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HomeMy WebLinkAbout1999.12.07_City Council Agenda11 11 PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: December 7, 1999 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, December 3, 1999. Marcia outwell, City Cl rk AGENDA Call to Order Mayor Wilken 2. Invocation Allan Harder Human Resources Department 3. Flag Salute Phil Lutz Engineering Department 4. Roll Call Owasso City Council December 7, 1999 Page 2 5. Reading of Mayor's Proclamation. Mayor Wilken Attachment #5 The Mayor will present a proclamation to Brian Smith, naming his office of Edward Jones as Business of the Quarter for the Fourth Quarter of 1999. r 6. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non-debatable. A. Approval of the Minutes of November 16, 1999 Regular Meeting. Attachment #6-A B. Approval of Claims. Attachment #6-B C. Action Relating to Ordinance #627, an Ordinance Providing for the Rezoning of Property Generally Located on the East Side of Garnet Road, North of East 86tH Street North and North of Morton Marine; from AG (Agriculture) to CG (Commercial General), Containing 7.06 Acres, More or Less. ` Attachment #6-C The staff recommends Council approval of Ordinance #627, and has listed this item in the consent section of the agenda based on Council action on November 16, 1999 to approve the rezoning and authorize an ordinance. D. Action Relating to Acceptance of Improvements to the Water and Sanitary Sewer Systems Constructed to Serve Nottingham Estates III, an Addition to the City of Owasso, Tulsa County, Oklahoma. Attachment #6-D The staff recommends Council acceptance of the infrastructure improvements. i~ ii Owasso City Council December 7, 1999 Page 3 E. Action Relating to Acceptance of Improvements to the Sanitary Sewer System Constructed to Serve Preston Lakes I, an Addition to the City of Owasso, Tulsa County, Oklahoma. Attachment #6-E _ The staff recommends Council acceptance of the infrastructure improvements. n ii ii ii ii 7. Consideration and Appropriate Action Relating to a Bid to Purchase Self-Contained Breathing Apparatus. Deputy Chief Stuckey Attachment #7 The staff has solicited and opened bids for the purchase of self-contained breathing apparatus, and will recommend that the bid be awarded to Orr Safety Corp, Louisville, KY in the amount of $11,443, for the purchase of four SCBA and three additional cylinders. 8. Consideration and Appropriate Action Relating to Ordinance #625, an Ordinance Pertaining to Motor Vehicle Escort Guides, and Declaring an Emergency. Acting Chief Motto Attachment #8 The staff will request adoption of Ordinance #625. i~ Owasso City Council December 7, 1999 Page 4 9. Consideration and Appropriate Action Relating to the Attachment of an Emergency Clause to Ordinance #625 Acting Chief Motto Attachment #9 The staff will request the attachment of an emergency clause to Ordinance #625. 10. Consideration and Appropriate Action Relatin to Resolution #99-08 a Resolution g , Authorizing the Police Officers of the City of Owasso Police Department to Perform ~ Police Functions Outside the Owasso City Limits. Acting Chief Motto Attachment # 10 The staff will request approval of Resolution #99-08. ~` 11. Consideration and Appropriate Action Relating to a Request to Award a Contract for Management of the Police Chief Selection Process. Mr Harder Attachment #11 The staff has solicited proposals for a consulting firm to manage the police chief selection process, and will recommend that a contract be awarded to Booth Research Group Inc, Parker, CO in the amount of $10,500 plus expenses. 12. Consideration and Appropriate Action Relating to a Request for the Purchase of Computer Software. Mr Rooney Attachment # 12 The staff will recommend approval of the purchase of Incident Tracking, Response Time, and Management Report Software from Fire House Software, Inc. for $7680; Chemical Emergency Response Software from Cameo for $640; Pre-Plan Mapping Software from Bode Research Group for $1126; Testing Software from Fire Instructor Testing Software, Inc for $1083; and Hardware for Golf Course Software from Dell Computer Corporation for $5539; Printers for the Golf Course from Hewlett-Packard for $900; Two UPS Workstations from CDW for $250, and Hardware and Software from The Golf System for $16,110. The total purchase of all hardware and software equipment is $33,328. 13. Consideration and Appropriate Action Relating to Final Acceptance of Work Performed Under a Contract for Owasso Sports Park Four Plex /Soccer Field Project, Between the City of Owasso and Frix and Foster Construction Co Inc, and Authorization for Final Payment and Release of Retainage. Mr Henderson Attachment # 13 The staff will recommend Council acceptance of the work performed under the contract, and that final payment, including retainage in the amount of $17,381.65 be authorized. 14. Consideration and Appropriate Action Relating to Change Order #4, a Change Order to a Contract Between the City of Owasso and Horizon Construction Co Inc for the Street Rehabilitation Project. Mr Henderson Attachment #14 The staff will recommend Council approval of Change Order #4, adding $65,630.86 to the cost of the project to reconcile final construction quantities. ^ Owasso City Council December 7, 1999 Page 8 23 Adjournment. ~ ~ PROCLAMATION CITY OF OWASSO, OKLAHOMA WHEREAS, The OEDA, the Owasso Chamber of Commerce, the Owasso Reporter, and the City of Owasso have developed a special business recognition program as a means of honoring the valuable contributions of local, community-minded businesses; and, ~ WHEREAS, The quality of life in Owasso is a reflection of the level of involvement exhibited by its business owners and employees and their active support of community events; and • WHEREAS, The involvement ofbusinesses through their support of local prof ects and promotions by the sharing of their resources, provides for the economic well-being of the community and demonstrates a commitment that goes beyond the standard measure of business success; and, WHEREAS, Brian Smith has demonstrated concern for the Owasso community through ' involvement in various community-wide projects; and, WHEREAS, A consistent quality in business operations, together with a focus on the betterment of Owasso through civic activity, merits appreciation and recognition by the entire community, NO W, THEREFORE, I, Mark Wilken, by virtue of the authority vested in me as Mayor of the City of Owasso, do hereby proclaim BRIAN SMITH Edward Jones FOURTH QUARTER 1999 BUSINESS OF THE QUARTER 1N WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of Owasso to be affixed this Th day of December, 1999. Mark Wilken, Mayor ' OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, November 16, 1999 ' The Owasso City Council met in regular session on Tuesday, November 16, 1999 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City_ Hall bulletin board at 4:00 p.m. on Friday, November 12, 1999. ITEM 1: CALL TO ORDER ~ Mayor Wilken called the meeting to order at 6:46 p.m. ITEM 2: FLAG SALUTE The flag salute was given during the OPWA meeting preceding this meeting. ~ ITEM 3: ROLL CALL ' PRESENT ABSENT Mark Wilken, Mayor ~ Mary Lou Barnhouse, Vice Mayor Denise Bode, Councilor Melinda Voss, Councilor H C "Will" Williams, Councilor ~ STAFF ' Jeff Hancock, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk ~ A quorum was declared present. ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. ~ A. Approval of the Minutes of November 2, 1999 Regular Meeting and November 9, 1999 Special Meeting. B. Approval of Claims. The consent agenda included minutes of the November 2, 1999 regular meeting and November ' 9, 1999 Special Meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $66,710.45; (2) Collision Self-Insurance $3,369.99; (3) Workers Comp Self-Insurance Plan $3,902.95; (4) Juvenile Court Fund $75.00; ' (5) Ambulance Service Fund $1,771.94; (6) E-911 $1,897.00; (7) City Garage $2,851.85; (8) Capital Improvements $11,553.41; (9) Bond Projects Fund $15,837.95; (10) Interfund Transfers $311,431.80; (11) Payroll $165,453.56; (12) City Garage Payroll $3,709.82. Mr Williams ~ moved, seconded by Ms Voss, to approve the consent agenda. A Owasso City Council November 16, 1999 AYE: Williams, Voss, Bode, Barnhouse, Wilken , NAY: None Motion carried 5-0. ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AWARD A BID FOR INTERSECTION AND SIGNALIZATION PROJECTS BALLOT. Mr Henderson presented the item. He said that the 1997 bond issue included funding for street and intersection improvements. Included as a phase of the intersection improvements is the reconstruction and signalization of several intersections, as well as the rehabilitation of a major arterial roadway. These projects -- widening and signalizing E 76`h St N & N 129`" E Ave, widening and reconstructing E 116`h St N & N Garnett Rd, signalizing E 86`h St N & N 123rd E Ave, and rehabilitation of E 86`" St N between Mingo & Main Sts -- were combined into one project for bidding and construction. Bids were opened on November 5, 1999, with three bids being received. Horizon Construction is the apparent low bidder. Ms Voss moved, seconded by Dr Bode, to award a contract for the intersection and signalization projects to Horizon Construction, Owasso, OK in the amount of $1,268,129.64. AYE: Voss, Bode, Williams, Barnhouse, Wilken NAY: None Motion carried 5-0. ITEM B: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR THE PURCHASE OF A VEHICLE FOR THE ' ENGINEERING DEPARTMENT AND A VEHICLE FOR THE STREETS DEPARTMENT. _ Mr Roberts presented the item. The FY 1999-2000 street department budget includes funds for the purchase of a utility tractor, and the engineering department budget includes funds for the purchase of a pickup truck. Bid specifications were prepared, bids were advertised, and proposal packets were sent to local vendors. Bids were opened on November 4, 1999, with four bids being received for the utility tractor and four bids for the pickup. Dodge Town USA is the apparent low bidder for the pickup. The low bidder for the utility tractor did not meet all the listed specifications, and staff recommended that the bid be awarded to the second low bidder, Bolt Equipment, which was $251 higher than the low bid. Ms Voss moved, seconded by Mr Williams, to award the bid to Dodge Town USA, Oklahoma City, OK for the purchase of a current model Dodge Dakota 4WD Club Cab pickup truck in the amount of $17,575; and to Bolt Equipment Co, Broken Arrow, OK for the purchase of a current model Kubota M5400D utility tractor $17,495; and authorization for payment for both vehicles. -2- ~_ Owasso City Council November 16, 1999 AYE: Voss, Williams, Bode, Barnhouse, Wilken NAY: None ' Motion carried 5-0. ITEM 7: CONSIDERATION ANDAPPROPRIATE ACTION RELATING TO A REQUEST TO REZONE PROPERTY LOCATED ON THE EAST SIDE OF GARNETT ROAD, NORTH OF EAST 86TH STREET NORTH AND NORTH OF MORTON MARINE; FROM AG (,AGRICULTURE) TO CG (COMMERCIAL GENERAL, CONTAINING 7.06 ACRES, MORE OR LESS. ' Mr Warlick said that the owner's agent, David Charney, is requesting a zoning change from AG to CG for the above property. The property contains six homes and is surrounded by property that is already zoned for commercial use. Surrounding property owners have been notified of the ' zoning request and no public comments have been received. The Owasso Planning Commission unanimously recommended approval at their November 9, 1999 regular meeting. Dr Bode moved, seconded by Ms Voss, to approve the requested zoning. .~ AYE: Bode, Voss, Williams, Barnhouse, Wilken NAY: None Motion carried 5-0. ' ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR EXTENSION OF AN AGREEMENT FOR COMPUTER SERVICES. ' Mr Rooney presented the item. He said that the City Council awarded a contract to Mr Rusty McMurray of InfiNETe Technology Soluctions on October 5, 1999 to provide immediate assistance to the City in the evaluation of computer networking problems and to help identify ' and address power surge/lightening strike damage. The contract with Mr McMurray was for an amount not to exceed $10,000. This amount has not yet been exceed, but other areas have been identified where assistance is needed, particularly related to the new software and training, as ' well as networking in the public works building and fire station. Funding is available in the General Fund. Ms Voss moved, seconded by Dr Bode, to approve the extension of an agreement with InfiNETe Technology Solutions to provide information system support in an amount not to ' exceed an additional $20,000. AYE: Voss, Bode, Williams, Barnhouse, Wilken NAY: None ~ Motion carried 5-0. -3- ^ Owasso City Council November 16, 1999 ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE PURCHASE OF COMPUTER HARDWARE Mr Rooney said that in order to allow for the successful roll-out of both the Public Works and Fire Department networking ability, and to provide necessary equipment for printing and replacement of existing computer work stations, the purchase of two network servers, two network printers, three network switches, two replacement work stations, and one large-volume paper holder is necessary. Funding for these purchases is available in the Computerization Project line item in the Capital Improvements Budget. Quotes have been requested and received on these items. Ms Voss moved, seconded by Dr Bode, to approve the purchase of two network servers and two workstations from Dell Computer Corporation for $11,414; three network switches, two network LaserJet printers and one large-volume paper tray from CDW-G for $7000; for a total price of $18,414 for all equipment. AYE: Voss, Bode, Williams, Barnhouse, Wilken NAY: None Motion carried 5-0 ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #623, AN ORDINANCE APPROVING THE SALE OF CITY OF OWASSO REAL ' PROPERTY. Mr Hancock said that this ordinance approves the sale of City property located near 96th St N and U.S. Highway 169. The ordinance expressly approves the sale of the property for a purchase price of $58,000, and authorizes the Mayor and City Clerk to execute any documentation necessary to consummate the sale. Dr Bode moved, seconded by Mr Williams, to approve Ordinance #623. AYE: Bode, Williams, Voss, Barnhouse, Wilken NAY: None Motion carried 5-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REAL ESTATE PURCHASE CONTRACT. .~ Mr Hancock presented the item. The property proposed for sale to RCB Bank is located near 96th St N & U.S. Highway 169. The City acquired the land in June of 1984 from Jerry Enterline and Gary Adams to allow the City access to the water tower and a potential future fire station. The fire station has since been constructed at another location. Sale of this property would still allow the City access to the water tower and would also require that RCB provide an all weather ~Y surface roadway. The property has been appraised at $58,000, and the purchaser will pay all costs associated with the transaction, including appraisal and survey fees in an amount not to , exceed $2000. Ms Voss moved, seconded by Dr Bode, to approve the sale of real estate located -4- ^ Owasso City Council November 16, 1999 ' immediately south of E 96th St N and west of U.S. Highway 169, containing .7087 acres, more or less, to RCB Bank for the purchase price of $58,000. AYE: Voss, Bode, Williams, Barnhouse, Wilken NAY: None ' Motion carried 5-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR A SUPPLEMENTAL APPROPRIATION AND AMENDMENT TO THE GENERAL FUND BUDGET. ~ Ms Bishop said that the police department generator and other equipment were damaged during a electrical storm in August of this year. All damaged equipment has been repaired or replaced and t the claim has been settled with the City's insurance carrier, and the insurance settlement receipted into the General Fund. All expenses associated with the loss have been paid from the police department budget. In order to reimburse the police department budget with the insurance * settlement, a budget supplement is needed. Dr Bode moved, seconded by Ms Voss, to approve a supplemental appropriation to the General Fund, increasing miscellaneous revenue and increasing the police department expenditures by $9519. ~ AYE: Bode, Voss, Williams, Barnhouse, Wilken NAY: None ' Motion carried 5-0. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPOINTMENT AND CONFIRMATION OF AN ALTERNATE ' REPRESENTATIVE TO THE TULSA METROPOLITAN TRANSPORTATION AUTHORITY-POLICY COMMITTEE. ~ Mayor Wilken requested and moved that Assistant City Manager Tim Rooney be appointed and confirmed as the alternate representative to the Tulsa Metropolitan Transportation Authority- Policy Committee, replacing Karl Fritschen, who is no longer employed with the City of Owasso. Motion seconded by Mr Williams. AYE: Wilken, Williams, Bode, Voss, Barnhouse ~ NAY: None Motion carried 5-0. -5- Owasso City Council November 16, 1999 ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #624, AN ORDINANCE PROVIDING FOR THE CLOSING OF A PORTION OF A UTILITY EASEMENT LOCATED ON LOTS 34 & 35, BLOCK 7 ATOR HEIGHTS FOURTH ADDITION. Mr Warlick presented the item. The City of Owasso has received a request to close a portion of a utility easement on Lots 34 & 35, Block 7, Ator Heights Fourth Addition. A recent survey of the property revealed that a portion of asemi-detached garage is located on an existing sewer line and sewer easement. Since that survey, the applicant has relocated the sewer line. Dr Bode moved, seconded by Ms Voss, to approve the requested easement closing, and approve Ordinance #624, formally closing the easement. AYE: Bode, Voss, Williams, Barnhouse, Wilken NAY: None Motion carried 5-0. ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ACCEPTANCE OF A UTILITY EASEMENT LOCATED ON LOTS 34 & 35. BLOCK 7, ATOR HEIGHTS FOURTH ADDITION AND AUTHORIZATION FOR THE MAY TO EXECUTE THE DOCUMENT. Mr Warlick said that the sewer line that was relocated on Lots 34 & 35, Block 7, Ator Heights Fourth Addition must be dedicated to the public to protect the line, and the City further needs to accept the sewer line easement. Ms Voss moved, seconded by Ms Barnhouse, to accept a utility easement from David E Carr and Sherrie A Carr, and authorize the Mayor to execute the document. AYE: Voss, Barnhouse, Bode, Williams, Wilken NAY: None Motion carried 5-0. ITEM 16: REPORT FROM CITY MANAGER Mr Hancock reminded everyone present that the City Manager's Report appears on the city's web site. He also recognized Owasso High School students in attendance at the meeting. ITEM 17: REPORT FROM CITY ATTORNEY. No report. ITEM 18: REPORT FROM CITY COUNCILORS. Council Williams recognized members of the Barrington Estates Homeowners Association, who will be meeting with Mr Carr and Mr Lutz following the City Council meeting. -6- Owasso City Council ITEM 19: NEW BUSINESS. None. November 16, 1999 ITEM 20: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING THE ACQUISITION OF REAL PROPERTY RELATED TO THE 86TH STREET NORTH & MAIN STREET INTERSECTION AND ROADWAY PROJECT, SUCH DISCUSSION ALLOWED PURSUANT TO 25 O.S., SECTION 307-B(3). Dr Bode moved, seconded by Ms Voss, to enter into executive session for the purpose stated. AYE: Bode, Voss, Williams, Barnhouse, Wilken NAY: None Motion carved 5-0, and the Council entered into executive session at 7:10 p.m. Out of executive session at 7:35 p.m. ITEM 21: ADJOURNMENT Dr Bode moved, seconded by Mr Williams, to adjourn. AYE: Bode, Williams, Voss, Barnhouse, Wilken NAY: None Motion carried 5-0, and the meeting was adjourned at 7:35 p.m. Mark Wilken, Mayor Marcia Boutwell, City Clerk -7- ' 12/03/99 9:08:58 1 1 1 1 1 1 1 1 1 1 1 1 1 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---------- ------------------------- ------------------------- ------------- 201549 TREASURER PETTY CASH REFUND DEPOSIT 201549 TREASURER PETTY CASH REFUND DEPOSIT DEPARTMENT TOTAL =___> MANAGERIAL ------------------------------ 200004 SPRINT PCS PHONE USE-HANCOCK 200008 METROCALL PAGER USE 200753 MUNICIPAL ANALYSIS BOOKS 201235 WAL-MART OFFICE SUPPLIES 201376 OWASSO CHAMBER OF COMMERC CHAMBER RETREAT 201438 ETTINGER'S OFFICE SUPPLIES 201448 BAILEY RANCH GULF CLUB AWARDS COMMITTEE 201536 REASORS FILM PROCESSING 201539 URBAN LAND INSTITUTE MEMBERSHIP DUES 201549 TREASURER PETTY CASH REIMB PETTY CASH 201549 TREASURER PETTY CASH MILEAGE-HARDER 201561 DOZIER PRINTING PAPER 201562 SUBURBAN OFFICE SUPPLY PRINTER CARTRIDGES 201566 LELA DAVIS CATERING SERVI AWARDS BAN6?UE'T MEALS 201576 MCI 'T'ELECOMMUNICATIONS 11/99 USE DEPARTMENT TOTAL =___> FINANCE ------------------------------ 200294 CRAWFORD & ASSOCIATES PC AUDIT SERVICES 201376 OWASSO CHAMBER OF COMMERC CHAMBER RETREAT 201438 ETTINGER'S OFFICE SUPPLIES 201440 RELIABLE OFFICE SUPPLY COMPUTER PAPER 201475 WORLD CLASS SECURITY SERVICE SAFE 201549 TREASURER PETTY CASH PER