HomeMy WebLinkAbout1999.10.19_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular
DATE: October 19, 1999
TIME: 6:30 p.m.
PLACE: Council Chambers, •Owasso Community Center
Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board
at 4:00 p.m. on Friday, October 15, 1999.
Marci outwell, City Cl rk
AGENDA
1. Call to Order
Mayor Wilken
2. Flag Salute
3. Roll Call
4. Recognition of Block Party Hosts.
Mayor Wilken
Mr Rooney
Attachment #4
Owasso City Council
October 19, 1999
Page 2
5. Reading of Mayor's Proclamation.
Mayor Wilken
Attachment #5
The Mayor will present a proclamation to the Owasso Business and Professional
Women's Club proclaiming October 18 -22 as National Business and Professional
Women's Week in the City of Owasso.
6. Consideration and Appropriate Action Relating to a Request for Approval of the Consent
Agenda. All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from
consent by request. A motion to adopt the Consent Agenda is non - debatable.
A. Approval of the Minutes of October 5, 1999 Regular Meeting and October 12,
1999 Special Meeting.
Attachment #6 -A
B. Approval of Claims.
Attachment #6 -B
C. Action Relating to the Expenditure of Funds for Building, Property and
Equipment Insurance Policy Renewal.
Attachment #6 -C
The staff recommends Council approval of an expenditure in the amount of
$25,072 to National American Insurance Company for renewal of the above -
mentioned insurance.
D. Action Relating to the Expenditure of Funds for General Liability, Public
Officials Errors and Omissions, Law Enforcement Professional Liability,
Employee Benefits Liability, and Auto Liability Insurance Policy Renewal.
Attachment #6 -D
The staff recommends Council approval of an expenditure in the amount of
$53,304 to National American Insurance Company for renewal of the above -
mentioned insurance.
F'
Owasso City Council
October 19, 1999
Page 3
E. Action Relating to Extension of a Contract Between the City of Owasso and a
"Third Party Administrator" for the City's Workers Compensation Self - Insurance
Fund.
Attachment #6 -E
t The staff recommends the extension of a contract with United Safety and Claims
for one year at a rate of .003% of annual payroll, to provide the services of a third
party administrator to assist in the management of the city's self - insurance
' workers compensation program.
F. Action Relating to Council Approval for the Expenditure of Funds for Self-
, Insured Workers Compensation Excess Coverage Policy Renewal.
Attachment #6 -F
' The staff recommends Council approval of an expenditure in the amount of $ .199
per $100 of payroll to National Union Insurance Company for the purchase of
' workers compensation excess insurance.
G. Action Relating to City Council Approval of a Final Plat for George Young
Ministorage, an Addition to the City of Owasso, Tulsa County, State of
Oklahoma.
Attachment #6 -G
The Owasso Planning Commission has conducted a hearing on this request and
recommends Council approval of the final plat for George Young Ministorage, a
' one -lot, 1.30 acre subdivision, located on the south side of Fourth Ave, west of
Main St, and previously recorded as Lots 2 -4, Block 34, Owasso Original Town.
The staff concurs with the recommendation.
' H. Request Approval to Close a Portion of a Utility Easement Located on Lot 19,
Block 3, Central Park II Addition.
' Attachment #6 -H
The Owasso Planning Commission has conducted a hearing on this request and
' recommends Council approval of the requested easement closing. The staff
concurs with the recommendation.
Owasso City Council
October 19, 1999
Page 4
7. Consideration and Appropriate Action Relating to a Bid for the Purchase and Installation
of Carpet at the Community Center.
Ms Worley
Attachment #7
The staff has solicited and opened bids for the purchase and installation of carpet at the '
Community Center and will recommend that the bid be awarded to Mill Creek Carpet and
Tile in the amount of $29,760.00.
1,
8. Consideration and Appropriate Action Relating to Final Acceptance of Work Performed
Under a Contract for NSP Roadway and Utility Improvements, Between the City of
Owasso and Yocham Enterprises Inc, and Authorization for Final Payment and Release
of Retainage. '
Mr Lutz
Attachment #8
The staff will recommend Council acceptance of the work performed under the contract,
and that final payment, including retainage in the amount of $37,405.65 be authorized.
9. Consideration and Appropriate Action Relating to a Request to Rezone Property Located
on the South Side of East 96`h Street North, West of U.S. Highway 169; from RM -2
(Residential Multi- Family) to CS (Shopping Center), Containing 5.7 Acres, More or '
Less.
Mr Warlick
Attachment #9 ■
The Owasso Planning Commission has conducted a hearing on this request and has
recommended Council approval of the requested zoning. The staff concurs with that
recommendation.
Owasso City Council
October 19, 1999
Page 5
10. Consideration and Appropriate Action Relating to a Request to Rezone OPWA and
OPGA -Owned Property Located South of Fourth Avenue in the Area of Fifth Avenue
and South Main St, from AG (Agriculture) and RM -1 (Residential Multi- Family) to IL
(Industrial Light Manufacturing and Research and Development District), Containing
30.99 Acres, More or Less.
Mr Warlick
Attachment #10
The Owasso Planning Commission has conducted a hearing on this request and has
recommended Council approval of the requested zoning. The staff concurs with that
recommendation.
11. Report from City Manager.
12. Report from City Attorney.
13. Report from City Councilors.
14. New Business.
Owasso City Council
October 19, 1999
Page 6
15. Consideration and Appropriate Action Relating to a Request for an Executive Session for
the Purpose of Discussing Personnel Matters Relating to the Office of the City Manager,
Such Executive Session Provided for in O.S. 25, Section 307(B)(1).
Mayor Wilken
16. Adjournment.
ri
1
I
1999 BLOCK PARTY CAPTAINS
First Name
Last Name
Contact Address
City, State
Zip Code
Michele
Christiansen
7807 N. 121st E. Ave.
Owasso, OK
74055
Amanda
Andrews
8005 N. 119th E. Ave.
Owasso, OK
74055
Loretta
Dorton
9007 N. 127th E. Ave.
Owasso, OK
74055
Shelly
Perkins
10705 E. 99th PI. N.
Owasso, OK
74055
Lisa
Zingerman
11305 N. 151st E. Ave.
Owasso, OK
74055
Duane
Coppick
9908 N. 114th E. Ave.
Owasso, OK
74055
Lisa
Morris
12406 E. 90th St. N.
Owasso, OK
74055
Claire
McLaughlin
8508 N 102 E Ave
Owasso, OK
74055
Karen
Peters
12209 E 79 St No
Owasso, OK
74055
Jacque
Hensley
12105 E 76 PI No
Owasso, OK
74055
Staci
Henson
10306 E 91 Circle
Owasso, OK
74055
James
Peyton
10642 N 168 E Ave
Owasso, OK
74055
Ann
Piland
13801 E 87 St No
Owasso, OK
74055
Mary
Hulm
7937 N 128 E Ave
Owasso, OK
74055
Rob
Yohak
210 W 2nd St
Owasso, OK
74055
Michelle
Johnson
8221 N 127 E Ave
Owasso, OK
74055
MaryAnn
Hawkins
10990 N 157th E Ave
Owasso, OK
74055
Debbie
Torbett
10005 N 108 E Ave
Owasso, OK
74055
Cathy
Cromer
301 E 18th St
Owasso, OK
74055
Jill
Lavendusky
310 N Birch
Owasso, OK
74055
Sarah
Dimon
12902 E 80th Ct N
Owasso, OK
74055
Cindy
Ponton
7801 N 127th E Ave
Owasso, OK
74055
Tammy
Cleveland
7813 N 130 E Ct
Owasso, OK
74055
Lauri
Stewart
8815 N 130 E Ave
Owasso, OK
74055
Julie
McCartt
9314 N 133 E Ave
Owasso, OK
74055
Brenda
Epperson
7723 N 120 E Ave
Owasso, OK
74055
Phone Day Phone Night
590 -3611 274 -7462
622 -3400 274 -9118
371 -7705
272 -7502
272 -6923
274 -3660
594 -7320
581 -6306
274 -0443
274 -0957
274 -0162
274 -3598
274 -7081
583 -5711
272 -4752
272 -1272
272 -5981
272 -7105
272 -8861
274 -9216
272 -0581
272 -6819
272 -8403
272 -7764
274 -3988
274 -8883
646 -8950
272 -0515
same
PROCLAMATION
CITY OF OWASSO, OKLAHOMA
1
WHEREAS, All of us are proud of their leadership in these many fields of endeavor,
NOW, THEREFORE, I, Mark Wilken, by virtue of the authority vested in me as Mayor of the
City of Owasso, do hereby proclaim October 18 through October 22, 1999 as
NA TIONAL B USINESS WOMEN IS WEEK
in the City of Owasso, Oklahoma, and urge all citizens of Owasso, all civic and fraternal groups,
all educational associations, all news media and other community organizations to join this salute
to working women; and to encourage and promote the celebration of the achievements of all
business and professional women as they contribute daily to our economic, civic and cultural
purposes.
IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of
Owasso to be affixed this 19`h day of October, 1999.
Mark Wilken, Mayor
11
WHEREAS, Working women constitute 62.7 million of the nation's work force and strive to
'
serve their communities, their states and their nation in professional, civic and
cultural capacities; and,
'
WHEREAS, Women -owned businesses account for over one -third of all firms in the country
and provide employment for one out of every four U.S. workers; and,
'
WHEREAS, The major goals of business and professional women are to promote equality for
all women and to help create better conditions for business women through the
study of social, educational, economic and political problems; and,
WHEREAS, All of us are proud of their leadership in these many fields of endeavor,
NOW, THEREFORE, I, Mark Wilken, by virtue of the authority vested in me as Mayor of the
City of Owasso, do hereby proclaim October 18 through October 22, 1999 as
NA TIONAL B USINESS WOMEN IS WEEK
in the City of Owasso, Oklahoma, and urge all citizens of Owasso, all civic and fraternal groups,
all educational associations, all news media and other community organizations to join this salute
to working women; and to encourage and promote the celebration of the achievements of all
business and professional women as they contribute daily to our economic, civic and cultural
purposes.
IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of
Owasso to be affixed this 19`h day of October, 1999.
Mark Wilken, Mayor
11
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, October 5, 1999
The Owasso City Council met in regular session on Tuesday, October 5, 1999 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, October 1, 1999, and Addendum to
Agenda posted on the City Hall bulletin board at 4:30 p.m. on Monday, October 4, 1999.
ITEM 1: CALL TO ORDER
Mayor Wilken called the meeting to order at 6:30 p.m.
' ITEM 2: INVOCATION
' The invocation was offered by Pastor Pat Hudson of the Into All the World Church.
ITEM 3: FLAG SALUTE
Cub Scout Pack #840 presented the colors and led in the flag salute.
ITEM 4: ROLL CALL
on PRESENT
Mark Wilken, Mayor
Mary Lou Barnhouse, Vice Mayor
' Denise Bode, Councilor
H C "Will" Williams, Councilor
1
STAFF
Jeff Hancock, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ABSENT
Melinda Voss, Councilor
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of the Minutes of September 21, 1999 Regular Meeting.
B. Approval of Claims.
C. Action Relating to Ordinance #618, an Ordinance Providing for the Annexation of
Two Adjacent 15.4 Acre Tracts Generally Located on the Northeast Corner of
North 97th East Ave and East 106th St N, Between Mingo Road & the SKO
Railroad Right -of -Way.
D. Action Relating to Ordinance #619, an Ordinance Providing for the Annexation of
Portions of the Public Right -of -Way in Tulsa County, Oklahoma, Located at the
Intersections of East 76th St N & 1291h East Ave, East 86th St N & N Mingo Rd,
and East 116 th St N & N Garnett Rd.
I'7
Owasso City Council October 5, 1999
The consent agenda included minutes of the September 21, 1999 regular meeting, by reference
made a part hereto. Item B on the consent agenda included the following claims: (1) General
Fund $51,729.94; (2) Collision Self - Insurance $895.00; (3) Workers Comp Self - Insurance Plan
$2,824.87; (4) Ambulance Service Fund $5,907.04; (5) City Garage $4,615.11; (6) Capital
Improvements $3,904.07; (7) Bond Projects Fund $13,500.00. Item C requested City Council
approval of Ordinance #618, based on previous Council action approving the annexation of two
adjacent 15.4 acre tracts generally located on the northeast corner of N 97`h East Ave & E 106th
St N. Item D requested Council approval of Ordinance #619, based on previous Council action
approving the right -of -way annexation Dr Bode moved, seconded by Mr Williams, to approve
the consent agenda.
AYE: Bode, Williams, Barnhouse, Wilken
NAY: None
Motion carried 4 -0.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REOUEST
FOR CITY COUNCIL AUTHORIZATION FOR THE MAYOR TO EXECUTE
THE REQUEST FOR RELEASE OF FUNDS AND REQUIREMENTS AS
REQUIRED BY CONTRACT NUMBER 8095 CDBG 97 TO GAIN A RELEASE
OF FUNDS FOR THE COMMUNITIY CENTER CARPET PROJECT.
Mr Henderson said that this is a housekeeping item necessary in order to receive the grant funds
awarded by ODOC for Community Center renovation. These funds will be used for carpet
replacement. The project has been bid, and bids have been opened. Before the bid can be
awarded, it is necessary to obtain the release of funds. Mr Williams moved, seconded by Ms
Barnhouse, to approve the release of funds for the ODOC grant and authorize the Mayor to
execute the document.
AYE: Williams, Barnhouse, Bode, Wilken
NAY: None
Motion carried 4 -0.
ITEM 7: CONSIDERATION ANDAPPROPRIATE ACTION RELATING TO A BID TO
PURCHASE SELF - CONTAINED BREATHING APPARATUS.
Assistant Chief Stuckey presented the item. He said that specifications were developed and
mailed to dealers in August for self - contained breathing apparatus. Two bids were received,
both above the budgeted amount. Staff, therefore, recommended that the bids be rejected and the
scope of the project be reduced and re -bid. Dr Bode moved, seconded by Mr Williams, to reject
all bids for the purchase of self - contained breathing apparatus and to authorize that the project be
re -bid.
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Owasso City Council October 5, 1999
' AYE: Bode, Williams, Barnhouse Wilken
NAY: None
dd Motion carried 4 -0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
PURCHASE OF AN EMERGENCY GENERATOR FOR THE POLICE
DEPARTMENT.
tActing Chief Motto said that the Police Department's emergency generator was struck by
lightening during a recent thunderstorm. The generator was damaged beyond repair and has
' been declared a total loss by the City's insurance carrier. This generator was 20 years old and is
of insufficient wattage to power all of the required Police Department equipment. Staff
researched purchasing a new generator and learned that a diesel rather than a natural gas unit is
recommended by the power companies. It was also recommended that a generator with no less
than a 20KW rating be used to ensure adequate power for all of the equipment. Staff contacted
three power companies and requested quotes on a turn-key operation for an emergency
generator. Quotes were received from all three for a generator, but only one company could
provide a turn-key operation. The cost for replacing the generator is not in the Police
Department budget for fiscal year 1999 -2000, and any costs not covered by insurance will need
to come from the department's operating budget. A supplemental appropriation will be requested
at the end of the fiscal year if a deficit occurs. Dr Bode moved, seconded by Mr Williams, to
approve the purchase and installation of a 20KW diesel generator from Clifford Power Systems
at a cost of $15,842.
AYE: Bode, Williams, Barnhouse, Wilken
NAY: None
Motion carried 4 -0.
a ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
t ACCEPTANCE OF A GENERAL WARRANTY DEED FROM NELSON L
GENTRY AND JANET M GENTRY TO THE CITY OF OWASSO AND
AUTHORIZATION FOR THE MAYOR TO EXECUTE THE DEED.
Mr McElrath presented the item. On September 21, 1999, the City Council approved an
agreement with Nelson and Janet Gentry for the purchase of right -of -way needed for the 76th St
N & 1291h East Ave intersection improvement project. The Gentrys have now executed a
General Warranty Deed in accordance with the purchase agreement. Mr Williams moved,
seconded by Ms Barnhouse, to accept the General Warranty Deed from Nelson L Gentry and
Janet M Gentry for property to be utilized as a part of the 76th St N and 129th East Ave
intersection improvement, and authorization for the Mayor to execute the deed.
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Owasso City Council October 5, 1999
AYE: Williams, Barnhouse, Bode, Wilken
NAY: None
Motion carried 4 -0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ACCEPTANCE OF A DEED OF DEDICATION AND LETTER OF AGREEMENT
FROM BELLWEATHER PROPERTIES INC TO THE CITY OF OWASSO
AUTHORIZATION FOR THE MAYOR TO EXECUTE THE DEED AND
AUTHORIZATION FOR PAYMENT AS INDICATED IN THE LETTER OF
AGREEMENT.
