HomeMy WebLinkAbout1999.01.11_Sales Tax Watchdog Committee AgendaNOTICE OF PUBLIC MEETING OF THE
OWASSO SALES TAX WATCHDOG COMMITTEE
TYPE OF MEETING:
DATE:
TIME:
PLACE:
Regular
January 11, 1999
7:00 p.m.
Owasso Community Center
Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at
5:00 p.m. on Thursday, January 7, 1999.
Marc i outwell, Committee Secretary
AGENDA
1. Call to Order ..................... ............................... Mr Philippi
2. Roll Call ....................... ............................... Ms Boutwell
3. Request Approval of Minutes of July 13, 1998 Regular Meeting ............ Mr Philippi
4. Presentation and Discussion of Financial Reports ........................ Ms Bishop
OWASSO SALES TAX WATCHDOG COMMITTEE
JANUARY 11, 1999
PAGE 2
5. General Discussion of Projects & Progress Report ..................... Mr Henderson
6. Request Approval of Completion Reports ........................... Mr Henderson
A. Parking Lot at Owasso Sports Park
7. Consideration & Approval of Progress Report for Public Distribution ....... Mr Philippi
8. Discussion and Appropriate Action Relating to the Number of Meetings to be Held by the
Committee Each Year ............... ............................... Mr Philippi
9. Unfinished Business ............... ............................... Mr Philippi
10. New Business .................... ............................... Mr Philippi
11. Adjournment ..................... ............................... Mr Philippi
SALES TAX WATCHDOG COMMITTEE
City of Owasso
July 13, 1998
The Owasso Sales Tax Watchdog Committee met in regular session on Monday, July 13, 1998 at
7:00 p.m. in the Owasso Community Center per Notice of Public Meeting and Agenda posted on the
City Hall bulletin board at 5:00 p.m. on Thursday, July 9, 1998.
ITEM 1: CALL TO ORDER
Chairman Michael Philippi called the meeting to order at 7:05 p.m.
ITEM 2: ROLL CALL
MEMBERS PRESENT: John Groth, Steve Holleman, Tom Kimball, Harold Merrill, Michael
Philippi, Dan Siemens, John Stieger, Pat Woods
MEMBERS ABSENT: Murray Adams, Steve Baggett, Billie Fulbright, Glenna Gay, Willard
Mills, Vicki Tapp
STAFF PRESENT: Jeff Hancock, Marcia Boutwell, Sherry Bishop, Robert Carr, Dwayne
Henderson, Tim Rooney
ITEM 3: REQUEST APPROVAL OF MINUTES OF JANUARY 12, 1998 REGULAR
MEETING.
Mr Philippi moved, seconded by Mr Kimball, to approve the minutes as written. Motion carried 8 -0.
ITEM 4: PRESENTATION AND DISCUSSION OF FINANCIAL REPORTS.
Ms Bishop presented the committee with new reports and new report forms on the capital
improvement fund projects, as well as sales tax reports. She reported that the 1988 revenue bonds
have been refunded and replaced with 1997 refunding bonds. She also reported on the 1998 revenue
bonds.
ITEM 5: GENERAL DISCUSSION OF PROJECTS & PROGRESS REPORT
Mr Henderson reported on the progress of current and projected projects. It was noted that the
parking lot at the Sports Park has been completed and that there will be a completion report on the
next Watchdog agenda.
ITEM 8: CONSIDERATION & APPROVAL OF PROGRESS REPORT FOR PUBLIC
DISTRIBUTION
The Committee discussed Progress Report No 31 for the period ending June 30, 1998. It was
suggested for future reports that the intersection improvements be indicated as to whether they are
Sales Tax Watchdog Committee
July 13, 1998
Page 2
paving, signalization or both. Mr Siemens moved, seconded by Mr Groth, to approve Progress
Report No 31. Motion carried 8 -0.
ITEM 7: DISCUSSION AND APPROPRIATE ACTION RELATING TO THE NUMBER
OF MEETINGS TO BE HELD BY THE COMMITTEE EACH YEAR.
There was discussion concerning the number of meetings held during the year. Consensus was that,
with so few of the 1998 bond issue projects begun yet, it is difficult to ascertain at this time if more
than two meetings per year will be necessary. Mr Kimball moved, seconded by Mr Siemens to table
this item to the January 11, 1999 meeting. Motion carried 8 -0.
ITEM 8: UNFINISHED BUSINESS
Mr Groth mentioned that parking lots of much of the City's property is not to City code. He said
he belives that City property should comply with City code.
ITEM 9: NEW BUSINESS
Mr Rooney officially introduced City Manager Jeff Hancock.
ITEM 10: ADJOURNMENT
With no further business to come before the Committee, Mr Kimball moved for adjournment.
Motion was seconded by Mr Groth and the meeting adjourned at 8:10 p.m.
