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Home My WebLink About1999.06.01_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: June 1, 1999 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, May 28, 1999. Marcia _outwell, Authority Secretary AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of May 18, 1999 Regular Meeting. Attachment #4 -A B. Approval of Claims. Attachment #4 -B Owasso Public Works Authority June 1, 1999 Page 2 C. Action Relating to Trustee Authorization for Payment for the Northside Wastewater Collection System Improvements Project Right -of -Way Easements and Update of Abstracts. Attachment #4 -C , The staff recommends Trustee authorization for payment for the easements required for the Northside Wastewater Collection System project, as outlined in the easement documents; and authorization for a payment of $200 each to update the abstracts. 5. Report from OPWA Manager R 6. Report from OPWA Attorney 7. New Business 8. Adjournment ' OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, May 18, 1999 The Owasso Public Works Authority met in regular session on Tuesday, May 18, 1999 in the ' Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, May 14, 1999. ITEM 1: CALL TO ORDER Mr Wilken called the meeting to order at 7:03 p.m. ' ITEM 2: FLAG SALUTE The flag salute was given during the City Council meeting preceding this meeting. ' ITEM 3: ROLL CALL PRESENT ABSENT Mark Wilken, Chair Mary Lou Barnhouse, Vice Chair Denise Bode, Trustee ' Melinda Voss, Trustee H C "Will" Williams, Trustee ' STAFF Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of May 4, 1999 Regular Meeting. B. Approval of Claims C. Action Relating to Adoption of Action Taken by the City Council Approving Change Orders #1 and #2, Change Orders to a Contract Between the City of Owasso and HMG for Construction of the Elm Creek Sewer Interceptor Project. Dr Bode moved, seconded by Ms Voss, to approve the consent agenda. The consent agenda included minutes of the May 4, 1999 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) OPWA Fund $119,730.10; (2) OPWA Capital Improvement Fund $750.00; (3) OPWA Sewerline Extension $52,291.00; (4) Interfund Transfers $39,883.34; (5) Payroll $31,220.27. Item C requested Trustee action to adopt action taken by the City Council approving change orders to a contract for the construction of the Elm Creek Sewer Interceptor Project. 1 1 Owasso Public Works Authority AYE: Bode, Voss, Williams, Barnhouse, Wilken NAY: None Motion carried 5 -0. ITEM 5: REPORT FROM OPWA MANAGER No report. ITEM 6: REPORT FROM OPWA ATTORNEY No report. ITEM 7: NEW BUSINESS None. ITEM 8: ADJOURNMENT Dr Bode moved, seconded by Mr Williams, to adjourn. AYE: Bode, Williams, Voss, Barnhouse, Wilken NAY: None Motion carried 5 -0, and the meeting was adjourned at 7:04 p.m. Marcia Boutwell, Authority Secretary FA May 18, 1999 Mark Wilken, Chairperson t 1 6/28/99 7:01:51 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY A/P CLAIMS REPORT APAPVR PAGE: 13 PO # VENDOR DESCRIPTION AMOUNT ..-- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- -nWA ADMINISTRATION - ----------------------- - - - - -- 990006 HOWARD STAMPER RETAINER /SERVICES 990013 METROCALL PAGER USE 990215 AT &T WIRELESS SERVICES PHONE USE -CARR 990215 AT &T WIRELESS SERVICES PHONE USE - ROBERTS 992858 NATIONAL AMERICAN PROPERTY INS . 