Mr McElrath said that this is another piece of the property needed to complete intersection
improvements at 76th St N and 129th East Ave. Bellweather Properties has agreed to donate
right -of -way to the City of Owasso in exchange for considerations relating to future development
of their property. Ms Barnhouse moved, seconded by Mr Williams, to accept the Deed of
Dedication and Letter of Agreement from Bellweather Properties Inc for property to be utilized
as a part of the 76th St N & 129th East Ave intersection improvement project, and authorization
for the Mayor to execute the deed.
AYE: Barnhouse, Williams, Bode, Wilken
NAY: None
Motion carried 4 -0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN
AGREEMENT FOR SERVICES FOR THE ACQUISITION PHASE OF THE 86TH
ST N AND MAIN STREET INTERSECTION AND ROADWAY IMPROVEMENT
PROJECT.
Mr McElrath said that the City Attorney has recommended that the City retain the services of a
professional acquisition services company to negotiate for right -of -way needed for the 86th St N
and Main St intersection and roadway improvement project. This recommendation was made
because of the regulations and record keeping requirements when federal funds are involved in a
project. Cinnabar Services Company is already providing some professional services for the
project and staff recommended that the same company be retained to handle the
negotiation/acquisition phase of the project. Dr Bode moved, seconded by Mr Williams, to
approve an agreement with Cinnabar Service Company to perform the negotiation/acquisition
phase of the 86th St N and Main St Intersection and Roadway Improvement project at a cost not
to exceed $9000.
AYE: Bode, Williams, Barnhouse, Wilken
NAY: None
Motion carried 4 -0.
-4-
Owasso City Council
October 5, 1999
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ABSTRACT
AND TITLE WORK FOR THE PROPERTY ACQUISITION REQUIRED FOR
THE 86TH STREET NORTH AND MAIN SSTREET INTERSECTION AND
ROADWAY PROJECT.
Mr McElrath presented the item. He said that the City Attorney has recommended obtaining the
services of local attorneys to perform and/or oversee services necessary to prove and insure title
to the real estate acquired for right -of -way on the 86th St N & Main St improvement project.
This approach would provide the highest degree of protection for the City of Owasso. Dr Bode
moved, seconded by Ms Barnhouse, to approve retaining local attorneys for abstracting and title
work on each parcel of real property required for the 86th St N & Main St project, at a total cost
not to exceed $15,000.
AYE: Bode, Barnhouse, Williams, Wilken
NAY: None
Motion carried 4 -0.
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CITY
COUNCIL AUTHORIZATION TO ENGAGE THE SERVICES OF MR RUSTY
MCMURRAY OF INFINETE TECHNOLOGY SOLUTIONS FOR THE PURPOSE
OF IDENTIFYING AND ASSESSING CURRENT AND FUTURE COMPUTER
NEEDS.
Mr Rooney said that effective at 5:00 p.m. on Friday, October 1, 1999, Frank Knight resigned his
position as Information Systems Director. Because city staff is in the middle of training on the
new financial software and because the old financial software system is beginning to fail, as well
as problems created as a result of a power surge /lightening strike the last week in September,
staff believes it is imperative to obtain the services of a full service provider of technology,
support, design and programming to identify and assess current and future computer needs. A
i complete' proposal would place two engineers on site for a week to evaluate problem areas, the
current network, and identify and address damage to the system. Funding is available within the
General Fund Information Systems department budget. A long -term solution to the Information
System staffing needs will be addressed after the assessment has been completed. Mr Williams
moved, seconded by Ms Barnhouse, to engage the services of Mr Rusty McMurray and Infinete
Technology Solutions to identify and assess current and future computer needs, at a cost not to
exceed $10,000.
' AYE: Williams, Barnhouse, Bode, Wilken
NAY: None
' Motion carried 4 -0.
ITEM 14: REPORT FROM CITY MANAGER
Mr Hancock commended Lt Motto for his work as Acting Chief of Police.
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Owasso City Council
ITEM 15: REPORT FROM CITY ATTORNEY.
No report.
ITEM 16: REPORT FROM CITY COUNCILORS.
No report.
ITEM 17: NEW BUSINESS.
None.
ITEM 18: ADJOURNMENT
Dr Bode moved, seconded by Ms Barnhouse, to adjourn.
AYE: Bode, Barnhouse, Williams, Wilken
NAY: None
Motion carried 4 -0, and the meeting was adjourned at 7:05 p.m.
Marcia Boutwell, City Clerk
M
Mark Wilken, Mayor
October 5, 1999
OWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, October 12, 1999
The Owasso City Council met in special session on Tuesday, September 14, 1999 in the Lower
Level Conference Room at Owasso City Hall per the Notice of Public Meeting and Agenda
' posted on the City Hall bulletin board at 2:00 p.m. on Monday, October 11, 1999.
ITEM 1: CALL TO ORDER
' Mayor Wilken the meeting to order at 5:45 p.m.
'
PRESENT ABSENT
Mark Wilken, Mayor
Mary Lou Barnhouse, Vice Mayor
Denise Bode, Councilor
Melinda Voss, Councilor
H C "Will" Williams, Councilor
'
STAFF
'
Jeff Hancock, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
IA quorum was declared present.
ITEM 2: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
' FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING
PERSONNEL MATTERS RELATING TO THE OFFICE OF THE CITY
1 MANAGER SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S. 25,
SECTION 307(B)(1).
Dr Bode moved, seconded by Ms Barnhouse, to enter into executive session for the stated
purpose.
' AYE: Bode, Barnhouse, Voss, Williams, Wilken
NAY: None
Motion carried 5 -0, and the Council went into executive session at 5:45 p.m.
Out of executive session at 7:25 p.m., at which time the Mayor declared a 15- minute recess. Dr
' Bode out at 7:25 p.m. The meeting was reconvened at 7:40 p.m.
ITEM 3: UPDATE AND DISCUSSION RELATING TO 96th Street Traffic Study.
' Mr Greg Simmons of Peters and Associates Engineers updated the Council on the traffic study
conducted in the area of E 96th St N and U.S. Highway 169, where Owasso Market will be
' located.
Owasso City Council
October 12, 1999
ITEM 11: DISCUSSION RELATING TO PROPOSED AGREEMENT WITH SEAYCO.
Mr Cates discussed briefly a proposed development agreement with Seayco pertaining to
development at E 96th St N and U.S. Highway 169.
ITEM 4: UPDATE AND DISCUSSION RELATING TO CITY HALL /POLICE STATION.
Ms Kathleen Page presented architect renderings of the proposed city hall /police station. The
project is in the design development stage, and the drawing have not been finalized. Ms Page
said that a projected date for the completion of drawings and specifications is December 31,
1999.
ITEM 5: UPDATE AND DISCUSSION RELATING TO MAIN STREET TRAFFIC STUDY.
Mr Henderson discussed a traffic study conducted on Main Street from 76th St 'N to 86th St N.
He said that the firm conducting the study believes that the street should remain four lanes, based
on projected traffic counts. This item was discussed at some length, with the general feeling
that, until a public hearing can be scheduled and input received from citizens, the boulevard
concept should remain an option. Mr Henderson will schedule a public hearing on this issue.
ITEM 6: UPDATE AND DISCUSSION RELATING TO INSURANCE RENEWALS.
Ms Guthrie presented information relating to various routine insurance renewals.
ITEM 7: POLICE DEPARTMENT ISSUES.
A. Discussion Relating to Additional Dispatchers
B. Discussion Relating to a Funeral Escort Policy
C. Discussion Relating to the Amber Plan
Acting Chief Motto discussed a proposal for an additional dispatcher in the communication
division. Staff believes that it would be a better use of funds to hire an additional dispatcher
instead of a victims advocate. A victims advocate position was funded in the 1999 -2000 police
department budget, and staff is proposing a budget amendment to transfer those funds to the
communication division to fund the additional dispatcher position. Chief Motto also discussed
providing escorts for funeral processions. He said that there is a problem with having the time or
available officers to provide these escorts. In order to allow the funeral homes to use a private
escort service for traffic control for funeral processions, we will need to adopt an ordinance
giving them that ability to provide traffic control. Also discussed was the "Amber Plan" which
will be instituted state -wide on January 1, 2000. This plan will allow local media to break into
regular programming when a kidnapping of a child occurs, and if it is believed that the child
might be seriously injured or killed.
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Owasso City Council October 12, 1999
' ITEM 9: DISCUSSION RELATING TO A SALES CONTRACT WITH PRECISION
COMPONENTS.
' Mr McElrath said that an environmental assessment has been performed in the area of the street
division building, and that there are no adverse environmental conditions. The contract for the
sale of the building to Precision is not yet completed.
ITEM 10: DISCUSSION RELATING TO REMOVAL OF STRUCTURES AT CITY HALL
SITE.
The structures located on the site of the new city hall were bid out for removal. Mr McElrath
said that no bids were received and that ads were placed in local newspapers to see if someone
wanted them. One response was received by an individual who said he would remove the
structures at no cost to the city, and would accomplish the task within three months. The other
option is to hire someone to remove the structures, and a quote of $10,290 has been received for
their removal. Mr Cates will work with Mr McElrath and Ms Boutwell to develop a contract and
cover insurance required, under the first option.
' ITEM 8: UPDATE ON COMPUTER SYSTEM.
Mr Rooney briefed the Council on the status of the computer system assessment and the steps
that have been taken to assure that all current problems are being addressed.
ITEM12: REPORT FROM ASSISTANT CITY MANAGER.
Mr Rooney discussed the comprehensive plan update. He said that there will be two public
' hearings planned in November, and that the plan will be taken to the Planning Commission and
City Council for adoption in December. He reported that the Capital Improvements Committee
will hold another meeting on October 19th at 5:00 p.m. in the Community Center. He also
' discussed briefly a problem with the Three Lakes Drainage Easement.
ITEM 13: REPORT FROM CITY MANAGER.
' Mr Hancock reported that Allan Harder will be attending a hearing in Oklahoma City on
Wednesday, October 13th relative to Rural Water Districts. Offer letters have been sent to
' property owners for right -of -way for the 86th and Main St intersection and roadway project.
Plans are nearly completed for the reconfiguration of the intersection at 76th & Highway 169. It
is anticipated that a building permit for the Wal -Mart supercenter will be issued the middle of
December, with a projected opening date of August 2000.
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Owasso City Council
ITEM 14: ADJOURNMENT
Ms Voss moved, seconded by Mr Williams, to adjourn.
AYE: Voss, Williams, Barnhouse, Wilken
NAY: None
Motion carried 4 -0, and the meeting was adjourned at 9:50 p.m.
Marcia Boutwell, City Clerk
-4-
October 12, 1999
Mark Wilken, Mayor
)'" L5/99 9: 16: 12
PO it
_T ------
�NAGERIAL
f01
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT APAPVR PAGE: 5
VENDOR DESCRIPTION AMOUNT
-----------------------------
'
200933
BAILEY RANCH GOLF CLUB
SCHOOLS/MAYOR MEETING
116.95
200975
CITY GARAGE
VEHICLE MAINT -9/99
46.41
200976
201042
FUELMAN
OWASSO CHAMBER COMMERCE
FUEL -9/99
LEADERSHIP OWASSO- GRIMES
200.00
201043
DOZIER PRINTING
EMPLOYEE APPRECIATION
74.85
201053
201062
OKLAHOMA TURNPIKE AUTHORI
TREASURER PETTY CASH
PIKEPASS
PARKING
11.40
28.00
12.00
201062
TREASURER PETTY CASH
REIMB PETTY CASH
33.00
201062
TREASURER PETTY CASH
USER GROUP LUNCH
26.20
'201062
TREASURER PETTY CASH
EMPLOYEE RECOGNITION
23.39
201074
ADMIRAL EXPRESS
OFFICE SUPPLIES
78.15
201136
SOUTHWESTERN BELL TELE
9/99 USE
DEPARTMENT TOTAL =___=
653.35
MUNITY DEVELOPMENT
_---------------------------
200100
TULSA COUNTY MIS
DIAL UP SERVICE
40.00
76.06
200130
AT &T WIRELESS SERVICES
PHONE USE - ROONEY
475.00
200940
NATIONAL FIRE PROTECTION
FIRE CODES -CD ROM
504.99
200975
CITY GARAGE
VEHICLE MAINT -9/99
170.60
0
200976
FUELMAN
FUEL -9/99
32.41
201052
SUBURBAN OFFICE SUPPLY
OFFICE SUPPLIES
5.40
201053
OKLAHOMA TURNPIKE AUTHORI
PIKEPASS
4.39
201062
TREASURER PETTY CASH
REIMB PETTY CASH
14.04
201062
TREASURER PETTY CASH
REIMB PETTY CASH
12.99
201062
TREASURER PETTY CASH
REIMB PETTY CASH
5.55
201062
TREASURER PETTY CASH
REIMB PETTY CASH
12.00
201062
TREASURER PETTY CASH
REIMS PETTY CASH
6.00
201062
TREASURER PETTY CASH
REIMB PETTY CASH
25.00
201090
OKLAHOMA CODE ENFORCEMENT
MEMBERSHIP DUES - MCCORD
42.35
201136
SOUTHWESTERN BELL TELE
9/99 USE
DEPARTMENT TOTAL =___>
1,426 -78
UNICIPAL
COURT
200019
CN HASKELL & ASSOC
LICENSE FEE
2,050.50
201022
LAW ENFORCEMENT SYSTEMS
CITATION BOOKS
730.00
201136
SOUTHWESTERN BELL TELE
9/99 USE
42.10
DEPARTMENT TOTAL =___>
2,822 -60
a w
CITY OF OWASSO '
GENERAL FUND
)/15/99 9:16:12 A/P CLAIMS REPORT APAPVR PAGE: 6 '
PO # VENDOR DESCRIPTION AMOUNT
--- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
VGINEERING
----------------------- - - - - --
200021
OFFICE DEPOT CARD PLAN
OFFICE SUPPLIES
31.99 '
200975
CITY GARAGE
VEHICLE MAINT -9/99
87.27
200976
FUELMAN
FUEL -9/99
64.76
201006
CAREER TRACK SEMINARS MS2
SEMINAR - DUGGAN
79.00 '
201062
TREASURER PETTY CASH
REIMB PETTY CASH
8.00
201074
ADMIRAL EXPRESS
OFFICE SUPPLIES
19.98
200340
TULSA WORLD
EMPLOYMENT ADS
- - - - - --
OKLAHOMA EAGLE
DEPARTMENT TOTAL - - --
- - - ->
200981
291.00
4FORMATION SYSTEMS
----------------------- - - - - --
201128 INFINETE TECHNOLOGY SOLUT COMPUTERIZATION SERVICES 4,885.00 '
201128 INFINETE TECHNOLOGY SOLUT COMPUTERIZATION SERVICES 252.91
DEPARTMENT TOTAL =___> 5,137.91 ■
ENERAL GOVERNMENT
----------------------- - - - - --
200007
RONALD D CATES
RETAINER
200007
RONALD D CATES
LEGAL SERVICES
200023
SAM'S CLUB
MAINT SUPPLIES
200099
IKON OFFICE SOLUTIONS
COPIER MAINTENANCE
200155
TULSA COUNTY CLERK
FILING FEES
200156
RETHERFORD PUBLICATIONS
LEGAL NOTICES
200209
WESTERN BUSINESS PRODUCTS
COPIER MAINTENANCE
200340
TULSA WORLD
EMPLOYMENT ADS
200340
TULSA WORLD
EMPLOYMENT ADS
200354
OKLAHOMA EAGLE
EMPLOYMENT ADS
200981
OK SAFETY COUNCIL
TRAINING - GUTHRIE /ROBERTS
200998
DAILY OKLAHOMAN
EMPLOYMENT AD
201000
ST LOUIS POST- DISPATCH
EMPLOYMENT AD
201010
HAZCHEM
ENVIRONMENTAL AUDIT
201060
KELLER & HICKMAN, LLP
LEGAL SERVICES
201062
TREASURER PETTY CASH
POSTAGE
201062
TREASURER PETTY CASH
PW SEAL
201062
TREASURER PETTY CASH
REIMB PETTY CASH
201069
LIBERTY FLAGS
FLAG
201074
ADMIRAL EXPRESS
OFFICE SUPPLIES
201078
BETSY ROSS FLAG GIRLS
FLAG
201086
WORKMED OCCUPATIONAL HEAL
PRE -EMP- TOWERS
201125
PSO
9/99 USE
201134
SOUTHWESTERN BELL TELE
9/99 USE NON - PLEXAR
700.00
3,242.62
9.99
384.81
18.00
283.45
176.00
81.72
50.40
88.69
370.00
355.08
868.35
700.00
813.53
47.75
26.95
5.00
36.00
108.65
26.56
27.00
1,352.37
97.37
)115/99 9:16:12
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT
APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
--- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ---- - - - - --
201135 OKLAHOMA NATURAL GAS
201136 SOUTHWESTERN BELL TELE
DEPARTMENT TOTAL = = = =>
PORT SERVICES
----------------------- - - - - --
200019
200019
200020
200023
200023
200026
200027
200028
200975
200976
201053
201062
201076
CN HASKELL & ASSOC
CN HASKELL & ASSOC
KIMBALL ACE HARDWARE
SAM'S CLUB
SAM'S CLUB
UNIFIRST CORPORATION
AT &T WIRELESS SERVICES
DISTRICT II PROBATION
CITY GARAGE
FUELMAN
OKLAHOMA TURNPIKE AUTHORI
TREASURER PETTY CASH
WAL —MART
DEPARTMENT TOTAL = = = =>
c :ETERY
- --------------------- - - - - --
200976 FUELMAN
201078 BETSY ROSS FLAG GIRLS
201125 PSO
DEPARTMENT TOTAL = = = =>
.ICE SERVICES
9/99 USE
9/99 USE
COMPUTER SERVICES
COMPUTER SERVICES
MAINT /REPAIR SUPPLIES
MAINT SUPPLIES
MAINT SUPPLIES
UNIFORM CLEAN /RENT
PHONE USE— McELRATH
DOC WORK PROGRAM
VEHICLE MAINT -9/99
FUEL -9/99
PIKEPASS
FUEL
MAINT SUPPLIES
FUEL -9/99
FLAG
9/99 USE
39.48
204.89
10,114.66
202.50
157.50
73.54
106.89
349.36
20.36
33.31
344.63
655.29
252.36
3.40
20.00
11.99
2,231.13
20.31
50.61
15.38
86.30
108.00
5.00
41.17
34.99
137.82
944.41
257.57
40.72
150.00
271.30
7
200019
CN HASKELL & ASSOC
COMPUTER SERVICES
200019
CN HASKELL & ASSOC
COMPUTER SERVICES
200021
OFFICE DEPOT CARD PLAN
OFFICE SUPPLIES
200021
OFFICE DEPOT CARD PLAN
OFFICE SUPPLIES
200023
SAM'S CLUB
MAINT SUPPLIES
200041
YALE CLEANERS
UNIFORM CLEANING
200042
AT &T WIRELESS SERVICES
PHONE USE —ALL
200042
AT &T WIRELESS SERVICES
PHONE USE —MOTTO
200045
HOWARD STAMPER
RETAINER /SERVICES
200046
WESTERN BUSINESS PRODUCTS
COPIER MAINTENANCE
1
39.48
204.89
10,114.66
202.50
157.50
73.54
106.89
349.36
20.36
33.31
344.63
655.29
252.36
3.40
20.00
11.99
2,231.13
20.31
50.61
15.38
86.30
108.00
5.00
41.17
34.99
137.82
944.41
257.57
40.72
150.00
271.30
7
0/15/99 9:16:12
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
--- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
ff
200975
CITY GARAGE
VEHICLE MAINT -9/99
2,000.92
'
200976
FUELMAN
FUEL -9/99
2,082.81
201015
MEDICAL COMPLIANCE SPECIA
MEDICAL WASTE DISPOSAL
30.00
201020
GALL'S INC.
