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HomeMy WebLinkAbout1999.09.07_City Council Agendai~ ii ii ii PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: September 7, 1999 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, September 3, 1999. Marcia outwell, City Jerk AGENDA i~ 1. Call to Order Mayor Wilken 2. Invocation City Manager Jeff Hancock 3. Flag Salute Finance Director Sherry Bishop 4. Roll Call 5. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non-debatable. A. Approval of the Minutes of August 17,1999 Regular Meeting and August 31, 1999 Special Meeting. Attachment #5-A ~ Owasso City Council September 7, 1999 ' Page 2 B. Approval of Claims. Attachment #5-B C. Action Relating to Acceptance of a Grant from the Oklahoma Department of Safety. ' Attachment #5-C The staff recommends Council acceptance of a grant from the Oklahoma Department of Safety to be used for police overtime expenditures in traffic enforcement, and authorization for the City Manager to execute the contract. D. Action Relating to an Agreement With the Oklahoma Air National Guard. Attachment #5-D The staff recommends Council approval of an agreement with the Air National Guard allowing them to continue the use of the City of Owasso Police Firing Range at a cost of $2000 per year, and authorization for the Mayor to execute the document. 6. Consideration and Appropriate Action Relating to a Request for Council Approval of a "Carry- over" Budget and Supplemental Appropriation to Various Departments Within the General Fund, Garage Fund, and Capital Improvements Fund. Ms Bishop Attachment #6 The staff will recommend Council approval of the requested carry-over from FY 1998-99 and approval of a supplemental appropriation to the FY 1999-2000 General Fund Budget of $348,300, Garage Fund Budget of $3876, and Capital Improvements Fund of $533,598. ii ii i~ Owasso City Council September 7, 1999 ' Page 3 7. Consideration and Appropriate Action Relating to City Council Approval for the Purchase of ' an Intoxilyzer for the Police Department. Acting Chief Motto Attachment #7 The staff will recommend Council approval of the purchase of an Intoxilyzer 5000-D from CMI Inc, Owensboro, KY, at a cost of $6500. ' 8. Consideration and Appropriate Action Relating to Acceptance of a Deed of Dedication and Letter of Agreement From Randall K Marquette and Dana M Marquette to the City of Owasso; t Authorization for the Mayor to Execute the Deed; and Authorization for Payment as Indicated in the Letter of Agreement. Mr McElrath ~! Mr Cates Attachment #8 ' The staff will recommend acceptance of the Letter of Agreement Deed of Dedication for property to be utilized as a part of the 76~' St N and 129`'' East Ave intersection improvement, ' authorization for the Mayor to execute the deed, and authorization for payment. 9. Consideration and Appropriate Action Relating to a Bid to Purchase Used Modular Furniture. Mr McElrath Attachment #9 The staff has solicited and opened bids for the purchase of used modular furniture for the proposed city hall, and will recommend that all bids be rejected. ii ii Owasso City Council September 7, 1999 Page 4 10. Consideration and Appropriate Action Relating to Approval of a Contract for Sale Between Today's Properties LLC and the City of Owasso, Oklahoma, and Authorization for Payment ~ of $10,000 Purchase Price. Mr Cates Attachment # 10 The staff will recommend approval of the sale and authorization for payment. 11. Consideration and Appropriate Action Relating to City Council Approval of a Letter of Understanding Between the Board of County Commissioners of Tulsa County and the Tulsa County Criminal Justice Authority and the City of Owasso Allowing the Housing of Inmates r ofMunicipalities Within the Tulsa County Jail System on a Space Available Basis; Establishing a Formula for the Number of Municipal Inmates Allowed to be Housed Without Charge and ' a Fee Structure for Housing of Municipal Inmates in Excess of Said Formula; and Providing for Termination of Said Arrangement; and Authorization for the Mayor to Execute the Document. Mr Hancock Attachment #11 The staff will recommend approval of the Letter of Understanding ii 12. Consideration and Appropriate Action Relating to Resolution #99-07 Adopting a Position Regarding the Need to Widen 76th Street North Between U.S. Highway 75 and U.S. Highway 169 and to Designate This Corridor as a Major Economic Development Priority. Mayor Wilken Attachment #12 i~ i~ Owasso City Council September 7, 1999 Page 5 13. Report from City Manager. 17. Adjournment. ' OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, August 17, 1999 A The Owasso City Council met in regular session on Tuesday, August 17, 1999 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 30, 1999, and Addendum to ~ Agenda posted on the City Hall bulletin board at 4:30 p.m. on Monday, August 16, 1999. i~ i~ i~ i~ ii ITEM 1: CALL TO ORDER Mayor Wilken called the meeting to order at 6:34 p.m. ITEM 2: INVOCATION The invocation was offered by Jim McElrath, Director of Support Services. ITEM 3: FLAG SALUTE Chris Roberts, Public Works Department General Superintendent, led in the flag salute. ITEM 4: ROLL CALL PRESENT Mark Wilken, Mayor Denise Bode, Councilor Melinda Voss, Councilor H C "Will" Williams, Councilor STAFF Jeff Hancock, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ABSENT Mary Lou Barnhouse, Vice Mayor ITEM 5: READING OF MAYOR'S PROCLAMATION. Mayor Wilken read and presented a proclamation to members of Eta Mu Chapter of Epsilon Sigma Alpha honoring their 40th anniversary, which occurs during the month of August, as well as recognizing the philanthropic efforts of the organization.. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of August 3, 1999 Regular Meeting and August 10, 1999 Special Meeting. B. Approval of Claims. C. Action Relating to Resolution #99-06. a Resolution for the Election of One Tntstee to the Oklahoma Municipal Retirement Fund, and Authorizing the Mayor to Execute an Official Ballot. ~ Owasso City Council August 17, 1999 ~ The consent agenda included minutes of the August 3, 1999 regular meeting and the August 10, ' 1999 special meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $56,365.43; (2) Workers Comp Self-Ins Plan $1,085.97; (3) Ambulance Service Fund $3,779.76; (4) E-911 51,903.02; (5) City Garage $7,261.07; (6) ~ Capital Improvements $28,273.55; (7) Bond Projects Fund $150,542.59;(8) Interfund Transfers $4,049.21; (9) Payroll $165,561.59; (10) City Garage Payroll $3,747.56. Item C requested City Council approval for the staff to cast a vote for Randy R Swinson, Special Projects Coordinator for the City of Stroud as a Trustee for the Oklahoma Municipal Retirement Fund, and authorization for the Mayor to execute the official ballot. Dr Bode moved, seconded by Ms Voss, to approve the consent agenda. AYE: Bode, Voss, Williams, Wilken NAY: None ' Motion carried 4-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING__ TO A ~ CONTRACT FOR SERVICES BETWEEN THE CITY OF OWASSO AND J JEFF HANCOCK. Dr Bode moved, seconded by Mr Williams, to approve the contract for services between the City of Owasso and J Jeff Hancock for the period July 1, 1999 through June 30, 2000. AYE: Bode, Williams, Voss, Wilken NAY: None Motion carried 4-0. i~ i~ i~ ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF A PROPOSAL AND CONTRACT FOR SERVICES RELATED TO STAFF DEVELOPMENT FOR THE CITY. Mr Williams presented a proposal from Greenwood Performance Systems Inc related to staff development. The training offered by Greenwood Performance Systems will assist in achieving goals set forth during the annual performance evaluation of city management. He said it should lead toward an accelerated decision making process and more effective teamwork within the city. Mr Williams moved, seconded by Ms Voss, to appro~~e a proposal and contract for services with Greenwood Performance Systems Inc in an amount not to exceed $11,3» plus expenses; and to authorize the Mayor to execute the contract. AYE: Williams, Voss, Bode, Wilken NAY: None Motion carried 4-0. -2- i~ i~ i~ i~ Owasso City Council ITEM 9: REPORT FROM CITY MANAGER August 17, 1999 Mr Hancock thanked everyone for the support he has received during the last year. ITEM 10: REPORT FROM CITY ATTORNEY. No report. ITEM 11: REPORT FROM CITY COUNCILORS. Mayor Wilken mentioned the article in Tuesday's Tulsa World relating to home prices across the country, and the affordability of homes in the Tulsa Metro Area compared to other areas. ITEM 12: NEW BUSINESS. Mr Carr presented a request for approval of an interlocal agreement with Tulsa County for paving at the SKO Railroad crossing on 76th St N at the west city limits. SKO Railroad contacted the Public Works Department today to schedule the repairs during the time frame of August 30 -September 3, 1999. Since neither the railroad nor the City has suitable paving equipment, coordination has been made with Tulsa County for the paving, with the City of Owasso providing materials, Tulsa County providing labor and equipment, and the railroad providing traffic control. Since this notification was only received today, and since there will not be another City Council meeting prior to the scheduled work, this constitutes an item that could not have been foreseen in time to be listed on the posted agenda. Mr Williams moved, seconded by Ms Voss, to approve the Interlocal Agreement with Tulsa County for paving at the SKO Railroad crossing on 76th St N at the west city limits, and to authorize the Mayor to execute the agreement. AYE: Williams, Voss, Bode, Wilken NAY: None Motion carried 4-0. ITEM 13: ADJOURNMENT Dr Bode moved, seconded by Mr Williams, to adjourn. AYE: Bode, Williams, Voss, Wilken NAY: None Motion carried 4-0, and the meeting was adjourned at 6:49 p.m. Mark Wilken, Mayor Marcia Boutwell, City Clerk -3- OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING ' Tuesday, August 31, 1999 The Owasso City Council met in special session on Tuesday, August 31, 1999 in the Lower ' Level Conference Room at Owasso City Hall per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Thursday, August 26, 1999. ITEM 1: CALL TO ORDER Mayor Wilken the meeting to order at 5:34 p.m. ~ PRESENT ABSENT Mark Wilken, Mayor Mary Lou Barnhouse, Vice Mayor Denise Bode, Councilor Melinda Voss, Councilor H C "Will" Williams, Councilor STAFF Jeff Hancock, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM 4: DISCUSSION RELATING TO POLICE DEPARTMENT ITEMS. A. Intoxalyzer Purchase B. OHSO 2000 Grant for Traffic Enforcement C. National Guard Continued Use of Firearms Range Acting Chief Motto apprised the Council of the upcoming purchase of intoxalyzers. This item will appear on the next regular Council agenda. He also discussed the traffic enforcement grant awarded to the department. A request for $32,000 was made, however, the department may receive only $25,000. Request for acceptance of the grant will appear on the next regular Council agenda. The Oklahoma Air National Guard has been using the department's firing range and wants to continue that use. An item for approval of an extension of their agreement will appear on the next regular Council agenda. ITEM 2: DISCUSSION RELATING TO TAKING A F 76TH ST N OR 86TH ST N. WEST OF OW THEREOF. The City Council was joined by OEDA Trustees at this time to jointly discuss the need for some type of industrial access road to Cherokee Industrial Park. David Charney spoke to the issue, relating details of two meetings he had with Tulsa County Commissioner Wilbert Collins relative to providing access from the Cherokee Industrial Park into the City of Owasso. Two possible alternatives were discussed. The first would provide for the raising and widening of 76`" St N Owasso City Council August 31, 1999 from Sheridan east to Owasso. Although this scenario would not eliminate all flooding of the roadway, in most instances flooding would not be a problem. The second alternative would provide for the widening of Sheridan Rd between 76`n St N & 86`n St N, and the widening of 86`n St N east from Sheridan into Owasso. It was pointed out that there would most likely be some right-of--way issues related to the second alternative, and that 86`n St N already carries a large amount of truck traffic. Councilor Voss said that most of the people coming into Owasso from Cherokee Industrial Park want a "straight shot" into the community, and 76`n St N would provide that. Mr Akin pointed out that the OEDA, the City Council, and the Chamber of Commerce must take a unified position on the issue and present that position to Commissioner Collins. After discussion, both bodies arrived at a consensus that raising and widening 76`n St N is the most desirable alternative. The OEDA and the City Council will adopt resolutions at the next regular meeting of each body reflecting that consensus. Mr Akin said that the issue would be taken to the Chamber of Commerce Board of Directors for a resolution or position statement. The resolutions and/or position statements will then be forwarded to Commissioner Collins. ITEM 3: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PENDING INVESTIGATION RELATING TO THE OFFICE OF THE COURT CLERK, SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S. 25, SECTION 307(B)(4); AND FOR THE PURPOSE OF DISCUSSING THE ACQUISITION OF REAL PROPERTIES RELATED TO VARIOUS INTERSECTION PROJECTS, SUCH DISCUSSION ALLOWED PURSUANT TO 25 O.S., SECTION 307-B(3), AND FOR THE PURPOSE OF DISCUSSING THE PROPOSED SALE OF REAL PROPERTY TO PRECISION COMPONENTS INC, SUCH DISCUSSION ALLOWED PURSUANT TO 25 O.S., SECTION 307-B(3); AND FOR THE PURPOSE OF DISCUSSING THE PROPOSED SALE OF REAL PROPERTY TO RCB BANK, SUCH DISCUSSION ALLOWED PURSUANT TO 25 O.S., SECTION 307-B(3). ~ Dr Bode moved, seconded by Ms Voss, to enter into executive session for the purposes stated. AYE: Bode, Voss, Williams, Barnhouse, Wilken NAY: None Motion carried 5-0, and the Council entered into executive session at 6:50 p.m. Out of executive session at 7:50 p.m. Mayor Wilken declared aten-minute recess at 7:50 p.m. and reconvened the meeting at 8:00 p.m. - ITEM 5: UPDATE AND DISCUSSION RELATING TO RADIO LICENSE AND TOWER. This item was removed from the agenda at the request of staff. i~ ii i~ ITEM 6: DISCUSSION RELATING TO CARRY-OVER BUDGETS. Ms Bishop explained the carry-over budget concept and discussed those departments that will have funds to carry over to the current fiscal year. -~- ' Owasso City Council August 31, 1999 ITEM 7: DISCUSSION RELATING TO CAPITAL IMPROVEMENT PROJECTS. Mayor Wilken and Mr Hancock discussed the progress of the capital improvement projects, as well as the difference between the capital improvement projects and the bond issue projects. Councilor Voss, a Council representative on the Capital Improvements Committee, said that Committee members would like to meet more frequently and be more involved in the selection of capital improvement projects. Mayor Wilken requested that the Capital Improvements Committee meeting jointly with the City Council at the next work session on September 14tH ITEM 8: DISCUSSION RELATING TO BOND ISSUE PROJECTS. Mr Henderson discussed the current status of the bond issue projects, focusing on intersection projects. Relative to the city hall project, Mr Henderson said that bids have been taken for modular furniture, however staff plans to recommend to the Council that those bids be rejected and that no furniture be purchased until it is known exactly what will be needed. He said that refurbished furniture is available at all times, and that the cost will be no greater than purchasing used furniture at this time and having that furniture refurbished, then storing it until we are ready to use it. ITEM 9: DISCUSSION RELATING TO PUBLIC DWORKS ITEMS. A. Street Repair Pro ram B. Water Pressure Issues/Consumer