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1999.10.19_OPWA Agenda
PUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: October 19, 1999 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, October 15, 1999. Marci Boutwell, Authority Secretary AGENDA 1. Call to Order Chairman Wilken 2. Invocation Councilor Bode 3. Flag Salute Cub Scout Pack #897 4. Roll Call 5. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non - debatable. Owasso Public Works Authority October 19, 1999 Page 2 A. Approval of the Minutes of October 5, 1999 Regular Meeting. Attachment #5 -A B. Approval of Claims. Attachment #5 -B 6. Consideration and Appropriate Action Relating to Approval of a Certificate of Completion and Distribution of the 1999 Consumer Confidence Report and Authorization for the Chair to Execute the Document. Mr Roberts Attachment #6 Staff has completed and distributed the 1999 Consumer Confidence Report as mandated by the DEQ and will recommend that the Chair be authorized to execute the Certificate of Completion. 7. Consideration and Appropriate Action Relating to a Request to Award a Contract for the Purchase of Water Meters. Mr Roberts Attachment #7 The staff has completed the bidding process, reviewed the bids received, and will recommend a contract be awarded to Water Products of Oklahoma Inc, Owasso, OK for the purchase of water meters consistent with bid specifications at a cost of $91.50 per 5/8" x 3/4" meter, $152.00 per 1" meter, $278.00 per 1' /z" meter, and $375.00 per 2" meter. Owasso Public Works Authority October 19, 1999 Page 3 8. Report from OPWA Manager. 9. Report from OPWA Attorney. 10. New Business. 11. Adjournment. i 1 OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, October 5, 1999 The Owasso Public Works Authority met in regular session on Tuesday, October 5 1999 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, October 1, 1999 ITEM 1: CALL TO ORDER Chairman Wilken called the meeting to order at 7:05 p.m. ITEM 2: FLAG SALUTE The flag salute was given during the City Council meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT Mark Wilken, Chair Mary Lou Barnhouse, Vice Chair Denise Bode, Trustee H C "Will" Williams, Trustee STAFF Jeff Hancock, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary ABSENT Melinda Voss, Trustee ' A quorum was declared present. ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST ' FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of September 21, 1999 Regular Meeting. B. Approval of Claims. The consent agenda included minutes of the September 21, 1999 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) Owasso Public Works Authority $78,613.73; (2) OPWA Capital Improvement Fund $75,489.34; (3) OPWA Sales Tax Fund $120,765.41. Dr Bode moved, seconded by Mr Williams, to approve the consent agenda. AYE: Bode, Williams, Barnhouse, Wilken NAY: None Motion carried 4 -0. D Owasso Public Works Authority October 5, 1999 ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE PURCHASE OF A PHONE SYSTEM FOR THE NEW PUBLIC WORKS BUILDING. Mr McElrath presented the item. He said that for the past several months staff has been evaluating the city's telephone needs, with a goal of finding a solution to each building's present needs in the form of a system that can be merged to form a centralized system when the new city hall is completed. Several vendors were contacted for quotes and presentations. Four vendors provided quotes, three for the system requested. The quotes provided include installation and on -site training. The low quote was provided by LOGIX Communications, and staff recommended that their quote be accepted. Dr Bode moved, seconded by Mr Williams, to approve the purchase of a NORTEL NorthStar Key System for the new Public Works building from LOGIX Communications, in the amount of $10,812. AYE: Bode, Williams, Barnhouse, Wilken NAY: None Motion carried 4 -0. ITEM 6: REPORT FROM OPWA MANAGER No report. ITEM 7: REPORT FROM OPWA ATTORNEY. No report. ITEM 8: NEW BUSINESS. None ITEM 9: ADJOURNMENT Dr Bode moved, seconded by Ms Barnhouse, to adjourn. AYE: Bode, Barnhouse, Williams, Wilken NAY: None Motion carried 4 -0, and the meeting was adjourned at 7:14 p.m. Marcia Boutwell, Secretary -2- Mark Wilken, Chairperson )ji"15/99 PC) it :i CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 9:16:12 A/P CLAIMS REPORT APAPVR PAGE: 14 VENDOR DESCRIPTION AMOUNT )'v,A ADMINISTRATION ----------------------------- 200007 200039 '200039 201037 201052 201053 201062 201062 201074 C201083 , 201125 201135 ' 201136 RONALD D CATES AT &T WIRELESS SERVICES AT &T WIRELESS SERVICES SUBURBAN OFFICE SUPPLY SUBURBAN OFFICE SUPPLY OKLAHOMA TURNPIKE AUTHORI TREASURER PETTY CASH TREASURER PETTY CASH ADMIRAL EXPRESS BUILDING SPECIALTIES PSO OKLAHOMA NATURAL GAS SOUTHWESTERN BELL TELE DEPARTMENT TOTAL = = = => RETAINER PHONE USE -CARR PHONE USE - ROBERTS LABELS OFFICE SUPPLIES PIKEPASS REIMB PETTY CASH PER DIEM & CONFERENCE -CAR OFFICE SUPPLIES CEILING TILES 9/99 USE 9/99 USE 9/99 USE 700.00 54.21 16.51 19.20 3.77 31.50 17.57 78.00 59.53 222.72 299.67 17.42 84.70 1,604.80 hLITY BILLING ----------------------------- 200187 TYRONE DINKINS METER READER 315.45 157.50 200188 BRAD SPARKMAN METER READER 49.20 200189 MICHAEL SHADBOLT METER READER 64.80 200190 BRANDON HAMILTON METER READER 192.00 200191 OSCAR MCLAURIN METER READER 181.50 200192 DIANNE MOSS METER READER 425.70 