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2008.02.05_City Council Agenda_Addendum
PUBLIC NOTICE OF AN ADDENDUM TO THE MEETING OF THE OWASSO CITY COUNCIL The Owasso City Council will meet in regular session on Tuesday, February 5, 2008 at 6:30 PM at Old Central, 109 N. Birch, Owasso, Oklahoma. Notice of addendum filed in the office of the City Clerk and posted on the City Hall bulletin board at 3:00 PM on Monday, February 4, 2008. -1 - ' Z'~ J ~~iann M. Stevens, Dep y City Clerk ADDENDUM The following is submitted as an addendum to the Owasso City Council Agenda filed on Friday, February 1, 2008. Items numbered 1-8 shall remain the same. Items numbered 9-13 shall become Items numbered 9-14 and a new Item number 9 is listed as follows: 9. Consideration and appropriate action relating to a request for Council approval of a contract between the City of Owasso and Owasso 20, LLC for the purchase of land related to the N. Garnett Road Regional Detention Facility, and authorization for payment. Mr. Ray Attachment # 9 Staff will recommend Council approval of a contract between the City of Owasso and Owasso 20, LLC for the purchase of eleven (11) acres in order to construct the N. Garnett Road Regional Detention Facility and authorization for payment in the amount of $1,437,480. MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: GARNETT REGIONAL DETENTION LAND PURCHASE CONTRACT BETWEEN THE CITY OF OWASSO AND OWASSO 20, LLC. DATE: February 5, 2008 BACKGROUND: On August 21, 2007, the City Council acted on several items relating to the construction of a proposed regional detention site near the intersection of E. 96`'' Street North and Garnett Road. Among the actions taken, the Council authorized the City Manager to negotiate and execute a contract for the purchase of approximately eleven (11) acres of property upon which the detention facility would be constructed. Because of some design issues and a delay in the closing on the ONG property, the negotiations for the purchase of the property from Owasso 20, LLC were postponed and restarted on a limited basis in December of 2007. All of the ancillary issues were resolved and in January of 2008, both parties worked diligently to finalize the purchase. All negotiations for the purchase of the identified property have been completed and a contract has been executed as authorized by the City Council on August 21, 2007. The purchase price for the property is exactly the same as was reported to you in August of 2007, $ 1,437,480 (see attached Memorandum dated August 17, 2007 and minutes of the August 21, 2007 City Council Meeting). This action clears the way for the "closing" on the property and the transfer of deed to the City, which in turn allows the City appropriate time prior to the beginning of construction to remove any (closing or title) problems that may arise. While the necessary appropriations and authorizations have been made by the City Council to provide for the negotiations, contract execution and property purchase, there is an additional item that the staff feels should be brought to the City Council for approval prior to payment being made. That item relates to a contradiction that seems to exist between the contract terms for the purchase of this property and language included in an ordinance enacted in September of 2007. Ordinance #903, enacted by the City Council on September 18, 2007 was requested by the staff for the specific purpose of "protecting" the revenue stream designed to payoff the "Revenue Anticipation Note" issued to purchase the land, design the facility and construct the Garnett Regional Detention System. The Ordinance requires City Council approval of any "waiver" of the required "fee in-lieu of ' on site detention. Mr. Bumgarner, owner of the property, had always insisted on the exemption of the fee on his property (he owns seven additional acres on the same site as the detention facility and another seven acres {known as Owasso 7, LLC} in the basin that will use the regional