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Home My WebLink About1999.10.05_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: October 5, 1999 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, October 1, 1999. Marcia outwell, Authorit Secretary AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of September 21, 1999 Regular Meeting. Attachment #4 -A B. Approval of Claims. Attachment 44 -B Owasso Public Works Authority October 5, 1999 Page 2 5. Consideration and Appropriate Action Relating to the Purchase of a Phone System for the New Public Works Building. Mr Knight Attachment #5 Staff will recommend the purchase of a NORTEL NorthStar Key System for the new Public Works building from LOGIX Communications, in the amount of $10,812. 6. Report from OPWA Manager. 7. Report from OPWA Attorney. 8. New Business. 9. Adjournment. ' OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, September 21, 1999 The Owasso Public Works Authority met in regular session on Tuesday, September 21 1999 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, September 17, 1999 ' ITEM 1: CALL TO ORDER Chairman Wilken called the meeting to order at 7:05 p.m. ' ITEM 2: FLAG SALUTE The flag salute was given during the City Council meeting preceding this meeting. ' ITEM 3: ROLL CALL PRESENT ABSENT ' Mark Wilken, Chair Melinda Voss, Trustee Mary Lou Barnhouse, Vice Chair Denise Bode, Trustee ' H C "Will' Williams, Trustee STAFF Jeff Hancock, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. ' ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of September 7, 1999 Regular Meeting. B. Approval of Claims. � I � I The consent agenda included minutes of the September 7, 1999 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) Owasso Public Works Authority $214,484.46; (2) OPWA Capital Improvement Fund $99,210.51; (3) OPWA Sewerline Extension $23,000.00; (4) Payroll $34,712.01. Dr Bode moved, seconded by Mr Williams, to approve the consent agenda. AYE: Bode, Williams, Barnhouse, Wilken NAY: None Motion carried 4 -0. Owasso Public Works Authority September 21, 1999 ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OPWA RESOLUTION #99 -04 A RESOLUTION AGREEING TO FILE APPLICATION WITH THE OKLAHOMA WATER RESOURCES BOARD FOR FINANCIAL ASSISTANCE THROUGH THE CLEAN WATER SRF LOAN PROGRAM AND /OR FINANCIAL ASSISTANCE PROGRAM FOR THE PURPOSE OF FINANCING THE EXPANSION AND IMPROVEMENT OF THE AUTHORITY'S WASTEWATER FACILITIES, PROFESSIONALS AND AUTHORIZING ENGAGEMENT LETTERS, CONTAINING OTHER PROVISIONS RELATED THERETO. Mr Allan Brooks of the Fagin Brown law firm presented the item. Mr Brooks said that this is an administrative item required by the Oklahoma Water Resources Board in order for the OPWA to apply for a loan through the OWRB to finance improvements to the wastewater treatment plant. The OWRB provides low interest financing for eligible projects. The OPWA has taken advantage of this type of financing in the past and currently has three notes with the OWRB. Since the engineering design for Phase II improvements to the wastewater treatment plant is nearing completion, the OPWA Trustees must authorize an application in order to obtain financing for the project. Dr Bode moved, seconded by Mr Williams, to approve Resolution #99 -04. AYE: Bode, Williams, Barnhouse, Wilken NAY: None Motion carried 4 -0. ITEM 6: REPORT FROM OPWA MANAGER No report. ITEM 7: REPORT FROM OPWA ATTORNEY. No report. ITEM 8: NEW BUSINESS. None Owasso Public Works Authority ITEM 9: ADJOURNMENT Dr Bode moved, seconded by Ms Barnhouse, to adjourn. AYE: Bode, Barnhouse, Williams, Wilken NAY: None Motion carried 4 -0, and the meeting was adjourned at 7:07 p.m. Marcia Boutwell, Secretary September 21, 1999 Mark Wilken, Chairperson CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY )/01/99 8 :04:02 A/P CLAIMS REPORT APAPVR PAGE: PO it VENDOR DESCRIPTION AMOUNT 201011 - )IMMON'.