HomeMy WebLinkAbout1999.11.16_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC WORKS AUTHORITY
TYPE OF MEETING: Regular
DATE: November 16, 1999
TIME: 6:30 p.m.
PLACE: Council Chambers, Owasso Community Center
Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board
at 4:00 p.m. on Friday, November 12, 1999.
Marcia outwell, Authority Secretary
AGENDA
1. Call to Order
Chairman Wilken
2. Invocation
Jim McElrath
Support Services Department
3. Flag Salute
Dwayne Henderson
Public Works Department
4. Roll Call
Owasso Public Works Authority
November 16, 1999
Page 2
Consideration and Appropriate Action Relating to a Request for Approval of the Consent
Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and
will be enacted by one motion. Any Trustee may, however, remove an item from consent by ,
request. A motion to adopt the Consent Agenda is non - debatable.
A. Approval of the Minutes of November 2, 1999 Regular Meeting. '
Attachment #5 -A
B. Approval of Claims. ,
Attachment #5 -B
M
6. Consideration and Appropriate Action Relating to the Award of a Contract for the Purchase
of a Two Vehicles by the Public Works Department.
Mr Roberts
Attachment #6
The staff has completed a bidding process, reviewed the bids received, and will recommend
contracts be awarded to Dodge Town USA, Oklahoma City, OK for the purchase of one two -
wheel drive half -ton pickup truck in the amount of $15,689; and to Frontier International
Trucks, Tulsa, OK for the purchase of one flatbed utility truck in the amount of $47,361.
0tral a&rthori7.od on `iOr oauynfn%
Consideration and Appropriate Action Relating to the Award of an Engineering Contract to
Prepare a Water System Master Plan.
Mr Carr
Attachment #7
The staff will recommend Trustee approval of an engineering contract with Montgomery
Watson in the amount of $122,779, to prepare a Water System Master Plan.
Owasso Public Works Authority
November 16, 1999
Page 3
8. Consideration and Appropriate Action Relating to the Sale of Property Owned by the
Owasso Public Works Authority.
Nor -cme& MrhsEI ra-►h
Attachment #8
The Staff will recommend Trustee approval of a Real Estate Purchase Contract /Early
Occupancy Agreement for the sale of real property located at 420 S Birch, Owasso, OK to
Precision Components Inc, that the Chairperson and Secretary be authorized to execute such
contract, and that the Chairperson be further authorized to act on behalf of the Authority to
"finalize and close" the purchase.
9. Report from OPWA Manager.
10. Report from OPWA Attorney.
11. New Business.
12. Adjournment.
' OWASSO PUBLIC WORKS AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, November 2, 1999
The Owasso Public Works Authority met in regular session on Tuesday, November 2 1999 in the
Council Chambers at the Owasso Community Center per the Notice of Public Meeting and
' Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, October 29, 1999
ITEM 1 CALL TO ORDER
' Chairman Wilken called the meeting to order at 6:30 p.m.
' ITEM 2: INVOCATION
The invocation was offered by Councilor Williams.
ITEM 3: FLAG SALUTE
Allan Harder led in the flag salute.
II
II
11
ITEM 4: ROLL CALL
PRESENT
Mark Wilken, Chair
Mary Lou Barnhouse, Vice Chair
Denise Bode, Trustee
Melinda Voss, Trustee
H C "Will" Williams, Trustee
STAFF
Jeff Hancock, City Manager
Ronald D Cates, Authority Attorney
Marcia Boutwell, Authority Secretary
A quorum was declared present.
ABSENT
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of the Minutes of October 19, 1999 Regular Meeting.
B. Approval of Claims.
The consent agenda included minutes of the October 5, 1999 regular meeting, by reference made
a part hereto. Item B on the consent agenda included the following claims: (1) Owasso Public
Works Authority $59,000.92; (2) OPWA Capital Improvement Fund $78,976.70; (3) OPWA
Sewerline Extension 544,119.00; (4) OPWA Sales Tax Fund $124,828.75; (5) Payroll
$28,169.34. Dr Bode moved, seconded by Mr Williams, to approve the consent agenda.
Owasso Public Works Authority
AYE: Bode, Williams, Voss, Barnhouse, Wilken
NAY: None
Motion carried 5 -0.
ITEM 6: REPORT FROM OPWA MANAGER
No report.
ITEM 7: REPORT FROM OPWA ATTORNEY.
No report.
ITEM 8: NEW BUSINESS.
None
ITEM 9: ADJOURNMENT
Ms Barnhouse moved, seconded by Mr Williams, to adjourn.
AYE: Barnhouse, Williams, Voss, Bode, Wilken
NAY: None
Motion carried 5 -0, and the meeting was adjourned at 6:32 p.m.
Marcia Boutwell, Secretary
-2-
November 2, 1999
Mark Wilken, Chairperson
CITY OF OWASSO
OWASSO PUBLIC WORKS AUTHORITY 15
' 11/12/99 9:21:02 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- -------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
------------------------------
201341 TREASURER PETTY CASH REFUND 23.09
------- - - - - --
DEPARTMENT TOTAL = = = => 23.09
I' OPWA ADMINISTRATION
DEPARTMENT TOTAL = = = =>
UTILITY BILLING
------------------------ - - - - --
200186
200187
200188
200189
200190
200191
20019`i
200193
201324
fry 1. L ii.
US POSTMASTER
TYRONE DINKINS
BRAD SPARKMAN
MICHAEL SHADBOLT
BRANDON HAMILTON
OSCAR MCLAURIN
DIANNE MOSS
MARK METER
DOZIER PRINTING
DEPARTMENT TOTAL
RETAINER
MAINT SUPPLIES
PHONE USE -CARR
PHONE USE - ROBERTS
OFFICE SUPPLIES
OFFICE SUPPLIES
REIMB PETTY CASH
10/99 USE
10/99 USE - PLEXAR
UTILITY BILL POSTAGE
METER READER
METER READER
METER READER
METER READER
METER READER
METER READER
METER READER
WORK ORDER:
200038 UN I F I RST CORPORATION Ut 1 F� ARM CLEAN;'kEN I
200038 UNIFIRST CORPORATION LiI3IFORM CLEAN /RENT
200039 AT &T WIRELESS SERVICES PHONE USE-STAFF
200113 WAL -MART UNIFORM JEANS
200315 DEPT OF ENVIRONMENTAL QUA WATER EXAMS - ALLEN /BOGGS
200615 DEPT' OF ENVIRONMENTAL QUA WATER EXAMS- PARRIS,�� /DLXON
700.00
23.98
40.75
23.21
71.89
86.68
10.78
175.12
431.83
1,564.24
1,500.00
315.00
118.12
49.20
119.70
192.00
178.35
444.15
188.00
3,104.52
20.50
15.54
36.61
79.84
80.00
00.00
200007
RONALD D CATES
200023
SAM'S CLUB
200039
AT &T WIRELESS SERVICES
'
200039
201235
AT &T WIRELESS SERVICES
WAL -MART
201330
ADMIRAL EXPRESS
201341
TREASURER PETTY CASH
201404
PSO
'
201424
SOUTHWESTERN BELL TELE
DEPARTMENT TOTAL = = = =>
UTILITY BILLING
------------------------ - - - - --
200186
200187
200188
200189
200190
200191
20019`i
200193
201324
fry 1. L ii.
US POSTMASTER
TYRONE DINKINS
BRAD SPARKMAN
MICHAEL SHADBOLT
BRANDON HAMILTON
OSCAR MCLAURIN
DIANNE MOSS
MARK METER
DOZIER PRINTING
DEPARTMENT TOTAL
RETAINER
MAINT SUPPLIES
PHONE USE -CARR
PHONE USE - ROBERTS
OFFICE SUPPLIES
OFFICE SUPPLIES
REIMB PETTY CASH
10/99 USE
10/99 USE - PLEXAR
UTILITY BILL POSTAGE
METER READER
METER READER
METER READER
METER READER
METER READER
METER READER
METER READER
WORK ORDER:
200038 UN I F I RST CORPORATION Ut 1 F� ARM CLEAN;'kEN I
200038 UNIFIRST CORPORATION LiI3IFORM CLEAN /RENT
200039 AT &T WIRELESS SERVICES PHONE USE-STAFF
200113 WAL -MART UNIFORM JEANS
200315 DEPT OF ENVIRONMENTAL QUA WATER EXAMS - ALLEN /BOGGS
200615 DEPT' OF ENVIRONMENTAL QUA WATER EXAMS- PARRIS,�� /DLXON
700.00
23.98
40.75
23.21
71.89
86.68
10.78
175.12
431.83
1,564.24
1,500.00
315.00
118.12
49.20
119.70
192.00
178.35
444.15
188.00
3,104.52
20.50
15.54
36.61
79.84
80.00
00.00
CITY OF OWASSO
OWASSO PUBLIC WORKS AUTHORITY
11/12/99 9:21:02 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------------ -- --------------------- - - - - -- ------- - - - - --
200982 CUNNINGHAM PLUMBING INC METER SETS 9/7/99
200982 CUNNINGHAM PLUMBING INC METER SETS 9/7/99
200986
KIMBALL ACE HARDWARE
MAINT /REPAIR SUPPLIES
201158
FUELMAN
FUEL -10/99
201161
CITY GARAGE
VEHICLE MAINT -10/99
201185
WATER PRODUCTS INC
REPAIR /MAINT SUPPLIES
201186
MILL CREEK LUMBER & SUPPL
REPAIR SUPPLIES
201284
ROGERS COUNTY RURAL
PURCHASED WATER
201287
YALE UNIFORM RENTAL
UNIFORM RENTAL
201330
ADMIRAL EXPRESS
OFFICE SUPPLIES
201341
TREASURER PETTY CASH
REIMB PETTY CASH
201353
WATER PRODUCTS INC
WATER METERS 10/19/99
201402
CITY OF TULSA
PURCHASED WATER 9/99
201404
PSO
10/99 USE
201424
SOUTHWESTERN BELL TELE
10/99 USE - PLEXAR
DEPARTMENT TOTAL = = = =>
WASTEWATER TREATMENT PLANT
------------------------ - - - - --
200038
UNIFIRST CORPORATION
UNIFORM CLEAN /RENT
200038
UNIFIRST CORPORATION
UNIFORM CLEAN /RENT
200110
FISHER SCIENTIFIC
LAB SUPPLIES
200986
KIMBALL ACE HARDWARE
MAINT /REPAIR SUPPLIES
201019
EDWARDS ENVIRONMENTAL COR
CHEMICALS
201158
FUELMAN
FUEL -10/99
201161
CITY GARAGE
VEHICLE MAINT -10/99
201172
FORT BEND
CHEMICALS
201287
YALE UNIFORM RENTAL
UNIFORM RENTAL
201350
SAND SPRINGS SAND & GRAVE
GRAVEL
201404
PSO
10/99 USE
201424
SOUTHWESTERN BELL TELE
10/99 USE - PLEXAR
DEPARTMENT TOTAL
WASTEWATER COLLECTION
------------------------ - - - - --
200038 UNIFIRST CORPORATION
200038 UNIFIRST CORPORATION
200039 AT &T WIRELESS SERVICES
200615 DEPT OF ENVIRONMENTAL QUA
200615 DEPT OF ENVIRONMENTAL QUA
200691 EDWARDS ENVIRONMENTAL COR
200782 EQUIPMENT ONE RENTAL & SA
200782 EQUIPMENT ONE RENTAL & SA
jNIFORM CLEAN /RENT
UNIFORM CLEAN /RENT
PHONE USE -STAFF
WWC EXAMS- ALLEN /BOGGS
WWC EXAMS - PARRISH /DIXON
CHEMICALS
EQUIPMENT RENTALS
EQUIPMENT RENTALS
3,630.00
16,951.42
38.52
168.24
396.90
281.00
.63
4,864.00
254.80
4.18
15.98
2,013.00
136,095.45
279.51
83.78
165,389.90
22.57
22.57
634.85
50.81
676.00
67.62
37.19
8721 - 44
28.40
339.50
9,023.49
40.55
11,815.99
�c.04
33.00
51.01
80.00
80.00
755.75
462.00
159.95
1
1 11/12/99 9:21:02
CITY OF OWASSO
OWASSO PUBLIC WORKS AUTHORITY
A/P CLAIMS REPORT
APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- -------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
200986
KIMBALL ACE HARDWARE
MAINT /REPAIR SUPPLIES
78.21
201158
FUELMAN
FUEL -10/99
335.91
201161
CITY GARAGE
VEHICLE MAINT -10/99
200.42
201185
WATER PRODUCTS INC
REPAIR/MAINT SUPPLIES
38.00
201287
YALE UNIFORM RENTAL
UNIFORM RENTAL
159.60
201291
KIMBALL ACE HARDWARE
BLINDS -PW2
118.30
201354
W W GRAINGER INC
MAINT /REPAIR SUPPLIES
252.45
201404
PSO
10/99 USE
778.77
201405
SOUTHWESTERN BELL TELE
10/99 NON PLEXAR
49.06
DEPARTMENT TOTAL = = = => 3,060.47
REFUSE COLLECTIONS
------------------------ - - - - --
200038
UNIFIRST CORPORATION
UNIFORM CLEAN /RENT
17.60
200038
UNIFIRST CORPORATION
UNIFORM CLEAN /RENT
17.60
201158
FUELMAN
FUEL -10/99
930.03
201161
CITY GARAGE
VEHICLE MAINT -10/99
641.21
201188
DOZIER PRINTING
DOOR HANGERS
73.45
201287
YALE UNIFORM RENTAL
UNIFORM RENTAL
69.60
201292
WASTE MANAGEMENT OF OKLA
COMMERCIAL REFUSE -10/99
15,132.83
DEPARTMENT TOTAL = = = => 16,882.32
RECYCLE CENTER
------------------------ - - - - --
200023
SAM'S CLUB
MAINT SUPPLIES
12.99
200038
UNIFIRST CORPORATION
UNIFORM CLEAN /RENT
4.40
2000:38
UNIFIRST CORPORATION
UNIFORM CLEAN /RENT
4.40
200422
PSO
10/99 USE
32.46
200986
KIMBALL ACE HARDWARE
MAINT /REPAIR SUPPLIES
.99
201234
WASTE MANAGEMENT OF OKLA
RECYCLE /REFUSE
1,904.18
201287
YALE UNIFORM RENTAL
UNIFORM RENTAL
40.60
22x 1 ^t 4
PSO
1, >;(z-)!J USE ,
11;=3 . L =;.I
14'24
SUU'TH�4'E'ti.' khN BELL '1F LL;
1 _�, "�+ U ,E- VLEXAR
1` +.34
DPAR'I'MENT T(--T-AL =___.