992880 OKLAHOMA NATURAL GAS 4/99 USE DEPARTMENT TOTAL = =_ => JTILITY BILLING ------------------- - - - - -- 990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 990723 BRANDON HAMILTON METER READER 990724 OSCAR MCLAURIN METER READER 990726 BRAD SPARKMAN METER READER 990727 TYRONE DINKINS METER READER 992204 MICHAEL SHADBOLT METER READER I WATER 990013 990215 990422 990431 990431 990448 990450 990881 991999 991999 992011 992011 '992011 992690 C DEPARTMENT TOTAL = = = => METROCALL AT &T WIRELESS SERVICES CUNNINGHAM PLUMBING INC WAL -MART WAL -MART WATER PRODUCTS INC WATER PRODUCTS INC WARREN CLINIC GEORGE & GEORGE SAFETY GEORGE & GEORGE SAFETY UNIFIRST CORPORATION UNIFIRST CORPORATION UNIFIRST CORPORATION UNIFIRST CORPORATION DEPARTMENT TOTAL = = = => STEWATER TREATMENT PLANT PAGER USE PHONE USE -ALL METER SETS 4/21/98 UNIFORM JEANS UNIFORM JEANS REPAIR /MAINT SUPPLIES WATER METERS 9/15/98 HEPATITIS SHOTS SAFETY SUPPLIES SAFETY SUPPLIES UNIFORM RENTAL /CLEANING UNIFORM HATS UNIFORM RENTAL /CLEANING UNIFORM SHIRTS 150.00 7.05 26.79 10.89 405.50 28.47 628.70 74.97 285.75 369.90 271.35 273.10 348.30 1,623.37 28.20 37.89 16,845.30 96.88 19.96 572.39 1,184.30 70.00 32.00 8.01 17.60 14.16 17.60 142.60 19,086.89 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 5/28/99 7:01:51 A/P CLAIMS REPORT APAPVR PAGE: 14 PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 990013 METROCALL 990470 ADVANCED CHEMICAL 992011 UNIFIRST CORPORATION 992011 UNIFIRST CORPORATION 992011 UNIFIRST CORPORATION 992265 INFILCO DEGREMONT, INC. 992567 SLUDGE TECHNOLOGY INC 992567 SLUDGE TECHNOLOGY INC 992635 ZEP MANUFACTURING CO 992690 UNIFIRST CORPORATION DEPARTMENT TOTAL =___> AASTEWATER COLLECTION ------------------------ - - - - -- 990013 990215 990446 990464 991970 991999 992011 992011 992011 992203 992565 992646 992690 992726 992851 992851 992851 992880 METROCALL AT &T WIRELESS SERVICES WATER PRODUCTS INC MILL CREEK LUMBER & SU HUGHES LUMBER CO GEORGE & GEORGE SAFETY UNIFIRST CORPORATION UNIFIRST CORPORATION UNIFIRST CORPORATION ROSE STATE COLLEGE MILL CREEK LUMBER & S AMERICAN SIGMA UNIFIRST CORPORATION W W GRAINGER INC TREASURER PETTY CASH TREASURER PETTY CASH TREASURER PETTY CASH OKLAHOMA NATURAL GAS PPL UPPL DEPARTMENT TOTAL =___> REFUSE COLLECTIONS 991999 GEORGE & 991999 GEORGE & 992011 UNIFIRST 992011 UNIFIRST 992011 UNIFIRST 992532 WASTE MA1 992690 UNIFIRST GEORGE SAFETY GEORGE SAFETY CORPORATION CORPORATION CORPORATION VAGEMENT OF OKLA CORPORATION PAGER USE CHLORINE UNIFORM RENTAL /CLEANING UNIFORM HATS UNIFORM RENTAL /CLEANING UV SYSTEM PARTS SLUDGE TRANSPORTING SLUDGE TRANSPORTING WEED CHEMICALS UNIFORM SHIRTS PAGER USE PHONE USE -ALL REPAIR/MAINT SUPPLIES REPAIR/MAINT SUPPLIES REPAIR SUPPLIES SAFETY SUPPLIES UNIFORM RENTAL /CLEANING UNIFORM HATS UNIFORM RENTAL /CLEANING TRAINING - WASHINGTON MAINT /REPAIR SUPPLIES RENT FLOW MONITOR 4/20/99 UNIFORM. SHIRTS MAINT SUPPLIES MILEAGE -MOSS REIMB PETTY CASH REIMB PETTY CASH 4/99 USE SAFETY SUPPLIES SAFETY SUPPLIES UNIFORM RENTAL /CLEANING UNIFORM HATS UNIFORM RENTAL /CLEANING COMMERCIAL REFUSE 04/99 UNIFORM SHIRTS 28.20 405.00 25.47 14.16 25.47 560.28 595.20 483.60 135.47 165.60 2,438.45 14.10 29.49 42.56 194.98 28.08 8.01 16.10 14.16 16.10 105.00 101.58 3,938.70 101.20 7.24 82.49 3.00 17.86 92.83 4,813.48 31.25 8.01 17.60 14.16 17.60 15,048.37 124.20 I I CITY OF OWASSO 1 OWASSO PUBLIC WORKS AUTHORITY 1/28/99 7:01:51 A P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT .dL-- - - - - -- ------------------- - - - - -- ------------------- - - - - -- II FUND TOTAL =___> t] I I I I I I f II 160.00 118.80 126.00 4,495.99 20,161.98 7.05 4.40 4.40 1,167.13 3,366.97 4,549.95 53,302.82 15 ' GARRETT SIGNS REFLECTIVE SIGNS '992691 992692 GELLCO SAFETY SHOES SAFETY SHOES UNIFORM RENTAL /CLEANING 992692 GELLCO SAFETY SHOES STEEL -TOED BOOTS UNIFORM RENTAL /CLEANING TIPPING FEES 992693 WASTE MANAGEMENT OF OKLA TIPPING FEES RECYCLE /REFUSE ' DEPARTMENT TOTAL LCYCLE CENTER - - - - -- ------------------------ II FUND TOTAL =___> t] I I I I I I f II 160.00 118.80 126.00 4,495.99 20,161.98 7.05 4.40 4.40 1,167.13 3,366.97 4,549.95 53,302.82 15 ' 990013 METROCALL PAGER USE 992011 UNIFIRST CORPORATION UNIFORM RENTAL /CLEANING '992011 992693 UNIFIRST CORPORATION WASTE MANAGEMENT OF OKLA UNIFORM RENTAL /CLEANING TIPPING FEES 992694 WASTE MANAGEMENT OF OKLA RECYCLE /REFUSE ' DEPARTMENT TOTAL II FUND TOTAL =___> t] I I I I I I f II 160.00 118.80 126.00 4,495.99 20,161.98 7.05 4.40 4.40 1,167.13 3,366.97 4,549.95 53,302.82 15 CITY OF OWASSO OPWA CAPITAL IMPROVEMENT FUND 5/28/99 7:01:51 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- DEBT SERVICE ------------------------ - - - - -- 990002 BANK ONE TRUST CO, NA OWRB LOAN 2,978.29 990002 BANK ONE TRUST CO, NA OWRB LOAN 19,925.33 992137 OKLAHOMA WATER APPLICATION FEE 500.00 DEPARTMENT TOTAL =___> 23,403.62 4ASTEWATER ------------------------ - - - - -- 990134 HUB + GARVER ENG SVS 3/17/98 2,900.00 992443 HUB + GARVER ENG SVS 2/2/99 11,540.00 DEPARTMENT TOTAL =___> 14,440.00 FUND TOTAL =___> 37,843.62 16 11 CITY OF OWASSO OPWA - SEWERLINE EXTENSION 1/28/99 7:01:51 A/P CLAIMS REPORT APAPVR PAGE: PO # --- - - - - -- VENDOR - - - -- DESCRIPTION AMOUNT ,M CREEK INTERCEPTOR ---------------------------- 991897 FIRST BANK OF OWASSO DEPARTMENT TOTAL 1 FUND TOTAL 1 1 1 1 ELM CREEK NOTE 23,000.00 23,000.00 23,000.00 m CITY OF OWASSO OPWA SALES TAX FUND 5/28/99 7:01:51 A/P CLAIMS REPORT APAPVR PAGE: PO it VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- REVENUE BONDS ------------------------ - - - - -- 990001 BANK ONE TRUST CO, NA 990001 BANK ONE TRUST CO, NA DEPARTMENT TOTAL = = = => FUND TOTAL GRAND TOTAL 1997 REVENUE BONDS 1998 REVENUE BONDS 39,023.33 81,742.08 120,765.41 120,765.41 546,216.61 21 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 05/22/99 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES OPWA AkMtfistratian $7,066 91 ... T Ttility Rillino 0.00 1,978.15 Wastewater 1427.10 71133.04 Wastewater Collection 533 78 4,538 3 ........ Refuse 769.02 6,001.72 D.: TOTAL $3,238 9 $31,877 34 APPROVED: 06/01/99 Chairman Trustee Trustee 10 C MEMORANDUM I TO: HONORABLE MAYOR & CITY COUNCIL CITY OF OWASSO I FROM: JEFF HANCOCK CITY MANAGER ' SUBJECT: ACCEPTANCE OF NORTH OWASSO WASTEWATER PROJECT EASEMENT AGREEMENTS AND AUTHORIZATION FOR PAYMENT FOR SAID EASEMENTS ' DATE: May 27, 1999 ' This memorandum addresses two requested actions for the North Owasso Wastewater Collection Project. The first is item 16 under the City Council Agenda that requests City Council acceptance of right -of -way Easements and Authorization for the Mayor to Execute the ' Documents. The Second is item 5 -C under the OPWA Consent Agenda. It requests OPWA Trustee authorization for payment for the easements required for the North Owasso Wastewater Project, as outlined on the easement documents; and payment of $200 each to