HomeMy WebLinkAbout1999.06.15_City Council Agenda1
I PUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular
DATE: June 15, 1999
TIME: 6:30 p.m.
PLACE: Council Chambers, Owasso Community Center
Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board
at 4:00 p.m. on Friday, June 11, 1999.
' Marcia outwell, City Clerk
' AGENDA
1. Call to Order
Mayor Wilken
2. Flag Salute
I1 3. Roll Call
4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent
Agenda. All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from
consent by request. A motion to adopt the Consent Agenda is non - debatable.
A. Approval of the Minutes of June 1, 1999 Regular Meeting and June 8, 1999 aiTi}9�
41iWaSpecial Meeting f.
Attachment #4 -A
B. Approval of Claims.
Attachment #4 -13
C. Action Relating to a Contract Extension for Maintenance to the City's Storm Sirens.
Attachment #4 -C
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' Owasso City Council
June 15, 1999
Page 2
' The staff recommends that the contract with Goddard Enterprises for preventative
maintenance to the City's storm sirens be extended for the 1999 -2000 fiscal year.
' D. Action Relating to Acceptance of Improvements to the Water and Sanitary Sewer Systems
Constructed to Serve Castle Point, an Addition to the City of Owasso, Tulsa County,
' Oklahoma.
Attachment #4 -D
IStaff recommends Council acceptance of the infrastructure improvements.
F.-.j
5. Consideration and Appropriate Action Relating to a Request for Council Adoption of
Resolution 99 -03, a Resolution Adopting a FY 1999 -2000 Budget for all Funds Administered
by the City.
Mr Hancock
Attachment #5
The staff will recommend City Council adoption of Resolution #99 -03 and that the appropriate
filing of the budget occur subsequent to the adoption of the resolution.
' 6. Consideration and Appropriate Action Relating to a Request for Council Approval of a
Supplemental Appropriation to the Collision Self- Insurance Fund, the City Garage Fund, and
' the General Fund.
Ms Bishop
Attachment #6
r
The staff will recommend Council approval of a supplemental appropriation to the Collision
Self- Insurance Fund budget in the amount of $3000, for the purpose of funding repairs to city
vehicles insured by the fund; to the City Garage Fund budget in the amount of $15,000, for the
purchase of parts for resale; and to the General Fund, increasing revenues by $211,211 and
expenditures by the same amount for a transfer to the OPWA Sales Tax Fund.
Owasso City Council
June 15, 1999
Page 3
7. Consideration and Appropriate Action Relating to Resolution #99 -04, a Resolution Approving
Action Taken by the Owasso Public Works Authority Authorizing Issuance, Sale and Delivery
' of Two Promissory Notes of the Authority to the Oklahoma Water Resources Board; Ratifying
a Certain Lease, as Amended; Establishing the City's Reasonable Expectations with Respect
to the Issuance of Tax - Exempt Obligations on Behalf of Said City in Calendar Year 1999;
' Authorizing Documents Pertaining to a Year -to -Year Pledge of Certain Sales Tax Revenue; and
Containing Other Provisions Related Thereto.
Mr Brooks
Ms Bishop
Attachment #7
1 The staff will recommend City Council approval of Resolution #99 -04.
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8. . Consideration and Appropriate Action Relating to a Request for City Council Approval of a
Final Plat for Owasso Market, an Addition to the City of Owasso, Tulsa County, Oklahoma.
Mr Warlick
Attachment #8
' The staff will recommend Council approval of the final plat for Owasso Market, a seven -lot
subdivision located on the north side of E 96" St N, west of Highway 169.
9. Consideration and Appropriate Action Relating to a Request for City Council Approval of a
Final Plat for Brentwood Village, an Addition to the City of Owasso, Tulsa County, Oklahoma.
' Mr Warlick
Attachment #9
The staff will recommend Council approval of the final plat for Brentwood Village, a 64 -lot
subdivision located north of Brentwood Estates.
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Owasso City Council
June 15, 1999
Page 4
r 10. Consideration and Appropriate Action Relating to a Lease Agreement Between the City of
Owasso and the Owasso Chamber of Commerce Providing for an Annual Lease of a Building
' Located at 315 South Cedar, and Requiring Compensation to the City in the Amount of
$34,850.04.
Mr Hancock
' Attachment #10
The staff will recommend Council approval of the lease for the period January 1, 1999 through
December 31, 2003, lease payments as outlined in the agreement, and authorization for the
+� Mayor to execute the document.
11. Consideration and Appropriate Action Relating to the Purchase of Computer Networking
Hardware.
Mr Knight
Attachment #11
The staff will recommend the purchase of computer servers, ethernet hubs, and printers from
' DELL Computer Corporation in the amount of $41,000, and authorization for the Mayor to
execute the purchase contract.
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12. Consideration and Appropriate Action Relating to Change Order #3, a Change Order to a
Contract Between the City of Owasso and Horizon Construction Co of Owasso, OK for Street
Rehabilitation Projects.
Mr Henderson
1 Attachment # 12
The staff will recommend Council approval of Change Order #3, increasing the contract by an
1 amount not to exceed $27,726.18 for a sidewalk and bridge on the east side of N 1291h East Ave,
and relocating a gas service line on Atlanta Ave, and authorization for the Mayor to execute the
document.
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Owasso City Council
June 15, 1999
Page 5
13. Consideration and Appropriate Action Relating to the Appointment and Confirmation of
Members to Various Boards, Trusts, Commissions and Committees.
Mayor Wilken
Attachment # 13
The Mayor will offer appointments to various positions and request confirmation by the Council
of those appointments.
14. Report from City Manager
15. Report from City Attorney
16. Report from City Councilors
17. New Business
' Owasso City Council
June 15, 1999
Page 6
' 18. Adjournment
' OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
' Tuesday, June 1, 1999
The Owasso City Council met in regular session on Tuesday, June 1, 1999 in the Council Chambers
t at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City
Hall bulletin board at 4:00 p.m. on Friday, May 28, 1999.
ITEM 1: CALL TO ORDER
Mayor Wilken called the meeting to order at 6:35 p.m.
' ITEM 2: INVOCATION
IThe invocation was offered by Jim McElrath, Director of Support Services.
W ITEM 3: FLAG SALUTE
Councilor Barnhouse led in the flag salute.
ITEM 4: ROLL CALL
' PRESENT ABSENT
Mark Wilken, Mayor
Mary Lou Barnhouse, Vice Mayor
' Denise Bode, Councilor
Melinda Voss, Councilor
H C "Will" Williams, Councilor
STAFF
Jeff Hancock, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
' A quorum was declared present.
' ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of the Minutes of May 18, 1999 Regular Meeting.
' B. Approval of Claims.
C. Action Relating to Ordinance #616, an Ordinance Providing for the Rezoning
of Property Located Northwest of N 109`x' East Ave, Adjacent to Country
' Estates II; from AG (Agriculture) to RS -3 (Residential Single - Family High
Density), Containing 71.62 Acres, More or Less.
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Owasso City Council June 1, 1999
The consent agenda included minutes of the May 18, 1999 regular meeting, by reference made a part
hereto. Item B on the consent agenda included the following claims: (1) General Fund $34,259.88;
(2) Collision Self- Insurance Fund $391.45; (3) Workers' Comp Self -Ins Plan $2,541.89; (4)
Ambulance Service Fund $2,659.49; (5) City Garage $5,288.71; (6) Capital Projects Grant
$116,385.15; (7) Bond Projects Fund $93,487.50; (8) Payroll $161,840.09; (9) City Garage Payroll
$3,818.91. Item C requested approval of Ordinance #616, rezoning the above listed property. Dr
Bode moved, seconded by Ms Voss, to approve the consent agenda.
AYE: Bode, Voss, Williams, Barnhouse, Wilken
NAY: None
Motion carried 5 -0.
ITEM 6: REQUEST BY FRATERNAL ORDER OF POLICE LODGE #149 TO ADDRESS
THE CITY COUNCIL ON APPROPRIATION OF MATCHING FUNDS FOR
FEDERAL GRANTS.
Officer Kenny Yount requested, on behalf of FOP Lodge # 149, that this item be withdrawn from the
agenda.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO _A REQUEST
FOR CITY COUNCIL APPROVAL OF AN ANTI- DISPLACEMENT PLAN IN
ACCORDANCE WITH ODOC POLICY #426 REQUIRED BY CONTRACT
NUMBER 8095 CDBG 97, AND THAT THE MAYOR BE AUTHORIZED TO
EXECUTE THE DOCUMENT.
Mr Henderson said that Items 7 & 8 are requirements of the grant awarded by ODOC to assist in the
renovation of the Community Center. Item 7 deals with displacement of low /moderate income
dwelling units, and item 8 certifies that funds are available for the remainder of the project. Ms Voss
moved, seconded by Ms Barnhouse, to approve the Anti- Displacement Plan, and authorize the
Mayor to execute the document.
AYE: Voss, Barnhouse, Bode, Williams, Wilken
NAY: None
Motion carried 5 -0.
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IOwasso City Council
June 1, 1999
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
' FOR CITY COUNCIL APPROVAL OF CERTIFICATION OF LEVERAGE
REQUIRED BY CONTRACT NUMBER 8095 CDBG 97, AND THAT THE
MAYOR BE AUTHORIZED TO EXECUTE THE DOCUMENT.
Ms Barnhouse moved, seconded by Mr Williams, to approve the Certification of Leverage, and
authorize the Mayor to execute the document.
AYE: Barnhouse, Williams, Bode, Voss, Wilken
NAY: None
' Motion carried 5 -0.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A CONTRACT FOR THE PURCHASE OF COMPUTER
SOFTWARE.
Mr. Knight said that the staff has completed the bidding process and review for a financial and
administrative services software package, and recommends the award of a contract to Creative
Computer Solutions. Dr Bode moved, seconded by Mr Williams, to award the bid and approve the
contract for computer software to Creative Computer Solutions, Pleasanton, CA, in the amount of
$215,017.
AYE: Bode, Williams, Voss, Barnhouse, Wilken
NAY: None
Motion carried 5 -0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
RESOLUTION #99 -02, A RESOLUTION MODIFYING PERMIT FEES
' HERETOFORE ESTABLISHED BY RESOLUTION #86 -16 AND 97 -02,
ESTABLISHING PERMIT FEES UNDER JURISDICTION OF THE BUILDING
' INSPECTOR'S OFFICE.
Mr Rooney presented the item. He said that building permit fees and miscellaneous service fees
were established by resolution in 1986. Due to a notable increase in permit activity over the last
three years and a time frame of nearly 13 years since the existing fees were established, the
Community Development staff conducted a review of the fees charged by several communities in
the Tulsa metro area. Results of that review led staff to revise the fee schedule. Owasso area
builders have been informed of the proposed new fee schedule through a letter to each builder who
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Owasso City Council June 1, 1999
has constructed more than one dwelling in the last year. Dr Bode moved, seconded by Mr Williams,
to approve Resolution #99 -02, modifying permit fees under jurisdiction of the building inspector's
office.
AYE: Bode, Williams, Voss, Barnhouse, Willken
NAY: None
Motion carried 5 -0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
ACCEPTANCE OF A GRANT FROM THE DISTRICT ATTORNEY'S COUNCIL
OF OKLAHOMA TO ASSIST IN FUNDING SAFETY NEEDS, APPROVAL OF
MATCHING FUNDS, AND APPROVAL OF A SUPPLEMENTAL
APPROPRIATION TO THE GENERAL FUND'S POLICE DEPARTMENT
BUDGET.
Chief Alexander said that application was made earlier this year to the District Attorney's Council
requesting participation in a Local Law Enforcement Grant Program. The grant is designed to aid
police departments with needs that present a safety concern. A grant amount of $3430 was approved
and may be used for protective vests, ammunition, pagers for reserve officers and traffic investigative
materials. The grant requires matching funds from the City in the amount of $382, which must be
placed in a designated fund prior to the deposit of the grant funds. Dr Bode moved, seconded by Mr
■ Williams, to accept the Law Enforcement Grant in the amount of $3430, approve the grant
conditions and matching funds in the amount of $382, approve a supplemental appropriation to the
Police Department budget in the amount of $3812, and to approve placement of the matching funds
in the appropriate account.
' AYE: Bode, Williams, Voss, Barnhouse, Wilken
NAY: None
Motion carried 5 -0.
' ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR CITY COUNCIL ACCEPTANCE OF DRUG SEIZURE AND ASSET
FORFEITURE FUNDS FROM THE TULSA COUNTY DISTRICT ATTORNEY'S
OFFICE TO THE OWASSO POLICE DEPARTMENT IN THE AMOUNT OF
$439.96; AND FOR CITY COUNCIL APPROVAL OF A SUPPLEMENTAL
APPROPRIATION TO THE GENERAL FUND'S POLICE DEPARTMENT
BUDGET.
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IOwasso City Council June 1, 1999
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The Owasso Police Department participates in a drug seizure and asset forfeiture partnership with
the Tulsa County District Attorney's office. Chief Alexander said that drug investigations resulting
in property being seized under federal asset forfeiture laws are sold after the judicial process is
completed. The proceeds are returned to the agencies that were involved in the investigations, to be
used in law enforcement endeavors in drug enforcement or to provide training and/or equipment.
The police department purchased a combination TV/VCR to view confidential videotapes in the
amount of $439.96. Reimbursement was provided through the drug seizure and asset forfeiture
partnership. Ms Barnhouse moved, seconded by Mr Williams, to accept $439.96 from the Tulsa
County District Attorney's office, such funds resulting from the City's involvement in the Regional
Drug Task Force, and approval of a supplemental appropriation to the Police Department budget in
the amount of $439.96.
AYE: Barnhouse, Williams, Voss, Bode, Wilken
NAY: None
Motion carried 5 -0.
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO COUNCIL
ACCEPTANCE OF THE DONATION OF A POLICE CANINE.
Chief Alexander presented the item. Following the recent death of Nick, the police canine, Strathe
' Veterinary Clinic established a tax free fund at First Bank of Owasso for funds to be pledged for the
purchase of a new canine. It is expected that enough funds will be donated to purchase the dog, and
payment will be made directly from the bank to the supplier. The cost to purchase the new dog is
' approximately $6500. Ms Voss moved, seconded by Dr Bode, to accept donations from the Owasso
Community for the purchase of a police canine valued at approximately $6500, to be purchased from
Canines Unlimited.
AYE: Voss, Bode, Williams, Barnhouse, Wilken
NAY: None
Motion carried 5 -0.
' ITEM 14: CONSIDERATION AND AUTHORIZATION RELATING TO AN APPLICATION
FOR A COPS IN SCHOOLS PARTNER INITIATIVE GRANT.
Mr Hancock said that it has recently been learned that a grant is available for three School Resource
Officers through funds from the U.S. Department ofJustice, Office of Community Oriented Policing.
If the City should receive the grant, funds will be provided for three officers for three years. The
City would have to commit to funding the three officers for one year after completion of the grant
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Owasso City Council
June 1, 1999
funds. Chief Alexander said that any officer currently with the Owasso Police Department would
be given the opportunity to apply for the positions. If a current officer is selected, then that officer
would have to be replaced. Ms Voss moved, seconded by Dr Bode, to approve the application for
a COPS in Schools Partner Initiative Grant.
AYE: Voss, Bode, Williams, Barnhouse, Wilken
NAY: None
Motion carried 5 -0.
ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING THE
ACQUISITION OF REAL PROPERTY, SUCH EXECUTIVE SESSION
PROVIDED FOR IN O.S. 25, SECTION 307(B)(3)
Ms Voss moved, seconded by Mr Williams, to enter into executive session for the stated purpose.
AYE: Voss, Williams, Bode, Barnhouse, Wilken
NAY: None
Motion carried 5 -0, and the Council moved into executive session at 7:00 p.m. Out of executive
session at 7:35 p.m., at which time Mayor Willken reconvened the meeting.
ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ACCEPTANCE OF RIGHT -OF -WAY EASEMENTS FROM MICHAEL L &
CHERYLL L BUKER, PHIL L & MARLENE BUKER, GREGORY A WORLEY,
BOB L & RUBY F WAYLAND, CHARLES W SPENCER, JAMES D
LAVENDUSKY, AND KENNETH W LAVENDUSKY TO THE CITY OF
OWASSO, AND AUTHORIZATION FOR THE MAYOR TO EXECUTE THE
DOCOUMENTS.
Mr Hancock said that seven of the ten property owners in the area of the proposed North Owasso
Wastewater project have executed easements required for the project. The lack of the other three
easements will not delay the start of the project. Dr Bode moved, seconded by Ms Barnhouse, to
accept the easements mentioned above, and authorize the Mayor to execute the documents.
AYE: Bode, Barnhouse, Williams, Voss, Wilken
NAY: None
Motion carried 5 -0.
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Owasso City Council June 1, 1999
ITEM 17: REPORT FROM CITY MANAGER
The City Manager reported that the budget has been completed and copies distributed to the Council.
Approximately 65 copies will be distributed to interested citizens. A briefing for the Council will
be held at the work session on June 8, and a public hearing on the proposed budget will be on June
10. Mr Hancock also reported that an informal Board of Education/City Council dinner will be held
on Friday, June 4`''
ITEM 18: REPORT FROM CITY ATTORNEY
No report.
