The URL can be used to link to this page

Home My WebLink About1999.08.03_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: August 3, 1999 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 30, 1999. Marcia outwell, Authority Secretary AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of July 20, 1999 Regular Meeting. Attachment #4 -A B. Approval of Claims. Attachment #4 -B C. Action Relating to a Request to Extend the Term of a Revenue Anticipation Note Relating to the Elm Creek Sewer Interceptor Project, Dated August 4, 1998. Attachment #4 -C The staff recommends Trustee approval to extend the term of a Revenue Anticipation Note between the City of Owasso and the OPWA for two years, to mature August 4, 2001. Owasso Public Works Authority August 3, 1999 Page 2 D. Action Relating to a Contract Extension for Collection and Disposal of Commercial Refuse. Attachment #4 -D The staff recommends that the contract with Waste Management of Oklahoma Inc be extended for the period July 1, 1999 through June 30, 2000, incorporating a 1.7% increase in fees. 5. Consideration and Appropriate Action Relating to a Request for Trustee Authorization to Solicit Bids for the Removal and Replacement of Heating and Air Conditioning at the New Public Works (Former PSO) Building. Mr Lutz ' Attachment #5 Bid documents for the removal and replacement of HVAC units at the new public works ' (former PSO) building on E 76`' St N have been developed, and the staff will recommend Trustee authorization to advertise forbids for that project. ' 6. Consideration and Appropriate Action Relating to Contracting for Labor for Installation of Construction Materials for the Rehabilitation of the Public Works (Former PSO) Building. Mr Lutz Attachment #6 The staff will recommend Trustee authorization to contract for labor with E M Design & Construction at a cost of not to exceed $11,000, for the installation of construction materials at the Public Works (former PSO) building. Owasso Public Works Authority August 3, 1999 Page 3 7. Report from OPWA Manager. 8. Report from OPWA Attorney. 9. New Business. 10. Adj ournment. OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, July 20, 1999 The Owasso Public Works Authority met in regular session on Tuesday, July 20, 1999 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 16, 1999. ' ITEM 1: CALL TO ORDER Mr Wilken called the meeting to order at 6:38 p.m. ITEM 2: FLAG SALUTE ' The flag salute was given during the City Council meeting preceding this meeting. ' ITEM 4: ROLL CALL PRESENT ABSENT ' Mark Wilken, Chair Mary Lou Barnhouse, Vice Chair Denise Bode, Trustee ' Melinda Voss, Trustee H C "Will" Williams, Trustee ' STAFF Timothy Rooney, Assistant City Manager Ronald D Cates, Authority Attorney ' Marcia Boutwell, Authority Secretary ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of July 6, 1999 Regular Meeting. ' B. Approval of Claims C. Action Relating to a Request for Trustee Authorization to Declare Certain Items Obsolete or Surplus and to Conduct a Public Auction for the Sale of Said Items. D. Action Relating to Trustee Authorization for Payment for the Northside Wastewater Collection System Improvements Project Right -of -Way ' Easements and Update of Abstracts. Ms Voss moved, seconded by Mr Williams, to approve the consent agenda. The consent agenda included minutes of the July 6, 1999 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) OP'1 A Fund $128,947.97; (2) OPWA Sewerline Extension $23,000.00; (3) Payroll $30,608.92. Item C on the agenda requested that the ' Trustees declare certain items as listed in the agenda packet obsolete or surplus to the needs of the Authority, and authorization for the sale of those items at public auction. Item D requested Trustee 1 Owasso Public Works Authority ITEM 8: ADJOURNMENT Dr Bode moved, seconded by Ms Barnhouse, to adjourn. AYE: Bode, Barnhouse, Voss, Williams, Wilken NAY: None Motion carried 5 -0, and the meeting was adjourned at 6:40 p.m. Marcia Boutwell, Authority Secretary 43 July 20, 1999 Mark Wilken, Chairperson r CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY ?,30/99 8:05:20 A/P CLAIMS REPORT APAPVR PAGE: 13 PO # VENDOR DESCRIPTION AMOUNT - - - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- PWA ADMINISTRATION - --------------------- - - - - -- 200002 200008 200021 200023 C200113 200201 200215 200369 200462 200463 HOWARD STAMPER METROCALL OFFICE DEPOT CARD PLAN SAM'S CLUB WAL -MART DALE & LEE SERVICE INC RADIO SHACK TREASURER PETTY CASH SOUTHWESTERN BELL TELE MCI TELECOMMUNICATIONS DEPARTMENT TOTAL = =_ => fTTLITY BILLING ------------------------------ 200021 200187 200188 200189 '200190 200191 200370 OFFICE DEPOT CARD PLAN TYRONE DINKINS BRAD SPARKMAN MICHAEL SHADBOLT BRANDON HAMILTON OSCAR MCLAURIN DOZIER PRINTING DEPARTMENT TOTAL = = = => 1, PER A---------------------- - - - - -- RETAINER /SERVICES PAGER USE OFFICE SUPPLIES MAINT SUPPLIES OFFICE SUPPLIES AIR COND REPAIR CELL PHONE CASE REIMB PETTY CASH 6/99 PLEXAR 6/99 USE OFFICE SUPPLIES METER READER METER READER METER READER METER READER METER READER RECEIPT BOOKS JN DEPARTMENT TOTAL = = = => 150.00 7.11 85.95 24.23 2.00 85.50 29.99 15.00 87.70 55.69 543.17 7.49 277.20 264.16 346.05 288.90 361.00 132.25 1,677.05 28.46 48.85 171.50 353.05 2,047.69 286.50 5,818.69 33.50 93.58 28.52 70.00 46.68 4.51 9,031.53 200008 METROCALL PAGER USE 200031 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 200034 WATER PRODUCTS INC REPAIR SUPPLIES 200035 WATER PRODUCTS INC MAINT /REPAIR SUPPLIES '200035 WATER PRODUCTS INC MAINT /REPAIR SUPPLIES 200035 WATER PRODUCTS INC MAINT /REPAIR SUPPLIES 200036 WATER PRODUCTS INC WATER METERS 9/15/98 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 200084 EQUIPMENT ONE RENTAL & SA EQUIPMENT RENTAL 200200 MEMCO SAFETY SUPPLIES 200456 WARREN CLINIC HEPATITIS SHOTS 200462 SOUTHWESTERN BELL TELE 6/99 PLEXAR 200463 MCI TELECOMMUNICATIONS 6/99 USE JN DEPARTMENT TOTAL = = = => 150.00 7.11 85.95 24.23 2.00 85.50 29.99 15.00 87.70 55.69 543.17 7.49 277.20 264.16 346.05 288.90 361.00 132.25 1,677.05 28.46 48.85 171.50 353.05 2,047.69 286.50 5,818.69 33.50 93.58 28.52 70.00 46.68 4.51 9,031.53 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 