Michael Philippi, Chairperson
Marcia Boutwell, Secretary
City of Owasso
Sales Tax Collections and
Restricted Use of One Percent
Fiscal Year 1998 -99
Jul -98
Aug -98
Sep -98
Oct -98
Nov -98
Dec -98
Jan -99
Feb -99
Mar -99
Apr -99
May -99
Jun -99
Total
Three Percent
One Percent
Sales Tax
Sales Tax
Collection
(1/3)
$451,469.72
453,908.27
448, 643.93
498,631.93
436,276.09
436,740.79
$150,489.91
151,302.76
149,547.98
166, 210.64
145,425.36
145,580.26
0.00
0.00
0.00
0.00
0.00
0.00
$2,725,670.73 $908,556.92
Debt Service Payments
Capital 1997 Revenue 1998 Interest
Future Fund* Refunding Bonds Revenue Bonds Earnings
$22,573.49
22, 695.41
22,432.20
24, 931.60
21,813.80
21,837.04
0.00
0.00
0.00
0.00
0.00
0.00
$136,283.54
Excess
$44,775.00
$79,018.13
$776.34
$4,899.63
46,775.00
79,018.13
773.24
3,587.46
44,775.00
79,018.13
792.45
4,115.10
34,564.32
74,044.49
1,016.86
33,687.10
39,023.33
81,742.08
987.87
3,834.02
38,875.57
81,742.08
3,125.57
0.00
0.00
0.00
0.00
0.00
0.00
$248,788.22
$474,583.04
$4,346.76
$53,248.88
*Note - Fifteen percent (15 %) of the one percent (1%) sales tax is deposited in the Capital Future Fund for the
purpose of funding future capital improvement projects. In Oct 1997, voters authorized the use of the CFF accumulations
through FY 2001 for projects.
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
TOTAL
1998 -99
$451,469.72
453, 908.27
448, 643.93
498,631.93
436,276.09
436,740.79
471, 618.68
City of Owasso
Monthly Sales Tax Revenues
Last Four Fiscal Years
1997 -98
$420,132.73
425,520.68
407,667.33
419,775.03
394,121.26
407,464.80
401,090.96
453,481.05
346,369.60
429,894.26
400,592.30
438,182.66
$3,197,289.41 $4,944,292.66
1996 -97
$458,982.56
379,225.10
354,317.60
355,906.44
348,053.09
371,343.15
352,475.89
416,838.52
327,340.85
334,584.71
403,735.94
385,564.37
$4,488,368.22
1995 -96
$302,677.03
318,501.67
329,039.92
324, 380.83
315,843.10
318,501.16
329,059.46
403,481.21
299, 608.15
300, 385.63
346, 300.39
344,428.74
$3,932,207.29
City of Owasso - Bond Projects Fund
Sales Tax/Capital Future Fund /Revenue Bonds
October 1997 Election
For the Six Months Ended December 31, 1998
Available:
Contingent Project 262,000 262,000 0 262,000 0.00% 0.00%
Total $9,983,000 $9,999,000 $175,822 $300,760 $836,955 $8,861,285 3.01%
Original
Amended
Expended
Percent
Cost
Project
this
Expended
Remaining
of Budget
Percent
Estimate
Budget
Period
to Date
Encumb Budget
Expended
Complete
Streets:
86th Street (Cedar to Main)
$2,430,000
$2,383,200
$7,277
$7,277
$2,375,923
0.31 %
0.00%
0.00%
86 & Mingo Intersection
580,000
525,300
0
525,300
703,500
0.00%
0.00%
0.00%
76 & 129 E Ave Intersection
775,000
703,500
0
0
456,400
0.00%
0.00%
116 & Garnett Intersection
510,000
456,400
0
703,600
0.00%
0.00%
86 & 145 E Ave Intersection
775,000
703,600
0
47,328
0.00%
0.00%
86 & 123 E Ave Intersection
65,000
47,328
0
34,300
0.00%
0.00%
86 (Main to Mingo)
35,000
34,300
0
100,000
0.00%
0.00%
ROW 76 & Hwy 169
100,000
100,000
37
37
223,263
0.02%
0.00%
N Main (1 st to 9th)
Street Resurfacing Projects-
280,000
471,000
223,300
462,000
0
836,955 (374,955)
0.00%
0.00%
Atlanta (3rd to 11th)
Carlsbad (3rd to 7th) & Beaumont
129 E Ave (High School to 93)
11 Str (Main to Cedar)
Facilities:
City Hall
2,500,000
2,107,011
14,278
2,092,733
0.68%
0.00%
Police Station
500,000
402,517
0
402,517
171,513
0.00%
0.05/0
0.00%
0.00%
Community Center
200,000
171,593
80
Sports Park:
Parking Lot
150,000
124,700
80,175
44,525
64.29%
100.00%
Restroom
65,000
65,000
0
65,000
0.00%
0.00%
Four -plex Fields
241,000
241,000
35
35
240,965
0.01%
0.00%
Soccer Field
44,000
44,000
800
800
43,200
1.82%
0.00%
Administration:
Project Manager Salary
142,000
27,242
57,198
84,802
40.28%
40.00%
Architect /Engineer Fee
562,171
140,430
140,880
421,291
25.06%
25.00%
Program Management Services Fee
238,080
0
238,080
0.00%
0.00%
Available:
Contingent Project 262,000 262,000 0 262,000 0.00% 0.00%
Total $9,983,000 $9,999,000 $175,822 $300,760 $836,955 $8,861,285 3.01%
City of Owasso
Capital Improvement Fund Projects
Sales Tax Extension
Project Status Summary Report
For the Period Ended December 31, 1998
Police Station Renovation (City Hall)*
Firearms Range
86th Street - Cedar to Main*
Hale Acres Drainage
Computerization
Highway 169 Enhancement
129th E Ave Overlay
76th /Hwy 169 Engineering
Sports Park Restroom
Total
* Project and budget transferred to Bond Project Fund
Expended
Percent
Original
Amended
this
Expended
Remaining
of Budget
Percent
Budget
Budget
Six Months
to Date
Encumbrances
Budget
Expended
Complete
$139,212
$23,554
$0
$23,489
$0
NA
99.7%
NA
30,000
30,000
0
1,474
34
28,492
4.9%
5%
678,440
25,443
0
25,407
0
NA
99.9%
NA
30,000
44,926
0
26,826
0
18,100
59.7%
90%
625,000
624,377
107,326
136,703
1,004
486,670
21.9%
0%
25,000
25,000
30
30
14,999
9,971
0.1%
0%
30,000
30,000
0
0
0
30,000
0.0%
0%
100,000
100,000
11,702
49,843
29,919
20,238
49.8%
40%
87,325
87,325
0
85,982
0
NA
98.5%
100%
$349,754
$45,955
$593,472
35.3%
$119,058
$990,625
$1,744,977
* Project and budget transferred to Bond Project Fund
SALES TAX PROJECTS
Sales Tax/Capital Future Fund /Revenue Bonds
BOND PROJECT FUND - October 1997 Election Progress Report #2 Dated 12/31/98
PROJECT Budget Expended Design Bid Construction
Streets:
86th Street (Cedar to Main) 2,383,200 7,277 X
86 & Mingo Intersection 525,300 0 X
76 & 129 E Ave Intersection 703,500 0 X
116 & Garnett Intersection 456,400 0 X
86 & 145 E Ave Intersection 703,600 0 X
86 & 123 E Ave - Signalization 47,328 0 X
86 (Main to Mingo) 34,300 0
ROW 76 & Hwy 169 100,000 0
N Main (1 st to 9th) 223,300 37
Street Resurfacing Projects- 462,000 0 X
Atlanta (3rd to 11th)
Carlsbad (3rd to 7th) & Beaumont
129 E Ave (High School to 93)
11 Str (Main to Cedar)
Facilities:
City Hall 2,107,011 14,278 X
Police Station 402,517 0 X
Community Center 171,593 80 X
Sports Park:
Parking Lot 124,700 80,175
Restroom 65,000 0
Four -plex Fields 241,000 35 X
Soccer Field 44,000 800 X .
Administration:
Project Manager Salary 142,000 57,198 EN NN MN
Architect/Engineer Fee 562,171 140,880 Program Management Services Fee 238,080 0
Available:
Contingent Project 262,000 0 El D D
Total $9,999,000 $300,760
1998 -99 CAPITAL IMPROVEMENTS FUND PROJECTS Progress Report #32 Dated 12/31/98
PROJECT Budget Expended Design Bid Construction
City Hall Renovation* 23,554 23,489 N N N
Firearms Range 30,000 1,474 X
86th Street - Cedar to Main* 25,443 25,407 N N N
Hale Acres Drainage 30,000 26,826
Computerization 625,000 136,703 X
Hwy 169 Enhancement 25,000 30 X X
129th E Ave Overlay 30,000 0 X
76th /Hwy 169 Engineering 100,000 49,843 X
Sports Park Restroom 87,325 85,982
Total $976,322 $349,754
*Project and remaining budget transferred to Bond Project Fund
Legend:
X -In Progress
- Complete
N.. -Not Applicable
MEMORANDUM
TO: SALES TAX WATCH DOG COMMITTEE
FROM: DWAYNE HENDERSON, P.E., CAPITAL PROJECTS MANAGER
SUBJECT: BOND PROJECTS STATUS REPORT
DATE: January 11, 1999
East 86' Street North/North Main Street Proiect - Oklahoma Department of Transportation
(ODOT) is reviewing the Final Plans from the Engineers, as well as, the easements for land
acquisition. The City of Owasso has received proposals from right -of -way firms to assist in the
acquisition of the right -of -way. Acquisition should begin in February 1999.