ITEM 19: REPORT FROM CITY COUNCILORS
Ms Voss reported that a community Y2K meeting will be held at the high school on June I Oth at 7:00
p.m., with several area agencies and service providers participating.
ITEM 20: NEW BUSINESS
None.
ITEM 21: ADJOURNMENT
Ms Barnhouse moved, seconded by Ms Voss, to adjourn.
AYE: Barnhouse, Voss, Bode, Williams, Wilken
NAY: None
Motion carried 5 -0, and the meeting was adjourned at 7:40 p.m.
Marcia Boutwell, City Clerk
7
Mark Wilken, Mayor
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OWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, June 8, 1999
The Owasso City Council met in special session on Tuesday, June 8, 1999 in the Lower Level
Conference Room at City Hall per the Notice of Public Meeting called on Tuesday, June 1, 1999,
and Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin
board at 4:00 p.m. on Monday, June 7, 1999.
ITEM 1: CALL TO ORDER AND ROLL CALL.
Mayor Wilken called the meeting to order at 5:35 p.m.
Present: Mark Wilken, Mayor; Mary Lou Bamhouse, Vice Mayor, Denise Bode, Councilor; Melinda
Voss, Councilor; H C "Will" Williams, Councilor; City Manager Jeff Hancock; Assistant City
Manager Tim Rooney; City Clerk Marcia Boutwell; City Attorney Ron Cates; Finance Director
Sherry Bishop; Public Works Director Robert Carr, Support Services Director Jim McElrath, Bond
Projects Manager Dwayne Henderson, Community Center Director Jan Worley, Jerry Farrar, Dave
Chafin, and Jay Updike.
A quorum was declared present.
ITEM 2. DISCUSSION RELATING TO COMMUNITY CENTER CARPET.
y. Ms Worley showed the Council several carpet samples that are being considered for the community
center. Mr Henderson updated the Council on the status of the community center project.
ITEM 3: DISCUSSION RELATING TO BOND ISSUE PROJECTS.
A. CITY HALL/POLICE STATION PROGRAM REPORT AND BOND ISSUE
' SCHEDULE.
B. CHANGE ORDER #3 FOR STREET REHABILITATION PROJECTS.
' Mr Farrar presented the program report on the city hall /police station facility, and a schedule of other
bond issue projects. Mr Henderson said there will be a change order on the June 15t' City Council
L
agenda for the street rehab project. The change order will add a sidewalk and bridge on 129t'' East
Ave and relocate a gas service line on Atlanta.
ITEM 4. PUBLIC WORKS ITEMS.
A. NORTH OWASSO INTERCEPTOR BID AWARD
B. ATOR SEWER RELIEF LINE ENGINEERING AGREEMENT
C. ISSUES WITH WASTE MANAGEMENT
D. SEWER TREATMENT PLANT REPORT
E. ISSUES RELATED TO DEQ
Mr Carr, Mr Cates, and Mr Updike discussed the items listed and updated the Council on the status
of each.
Owasso City Council June 8, 1999
ITEM 5: DISCUSSION RELATING TO TIME OF SPECIAL MEETINGS.
By consensus the Council agreed to begin work sessions at 5:30 p.m.
ITEM 6: DISCUSSION RELATING TO APPOINTMENTS TO BOARDS & COMMISSIONS.
Appointments to various boards and commissions were discussed, with the Mayor receiving input
from Councilors regarding those appointments.
ITEM 7: REPORT FROM ASSISTANT CITY MANAGER.
A. THREE LAKES PARK
B. Y2K MEETING
C. CITY COUNCIL ORIENTATION
D. OWASSO MARKET
E. YMCA
F. PURCHASE OF COMPUTER NETWORKING HARDWARE
Mr Rooney discussed an area of Three Lakes that is not being maintained by the owner, and the
possibility that it could be turned into a park. He said there will be a community -wide Y2K meeting
on Thursday evening. City Council orientation will be held in conjunction with the regular work
sessions, with the July 13th meeting being held at the fire station. A final plat for Owasso Market
will be on the June 15th City Council meeting. The YMCA is planning an expansion. Mr Knight
and Mr Rooney discussed the purchase of computer networking hardware. A recommendation will
go to the Council on June 15tH
ITEM 8. REPORT FROM CITY MANAGER.
A. WASHINGTON COUNTY RURAL WATER DISTRICT MEETING
B. RENTAL CONTRACT WITH CHAMBER OF COMMERCE
C. PRECISION COMPONENTS
' Mr Hancock briefly discussed a meeting to be held with Washington County Rural Water District.
The rental contract with the Chamber of Commerce for the Tulsa County Health Department
' Building now owned by City was discussed. Councilor Bode recused herself from the Chamber
contract discussion. Mr Hancock also discussed the anticipated expansion of Precision Components.
ITEM 9: FY 1999 -2000 BUDGET BRIEFING.
Mr Hancock presented the FY 1999 -2000 budget, with Councilors responding with questions and
concerns. After a lengthy discussion, the Network Owasso line item amount of $28,200 under
General Government was removed. In the Capital Improvement Fund, the Council proposed
increasing the amount designated for signalization at the site of the new Wal -Mart supercenter. A
public hearing on the budget will be held on Thursday, June 10th at 6:30 p.m. at the Community
Center.
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Owasso City Council June 8, 1999
ITEM 10: DISCUSSION AND APPROPRIATE ACTION RELATING TO SETTING A TIME
FOR REVIEW OF THE CITY MANAGER AND DISCUSSION OF CONTRACT.
Mayor Wilken requested that the Council set a time for the City Manager's review and to discuss
his contract. By consensus, that will be done on July I" at 5:30 p.m. in executive session. The
schematic design for the city hall /police facility may also be ready for review at that time.
D u : �aL�1�J_��1��1�1►Cr1
Ms Voss moved, seconded by Dr Bode, to adjourn.
AYE: Voss, Bode, Williams, Barnhouse, Wilken
NAY: None
Motion carried 5 -0, and the meeting was adjourned at 9:50 p.m.
Marcia Boutwell, City Clerk
ki
Mark Wilken, Mayor
x/10/99 19:23:17
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT
B
APAPVR PAGE: 4
PO it VENDOR DESCRIPTION AMOUNT
-- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
992928 NEIL KRAMER REFUND BOA FEE
992932 TREASURER PETTY CASH DEPOSIT REFUNDS
DEPARTMENT TOTAL =___>
�NAGERIAL
---------------------- - - - - --
991480 REASORS FILM DEVELOPING
992932 TREASURER PETTY CASH REIMB PETTY CASH
992941 REGENA GUTHRIE TUITION REIMBURSEMENT
992943 ALLAN HARDER REIMB MILEAGE
992985 SOUTHWESTERN BELL TELE 5/99 PLEXAR
DEPARTMENT TOTAL =___>
4MUNITY DEVELOPMENT
----------------------- - - - - --
990138 TULSA COUNTY MIS
991480 REASORS
992795 BOCA INTERNATIONAL
992824 CITY GARAGE
992932 TREASURER PETTY CASH
992932 TREASURER PETTY CASH
992932 TREASURER PETTY CASH
992960 OK STATE DEPT OF HEALTH
992978 ALL COPY SUPPLIES
992985 SOUTHWESTERN BELL TELE
DEPARTMENT TOTAL =___>
i 4 I C I PAL COURT
----------------------- - - - - --
990286 OFFICE DEPOT CARD PLAN
992985 SOUTHWESTERN BELL TELE
DEPARTMENT TOTAL =___>
NGINEERING
---------------------- - - - - --
DIAL -UP SERVICE
FILM DEVELOPING
CODE BOOKS
VEHICLE MAINT 05/99
REIMB PETTY CASH
REIMB PETTY CASH
REIMB PETTY CASH
LICENSE RENEWAL- McCORD
TONER CARTRIDGE
5/99 PLEXAR
OFFICE SUPPLIES
5/99 PLEXAR
75.00
50.00
125.00
2.64
16.12
180.00
147.56
75.06
421.38
40.00
5.28
359.00
25.71
6.00
7.48
3.25
25.00
65.00
43.06
579.78
7.49
59.43
66.92
5/10/99 19:23:17
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT
APAPVR PAGE: 5
PO # VENDOR DESCRIPTION AMOUNT
- - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 29.98
992737 WILLIE WESLEY HARD DRIVE REPAIR 249.00
992825 OKLAHOMA SAFETY COUNCIL SAFETY TRAINING 100.00
DEPARTMENT TOTAL =___> 378.98
4ERAL GOVERNMENT
4---------------------- - - - - --
990003
RONALD D CATES
RETAINER
700.00
990003
RONALD D CATES
LEGAL SERVICES
2,738.88
990188
OKLAHOMA EAGLE
EMPLOYMENT ADS
43.92
990286
OFFICE DEPOT CARD PLAN
OFFICE SUPPLIES
40.95
990837
FEDEX
POSTAGE
30.75
990961
ST FRANCIS HOSPITAL
QUARTERLY SERVICES
337.50
991316
ALTERNATIVE ENVIRONMENTS
QUALITY TRAINING
262.50
992802
SUBURBAN OFFICE SUPPLY
OFFICE SUPPLIES
12.65
992867
THREE LAKES MINI STORAGE
EQUIP STORAGE
90.00
992895
OK MUNICIPAL LEAGUE
LEGISLATIVE ASSESSMENT
359.75
992896
COMMERCE & LEGAL NEWS
LEGAL AD
122.40
992930
DALE MARLAR
ABATEMENT MOWING
50.00
992961
IMC ONLINE
WEBHOSTING
74.85
992985
SOUTHWESTERN BELL TELE
5/99 PLEXAR
217.39
992986
PSO
5/99 USE
429.20
DEPARTMENT TOTAL = = = => 5,510.74
UPPORT SERVICES
t-990258-CN-HASKELL-&-ASSOC- --------------------- COMPUTER SERVICES 337.50
990281 SAM'S CLUB MAINT SUPPLIES 225.14
990285
KIMBALL ACE HARDWARE
MAINT /REPAIR SUPPLIES
182.23
990286
OFFICE DEPOT CARD PLAN
OFFICE SUPPLIES
1.98
990416
AT &T WIRELESS SERVICES
PHONE USE- McELRATH
13.97
991984
UNIFIRST CORPORATION
UNIFORM RENTAL
10.18
992824
CITY GARAGE
VEHICLE MAINT 05/99
156.85
992825
OKLAHOMA SAFETY COUNCIL
SAFETY TRAINING
50.00
992932
TREASURER PETTY CASH
CLEANING SUPPLIES
22.66
DEPARTMENT TOTAL = = = => 1,000.51
m
KETERY
-----------------------------
992986 PSO 5/99 USE 15.40
CITY OF OWASSO
GENERAL FUND
i/10/99 19:23:17 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
- - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
DEPARTMENT TOTAL =___>
,ICE SERVICES
15.40
990032
AT &T WIRELESS SERVICES
PHONE USE -ALL
274.48
990032
AT &T WIRELESS SERVICES
PHONE USE - ALEXANDER
83.57
990033
HOWARD STAMPER
RETAINER /SERVICES
180.00
990034
FIRST BANK CLAREMORE FSB
COPIER LEASE
202.00
990041
WESTERN BUSINESS PRODUCTS
COPIER MAINTENANCE
156.00
990281
SAM'S CLUB
MAINT SUPPLIES
47.85
990286
OFFICE DEPOT CARD PLAN
OFFICE SUPPLIES
183.74
990375
YALE CLEANERS
UNIFORM CLEANING
1,129.56
991891
TUXALL UNIFORM & EQUIP
UNIFORM SUPPLIES
321.15
991891
TUXALL UNIFORM & EQUIP
UNIFORM SUPPLIES
8.56
'992292 WAL -MART OFFICE SUPPLIES 121.76
992292 WAL -MART MAINT /OFFICE SUPPLIES 235.05
992295 SUBURBAN OFFICE SUPPLY OFFICE SUPPLIES 25.94
DEPARTMENT TOTAL =___> 469.87
R
992297
REASORS
FILM PROCESSING
53.71
'
992299
KIMBALL ACE HARDWARE
MAINT SUPPLIES
16.46
992299
KIMBALL ACE HARDWARE
MAINT SUPPLIES
10.38
992348
POLICE PETTY CASH
POSTAGE
71.00
'992348
POLICE PETTY CASH
REIMB -CELL PHONE USE
2.31
992348
POLICE PETTY CASH
REIMB TRAINING
30.02
992765
TULSA PORTABLE BUILDING
C STORAGE BUILDING
1,800.00
992802
SUBURBAN OFFICE SUPPLY
OFFICE SUPPLIES
5.30
992821
LYNN PEAVEY CO
EVIDENCE TAPE
66.70
992824
CITY GARAGE
VEHICLE MAINT 05/99
1,370.72
992888
DAY TIMERS INC.
OFFICE SUPPLIES
26.74
992889
DOZIER PRINTING
PRINTED FORMS
58.85
992889
DOZIER PRINTING
COLOR COPIES
3.96
992890
DAVID RENFRO
TUITION REIMBURSEMENT
177.00
'992985
SOUTHWESTERN BELL TELE
5/99 PLEXAR
306.70
992986
PSO
5/99 USE
373.41
DEPARTMENT TOTAL =___>
7,342.92
')r,ICE
----------------------------
COMMUNICATIONS
992292
WAL -MART
FILM PROCESSING
134.95
992297
REASORS
PRISONER MEALS
170.54
992348
POLICE PETTY CASH
REIMB PETTY CASH
9.25
992887
THREE LAKES LAUNDRY
BULK LAUNDRY
154.13
992932
TREASURER PETTY CASH
REIMB PETTY CASH
.99
DEPARTMENT TOTAL =___> 469.87
R
CITY OF OWASSO
GENERAL FUND
/10/99 19:23:17 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
IMAL CONTROL
----- - - - - --
990026 DON TAYLOR VOLUNTEER FIRE RUNS 49.50
990027 CHRIS WILSON VOLUNTEER FIRE RUNS 49.50
991480 REASORS FILM DEVELOPING 29.67
'992156
990285
KIMBALL ACE HARDWARE
MAINT /REPAIR SUPPLIES
30.40
WAL -MART
992292
WAL -MART
MAINT /OFFICE SUPPLIES
157.29
REPAIR PARTS
992887
THREE LAKES LAUNDRY
BULK LAUNDRY
38.25
992889
DOZIER PRINTING
OFFICE SUPPLIES
30.00
'992932
992870
TREASURER PETTY CASH
REIMB PETTY CASH
16.56
992932
TREASURER PETTY CASH
DEPOSIT REFUNDS
20.00
992985
SOUTHWESTERN BELL TELE
5/99 PLEXAR
21.53
!
992986
PSO
5/99 USE
144.10
992877
DEPARTMENT TOTAL =___>
GEAR BAGS
458.13
-RE SERVICES
992879
TUXALL UNIFORM & EQUIP
-----------------------------
990023
JEFF CARNEY
VOLUNTEER FIRE RUNS
49.50
PLUMBING REPAIR
990024
RANDALL STARK
VOLUNTEER FIRE RUNS
49.50
5/99 PLEXAR
990025
RON STUCKEY
VOLUNTEER FIRE RUNS
49.50
990026 DON TAYLOR VOLUNTEER FIRE RUNS 49.50
990027 CHRIS WILSON VOLUNTEER FIRE RUNS 49.50
991480 REASORS FILM DEVELOPING 29.67
'992156
LAMPTON WELDING SUPPLY
EQUIPMENT RENTAL
31.80
992158
WAL -MART
MAINTENANCE SUPPLIES
86.58
992159
CROW BURLINGAME
REPAIR PARTS
217.83
7
992160
KIMBALL ACE HARDWARE
MAINTENANCE SUPPLIES
29.01
992177
AT &T WIRELESS SERVICES
PHONE USE -ALLEN
18.77
992177
AT &T WIRELESS SERVICES
PHONE USE -ALL
75.61
992627
WAYEST SAFETY, INC.
SCBA - 04/20/99
23,611.00
992870
OSU FIRE SERVICE TRAINING
TRAINING - SADDORIS
100.00
992872
CLASSIC CHEVROLET
VEHICLE REPAIR
105.60
992873
GLOBAL EQUIPMENT CO
FLOOR MATTING
109.49
!
992876
EMED CO
CYLINDER BRACKET
104.00
992877
JANIE PARK
GEAR BAGS
402.50
992879
TUXALL UNIFORM & EQUIP
UNIFORMS
461.45
992914
ACTION PLUMBING
PLUMBING REPAIR
54.00
992985
SOUTHWESTERN BELL TELE
5/99 PLEXAR
218.86
im
992986
PSO
5/99 USE
364.98
DEPARTMENT TOTAL =___>
26,268 65
"ERGENCY PREPAREDNESS
-
990257
AT &T WIRELESS SERVICES
PHONE USE - STAMPER
15.17
990337
GODDARD ENTERPRISES
STORM SIREN MAINTENANCE
1,875.00
7
CITY OF OWASSO
GENERAL FUND
D/10/99 19:23:17 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
-- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
992898 RADIO SHACK WEATHER RADIO 72.38
992985 SOUTHWESTERN BELL TELE 5/99 PLEXAR 21.53
992986 PSO 5/99 USE 64.13
DEPARTMENT TOTAL =___> 2,048.21
3EETS
w--------------------- - - - - --
:NUNITY CENTER
---------------------- - - - - --
990007
PSO
STREET LIGHTING
2,430.92
AT &T WIRELESS SERVICES
990296
WELSCO INC
CYLINDER RENTAL
11.65
LANDSCAPE PLANTS
990709
KOCH MATERIALS CO
ASPHALT EMULSION
21.68
71.62
990788
APAC - OKLAHOMA, INC.
