
the U.S. Department of Commerce is required.
Diversion contrary to United States Law is
prohibited.
9.3 Insurance: CCS maintains insurance during the
period of CCS' performance under this Agreement as
follows:
w
9.3.1 All coverage required by statute or regulation
including, but not limited to, Worker's
Compensation.
~ 9.3.2 General Liability in the amount of $1,000,000,
including property damage in the amount of
$500,000.
If requested by Licensee, CCS shall provide a
_ Certificate of Insurance evidencing the above
coverage.
9.4 Assignment: The rights under this Agreement shall
not be assigned by one party without the written
consent of the other party.
9.5
9.6
9.7
9.8
Complete Agreement: This Agreement, including all
Exhibits, constitutes the entire agreement between
the parties with respect to the subject matter hereof,
and supersedes all prior or contemporaneous
understandings or agreements, whether written or
oral, regarding the subject matter hereof..
Modification: This Agreement may not be modified
except by an instrument in writing and signed by a
duly authorized representative of each party.
Severability: If any provision of this Agreement shall
be held to be invalid, illegal or unenforceable, the
validity, legality and enforceability of the remaining
provisions shall not in any way be affected or
impaired.
Waivers: Any waivers by either party of a breach of
any provision to this Agreement shall not operate as,
or be construed to be, a waiver of any other provision
of this Agreement. The failure of a party to insist
upon strict adherence to any term of this Agreement
on one or more occasions shall not be considered a
waiver or deprive that party of the right thereafter to
insist upon strict adherence to that term or any other
term of this Agreement.
D~ ~~ s~ `~
:J :~ ~-
9.9 Arbitration: All disputes, with the exception of the
injunctive and other relief referred to in Article 2.5,
above, arising out of or relating to this Agreement, or
a material breach thereof, including disputes
regarding arbitrability, will be submitted to binding
arbitration in accordance with the Commercial
Arbitration Rules of the American Arbitration
Association as supplemented by the Computer Guide,
if then in existence, and judgment upon the award
rendered by the arbitrator may be entered in any
Court having jurisdiction thereof. The parties shall
jointly request the American Arbitration Association
to submit a panel of three arbitrators, each of which
is listed on the Computer Arbitration Panel and at
least one of which shall be an attorney in good
standing.
9.10 Force Majeure: In the event of any cause beyond the
control of either party, such party shall not be liable
for any delay in the performance of, or failure to
perform, this Agreement. Without limiting the
generality of the foregoing, such causes include acts
of God or the public enemy, fires, floods, storms,
earthquakes, riots, strikes, lockouts, wars or war
operations or other causes which could not, with
reasonable diligence, be controlled or prevented by
the party affected.
9.11 Notices: All notices, requests, demands or other
communications required or permitted to be given
hereunder shall be in writing and shall be deemed to
have been duly given when mailed by certified mail,
or delivered in person to the parties who have
executed this Agreement.
9.12 Headings: The paragraph headings used herein are
for convenience of reference only and shall in no way
be deemed to define, limit or add to any of the
provisions hereof.
IN WITNESS WHEREOF the parties hereunto have caused this Agreement to be executed by their duly authorized
representatives this day of , 19
Accepted By Accepted By
„~ CREATIVE COMPUTER SOLUTIONS, INC. CITY OF OWASSO, OKLAHOMA
By:
By: _
Name:
Title:
Date:
4
Name: Stephen L Johnson
Title: Chief Operating Officer
Date:
~ Standazd Contract
4/99
r
a
u
EXHIBIT A n ,~ '
PAYMENT SCHEDULE ~ ~ •~ ~ -'~
Summary of Costs Agreement Agreement
5.1,5.2,5.3 5.1,5.2,5.3 Agreement
16 Users Agreement 2596 Due on 5.4-Due as
Sub-total Total Costs Execution Installation Provided
Exhibit A -Summary of Costs ~
Exhibit B
Application Software
Base Operational Suite, InGudes 40,515
Accounts Payable
Bank Reconciliation '
Cash Receipts
General Ledger i
Chart of Accounts
Payroll
Purchase Order
Fixed Assets
Budget Preparation ~
Budget Validation
Additional Modules
Call Tracking 5,043
Employee Budgeting 5,043
Work Orders I 6,724
Central Permits (includes Central Cash) ~ 10,087
Utility Billing ~ 8,406
Application Software Total I 75,818 18,955 56,863
Application Software Training (42.5 days @ $900/day) i 38,250 38,250
Implementation, Quarterly, on-site I 40,000 40,000
Conversion Analysis (5 days @ $1100/day) I 5,500 5,500
Management Services (3 days @ $1100/day) I 3,300 3,300
Software Installation and Services (5 days @ $1100/day) 5,500 5,500
Total Exhibit 8 I 168,368
Exhibit C -Technical Services Agreement
First Year ~ 0
Exhibit D
U nidata Products
RDBMS (16 concurrent users) I 8,160
2,040
6,120
SB+ Runtime Licenses (16 concurrent users) ;included
SB+ Developers License (1) I 1,498 375 1,123
SB Client (16 Users @ $295/user) 4,720 1,180 3,540
Unidata Annual License Renewal Fee 2,588 2,588
U nidata Training
CCS Product Orientation (1 person, 5 days, off-site) 2,995
2,995
Total Exhibit D 19,961
E xhibit E, no hardware is included i
Total Exhibit E 0 0
~~e inn e~f ~~[~ R7 RAR DA 1AQ
Owasso, City of
ansiv9
r.
I } .
EXHIBIT B ~ U '~ =~-'~ J~'
APPLICATION SOFTWARE AND SERVICES
^
Application Software 16 User Training
CCS Base Operational Suite License Days
' Accounts Payable 1.5
Bank Reconciliation 1.0
~ Cash Receipts 1.0
General Ledger 3.0
Chart of Accounts 1.0
Payroll 8.0
Purchase Order 1.0
Fixed Assets 1.0
~ Budget Preparation 2.0
Budget Validation 0.0
Suite Total 40,515 19.5
CCS Additional Modules
^ Call Tracking 5,043 1.0
Employee Budgeting 5,043 1.0
Work Orders 6,724 6.0
'
Central Permits (includes Central Cash) 10,087 5.0
Utility Billing 8,406 10.0
'~ CCS Softwaze Total 75,818 42.5
Training*
Application Software Training (as detailed above) Considered a pool 38,250
~ of days, billed as used. 42.5 days @ 900/day
Conversion Analysis of Customer Files (To be billed at $1100/day) 5,500
' Actual Conversion requires a detailed analysis. TBD
Implementation, Quarterly, on-site 40,000
~ Management Services (3 days @ $1100/day) 3,300
Software Installation and Services (est. 5 days @ $1100/day)* 5,500
Software Maintenance (TSA Agreement)
^~ Begins yr. 2, 15% of application soRwaze
Total Annual Application Software Maintenance Yr 2 11,373 0
' Annual License Renewal Fee will be required if TSA not in effect. 800 0
Total Exhibit B $ 168,368
~ Training and Services Travel Estimate $ 26,688
Travel and incidentals will be billed separately based on actuals.
* The number of Application Softwaze training days outlined above is a "pool"
of days that will be billed as used and must be used within a two yeaz period.
* * Includes installation of first three SB Client Licenses on virus-free PCs.
Owasso, City of
4/28/99
~~~i~~~
EXHIBIT C
SOFTWARE TECHNICAL ASSISTANCE
r
CCS agrees to provide Technical Assistance Services responsible for notifying CCS of any software
w for the Application Software listed in Exhibit B and problems and will provide written documentation
Other Licensed Software in Exhibit D to this Agreement of software problems with specific examples.
~ under the following terms and conditions. 2.2 Licensee will make available to CCS, on a
~ 1 MATTERS TO BE PERFORMED BY CCS reasonable basis, data necessary for the successful
1 CCS shall make available staff for phone
1 support of the Software, including all currently
.
consultation and dial-up assistance regarding the
existing master files. CCS shall not disclose this
~ standard Application Software listed in Exhibit B data to persons not authorized by CCS or Licensee.
to this Agreement during normal business hours, 2.3 Licensee agrees that adequate backup copies of all
Monday through Friday (6:00 AM - 5:00 PM on-line disk files must be kept on backup media.
V Pacific Time). Therefore, Licensee agrees to create and keep
1.2 CCS shall provide Technical Services as indicated backup media according to the following schedule:
below: 2.3.1 A complete backup will be performed
V daily of all dynamic disk files.
Technical Support
P - General assistance with software applications 2.3.2 The daily backup media and any
corresponding reports will be kept at the computer
k. - Advice on backup and recovery site for a minimum period of two weeks. These
- * Training questions media will not be used again as backup during this
n
- * Data access dictionary terms
two week perjod.
- * Query Language 2.3.3 The last set of backup media created each
~ - * Procedural Languages month will be retained at an off-site location for a
period of not less than six months.
L. - * BASIC 2.3.4 The last set of backup media created each
- *User-defined database quarter will be retained at an off-site location for a
~ * Provided Licensee staff requesting assistance has period of not less than two years.
~ successfully completed CCS training on this
2.4 Licensee agrees, at its own expense, to provide
~ subject. CCS access to Licensee's computer system, at a
Any additional services not outlined above, that are data rate of no less than 9600 baud, during normal
~ provided by CCS will be charged at $135.00 per business hours via a CCS-approved telephone
hour. modem. Such provision shall be operable prior to
All of the above services are provided by phone initial software installation and shall remain
~ unless special arrangements have been made in operable for the duration of CCS' obligation to
n advance. On-site services are billed for travel time Licensee for Software Technical Assistance
and travel expenses as incurred. services.
1.3 CCS shall provide Technical Services for CCS' 3 CFIARGES AND PAYMENT TERMS
Application Software and the following Other 3.1 Licensee agrees to pay CCS the rates listed in
Licensed Software: Exhibits B and D for Software Technical
Unidata RDBMS (16 Concurrent Usersl Assistance herein selected.
SB+ Runtime Licenses (16 Concurrent Users) 3.2 Rates for Application Software shall become
SB+ Developers License (1) effective one year after installation of the initial
Application Software and shall be renewed on the
SB Client (16 Users) first day of each calendar year (the "Renewal
2 MATTERS TO BE PERFORMED BY Date" ).
LICENSEE 3.3 Additional services provided by CCS not covered
2.1 Licensee agrees that full cooperation and assistance hereunder will be charged at the following per hour
is necessary to maintain the successful rate:
performance of the Software. Licensee will be
Standard Contract
4/99
Software Services $135.00
3.4 Rates may be adjusted by CCS on the Renewal
Date upon thirty days written notice to the
Licensee.
3.5 Annual Unidata license renewal fee is due upon
initial installation and upon each anniversary date
of the system installation.
3.6 Annual operating system license renewal fees are
payable beginning on the first anniversary date of
the installation and are payable regardless of
whether the manufacturer is performing the
hardware maintenance.
4 REVISIONS
4.1 Licensee agrees to install the latest mandatory
release of the Application Software and Other
Licensed Software within six months of issuance
and notification by CCS.
Standard Contract
4/99
4.2 Licensee agrees to provide those CCS personnel
concerned with the operation and support of the
Application Software reasonable access to the site
to perform activities necessary for installation of
revisions pursuant to this Article.
4.3 CCS agrees to provide support services to enable
the Licensed Software to perform substantially in
accordance with CCS' then current documentation
and may charge a reasonable fee for such
maintenance of the Licensed Software. From time
to time, CCS may issue optional and mandatory
revisions which shall be included in the grant of
license set forth above at CCS' then current price.