DIEM/MILEAGE-BISHOP DEPARTMENT TOTAL =___> COMMUNITY DEVELOPMENT ------------------------------ 200008 METROCALL 201421 BOLA INTERNATIONAL CITY OF OWASSO GENERAL FUND PAGER USE MEMEBERSHIP RENEWAL 50.00 50.00 100.00 100.52 7.04 154.50 33.84 254.00 19.98 GO.OU 2.16 375.00 9.67 147.56 31.00 69.98 1,400.00 26.43 '?,691.68 8,500.00 127.00 7.90 161.44 70.00 112.50 8,978.84 28.16 120.00 CITY OF OWASSO GENERAL FUND 12/03/99 9:08:58 A/P CLAIMS REPORT PU # VENDOR DESCRIPTION ---------- ------------------------- ----------------- 201457 ADMIRAL EXPRESS 201538 VIDEO REVOLUTION INC 201549 TREASURER PETTY CASH 201549 TREASURER PETTY CASH 201576 MCI TELECOMMUNICATIONS DEPARTMENT TOTAL =___> APAPVR PAGE: --AMOUNT OFFICE SUPPLIES PC/TV ADAPTER REIMB PETTY CASH PER DIEM-ROONEY/BOOK-ORR 11/99 USE MUNICIPAL COURT ------------------------------ 200300 HOWARD SMITH 201576 MCI TELECOMMUNICATIONS DEPARTMENT TOTAL =___> BAILIFF DUTIES 11/99 11/99 USE ENGINEERING 200008 METROCALL 201235 WAL-MART 201235 WAL-MART 201290 CARTE" GRAPH SYSTEMS 201457 ADMIRAL EXPRESS 201457 ADMIRAL EXPRESS >U1549 TREASURER PETTY CASH 201562 SUBURBAN OFFICE SUPPLY DEPARTMENT TOTAL =___> PAGER USE OFFICE SUPPLIES OFFICE SUPPLIES SOFTWARE OFFICE SUPPLIES OFFICE SUPPLIES EMP LUNCH OFFICE SUPPLIES INFORMATION SYSTEMS 201425 INFINETE TECHNOLOGY SOLUT COMPUTER TECH SUPPORT 201425 INFINETE TECHNOLOGY SOLUT COMPUTER TECH SUPPORT DEPARTMENT TOTAL =___> GENERAL GOVERNMENT ------------------------------ 200023 SAM'S CLUB MAINT SUPPLIES 200156 RETHERFORD PUBLICATIONS LEGAL NOTICES 200354 OKLAHOMA EAGLE EMPLOYMENT ADS 200697 SCOTT MEDICAL CLINIC PRE-EMP DRUG SCREENS 104.52 229.99 19.98 128.46 7.37 638.48 137.98 18.01 155.99 14.08 39.96 115.55 4,100.00 74.52 36.00 23.33 8.85 4,412.29 2,467.50 7,147.75 9,615.25 170.00 383.90 88.80 975.00 1 1 1 1 1 1 1 1 1 1 1 ' 12/03/99 9:08:58 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT 200886 GREENWOOD PERFORMANCE 201171 IPMA t 201438 ETTINGER'S 201452 THREE LAKES MINI STORAGE ,~ 201478 201496 THE LOCKSHUP SACK & ASSOCIATES, INC_ 201522 RESOURCE UNE 201524 IACP 201541 BELTANE WEB SERVICES 201546 IMC ONLINE 201549 TREASURER PETTY CASH 201549 TREASURER PETTY CASH t 201575 OKLAHOMA NATURAL GAS 201576 MCI TELECOMMUNICATIONS ~ 201598 PSO DEPARTMENT TOTAL =___> SUPPORT SERVICES ------------------------------ II n n STP>FF TRAINING 8/17/99 REFERENCE MATERIALS OFFICE SUPPLIES EST J I PMENT STORAGE LUCK REPAIR PLP_T SURVEY ATTENDANCE CALENDARS EMPLOYMENT AD WEBSITE SERVICES WEBSITE SERVICES REIMB PETTY CASH REIMB PETTY CASH 10/99 USE 11/99 USE 11/99 USE 200008 METRUCALL PAGER USE 200020 KIMBALL ACE HARDWARE MAINT/REPAIR SUPPLIES 200023 SAM'S CLUB MAINT SUPPLIES 200023 SAM'S CLUB MAINT SUPPLIES 200020; UNIFIRST CORPORATION UNIFORM CLEAN/RENT 200027 AT&T WIRELESS SERVICES PHONE USE-McELRATH 200028 DISTRICT II PROBATION DUC WORK PROGRAM 201428 RUARK TRUE VALUE HARDWARE MODULAR PHONE PLUGS 201432 ACTION PLUMBING PLUMBING REPAIRS 201438 ETTINGER'S OFFICE SUPPLIES 201441 SA-SO MSDS BINDER 201442 WAL-MART MAINT SUPPLIES 201442 WAL-MART MAINT SUPPLIES 201455 BEWLEY SUPPLIES MAINT SUPPLIES 201457 ADMIRAL EXPRESS OFFICE SUPPLIES DEPARTMENT TOTAL =___> CEMETERY ------------------------------ 200114 BROWN FARMS SOD SOD-REPAIRS 201419 CROW BURLINGAME REPAIR SUPPLIES 201598 PSO 11/99 USE ' DEPARTMENT TOTAL =___> CITY OF OWF_SSO GENERAL FUND 1,150.00 110.00 6.30 90.00 172.50 385.00 77.70 770.00 90.00 149.70 6.70 2.98 60.99 120.24 597.37 5,407.18 21.12 112.77 36.93 8.98 30.54 32.59 363.97 `7.17 64.80 2.80 21.33 26.45 19.96 12.25 1.44 763.10 180.00 107.28 15.50 302.78 CITY OF OWASSO GENERAL FUND 12/03/99 9:08:58 A/P CLAIMS REPORT APAPVR PAGE PO # VENDOR DESCRIPTION AMOUNT POLICE SERVICES 200008 200020 200021 200023 200043 200045 200046 200046 200996 201407 201407 201408 201428 201438 201449 201449 201449 201449 201459 201462 201532 201534 201535 201538 20153'7 201542 201542 201549 201549 201562 201575 201576 201598 METROCALL KIMBALL ACE HARDWARE OFFICE DEPOT CARD PLAN SAM'S CLUB SPRINT PCS HOWARD STAMPER WESTERN BUSINESS PRODL WESTERN BUSINESS PROD MILL CREEK LUMBER & S WAL-MART WAL-MART INTEGRIS HEALTH ROARK TRUE VALUE HARD ET`1INGER' S TUXALL UNIFORM & EQUIP TUXALL UNIFORM & EQUIP TUXALL UNIFORM & EQUIP TUXALL UNIFORM & EQUIP JASON WILLINGHAM LYNN PEAVEY CO TRACY TOWNSEND CHANUTE RADAR SERVICE PATROL TECHNOLOGY REASORS SHERWIN-WILLIAMS PAINT POLICE PETTY CASH POLICE PETTY CASH TREASURER PETTY CASH TREASURER PETTY CASH SUBURBAN OFFICE SUPPLY OKLAHOMA NATURAL GAS MCI TELECOMMUNICATIONS PSO DEPARTMENT TOTAL =___> PAGER USE MAINT/REPAIR SUPPLIES OFFICE SUPPLIES MAINT SUPPLIES PHONE USE-KLAHR RETAINER/SERVICES 1CTS COPIER MAINTENANCE UCTS COPIER MAINTENANCE UPPL REPAIR/MAINT SUPPLIES OFFICE SUPPLIES MAINT SUPPLIES PHYSICAL-BOATMAN WARE FIRING RANGE SUPPLIES OFFICE SUPPLIES LIGHT BAR UNIFORM & EQUIPMENT STEEL TRAUMA PLATE MOUNTING PLATE TUITION REIMBURSEMENT EVIDENCE COLLECTION TUITION REIMBURSEMENT RADAR SERVICE UNIFORM GEAR FILM PROCESSING PAINT/SUPPLIES MEALS/TOLLS VEHICLE TAG REIMB PETTY CASH LUNCH-BARNES/COX OFFICE SUPPLIES 10/99 USE 11/99 USE 11/99 L1SE 352.12 12.99 75.96 24.87 28.74 510.00 182.00 156.00 8.97 19.09 143.45 285.00 37.94 161.13 80G.75 356.94 19.95 24.95 6GO.OU 142.90 900.00 88.80 175.55 141.89 72.01 33.86 11.00 16.10 X0.20 37.52 53.93 43.88 405.71 POLICE COMMUNICATIONS 6,050.00 200008 METROCALL PAGER USE 28.16 200040 DEPT OF PUBLIC SAFETY OLETS RENTAL 350.00 201407 WAL-MART PHOTO PROCESSING 35.64 201409 THREE LAKES LAUNDRY BUNDLE LAUNDRY 55.13 201533 ASSN PUBLIC SAFETY COMMON MEMBERSHIP DUES-ALLEN 45.00 DEPARTMENT TOTAL =___> 51'3.93 CITY OF OWASSO GENERAL FUND 12/03/99 9:08:58 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDc~R DESCRIPTION AMOUNT ---------- ------------------------- -------------------- ANIMAL CONTROL 200008 METROCALL PAGER USE 201407 WAL-MART MAINT SUPPLIES 201409 THREE LAKES LAUNDRY BUNDLE LALINURY 201451 DOZIER PRINTING PRINTED FORMS 201576 MCI TELECOMMUNICATIONS 11/99 USE 201598 PSU 11/99 USE DEPARTMENT TOTAL =___> FIRE SERVICES ------------------------------ 200008 200020 200048 200049 200050 200051 200054 200491 200491 200493 200494 200498 200498 200684 200928 201151 201192 201294 201305 201317 201344 201359 201360 201397 201398 201430 201453 201517 201517 201518 201536 201549 201576 METROCALL KIMBALL ACE HARDWARE CHRIS WILSON RUN STUCKEY DON TAYLOR JEFF CARNEY BMI SYSTEMS UF' TULSA AT&T WIRELESS SERVICES AT&T WIRELESS SERVICES KENNY A PEACOCK LUNNIE i~ GREEN PAGENET PAGENET USU FIRE SERVICE TRAINING OUR DESIGNS INC TUXALL UNIFORM ~~ EC~L1I P PAUL CONWAY SHIELDS TSR SPORTSWEAR TUXALL UNIFORM & EQUIP APEX COMPUTERS HUGHES LUMBER CO OVERHEAD DOOR COMPANY PAUL CONWAY SHIELDS WAL-MART CROW BURLINGAME CLASSIC CHEVROLET DRYSDALES TSR SPORTSWEAR TSR SPORTSWEAR OVERHEAD DOOR COMPANY REASORS TREASURER PETTY CASH MCI TELECOMMUNICATIONS PAGER USE MAINT/REPAIR SUPPLIES VOLUNTEER FIRE RUNS VOLUNTEER FIRE RUNS VOLUNTEER FIRE RUNS VOLUNTEER FIRE RUNS COPIER LEASE/MAINT PHONE USE-ALLEN PHONE USE-ALL VOLUNTEER FIRE RUNS VOLUNTEER FIRE RUNS PAGER-ALLEN PAGER-OTHERS SKILLS TRAINING-SADDORIS BADGES/TAGS/COLLAR BRASS UNIFORM PANTS FIRE HELMETS UNIFORM SHIRTS UNIFORM SHOES COMPUTER SERVICES ROPE/T-POST DOUR REPAIR HELMET SHIELDS CAMERA/E6?UIPMENT REPAIR PARTS VEHICLE REPAIRS UNIFORM PANTS-BISHOP UNIFORM LOGOS UNIFORM LOGOS DOOR REPAIR FILM PROCESSING LUNCH/MILEAGE-DEMAURO 11/99 USE 7.04 44.46 13.13 190.07 8.04 177.64 440.38 9.13 2.99 49.50 49.50 49.50 49.50 174.56 39.44 25.52 49.50 49.50 8.05 113.25 25.00 811.95 65.90 725.00 1,656.00 72.95 84.00 28.50 53.00 462.00 853.68 260.15 515.57 128.00 20.00 10.00 83.00 13.85 168.76 49.11 CITY OF OWASSO GENERAL FUND 12/03/99 9:08:58 A/P CLAIMS REPORT ~~ APAPVR PAGE: ~; PO # VENDOR DESCRIPTION AMOUNT ~, ---------- -------------------------- ------------------------- ------------- i 201598 PSO DEPARTMENT TOTAL =___> EMERGENCY PREPAREDNESS ------------------------------ 200005 AT&T WIRELESS SERVICES 201577 SOUTHWESTERN BELL TELE 201598 PSO DEPARTMENT TOTAL =___> STREETS ------------------------------ 11/99 USE PHONE USE-STAMPER 11/99 NON PLEXAR 11/99 USE 200008 METROCALL PAGER USE 200010 SIGNALTEK INC TRAFFIC SIGNAL MAINT 200021 OFF'IC:E DEPOT CARD PLAN OFFICE StPPLIES 200023 SAM'S CLUB MAINT SUPPLIES 200038 UNIFIRST CORPORATION UNIFORM CLEAN/RENT 200038 UNIFIRST CORPORATION UNIFORM CLEAN/RENT 200081 BILL BASORE SAND 200112 BAILEY EQUIPMENT EQUIPMENT REPAIR 200782 EQUIPMENT ONE RENTAL & SA EQUIPMENT RENTALS 200984 A_I.M_ EQUIPMENT DOZER RENTAL 201120 LOGIX TELEPHONE SYSTEM 10/5/99 2011137 APAC-OKLAHOMA, INC;_ GRAVEL 201235 WAL-MART OFFICE SUPPLIES 201355 GEORGE & GEORGE SAFETY SAFETY SUPPLIES 201410 A-1 FENCE INC SIGN POLES/CAPS 201415 VANCE BROS INC REPAIR SUPPLIES 201416 AM-RAIL CONSTRUCTION INC RAILROAD TIES 201417 THOMPSON'S GENERAL STORE CARHARTT JACKET-ROBERTS 201419 CROW BURLINGAME REPAIR SUPPLIES 201419 CROW BURLINGAME REPAIR SUPPLIES 201457 ADMIRAL EXPRESS OFFICE SUPPLIES 201549 TREASURER PETTY CASH COFFE PUT/EMP LUNCH 201575 OKLAHOMA NATURAL GAS 10/99 USE 201598 PSO 11/99 USE DEPARTMENT TOTAL =___> COMMUNITY CENTER ------------------------------ 200027 AT&T WIRELESS SERVICES PHONE USE-SR VAN 402.37 7,158.73 11.07 95.75 64.16 -------170.98 49.28 , 250.00 377.96 136.95 ' 31.30 31.30 175.00 24.95 8.80 384.00 4,301.67 "` 158.97 i~ 39.96 39.79 ' 640.00 128.00 140.00 62.00 ' 60.86 19.59 1.78 ' 102.50 35.25 375.32 ,~ 7,575.23 31.98 ., 12/03/99 9:08:58 A!P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT 200962 POSITIVE PROMOTIONS VOLUNTEER PINS 98.10 201391 CURTIS RESTAURAN~1' SUPPLY OVEN RACK 79.89 201549 TREASURER PETTY CASH REIMB PETTY CASH 9.70 201575 OKLAHOMA NA`1'URAL GAS 10/99 USE 193.38 201576 MCI TELECOMMUNICATIONS 11/99 USE 13.91 201598 PSO 11/99 USE 485.29 DEPARTMENT TOTAL =___> 912.25 PARK MAINTENANCE ------------------------------ 200008 METROCALL PAGER USE 21.12 200368 AT&T WIRELESS SERVICES PHONE USE-WARREN 61.51 201063 WAYNE MFG CO, LC WINTER WONDERLAND 249.58 201442 WAL-MART MAINT SUPPLIES 7.50 201445 TULSA COUNTY BOCC SIGNS 78.00 201446 ROARK TRUE VALUE HARDWARE SIGNS 32.85 201447 WAYNE MFG CO, LC WINTER WONDERLAND. 986.59 201477 APAG-OKLAHOMA, ING_ CRUSHER RUN 65.73 201520 HUGHES LUMBER CO WINTER .WONDERLAND 65.19 201526 DISPLAY SALES WINTER WONDERLAND 231.00 201549 TREASURER PETTY CASH WINTER WONDERLAND 34.32 201576 MCI TELECOMMUNICATIONS 11/99 USE 9.01 201598 PSU 11/99 USE 892.68 DEPARTMENT TOTAL =___> 2,735.08 ECONOMIC DEVELOPMENT ------------------------------ 200291 SPRINT PCS PHONE USE-TOBIAS 51.71 201376 UWASSO CHAMBER OF COMMERC CHAMBER RETREAT 127.00 201549 TREASURER PETTY CASH REIMB PETTY CASH 12.50 201576 MCI TELECOMMUNICATIONS 11/99 USE 23.99 DEPARTMENT TOTAL =___> 215.20 FUND TOTAL =___> 58,837.37 CITY OF UWASSO GENERAL FUND CITY OF OWASSU ~+- WORKERS' Cc~MP SELF-INS PLAN 12/03/99 9:08:58 A/P CLAIMS REPORT APAPVR PAGE: ---PO-# VENDciR _----DESCRIPTION AMOUNT --- ------------------------- -------- ------------- GENERAL GOVERNMENT 201310 NATIONAL UNION FIRE INS C 201382 NICHULS McCLANAHAN INC 201483 ST. JOHN'S MEDICAL CENTER 201485 ST. JOHN'S MEDICAL CENTER 201486 TULSA URTHU SPURTS 201487 TULSA RADIOLOGY ASSOCIATE 201490 CENTRAL STATES ORTHOPEDIC 201549 TREASURER PETTY CASH DEPARTMENT TOTAL =___> EXCESS INSURANCE BU4U39 C09188 DU7149 DU7149 501139 G1U259 MILEAGE-GRIMES 9,704.00 372.00 ~ 98.19 643.71 149.81 20.66 48.09 '~ 88.66 11,125.12 FUND TOTAL =___> 11,125.12 CITY OF OWASSO AMBULANCE SERVICE 12/03/99 9:08:58 A/P CLAIMS REPORT APAPVR PAVE: ' ---PO-# -------VENDOR -----DESCRIPTION --AMOUNT--- 201426 MANAGED CARE ADM REFUND-#2254 316.11 201427 SECURE HORIZONS REFUND-#2443 568_00 ' ------- DEPARTMENT TOTAL =___> 884.11 ' AMBULANCE ----------- ------------------- 200053 JEFFERY GALLES DO EMS AUDIT 250.00 200151 OEMTA, DAVID VAN NOSTRANU TRAINING-KELLEY 160.00 200185 OEMTA, DAVID VAN NOSTRANU TRAINING-PARRIS 205.00 200210 MEDICLAIMS, INC_ MONTHLY SERVICE FEE 1.665.94 ~ 200254 OKLAHOMA EMT ASSOCIATION TRAINING-WOFFORD 160.00 200491 AT&T WIRELESS SERVICES PHONE USE-ALL 53.41 ' 200595 PRIMEDIA WORKPLACE LEARNI SUBSCRIPTION 888.00 787 83 200627 ALLIANCE MEDICAL INC AMBULANCE SUPPLIES . 201038 ALLIANCE MEDICAL INC AMBULANCE SUPPLIES 236.08 201272 ALLIANCE MEDICAL INC AMBULANCE SUPPLIES 634.47 ' 201342 BOUNDTREE MEDICAL AMBULANCE SUPPLIES 151.08 201343 ALLIANCE MEDICAL INC AMBULANCE SUPPLIES 98.97 201399 PACE PRODUCTS OF TULSA IN AMBULANCE SUPPLIES 76.00 201429 ALLIANCE MEDICAL INC AMBULANCE SUPPLIES 353.35 201495 DAVID HURS'I' REIMBURSEMENT-TRAINING 85.00 201507 ROVERS STATE UNIVERSITY TRAINING-LAWLESS 397.85 ~ '~'U1519 CHUCK LAWLESS MILEAGE REIMBURSEMENT 273.11 201519 CHUCK LAWLESS UNIFORM REIMBURSEMENT 39.60 20152'7 MED SOURCE CURD AMBULANCE SUPPLIES 231.64 201528 ALLIANCE MEDICAL 1NC AMBULANCE SUPPLIES 644.22 201549 TREASUREk PETTY CASH REIMB F'ET'I'Y CASH 15 _ UU DEPARTMENT TOTAL =___> 7,4U~_55 ' FUND TOTAL =___> 8,290-66 CITY OF OWASSO CITY GARAGE 12/03/99 9:08:58 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---------- ------------------------- ------------------------- ------------- CITY GARAGE 200008 200018 200020 2UOU~>2 200023 200026 200029 200029 201354 201431 201431 201433 2014:34 201435 201436 201437 201438 201439 201456 201457 201463 201464 20146 20148 201479 201547 201548 201555 201575 201576 2015:8 METROCALL CONTINENTAL BATTERY CU KIMBALL ACE HARDWARE B & M TIRE CENTER INC SAM'S CLUB UNIFIRST CORPORATION CROW BURLINGAME CROW BURLINGAME W W GRAINGER INC O'REILLY AUTO PARTS O'REILLY AUTO PARTS ALLIED BEARINGS SUPPLY B & M OIL COMPANY CONNEY SAFETY PRODUCTS OK TRUCK SUPPLY ERICSSON INC ETTINGER'S PARTS ASSOCIATES INC IBT INC ADMIRAL EXPRESS KEYSTONE E~.UIPMENT CU TULSA AUTO COLLECTION HARLEY E~?U I P CO MIKE ~?UINN DODGE ENLOW FORD TRACTOR INC MILEAGE MAS'T'ERS PHOENIX RECYCLING EDDIE'S TRANSMISSION OKLAHOMA NATURAL GAS MCI TELECOMMUNICATIONS PSO DEPARTMENT TOTAL =___> FUND TOTAL =___> PAGER USE BATTERIES MAINT/REPAIR SUPPLIES TIRE/VEHICLE REPAIRS MAINT SUPPLIES UNIFORM CLEAN/RENT REPAIR SUPPLIES REPAIR PARTS MAINT/REPAIR SUPPLIES REPAIR PARTS REPAIR PARTS CO REPAIR PARTS REPAIR PARTS MAINT SUPPLIES REPAIR PARTS RADIO REPAIR OFFICE SUPPLIES REPAIR PARTS REPAIR PARTS OFFICE SUPPLIES REPAIR PARTS REPAIR PARTS REPAIR PARTS REPAIR PARTS REPAIR PARTS FLAT REPAIR MAINT SUPPLIES VEHICLE REPAIR 10/99 USE 11/99 USE 11/99 USE 7.04 205.80 29.87 29.95 31.90 91.65 9.99 380.75 6.83 657.14 16.00 56.85 542.00 34.20 91.89 187.60 2.70 412.53 96.75 4.55 139.54 55.55 231.97 172.00 148.63 168.44 55.00 835.00 25.88 1.17 166.68 4,910.85 4,91~~_85 CITY OF OWASSO CAPITAL IMPROVEMENTS 12/03/99 9:08:58 A/P CLAIMS REPORT APAPVR PAGE: p0 ## VENDOR DESCRIPTION AMOUNT 1 ------------- ------------- ---------- ------------------------- ------------ GENERAL GOVERNMENT 200668 CREATIVE COMPUTER SOLUTIO SOFTWARE-6/1/99 1,059.93 ~^ 201523 COMPUTING SOLUTIONS COMPUTERIZATION-11/16/99 7,250.00 201540 DELL COMPUTER CORD COMPUTER EQUIPT-11/16/99 6,652.00 201540 DELL COMPUTER CORP COMPUTER EQUIPT-11/16/99 4,284.00 ' DEPARTMENT TOTAL =___> ' STREETS ------------------------------ 200738 ART NICHOLS PLUMBING 200986 KIMBALL ACE HARDWARE 200996 MILL CREEK LUMBER & SUPPL 201120 LOGIY 201127 LOCKS SUPPLY 201387 STEEL SERVICE BUILDING CO 201387 STEEL SERVICE BUILDING CO 201387 STEEL SERVICE BUILDING CO 201499 EM DESIGN & CONSTRUCTION DEPARTMENT TOTAL =___> FUND TOTAL =___> PLUMBING-PW2 BLDG MAINT/REPAIR SUPPLIES REPAIR/MAINT SUPPLIES TELEPHONE SYSTEM 10/5%99 ELECTRICAL SUPPLIES METAL SIDING METAL SIDING METAL SIDING BUILDING MATERIALS 19,245.93 3,525.79 29.43 1,291.14 6,800.00 438.59 527.79 .20 21.00 116.13 12,750.07 31,996.00 1 CITY OF OWASSO BOND PROJECTS FUND 12/03/99 9:08:58 A/P CLAIMS REPORT APAPVR PAGE: ___PO # -_ _-_ __-VENDOR------- -- --- --DESCRIPTION __-AMOUNT --------------- ----- ENGINEERING ------------------------------ 200278 COWEN CONSTRUGTlON INC 200584 CH2M HILL INC DEPARTMENT TOTAL =___> PROGRAM MGMT-3/1G/99 ENG SVS 2/3/98 3,607.50 60,811.00 ~ 64,418.50 FACILITY IMPROVEMENTS 200986 KIMBALL ACE HARDWARE DEPAF~TMENT TOTAL =___> :~'rREE'1' IMPROVEMENTS ------------------------------ MAINT/REPAIR SUPPLIES x'01210 FHC INC ENG SVS 8/3/99 201534 CINNABAR SERVICE COMPANY RIGHT OF WAY SERVICES 201584 CINNABAR SERVICE COMPAPdY RIGHT OF WAY SERVICES DEPARTMENT TOTAL =___> FUND TOTAL =___> ^ 235.65 ' 235.65 ~ 6,210.75 960.00 ' 1,680.00 8,850.75 ~ 73,504.90 i~ ii CITY OF OWASSO A/P TRANSFER REPORT VENDOR DESCRIPTION AMOUNT TRANSFERS CITY GARAGE TRANSFER FROM GENERAL FUND WORKER'S COMP SELF INS TRANSFER FROM GENERAL FUND GENERAL FUND TRANSFER FROM AMBULANCE FUND GENERAL FUND TRANSFER FROM E-911 FUND GENERAL FUND TRANSFER FROM BOND PROJECT FUND TRANSFERS TOTAL 5,208.33 10, 000.00 21,400.00 1,735.17 6,387.77 4,3.2 CITY OF OWASSO A/P TRANSFER REPORT VENDOR DESCRIPTION AMOUNT TRANSFERS CEMETERY CARE REVENUE TRANSFER FROM GENERAL FUND 90.63 AMBULANCE CAPITAL REVENUE TRANSFER FROM AMBULANCE FUND 3,898.23 TRANSFERS TOTAL 3,988.86 i~ ii ii ii CITY OF OWASSO A/P TRANSFER REPORT VENDOR DESCRIPTION AMOUNT TRANSFERS CEMETERY CARE REVENUE TRANSFER FROM GENERAL FUND 225.00 AMBULANCE CAPITAL REVENUE TRANSFER FROM AMBULANCE FUND 4,096.50 TRANSFERS TOTAL ,3 CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11/20/99 Information Systems 0.00 ;; : ;: , 0.00 ~`' Su;pport;Services 1;8.00 ! 4x22.96, Police 3465.73 51 695.99 Centr~i C~ispatch 460A1 5x96©;~~` Animal Control 0.00 1,769.68 Fire 1,152.59 > 46~~02 5 Street 138.54 10,231.08 Community-Senior Center 0.00 3;3~©.~~ Park Maintenace 0.00 _; 4,160.85 Economic beveloprnent !0.00 ~xp51.50 General Fund Total $5,234.87 $165,443.30 Garage Fund Garage Fund Total $44.10 $3,742.26 APPROVED: 12/07/99 Mayor ~ Council Member "* Council Member MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: THERON WARLICK CITY PLANNER SUBJECT: ORDINANCE N0.627 DATE: December 1, 1999 BACKGROUND: At the November 23, 1999 meeting, the Owasso City Council approved a request to rezone property located in Section 20, Township 21 North, Range 14 East, City of Owasso, Tulsa County, Oklahoma. The 7.73 acre subject property is located east side of Garnett Road, north of E 86"' Street N. The rezoning request changes the zoning on the subject property from AG (Agriculture) District to CG (General Commercial) District. Attached is a copy of Ordinance No. 627 which formally adopts the City Council's action of November 23, 1999, thus establishing the change in zoning designation from AG to CG. TTIII~I~,rw .rr~~rr . ...~~~~ Staff recommends Council approval of Ordinance No. 627. ATTACHMENTS: 1. Ordinance No. 627, 2. Subject Map. CITY OF OWASSO ORDINANCE NO. 627 AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ-99-11 CHANGING THE ZONING OF PROPERTY LOCATED IN SECTION 20, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, OKLAHOMA, FROM AG (AGRICULTURE DISTRICT) TO CG (GENERAL COMMERCIAL DISTRICT), AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for rezoning of the property herein described, and, WI3EREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for and against the requested rezoning of application OZ-99-11. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT Section 1. The zoning classification of the following described property, to wit: TRACT ONE: A TRACT OF LAND LYING IN THE SOUTHWEST QUARTER (SW/4) OF SECTION TWENTY (20), TOWNSHIP TWENTY-ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, OWASSO, TULSA COUNTY, OKLAHOMA, BEING FURTHER DESCRIBED AS FOLLOWS: THE NORTH HALF OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER (N/2 NW/4 NW/4 SW/4) OF SECTION TWENTY (20), TOWNSHIP TWENTY-ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE UNITED STATES GOVERNMENT SURVEY THEREOF, SAID TRACT CONTAINING 4.80 ACRES, MORE OR LESS; AND, TRACT TWO: A TRACT OF LAND LYING IN THE SOUTHWEST QUARTER (SW/4) OF SECTION TWENTY (20), TOWNSHIP TWENTY-ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, OWASSO, TULSA COUNTY, OKLAHOMA, BEING FURTHER DESCRIBED AS FOLLOWS: THE NORTH HALF OF THE SOUTH HALF OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER (N/2 S/2 NW/4 NW/4 SW/4) OF SECTION TWENTY (20), TOWNSHIP TWENTY-ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE UNITED STATES GOVERNMENT SURVEY THEREOF LESS AND EXCEPT A TRACT IN THE SOUTHEAST CORNER BEING MORE PARTICULARY DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEAST CORNER OF SAID N/2 S/2 NW/4 NW/4 SW/4 THENCE WEST ALONG THE SOUTH LINE OF SAID N/2 S/2 NW/4 NW/4 SW/4 A DISTANCE OF 86.34 FEET; THENCE NORTHEASTERLY ON A CURVE TO THE RIGHT HAVING A RADIUS OF 5,230.51 FEET A DISTANCE OF 166.50 FEET TO A POINT ON THE EAST LINE OF SAID N/2 S/2 NW/4 NW/4 SW/4; THENCE SOUTH ALONG SAID EAST LINE A DISTANCE OF 142.01 FEET TO THE POINT OF BEGINNING, SAID TRACT CONTAINING 2.26 ACRES, MORE OR LESS; AND, TRACT THREE: A TRACT OF LAND LYING IN THE NORTHEAST QUARTER (NE/4) OF THE NORTHWEST QUARTER (NW/4) OF THE SOUTHWEST QUARTER (SW/4) OF SECTION TWENTY (20), TOWNSHIP TWENTY-ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND 1 1 1 1 MERIDIAN, OWASSO, TULSA COUNTY, OKLAHOMA, BEING FURTHER DESCRIBED AS FOLLOWS: COMMENCING AT A POINT 30.00 FEET EAST OF THE NORTHWEST CORNER OF THE SOUTHWEST QUARTER (SW/4) OF SAID SECTION (20); THENCE NORTH 88°41' 15" EAST, ALONG THE NORTH LINE OF SAID SOUTHWEST QUARTER (SW/4) A DISTANCE OF 633.14 FEET TO THE NORTHWEST CORNER OF THE NORTHEAST QUARTER (NE/4) OF THE NORTHWEST QUARTER (NW/4) OF SAID SOUTHWEST QUARTER (SE/4) SAID POINT BEING THE POINT OF BEGINNING; THENCE SOUTH 59°27'04" EAST A DISTANCE OF 196.39 FEET TO A POINT ON THE WESTERLY RIGHT-OF-WAY LINE OF U.S. HIGHWAY NO. 169; THENCE ALONG SAID RIGHT-OF-WAY LINE ON A CURVE TO THE LEFT HAVING A RADIUS OF 5230.51 FEET (A CHORD BEARING OF SOUTH 32°36'37" WEST A LENGTH OF 299.96 FEET) AN ARC DISTANCE OF 300.00 FEET TO A POINT ON THE WEST LINE OF SAID NORTHEAST QUARTER (NE/4) OF THE NORTHWEST QUARTER (NW/4) OF THE SOUTHWEST QUARTER (SW/4); THENCE NORTH 01°12'54" WEST, ALONG SAID WEST LINE, A DISTANCE OF 352.57 FEET TO THE POINT OF BEGINNING, SAID TRACT CONTAINING 0.67 ACRES, MORE OR LESS be, and the same is hereby rezoned from AG (Agriculture) District to CG (General Commercial) District. Section 2. That all ordinances or parts of ordinances in conflict herewith be, and the same are hereby expressly repealed. PASSED AND APPROVED this 7"' day of December, 1999. City of Owasso, Oklahoma ATTEST: Marcia [3outwcll, City Clcrk APPROVED AS TO FORM: Ronald D. Cates, City Attorney Mark Wilken, Mayor S -~ S :: RM~ GS AG ~' 0 as a. CG ,~~ .,~/: ~" A ~~ C_ ~_ r\1:r~ - 1 \ \ f ..:.:; . t;!