HomeMy WebLinkAbout1999.09.07_City Council Agendai~
ii
ii
ii
PUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular
DATE: September 7, 1999
TIME: 6:30 p.m.
PLACE: Council Chambers, Owasso Community Center
Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board
at 4:00 p.m. on Friday, September 3, 1999.
Marcia outwell, City Jerk
AGENDA
i~
1. Call to Order
Mayor Wilken
2. Invocation
City Manager Jeff Hancock
3. Flag Salute
Finance Director Sherry Bishop
4. Roll Call
5. Consideration and Appropriate Action Relating to a Request for Approval of the Consent
Agenda. All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from
consent by request. A motion to adopt the Consent Agenda is non-debatable.
A. Approval of the Minutes of August 17,1999 Regular Meeting and August 31, 1999 Special
Meeting.
Attachment #5-A
~ Owasso City Council
September 7, 1999
' Page 2
B. Approval of Claims.
Attachment #5-B
C. Action Relating to Acceptance of a Grant from the Oklahoma Department of Safety.
' Attachment #5-C
The staff recommends Council acceptance of a grant from the Oklahoma Department of
Safety to be used for police overtime expenditures in traffic enforcement, and authorization
for the City Manager to execute the contract.
D. Action Relating to an Agreement With the Oklahoma Air National Guard.
Attachment #5-D
The staff recommends Council approval of an agreement with the Air National Guard
allowing them to continue the use of the City of Owasso Police Firing Range at a cost of
$2000 per year, and authorization for the Mayor to execute the document.
6. Consideration and Appropriate Action Relating to a Request for Council Approval of a "Carry-
over" Budget and Supplemental Appropriation to Various Departments Within the General
Fund, Garage Fund, and Capital Improvements Fund.
Ms Bishop
Attachment #6
The staff will recommend Council approval of the requested carry-over from FY 1998-99 and
approval of a supplemental appropriation to the FY 1999-2000 General Fund Budget of
$348,300, Garage Fund Budget of $3876, and Capital Improvements Fund of $533,598.
ii
ii
i~
Owasso City Council
September 7, 1999
' Page 3
7. Consideration and Appropriate Action Relating to City Council Approval for the Purchase of
' an Intoxilyzer for the Police Department.
Acting Chief Motto
Attachment #7
The staff will recommend Council approval of the purchase of an Intoxilyzer 5000-D from CMI
Inc, Owensboro, KY, at a cost of $6500.
' 8. Consideration and Appropriate Action Relating to Acceptance of a Deed of Dedication and
Letter of Agreement From Randall K Marquette and Dana M Marquette to the City of Owasso;
t Authorization for the Mayor to Execute the Deed; and Authorization for Payment as Indicated
in the Letter of Agreement.
Mr McElrath
~! Mr Cates
Attachment #8
' The staff will recommend acceptance of the Letter of Agreement Deed of Dedication for
property to be utilized as a part of the 76~' St N and 129`'' East Ave intersection improvement,
' authorization for the Mayor to execute the deed, and authorization for payment.
9. Consideration and Appropriate Action Relating to a Bid to Purchase Used Modular Furniture.
Mr McElrath
Attachment #9
The staff has solicited and opened bids for the purchase of used modular furniture for the
proposed city hall, and will recommend that all bids be rejected.
ii
ii
Owasso City Council
September 7, 1999
Page 4
10. Consideration and Appropriate Action Relating to Approval of a Contract for Sale Between
Today's Properties LLC and the City of Owasso, Oklahoma, and Authorization for Payment
~ of $10,000 Purchase Price.
Mr Cates
Attachment # 10
The staff will recommend approval of the sale and authorization for payment.
11. Consideration and Appropriate Action Relating to City Council Approval of a Letter of
Understanding Between the Board of County Commissioners of Tulsa County and the Tulsa
County Criminal Justice Authority and the City of Owasso Allowing the Housing of Inmates
r ofMunicipalities Within the Tulsa County Jail System on a Space Available Basis; Establishing
a Formula for the Number of Municipal Inmates Allowed to be Housed Without Charge and
' a Fee Structure for Housing of Municipal Inmates in Excess of Said Formula; and Providing
for Termination of Said Arrangement; and Authorization for the Mayor to Execute the
Document.
Mr Hancock
Attachment #11
The staff will recommend approval of the Letter of Understanding
ii
12. Consideration and Appropriate Action Relating to Resolution #99-07 Adopting a Position
Regarding the Need to Widen 76th Street North Between U.S. Highway 75 and U.S. Highway
169 and to Designate This Corridor as a Major Economic Development Priority.
Mayor Wilken
Attachment #12
i~
i~
Owasso City Council
September 7, 1999
Page 5
13. Report from City Manager.
17. Adjournment.
' OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, August 17, 1999
A
The Owasso City Council met in regular session on Tuesday, August 17, 1999 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 30, 1999, and Addendum to
~ Agenda posted on the City Hall bulletin board at 4:30 p.m. on Monday, August 16, 1999.
i~
i~
i~
i~
ii
ITEM 1: CALL TO ORDER
Mayor Wilken called the meeting to order at 6:34 p.m.
ITEM 2: INVOCATION
The invocation was offered by Jim McElrath, Director of Support Services.
ITEM 3: FLAG SALUTE
Chris Roberts, Public Works Department General Superintendent, led in the flag salute.
ITEM 4: ROLL CALL
PRESENT
Mark Wilken, Mayor
Denise Bode, Councilor
Melinda Voss, Councilor
H C "Will" Williams, Councilor
STAFF
Jeff Hancock, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ABSENT
Mary Lou Barnhouse, Vice Mayor
ITEM 5: READING OF MAYOR'S PROCLAMATION.
Mayor Wilken read and presented a proclamation to members of Eta Mu Chapter of Epsilon
Sigma Alpha honoring their 40th anniversary, which occurs during the month of August, as well
as recognizing the philanthropic efforts of the organization..
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of the Minutes of August 3, 1999 Regular Meeting and August 10, 1999
Special Meeting.
B. Approval of Claims.
C. Action Relating to Resolution #99-06. a Resolution for the Election of One
Tntstee to the Oklahoma Municipal Retirement Fund, and Authorizing the Mayor
to Execute an Official Ballot.
~ Owasso City Council August 17, 1999
~ The consent agenda included minutes of the August 3, 1999 regular meeting and the August 10,
' 1999 special meeting, by reference made a part hereto. Item B on the consent agenda included
the following claims: (1) General Fund $56,365.43; (2) Workers Comp Self-Ins Plan $1,085.97;
(3) Ambulance Service Fund $3,779.76; (4) E-911 51,903.02; (5) City Garage $7,261.07; (6)
~ Capital Improvements $28,273.55; (7) Bond Projects Fund $150,542.59;(8) Interfund Transfers
$4,049.21; (9) Payroll $165,561.59; (10) City Garage Payroll $3,747.56. Item C requested City
Council approval for the staff to cast a vote for Randy R Swinson, Special Projects Coordinator
for the City of Stroud as a Trustee for the Oklahoma Municipal Retirement Fund, and
authorization for the Mayor to execute the official ballot. Dr Bode moved, seconded by Ms
Voss, to approve the consent agenda.
AYE: Bode, Voss, Williams, Wilken
NAY: None
' Motion carried 4-0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING__ TO A
~ CONTRACT FOR SERVICES BETWEEN THE CITY OF OWASSO AND J JEFF
HANCOCK.
Dr Bode moved, seconded by Mr Williams, to approve the contract for services between the City
of Owasso and J Jeff Hancock for the period July 1, 1999 through June 30, 2000.
AYE: Bode, Williams, Voss, Wilken
NAY: None
Motion carried 4-0.
i~
i~
i~
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR COUNCIL APPROVAL OF A PROPOSAL AND CONTRACT FOR
SERVICES RELATED TO STAFF DEVELOPMENT FOR THE CITY.
Mr Williams presented a proposal from Greenwood Performance Systems Inc related to staff
development. The training offered by Greenwood Performance Systems will assist in achieving
goals set forth during the annual performance evaluation of city management. He said it should
lead toward an accelerated decision making process and more effective teamwork within the city.
Mr Williams moved, seconded by Ms Voss, to appro~~e a proposal and contract for services with
Greenwood Performance Systems Inc in an amount not to exceed $11,3» plus expenses; and to
authorize the Mayor to execute the contract.
AYE: Williams, Voss, Bode, Wilken
NAY: None
Motion carried 4-0.
-2-
i~
i~
i~
i~
Owasso City Council
ITEM 9: REPORT FROM CITY MANAGER
August 17, 1999
Mr Hancock thanked everyone for the support he has received during the last year.
ITEM 10: REPORT FROM CITY ATTORNEY.
No report.
ITEM 11: REPORT FROM CITY COUNCILORS.
Mayor Wilken mentioned the article in Tuesday's Tulsa World relating to home prices across the
country, and the affordability of homes in the Tulsa Metro Area compared to other areas.
ITEM 12: NEW BUSINESS.
Mr Carr presented a request for approval of an interlocal agreement with Tulsa County for
paving at the SKO Railroad crossing on 76th St N at the west city limits. SKO Railroad
contacted the Public Works Department today to schedule the repairs during the time frame of
August 30 -September 3, 1999. Since neither the railroad nor the City has suitable paving
equipment, coordination has been made with Tulsa County for the paving, with the City of
Owasso providing materials, Tulsa County providing labor and equipment, and the railroad
providing traffic control. Since this notification was only received today, and since there will not
be another City Council meeting prior to the scheduled work, this constitutes an item that could
not have been foreseen in time to be listed on the posted agenda. Mr Williams moved, seconded
by Ms Voss, to approve the Interlocal Agreement with Tulsa County for paving at the SKO
Railroad crossing on 76th St N at the west city limits, and to authorize the Mayor to execute the
agreement.
AYE: Williams, Voss, Bode, Wilken
NAY: None
Motion carried 4-0.
ITEM 13: ADJOURNMENT
Dr Bode moved, seconded by Mr Williams, to adjourn.
AYE: Bode, Williams, Voss, Wilken
NAY: None
Motion carried 4-0, and the meeting was adjourned at 6:49 p.m.
Mark Wilken, Mayor
Marcia Boutwell, City Clerk
-3-
OWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
' Tuesday, August 31, 1999
The Owasso City Council met in special session on Tuesday, August 31, 1999 in the Lower
' Level Conference Room at Owasso City Hall per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Thursday, August 26, 1999.
ITEM 1: CALL TO ORDER
Mayor Wilken the meeting to order at 5:34 p.m.
~ PRESENT ABSENT
Mark Wilken, Mayor
Mary Lou Barnhouse, Vice Mayor
Denise Bode, Councilor
Melinda Voss, Councilor
H C "Will" Williams, Councilor
STAFF
Jeff Hancock, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 4: DISCUSSION RELATING TO POLICE DEPARTMENT ITEMS.
A. Intoxalyzer Purchase
B. OHSO 2000 Grant for Traffic Enforcement
C. National Guard Continued Use of Firearms Range
Acting Chief Motto apprised the Council of the upcoming purchase of intoxalyzers. This item
will appear on the next regular Council agenda. He also discussed the traffic enforcement grant
awarded to the department. A request for $32,000 was made, however, the department may
receive only $25,000. Request for acceptance of the grant will appear on the next regular
Council agenda. The Oklahoma Air National Guard has been using the department's firing range
and wants to continue that use. An item for approval of an extension of their agreement will
appear on the next regular Council agenda.
ITEM 2: DISCUSSION RELATING TO TAKING A F
76TH ST N OR 86TH ST N. WEST OF OW
THEREOF.
The City Council was joined by OEDA Trustees at this time to jointly discuss the need for some
type of industrial access road to Cherokee Industrial Park. David Charney spoke to the issue,
relating details of two meetings he had with Tulsa County Commissioner Wilbert Collins relative
to providing access from the Cherokee Industrial Park into the City of Owasso. Two possible
alternatives were discussed. The first would provide for the raising and widening of 76`" St N
Owasso City Council August 31, 1999
from Sheridan east to Owasso. Although this scenario would not eliminate all flooding of the
roadway, in most instances flooding would not be a problem. The second alternative would
provide for the widening of Sheridan Rd between 76`n St N & 86`n St N, and the widening of 86`n
St N east from Sheridan into Owasso. It was pointed out that there would most likely be some
right-of--way issues related to the second alternative, and that 86`n St N already carries a large
amount of truck traffic. Councilor Voss said that most of the people coming into Owasso from
Cherokee Industrial Park want a "straight shot" into the community, and 76`n St N would provide
that. Mr Akin pointed out that the OEDA, the City Council, and the Chamber of Commerce
must take a unified position on the issue and present that position to Commissioner Collins.
After discussion, both bodies arrived at a consensus that raising and widening 76`n St N is the
most desirable alternative. The OEDA and the City Council will adopt resolutions at the next
regular meeting of each body reflecting that consensus. Mr Akin said that the issue would be
taken to the Chamber of Commerce Board of Directors for a resolution or position statement.
The resolutions and/or position statements will then be forwarded to Commissioner Collins.
ITEM 3: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PENDING
INVESTIGATION RELATING TO THE OFFICE OF THE COURT CLERK, SUCH
EXECUTIVE SESSION PROVIDED FOR IN O.S. 25, SECTION 307(B)(4); AND FOR THE
PURPOSE OF DISCUSSING THE ACQUISITION OF REAL PROPERTIES RELATED TO
VARIOUS INTERSECTION PROJECTS, SUCH DISCUSSION ALLOWED PURSUANT TO
25 O.S., SECTION 307-B(3), AND FOR THE PURPOSE OF DISCUSSING THE PROPOSED
SALE OF REAL PROPERTY TO PRECISION COMPONENTS INC, SUCH DISCUSSION
ALLOWED PURSUANT TO 25 O.S., SECTION 307-B(3); AND FOR THE PURPOSE OF
DISCUSSING THE PROPOSED SALE OF REAL PROPERTY TO RCB BANK, SUCH
DISCUSSION ALLOWED PURSUANT TO 25 O.S., SECTION 307-B(3).
~ Dr Bode moved, seconded by Ms Voss, to enter into executive session for the purposes stated.
AYE: Bode, Voss, Williams, Barnhouse, Wilken
NAY: None
Motion carried 5-0, and the Council entered into executive session at 6:50 p.m. Out of executive
session at 7:50 p.m. Mayor Wilken declared aten-minute recess at 7:50 p.m. and reconvened the
meeting at 8:00 p.m. -
ITEM 5: UPDATE AND DISCUSSION RELATING TO RADIO LICENSE AND TOWER.
This item was removed from the agenda at the request of staff.
i~
ii
i~
ITEM 6: DISCUSSION RELATING TO CARRY-OVER BUDGETS.
Ms Bishop explained the carry-over budget concept and discussed those departments that will
have funds to carry over to the current fiscal year.
-~-
' Owasso City Council
August 31, 1999
ITEM 7: DISCUSSION RELATING TO CAPITAL IMPROVEMENT PROJECTS.
Mayor Wilken and Mr Hancock discussed the progress of the capital improvement projects, as
well as the difference between the capital improvement projects and the bond issue projects.
Councilor Voss, a Council representative on the Capital Improvements Committee, said that
Committee members would like to meet more frequently and be more involved in the selection
of capital improvement projects. Mayor Wilken requested that the Capital Improvements
Committee meeting jointly with the City Council at the next work session on September 14tH
ITEM 8: DISCUSSION RELATING TO BOND ISSUE PROJECTS.
Mr Henderson discussed the current status of the bond issue projects, focusing on intersection
projects. Relative to the city hall project, Mr Henderson said that bids have been taken for
modular furniture, however staff plans to recommend to the Council that those bids be rejected
and that no furniture be purchased until it is known exactly what will be needed. He said that
refurbished furniture is available at all times, and that the cost will be no greater than purchasing
used furniture at this time and having that furniture refurbished, then storing it until we are ready
to use it.
ITEM 9: DISCUSSION RELATING TO PUBLIC DWORKS ITEMS.
A. Street Repair Pro ram
B. Water Pressure Issues/Consumer Confidence ReRort
C. 96th St N, Garnett to 129th East Ave Traffic Study
Mr Carr discussed the items listed. He distributed a listing of the street repair projects and
indicated those projects that will be repaired during this fiscal year. Bid documents are being
prepared for the projects. Water pressure problems & potential solutions were also discussed.
Councilor Bode out at 9:20 p.m.
ITEM 10: REPORT FROM CITY MANAGER
No report.
-3-
ii
n
Owasso City Council August 31, 1999
ITEM 11: ADJOURNMENT
Ms Barnhouse moved, seconded by Ms Voss, to adjourn.
AYE: Barnhouse, Voss, Williams, Wilken
NAY: None
Motion carried 4-0, and the meeting was adjourned at 9:40 p.m.
Mark Wilken, Mayor
Marcia Boutwell, City Clerk
--1-
9!03/99
~.