5 TERMINATION
Licensee or CCS may cancel Software Technical
Assistance on the Renewal Date, upon thirty days
prior written notice to the other party.
2
EXHIBIT D
OTHER LICENSED SOFTWARE AND SERVICES
NOTE: No operating software is supplied under this agreement.
Operating softwaze is the responsibility of the City of Owasso.
NT 4.0 or higher is required.
Database Software: UniData (NT)
RDBMS Licenses (16 concurrent users @ $510/user)
SB+ runtime licenses (16 concurrent users)
SB+ Developers License (1)
SB Client (16 Users @ $295)
Total Unidata Software
UniData, Training
Unidata/CCS Product Orientation (1 person, off-site, 5 days)
Additional courses available as needed.
UniData Annual License RenewaUMaintenance
Begins yr. 1, 18% of database softwaze
n -~
., /
LJ ~ n~ U Ll
8,160
included
1,498
4,720
14,378
2,995
2,588
Total Exhibit D 19,961
Owasso, City of
4/28/99
EXHIBIT E ~ n n ~ ~`~(
COMPUTER EQUIPMENT AND RELATED PRODUCTS ~~ ~~ ~ ~ J " u
1~
c
c
,~
NOTE: No computer equipment or related products or services are supplied under this agreement.
All required Computer equipment and operating system software is the responsibility of the City of Owasso.
NT 4.0 is required.
Required:
Recommended Minimum PC Requirement: Virus Free, 32 MB Pentium, 266 MHz or greater
Licensee will be responsible for all hardware and operating system requirements and
associated maintenance and, at a minimum, meet the published CCS minimum
requirements (Exhibit F).
The City of Owasso agrees to pay for time (at the rate of $1500/day), materials, and expenses for any
assistance provided by CCS involving the installation of equipment not purchased from CCS.
CCS will not be responsible for any Year 2000 compatibility problems caused by the hardware and
operating system.
Owasso, City of
4/28/99
,n .r~ ~
EXHIBIT E
COMPUTER EQUIPMENT AND RELATED PRODUCTS
~ (continued)
1 TERMS AND CONDITIONS OF PURCHASE
1 CCS shall ship Equipment to Licensee's offices and
1 appropriate warranty period. CCS shall not be
.
shall be responsible for unpacking and installation responsible or liable for damage to the Equipment
r., of Equipment as specified in this Exhibit. CCS caused by Licensee, acts of God, the tampering
shall prepay freight, handling, and installation with or modification of the Equipment by anyone
charges, and Licensee shall reimburse CCS at its other than CCS authorized personnel, or damage to
cost for these charges. Title to each item of the Equipment occurring by virtue of electrical
~ Equipment shall pass to Licensee only upon full malfunctions, or damages caused by external
but subsequent to delivery to the offices
ment
a factors over which CCS has no control.
,
p
y
risk of loss shall pass to Licensee.
of Licensee 2,4 THE WARRANTIES PROVIDED IN THIS
,
2 Prior to delivery of the Equipment, Licensee, at its
1 SECTION ARE IN LIEU OF ALL OTHER
.
own expense, will prepare its premises for WARRANTIES EXPRESS OR IMPLIED.
~„ installation of the Equipment and will provide all THERE ARE NO WARRANTIES WHICH
installation .facilities including space, electrical EXTEND BEYOND THE FACE HEREOF,
power, air conditioning and cabling in accordance INCLUDING, .BUT NOT LIMITED TO,
with the installation specifications furnished to WARRANTIES OF MERCHANTABILITY AND
FITNESS FOR A PARTICULAR PURPOSE.
~ Licensee.
2 WARRANTY 2.5 Seller possesses good and clear title to said
1 CCS warrants that the Equipment will be free from
2 Equipment and there are no pending liens, claims
.
defects in material and workmanship and will or encumbrances whatsoever against said
conform to the manufacturer's specifications. The Equipment.
warranty period of twelve months commences 2.6 Licensor will assist Licensee to obtain
immediately following the completion of the Maintenance Agreement for the equipment
' manufacturer's standard diagnostic test procedure. identified in Exhibit E. Licensee is directly
2.2 In the event any component part of the Equipment responsible for executing Agreement with
hardware maintenance provider within 30 days of
is or becomes defective by reason of material or
workmanship during the warranty period, and execution of this Agreement.
Licensee immediately notifies CCS in writing of 3 MISCELLANEOUS
t such defect, CCS shall, at CCS' option, repair or 3.1 Building cabling is the responsibility of the
replace the Equipment or component at no charge Licensee.
to Licensee. All replaced parts shall become the 3.2 Freight charges are estimated and actual charges
property of CCS on an exchange basis. The
will be billed separately.
foregoing constitutes Licensee's sole and exclusive
3 Standard hardware maintenance coverage when
3
remedy with respect to any breach of warranty as .
purchased from CCS is from 8AM to SPM Pacific
to the Equipment. Time, Monday through Friday. Extended coverage
~' 2.3 These warranties will only be valid when the is available at additional charges.
Equipment is used by Licensee in an appropriate
3.4 Depot maintenance is recommended for terminals,
and reasonable manner consistent with normal printers, and modems following expiration of their
usage and management of such Equipment. The respective warranty periods.
exclusive remedy of Licensee for breach of these
~ warranties is that CCS shall be required to correct, 3.5 CCS is not responsible for peripherals not supplied
repair, adjust or modify the Equipment if such by CCS.
defect in material or workmanship occurs and is
reported by Licensee in writing within the
Standazd Contract
4/99
I'
EXHIBIT F
it ~_i J
NT SYSTEM CONFIGURATION SPECIFICATION GUIDELINES
i
i
1
NT Server 366 MHz Pentium (or better)
Main Memory Estimates 1 to 16 users 128MB
17 to 48 users 256MB
49 to 64 users 384MB
over 50 concurrent users consider multi processors, rule of
thumb formula: 4-SMB/user
Disk Controllers Ultra Fast/Wide SCSI
System should support multiple, Ultra F/W SCSI
controller(s) for multiple disk drives (i.e. mirroring)in same
cabinet. For optimal performance, disk drives should be on a
sepazate SCSI controller from Tape/CD-ROM drives.
Strongly recommend a smart disk array and controller
configured for RAID-5 (via hazdwaze, not NT) with disk
space "pooled" to appear as one lazge drive.
Disk Drives 9.1GB (minimum), 18.2GB or more recommended
7200 RPM ultra/fast/wide or better
Disk Utilization Estimates (minimal)
SOOMB for UDT, SB+, and CCS with no data
100MB for NT (on a separate SOOMB partition)
Tape 4mm DAT, 8mm, autoloaders, etc. (To ensure media
compatibility with CCS, at least 1 x 4mm drive is
. required)
Serial Ports (2) 2 or 3:
1 for UPS
1 for RAS support modem dedicated to CCS support
Additional required if customer has dial-up users
Network card PCI 10/100BaseT, Auto Sensing
Modem (s) US Robotics External or Internal
NT 4.0 Server License One per server, Service Pack 3
NT 4.0 Client Licenses One per each client
Uninterruptable Power Supply With auto shutdown software
Other Recommended Software Backup utility software with script and scheduling
Network Management software
Remote control software (Recommend DoubleVision for CCS
compatibility)
Antivirus software (Recommend Norton Antivirus)
NT Resource Kit
NT Server Environment (minimum items) "MEMBER" Server, not PDC or BDC
Dedicated Server for CCS Applications
Specific TCP/IP address for server
1 copy of wIntegrate or SBClient for server
Owasso, City of
I'
Network
Workstations
Backup
EXHIBIT F
MS TCP/IP services
MS DHCP services
MS Remote Access Server
NT network configured as a "Domain"
u !~__'~ U~
Win95, or WinNT WS 4.0
MS TCP/IP
DHCP assigned address
w/Integrate or SBClient
16MB minimum RAM, 32MB preferred RAM
1.2GB Disk Storage
NT Backup compatible
Notes•
• CCS requires a dedicated application and database server
• NT Server and components must be identified on HCL: Hardware Compatibility list
• NT Server should be SMP capable. (e.g. field upgradeable to 2 or more CPU's, this is a suggestion rather than a
requirement)
• NT Server should support various hazdwaze RAID and or other high availability capabilities (RAID 0, 1, 5 or
hot swappable components, etc.)
• A dedicated phone line is required for serial access for Dial Up networking connect for support. May need
additional if customer has dial-up users.
• Require a PS2 type mouse in order to leave 2 serial ports free
1 for UPS
1 for support modem
• Network requirements:
TCP/IP running on all UDT clients and on UDT server
Fixed IP address for server
Network backup software optional
Additional Considerations: As the CCS applications fall under the broad based category of "mission
critical" applications and database management, it is suggested that the client have a clear understanding as to:
• NT Hazdwaze Warranty Coverage (standazd and optional)
• On-Site Hardware Response Times (next day, same day, etc.)
• Origin of support services, hardware, NT, etc. (Local vendor and or OEM)
• Software (NT) warranties and telephone response times and support options
• Backup and restore procedures
• Clearly defined "Scope of Services" as to who is responsible for what (e.g. NT hardware, NT softwaze [Server
and Client], peripheral installation, UDT, CCS application software, CCS client resident software [UniData -
wIntergrate/SBClient], etc.)
• Network deployment and test
Owasso, City of
~, EXHIBIT F-1 ~, ~ ,1 n1
..~ _;-; J
a
NT Installation Confirmation
To avoid cancellation of Installation, please confirm that the following items aze complete by
signing and returning this form. Thank You!
I, of
following items have been completed:
guarantee that the
Cabling of computer room
Proper cooling of computer room
Proper electrical supply in computer room
Installation of phone line for modem
Phone lines for any remote sites
Server is physically installed
Network is physically installed for all PC's on which we are installing wIntegrate
Remote access dial in service is configured and tested (please call your
Implementation Manager with the NT login id, phone number and domain name for
testing)
Running TCP/IC with a fixed server address
Running DHCP for assignment of client IP addresses ,.
An NTFS partition of at least 4GB space is available for CCS software
Client Systems that will be installed during CCS Software install visit:
Are installed and connected over network
Running TCP/IP (addresses assigned via DHCP)
Customer is trained in basic NT system admin tasks
Creating an NT user
Backing up system
Starting up and shutting down system
Printers to be used by CCS software are connected and tested from the server (please enclose
a test page for each system printer to confirm operation)
Telephone in or near computer room
• Modems available for both CCS support and remote sites
Purchase of media to be used for system backups
Work area (desk/table and chair) for installers use while on-site
Patch panels purchased (if client desires to use)
Cables to attach any existing peripherals, or peripherals not purchased from CCS,
that CCS is to install
If you feel that any of the above items are not applicable to your Agency, please mark item as N/A.
If it is discovered, after the installer has arrived on-site, that the installation cannot be concluded due
to any of these items being incomplete, you will be billed for both the installers time and travel
expenses.
IM09IP3F
Owasso, Ciry of
Creative Computer Solutions, Inc. .
Rough Draft ONLY,.Draft #7
AMENDMENT TO THE AGREEMENT
BETWEEN _
CREATIVE COMPUTER SOLUTIONS, INC.
AND THE
CITY OF OWASSO, OKLAHOMA
The following modifications to the Agreement have been agreed upon by Creative Computer
Solutions (CCS) and the city of Owasso, Oklahoma (Licensee).