<:::: <a~~Y.: Yf.'%:;:V:.`%fir: %x%S: i:::_:;ii:.`;'`..'$:%.. AG Subject Property: From AG to CG AG O RM-2 fP ~ \~~ ~ JP ~ ~ ~ p / PUD b ~ c~v / \ ~ ~ ~9 ~~~~ /l~ ^N 1 / ~ r;- , E 86t" Street N %!F I i~ s~5~~_ 1 ~,. ~L t,, y , -, OM ~~ . k ~` . -~~i l .~ AG '' P~, ,~ ,` ~ sn,,iTh R -~ ELEM. ~ SCHOOL 91+~ ST. N ~ i ~~ 5T. H0. `~ N ~ i ~' \ ~ ~ c~ -.~ ~ ,~ ,~ c ,,, f r ''e ~ f ~ \ l9tA ST. ~ ,\ \ y _ -1 ~ ~i- - e9~ '` I \ ~~e v~. ~ J a ~,~ l ~ i e ~ e ,~e .v j `' ' - - a . eT~~ ~ N - E ~~ S ~~ e s~-+ ,~ ~ , _ ~ ~~ ~l~n il. t \ 1 '' - __ GM ~, r N O~ ~~~~ - /: q.'. :/ ii ~~ ~~ i~ i~ ^i ^ n MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: PHIL LUTZ, P.E. ENGINEERING PROJECT MANAGER SUBJECT: ACCEPTANCE OF WATER AND SEWER SYSTEMS NOTTINGHAM III DATE: November 30, 1999 BACKGROUND: The subject development is located south of 96th Street North, adjacent to the east side of the Nottingham Phase II subdivision (see attached location map). These utility systems include 1,035 LF of 6" water, 530 LF of 8" water and 3,236 LF of 8" sanitary sewer lines. ODEQ construction permits were issued in May and June 1999, respectively (see attached). FINAL INSPECTIONS: Public Works personnel conducted sanitary sewer and water systems final inspection on October 8, 1999. Punch lists of items requiring correction were given to the contractor on that date and all items have been completed. The contractor has provided one-year maintenance bonds for both utility systems (see attached). The streets and storm drainage systems have been constructed and do not require performance bonds. RECOMMENDATION: Staff recommends acceptance of the Nottingham III water and sanitary sewer systems. ATTACHMENTS: 1. Location map 2. ODEQ permits 3. Maintenance bonds D 96TH ST. N. ~~~~~~~ d~ ~~ 94TH PL 94TH ST N ~-J®~~l-~(~[~ppn ~ 94TH ST. N. 93RD STN 93ND CT. N. b® ~b~~ ~ ~ 92ND ~ 92ND CT. N. ~- 91ST ST. N. LOCATION MAP NOTTINGHAM III CITY OF OWASSO, OKLAHOMA PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION DA1~ 11-99 P~ "n 1 OF 1 J Q 2 L7 Z O Z 3 z Vf y a a a m 0 i i i MARK COLEMAN Executive Director May 3, 1999 =~ OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY ' F. Robert Carr, Jr., P.E., Director of Public Works City of Owasso 207 South Cedar ~ Owasso, OK 74055 Re: Permit No. WL000072990311 ' Nottingham Estates Three Waterline Project PWSID No. 3007218 Dear Mr. Carr: FRANK KEATING Governor Enclosed is Permit No. WL000072990311 for the construction of 1,035 linear feet of six (6) inch and 530 linear feet of eight (8) inch waterline and appurtenances to serve the Nottingham Estates ~ Three Waterline Project, City of Owasso, Tulsa County, Oklahoma. i I I The project authorized by this permit should be constructed in accordance with the plans approved by this department on May 3, 1999. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, sending one (1) set to your engineer and retaining one (1) set for our files. Very truly yours, Bronson Bolvin Construction Permit Unit Water Quality Division BBB/HJT/aw Enclosure c: Dennis Hodo, P.E., Consulting Engineer Mary Randolph, PWS District representative, DEQ Bill Warden, R.S., Regional Director, DEQ Nathan Kuhnert, Planning ~ Management Division, OWRB 107 NORTH ROBINSON, P0. BOX 1617, OKLAHOMA CITY, OKLAHOMA 13101-1611 panted on rocyded pd„~er ,vrth ;oy ink :: u~ a ~ o M MARK COLEMAN . ~ ., = ~ ~~ -. ~ ~- - ~~_ Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY June 21, 1999 F. Robert Carr, Jr., P.E., Director of Public Works City of Owasso 207 South Cedar Owasso, OK 74055 Re: Permit No. SL000072990310 Nottingham Estates Three Sewer Line Project S-21310 Dear Mr. Carr: FRANK KEATING Governor Enclosed is Permit No. SL000072990310 for the construction of 3,236 linear feet of eight (8) inch sewer line and appurtenances to serve the Nottingham Estates Three Sewer Line Project, City of Owasso, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this department on June 21, 1999. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, sending one (1) set to your engineer and retaining one (1) set for our files. Very truly yours, ~,'r Bronson Bolvin Construction Permit Unit Water Quality Division BBB/HJT/aw Enclosure c: Dennis L. Hodo, P.E., Consulting Engineer Wayne Craney, P.E., WPC Unit Supervisor, DEQ Bill Warden, R.S., Regional Director, DEQ 701 NORTH ROBINSON, P.O. BOX 1671, OKLAHOMA CITY, OKLAHOMA 13101-1671 printed on recycled paper with soy ink OKLAHOMA SURETY COMPANY Box ~4os TULSA, OKLAHOMA 74101 ' DEFECT BOND BONO NUMBER OK-0033826 ~ _ KNOW ALL MEN BY THESE PRESENTS; THAT wE IRA M. GREEN CONSTRUCTION COMPANY • and OKLAHOMA SURETY COMPANY, an Oldahoma co radon, ~ Principal' ~ having ~ Principal ~ of business in the Cty of Tulsa and State of Oldahoma, as surety, are held and fumy bound unto CITY OF OWASSO 8 TYANN DEVELOPMENT, INC. ' One Hundred One Thousand, as Obligee, in the penal sum of ~o..e~ u„nri,•ort Tr ion+y 4i Y anri 6q/10^ Dollars ~ 101 ,726.69 ry. lawful money of the Unrted States of Amerip, br the payment of which, weU and troy to be made. we bind oursetres, our heirs. ezearbrs, administrators, ' successors and assigns, jointly and severely, finny by these presents. ~+ WHEREAS the said Prncpal has constructed vermin improvements described as bHows: ~, Nottingham Estates III, Dwasso, Oklahoma ~" Water Supply System 8 Sanitary Sewer System ' Yr. _ k Which said improvements have been constructed m ~~ with speafiations prepared by C. W. He1sC61 ~~ _. Now, THEREFORE, THE CONplTigr OF THIS OBI,gAT10N Ig gam. ~ if the said Prirrdpal stag n~ ~ ~ period of One year(s) agaurst arty failuro due to defective worfargrssfrip or materials. said on~ pravernenls bra period to begin with the date of conrpb6on and axeptarrce of such Y'eaKs) otherwise b rerrtain in full force and effect. subject however to t ~~ ~P described above. then flea obCpation star! be nuN and vad, ~~ bUowirrg expross provision: ~'' The Obligee, by and through >!s proper ropreserrtatrve, shall ive tfie g Principal and the Surety written notice of ag repairs required b btfifl the terms of this maintenance guanrrtee; and the said Principal and Surety stall. after receipt of any such noose. be allowed a roasonabte period of time in which ~_ to make arty such repairs. ~,. SIGNED, sealed and dated thin 22nd ~ ~ July 99 19 N ~ G - '~` Nresident ~~ ,F , OKLAHOMA SURETY COtNPAtYY ,~ A~omey~n-fact ,, ~. . - _ _ f i , ~:~ i I I .°~, ~ E MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: PHIL LUTZ, P.E. ' ENGINEERING PROJECT MANAGER SUBJECT: ACCEPTANCE OF SANITARY SEWER SYSTEM i PRESTON LAKES I ~ DATE: December 1, 1999 ~ BACKGROUND: The subject project is located northeast from the 86`h Street North and 145`h E. Avenue intersection (see attached location map). The sanitary sewer system has been permitted by ODEQ including 3,200 LF of 14", 1,200 LF of 12" and 14,400 Lf of 8" sewer lines (see attached). The water system is within and has been permitted through Water District #3, Rogers ,~, County. ' FINAL INSPECTIONS: Public Works personnel conducted sanitary sewer final inspections with the construction contractor on November 17 and December 1, 1999. Punch lists of items requiring correction ' were given to the contractor on those dates and all items have been completed. The contractor has provided aone-year maintenance bond for the sanitary sewer (see attached) and the developer has provided performance bonds for the streets and drainage systems. RECOMMENDATION: Staff recommends acceptance of the Preston Lakes I sanitary sewer system.. r/ ATTACHMENTS: 1. Location map ' 2. ODEQ permit 3. Maintenance bond . E. 96TH ST. N. W W ~ Q Q W W S ~ = I ~-1 J ~_ ~- _ ~ z z E. 86TH ST. N. LOCATION MAP PRESTON LAKES CITY OF OWASSO, OKLAHOMA PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION 0A7~ 11-99 P~1Q 1 OF 1 U O I N W Y 2 O W Z N a i 0 HI-VIEW ESTATES PARADISE VALLEY WHISPERING PINES 1, 2 do 3 UNPLATTED t!- l1 LLS~ IJ ®UCl ~iaii ~u~~~ UNPLATTED -~ ' O K L A H O M A MARK COLEMAN DEPARTMENT OF ',NV10.0NMENTAL CUAIITY FRANK KEATING Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor ~~~~~n November 5, 1999 D ~ • - ~ ~ ~~11 ', ll ~ ~;~; > ;.;: i~~9 I i ~i~ i F. Robert Carr, Jr., P.E., Director of Public Works I~ City of Owasso '207 South Cedar - ~ Owasso, Oklahoma 74055 Re: Permit No. SL000072991038 Preston Lakes sewer line extension S-21310 Dear Mr. Carr: ' Enclosed is Permit No. SL000072991038 for the construction of 14,400 linear feet of eight (8) inch ~ PVC, plus 1,200 linear feet of twelve (12) inch PVC, plus 3,200 linear feet of fourteen (14) inch PVC sanitary sewer line, plus all appurtenances, to serve the Preston Lakes addition, City of Owasso, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved ~ by this department on November 5, 1999. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the ' Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of ' Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you and retaining one (1}set for our files. Very truly yours, ~U, Rocky CHefi, P.E. Construction Permit Unit ~ Water Quality Division ^ RWC/HJT/so Enclosure c: Dennis L. Hodo, P.E., DLH Engineering, Inc. Wayne Craney, P.E., WPC Unit Supervisor, DEQ Bill Warden, R.S., Regional Director, DEQ ~ 707 NORTH ROBINSON, P0. BOX 1617, OKLAHOMA CITY, OKLAHOMA 13101-1617 printed on recycled paper with soy ink ' r -OKLAHOMA SURETY- COMPANY- - -- Box 1409 _ _ . TULSA, OKLAHOMA 74101 - - DEFECT BOND - - - - BOND NUMBER OK-0033829 - KNOW ALL YEN BY THESE PRESENTS: - THAT WE, _ TRA M. - (;RF.EN CONSTRUCTION COMPANY as Prinapal, and OKLAHOMA SURETY COMPANY, an Oldahortra corpora6m, having its prirxipal ptaca of business in the City of Tulsa and State of Oldahoma, as Surety, are held and firmly bound unto CITY OF OWASSO & PRESTON LAKES , L .L . C . as Obligee. Four Hundred Fifty Five Thousand, - in the penal sum of ~~&~~ t}eT~ g0~________-- p~ ~ 45 5.080.00 lavrfuf money of the United States of Ameria, for the paynretr< of which, wet and troy to be made. we bind ourselves. our heirs. e>ae~ors, administrators, successors and assgns, jointy acrd aerertrNy, by these presents. - WHEREAS the said Priruapal has oorrswaed certain enprovernents described ss foNorrs: Sanitary Sewer System -Preston Lakes -Owasso (145th & 86th St.) Which said improvements have been constructed m corttorm with spedfications prepared by NOW. THEREFORE, THE CONDtT10N OF THtS OBLKiAT10N tS SUCH. that, K the said Principal shall mainhin said improvements br a period of ~*+P year(s) agairut arty faituro due to defec~ve warkrrunship or materials, said one I+~s) period to begin with the date of compbtion and axepfince of such completed improvements desuibed above. then this obrpttion sha4 be null and void, otherwise to remain in full force and efterx, subject however to the foUowicp a~ress provision: The Obligee. by and through its proper represerttrtive, shall give the Principal and the Surety wrftten notice of ap repairs required to fulfill the terms of this maintenance guarantee; and the said Principal and Surety stall. after receipt of any such notice. be allowed a reasonable period of time in which to make any such repairs. SIGNED, sealed and dated this - 7th ~, ~ December 19 99 a Iv_G~ /~-SLIn~~ President p~~ OKLAHOMpA~S~URETY COMPANY BY - cZ~j ~' ~~r~'~' . ~?ichael Tedford Attonyelr.in-hcx ~,~us os i~ae~ Tulsa, Oklahoma ~trwfa all 9[m bo tllcsc preseids-_ That theOKLAHOMA SURETY COMPANY, a corporation of the State of Oklahoma, having its principal office in the city of Tulsa, Oklahoma, pursuant to the following By-Law, which was adopted by. the Stockholders of the said Company, to-wit: Section 10, Article IV, "All bonds, policies, undertakings or other obligations of the corporation shall be executed in the corporate name of the Company by the Chairman of the Board, The President, Secretary, any Assistant Secretary, Treasurer, or any Vice President, or by such other officers as the Board of Directors may authorize. The Chairman of the Board, President, any Vice President, Secretary, any Assistant Secretary, or the Treasurer may appoint Attorneys in Factor Agents who shall have authority to issue bonds, policies, or undertakings in the name of the Company. The corporate seal is not necessary for the validity of any bonds, policies, undertakings, or other obligations of the corporation:' The Company does hereby constitute and appoint Michael Tedford and Jacque V. Brown, individually of C1 aremore, OK its true and lawful attorney(s)-in-fact, to execute, seal and deliver for and on its behalf as Surety, and as its act and deed, Any and all bonds and undertakings of Suretyship And the execution of such instrument(s) in pursuance of these presents, shall be as binding upon the said OKLAHOMA SURETY COMPANY, as fully and amply, to all intents and purposes, as if the same had been duly executed and acknowledged by its regularly elected officers at its principal office in Tulsa, Oklahoma. IN WITNESS WHEREOF, OKLAHOMA SURETY COMPANY has executed and attested these presents this 8th day of Apri 1 , 19 9$ ATTEST: dr n erson ASSISTANT SIrCRETARY Todd Bazata ~~ VICE PRESIDENT On this 8th day of Apri 1 , 19 98 before me, a Notary Publi of the State of Oklahoma in and for the County of Tulsa, came the individual to me personally known to be the officer described in, and who a ecuted the preceding instrument, and he acknowledged the execution of the same, and being by me duly sworn, said that he is the therein des ibed and authorized officer of the OKLAHOMA SURETY CO'~tP_~tiY aforesaid, and that the seal affixed to the preceding instrument is the corporate of said Company, and the said corporate seal and his signature as such officer were duly affixed to the ~ ' 'nstrument by the authority and direction of the said Company, and that/,~.l1ic';!e~PVQ~,~Iion 10, of the By-Laws of said Company, erred to in th preceding instrument, is now in force. ~4`-~1T ~~~ i `~~~ ~OF, I have hereunto set my hand'and affixed my offic al seal at the City of T e ay first above • PUBLIC • 6- ~4- pINS,~' ~ qty Co mission expir s ''~S,q iC~~i~~1 ~ Melanie ay A ms Nota, blic I, Sara AndPrcon Assistant Secretary of OKLAHObL-SURETY CO;>4iPANY do hereby ify that the foregoing ext. of the By-Laws and of a Resolution of the Board of Directors of this corporation, and of a Power of Atto ey ssued pursuant thereto, are and correct, and that both the By-Laws, the Resolution and the Power of .attorney are still in full fo ce d effect. I~ ~-IT~ESS WHEREOF. I ha~:e hereunto set m~ hand and afti.red *.7e'acsimile sea: ,rf said cnrpurau~~r. this 7th day of >7ar•PmhPr 19 _~ . Sara Anderson Assistant Secretary 8-3888-OS MEMORANDUM TO: THE HONORABLE MAYOR & CITY COUNCIL CITY OF OWASSO FROM: DEPUTYCHIEF MARK STUCKEY SUBJECT: SELF CONTAINED BREATHING APPARATUS (SCBA) DATE: November 29, 1999 BACKGROUND The fiscal year 1999-2000 capital outlay budget containes $11,500.00 for the purchase of SCBA's. In September the staff solicited and opened bids for the purchase of self-contained breathing apparatus (SCBA's). At the October 5, 1999 City Council meeting, all bids were rejected because they exceeded the budgeted amount. The specifications were reviewed and changed to reflect a bid per self-contained breathing apparatus (SCBA) and not as a group of five. We received three bid proposals that met all of our specifications - Vallen Safety in the amount of $2,925.00/SCBA and $820.63/Bottle, Wayest Safety in the amount of $2,422.50/SCBA and $763.40/Bottle, and ORR Safety for $2,314.00/SCBA and $729.00/Bottle RECOMMENDATION The staff has reviewed the bids and recommends that a low bid for four (4) SCBA and three (3) bottles in the total amount of $11,443.00 from ORR Safety Corporation of Louisville, Kentucky be accepted. ATTACHMENTS 1. Specifications 2. Orr Safety bid proposal INSTRUCTIONS TO BIDDERS GENERAL A. Bids must be sealed and clearly marked on the envelope to identify the item being bid. Bids received after the specified date and hour will be returned unopened. B. Bids will be opened and read aloud at the announced time, and will be taken under advisement. Purchaser reserves the right to reject any and all bids and waive any irregularity therein, and to select the bid deemed to be in the best interest of the purchaser from among those received. C. Detailed written technical information, required forms for bidding, and responses will be required from the bidders, as set out in the specifications. Failure of any bidder to furnish all required information will disqualify that particular bid. II INTENT A. It is the intent of these specifications and the requirements listed herein to obtain bids for ~ the purchase of individual self contained breathing apparatus units and individual additional cylinders for the Owasso Fire/Ambulance Department. It is the further intent to obtain bids that maybe easily and completely evaluated on an equal competitive basis. B. Because of the wide variances in types, configurations, options and models available in the industry, the purpose of these specifications is to set a standard by which all proposals received may be evaluated, studied and compared equitable. Vendors are required to ~ RETURN ONE (1) COPY of the specifications, correctly furnishing all information required and answering all questions attached. Any requested data, literature, drawing, etc, and detailed written lists of exceptions taken must also be enclosed. C. Since bids from a number of suppliers are anticipated, the purchaser cannot be expected to be familiar with all various technical details of all vendors' products; the only adequate method of evaluation will be to compare in this format. Vendors are cautioned that failure „R to submit proposals in the format specified herein will be grounds to reject vendor's proposal and remove the bid from consideration. D. Any questions for clarifications, etc, should be directed in writing to the person listed, and responses will be furnished in writing to all prospective vendors. Deputy Fire Chief Mark Stuckey PO Box 180 Owasso, OK 74055 918-272-4949 III BIDS Each bid shall be legibly written or printed in ink on the form provided in this copy of ' proposed contract documents. No alterations in bid or in the printed forms thereof by erasures, interpolations, or otherwise will be accepted unless each such alteration is signed ' or initialed by the bidder. If initialed, the purchaser may required the bidder to identify any alteration so initialed. No alteration in any bid, nor in the form on which it is submitted, shall be made after the bid has been submitted. All addenda to the contract documents, ' properly signed by the bidder, shall accompany the bid when submitted. No bidder may submit more than one bid. Multiple bids under different names will not be ~ accepted from one firm or association. IV WITHDRAWAL OF BID No bidder may withdraw a bid after the date and hour set for the opening of bids. A bidder may withdraw a bid any time prior to expiration of the period during which bids may be submitted, by a written request signed in the same manner and by the same person who ~ signed the bid. V ACCEPTANCE AND REJECTION OF BIDS ~ The purchaser reserves the right to accept the bid which, in its judgment, is the lowest and best bid; to reject any or all bids; and to waive irregularities and informalities in any bid. Bids received after the specified time of closing will be returned unopened. ,r VI TAX EXEMPTION Purchaser is exempt from payment of all federal, state, and local taxes in connection with the purchase. Said taxes must not be included in bid prices. The city will provide necessary tax _ exemption certificates upon request. VII PAYMENT ' As with all municipalities in Oklahoma, payment must be approved and signed on a claims list by the proper city authority. Payment shall be made only after complete and acceptable ' delivery of the equipment, in accordance with these specifications, and upon the submission of an invoice. 