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HomeMy WebLinkAbout1999.07.20_OPGA AgendaNOTICE OF PUBLIC MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: July 20, 1999 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 16 1999. MarcikBoutwell, Authority Secretary AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of July 6, 1999 Regular Meeting. Attachment #4-A B. Approval of Claims. Attachment #4-13 C. Action Relating to a Request for Trustee Authorization to Declare Certain Items Obsolete or Surplus and to Conduct a Public Auction for the Sale of Said Items. Attachment #4-C II Owasso Public Golf Authority July 20, 1999 Page 2 The staff recommends that the Trustees declare certain items obsolete or surplus to the needs of the OPGA, and authorize the sale of those items at public auction. 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. New Business 8. Adjournment ' OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING ' Tuesday, July 6, 1999 The Owasso Public Golf Authority met in regular session on Tuesday, July 6, 1999 in the Council ' Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 2, 1999. ' ITEM 1: CALL TO ORDER 1 Mr Wilken called the meeting to order at 6:45 p.m. ITEM 2: - FLAG SALUTE II The flag salute was given during the City Council meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT Mark Wilken, Chair Mary Lou Barnhouse, Vice Chair Denise Bode, Trustee Melinda Voss, Trustee H C "Will" Williams, Trustee STAFF Jeff Hancock, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. ABSENT I� ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of June 15, 1999 Regular Meeting and June 10, 1999 Special Meeting. B. Approval of Claims Dr Bode moved, seconded by Mr Williams, to approve the consent agenda. The consent agenda included minutes of the June 15, 1999 meeting and June 10, 1999 Special Meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) Bailey Ranch Golf Club $66,069.20; (2) Payroll $33,737.93. AYE: Bode, Williams, Voss, Barnhouse, Wilken NAY: None Motion carried 5-0. Owasso Public Golf Authority ITEM 5: REPORT FROM OPGA MANAGER No report. ITEM 6: REPORT FROM OPGA ATTORNEY No report. ITEM 7: NEW BUSINESS None. ITEM 8: ADJOURNMENT Dr Bode moved, seconded by Ms Barnhouse, to adjourn. AYE: Bode, Barnhouse, Williams, Voss, Wilken. NAY: None Motion carried 5-0 and the meeting was adjourned at 6.46 p.m. Marcia Boutwell, Authority Secretary 2 July 6, 1999 Mark Wilken, Chairperson CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY 7116199 8:23:12 A/P CLAIMS REPORT B APAPVR PAGE: 11 PO # VENDOR DESCRIPTION AMOUNT ------------------------------------------------------------------------ I' 990104 OKLAHOMA TAX COMMISSION SALES TAX 12,736.86 990560 BGR DAILY ACCOUNT REIMB PETTY CASH 1,395.77 992933 OKLAHOMA TAX COMMISSION TOURISM TAX 94.50 ------------- DEPARTMENT TOTAL =___> 14,227.13 ,F SHOP OPERATIONS ----------------------------- 11 200246 TITLEIST DRAWER CS 990324 DOZIER PRINTING DEPARTMENT TOTAL ====> ART OPERATIONS • ---------------------------- L 990179 DELBERT E BROOKS '990320 BG ENTERPRISES LTD 992237 FIZZ-0 WATER 11 DEPARTMENT TOTAL ====> ;OLF COURSE OPERATIONS - ------------------------- RANGE BALLS PRINTED FORMS CART MAINTENANCE PENCILS WATER —BATTERIES 200221 OWASSO PUBLIC WORKS AUTHO 6/99 USE 200223 YALE UNIFORM RENTAL UNIFORM CLEAN/RENT 200224 NAPA AUTO PARTS REPAIR PARTS 990095 KIMBALL ACE HARDWARE MAINT/REPAIR SUPPLIES 990096 ALLIANT FOODSERVICE INC PAPER SUPPLIES i 990098 FADLER CO INC PAPER SUPPLIES 990110 NAPA AUTO PARTS REPAIR PARTS 990405 VINITA FLAG & APRON CO GOLF FLAGS '990409 W W GRAINGER INC MAINT SUPPLIES 990410 DYNA SYSTEMS SHOP HARDWARE 992236 YALE UNIFORM RENTAL UNIFORM CLEAN/RENT 993139 GCSAA ANNUAL DUES—LAMPTON DEPARTMENT TOTAL ====> bvOD & BEVERAGE OPERATIONS ------------------------------ 1,082.88 294.52 ------------- 1,377.40 480.00 252.61 42.00 ------------- 774.61 