FLEX CUF
77.98
EQUIPMENT &
201052
SUBURBAN OFFICE SUPPLY
OFFICE SUPPLIES
46.24
HARDWARE
201053
OKLAHOMA TURNPIKE AUTHORI
PIKEPASS
135.50
201062
TREASURER PETTY CASH
REIMB PETTY CASH
17.95 ,
201062
TREASURER PETTY CASH
REIMB PETTY CASH
10.72
201074
ADMIRAL EXPRESS
OFFICE SUPPLIES
4.24
201105
KIMBALL ACE HARDWARE
REPAIR / MAINT SUPPLIES
147.82 ,
201106
POLICE PETTY CASH
REIMB PETTY CASH
59.57
201106
POLICE PETTY CASH
OFFICE SUPPLIES
8.53
201125
PSO
9/99 USE
729.09
201134
SOUTHWESTERN BELL TELE
9/99 USE NON - PLEXAR
49.79
t
201135
OKLAHOMA NATURAL GAS
9/99 USE
36.08
201136
SOUTHWESTERN BELL TELE
9/99 USE
318.73
DEPARTMENT TOTAL - - --
- - - ->
7,746.95
'
)LICE COMMUNICATIONS I
----------------------- - - - - --
200040 DEPT OF PUBLIC SAFETY OLETS RENTAL 350.00 '
201103 ONYX CORPORATION TONER CARTRIDGES 113.90
DEPARTMENT TOTAL =___> 463.90 t
VIMAL CONTROL
----------------------- - - - - --
200020
KIMBALL ACE
HARDWARE
MAINT /REPAIR SUPPLIES
11.82
200976
FUELMAN
359.05
FUEL -9/99
39.91
201050
NEWSLINK OF
OKLAHOMA
NEWS VIDEO
'
58.50
201051
ANIMAL CARE
EQUIPMENT &
S UNIFORM GEAR
64.83
201105
KIMBALL ACE
HARDWARE
REPAIR/MAINT SUPPLIES
1.98
201125
PSO
9/99 USE
'
206.93
DEPARTMENT TOTAL =___>
383.97
IRE SERVICES
200054
BMI SYSTEMS OF TULSA
COPIER LEASE / MAINT
171.26
200095
CLASSIC CHEVROLET
VEHICLE REPAIR
359.05
200491
AT &T WIRELESS SERVICES
PHONE USE -ALLEN
'
53.04
200491
AT &T WIRELESS SERVICES
PHONE USE -ALL
31.52
)'15/99 9:16:12
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT
APAPVR PAGE: 9
PO it
--- - - - - --
VENDOR
------------------- - - - - --
DESCRIPTION
- - - - --
AMOUNT
200498
PAGENET
PAGER USE
8.05
105.30
200498
PAGENET
PAGER USE
48.95
200823
ROBERTSON TIRE CO
VEHICLE MAINT
952.00
200856
TSR SPORTSWEAR
UNIFORM SHIRTS
100.00
200865
HOLIDAY INN TAHLEQUAH
LODGING - SADDORIS
200907
CMC RESCUE
RESCUE GEAR
297.13
200976
FUELMAN
FUEL -9/99
579.75
269.22
201021
EVE INC
CLEANING SUPPLIES
201039
ROARK TRUE VALUE HARDWARE
REPAIR/MAINT SUPPLIES
64.85
201045
TUXALL UNIFORM & EQUIP
UNIFORMS
287.50
■+�
201049
T & T SALES
MOWER
4,446.64
201053
OKLAHOMA TURNPIKE AUTHORI
PIKEPASS
75.55
201054
TSR SPORTSWEAR
UNIFORM CAPS
378.00
201062
TREASURER PETTY CASH
REIMB PETTY CASH
10.00
201074
ADMIRAL EXPRESS
OFFICE SUPPLIES
4.19
65.00
201094
FELTS SHOES
UNIFORM SHOES -MCVAY
201096
MACK TRUCK SALES
VEHICLE REPAIR
239.78
974.38
201125
PSO
9/99 USE
201136
SOUTHWESTERN BELL TELE
9/99 USE
215.40
- - - --
DEPARTMENT TOTAL =___>
-------
-
9,736.56
l :RGENCY
-----------------------------
PREPAREDNESS
201125
PSO
9/99 USE
64.13
201136
SOUTHWESTERN BELL TELE
9/99 USE
21.05
DEPARTMENT TOTAL =___>
85.18
?'BEETS
----------------------------
J
200011
ADAM ROCK
ATOR EASEMENT 4/6/99
25.00
'
200015
IVAN MORRIS
CENTER MEDIANS 4/6/99
58.00
200015
IVAN MORRIS
EXPY EASEMENT 4/6/99
55.00
200016
BRYAN SCHAFFNER
MOW EL RIO EASEMENT 4/6/9
110.00
200016
BRYAN SCHAFFNER
MOW FRONTAGE 4/6/99
270.00
200024
WELSCO INC
CYLINDER RENTAL
12.66
200038
UNIFIRST CORPORATION
UNIFORM CLEAN /RENT
31.30
200038
UNIFIRST CORPORATION
UNIFORM CLEAN /RENT
31.30
200083
TULSA COUNTY BOCC
STREET SIGNS
242.14
200083
TULSA COUNTY BOCC
STREET SIGNS
24.00
200200
MEMCO
SAFETY SUPPLIES
17.74
200690
MILL CREEK LUMBER & SUPPL
REPAIR SUPPLIES
389.47
200690
MILL CREEK LUMBER & SUPPL
REPAIR SUPPLIES
74.31
200740
APAC - OKLAHOMA, INC.
GRAVEL
300.70
)/15/99 9:16:12
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT
APAPVR PAGE: 10
PO #
--- - - - - --
VENDOR
------------------- - - - - --
DESCRIPTION
------------------- - - - - --
AMOUNT
------- - - - - --
200975
CITY GARAGE
VEHICLE MAINT -9/99
1,643.21
200976
FUELMAN
FUEL -9/99
562.28
200984
A.I.M. EQUIPMENT
DOZER RENTAL
676.50
200986
KIMBALL ACE HARDWARE
MAINT /REPAIR SUPPLIES
194.85
200992
SHERWIN- WILLIAMS PAINT
REPAIR SUPPLIES
116.89
201003
MAXWELL SUPPLY OF TULSA
CONCRETE FORM STAKES
28.46
201003
MAXWELL SUPPLY OF TULSA
CONCRETE FORM STAKES
173.88
201013
LA QUINTA INN
LODGING- MCKNIGHT
183.06
201053
OKLAHOMA TURNPIKE AUTHORI
PIKEPASS
1.05
201062
TREASURER PETTY CASH
PARTS
21.35
201062
TREASURER PETTY CASH
REIMB PETTY CASH
4.58
201079
CROW BURLINGAME
VEHICLE MAINT
1.69
201079
CROW BURLINGAME
VEHICLE MAINT
9.98
201084
PAVING MAINTENANCE SUPPLY
PAVING MATERIAL
985.00
201125
PSO
9/99 USE
347.92
201135
OKLAHOMA NATURAL GAS
9/99 USE
21.13
201136
SOUTHWESTERN BELL TELE
9/99 USE
21.30
DEPARTMENT TOTAL = = = => 6,634.75
)MMUNITY CENTER
----------------------- - - - - --
200027
AT &T WIRELESS SERVICES
PHONE USE -SR VAN
11.11
200976
FUELMAN
FUEL -9/99
39.10
201037
SUBURBAN OFFICE SUPPLY
LABELS
30.52
201125
PSO
9/99 USE
1,597.53
201135
OKLAHOMA NATURAL GAS
9/99 USE
85.55
201136
SOUTHWESTERN BELL TELE
9/99 USE
84.70
DEPARTMENT TOTAL = = = => 1,848.51
XRK MAINTENANCE
----------------------- - - - - --
200132
ARLEY OWENS
MOW PRIDE PARK
147.00
200377
BRYAN SCHAFFNER
MOW ATOR PARK
70.00
200975
CITY GARAGE
VEHICLE MAINT -9/99
400.81
200976
FUELMAN
FUEL -9/99
162.66
201046
KIMBALL ACE HARDWARE
REPAIR SUPPLIES
93.82
201057
TEXOMA STATE LODGE
LODGING - WARREN /LENHART
273.00
201058
ORPS
TRAINING- LENHART/WARREN
310.00
201101
IVAN MORRIS
MOWING -ELM CREEK 9/99
585.00
201116
OKLAHOMA NATURAL GAS
9/99 USE
91.87
201125
PSO
9/99 USE
982.40
201136
SOUTHWESTERN BELL TELE
9/99 USE
21.30
DEPARTMENT TOTAL = = = => 3,137 -86
CITY OF OWASSO
CONSOLIDATED CASH ACCOUNT
10/15/99 15:56:55 A/P CLAIMS REPORT APAPVR PAGE:
�• PO it VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
201170 EDWARD D JONES & CO
201170 EDWARD D JONES & CO
DEPARTMENT TOTAL = = =_>
FUND TOTAL = = = =>
GRAND TOTAL = = = =>
TULSA CO. SEWER -BOND PRIN
TULSA CO. SEWER- INTEREST
5,000.00
2,760.00
7,760.00
7,760.00
7,760.00
1
FCITY OF OWASSO
GENERAL FUND
►!15/99 9:16:12 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
--- - - - - -- ------------------- - - - - -- ---------------------
;140MIC DEVELOPMENT
----------------------- - - - - --
201053 OKLAHOMA TURNPIKE AUTHORI PIKEPASS
201062 TREASURER PETTY CASH MILAGE - TOBIAS
201136 SOUTHWESTERN BELL TELE 9/99 USE
DEPARTMENT TOTAL = = = =>
1�
FUND TOTAL = = = =>
11
ll
Il
11
n
�I
J11 I
10.80
330.46
122.62
463.88
53,265.29
4 '7 #716
g
11
CITY OF OWASSO
COLLISION SELF - INSURANCE
0/15/99 9:16:12 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
--- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
ENERAL GOVERNMENT
----------------------- - - - - --
201016 PRUITT'S BODY SHOP INC VEHICLE REPAIR 1,481.72
DEPARTMENT TOTAL =___> 1,481.72
FUND TOTAL =___> 1,481.72
1
s
CITY OF OWASSO
WORKERS' COMP SELF -INS PLAN
15/99 9:16:12 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
--- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
q-4ERAL GOVERNMENT
'
200073
RADIOLOGY CONSULTANTS OF
S05289
22.96
200160
ST FRANCIS HOSPITAL
S05289
324.81
200342
UNITED SAFETY & CLAIMS IN
ADMIN FEES
933.75
'200501
CARDIOLOGY DIAG OF TULSA
505289
30.00
200870
WARREN CLINIC
F02289
37.09
201001
KIRK CHIROPRACTIC
T05059
1,059.79
201062
TREASURER PETTY CASH
REIMB PETTY CASH
9.92
.
