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Home My WebLink About1999.09.21_OPWA Agenda,I PUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: September 21, 1999 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, September 17, 1999. Marcia outwell, Authority Secretary AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of September 7, 1999 Regular Meeting. Attachment #4 -A B. Approval of Claims. Attachment #4 -B Owasso Public Works Authority September 21, 1999 Page 2 5. Consideration and Appropriate Action Relating to OPWA Resolution #99 -04, a Resolution Agreeing to File Application With the Oklahoma Water Resources Board for Financial Assistance Through the Clean Water SRF Loan Program and/or Financial Assistance Program, for the Purpose of Financing the Expansion and Improvement of the Authority's Wastewater Facilities; Retaining Professionals and Authorizing Engagement Letters; and Containing Other Provisions Related Thereto. Mr Brooks Attachment #5 Staff will recommend approval of OPWA Resolution #99 -04. 6. Report from OPWA Manager. 7. Report from OPWA Attorney. 8. New Business. 9. Adjournment. 1 OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, September 7, 1999 The Owasso Public Works Authority met in regular session on Tuesday, September 7 1999 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, September 3, 1999 ITEM 1: CALL TO ORDER Chairman Wilken called the meeting to order at 7:00 p.m. ITEM 2: FLAG SALUTE The flag salute was given during the City Council meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT Mark Wilken, Chair Mary Lou Barnhouse, Vice Chair Denise Bode, Trustee Melinda Voss, Trustee H C "Will" Williams, Trustee STAFF Jeff Hancock, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. ABSENT ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of August 17, 1999 Regular Meeting and August 21, ' 1999 Special Meeting. B. Approval of Claims. ' The consent agenda included minutes of the August 17, 1999 regular meeting and August 31, 1999 special meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) Owasso Public Works Authority $91,561.68; (2) OPWA Capital ' Improvement Fund $173,682.27; (3) OPWA Sales Tax Fund $120,765.41; (4) Payroll #1 $32,309.32, (5) Payroll #2 $34,282.40. Dr Bode moved, seconded by Ms Voss, to approve the ' consent agenda. AYE: Bode, Voss, Williams, Barnhouse. Wilken ' NAY: None Motion carried 5 -0. Owasso Public Works Authority September 7, 1999 ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AWARD A CONTRACT FOR THE REMOVAL AND REPLACEMENT OF HEAT AND AIR CONDITIONING UNITS FOR THE PUBLIC WORKS DEPARTMENT BUILDING ON EAST WEST SECOND AVENUE. Mr Lutz said that the former PSO building is being renovated for Public Works personnel office space and equipment storage. The renovation project includes removing the old heat pumps and replacing them with conventional HVAC units. The project was advertised and bids were , opened on August 25th. The only bid received was from Dale & Lee's Service Inc in the amount of $17,494. Staff recommended award of the bid. Dr Bode moved, seconded by Ms Voss, to award a contract to Dale & Lee's Service Inc, Owasso, OK in the amount of $17,494 for the ' removal and replacement of heat and air conditioning units at the public works building. AYE: Bode, Voss, Williams, Barnhouse, Wilken I NAY: None Motion carried 5 -0. 