East 76`" Street North/ North 129th East Avenue Intersection Project and East 116' Street
North/ North Garnett Road Intersection Project - These projects will be combined together into
one construction contract to improve bids and interest larger contractors. However, they shall be
constructed in phases to keep resident inconvenience to a minimum. Surveys and geotechnical work
have been completed and Preliminary Design is nearing completion.
East 86' Street North/ North 145' East Avenue Intersection Project - This project qualifies for
federal funding and a resolution has been approved by council to apply for these funds. Surveys and
geotechnical work have been completed and Preliminary Design is nearing completion. Project will
be bid separately from the other intersection projects because the Federal Highway Administration
(FHWA) projects are bid by ODOT.
East 86' Street North/ North Mingo Intersection Project - This project qualifies for federal
funding and a resolution has been approved by council apply for these funds. The funds, however,
may take several years to acquire, so it this project may be combined with the above projects. If the
grant funds become available before the project begins, which is unlikely, then the project will be bid
separately by ODOT.
East 86t' Street North Resurfacing Project - This project will be combined with the above project
East 86t' Street North/ North 123rd East Avenue Signalization - This Preliminary Design for this
project has been completed, which includes the signalization of the east leg and timers to assist the
west leg traffic. Since this project is available for FHWA funds, a resolution was approved by Council
to apply for these funds. The funds available for this project allow the improvements to be expanded
to include both the east and west legs at minimal additional cost. The engineers are currently working
on the final design.
Page 2
City of Owasso Bond Issue Projects
Owasso Sales Tax Watchdog Committee
Atlanta Carlsbad Beaumont and North 11th Street and North 129' East Avenue
Resurfacing - Horizon Construction Company, Inc. commenced with construction of this
project in December 1998. They are currently reconstructing l I' Street from Main Street to
Cedar and will move to North Atlanta Avenue afterwards. Excessive groundwater underneath
I I' Street and below freezing weather has slowed the contractor, but they are on schedule.
North Main Street Resurfacing Protect (1st Street to 9th Street) - The scope of this
project was extended from 9' Street to l Id' Street to account for the scope reduction of the
86th Street North/Main Street Intersection Project. Staff has explored federal funding for this
project and has determined that the project qualifies for Transportation Equity Act for the 21"
Century (TEA -21) Funds. Staff will be meeting with the A/E in January to establish criteria
for the conceptual plans.
New Sports Park Parking Lot - The new parking lot at the Sports Park is complete and
being used.
New Sports Park Soccer Field - The survey for this project has been completed and staff
will begin design of the new soccer field as soon as possible.
New Sports Park Restroom - The project has been bid and construction should begin soon.
New Sports Park Four Plex - Pre -bid for this project was held on January 7, 1999 @ 10:00
a.m. Re -bid will be on January 18, 1999 @ 2:00 p.m.
New City Hall/New Police Station - Staff is exploring the possibility of a combined Police
Station/City Hall facility and will present cost options to City Council at the January 12, 1999
Workshop.
Community Center Renovations - Pre -Bid Conference was held on January 7, 1999 @
11:00 a.m. Bid Opening is on January 18, 1999 @ 3:00 p.m.
OWASSO SALES TAX WATCHDOG COMMITTEE
Bond Issue Chronology of Events
Dr,,l I1.r (la»cen P„hlir Wnrkc T)Pnartment January 11, 1999
EYE ...
DATE OCCURRED
Sales Tax Watch Dog Committee Semi - Annual Meeting
7/15/98
Surveys Completed on Street Rehab Projects
7/15/98
Conceptual Plan Completed for Four Plex
7/29/98
Preliminary Plans Completed on Street Rehab Projects
8/24/98
Preliminary Plans Completed on Community Center Roof Replacement
9/4/98
Final Plans Completed for Street Rehab Projects/ Advertised Project
9/9/98
Final Design Completed for Four Plex
9/16/98
Opened Bids for Street Rehab Projects
10/12/98
Bid opened for Four Plex Project
10/22/98
Awarded Bids for Street Rehab Projects
10/20/98
Public Meeting Held for Street Rehab Projects
10/22/98
Surveys completed on Intersection Projects
10/30/98
Bids Rejected for Four Plex Project
11/3/98
Final Plans Completed on Community Center Roof Replacement
11/3/98
Construction Began on Street Rehab Projects
11/30/98
Reviewed Conceptual Estimate for Facilities Projects Prepared by
Architects
12/2/98
Conceptual design report completed for intersection projects
12/2/98
Advertised Community Center Roof Project 12/11/98
12/11/98
Council approved resolution for ODOT funding of 86' /Mingo Intersection
12/15/98
Council approved resolution for ODOT funding of 86' /145th E. Ave.