> 1:'= . 7!_,
FUND T( iTAL
4, 5 71-4 .
CITY OF OWASSO
'
OPWA
CAPITAL IMPROVEMENT FUND
11/12/00
0:21:02
A/P CLAIMS REPORT
APAPVR PAGE:
PC, #
- -- - - - -- VENDOR----
- - - - -- ------------- ---N --
---- ---- --
WASTEWATER
------------------------------
200275
HUB + GARVER
ENG SERVICES 3/17/98
3,''50.00
DEPARTMENT TOTAL
=___>
:j, 250.00 '
FUND TOTAL = ___ >3,250.00
I I
CITY OF OWASSO
OPWA -
SEWERLINE EXTENSION
'
11/12/09
9:21:02
A/P CLAIMS REPORT
APAPVR PAGE:
'
PO
--- - - - --
--- - - - - -- VENDOR----
- - - - -- --------------- -- - - --
-- [r�O- -- - - --
ELM CREEK
INTERCEPTOR
-------------------------------
200003
FIRST BANK OF OWASSO
ELM CREEK NOTE
-23,000.00
'
DEPARTMENT TOTAL
=__ =>
23,000.00
'
FUND TOTAL =___>
23,000 00
I I
OWASSO PUBLIC WORKS AUTHORITY
'
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE
11/6/99
OVERTIME
TOTAL '
DEPARTMENT
EXPENSES
EXPENSES
t0PWA �►drnini�ti�n
Utility Billing
0.00
1,974.96
Water
816x'i:0E
—XXX wx
.:
Wastewater _
355.47
5,337.87
X.
Wastew ater Oall�tfa
_.
839 fJ t
4,35 82
Refuse
44.25
4,778.13
ie}rle tenter
_ .
(�
X633.
F3#D `I tTAL
$ [ ,5 Q
$t}x516.62::;
APPROVED: 11/16/99
Chairman
Trustee
Trustee
I MEMORANDUM
'
FROM:
'
SUBJECT:
Dodge Town USA
1999 Ram 1500
$15,689.00
DATE:
Reliable Chevrolet
2000 Silverado 1500
$16,114.00
BACKGROUND:
�1
ow
6k
h'
6
7
HONORABLE CHAIR AND TRUSTEES
OWASSO PUBLIC WORKS AUTHORITY
CHRIS ROBERTS
PUBLIC WORKS FIELD OPERATIONS SUPERVISOR
AUTHORIZATION FOR PURCHASE OF PICKUP TRUCK AND
UTILITY TRUCK FOR WATER DISTRIBUTION DIVISION
November 11, 1999
The FY 99 -00 Public Works Department budget includes provisions for the purchase of a new
half -ton pickup truck and a new 25,500 GVW utility truck for the Water Distribution Division.
Bid specifications were prepared and proposal packets were sent to local vendors. In addition, a
bidders notice for the vehicle purchases was published within The Owasso Reporter on October
14a' and October 21'4
.
BID PROPOSALS:
Four (4) bids for the half -ton pickup truck and two (2) bids for the utility truck were received on
November 4, 1999. A summary of the bids is tabulated below:
PICKUP TRUCK VENDOR
VEHICLE TYPE
AMOUNT OF BID
DELIVERY
Dodge Town USA
1999 Ram 1500
$15,689.00
Immediate
Reliable Chevrolet
2000 Silverado 1500
$16,114.00
30 -45 Days
Classic Chevrolet
2000 Silverado 1500
$16,204.28
Immediate
South Point Chevrolet
2000 Silverado 1500
$16,694.00
30-45 Da s
UTILITY TRUCK VENDOR
VEHICLE TYPE
AMOUNT OF BID
DELIVERY
Frontier International
2000 Model 4700
$47,361.00
120 Da s
La Miller Chevrolet
2000 Model C7H042
$51,026.17
120 Da s
PICKUP TRUCK:
Staff evaluation of the pickup truck bids indicated that Dodge Town USA is the apparent low
bidder at $15,689.00. The unit bid complied with each specification listed within the bid packet
and is available for immediate delivery.
Page 2 '
Pickup Truck and Utility Truck Purchase
UTILITY TRUCK:
Evaluation of the utility truck bids indicated that Frontier International is the low bidder at
$47,361.00. The utility truck bid meets all specification criteria and can be delivered within 120
days.
FUNDING SOURCE:
The FY 99 -00 Water Distribution Division budget includes $64,500.00 in Capital Outlay for
vehicles (61- 520 - 5442). Combined total purchase price for the two vehicles is $63,050.00.
RECOMMENDATION:
Staff recommends Trustees approval of the purchase and authorization for payment of a current
model, Dodge Ram 1500, pickup truck in the amount of $15,689.00 from Dodge Town USA,
Oklahoma City, OK and a current model, International 25,500 GVW, flatbed utility truck in the
amount of $47,361.00 from Frontier International, Tulsa, OK.
ATTACHMENTS:
1. Summary of bids
2. Bid Specifications
s
CITY OF OWASSO / OWASSO PUBLIC WORKS AUTHORITY
207 South Cedar
PO Box 180
' Owasso, Oklahoma 74055
(918) 272 -2251
BID DOCUMENTATION
Opening Date:
Council Trustee Approval:
Item:
Number of Bids:
Bids Opened By:
Witness:
Witness:
November 4, 1999
Two -Wheel Drive, Half -Ton Pickup Truck
4
Marcia Boutwell
Chris Roberts
Chris Kropp
Bidders
Amount of Bid
Dodge Town USA, Oklahoma City
$15,689.00
Reliable Chevrolet, Tulsa
$16,114.00
Classic Chevrolet, Owasso
$16,204.28
South Point Chevrolet, Tulsa
$16,694.00
Certification:
I, Marcia Boutwell, City Clerk, do hereby certify that, to the best of my knowledge, this Bid
Documentation is true and correct. C I7
Signature: (SEAL) h �
A c u)
Date: y iii i IRL o
PAYMENT — As with all municipalities in Oklahoma, payment must be approved and
signed on a claims list by the proper city authority. Payment shall be made onl er
plete and acceptable delivery of the vehicle, in accordance with these spec' ations.
The asso City Council /Owasso Public Works Authority meets regularly e first and
third TuNlay of every month. ,
7. PRIME CONT CTOR RESPONSIBILITY — If final deliveryA the equipment includes
the use of services another company, the Owasso Public orks Authority will hold the '
bidder responsible for ose outside services.
8. PROPOSAL EXPENSES Expenses for de oping the proposal are entirely the
responsibility of the vendor d shall not b argeable to the City of Owasso /Owasso •
Public Works Authority. ,
9. PRIOR INFORMATION — Any in tion which may have been released either orally or
in writing prior to the issuance this b request shall be deemed preliminary in nature '
and bind neither the City of asso /Owasso blic Works Authority nor the vendor.
10. VENDOR CONTRA — Any proposal accepted sh Id be incorporated into the contract, '
which the City of asso /Owasso Public Works Autho will enter into with the vendor.
1/NTACT ST — It is not the policy of the City of O so /Owasso Public Works
egotiate the price after the vendor is selected. Th upplied bid form shall
rice for the basic specified vehicle of all equipment d options. All bids
e City shall be sealed and visibly marked SEALED BID.
1ERSON — Questions and clarification concerning thus bid shal l b irected to
by calling (918) 272 -4959 Monday through Friday 8:00 a.m. to 5:00
SPECIFIC REQUIREMENTS
Please note that these specifications establish minimum criteria and the bidder may exceed the
noted specifications. The specifications identify the characteristics desired by the City such that
it is the City's intent to receive bids for a pickup truck, which are similar to the specifications.
Exceptions to these specific requirements must be clearly noted.
1. The vehicle shall be a new 1999 t��,o -wheel drive half -ton pickup truck.
2. The vehicle must have white factory paint, a minimum of t�vo (2) doors, and an 8'
Fleetside body style.
3. The vehicle must include the following equipment:
• Air Conditioning: Factory installed.
• Alternator: Heavy duty, 12 volt, minimum 60 amperes.
• Anti- freeze: Service to -20° F or lower.
• Battery: Minimum cold cranking current shall be 400 amperes at 0° F, maintenance
free, 12 volt.
• Brakes: Factory installed power assist type; disc front; drum rear.
• Bumper: Standard factory front, heavy -duty rear with hitch plate and tag light.
• Upholstery: Manufacturer's standard material and color.
• Floor Covering: Rubber mats over entire floor area.
• Owner /Operator's manual.
• Power Steering: Factory installed.
• Radio: Factory installed, standard AM/FM.
• Rear View Mirrors: Outside left and right, mounted below eye level, and one (1)
inside center mounted.
• Tires: Five (5) steel belted radial ply tires of the size and load range recommended by
the manufacturer for the vehicle being bid, with the spare tire mounted on wheel and
to be located in standard carrier.
• Engine: The standard engine furnished shall be eight (8) cylinders and shall be a
factory standard fuel injection system.
• Oil Cooler: Auxiliary engine oil cooler required.
• Chassis: Minimum GVW 6100 lbs; minimum wheelbase— 130 inches.
• Transmission: The transmission shall be a factory original automatic with overdrive.
• Differentials: Limited slip.
• Shock Absorbers : Heavy duty front and rear.
• Trailer Towing Package: 6000 lb. towing capacity.
4. The vendor must supply, as part of the bid, a list of all equipment and interior and
exterior trim, upholstery and appointments listed by the manufacturer or added by the
dealer for the vehicle offered.
5. Alternates To Bid:
• Factory installed cruise control.
• Factory installed tilt wheel.
• Factory installed intermittent windshield wipers.
• Removable vinyl bed liner.
CITY OF OWASSO / OWASSO PUBLIC WORKS AUTHORITY
207 South Cedar
PO Box 180
' Owasso, Oklahoma 74055
(918) 272 -2251
BID DOCUMENTATION
Opening Date:
Council Trustee Approval:
Item:
Number of Bids:
Bids Opened By:
Witness:
Witness:
November 4, 1999
Flatbed Utility Truck
2
Marcia Boutwell
Chris Roberts
Chris Kropp
Bidders Amount of Bid
Larry Miller Chevrolet, Broken Arrow $51,026.17
Frontier International Trucks, Tulsa $47,361.00
Certification:
I, Marcia Boutwell, City Clerk, do hereby certify that, to the best of my knowledge, this Bid
Documentation is true and correct.
O F 0
Signature: E
Date: �, /�9� OFFICIAL a
%. SEAL
�kC A }{ 0; +gy p
SPECIFIC- REQUIREMENTS
Please note that these specifications establish minimum criteria and the bidder may exceed the
noted specifications. The specifications identify the characteristics desired by the .City such that
it is the City's intent to receive bids for a flatbed utility truck, which are similar to the
specifications.
