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Home My WebLink About1999.02.16_OPGA AgendaNOTICE OF PUBLIC MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: February 16, 1999 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, February 12, 1999. Z�)gAAIZ*10 2 Qou� Marcl Boutwell, Authority Secretary AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of February 2, 1999 Regular Meeting. Attachment 44-A B. Approval of Claims. Attachment #4-B Owasso Public Golf Authority February 16, 1999 Page 2 C. Action Relating to the Adoption of a Sexual Harassment Policy. Attachment #4-C Staff recommends a modification to the Personnel Policies and Procedures Manual, adopting a Sexual Harassment Policy. 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. New Business 8. Adjournment ' OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, February 2, 1999 The Owasso Public Golf Authority met in regular session on Tuesday, February 2, 1999 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda ' posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 29, 1999. ITEM 1: CALL TO ORDER ' Chairman Bode called the meeting to order at 7:05 p.m. ITEM 2: FLAG SALUTE ' The flag salute was given during the City Council meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT Denise Bode, Chair Mark Wilken, Vice Chair Mary Lou Barnhouse, Trustee Duston Smith, Trustee STAFF Jeff Hancock, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. ABSENT Melinda Voss, Trustee ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of January 19, 1999 Regular Meeting. B. Approval of Claims Mr Smith moved, seconded by Ms Barnhouse, to approve the consent agenda. The consent agenda included minutes of the January 19, 1999 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) Bailey Ranch Golf Club $46,115.09; (2) Interfund Transfers $45,000.00; (3) Payroll $15,459.17. AYE: Smith, Barnhouse, Wilken, Bode NAY: None Motion carried 4-0. Owasso Public Golf Authority February 2, 1999 ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE PURCHASE OF GOLF CARTS. Mr Lehr presented the background on the golf carts now in use at the Bailey Ranch Golf Club. He said that the long-range plan was to use the golf carts purchased in July of 1993 until July of 1999. Because of the opening of the new clubhouse in April and to avoid taking delivery of new carts during the middle of the season, this schedule was moved forward. Bids were solicited in December 1998 and opened on January 12. Bids were received from ClubCar, EZ-GO, and Yamaha. The staff has reviewed the bids and believes that the best bid is that for 48 volt carts manufactured by Club Car. Bid specifications requested that the carts be delivered by April 10, 1999, but that payments not begin until July 1999. Mr Wilken moved, seconded by Mr Smith, moved to authorize the purchase of 72 electric golf cars and three utility vehicles from Justice Golf Car Co, Oklahoma City, OK, in the amount of $166,690. AYE: Wilken, Smith, Barnhouse, Bode NAY: None Motion carried 4-0. ITEM 6: REPORT FROM OPGA MANAGER No report. ITEM 7: REPORT FROM OPGA ATTORNEY No report. ITEM 8: NEW BUSINESS None. ITEM 9: ADJOURNMENT Mr Wilken moved, seconded by Ms Barnhouse, to adjourn. AYE: Wilken, Barnhouse, Smith, Bode NAY: None Motion carried 4-0, and the meeting was adjourned at 7:10 p.m. Denise Bode, Chairperson Marcia Boutwell, Authority Secretary I CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY 2/12/99 6:56:14 A/P CLAIMS REPORT APAPVR PAGE: 10 PO # VENDOR DESCRIPTION AMOUNT I----------------------------------------------------------------------- t---------------------------- '990104 OKLAHOMA TAX COMMISSION SALES TAX 990843 BGR DAILY ACCOUNT REIMB PETTY CASH II DEPARTMENT TOTAL =___> --------------------------- 992022 ROYAL GRIP INC DEPARTMENT TOTAL LRT