2 SCBA SPECIFICATIONS 1. The bidder will supply individual complete SCBA units that must comply with NFPA-1981 (1992 edition) standards for respiratory protection on the date of purchase. COMPLY NOT COMPLY 2. Complete units shall come with an audible and tactile low pressure alarms. COMPLY NOT COMPLY 3. Complete units shall come with 45 minute 4500 psi carbon wrapped cylinders that meet DOT standards. COMPLY NOT COMPLY 4. Complete units shall come with an AUZ000 face piece with kevlar head net and voice amplifier system. COMPLY NOT COMPLY 5. Complete units shall be the "Fifty" series back-pak & harness with face piece mounted regulator. COMPLY NOT COMPLY 6. Complete units shall come with two (2) pressure reducers so as not to interrupt air supply to the user during an emergency situation. COMPLY NOT COMPLY 7. Complete units shall come equipped with an E-Z flow regulator capable of meeting or exceeding the NFPA 100 LPM standard for pressure demand systems. COMPLY NOT COMPLY 8. All additional individual cylinders shall be carbon wrapped 45 minutes 4500 psi cylinders meeting DOT standards. COMPLY NOT COMPLY 3 :>~ . ~ BID PROPOSAL -SUBMITTAL PAGE SELF CONTAINED BREATHING APPARATUS BID FOR EACH COMPLETE SELF-CONTAINED BREATHING APPARATUS: ~ X31 ~, 00 BID FOR EACH ADDITIONAL CYLINDER: $ 7a~.9 , Q O BID EXCEPTIONS: I hereby acknowledge that I have read the specifications and that I am legally bound by the ' statements on the Bid Proposal -Submittal Page, and the required attachments. - \. Signature J Title Address ~. 0 , ~ U X I !,3 ,~ :2~ r ' BID OPENING: 2:00 P.ivl. ON NOVEMBER 3, 1999. MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL _ CITY OF OWASSO FROM: LIEUTENANT CLIFFORD R. MOTTO ~ ACTING CHIEF OF POLICE SUBJECT: ORDINANCE #625 /FUNERAL ESCORTS ~ DATE: December 1, 1999 BACKGROUND: For many years, the Owasso Police Department has been able to provide "funeral ' escorts" to the community. The rapid growth of the community however, has placed increased demands on the Police Department regarding the number of service calls it receives daily. Due to the increased number of service calls, the Department finds that it ' has become extremely difficult in continuing to provide this "funeral escort service" to our local funeral homes. In order to safely escort a funeral procession through the city, anywhere from two to six police units are needed. These officers can spend from thirty ' minutes to two hours on the assignment. Frequently, our officers are forced to either leave the assignment early, or cannot show up for the escort due to a police call being dispatched to them. The local funeral homes in the community can no longer depend ' upon the Department to provide this service to them on an "as needed" basis, and have requested that the Department look into alternative ways for providing this service. ' The City of Tulsa has adopted ordinances that allow for "Motor Vehicle Escort Guide Agencies" to perform funeral escorts for Tulsa funeral homes. These businesses usually utilize motorcycles when performing this function and their employees are empowered to direct and control traffic on any city street while engaged in an escort. These private agencies do an excellent job when either escorting a funeral or escorting oversized vehicles /buildings through Tulsa city streets. a As a result of discussions between the Department and local funeral homes, the Department believes that it will be in the best interest of all concerned for the City of Owasso to establish a similar ordinance regarding "Motor Vehicle Escort Guide ~ Agencies". FUNERAL ESCORT ORDINANCE DECEMBER 1, 1999 PAGE 2 To this end, City Attorney Ron Cates has prepared Ordinance #625. This ordinance mirrors that of the City of Tulsa and permits these agencies to operate within the City of Owasso. The ordinance further outlines the duties and authority of these agencies while engaged in any escort function, and provides for the Owasso Police Department to inspect, control, and regulate any agency operating within the City of Owasso. RECOMMENDATION: Staff recommends City Council approval of Ordinance #625 pertaining to Motor Vehicle Escort Guides. ATTACHMENTS: 1. Ordinance #625 2. Memorandum Dated October 12, 1999 /Work Session Agenda CITY OF OWASSO, OKLAHOMA ORDINANCE NUMBER 625 AN ORDINANCE RELATING TO PART 15, TRAFFIC AND VEHICLES OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA, ADOPTING AS CHAPTER 12 THEREOF PROVISIONS PERTAINING TO MOTOR VEHICLE ESCORT GUIDES, PROVIDING FOR DUTIES AND AUTHORITY OF MOTOR VEHICLE ESCORT GUIDES AND AGENCIES, PROVIDING FOR ESCORT GUIDES-UNIFORMS AND EQUIPMENT REQUIREMENTS AND LIMITATIONS, PROVIDING FOR ADVERTISEMENTS-LIMITATIONS, PROVIDING FOR FUNCTIONS, POWERS AND DUTIES OF THE POLICE DEPARTMENT, PROVIDING FOR ESCORTS PROVIDED, PROVIDING FOR FUNERALS-DRIVING, PROVIDING FOR PARADES, PROVIDING FOR DRIVING THROUGH PROCESSION, PROVIDING FOR PENALTY, PROVIDING FOR FUNERAL PARKING METER HOODS AND DECLARING AN EMERGENCY BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO-WIT: Section One: That Part 15, Traffic and Vehicles of the Code of Ordinances of the City of Owasso, Oklahoma, is hereby amended by adopting the following provisions, same being codified as set fortis below, to-wit: Section 15-1200. Duties and Authority of Motor Vehicle Escort Guides and Agencies Section 15-1201. Escort Guides -Uniforms and Equipment Requirements and Limitations Section 15-1202. Equipment Requirements for Escort Vehicles. Section 15-1203. Advertisements -Limitations. Section 15-1204. Functions, Powers and Duties of the Police Department. Section 15-1205. Escorts Required. Section 15-1206. Funerals -Driving, Section 15-1207. Parades. Section 15-1208. Driving Through Procession. Section 15-1209. Penalty. Section 15-1210. Funeral Parking Meter Hoods. SECTION IS-1200. DUTIES AND AUTHORITY OF MOTOR VEHICLE ESCORT GUIDES AND AGENCIES A. Motor vehicle escort guides are hereby authorized to: 1. Lead funeral corteges; it shall be the motor vehicle escort guide's duty to see that the headlights of every motor vehicle in the cortege are turned on; 2. Identify overlength, overwidth, overheight motor vehicles, mobile homes and buildings as defined in the Building Code of the City of Owasso; it shall be the motor vehicle escort guide's duty to see that such vehicle is properly marked as prescribed by the permit issued to move such vehicle; 3. Escort any overlength, overwidth, overheight motor vehicles, mobile homes, buildings or funeral cortege through stop signs or signalized intersections without stopping, provided such motor vehicle escort guide has rendered such intersection safe by reason of having stopped all traffic whose movement through such intersection would conflict with that of any vehicle or vehicles being escorted; and 4. Stop oncoming vehicles at intersections where such escorted vehicle or vehicles are making turns. B. Nothing herein excludes any motor vehicle escort guide or the driver of any vehicle being escorted from any part of this chapter that requires the operator of a motor vehicle to obey the directions given by any police officer or requires the operator of any motor vehicle to yield the right-of--way to emergency vehicles as defined herein. SECTION 15-1201. ESCORT GUIDES -UNIFORMS AND EQUIPMENT REQUIREMENTS AND LIMITATIONS A. No motor vehicle escort guide shall escort any funeral cortege unless he is wearing a uniform that has been approved by the Chief of Police of the City of Owasso for the use of the motor vehicle escort agency by which he is employed. B. No uniform is required for the escorting of overwidth, overlength, overheight vehicles, including mobile homes and buildings. C. No motor vehicle escort guide shall have on or about his person or on or about his escort vehicle any of the following: Any weapon declared to be unlawful by the Statutes of the state of Oklahoma; 2. Any badge or cap wreath that resembles the official police officer's badge or bears the words "Police" or "Officer"; 3. Any noncommissioned officer's bars or insignia denoting rank; or 4. Any holster, handcuff case, cartridge case or chemical weapon. SECTION 15-1202. EQUIPMENT REQUIREMENTS FOR ESCORT VEHICLES A. Motor vehicle escort guides, while actively engaged in furnishing an escort for funeral cortege, shall use either a two (2) wheeled or three (3) wheeled motorcycle. Such vehicle shall be equipped with two (2) lamps which display, when lighted, an amber light visible from directly in front of the center thereof for a distance of not less than five hundred (500) feet: Such lamps shall be no less than four (4) inches in diameter. B. Motor vehicle escort guides, while actively engaged in furnishing an escort for overwidth, overlength, overheight motor vehicles, including mobile homes and buildings, shall use a vehicle equipped with two (2) flashing amber lights of at least four (4) inches in diameter which shall be mounted so as to be visible, when lighted, for a distance of not less than five hundred (500) feet directly to the front of such vehicle; and two (2) flashing amber or red lights of at least four (4) inches in diameter which shall be mounted so as to be visible, when lighted, for a distance of not less than five hundred (500) feet directly to the rear of such vehicle. In lieu of the foregoing lights, a single rotating amber light may be used, provided that such rotating light has a diameter of at least six (6) inches, has at least two (2) bulbs and is visible, when lighted, for a distance of not less than five hundred (500) feet in all directions. In addition to the above lights, each vehicle must be equipped with two (2) red flags, each sixteen (16) inches square, mounted as high as practicable and spaced as widely as practicable. Each vehicle must also display any special signs or markings as is specified on the permit issued to authorize the movement of such special vehicles listed above. C. It shall be unlawful for the vehicles used in escorting to be equipped with sirens, decals, placards, signs and/or insignia which resemble official police insignia or bear the words "Police", "Official" or "Officer". No such vehicle shall display a red light to the front. D. Any motor vehicle used in performing escorts shall be subject to inspection at any time by the Chief of Police of the City of Owasso or his authorized representative. SECTION 15-1203. ADVERTISEMENTS -LIMITATIONS No person engaged in the business of furnishing motor vehicle escort guides shall distribute, present or give away any cards, handbills or printed matter of any kind which bear the words "Police", "Officer" or "Official", in conjunction with advertising an escorting agency; nor shall any advertisement state, imply or falsely represent that a motor vehicle escort is required by the City of Owasso. SECTION 15-1204. FUNCTIONS, POWERS AND DUTIES OF THE POLICE DEPARTMENT With regard to all motor vehicle escort agencies, the Police Department shall have the following functions, powers and duties: A. To investigate qualifications for fitness of all applicants; B. To investigate and aid in the prosecution of all violations of this chapter and cooperate in the prosecution of offenders before any court having jurisdiction to hear the same; C. To inspect and approve or disapprove motor vehicle equipment used in making escorts; and D. To inspect and approve or disapprove the equipment and uniforms worn by any motor vehicle escort guide. SECTION 15-1205. ESCORTS REQUIRED A. Every funeral cortege consisting of more than four (4) motor vehicles shall have no less than two (2) motor vehicle escort guides; and it shall be the duty of the funeral director or person conducting each funeral to provide as many more motor vehicle escort guides as may be needed to control traffic at all intersections through which the procession is proceeding simultaneously. B. All overheight, overlength, overwidth motor vehicles as described by this chapter, including mobile homes and buildings, shall provide the number of motor vehicle escort guides as is stated on the permit issued for movement of such vehicle. SECTION 15-1206. FUNERALS -DRIVING Each driver in a funeral or other procession shall drive as near to the right-hand edge of the roadway as practicable and shall follow the vehicle ahead as closely as practicable and safe. Funeral directors shall notify the Police Department of the time and destination of all funeral processions. SECTION 15-1207. PARADES No procession or parade containing three (3) or more vehicles, excepting funerals, shall proceed along any street except in accordance with the written permission of the City Council and such other regulations as are set forth herein. SECTION 15-1208. DRIVING THROUGH PROCESSION No driver of a vehicle shall drive between, alongside nor pass the vehicles comprising a funeral procession while it is in motion when such vehicles are conspicuously designated as required in this chapter. This provision shall not apply to intersections where traffic is controlled by traffic- control signals or by police officers, nor shall the passing prohibited in this section apply to limited-access highways. SECTION 15-1209. PENALTY Unless otherwise provided herein, every person violating any of the provisions of this chapter shall be guilty of an offense and, upon conviction thereof, shall be punished by a fine of not more than ONE HUNDRED DOLLARS ($100.00), excluding costs and assessments. SECTION IS-1210. FUNERAL PARKING METER HOODS A. Licensed funeral directors may hood no more than four (4) parking meters without charge for the purpose of conducting funerals, provided that: I. No suitable off-street parking is available for the parking of funeral vehicles; 2. The hoods are not placed on the meters more than five (5) hours prior to the time of the funeral; and 3. The hoods are removed immediately following the funeral. , B. The Police Chief may order any funeral parking meter hood to be removed when he deems such removal to be in the interest of the public safety or convenience. ' Section Two: That due to the absence of code provisions pertaining to Motor Vehicle Escort Guides, and the necessity therefor, an emergency is hereby declared to exist whereby the provisions hereof shall become effective immediately upon passage and publication. , APPROVED this _ day of December, 1999, with the emergency clause voted upon and approved separately. ~ CITY OF OWASSO, OKLAHOMA By. ,~ Mark Wilken, Mayor `1 ATTEST: di ~. Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D. Cates, City Attorney 2780-389.ord fun esc Owasso City Council Work Session October 12, 1999 Subject: Funeral Escorts For years, the Owasso Police Department has provided "Funeral Escorts" to the community. Usually, two police cars provide the escort from the funeral home to the cemetery. One car in front, and the other at the rear. ~ For some time however, our Department has not been too dependable in providing an escort every time one is requested. Our policy, over the past ' three years, has been to provide an escort only if sufficient manpower is available. Frequently, our officers either cannot make the escort at the ~ designated time or have to pull off the assignment due to a police call. This leaves the funeral home and the motorcade totally on their own to arrive at the cemetery safely. As you can imagine, this is very frustrating to the ~ funeral home. We have also been seeing very large funeral processions of late. Only two police cars are not adequate to safely escort the procession. In my opinion, this leaves the Department and the City in a somewhat precarious position in the event one of the cars in the procession is involved in a motor vehicle crash. ' Approximately two months ago, Mr. John Mowery asked for an official letter stating that the Department could no longer provide funeral escorts. His thinking was to utilize the services of a funeral escort company instead of the police. The former Chief sent a letter stating that we would only provide escorts if we were able to. This was not sufficient for Mr. Mowery ~ as he was in the same position as he was before he received the letter. In researching the matter I have found out the following: 1. Tulsa, Broken Arrow, Catoosa, and Bixby DO NOT provide funeral escorts in their cities. Funeral homes in these cities utilize Funeral Escort service companies. 2. Collinsville, Claremore, Glen ool Skiatook S e Sand S '~ P p rry, prings, and Jenks DO provide escorts in their cities but only if they have adequate manpower to do it. As you can see, these cities are doing it the same as our Department is. I have copied the city ordinances for the City of Tulsa concerning Funeral Escort Service Companies. Normally, only a Police Officer is allowed by law to direct traffic. By adopting an ordinance however, this problem is resolved and employees of a funeral escort service can direct traffic when handling a funeral. I would like to see our city adopt the same type of ordinance and stop providing funeral escorts unless a special circumstance exists. Mr. Mowery is very supportive of this recommendation as he would gladly utilize the services of a funeral escort service. ~\ ~~Ir"~nl~ I~" Ili~• c ~itv c~i~Tulsa Online! .r t~' :,,~ ~. , Page 1 of 7 I ~ ~ I I' - M. Susan Savage, Mayor - General Information Tulsa Revised Ordinances Home for Tulsa Revised Ordinances ~ Guide to City Ordinances I Index o(July 97 S~gplements i Index of January 98 Supplements ~ Index of July 98 Supplements ~ Recent Supolements TITLE 37: TULSA REVISED TRAFFIC CODE 'Parts or all of this chapter have been m n Go to Chapter. 1 2 3 4 5 6 7 8 9 10 11 12 13 Guide CHAPTER 9 ESCORTS AND PROCESSIONS Section 900. Duties and Authority of Motor Vehicle Escort Guides and Agencies. Section 901. Escort Guides -Uniforms and Equipment Requirements and Limitations. Section 902. Equipment Requirements for Escort Vehicles. Section 903. Advertisements -Limitations. Section 904. Functions, Powers and Duties of the Police Department. Section 905. Escorts Required. Section 906. Funerals -Driving. Section 907. Parades. Section 908. Driving Through Procession. Section 909. Penalty. Section 910. Funeral Parking Meter Hoods. ' "' Ittil~: ~~ ~~ ~~ ; il~~~~~tul~a.~~r~;'Gliordinances/37_09.ihtml 9/28/99 ~, - Welcome to the City of Tulsa Online! SECTION 900. DUTIES AND AUTHORITY OF MOTOR VEHICLE ESCORT GUIDES AND AGENCIES A. Motor vehicle escort guides are hereby authorized to: 1. Lead funeral corteges; it shall be the motor vehicle escort guide's duty to see that the headlights of every motor vehicle in ' the cortege are turned on; 2. Identify overlength, overwidth, overheight motor vehicles, mobile homes and buildings as defined in the Building Code of the City of Tulsa; it shall be the motor vehicle escort guide's duty to see that such vehicle is properly marked as prescribed by the permit issued to move such vehicle; 4 3. Escort any overlength, overwidth, overheight motor vehicles, ~~ mobile homes, buildings or funeral cortege through stop signs or signalized intersections without stopping, provided such motor vehicle escort guide has rendered such intersection safe by reason of having stopped all traffic whose movement through such intersection would conflict with that of any vehicle or vehicles being escorted; and , 4. Stop oncoming vehicles at intersections where such escorted vehicle or vehicles are making turns. B. Nothing herein excludes any motor vehicle escort guide or the driver of any vehicle being escorted from any part of this title that requires the operator of a motor vehicle to obey the directions given by any police officer or requires the operator of any motor vehicle to yield the right-of-way to emergency vehicles as defined herein. SECTION 901. ESCORT GUIDES -UNIFORMS AND ~ EQUIPMENT REQUIREMENTS AND LIMITATIONS 'W A. No motor vehicle escort guide shall escort any funeral cortege '~ unless he is wearing a uniform that has been approved by the Chief of Police of the City of Tulsa for the use of the motor Page 2 of 7 http://www.cityoftulsa.org/GI/ordinances/37_09.ihtml 9/28/99 r Welcome to the City of Tulsa Online! Page 3 of 7 vehicle escort agency by which he is employed. 