200193 MARK MEYER METER READER DEPARTMENT TOTAL =___> 1,386.15 112ER 200032 WAYEST SAFETY, INC. REPAIR PARTS 57.00 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 18.94 ^ 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 32.44 200039 AT &T WIRELESS SERVICES PHONE USE -STAFF 63.31 200200 MEMCO SAFETY SUPPLIES 17.74 200404 HACH CHEMICAL CHLORINE RESIDUAL TESTER 255.00 '200554 WATER PRODUCTS INC REPAIR SUPPLIES 381.40 150.94 200748 THE WESTIN HOTEL LODGING -CARR 200805 WATER PRODUCTS INC REPAIR/MAINT SUPPLIES 1,897.69 200910 CITY OF TULSA PURCHASED WATER -8/99 254,454.76 200975 CITY GARAGE VEHICLE MAINT -9/99 148.08 200976 FUELMAN FUEL -9/99 171.64 E, c CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY )/15/99 9:16:12 A/P CLAIMS REPORT APAPVR PAGE: 15 PO # VENDOR DESCRIPTION AMOUNT --- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 200983 WATER PRODUCTS INC 200986 KIMBALL ACE HARDWARE 200995 WATER PRODUCTS INC 201053 OKLAHOMA TURNPIKE AUTHORI 201062 TREASURER PETTY CASH 201125 PSO 201133 US POSTMASTER 201136 SOUTHWESTERN BELL TELE DEPARTMENT TOTAL = = = => kSTEWATER TREATMENT PLANT ----------------------- - - - - -- 200021 200038 200038 200200 200302 200302 200687 200914 200975 200976 201074 201125 201136 OFFICE DEPOT CARD PLAN UNIFIRST CORPORATION UNIFIRST CORPORATION MEMCO WAL -MART WAL -MART AUMA ACTUATORS, INC MAXWELL OIL CORP CITY GARAGE FUELMAN ADMIRAL EXPRESS PSO SOUTHWESTERN BELL TELE DEPARTMENT TOTAL = = = => ASTEWATER COLLECTION 200020 200038 200038 200039 200200 200842 200975 200976 200986 200994 201079 201125 201134 201135 KIMBALL ACE HARDWARE UNIFIRST CORPORATION UNIFIRST CORPORATION AT &T WIRELESS SERVICES MEMCO WATER PRODUCTS INC CITY GARAGE FUELMAN KIMBALL ACE HARDWARE MAC'S ELECTRIC SUPPLY CROW BURLINGAME PSO SOUTHWESTERN BELL TELE OKLAHOMA NATURAL GAS WATER METERS 9/15/98 MAINT /REPAIR SUPPLIES WATER METERS 9/15/98 PIKEPASS LUNCH- CARR/EMP 9/99 USE MAILING 9/99 USE OFFICE SUPPLIES UNIFORM CLEAN/RENT UNIFORM CLEAN/RENT SAFETY SUPPLIES OFFICE SUPPLIES MACH & EQUIP DRIVE ASSEMBLY MOTOR OIL VEHICLE MAINT -9/99 FUEL -9/99 OFFICE SUPPLIES 9/99 USE 9/99 USE MAINT /REPAIR SUPPLIES UNIFORM CLEAN /RENT UNIFORM CLEAN /RENT PHONE USE -STAFF SAFETY SUPPLIES REPAIR/MAINT SUPPLIES VEHICLE MAINT -9/99 FUEL -9/99 MAINT /REPAIR SUPPLIES REPAIR SUPPLIES REPAIR/MAINT. SUPPLIES 9/99 USE 9/99 USE NON - PLEXAR 9/99 USE 1,296.28 80.82 2,136.72 5.40 20.91 282.67 1,097.51 56.10 262,625.35 32.99 22.57 22.57 17.73 24.71 209.40 194.65 555.12 88.06 5.35 30.99 9,580.90 42.10 10,827.14 2.68 33.00 20.50 43.21 17.74 1,111.28 1.70 326.78 71.09 287.74 25.95 809.09 48.96 9.88 .FUSE COLLECTIONS - --------------------- - - - - -- 200038 UNIFIRST CORPORATION 200038 UNIFIRST CORPORATION 200200 MEMCO 200975 CITY GARAGE 200976 FUELMAN DEPARTMENT TOTAL 's fCLE CENTER ----------------------- - - - - -- 200038 UNIFIRST CORPORATION 200038 UNIFIRST CORPORATION 200422 PSO 201079 CROW BURLINGAME 201125 PSO 201136 SOUTHWESTERN BELL TELE DEPARTMENT TOTAL =___> II FUND TOTAL =___> I I I I I I 11 UNIFORM CLEAN /RENT 17.60 UNIFORM CLEAN /RENT 17.60 SAFETY SUPPLIES 17.74 VEHICLE MAINT -9/99 3,023.05 FUEL -9/99 871.20 3,947.19 UNIFORM CLEAN /RENT 4.40 CITY OF OWASSO 4.40 ir, OWASSO PUBLIC WORKS AUTHORITY 68.09 5/99 9:16:12 A/P CLAIMS REPORT APAPVR PAGE: VENDOR DESCRIPTION - - - - -- ------------------- - AMOUNT - - - -- ------- - - - - -- --- - - - - -- 201135 ------------------- OKLAHOMA NATURAL GAS 9/99 USE 40.72 DEPARTMENT TOTAL =___> 2,850.32 .FUSE COLLECTIONS - --------------------- - - - - -- 200038 UNIFIRST CORPORATION 200038 UNIFIRST CORPORATION 200200 MEMCO 200975 CITY GARAGE 200976 FUELMAN DEPARTMENT TOTAL 's fCLE CENTER ----------------------- - - - - -- 200038 UNIFIRST CORPORATION 200038 UNIFIRST CORPORATION 200422 PSO 201079 CROW BURLINGAME 201125 PSO 201136 SOUTHWESTERN BELL TELE DEPARTMENT TOTAL =___> II FUND TOTAL =___> I I I I I I 11 UNIFORM CLEAN /RENT 17.60 UNIFORM CLEAN /RENT 17.60 SAFETY SUPPLIES 17.74 VEHICLE MAINT -9/99 3,023.05 FUEL -9/99 871.20 3,947.19 UNIFORM CLEAN /RENT 4.40 UNIFORM CLEAN /RENT 4.40 8/99 51.38 BATTERY 68.09 9/99 USE 146.47 9/99 USE 21.05 295.79 283,536.74 16 CITY OF OPWA - SEWERLINE )/15/99 9:16:12 A/P PO # VENDOR --- - - - - -- ------------------------- ,M CREEK INTERCEPTOR ----------------------------- 200003 FIRST BANK OF OWASSO DEPARTMENT TOTAL = = = => OWASSO EXTENSION CLAIMS REPORT APAPVR PAGE: 18 DESCRIPTION AMOUNT ------------------- - - - - -- ------- - - - - -- ELM CREEK NOTE 23,000.00 23,000.00 FUND TOTAL =___> 23,000.00 VENDOR TRANSFERS CITY GARAGE WORKERS' COMP SELF -INS GENERAL FUND TRANSFERS TOTAL CITY OF OWASSO OPWA A/P TRANSFER REPORT 7/99 DESCRIPTION TRANSFER FROM OPWA TRANSFER FROM OPWA TRANSFER FROM OPWA AMOUNT 7,172.92 3,841.67 32,100.00 43, 14. 9 I CITY OF OWASSO OPWA A/P TRANSFER REPORT 8/99 VENDOR DESCRIPTION AMOUNT TRANSFERS CITY GARAGE TRANSFER FROM OPWA 7,172.92 WORKERS' COMP SELF -INS TRANSFER FROM OPWA 3,841.67 GENERAL FUND TRANSFER FROM OPWA 32,100.00 TRANSFERS TOTAL 43, 14. 9 VENDOR TRANSFERS CITY GARAGE WORKERS' COMP SELF -INS GENERALFUND TRANSFERS TOTAL CITY OF OWASSO OP`NA A/P TRANSFER REPORT 9; 99 DESCRIPTION TRANSFER FROM OPWA TRANSFER FROM OPWA TRANSFER FROM OPWA AMOUNT 7,172.92 3,841.67 32,100.00 43,114.59 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 9/25/99 APPROVED: 10/19/99 ' Chairman ' Trustee ' Trustee ' OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES ........................... Llii]II71Sfxtifln 1.