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Home My WebLink About1999.05.18_OPWA AgendaI I ' PUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular ' DATE: May 18, 1999 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, May 14, 1999. ' Marcia outwell, Authority Secretary AGENDA 1. Call to Order 1 2. Flag Salute 3. Roll Call 1 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of May 4, 1999 Regular Meeting. Attachment #4 -A B. Approval of Claims. Attachment #4 -B C. Action Relating to Adoption of Action Taken by the City Council Approving Change Orders #I and #2, Change Orders to a Contract Between the City of Owasso and HMG for Construction of the Elm Creek Sewer Interceptor Project. Attachment 44 -C Owasso Public Works Authority May 18, 1999 Page 2 The staff recommends Trustee adoption of City Council action approving Change Orders #1 & #2. 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. New Business 8. Adj ournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, May 4, 1999 The Owasso Public Works Authority met in regular session on Tuesday, May 4,1999 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, April 30, 1999. ITEM 1: CALL TO ORDER Mr Wilken called the meeting to order at 6:40 p.m. ITEM 2: FLAG SALUTE The flag salute was given during the City Council meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT ABSENT Mark Wilken, Trustee Mary Lou Barnhouse Trustee Denise Bode, Trustee Melinda Voss, Trustee H C "Will" Williams, Trustee STAFF Jeff Hancock, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary ITEM 4: ELECTION OF CHAIRPERSON. Dr Bode moved, seconded by Mr Wilken, that Mayor Wilken be elected to the position of OPWA Chairperson. AYE: Bode, Wilken, Williams, Voss, Barnhouse NAY: None Motion carried 5 -0. ITEM 5. ELECTION OF VICE CHAIRPERSON. Mr Williams moved, seconded by Dr Bode, that Vice Mayor Barnhouse be elected to the position of OPWA Vice Chairperson. Owasso Public Works Authority May 4, 1999 AYE: Williams, Bode, Voss, Barnhouse, Wilken NAY: None Motion carried 5 -0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of May 4, 1999 Regular Meeting. B. Approval of Claims Dr Bode moved, seconded by Ms Barnhouse, to approve the consent agenda. The consent agenda included minutes of the May 4, 1999 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) OPWA Fund $50,342.48; (2) OPWA Capital Improvement Fund $22,903.62; (3) OPWA Sales Tax Fund $123,727.72; (4) Payroll $26,234.09. AYE: Bode, Barnhouse, Voss, Williams, Wilken NAY: None Motion carried 5 -0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR THE BULK PURCHASE OF LOW DENSITY POLYETHYLENE YARD/LAWN WASTE BAGS. The staff requested that this item be withdrawn from the agenda because the amount requested for approval is within the City Manager's spending authorization. The item was withdrawn. ITEM 8: REPORT FROM OPWA MANAGER No report. ITEM 9: REPORT FROM OPWA ATTORNEY No report. ITEM 10: NEW BUSINESS None. 2 Owasso Public Works Authority ITEM 11: ADJOURNMENT Dr Bode moved, seconded by Mr Williams, to adjourn. AYE: Bode, Williams, Voss, Barnhouse, Wilken NAY: None Motion carried 5 -0, and the meeting was adjourned at 6:41 p.m. Marcia Boutwell, Authority Secretary 41 May 4, 1999 Mark Wilken, Chairperson CITY OF OWASSO ' OWASSO PUBLIC WORKS AUTHORITY 5/14/99 7:31:25 A/P CLAIMS REPORT APAPVR PAGE: 15 PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- PWA ADMINISTRATION L----------------------- - - - - -- II RONALD