1 B. No uniform is required for the escorting of overwidth, ' overfength, overheight vehicles, including mobile homes and buildings. C. No motor vehicle escort guide shall have on or about his person or on or about his escort vehicle any of the following: 1. Any weapon declared to be unlawful by the Statutes of the state of Oklahoma; 2. Any badge or cap wreath that resembles the official police officer's badge or bears the words "Police" or "Officer' ; 3. Any noncommissioned officer's bars or insignia denoting rank; or 4. Any holster, handcuff case, cartridge case or chemical t weapon. SECTION 902. EQUIPMENT REQUIREMENTS FOR ESCORT VEHICLES A. Motor vehicle escort guides, while actively engaged in furnishing an escort for funeral cortege, shall use either a two (2) wheeled or three (3) wheeled motorcycle. Such vehicle shall be equipped with two (2) lamps which display, when lighted, an amber light visible from directly in front of the center thereof for a distance of not less than five hundred (500) feet. Such lamps shall be no less than four (4) inches in diameter. B. Motor vehicle escort guides, while actively engaged in ~l furnishing an escort for overwidth, overfength, overheight motor vehicles, including mobile homes and buildings, shall use a vehicle equipped with two (2) flashing amber lights of at least four ' (4) inches in diameter which shall be mounted so as to be visible, when lighted, for a distance of not less than five hundred (500) feet directly to the front of such vehicle; and two (2) flashing amber or red lights of at least four (4) inches in diameter which http://www.cityoftulsa.org/GUordinances/37 09.ihtml 9/28/99 ~~ ciwiiic w 111G l.l[y O1 1 UISa VRllne ~ Page 4 of 7 shall be mounted so as to be visible, when lighted, for a distance of not less than five hundred (500) feet directly to the rear of such vehicle. In lieu of the foregoing lights, a single rotating amber light may be used, provided that such rotating light has a diameter of at least six (6) inches, has at least two (2) bulbs and is visible, when lighted, for a distance of not less than five hundred (500) feet in all directions. In addition to the above lights, each vehicle must be equipped with two (2) red flags, each sixteen (16) inches square, mounted as high as practicable and spaced as widely as practicable. Each vehicle must also display any special signs or markings as is specified on the permit issued to authorize the movement of such special vehicles listed above. C. It shall be unlawful for the vehicles used in escorting to be equipped with sirens, decals, placards, signs and/or insignia which resemble official police insignia or bear the words "Police", "Official" or "Officer". No such vehicle shall display a red light to the front. D. Any motor vehicle used in performing escorts shall be subject to inspection at any time by the Chief of Police of the City of Tulsa or his authorized representative. SECTION 903. ADVERTISEMENTS -LIMITATIONS No person engaged in the business of furnishing motor vehicle escort guides shall distribute, present or give away any cards, handbills or printed matter of any kind which bear the words "Police", "Officer" or "Official", in conjunction with advertising an escorting agency; nor shall any advertisement state, imply or falsely represent that a motor vehicle escort is required by the City of Tulsa. SECTION 904. FUNCTIONS, POWERS AND DUTIES OF THE POLICE DEPARTMENT With regard to all motor vehicle escort agencies, the Police Department shall have the following functions, powers and duties: A. To investigate qualifications for fitness of all applicants; http://www.cityoftulsa.org/GI/ordinances/37_09.ihtml 9/28/99 Welcome to the t;ity of "l"ulsa Online! Page 5 of 7 ' B. To investigate and aid in the prosecution of all violations of this chapter and cooperate in the prosecution of offenders before any ~ court having jurisdiction to hear the same; ' C. To inspect and approve or disapprove motor vehicle equipment used in making escorts; and D. To inspect and approve or disapprove the equipment and uniforms worn by any motor vehicle escort guide. SECTION 905. ESCORTS REQUIRED A. Every funeral cortege consisting of more than four (4) motor ~ vehicles shall have no less than two (2) motor vehicle escort guides; and it shall be the duty of the funeral director or person conducting each funeral to provide as many more motor vehicle escort guides as may be needed to control traffic at all 'r intersections through which the procession is proceeding simultaneously. ~ B. All overheight, overlength, overwidth motor vehicles as described by this chapter, including mobile homes and buildings, shall provide the number of motor vehicle escort guides as is stated on the permit issued for movement of such vehicle. SECTION 906. FUNERALS -DRIVING Each driver in a funeral or other procession shall drive as near to the right-hand edge of the roadway as practicable and shall follow the vehicle ahead as closely as practicable and safe. Funeral directors shall notify the Police Department of the time and destination of all funeral processions. SECTION 907. PARADES No procession or parade containing three (3) or more vehicles, excepting funerals, shall proceed along any street except in accordance with the written permission of the City Council and http://www.cityofiulsa.org/GI/ordinances/37 09.ihtml 9/28/99 welcome to the laity of t ulsa Online! Page 6 of 7 such other regulations as are set forth herein. SECTION 908. DRIVING THROUGH PROCESSION No driver of a vehicle shall drive between, alongside nor pass the vehicles comprising a funeral procession while it is in motion when such vehicles are conspicuously designated as required in this chapter. This provision shall not apply to intersections where traffic is controlled by traffic-control signals or by police officers, nor shall the passing prohibited in this section apply to limited- access highways. SECTION 909. PENALTY Unless otherwise provided herein, every person violating any of the provisions of this chapter shall be guilty of an offense and, upon conviction thereof, shall be punished by a fine of not more than ONE HUNDRED DOLLARS ($100.00), excluding costs and assessments. Ord. No. 98454 SECTION 910. FUNERAL PARKING METER HOODS A. Licensed funeral directors may hood no more than four (4) parking meters without charge for the purpose of conducting funerals, provided that: 1. No suitable off-street parking is available for the parking of funeral vehicles; 2. The hoods are not placed on the meters more than five (5) hours prior to the time of the funeral; and 3. The hoods are removed immediately following the funeral. B. The Director of Public Works may order any funeral parking meter hood to be removed when he deems such removal to be in the interest of the public safety or convenience. http://www.cityoftulsa.org/GI/ordinances/37_09.ihtml 9/28/99 Welcome to the (:ity of Tulsa Unline! Page 7 of 7 Site and Server Management by the City of Tulsa Telecommunications Department. Please click here to report any bugs or errors that you encounter. ~. < ~ N iJf ~, ~} ©1999 City of Tulsa. All rights reserved. Legal Disclaimer City of Tulsa.org -the official site of the City of Tulsa. City of Tulsa.org -the official site of the City of Tulsa. City of Tulsa.org -the official site of the City of Tulsa. City of Tulsa.org -the official site of the City of Tulsa. City of Tulsa.org -the official site of the City of Tulsa. City of Tulsa.org -the official site of the City of Tulsa. City of Tulsa.org -the official site of the City of Tulsa. City of Tulsa.org -the official site of the City of Tulsa. i~ http://www.cityoRulsa.org/GUordinances/37 09.ihtml 9/28/99 Title 37 -Traffic Code M,~ i, i~ A. re a highway includes two (2) roadways thirty (30) feet or more apart, then every cro ing of each roadway of such divided highway by an intersecting highway shall regarded as a separate intersection. In a event such intersecting highway also includes two (2) roadways thirty (30) feet or more apart, then every crossing of tw~ (2) roadways of such highways shall be regarded as a separate intersection. B. Thje junction of any alley with a street or highway shall not constitute an intersection. II Laned Roadway shall mean a roadway which is divided into two (2) or more clearly marked banes For vehicular travel. Legal H I lidaye shall mean New Yeai a Day, Martin Luther Icing's Birthday, Presidents' Day Memorial Day, Independence Day, Labor DaY, Columbus Day Veterans , DaY. ~~~ >ng ~Y' the Friday after Thanksgiving, Christmas live, and Christmas Y License o Opente a Motor Vehicle shall mean any Operators, Commercial Chauffeurs or auffeur s License or any other license or ppermit to operate a motor vehicle issued d th l f h er e aws o t e state of Oklahoma, incruding: ~ A• y temporary license or instruction permit; ~ 13. a privilege of any person to drive a motor vehicle, whether or not such pEZSOn holds a baud license; and ~ C. y nonresident operating privilege as defined by the Oklahoma statutes. Limit L' ea shall mean boundaries of parking areas, loading zones, safety or pa~~gzones, sswalks and lines marked for the purpose of excluding traffic and ,~ Loadingg Zone shall mean the area or space officially set apart within a street, roadway or ai! y for the purpose of loading and/or unloading vehicles which is so q marked by ad~quate signs as to be plainly vis-ble at all times while set apart as a loading zone. I I May, as I~sed in this title, is permissive and not mandatory. Motor hide shall mean every vehicle which is self-propelled and every vehicle which~ u rop~lled by electric power obtained from overhead trollex wires but not o pera pon tails; provided, however, the definition of "motor vehicle herein shall not include imple~ents of husbandry as defined by the laws of the state of Oklahoma. ~" Motor vehicle Escort Agency shall mean any person, firm, corporation or partnership a ged in the business of furnishing motor vehicle escorts or which l o employs one ( guides for su ~ r more persons as employees, clerks, assistants or motor vehicle escort ur ose r p p . 4 ~" r~ -- Title 3y -Traffic Code M,ncn ~, ~~e Motor Veh cle Escort Guide shall mean any pperson who personally escorts or guides any fuser 1 cortege or an overwidth, overiength, overheight, motor vehicle uticluding mobile 'omen and other buildings as defined in the Building Code of the City of Tulsa. Motorcycle shall mean every motor vehicle having a saddle for the use of a rider and designed to vel on no more than three (3) wheels. Night shall mean one-half (1/2) hour after sunset until one-half (1/2) hour before sunrise. Official P ice Officer's iSad~e shall mean a badge of the size, type and design approved for the.l se of regular police officers. Official T e Standard. Whenever certain hours are nnmed herein, ~i~ey shall mean standard t~e or daylight saving time, as may be in current use in the Ciry of Tulsa. Official T "c-Control Dcvices shall mean all signs, signals, parking meters, parking metez h s, barricades, markings, and devices not incortislstem with thu code which are plied r erected by authority of a Public body or official having jurisdiction for the purpose f regulating, wanung, or guiding traffic. - ._ One-Way raffic shall mean traffic restricted to movement in one (1) direction. Open Int 'on shall mean an intersection without any traffic-control devise _ to regulate the f1 w of traffic entering the intersection. ' Operator mean every person who drives or is in actual physical control of a motor vehicle r who is exercistng control over or steering a vehicle being towed by a motor vehicle. Ovuleng Overheight, Overwidth Motor Vehicle shall mean any motor vehicle that is required y the Iaws of the state of Oklahoma to have a permit attached thereto before moving u n the roadways of the state of Oklahoma. Owner sh 1 mean: A. A rson who holds the legal title to a vehicle; B. A gonditional vendee or lessee, in the event the vehicle is the subject of an agreement for tie conditional sale or lease thereof with a right of purchase upon performance of ,the conditions stated in the agreement and with immediate right of possession; or C. A ortgagor of a vehicle vested with an immediate right of possession of the vehicle. i S ~~ _, MEMORANDUM TO: THE HONORABLE MAYOR & CITY COUNCIL CITY OF OWASSO FROM: LIEUTENANT CLIFFORD R. MOTTO ACTING CHIEF OF POLICE SUBJECT: EMERGENCY CLAUSE /ORDINANCE #625 DATE: December 1, 1999 Due to the absence of code provisions pertaining to Motor Vehicle Escort Guides and the necessity for such provision, an emergency clause has been attached to Ordinance #625, so that the ordinance will become effective immediately upon passage and publication. ^ MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: LIEUTENANT CLIFFORD R. MOTTO ACTING CHIEF OF POLICE SUBJECT: RESOLUTION #99-08 /MUTUAL AID ^ DATE: December 1, 1999 BACKGROUND: ~ The City of Owasso has "mutual aid" agreements with the Oklahoma Highway Patrol and ^ both the Tulsa County and Rogers County Sheriffs' Offices. These agreements authorize the Police Departr~ient to either request assistance from, or provide assistance to, these law enforcement agencies. The issue of "mutual aid" is provided for in Title Eleven of the Oklahoma Statutes. In October of this year, I attended a training class in Oklahoma City regarding the functions of, and uses for, Special Operation and SWAT teams. Attorneys from the ^ Council on Law Enforcement, Education, and Training were some of the instructors for this course. During the course the mutual aid issue arose, as many police departments are ^ not large enough to have their own SWAT Team or Special Operations Team. These departments must request assistance from another police agency when one of these teams is needed. The CLEET attorneys stated that before any assistance can be provided, the ^ agency requesting assistance must have a mutual aid agreement in place with the agency that is to provide such assistance. ^ Upon my return to Owasso, I discussed the matter with City Attorney Ron Cates. While it is our belief that Owasso is in compliance with the "mutual aid" statutes found in Title Eleven, we agree that we do not "specifically" have agreements with all police agencies ~ that are located within the State of Oklahoma. In an effort to avoid any problem that may be associated with "mutual aid" agreements from occurring in the future, Mr. Cates has drafted a resolution whereby approval from the Owasso City Council will be in place during times the Owasso Police Department either requests assistance from, or provides assistance to, any other police agency. RESOLUTION #99-08 /MUTUAL AID DECEMBER 1, 1999 PAGE 2 RECOMMENBATION: Staff recommends City Council approval of Resolution #99-08, authorizing members of the Owasso Police Department to assist, or request assistance from, any municipality within the State of Oklahoma. ATTACHMENTS: ~ 1. Resolution #99-08 2. 11 O.S. 34-103 ~ CITY OF OWASSO, OKLAHOMA RESOLUTION NUMBER 99- oQ ' A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, GRANTING AUTHORIZATION TO THE POLICE OFFICERS OF THE POLICE DEPARTMENT OF THE CITY OF OWASSO, OKLAHOMA, TO PERFORM POLICE FUNCTIONS OUTSIDE OF THE CITY LIMITS OF THE CITY OF OWASSO, OKLAHOMA, UNDER THE CONDITIONS AS ,r SET FORTH HEREINAFTER WHEREAS, under the provisions of 1 I O.S. Section 34-103(a) members of the regular police department of any municipality upon request of the mayor or a designee or chief of police or a designee, of any municipality, may serve as police officers in the municipality requesting their assistance upon approval of tl~e governing body of the municipality where such officers are regularly employed. While so serving in another municipality, such police officers shall have the ~ same powers and duties as though employed by the municipality where such duties are performed, except that salaries, insurance and other benefits shall be provided in the regular manner by the municipality in which the police officers are regularly employed; ' WHEREAS, it is recognized by the City Council of the City of Owasso, Oklahoma, that circumstances arise whether same be through natural disaster or of man made origin which ~ necessitate and warrant a utilization of the police officers of the City of Owasso, Oklahoma, to assist its sister cities in the performance of police functions as are necessary under the circumstances presented; and, WHEREAS, it is the desire of the City Council of the City of Owasso, Oklahoma, that the police officers of the Police Department of the City of Owasso, Oklahoma, in accordance with the provisions of 11 O.S. Section 34-103, be authorized to assist any city within the State of Oklahoma for the purposes of providing police functions as are deemed necessary and appropriate to address ' the emergencies presented by such natural disasters or incidents of man made origin that may occur in another city within the State of Oklahoma. ~ NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT the police officers of the Police Department of the City of Owasso, Oklahoma, upon request of the mayor or a designee or chief of police or a designee, of any other municipality within the State of Oklahoma, may, upon direction to do so given by the City Manager or Chief of Police, or personal designee of either, of the City of Owasso, Oklahoma, ~ serve as police officers in any municipality within the State of Oklahoma requesting assistance from the Police Department of the City of Owasso, Oklahoma. APPROVED this ~ day of ~~ p ~P r , 1999. CITY OF OWASSO, OKLAHOMA 1 By: Mark Wilken, Mayor ATTEST: ' Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D. Cates, City Attorney 2780-390.police aid cities 11 § 34-103 or cities having a total popul un- dre nd (200,000) or m sons, a reserve officer sha not m an. one hundred forty (140) hours per c onth. Such reserve nice ' e officers must meet the minim quirements o 311 of Title 70 of th a oma Statutes. _ ed by Laws 1997, c. 228, § 1, emerg. eff. § 34-103. Performance of police functions out- side employing municipality A. Members of the regular police department of any municipality, upon request of the mayor or a designee, or chief of police or a designee,. of any other municipality, may serve as police officers in the munic- ipality requesting their assistance upon approval of the governing body of the municipality where such officers are regularly employed. While so serving in another municipality, such police officers shall have the same powers and duties as though employed by the municipality where such duties are performed; except that salaries, insurance and other benefits shall be provided in their regular manner by the municipali- ty in which the police officers are regularly employed. B. Members of the regular police department of any municipality, upon request of a county sheriff or a designee, or upon request by a member of the Okla- homa Highway Patrol, may serve as law enforcement officers for the shei•ift's office or the Oklahoma High- way Patrol, respectively, if such service has been authorized by prior resolution by the governing body of the municipality where such officers are regularly employed. While so serving, such police officers shall have the same powers and duties as though employed by the requesting law enforcement agency and when so acting they shall be deemed to be acting within the scope of employment of the requesting law enforce- ment agency; except that salaries, insurance and oth- er benefits shall be provided in their regular manner by the municipality in which the police officers are regularly employed. C. Members of the regular police department of any municipality may be deputized by the county sheriff or a designee subject to an interlocal govern- mental agreement to combine city and county law enforcement efforts and to encourage cooperation be- tween city and county law enforcement officials. Lia- bility for the conduct of any municipal police officers deputized under the terms and conditions of an inter- local governmental agreement shall remain the re- sponsibility of their municipal employer. D. The governing body of a municipality may, by resolution, authorize the chief executive officer of the municipality to respond to any request from any other jurisdiction within the state for law enforcement assis- tance in cases of emergency. The police officers of the municipality serving in response to the emergency request shall have the same powers and duties as though employed by the requesting law enforcement agency and when so acting they shall be deemed to be acting within the scope of employment of the request- ing law enforcement agency; provided, however, that salaries, insurance and other benefits shall be provid- ed in the regular manner by the municipality in which the police officers are regularly employed. As used in this section, "emergency" means a sud- den and unforeseeable occurrence or condition either as