�J© r,7 Utility Billing 0.00 :..:. 1,974.9.6 IVA fer 46:70 _ . Wastewater 520.80 5,513.18 A%tv�ttr Gallctian ..:: 4�I9 >79 _ .41��98� Refuse 209.23 4,820.73 �. FUND T . T�4 ...... ,"2 $ 3x82? ' APPROVED: 10/19/99 ' Chairman ' Trustee ' Trustee ' OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE DEPARTMENT 10/9/99 OVERTIME EXPENSES TOTAL EXPENSES FUND Tf3TAL1..8....... APPROVED Chairman Trustee Trustee 10/19/99 MEMORANDUM TO: FROM: SUBJECT: DATE: BACKGROUND: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY CHRIS ROBERTS PUBLIC WORKS FIELD OPERATIONS SUPERVISOR CONSUMER CONFIDENCE REPORT CERTIFICATE OF COMPLETION AND DISTRIBUTION October 12, 1999 Beginning in 1999, owners of community water systems serving at least 25 residents year round or that have 15 service connections serving year round residents, are required to prepare and distribute an annual Consumer Confidence Report (CCR). The report is being developed to provide consumers information regarding the source(s) and quality of their drinking water. This brief annual report to community water system customers and others that may drink the water summarizes information that each community water system already must collect to comply with the federal Safe Water Drinking Act. A community water system owner will not need to collect any new monitoring data just for the CCR. The CCR must contain basic information on the source(s) of the community water system's water supply and levels of any detected contaminants in the water. In addition, the report should include information on compliance with other drinking water rules and some brief educational information. This right -to -know requirement is a centerpiece of the 1996 amendments to the federal Safe Drinking Water Act. The US Environmental Protection Agency (EPA) published the final CCR rule on August 19, 1998 that establishes the requirements for the CCR's content, format and distribution requirements. REPORTING REQUIREMENTS: The CCR is based on calendar year data. The first CCR must include data from January through December 1998 for monitoring done in 1998, as well as data from other monitoring that is on a longer monitoring cycle. The CCR must contain the following: Page 2 Consumer Confidence Report Certification • Water system information • Name /phone number of contact person • Information on public participation opportunities • Sources of the water • Type, location and name(s) of water source(s) • Availability of source water assessment • Definitions of reporting terms and abbreviations • Levels of detected contaminants • Likely source(s) for each detected contaminant • Information on compliance with drinking water regulations • Explanation of violations, potential health effects and steps to correct the violations • Required educational information • Explanation of contaminants and their presence in drinking water • Warning for vulnerable populations about Crytosporidium Since the City of Owasso purchases water from the City of Tulsa, specific educational information and monitoring data presented in Tulsa's Water Quality Report was included in the City of Owasso report. DISTRIBUTION REOUIREMENTS• By October 19, 1999 community water systems that serve <100,000 and > 10,000 people must mail or deliver a copy of the CCR to each water customer. In addition, the system must make an effort to get the report to non - bill - paying customers and provide copies upon request. All community water systems must send a copy of the CCR to the Department of Environmental Quality (DEQ) by October 19, 1999 and submit a Certificate of Completion by January 19, 2000. The Certificate of Completion confirms that the information contained in the report is correct and that all distribution requirements have been met. REPORT STATUS: On October 12, 1999 Public Works Department staff finalized the CCR and mailed approximately 10,000 copies to consumers and one (1) copy to the DEQ. Additional copies are currently available to the public at the utility billing window located at City Hall. The final action in the reporting process is to submit a Certificate of Completion and Distribution to the DEQ. Staff confirms that the information contained in the Consumer Confidence Report is correct and consistent with the compliance monitoring previously submitted to the DEQ and that the report has been distributed in accordance with 40 CFR, 141.155. Page 3 Consumer Confidence Report Certification RECOMMENDATION: Staff recommends Trustees approval of the Consumer Confidence Report Certificate of Completion and Distribution with the Oklahoma Department of Environmental Quality and authorization for the Chair to execute the document. ATTACHMENTS: 1. Copy of Consumer Confidence Report 2. Certificate of Completion and Distribution CITY OF OWASSO Consumer Confidence Report Annual Drinking Water Quality Report The Citv of Owasso is pleased to provide you with the 1999 Annual Drinking Water Quality Report. We want to keep you informed about the excellent quality water and services delivered to you over the past ,year. Our goal is and always has been to provide to you a safe and dependable supply of drinking water. Water Source Our water source is purchased from the City of Tulsa. The water is treated surface water transported from two sources in northeastern Oklahoma (Lake Oologah on the