Confidence ReRort C. 96th St N, Garnett to 129th East Ave Traffic Study Mr Carr discussed the items listed. He distributed a listing of the street repair projects and indicated those projects that will be repaired during this fiscal year. Bid documents are being prepared for the projects. Water pressure problems & potential solutions were also discussed. Councilor Bode out at 9:20 p.m. ITEM 10: REPORT FROM CITY MANAGER No report. -3- ii n Owasso City Council August 31, 1999 ITEM 11: ADJOURNMENT Ms Barnhouse moved, seconded by Ms Voss, to adjourn. AYE: Barnhouse, Voss, Williams, Wilken NAY: None Motion carried 4-0, and the meeting was adjourned at 9:40 p.m. Mark Wilken, Mayor Marcia Boutwell, City Clerk --1- 9!03/99 ~. PO # CITY OF OWASSO GENERAL FUND 10:13:22 A/P CLAIMS REPORT APAPVR PAGE: 3 VENDOR DESCRIPTION AMOUNT DEPARTMENT TOTAL =___> MANAGERIAL ------------------------------ ii DEPARTMENT TOTAL =___> FINANCE DEPARTMENT TOTAL =___> ,OMMUNITY DEVELOPMENT i~ i~ i~ 200789 TREASURER PETTY CASH 200004 SPRINT PGS 200008 METROCALL 200023 SAM'S CLUB 200283 ICMA 200599 MIDWEST RESTORATION 200695 REGENA GUTHRIE 200776 MCI TELECOMMUNICATIONS 200789 TREASURER PETTY CASH 200789 TREASURER PETTY CASH 200789 TREASURER PE`1'TY CASH 200531 FINANCIAL EQUIPMENT CO 200586 SUBURBAN OFFICE SUPPLY 200728 RELIABLE OFFICE SUPPLY 200767 CPS BUSINESS, INC. 200008 METROCALL 200021 OFFICE DEPOT CARD PLAN 200098 BOLA INTERNATIONAL 200100 TULSA COUNTY MIS 200101 UNIFIRST CORPORATION X0426 KIMBALL ACE HARDWARE 200556 REASORS 200776 MCI TELECOMMUNICATIONS 200789 TREASURER PETTY CASH 200789 TREASURER F'ETTY CASH REFUNDS DEPOSIT 100.00 100.00 PHONE USE-HANCOCK 72.73 PAGER USE 7.04 OFFICE SUPPLIES 41.76 CONF-HANCOCK/ROONEY 1,040.00 CLEAN UP SERVICE 746.00 TUITION REIMB 180.00 8/99 USE 22.33 COUNCIL MEETING 39.00 PER DIEM-ROONEY 21.00 COUNCIL RECEPTIONS 98.80 2,268.66 CHECK SIGNER 1,195.00 OFFICE SUPPLIES 10.49 COMPUTER PAPER 181.44 LICENSE FEE 48.00 1,434.93 PAGER USE 29.15 OFFICE SUPPLIES 4.97 APPROVED STICKERS 90.00 DIAL UP SERVICE 40.00 UNIFORM CLEANjRENT 43.48 MAINT SUPPLIES 75.84 PHOTO PROCESSING 17.70 8/99 USE 8.34 REIMB PETTY CASH 16.99 REIMB PETTY CASH 10.00 ii ~ CITY OF OWASSO GENERAL FUND 9/03/99 10:13:22 A/F CLAIMS REPORT APAFVR F'AGE: PO # VENDOR DESCRIPTION AMOt]NT DEPARTMENT TOTAL =___> 200789 TREASURER PETTY CASH REIMB PETTY CASH 12.95 349.42 MUNICIPAL COURT 200776 MCI TELECOMMUNICATIONS 200789 TREASURER PETTY CASH 8/99 USE MEMBERSHIP FEES DEPARTMENT TOTAL =___> NGINEERING ------------------------------ i~ 200008 METROCALL PAGER USE 200021 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 200550 DOZIER PRINTING COPIES 200564 DOZIER PRINTING DOOR HANGERS 200587 AMERICAN PUBLIC WORKS ASS VIDEO CONFERENCE 200600 ENGINEERING NEWS RECORD SUBSCRIPTION 200789 TREASURER PETTY CASH REIMB PETTY CASH 200789 TREASURER PETTY CASH REIMB PETTY CASH DEPARTMENT TOTAL =___> GENERAL GOVERNMENT i~ i~ i~ i~ ii 200020 KIMBALL ACE HARDWARE 200021 OFFICE DEPOT CARD PLAN 200099 IKON OFFICE SOLUTIONS 200156 RETHERFORD PUBLICATIONS 200294 CRAWFORD & ASSOCIATES PC 200340 TULSA WORLD 200354 OKLAHOMA EAGLE 200422 PSO 200582 PITNEY BOWES INC 200586 SUBURBAN OFFICE SUPPLY 200603 APCO INC 200619 THREE LAKES MINI STORAGE 200658 XPEDX 200663 DOZIER PRINTING 200696 NORWOOD J RUIZ, ATTORNEY 200697 SCOTT MEDICAL CLINIC 200697 SCOTT MEDICAL CLINIC MAINT/REPAIR SUPPLIES OFFICE SUPPLIES COPIER MAINTENANCE LEGAL NOTICES SPECIAL REVIEW-PHASE II EMPLOYMENT ADS EMPLOYMENT ADS 7/99 USE ANNUAL EQUIP MAINT OFFICE SUPPLIES RADIO LICENSES EQUIPMENT STORAGE COPY PAPER PRINTING LEGAL SERVICES PRE-EMP DRUG SCREENS PRE-EMP DRUG SCREENS 15.84 40.00 55.84 154.03 36.65 59.46 30.00 10.00 74.00 4.09 9.00 377.23 11.96 316.92 393.68 275.45 2,690.00 223.22 41.85 40.41 550.00 21.13 425.00 90.00 205.00 135.00 300.00 260.00 65.00 4 i~ ~9/0•J/99 PO # CITY OF OWASSO GENERAL FUND 10:13:22 A/P CLAIMS REPORT AFAPVR PAGE: VENDOR DESCRIPTION AMOUNT I ~ 200698 MESO i~ ii DEPARTMENT TOTAL =___> ~UPPORT SERVICES ------------------------------ ~~ 200008 METROCALL i~ i~ i~ DEPARTMENT TOTAL =___> CEMETERY ---------------------------- ~-- DOT DRUG SCREENS EMPLOYMENT ADS LABOR RELATIONS SERVICE NOTARY BONDS PRE-EMP DRUG SCREEN POSTAGE 7/99 USE SURVEY 8/99 USE 8/99 USE PAGER USE COMPUTER SERVICES MAINT/REPAIR SUPPLIES OFFICE SUPPLIES MAINT SUPPLIES OFFICE SUPPLIES UNIFORM CLEAN/RENT PHONE USE-McELRATH DOC WORK PROGRAM MAINT SUPPLIES DRILL UNIFORMS-EVANS SAFETY BOOTS-TAYLOR DOC LUNCH ii DEPARTMENT TOTAL =___> POLICE SERVICES 200008 METROCALL PAGER USE 200699 RETHERFORD FUBLICA'IIONS 200700 OK MUNICIPAL LEAGUE 200701 J.P. HOGAN INSURANCE 200714 WORKMED 200734 FEDEX 200735 OKLAHOMA NATURAL GAS 200737 SACK & ASSOCIATES, INC. 200776 MCI TELECOMMUNICATIONS 200777 PSO 200019 CN HASKELL & ASSOC 200020 KIMBALL ACE HARDWARE 200021 OFFICE DEPOT CARD PLAN 200023 SAM'S CLUB 200023 SAM'S CLUB 200026 UNIFIRST CORPORATION 200027 AT&T WIRELESS SERVICES 200028 DISTRICT II PROBATION 200666 QUICK SERVICE STEEL 200730 WAL-MART 200730 WAL-MART 200731 GELLCO SAFETY SHOES 200789 TREASURER PETTY CASH 200402 BAILEY EQUIPMENT WEEDEATER 200402 BAILEY EQUIPMENT BACK-PACK BLOWER 200566 ROARK TRUE VALUE HARDWARE MAINT/REPAIR SUPPLIES 200777 PSO 8/99 USE 146.25 102.00 550.00 60.00 27.00 22.75 36.86 1,825.50 143.19 1,126.44 10,084.61 27.12 675.00 54.79 97.56 95.27 32.46 30.54 19.81 340.24 6.28 196.88 65.20 117.00 25.81 1,783.96 199.99 299.99 19.99 15.51 535.48 345.10 5 9/03/9) 10:13:21 ,~ PO # VENDOR i~ i~ 200020 200021 200023 200042 200042 200043 200045 200046 200267 200547 200548 200556 200557 200557 200583 200596 200597 200598 200621 200625 200630 200631 200644 200658 200667 200671 200671 200673 200674 200674 200733 200735 200776 200777 A/P CLAIMS REPORT DE:~CRI PT I ON KIMBALL ACE HARDWARE OFFICE DEPOT CARD PLAN SAM"S CLUB AT&T WIRELESS SERVICES AT&T WIRELESS SERVICES SPRINT PCS HOWARD STAMPER WESTERN BUSINESS PRODUCTS OK ASSN OF CHIEFS OF POLI STRATHE VETERINARY ODV INC REASORS WAL-MART WAL-MART PHILLIPS POLICE EQUIP HILLCREST MEDICAL GROUP KUSTOM SIGNALS INC ULINE DOZIER PRINTING SOONER EMERGENCY ONYX CORPORATION ANI DISTRIBUTION INC. CHANUTE RADAR SERVICE XPEDX BETSY ROSS FLAG GIRLS POLICE PETTY CASH POLICE PETTY CASH RADIO SHACK TUXALL UNIFORM & EQUIP TUXALL UNIFORM & EQUIP ACTION PLUMBING OKLAHOMA NATURAL GAS MCI TELECOMMUNICATIONS PSO DEPARTMENT TOTAL =___> ~OLICE COMMUNICATIONS ------------------------------ 200499 THE ALLERGY STORE 200556 REASORS ~ 200557 6dAL-MART DEPARTMENT TOTAL =___> ANIMAL CONTROL CITY OF OWASSO GENERAL FUND APAPVR FACE: MAINT/REPAIR SUPPLIES OFFICE SUPPLIES MAINT SUPPLIES PHONE USE-ALL PHONE USE-ALEXANDER FHUNE USE-KLAHR RETAINER/SERVICES COPIER MAINTENANCE SEMINAR-2 EMPLOYEES VET SUPPLIES DRUG TEST KITS PHOTO PROCESSING OFFICE SUPPLIES FILTER/LOCKS UNIFORM PANTS HEPATITIS SHOT RADAR REPAIR EVIDENCE STORAGE BINS OFFICE SUPPLIES GAS SPILL CLEANUP TONER CARTRIDGES SAFETY SUPPLIES RADAR SERVICE COPY PAPER FLAGS POSTAGE STAMPS TOLLS/MEALS CELL PHONE BATTERY EMERGENCY CABINET OFFICER EQUIPMENT HOT WATER HEATER REPAIR 7/99 USE 8/99 USE 8/99 USE AIR CLEANER PRISONER MEALS/PHOTO PROC PHOTO PROCESSING AMOUNT 2.99 309.00 95.82 259.48 53.87 27.99 150.00 202.38 375.00 44.90 143.50 71.01 9.96 24.74 25.95 34.00 142.00 231.09 102.30 600.48 65.98 83.75 152.75 102.50 54.99 66.00 51.22 29.99 95.95 89.95 148.00 34.22 85.19 684.44 4,996.49 399.00 321.67 65.35 786.02 G ~c i~ CITY OF OWASSO GENERAL FUND 9/03/99 10:13:22 A/P CLAIMS REPORT ~" PO # VENDOR 200008 METROCALL ry i~ 200389 REEVES APPLIANCES 200557 WAL-MART 200776 MCI TELECOMMUNICATIONS 200777 PSO 200789 TREASURER PETTY CASH DEPARTMENT TOTAL =___> IRE SERVICES ------------------------------ i~ i~ 200008 METROCALL 200048 CHRIS WILSON 200049 RON STUCKEY 200050 DON TAYLOR 200051 JEFF CARNEY 200255 NATIONAL AMBULANCE 200402 BAILEY EQUIPMENT 200483 WAL-MART 200484 LAMPTON WELDING SUPPLY 200486 CROW BURLINGAME 200490 WAYEST SAFETY, INC. 200493 KENNY A PEACOCK 200494 LONNIE D GREEN 200586 SUBURBAN OFFICE SUPPLY 200605 NATIONAL FIRE PROTECTION 200776 MCI TELECOMMUNICATIONS 200777 PSO 200789 TREASURER PETTY CASH 200789 TREASURER PETTY CASH 200789 TREASURER PETTY CASH DEPARTMENT TOTAL =___> ;MERGENCY PREPAREDNESS ------------------------------ 200777 PSO DEPARTMENT TOTAL =___> STREETS ------------------- 200008 METROCALL APAPVR PAGE: 7 DESCFtIPTION AMOUNT PAGER USE 7.04 CHEST FREEZER 515.00 SHELTER SUPPLIES 103.17 8/99 USE 8.38 8/99 USE 212.91 DEPOSIT 20.00 8GG_50 PAGER USE 9.13 VOLUNTEER FIRE RUNS 49.50 VOLUNTEER FIRE RUNS 49.50 VOLUNTEER FIRE RUNS 49.50 VOLUNTEER FIRE RUNS 49.50 POWER SWITCHES 291.07 REPAIR PARTS 11.52 MAINT/REPAIR SUPPLIES 64.48 MAINT SUPPLIES 32.76 MAINT/REPAIR PARTS 82.90 HELMETS 1,290.25 VOLUNTEER FIRE RUNS 49.50 VOLUNTEER FIRE RUNS 49.50 OFFICE SUPPLIES 41.65 MEMBERSHIP RENEWAL 115.00 8/99 USE 52.58 8/99 USE 840.65 REIMB PETTY CASH 11.78 REIMB PETTY CASH 5.00 MILEAGE-DEMAURO 71.61 3,217.38 8/99 USE 64.09 64.09 PAGER USE 49.28 i~ 9/03/99 10:13:22 ~ PO # VENDOR A/P CLAIMS REPORT DESCRIPTION AMOUNT ---------- --------------------------- ------------------------- ------------- 200009 200010 200011 200014 200016 200016 200023 200038 200038 200038 200082 200082 200082 200083 200084 200084 200085 200085 200085 200086 200086 200115 200306 200380 200382 200400 200400 200400 200401 200550 200551 200552 200561 200562 200566 200587 200632 200633 200635 200690 200735 >U0770 200777 200789 200789 PSO SIGNALTEK INC ADAM ROCK BRUSH~~OG SERVICES BRYAN SCHAFFNER BRYAN SCHAFFNER SAM'S CLUB UNIFIRST CORPORATION UNIFIRST CORPORATION UNIFIRST CORPORATION APAC-OKLAHOMA, INC. APAC-OKLAHOMA, INC. APAC-OKLAHOMA, INC. TULSA COUNTY BOCC EQUIPMENT ONE RENTAL & SA EQUIPMENT ONE RENTAL & SA RAINBOW CONCRETE CO RAINBOW CONCRETE CO RAINBOW CONCRETE CO MILL CREEK LUMBER & SUPPL MILL CREEK LUMBER & SUPPL GELLCO SAFETY SHOES J B STIGALL STRATEGIES FOR BUSINESS AMERICAN PUBLIC WORKS ASS TULSA COUNTY BOCC TULSA COUNTY BOCC TULSA COUNTY BOCC A.I.M. EQUIPMENT DOZIER PRINTING BOLAY MOBILECOM INC VANCE BROS INC ESTES INC RAINBOW CONCRETE CO ROARK TRUE VALUE HARDWARE AMERICAN PUBLIC WORKS ASS MAXWELL SUPPLY OF TULSA VANCE BROS INC FLINT TRADING CO MILL CREEK LUMBER & SUPPL OKLAHOMA NATURAL GAS WORLEYS GREENHOUSE PSO TREASURER PETTY CASH TREASURER PETTY CASH DEPARTMENT TOTAL =___> CITY OF OWASSO GENERAL FUND STREET LIGHTING TRAFFIC SIGNAL MAINT ATOR EASEMENT 4/6/99 EXPY EASEMENTS 4/6/99 MOW EL RIO EASEMENT 4/6/9 MUW FRONTAGE 4/6/99 MAINT SUPPLIES UNIFORM CLEAN/RENT UNIFORM CLEAN/RENT UNIFORM CLEAN/RENT GRAVEL GRAVEL GRAVEL STREET SIGNS EQUIPMENT RENTAL EQUIPMENT RENTAL CONCRETE CONCRETE CONCRETE MAINT/REPAIR SUPPLIES MAINT/REPAIR SUPPLIES SAFETY BOOTS EASEMENT MOWINGS SEMINAR-STAFF PUBLICATION SIGN POSTS STREET SIGNS STREET SIGNS DOZER RENTAL PRINTING RADIO BATTERIES CONCRETE & BRUSH WEED CONTROL CHEMICALS CONCRETE MAINT/REPAIR SUPPLIES VIDEO CONFERENCE REPAIR SUPPLIES CROSSWALK SEALER TAPE KITS REPAIR SUPPLIES 7/99 USE SOD STAPLES/FERTILIZER 8/99 USE REMB PETTY CASH REIMB FETTY CASH APAFVR PAGE: 2,316.54 687.90 25.00 1,650.00 55.00 135.00 5.99 31.30 31.30 31.30 47.74 390.05 115.97 100.00 14.95 29.90 63.00 184.50 123.00 147.05 30.00 120.60 65.00 69.00 11.00 480.00 456.68 360.00 376.50 5.94 35.40 184.71 900.00 1,622.50 36.76 10.00 377.22 210.75 2,027.15 134.48 24.91 52.62 311.96 3.00 3.00 14,143.95 8 COMMUNITY CENTER ------------------------------ r. 'x/03/99 10:13:22 ,~ PO # CITY OF OWASSO GENERAL FUND A/P CLAIMS REPORT VENDOR DESCRIPTION APAPVR PAGE: AMOUNT 200020 KIMBALL ACE HARDWARE MAINT/REPAIR SUPPLIES 53.48 200027 AT&`1 WIRELESS SERVICES PHONE USE-SR VAN 11.11 200198 WORLEYS GREENHOUSE LANDSCAPE PLANTS 10.00 ~ 200426 KIMBALL ACE HARDWARE MAINT SUPPLIES 3.96 200475 DALE & LEE SERVICE INC AIR CONDITIONER REPAIR 1,125.76 200650 ROBERTSON PLUMBING SUPPLY REPAIR SUPPLIES 156.96 200659 TUCKER JANITORIAL CLEANING SUPPLIES 42.70 200676 CURTIS RESTAURANT SUPPLY PARTS FOR STOVE 145.44 ~ 200677 TAYLORMADE LOCK & KEY LOCK REPAIR 35.00 200679 WAL-MART CLEANING SUPPLIES 60.05 ' 201)735 OKLAHOMA NATURAL GAS 7/99 USE 48.45 74 6 200776 MCI TELECOMMUNICATIONS 8/99 USE . 200777 PSO 8/99 USE 1,369.61 ~ 200789 TREASURER PETTY CASH REIMB PETTY CASH 18.15 DEPARTMENT TOTAL =___> 3,087.41 rARK MAINTENANCE --- -------- ------------------- 12 21 ~ 200008 METROCALL PAGER USE . 200101 UNIFIRST CORPORATION UNIFORM CLEAN/RENT 55.80 ~ 200133 ROBERT HUGHETT CLEAN ELM CREEK RESTROOMS 200.00 200133 ROBERT HUGHETT CLEAN ELM CREEK RESTROOMS 200.00 200368 AT&T WIRELESS SERVICES PHONE USE 29.71 200377 200592 BRYAN SCHAFFNER W W GRAINGER INC MOW ATOR PARK SIGN LIGHT 70.00 25.97 ~ 200626 UNIFIRST CORPORATION UNIFORM SHIRTS 215.55 200636 WATER PRODUCTS INC WATER PIPE MATERIALS 166.38 ' 200637 WATER STORE MAINT SUPPLIES 80.95 200638 TUCKER JANITORIAL JANITORIAL SUPPLIES 288.40 200742 JERRY WOODS WELDING WELDING 135.00 ~f 200743 CROW BURLINGAME HOSE FOR BACKHOE 20.54 200744 HUGHES LUMBER CO CEMENT FOR FENCE REPAIR 11.50 200772 WATER PRODUCTS INC WATER LINE SUPPLIES 1,380.01 200776 200777 MCI TELECOMMUNICATIONS PSO 8/99 USE 8/99 USE 6.31 982.59 ~ 200789 TREASURER PETTY CASH REMB PETTY CASH 6.02 200789 TREASURER PETTY CASH REMB PETTY CASH 2.16 ' 200789 TREASURER PETTY CASH CONTRACTOR LUNCHEON -- ---_-42_84 DEPARTMENT TOTAL =___> 3,940.85 ECONOMIC D EVELOPMENT -- -------- -------------------- '~ 200776 MCI TELECOMMUNICATIONS 8/99 USE 30.30 ~~ CITY OF OWASSO GENERAL F'tIND 9/07/99 8:56:31 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---------- ------------------------- ------------------------- ------------- ENGINEERING ------------------------------ 200318 DIANE'S TRAVEL AIRFARE-CARR 201.66 DEPARTMENT TOTAL =___> 201.66 1 FUND TOTAL =___> 201.66 GRAND TOTAL =___> 201.66 CITY OF OWASSO v~:NERAL FUND 9/03/99 10:13:22 A/P CLAIMS DEPORT APAPVR FADE: PU # VENDOR UL'CRIPTION AMOUNT 2UU789 TREASURER FETTY CASH REMB PETTY CASH 12.50 ~ ~`~ 2UU789 TREASURER PETTY CASH IlEIMB PETTY CASH 2.UU DEPARTMENT TOTAL =___> 44.80 10 FUND TOTAL =___> 48,137_G2 i~ CITY OF OWASSO WORKERS' COMP SELF-IN;~ PLAN 9/03/99 10:13:22 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTIO~~ AMOUNT !;NERAL GOVERNMENT 200072 TULSA REGIONAL MED CTR C03179 200159 MAY'S DRUG 504229 200167 WARREN CLINIC 504229 200335 ASSOCIATED ANESTHESIOLOGI F02289 200353 OWASSO DRUG B07138 200500 JERRY PATTON, DO L07159 200702 MEDCENTER INC B06109 200703 MEDCENTER INC B06109 200704 SCOTT MEDICAL CLINIC K05129 200705 TERESA PINAROC MD D03159 200706 SCOTT MEDICAL CLINIC M07229 200707 MEDCENTER INC' P06309 200709 CHRISTINA OGLE, CSR D01147 200710 ST. JOHN'S MEDICAL CENTER C09178 200711 TOM A MARBERRY MD 501139 200712 RADIOLOGY CONSULTANTS OF J05318 200716 TOM A MARBERRY MD 501139 200721 TOM A MARBERRY MD B06109 200723 PAUL A HOWARD MD F02289 DEPARTMENT TOTAL =___> FUND TOTAL =___> 1,593.24 19.74 73.90 275.60 54.40 52.44 108.67 201.14 154.00 51.66 122.88 285.78 40.00 643.70 89.40 17.66 69.74 112.65 855.01 4,821.61 4,821.61 1 CITY OF OUTASS0 AMBULANCE SERVICE F[JND 9/03/99 10:13:22 A/P CLAIMS REPORT PO # VENDOR 2UU594 OK HEALTHCARE AUTHORITY 200789 TREASURER PETTY CASH I ~ DEPARTMENT TOTAL =___> "^1BULANCE ----------------------------- APAPVR PAGE: 2 L'E ~CRIPTION AMOUNT REFUND OVERPAYMENT REFUND OVERPAYMENT 200053 JEFFERY GALLES DO EMS AUDIT 200055 MEDICAL COMPLIANCE SPECIA BIO-WASTE DISPOSAL 200488 PACE PRODUCTS OF TULSA IN AMBULANCE SUPPLIES 200496 ROGERS STATE UNIVERSITY TUITION-MATHES 200497 ALLIANCE MEDICAL INC AMBULANCE SUPPLIES 200588 ALLIANCE MEDICAL INC AMBULANCE SUPPLIES 200591 DAVID HURST MILEAGE-HORSY 200604 B & M TIRE CENTER INC VEHICLE REPAIR 200789 TREASURER PETTY CASH EMT TRAINING 200789 TREASURER PETTY CASH MILEAGE-WOFFORD/LAWLESS DEPARTMENT TOTAL =___> FUND TOTAL =___> 56.70 26.10 82.80 250.00 30.00 48.00 656.30 403.99 5.65 634.26 77.90 113.52 229.40 2,449.02 2,531.82 9/03/99 10:13:22 ;~ PO # VENDOR ~:TY GARAGE ----------------------------- ii i~ i~ 1 1 1 A/P CLAIMS REPORT DESCRIPTION 