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Home My WebLink About1999.07.06_OPGA AgendaNOTICE OF PUBLIC MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: July 6, 1999 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 2 1999. Marc& Boutwell, Authority Secretary AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of June 15, 1999 Regular Meeting. Attachment #4-A B. Approval of Claims. Attachment #4-B Owasso Public Golf Authority July 6, 1999 Page 2 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. New Business 8. Adjournment OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, June 15, 1999 The Owasso Public Golf Authority met in regular session on Tuesday, June 15, 1999 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, June 11, 1999. ITEM 1: CALL TO ORDER Mr Wilken called the meeting to order at 7:14 p.m. ITEM 2: FLAG SALUTE ' The flag salute was given during the City Council meeting preceding this meeting. tITEM 3: ROLL CALL PRESENT ABSENT ' Mark Wilken, Chair Mary Lou Barnhouse, Vice Chair Denise Bode, Trustee ' Melinda Voss, Trustee H C "Will" Williams, Trustee ' STAFF Jeff Hancock, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary ' A quorum was declared present. ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of June 1, 1999 Regular Meeting. I t B. Approval of Claims Ms Barnhouse moved, seconded by Ms Voss, to approve the consent agenda. The consent agenda included minutes of the June 1, 1999 meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) Bailey Ranch Golf Club $27,13 5.74; (2) Interfund Transfers $608.33; (3) Payroll $22,289.22. AYE: Barnhouse, Voss, Bode, Williams, Wilken ' NAY: None Motion carried 5-0. Owasso Public Golf Authority June 15, 1999 ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE ADOPTION OF OPGA RESOLUTION #99-01, A RESOLUTION ADOPTING AN FY 1999-2000 OPGA BUDGET FOR ALL FUNDS ADMINISTERED BY THE OWASSO PUBLIC GOLF AUTHORITY. Mr Hancock presented OPGA Resolution #99-01, which adopts the FY 99-00 budget for all funds administered by the Owasso Public Golf Authority. Dr Bode moved, seconded by Mr Williams, to approve OPGA Resolution #99-01. AYE: Bode, Williams, Voss, Barnhouse, Wilken NAY: None Motion carried 5-0. ITEM 6: REPORT FROM OPGA MANAGER No report. ITEM 7: REPORT FROM OPGA ATTORNEY No report. ITEM 8: NEW BUSINESS None. ITEM 9: ADJOURNMENT Dr Bode moved, seconded by Mr Williams, to adjourn. AYE: Bode, Williams, Voss, Barnhouse, Wilken. NAY: None Motion carried 5-0 and the meeting was adjourned at 7:15 p.m. Marcia Boutwell, Authority Secretary 2 Mark Wilken, Chairperson OWASSO CITY COUNCIL/OWASSO PUBLIC WORKS AUTHORITY/ OWASSO PUBLIC GOLF AUTHORITY MINUTES OF SPECIAL MEETING Thursday, June 10, 1999 The Owasso City Council, The Owasso Public Works Authority, and The Owasso Public Golf Authority met in a joint special session on Thursday, June 10, 1999 at the Owasso Community "" Center per the Notice of Public Meeting and Public Hearing and Agenda posted on the City Hall IN bulletin board at 3:00 p.m. on Monday, June 7, 1999. ITEM 1: CALL TO ORDER & ROLL CALL Mayor Wilken called the meeting to order at 6:32 p.m. PRESENT Mark Wilken, Mayor/Chairperson Melinda Voss, Councilor/Trustee H C "Will" Williams, Councilor/Trustee ' Denise Bode, Councilor,Trustee (in at 6:50) STAFF Jeff Hancock, City Manager Ronald D Cates, City Attorney/Authority Attorney Marcia Boutwell, City Clerk/Authority Secretary ABSENT Mary Lou Barnhouse, Councilor/Trustee A quorum was declared present. PUBLIC HEARING ITEM 2: PRESENTATION AND OPEN DISCUSSION, INCLUDING PUBLIC