7/30/99 8:05:20 A/P CLAIMS REPORT APAPVR PAGE: 14 PO # VENDOR DESCRIPTION AMOUNT --- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- kSTEWATER TREATMENT PLANT ----------------------- - - - - -- 200008 METROCALL PAGER USE 28.45 200021 OFFICE DEPOT CARD PLAN FAX MACHINE 199.99 200029 CROW BURLINGAME REPAIR PARTS 178.92 200031 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 98.47 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 20.77 200113 WAL -MART UNIFORM JEANS 197.56 200200 MEMCO SAFETY SUPPLIES 21.40 200462 SOUTHWESTERN BELL TELE 6/99 PLEXAR 44.24 200463 MCI TELECOMMUNICATIONS 6/99 USE 16.36 DEPARTMENT TOTAL = = = => 806.16 ASTEWATER COLLECTION ----------------------- - - - - -- 200008 METROCALL PAGER USE 14.22 200029 CROW BURLINGAME REPAIR PARTS - 178.92 200031 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 134.96 200033 WATER PRODUCTS INC REPAIR SUPPLIES 259.30 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 16.10 200084 EQUIPMENT ONE RENTAL & SA EQUIPMENT RENTAL 31.63 200086 MILL CREEK LUMBER & SUPPL MAINT /REPAIR SUPPLIES 11.96 200200 MEMCO SAFETY SUPPLIES 28.52 200456 WARREN CLINIC HEPATITIS SHOTS 140.00 200461 OKLAHOMA NATURAL GAS 6/99 USE 83.07 DEPARTMENT TOTAL = = = => 540.84 ZEFUSE COLLECTIONS ------------------------ - - - - -- 200021 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 4.29 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 17.60 200113 WAL -MART SAFETY SUPPLIES 88.48 200200 MEMCO SAFETY SUPPLIES 28.52 200237 M.E.T. MEMBERSHIP DUES 1,822.65 DEPARTMENT TOTAL = = = => 1,961.54 RECYCLE CENTER ------------------------ - - - - -- 200008 METROCALL PAGER USE 7.12 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 7,30/99 8:05:20 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT - - - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- II FUND TOTAL =___> � I II 9.99 4.40 47.07 21.35 89.93 14,650.22 15 200023 200038 SAM'S CLUB UNIFIRST CORPORATION MAINT SUPPLIES UNIFORM CLEAN /RENT 200361 SUBURBAN OFFICE SUPPLY CASH REGISTER TAPE 200462 SOUTHWESTERN BELL TELE 6/99 PLEXAR ' DEPARTMENT TOTAL =___> II FUND TOTAL =___> � I II 9.99 4.40 47.07 21.35 89.93 14,650.22 15 CITY OF OWASSO OPWA CAPITAL IMPROVEMENT FUND 7/30/99 8:05:20 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT --- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- EBT SERVICE ----------------------- - - - - -- 200458 OKLAHOMA WATER 200458 OKLAHOMA WATER 200459 BANK ONE TRUST CO, NA 200460 BANK ONE TRUST CO, NA 200460 BANK ONE TRUST CO, NA DEPARTMENT TOTAL =___> ASTEWATER --------------------- - - - - -- 200279 HUB + GARVER 200405 SAPULPA DIGGING INC DEPARTMENT TOTAL =___> FUND TOTAL =___> LOAN PAYMENT 23,887.58 ADMIN FEE 595.20 OWRB LOAN 4,217.53 OWRB LOAN 19,925.33 OWRB LOAN 2,978.29 51,603.93 WWTP PHASE II- 2/2/99 14,425.00 N OWASSO DRAINAGE - 6/15/99 94,660.51 109,085.51 160,689.44 16 CITY OF OWASSO OPWA SALES TAX FUND 7/30/99 8:05:20 A/P CLAIMS REPORT APAPVR PAGE: ?0 # VENDOR DESCRIPTION AMOUNT - - - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- " ENUE BONDS - --------------------- - - - - -- 200001 BANK ONE TRUST CO, NA 200001 BANK ONE TRUST CO, NA r DEPARTMENT TOTAL ' FUND TOTAL GRAND TOTAL 1997 REVENUE BONDS 1998 REVENUE BONDS 39,023.33 81,742.08 120,765.41 120,765.41 402,821.08 20 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 07/17/99 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES OPWA Adrruntrtibn < <': 0 00 $7,7$1 S1 Utility Billing 0.00 1975.48 Water 98 68 4,83.f3 Wastewater :.::::: : : 482.12 4 994.18 ....;;;:.:;:.;;;;:.;;::.;::.;:.;:;:.;:.;:.:: .i:.: : '.k..::.:::.i: ii;::::::.� ::.. � ::::::::::::: Wastiewa,er Go. fic . :: >::::::::<::::::::.<: <:: <; 018 04 Refuse 41.25 5 382.58 ec:c1e:Cent FUND TOTAL.: X1,160 9� $30;724 7a APPROVED: 08 /03/99 Chairman Trustee Trustee MEMORANDUM TO: FROM: SUBJECT: DATE: BACKGROUND: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY SHERRY BISHOP FINANCE DIRECTOR REVENUE ANTICIPATION NOTE July 26, 1999 c In March of 1998, the OPWA Trustees approved a concept plan for the construction and funding of the Elm Creek Sewer Interceptor project. The concept allowed the interceptor to be constructed with city- backed financing supported by a private sector "pay- back" as the property develops. ' Financing for the project consists of a bank note and a revenue anticipation note. The note with First Bank of Owasso is a five -year, 5% note for $1,200,000 dated December 1998. Monthly payments are $23,000. The current balance is $1,092,886. ' The RAN Revenue Anticipation Note) between the City and the OPWA was approved August 8, ( P 1998 by the City Council and the OPWA Trustees. The RAN was set up as a temporary ' construction loan with funds drawn as needed and interest accrued on the balance. The note is for an amount not to exceed $1,800,000 at 5.2% interest for one year. The current balance of the ' RAN is $564,544.05 with accrued interest of $13,824.40. The note matures and payment of principal and interest is due August 4, 1999. The original concept anticipated that when the one - year RAN matured, it would be replaced with another RAN with a fixed amount and term. Although construction of the sewer interceptor line is complete, other expenses associated with the project are not. Lift station improvements are still in engineering and there is the potential for ' . additional expenses for loss of trees in the easements. The project is not at a point to be able to set the amount of the RAN. tIn order to leave the amount of the RAN open for additional expenses, the Council and the OPWA may simply extend the term of the note. New documents (Loan Agreement and Revenue Anticipation Note) are not required. The existing note may be prepaid at any time allowing the principal to be reduced, as funds are available from connection fees. The need to "refinance" the project is accomplished with minimal staff time and no additional expenses. t RECOMMENDATION: Staff recommends that OPWA Trustees extend the term of the Revenue Anticipation Note, dated August 4, 1998 for two years, to mature August 4, 2001. ATTACHMENTS: 1. Revenue Anticipation Note of the Owasso Public Works Authority 2. Loan Agreement _REVENUE ANTICIPATION NOTE OF THE OWASSO PUBLIC WORKS AUTHORITY Dated as of the 4th day of August, 1998 Owasso, Tulsa County, Oklahoma $1,800,000.00 FOR VALUE RECEIVED, the undersigned, Owasso Public Works Authority, an Oklahoma Public Trust, having the City of Owasso, as its beneficiary, its successcrs and assigns (collectively, the "Borrower "), promises to pay to the order of: the City of Owasso, Oklahoma, an Oklahoma Municipal Corporation, its successors and assigns (collectively, the "City ") at its principal office at 207 South Cedar, Owasso, Tulsa County, Oklahoma 74055, or at such other place as may be designated in writing by the City, the principal sum of ONE MILLION, EIGHT HUNDRED THOUSAND AND N01100 DOLLARS ($1,800,000.00) or so much thereof as shall have been advanced hereon, together with interest on the unpaid portion of the principal balance computed from the date of each advance, until paid in full, at the rate of wive point two percent (5.2%) per annum, principal and interest being deferred one (1) year from the delivery hereof and receipt of initial draw down; whereupon all principal advanced and interest accrued thereupon shall be due and payable on or before the 4th day of August, 1999. The Borrower may prepay this Note, in whole or in part, at any time prior to the due date hereof, without penalty. If any payment shall be due on a Saturdav or Sunday or upon any banking holiday of ' the holder hereof, such payment shall be due and payable on the next succeeding banking day and interest shall accrue to such day. ' This Revenue Anticipation Note is the Revenue Anticipation Note referred to in that certain Loan and Security Agreement dated as of the 4th day of August, 1998, by and between. the Borrower and the City (the "City ") given and entered into to secure this Note, the ' proceeds of which the City is loaning to the Borrower to finance its costs of the Elm Creek Sewer Interceptor Project in Owasso, Tulsa County, Oklahoma. Except as may be herein. otherwise ' specifically provided, the rights and obligations of the Borrower and the City arising by virtue of this Revenue Anticipation Note as well as the Agreement above referred to, shall be governed by the ' Agreement as if same were specifically incorporated herein, such Agreement surviving the issuance, execution and delivery of this Revenue Anticipation Note. ' The City may, at any time prior to the due date of payment of this Revenue Anticipation Note call for an early pre - payment in whole, or in part, if- it _Js determined by the City, in. it's sole ' discretion, that the funds heretofore advanced pursuant to this � I Revenue Anticipation Note are needed by the City for its , operations, governmental or proprietary, and the Borrower is afforded a reasonable opportunity to obtain reasonably satisfactory refinancing hereof. All parties (makers, sureties, guarantors and all others now or hereafter liable for payment of all or any portion of the indebtedness evidenced by this Revenue Anticipation Note) severally waive demand, presentment, notice of dishonor, protest, notice of protest, and diligence in collecting this Revenue Anticipation Note and diligence in bringing and prosecuting suit against any party bound hereby, and agree that no extension, renewal or partial payment, or release or substitution of collateral before or after maturity, with or without notice, shall release or discharge the obligation of any party. Upon the failure to pay when due the principal and or interest, the holder hereof shall be entitled, at its option, to extend the term or declare the unpaid principal balance of this Revenue Anticipation Note to be immediately due and payable. A failure by such holder to exercise such option will not constitute a waiver of the right to exercise the same in the event of any subsequent default. After maturity (whether by extension, acceleration or otherwise), interest shall accrue hereon at a rate of interest of , ten percent (100) per annum. if this Promissory Note is placed with an attorney for collection upon any default, or to defend or enforce any rights of the holder(s) hereunder or any instrument securing payment of this Revenue Anticipation Note, or if this , Revenue Anticipation Note is collected through bankruptcy or other judicial proceeding, the Borrower agrees to pay the reasonable attorney fees of the holder(s) of this Revenue Anticipation Note and all reasonable costs and expenses incurred in connection therewith. This Revenue Anticipation Note together with all extensions, renewals substitutes, modifications and changes in form hereof is secured by the Security Agreement which respects certain property and interests located in Tulsa County, Oklahoma. OWASSO PUBLIC WORKS AUTHORITY an Oklahoma Public Trust By 06�- ' Denise Bode, Chairman 2 ATTEST: Marc'a Boutwell, Secretary ' Delivery receipted this 44 day of- , 1998. ATTEST Marc a Boutwell, Cit.v Clark � I � I � I 1I � I CITY OF OWASSO, OKLAHOMA By &tt-fPza� D -n-ise Bode, Mayor Exhibit "A" TO CITY OF OWASSO, OKLAHOMA RESOLUTION NUMBER 9S -off LOAN AGREEMENT THIS LOANT AGREEMENT (the "Agreement ") made and entered into as of the 4th day of August, 1998 by and among the Owasso Public Works Authority, an Oklahoma public trust, (the "Authority"), and the City of Owasso, Oklahoma, an Oklahoma Municipal Corporation (the "City "). WITNESSETH: WHEREAS, the City has determined to make a loan to the Authority, aggregating $1,800,000.00 to be evidenced by the Authority's Revenue Anticipation Note payable to the order of the City in the original principal amount not to exceed $1,800,000.00, (the "Note ") to enable the Authority, pursuant to certain of its approvals, to finance costs of the construction of the Elm Creek Sewer Interceptor Project (the `Project "). WHEREAS, pursuant to the term and conditions hereinafter set forth, the City is willing to make such loan to be evidenced by the Note, and WHEREAS, the payment of the Note is to be secured by a subordinate security interest in the revenues of the Authority, receipts and receivables, under the conditions as set forth hereinafter. NOW, THEREFORE, in consideration of the mutual agreements herein made and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: ARTICLE 1 THE AUTHORITY NOTES 1.1 The City's Commitment. The City agrees. subject to the terms and conditions of this Agreement, to make the loan to the Authority in the amount not to exceed $1,800,000.00. 