200008 METROCALL 200018 CONTINENTAL BATTERY CO 200020 KIMBALL ACE HARDWARE 200021 OFFICE DEPOT CARD PLAN 200022 B & M TIRE CENTER INC 200022 B & M TIRE CENTER INC 200023 SAM'S CLUB 200025 YOUNG'S TIRE SERVICE 200026 UNIFIRST CORPORATION 200029 CROW BURLINGAME 200029 CROW BURLINGAME 200029 CROW BURLINGAME 200078 W W GRAINGER INC 200213 WASTE RESEARCH INC 200651 RADIATOR SHOPPE INC 200652 FRONTIER INTERNATIONAL TR 200653 CLASSIC CHEVROLET 200653 CLASSIC CHEVROLET 200654 CLASSIC ELECTRIC INC 200655 BERNROD'S TRUCK & TRAILER 200656 T&W TIRE CO 200657 WILLIAMS REFUSE EQUIPMENT 200660 MIKE QUINN DODGE 200660 MIKE QUINN DODGE 200661 OK TRUCK SUPPLY 200662 MYERS TIRE SUPPLY 200664 AAA AUTO SALVAGE 200665 ABERDEEN DYNAMICS 200666 QUICK SERVICE STEEL 200727 ZEP MANUFACTURING CO 200729 PRECISION FLUID POWER 200732 TULSA AUTO SPRING CO 200735 OKLAHOMA NATURAL GAS 200776 MCI TELECOMMUNICATIONS 200777 PSO 200789 TREASURER PETTY CASH 200789 TREASURER PETTY CASH 200789 TREASURER PETTY CASH DEPARTMENT TOTAL =___> FUND TOTAL =___> CITY OF OWASSO CITY GARAGE PAGER USE BATTERIES MAINT/REPAIR SUPPLIES OFFICE SUPPLIES TIRE/VEHICLE REPAIRS TIRE/VEHICLE REPAIRS MAINT SUPPLIES TIRE REPAIRS UNIFORM CLEAN/RENT REPAIR SUPPLIES REPAIR SUPPLIES REPAIR PARTS SAFETY SUPPLIES REPAIR PART-LIFT RADIATOR REPAIR REPAIR PARTS VEHICLE REPAIR VEHICLE REPAIR ELECTRICAL REPAIR VEHICLE REPAIR TIRES REPAIR PARTS VEHICLE REPAIR REPAIR PARTS REPAIR PARTS REPAIR PARTS REPAIR PARTS REPAIR PARTS REPAIR PARTS MAINT SUPPLIES REPAIR PARTS VEHICLE REPAIR 7/99 USE 8/99 USE 8/99 USE REMB PETTY CASH REIMB PETTY CASH REIMB PETTY CASH APAPVR PAGE: 2U AMOUNT '7.04 89.90 78.42 11.99 504.83 11.20 43.95 107.50 91.65 67.78 25.00 1,473.38 19.46 4,210.00 378.50 402.73 225.00 158.24 137.15 102.50 648.48 1,592.06 185.61 38.40 33.40 52.96 25.00 21.60 28.66 122.90 290.00 767.23 24.29 20.46 315.41 15.00 3.00 11.39 12,342.07 12,342.07 9/03/99 m- PO # CITY OF OWASSO CAPITAL IMPROVEMENTS 10:13:22 A/P CLAIMS REPORT APAPVR PAGE: 21 VENDOR DESCRIPTION AMOUNT ~ ?NERAL GOVERNMENT ------------------------------ i~ ii DEPARTMENT TOTAL =___> STREETS ----------------------------- 200257 DELL COMPUTER CORP SOUND CARDS, SPEAKERS 200618 NEW HORIZONS COMPUTER MS TRAINING-KNIGHT 200624 TULSA TECHNOLOGY CENTER COMPUTER TRAINING 200648 SEBRING SYSTEMS TECHNOLOG VOICE WIPE DROPS 200648 SEBRING SYSTEMS TECHNOLOG DATA WIRE DROPS 200668 CREATIVE COMPUTER SOLUTIO SOFTWARE-6/1/99 200765 COMP USA INC COMPUTER SUPPLIES 200766 SHELTON CONSULTING UPGRADE COMPUTERS 200533 MILL CREEK LUMBER & SUPPL PW2 BUILDING 200584 CH2M HILL INC ENG SVS 2/3/98 DEPARTMENT TOTAL =___> FUND TOTAL =___> 1,490.72 1,195.00 950.00 2,035.00 2,805.00 40,471.46 71.29 650.00 49,668.47 10.99 38,800.00 38,810.99 88,479.46 CITY OF OWASSO CAPITAL PROJECTS GRANT 9/03/99 10:13:22 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---------- ------------------------- -------------------------- ------------- c )OT-INDUSTRIAL ACCESS PROJECT 200532 KOCH MATERIALS 200538 TULSA ASPHALT DEPARTMENT TOTAL =___> ASPHALT-5TH AVE ASPHALT-5TH AVE 742.29 53,668.64 54,410.93 FUND TOTAL =___> 54,410.93 22 CITY OF OWASSO BOND PROJECTS FUND /03/99 10:13:22 A/P CLAIMS REPORT APAPVR PAVE: PO # VENDOR DESCRIPTION AMOUNT ---------- ------------------------- ------------------------- ------------- AGILITY IMPROVEMENTS ------------------------------ ~ ~ 200156 RETHERFORD PUBLICATIONS LEGAL NOTICES -_______3330 DEPARTMENT TOTAL =___> FUND TOTAL =___> 33.30 33.30 G v CITY OF OWASSO PAYROLL PAYMENT REPORT Information Systems 0.00 2,769.63 _...._.. Po ice 1420.67 50,100.61 Garage Fund ::::::. .............. ~ ........... ~ f Garage Fund Total $0.00 $3,712.71 APPROVED: 09/07/99 Mayor Council Member Council Member CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 8/28/99 Department Overtime Expenses Total Expenses General Fund Finance 0.00 7,655.36 ~arnm~nity De~relop!ment L}~5ti $>89~ 8 Municipal Court 0.00 2,150.19 ,,, .; . ! Er€g~neenng __ s~.OQ ~,~114 ~3 Information Systems 0.00 2,769.63 Su}~port SenriGes 94.50 4,150.'~fi Police 1148.40 52,860.03 Central Dispatch 4$2.79 6,112.$9 Animal Control 0.00 1,865.12 Fire 1,81~.1'r` 4,181 9 Street 128.57 10,423.11 Gemrnun~ty Semgr Center (3 00 3,2$5,89 __ Park Maintenace 0.00 3,956.69 General Fund Total $3,666.43 $166,407.60 Garage Fund Garage Fund Total $0.00 $3,712.69 APPROV 09/07/99 Mayor Council Member Council Member ' Memorandum To: HONORABLE MAYOR AND MEMBERS OF THE OWASSO CITY COUNCIL From: LIEUTENANT CLIFFORD R MOTTO ACTING CHIEF OF POLICE Subject: REQUEST APPROVAL AND ACCEPTANCE OF OKLAHOMA HIGHWAY SAFETY OFFICE TRAFFIC ENFORCEMENT GRANT FOR FISCAL YEAR 1999-2000 Date: AUGUST 31,1999 ~_.~_ BACKGROUND: In July of 1998, the Owasso Police Department applied for, and was awarded a $ 25,000.00 "traffic enforcement" overtime grant from the Oklahoma Highway Safety Office. This grant paid the overtime salaries for off-duty Owasso Police Officers to patrol city streets and enforce the various traffic ordinances. Officers were required to pay particular attention to areas within the city designated as a "high risk" for motor vehicle crashes. Officers were also required to pay attention to speed violations, seat belt violations, child restraint law violations, and alcohol related driving offenses. The police department was further required to participate in "traffic safety" campaigns as promoted by the State of Oklahoma as well as provide educational programs to the public in "traffic safety". This grant covered the period from October 1998 through September 1999. By the time the State provided us with our contract, the grant was akeady in its first month of operation. Our department began extra traffic enforcement efforts in November of 1998. Although our grant does not expire until the end of September 1999, I believe that it has so far, been a success. Statistics reveal that for the nine months spanning November 1998 through July 1999, Owasso Officers made a total of 2,339 traffic contacts. These contacts resulted in 568 citations /warnings issued for speed violations, 985 citations /warnings issued for seat belt violations, 17 citations /warnings issued for child restraint law violations, and 776 citations /warnings issued for "other types" of traffic violations. Owasso Officers additionally effected a total of 91 arrests, most of which were for alcohol related driving offenses. The department additionally has conducted numerous public education programs for Owasso residents and has participated in all traffic safety campaigns that have been designated by the Oklahoma Highway Safety Office. ' Approval of Grant Page 2 ~ The department finds that this grant has become a valuable asset in its traffic enforcement obligation. Due to the rapid growth of the City of Owasso, the numbers of calls for police services have risen substantially. The patrol division has had to give "traffic enforcement" a lower priority than in the past. Complaints from residents of various neighborhoods regarding speed problems in their area are not handled as quickly as in the past and frequently on-duty officers must be "scheduled" to address the problem. This grant has corrected this situation as grant officers can be assigned to these neighborhoods, usually by the following day, after these complaints are received. This is a reimbursement type grant and requires "No Matching Funds" from the city. In January of 1999, the department applied for its second traffic grant. This new grant will cover the periodfrom October 1999 through September 2000. The department requested $ 32,000.00 in overtime funding from the State. This $ 32,000.00 would fund approximately 1,454 hours of overtime over the contract period, which would result in 121 hours of traffic enforcement per month. In July 1999, Mr. Jeff Spencer, from the Oklahoma Highway Safety Office, notified me that our application had been approved. He has scheduled a meeting with me on September 7,1999 to finalize our contract. Staff recommends that the Owasso City Council approve and accept the "Traffic Enforcement" contract, for fiscal 1999-2000, between the Oklahoma Highway Safety Office and the Owasso Police Department. 1. Grant Application 2. July 28,1999 Fax from Oklahoma Highway Safety Office n i~ I~ I^ HIGHWAY SAFETY PROJECT APPLICATION FISCAL YEAR 2000 STATE OF OKLAHOMA OHSO USE ONLY OKLAHOMA HIGHWAY SAFETY OFFICE Program Area 3223 N. LINCOLN OKLAHOMA CITY, OKLAHOMA 73105 Contract Amount (405) 521-3314 FAX (405)524-4906 Program Manager TITLE OF CONTRACT: ~~ TRAFFIC E[~+0%~lP ~. oRGAN¢ATIDN z. ADDRESS (IrlcLUOE aP cooE) City of Owasso Post Office Box 180 Owasso, Oklahoma 74055 3. DMSION 4. ADDRESS Of DIVISION Owasso Po11CE Department 101 North Main Street -„_.~_ Owasso, Oklahoma 74055-2923 5. COUNTY Tu1sa~ Rogers 6. FEDERAL EMPLOYER DENT>fICAT10N NO. " 736 06 9613 7. TELEP410NE NUMBER 8. FAX NUMBER 9. E~IMIL ADDRESS (d sPP~+~) 918-272-2244 918-272-4900 ALIX900@webzone.net 10. ACCEPTANCE - R IS lJHOERSTOOp AND AGREED dY THE Ut~ERSJGt~D THAT A PROJECT RECENED AS A RESULT Of TfiS APPLICATION IS ' SL QJECT TO THE REGLMTIONS GOVERt~q HKiFNVAY SArETY PROJECTS. THIS AGREEMENT MAY EE TEIiMPUTED BY ETTMER PARTNER N ACCORDMICE WRt1 OHSO POLICY. COPY OF SUCH POLICY MAY DE ODTAAQED UPON REQUEST. A. PROJECT DIRECTOR (1) NAME (FIRST, M. LAST) (2) TTfLE (3) ADDRESS MID ~ CODE Clifford R. Motto LieutEnant 101 North Main Street Owasso, Oklahc~na 74055-2923 (4) SIGNATURE DATE (~ TELEPHONE NUMBER / !Q~~ /2' , ~~~ //~3/~9 ` 918-272-2244 B. FINANCIAL OFFICER (1) NAME (FIRST, M. LAST) (2) TmJ: (3) ADDRESS AND ZP CODE Sherry Bishop Finance Director Post Office Box 180 Owasso, Oklahoma 74055 (4) SIGNATURE ~~ y . ~/~ ~l (5) TELEPHONE NUMBER 918-"172-2251 l C. AUTHORIZING OFFICIAL (iMUST 8E AUT}IORQED TO SIGN CorrrRACrs oN BEHALF of APPLICANT ORGAN2ATIOP!) (1) NAME (FIRST, M, LAST) (2) TmP (3) ADDRESS ANO ZIP CODE J. Jeff Hanc City Manager Post Office Box 180 Owasso Oklaharoa 740 (4) SI~GNA E DATE (S) TELEPHONE NUMBER 918-272-2251 V ~. -1- ORGANIZATION: DATE: City of Owasso -Owasso Police Departrr~nt 01-13-99 11. PROBLEM IDENTIFICATION (Background information-Attach additional pegs if necessary} Se?e attached page for Problem Identification response. --~_ 12. GOAL (attach additional page if necessary) Our goals are simple, they are to: A. Reduce the number of vehicle crashes that occur on the public roadways of Owasso by enforcing existing speed and traffic ordinances. B. To increase the use of seat belts by Owasso motorists. C. To increase the use of Child Safety Seats and proper Child Safety Restraints. D. To reduce the number of DUUDWI drivers on Owasso roadways. E. To provide public information and education to Owasso citizens Goals will be measured by Owasso Police Department "Annual Report" . -2- ~ Oklahoma Safety Project Application Fiscal Year 2000 ' Attachment 11. PROBLEM IDENTIFICATION (Background information - Amch additional page if necessary) The City of Owasso has a "City Limit" population of approximately 14,500. The service area of Owasso however, is 35,000 - 40,000. The service area is defined as all '~ area located inside the Owasso fence line, but not the actual "incorporated city limits", as well as "pass thru" traffic since Owasso lies between two (2) major highways ' (Highway 169 and Highway 75). Additionally, major corporations and businesses lie three miles to the west of Owasso which results in a significant traffic increase during ~ the day and late after-nee/evening hours. The City of Owasso has also expanded it's city limits to incorporate portions of Rogers_ County so Owasso now is located in two counties, Tulsa and Rogers. The police department has a sworn staff of twenty-eight and the department averages 24,000 calls fer service annually. The City is rapidly expanding as housing construction is at an all time high making Owasso one of the fastest growing cities in the State of Oklahoma. As the City increases it's size and population and the police department handling vast increases in it's number of service calls, little time is left for traffic enforcement.. The police department does not have the luxury of doing routine traffic patrols any longer and "special emphasis" traffic enforcement has to actually be scheduled by the shift supervisors on any given day. To this end, the Traffic Enforcement Grant of $25,000.00 that was awarded to us in 1998/1999 by the Oklahoma Highway Safety Office has helped tremendously in our efforts to combat the number of vehicle crashes by addressing traffic issues such as speeding, D.U.I., Seat Belts and Child Restraints. Our problem identification therefore is as follows: A. Vehicle Crashes -- both injury and property damage - B. Speed -- in residential areas, major connecting streets and avenues and highway. C. Seat Belts -- lack of wearing same D. Child Restraint -- lack of providing proper child restraint E. DUI/DWI -- Although Owasso does not have any bars or clubs at the present time. This does not stop motorists from drinking as Owasso borders the City of Tulsa and most Owasso citizens work, eat and socialize there then drive back to Owasso. F. Public education and awareness of motor vehicle laws. i~ ORGANIZATION: DATE: City of Owasso -- Owasso Police Department 01-13-99 13. PROJECT DESCRIPTION (OBJECTIVES) (Attach additional page if necessary) The objective of the Owasso Police Department will be to have special traffic patrols and DUI patrols to be worked by off-duty Owasso Police Officers on an overtime basis. These patrols will occur during the week and on weekends both during the day and during peak DUI/DWI hours at night. These special traffic patrols will be used to enforce the traffic ordinances of the City of Owasso. ;~_~_ 14. EQUIPMENT JUSTIFICATION (attach additional page if necessary) No equipment is requested for this project. -3- ORGANIZATION: DATE: City of Owasso -- Owasso Police Department 01-13-99 15. EVALUATION (Attach additional page if necessary) 1. To reduce the number of vehicle crashes by 5 % . 2. To increase seat belt violation contacts by 15%. 3. To increase child restraint violations contacts by 5%. 4. To reduce DUUDWI offences by 5 °!o . 5. To increase overall traffic enforcement by 10°6 . _~_;_. - These goals will be evaluated by the year end Owasso Police Department "Annual Report" . 