The URL can be used to link to this page

Home My WebLink About1999.01.19_OPGA AgendaNOTICE OF PUBLIC MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: January 19, 1999 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 15, 1999. zx�_OJ,A) 6i��. 6 " /-/, Marciakuoutwell, Authority Secretary AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of January 5, 1999 Regular Meeting. Attachment #4-A B. Approval of Claims. Attachment #4-13 Owasso Public Golf Authority January 19, 1999 Page 2 C. Action Relating to an Independent Audit of Financial Transactions for the OPGA Fund for FY 1997-98, and a Request for the Trustees to Receive the Audit Report. See City Council Attachment #6 The staff will recommend the Authority "receive" the audit for review and information. 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. New Business 8. Adjournment ' OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING ' Tuesday, January 5, 1999 The Owasso Public Golf Authority met in regular session on Tuesday, January 5, 1999 in the ' Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Thursday, December 31, 1998. ' ITEM 1: CALL TO ORDER I Chairman Bode called the meeting to order at 7:00 p.m. ITEM 2: FLAG SALUTE IThe flag salute was given during the OPWA meeting preceding this meeting. ' ITEM 3: ROLL CALL PRESENT ABSENT ' Denise Bode, Chair Mark Wilken, Vice Chair Mary Lou Barnhouse, Trustee ' Melinda Voss, Trustee Duston Smith, Trustee STAFF Jeff Hancock, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary C A quorum was declared present. ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of December 15, 1998 Regular Meeting. B. Approval of Claims MsVoss moved, seconded by Ms Barnhouse, to approve the consent agenda. The consent agenda included minutes of the December 15, 1998 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) Bailey Ranch Golf Club $15,792.11; (2) Payroll $14,962.02. AYE: Voss, Barnhouse, Smith, Wilken, Bode NAY: None Motion carried 5-0. Owasso Public Golf Authority January 5, 1999 ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE PURCHASE OF TABLES AND CHAIRS FOR THE GOLF COURSE CLUBHOUSE. Mr Lehr said that the FY 1998-99 golf course budget includes funds to purchases furniture, fixtures, and equipment for the new clubhouse which is now nearing completion. In October, bids were solicited for the purchase of tables and chairs, a walk-in cooler, a vent hood, and a gas fryer. The bids were opened on November 11, 1998. The vendors bidding on the tables and chairs failed to provide specification cut sheets or brochures on the items they bid. It has also been determined that at least two types of tables and chairs will be needed. The staff recommended that all bids for tables and chairs be rejected and authorization be given to purchase tables and chairs in an amount not to exceed $7499. Ms Barnhouse moved, seconded by Mr Smith, to follow the staff recommendation and reject all bids for table and chairs for the new clubhouse, and authorize the purchase of tables and chairs in an amount not to exceed $7499. AYE: Barnhouse, Smith, Voss, Wilken, Bode NAY: None Motion carried 5-0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE PURCHASE OF ONE WALK-IN COOLER FOR THE GOLF COURSE CLUBHOUSE. Mr Lehr said that three bids were received for the walk-in cooler, with only one including installation in their bid price. The other two vendors revised their bids by adding the installation cost. The result was a low bid from Hardins Restaurant Supply. Ms Voss moved, seconded by Mr Wilken, to award a bid for the purchase of a walk-in cooler for the new clubhouse from Hardins Restaurant Supply Co, Tulsa, OK in the amount of $7220. AYE: Voss, Wilken, Barnhouse, Smith, Bode NAY: None Motion carried 5-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE PURCHASE OF ONE GAS FRYER ONE HALF-SIZE GAS FRYER AND A FILTER SYSTEM FOR THE GOLF COURSE CLUBHOUSE. Of the three bids received for the above -named items, one vendor did not meet the specifications. Custis Restaurant Supply was the low bidder for a double basket fryer, a single basket fryer, and a 2 Owasso Public Golf Authority January 5, 1999 filter system. Ms Voss moved, seconded by Mr Smith, to a,, and the bid for the above -named