1.2 Issuance of the Authority Note. Subject to the terms and conditions hereof and in reliance on the representations and covenants made herein, the Authority agrees to issue the Note to the City. The loan shall be repaid with interest in accordance with the terms of the Note. The Note shall be delivered to the City at a closing (the "Closing ") which will occur at such time and place as may be agreed on by the Authority and the City. Upon the issuance and delivery of the Note, and the satisfaction of all conditions precedent of this Agreement, the City shall, upon receipt and approval of requisitions therefor, advance the proceeds of the loan to the Authority to pay the costs of the Project. 1.3 Loan Advances. The loan advances on the Note shall be made pursuant to a Loan Schedule to be executed after final approval of the construction contracts for the Project. Each request for an advance shall be accompanied by a certificate signed by the project manager, describing I I I I I I I I I I the invoices for which the loan advances are sought, certifying that the work, labor or materials for which the loan advance is sought have been performed according to the plans and specifications or as approved by the City, and certifying that sufficient funds are available under the Note to complete the construction of the Project in accordance with the plans and specifications. Lien waivers from all contractors and subcontractors shall be provided by the Authority with each loan advance. 1.4 Terms of the Note. The Note shall be in substantially the form set forth in Exhibit A attached hereto. Interest shall accrue, be payable and subject to adjustment, as provided for in the Note on the outstanding and unpaid principal balance thereon from the date of first advance thereon until payment in full thereof as set forth and provided therein. 1.5 Payments. etc_ Payment of principal and interest on the Note and other charges under this Agreement to be made to .the City shall be made in lawful money of the United States of America, and shall be made at City's principal office in Owasso, Oklahoma, not later than 11:00 o'clock a.m. on the date due. If any such payment falls due on a Saturday, Sunday or public holiday at the place of payment thereof, then such due date shall be extended on the next succeeding full business day at such place and interest shall be payable in respect of such extension. ARTICLE II CONDITIONS PRECEDENT 2.1 Conditions. The obligations of the City to make the loan pursuant to this Agreement are subject to there being no Event of Default hereunder or an event which with notice or lapse of time would become an Event of Default hereunder and the City having received in form and substance satisfactory to it: (a) :A duly certified copy of the resolutions of the Authority authorizing execution and delivery of this Agreement, and related instruments, and the issuance, execution and delivery of the Note; (b) Original duly executed counterparts of (I) this Agreement, (ii) such financing statement(s) as respect the foregoing, (c) Such certificates, documents and certificates respecting the Authority, as City counsel shall reasonably require; (d) Such opinions of counsel for the Authority, as City counsel shall reasonably require; (e) A detailed description and cost breakdown analysis of the Project (the "Breakdown ") and all amendments thereto, all for approval by City; OA (f) Such other and further materials and /or information as the City may reasonably request; and ARTICLE III SPECIAL OBLIGATION; PLEDGE, SATISFACTION 3.1 Special Obligation. The Note shall constitute a limited and special obligation of the Authority. The principal of and interest on the Note shall be payable by the Authority solely from, and shall be enforceable only out of the revenuz-s of the Authority being hereby pledged by the Authority to such payment. The Note and all other obligations of the Authority hereunder shall not be construed or considered to be an indebtedness of the City of Owasso, Oklahoma, or any municipality, county or political subdivision of the State of Oklahoma within the meaning of any constitutional or statutory provision of the State of Oklahoma, under any circumstances. 3.2 Satisfaction of Debt. Notwithstanding anything to the contrary contained herein or in the Note, or in any instrument or document executed by or on behalf of the Authority in connection herewith, no stipulation, covenant, agreement or obligation contained herein or therein shall be deemed or construed to be a stipulation, covenant, agreement or obligation of any present or future member, trustee, officer, employee or agent or any successor to the Authority, in any such person's individual capacity, and no such person, in his individual capacity, shall be liable personally for any breach or non - observance of or for any failure to perform, fulfill or comply with any such stipulations, covenants, agreements, or interest on the Note or for any claim based thereon or on any such stipulation, covenant, agreement or obligation, against such person, in his individual capacity, either directly or through the Authority or any successor to the Authority, under any rule of law or equity, statute or constitution or by the enforcement of any assessment or penalty or otherwise, and all such liability of any such person, in his individual capacity is hereby expressly waived and released. The ' Authority and the City expressly recognize and agree that this Agreement, the Note and any documentation issued, executed and delivered therewith, are subordinate and junior to all Revenue Bond obligations of the Authority. ' ARTICLE IV COVENANTS OF THE AUTHORITY The Authority hereby agrees with the City that, so long as the Note remains outstanding: 4.1 Performance of Aureements. The Authority shall take all action and do all things which it is authorized by law to take and do in order to perform and observe all covenants and agreements on its part to be pet-formed and observed under this Agreement and the Note and in order to provide for and to assure payment of the principal of the Note and interest thereon when due. 4.2 Creation of Charges on Revenues. The Authority shall not create or suffer to exist any additional assignment, pledge, security interest or other lien, encumbrance or charge on any revenues of the Authority to be pledged. 