Verdigris River and Lakes Spavinaw, and Eucha on Spavinaw Creek). Tulsa has more than 2,000 miles of underground water lines that carry treated drinking water from two treatment facilities (Mohawk Plant and A.B. Jewell Plant) to our faucets. Daily changes in supply and demand determine which plant provides drinking water to specific areas. Generally, customers in the north and west portions of Tulsa (which includes Owasso) receive water treated at the Mohawk Plant and those in the south and east areas are served by the A.B. Jewell Plant. Monitorine The City of Owasso and the City of Tulsa routinely monitor for constituents in your drinking water according to Federal and State laws. In 1998, the City of Tulsa ran about 2,160 tests looking for pollutants that might be dangerous to your health, and substances that can make the water smell or taste bad to people who are sensitive to them. The City of Owasso monitors your water monthly for microbiological contaminants and triennially for lead and copper concentrations. The following tables show the results of our monitoring for the period of January 1" to December 31 ", 1998. The tests showed Owasso's water is safe and of high quality. In 1997 -98, under the Federal Information Collection Rule, Tulsa monitored both sources each month for cryptosporidium, a parasite that can cause flu -like intestinal problems in humans. Tests conducted by an EPA - approved lab found Tulsa's raw water to be below the action level for "crypto." Terms and Abbreviations The following tables include many terms and abbreviations you might not be familiar with. To help you understand these terms we've provided the following definitions: Parts per million (ppm) - one part of contaminant per million parts of water. Parts per billion (ppb) - one part of contaminant per billion parts of water. Maximum Contaminant Level (MCL) - The highest level of a contaminant that is allowed in drinking water. MCLs are set as close to the MCLGs as feasible using the best available treatment technology. • Maximum Contaminant Level Goal (MCLG) - The level of a contaminant in drinking water below which there is no known or expected risk to health. MCLGs allow for a margin of safety. • Action Level (AL) - The concentration of a contaminant which, if exceeded, triggers treatment or other requirements ' which a water system must follow. • Nephelometric Turbidity Unit (NTU) - Nephelomelric turbidity unit is a measure of clarify of water. Turbidity in excess of 5 NTU is just noticeable to the average person. • Treatment Technique (TT) - A treatment technique is a required process intended to reduce the level of a contamir>3rtt ' in drinking water. • Not Applicable (NA) Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of sonic contaminants. The presence of contaminants does not necessarily indicate that water poses a health risk. More information about contaminants and potential health effects can be obtained by calling the EPA Safe Drinking Water Hotline (80012 6 - 1 79 1). The sources of drinking water (both tap water and bottled water) include rivers, lakes, streams, ponds, reservoirs, springs and wells. As water travels over the surface of the land or through the ground, it dissolves naturally occurring minerals and in sonic cases, radioactive material, and can pick up substances resulting from the presence of animals or from hunuur activity. Contaminants that may be present in source water before the City of Tulsa treats it include: Microbial contaminants, such as viruses and bacteria, which may come from sewage treatment plants, septic systems, agricultural livestock operations and wildlife. Inorganic contaminants, such as salts and metals, which can be naturally- occurring or result from urban stormwater runoff, industrial or domestic wastewater discharges, oil and gas production, mining or farming. Pesticides and herbicides, which may conic from a variety of sources such as agricultural and residential, use. Radioactive contaminants, which are naturally occurring ' Organic chemical contaminants, including synthetic and volatile organic chemicals, which are by- products of industrial processes and petroleum production, and can also come from gas stations, urban stormwater runoff, and septic tanks. Water Quality Results Two of the 2,160 tests performed by the City of Tulsa in 1998 showed results that needed additional testing because they indicated two metals - beryllium and cadmium - in amounts that were higher than the federal government allows. Testers took repeat samples as soon as the high -test results were received. The repeat tests found no beryllium or cadmium. How, could this happen? Unusual test results sometimes occur because the amount of water sampled is very small compared with the millions of gallons of water treated every day. A ' speck or two may get into the water sampled but not found anywhere else in our distribution system. � I OWASSO WATER OUAIATV DATA Substance Level Detected MCL MCLG Sources of Contamination Microbiol ical Contaminants Total Coliform 0 >l silive 0 sitive Natural) resent in the environment Fecal Coliform and E. Cob 0 z fecal positive =t sample 0 positive fluntan and animal fecal waste Copper and Lead — R ulated at Customer Ta t Copper (ppm) 0.039 AL= l .3 1.3 Corrosion of household plumbing systems; erosion of natural deposits, leaching from wood preservatives lead b 0 Al, = 15 