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Home My WebLink About1999.01.19_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: January 19, 1999 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 19, 1999. Marci outwell, Authority Secretary AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of January 5, 1999 Regular Meeting. Attachment #4 -A B. Approval of Claims. Attachment #4 -13 Owasso Public Works Authority January 19, 1999 Page 2 C. Action Relating to an Independent Audit of Financial Transaction for the OPWA Fund for FY 1997 -98, and a Request for the Trustees to Receive the Audit Report. See City Council Attachment #6 The staff recommends the Authority "receive" the audit for review and information. 5. Consideration and Appropriate Action Related to a Request for an Expenditure to Repair the Spare Aerator Motor at the Wastewater Treatment Plant. Mr Roberts Attachment #5 The staff will recommend Trustee approval of an expenditure in the amount of $5400 to Industrial Motors, Tulsa, OK, to repair a two -speed aeration motor at the Wastewater Treatment I Plant. 6. Report from OPWA Manager I 7. Report from OPWA Attorney I 4M im am 16 Owasso Public Works Authority January 19, 1999 ' Page 3 11 8. New Business I' 9. Adjournment I I � I � I I I � I I I II ' OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING ' Tuesday, January 5, 1999 The Owasso Public Works Authority met in regular session on Tuesday, January 5, 1999 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Thursday, December 31, 1998. ' ITEM 1: CALL TO ORDER II Chairman Bode called the meeting to order at 6:33 p.m. ITEM 2: INVOCATION II The invocation was offered by Vice Mayor Mark Wilken. I' ITEM 3: FLAG SALUTE The flag salute was led by Councilor Smith.. ITEM 4: ROLL CALL PRESENT ABSENT Denise Bode, Chair Mark Wilken, Vice Chair Mary Lou Barnhouse Trustee Melinda Voss, Trustee Duston Smith, Trustee STAFF Jeff Hancock, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of December 15, 1998 Regular Meeting. B. Approval of Claims C. Action Relating to Trustee Authorization for Payment for Elm Creek Interceptor Sewer Project Right -of -Way Easements and Update of Abstracts. ' Mr Wilken moved, seconded by Ms Barnhouse, to approve the consent agenda. The consent agenda included minutes of the December 15, 1998 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) OPWA Fund $70,426.15; I' (2) OPWA Capital Improvement Fund $29,25' ).84; (3) OPWA Sales Tax Fund $120,765.41; (4) Payroll $28,169.36. Item C requested authorization for payment to Joe B Wolfe & Krisandra S Y Owasso Public Works Authority January 5, 1999 Wolfe; James Cory Richardson, Janet Kay Kuhn, John Carroll Richardson & Sue McPartland; and James Cory Richardson, Janet Kay Kuhn & John Carroll Richardson for the remaining easements required for the Elm Creek Interceptor Sewer Project, as outlined on the easement documents; and authorization for a payment of $200 each to update the abstracts, contingent upon City Council acceptance of said easements. AYE: Wilken, Barnhouse, Voss, Smith, Bode NAY: None Motion carried 5 -0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF RESOLUTION #98 -07, A RESOLUTION ESTABLISHING PER ACRE ASSESSMENTS FOR RECOUPMENT OF COSTS ASSOCIATED WITH THE ELM CREEK INTERCEPTOR SEWER PROJECT. Mr Cates noted that this item was tabled from the last meeting in December. The City, through previous Council and OPWA actions, authorized advancement of the funds necessary to construct the