101.58 9.57 16.08 28.63 107.06 69.90 26.16 142.07 45.92 173.24 9.73 250.00 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY 7/16/99 8:23:12 A/P CLAIMS REPORT APAPVR PAGE: 12 PO # --------VENDOR -----DESCRIPTION ---AMOUNT---- ' --------- ----------- ------------ ------ 200225 ALLIANT FOODSERVICE INC PAPER SUPPLIES 47.14 200230 SYSCO FOOD SERVICE PAPER SUPPLIES 38.91 200231 UNITED LINEN LINEN SERVICE 69.32 990096 ALLIANT FOODSERVICE INC PAPER SUPPLIES 200.93 990098 FADLER CO INC PAPER SUPPLIES 93.40 990558 WAL-MART CLEANING SUPPLIES 45.04 992780 UNITED LINEN LINEN SERVICE 72.40 992780 UNITED LINEN LINEN SERVICE 83.91 992981 ABCO RENTS & SALES CLUBHOUSE SUPPLIES 39.00 993130 SYSCO FOOD SERVICE PAPER SUPPLIES 31.48 DEPARTMENT TOTAL =___> 721.53 LUBHOUSE OPERATIONS ----------------------------- 200221 OWASSO PUBLIC WORKS AUTHO 6/99 USE 182.61 200225 ALLIANT FOODSERVICE INC PAPER SUPPLIES 21.90 200248 SOUTHWESTERN BELL TELE 6/99 NON-PLEXAR 54.61 990325 BALLOMATIC LLC BALL PICKER 2,681.87 992433 CURTIS RESTAURANT SUPPLY KITCHEN EQUIPMENT 2,326.13 992433 CURTIS RESTAURANT SUPPLY KITCHEN EQUIPMENT 78.68 992433 CURTIS RESTAURANT SUPPLY BANQUET ROOM SUPPLIES 978.87 992433 CURTIS RESTAURANT SUPPLY BANQUET ROOM SUPPLIES 3,329.35 992779 JANI-KING JANITORIAL SERVICES 568.00 992782 LOWE'S COMPANIES INC KITCHEN SHELVES 309.50 992884 TCI CABLEVISION OF TULSA 6/99 USE 61.89 993130 SYSCO FOOD SERVICE PAPER SUPPLIES 50.98 DEPARTMENT TOTAL =___> 10,644.39 ;ENERAL & ADMINISTRATIVE ----------------------------- 990178 ADVANTA FINANCIAL CORP DIGITAL PLAYER -CONTRACT 97.99 993138 MAXFLI GOLF DIVISION SHIPPING CHARGE 12.10 ------------- DEPARTMENT TOTAL =___> 110.09 )EBT SERVICE ------------------------------ 200247 ASSOCIATES COMMERCIAL COR CART LEASE 4,138-04 ------------- DEPARTMENT TOTAL =___> 4,138-04 a xOLF SHOP MERCHANDISE ------------------------------ CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY ii'16/99 8:23:12 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ------------------------------------------------------------------------ 200241 TITLEIST DRAWER CS GOLF BALLS 169.80 200241 TITLEIST DRAWER CS GOLF BALLS -DISCOUNT -6.60 200241 TITLEIST DRAWER CS GLOVES 1,511.45 200241 TITLEIST DRAWER CS GLOVES -DISCOUNT -90.18 '200242 SPALDING CAPS 124.13 200242 SPALDING CAPS -DISCOUNT -4.80 200243 CUTTER & BUCK SLACKS 221.74 CUTTER & BUCK SHIRTS 35.71 '200243 200244 CALLAWAY GOLF GOLF CLUBS 1,126.78 200244 CALLAWAY GOLF GOLF CLUBS -DISCOUNT -22.40 200245 990311 THE BOOKLEGGER TITLEIST DRAWER CS BOOKS/VIDEOS GOLF CAPS 26.25 114.47 990311 TITLEIST DRAWER CS GOLF CAPS -DISCOUNT -4.44 990319 CALLAWAY GOLF GOLF CLUBS 379.44 '990719 SDI GOLF SHIRTS 877.21 990931 GEAR FOR SPORTS CAPS 563.09 991258 CUTTER & BUCK GOLF SHIRTS 414.76 DEPARTMENT TOTAL =___> 5,436-41 ()D & BEVERAGE SALES ----------------------------- 200225 ALLIANT FOODSERVICE INC GROCERIES 77.02 200226 GREAT PLAINS COCA COLA SOFT DRINKS 168.70 200227 FADLER CO INC GROCERIES 231.09 200228 LANCE INC SNACKS 27.38 200229 STANDARD DISTRIBUTING CO TOBACCO PRODUCTS 209.21 200229 STANDARD DISTRIBUTING CO SNACKS 86.82 200230 SYSCO FOOD SERVICE GROCERIES 268.81 990096 ALLIANT FOODSERVICE INC GROCERIES 616.49 990097 LANCE INC SNACKS 163.23 990098 FADLER CO INC GROCERIES 678.42 990323 STANDARD COFFEE COFFEE 46.20 990327 STANDARD DISTRIBUTING CO TOBACCO PRODUCTS 238.78 990327 STANDARD DISTRIBUTING CO SNACKS 169.52 990700 GREAT PLAINS COCA COLA SOFT DRINKS 3,812.66 993130 SYSCO FOOD SERVICE GROCERIES 686.22 DEPARTMENT TOTAL ====> 7,480.55 ------------- FUND TOTAL =___> 45,890.09 i w it 13 II OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE DEPARTMENT 07/03/99 OVERTIME EXPENSES TOTAL EXPENSES .;::. © .Sho '4 ► eza �€ons. :,;..:':::.» »>::::..:::::>: ` :;`;':':::::<$Q 00 .......... ;: PF::.:::.......................................................... .........::...: Cart Overations 0.00 2,612.15 Food & Beverage 