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Home My WebLink About1999.03.24_OPWA Agenda_SpecialPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Special DATE: March 24, 1999 TIME: 5:00 PM PLACE: Owasso City Hall Lower Level Conference Room Meeting called by the Mayor on Monday, March 22, 1999, and Notice and Agenda filed in the Office of the City Clerk and posted on the City Hall bulletin board at 12:00 PM on Monday, March 22, 1999. AGENDA Call to Order & Roll Call Chairperson Bode Timothy D. R o y Assistant City Ma r 2. Consideration and Appropriate Action Relating to Trustee Approval and Authorization of Payment of an Invoice in the amount of $470,590.00 to HMG Inc, Kansas City, KS for work completed on the Elm Creek Interceptor Sewer Project. Mr. Rooney 3. Adjournment MEMORANDUM TO: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: TIMOTHY D. ROONEY ASSISTANT CITY MANAGER SUBJECT: HMG INVOICE ELM CREEK INTERCEPTOR SEWER PROJECT DATE: March 22, 1999 BACKGROUND: An invoice from HMG, Inc in the amount of $470,590.00 was not included on the claims list for the March 16, 1999 meeting. The vendor did deliver an invoice by the scheduled deadline for processing and is desirous of payment as soon as possible. Due to the monetary amount of the invoice, and the extra week between the next regular Authority meeting, staff is requesting Trustee approval and authorization of payment. Public Works staff has reviewed the request for payment and has no objections. RECOMMENDATION: Staff recommends Trustee approval and authorization of payment in the amount of $470,590.00 to HMG Inc, Kansas City, KS for work completed on the Elm Creek Interceptor Sewer Project. ATTACHEMENTS: 1. Contractor's Application for Payment 2. Claims List Page One of 6 APPLICATION AND CERTIFICATE FOR PAYMENT TO: City of Owasso Contract Date: June 16, 1998 207 South Cedar Application Date: March 4,1999 Owasso, Oklahoma 74055 Period To: March 4, 1999 Distribution To: Owner (4 copies) FROM: HMG, Inc. 812 N. Elm Street Greensboro NC 27401 CONTRACT FOR: Elm Creek Interceptor Sewer CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for payment, as shown below, in connection with the Contract. Continuation sheet is attached. 1. Original Contract Sum $ 1,496,469 2. Net Change by Change Orders $ 89.561 3. Contract Sum to Date (Line 1 & 2) $ 1,586,030 4. Total Completed & Stored to date $ 1.234.997 (Column G on continuation Sheet) 5. Retainage: a. 5 % of Completed Work $ 59,890 (Column D & E on Continuation Sheet) - FINAL b. —L —1/o of Stored Material $ 1,860 (Column F on continuation Sheet) Total Retainage (Line 5a & 5b) $ 61,750 6. Total Earned Less Retainage $ 1,171247 (Line 4 less Line 5 Total) 7. Less Previous Certificates for Payment $ 701657 8. CURRENT PAYMENT DUE $ 470.590 9. Balance to Finish, Plus Retainage $ 412.783 (Line 3 less Line 6) CHANGE ORDER SUMMARY: Change Orders approved in previous months by OWNER Approved this month Number Date Approved Net change by Change Orders Page Two of 6 ADDITIONS DEDUCTIONS TOTALS $ 89,561 $ 0 TOTALS $ 89,561 $ 0 $ 0 $ 89.561 The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief, the WORK covered by this Application for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown herein is now due. CONTRACTOR: HMG, Inc. By: Aft,4--o 46trr.� Thomas O. Anderson, President STATE OF NORTH CAROLINA COUNTY OF GUILFORD Date: March 4. 1999 Subscribed and sworn to before me this 4th day of March , 1999. - (SEAL) 4. Kqd� �p Notary Public My Commission Expires: � 1''2 i° PAULA L. MC CO r I OFFICIAL SEAL Notary Public North CaroN C. GUIL_PORD COU My COMMiSsion EXPlres Page Three of 6 ARCHITECT'S /ENGINEER'S CERTIFICATE FOR PAYMENT In accordance with the contract documents, based on on -site observations and the data comprising the above application, the Architect/Engineer certifies to the Owner that to the best of the architect's/Engineer's knowledge, information and belief, the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the amount certified. AMOUNT CERTIFIED $ 4 1 (Attach Explanation if amount certified differs from the amount applied for.) ARCHITE GINEER: 1.1 T!l a►z 00A S56 By: Date: This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the contractor named herein. Issuance, payment and acceptance of payment without prejudice to any rights of the Owner or Contractor under this Contract. Page Four of -6 CONTINUATION SHEET Application and Certification for Payment, containing Contractor's signed