201062
TREASURER PETTY CASH
L07169
53.00
201129
BILLY JOE COOK &
C09178
474.76
'
201130
BILLY JOE COOK &
C09178
74.18
DEPARTMENT TOTAL =___>
3,020.26
I-------------
FUND TOTAL =___> 3,020.26
i
I I
2
CITY OF OWASSO
AMBULANCE SERVICE
)/15/99 9:16:12 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
--- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
201048 ALICE KENNEY
DEPARTMENT TOTAL
1BULANCE
----------------------- - - - - --
REFUND OVERPAYMENT
200055
MEDICAL COMPLIANCE SPECIA
BIO -WASTE
DISPOSAL
200491
AT &T WIRELESS SERVICES
PHONE USE
-ALL
200822
NATIONAL OCCUPATIONAL
HEPATITIS
B SHOTS
201041
HUGHES AUTO ELECTRIC
LABOR -MEDIC I
201044
PHYSIO CONTROL
AMBULANCE
SUPPLIES
DEPARTMENT TOTAL
FUND TOTAL = = = =>
101.00
101.00
35.00
53.11
60.00
50.00
704.47
1,003.58
3
CITY OF OWASSO
E - 911
,/15/99 9:16:12 A/P CLAIMS REPORT APAPVR PAGE: 4
X30 it VENDOR DESCRIPTION AMOUNT
- - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
)ICE COMMUNICATIONS
•----------------------------
' 200006 SOUTHWESTERN BELL TELE E -911 SERVICE - - - -- 1,897_36
DEPARTMENT TOTAL =___> 1,897.36
II FUND TOTAL = = = =>
I I
I I
I I
I I
I I
I I
1,897.36
CITY OF OWASSO
CITY GARAGE
)/15/99 9:16:12 A/P CLAIMS REPORT APAPVR PAGE
PO # VENDOR DESCRIPTION AMOUNT
[TY GARAGE
200018
CONTINENTAL BATTERY CO
BATTERIES
138.85
200020
KIMBALL ACE HARDWARE
MAINT /REPAIR SUPPLIES
52.02
200022
B & M TIRE CENTER INC
TIRE/VEHICLE REPAIRS
632.23
200024
WELSCO INC
CYLINDER RENTAL
40.09
200026
UNIFIRST CORPORATION
UNIFORM CLEAN /RENT
61.10
200029
CROW BURLINGAME
REPAIR SUPPLIES
.88
200029
CROW BURLINGAME
REPAIR SUPPLIES
65.00
200029
CROW BURLINGAME
REPAIR PARTS
1,893.77
200849
TULSA TECHNOLOGY CENTER
TRAINING -MOODY
40.00
200967
T &W TIRE CO
TIRES
145.80
200975
CITY GARAGE
VEHICLE MAINT -9/99
695.87
201039
ROARK TRUE VALUE HARDWARE
REPAIR/MAINT SUPPLIES
14.97
201064
CLASSIC CHEVROLET
MAINT /REPAIR SUPPLIES
15.00
201064
CLASSIC CHEVROLET
MAINT /REPAIR SUPPLIES
189.95
201064
CLASSIC CHEVROLET
REPAIR PARTS
259.59
201065
ALLIED TOWING
TOWING FEE
198.00
201066
DARR EQUIPMENT
REPAIR PARTS
76.27
201067
DRIVE TRAIN SPECIALISTS
VEHICLE REPAIR
110.00
201067
DRIVE TRAIN SPECIALISTS
REPAIR PARTS
313.74
201071
OK TRUCK SUPPLY
REPAIR PARTS
168.23
201073
RADIATOR SHOPPE INC
RADIATOR REPAIR
212.16
201075
THRASHER'S CARB REPAIR
CABURETOR REPAIR
128.00
201125
PSO
9/99 USE
301.13
201135
OKLAHOMA NATURAL GAS
9/99 USE
31.80
201136
SOUTHWESTERN BELL TELE
9/99 USE
63.40
DEPARTMENT TOTAL =___> 5,847.85
FUND TOTAL =___> 5,847.85
17
CITY OF OWASSO
CAPITAL IMPROVEMENTS
15/99 9:16:12 A/P CLAIMS REPORT APAPVR PAGE:
0 # VENDOR DESCRIPTION AMOUNT
--- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
._.ORAL GOVERNMENT
----------------------- - - - - --
201104 COMP USA INC
DEPARTMENT TOTAL
GREETS
- --------------------- - - - - --
NETWORK HUBS
200020 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES
200536 HOME DEPOT INC LUMBER -PW2 BUILDING
' 200537 EM DESIGN & CONSTRUCTION REMODEL PW2 BUILDING -8/3/
200541 STEEL SERVICE BUILDING CO METAL SIDING PANELS
200996 MILL CREEK LUMBER & SUPPL REPAIR/MAINT SUPPLIES
'201072 ROBERTSON PLUMBING SUPPLY PW2 BUILDING PLUMBING
201127 LOCKE SUPPLY ELECTRICAL SUPPLIES
■ DEPARTMENT TOTAL
FUND TOTAL = = = =>
798.14
798.14
20.77
3,192.13
10,000.00
1,000.00
663.85
31.15
1,012.20
15,920.10
16,718.24
i0'7
CITY OF OWASSO
CAPITAL PROJECTS GRANT
)/15/99 9:16:12 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
--- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
)OT- INDUSTRIAL ACCESS PROJECT
----------------------- - - - - --
201092 TULSA COUNTY BOCC
DEPARTMENT TOTAL
FUND TOTAL =___>
REFLECTORS /PAINT 307.00
307.00
307.00
20
F
CITY OF OWASSO
BOND PROJECTS FUND
1 15/99 9:16:12 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
mo
r.EET IMPROVEMENTS
-----------------------------
' 200476 HORIZON CONST CO INC
DEPARTMENT TOTAL
FUND TOTAL
GRAND TOTAL
STREET REPAIRS- 10/20/98 - - -- 19,097_65
19,097.65
19,097.65
444,372.91
KAI
CITY OF OWASSO
A/P TRANSFER REPORT
7/99
VENDOR DESCRIPTION AMOUNT
TRANSFERS
CEMETERY CARE REVENUE TRANSFER FROM GENERAL FUND 243.75
AMBULANCE CAPITAL REVENUE TRANSFER FROM AMBULANCE FUND 5,770.11
TRANSFERS TOTAL 6,013.86
1
' CITY OF OWASSO
' A/P TRANSFER REPORT
8/99
■ �I
VENDOR DESCRIPTION
TRANSFERS
AMOUNT
CEMETERY CARE REVENUE TRANSFER FROM GENERAL FUND 256.25
AMBULANCE CAPITAL REVENUE TRANSFER FROM AMBULANCE FUND 5,689.23
TRANSFERS TOTAL 5,9474-8
CITY OF OWASSO
A/P TRANSFER REPORT
7/99
VENDOR DESCRIPTION AMOUNT
TRANSFERS
CITY GARAGE
TRANSFER FROM GENERAL FUND
5,208.33
WORKER'S COMP SELF INS
TRANSFER FROM GENERAL FUND
10,000.00
GENERAL FUND
TRANSFER FROM AMBULANCE FUND
21,400.00
GENERAL FUND
TRANSFER FROM E -911 FUND
1,735.17
GENERAL FUND
TRANSFER FROM BOND PROJECT FUND
4,186.90
TRANSFERS TOTAL 42,530.40
J
TRANSFERS
CITY OF OWASSO
A/P TRANSFER REPORT
8/99
DESCRIPTION
CITY GARAGE
TRANSFER FROM GENERAL FUND
WORKER'S COMP SELF INS
TRANSFER FROM GENERAL FUND
GENERAL FUND
TRANSFER FROM AMBULANCE FUND
GENERAL FUND
TRANSFER FROM E -911 FUND
GENERAL FUND
TRANSFER FROM BOND PROJECT FUND
AMOUNT
5,208.33
10,000.00
21,400.00
1,735.17
4,395.08
TRANSFERS TOTAL 42,738.58
OLD "0
TRANSFERS
CITY OF OWASSO
A/P TRANSFER REPORT
9/99
DESCRIPTION
CITY GARAGE TRANSFER FROM GENERAL FUND
WORKER'S COMP SELF INS TRANSFER FROM GENERAL FUND
GENERAL FUND TRANSFER FROM AMBULANCE FUND
GENERAL FUND TRANSFER FROM E -911 FUND
GENERAL FUND TRANSFER FROM BOND PROJECT FUND
AMOUNT
5,208.33
10,000.00
21,400.00
1,735.17
4,325.36
TRANSFERS TOTAL 42,668.86
iCITY OF OWASSO
PAYROLL PAYMENT REPORT
A PAY PERIOD ENDING DATE
1
1
1
e
9/25/99
Department Overtime Expenses Total Expenses
General Fund
M n�genel 000. 1.0, 59** 84.:
. ......
Finance 0.00 8,087.77
r .............. unit opmen _ 0 Q0; _ x 4
Municipal Court 0.00 2,252.33
Information Svstems 6.00 2,769.63
Police
1380.01
53,014.91
entrtd�pfc : :::.::::::::::::::<: >:::<:::;.. '::::<:: <:;::: >':::::
>:::< »;;:::::::..; 432
Animal Control
0.00
1,769.68
:...............:::.;:.;:.;:.::.;:.;:.:::..:.::::.;:.;;;:.;;;;:.;::.;:::.::.;:.;:.;:.;:.;:.:::.::::.;::.;:.; :.;;;;:.;:.;:.;:.;:.;:.;:.;:.;:
"..:.;:< .::::::::::::::::::::::::::::<::;:.;:.;:.;:.;::.;;:.;:.;:.;:.;:.;;:.;>:.;:.;::.:;.;;:.;;:.;;::.;:.;:.;;:.;:.;:.;;:.;
:::: >:::: >::»»>::>::::::>::>::>::»>::>::»:<:>:...:;;:.; :................:.::;;:.»:.;:.:;.::.:;.;:.::.::.:;:.;:.;:.;::;
;;:.;::.....::.
:.::.; >;:.;:.;:.;::::::::.:::.. 5.
::::: >::::;:::: >::---- >:::..... -- ...........36.00
:::::;
>: .::.:<.::.::.::.::.;;;::.::...4 ...78.,E . ..
_ .............
Street
,8..4... 1.. .38
.9...
Park Maintenace
0.00
3,334.90
.::......� > :::7�►' %a.:i :.:].�y:. :may "'. rn:: �y:. t7':::':::: i:::::: i:::`%::::::::: i::::::::'
.:::::: :::::::::::. `i::::;::;:?= "::::: :::::::::::::::i. :r.. :. ; ii3< i:= ::::i::::::::::::::::ra::':::::
:::: >: 4
::•':::::<:i:':::::: :::: :::....
General Fund Total
$3,381.60
$166,433.85
Garaqe Fund
Garage Fund Total $0.00 $3,712.71
APPROVED: 10/19/99
Mayor
Council Member
Council Member
CITY OF OWASSO
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 10/9/99
Department Overtime Expenses Total Expenses
General Fund
Information Systems
0.00
1,408.13
..r'. ` ..
PIS .:::::.:.:::::::::::::::::: ::.;:.::.::;
; ; ;.;:.:.;:.; ;:.; ; ; ::::::#r._::: :: ::::::::::.::::::.:::::::::.::.
........ ............
::::::::::...::......:.:
Police
3077.23
49,689.41
-C On f :.:::: ..
::::.i: i:.::.... - - - ....... : ::::....
.................... ...............................
Animal Control
0.00
1,769.69
Fr
�,8.... :::::..........
...... ...............................
Street
22.77
9,808.05
:: arm .:::::: tc..�:: n e.:::::
.......................
.......................::. :.' * * *..:............ ::.
......: ::::::::: :::::::::: .. ............ ....::::::::::.::.::.::..:.....
............—:*:...::.:::.:::::::::::::............... .................:.::::..:..:..
......................................
��2 ....v
...............................
Park Maintenace
0.00
3,297.47
General Fund Total $5,035.79 $155,126.65
Garage Fund
Garage Fund Total $0.00 $3,739.22
APPROVED: 10/19/99
Mayor
14i1111 1111111►ACaiil4=2 i
Council Member
MEMORANDUM
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: REGENA GUTHRIE
SUBJECT: BUILDING, PROPERTY AND EQUIPMENT INSURANCE
DATE: OCTOBER 5, 1999
w.
BACKGROUND:
' The City's insurance policy for property, buildings, contents, and equipment will expire
October 31, 1999. Each year, inventory listings of property, buildings, contents and equipment
are reviewed so that accurate listings and values can be insured. That inventory is then analyzed,
' tabulated and furnished to an independent agent (Moe Hogan, Hogan Insurance, Owasso) to obtain
quotes from companies capable of insuring our needs. This audit resulted in a total insurance need
of:
1. scheduled equipment listing of $ 906,491
($ 550,282- Golf and $ 356,209- City - including OPWA)
* *value of equipment coverage increased $ 142,390
r--,
L
�11
2. property, buildings and contents listing of $ 10,234,216
($ 1,248,565- Golf and $ 8,985,651- City - including OPWA).
** value of property, buildings and contents coverage increased $ 1,347,779
The building and property coverage amount includes not only building structures, but such things
as lights and poles at recreation facilities, bleachers, park shelters, sirens on poles, radio antenna,
traffic lights, lift stations, and water tower tanks, etc. The contents coverage covers such things
as desks, supplies, computers and small hand tools. The scheduled equipment listing is only those
items that have a value over $ 500 and cannot be considered as contents.
Two insurance companies provided the City with quotes for this coverage. Both are well known
companies who have provided this type coverage to businesses for many years. The company
submitting a quote, in addition to the current carrier National American Insurance Company, was
Chubb Group Insurance Company.
c
BUILDING, PROPERTY AND EQUIPMENT INSURANCE
OCTOBER 5, 1999
PAGE TWO
The City requested quotes for coverage as follows:
$ 10,234,216 property, buildings and contents with a $ 1,000 deductible
$ 906,491 scheduled equipment coverage with a $ 500 deductible
The premium quotes received were:
Chubb Group Insurance Group $ 24,822
National American Insurance $ 25,072
COMMENTS:
The City's coverage for buildings, property and equipment has been insured by National American
Insurance Company since January 1998. One of the reasons our rates for both general liability
and this coverage category remains competitive is due to application of a "multiple business"
package discount to our premium.
ANALYSIS:
The combining of general liability and building, property and equipment with one carrier has
resulted in a "multiple business" package discount. Therefore, when comparing the two quotes
for buildings, property and equipment, you must also consider the costs of the general liability.
When you combine the costs of Chubb's premium for building, property and equipment with the
Oklahoma Municipal Assurance Group (OMAG) premium the total plan package is $ 80,703.58.
The renewal rate for the basic same coverage from National American Insurance Company
(NAIC) is $ 78,376.
Although the renewal rate from National American Insurance Company is $ 250 more than Chubb
Group Insurance Company, the combined general liability, buildings, property and equipment
premium after the "multiple business" package discount application, reflects a total savings in
excess of $ 2,300 ($ 80,703.58 vs $ 78,376). During the year, if additions or deletions are made
to the insured categories of building, property and equipment, billing adjustments will occur.
RECOMMENDATION:
Staff recommends the approval of purchase and payment for a one year policy beginning
November 1, 1999, for Building, Property and Equipment insurance at a renewal rate
of $ 25,072 from National American Insurance Company. This policy is a part of the National
American Insurance Company package quote that includes General Liability.
ATTACHMENT:
1. National American Insurance Company Quotation
2. Chubb Group Insurance Company Quotation
NATIONAL AMERICAN INSURANCE- $25,072 annual premium
Electronic data processing
Hardware $ 130,000
Data value $ 15,000
Extra exp $ 10,000
Deductible $250 per occurrence
Scheduled $ 329,769
contractors
equipment (tractors, mowers, etc)
Deductible $500 per item
Scheduled $ 520,282
misc. eqpt
Deductible $500 per item
' Buildings $ 10,234,216
Deductible $1,000 per occurrence
Special - including theft, 90% co- insurance clause, restore or replace damaged or destroyed property
' without deduction for depreciation
' Additional property:
Off - premise coverage - $5,000
Newly acquired property - 90 days - $250,000
Newly acquired business personal property - 90 days- $100,000
Valuable papers & records - cost of research $1,000
Loss of personal property of others - $2,500
INLAND MARINE INSURANCE QUOTATION
ELECTRONIC DATA PROCESSING: (All Risk Coverage)
Total Value of Hardware (Per Schedule On File With The Company)
Total Value of Data and Media
Extra Expense Limit
DEDUCTIBLE:
Actual Cash Value _ Replacement Cost
E.D.P. TOTAL ANNUAL PREMIUM
SCHEDULED CONTRACTOR'S EQUIPMENT:
(All Risk Coverage)
(Mowers, tractors, etc.)
Other (List)
Other (List)
DEDUCTIBLE:
Limit
$
130,000 ✓
Limit
$
15,000
Limit
$
10,000
Per Occurrence
$
250
$455
Limit $329,769 ✓
Limit $
Limit $
Per Scheduled Item $500
CONTRACTOR'S EQUIPMENT TOTAL ANNUAL PREMIUM $1,979
MISCELLANEOUS EQUIPMENT: (All Risk Coverage)
Total Value Per Schedule On File With Company Limit $ 550,282
Total Value of Unscheduled Equipment Limit $
DEDUCTIBLE: Per Scheduled Item $ 500
MISCELLANEOUS EQUIPMENT TOTAL A: \NUAL PREMIUM $3,302
Coverage is for risks of direct physical loss to Covered property, except those causes of loss listed
in the exclusions.
TOTAL INLAND MARINE ANNUAL PREMIUM
N 4-1 L,
$5,736
PROPERTY INSURANCE QUOTATION
(General Provisions)
Property insurance provides insurance for your scheduled buildings and business personal
property.
/$ 10,234,216 Total Value of Buildings and Contents (Per Schedule)
Basic Perils Coverage (No Theft)
Broad Form Coverage (No Theft)
' X Special, Including Theft
90 % Coinsurance Clause
' REPLACEMENT COST: The cost to restore or replace damaged or destroyed property without
deduction for depreciation.
Building(s): ALL
Content(s) : ALL
' FUNCTIONAL REPLACEMENT COST: The cost to restore or replace damaged or destroyed
property with a material or building that is functionally equivalent to the damaged or destroyed
property.
Building(s): N/A
ACTUAL CASH VALUE: Protection which pays the cost to restore or replace damaged or
destroyed property new at the time of loss, less depreciation.
Building(s): N/A
Content(s) : N/A
ADDITIONAL INCLUDED PROPERTY COVERAGES:
•Up to $5,000 Off - Premises Coverage
*Up to $250,000 For Newly Acquired Property For 90 Days
eUp to $100,000 For Newly Acquired Business Personal Property For 90 Days
*Up to $1,000 Valuable Papers and Records - Cost of Research
*Up to $2,500 for Loss of Personal Property of Others
DEDUCTIBLE:(Per Occurrence (Not per Building)
$1,000
TOTAL PROPERTY ANNUAL PREMIUM ................................ ... $19,336
IVA-/L
HUBB'S MARINE $24.822 annual premium
Buildings $ 8,655,069
Deductible $ 1,000
All risk - excluding flood, earthquake, boiler& machinery
* replacement cost PLUS building law coverage including demolition and increased cost of construction
Property
$
1,734,147
Deductible
$
1,000
no sublimits for EDP eqpt & media, valuable papers & accts rec
Equipment
$
880,000
floater
Deductible
$
500
Replacement cost EXCEPT cost to reproduce valuable papers, value lost on A/R
Automatic extensions:
Debris removal - 20% cost plus $250,000
Pollutant clean -up - $25,000 annual aggregate
Fire dept service chgs - $10,000
Invty & Appraisal charge - $10,000
Newly acquired buildings - for 60 days - $500,000
Newly acquired property - for 60 days - $250,000
Consequential Loss Service Interruption - $50,000
Int'I Air Shipments - $25,000
S`.