116. COST ASSUMPTION (Attach additional page if necessary) Overtime salaries for off-duty Owasso Police Officers -requested $32,000.00. Average O.T. wage for an Owasso Police Officer is $22.00 per hour. This requested $32,000.00 would cover approximately 1,454 hours of overtime annually which would be approximately 121 hours of Traffic/DLTI enforcement per month. (ALL REGULAR SALARIES AND BENEFITS WILL BE PAID BY THE CITY OF OWASSO.) -~- ii ii ORGANIZATION: DATE: City of Owasso - Owasso Police Department 01-13-99 17. BUDGET DETAILS Coat Category Items SOURCE OF FUNDS HIGHWAY SAFETY APPLICANT CONTRIBUTION TOTAL FEDERAL FUNDS L PERSONNEL COSTS A. Salaries B. BenefRs n. TRAVEL -~-;-- - -~ A. In-state Travel B. Out-0f=shale Travel la. oPERATUUO cosTS All regular salaria~ and benefits of $32,000.00 police officers $32,000.00 paid by City of N. CONTRACTUAL SERVICES Ste' V. EQUIPMENT TOTAL $32,000.00 18. ITEMIZED BUDGET BREAKDOWN (attach additional pages) I. Personnel Costs II. Travel Costs III. Operating Costs IV. Contractual Services V. Equipment -5- OWASSO POLICE DEPARTMENT Traffic Summons Issued TYPE OF SUMMONS 1994 1995 1996 1997 1998 Speeding 631 657 627 768 814 Failure to Carry Insurance 286 373 474 520 599 Expired Inspection Sticker 199 157 227 210 441 Handicap Parking Following too Close Careless Driving , Improper Parking Failure to Yield Inattentive Drivinc Uncovered Load Failure to Obey Traffic Control Sign Operating at Speed Other Than Reasonable 12 26 20 20 28 58 13 8 22 22 14 18 25 13 20 21 16 14 1 14 0 9 13 12 13 10 12 10 11 12 0 1 1 1 0 0 1 0 13 19 20 19 1 1 0 Driving Under the Influence (DUI) 64 96 86 124 107 Disobeyed Stop Sign -:~:-~_ -= 64 90 114 107 106 No Driver's License 55 88 77 104 98 Driving While Intoxicated (DWI) 16 15 28 21 8 Other 0 0 0 0 8 Loud Music/Noise From Vehicle 0 1 4 6 6 Permitting Unauthorized Person to Drive 1 3 2 2 2 Unlawful Riding on Vehicle 0 0 0 0 2 Improper Turn ~ 0 2 14 35 0 Driving Without Proper Endorsement 0 5 4 2 0 Improper Tag Display 0 0 0 2 0 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 TYPE OF SUMMONS (continued) 1994 1995 1996 1997 1998 Obstructing Driver's View 0 1 0 1 0 Failure to Wear Headgear 0 1 3 1 0 Skateboards Prohibited on Roadway 0 1 0 2 0 Possession of Fictitious ID or License Carrying aPassenger w/o Operator of Age 16 Chanoinq Lanes. Drivin4 Over Medians No Headlights Displayed at Night Opening & Closing Vehicle Doors Ooeratinp a Motorcycle w/o Rearview Mirrors 0 3 0 1 0 0 0 0 4 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 Failure to Wear Eye Protection 0 0 0 0 0 _ ~_ _ Illegal Carry of Passengers (motorcycle) 0 3 0 0 0 Improper Movement from a Direct Course Improper Overtaking on Right Unlawfully Using Foreign Lic. While Suspende 0 0 0 0 0 TOTAL 7 ,574 7 Pedestrian Walking on Roadway Possession of/or Obtaining False Driver's Lic. Presenting Altered Driver's License ^ OWASSO POLICE DEPARTMENT Traffic Accident Information Accidents 1994 1995 1996 1997 1998 Property Damage 110 146 181 184 192 Injury 28 27 58 58 54 Fatal'dy 0 1 1 0 0 TOTAL ;_._ -~_: Accidents which irnolved injuries occurred in the following areas. Vehicle 48 Bicycle 2 Motorcycle 4 Additional significant circumstances irnolved in some of the 1998 accidents: Accidents Involving Parked Vehicles. 25 Hit and Run Accidents ~ City Vehicle Accidents 4 Alcohol & Drug Related Accidents 10 1998 Accidents Occurred on: Public Property 202 Private Property 44 Six (6) of the 184 property damage accidents did not meet the State criteria for injury or $300 damage, therefore no formal report was made. Information was exchanged by irnolved parties. OWASSO POLICE DEPARTMENT Catagory of Calls Received 8,086 Traffic Related Calls: Includes traffic accidents, traffic stops, traffic complaints to include hazards, and parking complaints. 5,901 ServJce'ReFated Cal/s: Includes information requests, vehicle lock-outs, vehicular escorts, agency assists, fingerprinting requests, and vacation security checks. , 4,245 Investl_gative Calls: Includes suspicious vehicle, person(s), or activity. Trespassing or prowling complaints, open doors and alarms are included in this catagory. 1,423 Fire/EMS Calls: 1,093 Crime Related Calls: Includes all fire or ambulance calls which are reported through police department or 911. Officers respond to assist. All arrests, all reports (non-traffic), and any call in which a crime has been committed. - 460 Animal Control Calls: Includes vicious, stray, and deceased animals. Nuisance animals and cruelty cases are also handled by this division. 253 Public Relations Calls: Includes DARE, Neighborhood Watch, youth and adult programs, departmental tours, and all crime prevention and community policing programs. 21,461 ii i' ii i~ OKLA~IOMA HIGHWAY SAFETY OFFICE 3223 North Lincoln Oklahoma City, OK 73105-5403 (405)521-3314 Deaz Project Applicant: -~>-~:: Enclosed is the application for FY2000 Highway Safety funds which you requested. Instructions for completion of the application aze attached to the form. T Please keep in mind that applications aze evaluated on a weighted system in the azeas of Problem Identification, Goals, Project Description, Evaluation, Cost Assumption and Budget. Each azea should include a complete description. Each application must contain an evaluation component which outlines how the project's success will be evaluated. The Budget section must contain a detailed breakdown of the amounts requested. Problem Identification and Project Description aze the most important factors in determining whether an application is included in the Highway Safety Plan, and therefore receives the most emphasis during the selection process. The Problem Identification portion of your application should be supported by appropriate information (i.e., statistical data) to indicate the problem to be addressed. The Project Description should identify how the problem will be solved or, at least, diminished. If you have further questions, please give our office a call. Sincerely, Ka Statton Chief of Highway Safety Programs i~ STATE OF OKLAHOMA OKLAHOMA HIGHWAY SAFETY OFFICE -~~_ -~:~- 3223 N. LINCOLN OKLAHOMA CITY, OKLAHOMA 73105 (405) 521-3314 HIGHWAY SAFETY PROJECT APPLICATION T_HlS APPLICATION IS DUE IN THE OHSO BY MARCH 2 1999 ' REGULATIONS GOVERNING HIGHWAY SAFETY PROJECTS PURPOSE ' Federal guidelines speclfy that projects are developed to reduce traffic fatalities and injuries through increased enforcement, public awareness, and/or additional laws or policles to improve public observance of traffic safety. I. GENERAL REGULATIONS i~ A. The project shall be administered by a kxal or state governmental entity, individual, non-profit organization or public organization, having authority and responsibility for carrying out the project :-~~._ B. To achieve project self-suff~aency, federal guidelines stipulate that projects are funded annually, for a maximum of three years. Federal partidpation dedreases each year. Describe how project adtvities will be supported as federal partidpation deaeases. Include the steps you will take to convince appropriate funding sources to continue this project. C. Costs shall meet the following criteria: (1) These funds are intended to supplement and not substitute ongoing activities. The costs must be necessary and reasonable. (2) Be authorized or not prohibited under federal, state or local laws or regulations. , (3) Conform to the federal common rule and be consistent with policies, regulations and procedures that apply uniformly to other activities of the project recipient. (4) The cost changed to this project cannot be included as a cost of any other federally financed program. is ii (5) Program income from other sources is encouraged. D. Only those costs categories and line items approved in this project may be claimed. Any deviations from the approved budget must have PRIOR Oklahoma Highway Safety Office (OHSO) approval. EVALUATION The degree of success in meeting project objectives, on both a monthly basis and in total, will be an important factor in determining the future of the project (a) 111. MONITORING REVIEWS OHSO shall conduct quarterly on-site monitoring reviews of all highway safety projects. The purpose of these reviews shall be to determine adherence to stated project objectives and to review financial procedures. IV. COST REIMBURSEMENT Highway safety projects are based on the cost reimbursement concept. An agency shall expend its own existing funds, then proceed to claim reimbursement from OHSO for the federal share of incurred project costs. Requests for reimbursements shall be made on a monthly basis. V. TERMINATION The project i+~aprent understands that this project may be terminated if OHSO concludes that the project recipient is not in compliance with the conditions and provisions of their contract. OHSO will extend an opportunity for the project reapient to demonstrate compliance. Notification of termination will be in writing, 30 days prior to date of termination. INSTRUCTIONS FOR COMPLETING APPLICATION FORM ii 1. ORGANIZATION 2. ADDRESS Enter the complete address of the governmental unit including zip code. 3. APPLICANT DIVISION (IF APPLICABLE) Enter the name of the political jurisdiction responsible for the overall administration of the project (state, county, city, township, university). 4. ADDRESS OF DIVISION (IF APPLICABLE) Enter the complete address of the applicant including zip code. i~ 5. COUNTY Enter the county or counties in which the project will be conducted. If the project is conducted statewide, so indicate. i~ 6. FEDERAL EMPLOYER IDENTIFICATION NUMBER Enter the nine digit number assigned by the U. S. Department of Treasury, Internal Revenue Service, for tax reporting purposes. (b) ' 7. TELEPHONE NUMBER Enter organization telephone number including area code. ' 8. FAX NUMBER Enter organization fax number including area code. 9. E-MAIL ADDRESS ,~ Enter organization E-mail address, if applicable. 10. ACCEPTANCE A. PROJECT DIRECTOR -~~== Enter the full NAME, TITLE, ADDRESS and TELEPHONE NUMBER of the person responsible for the direct or immediate administration of the project B. FINANCIAL OFFICER Enter the full NAME, TITLE, ADDRESS and TELEPHONE NUMBER of the chief finanaal officer of the organization responsible for the administration of the project C. AUTHORIZING OFFICIAL Enter the full NAME, TITLE, ADDRESS and TELEPHONE NUMBER of the chief executive officer of the organization (mayor, city manager, county commissions chair, university official, or state agency head). NOTE: SIGNATURES -submit one project application with original signatures. LNSTRUCTIONS FOR PAGE TWO 11. PROBLEM IDENTIFICATION Federal guidelines specify that projects are developed to reduce traffic fatalities and injuries through increased enforcement, public awareness, and/or additional laws or policies to improve public observance of traffic safety. Describe in detail the specific problem you are attempting to impact or correct. Indicate why your cun'ent program or activity is not adequate and explain past efforts to resolve the problem. Provide supporting data, facts, or statistics which will substantiate the need for the project. i~ II For law enforcement projects, please provide a review of your records of traffic fatalities and injuries for at least the past two years (preferably five). OHSO is interested in identifying problem areas such as location, alcohol impairment, safety belt and child seat usage, excessive speed or other factors which are associated with traffic fatalities and injuries occurring in your community. If you need assistance preparing this review of traffic fatalities and injuries, OHSO is available to work with your department in this regard. (c) 12. GOAL Describe what this contract is to accomplish. Describe it in traffic safety tents only, i.e., reduction of fatalities, reduction of A8B crashes, reduction of DUI/DUID, increase in the seat belt use rate, increase in the child seat use rate, decrease in the number of fatalities/A8B injuries of children under six, increase the rate of traffic data analysis, etc. ~ The applicant will be required to document through monthly reports to prove the goal is accomplished. Failure to accomplish the stated goal could cause the final reimbursement to be delayed or denied. ' 13. PROJECT DESCRIPTION (Objectives) Identify all personnel that will be directly involved with this project by title. Identify what ' each person vim- do, identify them as full-time or part time, show the percent of time allocated to this project, identify other factors directly assoaated with each employee. ~ List step by step activities that will be done to achieve the goal. Describe how the work will be done to complete each of the activities fisted. Shaw manhouts required to complete activities, meetings to be held, people to be trained, amounts of materials to be distributed, hours peg shift, time of day for shift and other similar descriptions of activities necessary to completely define how the work will be done. 14. EQUIPMENT JUSTIFICATION ii Identify all equipment to be purchased for this project Briefly describe each item and indicate how the equipment will be used in the furtherance of this project; provide an estimated unit cost. Only items spedfically detailed in the budget will be eligible for federal reimbursement. Equipment purchased through this project must be used for highway safety purposes during its useful life. Any equipment purchased by and for a state agency must also adhere to all state equipment control procedures. Equipment pur~cttased by other organizations must adhere to local ordinances and regulations, or the Common Rule, whichever is more restrictive. All equipment requires federal grantor agency approval before it can be purchased by a contractor. INSTRUCTIONS FOR PAGE FOUR 15. EVALUATION ~~ ii Each project must have an evaluation plan. Describe your evaluation plan based on performance measures in a dear and logical relationship to the goal and objectives of the project. Onty include performance measures in your project and evaluations that can be absolutely supported with documentation by your office in each monthly reimbursement claim. (d) i~ i~ 16. COST ASSUMPTION To achieve project self-sufficiency, federal guidelines stipulate that projects are funded annually, for a maximum of three years. Federal partiapation decreases each year. Describe how project activities will be supported as federal participation decreases. Include the steps you will take to convince appropriate funding sources to continue this project 17. BUDGET DETAIL Complete the BUDGET DETAILS table. Be sure to fill in all Cost Category Items applicable to this project, both Federal and Non-federal. 18. ITEMIZED Bt1DGET BREAKDOWN This is line item listing of each of the costs contained in the BUDGET DETAIL~•table above. To the extent possible, indude all information requested in the following definitions: I. PERSONNEL COSTS A. Employee salaries and wages Indude each employee classification separately, and identify their project function. Indude the hourly rate of pay and hours or percentage of time to be charged to the project: Show total cost of salaries and wages. B. Employee fringe benefits List and compute the dollar value for each fringe benefit separately. If the fringe is based on a monthly cost, indicate that cost. Show total cost of fringe benefits. II. TRAVEL COSTS Identify the nature ~of the travel and explain how the travel will benefit the project for both in-state and out-of-state. A. In-state Travel (reimbursed at state rates only) Itemize all travel costs related to the project including transportation, lodging and meals. Show adequate detail and computations to support costs. (e) i~ ' B. Out-of-state Travel (requires prior written approval from OHSO) ' Itemize all travel costs related to the project, including transportation, lodging, meals, out-of-state speakers, etc. Show adequate detail and computations to support costs. Identify the number of personnel planning to travel for each trip, reason for each trip, location of meeting, number of ' days at meeting, number of days in travel status and provide OHSO with a meeting summary. ~ III. OPERATING COSTS Materials used during the project period fall into this category. Examples of such ' items would be office supplies, postage, printing and telephones. Itemize each cost and provide detail including quantities and per item cost. Estimate total cost of etch item. (NOTE: documentation of all claimed costs will be required prior ~ to reiim~ursement) IV. CONTRACTUAL SERVICES (subcontracts to this project) When this project requires additional outside services of an individual or organization to accomplish the goal and/or objective(s), subcontracts can be iriduded. Identify and describe in detail subcontracts to be awarded as part of this project After any subcontract is approved and executed, send OHSO one copy. i~ i~ V. EQUIPMENT Identify and describe each item of equipment to be purchased. Identify the number of items, cost per item and total cost. Only item(s) spedfically detailed in this section will be eligible for federal reimbursement FORM SUBMISSION INSTRUCTIONS Submit one typed application with original signatures to: i~ ii i~ State of Oklahoma Oklahoma Highway Safety Office 3223 North Lincoln Oklahoma City, Oklahoma 73105 (~ I~ To:Lt CIIII Motto From:Jelf Spencer 28-Jul-99 16:50 page i of 1 ~ ax To: L,i