ASPHALT
447.40
992807
991999
GEORGE & GEORGE SAFETY
SAFETY SUPPLIES
14.25
SOUTHWESTERN BELL TELE
992011
UNIFIRST CORPORATION
UNIFORM RENTAL /CLEANING
35.70
5/99 USE
992011
UNIFIRST CORPORATION
UNIFORM RENTAL /CLEANING
35.70
ADAM ROCK
ATOR EASEMENT 4/6/99
25.00
'992592
992593
IVAN MORRIS
CENTER MEDIAN- 4/6/99
29.00
992594
BRYAN SCHAFFNER
EL RIO EASEMENT 4/6/99
55.00
992594
BRYAN SCHAFFNER
MEDIANS /FRONTAGE 4/6/99
115.00
992805
MAXWELL SUPPLY OF TULSA
SAND BAGS
384.40
992806
EQUIPMENT ONE RENTAL & SA
EQUIPMENT RENTALS
36.30
992809
HUGHES LUMBER CO
REPAIR SUPPLIES
2.86
992811
A.I.M. EQUIPMENT
DOZER RENTAL
388.50
992824
CITY GARAGE
VEHICLE MAINT 05/99
938.28
992825
OKLAHOMA SAFETY COUNCIL
SAFETY TRAINING
225.00
CROW BURLINGAME
REPAIR SUPPLIES
16.63
'992864
992985
SOUTHWESTERN BELL TELE
5/99 PLEXAR
21.53
992986
PSO
5/99 USE
342.75
DEPARTMENT TOTAL =___>
5,577-55
:NUNITY CENTER
---------------------- - - - - --
DEPARTMENT TOTAL =___> 837.53
'tiRK MAINTENANCE
----------------------- - - - - --
SAM'S CLUB
MAINT SUPPLIES
24.85
'990281
990416
AT &T WIRELESS SERVICES
PHONE USE -SR VAN
11.27
990431
WAL -MART
LANDSCAPE PLANTS
17.64
992160
KIMBALL ACE HARDWARE
MAINTENANCE SUPPLIES
71.62
992763
DORSEY COPIERS
COPIER REPAIR
173.75
992807
WORLEYS GREENHOUSE
LANDSCAPE PLANTS
10.00
992985
SOUTHWESTERN BELL TELE
5/99 PLEXAR
126.26
992986
PSO
5/99 USE
402.14
DEPARTMENT TOTAL =___> 837.53
'tiRK MAINTENANCE
----------------------- - - - - --
CITY OF OWASSO
GENERAL FUND
3/10/99 19:23 :17 A/P CLAIMS REPORT APAPVR PAGE: 9
PO # VENDOR DESCRIPTION AMOUNT
-- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
991480
992357
992359
992807
992824
992825
992985
992986
REASORS
IVAN MORRIS
LARRY TURNER
WORLEYS GREENHOUSE
CITY GARAGE
OKLAHOMA SAFETY COUNCIL
SOUTHWESTERN BELL TELE
PSO
DEPARTMENT TOTAL =___>
�ONOMIC DEVELOPMENT
----------------------- - - - - --
FILM DEVELOPING
MOW -ELM CREEK PARK
MOW - RAYOLA PARK
LANDSCAPE PLANTS
VEHICLE MAINT 05/99
SAFETY TRAINING
5/99 PLEXAR
5/99 USE
991996 ALL COPY SUPPLIES COPIER RENTAL
992889 DOZIER PRINTING COLOR COPIES
992932 TREASURER PETTY CASH MILEAGE - TOBIAS
992985 SOUTHWESTERN BELL TELE 5/99 PLEXAR
ID]mi 9.1votaIwlmilly =call ll.1�
FUND TOTAL =___>
1.80
195.00
642.00
5.18
119.40
25.00
51.99
803.00
1,843.37
50.00
42.70
335.50
80.15
1&7§r:JWfml
53,453.29
CITY OF OWASSO
WORKERS' COMP SELF -INS PLAN
3/10/99 19:23:17 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
-- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
4ERAL GOVERNMENT
---------------------- - - - - --
990044 UNITED SAFETY & CLAIMS IN ADMIN FEE
992852 FONDA S MORGAN CSR D03287
992852 FONDA S MORGAN CSR D04218
DEPARTMENT TOTAL
FUND TOTAL =___>
933.75
57.50
57.50
1,048.75
1,048.75
1
CITY OF OWASSO
CAPITAL IMPROVEMENTS
3710/99 19.23:17 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
-- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
„1ERAL GOVERNMENT
---------------------- - - - - --
992866 COMP USA INC HP 5000 PRINTER
992962 CREATIVE COMPUTER SOLUTIO SOFTWARE 6/1/99
DEPARTMENT TOTAL =___>
GREETS
---------------------- - - - - --
990135 CH2M HILL INC
DEPARTMENT TOTAL
LINAGE
---------------------- - - - - --
992804 BROWN FARMS SOD
992807 WORLEYS GREENHOUSE
992808 WATKINS SAND CO INC
992809 HUGHES LUMBER CO
992810 BROWN FARMS SOD
�� sm'h1ta941mi m =toll Il.1�
FUND TOTAL =___>
i�
I�
I�
�o
ENG SERVICES 2/3/98
SOD
ANCHOR PINS
SANDY LOAM
REPAIR SUPPLIES
SOD /STAPLES
1,533.33
22,550.00
24,083.33
975.00
975.00
883.87
50.00
320.00
51.72
555.00
1,860.59
26,918.92
19
CITY OF OWASSO
BOND PROJECTS FUND
5/10/99 19:23:17 A/P CLAIMS REPORT APAPVR PAGE:
�PO # -- - - - - -- VENDOR DESCRIPTION AMOUNT
- - - -- - ----- - - - - -- ------------------- - - - - -- ------- - - - - --
aT 1INEERING
-----------------------------
' 990131 CH2M HILL INC ENG SERVICES 5/26/98 - - -- 38,073_00
DEPARTMENT TOTAL =___> 38,073.00
",ILITY IMPROVEMENTS
-----------------------------
' 992869 ARK WRECKING CO OF OK INC HOUSE REMOVAL
DEPARTMENT TOTAL = = = =>
p
1.
TREET IMPROVEMENTS
--------------------------
991413 HORIZON CONST CO INC
' DEPARTMENT TOTAL
FUND TOTAL
GRAND TOTAL
4,060.00
4,060.00
STREET REPAIRS 10/20/98 128,965.01
128,965.01
171,098.01
501,217.79
20
CITY OF OWASSO
A/P TRANSFER REPORT
VENDOR DESCRIPTION AMOUNT
TRANSFERS
CITY GARAGE
TRANSFER FROM GENERAL FUND
4,875.00
WORKER'S COMP SELF INS
TRANSFER FROM GENERAL FUND
10,000.00
GENERAL FUND
TRANSFER FROM AMBULANCE FUND
20,000.00
GENERAL FUND
TRANSFER FROM E -911 FUND
1,621.67
GENERAL FUND
TRANSFER FROM BOND PROJECT FUND
4,202.78
TRANSFERS TOTAL 40,699.45
CITY OF OWASSO
A/P TRANSFER REPORT
VENDOR DESCRIPTION AMOUNT
TRANSFERS
CEMETERY CARE REVENUE TRANSFER FROM GENERAL FUND 18.75
AMBULANCE CAPITAL REVENUE TRANSFER FROM AMBULANCE FUND 3,818.56
TRANSFERS TOTAL
3,837.31
I I
Municipal Court.: : :: : ::::
0. 00 :::::::::.::::::::::::::::::::::::.::
2,176. 14::
.
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.......................
>::: > <:: >:: >> 0;00 .... ....`< >' >'`::«`
... ...............................
><<: >......26.08
. } .....:...
Information Systems:::::
0.00:::::::::.::::::::::,
2,768.85.::.
:::::::::.:::::::::::::;
?P ....:._.:. ..:: :....::: :: _..._ ...._
: :: ::::::;::::: : :::::::::::::::
..............._ __...........__ ..... .................................................
€« <4 29:080>
...............................
Po.. lice
1254.47
:: ;.::.;::.; :.;;:.;;.;:.;:.;.;:.;:.:.:.;:..
.................. 52,329.38
Ce ra ;Dis atch. ::
n.. :::.X.:: ::::::
> » > >:: >: >::::::::::: ' :' 200:51..::
.. ...:. :::.::.::: : :::::::::::.::: , ................................
..... 5 5.5:6.90 .
Animal Control
0.00
1,793.83
..........::...:..................................:.....:............................
Fir...:::::.: ::::::::::. :: ::::::::::::.:.
:.:::: : ::::.: :::::::::...........
.....................::::......
::,.:: :::::. _ : ......................:...........
....................................................
7
.........:.::;;::- :.:;:.::.;::.
...............................
Street
76.70
10,851.99
OR
Garage Fund Total $117.60 $3,735.28
APPROVED: 06/15/99
Mayor
M IR Council Member
Council Member
go
MEMORANDUM
I TO: HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: TIMOTHY ROONEY
ASSISTANT CITY MANAGER
' SUBJECT: REQUEST TO EXTEND CONTRACT FOR PREVENTATIVE
MAINTENANCE AND REPAIRS TO THE CITY'S STORM SIRENS
IDATE: June 9, 1999
1
s
BACKGROUND:
The City of Owasso currently maintains seventeen storm warning sirens. In order to keep those sirens
functioning properly, the staff initiated a preventative maintenance program in fiscal 1995 -96. The program
was based on the use of a maintenance contract that required each siren to be inspected twice each year
on dates to be determined by the Emergency Preparedness Director. The contract requires that any siren
found to be inoperable during the semi - annual inspection is to be prepared at that time. Additionally, the
City Manager or the Emergency Preparedness Director has the authority under the contract to request
service or repair on any siren found to be inoperable at any time.
Several vendors were contacted prior to initiating the program, however only one of the vendors indicated
they would be able to inspect the system and make repairs. A bid packet was prepared and mailed to that
vendor on August 4, 1995. The following bid was received:
COMPANY BASEBID
Goddard Enterprises $3750
PERCENTAGE OF ALLOWABLE
MARK -UP FOR REPA R PARTS
25%
The City Council awarded a contract to Goddard Enterprises for FY95 -96, and extended that contract for
FY 1996 -97, FY 97 -98, and FY 98 -99. This has proven to be a very effective maintenance program and
the contractor has performed to the contract standards, therefore, the staff believes the maintenance
program should be continued, utilizing the existing vendor.
Mr. Joe Goddard, owner of Goddard Enterprises, has been contacted and has agreed to the contract
extension.
FUNDING
Funding for this item is included in the FY99 -2000 Emergency Preparedness budget.
1
' RECOMMENDATION:
' The staff recommends that the City Council extended a contract for preventative maintenance and repair
for the city's storm sirens for FY 1999 -2000 with Goddard Enterprises, Guthrie, OK in the amount of their
original bid, $3750, plus a 25% allowable mark -up for repair parts.
ATTACHMENTS:
1. Contract Extension Agreement
2. 1998 -99 Contract Extension Document
3. FY 1995 -96 Contract with Goddard Enterprises
19
n
II
II
II
I I
I I
I I
11-
I I
I I
' CONTRACT EXTENSION AGREEMENT
' PREVENTATIVE MAINTENANCE
CITY OF OWASSO, OKLAHOMA STORM SIRENS
' Pursuant to terms of a Contract for Services between the City of Owasso, Oklahoma, and
Goddard Enterprises, entered into on the 5th day of September 1995 for FY 1995 -96 and extended
for FY 1996 -97, FY 1997 -98, and again for FY 1998 -99, my signature on this document will serve
to formally and mutually agree to extend the aforesaid contract with the same terms and conditions
contained therein for the period from July 1, 1999 through June 30, 2000.
GODD NTERPRISES
By
' Goddard, Owner
I Date
tThe City of Owasso, Oklahoma agrees to an extension of the above referenced contract
between the City of Owasso and Goddard Enterprises for a period of twelve months between July
1, 1999 and June 30, 2000.
Ma
CITY OF OWASSO, OKLAHOMA
By
Mark Wilken, Mayor
Date
ICONTRACT EXTENSION AGREEMENT
PREVENTATIVE MAINTENANCE
' CITY OF OWASSO, OKLAHOMA STORM SIRENS
' Pursuant to terms of a Contract for Services between the City of Owasso, Oklahoma, and
Goddard Enterprises, entered into on the 5th day of September 1995 for FY 1995 -96 and
n
extended for FY 1996 -97 and again for FY 1997 -98, my signature on this document will serve
to formally and mutually agree to extend the aforesaid contract with the same terms and
conditions contained therein for the period from July 1, 1998 through June 30, 1999.
Date
The City of Owasso, Oklahoma agrees to an extension of the above referenced contract
Yr between the City of Owasso and Goddard Enterprises for a period of twelve months between
July 1, 1998 and June 30, 1999.
CITY OF OWASSO, OKLAHOMA
By
Denise Bode, Mayor
WWRIM",. ./_ lei ►� /..'_�
CONTRACT FOR SERVICES
THIS AGREEMENT, made this 5th day of September , 1995, between the City
of Owasso (CITY), and Goddard Enterprises (CONTRACTOR).
r WITNESSETH:
1. That for and in consideration of the sum indicated on the BID PROPOSAL -
SUBMITTAL PAGE, CONTRACTOR will furnish to CITY preventative maintenance
services for the city's storm sirens as indicated in the specifications.
2. The CONTRACTOR will furnish all of the labor and other services necessary to
maintaining the sirens as required in the Contract Documents and Bid Specifications.
3. The CITY shall pay the for maintenance services performed by CONTRACTOR and
repair parts following the submission of an invoice.
4. This Contract shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
5. This instrument, supplemented by the Contract Documents, contains the entire agreement
between the parties, and no statement, promise or inducement made by either party, or
the agent of either party, that is not contained in this written Contract shall be valid or
binding.
6. This Contract shall not be enlarged, modified or altered except in writing, signed by the
parties and endorsed hereon.
7. This Contract shall be governed by the laws of the State of Oklahoma both as to
interpretation and performance.
CITY OF OWASSO, OKLAHOMA
'
By G
' Charles L Burris, Mayor
ATTEST:
Marcia outwell, Contract Administrator
1
AS TO FORM & CONTENT:
D Cates, City Attorney
CONTRACTOR
Title
MEMORANDUM
I TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
I FROM: PHIL LUTZ, P.E.
ENGINEERING PROJECT MANAGER
SUBJECT: ACCEPTANCE OF WATER AND SEWER SYSTEMS
CASTLE POINT, PHASE I
' DATE: June 8, 1999
BACKGROUND:
' The subject project is located on the Highway 169 east service road north of the Walmart
store (see attached location map). These utility systems include 1,475 LF of 6" water
and 841 LF of 8" sewer lines. ODEQ permits were issued in 1995 for the same design as
' installed. However, construction was not started within one year following permit issue
and a permit extension was not allowed. The utility designs were resubmitted to ODEQ
-for new permits and the developer opted to proceed with construction at his own risk.
The permits were reissued on June 4, 1999. (see attached).
1
1
FINAL INSPECTIONS:
Public Works personnel conducted sanitary sewer and water systems final inspections
with the construction contractor on January 28, 1999. Punch lists of items requiring
correction were given to the contractor on that date and all items have been completed.
The contractor has provided one -year maintenance bonds for both utility systems (see
attached).
RECOMMENDATION:
Staff recommends acceptance of the Castle Point Phase I water and sanitary sewer
systems.
ATTACHMENTS:
1. Location map
2. ODEQ permit renewals
3. Maintenance bonds
■ w
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.i a
ci
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W
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91 ST
90TH
86TH ST. N.
LOCATION MAP
CASTLE POIIiiT
CITY OF OWASSO, OKLAHOMA
PUBLIC WORKS DEPARTMENT
ENGINEERING DIVISION
i
°ATE 2/99 PAQE Na 1 OF 1
L
MARK COLEMAN
Executive Director
June 4, 1999
0 K L A H 0 M A
DEPARTMENT Of ENVIRONMENTAL QUALITY
OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
F. Robert Carr, Jr.
Owasso Public Works Authority
P.O. Box 180
Owasso, OK 74055
Re: Permit No. WL000072950249
Castle Point Water Lines
PWSID 3007218
Dear Mr. Carr:
51� ii v I V
- V
�! JUN 0 7 1999
� I
The request for an extension of Permit No. WL000072950249, dated February 9, 1999
has been reviewed and approved. The permit will be extended to June 4, 2000.
Construction for this project should begin by this date and follow all of the conditions
given in the permits.
The project authorized by this permit should be constructed in accordance with the
plans approved by this department on May 2, 1995. Any deviations from the approved
plans and specifications affecting capacity, flow or operation of units must be approved,
in writing, by the Chief Engineer before changes are made.