Exceptions to these specific requirements must be clearly noted.
Compliance
Or Exception
1.
CAB
a.
2 -Door conventional chassis cab.
Compliance
b.
Bench type seat with seat belts for 3- people.
Compliance
c.
Heavy -duty vinyl seat covering.
Compliance
d.
Sunvisors: One (1) L.H. and one (1) R.H.
Compliance
e.
Interior dome light with door activated switch.
Compliance
f.
Electric intermittent windshield wipers.
Compliance
g.
One (1) interior wide -angle day /night type mirror;
dual exterior 16 "x 7" West Coast style and dual
convex 8" bolt -on -type mirrors, mounted on each side.
Compliance
h.
Factory installed air conditioning, through-dash type.
Compliance
-.
i.
Full in -dash mounted gauge package.
Compliance
j.
Full headliner.
Compliance
IL
Full rubber floor mat.
Compliance
I.
Factory installed AM/FM radio.
Compliance
m.
Tinted glass, -all windows.
Compliance
2.
ENGINE
a.
Fully electronic mid -range diesel.
Compliance
b.
Horsepower: 175 to 230 HP.
Compliance
c.
Engine Torque: 430 to 605 LB -FT.
Compliance
d.
Dry type air cleaner, dual replaceable elements.
Compliance
e.
Full flow spin -on type oil filter.
Compliance
f.
In -dash mounted engine hour meter.
Compliance
g.
120- volt/1000 watt block heater.
Compliance
3.
TRANSMISSION
a.
Allison, automatic 5 -speed with overdrive.
Compliance
b.
Include PTO provision (Manufacturer's Standard).
Compliance
c.
Include fluid cooler (Manufacturer's Standard).
Compliance
4.
COOLING SYSTEM
a.
Radiator: Largest capacity available from Manufacturer.
Compliance
b.
Include coolant recovery system.
Compliance
5. ELECTRICAL SYSTEM
a. 12 -volt, standard equipment.
b. One (1) 12 -volt, 1850 CCA, maintenance free battery
with jump start stud.
c. Alternator: Delco, 21 -SI, 12 -volt, 100 amp capacity.
d. Include all lights and reflectors to comply with all Federal
And Oklahoma State laws for 24 -hour Highway operation.
e. Automatic engine shut -down, with warning light and buzzer
for low engine oil pressure, high coolant temperature and low
coolant level; include automatic override.
f. One (1) headboard mounted warning light bar. Light assembly
will include four (4) 50W flashing stationary lights. Two (2)
50W intersection lights adjust to any direction. Includes four
(4) standard Watt halogen rotators, and two (2) full diamond
mirrors.
6. BRAKE SYSTEM
a. Heavy -duty service brakes.
b. Manufacturer's standard parking brake.
7. STEERING
a. Power steering with tilt steering wheel.
8. SUSPENSION
a.
Front axle: 8,000 LBS.'
b.
Front springs: 8,000 LBS. capacity at pad.
c.
Rear axle: 17,500 LBS.
d.
Rear springs: 20,000 LBS. capacity at pad.
e.
Rear axle speed: Single.
f.
Rear axle ratio: Governed to 65 MPH.
g.
Auxiliary springs: Multi -leaf 4,500 LB. cap.
h.
Front stabilizer bar(s) to be included.
i.
Heavy -duty front and rear shocks.
j.
Manufacturer's standard for the GV WR.
9. FRAME
a. Section modules: 18.0.
b. Yield strength: 50,000 PSI.
c. RBM: 2,015,000 LBS.
d. Two (2) front tow hooks included.
I 10. WHEELBASE
a. As required for a 20 FT. service body.
Compliance
Or Exception
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Exception
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
r
Compliance
'
Or Exception
11.
TIRES
a.
Front size: I IR22.5, 14 ply.
Compliance
'
b.
Front tread design: Highway tread, radial.
Compliance
c.
Rear size: I IR22.5, 14 ply.
Compliance
d.
Rear tread design: Mud and snow radial.
Compliance
'
e.
Spare: Required
Compliance
12.
FUEL TANK
'
a.
One (1) 50- gallon steel fuel tank.
Compliance
13.
UNDERCOATING
a.
Per manufacturer's standard.
Compliance
14.
PAINT
'
a.
Manufacturer's standard white.
Compliance
15.
BUMPERS
'
a.
Front: Manufacturer's standard.
Compliance
b.
Rear: Included in Item 16.H (Flatbed Dump Body)
Compliance
,
16.
FLATBED DUMP BODY
a.
Heavy -duty flatbed truck body.
Compliance
b.
Body 20' long x 96" wide.
Compliance
'
c.
8" structural channel mainsills.
Compliance
d.
4" structural channel crossmembers on 12' centers.
Compliance
e.
5" structural channel perimeter.
Compliance
'
f.
3/16" treadplate steel floor.
Compliance
g.
3/8" x 3" flat bar rub rail, stake pockets.
Compliance
h.
6" channel ICC rear bumper with trailer towing package.
Compliance
,
i.
Headboard with 3" schedule 40 pipe top rail,
4" channel structure, 14 gauge steel lower section,
expanded metal over window area.
Compliance
'
j.
40" removable city stake sides and ends.
Compliance
_
k.
FMVSS 108 lighting and reflectors.
Compliance
1.
Mud flaps.
Compliance
m.
Prime and paint black.
Compliance
n.
Crysteel LB655 underbody hoist package.
Compliance
o.
Direct mount hydraulic pump.
Compliance
p.
In cab Felsted lever shift control.
Compliance
q.
Retractable tarp assembly for material transport.
Compliance
17. CHASSIS EQUIPMENT
a. Include a VOGEL centralized chassis lubrication system.
18. MISCELLANEOUS
a. Five (5) sets of keys to ignition and any other locks provided.
b. Two (2) Owner /Operator manuals.
Compliance
Or Exception
Compliance
Compliance
Compliance
I MEMORANDUM
TO: HONORABLE CHAIR AND TRUSTEES
OWASSO PUBLIC WORKS AUTHORITY
' FROM: F. ROBERT CARR, JR, P.E.
PUBLIC WORKS DIRECTOR
f
SUBJECT: APPROVAL OF AGREEMENT FOR ENGINEERING DESIGN
ISERVICES — WATER SYSTEM MASTER PLANNING
DATE: November 10, 1999
BACKGROUND:
o, The Owasso Public Works Authority (OPWA) currently purchases treated water from the City of
Tulsa and has emergency interconnections with Rural Water District No. 3, Rogers County and
Rural Water District No. 3, Washington County. The OPWA owns and operates a water
distribution system consisting of over 75 miles of water line ranging in size from 2 to 16 inch in
' diameter. In addition, the city maintains a 0.5 million gallon and 2.0 million gallon ground
storage tanks and a water booster pump station.
' During the Summer 1999 (July 15 — September 7, 1999), water usage by City of Owasso
customers increased to all -time record levels. Typical annual water demand averages
approximately 1.95 million gallons per day (MGD); however, peak demand during this period
' exceeded 6.5 MGD. Short duration peak flows normally have little effect on our system
operations. The extended days of high temperature, little rainfall and increasing number of
customers in the system combined to create operational challenges pertaining to low pressures
and insufficient flow.
The Public Works Department has identified various work items that are needed to address the
above situations. A key work element involves performance of a water master plan for orderly
infrastructure development, expansion and upgrading. The master plan will become the guide
for developing the necessary facilities and improvements to satisfy water distribution and storage
needs for the existing and future service area. A similar plan for the wastewater collection
system was completed in September 1997.
Provisions in the planning process will need to incorporate utilization of monies available
through the Drinking Water State Revolving Fund (SRF). Planning will need to consider the
possibilities of funding from the Oklahoma Water Resources Board (OWRB) for the necessary
improvements.
E
Page 2
Agreement for Engineering Services
ENGINEERING PROPOSALS:
Staff requested a combination qualification statement and proposal on October 8 1999 from
engineering firms capable of providing engineering design services for the water master plan. A
packet of information was advertised and sent to area engineering firms. Responses were
received from four (4) firms. Statements were evaluated and ranked by a Review Committee in
the Public Works Department Engineering Division (consisting of Robert Carr, Phil Lutz and
Dwayne Henderson). Based upon the evaluation, the Review Committee ranked the firms in the
order of Montgomery Watson, CTE Engineers, Dewberry Design Group and C.H. Guernsey.
Upon comparison of proposals, Montgomery Watson (considered as the most "Qualified and
Highly Responsive Firm ") was requested to review their submittal in a effort to reduce the
projected man -hours and to provide a cost proposal based on the reduction. Our present water
system modeling software is a product of MW Soft, Inc., a subsidiary company of Montgomery
Watson.
ENGINEERING SERVICES AGREEMENT:
Staff met with representatives from Montgomery Watson on October 29, 1999 to discuss the
scope of work and the fee proposal. As a result of the meeting, the man -hour projection was
reduced by approximately 18 percent (from 1404 man -hours to 1154 man- hours). A lump sum
fee proposal of $122,779 was submitted. An Agreement for Engineering Design Services was
drafted in a standard format previously approved by the City Attorney.
The Agreement is divided into eight (8) phases as follows:
Data Collection
$6,529
Update Existing Model
3,665
Calibrate Model
16,078
Evaluate Existing System
17,857
Prepare Maps
3,760
Develop Water Demand Projections
33,926
Develop Capital Improvements Plan
37,918
Training
3.046
Total Lump Sum $122,779
PROJECT SCHEDULE:
Evaluation of the existing system and recommendation of improvements is to be completed in
February 2000. These recommendations should enable input of specific improvements in the
FY00 -01 budget. The entire plan is to be completed in May 2000.
I I
Page 3
Agreement for Engineering Services
9 FUNDING:
The master plan was not specifically included in the FY99 -00 budget; therefore, funding will be
provided from available cash in the OPWA.
RECOMMENDATION:
Staff recommends Trustee approval and authorization of the Chair to execute an Agreement for
Engineering Design Services for Water System Master Planning with Montgomery Watson in
the amount of $ #M, 779.
122,
ATTACHMENTS:
' 1. Engineering Services Agreement with Montgomery Watson
2. Request for Proposals
II
I I
I I
I I
I I
I I
I I
I I
I I
AGREEMENT
FOR
ENGINEERING SERVICES
THIS AGREEMENT, made and entered into this day of ,
1999 between the Owasso Public Works Authority, Owasso, Oklahoma, hereinafter
referred to as CITY, and MONTGOMERY WATSON, hereinafter referred to as
ENGINEER;
WITNESSETH:
WHEREAS, CITY needs a comprehensive water master plan, hereinafter referred to as
the PROJECT, for the orderly development, expansion, and upgrading of the water
system infrastructure; and,
WHEREAS, CITY requires certain professional services in connection with the
PROJECT, hereinafter referred to as the SERVICES; and,
WHEREAS, ENGINEER is prepared to provide such SERVICES;
WHEREAS, funding is available for the PROJECT.
NOW THEREFORE, in consideration of the promises contained herein, the parties
hereto agree as follows:
SCOPE OF PROJECT. The scope of this PROJECT is described in Attachment
A, SCOPE OF PROJECT, which is attached hereto and incorporated by
reference as part of this AGREEMENT.
2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the
SERVICES described in Attachment B, SCOPE OF SERVICES, which is
attached hereto and incorporated by reference as part of this AGREEMENT.
3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters
described in Attachment C, RESPONSIBILITIES OF THE CITY, which is
attached hereto and incorporated by reference as part of this AGREEMENT.
4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment
D, COMPENSATION, Attachment E, FEE/MAN -HOUR BREAKDOWN, and
further described in Attachment F, SCHEDULING which are attached hereto and
incorporated by reference as part of this AGREEMENT.
5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment
B, SCOPE OF SERVICES, in accordance with the schedule set forth in
Attachment F, which is attached hereto and incorporated by reference as part of
this AGREEMENT.
1
6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES
undertaken in a manner consistent with the prevailing accepted standard for
similar services with respect to projects of comparable function and complexity
and with the applicable laws and regulations published and in effect at the time of
performance of the SERVICES. The PROJECT shall be designed and
engineered in a good and workmanlike manner and in strict accordance with this
AGREEMENT. All engineering work shall be performed by or under the
supervision of Professional Engineers licensed in the State of Oklahoma, and
properly qualified to perform such engineering services, which qualification shall
be subject to review by CITY. Other than the obligation of the ENGINEER to
perform in accordance with the foregoing standard, no warranty, either express
or implied, shall apply to the SERVICES to be performed by the ENGINEER
pursuant to this AGREEMENT or the suitability of ENGINEER'S work product.
7. LIMITATION OF RESPONSIBILITY.
7.1 ENGINEER shall not be responsible for construction means, methods,
techniques, sequences, procedures, or safety precautions and programs
in connection with the PROJECT.