Cliff Motto Of: Owasso Police Dept. Pages: 1, including this cover sheet. Date: July 28, 1999 L.t Motto; This fax is to inform you that the application your agency submitted to the Oklahoma Highway Safety Office (OHSO) far FY 2000 has been approved for contract ~~ negotiations_ I am the assigned Program Manager and will be your point of contact with the OHSO. ~` You can expect a call from me in the v near future to schedule a date and time ~Y to start the contract process. You will need to have present at this meeting any person(s) that you feel have an interest in these negotiations. Other than yourself, you may want to invite a representative from personnel, finance, communications or any other interested or support staff, this is entirely up to you. I look forward to working with you and your agency in the coming year. If you i~ have any questions don't hesitate to contact me. From the desk of... Jeff Spencer ~ fhogrem Manager Oldatbma Highway Safety Office 32xi N lincoh f3Md. Oroaho+na City, Oldahorna 73105 405-521-33ta Fax: 405-11 ~20t)6 i~ i~ 1 MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF THE OWASSO CITY COUNCIL FROM: LIEUTENANT CLIFFORD R. MOTTO ' ACTING CHIEF OF POLICE SUBJECT: REQUEST APPROVAL OF AGREEMENT BETWEEN THE OKLAHOMA AIR NATIONAL GUARD AND THE OWASSO ~ POLICE DEPARTMENT FOR USE OF FIRING RANGE ' DATE: AUGUST 31,1999 l! ~~ In 1998, the Oklahoma Air National Guard entered into a contract with the City of Owasso for the use of the Owasso Police Firing Range. The Air Guard paid the City $ 2,000.00 in order to use the range for one weekend per month. The contract period was from October 1,1998 through September 30, 1999. The Oklahoma Air National Guard provided their own CLEFT certified firearms instructors, medical support during training, ammunition, and transportation to and from the range. All firearms training was coordinated through the Owasso Police Range Master and the Air Guard instructors were required to undergo range briefing and safety training prior to firing on the range. Additionally, the Air Guard assumed any and all liability for its soldiers while on the firing range. As the first year of this contract draws to a close, the Oklahoma Air National Guard has requested a second year renewal. The contract price will again be $ 2,000.00 for the one weekend per month use of the range. As in last year's contract, the Air Guard will provide its own instructors, medical support, ammunition, and transportation. The Air Guard will provide a list of monthly dates that they will be on the range and all coordination will again be conducted through the departments Range Master. Staff recommends City Council approve the contract with the Oklahoma Air National Guard for the use of the Police Firing Range for one year at a cost of $ 2,000.00. is Letter of Agreement -Oklahoma Air National Guard I~ OKLAHOMA AIR NATIONAL GUARD HEADQUARTERS, 138TM FIGHTER WING INTERNATIONAL AIRPORT - 4200 NORTH 93RD EAST AVENUE TULSA, OKLAHOMA 74115-1699 (918) 833-7201 (DSN) 894-7201 24 August1999 MEMORANDUM FOR Owasso Police Department FROM: 138SFS/DCSP SUBJECT: Request for Use of Firing Range 1. The 138' Fighter Wing of the Oklahoma Air National Guard requests use of your firing range for weapons qualification and training purposes for the time period of 01 October 1999 through 30 September 2000 for the amount of $2,000. 2. This agreement is renewable on a yearly basis providing both parties agree to continue these services. 3. Before our contracting office can award a $2,000.00 contract with the City of Owasso Police Department, we must receive a bill or statement so that they may pay the contract. 4. POC for this matter is myself at (918) 833-7201. 5. Thank you for your consideration in this matter. •~"- ROBERT E. GUEST, MSGT, OKANG Deputy Chief, Security Police MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: SHERRY BISHOP FINANCE DIRECTOR SUBJECT: REQUEST FOR CARRYOVER BUDGET APPROPRIATION DATE: September 3, 1999 BACKGROUND: Since 1993, the City Council has approved a "carryover" supplemental appropriation. A "carryover" budget is a concept wherein budgeted, but unexpended, funds from one fiscal year may be re-budgeted (appropriated) to the next fiscal year. The goal of a carryover budget is to encourage economy and efficiency in the use of public funds. Traditional public sector budgets "reward" the expenditure of all of the funds under a manager's control and "justify" an increasing level of appropriations in subsequent fiscal years. Efforts to be efficient and save money often are "rewarded" by a reduction in future budgets. The carryover budget promotes a philosophy of "save and invest it" rather than "spend it or lose it." Managers who save money from last year's budget are rewarded by the possibility of a carryover appropriation to the new fiscal year budget. This is the seventh year for the City's managers to operate under a carryover budget concept. COMMENT: The General Fund has a total of $501,249 in budgeted but unexpended funds remaining from the 1998-99 budget. Of that amount, $356,693 is eligible for carryover requests. (Funds from personal services line items and certain other items normally are not eligible for carryover). As indicated in the list below, the General fund carryover recommendation is for $348,300. Six projects budgeted in the Capital Improvements Fund of FY 1998-99 are currently in progress and have unexpended funds that should be carried over to supplement the FY 1999-2000 budget. Those projects are listed in the table below. ' REQUEST: II is Carryover appropriations have been requested for the City Garage Fund, the Capital Improvements Fund, and for thirteen departments within the General Fund. The carryover requests are summarized below. Fund & De artment Pur ose Amount General Fund- Managerial Radio system 8,858 Finance Training & furniture 4,000 Community Development Pickup truck 15,262 Future vehicle 11,738 Municipal Court Software & furniture 5,000 Engineering GPS system 3,000 General Government Radio system 189,917 Police COPS Grant matching 9,023 Police Communications Chair, filtering system, center modifications 2,698 Fire Bunker gear 2,000 Lawn mower 4,460 Emergency Preparedness Siren 2,500 Streets Building renovations 28,950 Sidewalk construction 14,500 Community Center Copier 1,394 Parks Ball field lighting, park improvements 45,000 Total General Fund $348,300 w City Garage Fund Complete vehicle exhaust system 800 Car wash water heater 850 Jack system 1,000 Future parking lot paving 1,226 Total Cit Gara e Fund $3,876 Capital Improvements Computerization - 429,766 Fund Police firearms range 25,892 Hwy 169 enhancement 11,508 129"' East Ave overlay 30,000 76`h Street & Hwy 169 engineering 30,770 Hale Acres drainage 5,661 Total Ca ital Im rovements Fund $533,597 Attached for your review are memoranda from managers explaining each carryover request. I~ RECOMMENDATION: Staff recommends supplemental appropri ations for the following: General Fund- Managerial $8,858 Finance 4,000 Community Development 27,000 Municipal Court 5,000 Engineering 3,000 General Government 189,917 Police 9,023 Police Communications 2,698 Fire 6,460 Emergency Preparedness 2,500 Streets 43,450 Community Center 1,394 Parks 45,000 Total General Fund $348,300 City Garage Fund $3,876 Capital Improvements Fund $533,598 ATTACHMENTS: Department Requests ' MEMORANDUM TO: SHERRY BISHOP ' FINANCE DIRECTOR JEFF HANCOCK CITY MANAGER ,~ FROM: TIMOTHY ROONEY ASSISTANT CITY MANAGER SUBJECT: REQUEST FOR CARRYOVER BUDGET COMMLJIVITY DEVELOPMENT DEPARTMENT EMERGENCY PREPAREDNESS ' GENERAL GOVERNMENT MANAGERIAL DEPARTMENT PARKS DEPARTMENT ' DATE: September 3, 1999 i~ i. ii ii The following are respectfully submitted as carryover budget requests for the departments indicated for FY 1999-2000. Community Development At the close of FY 1998-99, the Community Development Department budget had a total amount of $27,210 available for carryover consideration, of which $15,262 was already allocated to the purchase of the building inspector vehicle in last year's budget, however delivery of the vehicle did not occur until FY 1999-2000. Staff requests that $11,738 be carried over from the previous budget year for the anticipated future purchase of a vehicle. The total amount being requested for carryover from this budget is $27,000. Emergency Preparedness At the close of FY 1998-99, the Emergency Preparedness budget had a total of $2,879 available for carryover consideration. Staff requests that $2,500 be carried over from the previous budget year to assist in supplementing the planned purchase of a storm siren. Additional funds for this purchase have already been budgeted from the Emergency Siren Fund. The total amount requested for carryover from this budget is $2,500. General Government At the close of FY 1998-99, the General Government budget had a total of $189,917 available for carryover consideration. Staff is requesting all of those funds be carried over to FY 1999- 2000 for the planned radio system purchase. A total of $198,775 is needed to fund that purchase. The total amount requested for carryover from this budget is $189,917. i~ Managerial At the close of FY 1998-99, the Managerial Department budget had a total of $10,807 available for carryover consideration. Staff is requesting $8,858 be carried over to FY 1999-2000 in order to fund the balance needed for the radio system purchase. Again, a total of $198,775 is needed to fund that purchase. The total amount requested for carryover from this budget is $8,858. Parks At the close of FY 1998-99, the Parks Department had a total of $45,873 available for carry- over consideration, of which $28,000 was already allocated for lighting of the T-ball field at the Sports Park. Staff is requesting that an additional $17,000 be carried over for additional improvements throughout the park system. The total amount requested for carryover from this budget is $45,000. If you have any questions, please feel free to contact me. 1 1 1 1 1 1 ~ MEMORANDUM ' TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO ' FROM: SHERRY BISHOP FINANCE DIRECTOR ' SUBJECT: CARRYOVER BUDGET REQUEST ' DATE: August 31, 1999 FINANCE DEPARTMENT: ii i~ I^ There is $4,550 in unencumbered funds in the finance department budget as of June 30, 1999. A carryover budget supplement of $4,000 is requested. The funds will be used for office furniture and additional training. Office furniture purchases have been kept to a minimum because of the planned City Hall construction. However, that move is one and a half to two years away. New computers and printers have made daily functions difficult without some purchases now. Anticipated purchases include printer stands, bookcases and lateral file cabinets. The new computer software purchase includes training on the system. Additional training and attendance at "user group" conferences would be very beneficial. MUNICIPAL COURT DEPARTMENT: There is $7,328 of unencumbered funds in the municipal court department budget as of June 30, 1999. A carryover budget supplement of $5,000 is requested. The funds will be used for "interim" computer software and office furniture. CCS, the computer software vendor selected by the city to provide the new financial system does not currently offer a municipal court system. CCS is in the process of rewriting the system, but it will not be available for at least another year. The system in use by the court clerk was written by an employee many years ago and ran on an older version of Paradox. The database has been very good although "fragile." A number of problems have arisen since converting the old database to the new PC's purchased this year and the system is considered a high risk. Haskell & Associates has provided a new database system that function well until a fully integrated system can be acquired. The new database will maintain the court clerk citation records, generate the court dockets, and provide balances for financial reporting. ~ ~ The office furniture request is similar to the need in the finance department. File cabinets and a printer stand are requested. Schematic design of the new city hall will he considered before any purchases are made. i ~ MEMORANDUM TO: Sherry Bishop Finance Director FROM: F. Robert Carr ~ Public Works Director ~• SUBJECT: CARRYOVER BUDGET REQUESTS DATE: August 26, 1999 Proposed items for carryover from the FY 98-99 Budget are presented on the attached sheets. A summary of these items is as follows: En ing Bering Line Item: MACHINERY & EQUIPMENT Account Number: 51-170-5441 Purchase engineering GPS Proposed carryover budget: Streets Line Item: BUILDING Il~~IPROVEMENTS Account Number: S I-410-5420 Renovations at new Public Works Building Proposed carryover budget Field Operations lockers/benches Storage rack system Paint and materials Gate replacement Motor controller for gate Line Item: SIDEWALK CONSTRUCTION Account Number: 51-410-5431 Sidewalk projects Proposed carryover budget $3,000.00 $12,700.00 $4,750.00 $4,000.00 $2,000.00 $2,000.00 $3,500.00 $14, 500.00 Public Works Department Engineering Carryover Budget Proposal FY 1998 99 ii i~ i~ Line Item: MACHINERY & EQUIPMENT Account Number: 51-170-5441 Proposed carryover budget: $3,000.00 FY 1998-99 budget (excluding personal services): $16,390.00 FY 1998-99 actual: $13,117.31 FY 1998-99 remaining: $ 3,272.69 Commentary: The Engineering Division will be undertaking the integration of AutoCAD drawing with GIS system data mapping. To accomplish accurate component mapping, data collection using Global Positioning (GPS) is required. An accurate GPS coordinate system lazgely is dependent upon the sensitivity of the equipment used to collect the data. As a result, these cazryover funds will be combined with funds budgeted in FY99-00 ($500 in 51-170-5441) towazd the purchase of equipment with engineering accuracy. (Estimated total cost of the GPS module is $5,500.) 