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Home My WebLink About1999.09.07_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: September 7, 1999 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, September 3, 1999. 1. Call to Order 2. Flag Salute 3. Roll Call it MarciakBoutwell, Authori y Secretary AGENDA 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and I will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non - debatable. ' A. Approval of the Minutes of August 17, 1999 Regular Meeting and August 31, 1999 Special Meeting. Attachment #4 -A 1 B. Approval of Claims. Attachment #4 -B .I ' Owasso Public Works Authority September 7, 1999 Page 2 1 5. Consideration and Appropriate Action Relating to a Request to Award a Contract for the ' Removal and Replacement of Heat and Air Conditioning Units for the Public Works Department Building on Eftst Second Avenue. Mr Lutz ' Attachment #5 Staff has completed the bidding process, reviewed the bids received, and will recommend a ' contract be awarded to Dale & Lee's Service Inc, Owasso, OK in the amount of $17,494 for the removal and replacement of heat and air conditioning units at the public works building. 6. Consideration and Appropriate Action Relating to the Award of a Contract for Water Service Installations, and Payment for Work Performed Under Such Contract. Mr Roberts Attachment #6 Staff has completed the bidding process, reviewed the bids received, and will recommend Trustee approval of a contract for the installation of municipally -owned water meters to Cunningham Plumbing Co, Tulsa, OK, and authorization for payments in accordance with the submitted bid schedule. ' 7. Report from OPWA Manager. � I 1 8. Report from OPWA Attorney. � I Owasso Public Works Authority September 7, 1999 Page 3 9. New Business. 10. Adjournment. OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, August 17, 1999 ' The Owasso Public Works Authority met in regular session on Tuesday, August 17, 1999 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and ' Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, August 13, 1999 ITEM 1: CALL TO ORDER Chairman Wilken called the meeting to order at 6:49 p.m. II ITEM 2: FLAG SALUTE . qW The flag salute was given during the City Council meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT Mark Wilken, Chair Denise Bode, Trustee ' Melinda Voss, Trustee H C "Will' Williams, Trustee ' STAFF Jeff Hancock, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. ABSENT Mary Lou Barnhouse, Vice Chair ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of August 3, 1999 Regular Meeting. B. Approval of Claims. The consent agenda included minutes of the August 3, 1999 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) Owasso Public Works Authority $150,675.02; (2) OPWA Sewer Line Extension $23,000.00; (3) Interfund Transfers $39,882.96; (4) Payroll $33,272.12. Ms Voss moved, seconded by Mr Williams, to approve the consent agenda. AYE: Voss, Williams, Bode, Wilken NAY: None Motion carried 4 -0. I Owasso Public Works Authority August 17, 1999 ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING T O A REQUEST TO AWARD A CONTRACT FOR THE PURCHASE OF RESIDENTIAL REFUSE CONTAINERS (POLYCARTS) AND AUTHORIZE PAYMENT FOR THE PURCHASE OF AN INITIAL ORDER OF 100 GREEN CARTS AT $5700 ' Mr Roberts said that annually the OPWA solicits bids for the purchase of carts to be used in the residential refuse collection program. Staff has solicited bids for the bulk purchase of green ' refuse carts for use in residential trash collection and red carts for use by yardwaste separation customers. The specifications requested a unit price for each color of 90- gallon carts. Williams Refuse Equipment Co submitted the only bid, at a unit price that remained the same as FY 1998- ' 99. Dr Bode moved, seconded by Ms Voss, to award a contract to Williams Refuse Equipment Co Inc, Owasso, OK for a time period through June 30, 2000 to supply residential refuse containers consistent with bid specifications, at a cost of $57.00 per green cart and $59.00 per red cart; and to authorize payment of $57.00 for the purchase of an initial order of 100 green carts. ' AYE: Bode, Voss, Williams, Wilken NAY: None Motion carried 4 -0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ' AWARD OF A CONTRACT FOR THE PURCHASE OF A REFUSE COLLECTION VEHICLE BY THE PUBLIC WORKS DEPARTMENT Mr Roberts presented the item. Specifications were developed and bid packets were mailed to twenty -five prospective vendors for the purchase of a new refuse vehicle. Advertisement was also made in the Owasso Reporter as prescribed by law. Only one bid was submitted. Williams Refuse Equipment Co submitted a bid that met all of the specifications, with the exception of a dual rear axle. A vehicle equipped with a dual real axle would cost approximately $7000 more than one with a single rear axle. Dr Bode moved, seconded by Mr Williams, to approve a contract with Williams Refuse Equipment Co Inc, Owasso, OK, in the amount of $123,115 for the purchase of a 1999 single axle Lodal EVO- MAG -20 refuse vehicle, and authorization for payment. AYE: Bode, Williams, Voss, Wilken NAY: None Motion carried 4 -0. ITEM 7: REPORT FROM OPWA MANAGER No report. -2- Owasso Public Works Authority ITEM 8: REPORT FROM OPWA ATTORNEY. No report. ITEM 9: NEW BUSINESS. None. ITEM 10: ADJOURNMENT Ms Voss moved, seconded by Dr Bode, to adjourn. AYE: Voss, Bode, Williams, Wilken NAY: None Motion carried 4 -0, and the meeting was adjourned at 6:55 p.m. Marcia Boutwell, Secretary -3- August 17, 1999 Mark Wilken, Chairperson OWASSO PUBLIC WORKS AUTHORITY MINUTES OF SPECIAL MEETING Tuesday, August 31, 1999 The Owasso City Council met in special session on Tuesday, August 31, 1999 in the Lower Level Conference Room at Owasso City Hall per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Thursday, August 26, 1999. ITEM 1: CALL TO ORDER Chairman Wilken the meeting to order at 9:40 p.m. PRESENT Mark Wilken, Chair Mary Lou Barnhouse, Vice Chair Melinda Voss, Trustee Will Williams, Trustee STAFF Jeff Hancock, City Manager Ronald D Cates, City Attorney Marcia Boutwell, Secretary A quorum was declared present. ABSENT Denise Bode, Trustee ITEM 2: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING THE ACOUISTION OF REAL PROPERTIES RELATED TO RURAL WATER I ' DISTRICT #3, WASHINGTON COUNTY, SUCH DISCUSSION ALLOWED PURSUANT TO 25 O.S., SECTION 307 -B(3). Ms Voss moved, seconded by Mr Williams to enter into an executive session for the purpose stated. AYE: Voss, Williams, Barnhouse, Wilken NAY: None Motion carried 4 -0, and the OPWA entered into executive session at 9:40 p.m. Out of executive session at 9:55 p.m. Owasso Public Works Authority ITEM 3: ADJOURNMENT Mr Williams moved, seconded by Ms Voss, to