-) HOMES, INC. REFUND OF TAP FEES 20.11011 SIMMONS HOMES,INC. REFUND OF TAP FEES 201026 SCOTTIE FIEHLER WATER BILL REFUND DEPARTMENT TOTAL 1F'WA ADMINISTRATION ------------------------ - - - - -- 200002 HOWARD STAMPER 200008 METROCALL 200302 UAL -MART 200786 OK MUNICIPAL LEAGUE 200808 DAY TIMERS INC. 200854 PRENTICE HALL 201036 MCI TELECOMMUNICATIONS DEPARTMENT TOTAL = = = => RETAINER /SERVICES PAGER USE OFFICE SUPPLIES REGISTRATION -CARR SCHEDULE PROGRAM REFERENCE BOOK 9/99 USE OFFICE SUPPLIES UTILITY BILL POSTAGE METER READER METER READER METER READER METER READER METER READER PAGER USE SOD - REPAIRS UNIFORM CLEAN /RENT UNIFORM CLEAN /RENT SAFETY BOOTS METER SETS 4 /21/98 WATER METERS 9/15/96 REPAIR /MAINT SUPPLIES 400.00 500.00 600.00 1,500.00 150.00 7.28 48.17 60.00 72.97 35.64 55.87 429.93 49.98 1,500.00 274.05 267.75 347.85 286.20 450.00 3,175.83 64.38 120.00 19.94 31.44 117.00 8,211.42 1,749.14 149.98 13 is UTILITY BILLING ' ------------------------------ 200021 OFFICE DEPOT CARD PLAN 200186 US POSTMASTER 200187 TYRONE DINKINS ' 200188 BRAD SPARKMAN 200189 MICHAEL SHADBOLT 1 200190 200191 BRANDON HAMILTON OSCAR MCLAURIN DEPARTMENT TOTAL 1 WATER - - -- ------------------------- 200008 METROCALL ' 200037 200038 BROWN FARMS SOD UNIFIRST CORPORATION 200038 UNIFIRST CORPORATION 200115 GELLCO SAFETY SHOES 200238 CUNNINGHAM PLUMBING INC +r 2011640 WATER PRODUCTS INC :'C10805 WATER PRODUCTS INC RETAINER /SERVICES PAGER USE OFFICE SUPPLIES REGISTRATION -CARR SCHEDULE PROGRAM REFERENCE BOOK 9/99 USE OFFICE SUPPLIES UTILITY BILL POSTAGE METER READER METER READER METER READER METER READER METER READER PAGER USE SOD - REPAIRS UNIFORM CLEAN /RENT UNIFORM CLEAN /RENT SAFETY BOOTS METER SETS 4 /21/98 WATER METERS 9/15/96 REPAIR /MAINT SUPPLIES 400.00 500.00 600.00 1,500.00 150.00 7.28 48.17 60.00 72.97 35.64 55.87 429.93 49.98 1,500.00 274.05 267.75 347.85 286.20 450.00 3,175.83 64.38 120.00 19.94 31.44 117.00 8,211.42 1,749.14 149.98 13 is CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY i0 /J1/99 8:04:02 A/P CLAIMS REPORT APAPVR PAGE: 14 Pp VENDOR DESCPiPTION AMOUNT 200805 WATER PRODUCTS INC REPAIR /MAINT SUPPLIES 1,762.12 200805 WATER PRODUCTS INC REPAIR /MAINT SUPPLIES 492.72 200806 GEORGE & GEORGE SAFETY SAFETY SUPPLIES 105.78 200842 WATER PRODUCTS INC REPAIR /MAINT SUPPLIES 359.10 200899 WATER PRODUCTS INC WATER, METERS 9/15/98 890.30 200978 TREASURER PETTY CASH MEALS AND CLASS 31.65 200982 CUNNINGHAM PLUMBING INC METER SETS 9/7/99 22,380.34 200983 WATER PRODUCTS INC WATER METERS 9/15/98 1,285.92 200985 RAINBOW CONCRETE CO CONCRETE 263.25 200989 WASHINGTON CO RURAL WATER PURCHASED WATER 344.60 200995 WATER PRODUCTS INC WATER METERS 9/15/98 1,068.36 201036 MCI TELECOMMUNICATIONS 9/99 USE 7.73 DEPARTMENT TOTAL =___> WASTEWATER TREATMENT PLANT ------------------------ - - - - -- 200008 METROCALL 200012 ADVANCE CHEMICAL 200013 SHERRY LABORATORIES INC 200038 UNIFIRST CORPORATION 200038 UNIFIRST CORPORATION 200110 FISHER SCIENTIFIC 200750 FISHER SCIENTIFIC 200806 GEORGE & GEORGE SAFETY 200988 WASTE MANAGEMENT OF OKLA 241036 MCI TELECOMMUNICATIONS DEPARTMENT TOTAL =___> WASTEWATER COLLECTION PAGER USE CHLORINE SLUDGE ANALYSIS UNIFORM CLEAN /RENT UNIFORM CLEAN /RENT LAB SUPPLIES LAB SUPPLIES SAFETY SUPPLIES TIPPING FEES 9/99 USE 200008 METRCCALL PAGER USE 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 200113 UAL -MART UNIFORM JE.'