Intersection
12/15/98
Council Approved Resolution for ODOT Funding of 86' 123`d E. Ave.
Intersection
1 12/15/98
CITY OR OWASSO BOND ISSUE TRANSPORTATION
AdwXW(Ytlebd/Bawtvnom
E 76th Str. N/ N. 129th E Ave
E 116th Str. N/ N. Oatnaa Rod
E 86th Str. N/ N. MbW Rod
PROJECTS - DLTAI1JD SCBIDULI
Rwonrrumon
eel
[IVmaeatian
Iraenec . Proust
(nlarsection Proied
PAGE I OF 2
Anbapted
Actual
AMidpred
Actual
Anuctpred
Actual
AnbcWred
Actual
PRIPARI<D BY: OWASSO PUBLIC WORKS
Campleton
Paeml
Completion
Completion
Parma
Competkm
Completion
Parma COMM—
Complatiat
Parma
CompWion
aaq 11 1999
Date
Doe
Drs
Drs
Drs
Data
Date
lab
Dre
INVISTIGATION
Kkk-OffM,mg
06162/92
100%
0610]/98
06107/98
100%
MOM
0/902/98
100%
0602198
0607/98
100%
069298
Utility Locat—
07/2098
100%
07/1298
08128,98
100%
10001/98
OA2&98
100%
10101/98
082398
100%
10/01/98
Geoucbticy Inveawbaft
0711098
100%
07/15/98
081,7898
100%
10171/98
08/2898
100%
10'3098
08^.&98
100%
10171198
Field
072198
100%
07/13198
08tH&"
100%
1017098
082&98
100%
10/31/98
MMM
101)5/
1017098
Tmf6c Counts? LoMM Movmoeeb/ Vidw Toptng Project
VA
N/A
WA
08=898
100%
MOM
0828/98
100%
10/3198
MMM
I00%.
IM098
PRELIMINARY INGINIIRING REPORT
0'/21/98
10115/98
100%
120298
10115/98
100%
12/0298
1011598
1001/.
17/07/98
Dwdop Conceptual Car Eogmaw
072198
100%.
077019"
10113/9"
100%
120298
10/1"
100%
120798
1011598
100%.
1207/98
City of Owaso Review
07124M
1029/98
100%
120298
!012998
100%
120298
1029198
100%
12107/98
Conduct
0724198
102998
100%
120298
102998
IW%
1210298
102998
100%
12X129"
...__... _. __... ......__. ._ _...
_
_ ..__.
_ ....
...__._ __ ..
... ........ ...
...........
.................
.........
_._...._...._......
..........
_.......
........_....
..........
_
__........ ............
..
...................
..........._..
PRELIMINARY DESIGN
Plans
0&1498
100• /.
08/1798
020299
0207199
020299
Cost Fynnne.
0811498
100%.
0&17/98
0710299
0202199
0211299
Perform A/
08/1498
100%
08113&8
020799
02/0299
0210299
Citv of Owasso Rm
082098
100'/.
08/74/98
021699
021699
0216199
Pralimouay ' Dmw Review Muhn
091:798
100%
OVMM
OV1699
07/1699
02/1699
PUBLIC MEETING
pwMewom
08/279"
100%
10/17/98
07/1699
02/1699
07/1699
Conduct Public
09/07/98
100%
1012298
07PL'299
027399
072399
Minna
09/0498
017/.
112298
OV25/99
07/2599
03/2599
FINAL DESIGN
Final Plana
05MI99
0510199
05111199
Update Cost E umre
.. \ ?::' +i: o
?•
0510199
03/01/99
02/01/99
i;.22t2� 2;.,5/::
parf—
.
05/0799
0510799
05/0799
City of Owso Review
05/2899
05/2&199
0328199
~'. '`:Y
;•k ":2 \:`k',
Conduct Final RME Review;;:2'~•••:>
0328199
052899
0212899
FINAL REVISIONS
Incorporus Final Review Commem
09/1098
100%.
09/0998
0611199
06131/99
06111/99
Updoe Car Fianna
09/1098
100-A
09/0998
06111199
0611199
0611199
Perform
09/10&8
100%
0910998
06/11/99
0&1199
06111/99
BIDDING
Advmtia fact Conab»ction
09 /09/9"
100•/.
09/09/9"
07/01199
07/01/99
07/01/99
Conduct Pre -Bid Confmmn
09/2796
100%
0917019"
07/22199
07/1/99
07=799
Arend Bid Opmunx
101129"
100%
1011296
08/0599
08/05&9
08/05/99
Cmpl&e Bid Tabulwon
10114/98
100%.