COMMENT, OF THE FISCAL 1999-2000 BUDGET. Mr Hancock presented the proposed FY99-2000 budget. He explained that some of the programs contained in the budget are already in place, and also outlined goals for the coming fiscal year. Mr Hancock said that some changes in the budget were recommended by Councilors at a work session on June 8". Those changes are the elimination of funding for Volunteer Network Owasso, and an increase in the budgeted amount for the streets maintenance program. Following the presentation by Mr Hancock, questions and comments were received from the public, with response from the Council and staff. Nancy Johnson of Volunteer Network Owasso explained that the funding is need so that it can be reported to the United Way as actual cash, even though most of the funds would be returned to the City as rent, with a small portion retained for expenses. Mayor Wilken said that the Councilors believe that this expenditure would be improper without giving the same consideration to other social service agencies within the city. Ms Johnson asked Councilors to consider forming a task force to study the social service needs in Owasso. Another citizen asked about the City's Owasso City Council June 10, 1999 street program. Mr Hancock explained where some of the street projects have been completed and where others will be done. Mr Randolph asked about utilizing a Community Development Block Grant for street repair. Mayor Wilken left the meeting at 6:50 p.m., returning at 7:05 p.m. Councilor Bode out at 7:05. The proposed budget will be considered for action by the City Council, OPWA, & OPGA at the June 15, 1999 regular meeting. ITEM 3: ADJOURNMENT Ms Voss moved, seconded by Mr Williams, to close the public hearing and adjourn the meeting. AYE: Voss, Williams, Wilken NAY: None Motion carried 3-0 and the meeting was adjourned at 7:10 p.m. Mark Wilken, Mayor/Chairperson Marcia Boutwell, City Clerk/Authority Secretary 11 7 06 99 8:03:23 I' PO # CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY A/P CLAIMS REPORT APAPVR PAGE: VENDOR DESCRIPTION AMOUNT GOLF SHOP OPERATIONS ---------------------------- 990324 DOZIER PRINTING 992782 LOWE'S COMPANIES INC DEPARTMENT TOTAL ====> CART OPERATIONS ------------------------------ 990326 PSO I , DEPARTMENT TOTAL GOLF COURSE OPERATIONS ------------------------------ PRINTED FORMS MAINT SUPPLIES 5/99 USE 990095 KIMBALL ACE HARDWARE MAINT/REPAIR SUPPLIES 990102 GUARDIAN SECURITY SYSTEMS MONITORING 990110 NAPA AUTO PARTS REPAIR PARTS 990326 PSO 5/99 USE 990403 LEROYS REEL MOWER REPAIR PARTS 990406 KIMS INTERNATIONAL HYD HOSE,FITTINGS 990408 NICK KNOTT TURF SUPPLY FERTILIZER 990409 W W GRAINGER INC REPAIR PARTS 990605 BAILEY EQUIPMENT REPAIR PARTS 990840 HERCULES TIRE SALES INC CART TIRES 991129 OKLAHOMA NATURAL GAS 5/99 USE 992235 LESCO INC SAFETY SUPPLIES 992236 YALE UNIFORM RENTAL UNIFORM CLEAN/RENT 992671 LUBER BROS INC REPAIR PARTS 993107 SOUTHWESTERN BELL TELE 5/99 PLEXAR 993108 MCI TELECOMMUNICATIONS 5/99 USE 993118 DAYTON STENCIL WORKS CO SAFETY SIGNS 993119 TUCKER JANITORIAL WATER CUPS 993125 TULSA FORD NEW HOLLAND, I REPAIR PARTS 993127 ESTES INC CHEMICALS 993129 AMC INDUSTRIES INC IRRIGATION SUPPLIES DEPARTMENT TOTAL ====> FOOD & BEVERAGE OPERATIONS ------------------------------ 229.13 10.26 ------------- 239.39 260.00 ------------- 260.00 101.30 29.95 391.26 456.31 117.00 56.04 1,023.40 108.47 12.49 250.96 24.21 19.82 28.63 96.18 22.04 7.46 62.00 76.86 7.24 173.80 342.69 3,408.11 990096 ALLIANT FOODSERVICE INC PAPER SUPPLIES 429.78 10 11 7/06/99 8:03:23 