4.3 Amendment. The Authority shall not alter, amend or repeal the resolutions described in Section 2. l(a) hereof, or, without the prior written consent of the City, agree to any alteration or amendment of any of the instruments described in Sections 2.1(b) and 2.1(c) hereof, or take any action impairing any authority, right or benefit given or conferred by such resolution or instruments. 4.4 Payment. The Authority shall pay or cause to be paid the principal of and the interest on the Note as the same becomes due, whether by acceleration or otherwise, but solely from the sources referred to in Article III hereof. 4.5 Representations and Warranties of Authority. The Authority represents and warrants to the City as follows: ' (a) The Authority is an Oklahoma public trust duly organized, validly existing and r in good standing under the laws of the State of Oklahoma and all other states in which it is necessary that the Authority be qualified to do business. (b) The Authority and the Owasso City Council have taken all necessary actions to authorize entering into this Agreement and to authorize the execution and delivery of the Note, and the other documents contemplated hereby. (c) The execution and delivery of this Agreement and, the Note, will not cause, constitute or result in a breach of any agreement, contract or other undertaking to which the Authority is a party. ' (d) The Authority shall deliver to the City copies, certified by the Authority's Secretary, of all resolutions and actions undertaken by the Authority or the Owasso City Council to authorize this transaction. (e) The Authority shall maintain its existence in Oklahoma. (f) The Authority shall deliver to the City, within one week after they are prepared, copies of the Authority's quarterly financial statements. ARTICLE V DEFAULT AND REMEDIES 4 5.1 Events of Default. Any one or more of the following shall constitute and "Event of Default" hereunder; (a) Nonpayment when due of interest and principal in accordance with the terms of the Note; or (b) The attachment of any involuntary lien in the sum of $25,000 or more, of any kind or character, upon the Revenues, or any portion thereof, except for taxes due but not in default and liens being contested in such a manner as to prevent execution on the Property; or (c) The entry against the Authority or Lessee of (I) any judgment in an amount of $25,000 or more o:1 a claim not covered by insurance which is not discharged within thirty (30) days of such judgement becoming a final judgment; or (d) If the Authority shall (I) apply for or consent to the appointment of a received, a trustee or liquidator of themselves or itself, or of ai', or a substantial part of its assets, or (ii) file a petition or answer seeking reorganization or admit (by answer, default or otherwise) the material allegations of a petition filed against them in any reorganization proceeding, or (e) If the Authority shall (I) become insolvent, generally fail to pay, or admit in writing their respective inability to pay their respective debts as the fall due, (ii) make a general assignment for the benefit of their or its respective creditors, (iii) be adjudicated a bankrupt or insolvent, or (iv) file a voiuntary petition in bankruptcy or file a petition or answer seeking an arrangement with creditors or to take advantage of any insolvency laws or admit (by answer, default or otherwise) the material allegations of a petition filed against any of them in any bankruptcy, arrangement or insolvency proceeding, or take or omit to take any action for the purpose or with the result of effecting any of the foregoing; or (f) If a petition in bankruptcy is filed against the Authority and is not dismissed within thirty (30) days, or if an order, judgment or decree by any court of competent jurisdictior shall tie entered, adjudicating tl.e Authority to be bankrupt or insolvent, without the application,, approval or consent of the Authority or if the Authority shall seek or consent to or fail to timely contest any order, judgment or decree appointing a custodian of all or a substantial part of its assets, or if the Authority shall seek or consent to, or fail to timely contest any order, judgment or decree approving a petition seeking reorganization or appointing a receiver, trustee or other custodian or liquidator of all or a substantial part of its assets, or (g) Failure of the security interests granted in the Agreement to constitute a duly perfected, valid security interest in the Revenues: or 1 1 1 (h) The breach of, or default under, anv covenant, agreement, term, condition, provision, representation or warran-y contained in th;s Agreement, the Note, not specifically referred to in this Section, if such breach or default is not cured within thirty (30) days of the occurrence thereof, or (i) In any event of default shall occur and shall continue for more than the period of grace, if any, provided with respect thereto, under this Agreement; or (j) The Project cannot be completed in accordance with the plans and specifications approved by the City with the funds remaining to be advanced on the Note. 5.2 Remedies on nefault. Whenever any Event of Default referred to in Section 5. hereof shall have occurred, the City may take any one or more of the following remedial steps: (a) Declare all amounts payable hereunder and pursuant to the Note or any renewal thereof, to be immediately due and payable without notice of default, presentment or demand for payment, protest or notice of nonpayment or dishonor, or other notices or demands of any kind whatsoever, whereupon the same, together with the accrued interest thereon, shall become immediately due and payable; or (b) Realize upon its rights under the security