1 Public Works Department ' Streets Carryover Budget Proposal FY 1998-99 ' Line Item: BUILDING IMPROVEMENTS Account Number: 51-410-5420 Proposed carryover budget: $ 28,950.00 FY 1998-99 budget (excluding personal services): $319,794.00 ' FY 1998-99 actual: $276,323.46 FY 1998-99 remaining: $ 43,470.54 Commentary: i~ i~ i~ i~ i~ The FY98-99 Budget included funds in the amount of $13,000 carried over from FY97-98 intended to be utilized in the upgrading and renovation of the Streets Building for a crew assembly/break room (line item 51-410-5420/5430). The City of Owasso purchased the old PSO Building in December 1998 and plans to consolidate the Public Works Department field operations to the facility eliminated the need to expend funds to upgrade the existing building. The remaining funds budgeted for building improvements (51-410-5420/5430) in the amount of $12,700 are proposed to be carved to FY99-00. Staff has determined the need for new lockers and benches to be included in the renovations at the old PSO Building. To provide adequate azea for daily storage of personal items during the work day, a total of 25 lockers with benches are proposed to be included in the field operations area. The equipment can to obtained at an estimated cost of $4,750. Equipment and parts storage in the new facility is to be organized with a rack system that will enable periodic ease of inventory and accountability of use. The racks aze to be constructed in a secure area. The rack system will consist of a series of 10 foot high metal shelves. Estimated cost of the rack system is $4,000. Painting the interior portion of the Field Operations area of the building is needed. The equipment and parts storage, break room, interior office and exterior work areas all need painting to complete the renovation of the building. Estimated cost of the paint and materials is $2.000. Repair to the entrance gate to the secure compound area is required. The old swing gate does not hang correctly and is to be replaced with a slide gate that can be motor operated for remote control entry. Cost of the gate is estimated to be $2,000. A motor controller is estimated to be an additional $3,500. i~ Public Works Department ~ Streets Carryover Budget Proposal FY 1998-99 Line Item: SIDEWALK CONSTRUCTION Account Number: 51-410-5431 ~ Proposed carryover budget: $ 14,500.00 FY 1998-99 budget (excluding personal services): $319,794.00 FY 1998-99 actual: $276,323.46 FY 1998-99 remaining: $ 43,470.54 Commentary: Sidewalks in various locations are needed in the city to provide safe wallcing conditions for citizens and school children. Specific locations include 129 E. Avenue from E. 80 Street North to the 6 Grade Center (Copper Meadows) and 129' E. Avenue from E. 78'~ Street North to E. 84'~ Street North (Double Oaks). Available carryover funds in the amount of $14,500 will be used. 1 t i~ i~ ii ii i~ Memorandum TO: HONORABLE MAYOR AND MEMBERS OF THE OWASSO CITY COUNCIL FROM: LIEUTENANT CLIFFORD R MOTTO~~~ ACTING CHIEF OF POLICE SUBJECT: CONSIDERATION FOR CARRYOVER BUDGET DATE: SEPTEMBER 1,1999 The following request is for consideration of a "carry-over" budget from the divisions that are under the control of the Owasso Police Deparment. These requests are as follows: A. The Police Department budget has a total of $9,022.50 remaining for fiscal year 1998-1999. Recently, the Owasso City Council authorized the Police Department to apply for one additional police officer through the "Universal Hiring Program" of the Office of Community Policing Services. This officer, if approved, will cost the department $12,999.00 for the first full year of employment. In the event the department is awarded this grant position, the actual hiring of the officer would not take place until January of the year 2000. The requested "carry-over" funds would be sufficient to fund this position. I am therefore requesting that the funds remaining in the police budgets 200 / 300 / 400 series of the 1998-1999 operating budget be placed into the "200 Series" of the 1999-2000 operating budget. When the new hire is made I will transfer these monies into the salary series of the current budget. B. The Communications budget has $ 2,697.68 remaining for fiscal year 1998-1999. I am requesting that this "carry-over" amount be placed into the Communications operating budget for 1999-2000. I request that these funds be placed into the "300" Series for the purchase of a new chair, an air filtering device, and modifications to the dispatch center to incorporate the new radio system that will soon be ordered. Carry-over Budget Page 2 RECOMMENDATION: Staff recommends Council approve a "carry-over" budget for the Police Department in the amount of $ 9,022.50, and a "carry-over" budget for the Communications Division in the amount of $ 2,697.68 to be used for the purposes described above. ATTACHMENTS: 1. Finance Memorandum Dated August 24, 1999. MEMORANDUM TO: SHERRY BISHOP, FINANCE DIRECTOR FROM: -BOB ALLEN, FIRE CHIEF SUBJECT: CARRY-OVER BUDGET DATE: August 30, 1990 BACKGROUND: Last year during the annual fire department retreat carry-over funds discussed concerning what purchases should be identified. It was recommended that if cost-saving measures could be implemented, unencumbered funds would be carried over into the next fiscal year to purchase a commercial lawn mower and increase the monies available for protective clothing. The Fire Department is requesting the carry-over funds totaling $6,460.00 RECOMMENDATIONS: MATERIALS AND SUPPLIES Uniforms & Protective Clothing ...................................................... $2,000.00 CAPITAL OUTLAY Machinery &Equipment .............................................................. $4,460.00 1 1 MEMORANDUM: TO: Sherry Bishop Finance Director FROM: Janis Worley Community Center Director SUBJECT: CARRYOVER BUDGET DATE: August 27, 1999 BACKGROUND: With the carryover budget this year we would like to purchase a new copier. The copier we use at the Community Center has a small copier that was transferred from the Recreation Center. This copier is about eight years old and is need of repair on a regular basis. The center uses a copier each day on a small scale to make copies for budget items, memos, attendance sheets, and to make copies for the seniors. We use the copier at City Hall to copy our news letters because it will take larger size paper and make more copies at a time. It is not convenient for us to go to City Hall for one copy. It will be more inconvenient when City Hall moves to another location. RECOMMANDATION: We recommend that the $1,393.81 left from the 1998-1999 Budget be carried over to the 1999-2000 Budget and used to purchase a copier for Community Center use. i~ MEMORANDUM TO: JEFF HANCOCK CITY MANAGER FROM: JIM McELRATH SUPPORT SERVICES DIRECTOR SUBJECT: CARRYOVER BUDGET FY97-98 SUPPORT SERVICES DEPARTMENT VEHICLE MAINTENANCE DIVISION DATE: August 31, 1999 VEHICLE MAINTENANCE (CITY GARAGE): This department has a total of $3876 in unspent funds from the 5200-5400 series in the FY98-99 budget. The department would like to have funds carried over for the following uses: 1. Completion of vehicle exhaust system (additional hose needs and costs for installation remain from last year.) $800 2. On-demand hot water heater for car wash to replace aged, undependable hot water heater. Utility costs will decrease with this type of heater: $850 3. Jack system and electric for new vehicle lift That is authorized for purchase in this year's budget: $1000 4. Accrual toward cost of paving parking lot: $1226 i~ ~~ L~ i~ I~ Memorandum To: HONORABLE MAYOR AND MEMBERS OF OWASSO CITY COUNCIL From: LIEUTENANT CLIFFORD R MOTTO ACTING CHIEF OF POLICE ~~~"`"' Subject: REQUEST APPROVAL FOR PURCHASE OF INTOXILYZER Date: August 31,1999 BACKGROUND: Since 1969, the State of Oklahoma has utilized the Breathalyzer 900-900A for testing all individuals that aze arrested on chazges of "Driving While Intoxicated". The State of Oklahoma also approved the "Intoxilyzer 5000-D", which is a state of the art computerized version of the Breathalyzer in 1990. The Owasso Police Department is fortunate to have both machines. The Breathalyzer is approximately twenty years old and the Intoxilyzer is almost ten years old. The primary machine that the department uses is the Intoxilyzer as the other machine is continually in the shop for repair due to its age. We recently however, have also been experiencing repair problems with the Intoxilyzer, due to the vast number of tests that have been run through it and the age of the machine. In the 1999-2000 Police Budget, the department planned to replace the Breathalyzer at a cost of approximately $ 4000.00. In June of 1999, after the finalization of the present fiscal years budget, the State of Oklahoma notified us that the Breathalyzer was being discontinued. The manufacture of the machine was stopped in 1998 and replacement parts are rapidly becoming hazd to find. The State of Oklahoma Boazd of Tests for Alcohol and Drug Influence is the only agency in the state that can approve any testing devices. The state approves a specific machine and designates a company as the sole production and purchase source. CMI INC. in Owensboro, Kentucky manufactures the Intoxilyzer 5000-D. The cost of the machine is $ 6,500.00. The new instrument comes with the "Oklahoma" softwaze package, internal modem, keyboard, HP laser printer, wet bath simulator, surge protector, and stand. There is a two-yeaz warranty provided. Approval of Intoxilyzer Page 2 FUNDING: The 1999-2000 Police Budget contains $ 4,000.00 for the purchase of a new Breath Alcohol Testing Device. Additionally, there is $ 4,500.00 in the capital outlay portion of the budget for the purchase of three new radar units. Since the Intoxilyzer will cost $ 6,500.00, I plan on only purchasing one radar unit at this time instead of three. By doing this, the department will be able to have adequate funds for the purchase of the Intoxilyzer 5000-D. RECOMMENDATION: Staff recommends City Council approval for the purchase of a new Intoxilyzer 5000-D~ from CMI Inc. at a cost of $ 6,500.00. ATTACHMENTS: 1. June 19991etter from Oklahoma Board of Tests 2. August 17, 1999 Price Quotation from CMI Inc. 1 ~ t ~~~`~ ; Board of Tests for Alcohol and Drug ~ . ~ ~ ~ ~_~ Influence -. Volume 1 (First Addition) June 1999 Breathalyzer on its last leg! i~ u i~ The Breathalyzer 900-900Ahreath-alcohol testing device has been used in Oklahoma for more than three (3) decades since it's approval for use in 1969 as a very reliable instrument. Its manufacture was discontinued in 1998. To compound this issue the parts to repair the Breathalyzer have tripled in cost and many we have been unable to purchase from local vendors. It is going to become a cost prohibitive Breath-Alcohol device in the very near future. As the State Director of Tests for Alcohol and Drug Influence it is my duty to inform you of these problems and advise that the State Board of Tests for Alcohol and Drug Influence has approved another Breath-Alcohol Analysis Testing device for use, which is an automated device with many safeguards. This device is the Intoxilyzer 5000-D and is a more efficient and cost productive instrument. ^ It will save loss of man hours, since the time of operation is much swifter. :. ^ There are no retained breath samples to process and store ^ Automatic air purges and blank reading before and after every breath collection ^ Analysis of duplicate samples of breath which must agree within ± 0.03 g/210L of breath-alcohol to be accepted under the rules of the Board of Tests ^ Automatic digital display of tests results visible to the tested subject and analyst ^ An automatic arinted record of breath test results and associated information, such as the result of the simulator control test ^ An automated simulator control test accompanying every subject breath-alcohol analysis, with vapor- alcohol results required by the Board rules to be within` ± 0.01 g/210L of the target value which is independently established by the Oklahoma State Bureau of Investigation Central Laboratory ^ An Oklahoma-specific software program for the Intoxilyzer which makes any attempted intervention by the analyst in the test sequence or instrument operation or test results impossible without terminating (aborting) the test and indicating such an event on the printed report ^ A mandatory sequenced automatic complete internal instrument check performed within the automated Intoxilyzer every time it is turned on for use ^ Instrument-controlled breath samgling_to detect the failure or inability of the subject to provide an acceptable breath specimen, and to indicate a contaminated breath sample, together with a printed indication of any such occurrence on the breath alcohol test report ^ Ongoing reviewing of all breath-alcohol test results and associated simulator control tests, which must be recorded on both the Log of Tests form and the printed test reports, by the Office of the State Director of Tests ' 'for Alcohol and Drug Influence, to monitor the performance of every individual alcohol analyzer in the field and - to detect any evidence of malfunction or irregularity. This device can be purchased through planned budgeted funding or other source grants you find available. The cost is $6,500.00 for an Intoxilyzer 5000-D, Oklahoma Software, internal modem for downloading of results, key board for subject data entry, HP Laser Jet printer, Guth 34C wet bath simulator, surge protector, 100 CMI Board approved mouthpieces, and Instrument stand with wet bath simulator holder. It will be provided with a one year warranty. i~ II II ii Quotation / ~~. Op~ratbns M MPD, Inc. 318 East Ninth 8troet Owensboro, KY 42303 1 800 83S 0400 Fax: (502) 485 8284 To: Owasso Police Department Attn: L.t. Cliff Motto 101 North-Main Street Owasso. OK 740SS Fax: 918-272-4900 ARE PLEASYD TO QUOTE ON YOtlit tNQUDtY_A$.~'O1ZOW8: QTY -oESC1RIPTiaN INQUIRY Nd. DATE August 17, 1999 TERMS Net 30 Davs DELIVERY 1 week ARO PRICES QUOTED ARE F.O.B.: j Destination PRICE AMT 1 CNII Intoxilyzer 5000 model #0015680K This unit includes: Operatoc manual, black IHM:tyle Keyboard, 100 mouthpieces, Guth 2100 simulator, heated Simulator supply tube, heated simulator return tube, Guth bracket, organizer stand, external HP laser printer dt cable,-surge protector, software, and a two year limited Factory warranty. 'Quote valid far 90 day3 S6SOO.OOea QUOTED BY: Thomas S. Myers National Accounts Manager CMI, INC. CONDITIONS OF SALE i i ~ wM11ANT1Ei: Saga wamna b Buyer rw t~+ae a+o any atn+a Arittaf»d ntra,r-d.r w~ a fr.e hom a.r.aa ~ Tatanat, worwrwtartip and tttla ono wIN a a fir. hkrd arw ou+ary foec~a.e ++ Salted auotatlan. Ttw brapang snap apply artty b faaurwa b nonfarm wet aaw warranaea (aatlWMq any daHcb N tree) wtiy, ~W nrlWn oM year kom dN dell a ~Mprnanl ntrturtstr. Tot CondlrOna a any lab Mua of iiwluary atM~ ~OOn and Stthr ahaN a na ttatd a. artd nyy a ropeaantad al as tear m.t may Da mtdt. TM wartartrN and rorrttewt alt lotto INrrern err mrditionte upon (.- pone ftoraot. inataNaaon, ua and maMrrtUta, and aortftxmanot welt any aOP~aat rtoOntrNrwauonf d =artr +~ N) euYar Orongty rwsrytr,p Seller a any dtfarxs artd, a requrtd, prornpry malt, nY ru OrOducl avdtbr for oarrerllon. tl UrY prvdt-t.1 a strvres r«a b otxtbnn with rN lonporq warrontMf (aagtpt rrt), EMU 1MI tMrugon haw ere apaolur " gM b sun or corn. any fury deb. aNlttr, M A apuon.(q OY rtrpskMrg any daftt,~ya «darllapad psn «paM d-rM poaKq, ar m eft maRlnp ayaNaala, f.Q.s. StNtra plant «otha poNt d alMpfriant any haaatMry noana « ropytart,ant Paroa wn.r. a hikxt .hoot e. oanefw er saw. rtMaor~abta alga. fns partka wrp napotiafs an toua+at adiu+Mntnt n Orka TAt a'acrdMtO papraph asa four M aRauaiw rtrntatta 1« daima (asatpt r b s0a10aaad on daftct in « aituro a produch a farvroaa. +ra+tr+a daMn k N oortMad or roA (bdusMD nepligtnca) and lwwevw e+aettt0ed. Upon tna t>t0+rtton a tht ~M Oenod, aN fuUi raeday nltaN tar+tlrtsla. E~wOI a ftt bM M Araaa 2. 'PaMnt1'. rr I'0fa9a^g warranties an arauant and h Ntu d to dfw wanartrat. wAtd~M wntbn. onl. N^Orad W fraMory sELIER HEREer ExPREtiblr pls. ClA1MS ANY IMPLIED STATUTORY WARRANTY Of MERCNANTABIIfTY Oft FrrNE9$ iOR PARTICULAR PURPOSE. 