Sincerely,
Bronson Bolvin
Construction Permit Unit
Water Quality Division
BBB /HJT /aw
CC' Mary Randolph, PWS District Representative
Bill Warden, R.S., Regional Director, DEQ
Dennis Hodo, P.E., DLH Engineering
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677
' printed on recycled paper with soy ink
FI
MARK COLEMAN
Executive Director
June 4, 1999
L
O K L A H O M A
DEPARTMENT OF ENYIRO,"ENTAL QUALITY
OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
F. Robert Carr, Jr.
Owasso Public Works Authority
P.O. Box 180
Owasso, OK 74055
Re: Permit No. SL000072950250
Castle Point Sewer Line
S -21310
Dear Mr. Carr:
FRANK KEATING
Governor
The request for an extension of Permit No. SL000072950250, dated February 9, 1999
has been reviewed and approved. The permit will be extended to June 4, 2000.
Construction for this project should begin by this date and follow all of the conditions
given in the permits.
This extension is granted based on the information that the additional sewage collected
by this sewer line will not cause overflows at any downstream lift stations or manholes.
The project authorized by this permit should be constructed in accordance with the plans
approved by this department on May 2, 1995. Any deviations from the approved plans
and specifications affecting capacity, flow or operation of units must be approved, in
writing, by the Chief Engineer before changes are made.
Sincerely,
� �4-
Bronson Bolvin
Construction Permit Unit
Water Quality Division
BBB /HJT /aw
' cc: Wayne Craney, P.E., WPC Unit Supervisor
Bill Warden, R.S., Regional Director, DEQ
' Dennis Hodo, P.E., DLH Engineedng
' 707 NORTH ROBINSON P.O. BOX 1617 OKLAHOMA CITY OKLAHOMA 73101 -1611
printed on recycled pa:_r with soy ink
C�
1--
' OKLAHOMA SURETY COMPANY
Box 1409
' TULSA, OKLAHOMA 74101
DEFECT MD
' BOND NUMBER Wi- 0033822
KNOW ALL MIEN BY THESE PRESENTS:
THAT WE, IRA M. GREEN CONSTRUCTION COMPLtY
as Principal,
and OKLAHOMA SURETY COMPANY, an Oklahoma corporation, having its principal place of business in the City of Tulsa and State of Oklahoma,
as Surety, are held and firmly bound unto CITY OF OWASSO & TYANN DEVELOPMENT, INC.
as Obligee,
RictX Eight Th usand
in the penal sum of eve Hundred-Forty and no /100------ - - - - -- Dollars (s 68, 740.00
lawful money of the United States of America, forthe payment of which, well and tndy to be made, we bind ourselves, our heirs, executors, administrators,
successors and assigns, jointly and severalty, firmly by these presents.
WHEREAS the said Principal has constructed certain improvements described as follows:
Castle Point, Owasso, Okla (Water Supply System &
Sanitary Sewer System)
Which said improvements have been constructed to conform with spedfications prepared by
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATfON IS SUCH, that, If the said Principal shall maintain said improvements for a
period of One years) against any failure due to detective workonanship or materials, said one yws)
period to begin with the date of compkebon and acceptance of such completed improvements described above, then this obligation shall be null and void,
otherwise to remain in full force and effect, subject however to the following vgxm provision:
The Obligee, by and through its proper representative, shall give the Prkncipal and the Surety written notice of all repairs
of this maintenance guarantee; and the said Principal and Su pa required to fulfill the terms
g pal Surety shall, after receipt of any such notice, be allowed a reasonable period of time in which
to make arty such repairs.
SIGNED, sealed and dated this
2nd clay of February- 1999
President Principal
OKLAHOMA SURETY COMPANY
�✓�/ ;
By
Michael 1 e f Ora Atto rney4n fact
I MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: JEFF HANCOCK
CITY MANAGER
SUBJECT: REQUEST FOR APPROVAL OF RESOLUTION #99 -03 ADOPTING A
FISCAL YEAR 1999 -2000 BUDGET
DATE: June 11, 1999
BACKGROUND:
Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund,
OPWA Fund, OPGA Fund and other funds has been developed and was transmitted for your review
on May 28, 1999. In addition, copies of the proposed budget were sent to 62 citizens, the news
media, and have been available for public review at the Owasso Library and City Hall. On June 8',
the.. City Council reviewed and discussed in detail the proposed FY 1999 -2000 budget at a City
Council public meeting. That discussion resulted in modified recommendations in the General Fund.
Within the General Fund, the Street Department budget was increased $40,000 for streets in capital
outlay, and expenditures of $28,800 and revenues of $24,000 for Volunteer Network Owasso
eliminated.
On June 3`a, legal notice of a public hearing was given in the Owasso Reporter, and such hearing was
' conducted on June 10`h. Communicated at that meeting were the recommended General Fund
changes. This public hearing provided additional opportunity for citizen comment and questions
relating to the proposed budget. Recommended changes in the budget resulted in changes to pages
9, 10, 11, 12, 26, 27, 42, & 43. A computer miscalculation resulted in a change to pages 60 & 70.
These changes have been delivered to you, the original 62 citizens, the news media, and available
for public review at the Owasso Library and City Hall.
State statute requires adoption of an annual budget by the City Council through a resolution.
Resolution #99 -03 with Attachment "A" (budget summary) provides for the adoption of a fiscal year
ibudget for the General Fund and other funds of the city.
I RECOMMENDATION:
The staff recommends City Council approval of Resolution #99 -03 adopting a FY 1999 -2000 budget
for all funds of the city.
ATTACHMENTS:
r 1. Resolution #99 -03
11
I I
I I
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO 99 -03
A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL
OPERATING BUDGET FOR THE GENERAL FUND AND OTHER FUNDS
AS ESTABLISHED BY THE OWASSO CITY COUNCIL; CLASSIFYING
REVENUES FOR EACH FUND; ESTABLISHING LEVELS OF
EXPENDITURES BY CLASSIFICATION AS PROVIDED BY STATUTE;
AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS: It is the intent of the Owasso City Council to adopt an operating budget for
fiscal year 1999 -2000; and
WHEREAS: The adoption of such budget is vital to the continuation of services to the
citizens of Owasso; and
WHEREAS: Public access to the adopted budget is desired; and
WHEREAS: Certain publication and filing requirements are mandated by State Statutes.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA:
THAT: The revenues, expenditures and transfers as shown on Attachment "A" be
adopted for each fund; and
THAT: The effective date of this Resolution shall be July 1, 1999.
APPROVED AND ADOPTED this 15th day of June, 1999 by the City Council of the City
of Owasso, Oklahoma.
ATTEST:
Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
Ronald D Cates, City Attorney
Mark Wilken, Mayor
M M IM
Attachment A
City of Owasso
Budget Summary
Fiscal Year 1999 -2000
Projected
Expenditures
Projected
Fund Balance
Revenues &
Personal
Materials &
Other
Capital
Debt
Transfers
Fund Balance
FUND
07/01/99
Transfers In
Services
Supplies
Services
Outlay
Service
Out
06/30/2000
General
$1,300,000
$12,306,117
$4,638,680
$323,535
$759,465
$600,925
$0
$6,064,250
$1,219,262
City Garage
2,000
298,575
118,625
113,700
58,900
7,350
0
0
2,000
Ambulance Service
166,000
368,000
0
27,800
57,715
0
0
310,800
137,685
Ambulance Capital
194,500
62,000
0
0
0
160,000
0
0
96,500
Collision Self -Ins
73,000
9,920
0
15,000
0
0
0
0
67,920
Workers' Comp Self -Ins
905,000
215,400
0
0
289,500
0
0
0
830,900
Juvenile Court
27,300
5,500
0
0
5,000
0
0
0
27,800
Emergency Siren
12,000
8,500
0
0
0
10,000
0
0
10,500
E - 911
99,000
103,500
0
2,500
29,000
20,000
0
20,822
130,178
Cemetery Care
69,000
3,250
0
0
0
65,000
0
0
7,250
Capital Improvements
25,000
330,000
0
0
0
141,500
0
0
213,500
Park Development
190,000
48,000
0
0
0
20,000
0
0
218,000
Capital Projects Grants
0
235,245
0
0
0
235,245
0
0
0
Bond Projects
8,000,000
600,000
0
0
0
8,483,325
0
57,500
59,175
Pleasant View Sewer Distric
3,775
11,700
0
0
0
0
5,520
0
9,955
TOTALS
$11,066,575
$14,605,707
$4,757,305
$482,535
$1,199,580
$9,743,345
$5,520
$6,453,372
$3,030,625
I MEMORANDUM
r
HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
SHERRY BISHOP
FINANCE DIRECTOR
SUPPLEMENTAL APPROPRIATIONS
FISCAL YEAR END
June 11, 1999
The City of Owasso operates under the provisions of the Municipal Budget Act of 1979. In
accordance with the Budget Act, all funds of the City with revenues and expenditures are required
to have annual budgets. The level of control at which expenditures may not legally exceed
appropriations is the object category level by department within a fund. The Budget Act
recognizes the following object categories as the minimum legal level of control by department
within a fund:
' Personal Services
• Materials and Supplies
• Other Services and Charges
' Capital Outlay
• Debt Service
• Interfund Transfers
All transfers of appropriations between departments and supplemental appropriations require City
Council approval. The City Manager may transfer appropriations between object categories within
a department without City Council approval.
In accordance with Title 60 of the Oklahoma State Statutes, the OPWA, the OPGA, and the
OEDA are required to prepare an annual budget and submit a copy to the City as beneficiary.
However, there are no further requirements such as a legal level of control. Accordingly, staff is
not requesting supplemental appropriations for the OPWA or the OPGA.
Staff is requesting supplemental appropriations to three City funds before the close of the fiscal
year. Those requests are as follows:
• General Fund, Interfund Sales Tax Transfer - $211,211
• Collision Self- Insurance Fund, Vehicle Maintenance - $3,000
• City Garage Fund, Repair Services - $15,000
TO:
'
FROM:
SUBJECT:
DATE:
1
BACKGROUND:
r
HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
SHERRY BISHOP
FINANCE DIRECTOR
SUPPLEMENTAL APPROPRIATIONS
FISCAL YEAR END
June 11, 1999
The City of Owasso operates under the provisions of the Municipal Budget Act of 1979. In
accordance with the Budget Act, all funds of the City with revenues and expenditures are required
to have annual budgets. The level of control at which expenditures may not legally exceed
appropriations is the object category level by department within a fund. The Budget Act
recognizes the following object categories as the minimum legal level of control by department
within a fund:
' Personal Services
• Materials and Supplies
• Other Services and Charges
' Capital Outlay
• Debt Service
• Interfund Transfers
All transfers of appropriations between departments and supplemental appropriations require City
Council approval. The City Manager may transfer appropriations between object categories within
a department without City Council approval.
In accordance with Title 60 of the Oklahoma State Statutes, the OPWA, the OPGA, and the
OEDA are required to prepare an annual budget and submit a copy to the City as beneficiary.
However, there are no further requirements such as a legal level of control. Accordingly, staff is
not requesting supplemental appropriations for the OPWA or the OPGA.
Staff is requesting supplemental appropriations to three City funds before the close of the fiscal
year. Those requests are as follows:
• General Fund, Interfund Sales Tax Transfer - $211,211
• Collision Self- Insurance Fund, Vehicle Maintenance - $3,000
• City Garage Fund, Repair Services - $15,000
GENERAL FUND. Under the pledged revenue requirements of the OPWA bond indentures, the
City transfers all of its sales tax collections to the OPWA Sales Tax Fund, then the OPWA
transfers two cents of the sales tax back to the General Fund. Because the sales tax revenue in the
General Fund is over budget, the transfer to the OPWA will exceed budget also. The final sales
tax collection was received Thursday from the Oklahoma Tax Commission. The total sales tax
' revenue for the year was $5,533,211, which is $211,211 over budget. The transfer from the
General Fund to the OPWA Sales Tax Fund will exceed budget by the same amount. A
supplemental appropriation of $211,211 is requested.
COLLISION SELF - INSURANCE FUND. The City self -funds for collision insurance on all
vehicles. Pending repairs due to a recent collision involving a city vehicle will cause the
expenditures in this fund to exceed appropriations. A supplemental appropriation of $3,000 is
requested.
' CITY GARAGE FUND. The City Garage provides maintenance and repairs for city vehicles and
other equipment. The City Garage Fund pays vendor invoices for parts and services and bills
departments for those expenses. Expenses for parts and services this year have far exceeded the
original budget. The appropriation for parts and services was increased by $60,000 earlier this
fiscal year. Pending repairs are expected to cause this expense to exceed the budget again. A
supplemental appropriation of $15,000 is requested.
' RECOMMENDATION•
Staff recommends that the City Council approve the following supplemental appropriations:
General Fund, Interfund Transfer to the OPWA Sales Tax Fund for $211,211;
Collision Self- Insurance Fund, Vehicle Maintenance for $3,000; and
' City Garage Fund, Repair Services, for $15,000.
1
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
BACKGROUND:
HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
SHERRY BISHOP
FINANCE DIRECTOR
RESOLUTION #99 -04
OWRB LOAN
June 11, 1999
In December of 1996, the OPWA Trustees authorized an Interim Construction Promissory Note
with the Oklahoma Water Resources Board (OWRB) to finance improvements to the wastewater
treatment plant. Those improvements have since been completed and the construction loan must
be converted to permanent financing.
There are a variety of restrictions placed on the use of funds from the loan programs
administered by the OWRB. In order to take advantage of the best interest rates available from
the OWRB, this financing will actually consist of two loans.
The 1999A Note for an amount not to exceed $931,609.92 will utilize the Clean Water State
Revolving Fund (SRF). This note will bear interest at a zero percent (0 %) interest rate, plus a
one -half of one percent (1/2 %) annual administrative fee. The 1999B Note for an amount not
to exceed $570,000 will bear interest at a variable interest rate established by the Board
(OWRB).
City of Owasso Resolution 99 -04 approves the action taken by the OPWA Trustees authorizing
the issuance of promissory notes. This resolution also ratifies the previous lease and revenue
pledges between the City and the OPWA and authorizes the execution of documents.
' RECOMMENDATION:
Staff recommends Council approval of Resolution #99 -04.
ATTACHMENTS:
' Resolution #99 -04
JUN -11 -99 12 =00 FROM.FAGIN BROWN BUSH ID:4052362e07 PAGE 13
CITY OF OWASSO, OKLAHOMA
RESOLUTIONNO. 99 -0t{
A RESOLU'T'ION OF THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, APPROVING ACTION TAKEN BY THE OWASSO PUBLIC
WORKS AUTHORITY AUTHORIZING ISSUANCE, SALE AND DELIVERY
OF TWO (2) PROMISSORY NOTES OF TIM AUTHORITY TO THE
OKLAHOMA WATER RESOURCES BOARD; RATIFYING A CERTAIN
LEASE, AS AMENDED; ESTABLISHING T14E CITY'S REASONABLE
EXPECTATIONS WITH RESPECT TO THE ISSUANCE OF TAX - EXEMPT
me OBLIGATIONS ON BEHALF OF SAID CITY IN CALENDAR YEAR 1999;
AUTHORIZING DOCUMENTS PERTAINING TO A YEAR -TO -YEAR
1
PLEDGE OF CERTAIN SALES TAX REVENUE; AND CONTAINING OTIIER
PROVISIONS RELATED THERETO.
WHEREAS, The Owasso Public Works Authority (the "Authority ") did, by its Resolution
adopted on June 15, 1999, authorize the issuance, sale and delivery of its (i) Series 1999A Clean
Water SRF Promissory Note to Oklahoma Water Resources Board and (ii) Series 1999B
Promissory Note to Oklahoma Water Resources Board, in order to refinance the outstanding
principal amount of the Authority's Series 1996 Direct SRF Interim Construction Promissory Note
to Oklahoma Water Resources Board which financed improvements to the Authority's wastewater
system; and
WHEREAS, tho Mayor and City Council hereby determine that the actions taken by the
Authority should be authorized and approved.
NOW, THEREFORE, BE IT RESOLVED BY THE C'I'TY COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA THAT:
Section 1. Issuance of Notes. That the issuance, sale and delivery of (i) The Owasso Public
Works Authority, 'Tulsa County, Oklahoma, Series 1999A Clean Water SRF Promissory Note to
Oklahoma Water Resources Board in the principal amount of not to exceed $931,609.92 (the
"1999A Note ") and (ii) The Owasso Public Works Authority, Tulsa County, Oklahoma, Series
1999B Promissory Note to Oklahoma Water Resources Board in the principal amount of not to
exceed $570,000 (the " 1999B Note "), all as approved by said Authority on June '15, 1999, be and
hereby are authorized, approved and ratified.
Section 2. ,approval. That all actions heretofore taken by the Authority in connection with
the issuance, sale and delivery of the 1999A Note and the 1999E Note, and all other aspects of the
transaction be and are hereby authorized, approved and ratified.
2
1
JUN -11 -98 12.01 FROM.FAGIN BROWN BUSH ID.4062362607 PAGE 14
Section ease_ The Lease dated July 31, 1973, as amended by an Amendment to Lease
dated as of July 1, 1996, between the City and the Authority, whereby the City leases its water,
sanitary sewer, garbage and trash collection systems and the Bailey Ranch Golf Club to the
Authority, is hereby ratified and confirmed and the term of said Lease, as amended, shall extend
until the Notes are paid.
