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Home My WebLink About1999.11.02_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: November 2, 1999 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, October 29, 1999. Marci outwell, Aut ority Secretary AGENDA 1. Call to Order Chairman Wilken 2. Invocation Councilor Williams 3. Flag Salute Mr Harder 4. Roll Call 5. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non - debatable. Owasso Public Works Authority November 2, 1999 Page 2 A. Approval of the Minutes of October 19, 1999 Regular Meeting. Attachment #5 -A B. Approval of Claims. Attachment #5 -B 6. Report from OPWA Manager. 7. Report from OPWA Attorney. 8. New Business. 9. Adjournment. F OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, Octoberl9, 1999 The Owasso Public Works Authority met in regular session on Tuesday, October 19 1999 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, October 15, 1999 ITEM 1 CALL TO ORDER in Chairman Wilken called the meeting to order at 6:30 p.m. ITEM 2: INVOCATION The invocation was offered by Councilor Bode. ITEM 3: FLAG SALUTE Cub Scout Pack #897 presented the colors and led in the flag salute. STAFF Jeff Hancock, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. ABSENT ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of October 5, 1999 Regular Meeting. B. Approval of Claims. The consent agenda included minutes of the October 5, 1999 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) Owasso Public Works Authority $283,536.74; (2) OPWA Sewerline Extension S23,000.00; (3) Interfund Transfers 7/99 $43,114.59; (4) Interfund Transfers 8/99 $43,114.59; (5) Interfund Transfers 9/99 $43,114.59; (6) Payroll #1 $33,827.03; (7) Payroll #2 $34,255.31. Ms Voss moved, seconded by Mr Williams, to approve the consent agenda. 'Min ITEM 4: ROLL CALL PRESENT Mark Wilken, Chair Mary Lou Barnhouse, Vice Chair Denise Bode, Trustee Melinda Voss, Trustee H C "Will' Williams, Trustee STAFF Jeff Hancock, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. ABSENT ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of October 5, 1999 Regular Meeting. B. Approval of Claims. The consent agenda included minutes of the October 5, 1999 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) Owasso Public Works Authority $283,536.74; (2) OPWA Sewerline Extension S23,000.00; (3) Interfund Transfers 7/99 $43,114.59; (4) Interfund Transfers 8/99 $43,114.59; (5) Interfund Transfers 9/99 $43,114.59; (6) Payroll #1 $33,827.03; (7) Payroll #2 $34,255.31. Ms Voss moved, seconded by Mr Williams, to approve the consent agenda. 'Min Owasso Public Works Authority AYE: Williams, Voss, Bode, Barnhouse, Wilken NAY: None Motion carried 5 -0. ITEM 8: REPORT FROM OPWA MANAGER No report. ITEM 9: REPORT FROM OPWA ATTORNEY. No report. ITEM 10: NEW BUSINESS. None ITEM 11: ADJOURNMENT Dr Bode moved, seconded by Mr Williams, to adjourn. AYE: Bode, Williams, Voss, Barnhouse, Wilken NAY: None Motion carried 5 -0, and the meeting was adjourned at 6:37 p.m. Marcia Boutwell, Secretary -3- October 19, 1999 Mark Wilken, Chairperson Owasso Public Works Authority AYE: Voss, Williams, Bode, Barnhouse, Wilken NAY: None Motion carried 5 -0. October 19, 1999 ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A CERTIFICATE OF COMPLETION AND DISTRIBUTION OF THE 1999 CONSUMER