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY A/P CLAIMS REPORT APAPVR PAGE: 11 I �_--PO—#— VENDOR DESCRIPTION AMOUNT ----------------------------------------------------------------- ' 990098 FADLER CO INC PAPER SUPPLIES 24.50 990558 WAL—MART MAINT SUPPLIES 3.24 ------------- ' DEPARTMENT TOTAL =___> 457.52 CLUBHOUSE OPERATIONS ------------------------------ 990096 ALLIANT FOODSERVICE INC PAPER SUPPLIES 116.18 990102 GUARDIAN SECURITY SYSTEMS MONITORING 45.00 990326 PSO 5/99 USE 951.88 991129 OKLAHOMA NATURAL GAS 5/99 USE 113.39 992771 SANDERS NURSERY CENTER IN LANDSCAPE MATERIALS 234.15 " ot 992780 UNITED LINEN LINEN SERVICE 226.43 992782 LOWE'S COMPANIES INC CLUBHOUSE EQUIPMENT 379.70 993043 HOUSE OF VACUUMS CLEANING SUPPLIES 15.00 993107 993108 SOUTHWESTERN BELL TELE MCI TELECOMMUNICATIONS 5/99 PLEXAR 5/99 USE 167.16 28.11 993109 SOUTHWESTERN BELL TELE 5/99 NON—PLEXAR 52.54 993116 OKLAHOMA FIXTURE CO CLUBHOUSE FIXTURES 3,540.00 ' 993117 BEST BUY TELEVISION 779.98 993128 TULSA TURF LLC SOD 1,500.00 ' DEPARTMENT TOTAL ---- ----> ----- 8,149.52 GENERAL & ADMINISTRATIVE ------------------------------ ' 990324 990561 DOZIER PRINTING SWBYPS PRINTED FORMS ADVERTISING 265.30 87.00 993036 INTERNIC DOMAIN NAME 70.00 993075 TREASURER PETTY CASH WEBSITE 123.85 993104 NATIONAL AMERICAN INSURANCE PREMIUMS 1,506.00 DEPARTMENT TOTAL =___> ----- 2,052.15 DEBT SERVICE ------------------------------ 200001 BANK ONE TRUST CO, NA 1996 REVENUE BONDS 39,919.38 DEPARTMENT TOTAL =___> ------------- 39,919.38 GOLF SHOP MERCHANDISE ------------------------------ I CITY OF OWASSO ' OWASSO PUBLIC GOLF AUTHORITY 7/06/99 8:03:23 A/P CLAIMS REPORT APAPVR PAGE: 12 __-PO-#--------VENDOR DESCRIPTION ---AMOUNT --- -------------------------------------------- 990310 SPALDING GOLF CLUBS 91.50 ' 990311 TITLEIST DRAWER CS GOLF BALLS 935.36 990311 TITLEIST DRAWER CS GOLF BALLS -DISCOUNT -23.99 ' 990311 990311 TITLEIST DRAWER CS TITLEIST DRAWER CS GOLF CLUBS GOLF CLUBS -DISCOUNT 304.13 -12.00 990311 TITLEIST DRAWER CS GOLF CAPS 114.47 990311 TITLEIST DRAWER CS GOLF CAPS -DISCOUNT -4.44 990311 TITLEIST DRAWER CS GRIPS 39.13 990311 TITLEIST DRAWER CS GRIPS -DISCOUNT -1.40 990312 DAVID GEOFFREY & ASSOCIAT GOLF BALLS -187.00 990315 MAXFLI GOLF DIVISION CAPS 90.56 990315 MAXFLI GOLF DIVISION GLOVES 303.81 990415 COBRA GOLF INC GOLF CLUB 173.73 990696 OAKLEY INC SUNGLASSES 371.38 990698 FOOT -JOY DRAWER CS GOLF SHOES 50.00 990699 THE BOOKLEGGER BOOKS/VIDEOS 251.50 991574 POLO RALPH LAUREN CORP GOLF SLACKS 86.28 991574 POLO RALPH LAUREN CORP GOLF SHIRTS 1,548.16 ' 991903 BITE LLC GOLF SHOES 51.77 993112 IZOD CLUB GOLF SHIRTS 85.00 ' 993113 993114 BURTON GOLF INC LA BANK GOLF BAGS GOLF CAPS 302.53 433.11 993115 NEVER COMPROMISE PUTTERS 833.59 IDEPARTMENT TOTAL ====> 6,211.18 FOOD & BEVERAGE SALES --------------------- 990096 990097 ALLIANT FOODSERVICE INC LANCE INC GROCERIES SNACKS 989.64 160.56 990098 FADLER CO INC GROCERIES 464.10 990323 STANDARD COFFEE COFFEE 187.31 990327 STANDARD DISTRIBUTING CO TOBACCO PRODUCTS 73.20 990327 STANDARD DISTRIBUTING CO SNACKS 376.92 990558 WAL-MART FOOD SUPPLIES 15.76 990700 GREAT PLAINS COCA COLA SOFT DRINKS 1,436.81 990865 TRAILS END CATERED FOOD 619.50 993130 SYSCO FOOD SERVICE GROCERIES 1,048.15 DEPARTMENT TOTAL ====> 5,371.95 ------------- FUND TOTAL =___> 66,069.20 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 06/19/99 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES a al� .: 2. 1. 67 $.......................... Cart Operations 0.00 2,663.20 Food & Beverage 0.00 4,666.72 3 '7 . ........... APPROVED: 07/06/99 Chairman Trustee Trustee