0 Corrosion of household plumbing s stems; erosion of natural deposits TULSA WATER QUALITY DATA The February 1998 monthly samples from the Mohawk plant showed a level of 13 parts per billion of beryllium — 7 parts above the Maximum Contaminant Level, or MCL. Some people who drink water containing beryllium well in excess of the MCL over many years could develop intestinal lesions. Previous and follow -up samples did not show beryllium was present. The October 1998 monthly samples from the A.B. Jewell plant showed a level of 19 parts per billion of cadmium — 15 parts above the Maximum Contaminant Level, or MCL. Some people who drink water containing cadmium in excess of the MCL over many years could experience kidney damage. Previous and follow -up samples did not show cadmium was present. What the data mean MCLs are set at very stringent levels. To understand the possible health effects described for many regulated constituents, it has been stated that a person would have to drink 2 liters of water every day at the MCL level for a lifetime to have a one -in -a- million chance of having the described health effect. Some people may be more vulnerable to contaminants in drinking water than the general population. Immmro- compromised persons such as persons with cancer undergoing chemotherapy, persons who have undergone organ transplants, people with HIV /AIDS or other immune system disorders, some elderly, and infants can be particularly at risk from infections. These people should seek advice about drinking water from their health care providers. EPA/CDC guidelines on appropriate means to lessen the risk of infection by cryptosporidium and other microbiological contaminants are available from the Safe Drinking Water Hotline (800- 426 - 4791). uestions? If you have any questions, we encourage you to contact the Owasso Public Works Department. Our commitment is to provide our customers with safe, reliable drinking water. This report shows our water quality and what it means to the customers of the City of Owasso. If you have any questions about this report or concerning your water utility, please contact the Owasso Public Works Department. Inquiries may be directed to Chris Roberts (Public Works Department Field Operations Supervisor) at 918- 2724959. Our mailing address is City of Owasso, P.O. Box 180, Owasso, Oklahoma 74055. We want our valued customers to be informed about their water utility. If you want to learn more, please attend any of the regularly scheduled meetings of the Owasso City Council and the Owasso Public Works Authority. They are held on the first and third Tuesday of each month at the Owasso Community Center beginning at 6:30 p.m. If you are not a City of Owasso water consumer and have received this report in error, we apologize for any inconvenience regarding the distribution of this notice. Highest Level Detected Substance MCL MCLG Sources of Contamination Jewell Mobawk Barium (ppm) 0.12 0.11 2 2 Discharge of drilling wastes; discharge from metal refineries; erosion of natural deposits Beryllium (ppb) Not 13 4 4 Discharge from metal refineries and coal burning factories; discharge Detected from electrical, aerospace, and defense industries Cadmium (ppb) 19 Not Detected 5 5 Corrosion of galvanized pipes; erosion of natural deposits; discharge from metal refineries; runoff' from waste batteries & paints Copper (ppm) 0.063 0.036 Al; 1.3 1.3 Corrosion of household plumbing systems; erosion of natural deposits; leaching from wood preservatives Fluoride (ppm) 1.04 1.04 4 4 Naturally occurring in small amounts in source lakes; in the 1950's voters a p ,roved adding more fluoride to promote strop torah Lead (ppb) 4 Not AL= 15 0 Corrosion of household plumbing systems; erosion of natural Ietected deposits Nitrate (ppm) 0.93 2.88 10 10 Runoll' from fertilizer use; leaching from septic tanks; sewage; erosion of natural deposits Nitrite (ppm) Not Detected 0.055 1 1 Runoff fnan fertilizer use, leaching from septic tanks; sewage; erosion of natural deposits Trihalomethanes 6 81 50 100 0 By-product of drinking water chlorination Turbid) N (),Is j 0.24 "IT NA Soil Runon' The February 1998 monthly samples from the Mohawk plant showed a level of 13 parts per billion of beryllium — 7 parts above the Maximum Contaminant Level, or MCL. Some people who drink water containing beryllium well in excess of the MCL over many years could develop intestinal lesions. Previous and follow -up samples did not show beryllium was present. The October 1998 monthly samples from the A.B. Jewell plant showed a level of 19 parts per billion of cadmium — 15 parts above the Maximum Contaminant Level, or MCL. Some people who drink water containing cadmium in excess of the MCL over many years could experience kidney damage. Previous and follow -up samples did not show cadmium was present. What the data mean MCLs are set at very stringent levels. To understand the possible health effects described for many regulated constituents, it has been stated that a person would have to drink 2 liters of water every day at the MCL level for a lifetime to have a one -in -a- million chance of having the described health effect. Some people may be more vulnerable to contaminants in drinking water than the general population. Immmro- compromised persons such as persons with cancer undergoing chemotherapy, persons who have undergone organ transplants, people with