CONFIDENCE REPORT AND AUTHORIZATION FOR THE CHAIR TO EXECUTE THE DOCUMENT. Mr Roberts said that beginning in 1999, owners of community water systems serving at least 25 residents year round are required to prepare and distribute an annual Consumer Confidence Report to provide consumers information regarding the sources and quality of their drinking water. This right -to -know requirement is a part of the 1996 amendment to the Federal Safe Drinking Water Act. The U.S. Environmental Protection Agency published the final CCR rule on August 19, 1998, establishing the requirements for the report's content, format, and distribution elements. Water customers must receive a copy of this report by October 19, 1999, and the report must be forwarded to the DEQ by the same date. A Certificate of Completion and Distribution must be submitted to DEQ by January 19, 2000. The report has been distributed to water customers and DEQ as required and staff requested that the Chair be authorized to execute the Certificate. Ms Voss moved, seconded by Dr Bode, to authorize the Chair to execute the Certificate of Completion and Distribution of the 1999 Consumer Confidence Report as required. AYE: Voss, Bode, Williams, Barnhouse, Wilken NAY: None Motion carried 5 -0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AWARD A CONTRACT FOR THE PURCHASE OF WATER METERS. Mr Roberts presented the item. Each year the OPWA purchases water meters for installation in the OPWA system. The meters are purchased through the bidding process. Specifications were developed and bids were first advertised on September 16, 1999. Bid packets were also mailed to five potential vendors. One bid was received and opened on October 7, 1999. That bid was from Water Products of Oklahoma, who has also been the successful bidder on meter contract 1 awards in previous years. The unit price for meters has increased slightly over the 1998 -99 fiscal year. Mr Williams moved, seconded by Ms Voss, to award a contract to Water products of Oklahoma Inc, Owasso, Ok, for the purchase of water meters consistent with bid specifications at a cost of $91.50 per 5/8" x 3/4" meter, $152.00 per V meter, $278.00 per 1 %2" meter, and $375.00 per 2" meter. 7 As -2- r do ' 10/29/99 7:49:09 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- OPWA ADMINISTRATION ------------------------ - - - - -- II 200002 HOWARD STAMPER RETAINER /SERVICES 150.00 200008 METROCALL PAGER USE 7.04 200021 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 10.77 200023 SAM'S CLUB MAINT SUPPLIES 28.14 200302 WAL -MART OFFICE SUPPLIES 17.47 200809 WESTERN BUSINESS PRODUCTS COPIER MAINT 306.00 201145 ACTION PLUMBING PLUMBING REPAIRS 195.00 201155 BETSY ROSS FLAG GIRLS FLAGS 27.63 201167 ADMIRAL EXPRESS OFFICE SUPPLIES 8.29 201237 TREASURER PETTY CASH REIMB PETTY CASH 18.00 201297 MCI TELECOMMUNICATIONS 10/99 USE 66.83 DEPARTMENT TOTAL - - -- ' - - - -> - - - - -- - 835.17 'UTILITY BILLING ------------------------------ 200021 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 19.16 200187 TYRONE DINKINS METER READER 279.45 200188 BRAD SPARKMAN METER READER 267.30 200189 MICHAEL SHADBOLT METER READER 348.75 200190 BRANDON HAMILTON METER READER 336.15 t 200191 OSCAR MCLAURIN METER READER 459.45 ' DEPARTMENT TOTAL =___> 1,710.26 WATER ------------------------------ 200008 METROCALL PAGER