8. OPINIONS OF COST AND SCHEDULE.
8.1. Since ENGINEER has no control over the cost of labor, materials,
equipment, or services furnished by others, or over contractors',
subcontractors', or vendors' methods of determining prices, or over
competitive bidding or market conditions, ENGINEER'S cost estimates
shall be made on the basis of qualification and experience as a
Professional Engineer.
8.2. Since ENGINEER has no control over the resources provided by others
to meet construction contract schedules, ENGINEER'S forecast
schedules shall be made on the basis of qualification and experience as a
Professional Engineer.
9. LIABILITY AND INDEMNIFICATION
' 9.1. ENGINEER shall defend and indemnify CITY from and against legal
liability for damages arising out of the performance of the SERVICES for
CITY including but not limited to any claims, costs, attorney fees, or other
expenses of whatever nature where such liability is caused by the
negligent act, error, or omission of ENGINEER or any person or
organization for whom ENGINEER is legally liable. Nothing in this
' paragraph shall make the ENGINEER liable for any damages caused by
the CITY or any other Contractor of the CITY.
' 9.2. ENGINEER shall not be liable to CITY for any special, indirect or
consequential damages, such as, but not limited to, loss of revenue, or
loss of anticipated profits.
11
10. COMPLIANCE WITH LAWS.
10.1. In performance of the SERVICES, ENGINEER shall comply with
applicable regulatory requirements including federal, state and local laws,
rules regulations, orders, codes and standards. ENGINEER shall procure
the permits, certificates and licenses necessary to allow ENGINEER to
perform the SERVICES. ENGINEER shall not be responsible for
procuring permits, certificates and licenses required for any construction
unless such responsibilities are specifically assigned to ENGINEER in
Attachment B, SCOPE OF SERVICES.
10.2. The ENGINEER shall take the necessary actions to ensure its facilities
are in compliance with the requirements of the Americans With
Disabilities Act. It is understood that the program of the ENGINEER is
not a program or activity of the OWASSO PUBLIC WORKS AUTHORITY.
The ENGINEER agrees that its program or activity will comply with the
requirements of the Americans With Disabilities Act. Any costs of such
compliance will be the responsibility of the ENGINEER. Under no
circumstances will ENGINEER conduct any activity which it deems to not
be in compliance with the Americans With Disabilities Act.
11. INSURANCE
11.1. During the performance of the SERVICES under this AGREEMENT,
ENGINEER shall maintain the following insurance:
11.1.1. General Liability Insurance with bodily injury limits of not less than
$1,000,000 for each occurrence and not less than $1,000,000 in
the aggregate, and with property damage limits of not less than
$100,000 for each occurrence and not less than $100,000 in the
aggregate.
11.1.2. Automobile Liability Insurance with bodily injury limits of not less
than $1,000,000 for each person and not less than $1,000,000 for
each accident and with property damage limits of not less than
$100,000 for each accident.
11.1.3. Workers Compensation Insurance in accordance with statutory
requirements and Employers' Liability Insurance with limits of not
less than $100,000 for each occurrence.
11.1.4. Errors and Omissions Insurance to remain in effect during the
PROJECT and the term of any legal liability. Errors and
Omissions coverage to be for a minimum of 5500,000, deductibles
subject to approval.
11.2 ENGINEER shall furnish CITY certificates of insurance which shall
include a provision that such insurance shall not be canceled without at
least 30 days written notice to the CITY.
12. OWNERSHIP AND REUSE OF DOCUMENTS.
I 12.1. All documents, including original drawings, estimates, specifications, field
notes and data shall become and remain the property of the CITY.
I 12.2. CITY'S reuse of such documents without written verification or adaptation
by ENGINEER for the specific purpose intended shall be at CITY'S risk.
' 13. TERMINATION OF AGREEMENT.
13.1. The obligation to continue SERVICES under this AGREEMENT may be
terminated by either party upon fifteen days written notice in the event of
' substantial failure by the other party to perform in accordance with the
terms hereof through no fault of the terminating party.
13.2 CITY shall have the right to terminate this AGREEMENT, or suspend
' performance thereof, for CITY'S convenience upon written notice to
ENGINEER; and ENGINEER shall terminate or suspend performance of
SERVICES on a schedule acceptable to CITY. In the event of
t termination or suspension for CITY'S convenience, CITY shall pay
ENGINEER for all SERVICES performed in accordance with provisions of
Attachment D, COMPENSATION. Upon restart of a suspended project,
' payment shall be made to ENGINEER in accordance with Attachment D,
COMPENSATION.
' 14. NOTICE.
14.1. Any notice, demand, or request required by or made pursuant to this
AGREEMENT shall be deemed properly made if personally delivered in
writing or deposited in the United States mail, postage prepaid, to the
address specified below.
' To ENGINEER: MONTGOMERY WATSON
P.O. Box 150020
Tulsa, Oklahoma 74115
' Attention: Ron Cass, P.E.
To CITY: OWASSO PUBLIC WORKS AUTHORITY
' P.O. Box 180
Owasso, Oklahoma 74055
Attention: F. Robert Carr, Jr.
' 14.2. Nothing contained in this Article shall be construed to restrict the
transmission of routine communications between representatives of
' ENGINEER and CITY.
15. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be
considered to be in default of this AGREEMENT if delays in or failure of
' performance shall be due to forces which are beyond the control of the parties;
including, but not limited to: fire, flood, earthquakes, storms, lightning,
epidemic, war, riot, civil disturbance, sabotage; inability to procure permits,
licenses, or authorizations from any state, local, or federal agency or person for
any of the supplies, materials, accesses, or services required to be provided by
either CITY or ENGINEER under this AGREEMENT; strikes, work slowdowns or
other labor disturbances, and judicial restraint.
16. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a
court of competent jurisdiction as unenforceable, such portion shall be severed
herefrom, and the balance of this AGREEMENT shall remain in full force and
effect.
17. INTEGRATION AND MODIFICATION. This AGREEMENT includes Attachments
A, B, C, D, E and F and represents the entire and integrated AGREEMENT
between the parties; and supersedes all prior negotiations, representations, or
agreements pertaining to the SCOPE OF SERVICES herein, either written or
oral. This AGREEMENT may be amended only by a written instrument signed
by each of the Parties.
18. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the
ENGINEER and the CITY over the interpretation or application of the terms of
this AGREEMENT, the matter shall be referred to the City's Director of Public
Works for resolution. If the Director of Public Works is unable to resolve the
dispute, the matter may, in the Director's discretion, be referred to the City
Manager for resolution. Regardless of these procedures, neither party shall be
precluded from exercising any rights, privileges or opportunities permitted by law
to resolve any dispute.
19. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant
to this AGREEMENT, provided that nothing contained in this paragraph shall
prevent ENGINEER from employing such independent consultants, associates,
and subcontractors as ENGINEER may deem appropriate to assist ENGINEER
in the performance of the SERVICES hereunder.
20. APPROVAL. It is understood and agreed that all work performed under this
AGREEMENT shall be subject to inspection and approval by the Public Works
Department of the City of Owasso, and any plans or specifications not meeting
the terms set forth in this AGREEMENT will be replaced or corrected at the sole
expense of the ENGINEER. The ENGINEER will meet with the City staff initially
and monthly thereafter and will be available for public meetings and/or City of
Owasso presentations.
21. KEY PERSONNEL. ENGINEER has designated Ron Cass, P.E., as Project
Manager in the performance of the SERVICES hereunder. ENGINEER agrees
that no change will be made in the assignment of these positions without prior
approval of CITY.
IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple
copies on the respective dates herein below reflected to be effective on the date
executed by the Chairman of the Owasso Public Works Authority.
MONTGOMERY WATSON
Ashok Varma, Vice President
Date: '/ a. 9 f
APPROVED: OWASSO PUBLIC WORKS AUTHORITY
Secretary Chairman
Date:
APPROVED AS TO FORM:
Authority Attorney
n
Agreement '
for
Engineering Services
Scope of Project ,
Attachment A
SCOPE OF PROJECT. The PROJECT shall include development of a comprehensive
water master plan for orderly infrastructure development, expansion and upgrading of
the water distribution system. The master plan will become the guide for developing
necessary facilities and improvements to satisfy water distribution and storage needs for
the existing and future service area.
The items to be addressed in the comprehensive study of the municipal water system '
are:
• Water flow projections for the present and projected populations;
• Water system study of the existing and future system;
• Prepare a master plan report detailing the findings and recommendations from the
water system study. 0
Agreement
for
Engineering Services
Scope of Services
Attachment B
The services to be performed by the ENGINEER under this AGREEMENT will consist of
eight tasks, as described below. Further, it is understood and agreed that the date of
beginning, rate of progress, and the time of completion of the work to be done hereunder
are essential provisions of this AGREEMENT; and it is further understood and agreed
that the work embraced in this AGREEMENT shall commence upon execution of this
AGREEMENT and after receipt of a Notice to Proceed.
The Basic Services of ENGINEER include, but are not necessarily limited to, the
following tasks:
Task 1: Data Collection
' Sub -Task 1 a — Review Existing Information
The first task in this project is to compile and review all available data including previous
' studies, existing development plans, system details, and other available information. It is
anticipated that CITY staff will be available to collect the information and to discuss the
issues. The primary goal of this review is to get a clear understanding of the current
' system and modeling issues and to identify the critical success factors for ensuring that
all the CITY needs are addressed. The collected data will be reviewed and
supplemented with information gathered from meetings with CITY staff.
' Information that will need to be collected includes maps, hydraulic schematics of the
existing system, data on all existing physical facilities including pipelines, pumps and
' pump curves, storage tanks, and control valves. If recent pump test data is available it is
assumed this will be included. Additional information that will be necessary includes
water production and consumption records, system operational and control information.
The CITY will provide detailed information for all physical facilities (i.e. Tanks: bottom
' elevation, maximum water surface, diameter, inlet/outlet configuration. Pumps:
manufacturer's curves, recent actual pump test data including head and flow operating
point and shut -off head. Control valves: elevation and setting), and information for
' operation of all facilities (i.e. Pumps: what triggers operation? time? tank level? flow
rate? what are trigger values ?).
' Sub -Task 1 b — Field Review of Facilities
This sub -task will involve visiting all the primary facilities with CITY staff. The facilities
' will include water storage facilities, pumps stations, and control valves. The field visit will
confirm detailed information on the existing facility configuration and operating controls
and will allow in -depth discussions of existing perceived problems or trouble spots for
the CITY staff.
Sub -Task 1 c - Prepare TM No. 1
A Technical Memorandum will be prepared to summarize the information on the existing
system. Ten copies of TM No. 1 will be provided.
Task 2: Update Existing Model
Sub -Task 2a - Validate Existing Model System Facilities
MONTGOMERY WATSON will verify the attributes of all pipes currently in the model
against available system maps and other information. MONTGOMERY WATSON will
also add any existing pipes that are currently not in the model. All pipe age and material
information obtained shall be incorporated directly into the computer model for easy
future reference and use. The information to be incorporated into the model will be
provided by the CITY.
Piping will be adjusted to accurately reflect pump station header piping, storage tank
headers, and other related piping that is currently represented in the model in simplified
form. Detailed descriptions of operational parameters, in both text and logic formats, will
be provided for the entire system and for each controlled facility. Operational parameters
include valve settings; controls for pumps, turning on or off based on discharge
pressure, tank levels, or time; and inflow /outflow from tanks. This task will also include
verifying all pump characteristics and modeling them appropriately. The diameter,
bottom, minimum, and maximum water elevations for each tank will be confirmed.
Elevated tanks with non - cylindrical shapes will have their depth versus volume curve
input for accurate modeling. Altitude valves will modeled where appropriate, as well as
detailed tank piping that allows for tank water fill and withdrawal.
Sub -Task 2c - Prepare TM No. 2
Ten copies of TM No. 2 will be submitted documenting what facilities were changed or
updated and what pipes were added to the model.
Task 3: Calibrate Model
Sub -Task 3a - Validate Existing Model Water Demands
Demands for model nodes will be derived from the CITY's land -use maps. Demands will
be assigned to nodes based on the land area and land use associated with each node.
Large industrial and commercial water users will be identified and input separately. The
following data is assumed to be available from, and furnished by, the CITY for
MONTGOMERY WATSON to use:
(1) existing system land use map,
(2) map detailing specific areas within the modeling area that are not currently
developed,
(3) list of 10 largest water users and their average annual and peak month demands,
(4) map showing geographical locations of 10 largest water users correlated to item
3,
i
P,
(5) average annual production and consumption summaries for most current year,
and
(6) complete hourly data of system operations (pump on /off times, pump status,
pump speed if VFD, tank water level, and control valve settings) for a 24 -hour
period when the system is near or at maximum production.