PO #
CITY OF OWASSO
GENERAL FUND
10:13:22 A/P CLAIMS REPORT APAPVR PAGE: 3
VENDOR DESCRIPTION AMOUNT
DEPARTMENT TOTAL =___>
MANAGERIAL
------------------------------
ii
DEPARTMENT TOTAL =___>
FINANCE
DEPARTMENT TOTAL =___>
,OMMUNITY DEVELOPMENT
i~
i~
i~
200789 TREASURER PETTY CASH
200004 SPRINT PGS
200008 METROCALL
200023 SAM'S CLUB
200283 ICMA
200599 MIDWEST RESTORATION
200695 REGENA GUTHRIE
200776 MCI TELECOMMUNICATIONS
200789 TREASURER PETTY CASH
200789 TREASURER PETTY CASH
200789 TREASURER PE`1'TY CASH
200531 FINANCIAL EQUIPMENT CO
200586 SUBURBAN OFFICE SUPPLY
200728 RELIABLE OFFICE SUPPLY
200767 CPS BUSINESS, INC.
200008 METROCALL
200021 OFFICE DEPOT CARD PLAN
200098 BOLA INTERNATIONAL
200100 TULSA COUNTY MIS
200101 UNIFIRST CORPORATION
X0426 KIMBALL ACE HARDWARE
200556 REASORS
200776 MCI TELECOMMUNICATIONS
200789 TREASURER PETTY CASH
200789 TREASURER F'ETTY CASH
REFUNDS DEPOSIT 100.00
100.00
PHONE USE-HANCOCK 72.73
PAGER USE 7.04
OFFICE SUPPLIES 41.76
CONF-HANCOCK/ROONEY 1,040.00
CLEAN UP SERVICE 746.00
TUITION REIMB 180.00
8/99 USE 22.33
COUNCIL MEETING 39.00
PER DIEM-ROONEY 21.00
COUNCIL RECEPTIONS 98.80
2,268.66
CHECK SIGNER 1,195.00
OFFICE SUPPLIES 10.49
COMPUTER PAPER 181.44
LICENSE FEE 48.00
1,434.93
PAGER USE 29.15
OFFICE SUPPLIES 4.97
APPROVED STICKERS 90.00
DIAL UP SERVICE 40.00
UNIFORM CLEANjRENT 43.48
MAINT SUPPLIES 75.84
PHOTO PROCESSING 17.70
8/99 USE 8.34
REIMB PETTY CASH 16.99
REIMB PETTY CASH 10.00
ii
~ CITY OF OWASSO
GENERAL FUND
9/03/99 10:13:22 A/F CLAIMS REPORT APAFVR F'AGE:
PO # VENDOR DESCRIPTION AMOt]NT
DEPARTMENT TOTAL =___>
200789 TREASURER PETTY CASH
REIMB PETTY CASH
12.95
349.42
MUNICIPAL COURT
200776 MCI TELECOMMUNICATIONS
200789 TREASURER PETTY CASH
8/99 USE
MEMBERSHIP FEES
DEPARTMENT TOTAL =___>
NGINEERING
------------------------------
i~
200008 METROCALL PAGER USE
200021 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES
200550 DOZIER PRINTING COPIES
200564 DOZIER PRINTING DOOR HANGERS
200587 AMERICAN PUBLIC WORKS ASS VIDEO CONFERENCE
200600 ENGINEERING NEWS RECORD SUBSCRIPTION
200789 TREASURER PETTY CASH REIMB PETTY CASH
200789 TREASURER PETTY CASH REIMB PETTY CASH
DEPARTMENT TOTAL =___>
GENERAL GOVERNMENT
i~
i~
i~
i~
ii
200020 KIMBALL ACE HARDWARE
200021 OFFICE DEPOT CARD PLAN
200099 IKON OFFICE SOLUTIONS
200156 RETHERFORD PUBLICATIONS
200294 CRAWFORD & ASSOCIATES PC
200340 TULSA WORLD
200354 OKLAHOMA EAGLE
200422 PSO
200582 PITNEY BOWES INC
200586 SUBURBAN OFFICE SUPPLY
200603 APCO INC
200619 THREE LAKES MINI STORAGE
200658 XPEDX
200663 DOZIER PRINTING
200696 NORWOOD J RUIZ, ATTORNEY
200697 SCOTT MEDICAL CLINIC
200697 SCOTT MEDICAL CLINIC
MAINT/REPAIR SUPPLIES
OFFICE SUPPLIES
COPIER MAINTENANCE
LEGAL NOTICES
SPECIAL REVIEW-PHASE II
EMPLOYMENT ADS
EMPLOYMENT ADS
7/99 USE
ANNUAL EQUIP MAINT
OFFICE SUPPLIES
RADIO LICENSES
EQUIPMENT STORAGE
COPY PAPER
PRINTING
LEGAL SERVICES
PRE-EMP DRUG SCREENS
PRE-EMP DRUG SCREENS
15.84
40.00
55.84
154.03
36.65
59.46
30.00
10.00
74.00
4.09
9.00
377.23
11.96
316.92
393.68
275.45
2,690.00
223.22
41.85
40.41
550.00
21.13
425.00
90.00
205.00
135.00
300.00
260.00
65.00
4
i~
~9/0•J/99
PO #
CITY OF OWASSO
GENERAL FUND
10:13:22 A/P CLAIMS REPORT AFAPVR PAGE:
VENDOR DESCRIPTION AMOUNT
I ~ 200698 MESO
i~
ii
DEPARTMENT TOTAL =___>
~UPPORT SERVICES
------------------------------
~~ 200008 METROCALL
i~
i~
i~
DEPARTMENT TOTAL =___>
CEMETERY
----------------------------
~--
DOT DRUG SCREENS
EMPLOYMENT ADS
LABOR RELATIONS SERVICE
NOTARY BONDS
PRE-EMP DRUG SCREEN
POSTAGE
7/99 USE
SURVEY
8/99 USE
8/99 USE
PAGER USE
COMPUTER SERVICES
MAINT/REPAIR SUPPLIES
OFFICE SUPPLIES
MAINT SUPPLIES
OFFICE SUPPLIES
UNIFORM CLEAN/RENT
PHONE USE-McELRATH
DOC WORK PROGRAM
MAINT SUPPLIES
DRILL
UNIFORMS-EVANS
SAFETY BOOTS-TAYLOR
DOC LUNCH
ii
DEPARTMENT TOTAL =___>
POLICE SERVICES
200008 METROCALL PAGER USE
200699 RETHERFORD FUBLICA'IIONS
200700 OK MUNICIPAL LEAGUE
200701 J.P. HOGAN INSURANCE
200714 WORKMED
200734 FEDEX
200735 OKLAHOMA NATURAL GAS
200737 SACK & ASSOCIATES, INC.
200776 MCI TELECOMMUNICATIONS
200777 PSO
200019 CN HASKELL & ASSOC
200020 KIMBALL ACE HARDWARE
200021 OFFICE DEPOT CARD PLAN
200023 SAM'S CLUB
200023 SAM'S CLUB
200026 UNIFIRST CORPORATION
200027 AT&T WIRELESS SERVICES
200028 DISTRICT II PROBATION
200666 QUICK SERVICE STEEL
200730 WAL-MART
200730 WAL-MART
200731 GELLCO SAFETY SHOES
200789 TREASURER PETTY CASH
200402 BAILEY EQUIPMENT WEEDEATER
200402 BAILEY EQUIPMENT BACK-PACK BLOWER
200566 ROARK TRUE VALUE HARDWARE MAINT/REPAIR SUPPLIES
200777 PSO 8/99 USE
146.25
102.00
550.00
60.00
27.00
22.75
36.86
1,825.50
143.19
1,126.44
10,084.61
27.12
675.00
54.79
97.56
95.27
32.46
30.54
19.81
340.24
6.28
196.88
65.20
117.00
25.81
1,783.96
199.99
299.99
19.99
15.51
535.48
345.10
5
9/03/9) 10:13:21
,~ PO # VENDOR
i~
i~
200020
200021
200023
200042
200042
200043
200045
200046
200267
200547
200548
200556
200557
200557
200583
200596
200597
200598
200621
200625
200630
200631
200644
200658
200667
200671
200671
200673
200674
200674
200733
200735
200776
200777
A/P CLAIMS REPORT
DE:~CRI PT I ON
KIMBALL ACE HARDWARE
OFFICE DEPOT CARD PLAN
SAM"S CLUB
AT&T WIRELESS SERVICES
AT&T WIRELESS SERVICES
SPRINT PCS
HOWARD STAMPER
WESTERN BUSINESS PRODUCTS
OK ASSN OF CHIEFS OF POLI
STRATHE VETERINARY
ODV INC
REASORS
WAL-MART
WAL-MART
PHILLIPS POLICE EQUIP
HILLCREST MEDICAL GROUP
KUSTOM SIGNALS INC
ULINE
DOZIER PRINTING
SOONER EMERGENCY
ONYX CORPORATION
ANI DISTRIBUTION INC.
CHANUTE RADAR SERVICE
XPEDX
BETSY ROSS FLAG GIRLS
POLICE PETTY CASH
POLICE PETTY CASH
RADIO SHACK
TUXALL UNIFORM & EQUIP
TUXALL UNIFORM & EQUIP
ACTION PLUMBING
OKLAHOMA NATURAL GAS
MCI TELECOMMUNICATIONS
PSO
DEPARTMENT TOTAL =___>
~OLICE COMMUNICATIONS
------------------------------
200499 THE ALLERGY STORE
200556 REASORS
~ 200557 6dAL-MART
DEPARTMENT TOTAL =___>
ANIMAL CONTROL
CITY OF OWASSO
GENERAL FUND
APAPVR FACE:
MAINT/REPAIR SUPPLIES
OFFICE SUPPLIES
MAINT SUPPLIES
PHONE USE-ALL
PHONE USE-ALEXANDER
FHUNE USE-KLAHR
RETAINER/SERVICES
COPIER MAINTENANCE
SEMINAR-2 EMPLOYEES
VET SUPPLIES
DRUG TEST KITS
PHOTO PROCESSING
OFFICE SUPPLIES
FILTER/LOCKS
UNIFORM PANTS
HEPATITIS SHOT
RADAR REPAIR
EVIDENCE STORAGE BINS
OFFICE SUPPLIES
GAS SPILL CLEANUP
TONER CARTRIDGES
SAFETY SUPPLIES
RADAR SERVICE
COPY PAPER
FLAGS
POSTAGE STAMPS
TOLLS/MEALS
CELL PHONE BATTERY
EMERGENCY CABINET
OFFICER EQUIPMENT
HOT WATER HEATER REPAIR
7/99 USE
8/99 USE
8/99 USE
AIR CLEANER
PRISONER MEALS/PHOTO PROC
PHOTO PROCESSING
AMOUNT
2.99
309.00
95.82
259.48
53.87
27.99
150.00
202.38
375.00
44.90
143.50
71.01
9.96
24.74
25.95
34.00
142.00
231.09
102.30
600.48
65.98
83.75
152.75
102.50
54.99
66.00
51.22
29.99
95.95
89.95
148.00
34.22
85.19
684.44
4,996.49
399.00
321.67
65.35
786.02
G
~c
i~
CITY OF OWASSO
GENERAL FUND
9/03/99 10:13:22 A/P CLAIMS REPORT
~"
PO # VENDOR
200008 METROCALL
ry
i~
200389 REEVES APPLIANCES
200557 WAL-MART
200776 MCI TELECOMMUNICATIONS
200777 PSO
200789 TREASURER PETTY CASH
DEPARTMENT TOTAL =___>
IRE SERVICES
------------------------------
i~
i~
200008 METROCALL
200048 CHRIS WILSON
200049 RON STUCKEY
200050 DON TAYLOR
200051 JEFF CARNEY
200255 NATIONAL AMBULANCE
200402 BAILEY EQUIPMENT
200483 WAL-MART
200484 LAMPTON WELDING SUPPLY
200486 CROW BURLINGAME
200490 WAYEST SAFETY, INC.
200493 KENNY A PEACOCK
200494 LONNIE D GREEN
200586 SUBURBAN OFFICE SUPPLY
200605 NATIONAL FIRE PROTECTION
200776 MCI TELECOMMUNICATIONS
200777 PSO
200789 TREASURER PETTY CASH
200789 TREASURER PETTY CASH
200789 TREASURER PETTY CASH
DEPARTMENT TOTAL =___>
;MERGENCY PREPAREDNESS
------------------------------
200777 PSO
DEPARTMENT TOTAL =___>
STREETS
-------------------
200008 METROCALL
APAPVR PAGE: 7
DESCFtIPTION AMOUNT
PAGER USE 7.04
CHEST FREEZER 515.00
SHELTER SUPPLIES 103.17
8/99 USE 8.38
8/99 USE 212.91
DEPOSIT 20.00
8GG_50
PAGER USE 9.13
VOLUNTEER FIRE RUNS 49.50
VOLUNTEER FIRE RUNS 49.50
VOLUNTEER FIRE RUNS 49.50
VOLUNTEER FIRE RUNS 49.50
POWER SWITCHES 291.07
REPAIR PARTS 11.52
MAINT/REPAIR SUPPLIES 64.48
MAINT SUPPLIES 32.76
MAINT/REPAIR PARTS 82.90
HELMETS 1,290.25
VOLUNTEER FIRE RUNS 49.50
VOLUNTEER FIRE RUNS 49.50
OFFICE SUPPLIES 41.65
MEMBERSHIP RENEWAL 115.00
8/99 USE 52.58
8/99 USE 840.65
REIMB PETTY CASH 11.78
REIMB PETTY CASH 5.00
MILEAGE-DEMAURO 71.61
3,217.38
8/99 USE 64.09
64.09
PAGER USE 49.28
i~
9/03/99 10:13:22
~ PO # VENDOR
A/P CLAIMS REPORT
DESCRIPTION
AMOUNT
---------- --------------------------- ------------------------- -------------
200009
200010
200011
200014
200016
200016
200023
200038
200038
200038
200082
200082
200082
200083
200084
200084
200085
200085
200085
200086
200086
200115
200306
200380
200382
200400
200400
200400
200401
200550
200551
200552
200561
200562
200566
200587
200632
200633
200635
200690
200735
>U0770
200777
200789
200789
PSO
SIGNALTEK INC
ADAM ROCK
BRUSH~~OG SERVICES
BRYAN SCHAFFNER
BRYAN SCHAFFNER
SAM'S CLUB
UNIFIRST CORPORATION
UNIFIRST CORPORATION
UNIFIRST CORPORATION
APAC-OKLAHOMA, INC.
APAC-OKLAHOMA, INC.
APAC-OKLAHOMA, INC.
TULSA COUNTY BOCC
EQUIPMENT ONE RENTAL & SA
EQUIPMENT ONE RENTAL & SA
RAINBOW CONCRETE CO
RAINBOW CONCRETE CO
RAINBOW CONCRETE CO
MILL CREEK LUMBER & SUPPL
MILL CREEK LUMBER & SUPPL
GELLCO SAFETY SHOES
J B STIGALL
STRATEGIES FOR BUSINESS
AMERICAN PUBLIC WORKS ASS
TULSA COUNTY BOCC
TULSA COUNTY BOCC
TULSA COUNTY BOCC
A.I.M. EQUIPMENT
DOZIER PRINTING
BOLAY MOBILECOM INC
VANCE BROS INC
ESTES INC
RAINBOW CONCRETE CO
ROARK TRUE VALUE HARDWARE
AMERICAN PUBLIC WORKS ASS
MAXWELL SUPPLY OF TULSA
VANCE BROS INC
FLINT TRADING CO
MILL CREEK LUMBER & SUPPL
OKLAHOMA NATURAL GAS
WORLEYS GREENHOUSE
PSO
TREASURER PETTY CASH
TREASURER PETTY CASH
DEPARTMENT TOTAL =___>
CITY OF OWASSO
GENERAL FUND
STREET LIGHTING
TRAFFIC SIGNAL MAINT
ATOR EASEMENT 4/6/99
EXPY EASEMENTS 4/6/99
MOW EL RIO EASEMENT 4/6/9
MUW FRONTAGE 4/6/99
MAINT SUPPLIES
UNIFORM CLEAN/RENT
UNIFORM CLEAN/RENT
UNIFORM CLEAN/RENT
GRAVEL
GRAVEL
GRAVEL
STREET SIGNS
EQUIPMENT RENTAL
EQUIPMENT RENTAL
CONCRETE
CONCRETE
CONCRETE
MAINT/REPAIR SUPPLIES
MAINT/REPAIR SUPPLIES
SAFETY BOOTS
EASEMENT MOWINGS
SEMINAR-STAFF
PUBLICATION
SIGN POSTS
STREET SIGNS
STREET SIGNS
DOZER RENTAL
PRINTING
RADIO BATTERIES
CONCRETE & BRUSH
WEED CONTROL CHEMICALS
CONCRETE
MAINT/REPAIR SUPPLIES
VIDEO CONFERENCE
REPAIR SUPPLIES
CROSSWALK SEALER
TAPE KITS
REPAIR SUPPLIES
7/99 USE
SOD STAPLES/FERTILIZER
8/99 USE
REMB PETTY CASH
REIMB FETTY CASH
APAFVR PAGE:
2,316.54
687.90
25.00
1,650.00
55.00
135.00
5.99
31.30
31.30
31.30
47.74
390.05
115.97
100.00
14.95
29.90
63.00
184.50
123.00
147.05
30.00
120.60
65.00
69.00
11.00
480.00
456.68
360.00
376.50
5.94
35.40
184.71
900.00
1,622.50
36.76
10.00
377.22
210.75
2,027.15
134.48
24.91
52.62
311.96
3.00
3.00
14,143.95
8
COMMUNITY CENTER
------------------------------
r.
'x/03/99 10:13:22
,~ PO #
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT
VENDOR DESCRIPTION
APAPVR PAGE:
AMOUNT
200020 KIMBALL ACE HARDWARE MAINT/REPAIR SUPPLIES 53.48
200027 AT&`1 WIRELESS SERVICES PHONE USE-SR VAN 11.11
200198 WORLEYS GREENHOUSE LANDSCAPE PLANTS 10.00
~ 200426 KIMBALL ACE HARDWARE MAINT SUPPLIES 3.96
200475 DALE & LEE SERVICE INC AIR CONDITIONER REPAIR 1,125.76
200650 ROBERTSON PLUMBING SUPPLY REPAIR SUPPLIES 156.96
200659 TUCKER JANITORIAL CLEANING SUPPLIES 42.70
200676 CURTIS RESTAURANT SUPPLY PARTS FOR STOVE 145.44
~ 200677 TAYLORMADE LOCK & KEY LOCK REPAIR 35.00
200679 WAL-MART CLEANING SUPPLIES 60.05
' 201)735 OKLAHOMA NATURAL GAS 7/99 USE 48.45
74
6
200776 MCI TELECOMMUNICATIONS 8/99 USE .
200777 PSO 8/99 USE 1,369.61
~ 200789 TREASURER PETTY CASH REIMB PETTY CASH 18.15
DEPARTMENT TOTAL =___> 3,087.41
rARK MAINTENANCE
--- -------- -------------------
12
21
~ 200008 METROCALL PAGER USE .