adjourn. AYE: Williams, Voss, Barnhouse, Wilken NAY: None Motion carried 4 -0, and the meeting was adjourned at 6:56 p.m. Marcia Boutwell, Secretary -2- Mark Wilken, Chair August 31, 1999 ' CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY /03/99 10.13:22 A/P CLAIMS REPORT APAPVR PAGE: 15 PO # VENDOR DESCRIPTION AMOUNT ----- - - - - -- -------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- bpWA ADMINISTRATION '200002 HOWARD STAMPER RETAINER /SERVICES 150.00 200008 METROCALL PAGER USE 7.04 200021 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 114.23 SAM'S CLUB MAINT SUPPLIES 10.48 '200023 200380 STRATEGIES FOR BUSINESS SEMINAR -STAFF 207.00 200564 DOZIER PRINTING DOOR HANGERS 30.00 200586 SUBURBAN OFFICE SUPPLY OFFICE SUPPLIES 9.12 200612 LASERWORKS PRINTER CARTRIDGES 135.00 200698 MESO DOT DRUG SCREENS 146.25 200735 OKLAHOMA NATURAL GAS 7/99 USE 16.17 200776 MCI TELECOMMUNICATIONS 8/99 USE 47.66 200777 PSO 8/99 USE 242.39 DEPARTMENT TOTAL =___> 1,115.34 TILITY BILLING ----------------------------- 200023 SAM'S CLUB COMPUTER PAPER 75.75 200186 US POSTMASTER UTILITY BILL POSTAGE 1,500.00 200187 TYRONE DINKINS METER READER 275.40 200188 BRAD SPARKMAN METER READER 258.30 200189 MICHAEL SHADBOLT METER READER 377.61 200190 BRANDON HAMILTON METER READER 291.50 200191 OSCAR MCLAURIN METER READER 438.75 200611 REFUSE ACCOUNT SYSTEMS CONSULTING FEE 500.00 ------- - - - - -- DEPARTMENT TOTAL =___> 3,717.31 _4ATER ------------------------------ 200008 METROCALL PAGER USE - 35.20 200034 WATER PRODUCTS INC REPAIR SUPPLIES 35.70 200034 WATER PRODUCTS INC REPAIR SUPPLIES 21.28 200034 WATER PRODUCTS INC REPAIR SUPPLIES 460.87 200034 WATER PRODUCTS INC REPAIR SUPPLIES 45.20 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 33.50 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 16.60 ' 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 32.44 200085 RAINBOW CONCRETE CO CONCRETE 200.50 200113 WAL -MART UNIFORM JEANS 101.80 ' 200238 CUNNINGHAM PLUMBING INC METER SETS 4/21/98 7,490.54 200380 STRATEGIES FOR BUSINESS SEMINAR -STAFF 69.00 ' CITY OF OWASSO OWASSO PUBLIC WORKS A?JTHORITY 9/03/99 10:13:22 A/P CLAIMS REPORT APAPVR PAGE IPO # VENDOR DESCRIPTION AMOUNT �wASTEWATER ------------------------------ 200468 WATER PRODUCTS INC 200008 200550 DOZIER PRINTING 200012 200551 BOLAY MOBILECOM INC '200553 SHERRY LABORATORIES INC W W GRAINGER INC 200023 200554 WATER PRODUCTS INC 200038 200564 DOZIER PRINTING 200038 200641 WARREN CLINIC 200038 200776 MCI TELECOMMUNICATIONS 200076 200777 PSO ' 200789 TREASURER PETTY CASH OIL FOR DITCH AERATOR WAL -MART DEPARTMENT TOTAL =___> �wASTEWATER ------------------------------ TREATMENT PLANT ' 200008 METROCALL 35.40 200012 ADVANCED CHEMICAL REPAIR SUPPLIES 359.10 SHERRY LABORATORIES INC '200013 200023 SAM'S CLUB 8/99 USE 200038 UNIFIRST CORPORATION 361.88 200038 UNIFIRST CORPORATION SAFETY BOOTS 200038 UNIFIRST CORPORATION 858.75 200076 SLUDGE TECHNOLOGY INC FORKLIFT RENTAL 200077 SHERRY LABORATORIES INC 720.00 OIL FOR DITCH AERATOR WAL -MART '200113 200115 GELLCO SAFETY SHOES 74.04 200301 ECLOTECH CORP MEMBERSHIP -CARR 200304 SAND SPRINGS SAND & GRAVE 18.50 200406 HARLEY MATERIAL HANDLING REMB PETTY CASH 200467 BELGER CARTAGE SERVICE IN 27.17 200469 MAXWELL OIL CORP 200471 W W GRAINGER INC 200553 W W GRAINGER INC 200659 TUCKER JANITORIAL 200694 WATER ENVIRONMENT FEDERAT ' 200776 MCI TELECOMMUNICATIONS 200777 PSO 200789 TREASURER PETTY CASH ' 200789 TREASURER PETTY CASH DEPARTMENT TOTAL WASTEWATER COLLECTION ------------------- - - - - -- 200008 METROCALL f WATER 2111ETERS- 9/15/98 5,061.33 PRINTING 5.93 RADIO BATTERIES 35.40 REPAIR /FAINT SUPPLIES 273.53 REPAIR SUPPLIES 359.10 DOOR HANGERS 40.00 HEPATITIS SHOTS 122.00 8/99 USE 6.26 8/99 USE 361.88 TRAINING -BOGGS 30.00 14,838.06 PAGER USE 28.16 CHLORINE 1,496.90 SLUDGE ANALYSIS 80.00 MAINT SUPPLIES 10.44 UNIFORM CLEAN /RENT 22.57 UNIFORM CLEAN /RENT 22.57 UNIFORM CLEAN /RENT 22.57 SLUDGE REMOVAL 1,375.00 SLUDGE ANALYSIS 1,317.00 UNIFORM JEANS 99.80 SAFETY BOOTS 117.00 SLUDGE LITE /REEL 858.75 GRAVEL- SLUDGE BEDS 232.00 FORKLIFT RENTAL 200.00 CRANE RENTAL 720.00 OIL FOR DITCH AERATOR 81.30 WRENCH 42.34 REPAIR/MAINT SUPPLIES 74.04 CLEANING SUPPLIES 104.20 MEMBERSHIP -CARR 110.00 8/99 USE 18.50 8/99 USE 8,450.51 REMB PETTY CASH 13.55 TRAINING -ALLEN 27.17 15,524.37 PAGER USE 14.08 16 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 9/03/99 10:13:22 A/P CLAIMS REPORT APAPVR PAGE: 17 ' VENDOR DESCRIPTION AMOUNT ---- PO # - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- ' 200033 WATER PRODUCTS INC REPAIR SUPPLIES 253.74 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 16.10 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 28.60 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 19.50 200115 GELLCO SAFETY SHOES SAFETY BOOTS 171.00 200380 STRATEGIES FOR BUSINESS SEMINAR -STAFF 69.00 200549 MEMCO CONF SPACE RESCUE SYSTEM 3,162.88 200550 DOZIER PRINTING DOOR HANGERS 55.40 200550 DOZIER PRINTING PRINTING 5.94 '200551 200563 BOLAY MOBILECOM INC ARMY NAVY SURPLUS RADIO BATTERIES ROPE FOR SMOKE TESTING 35.40 241.15 200564 DOZIER PRINTING DOOR HANGERS 40.00 200601 MAC'S ELECTRIC SUPPLY ELECTRICAL WORK 474.72 200641 WARREN CLINIC HEPATITIS SHOTS 70.00 200642 PORT -A -JOHN OF TULSA JULY /AUG RENTALS 130.00 200690 MILL CREEK LUMBER & SUPPL REPAIR SUPPLIES 18.24 200735 OKLAHOMA NATURAL GAS 7/99 USE 84.34 200777 PSO 8/99 USE 616.98 DEPARTMENT TOTAL =___> 5,507.07 REFUSE COLLECTIONS ----------------------------- 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 17.60 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 17.60 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 17.60 200078 W W GRAINGER INC POLYCART PARTS 67.96 200079 WILLIAMS REFUSE EQUIPMENT POLYCART LIDS 2,950.00 200115 GELLCO SAFETY SHOES SAFETY BOOTS 85.50 200115 GELLCO SAFETY SHOES SAFETY BOOTS 100.00 200122 WASTE MANAGEMENT OF OKLA COMML REFUSE 14,247.55 200144 WILLIAMS REFUSE EQUIPMENT GREEN POLYCARTS- 10/6/98 9,175.00 ' 200144 WILLIAMS REFUSE EQUIPMENT GREEN POLYCARTS- 10/6/98 11,400.00 200380 STRATEGIES FOR BUSINESS SEMINAR -STAFF 69.00 200550 200551 DOZIER PRINTING BOLAY MOBILECOM INC PRINTING RADIO BATTERIES 5.93 35.40 200613 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 41.02 200639 ERICSSON INC RADIOS 1,635.26 1 39,865-42 DEPARTMENT TOTAL =___> tECYCLE ------------------------------ CENTER ' 200008 METROCALL PAGER USE 7.04 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 4.40 I 1 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY .3 9/03/99 10:13:22 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR ------------------- - - - - -- DE`-CRIPTION ------------------- - - - AMOUNT - -- ------- - - - - -- ---- - - - - -- 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 4.40 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 