Real Property
Personal Property
EDP
Equipment floater
Total Annual Premium
PREMIUM SUMMARY
$24,822
included
included
included
$24,822
This insurance proposal would be underwritten surance Companies has has been engaged in the business
Insurance Companies. The Chubb Group of I P
of providing business and personal insurance coverage on a worldwide basis for over 100 years.
Information contained in this proposal is descriptive only. The precise coverage afforded is subject
to the terms, conditions, and exclusions of the policy as issued.
1
1
1
1
1
01 IN
1 /) zt ,b I3
� D
MEMORANDUM
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
' FROM: REGENA GUTHRIE
SUBJECT: 1999 -2000 GENERAL LIABILITY INSURANCE
DATE: OCTOBER 6, 1999
19
BACKGROUND::
' The City of Owasso, through its use of a variety of insurance products, programs, and safety and
health education training seeks to minimize the City's exposure to risk. The single most important
component of the Risk Management Plan is the comprehensive municipality liability product.
As you know, the City's liability is restricted to limits established under the Oklahoma
Governmental Tort Claims Act. Liability for claims "inside" the Act are limited to:
' 1. $ 25,000 each property damages
2. $ 100,000 each other loss per occurrence
3. $ 1,000,000 aggregate per occurrence
' The coverage for "Tort Limits" is a standard part of any municipal liability policy. However,
Owasso, as most other entities, purchases additional coverage for those losses "outside" the Act.
' Beginning with policy year effective, November 1, 1996, National American Insurance Company
(NAIC) has provided general liability insurance coverage for the City. The current policy will
' expire October 31, 1999. NAIC has investigated and paid claims, inspected facilities, made loss
control recommendations, and provided claims paying services. The 1998 -1999 premium for this
coverage was $ 53,648. The renewal premium for the same coverage is $ 53,304, a decrease in
tthe general liability annual premium.
' A part of the procedure for renewing any policy requires that prior to the renewal date, a local
independent agent is asked to search the "market" for a product that is not only cost efficient, but
possesses other qualities such as claims paying ability, stability, etc. A minimum component
requirement listing was furnished to the agent and to the Oklahoma Municipal Assurance Group
(OMAG), who had previously provided liability coverage for the City of Owasso. As a result of
the renewal procedures, J -P Hogan Insurance Agency, Owasso, OK, submitted a renewal quote
GENERAL LIABILITY INSURANCE
OCTOBER 6, 1999
PAGE TWO
from NAIC to the City for its municipality general liability insurance in the amount of $ 53,304.
The quote received from OMAG was $ 55,881.58, more than $ 2,500 higher than the renewal
premium from NAIC.
ANALYSIS:
The quotes received from both providers classify and /or group coverage using very different
methods. The coverage is the same with the following differences:
Law Enforcement Liability and Employment Related Acts Coverage
NAIC $ 2,000,000 Annual Aggregate
OMAG Annual Aggregate is a COMBINED $ 2,000,000 limit with
Public Officials E/O Employee Benefits Administration
Public Officials Liability and Employment Related Acts Coverage
NAIC $ 2,000,000 Annual Aggregate
OMAG Annual Aggregate is a COMBINED $ 2,000,000 limit with
Law Enforcement Liability and Employee Benefits
Administration
Employee Benefits Administration
NAIC No Annual Aggregate
OMAG Annual Aggregate is a COMBINED $ 2,000,000 limit with
Law Enforcement Liability and Public Officials Liability
Aggregate Limit Provision
NAIC uses a provision which reduces the amount of aggregate limits
available for claims by preventing a claim from being made (paid)
against two coverage forms. If more than one coverage form applies,
the claim will be made against the form with the lowest aggregate
limit of liability. The claim would not be booked at all to the other
coverage form. Ex. If a claim involved Bodily Injury and a Civil
Rights violation, the lowest form of coverage would apply. The
Bodily Injury would normally be paid from the General Liability
section which has no aggregate limit.
GENERAL LIABILITY INSURANCE
OCTOBER 6, 1999
PAGE THREE
The Civil Rights violation would be paid from the Law Enforcement
coverage which has a $ 2,000,000 limit. The lowest category form
of coverage would apply. The Bodily Injury would normally be paid
' from the General Liability section which has no aggregate limit and
the Civil Rights violation would be a Law Enforcement coverage
violation with a $ 2,000,000 aggregate and a $ 1,000 deductible.
' This provision would place the claim entirely under the form with the
lesser amount of aggregate, Law Enforcement.
' Under the plan from OMAG, this same claim would have unlimited
coverage for the Bodily Injury and a $ 2,000,000 annual aggregate
(which is for Law, Public Officials and Benefits Administration
' claims) for the Civil Rights claim. If a claim were to be made and
paid for $ 2,000,000 as a result of a Law Enforcement claim; under
the OMAG plan, the annual aggregate would be exhausted and there
' would be no further coverage available for any additional claims
under either Public Officials or Benefits Administration forms.
'Special Automatic Fleet Endorsement
' This enhancement under the NAIC policy allows all vehicles
acquired during a policy year to be automatically covered (with no
notice to the provider) and, with no additional premium due.
However, any vehicles deleted during the policy year will not result
in a reduction of the premium. Note: The City of Owasso would
typically add more new model vehicles than it would delete of any
' model age during a policy year. OMAG charges additional premiums
for each vehicle added and returns remaining premiums when
vehicles are sold or otherwise "retired" from service.
COMMENTS:
NAIC has performed valuable on -site loss control inspections and recommendations. NAIC
underwriting and senior claims adjusters have visited City staff and together devised a more
workable plan to allow claims to be handled both professionally and timely when settling future
tort claims. Field Adjusters now personally visit with staff prior to their on -site inspection of
' claims from parties who have filed claims. All claim complaints received by this office regarding
the settlement of claims against the City during the current policy year have been resolved.
Staff maintains a good working relationship with adjusters and underwriters.
9
GENERAL LIABILITY INSURANCE
OCTOBER 6, 1999
PAGE FOUR
It is important to note that the NAIC plan has a $ 2,000,000 annual aggregate for Law
Enforcement Liability and Employment Related Acts, a $ 2,000,000 annual aggregate for Public
Officials Liability and Employment Related Acts Coverage and has NO annual aggregate for
Employment Benefits Administration. OMAG has $2,000,000 combined annual aggregate limits
for all three of these coverage areas (Law, Public Officials and Employment Benefits
Administration). Although NAIC has the Aggregate Limit Provision, it would "come into play"
only when a claim could be filed against two different forms of coverage.
RECOMMENDATION:
Staff recommends approval of purchase and payment for a one year policy beginning November
1, 1999, for General Liability, Public Officials, Law Enforcement, Automobile and Employee
Benefits Administration insurance from National American Insurance Company at a renewal
premium of $ 53,304. This is part of the National American Insurance Company package quote
that includes Building, Property and Equipment coverage.
ATTACHMENTS:
National American Insurance Company Quote
Oklahoma Municipal Assurance Group Quote
1999 -2000 General Liability Requirements
I'l
' INSURANCE QUOTA TION SUMMARY
CITY OF OWASSO & OWASSO PWA
GENERAL LIABILITY ANNUAL PREMIUM . ............................... $11,149
($ NO DEDUCTIBLE)
Im
' PUBLIC OFFICIALS ERRORS & OMISSIONS ANNUAL PREMIUM ............. $6,263
($ 1,000 DEDUCTIBLE)
PREMIUM ............... 10 893 1L-
LAW ENFORCEMENT PROF. LIABILITY ANNUAL $ ,
($1,000 DEDUCTIBLE)
AUTOMOBILE ANNUAL PREMIUM ....... ............................... $24,359 u--
(NO PHYSICAL DAMAGE)
INLAND MARINE ANNUAL PREMIUM ..... ............................... $5,281
($ 500 DEDUCTIBLE)
EMPLOYEE BENEFITS LIABILITY ANNUAL PREMIUM ....................... $640
($1,000 DEDUCTIBLE)
ELECTRONIC PROCESSING EQUIPMENT ..... ............................... $455
($250 DEDUCTIBLE)
PROPERTY ANNUAL PREMIUM .......... ............................... $19,336
(NOTE: This quote is subject to 90 % co- insurance. A penalty could be assessed if
coinsurance value requirements are not met. Please make sure values are adequate for your
needs). ($ 1,000 DEDUCTIBLE)
TOTAL INSURANCE PREMIUM ...................... $78,376
OKLAHOMA MUNICIPAL ASSURANCE GROUP
COVERAGE PROPOSAL SUMMARY
for
City of Owasso
Owasso Public Works Authority
Owasso Public Golf Authority
Owasso Economic Development Authority
Plan Period: 11 -01 -1999 to 11 -01 -2000
1) BODILY INJURY & 43,571.98
PROPERTY DAMAGE - Coverage A & B .......... ............................... $
Deductible $ 0.00
$ 25,000 Each Property Damage Loss Per Occurrence
$ 100,000 Each Other Loss Per Occurrence
$1 000 000 A%ggre ate Per Occurrence
UNLIMITED ANNUAL AGGREGATE LIMIT APPLIES
2) PERSONAL INJURY - Coverage C .................... ............................... $ INCLUDED
(LAW ENFORCEMENT)
$1,000,000 Each Loss Per Occurrence (Federal Acts)
$2,000,000 Annual Aggregate shared with Coverage D
Deductible $ 1000.00
3) ERRORS AND OMISSIONS - Coverage D ........... ............................... $ INCLUDED
(PUBLIC OFFICIAL'S)
$1,000,000 Each Loss Per Occurrence (Federal Acts)
$2,000,000 Annual Aggregate shared with Coverage C -
Deductible $ 1000.00
4) AUTOMOBILE LIABILITY - Coverage E & F ...... ............................... $ 129201.00
$ 25 000 Each Property Damage Loss Per Occurrence
$ 106 000 Each Other Loss Per Occurrence
$1 006 000 Ag�ggreggate Per Occurrence
UNLIMiTED ANNOAL AGGREGATE LIMIT APPLIES
5) HIRED AND NON -OWNED AUTO LIABILITY ...... ............................... $ 108.60
6) AUTOMOBILE PHYSICAL DAMAGE - Coverage G . ............................... $ 0.00
7) EQUIPMENT PHYSICAL DAMAGE - Coverage H ... ............................... $ 0.00
8) POLLUTION DAMAGE - Coverage I ................... ............................... $ INCLUDED
$ 25,000 Property Impairment Each Pollution Incident Loss
$ 100,000 Property Impairment Annual Aggregate
9) CRIMINAL DEFENSE REIMBURSEMENT - Coverage J ......................... $ INCLUDED
$ 10,000 Each Criminal Defense Reimbursement
TOTAL ANNUAL PREMIUM $ 55.881.58
Total Premium with Early Payment Discount: $50,293.42
1999 -2000 CITY OF OWASSO
GENERAL LIABILITY REQUIREMENTS
' General Liability coverage Minimum component requirements:
Insured:
' City of Owasso
Owasso Public Works Authority
Owasso Public Golf Authority
' Owasso Economic Development Authority
w/ canine endorsement
' General Liability to include:
1. Bodily injury - No liability limit - no deductible
' 2. Property damage - No liability limit - no deductible
3. Personal injury - $2,000,000 annual aggregate - $1,000 deductible
4. Errors and Omissions (Public Officials & employment related coverage) - $1,000,000 per
occurrence, $2,000,000 annual aggregate - $1,000 deductible
5. Law Enforcement Officers Professional Liability & employment related coverage-
' $1,000,000 each occurrence, $2,000,000 aggregate, $1,000 deductible
6. Employee Benefits Administration - No liability limit, $1,000,000 per occurrence
' $ 1,000 deducible
7. Employment Related Acts - $1,000,000 per occurrence, $2,000,000 annual aggregate-
' $1,000 deductible
8. Pollution Liability & Cleanup, to include pesticide application and underground storage
tank(s) - $25,000 property impairment limit per incident, $100,000 annual aggregate
$2,500 deductible
9. $10,000 each reimbursement: Criminal Defense Reimbursement- no deductible
10. Water (utility service) cut -off resulting in injury- $1,000,000 per occurrence, $2,000,000
annual aggregate - $1,000 deductible
11. $ 10,000 per loss Medical Payments - volunteers
12. All legal fees, other fees, supplementary expenses to process, pay, or deny claims shall
be included in cost of insurance premium and not to be a part of the limit(s) of coverage,
or treated as a reduction of coverage limit(s) available for claims.
1999 -2000 CITY OF OWASSO
GENERAL LIABILITY REQUIREMENTS
PAGE TWO
Automobile Liability
1. Bodily and Personal Injury - no deductible
2. Property Damage - no deductible
3. Hired and Non -owned auto
"Special fleet endorsement to make all additions of vehicles during policy year
automatic, (requiring no notice to provider) and, with no additional premium due, and all deletions
with no reduction in premium allowable.
Quote should also include availability and charge for:
Training and eduction
Loss control and management issues training
Facility inspections
General and public works safety training
Police education and training
REVISED 8/9/99 '
I E
I MEMORANDUM
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
' FROM: REGENA GUTHRIE
' SUBJECT: SELF - INSURED WORKERS' COMPENSATION
THIRD PARTY ADMINISTRATOR CONTRACT
IDATE: OCTOBER 5, 1999
1 BACKGROUND:
The Third Party Administrator (TPA) is an integral part of the risk management system the City
' utilizes for its self - insured workers' compensation fund. The contract with the current
administrator, United Safety and Claims, will expire October 26, 1999. Selecting a firm to
administer the self - insurance workers' compensation program involves not only obtaining services
for a fair price, but obtaining services that, through their performance, bring a cost savings to the
City and also give consideration to the value of a safe working environment and a reduction of
injuries to City employees and the public we serve.
Part of the process of analyzing providers includes a review of the existing contract and the
renewal offer for 1999 -2000 received from the current administrator, United Safety and Claims.
In addition, data was studied relating to claims, payroll and other pertinent statistics. This
information was given to a local independent insurance agent with a request for him to "search the
market" and obtain quotes from a variety of reputable vendors. This search included only those
' vendors capable of meeting the needs of the self - insured Workers.' Compensation program.
Additional information was given concerning services offered, safety training assistance, municipal
familiarity, clarity of contract and fees charged.
Quotes for services were received from three vendors: United Safety and Claims (the existing
vendor), Consolidated Benefits Resources and Cunningham Lindsay. Quoted annual fees are:
Consolidated Benefits Resources $ 29,000
Cunningham Lindsay $ 24,000
United Safety & Claims $ 14,070
COMMENTS:
United Safety has furnished timely reports, authorized payments, investigated claims and provided
training during the current contract year. United Safety has done a consistent job in the
performance of their duties and services they provide. Each claimant is contacted upon receipt
of the notice of injury as well as claims investigated that are questionable or claims where
SELF - INSURED WORKERS' COMPENSATION
THIRD PARTY ADMINISTRATOR CONTRACT
PAGE TWO
subrogation potential exists. In addition to monitoring all medical treatment to ensure that it is
reasonable and necessary and that it is not for an un- related medical condition, United Safety also
performs any applicable medical "fee scheduling ". Workers' compensation guidelines regulate,
through the use of "fee scheduling ", the maximum fee that may be charge by a provider (such as
a physician, hospital, laboratory, rehabilitation facility) for specific medical treatments.
United Safety also conducts safety inspections of City facilities, provides some safety training as
well as supervising the "return -to- work" process after an employee is injured. In addition, when
City equipment is available to utilize information management features, United Safety's quote also
includes on -line capabilities for tracking claims and accessing up -to -date medical information.
ANALYSIS:
Services offered by the three vendors are similar. However, United Safety and Claims offers not
only the services that the self - insured program requires; but at a rate that is nearly $10,000 less
per year than any other provider quote received.
RECOMMENDATION:
Staff recommends approval of purchase and payment for a one year contract beginning
October 26, 1999, for Third Party workers' compensation administration services, with United
Safety and Claims, at a renewal rate of .003 % of annual payroll for the self - insurance Workers'
Compensation program.
ATTACHMENTS:
1. Quote from United Safety & Claims at a rate of .003 % of annual payroll.
($ 14,070)
2. Quote from Consolidated Benefits Resources at a rate of .007 % of annual payroll.
($29,000)
3. Quote from Cunningham Lindsay at a flat rate of $24,000 per year.
($24,000)
Hucj - 10 -'9!l • 1 1 I 1 JH J- r flV\.a H1Y 11Y JUM#- %1vt -r-
' To- Moe 1logan
Facsimile- 272 -3455
' ESTIMATE OF SERVICE FEE
' Consolidated Heneftrs - .007% of annual payroll, estimated to be $4,200,000 or $29,000
per year paid in 12 equal installments of $2,450
' ESTIMATE: OF SERVICE FEE
Cisnningham Lindsay — An annual flat rate of $24,000 per year paid in 12 equal
' installments of $2,000 per month
ESTIMA'TF: OF SERVICE FEE
' Inited.l'a et A Claines Inc - .00335% of* annual payroll, estimated to be $4,200,000
t fy ,
year to be billed monthly. (12 equal installments of $1,172.50)
1
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MEMORANDUM
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: REGENA GUTHRIE
SUBJECT: SELF - INSURED WORKERS' COMPENSATION
EXCESS INSURANCE POLICY
DATE: OCTOBER 6, 1999
BACKGROUND:
One part of the risk management system utilized by the City for its self - insured workers'
compensation program is the purchase of Excess Insurance, or reinsurance for catastrophic claims.