200101 UNIFIRST CORPORATION UNIFORM CLEAN/RENT 55.80
~ 200133 ROBERT HUGHETT CLEAN ELM CREEK RESTROOMS 200.00
200133 ROBERT HUGHETT CLEAN ELM CREEK RESTROOMS 200.00
200368 AT&T WIRELESS SERVICES PHONE USE 29.71
200377
200592 BRYAN SCHAFFNER
W W GRAINGER INC MOW ATOR PARK
SIGN LIGHT 70.00
25.97
~ 200626 UNIFIRST CORPORATION UNIFORM SHIRTS 215.55
200636 WATER PRODUCTS INC WATER PIPE MATERIALS 166.38
' 200637 WATER STORE MAINT SUPPLIES 80.95
200638 TUCKER JANITORIAL JANITORIAL SUPPLIES 288.40
200742 JERRY WOODS WELDING WELDING 135.00
~f 200743 CROW BURLINGAME HOSE FOR BACKHOE 20.54
200744 HUGHES LUMBER CO CEMENT FOR FENCE REPAIR 11.50
200772 WATER PRODUCTS INC WATER LINE SUPPLIES 1,380.01
200776
200777 MCI TELECOMMUNICATIONS
PSO 8/99 USE
8/99 USE 6.31
982.59
~ 200789 TREASURER PETTY CASH REMB PETTY CASH 6.02
200789 TREASURER PETTY CASH REMB PETTY CASH 2.16
' 200789 TREASURER PETTY CASH CONTRACTOR LUNCHEON -- ---_-42_84
DEPARTMENT TOTAL =___> 3,940.85
ECONOMIC D EVELOPMENT
-- -------- --------------------
'~ 200776 MCI TELECOMMUNICATIONS 8/99 USE 30.30
~~
CITY OF OWASSO
GENERAL F'tIND
9/07/99 8:56:31 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
ENGINEERING
------------------------------
200318 DIANE'S TRAVEL AIRFARE-CARR 201.66
DEPARTMENT TOTAL =___> 201.66
1
FUND TOTAL =___> 201.66
GRAND TOTAL =___> 201.66
CITY OF OWASSO
v~:NERAL FUND
9/03/99 10:13:22 A/P CLAIMS DEPORT APAPVR FADE:
PU # VENDOR UL'CRIPTION AMOUNT
2UU789 TREASURER FETTY CASH REMB PETTY CASH 12.50
~ ~`~ 2UU789 TREASURER PETTY CASH IlEIMB PETTY CASH 2.UU
DEPARTMENT TOTAL =___> 44.80
10
FUND TOTAL =___> 48,137_G2
i~
CITY OF OWASSO
WORKERS' COMP SELF-IN;~ PLAN
9/03/99 10:13:22 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTIO~~ AMOUNT
!;NERAL GOVERNMENT
200072 TULSA REGIONAL MED CTR C03179
200159 MAY'S DRUG 504229
200167 WARREN CLINIC 504229
200335 ASSOCIATED ANESTHESIOLOGI F02289
200353 OWASSO DRUG B07138
200500 JERRY PATTON, DO L07159
200702 MEDCENTER INC B06109
200703 MEDCENTER INC B06109
200704 SCOTT MEDICAL CLINIC K05129
200705 TERESA PINAROC MD D03159
200706 SCOTT MEDICAL CLINIC M07229
200707 MEDCENTER INC' P06309
200709 CHRISTINA OGLE, CSR D01147
200710 ST. JOHN'S MEDICAL CENTER C09178
200711 TOM A MARBERRY MD 501139
200712 RADIOLOGY CONSULTANTS OF J05318
200716 TOM A MARBERRY MD 501139
200721 TOM A MARBERRY MD B06109
200723 PAUL A HOWARD MD F02289
DEPARTMENT TOTAL =___>
FUND TOTAL =___>
1,593.24
19.74
73.90
275.60
54.40
52.44
108.67
201.14
154.00
51.66
122.88
285.78
40.00
643.70
89.40
17.66
69.74
112.65
855.01
4,821.61
4,821.61
1
CITY OF OUTASS0
AMBULANCE SERVICE F[JND
9/03/99 10:13:22 A/P CLAIMS REPORT
PO # VENDOR
2UU594 OK HEALTHCARE AUTHORITY
200789 TREASURER PETTY CASH
I ~ DEPARTMENT TOTAL =___>
"^1BULANCE
-----------------------------
APAPVR PAGE: 2
L'E ~CRIPTION AMOUNT
REFUND OVERPAYMENT
REFUND OVERPAYMENT
200053 JEFFERY GALLES DO EMS AUDIT
200055 MEDICAL COMPLIANCE SPECIA BIO-WASTE DISPOSAL
200488 PACE PRODUCTS OF TULSA IN AMBULANCE SUPPLIES
200496 ROGERS STATE UNIVERSITY TUITION-MATHES
200497 ALLIANCE MEDICAL INC AMBULANCE SUPPLIES
200588 ALLIANCE MEDICAL INC AMBULANCE SUPPLIES
200591 DAVID HURST MILEAGE-HORSY
200604 B & M TIRE CENTER INC VEHICLE REPAIR
200789 TREASURER PETTY CASH EMT TRAINING
200789 TREASURER PETTY CASH MILEAGE-WOFFORD/LAWLESS
DEPARTMENT TOTAL =___>
FUND TOTAL =___>
56.70
26.10
82.80
250.00
30.00
48.00
656.30
403.99
5.65
634.26
77.90
113.52
229.40
2,449.02
2,531.82
9/03/99 10:13:22
;~ PO # VENDOR
~:TY GARAGE
-----------------------------
ii
i~
i~
1
1
1
A/P CLAIMS REPORT
DESCRIPTION
200008 METROCALL
200018 CONTINENTAL BATTERY CO
200020 KIMBALL ACE HARDWARE
200021 OFFICE DEPOT CARD PLAN
200022 B & M TIRE CENTER INC
200022 B & M TIRE CENTER INC
200023 SAM'S CLUB
200025 YOUNG'S TIRE SERVICE
200026 UNIFIRST CORPORATION
200029 CROW BURLINGAME
200029 CROW BURLINGAME
200029 CROW BURLINGAME
200078 W W GRAINGER INC
200213 WASTE RESEARCH INC
200651 RADIATOR SHOPPE INC
200652 FRONTIER INTERNATIONAL TR
200653 CLASSIC CHEVROLET
200653 CLASSIC CHEVROLET
200654 CLASSIC ELECTRIC INC
200655 BERNROD'S TRUCK & TRAILER
200656 T&W TIRE CO
200657 WILLIAMS REFUSE EQUIPMENT
200660 MIKE QUINN DODGE
200660 MIKE QUINN DODGE
200661 OK TRUCK SUPPLY
200662 MYERS TIRE SUPPLY
200664 AAA AUTO SALVAGE
200665 ABERDEEN DYNAMICS
200666 QUICK SERVICE STEEL
200727 ZEP MANUFACTURING CO
200729 PRECISION FLUID POWER
200732 TULSA AUTO SPRING CO
200735 OKLAHOMA NATURAL GAS
200776 MCI TELECOMMUNICATIONS
200777 PSO
200789 TREASURER PETTY CASH
200789 TREASURER PETTY CASH
200789 TREASURER PETTY CASH
DEPARTMENT TOTAL =___>
FUND TOTAL =___>
CITY OF OWASSO
CITY GARAGE
PAGER USE
BATTERIES
MAINT/REPAIR SUPPLIES
OFFICE SUPPLIES
TIRE/VEHICLE REPAIRS
TIRE/VEHICLE REPAIRS
MAINT SUPPLIES
TIRE REPAIRS
UNIFORM CLEAN/RENT
REPAIR SUPPLIES
REPAIR SUPPLIES
REPAIR PARTS
SAFETY SUPPLIES
REPAIR PART-LIFT
RADIATOR REPAIR
REPAIR PARTS
VEHICLE REPAIR
VEHICLE REPAIR
ELECTRICAL REPAIR
VEHICLE REPAIR
TIRES
REPAIR PARTS
VEHICLE REPAIR
REPAIR PARTS
REPAIR PARTS
REPAIR PARTS
REPAIR PARTS
REPAIR PARTS
REPAIR PARTS
MAINT SUPPLIES
REPAIR PARTS
VEHICLE REPAIR
7/99 USE
8/99 USE
8/99 USE
REMB PETTY CASH
REIMB PETTY CASH
REIMB PETTY CASH
APAPVR PAGE: 2U
AMOUNT
'7.04
89.90
78.42
11.99
504.83
11.20
43.95
107.50
91.65
67.78
25.00
1,473.38
19.46
4,210.00
378.50
402.73
225.00
158.24
137.15
102.50
648.48
1,592.06
185.61
38.40
33.40
52.96
25.00
21.60
28.66
122.90
290.00
767.23
24.29
20.46
315.41
15.00
3.00
11.39
12,342.07
12,342.07
9/03/99
m-
PO #
CITY OF OWASSO
CAPITAL IMPROVEMENTS
10:13:22 A/P CLAIMS REPORT APAPVR PAGE: 21
VENDOR DESCRIPTION AMOUNT
~ ?NERAL GOVERNMENT
------------------------------
i~
ii
DEPARTMENT TOTAL =___>
STREETS
-----------------------------
200257 DELL COMPUTER CORP SOUND CARDS, SPEAKERS
200618 NEW HORIZONS COMPUTER MS TRAINING-KNIGHT
200624 TULSA TECHNOLOGY CENTER COMPUTER TRAINING
200648 SEBRING SYSTEMS TECHNOLOG VOICE WIPE DROPS
200648 SEBRING SYSTEMS TECHNOLOG DATA WIRE DROPS
200668 CREATIVE COMPUTER SOLUTIO SOFTWARE-6/1/99
200765 COMP USA INC COMPUTER SUPPLIES
200766 SHELTON CONSULTING UPGRADE COMPUTERS
200533 MILL CREEK LUMBER & SUPPL PW2 BUILDING
200584 CH2M HILL INC ENG SVS 2/3/98
DEPARTMENT TOTAL =___>
FUND TOTAL =___>
1,490.72
1,195.00
950.00
2,035.00
2,805.00
40,471.46
71.29
650.00
49,668.47
10.99
38,800.00
38,810.99
88,479.46
CITY OF OWASSO
CAPITAL PROJECTS GRANT
9/03/99 10:13:22 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---------- ------------------------- -------------------------- -------------
c )OT-INDUSTRIAL ACCESS PROJECT
200532 KOCH MATERIALS
200538 TULSA ASPHALT
DEPARTMENT TOTAL =___>
ASPHALT-5TH AVE
ASPHALT-5TH AVE
742.29
53,668.64
54,410.93
FUND TOTAL =___>
54,410.93
22
CITY OF OWASSO
BOND PROJECTS FUND
/03/99 10:13:22 A/P CLAIMS REPORT APAPVR PAVE:
PO # VENDOR DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
AGILITY IMPROVEMENTS
------------------------------
~ ~ 200156 RETHERFORD PUBLICATIONS LEGAL NOTICES -_______3330
DEPARTMENT TOTAL =___>
FUND TOTAL =___>
33.30
33.30
G v
CITY OF OWASSO
PAYROLL PAYMENT REPORT
Information Systems 0.00 2,769.63
_...._..
Po ice 1420.67 50,100.61
Garage Fund
::::::. .............. ~ ........... ~ f
Garage Fund Total $0.00 $3,712.71
APPROVED: 09/07/99
Mayor
Council Member
Council Member
CITY OF OWASSO
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE
8/28/99
Department Overtime Expenses Total Expenses
General Fund
Finance 0.00 7,655.36
~arnm~nity De~relop!ment L}~5ti $>89~ 8
Municipal Court 0.00 2,150.19
,,,
.; . !
Er€g~neenng __
s~.OQ
~,~114 ~3
Information Systems 0.00 2,769.63
Su}~port SenriGes 94.50 4,150.'~fi
Police 1148.40 52,860.03
Central Dispatch 4$2.79 6,112.$9
Animal Control 0.00 1,865.12
Fire 1,81~.1'r` 4,181 9
Street 128.57 10,423.11
Gemrnun~ty Semgr Center (3 00 3,2$5,89
__
Park Maintenace
0.00
3,956.69
General Fund Total $3,666.43 $166,407.60
Garage Fund
Garage Fund Total $0.00 $3,712.69
APPROV 09/07/99
Mayor
Council Member
Council Member
' Memorandum
To: HONORABLE MAYOR AND MEMBERS OF THE OWASSO CITY
COUNCIL
From: LIEUTENANT CLIFFORD R MOTTO
ACTING CHIEF OF POLICE
Subject: REQUEST APPROVAL AND ACCEPTANCE OF OKLAHOMA
HIGHWAY SAFETY OFFICE TRAFFIC ENFORCEMENT
GRANT FOR FISCAL YEAR 1999-2000
Date: AUGUST 31,1999
~_.~_
BACKGROUND:
In July of 1998, the Owasso Police Department applied for, and was awarded a
$ 25,000.00 "traffic enforcement" overtime grant from the Oklahoma Highway Safety
Office. This grant paid the overtime salaries for off-duty Owasso Police Officers to
patrol city streets and enforce the various traffic ordinances. Officers were required to
pay particular attention to areas within the city designated as a "high risk" for motor
vehicle crashes. Officers were also required to pay attention to speed violations, seat belt
violations, child restraint law violations, and alcohol related driving offenses. The police
department was further required to participate in "traffic safety" campaigns as promoted
by the State of Oklahoma as well as provide educational programs to the public in "traffic
safety". This grant covered the period from October 1998 through September 1999. By
the time the State provided us with our contract, the grant was akeady in its first month of
operation. Our department began extra traffic enforcement efforts in November of 1998.
Although our grant does not expire until the end of September 1999, I believe that it has
so far, been a success.
Statistics reveal that for the nine months spanning November 1998 through July 1999,
Owasso Officers made a total of 2,339 traffic contacts. These contacts resulted in 568
citations /warnings issued for speed violations, 985 citations /warnings issued for seat
belt violations, 17 citations /warnings issued for child restraint law violations, and 776
citations /warnings issued for "other types" of traffic violations. Owasso Officers
additionally effected a total of 91 arrests, most of which were for alcohol related driving
offenses. The department additionally has conducted numerous public education
programs for Owasso residents and has participated in all traffic safety campaigns that
have been designated by the Oklahoma Highway Safety Office.
' Approval of Grant Page 2
~ The department finds that this grant has become a valuable asset in its traffic enforcement
obligation. Due to the rapid growth of the City of Owasso, the numbers of calls for
police services have risen substantially. The patrol division has had to give "traffic
enforcement" a lower priority than in the past. Complaints from residents of various
neighborhoods regarding speed problems in their area are not handled as quickly as in the
past and frequently on-duty officers must be "scheduled" to address the problem. This
grant has corrected this situation as grant officers can be assigned to these neighborhoods,
usually by the following day, after these complaints are received. This is a
reimbursement type grant and requires "No Matching Funds" from the city.
In January of 1999, the department applied for its second traffic grant. This new grant
will cover the periodfrom October 1999 through September 2000. The department
requested $ 32,000.00 in overtime funding from the State. This $ 32,000.00 would fund
approximately 1,454 hours of overtime over the contract period, which would result in
121 hours of traffic enforcement per month. In July 1999, Mr. Jeff Spencer, from the
Oklahoma Highway Safety Office, notified me that our application had been approved.
He has scheduled a meeting with me on September 7,1999 to finalize our contract.
Staff recommends that the Owasso City Council approve and accept the "Traffic
Enforcement" contract, for fiscal 1999-2000, between the Oklahoma Highway Safety
Office and the Owasso Police Department.
1. Grant Application
2. July 28,1999 Fax from Oklahoma Highway Safety Office
n
i~
I~
I^
HIGHWAY SAFETY PROJECT APPLICATION
FISCAL YEAR 2000
STATE OF OKLAHOMA OHSO USE ONLY
OKLAHOMA HIGHWAY SAFETY OFFICE Program Area
3223 N. LINCOLN
OKLAHOMA CITY, OKLAHOMA 73105 Contract Amount
(405) 521-3314
FAX (405)524-4906 Program Manager
TITLE OF CONTRACT:
~~ TRAFFIC E[~+0%~lP
~. oRGAN¢ATIDN z. ADDRESS (IrlcLUOE aP cooE)
City of Owasso Post Office Box 180
Owasso, Oklahoma 74055
3. DMSION 4. ADDRESS Of DIVISION
Owasso Po11CE Department 101 North Main Street
-„_.~_ Owasso, Oklahoma 74055-2923
5. COUNTY
Tu1sa~ Rogers 6. FEDERAL EMPLOYER DENT>fICAT10N NO.
"
736 06 9613
7. TELEP410NE NUMBER 8. FAX NUMBER 9. E~IMIL ADDRESS (d sPP~+~)
918-272-2244 918-272-4900 ALIX900@webzone.net
10. ACCEPTANCE - R IS lJHOERSTOOp AND AGREED dY THE Ut~ERSJGt~D THAT A PROJECT RECENED AS A RESULT Of TfiS APPLICATION IS
'
SL
QJECT TO THE REGLMTIONS GOVERt~q HKiFNVAY SArETY PROJECTS. THIS AGREEMENT MAY EE TEIiMPUTED BY ETTMER PARTNER N
ACCORDMICE WRt1 OHSO POLICY. COPY OF SUCH POLICY MAY DE ODTAAQED UPON REQUEST.