Sub -Task 3b — Develop Diurnal Demand Curves
Diurnal curves will be derived from pumping and tank level data. It is anticipated that the
diurnal curves developed will be adequate for modeling purposes. The diurnal curves will
be compared with typical diurnal curves for similar cities. No effort is allocated for
metering of portions of the existing distribution system to generate custom diurnal
curves.
Sub -Task 3c — Identify Test Locations and Collect Field Flow /Pressure Data
Calibration is a critical issue in modeling a water system. To ensure that the model
simulates actual system performance, it is necessary to compare field data with the
computer model outputs. The calibration comparison allows the model parameters to be
adjusted to more accurately reflect system operations. MONTGOMERY WATSON will
develop a detailed calibration plan based on the Owasso system.
The calibration tests are anticipated to consist of stationing pressure recorders at
appropriate locations for each testing period and testing fire hydrants to provide pressure
and flow information. MONTGOMERY WATSON will coordinate and provide personnel
for the field testing efforts. All necessary equipment and two people will be available
from CITY staff to assist with the field tests. It is anticipated that 8 tests will be necessary
to successfully calibrate the hydraulic model.
In addition, it will be necessary to gather all system operation information available for
the testing duration, including time of pump operations, pump flows and pressures, tank
levels, and any other flow and/or pressure measurements on an hourly basis for the 24-
hour period around the hydrant tests. The CITY will collect this 24 -hour operations data
on an hourly basis and provide it to MONTGOMERY WATSON.
Sub -Task 3d — Adiust the Roughness of the Pipe
After the field data is gathered, it will be summarized and used to calibrate the hydraulic
model. The results of this task will be a calibrated hydraulic model that accurately
reflects the pressures and flows of the CITY's distribution system.
Sub -Task 3e — Prepare TM No
t Ten copies of TM No. 3 will be submitted presenting the assumptions, methodology, and
results of the calibration effort. TM No. 3 will include guidelines for assigning pipe friction
to new pipes added by the City.
1
Task 4: Evaluate Existing System Deficiencies
Sub -Task 4a — Develop System Criteria
System criteria to assess the adequacy of existing facilities will be developed. Criteria of
obvious importance include maximum and minimum acceptable pressures, maximum
acceptable pipeline velocities and headloss, and the adequacy of emergency storage
volumes and power requirements. These criteria and others identified by CITY staff will
be presented in TM No. 4.
Sub -Task 4b — Evaluate Adequacy of Existing System for Pressure
System deficiencies will be identified based on the criteria developed in Sub -Task 4a.
Modeling scenarios will be analyzed under conditions of peak hour and maximum day
plus fire flows. It is anticipated that several different fire locations will be modeled.
Deficiencies will be identified both graphically and in spreadsheet format and will be
presented to the CITY in TM No. 4. The TM will include a summary of all
conditions/scenarios set up for evaluation as well as delineation of problem areas.
Sub -Task 4c — Recommend Improvements to Existing System
Montgomery Watson will evaluate potential solutions for the deficiencies identified in
Sub -Task 4b and will develop a program for eliminating deficiencies based on the
determined priorities. Deficiencies will be prioritized based on input from CITY staff.
Up to four proposed solutions will be modeled and evaluated based on criteria
developed in Sub -Task 4a. The results will be presented in TM No. 4. TM No. 4 will also
present a summary of the advantages and disadvantages of proposed alternative
solutions, and will identify a recommended solution.
Following completion of the strictly hydraulic work (i.e., Task 3 — Calibrate Model and
Task 4 — Evaluate Existing System Deficiencies), a one -day workshop will be conducted
for an intensive review of the hydraulic model and analysis of hydraulic deficiencies.
MONTGOMERY WATSON will present the analysis findings in a workshop setting and
will obtain feedback from CITY staff. The main purpose of the workshop is to ensure that
both CITY staff and MONTGOMERY WATSON staff have a good understanding of and
are in agreement on the work performed to date and to set a clear direction on
implementation of following tasks.
Written minutes of the workshop will be prepared. MONTGOMERY WATSON will also
prepare any minor amendments to previous TMs which result from the workshop.
Sub -Task 4d — Prepare TM No. 4
All aspects of Task 4 shall be documented and presented to the CITY. The data,
assumptions, methodologies, results, and recommendations will be presented. TM No. 4
will be submitted in a preliminary report format for OPWA use in capital and budgetary
planning.
Task 5: Prepare Maps
' Sub -Task 5a — Prepare Wall Maps of Existing System
A wall map detailing the existing system will be provided. The wall map will identify pipe
diameter by color, label each pipe by number, and will include call -outs of pumping and
storage facilities.
Sub -Task 5b- Prepare Wall Maps of System Pressure Contours
A wall map showing the existing water distribution system color -coded pressure contours
' will be provided.
Task 6: Develop Water Demand Projections
Sub -Task 6a — Develop Demand Projections
' Water demands for the future will be determined in five year increments through build
out. Information collected in Task 1a will be used to evaluate past and current production
and consumption records to determine average day, minimum day, maximum day, and
peak hour demands on a system -wide basis. Future demands will be determined based
on all available information from the Owasso Planning Department and the Owasso
Comprehensive Study Plan currently under development. The projections will be based
on wet, dry, and normal annual scenarios.
A review of service area options will be conducted to provide regional service options for
' the north and east areas of OPWA's service.
Sub -Task 6b — Identify Future Large Users
' Anticipated future large water users will be identified by CITY staff and MONTGOMERY
WATSON will incorporate the demands of the large users in the model. Separate diurnal
curves will be used for the large users.
1 Sub -Task 6c — Allocate Future System Water Demands
' The future demands determined in Sub -Tasks 6a and 6b will be allocated throughout the
model based on planning information and on large water user specific information. The
water use patterns for the existing system will be re- evaluated to determine the
' applicability for the future system. Areas not currently served by the CITY will be
included in the allocation of future demands.
1
1
Sub -Task 6d — Model Future System Facilities
Currently planned future system improvements will be input into the model and the future
system will be analyzed under the minimum day, maximum day and fire flow conditions
to determine the impact of these additional demands.
Sub -Task 6e — Evaluate Adequacy of Future System
l�
The future system will be analyzed for the following: ability of current water supply to
meet the future demands; ability of pipes to pass needed flows during peak hour
conditions during maximum day and fire events; capacity of storage tanks for
operational, emergency, fire fighting, and replenishment conditions; and pumps will be
evaluated for adequate capacity. All of the analyses will be based on the established
system criteria.
Sub -Task 6f — Recommend Improvements for Future Systems
All identified improvements will be those that most appropriately satisfy future system
objectives. Identified projects will be phased through the build out planning period. All
recommendations will be prioritized based on how critical the deficiency is and on the
anticipated timing of future demands.
Sub -Task 6g — Prepare TM No. 5
All aspects of Task 6 shall be documented and presented to the CITY in TM No. 5. The
data, assumptions, methodologies, results, and recommendations will be presented. Ten
copies of TM No. 5 will be provided.
Task 7: Develop Capital Improvements Plan
Sub -Task 7a — Develop Cost Estimates
Unit costs will be developed for the recommended improvements. This will include costs
for pipelines on a dollar per diameter inch foot basis, costs for water storage on a dollar
per million gallon basis, and costs for pumping on a dollar per horsepower basis. Costs
for other improvements will be developed as necessary based on system
recommendations.
Sub -Task 7b — Phase Capital Improvements Plan
The recommended improvements will be phased in projects. Projects will be phased
such that economies of scale and of construction will be utilized. The unit costs found in
Sub -Task 7a will be applied to the selected recommended improvements to determine
the anticipated improvement costs. Improvements necessary for the existing system
identified in Sub -task 4c will be included. Planning will consider funding from the SRF
and Oklahoma Water Resources Board.
13
Sub -Task 7c — Establish Implementation Criteria
1 Implementation criteria will be developed with OPWA staff for the improvements
recommended in the CIP.
ISub -Task 7d — Prepare Master Plan Report
' A draft master plan report will be compiled and 10 copies submitted to OPWA staff for
review. The Master Plan Report will be a combination of the previously submitted TMs
as well as the CIP and the phasing process. The document will contain diurnal demand
' curves for the existing system, future system, and large users, as well as graphical
representations of the deficiencies of the existing system and future system. The results
of the calibration will be incorporated into the report and the criteria used for all hydraulic
' analysis. OPWA staff comments will be addressed in the final Master plan Report. 25
copies of the final report will be submitted.
Task 8: Training
' Task 8 — Conduct Staff Traininq
Two days of training will be provided for up to six CITY staff members. The training will
focus on hydraulic modeling but will also include water quality modeling, database
management, data export to Microsoft Word and Excel, and other subject areas
' consistent with the type of model provided and particular interests of the CITY staff.
Training will be conducted using the CITY's computers. A training manual will be
provided for each participant.
1 1-t
Agreement
for
Engineering Services
Responsibilities of the City of Owasso
Attachment C
RESPONSIBILITIES OF THE CITY. The CITY agrees:
1.0 Reports, Records, etc. To furnish, as required by the work, and not at expense
to the ENGINEER:
1.1 Records, reports, studies, plans, drawings, and other data available in the
files of the CITY which may be useful in the work involved under this
AGREEMENT.
2.0 Information on Existing System Facilities. To provide detailed information for all
physical facilities (i.e. Tanks: bottom elevation, maximum water surface,
diameter, inlet/outlet configuration. Pumps: manufacturer's curves, recent actual
pump test data including head and flow operating point and shut -off head.
Control valves: elevation and setting), and information for operation of all facilities
(i.e. Pumps: what triggers operation? time? tank level? flow rate? what are trigger
values ?). The CITY will also provide pipe age and material information which will
be incorporated into the model.
3.0 Access. To provide access to public and private property when required in
performance of ENGINEER's services.
4.0 Staff Assistance. Designate in writing a person to act as its representative in
respect to the work to be performed under this AGREEMENT, and such person
shall have complete authority to transmit instructions, receive information,
interpret and define CITY'S policies and decisions with respect to materials,
equipment, elements and systems pertinent to the services covered by this
AGREEMENT.
4.1 Furnish staff assistance in locating existing CITY owned utilities and in
expediting their relocation as described in Attachment B.
5.0 Review. Examine all studies, reports, sketches, estimates, drawings, and other
documents presented by ENGINEER and render in writing decisions pertaining
thereto with a reasonable time so as not to delay the services of ENGINEER.
6.0 Assistance during Calibration Field Work. To provide all necessary equipment for
fire hydrant testing and two people from CITY staff to assist with the field tests for
calibration. In addition, it will be necessary to gather all system operation
information available for the testing duration, including time of pump operations,
pump flows and pressures, tank levels, and any other flow and/or pressure
measurements on an hourly basis for the 24 -hour period around the hydrant
1>
tests. The CITY will collect this 24 -hour operations data on an hourly basis and
' provide it to ENGINEER.
7.0 Computers for Staff Training. To provide the computers necessary for training.
1
1
1
I
1
1 16
Agreement
for
Engineering Services
Compensation
Attachment D
COMPENSATION. The CITY agrees to pay, as compensation for services set forth in
Attachment B, a total lump sum fee of $122,779.00. ENGINEER shall submit monthly
invoices based upon the proportion of the total services actually completed at the time of
billing. Invoices are due and payable within 30- calendar days at receipt by the City. The
projected amount for each phase of work is as follows:
Task 1: Data Collection
$6,529.00
Task 2: Update Existing Model
$3,665.00
Task 3: Calibrate Model
$16,078.00
Task 4: Evaluate Existing System
$17,857.00
Task 5: Prepare Maps
$3,760.00
Task 6: Develop Water Demand Projections
$33,926.00
Task 7: Develop Capital Improvements Plan
$37,918.00
Task 8: Training
$3,046.00
1
Agreement
' for
Engineering Services
' Fee /Manhour Breakdown
Attachment E
See the table on following page.
18
OWASSO PUBLIC WORKS AUTHORITY
WATER SYSTEM MASTER PLAN
FEE CALCULATIONS
11 / 11 1 - lm m m m m m m m M " L a f 1 11 t i f f
Principal
Supervising
Senior
Associate
Total
Expenses
Total
Nu.
Task
Sub -Task
Engineer
Engineer
Engineer
Engineer
Engineer
Clerical
Admin.