0.00 4,691.01 :.::....... FUND. T-TA.L. $0 Ut} APPROVED: 07/20/99 Chairman Trustee Trustee 7" r I MEMORANDUM TO: THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC GOLF AUTHORITY FROM: JIM MCELRATH DIRECTOR OF SUPPORT SERVICES SUBJECT: DECLARATION OF SURPLUS PROPERTY AND AUTHORIZATION OF AUCTION PROCESS DATE: July 13, 1999 BACKGROUND From time to time city equipment, supplies or materials have been kept beyond their efficiently useful life or have become surplus to the City's needs. Section 7-108 of the City Code of Ordinances makes for provision for the disposal of such: No surplus or obsolete supplies, materials or equipment of a value more than Five Hundred Dollars may be sold until the council shall have declared them obsolete or surplus. Before the City Manager sells any surplus or obsolete supplies, materials or equipment, except as otherwise provided below, he shall advertise them for sale in a newspaper of general circulation in the city or give notice in such other manner as he deems necessary adequately to reach prospective buyers to give them opportunity to make bids. All bids shall be sealed and shall be opened in public at a designated time and place, except when the sale is by auction. The city manager may repeatedly reject all bids and advertise or give notice again. He shall sell such supplies, materials or equipment to the highest responsible bidder for cash. At the present time a number of departments have indicated the need to surplus a number of items. The list of items, their condition and approximate estimated value are as follows: Computer, monitor and keyboard: 17 1. Generic 286SX Good $50 2. Telex 286 Fair $25 3. Epson 386SX Good $100 4. Epson 386SX Good $100 5. Telex 286 Poor $10 6. Epson 286 Good $50 W DECLARATION OF SURPLUS JULY 13, 1999 PAGE 2 7. Epson 386SX Good $75 8. NEC 386 Good $75 9. Epson 286 Good $50 10. Epson 286 Good $50 11. Compuadd Bad $10 12. Packard Bell Bad $10 13. Epson 386SX Good $100 14. Epson 486DX Good $200 15. Epson 286 Good $50 16. Epson 286 Good $50 17. Epson 386 Good $125 18. Epson 286 Good $50 Assorted computer cables and equipment Good $50 Assorted computer monitors Fair $200 Epson LG950 Printer Good $25 Epson FX1050 Printer Good $25 Toshiba Microwave Good $15 Hewlett Packard Color Plotter Good $50 Metal Map tube stand w/51 tubes Orange folding chairs (153) Fair $100 Blue Sofa Recliners (3) Poor $60 GE Washer Good $50 GE Electric Range Good $50 Whirlpool Gas Range Excellent $150 SCBA Gear Good $100 Teknika 19" TV Fair $10 2 Drawer Filing Cabinet Poor $5 Resusci Baby Fair $10 Monroe Adding Machine Fair $5 IBM Typewriter Fair $20 Hare Traction Fair $5 Jetting Unit Inoperable $350 Traffic Signal Heads(2) Operable $200 John Deere Front Bucket Good $200 9' Deere Sickle bar mower Broken shaft $100 1988 Deere brush hog Bad $250 Sheep foot roller Good $300 Paint striping machine Operable $150 Concrete finisher (5 HP) Operable $50 Toro generator T20 Inoperable $50 1981 Lodal refuse truck Scrap $200 1985 S 10 pickup Scrap $40 DECLARATION OF SURPLUS JULY 13, 1999 PAGE 3 1985 Dodge Diplomat Scrap $50 1973 IH 5 Ton Truck Poor $1000 1966 Chevy Dumptruck Bad engine $900 Miscellaneous small items Poor $50 36" square tables (36) Good $1800 Stacking banquet chairs Fair $240 If the above items are declared surplus, they will be advertised in local area newspapers, on flyers to area municipalities and by other means of public notice, in accordance with the ordinance quoted above. All proceeds from the sale will accrue to the General Fund of the City of Owasso. RECOMMENDATION: Staff recommends that the items listed above be declared by the City Council/OPWA/OPGA as surplus to the needs of the City of Owasso and Trust Authorities and that the City Manager be authorized to advertise them for sale at a public auction to be held at the new Public Works (old PSO) building at 9:00 am on Saturday July 31, 1999.