A. PROJECT DIRECTOR
(1) NAME (FIRST, M. LAST) (2) TTfLE (3) ADDRESS MID ~ CODE
Clifford R. Motto LieutEnant 101 North Main Street
Owasso, Oklahc~na 74055-2923
(4) SIGNATURE DATE (~ TELEPHONE NUMBER
/
!Q~~ /2' , ~~~ //~3/~9
` 918-272-2244
B. FINANCIAL OFFICER
(1) NAME (FIRST, M. LAST) (2) TmJ:
(3) ADDRESS AND ZP CODE
Sherry Bishop Finance Director Post Office Box 180
Owasso, Oklahoma 74055
(4) SIGNATURE ~~
y
. ~/~ ~l
(5) TELEPHONE NUMBER
918-"172-2251
l
C. AUTHORIZING OFFICIAL (iMUST 8E AUT}IORQED TO SIGN CorrrRACrs oN BEHALF of APPLICANT ORGAN2ATIOP!)
(1) NAME (FIRST, M, LAST) (2) TmP
(3) ADDRESS ANO ZIP CODE
J. Jeff Hanc City Manager Post Office Box 180
Owasso Oklaharoa 740
(4) SI~GNA E DATE
(S) TELEPHONE NUMBER
918-272-2251
V ~.
-1-
ORGANIZATION: DATE:
City of Owasso -Owasso Police Departrr~nt 01-13-99
11. PROBLEM IDENTIFICATION (Background information-Attach additional pegs if necessary}
Se?e attached page for Problem Identification response.
--~_
12. GOAL (attach additional page if necessary)
Our goals are simple, they are to:
A. Reduce the number of vehicle crashes that occur on the public roadways
of Owasso by enforcing existing speed and traffic ordinances.
B. To increase the use of seat belts by Owasso motorists.
C. To increase the use of Child Safety Seats and proper Child Safety
Restraints.
D. To reduce the number of DUUDWI drivers on Owasso roadways.
E. To provide public information and education to Owasso citizens
Goals will be measured by Owasso Police Department "Annual Report" .
-2-
~ Oklahoma Safety Project Application
Fiscal Year 2000
' Attachment
11. PROBLEM IDENTIFICATION (Background information - Amch additional page if necessary)
The City of Owasso has a "City Limit" population of approximately 14,500. The
service area of Owasso however, is 35,000 - 40,000. The service area is defined as all
'~ area located inside the Owasso fence line, but not the actual "incorporated city limits",
as well as "pass thru" traffic since Owasso lies between two (2) major highways
' (Highway 169 and Highway 75). Additionally, major corporations and businesses lie
three miles to the west of Owasso which results in a significant traffic increase during
~ the day and late after-nee/evening hours.
The City of Owasso has also expanded it's city limits to incorporate portions of Rogers_
County so Owasso now is located in two counties, Tulsa and Rogers.
The police department has a sworn staff of twenty-eight and the department averages
24,000 calls fer service annually. The City is rapidly expanding as housing
construction is at an all time high making Owasso one of the fastest growing cities in
the State of Oklahoma.
As the City increases it's size and population and the police department handling vast
increases in it's number of service calls, little time is left for traffic enforcement.. The
police department does not have the luxury of doing routine traffic patrols any longer
and "special emphasis" traffic enforcement has to actually be scheduled by the shift
supervisors on any given day. To this end, the Traffic Enforcement Grant of
$25,000.00 that was awarded to us in 1998/1999 by the Oklahoma Highway Safety
Office has helped tremendously in our efforts to combat the number of vehicle crashes
by addressing traffic issues such as speeding, D.U.I., Seat Belts and Child Restraints.
Our problem identification therefore is as follows:
A. Vehicle Crashes -- both injury and property damage -
B. Speed -- in residential areas, major connecting streets and avenues and
highway.
C. Seat Belts -- lack of wearing same
D. Child Restraint -- lack of providing proper child restraint
E. DUI/DWI -- Although Owasso does not have any bars or clubs at the
present time. This does not stop motorists from drinking as Owasso
borders the City of Tulsa and most Owasso citizens work, eat and
socialize there then drive back to Owasso.
F. Public education and awareness of motor vehicle laws.
i~
ORGANIZATION: DATE:
City of Owasso -- Owasso Police Department 01-13-99
13. PROJECT DESCRIPTION (OBJECTIVES) (Attach additional page if necessary)
The objective of the Owasso Police Department will be to have special traffic patrols
and DUI patrols to be worked by off-duty Owasso Police Officers on an overtime
basis.
These patrols will occur during the week and on weekends both during the day and
during peak DUI/DWI hours at night.
These special traffic patrols will be used to enforce the traffic ordinances of the City of
Owasso.
;~_~_
14. EQUIPMENT JUSTIFICATION (attach additional page if necessary)
No equipment is requested for this project.
-3-
ORGANIZATION: DATE:
City of Owasso -- Owasso Police Department 01-13-99
15. EVALUATION (Attach additional page if necessary)
1. To reduce the number of vehicle crashes by 5 % .
2. To increase seat belt violation contacts by 15%.
3. To increase child restraint violations contacts by 5%.
4. To reduce DUUDWI offences by 5 °!o .
5. To increase overall traffic enforcement by 10°6 .
_~_;_. -
These goals will be evaluated by the year end Owasso Police Department "Annual
Report" .
116. COST ASSUMPTION (Attach additional page if necessary)
Overtime salaries for off-duty Owasso Police Officers -requested $32,000.00.
Average O.T. wage for an Owasso Police Officer is $22.00 per hour.
This requested $32,000.00 would cover approximately 1,454 hours of overtime
annually which would be approximately 121 hours of Traffic/DLTI enforcement per
month.
(ALL REGULAR SALARIES AND BENEFITS WILL BE PAID BY THE CITY OF
OWASSO.)
-~-
ii
ii
ORGANIZATION: DATE:
City of Owasso - Owasso Police Department 01-13-99
17. BUDGET DETAILS
Coat Category Items SOURCE OF FUNDS
HIGHWAY SAFETY APPLICANT CONTRIBUTION TOTAL
FEDERAL FUNDS
L PERSONNEL COSTS
A. Salaries
B. BenefRs
n. TRAVEL -~-;-- - -~
A. In-state
Travel
B. Out-0f=shale
Travel
la. oPERATUUO cosTS All regular salaria~
and benefits of
$32,000.00 police officers $32,000.00
paid by City of
N. CONTRACTUAL SERVICES Ste'
V. EQUIPMENT
TOTAL
$32,000.00
18. ITEMIZED BUDGET BREAKDOWN (attach additional pages)
I. Personnel Costs
II. Travel Costs
III. Operating Costs
IV. Contractual Services
V. Equipment
-5-
OWASSO POLICE DEPARTMENT
Traffic Summons Issued
TYPE OF SUMMONS 1994 1995 1996 1997 1998
Speeding 631 657 627 768 814
Failure to Carry Insurance 286 373 474 520 599
Expired Inspection Sticker 199 157 227 210 441
Handicap Parking
Following too Close
Careless Driving ,
Improper Parking
Failure to Yield
Inattentive Drivinc
Uncovered Load
Failure to Obey Traffic Control Sign
Operating at Speed Other Than Reasonable
12 26 20 20 28
58 13 8 22 22
14 18 25 13 20
21 16 14 1 14
0 9 13 12 13
10 12 10 11 12
0 1 1 1
0 0 1 0
13 19 20 19
1
1
0
Driving Under the Influence (DUI) 64 96 86 124 107
Disobeyed Stop Sign -:~:-~_ -= 64 90 114 107 106
No Driver's License 55 88 77 104 98
Driving While Intoxicated (DWI) 16 15 28 21 8
Other 0 0 0 0 8
Loud Music/Noise From Vehicle 0 1 4 6 6
Permitting Unauthorized Person to Drive 1 3 2 2 2
Unlawful Riding on Vehicle 0 0 0 0 2
Improper Turn ~ 0 2 14 35 0
Driving Without Proper Endorsement 0 5 4 2 0
Improper Tag Display 0 0 0 2 0
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
TYPE OF SUMMONS (continued) 1994 1995 1996 1997 1998
Obstructing Driver's View 0 1 0 1 0
Failure to Wear Headgear 0 1 3 1 0
Skateboards Prohibited on Roadway 0 1 0 2 0
Possession of Fictitious ID or License
Carrying aPassenger w/o Operator of Age 16
Chanoinq Lanes. Drivin4 Over Medians
No Headlights Displayed at Night
Opening & Closing Vehicle Doors
Ooeratinp a Motorcycle w/o Rearview Mirrors
0 3 0 1
0 0 0 0
4 0 0 0
0
0
0
0 0 0 0 0
0 0 1 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 1 0 0 0
0 0 0 0 0
0 0 0 0 0
Failure to Wear Eye Protection 0 0 0 0 0
_ ~_ _
Illegal Carry of Passengers (motorcycle) 0 3 0 0 0
Improper Movement from a Direct Course
Improper Overtaking on Right
Unlawfully Using Foreign Lic. While Suspende 0 0 0 0 0
TOTAL 7 ,574 7
Pedestrian Walking on Roadway
Possession of/or Obtaining False Driver's Lic.
Presenting Altered Driver's License
^
OWASSO POLICE DEPARTMENT
Traffic Accident Information
Accidents 1994 1995 1996 1997 1998
Property Damage 110 146 181 184 192
Injury 28 27 58 58 54
Fatal'dy 0 1 1 0 0
TOTAL
;_._
-~_:
Accidents which irnolved injuries occurred in the following areas.
Vehicle 48
Bicycle 2
Motorcycle 4
Additional significant circumstances irnolved in some of the 1998 accidents:
Accidents Involving Parked Vehicles. 25
Hit and Run Accidents ~
City Vehicle Accidents 4
Alcohol & Drug Related Accidents 10
1998 Accidents Occurred on: Public Property 202
Private Property 44
Six (6) of the 184 property damage accidents did not meet the State criteria for injury or $300
damage, therefore no formal report was made. Information was exchanged by irnolved parties.
OWASSO POLICE DEPARTMENT
Catagory of Calls Received
8,086 Traffic Related Calls: Includes traffic accidents, traffic stops, traffic complaints
to include hazards, and parking complaints.
5,901 ServJce'ReFated Cal/s: Includes information requests, vehicle lock-outs, vehicular
escorts, agency assists, fingerprinting requests, and
vacation security checks. ,
4,245 Investl_gative Calls:
Includes suspicious vehicle, person(s), or activity.
Trespassing or prowling complaints, open doors and
alarms are included in this catagory.
1,423 Fire/EMS Calls:
1,093 Crime Related Calls:
Includes all fire or ambulance calls which are reported
through police department or 911. Officers respond to
assist.
All arrests, all reports (non-traffic), and any call in which
a crime has been committed.
- 460 Animal Control Calls: Includes vicious, stray, and deceased animals. Nuisance
animals and cruelty cases are also handled by this division.
253 Public Relations Calls: Includes DARE, Neighborhood Watch, youth and adult
programs, departmental tours, and all crime prevention
and community policing programs.
21,461
ii
i'
ii
i~
OKLA~IOMA HIGHWAY SAFETY OFFICE
3223 North Lincoln
Oklahoma City, OK 73105-5403
(405)521-3314
Deaz Project Applicant:
-~>-~::
Enclosed is the application for FY2000 Highway Safety funds which you requested. Instructions
for completion of the application aze attached to the form. T
Please keep in mind that applications aze evaluated on a weighted system in the azeas of Problem
Identification, Goals, Project Description, Evaluation, Cost Assumption and Budget. Each azea
should include a complete description. Each application must contain an evaluation component
which outlines how the project's success will be evaluated. The Budget section must contain a
detailed breakdown of the amounts requested.
Problem Identification and Project Description aze the most important factors in determining
whether an application is included in the Highway Safety Plan, and therefore receives the most
emphasis during the selection process. The Problem Identification portion of your application
should be supported by appropriate information (i.e., statistical data) to indicate the problem to
be addressed. The Project Description should identify how the problem will be solved or, at
least, diminished.
If you have further questions, please give our office a call.
Sincerely,
Ka Statton
Chief of Highway Safety Programs
i~
STATE OF OKLAHOMA
OKLAHOMA HIGHWAY SAFETY OFFICE
-~~_ -~:~- 3223 N. LINCOLN
OKLAHOMA CITY, OKLAHOMA 73105
(405) 521-3314
HIGHWAY SAFETY PROJECT APPLICATION
T_HlS APPLICATION IS DUE IN THE OHSO BY MARCH 2 1999
' REGULATIONS GOVERNING HIGHWAY SAFETY PROJECTS
PURPOSE
' Federal guidelines speclfy that projects are developed to reduce traffic fatalities and injuries through
increased enforcement, public awareness, and/or additional laws or policles to improve public observance
of traffic safety.
I. GENERAL REGULATIONS
i~
A. The project shall be administered by a kxal or state governmental entity, individual,
non-profit organization or public organization, having authority and responsibility
for carrying out the project
:-~~._
B. To achieve project self-suff~aency, federal guidelines stipulate that projects are
funded annually, for a maximum of three years. Federal partidpation dedreases
each year. Describe how project adtvities will be supported as federal partidpation
deaeases. Include the steps you will take to convince appropriate funding sources
to continue this project.
C. Costs shall meet the following criteria:
(1) These funds are intended to supplement and not substitute ongoing
activities. The costs must be necessary and reasonable.
(2) Be authorized or not prohibited under federal, state or local laws or
regulations. ,
(3) Conform to the federal common rule and be consistent with policies,
regulations and procedures that apply uniformly to other activities
of the project recipient.
(4) The cost changed to this project cannot be included as a cost of any
other federally financed program.
is
ii
(5) Program income from other sources is encouraged.
D. Only those costs categories and line items approved in this project may be claimed.
Any deviations from the approved budget must have PRIOR Oklahoma Highway
Safety Office (OHSO) approval.
EVALUATION
The degree of success in meeting project objectives, on both a monthly basis and in total,
will be an important factor in determining the future of the project
(a)
111. MONITORING REVIEWS
OHSO shall conduct quarterly on-site monitoring reviews of all highway safety projects.
The purpose of these reviews shall be to determine adherence to stated project objectives
and to review financial procedures.
IV. COST REIMBURSEMENT
Highway safety projects are based on the cost reimbursement concept. An agency shall
expend its own existing funds, then proceed to claim reimbursement from OHSO for the
federal share of incurred project costs. Requests for reimbursements shall be made on
a monthly basis.
V. TERMINATION
The project i+~aprent understands that this project may be terminated if OHSO concludes
that the project recipient is not in compliance with the conditions and provisions of their
contract. OHSO will extend an opportunity for the project reapient to demonstrate
compliance. Notification of termination will be in writing, 30 days prior to date of
termination.
INSTRUCTIONS FOR COMPLETING APPLICATION FORM
ii
1. ORGANIZATION
2. ADDRESS
Enter the complete address of the governmental unit including zip code.
3. APPLICANT DIVISION (IF APPLICABLE)
Enter the name of the political jurisdiction responsible for the overall administration of the
project (state, county, city, township, university).
4. ADDRESS OF DIVISION (IF APPLICABLE)
Enter the complete address of the applicant including zip code.
i~
5. COUNTY
Enter the county or counties in which the project will be conducted. If the project is
conducted statewide, so indicate.
i~
6. FEDERAL EMPLOYER IDENTIFICATION NUMBER
Enter the nine digit number assigned by the U. S. Department of Treasury, Internal
Revenue Service, for tax reporting purposes.
(b)
' 7. TELEPHONE NUMBER
Enter organization telephone number including area code.
' 8. FAX NUMBER
Enter organization fax number including area code.
9. E-MAIL ADDRESS
,~ Enter organization E-mail address, if applicable.
10. ACCEPTANCE
A. PROJECT DIRECTOR
-~~==
Enter the full NAME, TITLE, ADDRESS and TELEPHONE NUMBER of the person
responsible for the direct or immediate administration of the project
B. FINANCIAL OFFICER
Enter the full NAME, TITLE, ADDRESS and TELEPHONE NUMBER of the chief
finanaal officer of the organization responsible for the administration of the project
C. AUTHORIZING OFFICIAL
Enter the full NAME, TITLE, ADDRESS and TELEPHONE NUMBER of the chief
executive officer of the organization (mayor, city manager, county commissions
chair, university official, or state agency head).
NOTE: SIGNATURES -submit one project application with original signatures.
LNSTRUCTIONS FOR PAGE TWO
11. PROBLEM IDENTIFICATION
Federal guidelines specify that projects are developed to reduce traffic fatalities and
injuries through increased enforcement, public awareness, and/or additional laws or
policies to improve public observance of traffic safety. Describe in detail the specific
problem you are attempting to impact or correct. Indicate why your cun'ent program or
activity is not adequate and explain past efforts to resolve the problem. Provide
supporting data, facts, or statistics which will substantiate the need for the project.
i~
II
For law enforcement projects, please provide a review of your records of traffic fatalities
and injuries for at least the past two years (preferably five). OHSO is interested in
identifying problem areas such as location, alcohol impairment, safety belt and child seat
usage, excessive speed or other factors which are associated with traffic fatalities and
injuries occurring in your community. If you need assistance preparing this review of traffic
fatalities and injuries, OHSO is available to work with your department in this regard.
(c)
12. GOAL
Describe what this contract is to accomplish. Describe it in traffic safety tents only, i.e.,
reduction of fatalities, reduction of A8B crashes, reduction of DUI/DUID, increase in the
seat belt use rate, increase in the child seat use rate, decrease in the number of
fatalities/A8B injuries of children under six, increase the rate of traffic data analysis, etc.
~ The applicant will be required to document through monthly reports to prove the goal is
accomplished. Failure to accomplish the stated goal could cause the final reimbursement
to be delayed or denied.
' 13. PROJECT DESCRIPTION (Objectives)
Identify all personnel that will be directly involved with this project by title. Identify what
' each person vim- do, identify them as full-time or part time, show the percent of time
allocated to this project, identify other factors directly assoaated with each employee.