Hours
($)
Cost ($)
1
Data Collection
I a
Review Existing Information
2
16
1 b
Field Review of Facilities
2
16
1
Prepare Tech. Memo 1
2
2
8
16
2
Subtotal
Update Existing Model
64
$ I,(K 9
$ 6 529
2a
Validate Existing Model System Facilities
2
16
21)
Prepare Tech. Memo 2
2
4
8
3
Calibrate Model Suhtotal
32
$ 905
$ 3,665
3a
Validate Existing Model Water Demands
2
40
3b
Develop Diurnal Demand Curves
2
16
3c
Identify Test Locations & Collect Field Data
1
2
20
1d
Adjust the Roughness of the Pipes
4
4
�2
3e
Prcparc'I'erh• Memo .1
2
2
8
24
4
Subtotal
Evaluate Existing .System
159
$ 2,168
$ 16,078
4a
Develop System Criteria
2
4
15
4b
Evaluate Adequacy of Existing System for Pressure
8
8
30
4c
Recommend Improvements to Existing System
8
8
32
4d
Prepare Tech. Memo 4
2
2
8
20
5
Subtotal
Prepare Maps
167
$ 1,992
$ 17857
5a
Prepare Wall Maps of'Exisling System
1
16
5b
Prepare Wall Maps of System Pressure Contours
1
16
6
Develop Water Demand Projections Subtotal
34
$ 800
$ 3 760
6a
Develop Demand Projections
2
30
40
6b
Identify Future Large Individual Water Users
8
8
6c
Allocate Future System Service Area Water Demands
4
15
30
6d
Model Future. System Facilities
4
8
40
6c
Evaluate Adequacy of Future System Facilities
2
8
40
6f
Recommend Improvements for Future Systems
4
8
32
6g
Prepare Tech. Mena' S
2
2
8
24
7
Subtotal
Develop Capital Improvements Ilan
319
$ 3,156
$ 33,926
7a
Develop Cost Estimates
4
30
35
7b
Phase Capital Improvements Plan
4
30
35
7c
Establish Implementation Criteria
4
30
15
7d
Prepare Master Plan Report
4
30
70
40
8
Subtotal
Training
351
$ 3,643
$ 37,918
8
Conduct Sta17'I'rai °ing
24
4
Subtotal
28 1
$ 746
$ 3,046
L
Total
I
$ 122,779
11 / 11 1 - lm m m m m m m m M " L a f 1 11 t i f f
Agreement
' for
Engineering Services
' Scheduling
Attachment F
ISee the schedule on following page.
I
II
II
II
II
II
11
19
OWASSO PUBLIC WORKS AUTHORITY
WATER SYSTEM MASTER PLAN
PROJECT SCHEDULE
No.
Task
Sub -Task
Month 1
Month 2
Month 3
Month 4
Month 5
Month 6
I
Data Collection
la
Review Fxisting Information
w.
1 h
Field Review of Facilities
I c
Pre pare 'Tech. Memo I
TM
2
Update Existing Model
2a
Validate Existing Model System Facilities
xr
2b
Prepare 'Tech. Memo 2
TM 2
3
Calibrate Model
3a
Validate Existing Model Water Demands^
3h
Develop Diurnal Demand Curves
3c
Identify 'Test Locations & Collect Field Data
f.
3d
3e
Adjust the Roughness of the Pipes
Prepare Tech. Memo 3
, ;'
TM 3
4
Evaluate Existing System
4a
Develop System Criteria
4b
Evaluate Adequacy ol' Existing System for Pressure
4c
Recommend Improvements to Existing System
4d
Pre are Tech. Memo 4
-- - TM
4
5
Prepare Maps
5a
Prepare Wall Maps ol' Existing System
Sh
Prepare Wall Maps of System Pressure Contours
Submit Wall Maps
6
Develop Water Demand Projections
6a
Develop Demand Projections
6b
Identify Future Large Individual Water Users
6c
Allocate Future System Service Area Water Demands
6d
6e
Model Future System Facilities
Evaluate Adequacy of Future System Facilities
61'
Recommend Improvements for Future Systems
6g
Prepare Tech. Memo 5
. TM 5
7
Develop Capital Improvements Plan
7a
Develop Cost Estimates
7h
Phase Capital Improvements Plan
7,
7c
Establish Implementation Criteria
7d
Pre are Master Plan Report
Submit Master
, itr
8
Training
K
Conduct Staff Training
IN
Page 1 of 10
Request for Proposals
Water System Master Planning
REQUEST FOR PROPOSALS
PROFESSIONAL ENGINEERING SERVICES
FOR
WATER SYSTEM MASTER PLANNING
Owasso Public Works Authority
Owasso, Oklahoma
The Owasso Public Works Authority will receive qualifications statements and proposals from
engineering firms (hereinafter called Engineer) pursuant to entering into a contractual agreement
for the performance of engineering services required to complete the project outlined below.
The proposals will be received in the office of the Public Works Director (320 S. Dogwood) until
2:00 p.m., Friday, October 8, 1999. Following submittal, each proposal will be reviewed by the
Selection Committee.
The qualifications shall be for providing Professional Engineering Services for the proposed
master planning. System needs and facilities will be evaluated to be consistent with the current
water model (H2ONET version 2.0 by MW Soft, Inc.) used by the City of Owasso. A copy of
the Users Manual is available for review upon request in the Public Works Administration
offices (320 S. Dogwood) during the proposal process.
The Scope of Services identifies the specific planning requirements to be provided by the
Engineer selected for this project.
Introduction
The Owasso Public Works Authority (OPWA) currently purchases treated water from the City of
' Tulsa and has emergency interconnections with Rural Water District No. 3, Rogers County and
Rural Water District No. 3, Washington County. The OPWA owns and operates a water
distribution system consisting of over 70 miles of water line ranging in size from 2 to 16 inch in
diameter. In addition, the city maintains a 0.5 million gallon and 2.0 million gallon ground
storage tanks and a water booster pump station.
The City of Owasso needs a comprehensive master plan for orderly infrastructure development,
expansion and upgrading. The master plan will become the guide for developing the necessary
facilities and improvements to satisfy water distribution and storage needs for the existing and
future service area. A wastewater master plan was completed in September 1997.
The Authority is committed to complying with all applicable environmental regulations which
' may be imposed, while developing quality facilities to serve the existing and future needs of the
community in the most cost- effective manner possible. Planning will need to consider the
possibilities of funding from the Oklahoma Water Resources Board for the necessary
improvements. Provisions in the planning process will need to incorporate utilization of monies
available through the Drinking Water State Revolving Fund (SRF). Therefore, planning will
need to be in conformance with the SRF, Oklahoma Water Resources Board (OWRB) and
Oklahoma Department of Environmental Quality (ODEQ) regulations and guidelines.
.r
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Page 2 of 10
Request for Proposals
Water System Master Planning
Engineering qualifications and proposals will be evaluated on several factors, including the '
ability to expedite the completion of this project in a timely manner. The Authority expects the
project will start approximately November 15, 1999 and will be completed within 6 months. '
I. GENERAL INFORMATION ,
A. The purpose of this Request for Proposals (RFP) is to obtain professional
engineering services for water system master planning. '
All qualified proposals will be considered without regard to age, race, creed, color
sex, handicap or national origin. '
B. INSTRUCTIONS AND STATEMENT SUBMISSION
Closing Submission Date '
Proposals must be submitted no later than 2:00 p.m. on October 8, 1999.
The qualification statements and proposals will be referred to a review
committee who will evaluate each submittal in accordance with the
evaluation criteria stated later in this RFP.
2. Conditions of the Submittal 1
All costs associated with the preparation of a submittal in response to this
RFP will be the responsibility of the offerer and will not be reimbursed by I
the City of Owasso or the Owasso Public Works Authority.
Instructions to Prospective Contractors
(a) Submittals should be addressed as follows:
Public Works Director '
Owasso Public Works Authority
P.O. Box 180 (320 S. Dogwood)
Owasso, OK 74055 ,
(b) Submittals may be mailed or hand delivered. It is important that
the offer's submittal be in a sealed envelope clearly marked on the '
lower left hand corner with the following information:
PROFESSIONAL ENGINEERING SERVICES - ,
WATER SYSTEM MASTER PLANNING
DUE: 2:00 p.m., October 8, 1999
It is the responsibility of the offerer to ensure that the proposal is received '
by the date and time specified above. Late submittals will not be
considered. '
Page 3 of 10
Request for Proposals
Water System Master Planning
' 4. Right to Reject
The Authority reserves the right to reject any and all submittals received in
' response to the RFP. A contract for the accepted proposal will be based
only on the factors and procedures described in the RFP.
' C. CERTIFICATIONS
The offerer must include the affidavit enclosed in this RFP as part of its proposal
' submittal.
' H. REQUIREMENTS OF THE ENGINEER DURING THE PROJECT
1
I
I
F
A. GENERAL REQUIREMENTS
Complete the project with the team Project Manager outlined in the
proposal.
2. Provide General liability insurance with a minimum combined coverage of
$1,000,000.
3. Provide Errors and Omissions Insurance to remain in effect during the
project and the term of any legal liability. Errors and Omissions coverage
to be for a minimum of $500,000, deductibles subject to approval.
4. Provide Workmans' Compensation insurance in accordance with the
applicable state statute.
5. During the course of the work the Engineer will be required to submit
proof of the required insurance coverage.
6. It is a requirement that the firm be accessible to the Authority. Under no
circumstances will the project team Project Manager be allowed to office
greater than 40 miles distant from the project location.
III. SCOPE OF SERVICES
A. GENERAL
ENGINEER agrees to perform professional services in connection with
the Project as hereinafter stated.
2. ENGINEER will serve as professional engineering representative to the
Authority on the project, and will give consultations and advice to the
Authority during the performance of his services.
Page 4 of 10
Request for Proposals
Water System Master Planning
ENGINEER will prepare all documents necessary so that the Authority
may secure approval of such governmental authorities, including OWRB
and ODEQ, as have jurisdiction over approval applicable to this project.
4. ENGINEER will become thoroughly knowledgeable about the contents
and use of H2ONET and develop Master Plan conclusions, and
recommendations consistent with the model and supporting materials. As
needed by the ENGINEER, conduct other onsite investigations or
inspections of the project areas to aid in the planning activities.
B. PLANNING DOCUMENT
The following Scope of Services pertains to the general items to be addressed in the
comprehensive study of the municipal water system. Alternatives developed are to
comply with requirements for eligibility under the State Revolving Fund and all other
pertinent State and Federal laws and regulations.
1. Water Flow Projections
(a) Water flow and demand calculations are to be consistent with the City of
Owasso Comprehensive Plan currently under development. Information
pertaining to land uses and densities may be obtained in the Community
Development Department.
(b) Present and projected population and water flow will be developed for a 5,
10, and 20 -year planning period.
(c) Average daily, maximum daily and peak design flow rates within the
study area will be developed for the existing and future service area.
(d) Water flow projections will be used in subsequent tasks for evaluating
existing distribution capabilities and designing new pipelines and
facilities.
2. Water System Study
(a) Existing S, tem
(1) The existing water transmission, distribution and storage system will
be reviewed, described and evaluated. Meter locations from the City
of Tulsa supply and pressure reducing valves are to be identified.
(2) Any existing reports and data will be reviewed.
(3) An hydraulic analysis of the system using H2ONET or a compatible
program that will allow transfer of data will be performed to establish
the capacities of all critical segments.
1
1
[i
Page 5 of 10
Request for Proposals
Water System Master Planning
(4) The location, capacity and condition of water storage tanks and
associated transmission lines will be assessed.
(b) Future Service Area
(1) A comprehensive long -range 5 -year, 10 -year and 20 -year plan will be
formulated.
(2) Preparation of the long -range plan will consider and integrate existing
facility condition and capacities, growth projections relating to
storage, transmission and conveyance needs.
(3) Using the computer model, flow projections for each planning period
will be compared with existing capacities.
(4) Where existing facilities are determined to be inadequate, alternatives
will be cost - estimated, comparatively evaluated, and prioritized.
(5) For the portions of the study area which are currently not served by
water, alternative plans for distribution and storage to provide water
service will be developed. Each alternative will be cost - estimated,
evaluated and prioritized. All recommended improvements will be
consistent with applicable local and state standards.
(6) Consolidation and elimination of pumping stations are to be
evaluated.
3. Master Plan Report
(a) Details, findings and recommendations for each listed item in the planning
document are to be provided in a written report. Items to be included are:
- Water flow projections,
' - Design criteria, and
- Water transmission, distribution and storage system study
(b) The computer model of the existing and future service areas will be
included as part of the final report. All data used in the model are to be
provided to the Authority.
' (c) Ten (10) copies of a draft report and Executive Summary are to be
furnished for review and comment prior to release of the document.
(d) Fifteen (15) copies of the final report and twenty -five (25) copies of the
Executive Summary are to be furnished following review and comment on
' the drafts.