sewer line. Resolution #98 -07 provides for a payback of project costs to be allocated on a per - acre basis as future development occurs within the Elm Creek Interceptor basin. The assessment will be $1580 per acre within the area defined in the resolution. Mr Wilken moved, seconded by Mr Smith, to approve OPWA Resolution #98 -07. AYE: Wilken, Smith, Barnhouse, Voss, Bode NAY: None Motion carried 5 -0. ITEM 7: REPORT FROM OPWA MANAGER No report. ITEM 8: REPORT FROM OPWA ATTORNEY No report. ITEM 9: NEW BUSINESS None. Owasso Public Works Authority ITEM 10: ADJOURNMENT Ms Barnhouse moved, seconded by Ms Voss, to adjourn. AYE: Barnhouse, Voss, Smith, Wilken, Bode NAY: None Motion carried 5 -0, and the meeting was adjourned at 6:35 p.m. Marcia Boutwell, Authority Secretary C Denise Bode, Chairperson January 5, 1999 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 1/15/99 6:49:44 A/P CLAIMS REPORT APAPVR PAGE: 11 - - -PO -# --- -- - -- VENDOR- - --- - - - - -- - - -- DESCRIPTION - --------- - - - - -- --- AMOUNT - - -- ,------------------------------ ,' 991752 TREASURER PETTY CASH REIMB PETTY CASH -- - - - - -- -3_90 DEPARTMENT TOTAL =___> 3.90 q OPWA ADMINISTRATION ------------------------------ 990003 RONALD D CATES RETAINER 700.00 990003 RONALD D CATES LEGAL SERVICES 150.00 990215 AT &T WIRELESS SERVICES PHONE USE -CARR 37.19 ' 990215 AT &T WIRELESS SERVICES PHONE USE - ROBERTS 11.49 990281 SAM'S CLUB MAINT SUPPLIES 38.43 990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 45.62 990468 WAL -MART OFFICE SUPPLIES 150.80 990793 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 7.27 991522 WAL -MART SPACE HEATERS 53.92 991734 WAL -MART FILM PROCESSING 11.70 991752 TREASURER PETTY CASH REIMB PETTY CASH 17.12 991752 TREASURER PETTY CASH REIMB PETTY CASH 5.00 991794 PSO 12/98 USE 109.34 991796 MCI TELECOMMUNICATIONS 12/98 USE 57.00 DEPARTMENT TOTAL =___> 1,394.88 UTILITY BILLING ' ----------------------------- 990723 BRANDON HAMILTON METER READER 91.35 990724 OSCAR MCLAURIN METER READER 126.45 990726 BRAD SPARKMAN METER READER 153.45 990727 TYRONE DINKINS METER READER 312.30 990775 MARK MEYER METER READER 351.05 t991003 ERIC MIKEL METER READER - - - - - -- - DEPARTMENT TOTAL =___> 1,256.15 WATER ------------------------------ 990215 AT &T WIRELESS SERVICES PHONE USE -ALL 34.29 990231 GEORGE & GEORGE SAFETY SAFETY SUPPLIES 51.00 990231 GEORGE & GEORGE SAFETY SAFETY BOOTS 72.25 r 990446 WATER PRODUCTS INC REPAIR/MAINT SUPPLIES 85.00 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 1/15/99 6:49:44 A/P CLAIMS REPORT APAPVR PAGE: 12 PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 990446 WATER PRODUCTS INC REPAIR /MAINT SUPPLIES 20.00 990448 WATER PRODUCTS INC REPAIR /MAINT SUPPLIES 24.71 990450 WATER PRODUCTS INC REPAIR SUPPLIES -55.00 990450 WATER PRODUCTS INC WATER METERS 9/15/98 4,451.50 990793 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 154.04 991284 BRADLEY WELDING WATER KEY WRENCH 70.00 991284 BRADLEY WELDING BACKHOE TOOTH GUARD 200.00 991547 GO SYSTEMS FUEL -12/98 146.80 991548 CITY GARAGE VEHICLE MAINT -12/98 136.14 991571 CITY OF TULSA PURCHASED WATER -11/98 89,240.99 991668 TULSA FORD NEW HOLLAND, I BACKHOE TEETH /PINS 113.76 991752 TREASURER PETTY CASH REIMB PETTY CASH 15.93 991752 TREASURER PETTY CASH REIMB PETTY CASH 5.00 991752 TREASURER PETTY CASH EMPLOYEE MEALS 27.60 991794 PSO 12/98 USE 313.05 991795 SOUTHWESTERN BELL TELE 12/98 NON- PLEXAR 63.95 991796 MCI TELECOMMUNICATIONS 12/98 USE 8.43 DEPARTMENT TOTAL 95,179.44 