agreement and such other collateral documentation as may from time to time inure to the benefit of the City; or (c) Take whatever action at law or in equity may appear necessary or desirable to collect the amount then dUe and thereafter to become due, or to enforce performance or observance of any obligations, agreements or covenants of the Authority under the Note, this Agreement, or otherwise. ARTICLE, VI MISCELLANEOUS 7.1 Defeasance. If the Authority shall pay or cause to be paid or otherwise provide for, or there shall otherwise be paid or provided for, the principal and the interest on the Note and all other amounts payable by the Authority at the times and in the manner stipulated in this Agreement or the Note, then all covenants, agreements and other obligations of the Authority hereunder, and the security interest created by the Assignment, shall thereupon terminate and be discharged and satisfied, and thereupon all the moneys of the Authority then subject to such security interest shall be free and clear thereof. 7.2 Waivers, etc. No failure on the part of the City to exercise and no delay in exercising, and no course of dealing with respect to, any right under this Agreement, or any other 6 agreement or instrument referred to in this Agreement, shall operate as a waiver thereof; nor shall any single or partial exercise of any such right preclude any other or further exercise thereof or the exercise of any other right. The remedies herein and therein provided are cumulative and not exclusive of any remedies provided by law. 7.3 Successors etc. This Agreement shall be binding upon and inure to the benefit of the parties hereto and any subsequent holder of the Notes and its successors and assigns. 7.4 Governinglaw. This Agreement shall be construed in accordance with, and governed by the laws of the State of Oklahoma. 7.5 Amendments. This Agreement may not be amended, modified or waived except with the written consent of the parties hereto. 7.6 Notices. All requests and notices under the Agreement shall be hand delivered or sent by United State Mail, postage prepaid, addressed as follows, except that either party may be written notice change of address, its counsel or its counsel's address for subsequent notices to be given hereunder: Authority Owasso Public Works Authority 207 South Cedar Owasso, Oklahoma 74055 Attention: Denise Bode, Chairman with a copy to: Ronald D. Cates Authority Attorney Suite 680, Park Centre 525 South Main; Tulsa, Oklahoma 74103 City: City of Owasso 207 South Cedar Owasso, Oklahoma 74055 Attn: Denise Bode, Mayor Ronald D. Cates City Attorney Suite 680, ParkCentre 525 South Main Tulsa, Oklahoma 74103 7 Notice given hereunder shall be deemed given upon receipt by the principal addressee. 7.8 Severability. If any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof. 7.9 Execution in Counteroarts. This Agreement may b: executed in several counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. ATTEST: W I. �� L. Sn's"'It- M_vw S• (SEAL) ATTEST: Owasso Public Works Authority By:_ Denise Bode, Chairman "Authority" City of Owasso, Oklahoma B� J: Lw,'_ Denise Bode, Mayor IC MEMORANDUM TO: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY C.JU' FROM: F. ROBERT CARP., JR., P.E. PUBLIC WORKS DIRECTOT� SUBJECT: RENEWAL OF COMMERCIAL REFUSE COLLECTION CONTRACT (WASTE MANAGEMENT) DATE: July 27, 1999 BACKGROUND: Idb The Trustees of the OPWA approved a contract with Waste Management on April 2, 1996 for providing commercial refuse collection and disposal for customers requiring commercial refuse containers. Under the terms of the agreement, the contract can be extended for successive one- year periods if agreed to by both parties in writing not less than ninety days prior to the expiration of the initial or successive one -year terms. The original contract began on July 1, 1996 and expired at midnight on June 30, 1997. On May 20, 1997, the Trustees approved a one -year extension to June 30, 1998. On June 2, 1998, the Trustees approved an additional one -year extension to June 30, 1999. Rates associated with the contract time extension have been moderately adjusted since the original 1996 -97 contract period. For the 1997 -98 contract period, Waste Management agreed to ' an extension without a rate adjustment. The 1998 -99 contract extension included an increase of 3.3% (the adjustment reflected a two -year time period and equated to an amount of 1.65% per ' year). Correspondence dated March 31, 1999 from Waste Management expresses their desire to extend . the contract for an additional year. A rate increase of 1.7% based on comparative Consumer Price Indices is proposed. 4'q RATE ADJUSTMENT: i Rates included in the 1998 -99 extended contract and the proposed 1.7% increase amounts are listed in the following table (see Table 1). Based on the rate adjustment, a typical 2 cubic yard i m user with one time per week pick -up would increase $0.40 per month (from $23.46 to $23.86). won Page 2 Renewal of Commercial Refuse Collection Contract As the size of container and number of collection per week increase, the corresponding costs increase. TABLE 1 PROPOSED RATE ADJUSTMENT OWASSO COMMERCIAL REFUSE COLLECTION CONTRACT Bid Item Container Size Pick -ups per week Extended Contract +1.7% Rate Ad ustment Monthly Collection Rates 2 yard 1 $23.46 $23.86 2 yard 2 $42.22 $42.94 2 yard 3 $63.33 $64.41 3 yard 3 yard 3 yard 1 2 3 $31.48 $56.66 $85.00 $32.02 $57.62 F $86.45 4 yard 1 $34.81 $35.40 4 yard 2 $62.66 $63.73 4 yard 3 $93.99 $95.59 6 yard 1 $37.03 $37.66 6 yard 2 $66.66 $67.79 6 yard 3 $99.99 $101.69 8 yard 1 $45.93 $46.71 8 yard 2 $82.66 $84.07 8 yard 3 $125.60 $127.74 Periodic Extra Pick -up 2 yard $11.36 $11.55 3 yard $14.46 $14.71 4 yard $17.56 $17.86 6 yard $20.66 $21.01 8 yard $22.73 $23.12 Cost per Haul 20 yard $175.61 $178.60 30 yard $226.23 $230.08 40 yard $271.68 L$276.30 Page 3 Renewal of Commercial Refuse Collection Contract RECOMMENDATION: Staff recommends the Commercial Refuse Collection Contract with Waste Management be renewed and include a 1.7% increase in rates for the time period of July 1, 1999 to June 30, 2000. ATTACHMENTS: 1. Waste Management letter dated March 31, 1999 requesting 1.7% increase. WHS1E MHNHbEMENI ID:4059492121 N4 and 1 :31. 