Section 4. Certificate of Doianatiorz The City anticipates that the total amount of tax-
exempt obligations (other than private activity bonds) issued by the Authority or other issuers on
behalf of said City will not exceed $5,000,000 for calendar year 1999, and the City hereby
irrevocably allocates to the Authority not to exceed $570,000 of the City's $5,000,000 exemption
from the rebate requirements pursuant to Section 148(f)(4)(D) of the Internal Revenue Code of
1986, as amended, and authorizes the Mayor or Vice Mayor and City Clerk or Assistant City Clerk
to execute and deliver on behalf of the City a Certificate of Designation to that effect.
Section-15. ale (' P edge. That the Mayor or Vice Mayor and City Clerk or Assistant
City Clerk be and are hereby authorized to execute and deliver any and all documentation on behalf
of the City pertaining to a year -to -year pledge of certain sales tax revenue levied pursuant to
OrdinanceNo. 103 of the City, as amended by Ordinance No. 153 of the City.
Section 6. Necessary Action. That the Mayor or Vice Mayor and City Clerk or Assistant
City Clerk be and hereby are authorized and empowered to execute and deliver for and on behalf of
the City any and all other documents or instruments reasonably necessary to accomplish the
issuance, sale and delivery of the 1999A Note and the 1999B Note and all other aspects of the
transaction.
LRemainder of page
Intentionally Left Blank]
3
JUN -11 -88 12.01 FROM•FAGIN BROWN BUSH ID =4052352807 PAGE 15
1
. y
APPROVED AND ADOPTED this 15th day of June, 1999.
(SEAL)
ATTEST:
Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
Ronald D. Cates, City Attorney
n
Mark Wilken, Mayor
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: THERON WARLICK
CITY PLANNER
SUBJECT: FINAL PLAT
OWASSO MARKET
DATE: June 10, 1999
BACKGROUND
The City of Owasso has received a request to review a final plat for Owasso Market, a 45.94 acre, 7
lot subdivision located in the S/2 of Section 17, T -21 -N, R -14 -E, Tulsa County, Oklahoma. The
subject property is located on the north side of E 96' Street N, west of the Owasso Expressway.
The subject property is undeveloped land zoned CS (Shopping Center) District. To the south of the
subject property, across E 966' Street N, is the ONG facility located in the Oak Tree Business Park.
Areas to the north and west of the subject property are undeveloped and zoned RS -3 (Residential
Single - Family High - Density) District. A 50 foot strip of OL (Light Office) District surrounds the
' subject property and is intended to serve as a buffer strip between the abutting residential areas. To
the east of the subject property is the Owasso Expressway.
' The Owasso Technical Advisory Committee reviewed the final plat at their May 26, 1999 meeting
and changes have been made to reflect their requests. The Owasso Planning Commission approved
the plat at their June 8, 1999 regular meeting. The applicant has successfully addressed all
' planning, zoning, and subdivision requirements, as well as the requests of the Technical Advisory
Committee. The completed plat is included within your packet. Water and sewer permits for this
development have not been received. As a condition of approval, staff recommends that no
' building permits be issued on the site until evidence of water and sewer permit approval for the
Oklahoma Department of Environmental Quality is presented to Community Development staff.
RECOMMENDATION
Staff recommends approval of the final plat for Owasso Market subject to the following
condition:
1. That no building permits shall be issued on subject property until the Oklahoma
' Department of Environmental Quality approves its water and sewer systems.
ATTACHMENTS
1. Location Map.
ENCLOSURE
1. Final plat for Owasso Market.
C: \Owasso\PC \06- 08 -99\FP Owasso Market \COLJNCIL MEMO FP Owasso Market.doc
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MEMORANDUM
TO:
:8u_
SUBJECT:
DATE:
BACKGROUND
THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
THERON WARLICK
CITY PLANNER
FINAL PLAT
BRENTWOOD VILLAGE
June 10, 1999
The City of Owasso has received a request from Kourtis Properties for a review of a final plat for
Brentwood Village, a 20.48 acre, 64 lot subdivision. The subject property is described as part of
the W/2 of the SEA of Section 21, T -21 -N, R -14 -E, generally located north of Brentwood
Estates, east of Barrington Estates, and west of the Willows at Silver Creek additions.
The subject property is zoned RS -2 (Residential Single - Family Medium Density). N 139`' East
Avenue will connect Brentwood Estates to the south with Nottingham III to the north. The
subdivision will also link Barrington Estates to the west with the Willows of Silver Creek to the
east.
The Technical Advisory Committee reviewed the final plat via mail the week of May 30, 1999 and
their requested changes have been on the plat within your packet. The Owasso Planning
Commission approved the plat at their June 8, 1999 regular meeting. Water and Sewer permits
from the Oklahoma Department of Environmental Quality are attached for your information and
review.
RECOMMENDATION
Staff recommends approval of the final plat.
ATTACHMENTS
1. Location Map,
2. DEQ Water and Sewer Permits.
ENCLOSURE
Final plat for Brentwood Village.
C:\0wasso\PC \06- 08 -99\FP Brentwood Village \COUNCIL MEMORANDUM FP Brentwood Village.doc
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Le-gar-la Sales R Leasing Fax:918- 2172 -0216 1u.n 10 '99 9:19 P.02
Mob M_Nftb'
0 K L A H 0 M A
MARK (OLEMAN DEMtNtNt OF ENVIEONNENTAI OUAUtY FRANK KEATING
' Executive director OKLAHOMA DEPARTMENT Of ENVIRONMENTAL QUALITY Governor
December 10, 1998
' F. Robert Carr, Jr., P.E., Dir. of Public Works
City of Owasso
' 270 S. Cedar
Owasso, OK 74055
' Re: Permit No. SL000072981044
Brentwood Village Sewer Line Project
S -21310
IDear Mr. Carr:
Enclosed is Permit No. SL000072981044 for the construction of 3,113 L.P. of eight (8) inch sewer
line and appurtenances to serve the Brentwood Village Sewer Line Project, City of Owasso, Tulsa
County, Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans approved
by this department on December 10, 1998. Any deviations from the approved plans and
' specifications affecting capacity, flow or operation of units must be approved, in writing, by the
Department before changes are made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of
Owasso, after which it should be made a matter of permanent record.
We are returning two (2) sets of the approved plans to you, sending one (1) set to your engineer
' and retaining one (1) set for our files.
Very truly yours,
Bronson Bolvin
Construction Permit Unit
Water Quality Division
BBB /HJT /da
Enclosure
' cc: Dennis L. Hodo, P.E., DLH Engineering, Inc.
Wayne Craney, P,E., WPC Unit Supervisor
Bill Warden, R.S., Regional Director, DEQ
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73161 -1677
' primad on rgcyclad paper with eoy inK
a
Legacy Sales R Leasing Fa.):' :918- 272 -0216 Jun 10 '99 9 :20 P.03
MARK COLEMAN
Executive director
November 30, 1998
0 K l A H 0 M A
OERAQTWNT Of INVItONMENTAI DUMP
OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
F. Robert Carr, Jr,, P.E., Dir. of Public Works
City of Owasso
270 S, Cedar
Owasso, OK 74055
FRANK KEATING
Governor
Re: Permit No. WL000072981045
Brentwood Village Waterline Project
PWSID No, 3007218
Dear Mr. Carr:
' Enclosed is Permit No. WL000072981045 for the construction of 1,862 L,F. of six (6) inch and
1,748 L_F. of eight (8) inch waterline and appurtenances to serve the Brentwood Village Waterline
Project, City of Owasso, Tulsa County, Oklahoma.
' The project authorized by this permit should be constructed in accordance with the plans approved
by this department on November 30, 1998. Any deviations from the approved plans and
specifications affecting capacity, flow or operation of units must be approved, in writing, by the
' Department before changes are made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of
' Owasso, after which it should be made a matter of permanent record.
We are returning two (2) sets of the approved plans to you, sending one (1) set to your engineer
and retaining one (1) set for our files.
Very truly yours,
L4"" LL
Bronson Bolvin
Construction Permit Unit
Water Quality Division
' BBB /HJT /da
Enclosure
cc: Dennis L. Hodo, P.E., DLH Engineering, Inc.
Mary Arnold, PWS District representative, DEQ
Bill Warden, R.S., Regional Director, DEQ
707 NORTH ROBINSON, FA BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101.1677
printetl an recycled pUer WIM say ink
�I
MEMORANDUM
TO: HONORABLE MAYOR & CITY COUNCIL
CITY OF OWASSO
FROM: JEFF HANCOCK
CITY MANAGER
SUBJECT: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
LEASE AGREEMENT BETWEEN THE CITY OF OWASSO AND
THE OWASSO CHAMBER OF COMMERCE OF A BUILDING AT
315 SOUTH CEDAR AND REQUIRING CITY COMPONSATATION
DATE: June 10, 1999
BACKGROUND
Last summer the Tulsa City - County Health Department indicated that the existing lease with
the City at $1 a year could no longer continue and that they were planning to sell the building
at 315 S Cedar. While the City in 1996 had conducted an appraisal that indicated the building
was valued at $77,000, an appraisal by the Tulsa City - County Health Department indicated the
value of the property to be $105,000. Negotiations resulted in a purchase price of $79,900.
On September 1, 1998 the City Council approved a contract and authorized payment to the
Tulsa City- County Health Department.
Because of the purchase, negotiations for a new lease with an additional rent amount between
the City and Chamber began in the beginning of this year. The lease amount was determined
after reviewing our purchase price and determining a 10% of purchase price to be an
appropriate annual lease. Because of a need by the Chamber to adjust from paying a $1 a year
to $7900 a year and our desire to maintain a tenant, a payment ramp up over three years was
agreed to. Payment for this year is to be retroactive. Compensation of $4800 a year at $400 a
month would be paid from January 1, 1999 through December 31, 1999. $6450 a year or
$529.17 a month is to be paid from January 1, 2000 through December 31, 2000. In January
1, 2001 through December 31, 2003, the sum of $7900 a year or $658.33 per month would be
paid. Either party could cancel the agreement after January 1, 2001 upon giving the non-
terminating party not less than a six -month notice. The Chamber has approved the terms of
the agreement.
RECOMMENDATION:
Staff recommends Council approval of the lease for the period of January 1, 1999 through
December 31, 2003 for a total compensation for $34,850, and authorization for the Mayor to
execute the agreement.
ATTACHMENT:
1. Lease Agreement
A. January 1, 1999, through December 31, 1999, the sum of Four Thousand Eight
Hundred Dollars and No /100 ($4,800.00), payable at the rate of Four Hundred
Dollars and No /100 ($400.00) per month;
B. January 1, 2000, through December 31, 2000, the sum of Six Thousand Three
'
AGREEMENT
'
This agreement is entered into this day of June, 1999, by and between the
'
City of Owasso, Oklahoma, a Municipal Corporation, having its principal place of business at
207 South Cedar, Owasso, Oklahoma, hereinafter referred to as "City" and the Owasso Chamber
'
of Commerce, a non - profit corporation, having its principal place of business at 315 South
'
Cedar, Owasso, Oklahoma, hereinafter referred to as "Chamber ".
'
WITNESSETH:
For and in consideration of the mutual covenants hereinafter provided, City and Chamber
agree as follows, to -wit:
'
PURPOSE - The City is desirous of the Chamber conducting activities within the corporate limits
of City and environs in close proximity thereto, such activities calculated to foster and promote
commerce and economic development within said City. The Chamber is amenable to performance
of such activities. The parties are desirous of setting forth each party's understanding in terms of
the activities required of Chamber by City and the assistance, monetary or otherwise, City shall
provide Chamber in respect thereto.
_
TERM - The term of this Agreement shall be for a period of five (5) years, beginning the 1 st day
of January, 1999 and ending the 31st day of December, 2003. Renewal hereof, under like terms
and conditions, may only occur by virtue of affirmative action taken by the governing bodies of
both respective entities. City shall, during the term hereof, allow Chamber, for conduct of its
'
activities, exclusive use of the facility located at 315 South Cedar, Owasso, Oklahoma, and
popularly known as the former Tulsa City- County Health facility. However, such use is
continually dependent upon Chamber adherence to all reasonable rules and regulations existing or
as may hereinafter be promulgated by City pertaining to the use of said facility.
COMPENSATION - In consideration for the use and possession of these premises, Chamber
'
agrees to pay City the monthly fees, indicated in the table below, on or before the 15th day of
each month during the term of the lease.
A. January 1, 1999, through December 31, 1999, the sum of Four Thousand Eight
Hundred Dollars and No /100 ($4,800.00), payable at the rate of Four Hundred
Dollars and No /100 ($400.00) per month;
11
B. January 1, 2000, through December 31, 2000, the sum of Six Thousand Three
'
Hundred Fifty Dollars and No/] 00 ($6,350.00), payable at the rate of Five
Hundred Twenty Nine Dollars and 17/100 ($529.17) per month; and,
'
C. January 1, 2001, through December 31, 2003, the sum of Seven Thousand
Nine Hundred and No /100 ($7,900.00) per year, payable at the rate of Six
Hundred Fifty -Eight Dollars and 33/100 ($658.33) per month.
'
Total rental for the lease term is Thirty Four Thousand Eight Hundred Fifty Dollars and 04/100
($34,850.04).
OTHER - Chamber shall not be responsible for any external upkeep of the building including but
not limited to exterior walls, foundation, downspouts, sewers, and paving and parking areas.
Chamber agrees to maintain the nonstructural internal portions of the building, including painting
and ordinary repairs and maintenance of plumbing, floor drains, floor covering, light fixtures, air
conditioning and heating up to Five Hundred Dollars ($500.00) per occurrence. Chamber may, at
its own cost and expense, alter or remodel the interior of the premises in any manner it desires,
provided; first, the structural strength of the building shall not be impaired by such work, and;
_
second, that the plans and specifications for such alteration or remodeling shall be submitted to
the City for approval before any work is commenced. The City agrees the approval of such
alteration or remodeling plans shall not be unreasonably withheld. In this connection, it is also
agreed that Chamber shall indemnify and hold the City harmless of, from and against liens for
'
labor and material resulting from such alteration and remodeling.
11
J
11
Chamber agrees to provide all janitorial services and utilities for the entire facility,
including the provision of the necessary toilet and janitorial supplies. City will maintain and be
responsible for the roof of the building as well as for outside yard maintenance. The City shall be
responsible for any modification to the premises mandated by any regulatory agency charged with
enforcement of local, state or federal regulations applicable to the leasehold premises.
Chamber agrees to carry and keep in force during the term of this Agreement, policies of
insurance on Chamber's contents, casualty insurance on the building and liability insurance on the
building and premises in amounts deemed adequate by City, provided such amounts shall not be
unreasonable. City shall be named as additional insured on such policies of insurance.
EARLY TERMINATION - Either party may terminate this agreement at any time after January
1, 2001, upon giving the non - terminating party not less than six (6) months written notice at the
respective address set forth above, or alternative address if hereinafter provided, of such
terminating party's desire to terminate. In the event that a six (6) month termination notice is
given by the City or the Chamber, it is understood that the Chamber's final lease payment will be
the first day of the last month of the agreed termination date. If a notice to terminate this
agreement is not received by either party during the term of this lease, this lease shall continue in
full force and effect on a month -to -month basis subsequent to the final effective date hereof. The
requirement for a six -month notice of termination, as discussed above, shall apply at all times
during the term of this lease including the last six months hereof.
ENTIRE AGREEMENT - The provisions hereof shall constitute the entire agreement between
the parties hereto. No modification, amendment, or alteration of the terms hereof shall be effective
unless reduced in writing and executed by both parties to this Agreement.
GOVERNING LAW - The construction, interpretation and enforcement of the terms of this
Agreement shall be governed in accordance with the laws of the State of Oklahoma.
SUCCESSORS. ASSIGNS - The•provisions of this Agreement shall insure to the benefits and be
binding upon the successors and assigns of the parties hereto.
ATTEST:
Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
Ronald D. Cates, City Attorney
CITY OF OWASSO, OKLAHOMA
Mark Wilken, Mayor
ATTEST:
Linda Pennekamp, Secretary
2780- 342.agt (382)
OWASSO CHAMBER OF COMMERCE
By:
Brian Smith, Chairperson
3
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: COMPUTER MANAGEMENT TEAM
MS BISHOP, MR ROONEY, MR KNIGHT
SUBJECT: RECOMMENDATION TO PURCHASE SERVERS, PRINTERS, and
NETWORKING SOFTWARE
I DATE: JUNE 10, 1999
' BACKGROUND
The CMT produced an all- inclusive schedule for the computerization of the City. The initial step in this
schedule /plan was the acquisition of computer hardware. This was accomplished in October/November
1998. Under City Code 7 -107 the City is allowed to purchase equipment at a price not exceeding that
set by the State Purchasing Agency. A total of forty computer workstations were purchased from DELL
op Computer Corporation at a cost of $68,280 and a savings of $20,000 to $100,000 from State Contract
k SW84040 for Computers and Peripherals.
These computers are installed and are utilizing Microsoft Office 97 desktop automation products.
V�
Tulsa Technology Center was hired to provide education on Windows 98 and the Microsoft Office 97
products through their Mobile Lab. This ongoing education has covered all the basics for over fifty
different employees and is continuing with advanced classes in each application.
W
r
w
r
The next step in the schedule was to acquire software for a Financial and Administrative Software
System. In January 1999, the City Council gave their approval to the City to submit a Request for
Proposal for this type of system. Eleven RFP's went out on January 18, 1999 and were accepted on
February 19, 1999. In the April 20, 1999 City Council Meeting, approval was given to negotiate a
contract with Creative Computer Solutions for their software package. This contract was approved at
the June 1, 1999 City Council Meeting.