facility). The staff has always insisted that his Owasso 7, LLC property must pay the fee but had agreed that the remaining property owned by Owasso 20, LLC would be exempt from the payment. In the strict interpretation of the legal language contained in Ordinance #903 it appears that the exemption of the remaining Owasso 20, LLC land from the proposed "in-lieu-of' fee would not be consistent with the requirements of the Ordinance. While that specific property was not intended by either party to be charged the fee, the fact is that the ordinance did not exempt the charge and can, therefore, be waived only by the City Council. There is some urgency on the part of the seller and buyer in this matter and since the issues and concept have been previously approved by the City Council, I have added an addendum to Tuesday evening's Council meeting that requests Council approval of the negotiated purchase contract and authorization of payment to Owasso 20, LLC. Since the contract specifically addresses the exemption of the remaining property owned by Owasso 20, LLC, approval of that contract by the City Council would in fact constitute Council action to approve such exemption as required by Ordinance #903. RECOMMENDATION: Staff recommends Council approval of a contract between the City of Owasso and Owasso 20, LLC for the purchase of eleven (11) acres in order to construct the N. Garnett Road Regional Detention facility and authorization for payment in the amount of $1,437,480. ATTACHMENTS: 1. Owasso 20 Land Sale Contract 2. Ordinance No. 903 3. August 10, 2007 Garnett Regional Detention Facility Memo 4. August 21, 2007 City Council Minutes. Exhibit A Legal Description of the Seller Property A TRACT OF LAND THAT IS PART OF THE S/2 OF THE NE/4 OF THE NE/4 OF SECTION 19, T-21-N, R-14-E OF THE INDIAN BASE AND MERIDIAN, CITY OF OWASSO, TULSA COUNTY, OKLAHOMA, ACCORDING TO THE UNITED STATES GOVERNMENT SURVEY THEREOF, SAID TRACT OF LAND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS, TO-WIT: STARTING AT THE NORTHEAST CORNER OF SAID S/2 OF THE NE/4 OF THE NE/4; THENCE N 89°59'19" W ALONG THE NORTHERLY LINE THEREOF FOR 60.00' TO THE "POINT OF BEGINNING" OF SAID TRACT OF LAND; THENCE S 00°05'04" E AND PARALLEL WITH THE EASTERLY LINE OF SECTION 19 FOR 494.49' TO THE NORTHEAST CORNER OF "IBC BANK OF OWASSO", AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, OKLAHOMA, ACCORDING TO THE RECORDED PLAT THEREOF; THENCE N 89°58'53" W ALONG THE NORTHERLY LINE OF SAID "IBC BANK OF OWASSO" AND PARALLEL WITH THE SOUTHERLY LINE OF THE NE/4 OF THE NE/4 FOR 260.00' TO THE NORTHWEST CORNER OF "IBC BANK OF OWASSO"; THENCE S 00°05'04" E ALONG THE WESTERLY LINE OF "IBC BANK OF OWASSO" AND PARALLEL WITH THE EASTERLY LINE OF SECTION 19 FOR 165.00' TO THE SOUTHWEST CORNER OF "IBC BANK OF OWASSO", SAID POINT BEING ON THE SOUTHERLY LINE OF THE NE/4 OF THE NE/4; THENCE N 89°58'53" W ALONG SAID SOUTHERLY LINE FOR 527.42 ; THENCE N 00°05'04" W AND PARALLEL WITH THE EASTERLY LINE OF SECTION 19 FOR 93.96'; THENCE N 46° 17'32" E FOR 714.43'; THENCE N 00°05'04"WAND PARALLEL WITH THE EASTERLY LINE OF SECTION 19 FOR 71.67' TO A POINT ON THE NORTHERLY LINE OF THE S/2 OF THE NE/4 OF THE NE/4; THENCE S 89°59'19" E ALONG SAID NORTHERLY LINE FOR 270.26' TO THE "POINT OF BEGINNING" OF SAID TRACT OF LAND. THE ABOVE DESCRIBED TRACT OF LAND CONTAINS 311,612 SQUARE FEET OR 7.1536 ACRES, MORE OR LESS. THE ABOVE LEGAL DESCRIPTION WAS PREPARED BY ERIC G. SACK, OKLAHOMA PROFESSIONAL LAND SURVEYOR NO. 1545, ON DECEMBER 12, 2007. 