1 LICENSED SOFTWARE
Page 1, Section 1.1 has been modified to read as follows:
1.1 CCS grants to Licensee a nonexclusive, nontransferable, nonassignable license to
use the software identified in Exhibit B ("Application Software") and CCS, as
authorized agent, grants to Licensee a nonexclusive, nontransferable,
nonassignable license to use the software described in Exhibit D. ("Other
Licensed Software"). The license is solely for the Licensee's own use for its
internal data processing operations and solely on the computer system currently
used by the Licensee or the CCS recommended computer system that will be
purchased and delivered from another vendor other than CCS. Licensee
agrees to abide by all the terms and conditions as required by the manufacturers of
the Other Licensed Software
3 EQUIPMENT
Page 1, Section 3.2 has been modified to read as follows:
3.2 Licensee agrees, at its own expense, to provide CCS limited access to Licensee's
computer system, at a data rate of no less than 28,800 baud, during normal
business hours via aCCS-approved telephone modem. Such provision shall be
operable prior to initial software installation and shall remain operable for the
duration of CCS' obligation to Licensee for Software Technical Assistance
services. Licensee shall determine the limits of such access, such as password
protection, and understands that CCS' ability to deliver services under the
Technical Assistance Agreement may be affected by those limits.
4 SERVICES
Page 1, Section 4.3 has been modified to read as follows:
Amend.Owasso
5/ 19/99
AMENDMENT (continued)
4.3 CCS agrees to provide instructions on-site on the use of the Application Software.
CCS will certify members of Licensee's staff who attend an entire training session
and successfully complete the course. Licensee agrees to:
identify and assign an individual to become a "KEY OPERATOR." This
individual will then act as the liaison with CCS for any additional training
and softwaze-related questions;
make available appropriate personnel who will attend CCS' training on a
regulaz basis for training purposes and provide a suitable training
environment with a suitable number of workstations (one student per
workstation is best and two students per workstation is the maximum) for
the personnel to be trained and one workstation for the trainer.
' - give CCS fourteen (14) days advance notice of rescheduling of scheduled
on-site training. Cancellation or rescheduling requests aze handled as
^ follows: fourteen (14) or more days prior to start of class, no chazge for
cancellation or rescheduling; seven-thirteen (7-13) days prior to start of
class, °
h~-a~ses~ ~s anY expenses incurred; and less than seven (7) days prior
~ to start of class, ~~ * rcnoi~ ^~roo~ ~^,.~~,o~o ,,,.,,o,~„~aa a.,y~ , .;~~
be-assesses any expenses incurred.'~~.~~p4~~~ o `~~~-_==
ro~~.~m, ^*~"b Y''",n~~nly non-refundable expenses will be
reimbursed.
' Licensee acknowledges that these short lead times may effectively
increase the cost of air transportation.
Utilize training provided under this agreement within two years.
5 PAYMENT TERMS
Page 2, Section 5.1 has been modified to read as follows:
5.1 Licensee agrees to pay CCS the price of the Application Software,
Transfer and Porting fees identified in Exhibit B by paying 25%
upon receipt of the softwaze. The balance of the license fees will be
paid as follows: 25% due within 30 days after installation; 30%
due within 30 days after final (process) training; and the remaining
20% due within 30 days of "going live" with that module, but not
later than 270 days from installation. If "going-live" does not occur
WI Amend.Owasso
5/19/99
AMENDMENT (continued)
before 270 days after installation, then the City must pay the
remaining 20%, unless CCS is in default.
Installation occurs when CCS personnel have completed installation and testing of
standazd CCS softwaze on Licensee's computer, and the software is operating
properly on the computer as designed by CCS, and as certified by the CCS
technician.
`Going-live' occurs when an application is put into use by the city and has been
certified by Licensee to function as defined in the original Request for Proposal.
Page 2, Section 5.9, has been modified as follows:
5.9 In addition to the amounts listed for Services, Licensee agrees to pay for
actual expenses incurred by CCS for lodging, food, airfaze, ground
transportation, mileage and airport parking during the term of this
Agreement. Such expenses shall not exceed maximum amounts which
would be allowed as expense under Internal Revenue Service regulations.
6 Warranty
6.2 CCS warrants that the Softwaze will be free from defects in material and
workmanship and shall substantially meet CCS' then current
documentation. The warranty period of one year commences immediately
following initial Software installation. The warranty is extended by a
current Software Technical Assistance Agreement, Exhibit C.
Notwithstanding any other provision herein contained, CCS represents and
warrants that the Softwaze will perform in accordance with all terms,
conditions and provisions of CCS proposal to Licensee dated February 18,
1999, incorporation thereof being made hereby as if such terms, conditions
and provisions of the aforesaid proposal were fully set forth hereinafter.
7 Limitation of Liability
Page 3, Section 7, has been modified as follows:
7. CCS shall not be liable to Licensee or any other person for any claim or
damages arising directly or indirectly from the furnishing of Equipment,
Software, Services, or any documentation relating to such Equipment,
Software or Services provided hereunder or from any other cause, except
for claims arising from the negligence or willful misconduct of CCS,
CCS' employees, agents or subcontractors. Liability of CCS for
negligence shall in no event exceed the total price of the item of
Equipment, Software Module or particular Service which is the subject of
Amend.Owasso
5/l9/99
AMENDMENT (continued)
the claim.. Except for acts of willful misconduct, in no event shall L CS be
liable to Licensee or any third party for indirect, incidental, special,
consequential exemplary damages of any kind arising out of the existence,
furnishing, functioning, or the use of the Equipment, Software or Services
provided hereunder, even if CCS has been advised of the possibility of
such damage
~ Notwithstanding the limitations set forth in the foregoing, CCS shall be
liable to Licensee for claims or damages arising from the negligence or
' willful misconduct of CCS, or CCS' employees, agents or contractors, to
the extent that those acts aze covered by either CCS' General Liability
Insurance (to a maximum of $1,000,000.00) or Errors and Omissions
.. Insurance (to a maximum of $2,000,000.00).
9 General
Page 4, Section 9.9, has been modified as follows:
9.9 Controlling Law. This Agreement and any dispute arising out of or
otherwise related to shall be construed in accordance with and enforced
under the laws of the State of Oklahoma. Any suit brought to enforce or
set aside any part of this Agreement shall be brought in an Oklahoma State
Court unless the claims can only be heard in U.S. District Court, in which
case, the matter shall be tried in the U.S. District Court for the District of
Oklahoma.
' IN WITNESS WHEREOF the parties hereunto have caused this Amendment to be executed by
their duly authorized representatives this day of May, 1999.
' Accepted By: Accepted By:
CREATIVE COMPUTER SOLUTIONS, INC. OWASSO O
w KLAHOMA
By:
By:
Name:
~ Name:
Title: Title:
Date:
Date:
Attest:
~-Owasso
5/19/99
MEMORANDUM
TO: HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: TIMOTHY ROONEY
ASSISTANT CITY MANAGER
SUBJECT: RESOLUTION NO.99-02
BUILDING PERMIT FEES
DATE: May 27, 1999
BACKGROUND:
Resolution No. 86-16, adopted by the City Council in December of 1986, established building permit, trade
inspection, and miscellaneous service fees currently charged by the Community Development Department
of the City of Owasso. Due to a notable increase in permit activity in Owasso over the last three years, as
well as an elapsed time frame of nearly 13 years since the existing fees were established, staff conducted
a review of fees charged by several other growing Oklahoma communities. The communities included in
the review process were Broken Arrow, Jenks, Sand Springs, Stillwater, and Tulsa.
The results of the fee schedule review indicate that the City of Owasso is far and away the most
"affordable" community in which to obtain a residential building permit, and similarly "affordable" for
commercial building permits with the exception of Stillwater. With that in mind, coupled with the need for
the fees charged for the services offered by the City of Owasso to approach covering the actual cost, the
following fee changes are proposed by Community Development staff at this time:
FEES ASSOCIATED WITH RESIDENTIAL CONSTRUCTION
New Construction Permit
This is the fee of the permit and is based on square footage of the dwelling. Staff is proposing a
fee increase of approximately 25%. If the new fee is adopted, the City of Owasso would still be
the most affordable of the communities surveyed in which to obtain a residential building permit.
Trade Inspections
This is the fee charged for the trade inspection of a new dwelling that must be performed by the
Building Inspector. Currently this fee is $50 each for the Electrical, Mechanical, and Plumbing
trades. Staff is proposing this fee to be increased to $75 per trade.
FEES ASSOCIATED WITH COMMERCIAL CONSTRUCTION
New Construction Permit
This is the fee of the permit and is also based on square footage of the structure. Staff is
proposing a fee increase of approximately 27%. If the new fee is adopted, the City of Owasso's
fees would remain lower than Tulsa and Broken Arrow, but higher than the other surveyed
communities.
Trade Inspections
Currently, the fee charged for commercial trade inspections is $100 each for Electrical,
Mechanical, and Plumbing. Staff is proposing no increase in this fee if the permitted structure is
less than 10,000 square feet. All structures above 10,000 square feet would result in trade
inspection fees that are based upon the square footage of the structure. The proposed fee is
$.01 per square foot. The theory behind this fee structure is that larger commercial facilities
require more inspections. (For example, Albertson's required a total of 79 inspections)
OTHER FEES ~"
Individual Permits
Occasionally, individual Electrical, Mechanical, and Plumbing permits are needed for work in those
areas. Currently, the individual permit fee is $15 and the lowest of the surveyed communities. Staff
is proposing this fee be increased to $20.
Re-inspection Fees '
This fee is currently $15, or the same price as a normal inspection. Staff is proposing this fee be
increased to $50.
Pool Permits
Currently, pool permit fees are $20 plus the necessary inspections. The TOTAL cost for an above
ground pool is $35 ($20 permit plus $15 inspection) and for an in-ground pool it is $50 ($20 permit
plus two-$15 inspections). Staffis recommends increasing the base fee for all pools (above or in-
ground) to $80.
Moving Permit Fees
This fee, $55 or $75 depending on the width of the structure, is for the movement of a mobile home
or house structure within or through our community. Many cities either charge a flat fee or a fee
depending on the square footage of the structure moved. Staff would prefer to go with a flat fee
format, similar to that of Sand Springs, and charge $100.
A breakdown of the proposed residential permit rates, which are based on square footage, are attached for
~,
your information and review, as well as a comparison between the existing and proposed fees for residential
and commercial construction. While every municipality is different in the manner in which they establish ''
their permit and inspection fees, thus making it very difficult to compare apples to apples, the attempt has ~
been made to present the fee information in a format that can be easily understood. If you have any
questions, however, please do not hesitate to contact any member of the Community Development
Department. ,
An attempt was made by staff to present the new fee schedule to the Owasso Area Homebuilders
Association at their regular monthly meeting on May 17, 1999. However, that meeting was cancelled. In ~~~
an effort to inform the builders of the possible Council action regarding the proposed fee schedule, staff ,,
sent an informative letter to all Owasso area builders who constructed more than one dwelling in the last
year. A copy of that letter, and the list of builders, is attached for your information and review. Staff ''~
received one telephoned complaint regarding the proposed fee increases. One written statement in support
of the proposed fee increases was received and is included within the packet.
ii
~~
1~
~~
i~
A copy of Resolution 99-02, which would formally adopt the proposed fees, is attached for your
information and review.
RECOMMENDATION:
Staff recommends Council adoption of Resolution No. 99-02, modifying permit fees established by
Resolution No. 86-16 and establishing a new fee schedule for permit and inspection services.