4.40 200422 PSO 7/99 USE 101.80 '200613 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 8.46 200614 WASTE MANAGEMENT OF OKLA RECYCLE /REFUSE 10,739.52 200777 PSO 8/99 USE 124.09 ' DEPARTMENT TOTAL -___ _ > 10,994.11 I1 FUND TOTAL =___> � I � I li ------------- 91,561.68 18 19 CITY OF OWASSO OPWA CAPITAL IMPROVEMENT FUND 4/03/99 10:13:22 A/P CLAIMS REPORT APAPVR PAGE: A PO # VENDOR DESCRIPTION - - - - -- ------- AMOUNT - - - - -- ---- - - - - -- -------------------- - - - - -- llBT SERVICE -------------------- '200459 BANK ONE TRUST CO, NA OWRB LOAN 3,071.37 200460 BANK ONE TRUST CO, NA OWRB LOAN 19,925.33 200460 BANK ONE TRUST CO, NA OWRB LOAN 2,978.29 ' 200460 BANK ONE TRUST CO, NA OWRB LOAN 1,479.85 DEPARTMENT TOTAL =___> 27,454.84 IISTEWATER ------------------------------ ' 200279 HUB + GARVER WWTP PHASE II- 2/2/99 42,010.00 200405 SAPULPA DIGGING INC N OWASSO DRAINAGE - 6/15/99 104,217.43 DEPARTMENT TOTAL =___> 146,227.43 FUND TOTAL =___> 173,682.27 19 CITY OF OWASSO OPWA SALES TAX FUND 9/03/99 10:13:22 A/P CLAIMS REPORT APAPVR PAGE: PO # ---- - - - - -- VENDOR ------------------- - - - - -- DESCRIPTION ------------------- - - AMOUNT - - -- -------- - - - - -- VENUE BONDS ------------------------------ 200001 BANK ONE TRUST CO, NA 1997 REVENUE BONDS 39,023.33 200001 BANK ONE TRUST CO, NA 1998 REVENUE BONDS 81,742.08 ■ DEPARTMENT TOTAL =___> 120,765.41 FUND TOTAL =___> 120,765.41 GRAND TOTAL =___> 677,572.93 24 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE DEPARTMENT 8/14/99 OVERTIME TOTAL EXPENSES EXPENSES . ...... _.... ..� 1A: �E [Yi7.,x t.. ...�'e �; G ' > ?'> <: >:' >:;:: >::: >:' .:::: >: __ .............._ .........._ _ _._.................._.......... Q D O ............................... `:;. ':..'` $ E3: >s::13:; ...... . Utility Billing __. 0.00 1,974.96 Wt : <.:: >::: >:: >:: >:: >':;;;':;::.:.;. %: /::. <. ;::': <:" .:..................... 3 ? :4:::t..I.$ ......:. .............:............5..4. . ; >:................... . ............. %.5.1. V.3...:.. r.......................... Wastewater .................................................. .............................._ 853. .... 4.:::::. 5,88 .99 ..................................................................................................... ............................... .............................................:......................................................................................... .................................................................................................... ............................... ............................................................ ............ .................................................. ............................................................... ............................... ............................... Refuse 0.00 ............................... 4,842.18 APPROVED: 9/7/99 Chairman Trustee Trustee OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE DEPARTMENT 8/28/99 OVERTIME TOTAL EXPENSES EXPENSES ..::.....:;: . gPWAdrninisfi�at��n . 1p $7x736.59 ..................... . ............. ......... ...... . Utility Billing 0.00 1,974.96 Wastewater 1522.91 6,634.44 ♦.. Sw�ICttt..r .:> :::: >.: >:: >:::: >::;:. :: >::;:::. 46:: >:: >:::: >:: :.::. sy7.86 ............ ....................::......... Refuse 0.00 4,997.80 ......................... ... ....................... ...................... .... ...... .........:..::.: ::. F D.T#�TA :: __ $x,76 1� ..::............ $ 4x2824 APPROVED Chairman Trustee ITrustee � I 9/7/99 I I MEMORANDUM ' SOLICITATION FOR BIDS: The project was advertised on August 5, 1999 and bids were opened on August 25h. The only bid received was from Dale & Lee's Service, Inc. in the amount of $17,494.00 (see ' attached bid). The Engineer's estimate was $17,000. The low bidder has performed numerous jobs for the City in the past and done acceptable work. The low bid is considered fair and reasonable for the work defined in the contract documents. PROJECT FUNDING: The FY99 -00 budget currently includes $36,500 in the Capital Improvements Fund. This amount has been recommended to be increased to $50,000 via a budget amendment to be submitted in the near future for Council approval. In addition, carryover funds from the FY98 -99 Streets budget amounting to $12,700 will be requested from funds allocated for building modifications and other improvements that were not performed. The total available funds will therefore amount to $62,700. RECOMMENDATION: Staff requests authority to award the removal and replacement of the HVAC units to Dale & Lee's Service, Inc., in the amount of $17,494.00. ATTACHMENTS: 1. Location map 2. Low bid TO: HONORABLE CHAIR AND TRUSTEES ' CITY OF OWASSO FROM: PHIL LUTZ, P.E. ' ENGINEERING PROJECT MANAGER SUBJECT: PUBLIC WORKS DEPARTMENT BUILDING REHAB, AUTHORITY TO AWARD REPLACEMENT OF HVAC UNITS ' DATE: August 31, 1999 BACKGROUND: The former PSO building is being renovated for Public Works Department personnel office space and equipment storage. The property is located on the north side of 76h Street North immediately west of the SKO Railroad (see attached location map). Trustee action on August 3, 1999 authorized advertisement for a contract to remove the old heat pumps and replace with conventional HVAC units. ' SOLICITATION FOR BIDS: The project was advertised on August 5, 1999 and bids were opened on August 25h. The only bid received was from Dale & Lee's Service, Inc. in the amount of $17,494.00 (see ' attached bid). The Engineer's estimate was $17,000. The low bidder has performed numerous jobs for the City in the past and done acceptable work. The low bid is considered fair and reasonable for the work defined in the contract documents. PROJECT FUNDING: The FY99 -00 budget currently includes $36,500 in the Capital Improvements Fund. This amount has been recommended to be increased to $50,000 via a budget amendment to be submitted in the near future for Council approval. In addition, carryover funds from the FY98 -99 Streets budget amounting to $12,700 will be requested from funds allocated for building modifications and other improvements that were not performed. The total available funds will therefore amount to $62,700. RECOMMENDATION: Staff requests authority to award the removal and replacement of the HVAC units to Dale & Lee's Service, Inc., in the amount of $17,494.00. ATTACHMENTS: 1. Location map 2. Low bid v an— E 1" 1 1 1 1 BID PROPOSAL - SUBMITTAL PAGE REMOVAL AND REPLACEMENT OF HVAC UNITS TOTAL LUMP SUM BID FOR EQUIPMENT AND INSTALLATION S 17, 4 9 4.0 0 SEVENTEEN THOUSAND FOUR HUNDRED NINETY -FOUR AND NO 1100* I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Page. Signature PRESIDENT Title DALE & LEE'S SERVICE, INC. 105 E. THIRD ST. Address OWASSO, OKLA. 74055 918- 836 -3089 Plane BID OPENING: AUGUST 25,1999 Q 2:00 P.M. COMPLETE AND ATTACH THE NON - COLLUSION BID AFFIDAVIT TO BID. 1 ' NON- COLLUSION BID AFFIDAVIT STATE OF OKLAHOMA ) ' ) ss COUNTY OF TULSA ) DALE W. DEBOER , of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not been a part of any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to regrain from bidding; or with State, County, or City officials or employees as to quantity, quality, or price in prospective contract, or any discussions between bidder and any State, County, or City official concerning exchange of ' money or other thing of value for special consideration in the letting of a contract. ' DALE W. DE BOER Printed Name Signature 1 Subscribed and sworn to before me this 24 day of AUGUST 1999. 