760848. l 0:225700:01574 6 Exhibit B Legal Description of the Property A TRACT OF LAND THAT IS PART OF THE S/2 OF THE NE/4 OF THE NE/4 OF SECTION 19, T-21-N, R-14-E OF THE INDIAN BASE AND MERIDIAN, CITY OF OWASSO, TULSA COUNTY, OKLAHOMA, ACCORDING TO THE UNITED STATES GOVERNMENT SURVEY THEREOF, SAID TRACT OF LAND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS, TO-WIT: STARTING AT THE NORTHEAST CORNER OF SAID S/2 OF THE NE/4 OF THE NE/4; THENCE N 89°59'19" W ALONG THE NORTHERLY LINE THEREOF FOR 330.26' TO THE "POINT OF BEGINNING" OF SAID TRACT OF LAND; THENCE S 00°05'04" E AND PARALLEL WITH THE EASTERLY LINE OF SECTION 19 FOR 71.67'; THENCE S 46°17'32" W FOR 714.43'; THENCE S 00°05'04" E AND PARALLEL WITH THE EASTERLY LINE OF SECTION 19 FOR 93.96' TO A POINT ON THE SOUTHERLY LINE OF THE NE/4 OF THE NE/4; THENCE N 89°58'53" W ALONG SAID SOUTHERLY LINE FOR 476.70' TO THE SOUTHWEST CORNER OF THE NE/4 OF THE NE/4; THENCE N 00°06'39" W ALONG THE WESTERLY LINE OF THE NE/4 OF THE NE/4 FOR 659.33' TO THE NORTHWEST CORNER OF THE S/2 OF THE NE/4 OF THE NE/4; THENCE S 89°59'19" E ALONG THE NORTHERLY LINE THEREOF FOR 994.17' TO THE "POINT OF BEGINNING" OF SAID TRACT OF LAND. THE ABOVE DESCRIBED TRACT OF LAND CONTAINS 479,160 SQUARE FEET OR 11.0000 ACRES, MORE OR LESS. THE ABOVE LEGAL DESCRIl'TION WAS PREPARED BY ERIC G. SACK, OKLAHOMA PROFESSIONAL LAND SURVEYOR NO. 1545, ON DECEMBER 12, 2007. 760848.10:225700:01574 '] Exhibit C Form of Temporary Access Easement City of Owasso Temporary Access Easement KNOW ALL MEN BY THESE PRESENTS: That the undersigned Owasso 20, LLC, an Oklahoma limited liability company (hereinafter called "Grantor"), the owner of the legal and equitable title to the following described real estate situated in Tulsa County, State of Oklahoma, for good and valuable consideration, acknowledgement thereof being made hereby, does hereby grant and convey unto the City of Owasso, Oklahoma (hereinafter called "City"), a thirty foot (30') temporary access easement with the right to temporary access through, over, under and across the following described property, situated in said county, to wit: See Exhibit A (hereinafter the "Temporary Access Easement Tract") This Temporary Access Easement is hereby established by grant of the Grantor as anon-exclusive easement for the purpose of facilitating temporary access by the City to construct a stormwater detention facility on property owned by the City (the "Stormwater Detention Facility"). Notwithstanding anything to the contrary contained in this Temporary Access Easement, this Temporary Access Easement and the rights created hereunder are not exclusive, and Grantor and its successors and assigns may grant, convey or confer any similar or other easement on, over or across the Temporary Access Easement Tract for the benefit of others, in its sole discretion and without the approval of the City, provided that such grant or conveyance shall not interfere with the rights granted to City in this Temporary Access Easement. Grantor hereby warrants title to said land, and agrees to defend the title thereto unto the City, against any and all persons claiming same by, through or under Grantor, but not otherwise. This Temporary Access Easement shall be for a term beginning on the date this Temporary Access Easement is executed and ending on the date the Stormwater Detention Facility is constructed by the City. The terms and conditions of this Temporary Access Easement shall be binding upon and inure to the benefit of the parties hereto and their respective assigns, or successors in interest. 760848.10225700:01574 g IN WITNESS WHEREOF, the Grantor herein named has hereunto set its hand and seal this day of February, 2008. By: STATE OF OKLAHOMA) ss: COUNTY OF TULSA ) Grantor: Owasso 20, LLC John C. Bumgarner, Jr., Manager Before me, the undersigned, a Notary Public within and for said County and State, on this day of February, 2008, personally appeared John C. Bumgarner, Jr., to me well known to be the identical person who executed the within and foregoing instrument in writing and acknowledged to me that he executed the same as his free and voluntary act and deed on behalf of Owasso 20, LLC for the uses and purposes therein set forth. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year last above written. My Commission Number: My Commission Expires: Notary Public 760848.10:225700:01574 9 Accepted this day of February, 2008. CITY OF OWASSO, OKLAHOMA By: Stephen Cataudella, Mayor ATTEST: By: Sherry Bishop, City Clerk STATE OF OKLAHOMA) ss: COUNTY OF TULSA ) Before me, the undersigned, a Notary Public within and for said County and State, on this day of February, 2008, personally appeared Stephen Cataudella and Sherry Bishop to me well known to be the identical persons who executed the within and foregoing instrument in writing and acknowledged to me that they executed the same as their free and voluntary act and deed on behalf of the City of Owasso, Oklahoma, for the uses and purposes therein set forth. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year last above written. My Commission Number: My Commission Expires:_ Notary Public 7(10848.10:225700:01574 10 Exhibit A to Temporary Access Easement Legal Description of Temporary Access Easement Tract A 30' WIDE STRIP OF LAND THAT IS PART OF THE S/2 OF THE NE/4 OF THE NE/4 OF SECTION 19, T-21-N, R-14-E OF THE INDIAN BASE AND MERIDIAN, CITY OF OWASSO, TULSA COUNTY, OKLAHOMA, ACCORDING TO THE UNITED STATES GOVERNMENT SURVEY THEREOF, SAID STRIP OF LAND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS, TO-WIT: STARTING AT THE NORTHEAST CORNER OF SAID S/2 OF THE NE/4 OF THE NE/4; THENCE N 89°59'19" W ALONG THE NORTHERLY LINE THEREOF FOR 60.00' TO THE "POINT OF BEGINNING" OF SAID STRIP OF LAND; THENCE S 00°05'04" E AND PARALLEL WITH THE EASTERLY LINE OF SECTION 19 FOR 30.00; THENCE N 89°59'19"WAND PARALLEL WITH THE NORTHERLY LINE OF THE S/2 OF THE NE/4 OF THE NE/4 FOR 270.26 ; THENCE N 00°05'04"WAND PARALLEL WITH THE EASTERLY LINE OF SECTION 19 FOR 30.00' TO A POINT ON THE NORTHERLY LINE OF THE S/2 OF THE NE/4 OF THE NE/4; THENCE S 89°59'19" E ALONG SAID NORTHERLY LINE FOR 270.26' TO THE "POINT OF BEGINNING" OF SAID STRIl' OF LAND. THE ABOVE DESCRIBED STRIP OF LAND CONTAINS 8,108 SQUARE FEET OR 0.1861 ACRES, MORE OR LESS. THE ABOVE LEGAL DESCRIPTION WAS PREPARED BY ERIC G. SACK, OKLAHOMA PROFESSIONAL LAND SURVEYOR NO. 1545, ON DECEMBER 12, 2007. 760848.10:225700:01574 1 1 Exhibit D Location of Excavated Dirt See Attached Page 760848.10:225700:01574 I Z CITY OF OWASSO, OKLAHOMA ORDINANCE N0.903 AN ORDINANCE RELATING TO PART 18, STORMWATER MANAGEMENT, CHAPTER 6, FEE IN LIEU OF DETENTION, OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA, AMENDING SAME BY ESTABLISHING THAT AN ASSESSMENT PER SQUARE FOOT SHALL BE PAID IN LIEU OF DETENTION FOR ALL LAND TO BE DEVELOPED WITHIN THE GARNETT REGIONAL DETENTION AREA. THIS ORDINANCE AMENDS PART 18, CHAPTER 6, OF THE CITY OF OWASSO CODE OF ORDINANCES BY ENACTING SECTION 18-601, GARNETT REGIONAL DETENTION FACILITY. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO-WIT: SECTION ONE (1): Part 18, Stonmwater Management, Chapter 6, Fee in Lieu of Detention, of the Code of Ordinances of the City of Owasso, Oklahoma, shall be amended by providing and codifying as follows: SECTION 18-601 GARNETT REGIONAL DETENTION FACILITIES SECTION TWO (2): It is the purpose of this ordinance to promote public health, safety and welfaze by constructing and maintaining the Garnett Regional Detention Area. This ordinance is intended to minimize public and private flood losses from stormwater runoffin the defined azea, and thereby increase protection of human life, health and property. SECTION THREE (3): The Garnett Regional Detention Area is hereby established as the azea depicted on the map attached hereto as Exhibit "A." Exhibit "A" shall be made a part of this ordinance. This area shall be designated as the Assessment Area. All property developed within the Assessment Area subsequent to the effective date of this ordinance shall use the Garnett Regional Detention Facilities for stormwater runoff management. SECTION FOUR (4): All costs associated with the construction of the Garnett Regional Detention Facilities, including costs for land acquisition, construction, professional fees, interest, and other necessary costs and fees, shall be recouped by an assessment per square foot of all property located within the Assessment Area which shall obtain approval of a final