1 ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR WATER SERVICE INSTALLATIONS, AND PAYMENT FOR WORK PERFORMED UNDER SUCH CONTRACT. Mr Roberts presented the item. He said that the OPWA approved a contract with Cunningham Plumbing on April 16, 1998 to provide residential and commercial water service installations. In March 1999, the staff evaluated the original contract and determined that additional installation procedures and methods for payment needed to be included to enhance service quality. The specifications were revised and the project once again bid out. Two contractors submitted bids, which were opened on August 4, 1999. Based on an analysis of the bids, the apparent low bidder is Cunningham Plumbing. Cunningham Plumbing was the service provider in FY 98 -99 and installed approximately 400 water meters. The work performed was in compliance with the agreement criteria and is considered satisfactory. Ms Voss moved, seconded by Mr Williams, to approve a contract for the installation of municipally owned water meters to Cunningham Plumbing Co, Tulsa, OK, and authorization for payments in accordance with the submitted bid schedule. AYE: Voss, Bode, Williams, Barnhouse, Wilken NAY: None Motion carried 5 -0. ITEM 7: REPORT FROM OPWA MANAGER No report. -2- Owasso Public Works Authority September 7, 1999 ITEM 8: REPORT FROM OPWA ATTORNEY. No report. ITEM 9: NEW BUSINESS. Mr Groth asked if public meetings would be held should the OPWA pursue the purchase of Rural Water District #3 , Washington County. Mayor Wilken responded that if that should occur, public meeting will be held. ITEM 10: ADJOURNMENT Dr Bode moved, seconded by Ms Voss, to adjourn. AYE: Bode, Voss, Williams, Barnhouse, Wilken NAY: None Motion carried 5 -0, and the meeting was adjourned at 7:10 p.m. Marcia Boutwell, Secretary -3- Mark Wilken, Chairperson CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 9/17/99 8:45:23 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ----- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 200844 TREASURER PETTY CASH REIMB PETTY CASH DEPARTMENT TOTAL =___> OPWA ADMINISTRATION ------------------------ - - - - -- 200007 RONALD D CATES RETAINER 200007 RONALD D CATES LEGAL SERVICES 200019 CN HASKELL & ASSOC COMPUTER SERVICES 200021 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 200039 AT &T WIRELESS SERVICES PHONE USE —CARR 200039 AT &T WIRELESS SERVICES PHONE USE— ROBERTS 200602 GLOBAL BUSINESS FURNITURE OFFICE FURNITURE 200924 OKLAHOMA NATURAL GAS 8/99 200927 SOUTHWESTERN BELL TELE 8/99 USE DEPARTMENT TOTAL =___> UTILITY BILLING ------------------------ - - - - -- 18.1s 18. 1� 700.0( 380.0( 14.0( 97. 1, 53. 0, 21.6. 416.4( 15.5'. 86.2. 1,784.0 Il 200187 TYRONE DINKINS METER READER 316.8 ' 200188 BRAD SPARKMAN METER READER 157.9 200189 MICHAEL SHADBOLT METER READER 48.0 200190 BRANDON HAMILTON METER READER 111.E 200191 OSCAR MCLAURIN METER READER 249.4 200192 DIANNE MOSS METER READER 179.E 200193 MARK MEYER METER READER 415.cl 200559 PRINTED PRODUCTS INC UTILITY BILLS 941.2 200860 OKLAHOMA BUSINESS FORMS PAST DUE FORMS 415.0 ' DEPARTMENT TOTAL =___> 2,835.4 ' WATER ------------------------------ 200034 WATER PRODUCTS INC REPAIR SUPPLIES 699.( ' 200037 BROWN FARMS SOD SOD— REPAIRS 60.( 200038 UNIFIRSTT' CORPORATION UNIFORM CLEAN /RENT 19.' 