Each year the City reviews its funds available for claims and purchases re- insurance to pay for
large claims in "excess" of its own funds, or "re- insures" the self - insurance fund.
COMMENTS:
Currently, the excess workers' compensation policy is provided by National Union Fire Insurance
Company. This policy will expire October 26, 1999. National Union has insured the City for
excess coverage since 1997. The current renewal premium reflects a reduction in premium of
$ .11 per $100 of payroll. The annual premium for an estimated payroll of $ 4,876,340 is
$ 9,704. During 1998 -99 the City paid $ 11,923 on a payroll of $ 3,846,234, and $ 12,582
premium on a payroll of $ 3,310,946 in 1997 -98. This means that for fiscal year 1999 -2000, the
City will insure $1,565,394 more in payroll and will pay $2,878 less in premium than we did in
fiscal year 1997 -98. The renewal premium is for the existing coverage:
Workers' Compensation: Statutory Limits per accident
Workers' Compensation: Statutory Limits per disease
Employers Liability: $ 1,000,000 each accident
Employers Liability: $ 1,000,000 each disease
Specific Retention level of $ 300,000.
F
SELF - INSURANCE WORKERS' COMPENSATION
EXCESS INSURANCE POLICY
OCTOBER 6, 1999
PAGE TWO
ANALYSIS:
Quotes were received from:
National Union Insurance Company $ 9,704 ($ .199 per $100 /payroll)
Republic Western Insurance Company $ 10,191 ($ .209 per $100 /payroll)
Employers Reinsurance Corporation $ 10,582 ($ .217 per $100 /payroll)
Midwest Employers Casualty $ 10,798 ($ .254 per $100 /payroll)
All quotes are based on an estimated payroll of $ 4,876,340. Any adjustment of premium will be
based on an audit of actual payroll. Recent market trends and the experience factor of the City
combined to offer some very good rates. The liability limit quote is at the "Statutory" limit. The
Statutory Specific Limit provides unlimited coverage per occurrence /incident and serves to "stop-
gap" the City's maximum annual exposure, in effect there is no aggregate.
RECOMMENDATION:
Staff recommends approval of purchase and payment for a one year excess insurance policy for
re- insuring workers' compensation claims from National Union Insurance Company at a renewal
rate of $ .199 per $ 100 of payroll.
ATTACHMENT:
1. National Union Fire Insurance Company Excess Insurance Quote
2. Republic Western Insurance Company Excess Insurance Quote
3. Employers Reinsurance Corporation Excess Insurance Quote
4. Midwest Employers Casualty Insurance Quote
Aug -L / -JJ US:UkJP J -P HOGAN INSURANCE
I"
Specific Retention
' Length of Policy Period
Specific Limit
Employers Liability
Rate per $100 payroll
Estimated Annual Payroll
Estimated Annual Premium
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National Onion
$300,000
l year
Statutory
$1,000,000
.199
$4,876,340
$9704
P.02
Specific Retention
Length of Policy Period
Specific Limit
Employers Liability
Rate per $100 Payroll
Estimated Annual Payroll
Estimated Annual Premium
Option
Cash Flow Protection
Rate
Estimated Annual Premium
Republic Western Insurance Co.
$300,000
1 year
Statutory
$1,000,000
$.209
$4,876,340
$10,191
$90,000
$.230
$11,215
Employers Reinsurance Corporation
$300,000
$1 year
Statutory
$1,000,000
.217
$4,876,340
$10,582
This coverage requires the insured to utilize a service company which provides a full range of claims
and safety engineering services. In addition, the service company must be approved by Employers
' Reinsurance Corporation.
11
Specific Retention
Length of Policy Period
Specific Limit
Employers Limit
Rate per $100 payroll
Estimated Annual Payroll
Estimated Annual Premium
Employers Reinsurance Corporation
$300,000
$1 year
Statutory
$1,000,000
.217
$4,876,340
$10,582
This coverage requires the insured to utilize a service company which provides a full range of claims
and safety engineering services. In addition, the service company must be approved by Employers
' Reinsurance Corporation.
11
Specific Retention
Length of Policy Period
Specific Limit
Employers Liability
Rate per $100 Payroll
Estimated Annual Payroll
Estimated Annual Premium
Option
Specific Retention
Rate per $100 Payroll
Estimated Annual Premium
Mdwest Employers Casualty
$300,000
1 year
Statutory
$1,000,000
$.22140
$4,877,340
$10,798
$250,000
$.25420
$12,398
' MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
' FROM: THERON WARLICK
CITY PLANNER
I SUBJECT: FINAL PLAT
GEORGE YOUNG MINISTORAGE
' DATE: October 13, 1999
BACKGROUND
' The City of Owasso has received a request for review of a final plat for a 1 lot, 1.30 acre
subdivision. described as a portion of the NE /4 of Section 31, T -21 -N, R -14 -E, Tulsa County,
' Oklahoma, further described as property previously recorded as Lots 2 -4, Block 34, Owasso
Original Town Plat. The subject property is located on the south side of 4"' Avenue, west of
Main Street.
' The subject property is zoned IL (Industrial Low Intensity). To the west of the subject property is
the SKO rail line, to the east of the property is an existing industrial building. To the north are
' additional office and industrial uses and City Maintenance Facility is located to the south.
The Owasso Technical Advisory Committee reviewed the proposed plat at their September 29,
' 1999 regular meeting and their comments were incorporated into a revision that was unanimously
approved by the Owasso Planning Commission at their October 12, 1999 regular meeting. The
proposed plat for George Young Ministorage is consistent with the Owasso Zoning Code and
' Subdivision Regulations. Because the proposed development will use existing water and sewer
services, no DEQ permits are required.
' RECOMMENDATION
Staff recommends approval of the final plat for George Young Ministorage.
' ATTACHMENTS
1. Location Map.
ENCLOSURE
' 1. Plat for George Young Ministorage.
IH: \theron_warlick \Owasso \PC \10- 12- 99 \PP -FP Young Ministorage\FP Council MEMO Geo Young Ministorage.doc
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MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: THERON WARLICK
CITY PLANNER
SUBJECT: EASEMENT CLOSING
VICKY NANCE
DATE: October 13, 1999
BACKGROUND
The City of Owasso has received a request to close a portion of a utility easement on Lot 19,
Block 3, Central Park H. The subject property is located at 12503 E 88" Street N. The applicant
would like to close a portion of a utility easement to allow for the future construction of an
enclosed porch.
The Owasso Technical Advisory Committee reviewed the request at the August 25, 1999 regular
meeting. Staff noted no objections to the proposed easement closing so long as the applicant
agreed to relocate any utilities located within the portion of the easement to be closed.
The Owasso Planning Commission unanimously recommended approval of the proposed
easement closing at their October 12, 1999 regular meeting.
RECOMMENDATION
Staff recommends approval of the proposed easement closing.
ATTACHMENTS
1. Legal description and drawing of proposed easement closing.
H:\ theron _warlick \Owasso\PC \10- 12 -99'\ \lance Easement Closing\MEMORANDUM nance easement closing.doc
PREPARED FOR: SKETCH PLAT
Richard E. Albin &
Mandy L. Albin STATE OF OKLAHOMA NIIRT�-
TULSA COUNTY
SCALE 1 "= 20 '
LEGAL DESCRIPTION OF PROPOSED VACATED PORTION OF 17.5' UTIL. ESMT.
A strip of land in a port of Lot 19 in Block 3 of CENTRAL PARK II, an Addition to the City of Owasso, Tulsa
County, Oklahoma, said strip being more particularly described as follows: Commencing at the most Northerly
corner of said Lot 19, Block 3; thence S 36'57'11" E along the Easterly line of said Lot 19, Block 3, ❑
distance of 18.05 feet; thence S 38'50'15" W a distance of 34.34 feet to the Point of Beginning: thence
continuing S 38'50'15" W a distance of 22.90 feet: thence N 51'09'45" W a distance of 4.50 feet; thence N
38'50'15 E a distance of 22.90 feet; thence S 51'09'45" E a distance of 4.50 feet to the Point of Beginning.
MOST NORTHERLY CORNER - -•
OF LOT 19, BLOCK 3
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LEGAL DESCRIPTION '
Lot Nineteen (19), Block Three (3) CENTRAL PARK II, on Addition to the City of Owosso, Tulsa County,
State of Oklahoma, according to the recorded Plat No. 5198.
1
PAYNE SURVEYING SERVICE
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I MEMORANDUM
TO: THE HONORABLE MAY AND CITY COUNCIL
CITY OF OWASSO
FROM: H. DWAYNE HENDERSON, P.E.
CAPITAL PROJECTS MANAGER
' SUBJECT: AWARD OF BID FOR COMMUNITY CENTER CARPET
REPLACEMENT PROJECT
DATE: October 11, 1999
IBACKGROUND:
In October of 1997, the citizens of Owasso approved a 10- million - dollar bond issue for capital
improvement projects within the City of Owasso. The projects included for funding within that
bond issue are street and intersection improvements, a new city hall, remodeling of the existing
city hall for the police department, improvements to the Owasso Sports Park and improvements
to the existing Community Center. Improvements to the Community Center included a new roof
and the replacement of carpet and ceiling tiles because of water damage.
' In February 1999, the City Council awarded the re- roofing of the Community Center to Shelton -
Metro Roofing Company. The new roof has been installed and the punch list items are being
completed.
During the re- roofing project, the project architect/engineer (A/E), CI-12M Hill/Urban Design
Group, and staff worked on color schemes and patterns for the carpet replacement. As the
roofing project neared completion, final touches were made to the plans and the project was
advertised.
Bids were opened on September 16, 1999, with Mill Creek Carpet and Tile being the only
bidder. The bid submitted was for $29,760.00 (see attachment A), which will include removal of
the existing carpet and baseboards, laying of carpet squares, installation of new baseboards, and
installation of transition strips where the carpet ends and the existing tile begins.
BID ANALYSIS:
After the bid was opened and the A/E compared the unit prices to previous projects, Urban
Design Group transmitted a letter to staff verifying that the bid is acceptable (see attachment B).
Staff also requested that the contractor supply names of contacts on their last four projects.
Three contacts responded to our calls, and all three were very positive.
COMMUNITY CENTER CARPET REPLACEMENT
OCTOBER 11, 1999
PAGE 2
Three contacts responded to our calls, and all three were very positive.
FUNDING:
The roof replacement was accomplished through the use of bond issue funds, and a grant has
been obtained through the Oklahoma Department of Commerce for the carpet replacement.
RECOMMENDATION:
Staff recommends that the City Council award the bid for the Community Center Carpet '
Replacement Project to Mill Creek Carpet and Tile in the amount of $29,760.00.
ATTACHMENTS: '
A. Bid submitted by Mill Creek Carpet and Tile.
B. Bid acceptance recommendation letter from Urban Design Group. ,
NOTE: Request has been made to the Oklahoma Department of Commerce for Release of '
Funds. If Release of Funds has not been received by Tuesday, October 19, 1999, this item will
be removed from the agenda until such time as that release is obtained.
BID PROPOSAL - SUBMITTAL PAGE
CARPET REPLACEMENT AT THE OWASSO COMMUNITY CENTER
UNIT COST OF MATERIALS
Multi Color Carpet Tile
Solid Color Carpet Tile
6' Roll Carpet
Rubber Base
Transition Strip
TOTAL COST OF MATERIALS
$ 25.15
sq yd
$ 32.96
sq yd
$ 25.15
sq yd
$ .56
lin ft
$ .60
lin ft
UNIT COST OF INSTALLATION
$ 24,732.95
Multi Color Carpet Tile
$
2.50
sq yd
Solid Color Carpet Tile
$
2.50
sq yd
6' Roll Carpet
$
2.50
sq yd
Rubber Base
$
.31
lin ft
Transition Strip
$
.63
lin ft
TOTAL COST OF INSTALLATION $ 3,998.05
TOTAL BID FOR MATERIAL AND INSTALLATION $ 28,731.00
TOTAL ADD FOR MATERIALS & INSTALLATION OF ALT #1 $ 1,029.00
I hereby acknowledge that I have read the specifications and that I am legally bound by the
statements on the Bid Proposal - Submittal Page.
Signature Glenn Thompson
Project Manager
Title Mill Creek Carpet & Tile
4111 South 70th East Avenue
Address
Tulsa, Oklahoma 74145
(918) 628 -1100
Phone
BID OPENING: SEPTEMBER 16, 1999 @ 10:00 A.M.
COMPLETE AND ATTACH THE NON - COLLUSION BID AFFIDAVIT TO BID.
September 26, 1999
Mr. Dwayne Henderson, P.E.
Capital Projects Manager
City of Owasso
Public Works Department
P.O. Box 180
207 South Cedar
Owasso, Oklahoma 74055
Re: Owasso Community Center- Carpet
Dear Mr. Henderson:
"E! SEP 2 r3 1999 !1
'- - - - - --
I reviewed the bid submittal from Mill Creek Carpet and Tile and find their bid to be
acceptable. I checked pricing of the materials through our Dallas office and their local
carpet sales representative. Their estimate broke down as follows.
Mill Creek Carpet Dallas Sales Representative
Multi Color Carpet Tile $25.15 /yd $23.00 /yd
Solid Color Carpet Tile $32.96 /yd $31.00 /yd
6' Roll Carpet $25.15 /yd $26.00 /yd
Their prices are a bit lower but within a reasonable range for an estimate. Their prices
probably reflect a sale of a large volume of carpet.
The rubber base transition strip and installation costs are compatible with prices we have
been seeing locally for this work.
If you have any questions please do not hesitate to call.
Si cerely yours,
Do s S. Tayrien,
URBAN DESIGN GROUP/ INC.
Architecture/ Planning/ Design
UDG, Inc.
A Professional Corporation
9 East Fourth Street
Suite 500
Tulsa, Oklahoma 74103
918/582 -6377
Fax 918/582 6225
Atlanta/Chicago/ Denver/Tulsa
1
1I
MEMORANDUM
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: PHIL LUTZ, P.E.
ENGINEERING PROJECT MANAGER
SUBJECT: ACCEPTANCE OF NSP ROADWAY AND UTILITY
IMPROVEMENTS, PHASE II
DATE: October 13, 1999
BACKGROUND:
The Phase II construction contract was awarded to Yocham Interprises, Inc., on June 16,
1998 in the amount of $288,569.00. The original scope of work included extension of
5'h Avenue from Cedar Street to the west U.S. Highway 169 service road, improving the
drainage channel from Worley's Nursery approximately 800 feet south of 51' Avenue and
installing a 6- barrel box culvert (see attached location map). In September 1998, Council
approved two change orders which deleted roadway paving and added raising the west
U.S. Highway 169 service road. The net amount of these changes increased the contract
amount to $367,442.00.
PROJECT FUNDING AND PAYMENTS:
Funding is via an ODOT grant in the amount of $454,000.00. A total of $21,201.31 was
expended in the Phase I contract leaving a balance for the Phase II work of $432,798.69.
The total amount due the contractor (including a net reduction for variation in estimated
quantities) is $354,129.00 (see attached payment request). Payments to date amount to
$316,723.35 leaving a balance due the contractor, including return of retainage, of
$37,405.65. Paving work accomplished by Tulsa County under Local Cooperation
Agreements amounts to $57,717.93 resulting in total Phase II to -date charges against the
ODOT account of $429,831.93.
FINAL INSPECTION:
Public Works personnel and the contractor conducted final inspections on July 14,1999,
at which time the work was considered substantially complete, and a follow up on
September 25'}'. The contractor has completed all punch list items and has provided a
one -year maintenance bond (see attached).
RECOMMENDATION:
• Staff recommends acceptance of the NSP Roadway and Utility Improvements, Phase II,
and final payment, including return of retainage, in the amount of $37,405.65.
P
ar
ATTACHMENTS:
1. Location map
2. Final payment request
3. Maintenance bond
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APPLICATION AND CERTIFICATE FOR PAYMENT Page One of r_
'I
TO (Owner): city of Owasso Contract Date: June 16, 1998
FROM (Contractor): Yocham Enterprises Inc.