D CATES RETAINER 700.00 '990003 990003 RONALD D CATES LEGAL SERVICES 390.00 990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 4.99 992295 SUBURBAN OFFICE SUPPLY OFFICE SUPPLIES 4.99 992599 OK WATER ENVIRONNMENT ASS REGISTRATION FEES 40.00 992664 SUBURBAN OFFICE SUPPLY OFFICE SUPPLIES 34.91 992714 WAL -MART PRINTER 148.00 992724 LTS TELECOMMUNICATIONS PHONES 307.08 992760 MCI TELECOMMUNICATIONS 4/99 USE 49.86 992761 SOUTHWESTERN BELL TELE 4/99 PLEXAR 83.08 992762 PSO 4/99 USE - - - - - -- -99_49 DEPARTMENT TOTAL =___> 1,862.40 - ,.TILITY BILLING ------------------------------ ' 990281 SAM'S CLUB COMPUTER PAPER 25.25 990722 US POSTMASTER UTILITY BILL POSTAGE 1,500.00 '990723 990723 BRANDON HAMILTON BRANDON HAMILTON METER READER METER READER 288.45 105.30 990724 OSCAR MCLAURIN METER READER 381.60 990724 OSCAR MCLAURIN METER READER 189.90 990726 BRAD SPARKMAN METER READER 260.55 990726 BRAD SPARKMAN METER READER 154.35 990727 TYRONE DINKINS METER READER 274.05 990727 TYRONE DINKINS METER READER 447.30 990775 MARK MEYER METER READER 373.50 991003 ERIC MIKEL METER READER 219.45 992204 MICHAEL SHADBOLT METER READER 333.90 992721 RELIABLE OFFICE SUPPLY COMPUTER PAPER - - - - - -- -44_47 DEPARTMENT TOTAL =___> 4,598.07 WATER ------------------------------ 990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 11.77 990423 WATER PRODUCTS INC SPEED WRENCHES 23.66 990448 WATER PRODUCTS INC REPAIR/MAINT SUPPLIES 224.87 - 990450 WATER PRODUCTS INC REPAIR SUPPLIES 16.00 990450 WATER PRODUCTS INC REPAIR SUPPLIES 17.50 990663 BROWN FARMS SOD SOD- REPAIRS 120.00 990793 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 27.02 II CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 5/14/99 7:31:25 A/P CLAIMS REPORT APAPVR PAGE: PO It VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 990793 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 82.28 991410 WAL -MART OFFICE SUPPLIES 7.97 992011 UNIFIRST CORPORATION UNIFORM RENTAL /CLEANING 13.20 992011 UNIFIRST CORPORATION UNIFORM RENTAL /CLEANING 13.20 992289 GELLCO SAFETY SHOES SAFETY BOOTS -BUTTS 105.30 992335 SEARS TOOLS 308.39 992479 GO SYSTEMS FUEL 04/99 138.45 992480 CITY GARAGE VEHICLE MAINT -04/99 54.22 992505 DEPT OF ENVIRONMENTAL QUA EXAM- STEVENS 40.00 992522 CITY OF TULSA PURCHASED WATER 03/99 95,199.03 992760 MCI TELECOMMUNICATIONS 4/99 USE 10.41 992761 SOUTHWESTERN BELL TELE 4/99 PLEXAR 45.24 992762 PSO 4/99 USE 264.94 992787 SOUTHWESTERN BELL TELE 4/99 NON- PLEXAR 63.00 DEPARTMENT TOTAL =___> 96,786.45 WASTEWATER ------------------------------ TREATMENT PLANT 990227 SHERRY LABORATORIES INC SLUDGE ANALYSIS 260.00 990470 ADVANCED CHEMICAL CHLORINE 810.00 990793 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 21.89 992011 UNIFIRST CORPORATION UNIFORM RENTAL /CLEANING 25.47 992011 UNIFIRST CORPORATION UNIFORM RENTAL /CLEANING 25.47 992286 FISHER SCIENTIFIC LAB SUPPLIES 265.32 992287 EDWARDS ENVIRONMENTAL COR CHEMICALS 417.25 992392 C&H DISTRIBUTORS INC REPAIR HARDWARE 37.00 992479 GO SYSTEMS FUEL 04/99 27.99 992480 CITY GARAGE VEHICLE MAINT -04/99 1,413.16 992567 SLUDGE TECHNOLOGY INC SLUDGE TRANSPORTING 446.40 992567 SLUDGE TECHNOLOGY INC SLUDGE TRANSPORTING 297.60 992573 SHERRY LABORATORIES INC SLUDGE ANALYSIS 313.00 992665 WOODS PORTABLE WELDING WELDING 75.00 992723 TREASURER PETTY CASH REIMB PETTY CASH 10.98 992760 MCI TELECOMMUNICATIONS 4/99 USE 21.86 992761 SOUTHWESTERN BELL TELE 4/99 PLEXAR 41.64 992762 PSO 4/99 USE 6,088.17 DEPARTMENT TOTAL =___> 10,598.20 