~ List step by step activities that will be done to achieve the goal. Describe how the work
will be done to complete each of the activities fisted. Shaw manhouts required to complete
activities, meetings to be held, people to be trained, amounts of materials to be distributed,
hours peg shift, time of day for shift and other similar descriptions of activities necessary
to completely define how the work will be done.
14. EQUIPMENT JUSTIFICATION
ii
Identify all equipment to be purchased for this project Briefly describe each item and
indicate how the equipment will be used in the furtherance of this project; provide an
estimated unit cost. Only items spedfically detailed in the budget will be eligible for federal
reimbursement. Equipment purchased through this project must be used for highway
safety purposes during its useful life. Any equipment purchased by and for a state agency
must also adhere to all state equipment control procedures. Equipment pur~cttased by
other organizations must adhere to local ordinances and regulations, or the Common Rule,
whichever is more restrictive.
All equipment requires federal grantor agency approval before it can be purchased by a
contractor.
INSTRUCTIONS FOR PAGE FOUR
15. EVALUATION
~~
ii
Each project must have an evaluation plan. Describe your evaluation plan based on
performance measures in a dear and logical relationship to the goal and objectives of the
project. Onty include performance measures in your project and evaluations that can be
absolutely supported with documentation by your office in each monthly reimbursement
claim.
(d)
i~
i~
16. COST ASSUMPTION
To achieve project self-sufficiency, federal guidelines stipulate that projects are funded
annually, for a maximum of three years. Federal partiapation decreases each year.
Describe how project activities will be supported as federal participation decreases.
Include the steps you will take to convince appropriate funding sources to continue this
project
17. BUDGET DETAIL
Complete the BUDGET DETAILS table. Be sure to fill in all Cost Category Items
applicable to this project, both Federal and Non-federal.
18. ITEMIZED Bt1DGET BREAKDOWN
This is line item listing of each of the costs contained in the BUDGET DETAIL~•table
above. To the extent possible, indude all information requested in the following
definitions:
I. PERSONNEL COSTS
A. Employee salaries and wages
Indude each employee classification separately, and identify their project
function. Indude the hourly rate of pay and hours or percentage of time to
be charged to the project: Show total cost of salaries and wages.
B. Employee fringe benefits
List and compute the dollar value for each fringe benefit separately. If the
fringe is based on a monthly cost, indicate that cost. Show total cost of
fringe benefits.
II. TRAVEL COSTS
Identify the nature ~of the travel and explain how the travel will benefit the project
for both in-state and out-of-state.
A. In-state Travel (reimbursed at state rates only)
Itemize all travel costs related to the project including transportation,
lodging and meals. Show adequate detail and computations to support
costs.
(e)
i~
' B. Out-of-state Travel (requires prior written approval from OHSO)
' Itemize all travel costs related to the project, including transportation,
lodging, meals, out-of-state speakers, etc. Show adequate detail and
computations to support costs. Identify the number of personnel planning
to travel for each trip, reason for each trip, location of meeting, number of
' days at meeting, number of days in travel status and provide OHSO with
a meeting summary.
~ III. OPERATING COSTS
Materials used during the project period fall into this category. Examples of such
' items would be office supplies, postage, printing and telephones. Itemize each
cost and provide detail including quantities and per item cost. Estimate total cost
of etch item. (NOTE: documentation of all claimed costs will be required prior
~ to reiim~ursement)
IV. CONTRACTUAL SERVICES (subcontracts to this project)
When this project requires additional outside services of an individual or
organization to accomplish the goal and/or objective(s), subcontracts can be
iriduded. Identify and describe in detail subcontracts to be awarded as part of this
project After any subcontract is approved and executed, send OHSO one copy.
i~
i~
V. EQUIPMENT
Identify and describe each item of equipment to be purchased. Identify the number
of items, cost per item and total cost. Only item(s) spedfically detailed in this
section will be eligible for federal reimbursement
FORM SUBMISSION INSTRUCTIONS
Submit one typed application with original signatures to:
i~
ii
i~
State of Oklahoma
Oklahoma Highway Safety Office
3223 North Lincoln
Oklahoma City, Oklahoma 73105
(~
I~
To:Lt CIIII Motto From:Jelf Spencer 28-Jul-99 16:50 page i of 1
~ ax
To: L,i Cliff Motto
Of: Owasso Police Dept.
Pages: 1, including this cover sheet.
Date: July 28, 1999
L.t Motto;
This fax is to inform you that the application your agency submitted to the
Oklahoma Highway Safety Office (OHSO) far FY 2000 has been approved for contract
~~
negotiations_ I am the assigned Program Manager and will be your point of contact with the
OHSO.
~` You can expect a call from me in the v near future to schedule a date and time
~Y
to start the contract process. You will need to have present at this meeting any person(s) that you
feel have an interest in these negotiations. Other than yourself, you may want to invite a
representative from personnel, finance, communications or any other interested or support staff,
this is entirely up to you.
I look forward to working with you and your agency in the coming year. If you
i~ have any questions don't hesitate to contact me.
From the desk of...
Jeff Spencer
~ fhogrem Manager
Oldatbma Highway Safety Office
32xi N lincoh f3Md.
Oroaho+na City, Oldahorna 73105
405-521-33ta
Fax: 405-11 ~20t)6
i~
i~
1
MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE OWASSO CITY
COUNCIL
FROM: LIEUTENANT CLIFFORD R. MOTTO
' ACTING CHIEF OF POLICE
SUBJECT: REQUEST APPROVAL OF AGREEMENT BETWEEN THE
OKLAHOMA AIR NATIONAL GUARD AND THE OWASSO
~ POLICE DEPARTMENT FOR USE OF FIRING RANGE
' DATE: AUGUST 31,1999
l!
~~
In 1998, the Oklahoma Air National Guard entered into a contract with the City of Owasso for
the use of the Owasso Police Firing Range. The Air Guard paid the City $ 2,000.00 in order to
use the range for one weekend per month. The contract period was from October 1,1998 through
September 30, 1999.
The Oklahoma Air National Guard provided their own CLEFT certified firearms instructors,
medical support during training, ammunition, and transportation to and from the range. All
firearms training was coordinated through the Owasso Police Range Master and the Air Guard
instructors were required to undergo range briefing and safety training prior to firing on the
range. Additionally, the Air Guard assumed any and all liability for its soldiers while on the
firing range.
As the first year of this contract draws to a close, the Oklahoma Air National Guard has
requested a second year renewal. The contract price will again be $ 2,000.00 for the one
weekend per month use of the range. As in last year's contract, the Air Guard will provide its
own instructors, medical support, ammunition, and transportation. The Air Guard will provide a
list of monthly dates that they will be on the range and all coordination will again be conducted
through the departments Range Master.
Staff recommends City Council approve the contract with the Oklahoma Air National Guard for
the use of the Police Firing Range for one year at a cost of $ 2,000.00.
is
Letter of Agreement -Oklahoma Air National Guard
I~
OKLAHOMA AIR NATIONAL GUARD
HEADQUARTERS, 138TM FIGHTER WING
INTERNATIONAL AIRPORT - 4200 NORTH 93RD EAST AVENUE
TULSA, OKLAHOMA 74115-1699
(918) 833-7201
(DSN) 894-7201
24 August1999
MEMORANDUM FOR Owasso Police Department
FROM: 138SFS/DCSP
SUBJECT: Request for Use of Firing Range
1. The 138' Fighter Wing of the Oklahoma Air National Guard requests use of your
firing range for weapons qualification and training purposes for the time period of 01
October 1999 through 30 September 2000 for the amount of $2,000.
2. This agreement is renewable on a yearly basis providing both parties agree to
continue these services.
3. Before our contracting office can award a $2,000.00 contract with the City of
Owasso Police Department, we must receive a bill or statement so that they may
pay the contract.
4. POC for this matter is myself at (918) 833-7201.
5. Thank you for your consideration in this matter.
•~"-
ROBERT E. GUEST, MSGT, OKANG
Deputy Chief, Security Police
MEMORANDUM
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: SHERRY BISHOP
FINANCE DIRECTOR
SUBJECT: REQUEST FOR CARRYOVER BUDGET APPROPRIATION
DATE: September 3, 1999
BACKGROUND:
Since 1993, the City Council has approved a "carryover" supplemental appropriation. A
"carryover" budget is a concept wherein budgeted, but unexpended, funds from one fiscal year
may be re-budgeted (appropriated) to the next fiscal year. The goal of a carryover budget is to
encourage economy and efficiency in the use of public funds.
Traditional public sector budgets "reward" the expenditure of all of the funds under a manager's
control and "justify" an increasing level of appropriations in subsequent fiscal years. Efforts to be
efficient and save money often are "rewarded" by a reduction in future budgets.
The carryover budget promotes a philosophy of "save and invest it" rather than "spend it or lose
it." Managers who save money from last year's budget are rewarded by the possibility of a
carryover appropriation to the new fiscal year budget. This is the seventh year for the City's
managers to operate under a carryover budget concept.
COMMENT:
The General Fund has a total of $501,249 in budgeted but unexpended funds remaining from the
1998-99 budget. Of that amount, $356,693 is eligible for carryover requests. (Funds from
personal services line items and certain other items normally are not eligible for carryover). As
indicated in the list below, the General fund carryover recommendation is for $348,300.
Six projects budgeted in the Capital Improvements Fund of FY 1998-99 are currently in progress
and have unexpended funds that should be carried over to supplement the FY 1999-2000 budget.
Those projects are listed in the table below.
' REQUEST:
II
is
Carryover appropriations have been requested for the City Garage Fund, the Capital
Improvements Fund, and for thirteen departments within the General Fund. The carryover
requests are summarized below.
Fund & De artment Pur ose Amount
General Fund-
Managerial Radio system 8,858
Finance Training & furniture 4,000
Community Development Pickup truck 15,262
Future vehicle 11,738
Municipal Court Software & furniture 5,000
Engineering GPS system 3,000
General Government Radio system 189,917
Police COPS Grant matching 9,023
Police Communications Chair, filtering system, center modifications 2,698
Fire Bunker gear 2,000
Lawn mower 4,460
Emergency Preparedness Siren 2,500
Streets Building renovations 28,950
Sidewalk construction 14,500
Community Center Copier 1,394
Parks Ball field lighting, park improvements 45,000
Total General Fund $348,300
w
City Garage Fund
Complete vehicle exhaust system
800
Car wash water heater 850
Jack system 1,000
Future parking lot paving 1,226
Total Cit Gara e Fund $3,876
Capital Improvements Computerization - 429,766
Fund Police firearms range 25,892
Hwy 169 enhancement 11,508
129"' East Ave overlay 30,000
76`h Street & Hwy 169 engineering 30,770
Hale Acres drainage 5,661
Total Ca ital Im rovements Fund $533,597
Attached for your review are memoranda from managers explaining each carryover request.
I~
RECOMMENDATION:
Staff recommends supplemental appropri ations for the following:
General Fund-
Managerial $8,858
Finance 4,000
Community Development 27,000
Municipal Court 5,000
Engineering 3,000
General Government 189,917
Police 9,023
Police Communications 2,698
Fire 6,460
Emergency Preparedness 2,500
Streets 43,450
Community Center 1,394
Parks 45,000
Total General Fund $348,300
City Garage Fund $3,876
Capital Improvements Fund $533,598
ATTACHMENTS:
Department Requests
' MEMORANDUM
TO: SHERRY BISHOP
' FINANCE DIRECTOR
JEFF HANCOCK
CITY MANAGER
,~ FROM: TIMOTHY ROONEY
ASSISTANT CITY MANAGER
SUBJECT: REQUEST FOR CARRYOVER BUDGET
COMMLJIVITY DEVELOPMENT DEPARTMENT
EMERGENCY PREPAREDNESS
' GENERAL GOVERNMENT
MANAGERIAL DEPARTMENT
PARKS DEPARTMENT
' DATE: September 3, 1999
i~
i.
ii
ii
The following are respectfully submitted as carryover budget requests for the departments
indicated for FY 1999-2000.
Community Development
At the close of FY 1998-99, the Community Development Department budget had a total amount
of $27,210 available for carryover consideration, of which $15,262 was already allocated to the
purchase of the building inspector vehicle in last year's budget, however delivery of the vehicle
did not occur until FY 1999-2000. Staff requests that $11,738 be carried over from the previous
budget year for the anticipated future purchase of a vehicle. The total amount being requested
for carryover from this budget is $27,000.
Emergency Preparedness
At the close of FY 1998-99, the Emergency Preparedness budget had a total of $2,879 available
for carryover consideration. Staff requests that $2,500 be carried over from the previous budget
year to assist in supplementing the planned purchase of a storm siren. Additional funds for this
purchase have already been budgeted from the Emergency Siren Fund. The total amount
requested for carryover from this budget is $2,500.
General Government
At the close of FY 1998-99, the General Government budget had a total of $189,917 available
for carryover consideration. Staff is requesting all of those funds be carried over to FY 1999-
2000 for the planned radio system purchase. A total of $198,775 is needed to fund that
purchase. The total amount requested for carryover from this budget is $189,917.
i~
Managerial
At the close of FY 1998-99, the Managerial Department budget had a total of $10,807 available
for carryover consideration. Staff is requesting $8,858 be carried over to FY 1999-2000 in
order to fund the balance needed for the radio system purchase. Again, a total of $198,775 is
needed to fund that purchase. The total amount requested for carryover from this budget is
$8,858.
Parks
At the close of FY 1998-99, the Parks Department had a total of $45,873 available for carry-
over consideration, of which $28,000 was already allocated for lighting of the T-ball field at the
Sports Park. Staff is requesting that an additional $17,000 be carried over for additional
improvements throughout the park system. The total amount requested for carryover from this
budget is $45,000.
If you have any questions, please feel free to contact me.
1
1
1
1
1
1
~ MEMORANDUM
' TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
' FROM: SHERRY BISHOP
FINANCE DIRECTOR
' SUBJECT: CARRYOVER BUDGET REQUEST
' DATE: August 31, 1999
FINANCE DEPARTMENT:
ii
i~
I^
There is $4,550 in unencumbered funds in the finance department budget as of June 30, 1999. A
carryover budget supplement of $4,000 is requested. The funds will be used for office furniture
and additional training.
Office furniture purchases have been kept to a minimum because of the planned City Hall
construction. However, that move is one and a half to two years away. New computers and
printers have made daily functions difficult without some purchases now. Anticipated purchases
include printer stands, bookcases and lateral file cabinets.
The new computer software purchase includes training on the system. Additional training and
attendance at "user group" conferences would be very beneficial.
MUNICIPAL COURT DEPARTMENT:
There is $7,328 of unencumbered funds in the municipal court department budget as of June 30,
1999. A carryover budget supplement of $5,000 is requested. The funds will be used for
"interim" computer software and office furniture.
CCS, the computer software vendor selected by the city to provide the new financial system does
not currently offer a municipal court system. CCS is in the process of rewriting the system, but it
will not be available for at least another year. The system in use by the court clerk was written by
an employee many years ago and ran on an older version of Paradox. The database has been very
good although "fragile." A number of problems have arisen since converting the old database to
the new PC's purchased this year and the system is considered a high risk. Haskell & Associates
has provided a new database system that function well until a fully integrated system can be
acquired. The new database will maintain the court clerk citation records, generate the court
dockets, and provide balances for financial reporting.
~ ~ The office furniture request is similar to the need in the finance department. File cabinets and a
printer stand are requested. Schematic design of the new city hall will he considered before any
purchases are made.
i ~
MEMORANDUM
TO: Sherry Bishop
Finance Director
FROM: F. Robert Carr ~
Public Works Director ~•
SUBJECT: CARRYOVER BUDGET REQUESTS
DATE: August 26, 1999
Proposed items for carryover from the FY 98-99 Budget are presented on the attached sheets. A
summary of these items is as follows:
En ing Bering
Line Item: MACHINERY & EQUIPMENT
Account Number: 51-170-5441
Purchase engineering GPS Proposed carryover budget:
Streets
Line Item: BUILDING Il~~IPROVEMENTS
Account Number: S I-410-5420
Renovations at new Public Works Building Proposed carryover budget
Field Operations lockers/benches
Storage rack system
Paint and materials
Gate replacement
Motor controller for gate
Line Item: SIDEWALK CONSTRUCTION
Account Number: 51-410-5431
Sidewalk projects
Proposed carryover budget
$3,000.00
$12,700.00
$4,750.00
$4,000.00
$2,000.00
$2,000.00
$3,500.00
$14, 500.00
Public Works Department
Engineering
Carryover Budget Proposal
FY 1998 99
ii
i~
i~
Line Item: MACHINERY & EQUIPMENT
Account Number: 51-170-5441
Proposed carryover budget: $3,000.00
FY 1998-99 budget (excluding personal services): $16,390.00
FY 1998-99 actual: $13,117.31
FY 1998-99 remaining: $ 3,272.69
Commentary:
The Engineering Division will be undertaking the integration of AutoCAD drawing with GIS system
data mapping. To accomplish accurate component mapping, data collection using Global Positioning
(GPS) is required. An accurate GPS coordinate system lazgely is dependent upon the sensitivity of the
equipment used to collect the data. As a result, these cazryover funds will be combined with funds
budgeted in FY99-00 ($500 in 51-170-5441) towazd the purchase of equipment with engineering
accuracy. (Estimated total cost of the GPS module is $5,500.)
1
Public Works Department
' Streets
Carryover Budget Proposal
FY 1998-99
' Line Item: BUILDING IMPROVEMENTS
Account Number: 51-410-5420
Proposed carryover budget: $ 28,950.00
FY 1998-99 budget (excluding personal services): $319,794.00
' FY 1998-99 actual: $276,323.46
FY 1998-99 remaining: $ 43,470.54
Commentary:
i~
i~
i~
i~
i~
The FY98-99 Budget included funds in the amount of $13,000 carried over from FY97-98 intended to
be utilized in the upgrading and renovation of the Streets Building for a crew assembly/break room (line
item 51-410-5420/5430). The City of Owasso purchased the old PSO Building in December 1998 and
plans to consolidate the Public Works Department field operations to the facility eliminated the need
to expend funds to upgrade the existing building. The remaining funds budgeted for building
improvements (51-410-5420/5430) in the amount of $12,700 are proposed to be carved to FY99-00.