9easr does opt wartanl arty proGuaa « atrvtoat a others wnkn uN Boyar oaf-deabnafed i. MTENT3: (s) Salta wananlf Ina Droducts hrnifhsd nat+undtr, era any part !hued, afNN tra dtlevtrad Nee d any npnaW dam d arty thMd party f« Infrktparryrt( d any Urtatd StaW patent u rwti6ed prompay in wthtrq and g;rt„ >. Nfor. ritauon one aauatana, $attU anaN defend. « may salt. a fn own .panes, arty wA a potaedlrtq agamst evytr ao hr as eased ~ a eWfnW (nMnOenNnt wtwe)t would rtfuR M ^ Or~acJt d Wa warrsnly ono Seller tttNt pay sa mrrNgCf and coaq awarded IlNraln painst 8uyu duw b fucJf bleach In ass any product a part thaed ~ in sutlt t1uA Ileb b cvnfGttAa auClr an IMMngernent and the use fartnr purport inladed d aaW ptnduct a part it tn}aned, Stlkr fhsa, a1 4a own axpanaa and aptlan, .Mat Or~'a for euyU rN ngnt b mndnua Wing saga product apart. «npra aeon rrir+ t rbMnhYtpi-tp podua « part « mpWfy aama fo N eeeomea n«t.irlfringirq, p nrtbvr tFr product and n11,nd tM purcl+ast pttu Qlf1 rtasonaek deproaaaa- br UM ptrl0d d use) and arttr tranap«tauon ooaa asperaNry Maid OY SWa. The tbetpoirq ataaa tM an«a IiadYry d Salver for Wei infnrgerntnt W fact produce « anfr pwt rtareol. rol Tlrt praotdinp puprapn thaN not tppy b any product « Oars sotdMO ey all't- Or wnrortaeturaa b Buyers daalgn, « b rN use d any poductt Nmlalttd htrau+dv N oonpwtcmn wlat any orNr product h • oomDlnaton not harwned ey Blear M t part a adf tranaacyon. Act b any tuot- prodtrtt, P+rt. « trst h .fret o0nrbktaadn, Sever afaumH no futility whatsoever I« pNant irtMngtmtnt and 9tIYa weN MtdtrmMy and Hold Se11a -unnrss against arty intrinptment tJa4M artskq rttrrnCfrt. s. 0lt.IV[ItY, TTIIE AMO RISK pF IOSS~ Ot4vary mesa ae approxnur tnd aro Oattd upon pnsmpt raeaiot d w neaesaary vKOrn+stton nom ew« UrNeaa aww,e tPedaad OY 3NMr. delivery MN Oe rrtiaaa and 4tle vdN pas. f.0 8 pool d alrpnranl b tluytr Rhb a bas a damage peas b !lever on delrve*y •. exeusAne Deuce: rant sf+aN na a soh Ibr ear ., artery « palomwtCa for hitura b nunubctNrs. dehvN a pMam, dot b (1) a cavst (NyOnd b reaaonabr aorttrd, or (p) to set d Ood, sd d ouytr, aQ of dYt « nwRpy aueAortly. GovemnNnW prlMty, slnke a other tt0or dba,rDanos. Good. aprderr.c, w, rbl dttq b uanaportauon a ur shortage, « lag ~nap*ry on maltNts, oompontrNa, asrvtoa a hrniats. StUar will riairy 9vya promptty d arty maNnal dwy •aaMd OI flea artkJa and wrl seedy tM revlsad oauvery oar s. won p wtctbtOh b rN tvtnl a any .uch say, tMrt well De no tarrranauon arW tM oar a asuvtry « a ptrbrnrrtoa shat Da e^ten0ao for a psnod rtasonaoty reeled b aY tlMa tgst pY reason d (iN dtlay 0. MYMeNT3 ANO iMJANC1Al CONDITION' Ennpt eo rN lrgtry OatMMdN specrhtd by SNNr to Kf quolafbn, Oro nr payment sAaY Otoonta dot wlrbul atbA W N+IOrttarta aro made. PsyrtNnl rrrnf fro nN JO days Mom oar a invoCa. r Seats c«ta.na b dwy uvwrw+a aMr oomplabpn d arq P^~+eL paY^~t Mall Osoorrtt due on ws der ^RNn SHar h ptparod b makt f-upma+l. M rN even! d arty such ~Y. rat tnaa pass ono pooucu sr+.tt bt Mb M BuyKS Mk and •:penes. Any ob.r ~ irodurv flan consttltAt a reprefentttbn eve euyr u .ati+rr,-a has tint abrNty b ar nor tM trrodua oroerad M addiaort, upon SNbrs rapyaat Mgtr aMl ftrtran ...te.n raprtaarirtbn o«teatrrwip ie• torvartey nerd M.+dd .Mt1r n any ttrtr pia. n ahtvrtrak M. M tl+a wM optruon d Sean, 6uyera MWwN ooM~bon at any Mot doM not Iw+ry aarwnurra a M work b a peAOrmW ey tfeatr lraunear en tfa .Drees tatrM d psyrrwtt. Saaar mM +rW'ra ~ W PurM paYmanl N tdvarra. M M MIM d Wyars Oa+anrPUy ar ataatvertLY « n rN leant arty pa0~adln0 h OratrOM +r+rM Ew«. roMmtarM « moarnoanty, vtaar tIN ranknNrlry or any ~+^cY taw.. faaa ahM a arrra4 b .twat any ordtr tMn ouutaridpp a any flow .entry C+t ptteed .lowed for bog aaYrta apwNt tht tart and attar rewrva rwrtvatnrrti b d Or'o0U atrssattbn oetUyN. Satyr. rrpMf under rMa .tree era M addltlon b M Aghra aysNaaN b t M Yw «tn tWitY. a ptiClOt{(pt[ of MFORMATION: Arty tNartrrrort. +rr00ttrona « idalt tanarrtissd OY swat b Saasr N aortrNeaon r,Art ptrlorrtrrroa I+arounear w na b M ningrd N Or00rbtary tacrtl or auernlbad in ponllsatoa attaapt as ritay Ot dlWw1M aortaad n • wrttMq .wn.d oy • auM authonr.o ropr.a.rtuaw, a ~.a.r 7 TAxIE b sddlron b my Oft Wtdhed begin, euytr tftaa pay rra ipw+ amount d am trtwtt « futtxe fttta. uN, txdtt. value-tddtd. or afw tMrttar Iatt appBeaala b fta Ortot. fa4 « dtMwry d' any products a aervtcat hxnhl+ad htrtwtdtr or b urn uN OY Sean « euYU, or BuyU aIW hxt,lalt Eeatr Wirt avtearta d altsmptWrt a0ptgapet b ON Wlnr aAftoritla. 1. UWTATIOttf Of t.lA8llfTY AND t81DEAANtT1Ee (p UnNSa OIMlwiN tptwd b wiiunp OY a duM aurwrttad roptaenraw a tSeter, products soW nrtrmdar an not tnetrdad br bw rn oonnecaon ~ any nude. fadrry « attlviry n fo uaad, SMM dhdatmt aN tiat>itay t« ar-y rtudaar damag.. m)ury « contamhadon, and sugar ahaa inderrr•ry tfafsr agsMSt any such aaaray. whether ea a rtsutt of .each d cdrwaa warronry, eon (irltluokq rte0lWenoel a ou+erwW. (ol M ~ Besot, wrNdNr u a nsua d Oreaat d OoMael, wartanty, tart (yxn,eM rrgllgenw) « oawwitt, thN Serer a b wppNan Ot IIabM kr any .pedal ooniptrMdsl. IrK/dMW a ptrw,w oamapes indudMq. bul not Nrtw4d b, loan a goat « ttvanuts, too a use d rN prOdugt a any aasawtad egtnprtartt dantaga b afoaated egr,p*rnt. cwt d apiW. eat d fut»tiftAe prooucq. htllMisa. tarNOaa a roptawn'KM power. down amt costs, « claim. d &ryars wtbrtws eon foal dirtVgti. K 9HlM ttanffara aW b « Nasaa tlN produce fold ltatauftdar b Net tlted party. 8vytr snM a0tairr erom web thud party a provision attardirtp SaNat arts N suppNas tftt orotactat d tM precsdlrtg tiutttnot. (el ExoaDt as pRrded in ArOdt 2. 'Patattb', b rio tufty, weNlfNr a a rNr* d Oraach d cone.., warranty, brt (atauoing ne0A0encel « odNrrsaa, tttM iMara tiaWlRy a 6war for arty toga « aamapt uWng ow a. « rtsulrrq hoot rrt agrMRMr1t « ttpm ~ Dafarthar0a Or Oraatll, « h'OIn r1t 1trOducfa O 1a1Vkfa hmdslia0 Itaaunotr, afoNd rrt prtoa d the svadfk produr! ar fervfoa wltlUt Olfta rtN b tot wirrrt. Eseep at b toll, any war a+esaY ante. Ilnrrnar open tM vbtr.aon d r+s wartanq pottod fptcNlad to Aladt t, Vyamrttlaa'. (~ a bsNar hrnisned euyt. wan tdvta « od,tr assuuna aattcft oatkwfla N product tuppaad fNrttxtdtr « any syatam « equiprntnt r Nhldt any suds ptudraq may 0a N1farW and uafitll t• hOt tspt^tad t7tM1U1M b W1 agrasnNnL alt Alrtoalall4 d tud+ adv[>s «aW7fanp veal not fublaet liatsr b any IrpIN(y, wMatU h odrMraR wananly, brt (a+audr+p npltptnos) «aMrvnw. (t) Tfta inaaosy, r wlro+t «pat d any d trN foragomp paraprapltt wtM rtat tdtaatl tN rtmtYrda d t~ paagraph «arry other paragraph m dot artlda. f tiENEtiAI' Any produea Otuvartd try Saner ntrtunda veal bt peodupaa y1 OdTQHallaa rrph the faM laDar Stanoardl Aq d 1aJd, as amtrwad and appbMla. Stan wIN oomph wtlr tppkaeta itdaal, fro an0 local taws and ngwatrom a a M mr a arty poa0on wttidr rttete b p) nonasprpatao resaNS aM qew OpporNnlry (~+oin7 tti .turn paragrap+f apptannp rn 5202 d E><ac~Nr• Ortbv e t2a6, n trtwidso), ry) warkmtn's con+psnution, and (rl) tt+a praducuon h et4r. rtNnuhcturirp raoliees a products turrvsnad hertunwr Pnw and, tt rttwtaafy, dtNvtry wrl Ot aawoh adJwro ro aarwtnur Serer tar the vest d compllutda w1n any otiNr teen «rtgrA.tlona. Tot oehVStion a asapnrntnl by 6 Wsr d any w tr d rla owe. «rbMa haetrrtatir rrtihouf 8aatra poor .Hato aorwnl ahaa W voW. Asp npnfMrson « assgnrtrnt W evya d my a as a tls auatt « rigltaa tlw~unda watqut tStaert error wrxten oonaent frxa a rdo Arty /aprtftnYaOrt, warranty, Ot14rN a dtaany « trade uaaga not oaKNKrtd tY rtftrtncad Ntraln .111 a not On stNar NO madlNtallart, ahtertdntsstl, rasdssbn, wtMr « aVra dungt ntW w Dktolrrp on 9atltr unlMa afsentsd b M tstlNrtg OY 8autra auIIrorlrad npreaaMatrvt ' Tna valWity, paAormarot and ar msMn rogrrp b rN interprertlon tn0 t1AQ d t>+t aprswnenl trd a+y an+erWrtNni tNfab ahaN a poverneo OY tot rw d Vta erM a wntt,dr. TIN proaswN a M aQratmOM Kf fOr trN OfM/A a tM tranits t+srteo and not ~ MrY oAa ptraon wetOe N vpauheaay p~r4dto M+rrr+ wWl nsp.d b •tasr'a wrOraa• MEMORANDUM ' TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: JIM McELRATH DIRECTOR OF SUPPORT SERVICES ~ SUBJECT: ACCEPTANCE OF DEED OF DEDICATION AND LETTER OF AGREEMENT FOR RIGHT OF WAY AND, AUTHORIZATION OF PAYMENT FOR SAID PROPERTY, FOR INTERSECTION IMPROVEMENTS AT NORTH 129TH EAST AVENUE AND EAST 76TH ~ STREET NORTH DATE: September 2, 1999 BACKGROUND: One of the projects included on the October 1997 bond issue was the widening of the intersection at 76`" St N and 129"' East Ave. Engineering has been completed on the intersection, indicating additional rights of way needed. Staff has completed negotiations with property owner on the northeast corner of the intersection. The City has received a signed agreement and Deed of Dedication from Randall K Marquette and Dana M Marquette. Final agreements from the other property owners are anticipated in the near future. RECOMMENDATION: Staff recommends approval of the acceptance of the Letter of Agreement and Deed of Dedication and authorization for the Mayor to execute said deed. Staff further recommends payment authorization for the right of way property, subject to verification of title. ATTACHMENTS: 1. Location map 2. Letter of agreement 3. Deed of Dedication City of Owasso 207 South Cedar PO Box 180 Owasso, OK 74055 July 30, 1999 Randall K. Marquette and Dana M. Marquette 12901 East 76`'' Street North Owasso, OK 74055 RE: Proposed Agreement - 76"~ and 129x'' Intersection Right of Way Dear Mr. and Mrs. Marquette: (918) 272-2251 FAX (918) 272-4999 This is in reference to the City of Owasso's attempts to reach a mutually agreed settlement on the acquisition of right of way necessary to reconstruct the intersection at 76'x' St. North and N. 129' E Ave. The City of Owasso requested in a letter to you that you consider donating to the City of Owasso that portion of your property needed as partial right of way for the project. You responded to the City's request with certain requests of your own, which are addressed below. This letter proposes commitments made by the City of Owasso in order to secure permanent right of way for the subject project. Please understand that agreements proposed herein are commitments recommended by the City Manager and are subject to City Council ratification. We have reviewed the requests addressed in your conversations with City staff member Jim McElrath and agree to the following: The City will pay to you an amount of $ 1562 ($5/square foot) for the purchase of the 312.5 square feet of your property required for right of way for the intersection project. 2. The City will make every effort to save large trees valued by the owner 3. Topsoil shall be restored to all disturbed areas,-and the areas shall be sodded to obtain equivalent ground cover as the adjacent property. The construction contractor shall be required to replace or repair any permanent fence, gate or driveway damaged due to construction activities. If the above commitments comply fully with your requirements, please sign the acknowledgement at the end of this letter, and sign and notarize the right of way purchase documents. Upon approval by the City Council, we will return to you a copy of the fully executed right of way purchase documents, along with a check in the amount previously stated. If you desire further information on this matter, please contact me at 272-2251. RIGHT OF WAY AGREEMENT PAGE 2 Thank you for your cooperation in resolving issues which will allow for execution of the right of way purchase and for much-needed upgrades to the infrastructure of the City of Owasso. Cc: Mayor and City Council City Attorney Enclosures: Right of Way purchase documents ACKNOWLEDGEMENT The above commitments 1 through 5 comply with my requirements. I am willing to sell permanent right of way to the City of Owasso based on these commitments. ~Uhp_ Ra dall Marque e, ner Dana Marquette, Owner Date Date II ii i~ n ii ii City of Owasso P.O. Box 180 Owasso, OK 74055 DEED OF DEDICATION STATE OF OKLAHOMA ) SS COUNTY OF TULSA ) Randall K and Dana M Marquette, the undersigned, being the sole owner(s) of all interests, both legal and equitable, for and in consideration of the special benefits to the remainder of their property, accruing thereto upon this dedication, do hereby dedicate to the Public, for the use and enjoyment of the Pubic, the following described portion thereof, to-wit: A tract of land described as follows: Beginning at a point 50.00 feet North and 50.00 feet East of the Southwest comer of Section 28, Township 21 North, Range 14 East, thence East along a line parallel to the South line of said Section 28 a distance of 25.00 feet, thence northwesterly to a point 50.00 feet East of the West line of said Section 28 and 75.00 feet North of the South line of said Section 28, thence South along a line parallel to the West line of said Section 28 a distance of 25.00 feet to the Point of Beginning, said tract being located in Lot Eight (8), Block Four (4), Graceland Acres, an addition to the City of Owasso, County of Tulsa, State of Oklahoma. THE ABOVE DESCRIBED STRIP OF LAND CONTAINS 0.0072 ACRES. To h8ve and to hold said described premises unto the said Public forever. Signed and delivered•tliis -3~ day of S~ , ~.~- R dell K Marquette Dana M. Marquette STATE OF OKLAHOMA ) SS COUNTY OF TULSA ) Before me, the undersigned, a Notary Public in and for said County and State, on this _ day of ,personally appeared Randall K. Marquette and Dana M. Marquette to me known to be the identical person(s) who executed the foregoing instrument end acknowledged to me that they executed the same as their fi-ee and voluntary act and deed for the purposes wherein set forth. IN WITNESS WHEREOF, I hereunto set my official signature and affixed my seal the day and year last above written. My Commission Expires: Notary Public Accepted by the City of Owasso, Oklahoma, this _ day of , 1999. CITY OF OWASSO, OKLAHOMA Mark Wilken, Mayor ATTEST: Marcia Boutwell, City Clerk ii 37 I ' 36 II �f �. N of 23 IOd SECTION 29. SE '4 I EK % T -21 -N. R -14 -E 24 I �� ¢i \\`S�TA 23I E2A r•2oo IIENO �I � I 22 I K: W. I M E A D O'M S II pRPER SECTION 28. SW T -21 -N. I?- 14-E O CRES L B G ACEL PcK♦ 7 6 3 Na 2 A �/ SECTK7N Is II �. EK E UO�E�K\ Io tES � 0 �' i 3 i 3 4 3 0 7 9 I I OREE�• l e I I I I W to 2 I 2 OWNER: I< i I I I 9 I I BELLWETHER PROPERTIES R UNPi-ATTEO I IzS 1 i I to TRACT NO. 1 I ' CROP. SO RAW SECTION 28. SW T -21 -N. I?- 14-E O CRES L B G ACEL PcK♦ 7 6 3 Na 2 A �/ SECTK7N MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: JIM McELRATH DIRECTOR OF SUPPORT SERVICES SUBJECT: REJECTION OF BIDS TO PURCHASE MODULAR FURNITURE DATE: September 2, 1999 BACKGROUND: In order to take fullest advantage of floor space provided in the proposed new City Hall facility, our architectural firm Urban Design Group recommended that we utilize modular furniture. It came to the attention of our Bond Issue Coordinator, Dwayne Henderson that a large selection of used modular furniture, in good condition, was available from Oneok. Working in conjunction with Scott-Rice, Mr. Henderson examined the condition of the furniture and had it inventoried to ascertain whether or not it might suit our needs. When it was determined that the Oneok furniture would be suitable, with some refurbishing, to meet our needs, furniture specifications were drawn up and a bid packet was prepared and sent to various Tulsa area vendors. Two responses were received: 1. Oneok $190,704 i~ i~ i~ ~~ 2. Tulsa Office Furnishings $271,577 (It should be noted that the Oneok bid was for used furniture with no refurbishing, while the Tulsa Office bid was for totally remanufactured furniture that included repainting and/or recovering of panels and resurfacing all work surfaces with new material.) Upon examination of the bids and consultation with the bidders, it was determined that a lesser amount of furniture was actually going to be needed than was listed on the original bid. These revised amounts were: 1. Oneok $117,114 2. Tulsa Office Furnishings $158,896 Upon further research and consultation with cubicle installers familiar with refurbishing costs and processes, it was determined that the additional amount needed just to recover I ~, the upholstered panels of the Oneok furniture would cost $39,000, malting that furniture acutally cost more than the totally remanufactured furniture. i~ ' MEMORANDUM MODULAR FURNITURE ' September 2, 1999 PAGE 2 ' Since the cost of both products would end up essentially the same, and since remanufactured furniture is readily available on the market at any time, staff has determined that it would be preferable to reject both bids. Instead the City would wait to buy modular furniture until the final design of the building has been completed. This would ensure that we would get exactly the kind and amount of furniture that is needed, rather than just having to take what happens to be available in an existing used package. This would not only result in more suitable furniture but should also result in a cost savings. RECOMMENDATION: Staff recommends Council authorization to reject all bids for modular furniture for the new City Hall. ~ AGR)vER'1ENT tirade this day of August. 