plat subsequent to the effective date of this ordinance. The amount of the per square foot assessment shall be established by a Resolution of the City Council after all costs expended in the construction of the Garnett Regional Detention Facilities have been finalized. SECTION FIVE (5): This assessment shall be paid as a fee in lieu of constructing a detention facility for each property in the Assessment Area. Payment of this assessment is mandatory, and may only be waived or reduced by demonstrating special circumstances and obtaining approval of a waiver or reduction by a majority vote of the City Council. Payment of said assessment shall be due upon the approval of a final plat. SECTION SIX (~: DECLARING AN EFFECTIVE DATE The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. SECTION SEVEN ("n: CODIFICATION The City of Owasso Code of Ordinances is hereby amended by enacting an ordinance to be codified in Part 18, Chapter 6, as Section 18-601. PASSED by the City Council of the City of Owasso, Oklahoma on the 18~' day of September, 2007. /s/ Stephen Cataudella, Mayor ATTEST: /s/ Sherry Bishop, City Clerk (SEAL) APPROVED as to form and legality this 18t'' day of September, 2007. /s/ Julie Lombardi, City Attorney MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J. RAY CITY MANAGER SUBJECT: N. GARNETT ROAD REGIONAL DETENTION FACILITY DATE: August 10, 2007 BACKGROUND: In an effort to take a more comprehensive approach to development issues and the impact of development on a specific area of the City, the staff has previously proposed the construction of a "regional" detention facility as a component of the Smith Farm Market Phase II (JC Penney's) project. The construction of such a facility will provide several benefits and is one of the Stormwater Master Plan's recommended projects. Benefits of the project include mitigation of existing stormwater concerns, use of more appropriate land for drainage thus allowing property currently being utilized for detention to be used in a more productive manner, and avoiding the development of numerous small detention facilities located on potentially tax generating property. Based on the "Stonnwater Master Plan" and on discussions that have occurred over the past three yeazs, the staff has taken the opportunity presented by the proposed Smith Farm Market Phase II project to develop a concept for a regional detention facility for the E. 96th Street North and N. Garnett Road area. The proposal includes the acquisition of property for the project, Council passage of an ordinance requiring all property developed in the defined development area to use the regional facility, release of property now restricted for detention use, design and construction of the facility, and funding for the project. The proposed project, if approved and constructed, will provide an 11 acre detention site that will accommodate 67 acre-feet of runoff stormwater storage in a facility located inunediately north of Ator Heights and immediately west of the newly constructed IBC Bank. The facility will serve approximately 70 acres of undeveloped property in addition to serving a portion of the existing Owasso Market property (Lowe's area) and the proposed expansion of the Smith Farm Mazket. The cost of the project is estimated to range between $3,000,000 to $3,500,000. Funding is proposed to be derived fi-om a "fee in lieu of 'charge that would service the debt from a Revenue Anticipation Note (RAID issued by the Owasso Public Works Authority to the City of Owasso (see attachment "A"). N. Garnett Road Regional Detention Facility August 8, 2007 Page 2 of 4 THE PROPERTY: The proposed detention facility would be located on an eleven-acre site currently owned by John Bumgarner under the name of Owasso 20, LLC. The property is located south and west of the E. 96a' Street North and N. Garnett Road intersection, north of Ator Heights. The property is marginally useable for residential development and has historically served as the detention for stormwater