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 32., 200039 AT &T WIRELESS SERVICES PHONE USE —STAFF 25. ' 200558 CI`T'Y OF 'TULSA PURCHASED WATER -7/99 156,035. Il CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 8:45:23 A/P CLAIMS REPORT APAPVR PAGE:' PO # VENDOR DESCRIPTION -- AMOUNT - - -� ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- - 200565 200613 200613 200613 200640 200641 200646 200647 200745 200747 200925 200927 ROSE STATE COLLEGE KIMBALL ACE HARDWARE KIMBALL ACE HARDWARE KIMBALL ACE HARDWARE WATER PRODUCTS INC WARREN CLINIC CITY GARAGE GO SYSTEMS CROW BURLINGAME AMERICAN WATER WORKS SOUTHWESTERN BELL TELE SOUTHWESTERN BELL TELE DEPARTMENT TOTAL = = = => WASTEWATER TREATMENT PLANT 200012 200012 200013 200021 200038 200038 200327 200613 200647 200689 200745 200749 200927 ADVANCED CHEMICAL ADVANCED CHEMICAL SHERRY LABORATORIES INC OFFICE DEPOT CARD PLAN UNIFIRST CORPORATION UNIFIRST CORPORATION WASTE MANAGEMENT OF OKLA KIMBALL ACE HARDWARE GO SYSTEMS NEW ORLEANS MARRIOTT CROW BURLINGAME WAYEST SAFETY, INC. SOUTHWESTERN BELL TELE DEPARTMENT TOTAL = = = => WASTEWATER COLLECTION ------------------------ - - - - -- TRAINING -BOGGS MAINT /REPAIR SUPPLIES MAINT /REPAIR SUPPLIES MAINT /REPAIR SUPPLIES WATER METERS - 9/15/98 HEPATITIS SHOTS VEHICLE MAINT -8/99 FUEL -8/99 REPAIR SUPPLIES REGISTRATION -CARR 8/99 USE 8/99 USE 200038 UNIFIRST CORPORATION 200038 UNIFIRST CORPORATION 200039 AT &T WIRELESS SERVICES 200113 WAL -MART 200565 ROSE STATE COLLEGE 200613 KIMBALL ACE HARDWARE 200613 KIMBALL ACE HARDWARE 200613 KIMBALL ACE HARDWARE 200616 IMPROVED CONSTRUCTION MET 200641 WARREN CLINIC CHLORINE CHLORINE SLUDGE ANALYSIS OFFICE SUPPLIES UNIFORM CLEAN /RENT UNIFORM CLEAN /RENT TIPPING FEES MAINT /REPAIR SUPPLIES FUEL -8/99 LODGING -CARR REPAIR SUPPLIES CABINET 8/99 USE UNIFORM GLEAN /RENT UNIFORM CLEAN /RENT PHONE USE -STAFF UNIFORM JEANS TRAINING -ALLEN MAINT /REPAIR SUPPLIES MAINT /REPAIR SUPPLIES MAINT /REPAIR SUPPLIES SMOKE TESTING SUPPLIES HEPATITIS SHOTS 150.01 3.11 14.3S7 60.8 4,893.6 70.0 135.3 140.2 46.8 150.0( 63.9` 46.13 162,646.8 205.01 605. G, 120.0 5.5 22.5 22." 325.E 187.9 32.1 750.( 198.E 223. r- 42.( 2,741.E P. 32.( 19.11 54. 96. 150. 9.09 47 . 9. 548.a- 210.- CITY OF OWASSO ' OWASSO PUBLIC WORKS AUTHORITY 9/17/99 8:45:23 A/P CLAIMS REPORT APAPVR PAGE: ' PO # VENDOR DESCRIPTION --- AMOUNT - -- ---------- ------------------- - - - - -- ----------- ------ 200646 CITY GARAGE VEHICLE MAINT -8/99 395.Ot 200647 GO SYSTEMS FUEL -8/99 370.0( 200689 NEW ORLEANS MARR10TT LODGING -CARR 250.0( 200692 MILL CREEK LUMBER & SUPPL MAINT SUPPLIES 18.2-, 200844 TREASURER PETTY CASH REIMB PETTY CASH 16.2E 200924 OKLAHOMA NATURAL GAS 8/99 USE 9.8E 200925 SOUTHWESTERN BELL TELE 8/99 USE 225.7( DEPARTMENT TOTAL =___> 2,463.5, REFUSE COLLECTIONS ------------------------------ 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 17.6 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 17.6 200327 WASTE MANAGEMENT OF OKLA TIPPING FEES 9,258.0 200567 WILLIAMS REFUSE EQUIPMENT POLYCART LIDS 2,353.9 200613 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 37.3 200643 WILLIAMS REFUSE EQUIPMENT POLYCART PARTS 708.9 200646 CITY GARAGE VEHICLE MAINT -8/99 9,788.0 200647 GO SYSTEMS FUEL -8/99 910.8 200675 WASTE MANAGEMENT OF OKLA COMM REFUSE -7/99 15,121.5 200745 CROW BURLINGAME REPAIR SUPPLIES 23.4 DEPARTMENT TOTAL =___> 38,237.3 RECYCLE CENTER ------------------------ - - - - -- 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 4.4 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 4.4 200327 WASTE MANAGEMENT OF OKLA TIPPING FEES 3,677.1- 200422 PSO 8/99 31.: 200844 TREASURER PETTY CASH REIMB PETTY CASH 18.t 200927 SOUTHWESTERN BELL TELE 8/99 USE 21.