1999, betwectr ~1'uday's Properties. LLC, of Tulsa. Tulsa County. Oklahoma, hereinafter refen~ed to as "Seiler" and the <'ity of ' (hvassu, Oklahoma vl'Owussi~,'I"ulna County. Uklahrm,F, hcrcinaCtrr rclcrrcd to as ..Iluycr'~. I . Seller hereby agrees to sell and Buyer agrees to buy. the 1'ollow'in~t described real ~ estate, together with all appurtenances thereunto. BEG SOS NWC NE 7'H SE 7~0 PT 51.92S & 21.60 E.. NWC NL TN 5931.71 SW TO PT N948.20 PO$ SEC 20-21-14 .463 ACS UNPLA`I"f1rD, and, 2, ~ert?ts of Pa rLrrtent: Buyer shall pay unto Seller tht sum of Ten Thousand Dollars and no~100's (SI0,000.00), by check, at the closing of the transaction on the day of t September, 1999. ~ 3. 'transfer of Tide: Upon the occurrence of the Buyer having paid the purchase price in the amount herein provided far, the Seller shall convey title unto the $uyer by execution of Quit Claim Deed unto the Buyer. 4. snditions to Closinct= Buyers obligation to close hereunder and pay the purchase price called for herein is expressly conditioned upon $uyer, at Buyer's sole expense. satisfaction that Seller as well as Seller's predecessor in title Garner Investments, lnc., has neither nnade other conveyances of the above described real property nor encumbered the above described real property to affect the marketability of title as such term is defined tutder the 't'itle Examination Standards of the Oklahoma Bar Association. hereto. This Contract shall be binding upon the assigns or successors in interest to the parties 'today's Properties, LLC Seller: Managing Member City of Owasso, Oklahoma Buyer: ATTEST: Marcia 13outwcll. Cily Clerk AI'fttOYF.D ~~ti'I'O FORM: Mark Wilken. Mayor - - Konald D. Cates, City Attorney i~ ii i~ ~~xNC)WLEdGMEN'T S"fATL OF OKLAHOMA ) ss. COUNTY OF TULSA ) Before me, the undersigned, a Notary Public in and for "fulsa Corutty, State of Oklahoma. personally appeared 1' :, ~_ ~ +~._ , as Managing Member of'foday's Properties, LLC, known to me to be such, acknowledged that he/she executed the above and foregoing document freely and voluntarily and for the rues and purposes therein stated. / ~. Notary Public ~ammurrr. My Comn~q~ ~F1Wl~,. __ ..... • f.. °~ ~~TATE OPt, sA •~o~~ ACKNOW)<.~DGhiF,NT STATE OF OKLAHOMA ) ss. COUNTY OF'l'ULSA ) Before me, the undersigned, a Notary Public in and for'1'utsa County, State of Oklahvma, personally appeared Mark Wilken as Mayvr of the City of Owasso. Oklahoma, known to tnc to be such, acknowledged that he executed the above and foregoing document freely and votu-ttarily and for the uses and proposes therein stated. My Commission Expires: [SEAL) z Sao-+oa ~ r~ Notary Public 2 MEMORANDUM TO: HONORABLE MAYOR & CITY COUNCIL CITY OF OWASSO ~ FROM: JEFF HANCOCK CITY MANAGER SUBJECT: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ~ CITY COUNCIL APPROVAL OF A LETTER OF UNDERSTANDING BETWEEN THE BOARD OF COUNTY COMMISSIONERS OF TULSA COUNTY AND THE TULSA COUNTY CRIMINAL AUTHORITY AND THE CITY OF OWASSO ALLOWING THE HOUSING OF INMATES OF MUNICIPALITIES WITHIN THE TULSA COUNTY JAIL SYSTEM "'~ ON A SPACE AVAILABLE BASIS; ESTABLISHING A FORMULA FOR THE NUMBER OF MUNICIPAL INMATES ALLOWED HOUSE WITHOUT CHARGE AND A FEE STRUCTURE FOR HOUSING MUNICPAL INMATES IN EXCESS OF SAID FORMULA; AND PROVIDING FOR TERMINATION OF SAID ARRANGEMENT; AND AUTHORIZATION FOR THE MAYOR TO EXECUTE THE DOCUMENT. DATE: September 1, 1999 BACKGROUND Attached is information from the Mayor of Jenks and the Jenks City I~lanager regarding the housing of municipal inmates within the Tulsa County Jail System. It includes the Mayor's letter to the Tulsa County Commission on a proposed agreement to be executed by each municipal jurisdiction (other than the City of Tulsa) as it may decide to do so and assumes that an identical agreement is executed by both the Tulsa County Board of County Commissioners and the Tulsa County Criminal Justice Authority. The cities of Bixby-. Broken Arrow, and ' Jenks have approved a similar Letter of Understanding and have forwarded them to Tulsa County for execution. The proposed Letter of Understanding would allow our cit<- to house one half of our jail capacity. With our present capacity of six prisoners, we would be entitled to house three ' prisoners free of charge. The attached Letter of Understanding will need Tulsa County approval to become effective. i LETTER OF UNDERSTANDING SEPTEMBER 1, 1999 PAGE 2 RECOMMENDATION: Staff recommends Council approval of the attached Letter of Understanding, authorization of the Mayor to execute the document and to forward the Letter to the Tulsa County Board of County Commissioners. ATTACHMENT: 1. Letter from Jenks 2. Letter of Understanding '~~ ~ ~ ~~k~ City of Jenks •211 N. Elm • P.O. Box 2007 • Jenks, Oklahoma 74037-2007 • (918) 299-5883 • Fax (9l8) 29911489 • cityCo?jenks.com Mayor ' Mike Tinker AUgust 2, 1999 Vice-Mayor Vic Vreeland ' Councilwoman Martha Rongey City of Bixby City of Owasso Councilwoman City of Broken Arrow City of Sand Springs ' Ruby McGonigal City of Collinsville Town of Slciatook Councilman Dewayne Brooks Town of Sperry City of Glenpool ' Councilman Jim Aitkenhead Dear Members of the Governing Body: Councilwoman Lillian Boyd Mayor Mike Tinker has requested that I send to each of your municipal jurisdictions the enclosed material regarding the housing of municipal inmates City Manager V.R. Ewing within the Tulsa County Jail System. ' The material includes Mayor Tinker's letter to Tulsa County Commission d b y Chairman Bob Dick transmitting the proposed Agreement to be execute each municipal jurisdiction (other than the City of Tulsa) as it may decide to ' do so and assuming an identical Agreement is executed by both the Tulsa County Board of County Commissioners and the Tulsa County Criminal ~ Justice Authority. Also enclosed is a suggested agenda topic for possible use by your jurisdiction in considering such an Agreement. Three copies of the Agreement are enclosed in order to provide an original document for each of the signatory policy bodies. If you have any questions about these documents, please contact either Mayor Tinker (Mayor Tinker's Office Number at PSO is 599-2420) or me. The Jenks City Council passed the Agreement on July 19, 1999, and has transmitted it to the other two parties. Sin rely yours, V. R. (Randy) Ewing CITY MANAGER ~J ~~i~L layor Mike Tinker •'ice•Mayor Vic Vreeland councilwoman Martha Rongey :ouncilman W. )ay Rector fI Counciln;an Dewayne Brooks :ouncilman Jim Aitkenhead Councilwoman Lillian Boyd City Manager V.R. Ewing City of Jenks • 211 N. Elm • P.O. liox 2007 • Jenks, Oklahoma 74037-2007 • (918) 299-5883 • Fax (918) 299.4489 • cityQjenks.com May 27,1999 The Hon. Robert N. Dick, Cl-airman Board of County Commissioners of Tulsa County Tulsa County Criminal Justice Authority 500 South Denver Avenue Tulsa, OK 74103-3832 Re: Proposed Letter of Understanding Municipal Prisoners in Custody of the Tulsa County Jail System Dear Commissioner Dick: Pursuant to my understanding of the discussion and motion for approval of a contract before the Tulsa County Criminal Justice Authority on the occasion of the approval by the Authority of a contract for the housing of City of Tulsa municipal prisoners in the Tulsa County Jail System, the Jenks City Attorney has prepared a Letter of Understanding related to the housing of other municipalities' prisoners in the Tulsa County Jail System. The proposed Letter of Understanding simply provides "that on a space available basis as determined by the Jail Operator of the Tulsa County Jail System under the responsibility of the Tulsa County Csiminal justice Authority, the municipal prisoners of the signatories to this Letter of Understanding shall be held in custody by the Jail Operator of the Tulsa County Jail System without fee or charge for an average prisoner day for each participating municipality equal to one-half of the capacity of the jail facilities of the signatory municipality and any use beyond this amount would be charged at the best rate for custody provided for in the agreement lsetween the Authority and the City of Tulsa. When taken together the City of Tulsa contract and the other municipalities' Letter of Understanding provide for an equitable use of the Tulsa County Jail System for the custody of all municipal prisoners within Tulsa County in recognition of municipal taxpayer contributions by various means. While it ' The Hon. Robert N. Dick, Chairman May 27,1999 ~ Page 2 would likely be impossible to devise a formula ~vhich aught address the issues involved in this matter perfectly, I believe both the City of Tulsa ~ contract and the other municipalities' Letter of Understanding at least recognize the important contributions and needs of all parties in this most important component of the criminal justice system. ' By this correspondence I respectfully request that this proposed Letter of Understanding be considered separately on the agenda of the Board of ' County Commissioners of Tulsa County and on the agenda of the Tulsa County Crimuull Justice Authority. The suggested agenda caption also is enclosed for your review and approval. Thank you for the opportunity to put this matter before the respective policy bodies for their consideration. ^ Sincerely, 1 ' Mike Tinker MAYOR Tulsa County Jail System Letter of Understanding Municipal Prisoners in Custody of the Tulsa County Jail System WHEREAS, the various municipalities within Tulsa County including the cities of Bixby, Broken Arrow, Collinsville, Glenpooi, Jenks, Owasso and Sand Springs and the towne of Skiatook and Sperry, maintain jail facilities which give relief to the Tulsa County Jail System; and, WHEREAS, the residents of said municipalities have contributed and do contribute to the operation of the Tulsa County Jail System and the construction of the new David Moss Jail facility through taxes and maintain their own jail facilities; and, WHEREAS, an agreement for the housing of inmates from the City of Tulsa within the Tulsa County Jail System has already been approved; and, WHEREAS, said Tulsa County Jail System should provide assistance to said ' municipalities in the form of providing relief to said municipalities on occasion and as able in the form of housing inmates. NOW, THEREFORE, The Board of County Commissioners of Tulsa County, Oklahoma and the Tulsa County Criminal Justice Authority do hereby agree as follows: 1 That on a space available basis as determined by the Jail Operator of the Tulsa County Jail System under responsibility of the Tulsa County Criminal Justice Authority, the municipal ' prisoners of the signatories to this Letter of Understanding shall be held in custody by the Jail Operator of the Tulsa County Jail System without fee or charge for an average prisoner day for each participating municipality equal to one-half of the capacity of the jail facilities of the ~ signatory municipality. In the event a participating municipality has an odd number of jail cells, their allotment of space within the Tulsa County Jail System will be rounded up to the next even number (i.e. seven (7) spaces of the municipality would equal four (4) spaces within the Tulsa County Jail System). - Any exceeding of this specified level of custody by the Jail Operator shall be charged to t the signatory municipality uy the Tulsa County Criminal Justice Authority at the rate a~cnrdir.~ to the best rate specified in the Agreement between the Board of County Commissioners of v ~ Tulsa County and the Tulsa County Criminal Justice Authority AND the City of Tulsa for the housing of inmates from the City of Tulsa. This Letter of Understanding shall remain in force during the same period for which an Agreement exists between the Ciry of Tulsa AND the Board of County Commissioners of Tulsa County and the Tulsa County Criminal Justice ^ Authority. Agreed to on the date indicated by the respective parties. Each municipality desiring to participate in this program may do so by providing an executed photocopy of the original of this Letter of Understanding. APPROVED this APPROVED this APPROVED this Attest: day of , 1999. BOARD OF COUN'T'Y COMMISSIONERS By: Chairman day of 1999. TULSA COUNTY CRIlVIINAL JUSTICE AUTHORITY By: day of Chairman 1999. CITY (~'~:~ OF Owa s s o By: Mayor Clerk 09/03/1999 11:32 5820166 CATES UhdDERt~D CITY OF OWASSO, OKLAHOMA RESOLUTION NUMBER 99-07 ^ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWA5S0, OKLAHOMA, DESIGNATING NEEDED MAJOR TRANSPORTATION INFRASTRUCTURE ' IMPROVEMENTS TO MEET THE EXISTING AND FUTURE TRANSPORTATION NEEDS OF THE CITY OF OWASSO, OKLAHOMA AND PORTIONS OF NORTHERN ~ TULSA COUNTY, OKLAHOMA, IN PROXIMITY TO THE CITY OF OWASSO, OKLAHOMA, AS WELL A5 PRIORITIZING SUCN NEEDED MAJOR TRANSPORTATION INFRASTRUCTURE ~ IMPROVEMENTS. PAGE 02 WHEREAS, the City of Owasso, Oklahoma, is one of the fastest growing communities in the State of Oklahoma; and, WHEREAS, proper planning and development of major transportation infrastructure ~ improvements is essential to the safe movement of an increasing amount of vehicular trafftc as well as the orderly growth and economic development of not only the City of Owasso, Oklahoma. but also a significant portion of northern Tulsa County, Oklahoma; and. WHEREAS, presently there exists a need for substantial transportation infrastructure improvements to the two major transportation corridors serving the City of Owasso, Oklahoma, and northem Tulsa County, Oklahoma, such improvements consisting of elevation and widening of 76`" Street North between U.S. Highway 75 and U.S. Highway 169 as well as widening of 86'" Street Plorth between U.S. Flighway 75 and U.S. Highway 169; and, WHEREAS, it is recognized that present local, county and state funding availability is not sufficient to meet both of the foregoing designated major transportation infrastructure improvement needs; and, WHEREAS, it is likewise recognized that present Itxal, county and state funding availability is not sufficient to accomplish complete elevation of 76'" Street North out of the Hood plain areas through which such corridor traverses and also widen such to a four lane road between U.S. Highway 75 and U.S. Highway 169; and, WHEREAS, however, it is recognised that although climatic conditions for the area supports a conclusion that there will be occasional impediments to traffic flow on an improved four lane 76'" Street North, such infrequent occurrences do not, per se, provide a legitimate basis for foregoing the opportunity to achieve a vitally needed major transportation infrastructure improvement for the City of Owasso, Oklahoma, and northern Tulsa County, Oklahoma; and, WHEREAS, in recognition of the foregoing, it is determined that the most immediate most major transportation infrastructure improvement that would presently provide the greatest beneficial impact in terms of enhanced safety for vehicular traffic mo~•rrrtent as well as orderly growth and economic development for the City of Owasso, Oklahoma. and portions of northem Tulsa County, Oklahoma, in proximity thereto, would be the widening to a four lane road of 76`" Street North between U.S. Highway 75 and U.S. Highway 169. NOW, THEREFORE, BE IT RESOLVED B~' THE CIT1' COUNCIL OF THE CITY OF OWASSU, UKLAHOMA, that the widening of 76'" Street North between U.S. Highway 75 and U.S. Highway 164 is hereby established as the priority major transportation in#iastructure improvement for the City of Owasso, Oklahoma, as well as portions of northern Tulsa County, Oklahoma, and that the City should actively pursue pn~ate and public sector support and the appropriate funding to expedite the constn~cuon of strch major tran~xtrtation infrastructure improvement for this major transportation corridor. 09/03/1999 11:32 5820166 CATES UNDERWOOD PAGE 03 APPROVED ANU ADOPTED this 7`h day of September, 1999, by the City Council of the City of Owasso, Oklahoma. CITY OF OWASSU~ OKLANU1v1A By; Mark Wilken, Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO IFORM: Ronald D. Cates, City Attorney 2780-390.res7