10/14M
09,0&98
08/0&98
08/0898
A.-dofCoMad
10/1098
100-A
102098
0811799
08/1799
08/1799
CompIdA Comnct Docmnmas
100798
08/17199
08117/99
08/1799
CONSTRUCTION
Conduct Pro- Consuoctwn Conference
11/07/98
100%.
1 /2098
1213199
1025199
09/01/99
CmAnxim
11/09/98
1009E
!1!70^98
127199
100199
09/15/99
ConWiete ConRmdion
1 07/0799
I2Y.
03/31X10
04/2&00
07/13M
Conduct Find Inspecum
07/07/98
04/04/00
OS/Ol/00
0721/00
Ae•Bm'E Diwino
04/14/00
05/15/00
04/19/00
4.
CITY OP OWASSO BOND ISSUE TRANSPORTATION
PROJECTS - DETAILED SCHEDULE
PACE 2 OP 2
PREPARED BY: OWASSO PUBLIC WORKS
January 11 1999
North Mae Street
Rocagroctioe
E 86th Str. N/ N. IMrd E. Ave.
Swrialoaawmn
E 86th Str. N/ N. 145th E Ave
11de —fi n Prows
E 86th Str. V. N. Main Rod
[taesection project
Anticipated
Completion
Data
Percent
Actual
Completion
Date
An -pated
Completoe
Date
P—et
C
Actual
Completion
Data
Annap tad
Conplatimt
Date
Percent
Coen late
Actual
Completion
Date
Antiapsted
Completion
Dee
Percent
conrplm.
Actual
Caepiauoe
Date
08/19'99
75%
07102199
09/06199
0812
100%
09 /0896
Plane
INVESTIGATION
08/15/99
75%
07/02/99
03/01/99
0821/98
IOOY.
09/08/98
Conduct Plan -in -hand
Kick -0R
ov19A9
06'0296
looK
O6/0298
06/0298
100%
0602199
1988
100%.
1988
Utaity Locatioar
04/15199
112599
o6nv99
l00%
06/1s/99
mm"
l00%
10/01/99
1999
100%
1996
Geolechnical 'on
01/1899
WA
:t
0828/99
100%
100/71/98
1988
too./.
1988
Field Suiver
01!1999
90%
06/18/98
100%
066/18195
091"
100%
10!31/98
1988
100%.
1985
Traffic Cou ta/ Turrung Moverneaa/ Video T - ea
04/M99
Devd Plans
06/1&9S
100%.
061186/6
06RB98
100%
MY"
1989
too-/.
1968
01/1597 I
100%
OU1597
Update Cot Eamusts.
0124/00
_...
07109/99
10%.
07/096/8
05/01199
CONCEPTUAL DESIGN REPORT
OUIS97
100%
0U1597
Perform QA1QC
01114100
07/09199
100%
07/09/99
P—d —Repent
0728/99
0111597
..... ... _
OU15197
........._
10/1599
100%
120299
VA
07/1599
107.4
WA
Find Plane
03/11/00
08/1999
75%
07/0299
09/0699
06121/98 I
IOOY.
09/0898
PLAN -IN -HAND
0321/00
08/19'99
75%
07102199
09/06199
0812
100%
09 /0896
Plane
10/11/99
08/15/99
75%
07/02/99
03/01/99
0821/98
IOOY.
09/08/98
Conduct Plan -in -hand
1023199
09/01/99
0209/99
03/07/99
09/0595
IworporaLs Comments
112599
09/01199
021699
04/01/99
09/05198
Rlght-f-W.y A uisltlon
WA
N/A
N/A
N/A
09/20/99
02/01/9
PRELIMINARY DESIGN
Devd Plans
0124W
07/09/99
100%
07/09/98
05/0!/99
01/1597 I
100%
OU1597
Update Cot Eamusts.
0124/00
07109/99
10%.
07/096/8
05/01199
OUIS97
100%
0U1597
Perform QA1QC
01114100
07/09199
100%
07/09/99
05101/99
0111597
100%
OU15197
City of Owosso Review
01/3100
07/1599
107.4
07/09/98
05101/99
03/0597
loo..
0310597
Ptalvtnvnary Decan Revicw Meeting
02'07/00
0711599
100%
07/09/99
05/0 1/99
03/01"
107/4
010196
Find Plane
03/11/00
08/1999
75%
07/0299
09/0699
06121/98 I
IOOY.
09/0898
Update Cot Fitimle
0321/00
08/19'99
75%
07102199
09/06199
0812
100%
09 /0896
Perform QA/QC
03/2I/00
08/15/99
75%
07/02/99
09/06/99
0821/98
IOOY.