( DEPARTMENT TOTAL =___> 3,757.,' FUND TOTAL =___> 214,484.• 410 CITY OF OWASSO OPWA CAPITAL IMPROVEMENT FUND , 9/17/99 8:45:23 A/P CLAIMS REPORT APAPVR PAGE. - - -PO -# VENDOR DESCRIPTION - -- AMOUNT -- ' - -- ------------------- - - - - -- ------------------- - - - - -- - WASTEWATER ------------------------ - - - - -- 200275 HUB + GARVER 200405 SAPULPA DIGGING INC DEPARTMENT TOTAL =___> FUND TOTAL =___> ENG SERVICES 3 /17/98 N OWASSO DRAINAGE- 6/15/99 1 4,550.0( - - -- 94,660_53 ------ 99,210.5: 1 99,210.5,;, 6� CITY OF OWASSO OPWA - SEWERLINE EXTENSION 9/17/99 3:45:23 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- ELM CREEK INTERCEPTOR ------------------------ - - - - -- 200003 FIRST BANK OF OWASSO ELM CREEK NOTE DEPARTMENT TOTAL = = = => FUND TOTAL =_ = => 23,000.00 23,000.00 23,000.00 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE DEPARTMENT 9/11/99 OVERTIME TOTAL EXPENSES EXPENSES DPWA Administration 0.00 $7;577.16' Utility Billing 0.00 1,974.96 t Eater 490.62 7-6-07.04 Wastewater 787.59 6,374.98 :astewater Collection 419:79 4X49.34 Refuse 267.98 4,959.82 Recycle Center 0.00 1,738,71 APPROVED Chairman I rustee I rustee 9/21/99 ' MEMORANDUM TO: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: SHERRY BISHOP tFINANCE DIRECTOR SUBJECT: RESOLUTION NO 99 -04 OWRB LOAN APPLICATION F1 � i DATE: September 17, 1999 BACKGROUND: In February of 1999, the OPWA trustees approved a contract for engineering design services for Phase II improvements to the wastewater treatment plant. The Oklahoma Water Resources Board (OWRB) operates the State Revolving Fund (SRF) loan program and the Financial Assistance Program (FAP). These programs provide low interest financing for eligible projects. The OPWA has taken advantage of OWRB financing in the past and currently has three notes with the OWRB for a total of $5,461,922. The engineering design is nearing completion. An application must be authorized by the OPWA Trustees if financing is to be obtained from the OWRB. Resolution #99 -04 authorizes the OWRB application and other action necessary to proceed with financing the project. This resolution authorizes: • Execution and filing of application for financing with the OWRB; • Payment of application fees to OWRB; • Staff, the Leo Oppenheim firm and the Fagin Brown law firm to take action necessary to obtain financing; • Engagement of the Fagin Brown firm as Bond Counsel and Ron D. Cates as counsel to the Borrower; • The Chair, Vice Chair and Secretary to carry out the terms of the resolution. RECOMMENDATION: Staff recommends Trustee approval of Resolution #99 -04. ATTACHMENTS: Resolution No. 99 -04 SEP -16 -99 10:44 FROM :FAGIN BROWN BUSH ID:4052352607 PAGE 3/5 TIME OWASSO PUBLIC WORKS AUTHORITY RESOLUTION NO. 99 -04 A RESOLUTION AGREEING TO FILE APPLICATION WITH THE OKLAHOMA WATER RESOURCES BOARD FOR FINANCIAL ASSISTANCE THROUGH THE CLEAN WATER SRF LOAN PROGRAM AND /OR FINANCIAL ASSISTANCE PROGRAM, FOR THE PURPOSE OF FINANCING THE EXPANSION AND IMPROVEMENT OF THE AUTHORITY'S WASTEWATER FACILITIES; RETAINING