ATTACHMENTS:
1. Resolution No. 86-16 (existing fees)
2. Proposed Residential Fee Breakdown
3. Comparison Between Existing and Proposed Fees
4. Letter sent to Owasso Area Homebuilders
5. List of Owasso Area Homebuilders
6. Letter from Greg Simmons Supporting the Proposed Fee Increases
7. Resolution No. 99-02
CITY OF OWASSO, OKLAHOMA ~'
RESOLUTION N0. 8616
A RESOLUTION ESTABLISHING PERMIT FEES UNDER THE JURISDICTION
OF THE BUILDING INSPECTOR'S OFFICE, RESPEALING ALL RESOLUTIONS
OR PARTS
F
O
RESOLUTIONS IN CONFLICT HEREIVITH.
1VHEREAS, the City Council of the City of Owasso, Oklahoma,
has under consideration, the amending of permit fees under the
jurisdication of the Building Inspector's Office: and
1VHEREAS, The City cannot continue the present fee schedule
in effect without the loss of substantial revenue; and
WHEREAS, it would be in the interest of the City of Owasso
and the public interest to raise and establish new fees for
the permits issued in the Building Inspector's Office:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OWASSO, OKLAHOMA:
Section 1. That the price of Mechanical Permits, Electrical ~
Permits and Plumbing Permits shall be Fifty Dollars ($50.00)
for Residential and One Hundred Dollars ($100.00) for Commercial
.
The price for each addition re-inspection shall be Fifteen
~~
Dollars ($15.00).
Section 2. That the price of Plan Review or Search Fee shall
be Ten Dollars ($10.00) for each review or search.
Section 3. That the price of a Moving Permit shall be
Fifty-five Dollars ($55.00) for each structure-with a-width
of between 0 feet to twenty-six (26) feet. The price shall be
Seventy-five Dollars ($75.00) for each structure with a width ' "
of over twenty-six (26) feet.
Section 4. That the price for Building Permits shall be as ,~
follows:
Residential:
(a) New Residents $100.00 first 1,000 sq ft.
$3.50 for each 100 sq. ft. (add.)
(b) Residential Addition $50.00 first 500 scl. ft.
(including garages) $3.50 for each 100 sc1. ft. (add.)
(c) Storage Building or $20.00 plus $3.50 for each
Detached Garage 100 sq. ft.
(d) Residential Remodel $35.00 No Structural Change
(e) Carport, Open Porch,
Patio Roof
$20.00
(f) Ucmolition Permit
Commercial Buildings:
(a) New Commercial
(b) Commercial Remodel
(1)
$20.00
$165.00 first 1,000 sq. ft.
$3.50 for each 100 sq. ft.
thereafter
$70.00 first 1,000 sq. ft.
$3.50 for each 100 sq. ft.
thereafter
~
~
(c) Commercial Additions same as New Commercial Rates.
Moving Permits:
(a) Structure up to 26' wide $55.00
(b) Structure over 26' wide $75.00
Section 5. That the price for Inspection Fees shall be as
follows:
(a) Residential Building $15.00 for each re-
ii
(b) Commercial Building
I (c) Electrical Temp Pole
(d) Electrical Service
Change Out
I (e) Electrical Inspections
(f) .Sewer Inspections
(g) Gas Inspections
(h) Plumbing Inspections
inspection
$15.00 for each re-
inspection
$15.00
$20.00 Each (No Electrical
Permit Necessary)
$15.00 minimum single
inspection
$15.00 each single
inspection
$15.00 each single
inspection (No Permit needed)
$15.00 minimun single
inspection (No Permit needed)
(i) Inspections on One Building $15.OOeach
Unit at one Time,Sewer, Gas,
or Water
Fees for Inspections where jobs are started without Building
Permit or Contractor Permits shall beDouble'the Standard Fee.
PASSED AND APPROVED this 2nd day of December,•1986.
.. ~,
. - Kenneth M. Wood, M yor
;.~ : -
(SEAL) ~ ..
ATTEST.: -
J
Ja Buchanan, City Clerk
(2)
PROPOSED PERMIT FEES
RESIDENTIAL COMMERCIAL
OWASSO $ 197.00 STILLWATER $ 995.00
SAND SPRINGS $ 210.00 JENKS $1,875.00
STILLWATER $ 226.00 SAND SPRINGS $2,250.00
JENKS $ 232.50 OWASSO $ 2,347.00
BROKEN ARROW $ 275.00 TULSA $ 2,918.00
TULSA $390.00 BROKEN ARROW $4,101.25
Residential permit fees based on a 2600 square foot home, 3 bedrooms, 2 baths, valued at $93,000
Commercial permit fees based on 48,500 square foot bldg, five toilets/urinals, valued at $1.3 million
Inspection Fees are not included
City of Owasso
207 South Cedar
PO Box 180
Owasso, OK 74055
May 1$, 1999
Owasso Area Builders,
(918) 272-2251
FAX (918) 272-4999
Attached for your review is information regarding a proposed rate change for building permit
fees, as well as inspection and miscellaneous other fees.
The proposed new permit fees and inspection fees are necessary in order to continue to provide
you with the prompt attention you have grown accustomed to from our inspection division. We
have recently expanded our inspection division by adding Mr. Neil Kramer and hope that this
measure will assist Mr. Orrin providing timely and accurate inspections. Neil comes to Owasso
from Oregon and will be accompanying Gary on inspections over the next several weeks in order
to familiarize himself with our inspection process and to afford you the opportunity to get to
know our newest team member.
The current fees charged by the City of Owasso were established in 1986. The Community
Development Department recently conducted a review of the various permit and inspection fees
of five other rg owing communities in Oklahoma (Broken Arrow, Stillwater, Tulsa, Sand Springs,
and Jenks) and determined that Owasso was the least expensive of ali communities in which to
permit a 2600 square foot residential dwelling. Owasso was also very inexpensive when
commercial construction figures were compared.
The information provided to you gives you an example of what a dwelling of 2600 square feet in
area would currently cost to permit, as well as what the costs would be under the proposed fee
schedule. As you can see, the cost increase is $116 on a dwelling of that size ($75 of which is
' due to increased inspection fees, $41 is due to the increased permit fee.) With the proposed fee
increase implemented, Owasso is still the least expensive of the communities surveyed to
obtain a residential building permit.
~ Our records indicate that you are primarily a residential builder, so we have narrowed the
,,,~ attached information with that in mind. Basic information for the various other fees charged by
the department, as well as commercial building permit fees are attached for your review. If you
are interested in more detailed commercial permit information, please contact the Community
Development Department so that we may provide that to you.
The new fees will be presented to the City Council on Tuesday, June 1, 1999 for approval. If
~ approved by the City Council, implementation of the new fee schedule would occur on July 1,
1999. If you have any questions regarding the proposed new fee schedule, please do not hesitate
to contact me at 272-2251.
Sincerely,
~~ Vrr~p c~
' Timothy D. Roon y
Assistant City Manager
Concept Builders
Boos Builders
Home Address Builders
Greg Simmons
Heritage Construction
Homes By Citation
Perry Hood Properties
J B Homes
Jake Britton Homes
Keith Burd
Lee Custom Homes
Milestone Homes
Morton Homes
R C Construction
American Heartland
Tom Morris Construction
Wanda's Elegant Homes
Willcox Construction
Burd Homes
Premier Homes
Barrington Homes
Roland Homes
Homes By Pete
Amber Lane Homes
WYZ Homes
Capital Homes
Strategic Homes
Timeg Properties
~
~ . .. .
To: TIM ROONEY (Business Fax)
Company:
Fax number: +1 (918) 272-4999
Business phone: (918) 272-2251
From: Greg Simmons
Fax number: +1 (918) 2720216
Business phone:
Home phone:
Date & Time: 5/26199 2:41:21 AM
Pages: 2
Re:
t
TIM ,
I JUST WANTED TO GIVE A RESPONSE TO THE INCREASED FEES ON
PERMITS. I THINK THEY ARE LONG OVERDUE ESPEACIALLY IF IT MEANS MORE HELP IN
THE INSPECTIONS WHICH YOU HAVE ALREADY DONE. THANKS TO YOUR RESPONSE
AND HELP WE SUPPORT THIS FULLY
SINCERELY
GREG A. SIMMONS
SIMMONS HOMES INC.
~
CITY OF OWASSO
RESOLUTION NO. 99-02
A RESOLUTION MODIFYING PERMIT FEES HERETOFORE
' ESTABLISHED BY RESOLUTION 86-16 DATED DECEMBER 2, 1986
AND RESOLUTION 97-02 REVISED JANUARY 7, 1997, FOR THE
PURPOSE OF ESTABLISHING PERMIT FEES UNDER THE
JURISDICTION OF THE BUILDING INSPECTOR'S OFFICE.
WHEREAS, the City Council of the City of Owasso, Oklahoma, has under
consideration, the modifying of permit fees under the jurisdiction of the Building Inspector's
Office; and
'~ WHEREAS, the City cannot continue the present fee schedule in effect without the
loss of substantial revenue; and
' WHEREAS, it would be in the interest of the City of Owasso and the public interest to
raise and establish new fees for the permits issued in the Building Inspector's Office; and
~ WHEREAS, the City Council of the City of Owasso has determined to modify permit
fees heretofore established by Resolution 86-16 and 97-02 in the manner set forth herein.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA:
SECTION 1. That the price of Mechanical Permits, Electrical Permits and Plumbing
Permits shall be Seventy-Five Dollars ($75.00) for Residential Structures and One Hundred
' Dollars ($100.00) for all Commercial Structures with a total of less than 10,000 square feet.
For all Commercial Structures with more than 10,000 square feet, the rate shall be equivalent
to One Cent ($.O1) per square foot of floor area.
' SECTION 2. That the price for each re-inspection shall be Fifty Dollars ($50.00).
~ SECTION 3. That the price of a Moving Permit shall be One Hundred Dollars
($100.00).
SECTION 4. That the price of a Pool Permit shall be Eighty Dollars ($80.00).
~ SECTION 5. That the price for Building Permits shall be as follows:
Residential Permits:
(a) New construction $125.00 first 1,000 sq.ft:
' $4.50 for each additional 100 sq.ft.
(b) Residential Addition $50.00 first 500 sq.ft.
~ (Including garages) $3.50 for each additional 100 sq.ft.
(c) Storage Building or $20.00 plus $3.50 for each
Detached Garage 100 sq.ft.
~ (d) Residential Remodel $35.00 (No Structural Change)
(e) Carport, Open Porch, $20.00
' Patio Roof
(f) Demolition Permit $20.00
Commercial Permits:
(a) New Construction $210.00 first 1,000 sq.ft.
$4.50 for each additional 100 sq.ft.
(b} Commercial Remodel $70.00 first 1,000 sq.ft.
irr
$3.50 for each additional 100 sq.ft.
(c) Commercial Addition Same as New Commercial
SECTION 6. That the price for Individual Permits/Inspections shall be as follows:
(a) Electrical $20,00
(b) Mechanical $20.00
(c) Plumbing $20,00
(d) All inspection and permit fees associated with the award of any form of
a Local, State, and/or Federal Housing Rehabilitation Grant shall be
waived by the Office of the Building Inspector."
PASSED, and approved this 1st day of June, 1999.
Mark Wilken, Mayor
ATTEST:
Marcia Boutwell, City Clerk
(SEAL)
APPROVED:
i
i
i
Ronald D. Cates, City Attorney
MEMORANDUM
TO: THE HONORABLE MAYOR AND MEMBERS
OF CITY COUNCIL
FROM: M. A. ALEXANDER
CHIEF OF POLICE
SUBJECT: LOCAL LAW ENFORCEMENT GRANT PROGRAM
DATE: May 25, 1999
BACKGROUND:
In the spring of 1999, application was made to the District Attorney's Council requesting
participation in a Local Law Enforcement Grant Program. The grant was designed to aid police
departments with needs that presented a safety concern. The initial grant request for $10,000
included protective vests, ammunition, pagers for reserve officers and traffic investigative
materials. The grant amount approved was $3,430. Last week, members of this department
attended a meeting that outlined the necessary factors that must be addressed in order to obtain
these funds. A separate interest bearing fund must be established and a revised budget must be
submitted.