Certification is attached. Application Number: 5 Application Date: March 4, 1999 Period To: March 4, 1999 In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where variable retainage for line items may apply. A B C D E(cont) ITEM EST. UNIT DESCRIPTION UNIT SCHEDULED WORK COMPLETED WORK COMPLETED NO. QUANTITY OF WORK PRICE VALUE FROM PREY. APPL. THIS PERIOD QUANTITY VALUE QUANTITY VALUE I 1 LS Mobilization 50,000 50.000 100% 50.000 0 0 2 1 LS Clearing & Grubbing 30,000 30,000 39,20% 11,760.00 36.8% 11,040 3 480 LF 24" PVC Pipe 150.00 72,000 480 72,000 0 0 4 10 LF 24" D I Pine 200.00 2,000 10 2.000 0 0 5 10.463 LF 21" PVC Pipe 88 10 921,790 3,168 292,492 4,339 382,266 6 1,754 LF 20" DIP Pine 100 175,400 1,254 125,400 270 27,000 7 373 LF Excavation & Backfill 0/6 100 373 125 125 198 198.00 8 1,270 LF Excavation & Backfill 6/8 2.00 2.540 858 1,716 310 620.00 9 4.088 LF Excavation & Backfill 8/10 3.00 12.264 413 1,652 1,965 5,895.00 10 2.008 LF Excavation & Backfill 10/12 4.00 8.032 320 1,280 1,168 4,672.00 11 2.226 LF Excavation & Backfill 12/14 5.00 11.130 454 2,270 968 4,840.00 12 563 LF Excavation & Backfill 14/16 8.00 4,504 67 536 0 0 13 872 LF Excavation & Backfill 16/18 9.00 7,848 872 8,720 0 0 14 407 LF Excavation & Backfill 18/20 10.00 4,070 407 4,070 0 0 15 150 LF Excavation & Backfill 20/22 12.00 1,800 150 1,800 0 0 16 122 LF Excavation & Backfill 22/24 15.00 1,830 122 1,830 0 0 17 370 LF Excavation & Backfill 24/2620.00 7,400 370 5,420 0 0 18 2 EA Shallow Manhole Sealed Lid 2,000 2,000 1 2,000.00 1 2,000.00 19 11 EA Manhole Solid Lid 2,000 22,000 4 22 000.00 0 0 20 34 EA Manhole Sealed Lid 2,100 71,400 4 8,400 17 35 700.0() 21 3 EA 5' Manhole Solid Lid 2,500 7,500 3 7,500 0 0 22 1 EA 5' Manhole Sealed Lid 2,600 2,600 1 2,600 0 0 23 240 VF Add'1 Depth in Manholes 100 24,000 132.78 13,278 58.76 5,876.00 24 35 VF Add'I Depth in 5' Manholes 125 4,375 37.21 4,651 0 0 Page Five of 6 A B C D E(cont) ITEM EST. UNIT DESCRIPTION UNIT SCHEDULED WORK COMPLETED WORK COMPLETED NO. QUANTITY OF WORK PRICE VALUE FROM PREY. APPL. THIS PERIOD QUANTITY VALUE QUANTITY VALUE 28 1 LS Wet Well Conn. 5,000 5,000 1 5 000 0 0 29 173 LF 30" Hwy. Bore incl. Pine 500 86,500 112 56,000 61 30,500.00 Ded. Alt. 1 1 LS Install Precast Manholes 3.675% (55,000) 3.675% (25 569) 3.675% ( 18,765) Change Order 1 89,561 89,561 33 258 LF Excavation & Backfill 26/28 117 30J86 258 30,186 34 34.8 VF Manhole Drop Assembly 160 5,568 30 4,800 4.8 768.00 1,586,030 705 189 492,610 (cont) F G H I MATERIALS TOTAL COMPLETED % BALANCE RETAINAGE PRESENTLY STORED AND STORED (G /C) TO FINISH (NOT IN D OR E) TO DATE (C -G) (D +E +F) Details on Next Page 37,198 1,234,997 77.9 351,033 61,750 HMG, Inc. 812 N. Elm Street Greensboro, NC 27401 MATERIALS STORED ON PROJECT ITEM QUANTITY UNIT UNIT PRICE TOTAL 21" PVC Pipe 325 LF 11.92 3,874.00 20" Ductile Iron Pipe 340 LF 32.15 10,931.00 Manholes 13 Each 867.61 11,278.93 AddT Depth in Manholes 54.4 VF 80.10 4,357.44 Manhole Castings, Bolt Down 13 Each 159.00 2,067.00 Stone for Pipe Embedment 500 Tons 7.46 3,730.00 Reinforcing Steel 1.5 Tons L.S. 960.00 TOTAL MATERIALS ON HAND $ 37,198.37 A Page Six of 6 CLAIM OR INVOICE AFFIDAVIT STATE OF NORTH CAROLINA COUNTY OF GUILFORD The undersigned Contractor of lawful age, being first duly sworn, on oath says that this Invoice is true and correct. Affiant further states that the work as shown by this Invoice has been completed in accordance with the Plans, Specifications, orders or requests furnished to the afiant. Affiant further states that he has made no payment, nor given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected official, office, or employee of the State, County, or City of money or any other thing of value to obtain payment or the award of this contract. HMG, Inc. By: J/x� n I Thomas O. Anderson, President Contractor Subscribed and sworn to before me this 4 th day of March, "a . Q Notary Public My Commission Expires: 4 —4-2-DD I 1999. PAULA L. MCCOLLUM I s OFFICIAL SEAL Notary Public North Carolina ._r. GUILFORD CO NTY, N.C. my Commis`ior) ExVir9s CITY OF OWASSO OPWA - SEWERLINE EXTENSION 3/22/99 11:25:40 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT __________ _________________________ _________________________ _____________ ELM CREEK INTERCEPTOR ______________________________ 991341 HMG INC DEPARTMENT TOTAL ====> FUND TOTAL ====> GRAND TOTAL ====> ELM CREEK SEWER 6/16/98 470,590.00 _____________ 470,590.00 _____________ 470,590.00 _____________ 470,590.00 1