1')x)9 MAR 31'99 VIA ]?A ( 'IS1Al 11, E, 918- 272 -4996 Mr, Robert C,tit:r Owasso Public Wt ►As Ault,t,rity 207 S. Cedar Owasso,.Oklahoinn 74055 RE': COMmerclal 1tcS�rse: ('rt114tliun �.'t�rttr;tct Dated April 2, .J'P► lr 7tenewa! of'anrs -.j `:;yr tGr °ni ptttxurttlt lo Paragraph Four (4) De;Hr Mr, ('arr; 18:42 No.031 P.02 WASTE MANAOEM6N7' 5600 t� W. Okl,drow, c;.3ty, C.)k 7.31;'7 (405) 9411• z 21 (405) 94Q:7,)8j }4ix This letter will serer; ;•!s t1oticc ()j` Wfistt Mruta�;cntelit ()f Oklaboma, Int.'s ( "Waste Ms3nagcmtnt ") desire t:c i +xirtttl the >l�,t,��•..i•�t'�t- cnccc] c011tract for ouc year piuTuant to 1'aragra�rll Tour (4), Wa;,t.e N!l,yl<trtgcinc�nt`s a�}rrctiycut for renewal is ct�ntingent upon tlic fallowing: 2• Waste MamtLUajxt:jtt i.rn(l the t:.'ity r7f Cltivrt::scz resolving the issue of othor haulers serving nocc�ttntr; r� itl,j,i the Gity l rautrai y ii, tlii; pro) , of the contract. We kook i:oi-ward t(} workit)f; with till., t_'ity of t:)w�t:;so for another year, 1'ha�ilc you in advance for your ct?r,jy(a;llitm in wt�rl <in�?, cmt 111"' ntat.tcrs with its rind do not hesitate to contact me if you have filly <lui;:;tions 0.1 U0111m01118, OF17im chlis 1villiazr1s cc: Ronald Cam VIA FA(�S"IM1lj1 r)1 i5 582 - 01('16 I I h. ••k,s. {rot Wa :a• hl,.�,,,r., rn, v.l u1 r,l);1 >II1r >ITIa, Inr. MEMORANDUM TO: HONORABLE CHAIR AND TRUSTEES CITY OF OWASSO FROM: PHIL LUTZ, P.E. PL ENGINEERING PROJECT MANAGER SUBJECT: REHABILITATION OF THE FORMER PSO BUILDING AUTHORITY TO SOLICIT BIDS — NEW HVAC UNITS DATE: July 28, 1999 BACKGROUND: The former PSO building was purchased by the City in December 1998 to provide additional office space. The property is located on the north side of 76`h Street North immediately west of the SKO Railroad (see attached location map). Following coordination between Staff and Council, the decision was made to relocate the Public Works Department to the PSO building rather than provide space in the future city hall. The Department would move from three existing sites: 4t' Avenue and South Dogwood { - Street, Streets Building on south Main and the Water Building at the Wastewater Treatment Plant. REHABILITATION WORK ITEMS: During the period April through July 1999, Public Works personnel developed office arrangements commensurate with the existing layout of the former PSO building and received vendor quotes for materials and labor to modify the building interior. Work items were developed for identifiable package units for material and labor. The existing heat pumps (providing both heat and air conditioning) are in an unknown state of repair and are less reliable in extremely hot and cold weather. Also, discussions with PSO personnel indicate a record of high maintenance costs for the existing units. Staff proposes to replace the old units with conventional heat/air conditioning (HVAC) units. Preliminary vendor quotes indicate the cost to remove and replace the old units will be approximately $17,000. This amount exceeds the purchase order limit and therefore must be advertised for bid. PROJECT FUNDING: The total project estimate (ready to move in) is $53,310 (see attached Work Item List). Due to unforseen conditions inherent in rehabilitation projects, contingency amounts have been added to each work item to assure adequate available funds to accomplish all work required. The FY99 -00 budget currently includes $36,500 in the Capital Improvements Fund. This amount has been recommended to be increased to $50,000 via a budget amendment to be submitted in the near future for Council approval. In addition, carryover funds from the FY98 -99 Streets budget amounting to $12,700 will be requested from funds allocated for building modifications and other improvements that were not performed. The total available funds will therefore amount to $62,700. RECOMMENDATION: Staff requests authority to advertise for bid the removal of the existing heap pumps and replacement with conventional heat/air conditioning units. ATTACHMENTS: 3. Location map 4. Work Item List r-RR r---q r� � � � �, m m m m m m m Imo- -- m _ _ m r Q 1ST A VE N 76TH ST. l-W BUILDING 3RD A E. Q°o l7 � A W 4TH A E. oc Z U N Q � 1 f P4 i 5TH AVE. LOCATION MAP po MER F60) ■UILDINO F OF OWASSO, OKLAHOMA PUBLIC WORKS DEPARMENT ENGINEERING DIVISION 7 -99 1 OF 1 i RENOVATION OF THE FORMER PSO BUILDING WORK ITEMS LIST July 1999 A. PURCHASES FOR MATERIAL ONLY 1. Purchase Order #1, Materials not to exceed $1,400.00 Steel siding pre - painted for exterior bay enclosure. Low quote- Dave's Discount (EMD)- 2. Purchase Order #2, Materials not to exceed $750.00 R13 insulation for exterior bay wall, about 1,200 square feet. Low quote- Cameron Ashley (EMD) 3. Purchase Order #3, Materials not to exceed $3,400.00 Framing and sheet rock materials including nails, mud, and tape for interior and bay walls. Low quote- Home Depot (EMD) 4. Purchase Order #3, Materials not to exceed $600.00 Interior latex paint (commercial grade) about 26 gallons. Low quote - Kimball's Hardware 5. Purchase Order #5, Materials not to exceed $4,700.00 (3) Commercial grade pre -hung wood interior doors and (3) commercial grade pre -hung steel exterior doors with hardware. Top plate for 8' interior walls and trim. Cabinet for the field break room. ' Low quote -Mill Creek (EMD) B. LABOR TO INSTALL MATERIALS 1. Purchase Order #6, Labor not to exceed $11,000.00 ' Installation cost for the above items in Purchase Orders #1 through #5. EM Design and Construction. TOTAL FOR THE ABOVE MATERIALS AND LABOR $21,850.00 RENOVATION OF THE FORMER PUBLIC SERVICE BUILDING WORK ITEMS LIST July 1999 A. MATERIALS AND LABOR 1. Purchase Order #7, Materials and Labor not to exceed $4,200.00 Materials and labor for plumbing the field break room including an under the counter hot water heater. Material and labor for installing gas service from meter to stub out at bay enclosure as per plans and onto roof to gas heating unit. Low quote- Action Plumbing 2. Purchase Order #8, Materials and Labor not to exceed $3,860.00 (2) 12' wide by 10' high ribbed steel overhead doors with (2)' /z h.p. stationary openers. Low