update the abstracts. BACKGROUND: The 1997 Wastewater Master Plan, adopted by Resolution No. 98 -01 in January 6, 1998, indicated the need for improvements in the wastewater collection system in the vicinity of the existing 10e Street lift station (106'' Street west of Mingo Road). Over the past years, staff has identified needed infrastructure improvements in this area because of residential growth and increased sewage flow in the system, deteriorated and undersized collection lines and sewer infiltration/inflow condition during wet weather. These needs were evaluated and included in the Master Plan. During the past weeks and other periods of extensive wet weather, large volume of overflows have occurred near the 10e Street Lift Station from the collection system into the adjacent drainage channel. These overflow conditions have been due largely to inadequate capacity of the lift station and the large amounts of infiltration/inflow from the Hillside, Hale Acres and Steed Additions. The City reports each overflow to the Oklahoma Department of Environmental Quality. On January 7, 1999, the Oklahoma Department of Environmental Quality filed a Consent Order that the City Council had previously agreed to. It notes that plans and specifications for this interceptor should be complete by 1/1999, construction started by 7/1/99 and construction completed by 2/1/2000. The Master Plan reviewed two alternatives to solve this problem. The first alternative consisted of increasing the lift station capacity while the second alternative was to relieve the lift station with a gravity line. The second alternative was the most economical and in March 1998, the OPWA engaged the firm of Hub +Garver to design the gravity line project. The engineering of the project is complete and the project advertised for bid. A pre -bid conference was held on May 25, 1999 and the bid opening has been scheduled for 3:00 p.m. June 8, 1999. We plan to have a recommended contractor for your approval at the June 15, 1999 Council Meeting. EASEMENTS: In order to construct the project, easement agreements from 10 landowners are required. Since April 1999, the City Manager has conducted negotiations with affected landowners. During this period, three line realignments were made at the owners' requests. The following are those property owners which the City has received signed agreements and easements. Michael L. and Cheryll L Buker Phil L. and Marlene Buker Gregory A. Worley Bob 1. and Ruby F. Wayland Charles W. Spencer James D. Lavendusky Kenneth W. Lavendusky Execution of the above easements allows sufficient work areas for the contractor to commence work. A Notice to Proceed will be issued to the contractor as soon as possible after Council approval and the lack of easements form the remaining three property owners will not delay start of construction. Final agreements with property owners for the remaining three easements will hopefully soon occur. If they do not then we will advise the City Council. RECOMMENDATION: Staff recommends Council approval of the aforementioned seven North Owasso Wastewater Collection easement agreements and authorization for the Mayor to execute said agreements. ' Staff recommends Trustee payment authorization for the North Owasso Wastewater Sewer easements plus a $200 per tract allowance for an abstract update. ATTACHMENT: 1. Location map ENCLOSURE: 1. Easement agreements