09/08/98
of Owosso Review
03/2800
09/01/99
0209/99
092099
09/0595
Conduct Final Dengn Review Maq=
0444/00
09/01199
021699
09/2099
09/05198
Rlght-f-W.y A uisltlon
WA
N/A
N/A
N/A
09/20/99
02/01/9
FINAL REVISIONS
Inc Final Review Con wm
O5M4/00
10/2099
0101/99
Update Cot Fithnale
05/04/00
1020/99
03/01/99
Perform QA1QC
OSW100
10/20/99
0101/99
Coen le Right-of-Way A uhltloe
N/A
N/A
N/A
N/A
(0/'10/99
0901199
Commercial Utilities Relocatloa
05/15/00
N/A
N/A
N/A
1020199
05/01/99
BIDDING
.. ._.
...
Advmtias for Cmnatrtutiont
06AMM
09/01/9
IOIOt/00
05/01/99
Conduct Pra-Bid Confamce
062560
092999
lor2zw
05/2'+2.199
Attend Bid Operung
07/09/00
10109/99
11103400
06/05199
Complete Bid Tabulation
07 /11/00
10/1299
11112*0
06119/99
Award of Contract
o&o 1100
10/2699
11/19/00
07/01199
Complete Contract Docmnaas
o &08/00
I1/09/99
ILMW
07/01/99
Complete Commercial Utilities Relocation
06/05/00
N/A
N/A
N/A
11!16/00
05/01/99
CONSTRUCTION
Conduct Pre - Construction Conference
0&ISW
1 I/I 999
t tIMM
net. sane
� a '•. . ®_— n nn - -�_— '1�.�:' _-
I
CITY OF OWASSO BOND ISSUI SPORTS PARK FOUR -P= SOCCER F=S' RESTROOMS" PARKING LOT "'
PROJECTS - DETAH.ED SCHEDULE
Anuppred R-wd Actoal AnbcVK d Actual Anucipted Accts! Anuapaed Actual
PREPARED BY: OWASSO PUBLIC WORKS Con p4 Completion Percent Conq)ka u Completion Paward Completion Completion Patent Completion Completion Percent Completion
Janus ll. 1999 Drs Date ate Date Data Date Date Comolett Date Date Com late Dale
.. .. _... ... ... E _. _ ... _.. ... ... ...
07/17/98
100%.
100•h
07/15/98
07 /IS98
N/A
MA
N/A
WA
N/A
N/A
100%.
07113/98
N/A
WA
N/A
i00%
07115/8
N/A
100%
09/ 7/94
0&'2 INS
100'h
09/03/98
04101199
<zazzzzzzz:: izi:
2•`:~3/ "2'L;,`k ,..::,v.:.:::y :•:::;
100%.
0729/98
03/04199
oarz[/s
loov.
100%.
0729/98
03/01)99
.: •.: t : , .
'::••:;:::.;: »•:.::z`.
100%
07/^3/98
03/01/99
\`:}i•`::`.$
Perform QA1QC
100%.
0729/8
03/1599
09/03198
01/01)99
Emm
FINAL DESIGN
ZZ Rs
2': ,`yt:'•.:2..2:::w _
:3.:ix'„�'2�•`.::
;'
>.`:� µ; .:
R:v u • :2 2�:
Final Plans and Specifications,
0&21/98
0&'2 INS
100'h
09/03/98
04101199
<zazzzzzzz:: izi:
2•`:~3/ "2'L;,`k ,..::,v.:.:::y :•:::;
Update Cost FYimate
092I/98
oarz[/s
loov.
09ro3/a
1//01)99
.: •.: t : , .
'::••:;:::.;: »•:.::z`.
•...3/....2? ^•%:',.`i.
:2`::22222 �`.' >.`
:.:: •: •,..
•. •.:::..:
.:.,"::,:v.
\`:}i•`::`.$
Perform QA1QC
0821/8
082198
t00%
09/03198
01/01)99
M,—
••.:Y:`v::Y.•
2s.,•::•.:•:::.::
2 >`" 4 " » +:
`•••`•'�' %`:
City of Owasso Review
082698
0826/98
100%.
09/1698
04108199
:'.::::: :::: :`•`.;`.•
•
:. ^.;::`2 "223/22`.
Conduct Final Des= Review M6.tmg
082698
I 08/26198
100%
09/1698
01/0899
::'`• `z:`.:
' +�` <'�`:
.+
FINAL REVISIONS
ftworpome Final Review Comnmva
09/2098
0920/98
1001%
0920/8
04/1599
07('8/98
100%.
07/30/98
11/15/97
11 /15/97
Update Cost Estimate
092098
09r -101"
100!.
0920/8
04/1599
072&98
100%.
0700198
11/15/7
11/15/7
Petfotm OA10C
092095
09125"
107/.
09().0/98
04/15/99
0712"
IW%
07/30/98
11/1997
11/15/97
BIDDING
Advertise for Contraction
09/1698
112298
100%
I ir.7 8
N/A
[0/29/98
IW1.