The receipt of this grant does require matching funds from the City in the amount of $382.00
which must be placed in a designated fund prior to the deposit of the grant funds.
RECOMMENDATION:
Staff recommends City Council approval of the grant as well as all conditions of said grant. Staff
further recommends that a supplemental appropriation to the police department budget be made
in the amount of $3,812.00 and placement of the local matching funds into the appropriate
financial account.
ATTACHMENTS:
Local Law Enforcement Grant Program Application
Award Notice
~
LOCAL LAW ENFORCEMENT GRANT PROGRAM
FFY 98 AWARD NOTICE
District Attorneys Council
2200 N. Classen Blvd., Suite 1410
Oklahoma City OK 73106
(405) 557-6707 FAX (405) 557-6718
Grantee: Owasso Police Dept SUBGR NO: LE98-259
101 N. Main St.
Owasso OK 74055 Project Name: LLEBG
PHONE: 918-272-4900 ST_DATE: 6-1-99
FAX: END DATE: 9-30-99
Federal ID Number: 73-6069613 DAC CONTACT: ,~
~
~
CFDA: 16.592 ~~
~~-
Louietta (Lou) Jones ~ Q
~ ~~ (~
(405) 557-6707 \
Grant Amount: $3,430.00 Program Director:
Federal Match: $382.00 Nancy Edwards
This grant is subject to the terms and conditions set forth in the proper program of the State of Oklahoma Grant Application which
was submitted to the Department of Justice . The award is authorized by the District Attorneys Council (DAC) and DOJ.
The subgrantee shall administer the project for which this subgrant is awarded in accordance with the applicable rules, regu]ations
,
and conditions as set forth in the Federal Guidelines, the Administrative Guide For Justice Grattt Programs published by DAC
and
'
,
the et2
ective edition of the Department of Justice, Office of Justice Programs, Financial and Administrative Guide for Grants
The
.
Subgrantee shall also administer the project in accordance with the Certified Assurances as included in the Subgrantee's application
and any special conditions placed on the award.
The subgrantee shall maintain separate accounts and accounting records for the subgrant funds, and shall maintain and famish to
DAC and DOJ upon request, detailed accounting and supportive records both the federal and matching funds. The subgrantee shall
file such reports relating to the subgrant as are required by DAC and DOJ.
Special Conditions:
(See Attachment)
Notary Authorized Official Director of Federal Programs
Ezpires Date
i
1
1
^~
^~
~
~
PLEASE COMPLETE THE TOP PORTION
OR BOTTOM PORTION. NOT BOTH.
CERTIFICATION OF EQUAL EMPLOYMENT OPPORTUNITY PROGRAM
Drus Control and Svstem Improvement Projects Only
Please complete the applicable portion of this form and return to DAC:
the
(authorizing official) certify that
(implementing agency) has formulated an
Equal Employment Opportunity Program in accordance with the Department of Justice Non-Discrimination Regula
bons 28 CFR 42.301 et. seq., and that it is on file in our office located at
(address) for review or audit by officials
of the Bureau of Justice Assistance or DAC as required by relevant laws and
resulations.
Official Authorized to Sign
Date
********************************************************************************************
*****
I, ~ ~ ~/ r ~~ l~ Sl ~ K (authorizing official) certify
t the
l ~ ~ C~° ~rimplementing agency) in conformity with the
terms a~td conditions of the Department of Justice Non-Discrimination Regulations 28 CFR 42.301 et. seq., is not
required to file an Equal Employment Opportunity Program.
.~
~~ t
I ~" `~,''
'~! ` 1~ `
30
~-/~-
Date
U.S. Department Justice
Office Of Justice Programs
Office Of the Comptroller
Certifications regarding Lobbying, Debarment, Suspension, and Other Responsibility vlatters; and
Drug-Free Workplace Requirements
Applicants should refer to the regulations cited below to determine the certification to which they are required to attest.
Applicants should also review the instructions for certifications included in the regulations before completing this
form. Signature of the form provides for compliance with certification requirements under 28 CFR Part 69, "New
Restrictions on Lobbying "and 28 FR Part 67, "Govemment-Wide Debarment and Suspension (Nonprocurement)atid
Government-Wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be trea[ed as a material
representation, grant, or cooperative agreement.
I. LOBBYING s required by Section 1352. Title 31
of the U.S. code, and Implemented at 28 CFR Part
69, for persons entering into a Grant or cooperative
agreement over 5100,000, as defined at 28 CFR
Pan 69, the applicant certifies that:
(a) No federal approved funds have been paid or will
be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an
officer or employee of any agency, a member of
congress, an officer or employee of Congress, or an
employee of a member of Congress in connection
with the making of any Federal grant, the entering
into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or
modification of any Federal grant or cooperative
agreement;
(b) If any funds other than Federal appropriated funds
have been paid or will be paid to any person for
influencing or attempting to influence an officer or
employee of any agency, a member of Congress, an
officer or employee of Congress, or an employee of a
member of Congress in connection with this Federal
grant or cooperarive agreement, the undersigned shall
complete and submit Standard Form-LLL,
"Disclosure of Lobbying Activities ," in accordance
with it's instructions;
A. The applicant certifies that it and its principals:
(a) Are not presently debarred suspended, proposed for
debarment, declared ineligible, sentenced to a
denial of Federal benefits by a State of Federal
court, or voluntarily excluded from covered
transactions by any Federal depamnent or agency:
(b) Have not within a thee-year period preceding this
application been convicted of or had a civil
judgement rendered against them for commission of
fraud or a criminal offense in connection with
obtaining, or performing a public (Federal, State, or
Local) transaction or contract under a public
transaction; violence of Federal or State antitrust
statutes or commission of embealement, theft,
forgery, bribery, falsification or destruction of
records, making false statements, or receiving
stolen property.
(c) Are not presently indicted for or otherwise
criminally or civilly charged by a government
entity (Federal, State, or Local) terminated for
cause or default; and
(d) Have not within athree-year period preceding this
application had one or more public transactions
(Federal, State, or local) terminated for cause or
default; and
(c) The undersigned shall require that the language of this
certification be included in the award documents for
all subawards at all tiers (including subgrants,
contracts under grants and cooperative agreements,
and subcontracts) and chat all subrecipients shall
certify and disclose accordingly.
2. DEBARD4ENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS
(DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment
and Suspension, an implement at 28 CFR Pan 67,
for prospective participant in primary covered
transaction, as define at 28 CFR part 67, Section
67.510-
(B) Where the applicant is unable to certify to any of
the statements in this cemfication, he or she shall
attach an explanation to this application.
3. DRUG-FREE WORKPLACE (GR~IYTEES
OTHER THAN INDIVIDUALS)
As required by the Drug-Free Workplace Act of
1988, and implemented at 28 CFR part 6 i, subpart F,
for grantees, as defined at 28 CFR Pan 67 Sections
67.615 and 67.620-
A. The applicant certifies that it will or will continue
to provide adrug-free workplace by:
(a) Publishing a statement notiiving employees that the
unlawful manufacnue, distrioution disperuing, possession,
or use of a controlled substance is prohioited irr the
grantee's worldlace and specifying the actions that will be
taken ~aincT errrployees for violation of such prolubinon;
27
^i
^I
i
^ 1
^I
^
^
1
1
1
(b) Establishing an on-going drug-free awareness
program to inform employees about-
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining adrug-free
workplace:
(3) Any available drug counseling, rehabilitanon, and
employee assistance programs; and
(4) The penalties tha[ may be imposed upon employees
for drug abuse violations occurring in the
workplace:
(c) Making it a requirement that each employee to be
engaged in the performance of the grant be given a
copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required
by paragraph (a) that, as a condition of employment
under the grant, the employee will-
(!) Abide by the terms of the statement and
(2) Notify the employer in writing of his or her
conviction for a violation of a criminal drug statute
occurring in the workplace no later than five calendar
davs after such conviction;
(e) Notify the agency in writing, within 10 calendars
days after receiving notice under subparagraph (d) (2)
from an employee or otherwise receiving actual
notice of such conviction. Employers of convicted
employees must provide notice, including position
title, to: Depatvnent of Justice, Office of justice
Programs, Attn: Control Desk, 633 Indiana Avenue,
N.W., Washington, D.C. 20531. Notice shall include
the identification number(s) of each affected grant;
(f) Taking one of the following actions, within 30
calendar days of receiving notice under subparagraph
(d)(2), with respect to any employee who is so
convicted-
(!) Taking appropriate personnel action against such an
employee, up to and including temunation, consistent
with the requirements of the Rehabilitation Act of
1973, as amended; or
(2) Requiring such employee to pamcipate satisfactorily
in a drug abuse assistance or rehabilitation program
approved for such purposes by a Federal, State or
Local health, law enforcement, or other appropriate
agency;
(g) tila:~mg a good faith effort to connnue to maintain a
drug free workplace through implementation of
paragraphs (a), (b), (c), (d), (e), and (f).
(B) The grantee may insert in the space provided below
the site(s) for the performance of work done in
connection with the specific grant:
Place of Performance (Street address, city, county, state,
zip codel
Place an x here if there are workplaces on file that
are not identified here.
Section 6 i, 630 of the regulations provides that a grantee
is a state may elect to make on certification in each Federal
fiscal year. A copy of which should be included with each
application for Department of Justice funding. States and
State a¢encies may elect to use OJP Form 4061/7.
Place an x here_if the State has elected to complete
OJP Form 4061/7.
DRUGFREE WORKPLACE (GRANTEES WHO
ARE INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988, and
implemented at 28 FR Part 67, Subpart F, for grantees, as
defined at 28 CFR Pan 67; Sections 67.615 and 67.620-
A. As a condition of the grant, I certify that I will not
engage in the unlawful manufacture, distribution,
dispensing, possession or use of a controlled
substance in conducting any activity with the grant;
and
B. If convicted of a criminal drug offense resulting
from a violation occurring during the conduct of
any grant activity, I will report the conviction, in
writing, within 10 calendar days of the conviction,
to: Department of Justice, Office of Justice
Programs., Atm: Control Desk, 633 Indiana
Avenue, N.W., Washington, D.C.20531.
28
As the duly authorized representative of the applicant. I hereby certify that the applicant will comply with the above certifications.
1. Grantee Name and Address:
1 ~ U ~ -= G I~ ~ I C' ~ ~~~.r~ l
l~- ~- ~G-n ST
'_. Application Number and/or Project Name
3. Grantee
~ yc~~
29
tuber
4. Typed Name and Title o(Authorized Representative
A55 V KAi~i (~ ~.~
The applicant hereby assures and certifies compliance with all Federal statues, regulations, policies, guidelines and
requirments, including OMB Circulars No A-21, A-110, A-122, A-138, A-37; E.O. 12372 and Uniform Administrative
Requirements for Grants and Cooperative Agreements-28 CFR, Part 66, Common Rule, that govern the application,
acceptance, and use of Federal funds for this federally-assisted project. The applicant assures and certifies that:
It possesses legal authority to apply for the grant,
that a resolution, motion or similar action has been
duly adopted or passed as an official act of the
applicant's governing body, authorizing the filing
of the application, including all understandings and
assurances contained therein, and directing and
authorizing the person identified as the official
representative of the applicant to act m connection
with the applicatton and to provide such additional
information tha[ may be required.