STATUS UPDATE
With the recent approval of a Financial and Administrative Software System contract, it is now
necessary to provide a platform of system servers, printers, and networking software. Using the same
City Code 7 -107 where the City is allowed to purchase equipment at a price not exceeding that set by
the State Purchasing Agency, the Computer Management Team has solicited quotes for these products.
1
A total of seven vendors (local vendors, vendors recommended by third parties, and vendors expressing
an interest in quoting) were solicited to submit quotes.
DELL Computer Corporation provided the best price for equipment. Sebring Systems Technologies,
Inc. returned the most complete package. Each of these vendors provided pricing below that solicited in
the State contract.
The rest of the vendors submitting quotes provided pricing for pieces of the system and centered mainly
on the wiring /cabling portion. A vendor will be selected from this group to do the wiring /cabling for the
' existing City Hall.
The City previously purchased computer workstations from DELL Computer Corporation. They have
again provided the best - priced solution for our needs. DELL is number one in sales of servers across the
nation and provide excellent telephone support 24 hours a day. Each unit comes with a 3 -year next
business day on -site maintenance contract from Wang. DELL's purchase price provides a $9,000
savings over our original estimate.
System software will be loaded at DELL, but some installation consulting will be needed upon arrival.
This will be purchased from a selected vendor on an hourly rate basis.
RECOMMENDATION
y The Staff recommends the purchase of Computer Servers, Ethernet hubs, and Printers from DELL
Computer Corporation for $41,000.
ENCLOSURES
rl
Quote Comparison
DELL Computer Corporation Quote
1
1
1
1
6/11/99
Ethernet Hubs /Switchs
Servers (w /Software)
Printers
Installation
Total System Cost
Computer Cabling/Patch Pan
- Southwestern Bell only quoted the wiring /cabling installation.
-KSI only quoted the wiring/cabling installation but did not quote enough'drops' and left out the 'patch panel' hardware.
-Atlas quoted wiring /cabling and servers with installation, but did not give prices for the servers.
- Sebring Systems Technologies submitted the most complete solution, but were the high quote in most areas.
- InterLink quoted installation and wiring /cabling. Their wiring /cabling price was very good.
- LANLYNX provided the lowest wiring/cabling price. The company was recommended by Anixter.
-DELL Computer Corporation submitted the best price quote for hardware and are our choice for this purchase.
9:40 AM
City of Owasso
Server, Printer, Networking Quote
City Hall
SEBRING
SWB InterLink
KSI LANLYNX
ATLAS
DELL
STATE
3,000
2,150
1,432
2,559
29,736
28,988
29,854
11,119
10,580
11,650
3,325
1,560
4,500
N/A
N/A
47,180
1,560
2,150
4,500
41,000
44,063
3,350
3,255 2,340
1,660 2,260
2,923
N/A
N/A
- Southwestern Bell only quoted the wiring /cabling installation.
-KSI only quoted the wiring/cabling installation but did not quote enough'drops' and left out the 'patch panel' hardware.
-Atlas quoted wiring /cabling and servers with installation, but did not give prices for the servers.
- Sebring Systems Technologies submitted the most complete solution, but were the high quote in most areas.
- InterLink quoted installation and wiring /cabling. Their wiring /cabling price was very good.
- LANLYNX provided the lowest wiring/cabling price. The company was recommended by Anixter.
-DELL Computer Corporation submitted the best price quote for hardware and are our choice for this purchase.
9:40 AM
96/11/99 9B :46:39 DELL COMPUTER CORP -> 91B2724999 DELL COMPUTER CORP Page 082
C"`, QUOTATION
FRANK KNIGHT June 11 1999
CITY OF OWASSO
PO BOX 180
207 SOUTH CEDAR
SKU #
QTY
DESCRIPTION
UNIT
PRICE
EXTENDED
PRICE
220 -3085
1
Dell PowerEdge 6300,
6,555.00
6,555.00
500MHz /512K,PIIIX,Redundant
Power Supplies
310 -0016
1
Logitec System Mouse
w /Driver Disks,Factory Install
310 -0181
1
Tower Option, Rubber Feet for
Dell PowerEdge 4300/6300,
Factory Install
310 -0284
1
Uninterruptable Power Supply,
594.00
594.00
1400,Stand Alone,
Factory Install
310 -7002
1
Dell Quiet Key,Factory Install
311 -0485
1
6 Bay Hard Drive Backplane,
371.00
371.00
1.6" or 1.011, for Dell
PowerEdge 6300,
Factory Install
311 -0560
1
Dell PowerEdge 6300,
Terminator Card,
Factory Install
311 -0712
1
2561,1B RAM,4 X 64MB EDO DIMMs,
for Dell PowerEdge 6300,
Factory Install
313 -7008
1
14/40X SCSI CD ROM #l,Black,
for Dell PowerEdge 4300/6300,
Factory Install
For your convenience, we have listed your sales representative,
your quote number and your customer number which will provide
you with faster service when you are ready to place your order.
Sales Representative:
KATHERINE GROCE
Quote #: 28211587
Prices and tax rates are subject to change. Customer # ' 5909585
Business and Personal Leasing provided by Dell Financial Services, an Independent entity.
Leasing Documentation Fee $55
DELL MARKETING L.P. ONE DELL WAY, ROUND ROCK, TX 78682
(800) 981 -3355 EXT 40916 (800) 433 -9527 SALES REP FAX BEV_c
06 /11/99 88:49:49 DELL COMPUTER CORP -> 9182724999 DELL COMPUTER CORP Page 683
0"L QUOTATION
FRANK KNIGHT
CITY OF OWASSO
PO BOX 180
207 SOUTH CEDAR
June 11 1999
SKU #
QTY
DESCRIPTION
UNIT
PRICE
EXTENDED
PRICE
320 -0071
1
Dell 800F Series, 1511, Model
185.00
185.00
No 828FI with 13.81' Viewable
Image Size, Color Monitor
340 -0608
1
1.44MB, 3.5" Floppy Drive,
for Dell PowerEdge 4300/6300,
Factory Install
340 -0634
1
RAID 5 Hard Drive Config #5,
for Dell PowerEdge 6300,
Factory Install
340 -5755
1
PERC2 /SC Single Channel RAID
557.00
557.00
Card,16MB Cache,Cabled to the
Backplane,for Dell PowerEdge
6300 Factory Install
340 -6121
1
12/24GB DDS -3 DAT Internal
697.00
697.00
Tape Back Up, Black,
for Dell PowerEdge 6300,
Factory Install
340 -8460
1
4 X 9GB LVD SCSI Smart Hard
2,228.00
2,228.00
Drives,l ",10000RPM,
for Dell PowerEdge 4300/6300,
Factory Install
365 -1234
1
READYWARE INSTALLATION FEE
14.00
14.00
420 -0185
1
Backup Exec Multi Server
743.00
743.00
Edition for NT (7.2) and
NetWare (8.0,Factory Install
For your convenience, we have listed your sales representative,
your quote number and your customer number which will provide
you with faster service when you are ready to place your order.
Sales Representative:
KATHERINE GROCE
Quote #: 28211587
Prices and tax rates are subject to change. Customer # : 5909585
Business and Personal Leasing provided by Dell Financial Services, an Independent entity.
Leasing and Fee $55
DELL MARKETING L.P. ONE DELL WAY, ROUND ROCK, TX 78682
(800) 981 -3355 EXT 40916 (800) 433 -9527 SALES REP FAX REV-c
66/11/99 00:51:14 DELL COMPUTER CORP -> 9102724999 DELL COMPUTER CORP Page 884
C"L QUOTATION
FRANK KNIGHT
CITY OF OWASSO
PO BOX 180
207 SOUTH CEDAR
nWhCCn nK Tan RC;
June 11 1999
SKU #
QTY
DESCRIPTION
UNIT
PRICE
EXTENDED
PRICE
430 -0111
1
Intel Pro 100 Plus Ethernet
64.00
64.00
Network Card,
Factory Install
430 -2185
1
Microsoft NTS 4.0 on CD,
743.00
743.00
10 Client Access Licenses,
OEM Packaging, US Version,
Factory Install
460 -9052
1
Required: Generated by
DELL.COM Configurator
900 -2750
1
SelectCare, Next Business Day
.00
.00
On -Site Service Contract,
Initial Year, Wang
900 -2752
1
SelectCare, Next Business Day
.00
.00
On -Site Service Contract,
2 Year Extended, Wang
365 -0013
1
DellPlus Routing SKU
365 -4100
1
DellPlus,Integration Fee,
179.00
179.00
Hardware Install,Servers
* * * * * * **
0
SETUP 1 -9G AS HSPARE
906591
40
MOL -A WIN NT SVR V4.0 CLIENT
31.45
1,256.00
351 -00220
00632 -49
4
HP LaserJet 5000N Printer
2,019.95
8,079.80
C4111A #ABA
44746 -49
1
HP LaserJet 8000N Printer
2,499.95
2,499.95
C4086A #ABA
For your convenience, we have listed your sales representative,
your quote number and your customer number which will provide
you with faster service when you are ready to place your order.
Sales Representative:
KATHERINE -GROCE
Quote #: 28211587
Prices and tax rates are subject to change.
Business and Personal Leasing provided by Dell Financial Services, an Independent entity. Customer # : 5909585
Leasing Documentation Fee $55
DELL MARKETING L.P. ONE DELL WAY, ROUND ROCK, TX 78682
(800) 981 -3355 EXT 40916 (800) 433 -9527 SALES REP FAX REV-c
06/11/99 00:53:30 DELL COMPUTER CORP -> 9102724999 DELL COMPUTER CORP Page 005
D"L QUOTATION
FRANK KNIGHT
CITY OF OWASSO
PO BOX 180
207 SOUTH CEDAR
OWASSO, OK 74055
June 11 1999
UNIT
SKU # QTY DESCRIPTION I RICE I EPR QED
This quote is subject to
the terms of
the agreement signed by you and Dell, or
absent such agreement, is
subject to the
applicable Dell standard
terms of sale.
SUB TOTAL
24,767.75
TAX
.00
SHIPPING and /or
HANDLING
.00
OTHER
.00
Thank you for
calling Dell
TOTAL
$24,767.75
* * * * **
36 MONTH
LEASE * * * * **
AMOUNT
FINANCED
24,767.75
MONTHLY PAYMENT
817.34
For your convenience, we have listed your sales representative, Sales Representative:
your quote number and your customer number which will provide KATHERINE GROCE
you with faster service when you are ready to place your order.
Quote #: 28211587
Prices and tax rates are subject to change.
Business and Personal Leasing provided by Dell Flnendal Servloes, an Independent entity-
Leasing # : 59095 85
Leasing Documentation Fee $55
DELL MARKETING L.P. ONE DELL WAY, ROUND ROCK, TX 78682
(800) 981 -3355 EXT 40916 (800) 433 -9527 SALES REP FAX aEV.c
86/11/99 88:55:17 DELL COMPUTER CORP -> 9182724999 DELL COMPUTER CORP Page 886
E"L QUOTATION
FRANK KNIGHT
CITY OF OWASSO
PO BOX 180
207 SOUTH CEDAR
�rr� c cn nrr "T A n r, r;
June 11 1999
SKU #
QTY
DESCRIPTION
UNIT
PRICE
EXTENDED
PRICE
220 -3172
1
Dell PowerEdge 2300 Base,PIID,
1,454.00
1,454.00
400MHz Processor
with 512K Cache
310 -0016
1
Logitec System Mouse
w /Driver Disks,Factory Install
310 -0284
1
Uninterruptable Power Supply,
594.00
594.00
1400,Stand Alone,
Factory Install
310 -7002
1
Dell Quiet Key,Factory Install
311 -0247
1
Dell PowerEdge, Processor
Terminator Card, Factory
Install
311 -0437
1
256MB RAM,2 DIMMs,for Dell
411.00
411.00
PowerEdge 2300,
Factory Install
311 -0446
1
1X6 Hot Pluggable Back-plane
185.00
185.00
for Dell PowerEdge 2300,
Factory Install
313 -0361
1
Aztech 56K Internal PCI Modem
92.00
92.00
for Dell PowerEdge 2200/2300/
4200/4300/4350 Servers,
Factory Install
313 -0372
1
17 /40X,SCSI CD -ROM Internal,
Black for Dell PowerEdge 2300/
2400/4350/6350,Factory Install
For your convenience, we have listed your sales representative, Sales Representative:
your quote number and your customer nurnber which will provide KATHERINE GROCE
you with faster service when you are ready to place your order.
Quote #: 28234512
Prices and tax rates are subject to change. Customer #: 5909585
Business and Personal Leasing provided by Dell Financial Services, an Independent entity.
Leasing Documentation Fee $55
DELL MARKETING L.P. ONE DELL WAY, ROUND ROCK, TX 78682
(800) 981 -3355 EXT 40916 (800) 433 -9527 SALES REP FAX REV-c
86/11199 08:57:40 DELL COMPUTER CORP -> 9182724999 DELL COMPUTER CORP Pekge 007
C"L QUOTATION
FRANK KNIGHT
CITY OF OWASSO
PO BOX 180
207 SOUTH CEDAR
n4.7 71 CCn nW 7nnRr.
June 11 1999
- — - - - -
SKU #
-
QTY
DESCRIPTION
UNI T
PRIG
EXTENDED
PRICE
320 -0071
1
Dell 800F Series, 15 ", Model
185.00
185.00
No 828FI with 13.81' Viewable
Image Size, Color Monitor
340 -0543
1
Hard Drive Configuration #1,
all On Board, Hard Drive
Increasing Order, for Dell
PowerEdge 2300,Factory Install
340 -0551
1
1.44MB Floppy Drive for Dell
PowerEdge 2300,
Factory Install
340 -0868
1
9.1GB LVD SCSI Hard Drive,
557.00
557.00
10000RPM, for Dell
PowerEdge 2300 Server,
Factory Install
365 -1234
1
READYWARE INSTALLATION FEE
14.00
14.00
430 -0111
1
Intel Pro 100 Plus Ethernet
64.00
64.00
Network Card,
Factory Install
430 -2185
1
Microsoft NTS 4.0 on CD,
743.00
743.00
10 Client Access Licenses,
OEM Packaging, US Version,
Factory Install
460 -0792
1
TSR,PHILLIPS,PAUL (ID #5967)
460 -6504
1
Install NT Server as Primary
Domain Controller
460 -9052
1
Required: Generated by
For your convenience, we have listed your sales representative,
your quote number and your customer number which will provide
you with faster service when you are ready to place your order.
Sales Representative:
KATHERINE GROCE
Quote #: 28234512
Prices and tax rates are subject to change. Customer # 5909585
Business and Personal Leasing provided by Dell Financial Services, an Independent entity.
Leasing Documentation Fee $55
DELL MARKETING L.P. ONE DELL WAY, ROUND ROCK, TX 78682
(800) 981 -3355 EXT 40916 (800) 433 -9527 SALES REP FAX ssV -C
86/11/99 09 :88:11 DELL COMPUTER CORP -> 9182724999 DELL COMPUTER CORP Pdge 000
0"L
QUOTATION
FRANK KNIGHT
June 11 1999
CITY OF OWASSO
PO BOX 180
207 SOUTH CEDAR
OWASSO, OK 74055
UNIT
EXTENDED
SKU #
QTY
DESCRIPTION
PRICE
PRICE
DELL.COM Configurator
900 -2750 1 SelectCare, Next Business Day .00 .00
On -Site Service Contract,
Initial Year, Wang
900 -2752 1 SelectCare, Next Business Day .00 .00
On -Site Service Contract,
2 Year Extended, Wang
906591 40 MOL -A WIN NT SVR V4.0 CLIENT 31.45 1,258.00
351 -00220
This quote is subject to the terms of
the agreement signed by you and Dell, or
absent such agreement, is subject to the
applicable Dell standard terms of sale.
SUB TOTAL 5,557.00
TAX .00
SHIPPING and /or HANDLING .00
OTHER .00
Thank you for calling Dell TOTAL $5,557.00
* * * * ** 36 MONTH LEASE * * * * **
AMOUNT FINANCED 5,557.00
MONTHLY PAYMENT 186.16
For your convenience, we have listed your sales representative, Sales Representative:
your quote number and your customer number which will provide KATHERINE GROCE
you with faster service when you are ready to place your order.
Quote #: 28234512
Prices and tax rates are subject to change.