to its onset or its extent of such severity or magnitude that immediate response or action is neces- sary to assist law enforcement agencies having juris- diction at the scene of the emergency to caiz•y out theit• functions. Amended by Laws 1992, c. 285, § 2, emerg. eff. May 25, 1992; Laws 1996, c. 174, § 1, emerg. eff. May 14, 1996. MEMORANDUM TO: HONORABLE MAYOR & CITY COUNCIL CITY OF OWASSO FROM: ALLAN E. HARDER HUMAN RESOURCES DIRECTOR SUBJECT: ASSESSMENT CENTER DESIGN AND MANAGEMENT SELECTION FOR THE OWASSO POLICE CHIEF DATE: November 30, 1999 BACKGROUND: ' Nationwide and selected regional advertisements for the vacancy created by the recent resignation of Chief of Police Maria Alexander resulted in more than 45 applicants. That total has been reduced to approximately 31 through the elimination of those applicants who failed to meet the minimum qualifications and through one applicant withdrawing because of another chief opportunity. The number of remaining applicants will be further reduced by a management panel review of applications and resumes to arrive at a more manageable number of between 3 and 6 applicants who will be subjected to an assessment center selection process. ASSESSMENT CENTER DEFINED: ' An assessment center is one of several selection devices u ' sed to determine a candidate s ' qualifications for a particular supervisory or managerial position. Individual and/or group exercises are administered under standardized conditions, which simulate the skills and abilities most essential for successful performance. The candidate's behavior is observed by a team of trained assessors, qualified individuals who are familiar with the requirements of the job and format of the assessment center. They have been specifically trained in group and interpersonal skills, observation of behaviors, and the exercises used during the center. ' MANAGEMENT PROPOSAL EVALUATION: ' The City of Owasso received proposals from two firms for the design and management of an assessment center for the selection of the next chief of police. One proposal from Booth Research Group, Inc. was unsolicited and was in response to the city's advertisements for ~ Chief applicants. The other proposal was solicited from a local human resources consultant firm, Human Resources Management Services, LLC. Principals from both firms bring excellent qualifications and education levels, which makes selecting between the two difficult. The following matrix compares some of the qualifications presented by the two firms in their proposals. ASSESSMENT FIRM GOVERNMENT CENTER EDUCATION COST EXPERIENCE EXPERIENCE OF PRICIPALS Booth 57 Local Gov'ts. Multiple Clients Ph.D. $10,500 (Includes Tulsa) Will Customize Plus out of from a proven, pocket expenses tested rocess HRMS 2 Local Gov'ts. Limited Ph.D. $14-16,000 Ex erience Will Custom SPHR Plus out of Desi n ocket ex enses DISCUSSION: ~ ~ ~ Other than the difference in the cost proposed, the significant difference is in the level of direct experience the firms bring to the assessment center process. In discussions with both firms, it " was noted that the validity of the assessment tool is critical to the success of the process. Booth has honed the assessment process through serving multiple clients, while Human Resources Management will be essentially designing the assessment tools from scratch. The City of Tulsa selected Booth for assessment center design and management for recent police promotions. They conducted a nationwide search for firms to provide the service and made their selection based on the ability of Booth to meet their needs, Booth's experience and because Booth offered the least cost. RECOMMENDATION: Staff recommends Council approve the selection of Booth Research Group, Inc. and authorize ~ the City Manager to execute agreements necessary to engage their services at a proposed cost of $10,500 plus out of pocket expenses and payment of same. ENCLOSURES: 1. Booth Research Group, Inc. proposal and information ~ 2. Human Resources Management Services, LLC proposal and information MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL ' CITY OF OWASSO FROM: TIMOTHY D. ROONEY ' ASSISTANT CITY MANAGER RE: HARDWARE AND SOFTWARE PURCHASES FIRE AND GOLF DEPARTMENTS DATE: December 2, 1999 BACKGROUND: L On November ~, 1999, the City Council authorized staff to proceed with purchasing necessary computer components for both the Public Works and Fire Department Facilities. While the Public Works Building will eventually run on the CCS system currently in various stages of implementation at City Hall, the Fire Department requires specialized software. In addition to the software needed for the Fire Department, computer hardware and software is needed for the Golf Department. ~ Mr. McMurray of InfiNETe Technology Solutions has met with staff from both departments in order ~ to determine the amount of equipment that would be needed in each location, as well as to review potential software providers. Attached, for your information and review, are two itemized lists of the equipment (hardware, software, or both) that are needed for each department. The equipment lists were developed by Mr. McMurray of InfiNETe Technology Solutions and if approved by the Council, will enhance abilities within the Fire Department for fire plan data and mapping purposes. The Golf Department will benefit by better accounting software, enhanced „r reservation abilities, as well as point of sale terminals in both the Food and Beverage and Golf Shop areas. Both areas are fully networked internally and will be able to be a part of the future city-wide ' network between those departments and other city facilities. A representative from InfiNETe Technology Solutions will be in attendance Tuesday evening to answer any technical questions you may have regarding the equipment purchase. FUNDING: Funds for the purchase of the recommended equipment are available within the Computerization Project Line Item of the Capital Improvements Budget. ~ RECOMMENDATION: Staff recommends Council approval of the purchase of Incident Tracking, Response Time, and Management Report Software from Fire House Software, Inc. for $7,680; Chemical Emergency Response Software from Cameo for $640; Pre-Plan Mapping Software from Bode Research Group for $1,126; Testing Software from Fire Instructor Testing Software, Inc for $1,083; and Hardware for Golf ~~ Course Software from Dell Computer Corporation for $5,539; Printers for the Golf Course from Hewlett-Packard for $900; Two UPS Workstations from CDW for $250, and Hardware and Software from The Golf System for $16,110. The total purchase of all hardware and software equipment is $33,328. ATTACHMENTS: '~1 1. Itemized Fire Department List 2. Itemized Golf Department List ^ A ~~ t Fire Station Software Fire House Software: Incident tracking, response time, management reports Single User $2955 Seven Additional $3465 Support and Upgrades $560 Seven additional user support 700 Sub-Total $7680 Cameo: Chemical emergency response software Software $375 Marplot County Maps $190 Manuals $75 Sub-Total $640 Bode Research Group: pre-plan mapping, for laptops in Fire Trucks ISIO /Fire line $305 InfoQuick $136 Flame 685 Sub-Total $1126 Fire Instructor Testing Software Quiz Generator 5.0 $150 Essentials 4`'' Edition $179 Company Officer 3~d Edition $179 Company Officer 2°d edition $159 Pumping Apparatus $159 ICS $99 Sub-Total $1083 Total Software Package $10,529 Golf Course Point of Sale and Inventory Software Golf and F&B POS computer Software $7250 Annual Maintenance Agreement $1750 Training $1600 Total Computer Software $10600 2 -Star Thermal Printers $550 2 - APG Cash drawer /recpt box $400 1 -Bar Code Scarmer $235 1 - Percon Top Gun Inventory Reader $1450 2 -Credit Card Readers $230 2 -Credit Card External modems $150 1 - PC Anywhere modem software vs 8 $140 Total POS Peripherals $3705 1 -File Server computer $3419 1- F&B POS computer $1060 1- Golf POS computer $1060 Total Computer Hardware $5539 2- 15" Touch screen monitors $1500 1 -Laser Printer F&B office HP 1100 $450 1-Laser Printer for golf $450 2 -UPS for workstations $250 Total Computer Peripherals $2650 1 -Retriever Payment Systems Application Fee $150 3 -Credit Card Imprinters $155 Total Credit Card Setup Fee $305 Total Estimate ~ $22,799 MEMORANDUM TO: HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: H. DWAYNE HENDERSON, P.E. CAPITAL PROJECTS MANAGER DAVID WARREN PARKS DIRECTOR SUBJECT: ACCEPTANCE OF BOND ISSUE FOUR-PLEX PROJECT DATE: November 22, 1999 BACKGROUND: On February 17, 1999, City Council awarded a bid to Frix and Foster Construction Co. Inc., of Muskogee, Oklahoma for the purpose of constructing the New Four-Plex at the Owasso Sports Park. Necessary documents were returned to the City Clerk's office and the construction of the improvements began on March, 29, 1999. The total contract amount for the improvements was $267,308.00. On April 20, 1999 Change Order No. 1 was approved by City Council to increase the contract amount by $7,000.00 for the removal of 4000 c.y. of unsuitable material on the site and replacement will borrow material on-site. The actual quantity of material removed was 2700 c.y. and the net cost for removal and replacement of the unsuitable material was $4,725.00. On July 20, 1999, Change Order No. 2 was approved by City Council to add the construction of a new soccer field to the contract. The addition of the field increased the contract cost by $30,000.00.On September 21, 1999, Change Order No. 3 was approved which added weather days to the contract. Forty-five (45) additional days were requested by the contractor and were justified by the wet Spring. ~ Partial payments were made to Horizon Construction, Inc. throughout the project. The final contract amount for this project is $302,033.00. A retainage in the amount of $17,381.65 is being withheld until Council has accepted the project. FINAL INSPECTION Representatives from CH2MHi11, Planning Design Group, Frix and Foster, Owasso Parks Department and Public Works held a final inspection on October 15, 1999. Apunch-list of items was prepared and the contractor has completed the list to the satisfaction of City staff. Aone-year Maintenance Bond has been provided for the construction and will begin the day of final acceptance. Page 2 1998 Bond Issue Projects -Sports Park Four-Plex Expansion Project Acceptance December 2, 1999 FUNDING: Funding for this project is included in the 1998 Bond Issue in the amount of $302,033.00. The breakdown of the funding is as follows: Four-Plex $241,000.00 Soccer Field $ 44,000.00 Parking Lot Excess $ 17.033.00 Total $302,033.00 RECOMMENDATIONS: Staff recommends Council final acceptance of the Sports Park Four-Plex Project and authorization of final payment in the amount of $17,381.65 to Frix and Foster Construction Co. Inc., Muskogee, Oklahoma. ATTACHMENTS: 1. Final Pay Request 2. Maintenance Bond APPLICATION AND CERTIFICATE FOR PAYMENT TO (Owner): C (~`f 0 F C~~1~~~ Po C3o x ISO o u1~4~50, o K ~ yo55 FROM (Contractor): FR ~ X ~~ caNST. cD - Ttic , T'o BoX i 03q M.U` KoE~~~ OK ~ y.~f02 -~03 y PROJECT: ~avQ - pcex LxPt1Ai~JoN CONTRACT FOR: ~oNs'1 l2UCT-ralV Page One of Contract Date• ~ - 2 ` 9 q Application Date' ~ 0 - 30 - 9 ~' Period To:.~~~F.~._31~; I Q4 q Distribution To: Owner Architect Contractor Engineer CpNTRAtrTOR'S APPLICATION FOR PAYMENT Application is made for paymcnt, as shown below, in connection with the Contract. Continuation sheet is attached 1. original Contract sum 2. Net Change by Change Orders 3 . Contract Sum to Date (line 1 & 2) $ 2 (~'~ ~30 ~. oc7 $_ 3`f `~ 2.00 ~ ~ 302 033, oo 302 d 33 . ©d 4. Total Completed &. Stored to Date $ (Column G on ContYnuation Sheet) i i 5. Retainage: a~._°~ of Completed Work $ on nuat (Column D & E on Cont Sheet) -FINAL b.~,9'0 of Stored Material $_ (Column F on Continuation Sheet) Total Retainage (Line Sa & Sb) $ ~ ~~ 6. Total Earned Less Retainage $ ~D 2 0 33 , D O / (Line 41ess Line 5 Total) / 7. Less Previous Certificates for Payment $ ~~ `~ ~~ ~ • 35 /- / I ~ 8. CURRENT PAYMENT DUE $ . S V I ~ 3 ~ ~ 9. Balance to Finish, Plus Retainage $ ~ ` (Line 31ess Line 6) AC}P~'T 0998 00300 -Page 7 of 13 1 CHANGE ORDER SLTNiIviARY: Change Orders approved in previous _ months by OWNER TOTALS - Approved this month Number _ Date Approved TOTALS Net change by Change Orders ADDITIONS $ ?Doo,oc~ $~'7 000.00 DEDUCTIONS $ oZoZ'7 s• Gb oL ~ / S ~5 $ 3 7as_ ob The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief, the WORK covered by this Application for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown herein is now due. CONTRACTOR: ~r~x °~~~/' '~~'r~c~nCo . ~~• 1-~ 9` 9 By-~ ~ Date: I (- ~ STATE OF OKLAHOMA ) ss COUNTY OF M US Kn6~E _) Subscribed and sworn to before me this 11 ~ day of , 19 C1~_. (SEAT ") - -' ; Notary Public ~% My Commission Expires: ~'~ ~<~~~ 1 ~GREE~fENT 0998 00300 -Page 8 of 13 CLAIM OR INVOICE AFFIDAVIT STATE OF OKLAHOMA ) )~ _ COUNTY OF /Ilk t1SKdG ~ The undersigned (Architect, Contractor, Supplier, Fngincer or Supervisory Official), of lawful - age, being first duly swots, on oath says that this (Invrnce, Claim or Contract) is true and correct. Affiant further states that the (work, sernces or materials) as shown by this Invoice or Claim have been (completed or supplied) in accordance with the Plans, Specifications, orders or requests furnished to the affiant Affiant further states that (s)he has made no payment, nor given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected official, officer, or employee of the State, County, or Ciry of money or any other thing of value to obtain ~ pay~erit or the award of this oontia,ct. Co®tractor der -~Fi ~'~ ~cs!¢ r G~nsi Subscribed and sworn to be ot~e me this ~ day of ~ . 19 7 l . a~y ruvu~. __ ~ My Commission Expires: ~-- 1 Architect, Engineer or other Supervisory Official Subscribed and sworn to before me this day of , 19_. Notary Public ~. My Commission Expires: NCR'E: Strike out words not appropriate and sign appropriate signature line. Architect, Engineer approval is not required for Contractor or Supplier Affidavit AC} FF1~,iFt~rr 0998 00300 -Page 11 of 13 NO 1 2 3 4 5 6 7 8 9 Al Cl C2 OWASS07.XLS PROJECT: FOUR -PLEX EXPANSION AT OWASSO SPORTS COMPLEX FROM: FRIX & FOSTER CONST. CO., INC., P.O. BOX 1039, MUSKOGEE, OK 74402 ESTIMATE 8 DATE NOVEMBER 1, 1999 PERIOD: OCTOBER, 1999 ITEM GEN.RQ /MOB. EARTHWORK 20'BACKSTOPS 10' FENCING 6' FENC. /GATE CONC. PAVING INFLD. IMP.DIRT BERMUDA SOD CONDUITS LIGHT.@ 8 & 9 UNDERCUT.... SOCCER FIELD TOTALS RETAINAGE -0- UNIT LS LS LF LF LF SF CY SF LS LS CY LS QTY. 1 1 240 728 2710 1984 600 16000 1 1 4000 1 TOTAL LESS RETAINAGE PAYMENTS RECEIVED PAYMENT DUE THIS ESTIMATE UNIT COST 25000.00 55000.00 90.00 30.00 9.60 3.00 15.00 0.15 10500.00 90000.00 1.75 30000.00 COST 25000.00 55000.00 21600.00 21840.00 26016.00 5952.00 9000.00 2400.00 10500.00 90000.00 4725.00 30000.00 302033.00 WORK DONE MAT.LS THIS PERIOD STORED 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2400.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2400.00 0.00 Page 1 WORK DONE TOTAL PREVIOUS TO DATE 25000.00 25000.00 55000.00 55000.00 21600.00 21600.00 21840.00 21840.00 26016.00 26016.00 5952.00 5952.00 9000.00 9000.00 0.00 2400.00 10500.00 10500.00 90000.00 90000.00 4725.00 4725.00 30000.00 30000.00 299633.00 302033.00 0.00 302033.00 284651.35 17381.65 m r m w % BALANCE COMPLETE TO FINISH 100.00 0.00 100.00 0.00 100.00 0.00 100.00 0.00 100.00 0.00 100.00 0.00 100.00 0.00 100.00 0.00 100.00 0.00 100.00 0.00 100.00 0.00 100.00 0.00 100.00 0.00 SECTION 00420 MAINTENANCE BOND WHEREAS, the undersigned, Frix and Foster Construction Co. , has.executed Contract No. dated the 2nd day of February 19 99 ,designated ' construction of Four Plex Expansion at the Owasso Snorts Pazk ,including all of the work mentioned and described in said Contract, and to be performed by the undersigned strictly and * punctually in accordance with the terms, conditions, plans and specifications thereof, NOW, THEREFORE, KNOW ALL MEN BY THESE PRESENTS: That ~ FRIX AND FOSTER CONSTRUCTION CO., INC. of P•0. Box 1039, Muskogee, OK 74402 ~ Principal, and yar~~j i ~€i$tse ~,yfi 1~-~~ bound unto the OWNER in ntrnrT CT~+ym [ -. .. ~~ opollars the sum of Tn 'i TT)RFn 47 cF 1FN TunrTCe muv~~ yr ~ ($ ~~ ~nR _ nn )lawful money of the United States o Amenca, same lxing the approximate cost of the Contract herein referred to, for the payment of which sum well and truly to be made, we hereby bind ourselves, our heirs, executors, administrators, successors ' and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS BOND is such that the said Principal and Surety herein ~ named do hereby agree and bind themselves unto and guarantee the OWNER that all work done under said contract, was constructed to conform and in s~u~ch a manne that theysame shall endure without need of any repair arising from defective workmanship or materials for a period ~ of one year from and after the formal acceptance of said project by the OWNER, and that at the expense of said Principal and/or Surety, all failures occumng and arising from any defect in material or workmanship within said period of one year shall be promptly repaired, within ten (10) days after notice to said Principal by letter deposited in the United States mail, addressed to said Principal at P O Box 1039, Muskogee, OK 74402 and copied to said Surety; and it being further agreed that upon the neglect, failure or refusal of ~ the Principal to make any needed repairs or backfills upon said project or any work connected therewith within the aforesaid ten (10) day period or other city negotiated penod, that the said Principal and Surety shall jointly and severally be liable to the OWNER for the costs and expenses of making such repairs or backfills, or making good such defects or imperfections. ;~, f w ~~ 00420 -Page 1 of 2 1 NOW, THEREFORE, if the said Principal and Surety shall faithfully and securely keep ' and perform all of the obligations herein provided to be kept and performed by them, or either of them, then this obligation shall be null and void and of no force and effect, otherwise to be and remain in full force and effect at all times. ~ SIGNED, SEALED AND DEL,IV~~ this 24th~y of February 19 99 . ATTF.SI': FRIX AND FOSTER CONSTRUCTION CO., INC. Contractor (Principal) ~ / ~~ ifle ~~.~„„ , Title may; ~} (SCI-) ~""~ (SEAT ") ~J~ ~ ~ DELITY AND EPOSIT COMPANY OF MARYLANI Surety Attorney I act Pat A. Payne (SEAT-) (Accompany the bond with a Power of Attorney) 0998 MAINTINANCE BOND 00420 -Page 2 of 2 • M ' MEMORANDUM ' TO: HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: H. DWAYNE HENDERSON, P.E. ~ I CAPITAL PROJECTS MANAGER TT SUBJECT: 1998 BOND ISSUE STREET REHABILITATION PROJECTS - ACCEPTANCE OF PROJECT DATE: December 2, 1999 BACKGROUND: ~ On October 20, 199$, the City Council awarded a bid to Horizon Construction Co. Inc., of Owasso for the purpose of reconstruction of several streets as part of the Bond Projects. Necessary documents were returned to the City Clerk's office and the construction of the improvements began on November 30, 1998. The total contract amount for the improvements was $836,954.95 On December 15, 1998 Change Order No. 1 for this project was approved by City Council $19,270.94 for the use of quick-set flowable fill to stabilize the subgrade under l ld' Street because ~ of ground water problems. On May 4, 1999 Change Order No. 2 was approved by City Council for $81,023.78 to reconcile the quantities on 11`h Street; add fabric reinforcement, replace deteriorated ' storm drainage and reduce roadway repairs on Atlanta; and reroute storm drainage away from 3rd Street and Carlsbad to the east side of Bailey Ranch Golf Course. On June 15, 1999, Change Order No. 3 was approved by City Council for $27,726.18 to add the walkbridge and sidewalk to the east side of North 129`'' East Avenue from the High School to Camden Park. Twelve (12) partial payments have been made to Horizon Construction, Inc. throughout the project. ' The final contract amount for this project is $1,030,203.54. A retainage in the amount of $51,123.66 is being withheld until Council has accepted the project. CHANGE ORDER No. 4: In order to relocate a 12" water line storm drainage work at 3rd Street and Carlsbad and reconcile the quantity overruns and underruns on individual line items in the contract, Change Order No. 4 is needed. Page 2 ~~ 1998 Bond Issue Projects -Street Rehabilitation Projects Project Acceptance ~~ December 2, 1999 FINAL INSPECTION Representatives from CH2MHil1, Horizon Construction and Public Works held a final inspection on October 22, 1999. Apunch-list of items was prepared and the contractor has completed the list to the satisfaction of City staff. Aone-year Maintenance Bond has been provided for the construction and will begin the day of final acceptance. FUNDING: Funding for this project is included in the 1998 Bond Issue in the amount of $471,000.00. The ' funding for this project was increased to $1,107,543.00 and agreed to by the Sales Tax Watchdog Committee on March 4, 1999. The increase was needed because of the road conditions found during , the project design, which were unforeseen before the bond election. The funding of this change order is listed in the table below: Total Funds Capital Outlay O eratin Funds Bond Funds Budgeted Project Funds $1,134,866.00 $1,107,543.00 Professional Fees ($45,892.00) ($45,892.00) Total Construction Funds Available $1,088,974.00 $1,061,651.00 Original Contract Amount $836,954.95 $836,954.95 Change Order No. 1 Addition $19,270.94 $19,270.94 Chan e Order No. 2 Addition $81,023.78 $81,023.78 Change Order No. 3 Addition $27,323.00 $27,323. 