HIV /AIDS or other immune system disorders, some elderly, and infants can be particularly at risk from infections. These people should seek advice about drinking water from their health care providers. EPA/CDC guidelines on appropriate means to lessen the risk of infection by cryptosporidium and other microbiological contaminants are available from the Safe Drinking Water Hotline (800- 426 - 4791). uestions? If you have any questions, we encourage you to contact the Owasso Public Works Department. Our commitment is to provide our customers with safe, reliable drinking water. This report shows our water quality and what it means to the customers of the City of Owasso. If you have any questions about this report or concerning your water utility, please contact the Owasso Public Works Department. Inquiries may be directed to Chris Roberts (Public Works Department Field Operations Supervisor) at 918- 2724959. Our mailing address is City of Owasso, P.O. Box 180, Owasso, Oklahoma 74055. We want our valued customers to be informed about their water utility. If you want to learn more, please attend any of the regularly scheduled meetings of the Owasso City Council and the Owasso Public Works Authority. They are held on the first and third Tuesday of each month at the Owasso Community Center beginning at 6:30 p.m. If you are not a City of Owasso water consumer and have received this report in error, we apologize for any inconvenience regarding the distribution of this notice. Consumer Confidence Report CERTIFICATE OF COMPLETION and DISTRIBUTION PWS Name: Owasso Public Works Authority PWS ID # • 3007218 The community water system indicated above hereby confirms that the Consumer Confidence Report has been distributed to customers (and appropriate notices of availability have been given) in accordance with 40 CFR § 141.155. Further, the system certifies that the information contained in the report is correct and consistent with the compliance monitoring data previously submitted to the primacy agency. Certified by: Name . Mark Wilken Title 'Chn i rmn n Phone • 918 - 272 -2251 Date: 10/19/99 RETURN a copy of your Consumer Confidence Report and the signed Certificate of Completion and Distribution to the following address: Consumer Confidence Reports Water Quality Division Department of the Environmental Quality P.O. Boa 1677 Oklahoma City, OK 73101 -1677 I I I MEMORANDUM ' FROM: ' SUBJECT: ' DATE: ' BACKGROUND: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY CHRIS ROBERTS PUBLIC WORKS FIELD OPERATIONS SUPERVISOR AWARD OF CONTRACT TO PURCHASE WATER METERS October 12, 1999 On an annual basis, the Owasso Public Works Authority has purchased from 100 -500 water meters through the bidding process. The bulk purchase of meters has proven to be an essential savings in terms of cash outlay. The Trustees last approved a purchase contract with Water Products of Oklahoma on September 15, 1998. More than one (1) year has passed since the previous contract was awarded; therefore, the contract was bid to keep prices current. Over the last few years, the City of Owasso has standardized the water meter for use in our water system. The city standard is based upon the Neptune Pro -Read water meter manufactured by Schlumberger. The meters can be read with a device inserted in the meter lid or passed near the meter. The reading can be sent to the operator or, in the future, to a computerized reader contained in a scanner. Although the City currently does not have automated reading capabilities and reads each meter by contract, we plan to acquire additional equipment to enable automatic data collection in the future. Such a meter will allow cost - effective data collection with maximum accuracy. The specified equipment will be upgraded as more meters are installed in the system. With the present equipment, a receptacle supplied with the meter can be connected to the meter and bolted to the lid. A hand -held visual reader is applied to the receptacle and a signal containing a digital meter reading can be seen. All actions parallel typical meter readings, with the exception that the meter reader does not have to lift the lid, clean the surface of the glass and take a reading. In FY 98 -99, work orders were processed for 441 new water meter installations. Replacement of existing meters accounted for approximately 100 additional meters. Due to growth in our system, we estimate a minimum of 720 new meters will be required for FY 99 -00. These meters will be installed for all new residential and commercial construction and in locations requiring replacement of existing meters due to malfunctions or zero - consumption. Page 2 FY 99 -00 Water Meter Contract Delivery of the meters will be in partial orders over the contract period of October 15, 1999 through June 30, 2000. Orders are to be placed in quantities of not less than 10 meters per order. ' BID EVALUATION: I Bid specifications were advertised on September 16 and 23, 1999 and mailed to five (5) potential ' vendors. One (1) bid was received on October 7, 1999. The bid was from Water Products of Oklahoma, Inc. (Owasso, Oklahoma) with the unit prices as follows: Vendor Quantit Description Unit Price Total Price ' Water Products 700 5/8" X' /4" meters $ 91.50 $64,050.00 Of Oklahoma 10 1" meters $152.00 $ 1,520.00 5 1 -1/2" meters $278.00 $ 1,390.00 5 2" meters $375.00 $ 1,875.00 Water Products was the