PROFESSIONALS AND AUTHORIZING ENGAGEMENT LETTERS; AND CONTAINING OTHER PROVISIONS RELATED THERETO. WHEREAS, The Owasso Public Works Authority, Tulsa County, Oklahoma (the "Authority ") has under consideration the expansion and improvement of certain. of the wastewater facilities operated by the Authority (the "Project "), and WHEREAS, it is deemed desirable for the Authority to give preliminary authorization of the issuance of obligations for such purpose; and WHEREAS, the Oklahoma Water Resources Board has made monies available to qualified entities for the financing of certain qualifying projects; and WHEREAS, the Authority hereby agrees to file an application(s) with the Oklahoma Water Resources Board for financial assistance in the aggregate amount as, based upon engineering studies currently in progzess, will be sufficient to pay certain of the costs associated with the referenced Project. NOW, THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF T14E OWASSO PUBLIC WORKS AUTHORITY, TULSA COUNTY, OKLAHOMA: Section l . _Application The Authority shall file an Application(s) with the Oklahoma Water Resources Board seeking financial assistance through the State Revolving Fund Program and/or the Financial Assistance Program; and the Chairman. or Vice Chairman and Secretary or Assistant Secretary of the Authority are hereby authorized to execute said Application(s) for and on behalf of the Authority. The Authority is further authorized to advance to the Oklahoma Water Resources Board the necessary application fees in connection with the referenced Application(s). Section 2. Professionals The Authority authorizes staff of the Authority and Leo Oppenheim, A division of BOSC, Inc., A subsidiar}- of BOK Financial Corp., as financial advisor and Fagin, Brown, Bush, Tinney & Kiser, as bond counsel, to prepare and submit the referenced 2 SEP -16 -99 10:44 FROM:FACIN BROWN BUSH ID= 4052352607 PAGE 4/5 Application(s) on behalf of the Authority and to take such other action as is necessary to obtain financing for the referenced Project. The Authority is further authorized to execute and deliver engagement letters with Fagin, Brown, Bush, Tinney & Kiser, as Bond Counsel and with Ronald D. Cates, as counsel to the Borrower, in connection with the financing of the referenced Project. Section 3_ Other Matters. The Chairman or Vice Chairman and Secretary or Assistant Secretary of the Authority are hereby authorized and directed to do all other lawful things necessary to carry out the terms and conditions of this Resolution. APPROVED AND ADOPTED THIS 21 ST DAY OF SEPTEMBER, 1999. ' THE OWASSO PUBLIC WORKS AUTHORITY 1 (SEAL) ' ATTEST: t Marcia Boutwell, Secretary 1 APPROVED AS TO FORM: 1 Ronald D. Cates, Authority Attorney Mark Wilken, Chairman 3 SEP -16 -99 10:44 FROM :FAGIN BROWN BUSH I0:40b23b2U0 -1 11 STATE OF OKLAHOMA ) )SS COUNTY OF TULSA ) ■ I, the undersigned, Secretary of The Owasso Public Works Authority, Tulsa County, Oklahoma, do hereby certify that the above and foregoing is a true, full and correct copy of an excerpt from the minutes of a meeting of the Trustees of said Authority, held on, the date above stated, all as recorded in the official minutes of such meeting. I further certify that the "Open Meeting Law" was complied with for such meeting. GIVEN UNDER MY HAND THIS 21 ST DAY OF SEPTEMBER, 1999. (SEAL) Secretary