(e)
IV. PAYMENT FOR SERVICES
Page 6 of 10
Request for Proposals
Water System Master Planning
labor costs and direct expenses incurred. Invoices shall be reviewed and approved by the
Authority prior to payments being made for the services. Payments shall be made within
thirty (30) days of approval.
V. QUALIFICATIONS STATEMENT CONTENT
All sections 1 through 8 must be included to receive points in Section VI. Consulting
engineering firms desiring consideration should submit statements in the following
format:
1. Cover letter
2. Project Understanding and Approach
This section shall demonstrate understanding of the scope of the Project and
summarize the approach to providing each of the services included in Section III
of the RFP. This section should not merely restate the contents of the Request for
Proposals.
3. Qualifications of the ENGINEER
This section shall discuss prior experiences of the firm. Particular mention should
be made regarding previous experience on similar projects. References shall be
included. The section shall also include a discussion of projects performed within
the past two (2) years involving design and construction management of
municipal water transmission, distribution and storage systems. The discussion of
each project shall include information concerning a description of any similar
designed, project schedules, both design and construction, and special
circumstances encountered in the project. All current or pending litigation,
against the firm shall be provided.
4. Project Organization and Staffing
This section shall discuss project staffing including key personnel and their
qualifications. The Project Manager shall be identified. Resumes of key
personnel and project manager shall be included as an appendix. This portion of
the statement shall also include a listing of all projects currently in progress by the
firm and their anticipated completion date.
5. Standard Qualification Form
The firm shall demonstrate abilities by inclusion of a SF254.
6. Detailed Scope of Work
A detailed Scope of Services to perform the work listed in Section IV is to be
provided.
7. Man -hour Projection
Projection of man -hours listed by task and type of personnel to complete each
u
Page 7 of 10
Request for Proposals
Water System Master Planning
Schedule
Schedule for completion of the plan
9.. Proposal Affidavit
The attached proposal affidavit shall be completed, executed and included with
the proposal.
10. Description of Additional or Supporting Services
The consulting engineering firm shall submit a description of other capabilities to
provide the Authority with additional information which may be used as a
reference should they desire the firm to perform additional or supporting services.
11. Number of Copies of Statement of Qualifications
Engineer shall submit one (1) original and two (2) copies of proposal to the City
in response to the RFP.
CAUTION: All information requested or otherwise considered common to qualifications
statements shall be included in the statement at the time of submittal. Incomplete proposals will
be considered informal and may be subject to rejection on that basis.
VI. CONSULTANT SELECTION CRITERIA
Following discussions with City of Owasso staff and review of applicable state agency criteria,
the following shall be standard procedure and policy for City of Owasso consultant selections.
Consultant selection is to be conducted in two (2) phases. Phase I is selection based on
qualifications. Phase II is selection based on proposal submittal specific to a particular
project or task. Both of these phases can be conducted concurrently.
2. The intent of these procedures is to provide a consistent methodology for selection of the
most qualified and highly responsive firm or individual.
Requests for Qualifications/Proposals may be prepared and advertised or mailed to
interested firms or individuals. Typically, a specific project will serve as the basis for the
type of services to be performed and qualifications will be reviewed based on the
projected work. In some instances, qualifications solely to perform a particular type of
work may be requested in anticipation of a future project(s).
4. All submittals must be received by the deadline established and in the manner required in
the written text of a Request for Qualifications (RFQ)/Request for Proposals (RFP) and
will be opened and evaluated by a Selection Committee.
I 5. A weighed point system may be used to rank the qualifications statements from which the
review committee will then recommend selection of "Qualified and Highly Responsive
Page 8 of 10
Request for Proposals
Water System Master Planning
determined by the Selection Committee. The evaluation will be based upon information
presented in the submittal. Submittals will be ranked according to the total number of
evaluation points assigned by the Selection Committee.
6. Qualifications statements/Proposals will be reviewed in terms of content and
completeness. Any or all references may be contacted. Each required item will be
reviewed and rated according to the rating criteria. The following factors will be
assessed throughout the review process:
A. Experience and technical competence of the Project Manager and other project staff
in the required areas of expertise.
B. Capacity to perform all required services.
C. Ability to expedite the completion of the project in a timely manner.
D. Evaluation of record on similar projects which shall include quality of work and cost
control.
E. Understanding of the project.
F. Detailed Scope of Services.
G. Project team organization chart.
H. Standard Form 254 and/or 255.
I. Projection of man -hours listed by task and type of personnel to complete each work
element, and
J. Evidence of professional liability insurance (errors and omission) and Worker's
Compensation insurance in accordance with the applicable state statutes.
7. Based upon the initial evaluation, the Selection Committee will identify one or more
firms as "Qualified and Highly Responsive Firms ".
8. A system will be used to rank the proposals. The Selection Committee will then
select the firm that will provide the best service to the City of Owasso. The ranking
system criteria will be determined by the selection committee depending upon the
type of project.
9. If warranted at that time, the Selection Committee may, at its discretion, select one or
more of the "Qualified and Highly Responsive Firms" for an interview in order to
exchange additional information or clarify portions of the Proposal contents.
10. Fee negotiation will be conducted with the top ranked firm. Should it not be possible
to negotiate an acceptable fee with the top ranked firm, negotiations with the next
highest ranked firm may be conducted. Should it not be possible to negotiate an
acceptable fee with the second ranked firm, negotiations with the next highest ranked
firm may be conducted. If negotiations proceed through each of the ranked firms, the
apparent inability to successfully negotiate a contract shall not be deemed final. The
City of Owasso reserves the right to re -open negotiations with the higher ranked
proposer.
11. Upon completion of successful contract negotiations, the Selection Committee will
make a recommendation to the Owasso City Council/Public Works Authority for
approval of the contract.
1
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' Page 9 of 10
Request for Proposals
Water System Master Planning
' 12. All written material, oral interviews and other information obtained during the review
process will be treated confidentially, except as required pursuant to local and state
' laws.
' Any questions should be directed to F. Robert Carr, Jr., P.E., City of Owasso Public Works
Director (telephone: (918)272 -4959, FAX: (918)2724999).
I
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Page 10 of 10
Request for Proposals
Water System Master Planning
PROPOSAL AFFIDAVIT
On behalf of the Offerer, I, of lawful age, being sworn upon oath,
certify:
That I am authorized to submit this proposal and to contract on behalf of the Offerer.
B. That I or any member of my firm have not been paid, given, or donated or agreed to pay, give or
donate to the City of Owasso Councilors or Owasso Public Works Authority Board or any officer
or employee of the City of Owasso or Owasso Public Works Authority any money or other thing
of value, including any special consideration, either directly or indirectly, in seeking to procure
this contract.
C. That there has been no attempt by the Offerer to discourage any potential Offerer from
submitting a proposal.
D. That I have read and understand all the information in the Request for Proposals, including the
information on the project.
E. That the Offerer and any individuals to be assigned to work do not have a record of substandard
work.
F. That the Offerer will, if awarded the contract, perform the requirements of the contract in
accordance with all applicable state and federal rules and regulations.
Dated this day of
1999.
(Offerers Firm Name)
(Signature of Offerer's Representative)
(Printed Name and Title of Individual Signing)
Subscribed and sworn to before me this day of 1999
Notary Public
My Commission expires
I MEMORANDUM
IDATE: November 11, 1999
'
TO: HONORABLE CHAIR AND TRUSTEES
OWASSO PUBLIC WORKS AUTHORITY
'
FROM: JIM McELRATH
'
SUPPORT SERVICES DIRECTOR
F. ROBERT CARR
PUBLIC WORKS DIRECTOR
SUBJECT: SALE OF OPWA PROPERTY
IDATE: November 11, 1999
'
BACKGROUND:
In early 1998, the Owasso Public Works Authority purchased the former PSO building
for use as a facility for the location of Public Works administration offices and field
'
operations. One of the results of this expansion would entail the moving of the present
Street Department operations from the current site at 420 S. Birch to the new building.
In April 1999, Precision Components contacted City Manager Jeff Hancock about the
possibility of purchasing from the OPWA the to -be- vacated Street Department building
and property (see attached map.) Such a purchase would allow them much - needed space
tfor
storage and for future expansion of their manufacturing facility.
Prior to Precision's inquiry, the City had planned to use the facility for an expansion area
as a dedicated truck and heavy equipment repair facility for Vehicle Maintenance, as well
as for storage area for Public Works equipment. Precision offered to consider paying an
amount for the property equivalent to the replacement cost of the facility, even if such
'
replacement cost were above the appraised value of the facility and property.
Vehicle Maintenance and Public Works administration worked jointly to arrive at an
estimated cost of such replacement facilities. The cost was determined to be $158,200,
'
which amount Precision offered to pay in a letter addressed to the City Manager dated
April 21, 1999 (see attachments] and 2.) An appraisal by an independent appraiser, Mr.
Eddie Peters of Pryor, OK was performed, and the fair market value of the property was
determined to be $128,000.
' A Phase One Environmental Audit was performed on the property to determine whether
any problems existed that might complicate possible sale of the property. Registered
MEMORANDUM
PROPERTY PURCHASE
November 11, 1999
PAGE 2
Environmental Professional Dennis Wharton of Hazchem, Inc. of Tulsa, OK performed
this audit. The building and site received a clean bill of environmental health.
Staff examined the requested considerations of Precision Components as expressed in the
April 21, 1999, letter, and determined that all could be met without affecting City or
Public Works operations, with the following exceptions:
1. Variance to a 75 -foot setback would have to be handled by Precision
Components on a case -by -case basis when and if they should ever choose to
expand.
2. Precision Components could be allowed a "first right of refusal" should the
OPWA ever decide to sell the Recycle Center property, rather than granting
an "option to purchase."
3. Access adequate to Fifth Avenue for emergency equipment or truck or other
traffic, in case of flood or other emergency, must be provided for and
guaranteed across Precision's property.
4. Property tax incentives should be noted as outside the city's purview.
Staff believes that it serves the best interests of the OPWA, the City of Owasso and the
Community -at -large to accede to Precision's request to purchase the Street building and
property. Precision is willing to pay an amount well above the appraised value, thus
allowing the City and OPWA to have brand -new facilities, custom - designed for their
needs. Precision is a large employer (100 +) as well as an active corporate citizen.
Assisting with the facilitation of the expansion of Precision Components would benefit
the Owasso community by enhancing the likelihood of Precision's future growth and
capital investment in Owasso.
RECOMMENDATION:
Staff recommends that the OPWA Trustees enter into a Real Estate Purchase Contract
and Early Occupancy Agreement with Precision Components and for the property
described in the attached contract and that the Chairman be authorized to sign the
Contract.
ATTACHMENTS:
1. Attachment 1: Memo detailing method of arriving at $158,000 cost
2. Attachment 2: Letter from Precision Components
3. Map of Site
4. Contract
i
1
MEMORANDUM
TO: JEFF HANCOCK
FROM: JIM MCELRATH
F. ROBERT CARR
SUBJECT: PROPOSAL FOR NEW PUBLIC WORKS \VEHICLE
MAINTENANCE BUILDINGS
DATE: April 12, 1999
BACKGROUND:
If the City maintains possession of the present Street building after that department
moves to their new facility, Support Services Department proposes that that facility be
utilized for truck and heavy equipment repair and maintenance and that some portion of it
be made available to Support Services for storage. This would free up needed space for
vehicle repair at the City Garage and would also place the truck maintenance facility in
the immediate vicinity of the refuse parking area, which would contribute positively to
their maintenance program. In addition, the refuse collection vehicles would still remain
parked at the facility, and polycart storage and repair would continue to be performed at
the present Street building.
In the event that the City sells the present Street Department building, Support Services
and Public Works staff has determined a proposal for new facilities to replace those lost.
PROPOSAL IF STREETS BUILDING IS SOLD:
The concept is based upon two considerations:
Public Works will have to replace space currently provided for parking for the
refuse trucks, for polycart repair and storage, and for additional storage.
2. When Streets department vacates the present Streets building, Vehicle Maintenance
intends to transfer much of its truck and heavy equipment work to this building.
This is necessitated by the increasing size of the City fleet. If the building is sold,
Vehicle Maintenance will not have this option and will be faced with the need to
seek other means of expansion.
FA
MEMORANDUM
NEW FACILITIES
April 12, 1999
PAGE 2
The proposed concept is as follows:
1. All refuse vehicle and polycart operations would be moved to the area of the
Vehicle Maintenance Garage. This would place the trucks in the immediate
vicinity of the area where truck maintenance is performed. A parking shed
would be built for the refuse trucks, with a shop and fenced yard on one end for
polycart storage and repair.
2. The present garage would be converted to a heavy equipment facility and a new
garage would be constructed for light vehicle maintenance. The combination of
this new building with the present garage would be comparable in service space
to the use of the present garage combined with use of the soon -to-be- vacated
Streets building.