2. It will comply with requirements of the provisions
of the Uniforrn Relocation Assistance and Real
Property Acquisitions Act of 1970 p>L. 91-b46)
which provides for fair and equitable treatment of
persons displaced as a result of Federal and
federally-assisted programs.
3. It will comply with provisions of Federal law ]0.
which limit certain political activities of employees
of a State or local unit of government whose
principal employment is in connection with an
activity financed in whole or in part by Federal
grants (5 USC 1501, et seq.)
4. It will comply with minimum wage and maximum
hours provisions of the Federal Fair Labor
Standards Act if applicable.
~. It will establish safeguards to prohibit employees
from using their positions for a purpose that is or
gives the appearance of being motivated by a
desire for private gain for themselves or others,
particularly those with whom they have family,
business, or other ties. 11.
6. It will give the sponsoring agency or the
Comptroller General, through any authorized
representative, access to and the right to examine
all records, books, papers, or documents rela[ed to
the grant.
7. It will comply with all requirements imposed by
the Federal sponsoring agency concerning special
requirements of law, program requirements, and
other administrative requirements.
8. It will ensure that the facilities under its ownership,
lease or supervision which shall be utilized in the
accomplishment of the project are not listed on the
Environmental Protection Agency's (EPA) list of
Violating Facilities and that it will notify the
Federal grantor agency of the receipt of any
communication from the Director of the EPA
Office of Federal Activities indicating that a
facility to be used in the project is under
consideration for listing by the EPA.
9.
[t will comply with the flood insurance purchase
requirements of Section 102(a) of the Flood
Disaster Protection Act of 1973, Public Law 93-
234, 87 Stat. 975, approved December 31, 1976.
Section !02(a) requires, on and after March 2,
1975, the purchase of flood insurance in
communities where such insurance is available as a
condition for the receipt of any Federal financial
assistance far construction or acquisition purposes
for use in any area that has been identified by the
Secretary of the Department of Housing and
Urban Development as an area having special
flood hazards. The phrase "Federal Financial
assistance" includes any farm of loan, grant,
guarantee, insurance payment, rebate, subsidy,
disaster assistance loan or grant, or any other form
of direct or indirect Federal assistance.
It will assist the Federal grantor agency in its
compliance with Section 106 of the National
Historic Preservation Act of 1966 as amended (16
USC 470), Executive Order 11593, and the
Archeological and Historical Preservation Act of
1966 (16USC 569a-1 et seq.) by (a) consulting
with the State Historic Preservation Officer on the
conduct of investigations, as necessary, to identify
propertied listed in or eligible for inclusion in the
National Register of Historic Places that are
subject to adverse effects (see 36 CFR Part 800) by
the existence of any such properties, and by (b)
complying with all requirements established by the
Federal grantor agency to avoid or mitigate
adverse effecu upon such properties.
It will comply, and assure the compliance of all its
subgrantees and contractors, with applicable
provisions of Title I of the Omnibus Crime Control
and Safe Streets Act of 1968, as amended, the
Juvenile Justice and Delinquency Prevention Act,
or the Victims of Crime Act, as appropriated, the
provisions of the current edition of the Office of
Justice Programs Financial and Administrative
Guide for Grants M7100.1, and all other applicable
Federal Laws, orders, circulars, or regulations.
12. It will comply wi[h the provisions of 28 CFR
applicable to grants and cooperative agreements
including Patt 18, Administrative Review Procedure;
Part 20, Criminal Justice information Svs[ems; Part 22
Contidentialiry of Identifiable Research and Statistical
Information; Part 23, Criminal Intelligence Systems
Operating Policies; Part 30, lntergovemmental Review
of Department of Justice Programs and Activities; Part
~i2, Nondiscrimination/Equal Employment Opportunity
Policies and Procedures; Part 61, Procedures for
Implementing the National Environment policy Act;
part 63, Floodplian Manaeement and
25
13. ft will comply, and all its contractors will comply,
with the nondiscrimination requirements of the
Omnibus Crime Control and Safe Streets Act of
1968, as amended, 42 USC3789(d), or Vicnm of
Crime Act(as appropriate); Title VI of the Civil
Rights Act of 1964 as amended: Section 504 of the
Americans with Disabilities Act (ADA) (1990);
Title LAC of the Educa[ion Amendments of 1972;
the Age Discrimination Act of 1975: Department
of Justice Non-Discrimination Regulanons, 2S
CFR Pan 42, Subpans C,D.E, and G and
Depanment of Justice regulations on disability
discriminations, 28 CFR Pan 35 and Pan 39.
Signature
14. [n the event a Federal or State coup or Federal
administrative agency makes a finding of
discrimination after a due process hearing on the
grounds of race, color, religion, national origin,
sex, or disability against a recipient of funds, the
recipient will forward a copy of the finding to the
Office for Civil Riehts, Office of Justice Programs.
I5. !t provide an Equal Employment Opportunity
Program if required to maintain one, where the
application is for 5500,000 or more.
16. It will comply with the provisions of the Coastal
Barrier Resources Act (P.L. 97-348) dated October
19, 1982 (16USC 3501 et. Seq.) which prohibits
the expenditure of most new Federal funds within
the units of the Barrier Resources System.
Date ~ _ / /
v
I
` 26
OF~ 9~@ ~
~~
SUZANNE McCLAIN ATWOOD 14; =t; •: ~~i
.~,
Executive Coordinator °a~ • °'
`A' ieo~•'s"
TRENT H. BAGGETT
Assistant Executive Coordinator
~ STATE OF OKLAHOMA
DISTRICT ATTORNEYS COUNCIL
' 2200 CLASSEN BLVD., SUITE 1800 OKLAHOMA CITY, OKLAHOMA 73106-5811
EXECUTIVE FISCAL GRANTS GRANTS FAX VICTIMS VICTIMS FAX MAIN FAX
_ 405/557-6700 405/557-6709 405/557-6707 405/557-6718 405/557-6704 405/557-6737 405/524-0581
SPECIAL CONDITIONS
~ 1. The grantee agrees to comply with the financial and administrative requirements set forth in the effective
edition of the "Financial and Administrative Guide for Grants".
' 2 The recipient agrees to comply with the organizational audit requirements and agrees to submit their
corrective action plan with the audit report to the District Attorneys Council, when there are
fmdings/recommendations disclosed in the audit report. The corrective action plan should include: (1)
~ specific steps taken to comply with the recommendations; (2) timetable for performance and/or
implementation date for each recommendation; and (3) description of monitoring to be conducted to ensure
implementation.
3. No funds shall be used to supplant state or local funds that would otherwise be made available for such
purposes.
4. When issuing statements, press releases, requests for proposals, bid solicitations, and other documents
describing projects or programs funded in whole or in part with Federal funds, all shall clearly state: (1)
the percentage of the total cost of the program or project which will be financed with Federal money, and
(2) the dollar amount of Federal funds for the project or program.
5. A list of all equipment to be purchased must be submitted to the Director of Federal Programs for prior
approval.
6. Federal funds may be used to pay up to 90 percent of the cost of the project. The remaining 10 percent
non-Federal share shall be in cash.
7. Program Funds (FederaUNlatch) may not be used for audit purposes per revised circular A-133.
8. A trust fund to deposit all Federal payments received under the Block Grant Program must be established.
9. Prior to the obligation of any funds received under the Block Grant Program, an advisory board that
includes representatives of groups with a recognized interest in criminal justice and crime or substance
abuse and prevention and treatment must be established.
~/ ~~
Date
~
LOCAL LAW ENFORCEMENT APPLICATION FOR STATE FUNDS
1. LOCALITY TYPE L..L T
2. NAME OF ORGANIZATION ~ (~C(SS O I - ~ ~ I C~
3. COUNTY I ~ S (~ I U'~ ~Q ~'
4. STREET ADDRESS I ~ I ~ ~C(~ ~ S
5. CITY ~ ~ ~ ~ O STATE ~ ZIP ~ ~~~/
6. FEDERAL IDENTIFICATION NUMBER ~ Q ~ q ~ I
7. C.E.O. FIRST/LAST NAME v ~ ,I-I~ I ~ ~ ~ ~ K
8. C.E.O. TITLE _ (\ + t ~ /
9. C.E.O. PHONE, ~oC ~~~5 I FAX NiTMBER `'I I ~S o2 /~ / / q C,
*10. CONTACT PERSON FOR ALL CORRESPONDENCE ~ ~ ~ Cl~/ ('d ~Q~~~
11. CONTACT TITLE ~~ (~'~ I ~ ~SS ~ ~ ~ ,f~T
12. CONTACT ADDRESS/PHONE/FAx NUMBER l D I ~ - ~'~ ~,(I 0~ S~
C~C~~~ ssy C~ ~ ~~aS ~ ~/ ~~ ~a ~f ~C~
13. FEDERAL AWARD REQUESTED $ ~ U,
-~
1
~
~
13a. lF YOUR AGENCY HAS RECEIVED PREVIOUS LLE GRANT FUNDS, INCLUDE A LISTING OF
THOSE EXPENDITURES.
~~~
14. PLEASE GIVE A BRIEF DESCRIPTION OF HOW FEDERAL FUNDS WILL BE USED.
(use additional pages if necessary)
See 6~-~h1~h~~•
15. PLEASE ATTACH A BUDGET SUMMARY DETAILING HOW FEDERAL AND MATCHING FUNDS
WILL BE USED.
(use additional pages if necessary)
Sc ~ ~. H ~ ~ h P~.
ALYI'HOI~ED OFFICIAL CERTIFICATION
2
3-i ~~G
DA
14. & 15. The following lists are needs within the department that is urgent. Any of the below
combinations, which are approved by the board, can be implemented.
The equipment is listed by priority.
a. In 1996, two members of this department made a deadly force decision. As a result of this shooting
incident, the department has tripled its efforts in firearms training. Funds have not been allotted to
training accordingly in this area. Officers are requesting one box of ammunition each month for
supervised practice and tactical improvement.
b. Five officers are in need of protective vest replacement this year. This department has a mandated
wear policy for all full time paid and reserve officers. Although an accident or incident has not
compromised the current vests, they are older than the recommended standards and require
replacement.
c. This department is fortunate enough to have twenty (20) reserve officers who volunteer their time and
effort to assist when needed. There is no method to uniformly contact each member of this force
except by telephone. Often messages are not obtained and the breakdown in communication causes
disruption in the operation (s). Request consideration to supply pagers for reserves for aone-year
period, then I believe that the City would be receptive to picking up the responsibility thereafter.
a. One box of fifty-round ammunition per officer per month. $20 X 29 X 12= $6,960
b. Five protective vests are needed. $350 X 5 =$1,750
c. Pagers for all reserves officer on call $ 7 X 20'X 12 =$1,680
d. Traffic Cones, Flares, evidence tape, drug test kits, $610
fingerprint powder, and barrier tape
Total Cost $11,000
$10,000 by grant with $1,000 provided by City of Owasso
The following items are listed as alternatives if the above listed items are too small or if the board would
rather have the entire funds placed in a large project.
e. Dirt and Drainage Work on Firearms Range
f. Application toward purchase of an extra patrol vehicle
$10,000
$10,000
e. The Department has been working toward the erection of a firearms range not only for our department
but for surrounding smaller agencies which have no access to firearms training. A grant in this area
would be applied toward the completion of the dirt and drainage work which must occur prior to any
target placement.
f. Extra funds in the vehicle area will be applied toward the purchase of a used vehicle for the detective
division. This division is in dire need of newer vehicles.