USE 49.28 200037 BROWN FARMS SOD SOD- REPAIRS 35.00 ' 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 32.44 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 19.94 ' 200200 200426 MEMCO KIMBALL ACE HARDWARE SAFETY SUPPLIES MAINT SUPPLIES 13.08 16.50 200554 WATER PRODUCTS INC REPAIR SUPPLIES 2,103.22 200641 WARREN CLINIC HEPATITIS SHOTS 70.00 200688 WATER ENVIRONMENT FEDERAT CONFERENCE -CARR 460.00 200805 WATER PRODUCTS INC REPAIR / MAINT SUPPLIES 827.71 200806 GEORGE & GEORGE SAFETY SAFETY SUPPLIES 42.75 200983 WATER PRODUCTS INC WATER METERS 9/15/98 2,047.69 201082 RAINBOW CONCRETE CO CONCRETE 1,134.00 201144 DOZIER PRINTING PRINTED FORMS 1,123.05 201152 BAYOUTH DEPT STORE WINTER COVERALLS 389.97 II CITY OF OWASSO OWASSO PUBLIC:, WORKS AUTHORITY 10/29/99 7:49:09 A/P CLAIMS REPORT APAPVR PAGE: i PO # VENDOR DESCRIPTION AMOUNT 201189 WASHINGTON CO RURAL WATER PURCHASED WATER 1,754.40 201297 MCI TELECOMMUNICATIONS 10/99 USE 9.14 201301 SOUTHWESTERN BELL TELE NON PLEXAR 10/99 USE 63.00 DEPARTMENT TOTAL =___> 10,191.17 WASTEWATER TREATMENT PLANT ------------------------ - - - - -- 200008 METROCALL PAGER USE 28.16 200013 SHERRY LABORATORIES INC SLUDGE ANALYSIS 160.00 200021 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 23.54 200023 SAM'S CLUB MAINT SUPPLIES 51.30 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 22.57 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 22.57 200200 MEMCO SAFETY SUPPLIES 13.08 200202 EDWARDS ENVIRONMENTAL COR LAB SUPPLIES 676.00 200917 FISHER SCIENTIFIC AUTOCLAVE 3,863.25 201002 WATER ENVIRONMENT FEDERAT LAB EXAM BOOKS 372.32 201007 FISHER SCIENTIFIC INCUBATOR 2,642.82 201077 XPEDX COPY PAPER 20.50 201080 ALDINGER CO BALANCE CALIBRATION 120.00 201081 GELLCO SAFETY SHOES COVERALLS 219.60 201091 W W GRAINGER INC PUMP 143.20 201093 WASTE MANAGEMENT OF OKLA TIPPING FEES 946.22 201208 WASTE MANAGEMENT OF OKLA TIPPING FEES 438.59 201297 MCI TELECOMMUNICATIONS 10/99 USE 20.71 DEPARTMENT TOTAL =___> 9,784.43 WASTEWATER COLLECTION ------------------------ - - - - -- 200008 METROCALL PAGER USE 14.08 200023 SAM'S CLUB MAINT SUPPLIES 36.09 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 20.50 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 33.00 200200 MEMCO SAFETY SUPPLIES 13.08 200553 W W GRAINGER INC REPAIR /MAINT SUPPLIES 85.91 200565 ROSE STATE COLLEGE TRAINING -DIXON 150.00 200565 ROSE STATE COLLEGE TRAINING - PARRISH 150.00 200806 GEORGE & GEORGE SAFETY SAFETY SUPPLIES 42.75 200842 WATER PRODUCTS INC REPAIR /MAINT SUPPLIES 216.54 200842 WATER PRODUCTS INC REPAIR /MAINT SUPPLIES 98.30 200842 WATER PRODUCTS INC REPAIR /MAINT SUPPLIES 17.78 201088 GARY PANGBORN MKTG CO PUMP SEAL SET 321.00 201099 GARY PANGBORN MKTG CO PUMP SEAL SET 221.10 so a r 0. 10/29/99 7:49:09 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY A/P CLAIMS REPORT APAPVR PAGE: 1' ' RECYCLE CENTER ------------------------------ ' 200008 METROCALL PAGER USE 7.04 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 4.40 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 4.40 ' 200841 WASTE MANAGEMENT OF OKLA REFUSE /RECYCLE 2,962.29 201093 WASTE MANAGEMENT OF OKLA TIPPING FEES 927.92 201208 WASTE MANAGEMENT OF OKLA TIPPING FEES 1,246.96 DEPARTMENT TOTAL =___> 5,153-01 FUND TOTAL =___> 59,000.92 PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 201301 SOUTHWESTERN