.� 00553 W W GRAINGER INC REPAIR /MAI':` SUPPED 20() 61 ? SEARS TOOLS 20064' PORT -A -JOHN OF TULSA JULY /AUG RE'�TALS 200690 MILL CREEK LUMBER & SUPPL REPAIR SUP�_IES 200806 GEORGE & GEORGE SAFETY SAFETY SUP -'_IES 20084.' WATER PRODUCTS INC REPAIR /MAI'�_ SUPPLIES 200978 TREASURER PETTY CASH MEALS AND C'_ASS 201004 WAYEST SAFETY, INC. CAL1 BRAT IC ". 30TTLE 2_0 OKLAHU "lA NATURAL. GA':)- 8:' 9 USE 39,455.17 169.23 405.00 120.00 22.57 22.57 322.25 1,081.72 66.88 200.49 16.73 2,427.44 14.56 32.00 20.50 29.96 36 891.99 13.02 48.14 66.88 90.60 L .,7 178.00 46.96 ' CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 10/01/99 8:04:02 A/P CLAIMS REPORT PO # VENDOR DESCRIPTION ---- - - - - -- ------------------------ DEPARTMENT TOTAL 1 REFUSE COLLECTIONS 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT t 200553 W W GRAINGER INC REPAIR /MAINT SUPPLIES 200806 GEORGE & GEORGE.SAFETY SAFETY SUPPLIES 200913 WASTE MANAGEMENT OF OKLA COMM REFUSE -8/99 ' 200988 WASTE MANAGEMENT OF OKLA TIPPING FEES 200997 M.E.T. POLLUTANT PROGRAM ' DEPARTMENT TOTAL RECYCLE CENTER ------------------------ - - - - -- FUND TOTAL 1 1 I APAPVR PAGE: 15 AMOUNT 1,483.85 17.60 17.60 67.96 66.88 15,235.05 6,734.39 2,382.56 24,522.04 7.28 4.40 4.40 3,728.08 1,875.31 5,619.47 78,613.73 200008 METROCALL PAGER USE 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT ' 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 200741 WASTE MANAGEMENT OF OKLA RECYCLE /REFUSE 200988 WASTE MANAGEMENT OF OKLA TIPPING FEES ' DEPARTMENT TOTAL = = = => FUND TOTAL 1 1 I APAPVR PAGE: 15 AMOUNT 1,483.85 17.60 17.60 67.96 66.88 15,235.05 6,734.39 2,382.56 24,522.04 7.28 4.40 4.40 3,728.08 1,875.31 5,619.47 78,613.73 CITY OF OWASSO OPWA CAPITAL IMPROVEMENT FUND 10/01./99 8:04:02 A/ P CLAIMS REPORT PO # VENDOR DESCRIPTION DEBT SERVICE ------------------------ - - - - -- 200459 BANK ONE TRUST CO, NA OWRB LOAN 200460 BANK ONE TRUST CO, NA OWRB LOAN 200460 BANK ONE TRUST CO, NA OWRB LOAN DEPARTMENT TOTAL = = = => WASTEWATER ---------------------- - - - - -- APAPVR PAGE: AMOUNT - - -- ------ - - - - -- 3,071.37 24,150.33 4,458.14 31,679.84 200405 SAPULPA DIGGING INC N OWASSO DRAINAGE- 6/15/99 41,809.50 201024 OK DEPT OF ENVIRON. QUALI WWTP IMPROVEMENTS 2,000.00 DEPARTMENT TOTAL =___> 43,809.50 FUND TOTAL =___> 75,489.34 16 1 ' CITY OF OWASSO OPWA SALES TAX FUND ' 10/01 /99 8:04:02 A/P CLAIMS REPORT PO # VENDOR DESCRIPTION ---- - - - - -- ------------------- - - - - -- ------------------- ' REVENUE BONDS ' 200001 BANK ONE TRUST CO, NA 1997 REVENUE BONDS 200001 BANK ONE TRUST CO, NA 1998 REVENUE BONDS ' DEPARTMENT TOTAL ' FUND TOTAL ' GRAND TOTAL 1 1 1 1 1 1 APAPVR PAGE: AMOUNT -- ------- - - - - -- 39,023.33 81,742.08 120,765.41 120,765.41 414,450.52 20 t MEMORANDUM I TO: I FROM: ISUBJECT: I DATE: THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FRANK KNIGHT INFORMATION SYSTEMS DIRECTOR JIM MCELRATH SYSTEMS SUPPORT DIRECTOR REQUEST TO PURCHASE A TELEPHONE SYSTEM FOR PUBLIC WORKS September 30, 1999 BACKGROUND: The past several months we have been evaluating the overall need for telephone systems throughout the City's many buildings. The goal was to find solutions to each individual building for the present time that could be merged to form a `seamless' and `centralized' telephone system for the entire City when the new City Hall is completed. Contacts were made with several vendors regarding their solution to this project. In almost all instances, the vendors recommended NORTEL telephone systems. This combined with the fact that the Police Department and the Golf Shop already have NorthStar telephone systems made by NORTEL brought us to decide on a NORTEL NorthStar system for Public Works. 