3. Additional storage area would be constructed at the new Public Works site for
use by Public Works. The loading dock at the new Public Works building
would be enclosed and converted to storage space. These two areas would
replace the storage space lost if the present Street Department building is sold.
ESTIMATED CONSTRUCTION COSTS:
1. Parking shed and.polycart repair shop with fenced -in area for polycart storage
(based upon costs incurred in April, 1996, with increase added for inflation
and for construction of polycart repair shop on the end of the parking shed.)
Site preparation $2,500
Building and footings 22,400
(Pole barn = 2240 sq. ft @ $6 /sq ft
Polycart shop = 640 sq. ft @ $14 sq. ft)
Concrete floor 5,000
Electrical 2,000
10% Contingency 3,100
Total est. cost $35,000
2. Light vehicle repair facility, to include two work bays and small work and
wash area. Bays will include 12 -foot overhead doors on both sides. Building
and doors will be fully insulated. (Estimates are based upon information
provided by All Steel Building Co, Tulsa)
Site preparation $2,500
Building and footings 50,000
(2500 sq. ft)
Concrete floor 3,000
MEMORANDUM
NEW FACILITIES
April 12, 1999
PAGE 3
Costs cont.
Electrical
6,000
Plumbing
2,500
Radiant NG heat
3,000
Gas and air lines
3.500
10% Contingency 7,100
Total est. cost $78,200
3. Construction of additional storage area at the new Public Works site:
Conversion of loading dock: $10,000
Construction of a free - standing storage building: $35,000
Total estimated cost of all three projects, including contingencies, is $158,200.
� � I
X Bright -Tufttm
April 21, 1999
Jeff Hancock,City Manager
City of Owasso
207 South Cedar
Owasso, OK 74055
Dear Jeff:
(918) 274 -9094
FAX (918) 274 -9802
209 East 5th Avenue
Owasso, Oklahoma 74055
In our meeting Tuesday, you established a price for which the Street Department Facility
could be purchased. This price was based on the cost to the City for replacement of the
existing facility. Since the value of the Street Department Facility is less than the
$158,200 requested, PCC would like to suggest a donation to the city for the difference
between an agreed to selling price and the $158,200. The actual split between selling price
and donation will be determined later based on advise from our financial counsel. As I
mentioned, Precision Components is definitely interested in this property. We are pleasdd
to be able to assist the City in their financial needs and in turn acquire additional land for
future expansion.
There are several items related to this transaction which we would like you to consider.
1. The donation would be paid in six monthly installments with the first payment made in
the month following closing of the sale transaction.
2. The City would arrange for rezoning of the property to allow for future
manufacturing.
an offset variance to the 75' set back area as was done for
3. The City would arrange for
our existing facility.
4. Precision Components would like an option to purchase the Recycling Center at fair
market value if and when the City ceased recycling operations at the current location
or determined to sell the property.
5. The purchase of the Street Department Facility would include the strip of land
approximately 50' wide, west of the Precision Components property line and east of
the entrance drive to the Recycling Center. This would allow for additional parking for
expanded facilities.
K
6. Precision Components would like joint access to locked entrances to the Recycling
facility. This would be required for access to the property and access to the parking
on the 50' strip of land. line of the
7. Agreement to the permanent closing of Birch Street at the north property
Street Department Facility after the 66`h Street access is available.
8. PCC would like to target 60 -90 days for acquiring and taking possession of the street
' facilities.
9. Consideration for property tax incentives for expansion of our business.
' Precision Components values the relationship we have with the City and considers this
transaction to be mutually beneficiaL I look forward to working out the final details with
you. This purchase will allow for our anticipated expansion of business which will req>�e
additional employees and continue to benefit the surrounding community. you have y
questions, please feel free to contact myself or John Schupbach at 274 -9094.
' Sincerely,
c fl
' Cathy Hutchison
Vice President
' c.c. Mark Johnson, John Schupbach, Tony Caudill
11 11
u
� I
REAL ESTATE PURCHASE CONTRACT
EARLY OCCUPANCY AGREEMENT
Owasso, Oklahoma, November , 1999.
L PROPERTY.
The undersigned, Precision Components, Inc. ( "Buyer "), hereby agrees to purchase from the
undersigned, Owasso Public Works Authority, Oklahoma, ( "Seller ") and the Seller agrees to sell
the following real property, to wit:
A tract of land that is part of the SWA of the NEA of Section 31, T -21 -N, R -14-
E, of the Indian Base and Meridian, City of Owasso, Tulsa County, Oklahoma,
said tract of land being more particularly described as follows, to -wit: Starting at
the Northeast corner of the S W/4 of the NE /4 of said Section 31; Thence N 89'
41'55" W along the Northerly Line of said SW /4 of the NE /4 and along the
Southerly line of `Ivadel Addition', an addition to the City of Owasso, Tulsa
County, Oklahoma for 300.00' to the `Point of Beginning' of said tract of land;
thence due South and parallel with the Easterly line of the SWA of the NE /4 for
350.00' to a point on the Northerly right -of -way line of 5`h Avenue; thence N 89'
41'55" W along said Northerly right -of -way line for 50.00% thence due North for
185.00'; thence N 89 °41'55" W and parallel with the Northerly line of the SW/4 of
the NE/4 of Section 31 for 310.00' to a point on the Easterly right -of -way line of
Main Street; thence due North along said Easterly right -of -way line for165.00' to a
point on the Northerly line of the SWA of the NEA of Section 31, said point also
being on the southerly line of "Ivadel Addition "; thence S 89° 41'55" E along said
Northerly line for 360.00' to the `Point of Beginning' of said tract of land,
which street address is 420 South Birch, together with all the improvements and the
appurtenances, if any, thereunto belonging, subject to existing restrictions, easements, and mineral
rights previously reserved, or conveyed of record (collectively "the Property'.') upon the following
terms and conditions:
2. TERMS:
Buyer, at the Closing of the sale, shall pay for the Property the sum of One Hundred Fifty -Eight
Thousand, Two Hundred Dollars ($158,200.00) payable by cash, certified check or check.
3. CONDITION OF PROPERTY:
(a) Unless otherwise agreed upon in writing, Buyer. by Closing, shall be deemed to have
accepted the Property. including fixtures and equipment in its then existing condition. Buyer is
purchasing the Property as is based on Buyer's own inspection and NO WARRANTIES are
expressed or implied by Seller that shall be deemed to survive the Closing with reference to the
condition of the Property or any fixtures or equipment.
16 (b) Except for the provisions above, Seller shall deliver the Property in the present condition
ordinary wear and tear excepted.
4. FIXTURES AND EXTRAS:
The following items shall remain with the Property after the Closing as property of Buyer at no
additional cost to Buyer and shall be considered a part of the purchase price, None
' S. SPECIAL PROVISIONS:
(a) Buyer will pay all costs associated with the transaction including, but not limited to,
abstracting expenses, Seller's attorneys fee, survey fees, closing costs in an amount not in excess
of Five Thousand Dollars ($5,000.00).
(b) Prior to the Closing, the Seller will have secured lawful rezoning of the property from AG
agriculture to IL Light Industrial to allow for Buyer's future manufacturing use. This will be done
at Seller's expense. Prior to the Closing the Seller shall have obtained and provided unto Buyer a
' Phase I Environmental Audit indicating the absence of any hazardous materials or contaminants
on the subject property. Buyer, in addition to 5(a) above, will reimburse Seller one half (' /2) of the
cost of such Environmental Audit.
(c) Buyer will be provided, by Ingress- Egress Easement or otherwise, access to the locked
entrances to the adjacent Recycling Center Facility. Buyer will provide an in
r easement from Main Street into the West Side of the existing Recycling Center for access to the
roll -off bins and recycling containers. Buyer also will provide ingress /egress easement from the
' point where Cedar Street ends and going across Buyer's property to be utilized for emergency
access as determined by the Owasso City Manager, the Owasso Emergency Preparedness
Director, Chief of Police or Fire Chief. The point of ingress /egress shall be no less than twenty -
two (22) feet in width and with a center opening.
W71
am
PP
(d) Buyer, for no additional consideration shall have the first right of refusal to purchase the
adjacent Recycling Center Facility property in the event Seller desires to sell same.
(e) Seller's obligation to close shall be expressly conditioned upon Seller's decision to sell not
being subject to an adverse referendum vote of the citizens of Owasso, Oklahoma. on the
ordinance authorizing the sale.
(f) Buyer agrees that Seller, subsequent to Buyer's occupancy as well as the closing of the sale,
will, for a period of six (6) months from the date of Buyer's occupancy, be allowed to utilize four
(4) truck bays in the facility for Seller's maintenance and storage of Seller's sanitation vehicles
and component parts.
2
The foregoing provisions, where applicable, shall survive the Closing.
6. TITLE EVIDENCE: Seller shall furnish Buyer title evidence covering the Property, which
shows marketable title vested in Seller according to the title standards adopted by the Oklahoma
Bar Association.
(a) Such title evidence shall be in the form of. Abstract of Title.
(b) Seller shall make Seller's existing title evidence (base abstract of title) available to the Buyer
within a reasonable time after the date of acceptance of this Contract.
(c) Buyer shall pay any abstracting costs.
(d) When title evidence in the form of an abstract of title is furnished, then a duly certified abstract
of title (including current Uniform Commercial Code Certification) shall be provided at Buyer's
expense and Buyer shall, at Buyer's expense, obtain either a title opinion or an Owner's Title
Insurance Policy.
(e) Upon delivery of the abstract, certified to date, as the case may be, Buyer shall have a
reasonable time, not to exceed twenty (20) days, to examine the same and return the same to
Seller with any written objections concerning the marketability of the title or such right to object
shall be deemed waived. Seller shall have thirty (30) days from such notice of objection to correct
such defects, unless such time is further extended by written agreement of the parties.
(f) The title to the property shall be conveyed to Buyer by General Warranty Deed in recordable
form unless otherwise specified in Paragraph 6 above.
7. TAXES, ASSESSMENTS AND PRORATIONS:
Public property - not applicable
8. CLOSING:
This transaction shall be closed on or before the I" day of February, 2000, (the "Closing "), unless
Closing is extended as may be required by Paragraph 6 above, or by written agreement of Seller
and Buyer.
9. EARLY OCCUPANCY:
Buyer, under the terms and conditions hereof. as well as set forth above, shall be authorized to
occupy the above described real property and improvements thereon beginning the day of
November, 1999, hereinafter referred to as date of occupancy.
(a) As rental, Buyer agrees to pay unto Seller the sum of Five Hundred Fifty and No /100 Dollars
($550.00) per month on or before the day of November, 1999, prorated, and Five Hundred
t Fifty and No /100 Dollars ($550.00) per month payable on or before December 1, 1999, and
January 1, 2000.
' (b) This occupancy shall terminate upon the Closing. In the event Seller timely performs all of
Seller's obligations and the Closing has not occurred by February 1, 2000, unless otherwise
agreed in writing, Buyer shall vacate the Property within thirty (30) days of said date and shall be
' liable for rental for each day of possession after the above stated date of Closing and shall be
bound by paragraphs hereof.
(c) Buyer agrees to place the gas, electric and water service in Buyer's name immediately upon
occupancy, and pay the bills for such utilities as they become due for the period of Buyer's
occupancy hereunder.
(d) Buyer agrees not to make any alterations, additions or structural changes to any part of the
premises prior to Closing without prior specific written consent of Seller. Seller hereby
specifically consents to the following changes to the facility and premises, all at the Buyer's
expense, to -wit: 1) Remove the fence between the city facility and current Precision Components
Company property to provide access to Precision Components Company truck dock; 2) Grade
and lay down crushed rock after the fence is removed to provide a level surface for traffic to
Precision Components Company truck dock; 3) Install heaters and insulation as needed in large
bay area to prevent freezing of water and provide comfort to employees; 4) Paint floor area with
non -skid paint for safety as well as esthetics.
1 0. 10. BINDING EFFECT:
This Contract, when executed by both Seller and Buyer, shall be binding upon and inure to the
' benefit of Seller and Buyer, their respective successors and assigns. This Contract set forth the
complete understanding of Seller and Buyer and supersede all previous negotiations,
representations and agreements between them and their agents. This Contract can only be
"� amended, modified, or assigned by written agreement signed by both Seller and Buyer.
ACCEPTED this day of November, 1999.
PRECISION COMPONENTS, INC.
By:
Cath% Hutchison, Vice President
rd
ACCEPTED this day of 11999. 1
ATTEST:
Marcia Boutwell, Secretary
APPROVED AS TO FORM:
Ronald D. Cates, Attorney for Authority
2780- 403.repc
OWASSO PUBLIC WORKS AUTHORITY
By:
Mark Wilken, Chairman
E
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