items to Curtis Restaurant Supply Co, Tulsa, OK in the amount of S6338.47. AYE: Voss, Smith, Barnhouse, Wilken, Bode NAY: None Motion carried 5-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ' PURCHASE OF ONE VENT HOOD FOR THE GOLF COURSE CLUBHOUSE. Bid specifications on the vent hood called for the vendor to install the hood in compliance with Tulsa ' County Health Department regulations which require a fire suppression and backsplash. Two of the four vendors did not bid the hood with fire suppression and backsplash, which resulted in them ' having to revise their bids. The low bidder was Captive -Aire Systems. Mr Wilken moved, seconded by Ms Voss, to award a bid for the purchase and installation of a vent hood for the golf course clubhouse to Captive -Aire Systems, Tulsa, OK in the amount of $6412. AYE: Wilken, Voss, Smith, Barnhouse, Bode NAY: None ' Motion carried 5-0. ' ITEM 9: REPORT FROM OPGA MANAGER Mr Hancock asked Mr Lehr to give an update on the clubhouse construction. Mr Lehr said he ' anticipates a completion of the clubhouse in approximately two months, with a grand opening scheduled for mid -April. ' ITEM 10: REPORT FROM OPGA ATTORNEY I I No report. ITEM 1 l: NEW BUSINESS None. u I I Owasso Public Golf Authority January 5, 1999 ITEM 12: ADJOURNMENT Ms Voss moved, seconded by Ms Barnhouse, to adjourn. FP AYE: Voss, Barnhouse, Smith, Wilken, Bode NAY: None Motion carried 5-0, and the meeting was adjourned at 7:13 p.m. Denise Bode, Chairperson Marcia Boutwell, Authority Secretary 4 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY 1/15/99 6:49:44 A/P CLAIMS REPORT APAPVR PAGE: PO -# -----_--VENDOR_ DESCRIPTION --_AMOUNT ' 990104 990104 OKLAHOMA TAX COMMISSION OKLAHOMA TAX COMMISSION TOURISM TAX SALES TAX 96.66 3,698.64 990843 BGR DAILY ACCOUNT REIMB PETTY CASH 400.63 DEPARTMENT TOTAL =___> 4,195.93 .GOLF COURSE OPERATIONS ------------------------------ 990094 YALE UNIFORM RENTAL UNIFORM CLEAN/RENT 38.60 ' 990107 EWING TULSA SPRINKLER PARTS 831.49 990110 NAPA AUTO PARTS REPAIR PARTS 322.48 990111 MILL CREEK LUMBER & SUPPL MAINT/REPAIR SUPPLIES 137.71 990213 OWASSO PUBLIC WORKS AUTHO 12/98 USE 162.40 991792 ARROW CONCRETE CONCRETE 183.72 991793 LUBER BROS INC REPAIR PARTS 135.39 ' DEPARTMENT TOTAL =___> ------------- 1,811.79 CLUBHOUSE OPERATIONS --------- --------------------- 990213 OWASSO PUBLIC WORKS AUTHO 12/98 USE 38.12 ' 991724 WATER PRODUCTS INC SERVICE LINE 35.84 991726 IRA GREEN CONSTRUCTION IN SERVICE LINE 4,500.00 991795 SOUTHWESTERN BELL TELE 12/98 NON-PLEXAR 72.52 ' 991796 MCI TELECOMMUNICATIONS 12/98 USE --------19_88 DEPARTMENT TOTAL =___> 4,666.36 GENERAL & ------------------------------ ADMINISTRATIVE 990324 DOZIER PRINTING OFFICE SUPPLIES 37.10 990608 MICHAEL A. CRAWFORD, INC. FY 97-98 AUDIT 350.00 991725 GREEN COUNTRY NEWSPAPER ADVERTISING 100.00 991752 TREASURER PETTY CASH REIMB PETTY CASH 2O.20 DEPARTMENT TOTAL =___> 507.30 GOLF SHOP MERCHANDISE ------------------------------ I CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY 1/15/99 6:49:44 A/P CLAIMS REPORT APAPVR PAGE: 10 PO # VENDOR DESCRIPTION AMOUNT -------------------------------------------------------------------------- 990311 TITLEIST DRAWER CS 990319 CALLAWAY GOLF 990319 CALLAWAY GOLF 990415 COBRA GOLF INC 990415 COBRA GOLF INC 990698 FOOT -JOY DRAWER CS 990698 FOOT -JOY DRAWER CS 991791 TANDY BRANDS ACCESSORIES DEPARTMENT TOTAL ====> FUND TOTAL ====> RENTAL CLUBS GOLF CLUBS GOLF CLUBS -DISCOUNT GOLF CLUB GOLF CLUB -DISCOUNT GOLF SHOES GOLF SHOES -DISCOUNT BELTS 142.82 421.59 -8.25 62.01 -7.50 136.31 -2.64 42.38 786.72 ------------- 11,968.10 1 1 1 1 1 VENDOR TRANSFERS CITY OF OWASSO OPGA A/P TRANSFER REPORT DESCRIPTION WORKERS' COMP SELF -INS TRANSFER FROM OPGA TRANSFERS TOTAL AMOUNT 608.33 608.33 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 01/02/99 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES Golf Shop Operations $0.00 $3.79195 Cart Operations 0.00 715.31 ......... ........... _......_.. _ . ........ - _ ......_ ........ _ Golf Course Operations; _ .... ......... ........._.__ _ 0.00 _.. __ _ _ - ._ 7,43354 Food & Beverage 0.00 1,015.99 ..... _ _. _ _ __ _ ............. .............. FUND TOTAL $0.00 $12,956.79 APPROVED: 01/19/99 Chairman Trustee Trustee