from that area. Its location and topography make it ideal for use as a regional detention facility (see attachment "B"). The City staff negotiated an option to purchase the property during the right-of way acquisition process for the widening of N. Garnett Road about two years ago (see attachment "C"). At that time, the price was "locked-in" for five years at $3.00 per square foot for the eleven acres, for a total cost of $1,437,480 for the acquisition of the property. Additionally, approximately 40,000 cubic yards of excavated soil will be deposited on the property remaining under the ownership of Owasso 20, LLC, as a part of the compensation for the easements to the property. FACILITY DESIGN• The staff will propose to the City Council that the firm of Meshek and Associates be retained for the purpose of designing the detention facility, design of the conveyance system (the system that transports water from various points to the facility), and bid specification documents. The Meshek firm is familiaz with the city's Stormwater Master Plan and the hydrology of the specific area. The anticipated cost of these services is $150,000 however, the final "scope of services" for the project is under review and could impact the total cost. The Council will not be asked for approval of an agreement until the final scope of services is negotiated and all associated costs are established. (Please refer to attachment "D" for the preliminary Engineering Services Agreement.) CONSTRUCTION OF THE FACILITY: If approval is given for the project, the staff will first acquire the property for the facility, complete negotiations for easements and rights-of--way, authorize design and advertise the construction project for public bid. Initial and preliminary estimates place the cost of constructing the facilities at $1,500,000 to $2,000,000. While the Public Works staff believes this estimate to be valid, the actual cost will not be fully known until the final design is complete and bids for the project aze received and reviewed. FUNDING• It is proposed that funding for this project be derived from three sources. • The Revenue Anticipation Note will provide the initial funding to acquire the land for the project, as well as construct the detention and conveyance facilities. The Stormwater Management fees will secure the RAN. N. Garnett Road Regional Detention Facility August 8, 2007 Page 3 of 4 • The undeveloped property in the "drainage basin" would be charged a "fee in lieu of detention" with such fee being mandatory as established by ordinance. Assuming that all of the undeveloped property in the basin develops, the contribution of those fees to the total project is estimated to be $2,300,000 over an estimated 5 to 10 year period. Property currently "restricted" for use as detention at the Owasso Market would be released for development. It is proposed that the owner of that property pay a fee for off-site detention that would make approximately four acres available for commercial development (see map attachment "B"). Based on initial discussions with staff and the owner, it is estimated that the release of the property and resulting fee will contribute $800,000 to $1,200,000 to the project. Combined, the detention fees charged to the currently undeveloped property and the fee for the release of the restricted property at Owasso Market is expected to provide up to $3,500,000 for the project. Assuming that construction costs will actually meet projections and the revenue projections are accurate, no additional funding would be needed. The city's Stormwater Management Fund is proposed to be utilized as a funding source until such time that all fees are recouped. FINANCING: The staff proposes financing this project through the use of a RAN (see attachment "A"). Utilizing this method of financing, the OPWA would issue the RAN and the City would purchase the note as an investment (similar to previous actions such as the Vanguard RAN to the OEDA). The fees from the Stormwater