Staff has determined the need for new lockers and benches to be included in the renovations at the old
PSO Building. To provide adequate azea for daily storage of personal items during the work day, a total
of 25 lockers with benches are proposed to be included in the field operations area. The equipment can
to obtained at an estimated cost of $4,750.
Equipment and parts storage in the new facility is to be organized with a rack system that will enable
periodic ease of inventory and accountability of use. The racks aze to be constructed in a secure area.
The rack system will consist of a series of 10 foot high metal shelves. Estimated cost of the rack system
is $4,000.
Painting the interior portion of the Field Operations area of the building is needed. The equipment and
parts storage, break room, interior office and exterior work areas all need painting to complete the
renovation of the building. Estimated cost of the paint and materials is $2.000.
Repair to the entrance gate to the secure compound area is required. The old swing gate does not hang
correctly and is to be replaced with a slide gate that can be motor operated for remote control entry. Cost
of the gate is estimated to be $2,000. A motor controller is estimated to be an additional $3,500.
i~
Public Works Department
~ Streets
Carryover Budget Proposal
FY 1998-99
Line Item: SIDEWALK CONSTRUCTION
Account Number: 51-410-5431
~ Proposed carryover budget: $ 14,500.00
FY 1998-99 budget (excluding personal services): $319,794.00
FY 1998-99 actual: $276,323.46
FY 1998-99 remaining: $ 43,470.54
Commentary:
Sidewalks in various locations are needed in the city to provide safe wallcing conditions for citizens and school
children. Specific locations include 129 E. Avenue from E. 80 Street North to the 6 Grade Center (Copper
Meadows) and 129' E. Avenue from E. 78'~ Street North to E. 84'~ Street North (Double Oaks). Available
carryover funds in the amount of $14,500 will be used.
1
t
i~
i~
ii
ii
i~
Memorandum
TO: HONORABLE MAYOR AND MEMBERS OF THE OWASSO CITY
COUNCIL
FROM: LIEUTENANT CLIFFORD R MOTTO~~~
ACTING CHIEF OF POLICE
SUBJECT: CONSIDERATION FOR CARRYOVER BUDGET
DATE: SEPTEMBER 1,1999
The following request is for consideration of a "carry-over" budget from the divisions
that are under the control of the Owasso Police Deparment. These requests are as
follows:
A. The Police Department budget has a total of $9,022.50 remaining for fiscal year
1998-1999. Recently, the Owasso City Council authorized the Police Department
to apply for one additional police officer through the "Universal Hiring Program"
of the Office of Community Policing Services. This officer, if approved, will cost
the department $12,999.00 for the first full year of employment. In the event the
department is awarded this grant position, the actual hiring of the officer would
not take place until January of the year 2000. The requested "carry-over" funds
would be sufficient to fund this position. I am therefore requesting that the funds
remaining in the police budgets 200 / 300 / 400 series of the 1998-1999 operating
budget be placed into the "200 Series" of the 1999-2000 operating budget. When
the new hire is made I will transfer these monies into the salary series of the
current budget.
B. The Communications budget has $ 2,697.68 remaining for fiscal year 1998-1999.
I am requesting that this "carry-over" amount be placed into the Communications
operating budget for 1999-2000. I request that these funds be placed into the
"300" Series for the purchase of a new chair, an air filtering device, and
modifications to the dispatch center to incorporate the new radio system that will
soon be ordered.
Carry-over Budget Page 2
RECOMMENDATION:
Staff recommends Council approve a "carry-over" budget for the Police Department in
the amount of $ 9,022.50, and a "carry-over" budget for the Communications Division in
the amount of $ 2,697.68 to be used for the purposes described above.
ATTACHMENTS:
1. Finance Memorandum Dated August 24, 1999.
MEMORANDUM
TO: SHERRY BISHOP, FINANCE DIRECTOR
FROM: -BOB ALLEN, FIRE CHIEF
SUBJECT: CARRY-OVER BUDGET
DATE: August 30, 1990
BACKGROUND:
Last year during the annual fire department retreat carry-over funds discussed concerning what
purchases should be identified. It was recommended that if cost-saving measures could be
implemented, unencumbered funds would be carried over into the next fiscal year to purchase a
commercial lawn mower and increase the monies available for protective clothing.
The Fire Department is requesting the carry-over funds totaling $6,460.00
RECOMMENDATIONS:
MATERIALS AND SUPPLIES
Uniforms & Protective Clothing ...................................................... $2,000.00
CAPITAL OUTLAY
Machinery &Equipment .............................................................. $4,460.00
1
1
MEMORANDUM:
TO: Sherry Bishop
Finance Director
FROM: Janis Worley
Community Center Director
SUBJECT: CARRYOVER BUDGET
DATE: August 27, 1999
BACKGROUND:
With the carryover budget this year we would like to purchase a new copier.
The copier we use at the Community Center has a small copier that was transferred from
the Recreation Center. This copier is about eight years old and is need of repair on a
regular basis. The center uses a copier each day on a small scale to make copies for
budget items, memos, attendance sheets, and to make copies for the seniors. We use the
copier at City Hall to copy our news letters because it will take larger size paper and
make more copies at a time. It is not convenient for us to go to City Hall for one copy. It
will be more inconvenient when City Hall moves to another location.
RECOMMANDATION:
We recommend that the $1,393.81 left from the 1998-1999 Budget be carried over to
the 1999-2000 Budget and used to purchase a copier for Community Center use.
i~
MEMORANDUM
TO: JEFF HANCOCK
CITY MANAGER
FROM: JIM McELRATH
SUPPORT SERVICES DIRECTOR
SUBJECT: CARRYOVER BUDGET FY97-98
SUPPORT SERVICES DEPARTMENT
VEHICLE MAINTENANCE DIVISION
DATE: August 31, 1999
VEHICLE MAINTENANCE (CITY GARAGE):
This department has a total of $3876 in unspent funds from the 5200-5400 series in the
FY98-99 budget. The department would like to have funds carried over for the following
uses:
1. Completion of vehicle exhaust system
(additional hose needs and costs for installation
remain from last year.) $800
2. On-demand hot water heater for car wash to replace
aged, undependable hot water heater. Utility costs
will decrease with this type of heater: $850
3. Jack system and electric for new vehicle lift
That is authorized for purchase in this year's budget: $1000
4. Accrual toward cost of paving parking lot: $1226
i~
~~
L~
i~
I~
Memorandum
To: HONORABLE MAYOR AND MEMBERS OF OWASSO CITY
COUNCIL
From: LIEUTENANT CLIFFORD R MOTTO
ACTING CHIEF OF POLICE ~~~"`"'
Subject: REQUEST APPROVAL FOR PURCHASE OF INTOXILYZER
Date: August 31,1999
BACKGROUND:
Since 1969, the State of Oklahoma has utilized the Breathalyzer 900-900A for testing all
individuals that aze arrested on chazges of "Driving While Intoxicated". The State of
Oklahoma also approved the "Intoxilyzer 5000-D", which is a state of the art
computerized version of the Breathalyzer in 1990.
The Owasso Police Department is fortunate to have both machines. The Breathalyzer is
approximately twenty years old and the Intoxilyzer is almost ten years old. The primary
machine that the department uses is the Intoxilyzer as the other machine is continually in
the shop for repair due to its age. We recently however, have also been experiencing
repair problems with the Intoxilyzer, due to the vast number of tests that have been run
through it and the age of the machine. In the 1999-2000 Police Budget, the department
planned to replace the Breathalyzer at a cost of approximately $ 4000.00.
In June of 1999, after the finalization of the present fiscal years budget, the State of
Oklahoma notified us that the Breathalyzer was being discontinued. The manufacture of
the machine was stopped in 1998 and replacement parts are rapidly becoming hazd to
find. The State of Oklahoma Boazd of Tests for Alcohol and Drug Influence is the only
agency in the state that can approve any testing devices. The state approves a specific
machine and designates a company as the sole production and purchase source. CMI
INC. in Owensboro, Kentucky manufactures the Intoxilyzer 5000-D. The cost of the
machine is $ 6,500.00. The new instrument comes with the "Oklahoma" softwaze
package, internal modem, keyboard, HP laser printer, wet bath simulator, surge protector,
and stand. There is a two-yeaz warranty provided.
Approval of Intoxilyzer
Page 2
FUNDING:
The 1999-2000 Police Budget contains $ 4,000.00 for the purchase of a new Breath
Alcohol Testing Device. Additionally, there is $ 4,500.00 in the capital outlay portion of
the budget for the purchase of three new radar units. Since the Intoxilyzer will cost
$ 6,500.00, I plan on only purchasing one radar unit at this time instead of three. By
doing this, the department will be able to have adequate funds for the purchase of the
Intoxilyzer 5000-D.
RECOMMENDATION:
Staff recommends City Council approval for the purchase of a new Intoxilyzer 5000-D~
from CMI Inc. at a cost of $ 6,500.00.
ATTACHMENTS:
1. June 19991etter from Oklahoma Board of Tests
2. August 17, 1999 Price Quotation from CMI Inc.
1
~ t ~~~`~ ; Board of Tests for Alcohol and Drug ~ .
~ ~ ~
~_~ Influence -.
Volume 1 (First Addition) June 1999
Breathalyzer on its last leg!
i~
u
i~
The Breathalyzer 900-900Ahreath-alcohol testing device has been used in Oklahoma for more than three (3) decades
since it's approval for use in 1969 as a very reliable instrument. Its manufacture was discontinued in 1998. To
compound this issue the parts to repair the Breathalyzer have tripled in cost and many we have been unable to
purchase from local vendors. It is going to become a cost prohibitive Breath-Alcohol device in the very near future.
As the State Director of Tests for Alcohol and Drug Influence it is my duty to inform you of these problems and advise
that the State Board of Tests for Alcohol and Drug Influence has approved another Breath-Alcohol Analysis Testing
device for use, which is an automated device with many safeguards. This device is the Intoxilyzer 5000-D and is a
more efficient and cost productive instrument.
^ It will save loss of man hours, since the time of operation is much swifter. :.
^ There are no retained breath samples to process and store
^ Automatic air purges and blank reading before and after every breath collection
^ Analysis of duplicate samples of breath which must agree within ± 0.03 g/210L of breath-alcohol to be
accepted under the rules of the Board of Tests
^ Automatic digital display of tests results visible to the tested subject and analyst
^ An automatic arinted record of breath test results and associated information, such as the result of the
simulator control test
^ An automated simulator control test accompanying every subject breath-alcohol analysis, with vapor-
alcohol results required by the Board rules to be within` ± 0.01 g/210L of the target value which is
independently established by the Oklahoma State Bureau of Investigation Central Laboratory
^ An Oklahoma-specific software program for the Intoxilyzer which makes any attempted intervention by the
analyst in the test sequence or instrument operation or test results impossible without terminating (aborting)
the test and indicating such an event on the printed report
^ A mandatory sequenced automatic complete internal instrument check performed within the automated
Intoxilyzer every time it is turned on for use
^ Instrument-controlled breath samgling_to detect the failure or inability of the subject to provide an
acceptable breath specimen, and to indicate a contaminated breath sample, together with a printed indication
of any such occurrence on the breath alcohol test report
^ Ongoing reviewing of all breath-alcohol test results and associated simulator control tests, which must be
recorded on both the Log of Tests form and the printed test reports, by the Office of the State Director of Tests
' 'for Alcohol and Drug Influence, to monitor the performance of every individual alcohol analyzer in the field and
- to detect any evidence of malfunction or irregularity.
This device can be purchased through planned budgeted funding or other source grants you find available. The cost
is $6,500.00 for an Intoxilyzer 5000-D, Oklahoma Software, internal modem for downloading of results, key board for
subject data entry, HP Laser Jet printer, Guth 34C wet bath simulator, surge protector, 100 CMI Board approved
mouthpieces, and Instrument stand with wet bath simulator holder. It will be provided with a one year warranty.
i~
II
II
ii
Quotation
/ ~~.
Op~ratbns M MPD, Inc.
318 East Ninth 8troet
Owensboro, KY 42303
1 800 83S 0400
Fax: (502) 485 8284
To:
Owasso Police Department
Attn: L.t. Cliff Motto
101 North-Main Street
Owasso. OK 740SS
Fax: 918-272-4900
ARE PLEASYD TO QUOTE ON YOtlit tNQUDtY_A$.~'O1ZOW8:
QTY -oESC1RIPTiaN
INQUIRY Nd.
DATE August 17, 1999
TERMS Net 30 Davs
DELIVERY 1 week ARO
PRICES QUOTED ARE F.O.B.:
j Destination
PRICE AMT
1 CNII Intoxilyzer 5000 model #0015680K
This unit includes: Operatoc manual, black IHM:tyle
Keyboard, 100 mouthpieces, Guth 2100 simulator, heated
Simulator supply tube, heated simulator return tube,
Guth bracket, organizer stand, external HP laser printer
dt cable,-surge protector, software, and a two year limited
Factory warranty.
'Quote valid far 90 day3
S6SOO.OOea
QUOTED BY: Thomas S. Myers National Accounts Manager
CMI, INC.
CONDITIONS OF SALE
i
i
~ wM11ANT1Ei: Saga wamna b Buyer rw t~+ae a+o any atn+a Arittaf»d
ntra,r-d.r w~ a fr.e hom a.r.aa ~ Tatanat, worwrwtartip and tttla ono wIN a a fir.
hkrd arw ou+ary foec~a.e ++ Salted auotatlan. Ttw brapang snap apply artty b
faaurwa b nonfarm wet aaw warranaea (aatlWMq any daHcb N tree) wtiy, ~W
nrlWn oM year kom dN dell a ~Mprnanl ntrturtstr.
Tot CondlrOna a any lab Mua of iiwluary atM~ ~OOn and Stthr ahaN a na
ttatd a. artd nyy a ropeaantad al as tear m.t may Da mtdt. TM wartartrN and
rorrttewt alt lotto INrrern err mrditionte upon (.- pone ftoraot. inataNaaon, ua
and maMrrtUta, and aortftxmanot welt any aOP~aat rtoOntrNrwauonf d =artr
+~ N) euYar Orongty rwsrytr,p Seller a any dtfarxs artd, a requrtd, prornpry malt,
nY ru OrOducl avdtbr for oarrerllon.
tl UrY prvdt-t.1 a strvres r«a b otxtbnn with rN lonporq warrontMf (aagtpt rrt),
EMU 1MI tMrugon haw ere apaolur " gM b sun or corn. any fury deb. aNlttr,
M A apuon.(q OY rtrpskMrg any daftt,~ya «darllapad psn «paM d-rM poaKq, ar
m eft maRlnp ayaNaala, f.Q.s. StNtra plant «otha poNt d alMpfriant any haaatMry
noana « ropytart,ant Paroa wn.r. a hikxt .hoot e. oanefw er saw.
rtMaor~abta alga. fns partka wrp napotiafs an toua+at adiu+Mntnt n Orka
TAt a'acrdMtO papraph asa four M aRauaiw rtrntatta 1« daima (asatpt r b
s0a10aaad on daftct in « aituro a produch a farvroaa. +ra+tr+a daMn k N oortMad
or roA (bdusMD nepligtnca) and lwwevw e+aettt0ed. Upon tna t>t0+rtton a tht
~M Oenod, aN fuUi raeday nltaN tar+tlrtsla. E~wOI a ftt bM M Araaa 2.
'PaMnt1'. rr I'0fa9a^g warranties an arauant and h Ntu d to dfw wanartrat.
wAtd~M wntbn. onl. N^Orad W fraMory sELIER HEREer ExPREtiblr pls.