WASTEWATER ------------------------------ TREATMENT PLANT 990227 SHERRY LABORATORIES INC SLUDGE ANALYSIS 80.00 991547 GO SYSTEMS FUEL -12/98 11.11 991548 CITY GARAGE VEHICLE MAINT -12/98 436.20 991560 BELGER CARTAGE SERVICE IN CRANE /OPERATOR 305.50 991609 PACE PRODUCTS OF TULSA IN CYLINDER HYDRO - TESTING 51.00 991661 SAND SPRINGS SAND & GRAVE DELIVERY CHARGE - 62.00 991752 TREASURER PETTY CASH SVS FIRE EXTINGUISHER 22.80 991794 PSO 12/98 USE 7,433.09 991796 MCI TELECOMMUNICATIONS 12/98 USE 12.72 DEPARTMENT TOTAL =___> 8,414.42 WASTEWATER ------------------------------ COLLECTION 990215 AT &T WIRELESS SERVICES PHONE USE -ALL 18.09 990231 GEORGE & GEORGE SAFETY SAFETY SUPPLIES 51.00 990446 WATER PRODUCTS INC REPAIR/MAINT SUPPLIES 2,106.10 990793 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 42.81 990793 KIMBALL ACE HARDWARE CHEMICALS 162.06 991341 HMG INC ELM CREEK SEWER 6/16/98 194,883.00 991547 GO SYSTEMS FUEL -12/98 141.26 991547 GO SYSTEMS FUEL 12/98 31.40 991548 CITY GARAGE VEHICLE MAINT -12/98 443.76 1/15/99 6:49:44 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY A/P CLAIMS REPORT APAPVR PAGE: 13 PO it VENDOR DESCRIPTION AMOUNT am ---- - - - - -- -------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 991667 991750 991752 991794 991795 W W GRAINGER INC C&H DISTRIBUTORS INC TREASURER PETTY CASH PSO SOUTHWESTERN BELL TELE DEPARTMENT TOTAL =___> k REFUSE COLLECTIONS ----------------------- - - - - -- HOURMETER BOLTS -LIFT STATION MEALS -3 EMPLOYEES 12/98 USE 12/98 NON - PLEXAR I I II 990231 GEORGE & GEORGE SAFETY 990925 WILLIAMS REFUSE EQUIPMENT 991089 WILLIAMS REFUSE EQUIPMENT 991518 WASTE MANAGEMENT OF OKLA 991524 WILLIAMS REFUSE EQUIPMENT 991547 GO SYSTEMS 991547 GO SYSTEMS 991548 CITY GARAGE 991548 CITY GARAGE 991669 CROW BURLINGAME 991678 WASTE MANAGEMENT OF OKLA 991752 TREASURER PETTY CASH 991766 WILLIAMS REFUSE EQUIPMENT DEPARTMENT TOTAL =___> RECYCLE CENTER ------------------------ - - - - -- SAFETY SUPPLIES POLYCART PARTS GREEN POLYCARTS- 10/6/98 TIPPING FEES REPAIR PARTS FUEL -12/98 FUEL -12/98 VEHICLE MAINT -12/98 VEHICLE MAINT -12/98 MAINT SUPPLIES COMM REFUSE REIMB PETTY CASH POLYCARTS- 10/6/98 990258 CN HASKELL & ASSOC COMPUTER EQUIPMENT 991518 WASTE MANAGEMENT OF OKLA TIPPING FEES 991660 WASTE MANAGEMENT OF OKLA RECYCLE REFUSE 991794 PSO 12/98 USE IDEPARTMENT TOTAL =___> FUND TOTAL =___> � I � I II 23.21 33.60 30.23 625.06 227.93 198,819.51 51.00 755.00 5,700.00 4,012.57 435.00 403.96 122.31 - 1,493.14 4,067.61 19.46 14,869.33 9.68 11,400.00 40,352.78 288.00 754.74 812.29 159.73 2,014.76 347,435.84 CITY OF OWASSO OPWA SALES TAX FUND 1/15/99 6:49:44 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- REVENUE BONDS ------------------------ - - - - -- 991728 BANK ONE TRUST CO, NA DEPARTMENT TOTAL = = = => FUND TOTAL GRAND TOTAL ADMIN FEE 2,000.00 2,000.00 2,000.00 705,095.14 Ir. VENDOR TRANSFERS CITY OF OWASSO OPWA A/P TRANSFER REPORT DESCRIPTION CITY GARAGE TRANSFER FROM OPWA WORKERS' COMP SELF -INS TRANSFER FROM OPWA GENERAL FUND TRANSFER FROM OPWA TRANSFERS TOTAL AMOUNT 6,041.67 3,841.67 30, 000.00 39, 883.34 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 01/02/99 APPROVED: 01/19/99 Chairman Trustee Trustee F OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES , OPWA'Administration 0.00 $7,489.48 Utility Billing 0.00 1,796.47 1 Water .< ..... .............. ...............:.:.... ....... ! 774.21 ::.::.:.. ........._ 4,224.34 Wastewater 146.40 6,845.35 Wastewater Collection XXX 1229.56 5,648.09 1 Refuse ...................... 