00 Change Order No. 4 Addition $65,630.86 $65,630.86 Final Contract Amount $1,030,203.54 $27,323. 00 $1,002,880.54 Surplus Funds Upon Project $58,770.46 Acce tance Page 2 1998 Bond Issue Projects -Street Rehabilitation Projects Project Acceptance December 2, 1999 RECOMMENDATIONS: Staff recommends Council approval of Change Order No. 4, final acceptance of the Street Rehabilitation Projects and authorization of final payment in the amount of $51,123 to Horizon Construction Company, Inc. ATTACHMENTS: 1. Change order # 4 2. Final Estimate 3. Maintenance Bond i Application and Certificate For Payment Page 1 of 5 To (Owner): ~y of Owasso Contract Date: 20 Oct 1998 Owasso. OK 74055 Application Date: 7 November 1999 From: Horizon Construction Co.. Inc. Period To: 7 November 1999 (Contracor) P.O. Box 690 Owasso. OK 74055 Distribution To: Owner XX Project: Street Rehabilitation Projects Architect Contractor Contract For 1999 Bond Issue Engineer Contractor's Application For Payment Application is made for payment, as shown below, in connection with the Contract. Continuation sheet is attached. 1. Original Contract Sum $836.954.95 2. Net Change by Change Orders $193.057.69 3. Contract Sum to Date (Line 1& 2) $1.030.012.64 4. Total Completed & Stored to Date $1.030.012.64 (Column G on Continuation Sheet) 5. Retainage: a. 5% of Completed Work $_ ( Column D & E on Continuation Sheet) FINAL b._ % of Stored Material $_ (Column F on Continuation Sheet) Total Retainage (Line 5A & 5B) 0.00 6. Total Earned Less Retainage $1030,012.64 (Line 4 Less Line 5 Total) 7. Less Previous Certificates for Payment $979,079.88 8. CURRENT PAYMENT DUE $50.932.76 9. Balance to Finish, Plus Retainage 0.00 (Line 3 less Line 6) CHANGE ORDER SUMMARY: ADDITIONS DEDUCTIONS Change Orders approved in previous months by OWNER TOTALS $193.057.69 $ $0.00 Approved this month $ 0.00 ' Number ~ Date Approved TOTALS $193.057.69 $ 0.00 Net change by Change Orders $ $193.057.69 The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief, the WORK covered by this Application for Payment has been completed in accordance with the Contract Documents, ' that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received ~ from the Owner, and that current payment shown herein is now due. CONTRACTOR: Horizon Construction Co., Inc. gv ~~ L~ ~ Date: 11/7/1999 Max Wolf, President STATE OF OKLAHOMA ' COUNTY Of TULSA Subscribed and sworn to before me this day of ~ ~• ,19~ ' (SEAL) Notary Public 1 My Commision Expires: / ~.~~~Zuv z~ r.••T... __• TTr 1ffO11~pIW CiItA<1C10r Clrrfi 11+11 M aOrk n 1M I~C04ci~on for Vavrt~arw Aas bean cannleletl n accarGan[a with the Conlrxt Orr..ne,...~~ a..n ~n.~ ~.. ~.~ ....,..~~ ;i' I~' . APPLICATION fOR PAYMENT CONTINUATION SHEET PAY APPLICATION NO. FINAL A B I ITEHI Descrlplipt No. I of I Worh I _I_ I 1 I CLEARING AND GRUBBING 2 I SELECT BORROW J I UNCLASSIFIED E%CAVATION 4 I MACHINE GRADING 5 I BALE BARRIERS 6 I SOLID SLAB SOD 7 I AGGREGATE BASE TYPE (E) ' B (TACK OIL 9 I PRIME 10 IASPHALT TYPE (A) 11 IASPHALT TYPE (B)INSOLUBLE 12 I ASPIIALT TYPE 1B) MODIFIED 1J ASPHALT TYPE 1C) 1/ I PCC 6' HIGH~EARLV 15 I COLD MILLING 16 I FABRIC REINFORCING 17 )STANDARD HEADWALL 2P PIPE 18 I STANDARD HEADWALL J6' PIPE 10 I STANDARD HEADWALL 70' PIPE 20 ICLASSA CONCRETE SMALL STRUC TURES 21 I LOW STRENGTH BACKFILL 22 I TYPE I PLAIN RIP-RAP 2J I COMBINATION CURB d GUTTER 21 I SIDEWALK 4' 25 I HAD(-CAP RAMPS 4' 26 16' PCC HIGH EARLY DRIVEWAYS 27 I MANHOLES 6' 26 I MANHOLE 6' ADDITIONALE DEPTH 29 I MANHOLE FRAME 6 COVER JO 1 INLET C1C1 DES-f-B JI IINLET CICI DES-Z STANDARD J2 IINLET CICI DES-2-B JJ IINLET FRAMER GRATE ' J4 I CURB INLETS JS I MANHOLE ADJUST TO GRADE 36 (VALVE BO%ADJUS7 TO GRADE J7 (WATER METER RESETS 78 I RCP IS' J9 1 RCP 18' 10 I RCP 21' d 1 I RCP JO' 42 I RCP J6' 47 )CMP 15' dd I CMP 15' END SECTIONS IS I CMP JO' END SECTIONS 46 I PERFORATED UNDERDRAIN d7 I REMOVAL OF CURB 8 GUTTER 48 I REMOVAL OF SIDEWALK 49 (REMOVAL OF CONCRETE PAVEMENT 50 (REMOVAL OF ASPHALT PAVEMENT 51 I REMOVAL OF DRIVEWAYS 52 (SAWING PAVEMENT 57 I FENCE CHAIN LINK Sd I GATES 55 I MOBILIZATION 56 I TRAFFIC STRIPE 4' PLASTIC 57 (TRAFFIC CONTROL 58 I HIGH EARLY CONCRETE ' I CHANGE ORDER ONE I QUICK SET PLOWABLE FILL I I CHANGE ORDER TWO I STD HEADWALL /2' PIPE . I STD HEADWALL DOUBLE J6' PIPE I RCP 42' (CMP 30' I CMP J6' I CMP 42' I CMP 18' I JUNCTION 80%ES I PVC 70' '.` I PVC J6' I GAS-LINE I CHANGE ORDER THREE (SIDEWALK I TIMBER BRIDGE I I CHANGE ORDER FOUR SCHEDULE OF VALUES Page 2 0l2 Application Dale: 11/05/99 Job No. 1050 Period Thn1: 11105!99 PROJECT:OWASSO STREET REI iAe1LITATION PROJECTS 1998 BOND PROJECTS C D E - G I I WORN COMPLETED I j 1 I _ I SCHEDULED I FINAL I UNIT I Previous Applicalien I This Appficalion I DUANITY I OUANITI I PRICE I I I I I DUANITY I I AMOUNT I DUANITY I AMOUNT I I I I I I 6.782.00 I 1.00 I I I 6782.00 I I 1 0.00 I - I 1.00 I ~', 12.00 I 1.050.00 1 12600.00 I I 0.00 I 236.00 I 7.35 I 6.240.15 I 45865.10 I I 0.00 I 6,27600 I 675.00 I 9.00 I 5715 00 I I 0.00 I 9.00 I 2.00 I 0.00 I 0.00 I I 0.00 I 120.00 I 1.60 I 7,818.27 I 6109.17 I I 0.00 1 7,108.00 I 24.00 I 2,806.94 I 67]66.56 I I 0.00 I 2.525.00 I 120 1 1 X65.00 ( 5358:00 I I 0.00 I 4,675.00 I 1.30 I 100.00 I 130.00 I I 0.00 I 100.00 I 28.00 I I,OBJA4 1 70776.72 I i 0.00 I 2.520.00 I 29.00 I 2,062.90 I 59824.10 I I 0.00 I 2,500.00 I 29 00 I 1,019.fi9 1 29571.01 I I 0.00 1 1,050.00 I 29.00 I 799.16 I 11575.64 I 68.95 I 1,999.55 I 360.00 1 x6.00 I 0.00 I 0 00 I I 0.00 I 25.00 I / {0 I 7.501.10 I 15404.84 I I 0.00 1 2,207.00 I f .00 I 12.716.67 I 12316.67 I I 0.00 I 690.00 450.00 1 0.00 I 0.00 I I 0.00 1 1.00 1 5 5 .00 I f .00 I 525.00 I I 0.00 I 2.00 I U 6.00 1 11.50 I 5129.00 I I 0.00 I 11.40 1 71.001 377.001 27647.001 I 0.001 880.00 I 40.00 I 172.99 I 6919.60 I 1 0.00 I 15.20 I 12.50 I 2,094.50 I 26181.25 I I 0.00 I 2,077.00 20.65 I 150.77 I 7105. I4 I I 0.00 I 174.00 I 561 00 I 18.00 I 10098.00 I 1 0 00 I 17 00 I 31.001 S6J.84 I 19170.561 I 0.001 768.001 1.117.00 I 4.00 I 1152.00 I I 0.00 I 5.00 I z96 0o I oso I ue.oo I I o.ao 1 z.oo I 282.00 I 6.00 I 1692.00 I I 0.00 I 5.00 I 912.00 I 0.00 I 0.00 I I 0.00 1 1.00 815.00 I 2.00 I 1690.00 I I 0.00 I 7.00 I 1,120.00 1 1.00 I 4480.00 I I 0.00 1 1.00 I 7117 00 I 12.00 I 7684.00 I I 0.00 I 15.00 I 2aB.oo 1 zo.oo I 496000 I I o.oo I zsoo I 13600 I J.oo I 1JOBOO I I a.oo I z.oa I 203.00 I 4.00 I 812.00 I I 0.00 I 2.00 i 24700 i 6.00 I 1458.00 I 0.00 1 1.00 I 60 W I 15.00 I 900.00 I 70.00 I 1,800.00 I 7.00 I 38.00 I 62.00 I 2 756.00 I I 0.00 I 50.00 I 16.00 I 0.00 I 0.00 I I 0.00 I 195.00 I 19.00 I 30.00 I id70.00 I I 0.00 I 780.00 I 56.00 I 1.025.00 I 57400.00 I I 0.00 I 180.00 I 22.00 1 I d .00 I 708.00 I I 0.00 I 14.00 I JJ5.00 I 2.00 I 670.00 1 I 0.00 I 2.00 I 320.00 I 1.00 I 720.00 I I 0.00 I 1.00 I 9.60 I 780.00 I 7488.00 I I 0.00 I 700.00 I 1.85 I 1,878.50 I 7401.27 I I 0.00 I 1,767.00 I 5.00 I 146.10 I 772.00 I I 0.00 I 12.00 I 5.00 88.00 I 140.00 I I 0.00 1 25.00 I 3.00 I 9,677.77 I 29032.1 I I I 0.00 1 11,880.00 I 1.50 I 760.00 I 1620.00 I I 0.00 I 295.00 I Z.50 I 9,202.00 I 23005.00 I 1 0.00 1 4,980.00 I t 2.00 I 50.00 I 600.00 I I 0.00 I 20.00 I 786 00 1 0.00 I o.DO I I o 0o I 2.00 I 42.00000 I 1.00 I 42000.00 I I 0.00 i 1.00 I 0.50 110,552.00 i 5276.00 I 810.00 I 120.00 I 12,000.00 I 14 6/0.00 1 1.00 I wfiao.oo I I o.ao 1 too I 198.00 I 1,251.90 I 2484 70.20 I 1 0.00 I 975.00 I 1 I I 82 05 I 647.00 I S70B6 35 I 1,661 BS I I 000 2.n111 I 1.00 I zu1.1d I 76.71 I I 0.00 I 35.01 I I 0.00 I 17.78 I 896.00 I 7886848 I x9.61 I 166.00 I 8275.26 I 51.98 1 I 0.00 I 2,516 68 I 7.00 I 7550.04 18.19 I 96.00 I 4655.04 I 58.07 I 80,00 I 1645 60 I 403.18 I 1.00 I 407.18 I I 694.00 I I 21.00 I I 11574 00 I 17,589.00 1 I 1.00 1 I 17509.00 I I 0.00 I 240.70 I o.oo I I I I 0 00 I I o.oo I 1.00 1 o.ao I I 0.00 I 147.00 I 0.00 I 900.00 I 0.00 I 481.00 1 0.00 I I 0.00 I 3.00 I 0.00 I 1 0.00 I I 0.00 I I I I 0.00 I I 0.00 I I I DIP 12 I 72.00 I 720.00 I 7840.00 I I 0.00 I I I BEND515 12' I 289.00 I 4.00 I 1156.00 I 1 0.00 I I I I MEGALUG 12' 1 277.00 I 8.00 I 2216.00 I I 0.00 I I 1 I I I I I I o.BO I I I I DEAD END BARRIER I 1,458.75 I 1.00 I 000 I 1.00 I 1,458.75 I I I I REINFORCE BRIDGE I 730 01 I 1.00 I 0.00 I 1.00 I 770.01 I I I I SEEDING I 175 71 I 1.00 I 0.00 I 1.00 I 175.74 I I I I BAR GRATE I 19050 I 1.00 I 0.00 I 1.00 I 190.90 I I I I Grand Total i I I 1, 023,460.59 I 1 6,734.95 I I I H I AMOUNT I TO DATE I I --.- I I 6,782.00 I 12,600.00 I d5,065.10 I 5,715.00 I 0.00 I 6,109.17 I 67,766.56 I 5,358.00 I 130.00 I 30,776.72 I 59.824.10 I 29.57101 I 17.575.19 1 0.00 I 15,40d Bd I 12.716.67 1 o.oo I 0.00 1 525.00 1 5,129.00 I 23,647.00 I 6,919.60 I 26.161.25 I 3,105.14 I 10,090.00 1 19,170.56 1 1,452.00 I 14e.oo I 1,692.00 I 0.00 I 1,690.00 I 4,d80.00 I J fiB4.00 I d,96o.0o I I,7oe oo I 812.00 I 1,458.00 I 2.700.00 I 2,356.00 I 0.00 I 1,470 ao I 57.aoo 0o I 308.00 I fi70.00 I 720.00 1 7.488.00 I 7,407.23 I 772.00 I dao.oo I 29,072.11 I 1,6zo.oo 1 27.005.00 I 600.00 I 0 0o I 42,000.00 I 5,696.00 I 14,640.00 I 248,47020 I I 57,066.35 I I 000 I 2,111.74 I 0 0o I 0.00 I 78,86808 I 8,275.26 I 0.00 I 7,550 04 I 4,655.04 I 1,645.60 I 407.10 I I 14.574.00 I 17,589.00 I 7,840.00 I 1.156.00 I 2.216.00 I a.oo I 1,458.75 770.01 I 135.74 I I 1,0J0,01L6d I The undersigned COnlraclor certifies Ina! as wak m Ih~s AppliCalgn for Payment has been COmpleletl in aCCOtdance with the Gonlrecl Documents. and Ihal he has paid all odillalbns la previwsly conpleleE work pn/whicJh payments ha.e been issues. CHANGE ORDER PROJECT: Street Rehabilitation Projects Capital Improvements Projects CONTRACT DATE: October 20. 1998 I~ TO CONTRACTOR: Horizon Construction Company Inc. P.O. Box 690 Owasso, Oklahoma 74055 CHANGE ORDER NUMBER: Four DATE: November 30, 1999 CONTRACT FOR: Street Repairs The Contract is changed as follows: See Attached Justification Not valid until signed by the Owner and Contractor The original Contract Sum was Net change by previously authorized Change Orders The Contract Sum prior to this Change Order was The Contract Sum will be (increased) by this Change Order in the amount of The new Contract Sum including this Change Order will be The Contract Time will be (increased) (decreased) (unchanged) by The date of Substantial Completion as of the date of this Change Order therefore is Horizon Construction Company, Inc. CONTRACTOR P.O. Box 690 ADDRESS Owasso Oklahoma 740» BY .j /`''f'" C~ DATE ~/L~~'/~ I $ 836,954.95 $ 100,294.73 $ 964,572.68 $ 65,630.86 $1,030,203.54 ( 60 )days. November 25.1999 Citv of Owasso OWNER 207 South Cedar ADDRESS Owasso Oklahoma 740>j BY DATE - Page 2 Change Order # 4 -Justification November 30, 1999 CHANGE ORDER # 4 JUSTIFICATION invrT QuArrTITY corrrRACr corlTRACr ITEM DESCRIPTION UNIT COST CHANGE INCREASE DECREASE 202(B) nclassified Borrow for ackfillin on 129` East Avenue C.Y. $12.00 706 $8,472.00 202(C) nclassified Excavation fo dditional road repair excavatio n 129x' C.Y.. $7.36 2758.88 $20,277.77 ast Avenue 222 emporary Bale Barrier quantity demin L.F. $2.00 -80 $160.00) 230(A) olid Slab Sodding quantity demin S.Y. $1.60 -77.77 ($124.43) 303 ype "B" Aggregate Base for dditional subgrade repairs on 129x' East Avenue S.Y. $24.00 678.79 $13,890.96 407 ack Coat uanti undemm GAL $1.20 -666 ($798.00) 411(A) halt Concrete, Type "A" uanti undercut S.Y. $28.00 -16.56 ($463.68 411(B) sphalt Concrete, Type "B" Ploy. -22.13 od.Ins. S.Y. $29.00 $641.77 411(B) sphalt Concrete, Type "B" Ins. uantiryunderrun S.Y. $29.00 -426.96 $12,381.84) 411(C) sphalt Concrete, Type "C" uantiry overrun S.Y. $29.00 108.1 I $3,135.19 414(A) " H.E.S. Portland Concrete uantirv undemin S.Y. $46.00 -26 $1,160.00) 417 dditional Cold Milling Pavement n Carlsbad and Atlanta S.Y. $4.40 1088.1 $4,787.64 420(A) dditional Fabric Reinforcement n Carlsbad S.Y. $1.00 2644.67 $2,644.67 609(C) lass "A" Concrete for Small Structures uanti overrun C.Y. $446.00 0.1 $44.60 529 SP ow Strength Backfill (Plowable ill) uantirv undemin C.Y. $71.00 -182 $12,922.00) 601(A) dditional Type I Plain Rip-Rap o stop road undermining on 129x' ast Avenue and quantity ovemut n 3`d and Carlsbad $40.00 149.99 $5,999.60 609(B) "Barrier Combined Curb and utter uantirv undercut L.F. $12.60 -122 $1,626.00) 610(A) "Concrete Sidewalk quantity verrun S.Y. $20.66 47.77 $986.46 610(A) "Concrete Wheel Chair Ram EACH $661.00 1 $661.00 610rB) "Concrete Driveway (H.E.S.) S.Y. $34.00 142.77 $4,864.18 611(B) ecrease in Additional Manhole e th (6' Dai) VF $296.00 -1.6 ($444.00) 611(D) anhole Frame and Cover uanti overrun EACH $282.00 2 $564.00 612(G) Valve Boxes Adjust to Grade uantity undercut EACH $203.00 -3 ($609.00) ~~ Page 3 Change Order # 4 -Justification ir,...,,....,t..e.- ~n ~ o00 U1~1IT QUANTITY CONTRACT CONTRACT ITEM DESCRIPTION UNIT COST CHANGE INCREASE DECREASE 612(G) ater Meter Reset quantity vemui EACH $243.00 4 $972.00 613(G) 15" Stortn Sewer Pipe quantity verrun L.F. $60.00 37 $2,220.00 613(G) 18" Storm Sewer Pipe quantity verrun L.F. $4b.00 16 $608.00 613(G) 0" Storm Sewer Pipe quantity vemin L.F. $49.00 30 $1,470.00 613(G) 6" Storm Sewer Pipe quantity verrun L.F. $56.00 3 $168.00 613(P) "Perforated Pipe Underdrain uanti overrun L.F. $9.60 480 $4,608.00 619(B) emoval of Curb and Gutter uanti ovemui L.F. $1.85 103.5 $191.48 619(B) emoval of Concrete Sidewalk uanti ovemtn S.Y. $5.00 65.4 $327.00 619(B) emoval of Concrete Pavement uanti ovemin S.Y. $5.00 63 $315.00 619(B) emoval of Asphalt Pavement uanti undemui S.Y. $3.00 -309.53 $928.59 619(B) emoval of Concrete Driveway uanti ovemur S.Y. $4.50 41.1 $184.95 619(C) Sawing Pavement increase for dditional repairs on 129` East L.F. $2.50 3474 $8,685.00 venue 624(D) hair Link Fence quantity L.F. $12.00 30 $360.00 vemin 624(E) hair Link Fence Gate quantity derrun EACH $386.00 -2 ($772.00) 855(A) "Traffic Stripe quantity L.F. $0.50 -608 ($304.00) derrun SP .E. S. Concrete uanti overrun S.F. $198.00 137.1 $27,145.80 CO#1 nick set flowable fill quantity verrun C.Y. $82.05 278.3 $22,834.52 CO#2 Standard Bedding Material uanti undemin C.Y. $25.00 -1220 $30,500.00) CO#2 ype "A" Asphaltic Concrete uanti undemrn S.Y. $36.19 -389 ($14,077.91) CO#2 2" CGMP uanti overrun L.F. $49.61 23 $1,141.03 CO#2 dd 4' x 4' Junction Box EACH $2,516.68 1 $2,516.68 CO#2 elete 4' x 9' Junction Box EACH $7,599.98 -1 ($7,599.98) CO#2 "0" Corrugated Polyethylene Pipe uantity overrun L.F. $48.49 2 $96.98 CO#3 as Line Relocation L.S. $403.18 1 $403.18 CO#3 Sidewalk S.Y. $21.00 40 $8=10.00 SP 12" Di for water line relocation EACH $32.00 120 $3,840.00 SP 12" - 45 Bend for water line EACH $289.00 4 $1,156.00 elocation SP 12" Megalug for water line EACH $277.00 8 $2,216.00 elocation SP ead End Bamer at 3` and arlsbad L.S. $1,458.75 1 $1.458.75 y r Page 4 Change Order # 4 -Justification November 30. 1999 IINTT QIIANTITY CONTRACT CONTRACT ITEM DESCRIPTION iJNIT COST CHANGE INCREASE DECREASE SP einforce Bridge floor and drails L.S. $730.01 1 $730.01 SP dd Seeding to Sokolosky for erosion control L.S. $135.74 1 $135.74 SP ar ate On Draina a Structure L.S. $190:90 1 $190.90 OTAL OF COST DECREASES ($85,402.22) $151,033.08 OST INCREASE T INCREASE - C.O. # 4 $65,630.86 SECTION 00420 MAINTENANCE BOND Horizon Bond No. BD0081139 WHEREAS, the undersigned, Construction Ccanpany, Inc. ~ executed Contract r No. dated the 20~ day of Ocfo bPr ,19~ designated construction of the Street Rehabilitation Project, A part of the 1998 Bond Projects, including all of the work mentioned and described in said Contract, and to be performed by the undersigned strictly and punctually in accordance with the terms, conditions, plans and specifications thereof, NOW, THEREFORE, KNOW ALL MEN BY THESE PRESENTS: That Horizon Construction Cangany, Inc. Mid Continent of P•O. Box 690, Owasso, OK 74055/Casualty CcxTtpany ~ Principal, and as Surety, are jointly and severally, firmly held and bound unto the OWNER in the sum of Dollars ($836.954.95 )lawful money of the United States of America, same being the approximate cost of the Contract herein referred to, for the payment of which sum well and truly to be made, we hereby bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS BOND is such that the said Principal and Surety herein named do hereby agree and bind themselves unto and guazantee the OWNER that all work done under said contract, was constructed to conform with specifications prepared by and in such a manner that the same shall endure without need of any repair arising from defective workmanship or materials for a period of one year from and after the formal acceptance of said project by the OWNER, and that at the expense of said Principal and/or Surety, all failures occurring and arising from any defect in material or workmanship within said period of one yeaz shall be promptly repaired, within ten (10) days after notice to said Principal by letter deposited in the United States mail, addressed to said Principal at and copied to said Surety; and it being further agreed that upon the neglect, failure or refusal of the Principal to make any needed repairs or backfills upon said project or any work connected therewith within the aforesaid ten (10) day period or other city negotiated period, that the said Principal and Surety shall jointly and severally be liable to the OWNER for the costs and expenses of making such repairs or backfilLs, or making good such defects or imperfections. MAINTENANCE BOND SEPTEMBER 14, 1998 00420 -PAGE 1 OF 2 NOW, THEREFORE, if the said Principal and Surety shall faithfuuy and securely keep and perform all of the obligations herein provided to be kept and performed by them, or either of them, then this obligation shall be null and void and of no force and effect, otherwise to be and remain in full force and effect at all times. _ SIGNED, SEALED AND DELIVERED this 20~}iay of October 19 98 ATTEST: Ti e^ ~E,~ (SEAL) /a ~~~ ~ ~~s CORPORATE SEAL Mid-Continent Surety (SEAL) Horiz~oyn/ Construction Company, Inc, Contractor (Principal) ~~ L~~ Title .