3 Research shows this telephone system will `grow' as our City grows and will integrate with other NORTEL products in the future. The system will handle all of the possible networking solutions we are ' currently reviewing (T1, Fiber, VPN, Frame Relay, ISDN) to connect the City's buildings with both data and voice communications. ' STATUS UPDATE: Southwestern Bell Telephone, LOGIX Communications, Sebring Systems Technologies, and Terra ' Telecom were the vendors that had expressed an interest in providing a telephone solution to the City. Each vendor was given a standard NorthStar telephone system model and each responded with quotes. Terra Telecom responded with a system (Toshiba) other than the one we requested. ' • • Sebring Systems Technologies 514,885 • Southwestern Bell Telephone S12,800 ' • LOGIX Communications S10,812 • Terra Telecom S12,851 ' These quotes include installation and onsite training and support. RECOMMENDATION: Staff recommends the purchase of a NORTEL NorthStar Key System from LOGIX Communications in the amount of $10,812. ATTACHMENTS: Sebring System Technologies Quote Southwestern Bell Telephone Quote LOGIX Communications Quote Terra Telecom Quote SEBR INN SYSTEMS A SINGLE SOURCE SOLUTIONS PROVIDER AND SYSTEMS INTEGRATION COMPANY Proposal For City Of Owasso NorthStar Telephone System, Voice And Data Cabling / Old PSO Building * * * * * ** Hardware And Software Description * * * * * ** ** Unit Price ** Extended Price NorthStar Key System $ 11,385.00 $ 11,385.00 Includes the following: Total Telephone System Costs - $ 16,920.00 (1) Modular ICS With Power Supply $ 1,400.00 $ 1,400.00 (1) NA MICS Software / Version 3.0 1,500.00 1,500.00 (1) LS/DS Analog Truck Card 480.00 480.00 (3) M7324 Consoles 400.00 1,200.00 (5) M7310 Telephones 337.00 1,685.00 (11) M7208 Telephones 280.00 3,080.00 (2) M7100 Telephones 200.00 400.00 (3) Key Lamp Modules 380.00 1,140.00 (2) Station Auxillary Power Supply 60.00 120.00 (1) Fast RAD 380.00 380.00 Sub Total Cost - $ 11,385.00 Optional: (1) StarTalk Flash Model 2 Voice Mail $ 3,500.00 3,500.00 Total Hardware Costs - $ 14,885.00 ( *) Note: ( *) Includes Telephone Installation / Programming Costs. Also includes FREE programming for I" thirty (30) days after installation, $ 75.00 per hour thereafter. Telephgne CAT3 Cabling (Per Drop Costs) ' (37) Voice Drops (includes labor, material & testing) $ 55.00 $ 2,035.00 ( * *) Total Telephone System Costs - $ 16,920.00 ' Data Line CAT5 Cabling (Per Drop Costs) (33) Data Drops (includes labor, material & testing) $ 85.00 $ 2,805.00 ( * *) Total Project Cost (Includes Option) - $ 19,725.00 ' Note: (* *) The CAT3 and CATS cabling costs have been discounted based upon the assumption that we would be awarded both cabling projects, otherwise the costs would be $ 65.00 per drop for the CAT3 ' and $ 95.00 per drop for the CATS. 9726 East 42od Street, Suite 201 • Tulsa, OK 74146 • Telephone (918) - 663 -7711 • Fax (918}663 -7759 Toll Free (888 )-908 -7711 • Email: sales(a�sebringsystems.com 08/18/99 Southwestern Bell Telephone 509 & Detroit Room 500 TuWt, OK 741203691 0 August 18, 1999 ' Frank Knight City of Owasso ' 207 South Cedar Owasso, Oklahoma 74055 Dear Frank: Please accept this bid for your new Meridian Norstar. Below are the major equipment