Any ds provide wi g matched by at least 10% from the City of Owasso. '
~ - ~~.
Ci ag Date
SPECIAL CONDITIONS
1. The grantee agrees to comply with the financial and administrative requirements set forth in the
effective edition of the "Financial and Administrative Guide for Grants".
2. The recipient agrees to comply with the organizational audit requirements and agrees to submit their
corrective action plan with the audit report to the District Attorneys Council, when there are
findings/recommendations disclosed in the audit report. The corrective action plan should include: (1)
specific steps taken to comply with the recommendations; (2) timetable for performance and/or
implementation date for each recommendation; and (3) description of monitoring to be conducted to
ensure implementation.
3. No funds shall be used to supplant state or local funds that would otherwise be made available for such
purposes.
4. When issuing statements, press releases, requests for proposals, bid solicitations, and other documents
describing projects or programs funded in whole or in part with Federal funds, all shall clearly state:
(1) the percentage of the total cost of the program or project which will be financed with Federal
money, and (2) the dollar amount of Federal funds for the project or program.
5. A list of all equipment to be purchased must be submitted to the Director of Federal Programs for prior
approval. A revised budget should be sent to the grant office along with the request for funds form (A-
7.)
6. Federal awards can not be used to purchase patrol bikes, road spikes, or night vision equipment.
Federal funds may be used to pay up to 90 percent of the cost of the project. The remaining 10 percent
non-Federal share shall be in cash.
7. Program Funds (Federal/Match) may not be used for audit purposes per revised circular A-133.
8. A trust fund to deposit all Federal payments received under the Block Grant Program must be
established.
9. Prior to the obligation of any funds received under the Block Grant Program, an advisory board that
includes representatives of groups with a recognized interest in criminal justice and crime or substance
abuse and prevention and treatment must be established.
10. The recipient has 90 days in which to expend federal and matching funds.
11. Recipient must attend the MAi~iDATORY FINANCIAL MEETING held May 18, 1999 at 10:00
a.m. the Oklahoma Bar Center, 1901 N. Lincoln Blvd., OKC, OK. Failure to attend will result in the
forfeiture of 1998 LLE federal award.
ACCEPTAi~1CE OF THESE SPECIAL CONDITIONS
Authorized Official
(City Manager, Mayor, Chair of County Commissioners.
Tribal Chair)
Date
1
Local Law Enforcement Grant Program
Budget amendment to original application dated 3-11-99.
In May 1999, the Owasso Police Department was informed of an award of
$3,430.00 by the District's Attorney's Council.
The use of these funds will be as follows:
Five (5) protective vests @ 325.00 each = $1,625
*Duty and Practice Ammunition = $1 805
.40, .45, 9mm rounds
Total $3,430
* This amount will be used to purchase as much of this type of ammunition as possible.
• The breakdown will be determined as an inventory is conducted. Receipts will be
provided.
** Conversation with Mr. French on Friday, May 21St, 1999. Mr. French stated that we
should document our intention to establish the necessary fund upon approval of Owasso
City Council on 6-1-99.
Maria A. Alexander
Chief of Police
'
i
i
MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
FROM: M. A. ALEXANDERr~~~'~
CHIEF OF POLICE 1
SUBJECT: REQUEST COUNCIL ACCEPTANCE OF FUNDS AND APPROVAL
OF SUPPLEMENTAL APPROPRIATION TO POLICE
DEPARTMENT BUDGET
DATE: May 25, 1999
The Owasso Police Department participates in a drug seizure and asset forfeiture partnership
with the Tulsa County District Attorneys' Office. Drug investigations that result in property
being seized under Federal asset forfeiture laws are sold after the judicial process is completed.
The proceeds are returned to the agencies that were involved in the investigations to be used in
law enforcement endeavors.
According to Federal restrictions, these funds must be used to increase law enforcement efforts
in drug enforcement or provide training and/or equipment. Regulations direct that these funds
increase current budget appropriations and not be used to supplement previous allocations. It
will be the intent to use these funds to provide needed equipment or training to the Owasso
Police Department.
Members of the Criminal Investigations Division must view confidential videotapes. Quotes
were received to purchase a TV/VCR combination system with the lowest and best price being
$439.96. The normal purchase process was followed and the purchase made. The DA's fund
provided total reimbursement to the City of Owasso for the purchase of this equipment.
RECOMMENDATION:
Staff recommends Council acceptance of $439.96. from the Tulsa County District Attorney's
Office into the City of Owasso General Funds and further to approve a supplemental
appropriation to the Police Department budget for the same amount.
f.ULSH �v�JNTT a,i�TE-Gi- vKLAH 128557
TO THE COUNTY TREASURER'; AS !OFFICIAL DEPOSITORY
S K 0MA
TUL A O LAH
00128557 ' _
1 I t 05/14/99'
SAYE: HIS STUB OR YOU 1 RECORD$ '
_ ,I ,
INVOICE' D.ATEi1 ' ' NUMBER " ,,AMOUNT _ 1 aVOYCE D T .'NUMBER
03/, 27/99; • . TVEVCR 14
X50(}.00 i ;I r
•
AMOUNT
$500.00
128557.
PAY TO THE ORDER CIF , ..
-� .I.
TOTAL
AMOUNT
ONASSO POLICE' NT
101 NORTH MAI`
1500.00
OWASS09 OK 7 03, 55'
Ilif 1(!' , :I►I -�- Ill IIIf4 _4'I !;! al
i =,III ;
�'.N_ON
! 1 L Nn�GQ7wd �� ,PCF� PT�Gu.: F�TiN F4R
'ATTORNEY
Y�UR
REORDS
1 I
OFFICE OF THE DISTRICT I i
NO.
TULSA COUNTY, STATE OF OKLAHOMA' t ; j
TO THE
COUNTY TREASURER AS OFFICIAL 'DEPOSITORY.,:, 1.
TULSA, OKLAHOMA':. 1'I' 'lI'... I1 _..:'i, -)1� i44.•',�
i�l. .' i!; '
nni-3oG9Z77 rik /�� %oo''- i' -
'! °'!'VOID ONE YEAR FROM DATE
AMOUNT
$500.00
128557.
PAY TO THE ORDER CIF , ..
AMOUNT
ONASSO POLICE DEPARTMENT
1500.00
' 'j4 }�1 (l� `ff i ' - III I'l �t•
1 14 4 µ 1) f I} BY ORDER OF
WHEN PROPERLY ENDORSED i 4l•� 114 i' 1 i { r I , .I i , TIM HARRIS, DISTRICT ATTORNEY
PAYABLETHROUGH 1 1, _•:il, I, ,,::
BANK OF OKLAUOMA 1r,r.�
TULSA OKLAHO1V�fa111)
�j
11. 1 28 5 5 711' I: 10 3'9000 36! :'- 60,0000,5'7411'
REQUISITION
City of Owasso
207 S. Cedar
Owasso, Oklahoma 74055
Date: ~~ ~~ -~ / Number:
To: CITY TREASURER
Please issue Encumb ante for the Department:
following:
Vendor: Project or Purpose• _
Vendor Number: _
~55
Phone:
DES RII'TION QUANTITY UNIT AMOUNT ~
~~''
o- ~~ 9~
DEPAR NT DIRECTOR APPROVED FOR PURCHASE
51 ~ ~~
FUND DEPARTMENT A CT.N
~ DATE
~'
~
~
~
i
400 County Courthouse - ~ _ - -. -
Tulsa, Oklahoma 74103 ~ - ~ -
equest for purchase through Revolving Drug Fund ~ - - ~-
Dear Mr. Harris: '~
Our agency respectfully requests to purchase a small television andY a 4-head VHS videocassette
recorder for official use in the Criminal Investigations Unit. .These-items will be used in the connection with ~
narcotics investigations as well as public education programs concerning substance abuse. Our agency 'is not ~
necessarily concerned with the specific name brand,_ nor the specific vendor. ,; If your purchasing system ~~,
already has a selected vendor for said items, please advise. If it would. be easier, we could acquire the
equipment utilizing our local (city) purchasing process and reimburse the general fund for the purchase. Our
drug fund account has ample funds to cover such a purchase, and it is anticipated that the purchase, amount .~
would not exceed $500.00 at the most. -
Your attention in this matter is greatly appreciated. ~ Our: contact person for- this matter is Det. Sgt. Tony '"
Klahr. His direct office number is 272-4903, or his pager is 761-3029, should you -have further questions in this
matter. _ ,
Respectfully: . v~ -
~c~ ~
Chief of Police ~ ~ ~ -
. ~ ~( - - ~ -
~ _a`~~' _
~~ ~ -
- -
~---- -
CC: -Dana Hayworth ~i~~ ~ - ~
~
C Cs~~
INVOICE
LOCATION: 2 21
LOC-TYPE: g g 0
C ITY LF i] i~iASS 0
# ACC LU NT S PA YA BL E
P .0. SOX 180
OWASStu OK 74055
ACCOUNT NO. INVOICE NO. AMOUNT PAID
3b62~8 2210122225
_~~___ RETURN THIS PORTION OF THE INVOICE WITH YOUR PAYMENT
C5-12-99 ~ 7UlSA t~C
221012 2225
439.9b
~ S L 335 Ob43 TV SkI VIOL -FITS 17 - 21" TV 29.95 O i 29.99
SL 3350bE19 YCR KIT FOR SAt+~1S TY Si-IYEL 39.SS Ol 39.99
SL 3572100 4-ND NIFI/tA+JIV.REM/VCR+ 149.95 0I 149.99
SL 3b211b5 20^ STEREO TV 219.SS O1 219.99
~, ~~
s ~9- 9
~~ s ~ ~ ~o ~- s'~~~
~~~P,O.•NO '~ TCNYKLARR
REMIT TO: BEST BUY CO., INC. ~ ~ ~ ` 4
PURC ~ v
SDS 12-0918 MASER`
P.O. BOX 86 ~ - f
MINNEAPOLIS, MN 55486-0918 AMbUNT DUt=~ 439.96
~~. DUE_DA`fE~~.~' Ob/ 11 /9 9
INVOICE INQUIRIES PLEASE CALL 1-800-560-1655
SAGE 1 OF 1
CUSTOMER
i~
' MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
FROM: M. A. ALEXANDER
CHIEF OF POLICE
' SUBJECT: REQUEST COUNCIL ACCEPTANCE OF DONATION
DATE: May 25, 1999
BACKGROUND:
The Owasso Police Department has participated in a canine program for the past several
' years. Recently, the police canine, "Nick" expired due to medical complications.
Strathe Veterinary Clinic established atax-free fund at the First Bank of Owasso. At the
~ time of this memorandum, the fund contained approximately $2,800. Another $2,500
was pledged by a large corporation and several other corporate pledges are expected by
the end of June.
' The time frame for ordering a new canine is approximately sixty (60) days. It is
expected that the donated funds will be sufficient to totally pay for the new canine prior
to his arrival without using any city funds toward the purchase. The payment will be
' made directly from the account at the First Bank to Canine Unlimited toward the
purchase of the new police canine that will be fully trained.
The Owasso Police Department's canine program has been extremely effective and we
hope to continue this valuable partnership with the Owasso Public Schools.