WASTEWATER ------------------------------ COLLECTION 990431 WAL -MART UNIFORM JEANS 14.94 990793 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 29.06 990793 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 57.91 16 5/14/99 7:31:25 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY A/P CLAIMS REPORT APAPVR PAGE: 17 --- PO # - - - - -- VENDOR ------------------- - - - - -- DESCRIPTION ------------------- - - - - -- AMOUNT ------- - - - - -- 992011 UNIFIRST CORPORATION UNIFORM RENTAL /CLEANING 16.10 992011 UNIFIRST CORPORATION UNIFORM RENTAL /CLEANING 16.10 14.94 992268 MOTEL 6 LODGING - WASHINGTON 89.97 UNIFORM RENTAL /CLEANING 992335 SEARS TOOLS 286.89 UNIFIRST CORPORATION 992479 GO SYSTEMS FUEL 04/99 120.72 GO SYSTEMS 992480 CITY GARAGE VEHICLE MAINT -04/99 134.54 992479 992580 JATASCO LIFT STATION PARTS 55.13 m 992599 OK WATER ENVIRONNMENT ASS REGISTRATION FEES 80.00 992684 PORT -A -JOHN OF TULSA RENTALS 115.00 992762 PSO 4/99 USE 650.04 992787 SOUTHWESTERN BELL TELE 4/99 NON- PLEXAR 226.86 DEPARTMENT TOTAL =___> 1,893.26 .,EFUSE COLLECTIONS ------------------------ - - - - -- nECYCLE CENTER ------------------------ - - - - -- 990281 SAM'S CLUB MAINT SUPPLIES 25.12 990289 ROARK TRUE VALUE HARDWARE MAINT /REPAIR SUPPLIES 2.97 990431 WAL -MART UNIFORM JEANS 14.94 '992761 992011 UNIFIRST CORPORATION UNIFORM RENTAL /CLEANING 17.60 992011 UNIFIRST CORPORATION UNIFORM RENTAL /CLEANING 17.60 992479 GO SYSTEMS FUEL 04/99 672.19 992479 GO SYSTEMS FUEL 04/99 20.41 992480 CITY GARAGE VEHICLE MAINT -04/99 1,752.68 992480 CITY GARAGE VEHICLE MAINT -04/99 1,285.70 992723 TREASURER PETTY CASH REIMB PETTY CASH -- - - - -- -4_52 DEPARTMENT TOTAL =___> 3,813.73 nECYCLE CENTER ------------------------ - - - - -- IFUND TOTAL =___> 119,730.10 992011 UNIFIRST CORPORATION UNIFORM RENTAL /CLEANING 4.40 992011 UNIFIRST CORPORATION UNIFORM RENTAL /CLEANING 4.40 SOUTHWESTERN BELL TELE 4/99 PLEXAR 20.62 '992761 992762 PSO 4/99 USE 148.57 DEPARTMENT TOTAL =___> 177.99 1 IFUND TOTAL =___> 119,730.10 CITY OF OWASSO OPWA CAPITAL IMPROVEMENT FUND 5/14/99 7:31:25 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT DEBT SERVICE - ------------------------ - - - - -- 990002 BANK ONE TRUST CO, NA ADMIN FEE 750.00 DEPARTMENT TOTAL =___> 750.00 FUND TOTAL =___> 750.00 W., CITY OF OWASSO OPWA - SEWERLINE EXTENSION 5/14/99 7:31:25 A/P CLAIMS REPORT APAPVR PAGE: PO it VENDOR - - - -- DESCRIPTION -- AMOUNT - - -_ -- - - - - -- ------------------- - - - - -- - --------- - - - - -- - 1',M CREEK INTERCEPTOR - ----------------------- - - - - -- 991341 HMG INC DEPARTMENT TOTAL FUND TOTAL = = = => ELM CREEK SEWER 6/16/98 58,291 -00 58,291.00 58,291.00 20 VENDOR TRANSFERS CITY GARAGE WORKERS' COMP SELF -INS GENERALFUND TRANSFERS TOTAL CITY OF OWASSO OPWA A/P TRANSFER REPORT DESCRIPTION TRANSFER FROM OPWA TRANSFER FROM OPWA TRANSFER FROM OPWA AMOUNT 6,041.67 3,841.67 30,000.00 39,883.34 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 05/08/99 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES : >::..X. : ...:.. OPWA Aclmxnxstratin <::> :.:< 0 00 . X7,345 90 :< Utility Billing 0.0 1,97815 ,:. ::::. .... ..... ::.. _ •. :. .. < ':::: 4.f A ^inns:: .. -- - .i .any y >. APPROVED: 05/18/99 Chairman Trustee Trustee 1 MEMORANDUM ' TO: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: TIMOTHY D. ROONEY ASSISTANT CITY MANAGER SUBJECT: OPWA APPROVAL OF CHANGE ORDERS 41 AND #2 ELM CREEK INTERCEPTOR SEWER PROJECT II DATE: May 13, 1999 BACKGROUND: Previously, the Owasso City Council erroneously approved change orders to the Elm Creek Sewer ' Interceptor Project. Change Order #1 was approved on December 1, 1998 for the amount of $89,560.55, while Change Order #2 was approved May 4, 1999 for the amount of $12,676. ' In actuality, the parties to the contract for the Elm Creek Sewer Interceptor Project are the Owasso Public Works Authority and HMG. Accordingly, the Trustees of the OPWA should formally approve any change orders to the contract. RECOMMENDATION• Staff recommends Trustee adoption of City Council action taken on December 1, 1998 and May 4, 1999 relating to the Elm Creek Sewer Interceptor Project, approving Change Orders #1 and #2 for the amounts of $89,560.55 and $12,676.00 respectively. ATTACHMENTS: 1. Copy of Change Order #1. 2. Copy of Change Order #2. PROJECT: Elm Creek Interceptor Sewer SECTION 00600 CHANGE ORDER CHANGE ORDER NUMBER: DATE: November 18, 1998 1 CONTRACT DATE: September 8, 1998 TO CONTRACTOR: CONTRACT FOR: Approximately 2.4 miles of 21 -inch PVC HMG, Inc. sewer line and associated 812 Elm Street structures. .` Greensboro, NC 27401 The Contract is changed as follows: Revise the sewer line alignment on the Keys property to the north as shown ' on the revised plan. Not valid until signed by the Owner and Contractor The original Contract Sum was $ 1, 4 9 6, 4 6 9. 2 0 Net change by previously authorized Change Orders $ 0.00 The Contract Sum prior to this Change Order was $ 1,496,469.20 The Contract Sum will be (increased) (dam eased)- g€A) -by this $ 89,560.55 Change Order in the amount of 1,586,029.75 The new Contract Sum including this Change Order will be $ The Contract Time will be (increased) -(desk- (��o� )-by (-6 —) days' The date of Substantial Completion as of the date of this Change Order therefore is Apr i 1 2 6, 19 9 9 NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction Change Directive. I HMG, Inc. CONTRACTOR 812 N. Elm Street ADDRESS City of Owasso OWNER 207 South Cedar, P.O. Box 180 ADDRESS Greensboro NC 27401 Owasso OK 74055 By Thomas 0 Anderson, President BY Lenis�Bode, Mayor DATE 11/20/98 DATE /2-/- 9l? CHANGE ORDER 000600 - 1 OF 1 0899 SECTION 00600 CHANGE ORDER PROJECT: CHANGE ORDER NUMBER: 2 Elm Creek Interceptor DATE: April 9, 1999 Sewer CONTRACT DATE: September 8, 1998 ' TO CONTRACTOR: CONTRACT FOR: Approximately 2.4 miles of 21 -inch PVC HMG, Inc. sewer lines and associated 812 Elm Street structures. Greensboro, NC 27401 The Contract is changed as follows: Additional time and costs due to late receipt of easements. n ' ■ Not valid until signed by the Owner and Contractor ' The original Contract Sum was Net change by previously authorized Change Orders ' The Contract Sum prior to this Change Order was The Contract Sum will be (increased) (dec vassd }(uaeha.a ) by this Change Order in the amount of The new Contract Sum including this Change Order will be The Contract Time will be ( increased ) {der -eased) -(nachanged�by The date of Substantial Completion as of the date of this Change Order therefore is June 14 , 1 9 9 9 51,496,469,20 $ 89,560.55 51,586,029.75 $ 12,676.00 $1,598,705.75 ( 4 9 ) days. ' NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction Change_ Directive_ IHMG, Inc CONTRACTOR 812 N. Elm Street ADDRESS ' Greensboro, NC 27401 al A, BY ° <� i y` Thomas 0. Anderson, President DATE S /9% FQ City of Owasso OWNER 207 South Cedar, P.O. Box 180 ADDRESS Owasso, OK 74055 BY DATE 9 CHANGE ORDER 1096 000600 - 1 OF 1