BELL TELE NON PLEXAR 10/99 USE 176.00 201302 OKLAHOMA NATURAL GAS 10/99 USE --------- ---- DEPARTMENT TOTAL =___> 1,605.38 ' REFUSE COLLECTIONS ------------------------------ 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 17.60 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 17.60 200200 MEMCO SAFETY SUPPLIES 13.08 ' 200783 WILLIAMS REFUSE EQUIPMENT POLYCARTS- 8/17/99 5,700.00 200806 GEORGE & GEORGE SAFETY SAFETY SUPPLIES 42.75 201023 201093 WASTE MANAGEMENT OF OKLA WASTE MANAGEMENT OF OKLA COMM REFUSE -9/99 TIPPING FEES 15,103.76 4,081.05 201208 WASTE MANAGEMENT OF OKLA TIPPING FEES 3,725.66 201224 LAMBERT BROWN LIGHTNING DAMAGE - 8/27/99 1,020.00 DEPARTMENT TOTAL =___> 29,721.50 ' RECYCLE CENTER ------------------------------ ' 200008 METROCALL PAGER USE 7.04 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 4.40 200038 UNIFIRST CORPORATION UNIFORM CLEAN /RENT 4.40 ' 200841 WASTE MANAGEMENT OF OKLA REFUSE /RECYCLE 2,962.29 201093 WASTE MANAGEMENT OF OKLA TIPPING FEES 927.92 201208 WASTE MANAGEMENT OF OKLA TIPPING FEES 1,246.96 DEPARTMENT TOTAL =___> 5,153-01 FUND TOTAL =___> 59,000.92 CITY OF OWASSO OPWA CAPITAL IMPROVEMENT FUND 10/29/99 7:49:09 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- DEBT SERVICE ------------------------ - - - - -- 200459 BANK ONE TRUST CO, NA OWRB LOAN 200460 BANK ONE TRUST CO, NA OWRB LOAN 200460 BANK ONE TRUST CO, NA OWRB LOAN DEPARTMENT TOTAL =___> WASTEWATER ------------------------ - - - - -- 200405 SAPULPA DIGGING INC 201174 KOMLINE - SANDERSON DEPARTMENT TOTAL N OWASSO DRAINAGE- 6/15/99 TRAILER RENTAL 3,071.37 24,150.33 4,458.14 31,679.84 42,296.86 5,000.00 47,296.86 FUND TOTAL =___> 78,976.70 CITY OF OWASSO OPWA - SEWERLINE EXTENSION 10/29/99 7:49:09 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- � I � I � I I I u FUND TOTAL =___> 1,605.00 1,135.00 31,364.00 8,755.00 1,260.00 44,119.00 44,119.00 2( ELM CREEK INTERCEPTOR ------------------------------ 200539 LOREN & HAZEL EPPERSON TREE LOSS- 10/20/98 200785 HOMER & BETTY MCCLURE TREE LOSS- 10/20/98 200800 JERRY AND MARLENE KEYS TREE LOSS- 10/20/98 200801 TERRY & MARY SHAFFER TREE LOSS- 10/20/98 200802 MARK AND BRENDA ECKENFELS TREE LOSS- 10/20/98 DEPARTMENT TOTAL � I � I � I I I u FUND TOTAL =___> 1,605.00 1,135.00 31,364.00 8,755.00 1,260.00 44,119.00 44,119.00 2( CITY OF OWASSO OPWA SALES TAX FUND 10/29/99 7:49:09 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION I AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- REVENUE BONDS ------------------------ - - - - -- 200001 BANK ONE TRUST CO, NA 200001 BANK ONE TRUST CO, NA DEPARTMENT TOTAL = = = => FUND TOTAL GRAND TOTAL 1997 REVENUE BONDS 1998 REVENUE BONDS 42,640.00 82,188.75 124,828.75 124,828.75 514,765.96 w L 1 I� OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 10/23/99 L OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES ..... _. p pV1lA d rn� n is#rti±n ..;. _ Ctt�� _.. $ ,245 Utility Billing 0.00 1,761 99 ' Water 34 Q. 4f2�5 89 Wastewater 853.02 . 5,503.58 Wastewateralea..:.;.;:::::::. ;:.;;;......;.:::.;:<.:;::«;::: ,. ::... X02:`: :': >::..;:::. `. °'` :': >: 72. 17;< _ Refuse 00 4,147.48 lcy1entr .. ...0.. _ flA .,x420 _, FUO TOTAL :::< >> > _ _ » >.> $ 4aQ: `::.; r................. .;:.::.: $8x19. .:....::::.:: .................. � I � I �op APPROVED Chairman Trustee Trustee 11/2/99