RECOMMENDATION:
Staff recommends Council acceptance of a donation by the Owasso Community, of a
canine purchased from `Canines Unlimited' valued at $6,500.00.
i
REQUISITION
City of Owasso '
207 S. Cedar
Owasso, Oklahoma 74055
Date: Number:
To: CITY TREASURER
Please issue an Encumbrance for the Department: - ,'
following: I
Vendor: ~ Project or Purpose• '~. - ~ -
~ _ ~ ~
Vendor Number: ~ lJ ~ S~ U _~~~
Phone:
DESCRIPTION QUANTITY UNIT AMOUNT
l~d~ I I~ ~
~ ~ I ~ ~ 1 ~ ~ C~ ~ F~ ~~;~
J ~ LV
~1 J~ ~~ ~ ~ ,,,,r,o
DEPARTMENT DIRECTOR APPROVE FOR PURCHASE
51 31~ J
FUND DEPARTMENT ACCT.If ~"'~~" ~ /
DATE
1•
ors
ept, b`,C 5~ho
teems So4v b°°ls
~+ ~1`A U°S ,~,ve
b~4 en O s ~b °s
e e
4~c~~et $e'~~e,~ti ~~ O~ass° ~ ;~ ~ ~:~~e~~ec,~b s
e4~~~ ~~~r~~>>>4ep~~.~ta~e i~~,~e ~a'~'ra
4o>>~e~ e a~'i~G ,~4~ ~ass° ,~°e~'~~'~' scY'°~~l e~~ae
O~~SSO 't''• ~ o>>ce~ e O~o~ea Ce,~tie ~le,~e eso~ ce a,~'~•Q~°v .lab~e
of e basso ~~es° ~~fi~~ piabe ~~s~~ o°~~ o~~~i, e ava~ tied asea
G~ti~ ~ P °~p Sc~'°o °ols' ~,,~ti~' ~ a~~a eScrc~ °~y ,s~a~ p~efi o~~s~o ens
be G~ti ~ o~ a 11c Sc~`o,,ti~ie Ce~,~,e tra~,tiY' ~, fi~a fi~~~es ~ p~ sl a,~ti~l c scb°~ o~~ic ~,
4,} 't ~~S~o 4~b cro take ee . vely °.~. ~S~ °~' ~b11 efi lea
~,pe4t° ass° ,~,~S ~rCs ties a~ °s~ti~ 04~ ,cets °~G ,~Y,e4 o,~ce~ abUs o~
a~ e O~ ss°~ e Six efi~1 pe,~ cati>°'~' ce O~~ ~~1ce , s a~ ~ e.~~ be es~' Sc~io
ee ~r ~° ~~ Oda t,~b °~~' °le~ eta o`~'i e,p ticet ~a v~1>> ~~be `S
a~ ~ti~oi' titi~e e Ce~'~ ti,~c~• 4' o°~v'~s a~a °l¢es S~s~'c ce p~f l~~ee,,~~ee ase o vati°•~.Q
alb se,~ti a Cs~a~ ,~1s e~ti sc~~,~e^c' Sc~o efi~ °f es°'~ c°'~°,~ec~~v e a eva~ ,oe'~`t~
.~•te v e,~tib Sc~oo o ,~tev do s ee X31 ~ oo~~ vas°fiJ v1e~ ~ e~~ °,~ a'~' a,~ti°o e~
Se basso e~tial~ alab11 ~°~ ~ ~ S ~e ~ e S° lice abce~ge ~v e ~ ~~a~i ~~c e4a.~'~
p °~' av yes Abe se ° tis,4° e p~~' e 4°s'~ ~~sse e c°~S ~
~,~e4 ~o~~~ e.~eA ofi env ~efi oU,~c mot ti1ofi >>tia e~.
~efi ~~ fi~s~ ,~o4°s e~s,'~ ges tiY'e ~`a lac' o~~r
b~ bed tieacb croOl ovJat~~fil.~~° ~~° s~°~'s ~• e,
o~~ ~ °4, PS u~.~ s~sti ve~o4 ~ov~ ~•c°~ e~ti1t
ti4 0l o,~ ~4~,0~ c~a1i ~i~e ~~ ~lasoee'~ ~e~b~,~'~~4Gp4S e ~o~ ~Y'e a~e~~
a4 c~tiy do ~ ets ~' ,~ti`~ ice °Uc a1~,° aY'~'c'~
a~3 004 p~r~~c ee'~'e °,~~11 ~~e~4 e.~t sY'~~p . ~
~s ~ ce . ~ e c fie ee'l' 2 a~,e
ages°~ is~'~~~ass ~,;,~y p ~~,~;ls ~~ay 30, be~e~;~fi
~p~~tice ~• ~r5,1999 ~~ ~ee,~e ~ • F
`S~~,stil ,~,~1s a e4~~
~ e"~~e~~'°~~ce ~ 1,~ c ~° eac~i4
~ clf~
3 • ~ ~ ~1es s4e e a~'t.
~ Sib e ~
~es4°~ Y°lLC
~`' ~,a eel
he ~ u ~° ~ oei~l>>
tia ~
'~ ae a ~f~c
4tov' ice p ~es° ` a~'.
so 01 0~ s
P ge ~ ZreSc~ of scroe as4°e ~,~,~,,
~ 4' ~ ~ c' o' ~' ' ~~ r' 4 b e ~
ti.o° ..a0 _ _t,o~
n
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
BACKGROUND:
HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
M. A. ALEXANDER
CHIEF OF POLICE
REQUEST COUNCIL ACCEPTANCE OF DONATION
May 25, 1999
The Owasso Police Department has participated in a canine program for the past several
years. Recently, the police canine, "Nick" expired due to medical complications.
Strathe Veterinary Clinic established atax-free fund at the First Bank of Owasso. At the
time of this memorandum, the fund contained approximately $2, 800. Another $2, 500
was pledged by a large corporation and several other corporate pledges are expected by
the end of June.
The time frame for ordering a new canine is approximately sixty (60) days. It is
expected that the donated funds will be sufficient to totally pay for the new canine prior
to his arrival without using any city funds toward the purchase. The payment will be
made directly from the account at the First Bank to Canine Unlimited toward the
purchase of the new police canine that will be fully trained.
The Owasso Police Department's canine program has been extremely effective and we
hope to continue this valuable partnership with the Owasso Public Schools.
RECOMMENDATION:
Staff recommends Council acceptance of a donation by the Owasso Community, of a
canine purchased from `Canines Unlimited' valued at $6,500.00.
REQUISITION
City of Owasso '
207 S. Cedar
Owasso, Oklahoma 74055
Date: ~ L~ LI C1 Number:
To: CITY TREASURER
Please issue an Encumbrance for the Department: - ,'
following: -~ ~
Vendor: C Project or Purpose• '.. - ~ -
5.~~ ~~
C~
f ~.
_
Vendor Number: ~ lJ ~ S~ U 7; j ~
Phone:
DESCRIPTION QUANTITY UNIT AMOUNT
~ i
~~ ~ I I ( J
W
~ ~ 1 ~ ~ 1 ~ ~ C~ ~ F~ ~~:~
~) ~ ~~
J~ ~~ ~ ~ ~
DEPARTMENT DIItECTOR APPROVE FOR PURCHASE
51 31~ ~
FUND DEPARTMENT ACCT. ~"'~~-~
DATE
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: J JEFF HANCOCK
CITY MANAGER
SUBJECT: REQUEST FOR EXECUTIVE SESSION
DATE: May 28, 1999
BACKGROUND:
The staff has completed negotiations with seven property owners for North Owasso Wastewater
Project easements. Enclosed for the City Council are copies of said agreements and easements.
The Oklahoma Open Meeting Act (Title 25, Section 301-314) allows the City Council to enter into
executive session for the purpose of "discussing the purchase or appraisal of real property" (25 O.S.,
Section 307(B)(3).
The staff has placed a request on the agenda that will allow the Council to vote to enter into
executive session to discuss the proposed agreements and easements should such session be desired.
This item is on the agenda simply to allow for an executive session. Should such an action be
unnecessary, the staff is prepared to discuss the necessary action items to complete these
transactions.
RECOMMENDATION:
The staff recommends Council action to enter into executive session if any Councilor has concerns
or questions that relate to the easements.
I~
MEMORANDUM
TO: HONORABLE MAYOR & CITY COUNCIL.
CITY OF OWASSO
FROM: JEFF HANCOCK
CITY MANAGER
SUBJECT: ACCEPTANCE OF NORTH OWASSO WASTEWATER PROJECT
EASEMENT AGREEMENTS AND AUTHORIZATION FOR
PAYMENT FOR SAID EASEMENTS
DATE: May 27, 1999
~ This memorandum addresses two requested actions for the North Owasso Wastewater Collection
Project. The first is item 16 under the City Council Agenda that requests City Council
acceptance of right-of--way Easements and Authorization for the Mayor to Execute the
Documents. The Second is item 5-C under the OPWA Consent Agenda. It requests OPWA
~ Trustee authorization for payment for the easements required for the North Owasso Wastewater
Project, as outlined on the easement documents; and payment of $200 each to update the
^ abstracts.
BACKGROUND:
The 1997 Wastewater Master Plan, adopted by Resolution No. 98-01 in January 6, 1998,
indicated the need for improvements in the wastewater collection system in the vicinity of the
existing 106th Street lift station (106th Street west of Mingo Road}. Over the past years, staff has
^ identified needed infrastructure improvements in this area because of residential growth and
increased sewage flow in the system, deteriorated and undersized collection lines and sewer
' infiltration/inflow condition during wet weather. These needs were evaluated and included in the
Master Plan.
' During the past weeks and other periods of extensive wet weather, large volume of overflows
have occurred near the 106th Street Lift Station from the collection system into the adjacent
drainage channel. These overflow conditions have been due largely to inadequate capacity of the
' lift station and the large amounts of infiltration/inflow from the Hillside, Hale Acres and Steed
Additions. The City reports each overflow to the Oklahoma Department of Environmental
_ Quality.
On January 7, 1999, the Oklahoma Department of Environmental Quality filed a Consent Order
that the City Council had previously agreed to. It notes that plans and specifications for this
interceptor should be complete by 1/1999, construction started by 7/1/99 and construction
completed by 2/1/2000.
The Master Plan reviewed two alternatives to solve this problem. The first alternative consisted
of increasing the lift station capacity while the second alternative was to relieve the lift station
with a gravity line. The second alternative was the most economical and in March 1998, the
OPWA engaged the firm of Hub+Garver to design the gravity line project. The engineering of ~
the project is complete and the project advertised for bid. A pre-bid conference was held on May
25, 1999 and the bid opening has been scheduled for 3:00 p.m. June 8, 1999. We plan to have a '
recommended contractor for your approval at the June 15, 1999 Council Meeting.
EASEMENTS:
In order to construct the project, easement agreements from 10 landowners are required. Since
April 1999, the City Manager has conducted negotiations with affected landowners. During this
period, three line realignments were made at the owners' requests. The following are those
property owners which the City has received signed agreements and easements.
Michael L. and Cheryll L Buker
Phil L. and Marlene Buker
Gregory A. Worley
Bob 1. and Ruby F. Wayland
Charles W. Spencer
James D. Lavendusky
Kenneth W. Lavendusky
Execution of the above easements allows sufficient work areas for the contractor to commence '
work. A Notice to Proceed will be issued to the contractor as soon as possible after Council
approval and the lack of easements form the remaining three property owners will not delay start
of construction. Final agreements with property owners for the remaining three easements will '
hopefully soon occur. If they do not then we will advise the City Council.
RECOMMENDATION:
Staff recommends Council approval of the aforementioned seven North Owasso Wastewater '
Collection easement agreements and authorization for the Mayor to execute said agreements.
Staff recommends Trustee payment authorization for the North Owasso Wastewater Sewer '
easements plus a $200 per tract allowance for an abstract update.
ATTACHMENT:
1. Location map ~
ENCLOSURE:
1. Easement agreements