Business and Personal Leasing provided by Dell Financial Services, an Independent entity. Customer # : 5909585
Leasing Documentation Fee $55
DELL MARKETING L.P. ONE DELL WAY, ROUND ROCK, TX 78682
(800) 981 -3355 EXT 40916 (800) 433 -9527 SALES REP FAX sEV-c
06/11/99 89:92:28 DELL COMPUTER CORP -> 9102724999 DELL COMPUTER CORP Page 689
D"" QUOTATION
FRANK KNIGHT
CITY OF OWASSO
PO BOX 180
207 SOUTH CEDAR
nn— -- "l nnC C
June 11 1999
SKU #
QTry
DESCRIPTION
UNIT
PRICE
EXTENDED
PRICE
220 -3172
1
Dell PowerEdge 2300 Base,PIID,
1,454.00
1,454.00
400MHz Processor
with 512K Cache
310 -0016
1
Logitec System Mouse
w /Driver Disks,Factory Install
310 -0284
1
Uninterruptable Power Supply,
594.00
594.00
1400,Stand Alone,
Factory Install
310 -7002
1
Dell Quiet Key,Factory Install
311 -0247
1
Dell PowerEdge, Processor
Terminator Card, Factory
Install
311 -0437
1
256MB RAM,2 DIMMs,for Dell
411.00
411.00
PowerEdge 2300,
Factory Install
311 -0446
1
1X6 Hot Pluggable Back-plane
185.00
185.00
for Dell PowerEdge 2300,
Factory Install
313 -0361
1
Aztech 56K Internal PCI Modem
92.00
92.00
for Dell PowerEdge 2200/2300/
4200/4300/4350 Servers,
Factory Install
313 -0372
1
17 /40X,SCSI CD -ROM Internal,
Black for Dell PowerEdge 2300/
2400/4350/6350,Factory Install
For your convenience, we have listed your sales representative, Sales Representative:
your quote number and your customer number which will provide KATHERINE GROCE
you with faster service when you are ready to place your order.
Quote #: 28234509
Prices and tax rates are subject to change. Customer #: 5909585
Business and Personal Leasing provided by Dell Flnandal Services, an Independent entity.
Leasing Documentation Fee $55
DELL MARKETING L.P. ONE DELL WAY, ROUND ROCK, TX 78682
(800) 981 -3355 EXT 40916 (800) 433 -9527 SALES REP FAX aEV.c
86/11/99 69:84:48 DELL COMPUTER CORP -> 9182724999 DELL COMPUTER CORP Page 818
0"` QUOTATION
FRANK KNIGHT
CITY OF OWASSO
PO BOX 180
207 SOUTH CEDAR
OWASSO. OK 74055
June 11 1999
SKU #
QTY
DESCRIPTION
UNIT
PRICE
EXTENDED
PRICE
320 -0056
1
UltraScan 1000HS, 17 ", Model
371.00
371.00
D1025TM with 16.0" Viewable
Image Size, Color Monitor
340 -0543
1
Hard Drive Configuration #1,
all On Board, Hard Drive
Increasing Order, for Dell
PowerEdge 2300,Factory Install
340 -0551
1
1.44MB Floppy Drive for Dell
PowerEdge 2300,
Factory Install
340 -0868
1
9.1GB LVD SCSI Hard Drive,
557.00
557.00
1000ORPM, for Dell
PowerEdge 2300 Server,
Factory Install
365 -1234
1
RENDYWARE INSTALLATION FEE
14.00
14.00
430 -0111
1
Intel Pro 100 Plus Ethernet
64.00
64.00
Network Card,
Factory Install
430 -2185
1
Microsoft NTS 4.0 on CD,
743.00
743.00
10 Client Access Licenses,
OEM Packaging, US Version,
Factory Install
460 -6503
1
Information,Backup Domain
Controller
460 -9052
1
Required: Generated by
DELL.COM Configurator
For your convenience, we have listed your sales representative, Sales Representative:
your quote number and your customer number which will provide KATHERINE GROCE
you with faster service when you are ready to place your order.
Quote #: 28234509
Prices and tax rates are subject to change. Customer # • 5909585
Business and Personal Leasing provided by Dell Financial Services, an Independent entity.
Leasing Documentation Fee $55
DELL MARKETING L.P. ONE DELL WAY, ROUND ROCK, TX 78682
(800) 981 -3355 EXT 40916 (800) 433 -9527 SALES REP FAX aEV.c
06/11/99 09:06:53 DELL COMPUTER CORP -> 9182724999 DELL COMPUTER CORP Page 011
9"L QUOTATION
FRANK KNIGHT
CITY OF OWASSO
PO BOX 180
207 SOUTH CEDAR
nsanccn nV '7AnVR
June 11 1999
SKU #
QTY
DESCRIPTION
UNIT
PRICE
EXTENDED
PRICE
900 -2750
1
SelectCare, Next Business Day
.00
.00
On -Site Service Contract,
Initial Year, Wang
900 -2752
1
SelectCare, Next Business Day
.00
.00
On -Site Service Contract,
2 Year Extended, Wang
365 -0013
1
DellPlus Routing SKU
365 -0458
1
Request per Quote, Labor,
120.00
120.00
Integration Charge
* * * * * * **
0
INSTALL VIDEO CARD
202769
1
MONTEGO A3D XTREAM SOUND CARD
46.95
46.95
64 -VOICE CARD PCI MONTEGO
906591
40
MOL -A WIN NT SVR V4.0 CLIENT
31.45
1,258.00
351 -00220
26722 -07
1
MS EXCHANGE SVR V5.5 W/25 CLT
1,984.95
1,984.95
312 -00691
757818
25
MOL -A EXCHANGE CLIENT V5.5
53.95
1,348.75
FOR 381 -01033
This quote is subject to the terms of
the agreement signed by you and Dell, or
absent such agreement, is subject to the
applicable Dell standard terms of sale.
For your convenience, we have listed your sales representative,
your quote number and your customer number which will provide
you with faster service when you are ready to place your order.
Prices and tax rates are subject to change
Business and Personal Leasing provided by Dell Financial Services, an Independent entity.
Leasing Documentation Fee $55
Sales Representative:
KATHERINE GROCE
Quote #: 28234509
Customer #: 5909585
DELL MARKETING L.P. ONE DELL WAY, ROUND ROCK, TX 78682
(800) 981 -3355 EXT 40916 (800) 433 -9527 SALES REP FAX asv.0
06/11/99 09:89:10 DELL COMPUTER CORP -> 9102724999 DELL COMPUTER CORP Page 012
D"L QUOTATION
FRANK KNIGHT
CITY OF OWASSO
PO BOX 180
207 SOUTH CEDAR
OWASSO. OK 74055
June 11 1999
I SKU # QTYI DESCRIPTION RITE I EXTENDED
SUB TOTAL 9,243.65
TAX .00
SHIPPING and /or HANDLING .00
OTHER .00
Thank you for calling Dell TOTAL $9,243.65
* * * * ** 36 MONTH LEASE * * * * **
AMOUNT FINANCED 9,243.65
MONTHLY PAYMENT 309.66
For your convenience, we have listed your sales representative, Sales Representative:
your quote number and your customer number which will provide KATHERINE GROCE
you with faster service when you are ready to place your order.
Quote #: 28234509
Prices and tax rates are subject to change.
Business and Personal Leasing provided by Dell Financial Services, an Independent entity. Customer # : 5909585
Leasing Documentation Fee $55
DELL MP.RKETING L.P. ONE DELL WAY, ROUND ROCK, TX 78682
(800) 981 -3355 EXT 40916 (800) 433 -9527 SALES REP FAX aEV-c
06/11/99 10:03:28 DELL COMPUTER CORP -> 9182724999 DELL COMPUTER CORP Page 002
D"L
QUOTATION
FRANK KNIGHT
June 11 1999
CITY OF OWASSO
PO BOX 180
207 SOUTH CEDAR
OWASSO, OK 74055
UNIT EXTENDED
SKU # QTY DESCRIPTION
PRICE PRICE
026447 2 SUPERSTACK II BASELINE DUAL 710.00 1,420.00
SPEED HUB, 24 PORT AUTOSENSE
10 3C16593A
SUB TOTAL 1,420.00
TAX .00
SHIPPING and /or HANDLING 11.97
OTHER .00
Thank you for calling Dell TOTAL. $1,431.97
* * * * ** 36 MONTH LEASE * * * * **
AMOUNT FINANCED 1,431.97
MONTHLY PAYMENT 47.97
For your convenience, we have listed your sales representative,
your quote number and your customer number which will provide
you with faster service when you are ready to place your order.
Prices and tax rates are subject to change.
Business and Personal Leasing provided by Dell Financial Services, an Irdependent entity.
Leasing Documentation Fee $55
Sales Representative:
KATHERINE GROCE
Quote #: 28221121
Customer #: 5909585
DELL MARKETING L.P. ONE DELL WAY, ROUND ROCK, TX 78682
(800) 981 -3355 EXT 40916 (800) 433 -9527 SALES REP FAX REV-c
1
it
1
MEMORANDUM
TO: HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: H. DWAYNE HENDERSON, P.E.
CAPITAL PROJECTS MANAGE
,4
SUBJECT: REQUEST FOR APPROVAL OF CHANGE ORDER NO.3
1998 BOND ISSUE STREET REHABILITATION PROJECTS
DATE: June 8, 1999
tBACKGROUND:
' On October 20, 1999, the City Council awarded a bid to Horizon Construction Co. Inc., of Owasso
for the purpose of reconstruction of several streets as part of the Bond Projects. Necessary
documents were returned to the City Clerk's office and the construction of the improvements began
on November 30, 1998. The total contract amount for the improvements was $836,954.95
On December 15, 1998 Change Order No. 1 for this project was approved by City Council for a not
' to exceed cost of $19,270.94 for the use of quick -set flowable fill to stabilize the subgrade under 11 m
Street because of ground water problems.
' On May 4, 1999 Change Order No. 2 was approved by City Council for a not to exceed cost of
$81,023.79 to reconcile the quantities on 11'h Street; add fabric reinforcement, replace deteriorated
storm drainage and reduce roadway repairs on Atlanta; and reroute storm drainage away from P and
' Carlsbad to the east side of Bailey Golf Ranch.
Since Change Order No. 2 has been approved the contractor has completed 111' Street, is 99%
' complete with Atlanta, is approximately 85% complete with Carlsbad/Beaumont and has started on
N. 129' E. Avenue between the Owasso High School and E 93d Street North.
PROPOSED CHANGE ORDER:
' North 129' East Avenue: The original project scope for North 129' East Avenue included a sidewalk
on the east side of the roadway adjacent to the right -of -way line from the Owasso High School
' parking lot to the front entrance of Camden Park. The scope included a wooden bridge south of the
Camden Park entrance for pedestrians to cross the concrete flume draining the storm water detention
pond.
The sidewalk and bridge were to be constructed as a separate project using funds budgeted in the
1998 -99 Capital Outlay. Since the project to rehabilitate North 129' East Avenue was being designed
last year, the sidewalk and bridge were included in this contract to get better bids. The projects were
included as additive alternates, which allowed the City of Owasso to receive bids on the items without
them being in the base bid. Since the bid amount of $27,323.00 for the two items was higher than
the $15,000 budgeted, they were not awarded with the base bid.
' June 11, 1999
Request for Approval of Change Order No. 2
' 1998 Bond Issue Projects - Street Rehabilitation Projects
' Staff has included an additional $15,000 for the project in the FY 99 -00 budget. This, added to the
previous budgeted amount, will allow the project to be constructed.
' Atlanta Avenue — In Change Order No. 2, storm drainage improvements were made on Atlanta
Avenue, which included the removal and replacement of 24" and 36" pipe. During the replacement
of the line, a natural gas residential service line was relocated because of a grade conflict. The line
was encountered after the previous change order was prepared, and is included in this change order.
1
I
J
I
M
FUNDING:
The funding of this change order is listed in the table below:
Budgeted Project Funds
$1,107,543.00
Professional Fees
_
$12,323.00
($45,892.00)
Total Construction Funds Available
$15,000.00
$1,061,651.00
Funding for Gas line relocation
Original Contract Amount
$836,954.95
Change Order No. 1 Addition
$19,270.94
Change Order No. 2 Addition
$81,149.34
Proposed Change Order No. 3 Addition
Add sidewalk along east side of N. 129
E. Ave. — Add Alt 1
$13,734.00
Add wooden bridge - Add Alt 2
$13,589.00
Relocate Existing Gas Line
$403.18
Subtotal - Change Order # 3
$27,726.18
New Contract Amount
$964,572.68
Funding for sidewalk and bridge
FY 98 -99 ACCT # 51- 410 -5461
_
$12,323.00
/ -T FY 900 ACCT # 81- 410 -5471
$15,000.00
Funding for Gas line relocation
Bond Funds
$403.18
June 11, 1999
Request for Approval of Change Order No. 2
1998 Bond Issue Projects - Street Rehabilitation Projects
Contingencies Remaining in Bond Funds I I I $123,872.59 I
Capital Improvements Committee approved a project budget revision on March 4, 1999 and the increase to $1,107,543.00
19W was approved at that time.
RECOMMENDATIONS:
Staff recommends Council approval of Change Order No. 3 in an amount not to exceed $27,726.18,
and authorization for the mayor to execute the document.
ATTACHMENTS
Change Order No. 3
1
1
1,
k
CHANGE ORDER
PROJECT: Street Rehabilitation Projects
Capital Improvements Projects
TO CONTRACTOR:
Horizon Construction Company Inc.
P.O. Box 690
Owasso, Oklahoma 74055
CHANGE ORDER NUMBER: Three
DATE: June 7, 1999
CONTRACT DATE: October 20, 1998
CONTRACT FOR: Street Repairs
The Contract is changed as follows: Addition of the sidewalk and bridge on the east side of North 129` East
Avenue from the Owasso High School to East 93rd Street North as listed in the original contract as Additive
Alternates or item numbers 59 and 60 and the relocation of a gas service line that conflicted with the storm
drainage improvements on Atlanta.
Not valid until signed by the Owner and Contractor
NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction Change
Directive.
I Horizon Construction Company, Inc.
CONTRACTOR
IN P.O. Box 690,
ADDRESS
Owasso, Oklahoma 74055
BY
DATE
City of Owasso
OWNER
207 South Cedar,
ADDRESS
Owasso, Oklahoma 74055
M1
DATE
The original Contract Sum was
$ 836,954.95
'
Net change by previously authorized Change Orders
$ 100,294.73
The Contract Sum prior to this Change Order was
$ 937,249.68
The Contract Sum will be (increased) by this
Change Order in the amount of
$ 27,726.18
The new Contract Sum including this Change Order will be
$ 964,572.68
The Contract Time will be (increased) (decreased) (unchanged) by
( 60 ) days.
'
The date of Substantial Completion as of the date of this Change
Order therefore is
September 26, 1999
NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction Change
Directive.
I Horizon Construction Company, Inc.
CONTRACTOR
IN P.O. Box 690,
ADDRESS
Owasso, Oklahoma 74055
BY
DATE
City of Owasso
OWNER
207 South Cedar,
ADDRESS
Owasso, Oklahoma 74055
M1
DATE
MEMORANDUM
TO: MEMBERS OF THE CITY COUNCIL
CITY OF OWASSO
FROM: MARK WILKEN
MAYOR
SUBJECT: REQUEST FOR CONFIRMATION OF APPOINTMENTS
DATE: June 9, 1999
BACKGROUND:
Pursuant to authority contained in Article 2, Section 2 -4, subsection (e) of the Charter of the City of
Owasso, the City Council has established ordinances that provide, generally, for the Mayor to
appoint members to various boards, commissions, trusts, and committees; such appointments subject
to confirmation by the City Council. Additionally, the Council has established the same procedure,
by precedent, for those appointments not specifically addressed by ordinance.