P-0. Box 2227
Sapulpa, OK 74067
PROJECT: NSP ROADWAY PHASE II
CONTRACT FOR:
CONTRACTORS APPLICATION FOR PAYMENT
Application Date: October 11, 19
Period To: May 15, 19 9 9
Distribution To; Owner
Architect
Contractor
Engineer
Application is made for payment, as shown below, in
Continuation sheet is attached. connection with the Contract
1, Original Contract Sum
2, Net Change by Change Orders
3. Contract Sum to Date (Line 1 & 2)
4• Total Completed & Stored to Date
(Column G on Continuation Sheet)
$288,569
$ 65,560
354,129
$ 354,129
5. Retainage: a. 0 % of Completed Work $ o
(Column D &Eon Continuation
b. 0 % of Stored Material $ o Sheet) - FINAL
(Column F on Continuation Sheet)
TOW Ratainage (Line Sa & 5b) $ o
6. Total Earned Less ReMinage $ 316.791.qq
(Line 4 less Line 5 Total)
7. Less Previous Certificates for Payment $ 316,723.3-m
0398 "sME
00300 - 8 of 14
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81 CURRENT PAYMENT DUE $ 37,405.65
9. Balamce to Finish, Plus Retainage $ n
(Line 3 less Line 6)
CHANGE ORDER SUMMARY:
.. vv
ADDITIONS DEDUCTIONS
Change Orders approved M1 previous
months by OWNER
TOTALS $ $
Approved this month
Number $ $
Date Approved
TOTALS $ $
' Net change by Change Orders $
The undersigned Contractor certifies that to the best of the Contractor's knowledge, information
and belief, the WORK covered by this Application for Payment has been completed in
accordance with the Contract Documents, that all amounts have been paid by the Contractor for
Work for which previous Certificates for Payment were issued and payments received from the
Owner, and that current payment shown herein is now due.
CONTRACTOR: Yocham Enterprises Inc.
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By: J^
STATE OF O OMA )
COUNTY OF Creek ) SS
Date: 10-11-99
Subscribed and sworn to before me this 1 I t h day of O c t o b e r , 19-L9
(SEAL) S C
My Commission Expires: May 19, 2000 Nosy Public
0398 E ENT
00300 -9of14
ARCHITECT'S / ENGINEER'S CERTIFICATE FOR PAYMENT
In accordance with the contract documents, based on on -site observations and the data
comprising the above application, the Architect[Engineer certifies to the Owner that to the best
of the Architect's/ Engineer's knowledge, information and belief, the Work has progressed as
indicated, the quality of the Work is in accordance with the Contract Documents, and the
Contractor is entitled to payment of the amount certified.
AMOUNT CERTIFIED $ 3 4 0 5 6 5
(Attach Explanation if amount certified differs from the amount applied for.) '
ARCHITECT / ENGINEER: 1..1 Q� 6 W a
I
By: Date:
This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the contractor '
named herein. Issuance, payment and acceptance of payment without prejudice to any rights of
the Owner or Contractor under this Contract. '
1
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AGREEMENT
0398 00300 - 10 of 14
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Application and Certification far Payment, containing Contradoes signed Cerflflcation is
attached.
APplicatior 4 Application Hate:
Period 7o: 0
In tabulations balow, amounts are Stated to the nearest dollar. Use Column f on Contracts
where variable ratainege for line items may apply.
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CONTINUATION SHEET
Application and Certification for Payment, Dontalning Contrector's signed Certification is
attached
Applicatiof Number 3 Application Date: 10-5-M
.. 41. W
In tabulations below, amounts are stated to the nearest dollar. Use Column t on Contracts
where veAable reteinege for line Items may apply.
A B C D E F G H I
ITEM NO.
UESCR#Pi ION OF WORK
SCHEDULED
VALUE
WORK
COMPLETED
FROM
PREVIOUS
APPLICATION
WORK
COMPLETED
TH3 PERIOD
MATERIALS
PRESEM'LY
STORED (NOT
IN D ORE )
TOTAL
COMPLETED
AND 87ORED TO
DATE (D t E
t F )
(_QC)
BALANCE TO
FINISH
C-0
RETAWAQE
22
ydromulch
6741
0
6741
0
0
6741
0
23
"To Will
16450
0
16450
0
16450
0
0
NOTE: At bottom of each column, run totals.
4,10401zr,uu i"s,aMUv i1'Iv' /v0.w
ia3;5'3v&o0 sisma1,0o;'1Q,tld is
so
I
M
1
11
1
SECTION 00420
MAINTENANCE BOND
BOND #OK- 0033519
WHEREAS, the undersigned, YOCHAM IRISES INC has
executed
Contract No. dated the 16th day of June 1998
designated for construction of the Owasso NSP Roadway and Utility Improvements, Owasso,
Oklahoma, including all of the work mentioned and described in said Contract, and to be
performed by the undersigned strictly and punctually in accordance with the terms, conditions,
plans and specifications thereof,
NOW, THEREFORE, KNOW ALL MEN BY THESE PRESENTS: That
YOCHAM ENTERPRISES INC, as PRINCIPAL
of SAPULPA OK and OKLAHOMA SURETY COMPANY of TULSA OK
as Surety, are jointly and severally, firmly held and bound unto the OWNER
4f1I I f1CR I�pnL t i t C' i1�Ti •7 rrJ���'� y}'[7 Ni & nO"LVllars
in the sum of Two Hundred Ei�h=E i
($ 288,569-00 ) lawful money of the United States of America, same being the
approximate cost of the Contract herein referred to, for the payment of which sum well and truly
to be made, we hereby bind ourselves, our heirs, executors, administrators, successors and
assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS BOND is such that the said Principal and Surety herein
named do hereby agree and bind themselves unto and guarantee the OWNER that all work done
under said contract, was constructed to conform with specifications prepared by
and in such a manner that the same shall
endure without need of any repair arising from defective workmanship or materials for a period
of two years from and after the formal acceptance of said project by the OWNER, and that at
the expense of said Principal and/or Surety, all failures occurring and arising from any defect
in material or workmanship within said period of two years shall be promptly repaired, within
ten (10) days after notice to said Principal by letter deposited in the United States mail,
addressed to said Principal at P 0 Box 2227 Sapulpa OK 74067
and copied to said Surety; and it being further agreed that upon the neglect, failure
or refusal of the Principal to make any needed repairs or backfills upon said project or any work
connected therewith within the aforesaid ten (10) day period or other city negotiated period, that
the said Principal and Surety shall jointly and severally be liable to the OWNER for the costs
and expenses of making such repairs or backfills, or making good such defects or imperfections.
MAINTENANCE BOND
0398 00420 1 of 2
NOW, THEREFORE, if the said Principal and Surety shall faithfully and securely keep
and perform all of the obligations herein provided to be kept and performed by them, or either
of them, then this obligation shall be null and void and of no force and. effect, otherwise to be
and remain in full force and effect at all times.
SIGNED, SEALED AND DELIVERED this 22ndday of June
ATTEST:
Ti
(SEAL)
e'l "�
Title
(SEAL)
OKLAHOMA SUR M Y COMPANY ;2-1�
Surety Attorney In Fact
(SEAL)
(Accompany the bond with a Power of Attorney)
MAINTENANCE BOND
0398 00420 - 2 of 2
1 MEMORANDUM
' TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
' FROM: THERON WARLICK
CITY PLANNER
' SUBJECT: REZONING — OZ -99 -09
KMO DEVELOPMENT
' DATE: October 13, 1999
' BACKGROUND
KMO Development, applicant for RCB Bank, Inc., the owner, has requested the rezoning of 5.7
acres, more or less, from RM -2 (Residential Multi - Family) District to CS (Shopping Center)
District. The applicant is requesting commercial zoning to allow for commercial development of
the site.
The subject property is located on the south side of E 96"' Street N, west of the Owasso
Expressway (U.S. Hwy 169). The 5.7 acre subject is east of N 121" E Avenue and the existing
' ONG building. A City of Owasso ground storage tank for water abuts the property to the south.
The complete staff report regarding this request is attached for your information and review.
' The Owasso Planning Commission recommended approval of the rezoning request at their
October 12, 1999 regular meeting. The proposed zoning change is consistent with surrounding
land use and development plans for the area. The subject property has been posted, notice was
published in the Owasso Reporter, and letters were mailed to owners within 300 feet of the
proposed zoning change. No calls or letters have been received regarding this request.
RECOMMENDATION
Staff recommends approval of OZ- 99 -09.
ATTACHMENTS
1. OZ -99 -09 Staff Report.
t
1
H:\theron—warlick\Owasso\PC\10-12-99\oz-99-09KMO\CounciI MEMORANDUM - OZ- 99- 09.doc
MEMORANDUM
TO: THE PLANNING COMMISSION
CITY OF OWASSO
FROM: THERON WARLICK
CITY PLANNER
SUBJECT: REZONING — OZ -99 -09
KMO DEVELOPMENT
DATE: October 8, 1999
BACKGROUND
APPLICANT AND STATUS OF APPLICANT: KMO Development, applicant for RCB Bank,
Inc., the owner.
REQUESTED ACTION AND PURPOSE: A request for rezoning of 5.7 acres, more or less,
from RM -2 (Residential Multi - Family) District to CS (Shopping Center) District. The applicant
is requesting commercial zoning to allow for commercial development of the site.
LOCATION AND SIZE: The subject property is located on the south side of E 96"' Street N,
west of the Owasso Expressway (U.S. Hwy 169). The 5.7 acre subject is east of N 1215` E
Avenue and the existing ONG building. A City of Owasso ground storage tank for water abuts
the property to the south. A map of the proposed rezoning and legal description of the subject
property is attached for your information and review.
EXISTING LAND USE: The subject property is currently undeveloped, with a number of trees
and other larger vegetation. At this time, contractors are installing sewer in the northwest corner of
the tract. This sewer will serve the subject property as well as the Oklahoma Central Credit Union.
Further to the west, Owasso Market will also tie into the same sewer main.
SURROUNDING LAND USE: As mentioned previously, a large water tank abuts the subject
property to the south. E 96 " Street N abuts the subject property to the north. The Owasso Market,
a large commercial development, is planned on the north side of E 96"' Street N. The Owasso
Expressway abuts the subject property to the east, and N 12151 Avenue and the ONG office to the
west.
APPLICABLE REGULATIONS: The Zoning Code for the City of Owasso, Chapter 15
"Amendments ", Chapter 6 "Commercial District Provisions ".
SITE INFORMATION: The site is flat and currently undeveloped. City water and sewer will be
available to the site prior to completion of construction. No barriers to development were noted in
the staff review.
H: \theron_warlick \Owasso \PC \10- 12- 99 \oz -99 -09 KMO\MEMORANDUM - OZ- 99- 09.doc
' ANALYSIS
1
The 1985 comprehensive calls for public uses on the site, which in part if due to the location of
the water storage tank, and in part because this site was once studied for a fire station location.
With the construction of the new fire station approximately % mile to the southwest, the
recommendation for a public use on the entire property is obsolete. Considering the higher
intensity shopping center development planned for surrounding properties, a commercial land
use is also appropriate for this site. The property is currently zoned RM -2 (Residential Multi -
Family).
With regard to the future of commercial development in Owasso, attention has been drawn to the
Owasso Expressway north of E 86`h Street N. In particular, the junction of E 96`h Street N and
the Owasso Expressway has become a very important node. Higher intensity development is
certainly appropriate in this area, yet special attention is needed in dealing with the
corresponding high levels of traffic. There must be a clear understanding that transportation
improvements, and the costs associated with them, are an integral part of any private
development in this area.
The proposed zoning change is consistent with surrounding land use and development plans for
the area. The subject property has been posted, notice was published in the Owasso Reporter,
and letters were mailed to owners within 300 feet of the proposed zoning change. No calls or
letters have been received regarding this request.
RECOMMENDATION
Staff recommends approval of OZ- 99 -09.
ATTACHMENTS
1. Location Map,
2. Rezoning Application,
3. Copy of newspaper publication,
4. Letter to surrounding property owners.
H:\theron—warlick\Owasso\PC\10-12-99\oz-99-09 KMO\MEMORANDUM - OZ- 99- 09.doc
I Linda, Please publish the following legal advertisement in the
September 23, 1999 edition of the Owasso Reporter.
' Please send Proof of Publication to:
City of Owasso
ATTN: Theron Warlick
P.O. Box 180
Owasso, OK 74055
' Please bill publication costs to:
KMO Development Group
5550 S Lewis #301
' Tulsa, OK 74103
RE: Owasso Commercial Center Rezoning
NOTICE TO THE PUBLIC OF A HEARING ON A
PROPOSED AMENDMENT TO THE ZONING ORDINANCE
OF THE CITY OF OWASSO, OKLAHOMA
' APPLICATION: OZ -99 -09
Notice is hereby given that a public hearing will be held before the
' Owasso Planning Commission, in the Owasso Community Center,
Owasso, Oklahoma, at 7:00 P.M. on the 12'h day of October, 1999.
1
At that time and place, consideration will be given to the proposed
'
change of the zoning classification of the following described
property:
'
PART OF THE NE /4 OF SECTION 20, TOWNSHIP 21
NORTH, RANGE 14 EAST OF THE INDIAN BASE
AND MERIDIAN, TULSA COUNTY, OKLAHOMA,
'
ACCORDING TO THE U. S. GOVERNMENT SURVEY
THEREOF, MORE PARTICULARLY DESCRIBED AS
'
FOLLOWS:
COMMENCING AT THE NORTHWEST CORNER OF
'
SAID NE /4; THENCE S 00 003'58" W ALONG THE
WEST LINE OF SAID NE /4 50 FEET TO THE POINT
OF BEGINNING, SAID POINT BEING ON THE RIGHT-
'
OF -WAY LINE OF THE MINGO VALLEY
EXPRESSWAY (U. S. HIGHWAY 169); THENCE S
84 044'25" E ALONG SAID RIGHT -OF -WAY 450.36
OZ -99 -09 Page 1 of 2
1
FEET; S 07 012'41" W 280.80 FEET; S 15 049'15" W
263.47 FEET; S 30 °42'44" W 204.47 FEET; THENCE N r
00 019'21" E 149.66 FEET; THENCE N 89 040'39" W 220
FEET; THENCE S W19'21" W 333.22 FEET; THENCE '
S 11 018'46" W 27.16 FEET; THENCE N 00 °03'57" E
948.20 FEET TO THE POINT OF BEGINNING.
To be considered is a rezoning from RM -2 (Residential Multi- '
Family) to CS (Shopping Center) District.
All persons interested in this matter may be present at the hearing '
and present their objections to or arguments for any or all of the
above matters.
In the event that such proposed rezoning is approved, in whole or in ,
part, by the Owasso Planning Commission, said Planning
Commission shall submit its recommendation to the City Council of
the City of Owasso for its consideration and action, as provided by '
law.
The City Council's review of the recommendation of the Planning 0
Commission on the proposed rezoning shall be at a meeting time and
place to be determined by the Council, said information to be
available from the Owasso Community Development Director. ,
A map showing the proposed rezoning accompanies this notice. For
more information on the proposed rezoning contact the Owasso '
Community Development Department, City Hall, 207 S. Cedar,
Owasso, Oklahoma 74055, or phone (918) 272 -2251.
Dated at Owasso, Oklahoma, this 17`' day of September, 1999.
Theron Warlick '
City Planner
OZ -99 -09 Page 2 of 2
P
6
f
1
207 South Cedar
PO Box 180
Owasso, OK 74055
City of Owasso
NOTICE TO PROPERTY OWNER
OZ -99 -09
(918) 272 -2251
FAX (918) 272 -4999
Notice is hereby given that a public hearing will be held before the Owasso Planning Commission,
in the Owasso Community Center, Owasso, Oklahoma, at 7:00 P.M. on the 12"' day of October,
1999.
At that time and place, consideration will be given to the proposed change of the zoning
classification of the following described property:
PART OF THE NE /4 OF SECTION 20, TOWNSHIP 21 NORTH, RANGE 14 EAST OF
THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, OKLAHOMA,
ACCORDING TO THE U. S. GOVERNMENT SURVEY THEREOF, MORE
PARTICULARLY DESCRIBED AS FOLLOWS:
COMMENCING AT THE NORTHWEST CORNER OF SAID NE /4; THENCE S
00 °03'58" W ALONG THE WEST LINE OF SAID NE /4 50 FEET TO THE POINT OF
BEGINNING, SAID POINT BEING ON THE RIGHT -OF -WAY LINE OF THE
MINGO VALLEY EXPRESSWAY (U. S. HIGHWAY 169); THENCE S 84 044'25" E
ALONG SAID RIGHT -OF -WAY 450.36 FEET; S 07 012'41" W 280.80 FEET; S
15 °49'15" W 263.47 FEET; S 30 042'44" W 204.47 FEET; THENCE N 00 019'21" E
149.66 FEET; THENCE N 89 040'39" W 220 FEET; THENCE S 00 019'21" W 333.22
FEET; THENCE S 11018'46" W 27.16 FEET; THENCE N 00003'57" E 948.20 FEET
TO THE POINT OF BEGINNING.