~- <s- ~~ ~~ (SEAL) ~ bZ CORPORATE SEAL Attorney In Fact ~ i ~Y (Accompany the bond with a Power of Attomey) SEPTEMBER 14, 1998 MAINTENANCE BOND 00420 • PAGE 2 OF 2 MEMORANDUM TO: HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: H. DWAYNE HENDERSON, P.E. „~^ CAPITAL PROJECTS MANAGE t~ SUBJECT: EXECUTION OF UTILITY RELOCATION AGREEMENT BETWEEN OKLAHOMA NATURAL GAS COMPANY AND THE CITY OF OWASSO - 1998 BOND PROJECTS DATE: December 2, 1999 ' BACKGROUND: ~ In October of 1997, the citizens of Owasso approved a l Omillion-dollar bond issue for Capital Improvement Projects within the City of Owasso. The projects included for funding within that bond issue included street and intersection improvements, remodeling and expansion of existing facilities and improvements to the Owasso Sports Park. Included as a phase of the intersection ~ improvements was the reconstruction and signalization of several intersections, as well as the rehabilitation of a major arterial roadway. These projects are listed below: ' Widening and Signalizing of East 76`h Street North/ North 129"' East Avenue, • Widening and Reconstruction of East 116"' Street North/ North Garnett Road, ' Signalizing of East 86`h Street North/ North 123rd East Avenue, • Rehabilitation of 86`h Street North between Mingo and Main Streets The intersection at 76"' Street North and North 129`'' East Avenue will be expanded to one through lane and a left turn lane in each direction. Aright-turn lane will accommodate southbound traffic turning west. Signalization will be included at this intersection. The widening of the lanes of traffic required additional right-of--way on the northwest, northeast and southeast corners of the intersection. It also requires the relocation of several hundred feet of Oklahoma Natural Gas (ONG) lines, which are in private easement. City staff received the original agreement from ONG in October and the City's cost to relocate the gas lines for this intersection was estimated at $175,105.00. City staff and CH2MHi11, the Bond ~ Project engineers, met with ONG after the preliminary submittal in an attempt to reduce the relocation costs. We were successful in reducing the cost to an estimated $116,321.00. ONG submitted the revised agreement two weeks ago. Mr. Cates reviewed it and the changes forwarded to ONG for revisions. The revised agreement is included with this memorandum. Since the costs above are estimates and contingent bidding by ONG, a maximum cost to the City was set in the agreement at $175,000.00 Page 2 1998 Bond Issue Street Rehabilitation Project Award Recommendation December 2, 1999 FUNDING: Funding for this project is available in the 1998 Bond Issue. RECOMMENDATIONS: Staff recommends Council approval of the utility relocation agreement between the City of Owasso and ONG and authorization for the Mayor to sign the agreement ATTACHMENTS: A. ONG Agreement OKLAHOMA 1~~rUx~r. GAS A DIVISION OF ONEOK November 18, 1999 Mr. H. Dwayne Henderson, P.E. Capital Projects Manager City of Owasso P.O. Box 180 Owasso, Oklahoma 74055 t i~ ! ~- - ~ ~_ ' ~, _.. _~___:___ ~ = .J Dear Mr. Henderson: ' RE: INTERSECTION ~ SIGNALIZATION IMPROVEMENTS EAST 76"' STREET NORTH ~ 129"' EAST AVENUE OWASSO, OKLAHOMA 1 Enclosed you will find four copies each of our Relocation Agreement, cost estimate and detailed drawings for the necessary relocation of our facilities to accommodate the proposed construction of the subject project. ' Please return one executed copy to Mr. C. G. Beaty at P.O. Box 871, Tulsa, Ok. Upon receipt of the approved proposal it is estimated that our work will be completed within ninety (90) days, disregarding any unforeseen delays not caused by Oklahoma Natural Gas Company and/or our representatives. Should you have questions on any of the enclosures or require additional information, please call me at (918) 831-8261. Sincerely, 1 C,~ Lee Miller Operating Technician Enclosures c: Mr. C. G. Beaty ~ 5848 East 15th Street "IhLsa, OkL~homa %4112-6=112 P.O. Bos 8' l Thlsa, Oklahoma'4102-08'1 (918) 831-8240 Ear: (9l8) 831-8213 www.ong.com ~- OKLAHOMA NAATc[JRAL ~/~1~J City of Owasso Attention: Mr. H. Dwayne Henderson, P.E. Capital Projects Manager P.O. Box 180 Owasso, OK 74055 Gentlemen: PROPOSAL AGREEMENT GAS FACILITIES RELOCATION INTERSECTION & SIGNALIZATION IMPROVEMENTS EAST 76''''i STREET NORTH & 129'`'g EAST AVENUE CITY OF OWASSO, OKLAHOMA TULSA COUNTY DANIEL C. WALKER VICE PRESIDENT OPERATIONS NOV 1 6 1999 Oklahoma Natural Gas Company, a Division of ONEOK, Inc., hereinafter called "Company," owns 4-inch and 2-inch medium-pressure distribution natural gas pipelines, within the construction limits of the referenced project in the City of Owasso, Tulsa County, Oklahoma, which Company utilizes in the discharge of its duties as a public service corporation. City of Owasso, Oklahoma, a municipal corporation, hereinafter called "City," has requested Company to relocate these facilities to accommodate the proposed construction of the referenced project as shown on plans therefor and received by Company on June 14, 1999. City agrees to reimburse Company in the extent and manner hereinafter stated for that portion of the cost of relocating said facilities which is for the benefit of City. Company proposes to perform the necessary relocation of its facilities in substantial accordance with the four plan sheets and the two-page cost estimate, both dated July 23, 1999, of which four copies each are attached. Company will bear the cost of relocating the portions of the facilities which do not occupy private rights-of-way. The City's share of the estimated cost of the necessary relocation will be $116,321 all of which is to be reimbursed to Company by City. City by accepting the proposal agrees that City shall reimburse Company for its share of the total actual relocation costs, said costs being arrived at in the same manner as used in Company's estimated cost of the project attached hereto. OKLAHOMA NATURAL GAS COMPANY A DIVISION OF ONEOK, Inc. 100 WEST FIFTH STREET, TULSA, OK 74103-4298 P.O. BOX 871. TULSA. OK 74102-0871 (918) 588-7944 FAX (918) 588-7960 City of Owasso Page 2 NOV 16 1999 ~ Such relocation costs will be based upon, but not necessarily limited to, material suppliers', work contractors', and equipment-rental invoices; and at then-current rates and prices, company's transfer and stores expense charges for warehoused materials; payroll time sheets; indirect labor charges; auto, truck, and equipment use records; expense statements; and standard allocated overhead charges. Company's award of and , payment for contracted work will be based upon competitive bids or continuing contract, whichever appears to the Company will be most practical and economical. It is further understood, and City by accepting this proposal agrees, that City will reimburse the Company in accordance with this agreement within thirty (30) days after the said relocation work has been completed and Company's statement for City's costs thereof has been submitted. Company agrees that the total amount chargeable to City shall not exceed $175,000. ' The Company by agreeing to or by abandoning, relocating, or modifying any of its facilities pursuant to this agreement shall not thereby be deemed to have abandoned, modified, released, or otherwise destroyed any of its rights existing at the time of the execution of this agreement under valid and subsisting private right-of-way easements granted to, obtained by or through condemnation, or otherwise vested in the Company unless the Company shall have released same by written instrument. Further, should the Company in the course of relocating the above-described facilities relocate any of such facilities presently located on private right-of-way onto public right-of-way, the Company shall be deemed in respect to such facilities to have retained sufficient easement and other rights such that if said facilities are encompassed within any future governmental project requiring relocation, adjustment, or abandonment of such facilities, that the Company shall be entitled to reimbursement for the cost of such relocation, adjustment, or abandonment from the governmental agency requiring the same; provided, however, this provision shall not be construed as requiring reimbursement by the City of Owasso except when such relocation, adjustment, or abandonment is required for a project of the City of Owasso. Any changes made by the City in this proposal as submitted by the Company shall be subject to the written acceptance thereof by the Company before there is any binding contract between the parties. City by accepting this proposal warrants that it now has or will have unencumbered funds available with which to pay the relocation costs to the extent herein above provided. ~ If this proposal is not accepted by the City within one (1) year from the date of this letter, this proposal shall automatically terminate and thereafter shall not be subject ' to acceptance by the City unless the proposal is reinstated by Company. . •. . City of Owasso Page 3 NOV 1 6 1999 Company respectfully requests that the City of Owasso agree to the terms of this proposal by signing in the space provided below and returning one executed copy to us. Respectfully submitted, OKLAHOMA NATURAL GAS COMPANY, A DIVISION OF ONEOK, Inc. ~n~v;,,;~,e~~a ~,~ ,~s D. C. Walker Vice President - Operations Attachments ATTEST: . eJ J ~~` sistant Secretary APPROVED as to form and legality this City Attorney CITY OF OWASSO, OKLAHOMA Mayor ATTEST: City Clerk This day of day of 19 19 JO 21-55-16-5015 JO 21-55-16-6015 ~~ ~. OKLAHOMA NATURAL GAS COMPANY ESTIMATED GAS FACILITIES RELOCATION COST 76TH STREET NORTH E~ 129TH E. AVE TULSA COUNTY PROJECT # 99013-04 Pg. 1 of 2 INSTALLATION J.O. - 21~1i-16015 ABANDONMENT J.O.-215-16015 REM # 1 -INSTALL NEW 4" b 2" STEEL LINES f~~ UNIT COST AM9U~`1I ' MATERIAL COST: 1. 4 12' O.D. PIPE, STEEL, 724x, (.156' W.T.) EW, X42, COATED 280 ft. 3224 3903 2. 2 3/8' O.D. PIPE, STEEL, 3.65x, (.154" W.T.) EW, X42, COATED 760 ft. 2.765 32,101 3. 2' PIPE, PLASTIC, SDR 11, >12406 90 ft. 0.415 337 ' 4. 4' TDW SHORTSTOP SPHERICAL 3-WAY TEE ANSI 150# 3 ea. 188'606 3566 5. 2" TDW SHORTSTOP SPHERICAL 3-WAY TEE ANSI 150!1 2 ea. 379.553 $759 6. 2' X 2' HV TAPPING TEE, 12406, PLASTIC 2 ~. 58.325 $117 ' 7. Z' VALVE, GATE, STEEL, RF FLG'D, ANSI 1500, 2854 WP 2 ea. `124'921 `~ 8. 2' FLANGE, RFWN, ANSI 1500, STD BORE 4 ea. 9.317 337 9. 2' INSULATING SET, COMPLETE WITH BOLTS, ANSI 150f1 4 ea. 7.353 329 ' 10. 4' ELL, WELD 90 DEGREE, LR, LT. WT., GR. B, SMLS. 3 ea. 12'811 338 11. 2" ELL, WELD 90 DEGREE, LR, STD. WT., GR. B, SMLS. 2 ~• 3'~ 37 12. 2' ELL, PLASTIC, 90 DEGREE, It2406 4 ea. 2.594 $10 ' 13. 4' x 4' x 2" REDUCING TEE, WELD, LT. WT., SMLS, GR. B 1 ea. 19.327 319 14. 4' CAP, WELD, LT. WT., GR. B, SMLS 4 ea. 6'046 $24 3 ea. 1.382 34 15. 4" CAP, ONG BULGE 16. 2' CAP, WELD, STD. WT., GR. B, SMLS 2 ea. 3.400 $7 ' 2 ea. 0.476 $1 17. 2' CAP, ONG BULGE 4 ea. 1.312 35 18. 2" CAP, PLASTIC, #2406 18. VALVE BOX, ADJUSTA8IP, WITH CAST IRON VD, GAS 2 ~• ~'~ $66 ' 19. THHN12, WIRE, COPPER, SOLID, ANY COLOR 100 ft. 0.038 $4 20. 4' TEE, WELD, LT.WT., SMLS, GR. B 1 ea. 27'430 $27 21. 4' X 2" REDUCER, CONC., WELD, LT. WT., SMLA, GR. B 1 ea. 10.290 310 ' 1 Lot $1,125 22. MISCMATERIAL ESTIMATED MATERIAL COST 56,748 ~ AMOUNT INSTALLATION COST: $877 ~ Stores Expense Contract Labor ~ $84,782 Contrail Engineering Labor $10,353 $18,186 Company Labor $11,239 Indireil Labor, Payroll, Insurance, and Taxes 002 8 ~ Automotive Expense $ , Distr# Engineering and Superintendence 34,107 ' Administrative and General Expense $27'257 Omissions and Contingencies $29,164 tSTIi:QATED INSTALLATION COST 3193'967 _ ESTIMATED MATERIAL COST FROM ABOVE ~'7~ ESTIMATED ABANDONMENT COST $5,018 ' TOTAL ESTIMA~'ED RELOCATION COST 5206,733 OKLAHOMA NATURAL GAS COMPANY ESTIMATED GAS FACILITIES RELOCATION COST 76TH STREET NORTH 8 129TH E. AVE TULSA COUNTY PROJECT # 99013-04 INSTALLATION J.O. - 215-16015 ABANDONMENT J.O. -215-16015 ITEM # 1 -INSTALL NEW 4" 8 2" STEEL LINES Total Pipe to be Relocated 1070' Total Pipe on Private R/W 6p5' Existing Pipe on Public R/W 46,5 City Share =605' / 1070' =56.54% =x116,321 ONG Share =465' / 1070' =43.46% =389,412 Eastern Region Engineering (Lee Miller) P.A.C.E. Engineering, Inc. (Mark Evans) July 23, 1999 Pg. 2 of 2 ^ MEMORANDUM TO: HONORABLE MAYOR AND COUNCIL ' CITY OF OWASSO FROM: H. DWAYNE HENDERSON, P.E. ' CAPITAL PROJECTS MANAGER SUBJECT: EXECUTION OF UTILITY RELOCATION AGREEMENT BETWEEN GRAND RIVER DAM AUTHORITY AND THE CITY OF OWASSO - 1998 BOND PROJECTS DATE: December 2, 1999 BACKGROUND: ~ In October of 1997, the citizens of Owasso approved a 10 million-dollar bond issue for Capital Improvement Projects within the City of Owasso. The projects included for funding within that bond issue included street and intersection improvements, remodeling and expansion of existing facilities and improvements to the Owasso Sports Park. Included as a phase of the intersection improvements was the reconstruction and signalization of several intersections, as well as the rehabilitation of a major arterial roadway. These projects are listed below: • Widening and Signalizing of East 76`~ Street North/ North 129"' East Avenue, • Widening and Reconstruction of East 116`h Street North/ North Garnett Road, • Signalizing of East 86`h Street North/ North 123rd East Avenue, ,~ • Rehabilitation of 86"' Street North between Mingo and Main Streets The intersection at 76"' Street North and North 129' East Avenue will be expanded to one through lane and a left turn lane in each direction. Aright-turn lane will accommodate southbound traffic turning west. Signalization will be included at this intersection. ' The construction of the right turn lane for south bound traffic turning west required additional right-of--way at the northwest corner of this intersection. It also requires the moving of one of ~ Grand River Dam Authority (GRDA) pole, which is in a private easement. City staff has worked with GRDA on an agreement for them to relocate the pole. GRDA submitted the agreement last week, Mr. Cates reviewed it and the changes forwarded to GRDA for revisions. ~ The revised agreement is included with this memorandum. The cost to relocate the pole is $4,160.00 FUNDING: Funding for this project is available in the 1998 Bond Issue. Page 2 1998 Bond Issue Street Rehabilitation Project Award Recommendation December 2, 1999 RECOMMENDATIONS: Staff recommends Council approval of the utility relocation agreement between the City of Owasso and GRDA and authorization for the Mayor to sign the agreement ATTACHMENTS: A. GRDA Agreement `` 4. Grand River Dam Authority UTILITY RELOCATION AGREEMENT Project Name: GRDA FaClllty Name: Collinsville -Dawson 69 kV Transmission Line Legal Description: sE corner, section 29, T21N, R14E Physical Address: Northwest Corner of East 76th Street North / North 129th East Avenue, Owasso, OK This Agreement is made and entered into by and between the Grand River Dam Authority (hereinafter called "GRDA"), located four %2 miles east of Hwy 69 on Hwy 69A, PO Box 1128, Pryor, Ok 74362. Telephone No. 918-825-0280, FAX No. 918-825-9416, Email www.grda.com and Name Address ti.~, Telephone Email address Fax Hereinafter called the "Company". A. The Company requests that GRDA relocated certain facilities and that the Company agrees to compensate GRDA for all costs incurred in relocating these #acilities. GRDA will prepare a cost estimate and drawings (where applicable) to relocate these certain facilities. GRDA will not begin work on the relocation project until: . . 1. Company has returned two (2) signed copies of this Agreement to GRDA. ^ 2. Company has provided GRDA written notice to proceed v~i#h relocation. B. The Company agrees: To reimburse GRDA for actual cost of the completed work as proposed, prorated on the basis of the following percentages: , (1). Company Share of Cost % loo Estimated Company Cost $ 4, ibo (2). GRDA Share of Cost Estimated GRDA Cost $ (3) GRDA Estimated Cost Proposal, Company Cost $ 4, i6o C. Upon completion of the work, GRDA shall invoice company for payment in full, and company shall, within thirty (30) days, pay to GRDA the entire balance then due and payable. If there are apparent billing errors, or amounts in dispute, payment may be delayed for only those specific items only until such errors or disputes are resolved satisfactorily between the parties. ~: , D. GRDA will not be liable for failure to perform any obligation or delay in performance from or contributed to by any cause beyond the control of GRDA if such cause was not reasonably foreseeable or from any act of God. In the event of a delay in performance excusable hereunder, the date of delivery or time for performance of the work shall be extended by a period of time reasonably necessary to overcome the effect of the delay. E. Both parties expressly agree that neither party will under any circumstances, be liable to the other under any theory of recovery, whether based on contract, in tort, under warranty, or otherwise, for any special, indirect, incidental or consequential loss or damage whatsoever. F. GRDA agrees to furnish Company upon request such detailed statements pertaining to the cost of material and labor in order for Company to determine the amount of compensation payable to GRDA and Company, after giving reasonable prior notice, shall have the right to examine and audit such books, records, documents and other supporting data of GRDA rr necessary to substantiate the amounts and items invoicec G. This Agreement contains the entire agreement and ur parties as to the subject matter of this Agreerl~ent and al( prior agreements; ~cammitments, represe+~tations, a between them. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized cjfficers the opposite. their signatures. Name of Company:. gy: Title: Grand River Dam Authority By: ~, Title: (State scope and nature of work in this"space) Relocate one single pole 69 kV structure in the Collinsville-Dawson 69 kV Traumission Line. i This structure (796} will be approximately 25' norttij of the existing structure. i -- Necessary Copies -Two (2) Originals are reasonably ding between the rs and superoedes and discussions y Relocation and year set forth ~0'd 956b~LZLbZ9 Ol SNtiZil 'S JN3 dQdJ WObd WdZti:Zti 6562-Z0-zti MEMORANDUM TO: HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: H. DWAYNE HENDERSON, P.E. CAPITAL PROJECTS MANAGER SUBJECT: STAFF RECOMMENDATION FOR COUNCIL TO AWARD BID SUBMITTED FOR THE COMMUNITY CENTER FOLDING PARTITION REPLACEMENT DATE: December 2, 1999 BACKGROUND: In October 1997, the citizens of Owasso approved a l Omillion-dollar bond issue for Capital Improvement Projects within the City of Owasso. The projects included for funding within that bond issue included street and intersection improvements, a New City Hall, remodeling of the existing City Hall for the Police Department, improvements to the Owasso Sports Park and improvements to the existing Community Center. Improvements to the Community Center included a new roof and the replacement of carpet and ceiling tiles because of water damage. In February 1999, Council awarded the re-roofing of the Community Center to Shelton-Metro Roofing Company. In November 1999, the project was finished and has been scheduled for Final Acceptance in December. On September 16, 1999, staff opened bids for the carpet replacement project. The only bid submitted was ' by Mill Creek Carpet and Tile, Tulsa, Oklahoma. The bid submitted of $29,760.00 will be awarded as soon as the Oklahoma Department of Commerce approves the environmental clearance. Page 2 "~ Community Center Re-Carpeting Project r~ Award Recommendation December 2, 1999 PARTITION REPLACEMENT: The interior painting and ceiling the replacement has commenced. The partition replacement project was +~ estimated over the $12,500.00 limit for open bidding. There is only one partition replacement company (Murray Womble) in the area that represents Holcomb & Hoke, the partition company that we currently use in the Community Center. These partitions are unique in design and they are the only company that aY uses the type of roller system presently used at the Community Center. Any other company will have to remove the existing roller system and install their own with the partitions. The City Attorney has reviewed this issue and has agreed that the Murray Womble bid would be a sole source bid. The official bid from Murray Womble was $13,101.00 ,~ FUNDING: Funding for this project is available in the 1998 Bond Issue in the amount of $13,101.00. RECOMMENDATIONS: Staff recommends Council award a contract for Community Center Partition Replacement Project to Murray Womble, Owasso, Oklahoma, in the amount of $13,101, through the utilization of a sole source quotation. ATTACHMENTS: A. Bid Submitted by Murray Womble B. Recommendation Letter from Jan Worley JUN-l~9-1959 LAS ~ c4 HURRAY IJUMBLE I hIC . Murray Womble, Inc. 8150 North 116`" East Ave. Owasso, OK 74055 918,272.6977 Fax 918,272.6122 QUOTATION. TO: Owasso Community Center ATTN: Jan Worley wE QvarEAs ~ac.Laws: June 9, 1999 1 ea. Holcomb & Hoke AJlodel 400 paired panel operable wall system. Wall #1 to be 24'-6" wide by 10'-0" tall and wall #2 to be 27'-3" vride by 10'-0"tall. Panels to bP 3 5/8" thick welded steel frames with tackable gypsum board faces with clean-wrapped vertical edges, clear anodized aluminum track, precision bearing panel trolleys, 2" maximum floor clearance. Color to be selected from H& H standard vinyl fabric. Door to have an STG 45 sound rating. INCLUDES: Installation of track and doors, freight, sales tax and one year warranty. EXCLUDES: A11 Structural support for mounting track, steel punching for tie rods, and sound attenuation above track TERMS: Net 30 Cays DELIVERY: 8-10 vreeks ARO OUR PRICE: $13,101.00 PRICE 1S GOOD FOR (60} DAYS DELIVERY TIME IS ONLY AN ESTIMATE AT TIME OF QUOTATION ACCEPTED BY: p,OJCONTRACT #: DATE ACCEPTED: JOg: Owasso Community Center HURRAY WOMBLE, INC. --~°~ / ~~ Ja n Shepar a MEMORANDUM: TO: DUANE HENDERSON FROM: JANIS WORLEY COMMUNITY CENTER DIRECTOR SUBJECT: PARTITIONS DATE: November 10, 1999 BACKGROUND: ~~~~~~ ~, i 9+•a!P 4 ~"t ; ~ ~g~ There are two companies that handle the type partitions that we have in our dinning room. However there is only one company that can replace the partitions like we have without removing the track and replacing it with a different size. Best Companies can put up new track and then replace the partitions. If we would do this we then would have to hire a contractor to replace ceiling in both the dinning area and the recreation area. In other words the tracks are a different size. Murray Womble, Inc. can replace the partitions without replacing the old track which is still in good shape. RECOMMENDATION: I recommend that we accept the quote from Murray Womble, Inc. in the amount of $13,101.00 to replace the old partitions in the dinning area at the Community Center. This would be a sole source bid because we have requested that the old track be used.