1 � I � I � I INOTE CONTLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL � I My Cow aiM Expires: � I � I � I INOTE CONTLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL � I I MEMORANDUM TO: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: CHRIS ROBERTS PUBLIC WORKS FIELD OPERATIONS SUPERVISOR SUBJECT: AWARD OF WATER SERVICE INSTALLATION CONTRACT DATE: August 11, 1999 BACKGROUND: On April 16, 1998, the Trustees of the OPWA approved a contract with Cunningham Plumbing for providing residential and commercial water service installations. The contract began on July 1, 1998 and expired at midnight on June 30, 1999. Under the terms of the agreement, the contract could be extended for a successive one -year period if agreed to by both parties in writing not less than ninety days prior to the expiration of the original contract. In March 1999, staff evaluated the content of the original contract and determined that additional installation procedures and methods for payment needed to be included to enhance service quality. Therefore, staff elected to revise the specification criteria and re -bid the service contract. Private water service installations have proven to be cost- effective. This procedure enables city personnel to focus work efforts on water system preventive maintenance and adjust to continual workload fluctuations without having to hire additional personnel for volatile construction trends. ' BID PROPOSALS: ' In June 1999, Public Works Department staff prepared a bid packet that included a detailed list of material specifications, construction installation procedures, and method for payment of services (see Attachment 1). The proposed contract guarantees a fixed unit price for each work item that may potentially be performed by the contractor. Specific work item quantities are not guaranteed and have been estimated by staff based on previous year's frequencies and FY99 -00 building permit projections. Bids were received on August 4, 1999 from two (Z) contractors. The contractors are Cunningham Plumbing Co., Inc., Tulsa, Oklahoma and Tulsa Utility Contractors, Inc., Tulsa, Oklahoma. A comparison of bid unit prices and extension of quantities is provided in the following table: Page 2 Water Meter Installation Contract Bid Item Units Estimated Cunningham Plumbing Tulsa Utility Contractors Quantities Bid Prices Bid Prices Unit Price Total Unit Price Total Single Meter Short Service 3/4" Setting Each 370 $350.00 $129,500.00 $600.00 $222,000.00 1" Setting Each 5 427.40 2,137.00 600.00 3,000.00 1' /z" Setting Each 2 1,091.36 2,182.72 1,000.00 2,000.00 2" Setting Each 2 1,161.42 2,322.84 1,250.00 2,500.00 Single Meter Long Service 3/." Each 2 463.64 927.28 750.00 1,500.00 Setting 1" Setting Each 1 540.70 540.70 850.00 850.00 1'/2" Setting Each 1 1,221.36 1,221.36 1,350.00 1,350.00 2" Setting Each 1 1,305.65 1,305.65 1,600.00 1,600.00 Single Meter Cross -Over Service 3/4" Setting Each 30 330.00 9,900.00 600.00 18,000.00 1 Seam (unanticipated Each .:. 390.00 ,, ...... / ............. 750.0 0 2 Setting (unanticipated 1 W' ' Each #<:< > < "< <?<<<': >`: .......... . 1 000.0 0 :;:'.:.... :. :.::: /,,::::::::.,•.... 1 000. 2" Setting (unanticipated Each >•;:.;:.;:. ;;:::�::::.;:•.:;:_::.;:�:�:::. I'l 00.0 ... :; :::::::::•, �.. 1400.00 :` .;:.;:<.; :.;;::.::.;:.;:.;::•::.;:.;:<.: Dual Meter Cross -Over Service 3/4" Setting Each 30 570.00 17,100.00 950.00 28,500.00 1" Se (unanticipated) Eac h : 727.00 1,3 00.00 1' /z" Setting (unanticipated) Each 1,900.00 :<s•,;:s< :: 00.00 2" Setting unantici ted Each .: :��,�..��:��`*�� >w's >:<: ,• „`.� \. ••;:•;:.: 2,100.00 :. ..: >., :,w;.:,:.:.. 1900.00 Additional Meter Installation setting (unanticipated) Each . ::::::::::::.:::::............. . ............................... 240.00 « z<.; ...;::;; ...... 600.0 1" Setting unantici ted Each i:::i ?i'ri'j; v;::;: }iiji:;:i ?itjii? 3 00.00 '� �.. w >::'::::. 0.00 ......... . °° 1 / Se (unanticipated) V2" Each 1,000.00 •�,;\ \{..<M >:> 900.00 2 Setting Each : ::.::::::::::::::::::........ 00.00 �?2:`i ?; :::..... 1 2 D0 00 Pavement Saw Cutting SY 30 110.84 3,325.20 150.00 4,500.00 Curb & Gutter Saw Cutting LF 30 157.30 4,719.00 10.00 300.00 1 %z" Boring & Casing LF 60 14.09 845.40 10.00 600.00 2" Boring & Casing LF 60 14.71 882.60 10.00 600.00 3" Boring & Casing LF 60 15.40 924.00 20.00 1200.00 4" Boring & Casing LF 60 20.55 1,233.00 20.00 1200.00 ANTICIPATED F1'99 -00 INSTALLATION COS T :> $179 , 066.75 $289,700.00 Each contractor submitted a unit price bid for each of the 26 work items listed above. Ten (10) work items included in the bid submittal are rarely encountered. Therefore, these items are not included in the anticipated FY99 -00 installation costs. A unit price bid for unanticipated work items was requested to provide an established rate if the work is requested. Based on the bids received, the apparent low bidder for anticipated work items is Cunningham Plumbing, the bid from Tulsa Utility Contractors is $110,633.25 higher than Cunningham Plumbing. Actual costs will be dependent upon the work required at the time of installation. ' Page 3 Water Meter Installation Contract Cunningham Plumbing has been performing water service installations in the Tulsa Metropolitan ' area for approximately 17 years and have a labor force of 21 employees. Cunningham Plumbing is located in Tulsa and within an acceptable traveling distance from Owasso. Therefore, based on experience, location and cost, Cunningham Plumbing is considered to be the lowest and most ' qualified bidder for the contract. Cunningham Plumbing was the service provider in FY98 -99 and installed approximately 400 water meters. The work performed was in compliance with the agreement criteria and is considered satisfactory. Staff recommends utilizing Cunningham Plumbing for water service installations in FY99 -00. FUNDING SOURCE: ' Funding for contracting installation of water meters is included in the FY99 -00 Water Distribution Division budget (Line Item 61 -520 -5313) in an amount of $184,545. RECOMMENDATION: Staff recommends Trustees approval of the award of contract for %" to 2" water service tinstallations to Cunningham Plumbing Co., Inc., Tulsa, Oklahoma and authorize payments in accordance with the submitted bid schedule. ATTACHMENTS: 1. Contract Documents and Specifications 2. Bid Proposal — Cunningham Plumbing Co., Inc. CONTRACT DOCUMENTS AND BID SPECIFICATIONS FOR 3/4" TO 2" WATER SERVICE INSTALLATIONS JULY 1999 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY OWASS09 OKLAHOMA � I � I � I n � I � I C NOTICE TO BIDDERS Sealed Bids will be received by the City of Owasso /Owasso Public Works Authority at the Owasso City Hall, Office of the City Clerk, 207 South Cedar, PO Box 180, Owasso, Oklahoma 74055 until 2:15 p.m. on the 4' day of August, 1999, and then at said City Hall publicly opened and read aloud. This will be for the furnishing of the following item: Installation of water service per specifications. Further information and specification packets can be obtained by contacting Chris Roberts, General Superintendent, at Owasso Public Works Administration Building (918 - 272 -4959) during regular working hours. Envelopes containing bids must be marked to identify the item being bid. The City of Owasso /Owasso Public Works Authority expressly reserves the right to reject any and all bids. All bids will be considered irrevocable offers under conditions specified in the bid for a period of thirty (3 0) calendar days from and after the date herein fof the opening of bids. - M0AZ1:-M/' ►iarcia Boutwelf, City Clerk 2 CONTRACT DOCUMENTS AND BID SPECIFICATIONS FOR 3/4" TO 2" WATER SERVICE INSTALLATIONS CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY OWASSO, OKLAHOMA Table of Contents Notice to Bidders Specifications - Detail Drawing Bid Form Bid Affidavit Water Service Installation Bond Insurance Requirements Experience Summary i 1* � I r �r � I WATER SERVICE INSTALLATION PAGE 2 E. QUALIFICATIONS OF CONTRACTOR 1. Operator's Certifications The Contractor shall possess a Plumbing Contractor's License and provide certification of this to Owner. All employees performing work under this contract shall be certified as a Class "D" water operator or higher by the Oklahoma Department of Environmental Quality (ODEQ). 2. Water Service Installation Bond The Contractor shall provide to Owner a Water Service Installation Bond for the performance of work in this contract. The bond must be renewed annually and the corporate surety approved by Owner. The Contract shall complete and provide to Owner Attachment "A ", Water Service Installation Bond, for this project. Attachment "A" is provided as a part of these contract documents. 3. Insurance Requirements The Contractor shall carry the insurance listed in Attachment "B ", provided as a part of these contract documents, and provide certifications to Owner. 4. Previous Experience The Contractor shall possess at least two (2) years of experience in water service line and water main installation where other utilities were encountered during construction. A work history shall be provided by Contractor to Owner. As a minimum, Contractor shall provide a summary of previous projects, equipment currently being used, labor force and references with current telephone numbers, by completing Attachment "C ", provided with these documents. F. PROCEDURE ai Installation requests for new service will be processed by Owner. Upon notification of a request, Contractor will be contacted. Installations will be scheduled to be completed within ten (10) calendar days from the date of notification. Contractor may be assessed a $25 penalty (per day) for each installation not completed within ten (10) calendar days from date of installment notification. The ten (10) day installation period, may be extended if extenuating circumstances occur (i.e. site inaccessibility, meter availability). Contractor shall notify the Owner in writing within five (5) calendar days of any extenuating circumstances that may prevent installation from being completed within the ten (10) day period. I * I ' WATER SERVICE INSTALLATION PAGE 3 Following a completed installation by the Contractor, the Owner will perform a site inspection. If the installation is not accepted, the Contractor shall be required to make corrections and re- submit installation within five (5) working days. Contractor may be assessed a $24 penalty (per day) for each installation needing correction, not completed within the specified five (5) day ' term. NEW WATER SERVICE LINE INSTALLATION PART 1 - GENERAL ' 1.1 Description - This section covers the materials and installation of new water service connections for the City of Owasso /Owasso Public Works Authority, Owasso, Oklahoma. 1.2 Permits Where required, the Owner will obtain all permits to cross any roadway. Copies of the approved permits will be provided the Contractor and must be kept on site by the Contractor. t1.3 Construction Inspection All work under the approved and executed contract shall be inspected by the Owner before final payment will be approved. Contractor shall be responsible for notifying the City of Owasso Public Works Department before backfilling the service line. The Contractor shall present the coupon from each tapping sleeve installation to the inspector. 1.4 Safety • Contractor's representatives shall abide by all local, state and federal safety regulations. Owner has the right to stop any construction where the Contractor is suspected of- violating applicable regulations. 1.5 Damages to Installations The Contractor shall be responsible for all workmanship and materials for one (1) year after ' final acceptance. Any damage to the installations after final inspection not pertaining to workmanship or material failure shall not be the responsibility of the Contractor. ' 1.6 Materials to be Used The preferred materials to be used on this project are listed on the "3/4" to 2" Meter Setting tStandard Details" sheet. Approved equals may be accepted after Owner review. I I WATER SERVICE INSTALLATION PAGE 4 ' PART 2 - MATERIALS 2.1 Tapping Saddles Tapping saddles shall be Smith Blair Model 313 cast iron tapping saddles equipped with two ' zinc plated steel straps. T 2.2 Corporation Stops The corporation stops shall be manufactured by Ford, Model F -1000. Sizes range from 3/4" - 2" and the ends shall be corporation threaded (CC) by copper tubing size (CTS). 