ClA1MS ANY IMPLIED STATUTORY WARRANTY Of MERCNANTABIIfTY Oft
FrrNE9$ iOR PARTICULAR PURPOSE. 9easr does opt wartanl arty proGuaa «
atrvtoat a others wnkn uN Boyar oaf-deabnafed
i. MTENT3: (s) Salta wananlf Ina Droducts hrnifhsd nat+undtr, era any part
!hued, afNN tra dtlevtrad Nee d any npnaW dam d arty thMd party f« Infrktparryrt(
d any Urtatd StaW patent u rwti6ed prompay in wthtrq and g;rt„ >. Nfor.
ritauon one aauatana, $attU anaN defend. « may salt. a fn own .panes, arty wA
a potaedlrtq agamst evytr ao hr as eased ~ a eWfnW (nMnOenNnt wtwe)t would
rtfuR M ^ Or~acJt d Wa warrsnly ono Seller tttNt pay sa mrrNgCf and coaq awarded
IlNraln painst 8uyu duw b fucJf bleach In ass any product a part thaed ~ in
sutlt t1uA Ileb b cvnfGttAa auClr an IMMngernent and the use fartnr purport inladed
d aaW ptnduct a part it tn}aned, Stlkr fhsa, a1 4a own axpanaa and aptlan, .Mat
Or~'a for euyU rN ngnt b mndnua Wing saga product apart. «npra aeon rrir+
t rbMnhYtpi-tp podua « part « mpWfy aama fo N eeeomea n«t.irlfringirq, p
nrtbvr tFr product and n11,nd tM purcl+ast pttu Qlf1 rtasonaek deproaaaa- br
UM ptrl0d d use) and arttr tranap«tauon ooaa asperaNry Maid OY SWa. The
tbetpoirq ataaa tM an«a IiadYry d Salver for Wei infnrgerntnt W fact produce «
anfr pwt rtareol.
rol Tlrt praotdinp puprapn thaN not tppy b any product « Oars sotdMO ey
all't- Or wnrortaeturaa b Buyers daalgn, « b rN use d any poductt Nmlalttd
htrau+dv N oonpwtcmn wlat any orNr product h • oomDlnaton not harwned ey
Blear M t part a adf tranaacyon. Act b any tuot- prodtrtt, P+rt. « trst h .fret
o0nrbktaadn, Sever afaumH no futility whatsoever I« pNant irtMngtmtnt and 9tIYa
weN MtdtrmMy and Hold Se11a -unnrss against arty intrinptment tJa4M artskq
rttrrnCfrt.
s. 0lt.IV[ItY, TTIIE AMO RISK pF IOSS~ Ot4vary mesa ae approxnur tnd aro
Oattd upon pnsmpt raeaiot d w neaesaary vKOrn+stton nom ew« UrNeaa aww,e
tPedaad OY 3NMr. delivery MN Oe rrtiaaa and 4tle vdN pas. f.0 8 pool d alrpnranl b
tluytr Rhb a bas a damage peas b !lever on delrve*y
•. exeusAne Deuce: rant sf+aN na a soh Ibr ear ., artery «
palomwtCa for hitura b nunubctNrs. dehvN a pMam, dot b (1) a cavst (NyOnd
b reaaonabr aorttrd, or (p) to set d Ood, sd d ouytr, aQ of dYt « nwRpy
aueAortly. GovemnNnW prlMty, slnke a other tt0or dba,rDanos. Good. aprderr.c, w,
rbl dttq b uanaportauon a ur shortage, « lag ~nap*ry on maltNts, oompontrNa,
asrvtoa a hrniats. StUar will riairy 9vya promptty d arty maNnal dwy •aaMd OI
flea artkJa and wrl seedy tM revlsad oauvery oar s. won p wtctbtOh b rN
tvtnl a any .uch say, tMrt well De no tarrranauon arW tM oar a asuvtry « a
ptrbrnrrtoa shat Da e^ten0ao for a psnod rtasonaoty reeled b aY tlMa tgst pY
reason d (iN dtlay
0. MYMeNT3 ANO iMJANC1Al CONDITION' Ennpt eo rN lrgtry OatMMdN
specrhtd by SNNr to Kf quolafbn, Oro nr payment sAaY Otoonta dot wlrbul atbA
W N+IOrttarta aro made. PsyrtNnl rrrnf fro nN JO days Mom oar a invoCa. r Seats
c«ta.na b dwy uvwrw+a aMr oomplabpn d arq P^~+eL paY^~t Mall Osoorrtt
due on ws der ^RNn SHar h ptparod b makt f-upma+l. M rN even! d arty such
~Y. rat tnaa pass ono pooucu sr+.tt bt Mb M BuyKS Mk and •:penes.
Any ob.r ~ irodurv flan consttltAt a reprefentttbn eve euyr u .ati+rr,-a
has tint abrNty b ar nor tM trrodua oroerad M addiaort, upon SNbrs rapyaat
Mgtr aMl ftrtran ...te.n raprtaarirtbn o«teatrrwip ie• torvartey nerd M.+dd .Mt1r
n any ttrtr pia. n ahtvrtrak
M. M tl+a wM optruon d Sean, 6uyera MWwN ooM~bon at any Mot doM not
Iw+ry aarwnurra a M work b a peAOrmW ey tfeatr lraunear en tfa .Drees
tatrM d psyrrwtt. Saaar mM +rW'ra ~ W PurM paYmanl N tdvarra. M M MIM
d Wyars Oa+anrPUy ar ataatvertLY « n rN leant arty pa0~adln0 h OratrOM +r+rM
Ew«. roMmtarM « moarnoanty, vtaar tIN ranknNrlry or any ~+^cY taw.. faaa
ahM a arrra4 b .twat any ordtr tMn ouutaridpp a any flow .entry C+t ptteed
.lowed for bog aaYrta apwNt tht tart and attar rewrva rwrtvatnrrti b d
Or'o0U atrssattbn oetUyN. Satyr. rrpMf under rMa .tree era M addltlon b M
Aghra aysNaaN b t M Yw «tn tWitY.
a ptiClOt{(pt[ of MFORMATION: Arty tNartrrrort. +rr00ttrona « idalt
tanarrtissd OY swat b Saasr N aortrNeaon r,Art ptrlorrtrrroa I+arounear w na b M
ningrd N Or00rbtary tacrtl or auernlbad in ponllsatoa attaapt as ritay Ot dlWw1M
aortaad n • wrttMq .wn.d oy • auM authonr.o ropr.a.rtuaw, a ~.a.r
7 TAxIE b sddlron b my Oft Wtdhed begin, euytr tftaa pay rra ipw+
amount d am trtwtt « futtxe fttta. uN, txdtt. value-tddtd. or afw tMrttar Iatt
appBeaala b fta Ortot. fa4 « dtMwry d' any products a aervtcat hxnhl+ad
htrtwtdtr or b urn uN OY Sean « euYU, or BuyU aIW hxt,lalt Eeatr Wirt
avtearta d altsmptWrt a0ptgapet b ON Wlnr aAftoritla.
1. UWTATIOttf Of t.lA8llfTY AND t81DEAANtT1Ee (p UnNSa OIMlwiN tptwd b
wiiunp OY a duM aurwrttad roptaenraw a tSeter, products soW nrtrmdar an not
tnetrdad br bw rn oonnecaon ~ any nude. fadrry « attlviry n fo uaad, SMM
dhdatmt aN tiat>itay t« ar-y rtudaar damag.. m)ury « contamhadon, and sugar ahaa
inderrr•ry tfafsr agsMSt any such aaaray. whether ea a rtsutt of .each d cdrwaa
warronry, eon (irltluokq rte0lWenoel a ou+erwW.
(ol M ~ Besot, wrNdNr u a nsua d Oreaat d OoMael, wartanty, tart (yxn,eM
rrgllgenw) « oawwitt, thN Serer a b wppNan Ot IIabM kr any .pedal
ooniptrMdsl. IrK/dMW a ptrw,w oamapes indudMq. bul not Nrtw4d b, loan a
goat « ttvanuts, too a use d rN prOdugt a any aasawtad egtnprtartt dantaga
b afoaated egr,p*rnt. cwt d apiW. eat d fut»tiftAe prooucq. htllMisa. tarNOaa
a roptawn'KM power. down amt costs, « claim. d &ryars wtbrtws eon foal
dirtVgti. K 9HlM ttanffara aW b « Nasaa tlN produce fold ltatauftdar b Net tlted
party. 8vytr snM a0tairr erom web thud party a provision attardirtp SaNat arts N
suppNas tftt orotactat d tM precsdlrtg tiutttnot.
(el ExoaDt as pRrded in ArOdt 2. 'Patattb', b rio tufty, weNlfNr a a rNr* d
Oraach d cone.., warranty, brt (atauoing ne0A0encel « odNrrsaa, tttM iMara
tiaWlRy a 6war for arty toga « aamapt uWng ow a. « rtsulrrq hoot rrt
agrMRMr1t « ttpm ~ Dafarthar0a Or Oraatll, « h'OIn r1t 1trOducfa O 1a1Vkfa
hmdslia0 Itaaunotr, afoNd rrt prtoa d the svadfk produr! ar fervfoa wltlUt Olfta
rtN b tot wirrrt. Eseep at b toll, any war a+esaY ante. Ilnrrnar open tM
vbtr.aon d r+s wartanq pottod fptcNlad to Aladt t, Vyamrttlaa'.
(~ a bsNar hrnisned euyt. wan tdvta « od,tr assuuna aattcft oatkwfla N
product tuppaad fNrttxtdtr « any syatam « equiprntnt r Nhldt any suds ptudraq
may 0a N1farW and uafitll t• hOt tspt^tad t7tM1U1M b W1 agrasnNnL alt Alrtoalall4
d tud+ adv[>s «aW7fanp veal not fublaet liatsr b any IrpIN(y, wMatU h odrMraR
wananly, brt (a+audr+p npltptnos) «aMrvnw.
(t) Tfta inaaosy, r wlro+t «pat d any d trN foragomp paraprapltt wtM rtat tdtaatl
tN rtmtYrda d t~ paagraph «arry other paragraph m dot artlda.
f tiENEtiAI' Any produea Otuvartd try Saner ntrtunda veal bt peodupaa y1
OdTQHallaa rrph the faM laDar Stanoardl Aq d 1aJd, as amtrwad and appbMla.
Stan wIN oomph wtlr tppkaeta itdaal, fro an0 local taws and ngwatrom a a
M mr a arty poa0on wttidr rttete b p) nonasprpatao resaNS aM qew
OpporNnlry (~+oin7 tti .turn paragrap+f apptannp rn 5202 d E><ac~Nr• Ortbv
e t2a6, n trtwidso), ry) warkmtn's con+psnution, and (rl) tt+a praducuon h et4r.
rtNnuhcturirp raoliees a products turrvsnad hertunwr Pnw and, tt rttwtaafy,
dtNvtry wrl Ot aawoh adJwro ro aarwtnur Serer tar the vest d compllutda w1n
any otiNr teen «rtgrA.tlona.
Tot oehVStion a asapnrntnl by 6 Wsr d any w tr d rla owe. «rbMa haetrrtatir
rrtihouf 8aatra poor .Hato aorwnl ahaa W voW.
Asp npnfMrson « assgnrtrnt W evya d my a as a tls auatt « rigltaa
tlw~unda watqut tStaert error wrxten oonaent frxa a rdo
Arty /aprtftnYaOrt, warranty, Ot14rN a dtaany « trade uaaga not oaKNKrtd tY
rtftrtncad Ntraln .111 a not On stNar NO madlNtallart, ahtertdntsstl,
rasdssbn, wtMr « aVra dungt ntW w Dktolrrp on 9atltr unlMa afsentsd b M
tstlNrtg OY 8autra auIIrorlrad npreaaMatrvt '
Tna valWity, paAormarot and ar msMn rogrrp b rN interprertlon tn0 t1AQ d
t>+t aprswnenl trd a+y an+erWrtNni tNfab ahaN a poverneo OY tot rw d Vta erM
a wntt,dr.
TIN proaswN a M aQratmOM Kf fOr trN OfM/A a tM tranits t+srteo and not ~
MrY oAa ptraon wetOe N vpauheaay p~r4dto M+rrr+ wWl nsp.d b •tasr'a
wrOraa•
MEMORANDUM
' TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: JIM McELRATH
DIRECTOR OF SUPPORT SERVICES
~ SUBJECT: ACCEPTANCE OF DEED OF DEDICATION AND LETTER OF
AGREEMENT FOR RIGHT OF WAY AND, AUTHORIZATION OF
PAYMENT FOR SAID PROPERTY, FOR INTERSECTION
IMPROVEMENTS AT NORTH 129TH EAST AVENUE AND EAST 76TH
~ STREET NORTH
DATE: September 2, 1999
BACKGROUND:
One of the projects included on the October 1997 bond issue was the widening of the intersection
at 76`" St N and 129"' East Ave. Engineering has been completed on the intersection, indicating
additional rights of way needed. Staff has completed negotiations with property owner on the
northeast corner of the intersection. The City has received a signed agreement and Deed of
Dedication from Randall K Marquette and Dana M Marquette. Final agreements from the other
property owners are anticipated in the near future.
RECOMMENDATION:
Staff recommends approval of the acceptance of the Letter of Agreement and Deed of Dedication
and authorization for the Mayor to execute said deed.
Staff further recommends payment authorization for the right of way property, subject to
verification of title.
ATTACHMENTS:
1. Location map
2. Letter of agreement
3. Deed of Dedication
City of Owasso
207 South Cedar
PO Box 180
Owasso, OK 74055
July 30, 1999
Randall K. Marquette and Dana M. Marquette
12901 East 76`'' Street North
Owasso, OK 74055
RE: Proposed Agreement - 76"~ and 129x'' Intersection Right of Way
Dear Mr. and Mrs. Marquette:
(918) 272-2251
FAX (918) 272-4999
This is in reference to the City of Owasso's attempts to reach a mutually agreed settlement on the
acquisition of right of way necessary to reconstruct the intersection at 76'x' St. North and N. 129'
E Ave. The City of Owasso requested in a letter to you that you consider donating to the City of
Owasso that portion of your property needed as partial right of way for the project. You
responded to the City's request with certain requests of your own, which are addressed below.
This letter proposes commitments made by the City of Owasso in order to secure permanent right
of way for the subject project. Please understand that agreements proposed herein are
commitments recommended by the City Manager and are subject to City Council ratification.
We have reviewed the requests addressed in your conversations with City staff member Jim
McElrath and agree to the following:
The City will pay to you an amount of $ 1562 ($5/square foot) for the purchase of the
312.5 square feet of your property required for right of way for the intersection project.
2. The City will make every effort to save large trees valued by the owner
3. Topsoil shall be restored to all disturbed areas,-and the areas shall be sodded to obtain
equivalent ground cover as the adjacent property. The construction contractor shall be
required to replace or repair any permanent fence, gate or driveway damaged due to
construction activities.
If the above commitments comply fully with your requirements, please sign the acknowledgement
at the end of this letter, and sign and notarize the right of way purchase documents. Upon
approval by the City Council, we will return to you a copy of the fully executed right of way
purchase documents, along with a check in the amount previously stated. If you desire further
information on this matter, please contact me at 272-2251.
RIGHT OF WAY AGREEMENT
PAGE 2
Thank you for your cooperation in resolving issues which will allow for execution of the right of
way purchase and for much-needed upgrades to the infrastructure of the City of Owasso.
Cc: Mayor and City Council
City Attorney
Enclosures: Right of Way purchase documents
ACKNOWLEDGEMENT
The above commitments 1 through 5 comply with my requirements. I am willing to sell
permanent right of way to the City of Owasso based on these commitments.
~Uhp_
Ra dall Marque e, ner Dana Marquette, Owner
Date
Date
II
ii
i~
n
ii
ii
City of Owasso
P.O. Box 180
Owasso, OK 74055
DEED OF DEDICATION
STATE OF OKLAHOMA )
SS
COUNTY OF TULSA )
Randall K and Dana M Marquette, the undersigned, being the sole owner(s) of all interests, both legal and equitable,
for and in consideration of the special benefits to the remainder of their property, accruing thereto upon this dedication,
do hereby dedicate to the Public, for the use and enjoyment of the Pubic, the following described portion thereof, to-wit:
A tract of land described as follows: Beginning at a point 50.00 feet North and 50.00 feet East of the Southwest comer
of Section 28, Township 21 North, Range 14 East, thence East along a line parallel to the South line of said Section 28 a
distance of 25.00 feet, thence northwesterly to a point 50.00 feet East of the West line of said Section 28 and 75.00 feet
North of the South line of said Section 28, thence South along a line parallel to the West line of said Section 28 a
distance of 25.00 feet to the Point of Beginning, said tract being located in Lot Eight (8), Block Four (4), Graceland
Acres, an addition to the City of Owasso, County of Tulsa, State of Oklahoma.
THE ABOVE DESCRIBED STRIP OF LAND CONTAINS 0.0072 ACRES.
To h8ve and to hold said described premises unto the said Public forever. Signed and delivered•tliis -3~ day of
S~ , ~.~-
R dell K Marquette
Dana M. Marquette
STATE OF OKLAHOMA )
SS
COUNTY OF TULSA )
Before me, the undersigned, a Notary Public in and for said County and State, on this _ day of
,personally appeared Randall K. Marquette and Dana M. Marquette to me known to be
the identical person(s) who executed the foregoing instrument end acknowledged to me that they executed the same as
their fi-ee and voluntary act and deed for the purposes wherein set forth.
IN WITNESS WHEREOF, I hereunto set my official signature and affixed my seal the day and year last above
written.
My Commission Expires: Notary Public
Accepted by the City of Owasso, Oklahoma, this _ day of , 1999.
CITY OF OWASSO, OKLAHOMA
Mark Wilken, Mayor
ATTEST:
Marcia Boutwell, City Clerk
ii
37 I
'
36
II
�f
�.
N of
23
IOd
SECTION 29. SE '4 I
EK
%
T -21 -N. R -14 -E 24 I
��
¢i
\\`S�TA
23I
E2A
r•2oo IIENO
�I
�
I
22
I
K:
W.
I
M E A D O'M S II
pRPER
SECTION 28. SW
T -21 -N. I?- 14-E
O
CRES
L
B
G ACEL PcK♦
7 6 3
Na 2
A
�/ SECTK7N
Is
II
�.
EK
E
UO�E�K\ Io
tES
�
0
�'
i
3
i 3
4
3
0
7
9
I
I
OREE�•
l e
I
I
I
I
W
to
2
I 2
OWNER:
I<
i I
I
I 9
I I
BELLWETHER PROPERTIES
R
UNPi-ATTEO
I
IzS
1 i
I to
TRACT NO. 1
I
'
CROP. SO RAW
SECTION 28. SW
T -21 -N. I?- 14-E
O
CRES
L
B
G ACEL PcK♦
7 6 3
Na 2
A
�/ SECTK7N
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: JIM McELRATH
DIRECTOR OF SUPPORT SERVICES
SUBJECT: REJECTION OF BIDS TO PURCHASE MODULAR FURNITURE
DATE: September 2, 1999
BACKGROUND:
In order to take fullest advantage of floor space provided in the proposed new City Hall
facility, our architectural firm Urban Design Group recommended that we utilize modular
furniture. It came to the attention of our Bond Issue Coordinator, Dwayne Henderson
that a large selection of used modular furniture, in good condition, was available from
Oneok. Working in conjunction with Scott-Rice, Mr. Henderson examined the condition
of the furniture and had it inventoried to ascertain whether or not it might suit our needs.
When it was determined that the Oneok furniture would be suitable, with some
refurbishing, to meet our needs, furniture specifications were drawn up and a bid packet
was prepared and sent to various Tulsa area vendors. Two responses were received:
1. Oneok $190,704
i~
i~
i~
~~
2. Tulsa Office Furnishings $271,577
(It should be noted that the Oneok bid was for used furniture with no refurbishing, while
the Tulsa Office bid was for totally remanufactured furniture that included repainting
and/or recovering of panels and resurfacing all work surfaces with new material.)