It is, therefore, the purpose of this memorandum to recommend for Council confirmation the
following appointments to the positions indicated:
' PLANNING COMMISSION
Mr Bill Ellison (reappointment)
13121 E 79th Ct N
Term Ending 6/30/02
'
BOARD OF ADJUSTMENT
Ms Vicki Tapp (reappointment)
1212510 E 77th St N
'
Term Ending 6/30/02
Mr Dewey Brown (reappointment)
10804 E 991h St N
'
Term Ending 6/30/02
Ms Susan Kimball (new appointment - unexpired term)
13908 E 87th PI N
Term Ending 6/30/01
1
APPOINTMENTS
JUNE 9, 1999
PAGE 2
GOLF ADVISORY COMMITTEE
) i m
Term Ending 6/30/02
Ms Pat Woods (reappointment)
PO Box 3
Term Ending 6/30/02
CAPITAL IMPROVEMENTS COMMITTEE - All terms ending 6/30/00
Ms Melinda Voss - City Council
Ms Mary Lou Barnhouse - City Council
Mr Cloyd O'Dell - Citizen
Mr Ray Haynes - Planning Commission
Mr Jim Ablett - Citizen/PSO
Mr Tom Kimball - OEDA Representative
Mr Frank Enzbrenner - Banking Representative
Mr Dale Prevett - Banking Representative
Mr Scott Buckmaster - Chamber Representative
Mr John Groth - Citizen
Ms Sherry Bishop - City Finance Director
Mr Bob Allen - Fire Chief
Ms Maria Alexander - Police Chief
Mr Robert Carr - Public Works
Mr Tim Rooney - Community Development Director
Mr Jeff Hancock - City Manager
PERSONNEL BOARD
Mr Jack Green (reappointment)
303 E 16`h St
Term Ending 6/30/02
'
OWASSO ECONOMIC DEVELOPMENT AUTHORITY
Mr Tom Kimball (reappointment)
13908 E 87`h PI N
Term Ending 6/30/04
Mr Mark Wilken (Council Representative)
9221 N 133rd E Ave
Term Ending 6/30/00
Mr Gary Akin (Chamber Representative)
315 S Cedar
Term Ending 6/30/00
GOLF ADVISORY COMMITTEE
) i m
Term Ending 6/30/02
Ms Pat Woods (reappointment)
PO Box 3
Term Ending 6/30/02
CAPITAL IMPROVEMENTS COMMITTEE - All terms ending 6/30/00
Ms Melinda Voss - City Council
Ms Mary Lou Barnhouse - City Council
Mr Cloyd O'Dell - Citizen
Mr Ray Haynes - Planning Commission
Mr Jim Ablett - Citizen/PSO
Mr Tom Kimball - OEDA Representative
Mr Frank Enzbrenner - Banking Representative
Mr Dale Prevett - Banking Representative
Mr Scott Buckmaster - Chamber Representative
Mr John Groth - Citizen
Ms Sherry Bishop - City Finance Director
Mr Bob Allen - Fire Chief
Ms Maria Alexander - Police Chief
Mr Robert Carr - Public Works
Mr Tim Rooney - Community Development Director
Mr Jeff Hancock - City Manager
J
Ir�
1
APPOINTMENTS
JUNE 9, 1999
PAGE 3
ANNEXATION COMMITTEE - All terms ending 6/30/99
Mr Ray Haynes - Planning Commission
Mr Charles Willey - Planning Commission
Mr Dale Johnson - Public Schools
Ms Melinda Voss - City Council
Mr H C "Will" Williams - City Council
Mr Bob Allen - Fire Department
Ms Maria Alexander - Police Department
Mr Robert Carr - Public Works
Mr Jeff Hancock - City Manager
Mr Tim Rooney - Assistant City Manager
Mr Theron Warlick - City Planner
Mr Ron Cates - City Attorney
INCOG BOARD OF DIRECTORS
Mr Mark Wilken, Mayor
Term Ending 4/30/00
Mr Jeff Hancock, City Manager
Alternate
' INCOG LEGISLATIVE CONSORTIUM
Mr Allan Harder, Human Resources Officer
Term Ending 6/30/00
REGIONAL METROPOLITAN UTILITY AUTHORITY
Ms Sherry Bishop
' City Treasurer
Term Ending 6/30/00
t
Mr Robert Carr
Public Works Director
Term Ending 6/30/00
INCOG ENVIRONMENTAL POLICY COMMITTEE
Mr Robert Carr PE
Public Works Director
Term Ending 6/30/00
11-
1�
APPOINTMENTS
JUNE 9, 1999
PAGE 4
METROPOLITAN ENVIRONMENTAL TRUST
Mr Robert Carr PE
Public Works Director
Term Ending 6/30/00
TRANSPORTATION POLICY COMMITTEE
Mr Mark Wilken, Mayor
Term Ending 6/30/00
Mr Karl Fritschen, Alternate
Comprehensive Planner
TRANSPORTATION TECHNICAL COMMITTEE
Mr Robert Carr PE
Public Works Director
Term Ending 6/30/00
Mr Phil Lutz, Alternate
Engineering Staff
REGIONAL ENHANCED 911 BOARD
Ms Maria Alexander
Police Chief
Term Ending 6/30/02
RECOMMENDATION:
I recommend Council confirmation of the above appointments.
ATTACHMENTS:
1. List of Boards, Commissions, Trusts, Committees with current membership
B0ARDS \APP0INT \99AP0INT. WPD
1
1
1
t
OWASSO PLANNING COMMISSION
FY 98 -99
MEMBERS
Ray Haynes, Chairperson
110 E 24th Ct
Owasso, OK 74055
272 -9884
Term Expires: 6/30/00
Bob Randolph
303 E 14th St
Owasso, OK 74055
272 -2531
Term Expires: 6/30/00
Charles Willey, Vice Chairperson
2401 N Birch
Owasso, OK 74055
272 -1924
Term Expires: 6/30/01
Larry Helton
322 N Elm PI
Owasso, OK 74055
272 -8453
Term Expires: 6/30/01
Bill Ellison
13121 E 79th Ct N
Owasso, OK 74055
272 -9569
Term Expires: 6/30/99
OWASSO, OKLAHOMA
STAFF SUPPORT
Theron Warlick
City Planner
Marsha Hensley, Recording Secretary
Community Development Secretary
This Commission meets on the second Tuesday of each month at 7:00 p.m. at the Community
Center. Meetings last approximately two hours. Staff support is provided by the Community
Development Department.
This is a quasi- legislative commission whose function is to review and recommend to the City
Council actions relating to zoning, platting, subdivision construction, annexation, and other related
planning functions.
Members are appointed by the Mayor for three -year terms, with City Council confirmation.
BOARDSTLANCOMM MM
1
MEMBERS
Joe Ramey, Chair
10125 N 122nd E Ave
Owasso, OK 74055
272 -2520
Term Expires: 6/30/00
Ken Foster
13207 E 93rd St N
Owasso, OK 74055
272 -7211
Term Expires: 6/30/01
Jerry Duke (resigned)
123.06 E 77th PI N
Owasso, OK 74055
272 -8432
Term Expires: 6/30/01
Vicki Tapp, Secretary
12510 E 77th St N
Owasso, OK 74055
272 -6926
Term Expires: 6/30/99
Dewey Brown
10804 E 99th St N
Owasso, OK 74055
(unlisted phone)
Term Expires: 6/30/99
OWASSO BOARD OF ADJUSTMENT
FY 98 -99
OWASSO, OKLAHOMA
STAFF SUPPORT
Theron Warlick
City Planner
Marsha Hensley, Recording Secretary
Community Development Secretary
This Board meets on the fourth Tuesday of the month at 7:00 p.m. as called by the Chairperson when
there is business to be addressed. The Board acts on all requests with regard to zoning variances and
exceptions. The meetings last approximately one hour, with an average of three to four meetings a
year. Meetings are held at the Community Center with staff support given by the Community
Development Department.
Members are appointed by the Mayor for three -year terms, with City Council confirmation.
Boards \Brdadjst.wpd
Rev Dale Blackwood
9808 N 147th E Ave
Owasso, OK 74055
272 -3581
Term Expires: 6/30/01
Jack Green
303 E 16th St
Owasso, OK 74055
272 -9019
Term Expires: 6/30/99
James Hughes
8943 N 133rd E Ave
Owasso, OK 74055
274 -0222
Term Expires: 6/30/00
OWASSO PERSONNEL BOARD
FY 98 -99
OWASSO, OKLAHOMA
STAFFSUPPORT
Regena Guthrie
Human Resources Clerk
This Board meets where there is business to be addressed relating to appeals of personnel decisions.
Meetings are called by the Chairperson when a petition from an employee is received in the City
Clerk's office per the Personnel Policy Manual.
Meetings are held in the Lower Level Conference Room at the City Hall and last two to three hours.
The members are appointed by the Mayor with Council confirmation.
BOARDSTERSNNEL. WPD
■
LJ
r
0
OWASSO ECONOMIC DEVELOPMENT AUTHORITY
OWASSO, OKLAHOMA
FY 98 -99
MEMBERS
Gary Akin, Chair
Frank Enzbrenner
315 S Cedar
PO Box 350
Owasso, OK 74055
Owasso, OK 74055
272 -2141 (w)
272 -1493 (h)
Term Expires: 6/30/99
274 -1401 (w)
(Chamber Representative)
Term Expires: 6/30/01
Mark Wilken
Brian Smith, Secretary
9221 N 133rd East Ave
202 E Second Ave
Owasso, OK 74055
Owasso, OK 74055
274 -0411 (h)
274 -8570 (h)
588 -7105 (w)
272 -5922 (w)
Term Expires: 6/30/99
Term Expires: 6/30/02
(Council Representative)
Tom Kimball
Dee Sokolosky, Vice Chair
8301 Owasso Expy
PO Box 1800
Owasso, OK 74055
Owasso, OK 74055
272 -2519 (h)
272 -6752 (h)
272 -1146 (w)
272 -5301 (w)
Term Expires: 6/30/99
Term Expires: 6/30/03
Brenda Lawrence
STAFF SUPPORT
7702 Owasso Expy
Robert Tobias
Owasso, OK 74055
Director of Economic Development
371 -2489 (h)
272 -0809 (w)
Sherry Bishop
Term Expires: 6/30/00
Finance Director
Jeff Hancock
City Manager (OEDA Manager)
Marcia Boutwell
City Clerk (Agendas)
Marcia Hensley
Community Deve Secretary (Minutes)
This Authority meets on the second Thursday of each month at 10:00 a.m. in the Conference Room
at Owasso City Hall. Meetings last approximately one hour.
The duties of this Authority are to plan, implement and promote projects and programs that will
directly benefit the economic well being of the community. -
Members are appointed by the Mayor for five -year terms, with City Council Confirmation.
Boards /EconDeve.wpd
�4
MEMBERS
Cloyd O'Dell
9706 N 109th E Ave
Owasso, OK 74055
272 -7615 (h)
Term Expires: 6/30/99
Pat Woods
PO Box 3
Owasso, OK 74055
272 -5112 (h)
272 -4333 (w)
Term Expires: 6/30/99
Katheryn Holman
PO Box 502
Owasso, OK 74055
272 -9733 (h)
Term Expires: 6/30/01
Ted Vancuren
17701 E 108th St N
Owasso, OK 74055
272 -3305 (h)
Term Expires: 6/30/01
GOLF ADVISORY COMMITTEE
FY 98 -99
OWASSO, OKLAHOMA
Edward (Doc) Sokolosky
2005 N Atlanta Ct
Owasso, OK 74055
272 -5380 (h)
Term Expires: 6/30/00
STAFF SUPPORT
Warren Lehr
Director of Golf
Marcia Boutwell
City Clerk
This committee meets the second Tuesday of each month at 5:00 p.m. at the Bailey Ranch Golf Club
Maintenance Facility. Meetings last approximately one hour.
y
Members of the committee serve three -year staggered terms. Appointments are made by the Mayor
with City Council Confirmation.
BOARDS \GOLFADVS. WPD
OWASSO CAPITAL IMPROVEMENTS COMMITTEE
FY 98 -99
OWASSO, OKLAHOMA
MEMBERS
Mary Lou Barnhouse
Denise Bode
303 N Elm
2306 N Birch
Owasso, OK 74055
Owasso, OK 74055
272 -4796 (w)
272 -6496
Cloyd O'Dell
Ray Haynes
8524 N 129th E Ave
110 E 24th Ct
Owasso, OK 74055
Owasso, OK 74055
272 -7616 (w)
272 -9884
Jim Ablett
PSO Owasso Office
PO Box 201
Tulsa, OK 74102
599 -3264 (w)
Frank Enzbrenner
PO Box 350
Owasso, OK 74055
274 -1409 (w)
Dale Prevett
PO Box 1800
Owasso, OK 74055
272 -5301 (w)
Sherry Bishop
PO Box 180
Owasso, OK 74055
272 -2251
Bob Allen
PO Box 180
Owasso, OK 74055
272 -1473
Tom Kimball
8301 Owasso Expy
Owasso, OK 74055
272 -1146 (w)
John Groth
801 N Dogwood
Owasso, OK 74055
272 -5179
Scott Buckmaster
Bank of the Lakes
8504 N 128th E Ave
Owasso, OK 74055
274 -3535 (w)
Robert Carr
PO Box 180
Owasso, OK 74055
272 -4959
Jeff Hancock
PO Box 180
Owasso, OK 74055
272 -2251
Tim Rooney STAFF SUPPORT
PO Box 180
Owasso, OK 74055 Marsha Hensley, Secretary
272 -2251 Community Development Secretary
This committee meets for three to four months in late winter and early spring to review Capital
requests and recommend action to the City Council. The committee also adopts a revised Capital
Improvements Plan each year for recommendation to the Council. Meetings are held in the Lower
Level Conference Room at Owasso City Hall, and last from one to two hours.
Staff members and City Council membership on the committee is determined by virtue of their
position. Other members are appointed by the Mayor with Council confirmation. Terms expire on
June 30 of each year.
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BOARDSTAPIMPRO. M
' OWASSO ANNEXATION COMMITTEE
FY 98 -99
IOWASSO, OKLAHOMA
MEMBERS
Ray Haynes Maria Alexander
Planning Commission Owasso Police Chief
110 E 24th Ct PO Box 180
272 -9884 272 -2244
Charles Willey Robert Carr
Planning Commission Public Works Director
,* 2401 N Birch PO Box 180
272 -1924 272 -4958
This Committee meets as needed to review annexation requests and recommends action to the
Planning Commission and City Council based on the City's annexation criteria.
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Meetings are generally held at 5:00 p.m. in the Lower Level Conference Room at Owasso City Hall.
Terms expire on June 30 of each year; with some members serving by virtue of another office or
authority.
BOARMANNEXATN.WPD
Dale Johnson
Theron Warlick
Owasso Public Schools
City Planner
1501 N Ash
PO Box 180
272 -5367
272 -2251
Melinda Voss
Tim Rooney
City Council
Assistant City Manager
13108 E 77th PI N
PO Box 180
272 -9686
272 -2251
Duston Smith
Jeff Hancock
City Council
City Manager
8912 N 124"' East Ave
207 S Cedar
272 -6411
272 -2251
Bob Allen
Ron Cates
Owasso Fire Chief
City Attorney
PO Box 180
Suite 680, Parkcentre
272 -1473
Tulsa, OK. 74103
582-7447
STAFF SUPPORT
Marsha Hensley, Secretary
Community Development Department
This Committee meets as needed to review annexation requests and recommends action to the
Planning Commission and City Council based on the City's annexation criteria.
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Meetings are generally held at 5:00 p.m. in the Lower Level Conference Room at Owasso City Hall.
Terms expire on June 30 of each year; with some members serving by virtue of another office or
authority.
BOARMANNEXATN.WPD
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INDIVIDUAL COMMITTEE APPOINTMENTS
FY 98 -99
OWASSO, OKLAHOMA
INDIAN NATIONS COUNCIL OF GOVERNMENT - INCOG
Denise Bode
Mayor (4/30/99)
Jeff Hancock, Alternate
City Manager
Appointed by the Mayor with Council confirmation to a two year term expiring on December 31 of
each year.
Meetings are held on the second Thursday of each month at 1:30 p.m. in the Aaronson Auditorium
at Tulsa City - County Library and last approximately two hours.
This is a regional council of local governments involved with planning functions and Federal grant
review functions.
1NCOG LEGISLATIVE CONSORTIUM
Allan Harder
Human Resources Officer
REGIONAL METROPOLITAN UTILITY AUTHORITY (RMUA)
Sherry Bishop
City Treasurer
Robert Carr
Public Works Director
Appointed by the Mayor with Council confirmation to a one year term expiring on June 30 of each
year.
Meetings are held quarterly on the fourth Tuesday of the month at 8:30 a.m. at the Tulsa City- County
Library and last approximately one hour.
This is a Public Trust of area cities emphasizing sewer planning and operations.
ENVIRONMENTAL POLICY COMMITTEE
Robert Carr
Public Works Director
Appointed by the Mayor with Council confirmation. Term ending on June 30 of each year.
METROPOLITAN ENVIRONMENTAL TRUST
Robert Carr
Public Works Director
Appointed by the Mayor with Council confirmation. No term specified in the Trust Indenture.
Meetings are held on the second Tuesday of each month at 10:00 a.m. and last approximately two
hours.
TULSA METROPOLITAN AREA TRANSPORTATION AUTHORITY -POLICY COMMITTEE
Denise Bode
Mayor
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Karl Fritschen, Alternate
' Comprehensive Planner
Appointed by the Mayor with Council confirmation to a one year term expiring on June 30 of each
' year.
Meetings are held on the second Wednesday of each month at 1:30 p.m. in the City Hall of the City
of Tulsa and last approximately one and one -half hours.
This Authority is a regional transportation planning organization emphasizing long range highway
' and street systems.
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TULSA METROPOLITAN AREA TRANSPORTATION AUTHORITY - TECHNICAL
COMMITTEE
' Robert Carr
Public Works Director
Phil Lutz, Alternate
Engineering Staff
Appointed by the Mayor with Council confirmation to a one year term expiring on June 30 of each
' year.
Meetings are held at 10:30 a.m. on the second Wednesday of each month on the 11th floor at Tulsa
City Hall and last approximately one and one -half hours.
This is the technical advisory group for the TMATS policy committee.
REGIONAL ENHANCED 911 BOARD
Maria Alexander
Chief of Police
Appointed by the Mayor with Council confirmation to a three -year term. The current term will
expire on June 30, 1999.
BOARDS \INDVDUAL. WPD
City of Owasso
207 South Cedar
PO Box 180
Owasso, OK 74055
April 28, 2000
Tyann Development, Inc.
P.O. Box 397
Owasso, OK 74055
SUBJECT: Maintenance Period Inspections
Water and Sanitary Sewer Systems
Castle Point
Dear Sirs or Madams:
(918) 272-2251
FAX (918) 272.4999
The subject water and sanitary systems were accepted by the City of Owasso on June 15, 1999.
Your construction contractor provided one-year maintenance bonds for both utilities which are
due to expire on June 15, 2000.
Public Works personnel conducted maintenance period inspections on April 17, 2000. Attached
are punch list items which must be corrected prior to the City Council immediately preceding the
bonds expiration date. Please notify this office when your contractor completes the punch list. If
you require further information, contact this office at 272-4959.
Sincerely,
OWAA}SSO PUBLIC WORKS DEPARTMENT
IN
Project Manager
cc: Public Works Director
LRoger Stevens
DLH Engineering, Inc.
Ira Green Construction, Inc.
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