successful bidder on the previous meter contract awards. The unit price for the following has increased slightly since the last contract: 5/8" X3/4" meters from $89.03 to $91.50; 1" meters from $147.00 to $152.00; 1 -1/2" meters from $274.80 to $278.00; and 2" meters from $372.04 to $375.00 each. FUNDING SOURCE: The FY 99 -00 Public Works Department Water Division Operating Supplies budget (line item 61 -520 -5220) includes sufficient funds to purchase the needed meters. RECOMMENDATION: Staff recommends the Trustees award a contract to Water Products of Oklahoma, Inc., Owasso, OK for the purchase of 5/8" X 3/4" water meters at $91.50 each, 1" water meters at $152.00 each 1 -1/2" water meters at $278.00 each, and 2" meters at $375.00 each. ATTACHMENTS: 1. Bid Specification 2. Bid Submittal 1 WATER METER SPECIFICATIONS The specifications described are for bids for the purchase of the following minimum expected ' quantities: 700 - NEPTUNE 5/8" X 3/4" T -10 PRO -READ USG WATER METERS 10 - NEPTUNE 1" T -10 PRO -READ USG WATER METERS 5 - NEPTUNE 1 -1/2" T -10 PRO -READ USG WATER METERS 5 - NEPTUNE 2" T -10 PRO -READ USG WATER METERS This proposal shall be for furnishing the City of Owasso, Oklahoma new water meters and ' related materials for cold water service in non - corrosive water for the period of October 15, 1999 through June 30, 2000 ' GENERAL DESCRIPTION: ' Water meters to be furnished under this specification will be magnetic drive, permanently sealed register, and positive displacement type meters, more specifically described in other parts of these specifications. DELIVERY OF ITEMS: The listed quantities are the expected minimum to be purchased. Additional purchases are to be provided at the same unit cost under the terms of the specifications. Items to be furnished under these specifications are to be delivered to the City of Owasso Water Division offices at the Wastewater Treatment Facility. Delivery is expected to be in partial orders as needed, but in quantities of not less than 10 meters per order. When a partial order is needed, delivery must be received in less than 5 working days from the date the order is placed. CONTROLLING SPECIFICATIONS: Unless stated otherwise by this standard, the water meters to be furnished will equal or exceed the requirements of AWWA Standard C700 -90, or latest revision, with particular reference to flow capacity, displacement pressure loss, accuracy and physical dimensions. Meter models and designs shall have been continuously manufactured in the U.S. for a minimum of five (5) years and meters being bid must have been approved by the City of Owasso prior to bid announcement. I' The 5/8" or 5/8" x3/4" meter type and model supplied shall be available concurrently in 3/4 ", 1 1 -1/2" and 2 ". � I � I SPECIFIC REOiTIREMENTS• 1. Meter Case 10 a) The meter case shall be high -grade bronze to equal or exceed AWWA Standards. The 5/871, 3/1", 111, 1 -1/2" and 2" meter cases shall be of the frost -proof type. The frost bottom, if furnished, shall be of cast iron. (Plastic in lieu of cast iron must be indicated as an exception to the specifications.) b) Baskets of a suitable material, resting in recessed seats, shall prevent leakage of the joints in the case assembly when subjected to a pressure of 150 psi. c) All external bolts, nuts and washers shall be of brass, bronze or stainless steel I material and shall be designed for easy removal after long service. d) The size and model number of the meter and the direction of flow shall be cast in ' raised letters on the outer surface of the case. A manufacturer's serial number will be die stamped or molded on the register lid and the meter casing. e) All meters should be furnished with mini pro -read pads providing encoded readings ' directly from the internal odometer. Pads shall be compatible with visual and computerized hand -held readers. The pad shall be protected against internal moisture t with a compatible liquid. The use of barriers or pulse accumulators shall not be .allowed. The selected vendor shall have at least ten (10) years of experience in the manufacturer of such products. ' SCOPE: 0 All meters furnished shall conform to the "Standard Specifications for Cold Water Meters" — C700, latest revision issued by AWWA. The following requirements for specific details are made referring to the selection numbers contained in the AWWA specifications. GENERAL: All meters shall consist of a bronze main -case with the serial number stamped on the maincase. Only displacement meters of the flat nutating disc type will be accepted because of improved operation. The size, capacity, accuracy and meter lengths shall be specified in AWWA Standard C700, latest revision. The maximum number of disc nutations is not to exceed those specified in the AWWA C700, latest revision. 