Upon examination of the bids and consultation with the bidders, it was determined that a
lesser amount of furniture was actually going to be needed than was listed on the original
bid. These revised amounts were:
1. Oneok $117,114
2. Tulsa Office Furnishings $158,896
Upon further research and consultation with cubicle installers familiar with refurbishing
costs and processes, it was determined that the additional amount needed just to recover
I ~, the upholstered panels of the Oneok furniture would cost $39,000, malting that furniture
acutally cost more than the totally remanufactured furniture.
i~
' MEMORANDUM
MODULAR FURNITURE
' September 2, 1999
PAGE 2
' Since the cost of both products would end up essentially the same, and since
remanufactured furniture is readily available on the market at any time, staff has
determined that it would be preferable to reject both bids. Instead the City would wait to
buy modular furniture until the final design of the building has been completed. This
would ensure that we would get exactly the kind and amount of furniture that is needed,
rather than just having to take what happens to be available in an existing used package.
This would not only result in more suitable furniture but should also result in a cost
savings.
RECOMMENDATION:
Staff recommends Council authorization to reject all bids for modular furniture for the
new City Hall.
~ AGR)vER'1ENT tirade this day of August. 1999, betwectr ~1'uday's Properties.
LLC, of Tulsa. Tulsa County. Oklahoma, hereinafter refen~ed to as "Seiler" and the <'ity of
' (hvassu, Oklahoma vl'Owussi~,'I"ulna County. Uklahrm,F, hcrcinaCtrr rclcrrcd to as ..Iluycr'~.
I . Seller hereby agrees to sell and Buyer agrees to buy. the 1'ollow'in~t described real
~ estate, together with all appurtenances thereunto.
BEG SOS NWC NE 7'H SE 7~0 PT 51.92S & 21.60 E.. NWC NL
TN 5931.71 SW TO PT N948.20 PO$ SEC 20-21-14 .463 ACS
UNPLA`I"f1rD, and,
2, ~ert?ts of Pa rLrrtent: Buyer shall pay unto Seller tht sum of Ten Thousand
Dollars and no~100's (SI0,000.00), by check, at the closing of the transaction on the day of
t September, 1999.
~ 3. 'transfer of Tide: Upon the occurrence of the Buyer having paid the purchase
price in the amount herein provided far, the Seller shall convey title unto the $uyer by execution
of Quit Claim Deed unto the Buyer.
4. snditions to Closinct= Buyers obligation to close hereunder and pay the
purchase price called for herein is expressly conditioned upon $uyer, at Buyer's sole expense.
satisfaction that Seller as well as Seller's predecessor in title Garner Investments, lnc., has neither
nnade other conveyances of the above described real property nor encumbered the above
described real property to affect the marketability of title as such term is defined tutder the 't'itle
Examination Standards of the Oklahoma Bar Association.
hereto.
This Contract shall be binding upon the assigns or successors in interest to the parties
'today's Properties, LLC
Seller:
Managing Member
City of Owasso, Oklahoma
Buyer:
ATTEST:
Marcia 13outwcll. Cily Clerk
AI'fttOYF.D ~~ti'I'O FORM:
Mark Wilken. Mayor
- -
Konald D. Cates, City Attorney
i~
ii
i~
~~xNC)WLEdGMEN'T
S"fATL OF OKLAHOMA )
ss.
COUNTY OF TULSA )
Before me, the undersigned, a Notary Public in and for "fulsa Corutty, State of Oklahoma.
personally appeared 1' :, ~_ ~ +~._ , as Managing Member of'foday's
Properties, LLC, known to me to be such, acknowledged that he/she executed the above and
foregoing document freely and voluntarily and for the rues and purposes therein stated.
/ ~.
Notary Public
~ammurrr.
My Comn~q~ ~F1Wl~,.
__ ..... • f..
°~ ~~TATE OPt,
sA •~o~~
ACKNOW)<.~DGhiF,NT
STATE OF OKLAHOMA )
ss.
COUNTY OF'l'ULSA )
Before me, the undersigned, a Notary Public in and for'1'utsa County, State of Oklahvma,
personally appeared Mark Wilken as Mayvr of the City of Owasso. Oklahoma, known to tnc to be
such, acknowledged that he executed the above and foregoing document freely and votu-ttarily
and for the uses and proposes therein stated.
My Commission Expires:
[SEAL)
z Sao-+oa ~ r~
Notary Public
2
MEMORANDUM
TO: HONORABLE MAYOR & CITY COUNCIL
CITY OF OWASSO
~ FROM: JEFF HANCOCK
CITY MANAGER
SUBJECT: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
~ CITY COUNCIL APPROVAL OF A LETTER OF UNDERSTANDING
BETWEEN THE BOARD OF COUNTY COMMISSIONERS OF TULSA
COUNTY AND THE TULSA COUNTY CRIMINAL AUTHORITY AND
THE CITY OF OWASSO ALLOWING THE HOUSING OF INMATES
OF MUNICIPALITIES WITHIN THE TULSA COUNTY JAIL SYSTEM
"'~ ON A SPACE AVAILABLE BASIS; ESTABLISHING A FORMULA
FOR THE NUMBER OF MUNICIPAL INMATES ALLOWED HOUSE
WITHOUT CHARGE AND A FEE STRUCTURE FOR HOUSING
MUNICPAL INMATES IN EXCESS OF SAID FORMULA; AND
PROVIDING FOR TERMINATION OF SAID ARRANGEMENT; AND
AUTHORIZATION FOR THE MAYOR TO EXECUTE THE
DOCUMENT.
DATE: September 1, 1999
BACKGROUND
Attached is information from the Mayor of Jenks and the Jenks City I~lanager regarding the
housing of municipal inmates within the Tulsa County Jail System. It includes the Mayor's
letter to the Tulsa County Commission on a proposed agreement to be executed by each
municipal jurisdiction (other than the City of Tulsa) as it may decide to do so and assumes that
an identical agreement is executed by both the Tulsa County Board of County Commissioners
and the Tulsa County Criminal Justice Authority. The cities of Bixby-. Broken Arrow, and
' Jenks have approved a similar Letter of Understanding and have forwarded them to Tulsa
County for execution.
The proposed Letter of Understanding would allow our cit<- to house one half of our jail
capacity. With our present capacity of six prisoners, we would be entitled to house three
' prisoners free of charge. The attached Letter of Understanding will need Tulsa County
approval to become effective.
i
LETTER OF UNDERSTANDING
SEPTEMBER 1, 1999
PAGE 2
RECOMMENDATION:
Staff recommends Council approval of the attached Letter of Understanding, authorization of the
Mayor to execute the document and to forward the Letter to the Tulsa County Board of County
Commissioners.
ATTACHMENT:
1. Letter from Jenks
2. Letter of Understanding
'~~
~ ~
~~k~
City of Jenks •211 N. Elm • P.O. Box 2007 • Jenks, Oklahoma 74037-2007 • (918) 299-5883 • Fax (9l8) 29911489 • cityCo?jenks.com
Mayor
' Mike Tinker AUgust 2, 1999
Vice-Mayor
Vic Vreeland
' Councilwoman
Martha Rongey
City of Bixby City of Owasso
Councilwoman City of Broken Arrow City of Sand Springs
' Ruby McGonigal City of Collinsville Town of Slciatook
Councilman
Dewayne Brooks Town of Sperry
City of Glenpool
' Councilman
Jim Aitkenhead
Dear Members of the Governing Body:
Councilwoman
Lillian Boyd Mayor Mike Tinker has requested that I send to each of your municipal
jurisdictions the enclosed material regarding the housing of municipal inmates
City Manager
V.R. Ewing within the Tulsa County Jail System.
' The material includes Mayor Tinker's letter to Tulsa County Commission
d b
y
Chairman Bob Dick transmitting the proposed Agreement to be execute
each municipal jurisdiction (other than the City of Tulsa) as it may decide to
' do so and assuming an identical Agreement is executed by both the Tulsa
County Board of County Commissioners and the Tulsa County Criminal
~ Justice Authority.
Also enclosed is a suggested agenda topic for possible use by your jurisdiction
in considering such an Agreement.
Three copies of the Agreement are enclosed in order to provide an original
document for each of the signatory policy bodies.
If you have any questions about these documents, please contact either Mayor
Tinker (Mayor Tinker's Office Number at PSO is 599-2420) or me.
The Jenks City Council passed the Agreement on July 19, 1999, and has
transmitted it to the other two parties.
Sin rely yours,
V. R. (Randy) Ewing
CITY MANAGER
~J ~~i~L
layor
Mike Tinker
•'ice•Mayor
Vic Vreeland
councilwoman
Martha Rongey
:ouncilman
W. )ay Rector fI
Counciln;an
Dewayne Brooks
:ouncilman
Jim Aitkenhead
Councilwoman
Lillian Boyd
City Manager
V.R. Ewing
City of Jenks • 211 N. Elm • P.O. liox 2007 • Jenks, Oklahoma 74037-2007 • (918) 299-5883 • Fax (918) 299.4489 • cityQjenks.com
May 27,1999
The Hon. Robert N. Dick, Cl-airman
Board of County Commissioners of Tulsa County
Tulsa County Criminal Justice Authority
500 South Denver Avenue
Tulsa, OK 74103-3832
Re: Proposed Letter of Understanding
Municipal Prisoners in Custody of the Tulsa County Jail System
Dear Commissioner Dick:
Pursuant to my understanding of the discussion and motion for approval of a
contract before the Tulsa County Criminal Justice Authority on the occasion
of the approval by the Authority of a contract for the housing of City of Tulsa
municipal prisoners in the Tulsa County Jail System, the Jenks City Attorney
has prepared a Letter of Understanding related to the housing of other
municipalities' prisoners in the Tulsa County Jail System.
The proposed Letter of Understanding simply provides "that on a space
available basis as determined by the Jail Operator of the Tulsa County Jail
System under the responsibility of the Tulsa County Csiminal justice
Authority, the municipal prisoners of the signatories to this Letter of
Understanding shall be held in custody by the Jail Operator of the Tulsa
County Jail System without fee or charge for an average prisoner day for
each participating municipality equal to one-half of the capacity of the jail
facilities of the signatory municipality and any use beyond this amount
would be charged at the best rate for custody provided for in the agreement
lsetween the Authority and the City of Tulsa.
When taken together the City of Tulsa contract and the other municipalities'
Letter of Understanding provide for an equitable use of the Tulsa County Jail
System for the custody of all municipal prisoners within Tulsa County in
recognition of municipal taxpayer contributions by various means. While it
' The Hon. Robert N. Dick, Chairman
May 27,1999
~ Page 2
would likely be impossible to devise a formula ~vhich aught address the
issues involved in this matter perfectly, I believe both the City of Tulsa
~ contract and the other municipalities' Letter of Understanding at least
recognize the important contributions and needs of all parties in this most
important component of the criminal justice system.
' By this correspondence I respectfully request that this proposed Letter of
Understanding be considered separately on the agenda of the Board of
' County Commissioners of Tulsa County and on the agenda of the Tulsa
County Crimuull Justice Authority. The suggested agenda caption also is
enclosed for your review and approval.
Thank you for the opportunity to put this matter before the respective policy
bodies for their consideration.
^ Sincerely,
1
' Mike Tinker
MAYOR
Tulsa County Jail System
Letter of Understanding
Municipal Prisoners in Custody of the Tulsa County Jail System
WHEREAS, the various municipalities within Tulsa County including the cities of
Bixby, Broken Arrow, Collinsville, Glenpooi, Jenks, Owasso and Sand Springs and the towne
of Skiatook and Sperry, maintain jail facilities which give relief to the Tulsa County Jail
System; and,
WHEREAS, the residents of said municipalities have contributed and do contribute to
the operation of the Tulsa County Jail System and the construction of the new David Moss Jail
facility through taxes and maintain their own jail facilities; and,
WHEREAS, an agreement for the housing of inmates from the City of Tulsa within the
Tulsa County Jail System has already been approved; and,
WHEREAS, said Tulsa County Jail System should provide assistance to said
' municipalities in the form of providing relief to said municipalities on occasion and as able in
the form of housing inmates.
NOW, THEREFORE, The Board of County Commissioners of Tulsa County,
Oklahoma and the Tulsa County Criminal Justice Authority do hereby agree as follows:
1 That on a space available basis as determined by the Jail Operator of the Tulsa County
Jail System under responsibility of the Tulsa County Criminal Justice Authority, the municipal
' prisoners of the signatories to this Letter of Understanding shall be held in custody by the Jail
Operator of the Tulsa County Jail System without fee or charge for an average prisoner day for
each participating municipality equal to one-half of the capacity of the jail facilities of the
~ signatory municipality. In the event a participating municipality has an odd number of jail
cells, their allotment of space within the Tulsa County Jail System will be rounded up to the
next even number (i.e. seven (7) spaces of the municipality would equal four (4) spaces within
the Tulsa County Jail System). -
Any exceeding of this specified level of custody by the Jail Operator shall be charged to
t the signatory municipality uy the Tulsa County Criminal Justice Authority at the rate a~cnrdir.~
to the best rate specified in the Agreement between the Board of County Commissioners of v
~ Tulsa County and the Tulsa County Criminal Justice Authority AND the City of Tulsa for the
housing of inmates from the City of Tulsa. This Letter of Understanding shall remain in force
during the same period for which an Agreement exists between the Ciry of Tulsa AND the
Board of County Commissioners of Tulsa County and the Tulsa County Criminal Justice
^ Authority.
Agreed to on the date indicated by the respective parties.
Each municipality desiring to participate in this program may do so by providing an
executed photocopy of the original of this Letter of Understanding.
APPROVED this
APPROVED this
APPROVED this
Attest:
day of , 1999.
BOARD OF COUN'T'Y COMMISSIONERS
By:
Chairman
day of
1999.
TULSA COUNTY CRIlVIINAL JUSTICE
AUTHORITY
By:
day of
Chairman
1999.
CITY (~'~:~ OF Owa s s o
By:
Mayor
Clerk
09/03/1999 11:32 5820166 CATES UhdDERt~D
CITY OF OWASSO, OKLAHOMA
RESOLUTION NUMBER 99-07
^ A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF OWA5S0, OKLAHOMA, DESIGNATING NEEDED
MAJOR TRANSPORTATION INFRASTRUCTURE
' IMPROVEMENTS TO MEET THE EXISTING AND
FUTURE TRANSPORTATION NEEDS OF THE CITY OF
OWASSO, OKLAHOMA AND PORTIONS OF NORTHERN
~ TULSA COUNTY, OKLAHOMA, IN PROXIMITY TO THE
CITY OF OWASSO, OKLAHOMA, AS WELL A5
PRIORITIZING SUCN NEEDED MAJOR
TRANSPORTATION INFRASTRUCTURE
~ IMPROVEMENTS.
PAGE 02
WHEREAS, the City of Owasso, Oklahoma, is one of the fastest growing communities in
the State of Oklahoma; and,
WHEREAS, proper planning and development of major transportation infrastructure
~ improvements is essential to the safe movement of an increasing amount of vehicular trafftc as
well as the orderly growth and economic development of not only the City of Owasso, Oklahoma.
but also a significant portion of northern Tulsa County, Oklahoma; and.
WHEREAS, presently there exists a need for substantial transportation infrastructure
improvements to the two major transportation corridors serving the City of Owasso, Oklahoma,
and northem Tulsa County, Oklahoma, such improvements consisting of elevation and widening
of 76`" Street North between U.S. Highway 75 and U.S. Highway 169 as well as widening of 86'"
Street Plorth between U.S. Flighway 75 and U.S. Highway 169; and,
WHEREAS, it is recognized that present local, county and state funding availability is not
sufficient to meet both of the foregoing designated major transportation infrastructure
improvement needs; and,
WHEREAS, it is likewise recognized that present Itxal, county and state funding
availability is not sufficient to accomplish complete elevation of 76'" Street North out of the Hood
plain areas through which such corridor traverses and also widen such to a four lane road between
U.S. Highway 75 and U.S. Highway 169; and,
WHEREAS, however, it is recognised that although climatic conditions for the area
supports a conclusion that there will be occasional impediments to traffic flow on an improved
four lane 76'" Street North, such infrequent occurrences do not, per se, provide a legitimate basis
for foregoing the opportunity to achieve a vitally needed major transportation infrastructure
improvement for the City of Owasso, Oklahoma, and northern Tulsa County, Oklahoma; and,
WHEREAS, in recognition of the foregoing, it is determined that the most immediate
most major transportation infrastructure improvement that would presently provide the greatest
beneficial impact in terms of enhanced safety for vehicular traffic mo~•rrrtent as well as orderly
growth and economic development for the City of Owasso, Oklahoma. and portions of northem
Tulsa County, Oklahoma, in proximity thereto, would be the widening to a four lane road of 76`"
Street North between U.S. Highway 75 and U.S. Highway 169.
NOW, THEREFORE, BE IT RESOLVED B~' THE CIT1' COUNCIL OF THE
CITY OF OWASSU, UKLAHOMA, that the widening of 76'" Street North between U.S.
Highway 75 and U.S. Highway 164 is hereby established as the priority major transportation
in#iastructure improvement for the City of Owasso, Oklahoma, as well as portions of northern
Tulsa County, Oklahoma, and that the City should actively pursue pn~ate and public sector
support and the appropriate funding to expedite the constn~cuon of strch major tran~xtrtation
infrastructure improvement for this major transportation corridor.
09/03/1999 11:32 5820166 CATES UNDERWOOD PAGE 03
APPROVED ANU ADOPTED this 7`h day of September, 1999, by the City Council of
the City of Owasso, Oklahoma.
CITY OF OWASSU~ OKLANU1v1A
By;
Mark Wilken, Mayor
ATTEST:
Marcia Boutwell, City Clerk
APPROVED AS TO IFORM:
Ronald D. Cates, City Attorney
2780-390.res7