(0/29/98
Conduct Pre -Bid Confemce
I0/07/9S
OV07/9
100%
01/07/9
N/A
11/19/8
100%
11/19/98
Attend Bid Opesunst
10.20M
0U18199
N/A
12/03/98
100%
1203/98
OYI1/98
03/11)98
Com Ire Bid T b l hon
01!1099
N/A
12/05M
100%
1210598
03/1298
0112/8
Awatd of Contract
02102/99
N/A
12/1598
100%
12/15198
03/17/98
03/17/98
C Coraect Dwwne,da
01)3002/99
WA
01/04/99
03/17/98
03117198
_.
CONSTRUCTION
Conduct Pre - Construction Conference
03/02/99
N/A
02101,199
Bejtin Contraction
0311899
05/01/9
0'1)01/99
01/1198
0411398
Com lee Construction
0910&99
08101/9
0604199
I 060198
060398
Conduct Final Insipection
0911099
WA
07/03/99
062b/98
062698
As -Built
09/17/9
N/A
WA
N/A
N/A
xer fields to be designed in-house
PROJECT COMPLETION REPORT
PROJECT: Parking Lot at Owasso Sports Park
DATE PROJECT WAS INITIATED: City Council authorized bids on February 17 1998
DATE INITIALLY SCHEDULED FOR COMPLETION: June 6, 1998
DATE ACTUALLY COMPLETED: Final Inspection held on June 26, 1998
DEPARTMENT RESPONSIBLE FOR PROJECT: Parks /Public Works
STAFF COMMENTS:
On March 17, 19998, the City Council awarded a bid to Horizon Construction Co Inc of Owasso for
the purpose of constructing the hpansion of the large parking lot at the Owasso Sports Park The
total contract amount for the improvements was $77,777.77. On April 21 1998 Change Order #1
was approved by the City Council to increase the contract amount by $8,299.75 for the repair of
unstable subgrade on the north end of the parking lot. On May 26 1998 Change Order #2 was
approved by the City Council to increase the contract in the amount of $4,384.67 for the addition
of fly -ash to repair unstable soil found on the west end of the ap rking lot. The total contract amount
was $88,779.31. The project was accepted by the City Council on July 7 1998. Funding was
included in the 1998 Bond Issue.
David Warren/Dwavne Henderson
PROJECT COORDINATOR
Parks /Public Works
DEPAR MENT
P JE T MA A ER
DATE
PROJECT COMPLETION REPORT
PROJECT: Restroom #1 at Owasso Sports Park
DATE PROJECT WAS INITIATED: MU 1997
DATE INITIALLY SCHEDULED FOR COMPLETION: April 16, 1998
DATE ACTUALLY COMPLETED: Final Inspection Held on MU 1, 1998
DEPARTMENT RESPONSIBLE FOR PROJECT: Parks
STAFF COMMENTS:
The restroom was originally put out to bid in June 1997 with only one bid being received in the
amount of $91,493. The City Council rejected that bid and authorized the staff to rebid the project
The project was rebid in September 1997. The contract was awarded to Pettijohn Construction in
the amount of $85,405. Due to change orders the final contract amount was $84,070. The City
Council accepted the project in May 1998. Funding was included in the Fy 1997 -98 Capital
Improvements Fund.
David Warren
PROJECT COORDINATOR
Parks
DEPARTMENT
PROJECT MANAGER
/— // — 9cl
DATE
City of Owasso
Capital Improvement Fund Projects
Sales Tax Extension
Project Status Summary Report
For the Period Ended December 31, 1998
Police Station Renovation (City Hall)*
Firearms Range
86th Street - Cedar to Main*
Hale Acres Drainage
Computerization
Highway 169 Enhancement
129th E Ave Overlay
76th /Hwy 169 Engineering
Sports Park Restroom
Total
* Project and budget transferred to Bond Project Fund
Expended
Percent
Original
Amended
this
Expended
Remaining
of Budget
Percent
Budget
Budget
Six Months
to Date
Encumbrances
Budget
Expended
Complete
$139,212
$23,554
$0
$23,489
$0
NA
99.7%
NA
30,000
30,000
0
1,474
34
28,492
4.9%
5%
678,440
25,443
0
25,407
0
NA
99.9%
NA
30,000
44,926
0
26,826
0
18,100
59.7%
90%
625,000
624,377
107,326
136,703
1,004
486,670
21.9%
0%
25,000
25,000
30
30
14,999
9,971
0.1%
0%
30,000
30,000
0
0
0
30,000
0.0%
0%
100,000
100,000
11,702
49,843
29,919
20,238
49.8%
40%
87,325
87,325
0
85,982
0
NA
98.5%
100%
$1,744,977
$990,625
$119,058
$349,754
$45,955
$593,472
35.3%
* Project and budget transferred to Bond Project Fund