2.3 Service Line Tees ' The 3/4" x 2" tees used on dual service line installation shall be Ford Model T444 -334. ' 2.4 Service Line Service line 3/4" - 2" shall be CTS, SDR -9, Class 200 polyethylene service line. Service lines ' greater than 2" shall be Schedule 40, Class 200 PVC Pipe. 2.5 Compression Fittings ' Compression fittings shall be #50 Series Ford CTS insert stiffeners. t2.6 Meter Setter Water meter setter on 3/4" services shall be a Ford V72- 7W -41 -33 with a 7 inch rise. 1" ' services shall be equipped with Ford model V74 -IOW -41-44 with a 10 inch rise. Setter ends shall be dual purpose on the customer side and CTS on the service side. 1' /z" services shall ' be equipped with Ford VV7615WI 166 with male adapter Ford model C84 -66 with 15" rise. 2" services shall be equipped with Ford VV7715 W 1177 with male adapter Ford model C84 -77 with 15" rise. Setters shall be equipped with a stabilizer bar. ' 2.7 Water Service Meter ' Water service meters 3/4" to 2" shall be Neptune Pro Read water meters. All meters and Pro - Read pads shall be provided to the Contractor by the Owner unless otherwise directed by the Public Works Director in advance in writing. ' 2.8 Water Service Meter Can ' 2.8.1 Water service meters 3/4" to 1" constructed in non -paved areas shall be housed in 18" diameter x 18" deep Brooks polyethylene water meter cans. deters in paved areas shall I r. ' WATER SERVICE INSTALLATION PAGE 5 ' be housed in 18" diameter x 18" deep galvanized cans. All water service meters larger than 1 ", regardless of surface cover, shall be located in 36" diameter x 18" deep ' galvanized cans. 2.8.2 All meter cans shall be equipped with non - locking cast iron lids and rings manufactured ' with a 1- 15/16" diameter Pro Read holes for use with wand reader. ' 2.9 Casing Pipe Casing under paved roadways housing the new water service line shall be Schedule -40 PVC or SDR -7, Class 80 polyethylene piping. The casing diameter shall be double the diameter of ' the water service line. 2.10 BeddingMaterial Sand or screening material will be required to bed all water service installations. Storage sites ' for materials and equipment shall be the responsibility of the Contractor. Sand bedding material shall conform to the following graduation requirements: t Sieve Mass Percent Passing ' 3/8 in 100 No. 4 95 -100 ' No. 16 45 -80 No. 50 10 -30 tNo. 100 2 -10 Screening material may be substituted for sand for bedding material as long as the-material is 1 comprised of 95% rock chips smaller than 1/4". Rock or crusher dust shall not be accepted as screening material. PART 3 - EXECUTION 1 3.1 Construction Sequence The construction of all new water service lines shall begin at the connection of the new I' tapping sleeve with the new /existing main water lines. Construction shall proceed from the new tap to the setting of the new service meter and can. The new water service line shall not be opened for service until inspected and flushed with potable water. ' WATER SERVICE INSTALLATION PAGE 6 3.2 Water Main Tapping Tapping machines shall drill through the corporation stop opening to allow for flow control. The machine shall be equipped with internal teeth or double slots, which will retain the cutting for removal from the pipe. 3.3 Trench Excavation ' 3.3.1 Trench excavation, regardless of the material encountered, shall be performed to the depths indicated on the Owner's standard detail drawings. ' 3.3.2 All waste material and excavated material not suitable for final backfill shall be removed and wasted off -site by Contractor. The Contractor shall designate to the Owner ' the proposed waste site prior to construction. 3.3.3 The Contractor shall use equipment specifically designed for trenching to install all service lines. Backhoes or portable trenchers are acceptable. Under no circumstances will the Contractor be allowed to use machinery equipped with rock teeth to excavate near any existing water main. ' 3.3.4 Water shall not be allowed to accumulate in trenches during construction. Contractor shall provide adequate pumping equipment for trench de- watering and construct berms ' around the trenches to keep run -off water away from the construction. 3.3.5 Shoring shall be used on all trenches over five (5) feet in depth as measured from the top of the existing ground contour to the bottom of the trench regardless of the soil conditions. Shoring equipment and procedures shall comply with NIOSHA standards. r Sloping or benching the side slopes will be approved on a case -by -case basis by Owner. i 3.4 Bedding After trenching is complete, Contractor shall remove all loose material from the trenches. Four (4) inches of sand bedding shall be placed in the bottom of trench and leveled uniformly. Contractor shall hand or mechanically tamp the bedding after placement. 3.5 Initial Backfill Contractor shall place sand around and over the pipe, working the sand so that the service line is rigid. Initial backfill shall be placed to a minimum of twelve (12) inches over the pipe. 3.6 Final Backfill 3.6.1 Suitable job excavated backfill free of excess moisture, debris, roots, organic materials, frozen materials, or stones having a maximum dimension of three (3) inches. ' WATER SERVICE INSTALLATION PAGE 7 ' 3.6.2 In areas where trench excavation material is unacceptable for backfill, the contractor shall provide sand backfill. 3.6.3 Backfill shall be placed over the water service line immediately after the meter is completed and inspected. ' 3.6.4 Gradin g will be performed to match existing ground contours. ' 3.6.5 Surplus suitable backfill material may be spread evenly over new construction sites. Material considered unsuitable by Owner shall be disposed of off -site by the Contractor at the expense of the Contractor. Contractor shall be responsible for securing the ' disposal site as a part of this contract. 3.7 Roadway Cut 3.7.1 The Contractor shall not cut roadways unless prior written approval has been obtained ' from Owner. 3.7.2 All pavement removal shall be made after Contractor has saw cut completely through ' the pavement for the entire width of the roadway. 3.7.3 All service lines installed in an open -cut roadway crossing shall be cased and then ' backfilled with screening material in lieu of sand. The trench line backfill shall be compacted in 6 -inch lifts to 95% standard proctor density. The top 6 inches of the trench shall be filled with compacted aggregate base before the pavement is restored. ' Pavement restoration shall be the responsibility of Owner. ' 3.8 Boring 3.8.1 Water lines under all roads bored as a part of this contract, shall be cased. Under no circumstances shall a service line be installed through a bore without the approved casing. ' 3.8.2 Bore pits shall be excavated behind the curb so that no damage occurs to the existing roadway. Where sidewalks are present, the bore and receiving pit shall be excavated between the sidewalk and the back of the curb. 3.8.3 Boring shall be performed with the use of machinery specially suited for roadway boring or punching. Auger drilling boring equipment shall be allowed as long as sufficient space is present. Hydraulic machines that either push casing or punch casing underneath roadways are allowed. 