2 METER MAINCASE: Maincases shall be the removable bottom cap type with the bottom cap secured by four (4) bolts on 5/8" and 3/," sizes, six (6) bolts on the P size, and eight (8) bolts on the 1 -1/2" and 2" sizes. ' Bottom caps shall be interchangeable; size for size, between frost - protected cast iron and non - frost protected (bronze) models. No meters utilizing frost plugs will be accepted. ' Frost - protected meters shall have a cast iron bottom cap. Non -frost protected meters shall have bronze or synthetic polymer bottom caps. The cross section of the bottom shall break clean when subjected to freezing pressure of 600 -850 psi. ' All maincase bolts shall be of 300 series stainless steel to prevent corrosion. Bottom cap bolt lugs shall be enclosed in the main -case and shall not have externally exposed, threaded through ' holes. ' REGISTER: The register shall be of the straight reading sealed magnetic drive type and shall contain six (6) ' numeral wheels. Registers must be roll sealed and dry. All direct reading register lenses shall be flat, of high strength, and impact resistant glass to prevent breakage. The register retaining shall be designed to absorb impact from the register. ' The register shall have the size, model and date of manufacture stamped on the dial face. The dial shall be of the center sweep pointer type and shall contain 1200 equally divided graduations at its periphery. The register must contain a low flow indicator with a 1:1 disc nutating ratio to provide leak detection. Register boxes shall be synthetic polymer or bronze. All meters must be adaptable to encoder type registers without interruption of customer's service. Registers shall be secured to the main -case by means of a plastic tamper -proof seal to allow for in -line service replacement. Seal screws are not accepted. in MEASURING CHAMBER: The measuring chamber shall be of 2 -piece snap -joint type. The chamber shall be made of non - +i hydrolyzing synthetic polymer, shall be smoothly and accurately machined and shall contain a removable molded diaphragm of the same materials as that of the chamber. No screws shall be used to secure the chamber together. � I 3 The control block shall be the same material as the measuring chamber and be mounted on the chamber top to provide sand ring protection. The control block assembly shall be removable to facilitate repairing and allow for a greater disc socket wear surface for increase longevity. r Control block assemblies shall be designed so as not to allow any magnetic slippage that would result in a loss of revenue. ' The measuring chamber outlet port shall be sealed to the maincase outlet port by means of an "O" ring gasket to eliminate any chamber leak paths. ' The chamber is a nutating disc type, the flat nutating disc shall be one piece construction molded of a non - hydrolyzing synthetic polymer and shall contain a type 316 stainless steel spindle. The ' nutating disc shall be equipped with a synthetic polymer thrust roller located within the disc slot. The roller head shall roll on the buttressed track provided by the diaphragm in the measuring chamber located near the chambers outport. ' STRAINERS: All meters shall contain removable polypropylene plastic strainer screens. The strainer shall be located near the inlet maincase port before the measuring chamber and control block assembly. PERFORMANCE: Registers must be guaranteed for at lest ten years. All meters will be guaranteed for at least one (1) year on material and workmanship. To ensure accuracy, each meter must be accompanied by a factory test tag certifying the accuracy at the flows required by AWWA C700 (low, intermediate, and full flow). Meters and meter parts shall be manufactured in the Continental United States. Manufacturers shall have a minimum of five (5) years of production experience with all sizes of the model quoted for model standardization. Meter suppliers must have been manufacturing meters for at least ten (10) years. SYSTEMS GUARUNTEE: All meters shall be guaranteed adaptable to the Neptune ARB Encoder, Central Meter Reading (CMR), Tricon, Neptune Manual Reader (NMR), and the Unigun Electronic Meter Reading Systems. 11 BID PROPOSAL - SUBMITTAL PAGE 700 NEPTUNE 5/8" X 3/4" T -10 PRO -READ USG WATER METERS 10 NEPTUNE 1" T -10 PRO -READ USG WATER METERS 5 NEPTUNE 1' /2" T -10 PRO -READ USG WATER METERS 5 NEPTUNE 2" T -10 PRO -READ USG WATER METERS UNIT PRICE PER METER (5/8" X 3/4 ") 91,50 TOTAL AMOUNT FOR 700 METERS UNIT PRICE PER METER (1") TOTAL AMOUNT FOR 10 METERS UNIT PRICE PER METER (1V2 ") TOTAL AMOUNT FOR 5 METERS UNIT PRICE PER METER (211) TOTAL AMOUNT FOR 5 METERS TOTAL METER BID 152.00 278.00 375.00 68,835.00 64,050.00 1,520.00 1,390.00 1,875.00 I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. Water Products of Oklahoma, Inc. Company Name By: �� Signature President Title P.O. Box 349 Address Owasso, OK.74055 -0349 918 - 371 -5100 Telephone BID OPENING: OCTOBER 7, 1999 @2:00 P.M. NON COLLUSION BID AFFIDAVIT STATE OF Oklahoma ) ss COUNTY OF Rogers ) Vernon Anderson , of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not been a part of any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with State, County, or City officials or employees as to quantity, quality, or price in prospective contract, or any discussions between bidder and any State, County, or City official concerning exchange of money or other thing of value for special consideration in the letting of a contract; that the bidder /contractor has not paid, given or donated to any officer or employee of the City of Owasso, Oklahoma, any money or other things of value, either directly or indirectly in the procuring of a contract pursuant to this bid. Water Products of Oklahoma. Inc. Bidder Signature Subscribed and sworn before me this 5th day of October My Commission Expires: +ME '!I r l Notary Publi III rj 0 ON gel p� o FOR ; ISSAEoF ••...•• J�iN NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL 19 99 .