370.54 5,583.85 ..........._ ...............___ Recycle Center _ 0.00 _ 1,637.76 "< 1 ............... _ .......... _._ ........... .................. FUND TOTAL __ $2,520.71 $33,225.34 ' APPROVED: 01/19/99 Chairman Trustee Trustee 7 L, MEMORANDUM TO: FROM: ' SUBJECT: 1 1I I I I I DATE: BACKGROUND: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY CHRIS ROBERTS PUBLIC WORKS FIELD OPERATIONS SUPERVISOR REQUEST FOR EXPENDITURE TO REPAIR SPARE AERATOR MOTOR AT WASTEWATER TREATMENT PLANT December 28, 1998 The Owasso Wastewater Treatment Facility uses the extended aeration activated sludge process to biologically treat wastewater prior to discharging into Bird Creek. An essential portion of this treatment is the use of oxygen in an oxidation ditch. Air is introduced into the wastewater in the oxidation ditch through diffused aeration and surface agitation. In order for an extended aeration activated sludge plant to operate properly, 2 -3 milligrams per liter (mg/1) of dissolved oxygen must be maintained in the wastewater at all times. Oklahoma Department of Environmental Quality (ODEQ) Water Pollution Control Construction Standards (Title 252; Chapter 655) require a minimum of 2.0 mg/1 dissolved oxygen at all times. The Owasso Wastewater Treatment Plant currently maintains 2 -3 mg/l, but, could fail to comply with minimum oxygen level requirements, if the aeration equipment fails to operate for more than two hours. To reduce the potential for extended downtime during equipment repairs and maintenance, emergency standby equipment for these critical systems was acquired in the initial plant construction in 1988. In November 1998, the surface agitation aeration system failed due to electrical drive motor problems. Immediately following the system failure, field operations personnel replaced the inoperable motor with the spare motor that has been stored since the initial construction. Presence of the spare motor allowed for an expedient system recovery with minimal biological effects to the treatment process. k Page2 Wastewater Treatment Plant Aerator Motor Repair Request REPAIR INFORMATION: In order to replace the standby motor for the aeration equipment, staff requested cost estimates ' from local vendors for the repair of the inoperable motor. Only two vendors were capable of making the needed repairs due to the size and complexity of the two -speed motor. The vendors , were Industrial Motor, Tulsa, OK and Southwestern Electric Tulsa, OK. Industrial Motor provided a repair quote of $5,400 for parts and labor. Southwestern Electric quoted $8,450 for the same work. The differential of $3,050 is due to a substantially higher labor rate charged by Southwestern Electric. The availability of an emergency standby motor will enhance the ability of the treatment plant to comply with ODEQ dissolved oxygen requirements, as well as potentially saving the city money should a similar breakdown occur. An emergency (48 hour) repair request for similar work provided by either of the two vendors will cost a minimum of $11,300. FUNDING SOURCE: The FY 98 -99 Wastewater Treatment Plant operating budget did not anticipate this expenditure. Adjustments in various line items can be accomplished. The division budget contains sufficient funds to perform the necessary repairs. RECOMMENDATION: Staff recommends Trustee approval of a expenditure in the amount of $5,400 to Industrial Motor, Tulsa OK, to repair the Wastewater Treatment Plant two -speed aeration motor.