OPERATIONS ----------------------------- 990179 DELBERT E BROOKS 990558 WAL-MART II DEPARTMENT TOTAL GOLF COURSE OPERATIONS ----------------------------- CLUB GRIPS CART MAINTENANCE OFFICE SUPPLIES 990098 FADLER CO INC PAPER SUPPLIES 990107 EWING TULSA SPRINKLER PARTS 990108 PARKS OIL COMPANY FUEL 990111 MILL CREEK LUMBER & SUPPL MAINT/REPAIR SUPPLIES '990213 990404 OWASSO PUBLIC WORKS AUTHO LESCO INC 1/99 USE GRASS SEED 990406 KIMS INTERNATIONAL HYD HOSE,FITTINGS 990410 DYNA SYSTEMS SHOP HARDWARE 990557 SAFETY KLEEN CORP. SERVICE PARTS WASHER 990842 ESTES, INC CHEMICALS 991902 LUBER BROS INC REPAIR PARTS 991974 TREASURER PETTY CASH PER DIEM-LAMPTON 992024 APAC-OKLAHOMA, INC. CRUSHER RUN, ROCK 992025 MCI TELECOMMUNICATIONS 1/99 USE ' DEPARTMENT TOTAL =___> 'OOD & BEVERAGE OPERATIONS ------------------------------ 2,440.53 435.44 ------------- 2,875.97 317.24 ------------- 317.24 600.00 3.00 ------------- 603.00 104.85 547.85 315.00 21.44 77.50 68.94 28.80 169.36 139.75 39.60 502.99 105.00 530.53 5.43 2,657.04 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY 2/12/99 6:56:14 A/P CLAIMS REPORT APAPVR PAGE: 11 PO # VENDOR DESCRIPTION AMOUNT ------------------------------------------------------------------------- 990096 ALLIANT FOODSERVICE INC PAPER SUPPLIES 90.63 ------------- DEPARTMENT TOTAL =___> 90.63 CLUBHOUSE OPERATIONS ------------------------------ 990096 ALLIANT FOODSERVICE INC PAPER SUPPLIES 43.83 990213 OWASSO PUBLIC WORKS AUTHO 1/99 USE 35.61 991129 OKLAHOMA NATURAL GAS 12/98 USE 961.54 992021 XEROX CORPORATION ANNUAL MAINT AGREEMENT 99.00 992025 MCI TELECOMMUNICATIONS 1/99 USE 21.68 992034 SOUTHWESTERN BELL TELE 1/99 NON-PLEXAR 71.38 DEPARTMENT TOTAL =___> 1,233.04 GENERAL & ADMINISTRATIVE ------------------------------ 990178 ADVANTA FINANCIAL CORP DIGITAL PLAYER -CONTRACT 97.99 990324 DOZIER PRINTING PRINTED FORMS 15.82 990561 SWBYPS ADVERTISING 87.00 991681 TULSA WORLD ADVERTISING 1,043.96 991974 TREASURER PETTY CASH PRINTED CHECKS ORDER 52.25 992023 NAIA ADVERTISING 400.00 DEPARTMENT TOTAL =___> 1,697.02 GOLF SHOP MERCHANDISE ------------------------------ 990415 COBRA GOLF INC RESHAFT CLUBS 30.01 990696 OAKLEY INC SUNGLASSES 48.36 990720 PING GOLF CLUBS 1,195.75 990720 PING GOLF BAGS 110.32. 991574 POLO RALPH LAUREN CORP GOLF SLACKS 53.57 992020 EAST COURSE HEADWEAR GOLF TOWELS 872.72 ------------- DEPARTMENT TOTAL =___> 2,310.73 FOOD & BEVERAGE SALES ------------------------------ 990096 ALLIANT FOODSERVICE INC GROCERIES 381.31 990097 LANCE INC SNACKS 27.60 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY 2/12/99 6:56:14 A/P CLAIMS REPORT APAPVR PAGE: 12 -PO - # ------ --------VENDOR -------------- -----DESCRIPTION --------- --AMOUNT - ----- PEPSI COLA COMPANY SOFT DRINKS 159.22 '990099 990323 STANDARD COFFEE COFFEE 67.80 990700 GREAT PLAINS COCA COLA SOFT DRINKS 156.05 DEPARTMENT TOTAL ---- ----> ------- 79198 ' FUND TOTAL =___> 12,576.65 1 1 1 1 A OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 01/30/99 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES wolf Shop Uperatcns >>'<>:`. $0.04 $4,61� 43 Cart Operations 0.00 837.39 Food & Beverage 0.00 1,231.16 FUND TOTAL $0.00 APPROVED: 02/16/99 Chairman Trustee Trustee MEMORANDUM C TO: HONORABLE CHAIR & TRUSTEES CITY OF OWASSO, OWASSO PUBLIC GOLF AUTHORITY FROM: ALLAN E. HARDER HUMAN RESOURCES DIRECTOR SUBJECT: PERSONNEL POLICY AMENDMENT, CHAPTER 7, SECTION 7-6, SEXUAL HARASSMENT DATE: February 10, 1999 BACKGROUND: The Owasso Public Golf Authority's personnel manual differs slightly from the manual for the remainder of the City's employees, requiring separate approvals of policy amendments. This policy amendment duplicates the amendment found in the information included in the City Council Agenda. RECOMMENDATION: Staff recommends approval of the sexual harassment policy amendment.