171 ' WATER SERVICE INSTALLATION PAGE 8 3.9 Casings ' 3.9.1 Spaces are not required between the casing and the service line. 3.9.2 Ends of the casing will be sealed to prevent the passage of water through the casing. ' Casing end seals shall be removable. Rubber boots that utilize stainless steel clamps or foam sealant may be used. ' 3.10 Testing /Connecting to Customer Line 3.10.1 Contractor shall flush the new water service installation for a minimum of 2 ' minutes or until the water clears. The entire length of the line shall be inspected for leaks and repaired, if necessary. ' 3.10.2 No connection is to be made to the customer line until the entire service installation is inspected by Owner. ' 3.11 Protection of Existing Utilities ' 3.11.1 The Contractor shall verify all existing utility locations before construction. 3.11.2 The Contractor shall immediately notify Owner and applicable utility company of any damages to existing facilities. 3.11.3 Repairs to the damaged utilities shall be made in accordance with the requirements ' of the utility owner at no cost to City of Owasso /Owasso Public Works Authority. The Contractor shall report damage of water and sewer lines to the City of Owasso Public Works Department. The Owner will, at that time, assess the situation and ' decide one of the following: a) Provide the repair materials and allow the contractor to repair the-damages. ' Contractor shall be billed for materials. _ ' b) Repair damages and bill the Contractor for materials, labor and equipment use. 3.11.4 Contractor shall coordinate with Owner for any shut -off or connection to an active water main. Existing water service shall not be interrupted except as authorized in writing by Owner. 3.11.5 Valves on the existing water distribution are to be operated by City of Owasso /Owasso Public Works Authority personnel only. 1 Fe ' WATER SERVICE INSTALLATION ' PAGE 9 PART 4 - MEASUREMENT AND PAYMENT ' 4.1 Single Meter Installations 4.1.1 Short Service: Short service installations are new services where the water meter and the tapping saddle will be installed on the water main side of the roadway. Work items under this category include prospecting for the existing water main, excavating the water main, providing and installing the service tap and corporation stop, trenching for the service line, providing and installing up to 10 linear feet of service line, providing and installing the water meter setters, providing and installing the stabilizer bars, installing the water meter and Pro -Read pad, flushing and testing the installation, installing the water meter can, backfilling and compacting the excavation and grading the site to the established ground elevation. Payment shall be for each short water service installed, contingent upon acceptance of the installation. 4.1.2 Long Service: Long service installations are new services where tapping saddle will be installed on the opposite side of the roadway from the meter set, utilizing boring and casing to complete installation. Work items under this category include all items included under the short service, as well as for the service line on each side of the roadway crossing, providing and installing an additional 40 linear feet of service line. Payment shall be for each long water service installed, contingent upon acceptance of the installation. 4.1.3 Cross -Over Service: Cross -over service installations are new services where the tapping saddle has been installed and the pipe has been installed through a casing underneath the roadway by the developer. The Contractor shall be responsible for starting at the corporation stop, providing and installing a CTS compression fitting for one water meter installation, trenching for the service line, providing and installing up to ten (10) linear feet of service line, providing and installing water meter setter, providing and installing stabilizer bar, installing the water meter and Pro -Read pad, -flushing and testing the installation, installing the water meter can, backfilling and compacting the - excavation and grading the site to the established ground elevation. Payment shall be for- each single cross -over water service installed, contingent upon acceptance of the installation. 4.2 Dual Meter Installations 4.2.1 Cross -Over Service: Contractor shall be responsible for starting at the corporation stop, providing and installing a tee for two (2) water meter installations, trenching for two (2) service lines, providing and installing up to 10 linear feet of service line for each meter, providing and installing two (2) water meter setters, providing and installing two (2) stabilizer bars, installing water meter(s) and Pro -Read pad(s), flushing and testing the installation(s), providing and installing two (2) water meter cans, backfilling and compacting the excavations and grading the site to the established ground elevation. 1 1 1 1 1 1 1 1 1 M. -M � i 10 N Q 2200 C❑VER WT. - 4 LBS. 2 ❑Z. PRO READ HOLE 1 15/16' DIA. 2' 2200 BODY WT. -13L CAST IRON LID WITH PRO READ HOLE NG - OLE ROUND i f- c i a z a f- N Q NOTE, DUAL SERVICES WILL BE PROVIDED USING 3/4' X 1' TEE (FORD MODEL T444 -334) (AWWA C900, CLASS 150, DRIB) THE TAP IS TO BE MADE AT A 45' ANGLE 1. SMITH & BLAIR C.I. TAPPING SADDLE (MODEL 313) W /BRASS STRAPS & NUTS 2. CORPORATION STOP (FORD MODEL F -1000) CC BY CTS 3. POLYETHYLENE PIPE (CTS, SDR -9, CLASS 200). 3' SERVICE LINE SHALL BE SCHEDULE 40, CLASS 200 PVC, 4. CTS COMPRESSI ❑N FITTING ( #50 SERIES FORD CTS, INSERT STIFFENERS REQUIRED) 5.CTS BY DUAL PURPOSE SETTER A. 3/4' INSTALLATION - FORD V72- 7W- 41 -33, 7' RISE B. 1' INSTALLATION - FORD V74- 10W- 41 -44, 10' RISE C. 1 1/2' INSTALLATION - FORD VV7615VI166(C- 84 -66) WITH MALE ADAPTER, 15' RISE. D. 2' INSTALLATION - FORD VV771SW1177(C- 84 -77) WITH MALE ADAPTER, 15' RISE. 6.3/4' TO 2' METER (NEPTUNE) - PROVIDED BY CITY 7. DUAL PURPOSE FITTING B. CUSTOMER SERVICE 9. STABILIZER BAR 10, 3/4' AND 1' INSTALLATION - 18' BROOKS METER CAN 1 1/2' AND 2' INSTALLATION - 28' x 24' GALVANIZED CAN W/ CAST IRON LID AND RIM 11. FOR STREETS OR PARKING LOTS, ALL METER CANS SHALL BE GALVANIZED CAN W /CAST IRON LID & RIM. I . %-_� BOND NO. LPB 1069776 ATTACHMENT "A" WATER SERVICE INSTALL- ATI01.1 BOUID ' CITY OF OWASSOr OWASSO PUBLIC WORKS AUTHORITY I ft F-1 � I KNOW ALL N EN BY THESE PRESENTS: That wc, _ ___ -- -�,— Cunningham Plumbing Co. , as Principal, and Old Republic Surety Company wr srnNg zht busin:ss in the State of Oklahotna, are held and firmly bound unto the .City of Owasso, a municipal corporation, hereinafter referred to as "City'. and The Owasso Public Works Authority, a p.uJI trust, hereinafter referred to as "Authority`, in the full and just sum of Ten Thousand Do1lar3 "t'a0 b); >for a.,' period of one year, this payment of which, well and truly to be made, we, and. _each�bffvs bind ourselves, o r heirs, executors, and assigns, themselves, and its successors and assigns;: jointly`and severally, - firmly by these presents. Dated this 25th day of March _ , 19 99 _. Nuw, the conditions of this obligation arc suchttiiatwhcresr,-said Principal has been retained by others to install water tap. casing 'conduit, rseMcelne;n meter Wand meter . enclosure in compliance with requirements and policies of the Clty and►vthoijtyundrr _the City ordinances. the Principal will faithfully quite comply in all respects with all said poLcus'ratlme'nts and relevant provisions of the City and Authority, and said Principal shall promptly pay�ll charges `oi fees as required by the City and Authority. And further, said Principal shall 'install'�water¢s�rvice to .the Authority water distribution system in s accordance with the requirements set Ad 1H in the Standard Specifications for Eater Service Installations of the City of Owasso. Yt ts'afs0 agreed t>iat tale principal shall maintain each water service installation project thereunder in.the sum set'foCth: "above rdgaittsi any failure due to workmanship or material for a period of one (1):year from'thedatCof acceptance of the project by the City and Authority. It is further agreed that in the even: ttci, Zl 'j U fdtVA& maintain his workmanship and materials in a manner satisfactory to the Director ofe`iblic.�Yt!sirksDepartmcnt of the Cicy, hcreinaftcr referred to as "Director ". for a period of one (:) *yeas from the acccptance-Of said project by the Owasso Public Works Authority or the City of- _Ow ,t hi event 'the Principal shall fail to pay either his employees or for his materials, then L'iis bond liail snot terminate, and the director upon thirty (30) days notice to the Principal and the failure ofzfl�e '. y:ljipaIvpon the expiration of thirty (30) days to make or to pay the cost of all necessary repalrC" `& to;pa employees or for his materials, the Director shall have the discrepancies corrected In a propema�icratthe expense of the Principal. Said Cost shall be computed by the Direcior, based on acAalfflioan Ji�tAdminlstradvc expense, which shall include, but not be limited to, material, labor, frinze% ocl adm inistrative expense. And, if upon the expiration of said thirty (30) days notice, the nectssary-repairs have'not been made or said amount asccnaincd has not been paid by the Principal or Surety herein.Ahen said cost plus any expense incurred by the Authority or City or on its behalf to recover said cosCahall':.becomc due and a suit may be maintained to rrcovcr said amounts in any court or con ue[cnt" ju'risdt tion. And that amount shall be conclwivc upon trc parties as the amount due on this h.)nd for chc repairs and payments included therein, and chat (tic cast shall be so determined from time to time during the life of dtisb(:nd as conditions muy regUirc. 1 it Is turther expressly agrecd and unUratood by the partio8 hereto that no chanzes or alterations. and no deviations from the plan or mode,of procedure herein fixed shall have the cMct of rtleasing the sureties. or any of them, from the obligations of this Bond. ■ i ATTEST: Title (SF-AL) r„ OLD REPUBLIC SURETY COMPANY Surety APPROVED AS TO FORM: Cunningham Plumbing Co. Contractor (Principal) , By: Title !IA I _AV Attorney for the City of Owasso/ Owasso Public Works Authority (Accompany this BoAd"withAPower•of- Attorney) - --7E -des €Hakeotrt RPM A" M71-DY-12-UM it -(rW- mN- JaMW A A.toMyl V. M.: m o)rbldiF c tine Mdnh c tioisFtlgag dd _04a "M 60-9-Mm di its; a 2H MME-7 T U an&--Ao .,b4dcr-QLD--_W.UR4GX RE i W42 MPA_ _RP Seam _pant rt 0 W fiq 7AnxIN lim 2P E_ 2 w , - 0DV eu- - - REF ari -oil OnObwafe z7. ikn 4E �7q M. " a - VA --- EMW Je M- ............ I 7:_ Uz� T-1 n� a7 - .-. i CERTIFICAT E _A7 uodflr Motu F At off im Arid sealed - KT 3E-A tars: --l—day- (9 z Aj 6- 6-Le c BID PROPOSAL - SUBMITTAL PAGE BID SCHEDULE NOTE: BIDS shall not include sales tax. No. Work Item Unit I Unit Price 1. Single Water Meter Short Service 3/4" Setting Each $ 350.00 1" Setting Each 427.40 1' /z" Setting Each 1091.36 2" Setting Each 1161.42 2. Single Water Meter Long Service 3/4" Setting Each 463.64 1" Setting Each 540.70 1 %" Setting Each 1221.36 2" Setting Each 1305.65 3. Single Water Meter Cross -Over Service 3/4" Setting _ _. Each 330.,00 1" Setting Each 390.00 1' /z" Setting Each 2" Setting Each 1100.00 4. Dual Water Meter Cross -Over Service 3/4" Setting Each 570.00 1" Setting Each _777 0 1 Setting Each 1900.00 2" Setting Each 2100.00 5. Additional Water Meter Installation 3/4" Setting Each 240:00 1" Setting Each 300.00 1' /z" Setting Each 1000.00 2" Setting Each 1100.00 6. Pavement Sawcutting, Removal & Disposal S.Y. 7. Curb & Gutter Sawcutting, Removal & Disposal L.F. 157.30 8. 1' /z" Boring & Casing L.F. 14.09 9 2" Borin & Casing L.F. 14.71 10. 3" Borin & Casing L.F. 15.40 „ Boring &. Casing T.T z U .55 I I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. Cunningham Plumbing Co.. In any N e S' afore resident Title 2723 Watt Ln St Address Tulsa. Oklahoma 74107 918 -446 -3730 Telephone BID OPENING: WEDNESDAY, AUGUST 4, 1999 @2:15 P.M. COMPLETE AND ATTACH THE NON - COLLUSION BID AFFIDAVIT TO BID. * L NON COLLUSION BID AFFIDAVIT STATE OF Oklahoma ) COUNTY OF Tulsa ss ) e Jim Eunningham , of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not been a part of any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with State, County, or City officials or employees as to quantity, quality, or price in prospective contract, or any discussions between bidder and any State, County, or City official concerning exchange of money or other thing of value for special consideration in the letting of a contract. ' Name: Jim Cunningham 1 S' afore ' Subscribed and sworn before me this day of '1999. ' Public My Corrrmission Expires: My Commission Expires: 12 -7 -2000 NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL ATTACHMENT "C" EXPERIENCE SUMMARY Previous Water Service Line/Water Main Installations: City of Tulsa & Tulsa Metropolitan Water Authority: 17 Years of Water Meter Service & Installation, Contractor City of Owasso Water Service Installation: 1 Year: Contractor EAuipment Presently Used (owned by the Contractor): Ditch Witch Backhoe Ditch Witch Trencher Masey Fergerson Backhoe John Deere Backhoe -12- Trucks Present Labor Force: -21- Employees References (Names/Addresses/Telephone Number): Roger Stevens (City of Owasso Inspector) # 272 -4959 320 S. Dogwood Owasso, 74055 Glen Sadowske (City of Tulsa)) 596 -9455 200 Civic Center Room # 101 Tulsa, Oklahoma 74101 Carl Blackburn (City of Tulsa) 596 -9456 200 Civic Center Room 101 Tulsa, Ok. 74101 Additional references upon request::