quote- Owasso Overhead Doors 3. Purchase Order 99, Materials and Labor not to exceed $4,500.00 Approximately 400 sq. yds. of commercial carpet including floor preparation. Low quote- Carpet City 4. Advertise for bid to replace existing heat pumps with conventional heat/air conditioning units. Estimated to be in the range of : $17,000.00 C. OTHER COSTS 1. Estimate cost of additional furniture $900.00 2. Estimate for electrical supplies to be installed by city personnel. $1,000.00 TOTAL FOR THE ABOVE ITEMS $31,460.00 ESTIMATE TOTAL PROJECT $53,310.00 I MEMORANDUM ' TO: HONORABLE CHAIR AND TRUSTEES CITY OF OWASSO FROM: PHIL LUTZ, P.E.1 o [ ' ENGINEERING PROJECT MANAGER SUBJECT: REHABILITATION OF THE FORMER PSO BUILDING AUTHORITY TO ISSUE LABOR PURCHASE ORDER IDATE: July 28, 1999 1 BACKGROUND: The former PSO building was purchased by the City in December 1998 to provide additional office space. The property is located on the north side of 76h Street North immediately west of the SKO Railroad (see attached location map). Following coordination between Staff and Council, the decision was made to relocate the Public Works Department to the PSO building rather than provide space in the future city hall. The Department would move from three existing sites: 41' Avenue and South Dogwood Street, Streets Building on south Main and the Water Building at the Wastewater Treatment Plant. REHABILITATION WORK ITEMS: During the period April through July 1999, Public Works personnel developed office arrangements commensurate with the existing layout of the former PSO building and received vendor quotes for materials and labor to modify the building interior. Work items were developed for identifiable package units for material and labor. Staff found that savings could be achieved by purchasing a large portion of building materials, separate from labor for installation, and solicit quotes for labor separately. Although the cost for the majority of work items fall within the purchase order authority of the City Manager, quotes for labor exceed this authority. Quotes were requested from the following vendors for labor to install the major portion of materials: 1. Miller Company Builders $15,712 2. EM Design & Construction 9,950 3, Jacoby Construction No separate quote for labor received 4. Douglas P. Roberts, Inc. No separate quote for labor received Although no separate labor quote was received from Jacoby and Roberts, analysis of their quotes (materials and labor) show that separate purchase of materials and the lump sum quote from EM Design & Construction for labor is the more cost effective option. PROJECT FUNDING: The total project estimate (ready to move in) is $53,310 (see attached Work Item List). Due to unforseen conditions inherent in rehabilitation projects, contingency amounts have been added to each work item to assure adequate available funds to accomplish all work required. The FY99 -00 budget currently includes $36,500 in the Capital Improvements Fund. This amount has been recommended to be increased to $50,000 via a budget amendment to be submitted in the near future for Council approval. In addition, carryover funds from the FY98 -99 Streets budget amounting to $12,700 will be requested from funds allocated for building modifications and other improvements that were not performed. The total available funds will therefore amount to $62,700. RECOMMENDATION: Staff requests authority to issue a purchase order to EM Design & Construction for labor to install construction materials in an amount not to exceed $11,000. ATTACHMENTS: 1. Location map 2. Work Item List m �0 Q 1ST A E 76TH ST, N. PVV2 BUILDING 3RD A E. o � A oe 4TH AV E. �4 a °C' Z U Q N Q � R1 5TH AVE. LOCATION MAP PVIIS (FORMER POO) BUILDING CITY OF OWASSO, OKLAHOMA PUBLIC WORKS DEPARMENT ENGINEERING DIVISI ❑N 'Mi° 7 -99 1 OF 1 RENOVATION OF THE FORMER PSO BUILDING WORK ITEMS LIST July 1999 A. PURCHASES FOR MATERIAL ONLY 1. Purchase Order #1, Materials not to exceed $1,400.00 Steel siding pre - painted for exterior bay enclosure. Low quote- Dave's Discount (EMD)- 2. Purchase Order #2, Materials not to exceed $750.00 ' R13 insulation for exterior bay wall, about 1,200 square feet. Low quote - Cameron Ashley (EMD) 3. Purchase Order 93, Materials not to exceed $3,400.00 ' Framing and sheet rock materials including nails, mud, and tape for interior and bay walls. ' Low quote- Home Depot (EMD) 4. Purchase Order 93, Materials not to exceed $600.00 Interior latex paint (commercial grade) about 26 gallons. Low quote - Kimball's Hardware 5. Purchase Order #5, Materials not to exceed $4,700.00 (3) Commercial grade pre -hung wood interior doors and (3) commercial grade pre -hung steel exterior doors with hardware. Top plate for 8' interior walls and trim. Cabinet for the field break room. Low quote -Mill Creek (EMD) B. LABOR TO INSTALL MATERIALS 1. Purchase Order 96, Labor not to exceed $11,000.00 Installation cost for the above items in Purchase Orders #1 through #5. EM Design and Construction. TOTAL FOR THE ABOVE MATERIALS AND LABOR $21,850.00 RENOVATION OF THE FORMER PUBLIC SERVICE BUILDING WORK ITEMS LIST A. MATERIALS AND LABOR July 1999 1. Purchase Order #7, Materials and Labor not to exceed $41200.00 Materials and labor for plumbing the field break room including an under the counter hot water heater. Material and labor for installing gas service from meter to stub out at bay enclosure as per plans and onto roof to gas heating unit. Low quote- Action Plumbing 2. Purchase Order #8, Materials and Labor not to exceed $3,860.00 (2) 12' wide by 10' high ribbed steel overhead doors with (2) '/z h.p. stationary openers. Low quote- Owasso Overhead Doors 3. Purchase Order #9, Materials and Labor not to exceed $4,500.00 Approximately 400 sq. yds. of commercial carpet including floor preparation. Low quote- Carpet City 4. Advertise for bid to replace existing heat pumps with conventional heat/air conditioning units. Estimated to be in the range of: $17,000.00 C. OTHER COSTS 1. Estimate cost of additional furniture $900.00 2. Estimate for electrical supplies to be installed by city personnel. $1,000.00 TOTAL FOR THE ABOVE ITEMS ESTIMATE TOTAL PROJECT 1 $31,460.00 $53,310.00