To be considered is a rezoning from RM -2 (Residential Multi- Family) to CS (Shopping Center)
District.
All persons interested in this matter may be present at the hearing and present their objections to or
arguments for any or all of the above matters.
In the event that such proposed rezoning is approved, in whole or in part, by the Owasso Planning
Commission, said Planning Commission shall submit its recommendation to the City Council of
the City of Owasso for its consideration and action, as provided by law.
The City Council's review of the recommendation of the Planning Commission on the proposed
rezoning shall be at a meeting time and place to be determined by the Council, said information to
be available from the Owasso Community Development Director.
As an abutting or nearby property owner, you are being notified so that you may be able to
express your views or concerns regarding this request. If you are unable to attend this meeting,
please forward any comments you may have in writing to the Owasso City Planner, PO Box 180,
Owasso, OK 74055. Planning Staff will present these comments to the Planning Commission
members at the scheduled public hearing.
A map showing the proposed rezoning accompanies this notice. For more information on the
proposed rezoning contact the Owasso Community Development Department, City Hall, 207 S.
Cedar, Owasso, Oklahoma 74055, or phone (918) 272 -2251. This is your only personal
notification of this request.
Dated at Owasso, Oklahoma, this 17" day of September, 1999.
Theron Warlick
City Planner
I MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: THERON WARLICK
CITY PLANNER
SUBJECT: REZONING — OZ -99 -10
CITY OF OWASSO
DATE: October 13, 1999
BACKGROUND
The City of Owasso planning staff has recommended a rezoning of 30.99 acres, more or less, AG
(Agriculture) District and RM -1 (Residential Multi - family) District to IL (Industrial Low -
intensity) District. The purpose of the request is to change zoning in the vicinity of 5`' Avenue to
be reflective of both the comprehensive plan and existing land uses. The subject property is
described as a portion of the NW /4 of Section 31, T -21 -N, R -14 -E, and is generally located on
either side of 5f' Avenue and on the west side of Main Street, south of 4"' Avenue. The complete
staff report regarding the staff recommendation is attached for your information and review.
The Owasso Planning Commission recommended approval of the rezoning request at their
October 12, 1999 regular meeting. The proposed zoning change is consistent with existing land
uses in the area. The subject property has been posted, notice was published in the Owasso
Reporter, and letters were mailed to owners within 300 feet of the proposed zoning change. No
calls or letters have been received regarding this request.
RECOMMENDATION
Staff recommends approval of OZ- 99 -10.
ATTACHMENTS
OZ -99 -10 Staff Report.
H:\theron—warlick\Owasso\PC\10-12-99\oz-99-10 OPWA \Council MEMORANDUM - OZ- 99- 10.doc
MEMORANDUM
TO: THE PLANNING COMMISSION
CITY OF OWASSO
FROM: THERON WARLICK
CITY PLANNER
SUBJECT: REZONING — OZ -99 -10
CITY OF OWASSO
DATE: October 8, 1999
BACKGROUND
APPLICANT AND STATUS OF APPLICANT: City of Owasso planning staff.
REQUESTED ACTION AND PURPOSE: Planning staff recommends a rezoning of 30.99
acres, more or less, AG (Agriculture) District and RM -1 (Residential Multi- family) District to IL
(Industrial Low - intensity) District. The purpose of the request is to change zoning in the vicinity
of 5"' Avenue to be reflective of both the comprehensive plan and existing land uses.
LOCATION AND SIZE: The subject property consists of 30.99 acres, more or less, and is
described as a portion of the NW /4 of Section 31, T -21 -N, R -14 -E. The subject property is
generally located on either side of 50' Avenue and on the west side of Main Street, south of 4"'
Avenue. A map of the proposed rezoning and legal description of the subject property and
proposed zoning districts are attached for your information and review.
EXISTING LAND USE: The subject property contains the City Solid Waste Facility, City
Recycling Center, Old City Garage, and New City Maintenance Facility.
SURROUNDING LAND USE: Additional industrial property zoned IL is located to the north and
east of the subject property. A small residential enclave (Ivadel Addition) zoned RS -3 (Residential
Single - family High Density) abuts the subject property on the northwest. Additional property
zoned AG is located to the west (in Tulsa County) and south (within the Owasso City Limits). The
property to the west is located on the west side of the SKO railroad. It is privately owned land that
is undeveloped, heavily vegetated, and largely in the 100 year floodplain. The property to the south
belongs to the City and is used in part for yard waste dumping.
APPLICABLE REGULATIONS: The Zoning Code for the City of Owasso, Chapter 15
"Amendments ", Chapter 7 "Industrial District Provisions ".
SITE INFORMATION: As mentioned previously, the property is currently developed and houses
several important City facilities. The newly constructed 5" Avenue extension is located to the east
of the subject site. This road, along with the recently completed west service road on the Owasso
Expressway, has solved an access problem, and the 5"' Avenue area is now the focal point for
H: \theron wancck \Owasso \PC \10- 12- 99 \oz -99 -10 OPWA \MEMORANDUM - OZ- 99- 10.doc
1
1
1
1
1
1
1
1
1
1
industrial development in Owasso.
ANALYSIS: The subject property is currently developed. Planning staff is recommending a
map amendment to change the zoning to be more reflective of these existing uses and consistent
with the comprehensive plan for this area. The recommended clarifications will more accurately
represent the City's existing and intended future uses for the area.
The 50' Avenue area, with recent roadway improvements, has now become the focal point for
industrial development in the City. However, a glance at the existing zoning map would indicate
that this area is largely intended for multi - family and agriculture use. The attached existing zoning
map shows the property to be zoned AG and RM -1. The City has broad discretion in the use of its
property and as a result, the present use of the land for various public facilities is legal.
Nonetheless, the existing zoning map is does not accurately depict the existing and desired land
uses, therefore staff is recommending proposed map amendment.
The 1985 comprehensive plan update indicates open space and recreation for this area. The
recent draft of the comprehensive plan is more accurately describing this area as public facilities
and light industrial.
The rezoning request from AG and RM -1 to IL is consistent with the desired land use pattern for
the area and represents a clarification of existing land use. The subject property has been posted,
notice was published in the Owasso Reporter, and letters were mailed to owners within 300 feet
of the proposed zoning change. Staff received one call from a neighboring property owner
wanting some clarification on the property to be rezoned, but there were no calls opposed to the
rezoning.
RECOMMENDATION
Staff recommends approval of OZ- 99 -10.
ATTACHMENTS
1. Location Map,
2. Rezoning Application,
3. Copy of newspaper publication,
4. Letter to surrounding property owners.
H: \theron_ warlick \Owasso\PC \10- 12- 99 \oz -99 -10 OPWA\MEMORANDUM - OZ- 99- 10.doc
P.2
CC, Cos3o
oC�aO TA
t1 OOE
1154780 OC6]0 0050 ,� CO LO TA
1 0 0 f, ao�m 00$70
U1 00�a0 A g1 —6mi—
�eeso COLD 00720 COLD
D 00720
W < o
0450 QC-190 /
CD 00910
76
Gara c
City I Tract B g
Garage 0>s3o
Recycling
� Center
Tract A
\ o
Sewer Plant 02
Subject Property ]60 00700
From
RM -1 and AG
To
IL
c
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e
V
c
oE]60
06BD0
Y�LCO
Aug 25, 1999 1" -230'
avit Of Publication
Published in the Owasso Reporter, Owasso, Tulsa County, Oklahoma,
September 23, 1999
OWASSO REPORTER
NOTICE TO THE PUBLIC OF A HEARING ON A PRO-
POSED AMENDMENT TO THE ZONING ORDINANCE OF
THE CITY OF OWASSO, OKLAHOMA
APPLICATION; OZ 99 -10
R. Retherford, of lawful age, being duly sworn
Notice is hereby given that a public hearing will be held before the
authorized, says that he is the the
Owasso Planning Commission, in the Owasso Community Center,
publisher of
y P
Owasso, Oklahoma, at 7:00 P.M. on the 12th day of October, 1999.
tvasso Reporter, a weekly newspaper published in
At that time and place, consideration will be given to the proposed
change of the zoning classification of the following described property:
e City of Owasso, Tulsa County, Oklahoma, a news-
Tract A
1 per qualified to publish legal notices, advertise-
UNPLATTED BEG NEC S/2 SW NW NE TH S331.39 E 125.70 5100 E
217.80 N100 E 276.51 S 1011.95 W31 S24 W499 S 418.76 TO NELY
ments and publications as provided in Section 106 of
RR R/W NWLY ALG CRV LF 308.78 SW25 NW75.30 CRV FIT 706.81
NE 232.79 SE 25 NE 126 CRV LF 746.32 E 432.07 POB LESS N350
tle 25, Oklahoma Statutes 1971 and 1983 as
W260 E3lb NE SW NE & LESS BEG 894.32N & 50 W SECR W12 NE
Iriended,
TH W393.50 S332.10 E393.50 N332.10 POB & LESS BEG NEC SW
and thereafter, and complies with all other
NE TH W300 ALG SLY LINE OF IVADEL ADDN TO POB TH S350
requirements of the laws of Oklahoma with reference
W50 N185 W310 N165 E360 TO POB SEC 31 21 14, AND
Tract B
legal publications.
A TRACT OF LAND THAT IS PART OF THE SW /4 OF THE NEA OF
Chat said notice, a true copy of which is attached
SECTION 31, T -21 -N, R -14 -E, OF THE INDIAN BASE AND MERIDI-
AN, CITY OF OWASSO, TULSA COUNTY, OKLAHOMA, SAID TRACT
hereto, was published in the regular edition of said
OF LAND BEING MORE PARTICULARLY DESCRIBED AS FOL-
LOWS, TO -WIT: STARTING AT THE NORTHEAST CORNER OF THE
spaper during the period and time of publication
SWA OF THE NE4 OF SAID SECTION 31; THENCE N 89 °41'55' W
ALONG THE NORTHERLY LINE OF SAID SWA OF THE NE/4 AND
d not in a supplement, on the following dates:
ALONG THE SOUTHERLY LINE OF'IVADEL ADDITION' AN ADDI-
TION TO THE CITY OF OWASSO, TULSA COUNTY, OKLAHOMA
FOR 300.00' TO THE 'POINT OF BEGINNING' OF SAID TRACT OF
LAND; THENCE DUE SOUTH AND PARALLEL WITH THE EASTER -
Ip
LY LINE OF THE SW /4 OF THE NE14 FOR 350.00' TO A POINT ON
eptember 23rd ,199 9
THE NORTHERLY RIGHT -OF -WAY LINE OF 5TH AVENUE; THENCE
�
50.00% TH W ALONG SAID NORTHERLY RIGHT-OF-WAY ENC LINE FOR
50.00'; THENCE DUE NORTH FOR 185.00': THENCE N 89 °41'55' W
AND PARALLEL WITH THE NORTHERLY LINE OF THE SW /4 OF
♦
THE NE/4 OF SECTION 31 FOR 310.00' TO A POINT ON THE EAST -
ERLY RIGHT -OF -WAY LINE OF MAIN STREET; THENCE DUE
:_,�bscribed and sworn to before this �-
NORTH ALONG SAID EASTERLY RIGHT -OF -WAY LINE FOR 165.00'
TO A POINT ON THE NORTHERLY LINE OF THE SW /4 OF THE
me
NE /4 OF SECTION 31. SAID POINT ALSO BEING ON THE
t'�y of ;199_.,
SOUTHERLY LINE OF'IVADEL ADDITION" THENCE S 89 °41'55' E
ALONG SAID NORTHERLY LINE FOR 360.00' TO THE 'POINT OF
^/
BEGINNING' OF SAID TRACT OF LAND.
f a�_�511 K • '
To be considered is a rezoning from RM -1 (Residential Multi - Family)
District and AG (Agriculture) District to IL (Industrial Low- Intensity) Dis-
trict. The subject property Is located on either of 5th Avenue and
K
includes the sewer plant, recycling center, and city maintenance facili-
Commission expires: :�
ties.
r �.
All persons interested in this matter may be present at the hearing and
PUBLISHER'S FEE $ 196.90
present their objections to or arguments for any or all of the above mat -
tars.
In the event that such proposed rezoning is approved, in whole or in
part, by the Owasso Planning Commission, said Planning Commission
'
shall submit its recommendation to the City Council of the City of
Owasso for Its consideration and action, as provided by law.
the City Council's review of the recommendation of the Planning Com-
mission on the proposed rezoning shall be at a meeting time and place
to be determined by the Council, said information to be available from
'
the Owasso Community Development Director.
A map showing the proposed rezoning accompanies this notice. For
more Information on the proposed rezoning contact the Owasso Com-
munity development Department, City Hall, 207 S. Cedar, Owasso,
Oklahoma 74055, or phone (918) 272.2251.
'
Dated at Owasso, Oklahoma, this 17th day of September, 1939.
Theron Warlick
City Planner
1
207 South Cedar
PO Box 180
Owasso, OK 74055
City of Owasso
NOTICE TO PROPERTY OWNER
OZ -99 -10
(918) 272 -2251
FAX (918) 272 -4999
Notice is hereby given that a public hearing will be held before the Owasso Planning Commission,
in the Owasso Community Center, Owasso, Oklahoma, at 7:00 P.M. on the 12'h day of October,
1999.
At that time and place, consideration will be given to the proposed change of the zoning
classification of the following described property:
TRACT A
UNPLATTED BEG NEC S/2 SW NW NE TH S331.39 E125.70 S100 E217.80 N100 E276.51
S1011.95 W31 S24 W499 5418.76 TO NELY RR R/W NWLY ALG CRVLF308.78 SW25
NW75.30 CRVRT706.81 NE232.79 SE25 NE126 CRVLF746.32 E432.07 POB LESS N350
W260 E300 NE SW NE & LESS BEG 894.32N &50W SECR W/2 NE TH W393.50 S332.10
E393.50 N332.10 POB SEC 3121 14 28.902ACS; AND,
TRACT B
STARTING AT THE NORTHEAST CORNER OF THE SW /4 OF THE NW /4 OF SAID
SECTION 31; THENCE N89 041'55 "W ALONG THE NORHTERLY LINE OF SAID SW /4 OF
THE NE /4 AND ALONG THE SOUTHERLY LINE OF `IVADEL ADDITION', AN
ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, FOR 300.00' TO THE `POINT
OF BEGINNING' OF SAID TRACT OF LAND; THENCE DUE SOUTH AND PARALLEL
WITH THE EASTERLY LINE OF THE SW /4 OF THENE /4 FOR 350.00' TO A POINT ON
THE NORTHERLY RIGHT -OF -WAY LINE OF 5TH AVENUE; THENCE N89 041'55 "W
ALONG SAID NORTHERLY RIGHT -OF -WAY LINE FOR 50.00'; THENCE DUE NORTH
FOR 185.00'; THENCE N89 041'55 "W AND PARALLEL WITH THE NORTHERLY RIGHT -
OF -WAY LINE OF MAIN STREET; THENCE DUE NORTH ALONG SAID EASTERLY
RIGHT -OF -WAY LINE FOR 165.00' TO A POINT ON THE NORTHERLY LINE OF THE
SW /4 OF THE NE /4 OF SAID SECTION 31, SAID POINT ALSO BEING ON THE
SOUTHERLY LINE OF `IVADEL ADDITION'; THENCE S89 041'55 "E ALONG SAID
NORTHERLY LINE FOR 360.00' TO THE `POINT OF BEGINNING' OF SAID TRACT OF
LAND.
To be considered is a rezoning from RM -1 (Residential Multi - Family) District and AG
(Agriculture) District to IL (Industrial Low - Intensity District).
' All persons interested in this matter may be present at the hearing and present their objections to or
arguments for any or all of the above matters.
' In the event that such proposed rezoning is approved, in whole or in part, by the Owasso Planning
Commission, said Planning Commission shall submit its recommendation to the City Council of
the City of Owasso for its consideration and action, as provided by law. -
The City Council's review of the recommendation of the Planning Commission on the ro osed
p p
rezoning shall be at a meeting time and place to be determined by the Council, said information to
' be available from the Owasso Community Development Director.
As an abutting or nearby property owner, you are being notified so that you may be able to
' express your views or concerns regarding this request. If you are unable to attend this meeting,
please forward any comments you may have in writing to the Owasso City Planner, PO Box 180,
Owasso, OK 74055. Planning Staff will present these comments to the Planning Commission
members at the scheduled public hearing.
A map showing the proposed rezoning accompanies this notice. For more information on the
' proposed rezoning contact the Owasso Community Development Department, City Hall, 207 S.
Cedar, Owasso, Oklahoma 74055, or phone (918) 272 -2251. This is your only personal
notification of this request.
Dated at Owasso, Oklahoma, this 17"' day p of September, 1999.
,
Theron Warlick
City Planner
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