parts included in this bid. S 1 Meridian Norstar 0 X 32 W 1 Meridian Norstar Software Release 4.0 9 1 LS /DS Analog Cartridge Q 3 M7324 Digital Telephones Q 5 M7310 Digital Telephones W 11 M7208 Digital Telephones W 2 M7100 Digital Telephones 9 3 Key Lamp Modules S 3 Station Auxiliary Power Supplies 1 Norstar Flash Model 2 Voice Mail, Release 1.9 1 Fast RAD The total investment is $12,800. It is valid for 60 days and includes the following: Q Above Equipment (both hardware and software) W Installation W Design 9 Programming W Hands -on Training W Two -year Warranty No cable is included with this bid. As soon as we receive the specifications for this cable, we will provide a bid. Please let me know if you have questions or need further information. Thank you! Sue F. Martin Account Manager 918- 295 -2630 ' •— •- COMMUNICATIONS To: City of Owasso RE: Norstar Key System 13- Aug -99 QTY DESCRIPTION UNIT PRICE TOTAL 1 Modular ICS W /Power $ 1,500.00 $ 1,500.00 1 NA MICS Software 3.0 $ 1,700.00 $ 1,700.00 1 LS /DS Analog Trunk Card $ 575.00 $ 575.00 1 StarTalk Flash Model 2 Voice Mail $ 3,825.00 $ 3,825.00 3 M7324 Counsole $ 480.00 $ 1,440.00 5 M7310 Telephones $ 355.00 $ 1,775.00 11 M7208 Telephones $ 325.00 $ 3,575.00 2 M7100 Telephones $ 215.00 $ 430.00 3 Key Lamp Module $ 465.00 $ 1,395.00 3 Station Auxillary Power Supply $ 85.00 $ 255.00 1 Fast RAD $ 425.00 $ 425.00 TOTAL $ 16,895.00 Discount $ (6,082.20) City of Owasso Phone System final installed cost $ 10,812.80 The system comes with a one (1) year warranty. This proposal includes installation, user training, and administrative training on the telephone system and on the, voice mail. We will use existing station wiring and jacks. If new cable needs to be run, we can do that at our standard labor rate which is $50.00 an hour. .• • • • • I Lei . A complete installation of Category 5 for voice services and for data service will include testing and written certification of all wiring. All time and materials are included. 37 Cat 5 drops for voice. 33 Cat 5 drops for'data. Total cost for 70 Cat 5 drops $6,027.00 ITotal installed cost for cabling and above Norstar MICS Phone System $16,839.00 r�VL V 1 SCHEDULE OF 4 EQUIPMENT Qty , Description Amount YDKSUB424] -Base Cabinet 48 ports with Power 721.50 721.50 ' upp and Bartcry Ch�ger 3 PDK -Di gP.�tal Station Card (8 circuits each) 584.00 1,752.00 3 DKT2 20- SD]- Digita120 Button Liquid Crystal 292.00 876.00 spplayy Speakerphone ' 3 {DADM- 2020] - Digital 20 Button Dircct Station 187.00 561.00 Selecti on/Bu Lamp Field Add on Module 16 [DKT2010 -S I- Digital 10 Button Liquid Crystal 240.00 3,840.00 Display Speakerphone 2 W�taI Single Line Tel hone: Includes, Message 146.00 292.00 tong button with rcd�ED, One Way voice announce, Volume oontrols, Conference transfer, Hold Button. 1 UTULStandard Station Card (8 circuits each) for 690.00 690.00 gline Telephones- Fax - Modem- Voice Mail - etc. I [KV- 4/60] -Key Voice Small Office Call 3,895.00 3,895.00 Process* System equipped with 4 Voice Ports, 60 Hours of Message Storage, Voice Mail/Automated Attendant Features Ol [RCOUJ -C O Line Interface Card (4 circuits each) 308.00 308.00 with built -in gas tube lightning protection I [RCOS] -C O Line Card (4 circuits each) (with 265.00 265.00 built -in gas tube lightning sur c protection) [RCTU -A 3] -Small System Common Control Unit 715.00 715.00 48 Port Capacity BRCS -4] DTMF Receiver Sub- asseinbly 336.00 336.00 4 circuits each) -I ISCOUNT 1,400.00 - 1,400.00 TERRA TELECOM, INC. Subtotal Sales Tax Total 12,851.50 12,851.50 DSWI W9