Management Fund will be used to service the debt issued by the OPWA. The fees from the developing properties and the fee paid for the release of the Owasso Market detention tract would be used to repay the Stormwater Management Fund. SUMMARY: • Construction of a regional detention facility at E. 96`~ Street North and N. Garnett Road is proposed • Facility will serve approximately 70 acres in the drainage basin • Facility would release four prime commercial acres for re-development • Cost of the project is estimated to be $3,000,000 to $3,500,000 • Revenue from fees is projected to be up to $3,500,000 • Initial funding of the project to be derived from the Stormwater Management Fund • The facility can be operational by late-Spring to early-Summer of 2008, at the time of JC Penney's opening. N. Garnett Road Regional Detention Facility August 8, 2007 Page 4 of 4 COMMENTS: • The use of the Stormwater Management Fund to initially fund the project will lessen spending on other drainage projects ~ The use of a regional detention facility in this specific area will allow increased retail utilization in this rapidly developing area (individual businesses will not have individual detention facilities) REQUEST: The staffrequest is for the following approvals and authorizations: • Approval of a contract for the purchase of I 1 acres from Owasso 20, LLC. • Approval of an Engineering Services Agreement with Meshek • Approval and Authorization of a Revenue Anticipation Note by the OPWA • Authorization for the City Treasurer to invest in the RAN issued by the OPWA • Adoption of Ordinance requiring afee-in-lieu of detention for all property in the defined basin • Approval of a Development Agreement with the Owners of Owasso Mazket • Approval of a plat amendment for Owasso Mazket, releasing the restricted property ATTACHMENTS: A. Revenue Anticipation Note Memorandum B. Map of Proj ect Area and Surrounding Area C. Right-of--Way Purchase Agreement D. Engineering Services Agreement Memo and Attachments . •°"TweErwmrm ru::;a W.:u~n ~ rr~wam:s.w~vla W "~~RXA~9 YI1.uKw..ao-ii~w».. ~,,, Owosso City Council August 21, 2007 ITEM 17. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL TO AWARD A CONSTRUCTION CONTRACT FOR THE NORTH 129"' EAST AVENUE ROADWAY AND DRAINAGE IMPROVEMENT PROJECT Mr. Nurre presented the item. Ms. Kimball moved, seconded by Mr. Bonebrake, for Council approval to award a construction contract for the North 129~h East Avenue Roadway and Drainage Improvement Project to Becco Contractors Incorporated of Tulsa, Oklahoma in the amount of $8,320,902.80. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5-0. ITEM 18. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE A LAND PURCHASE AGREEMENT BETWEEN THE CITY OF OWASSO AND OWASSO 20, LLC 1N THE AMOUNT OF $1,437,480 FOR THE NORTH GARNETT ROAD REGIONAL DETENTION FACILITY Mr. Ray presented the item. Mr. Bonebrake moved, seconded by Mr. Sinex, for Council authorization for the City Manager to execute a land purchase agreement, as stated above. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5-0. ITEM 19. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF AN ENGINEERING SERVICES AGREEMENT BETWEEN THE CITY OF OWASSO AND MESHEK & ASSOCIATES FOR ENGINEERING SERVICES RELATED TO THE NORTH GARNETT ROAD REGIONAL DETENTION FACILITY Ms. Siagg presented the item. Mr. Gall moved, seconded by Mr. Bonebrake, for Council approval of an Engineering Services Agreement between the City of Owasso and Meshek & Associates, as stated above. YEA: Bonebrake, Cataudella, Gall, Sinex NAY: Kimball Motion carried 4-1. 6 •+w...,: w..wu.wsiMakaMili'~Iarea1K;.WaW.xs..,,. Owasso City Counci! August 21, 2007 ITEM 20. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF RESOLUTION NO. 2007-10, A RESOLUTION AUTHORIZING THE CITY TREASURER TO INVEST IN A REVENUE ANTICIPATION NOTE OF THE OWASSO PUBLIC WORKS AUTHORITY AND APPROVING THE OPWA INDEBTEDNESS AS REPRESENTED BY THE PROPOSED AGREEMENT AND REVENUE ANTICIPATION NOTE; AND, CONTAINING OTHER PROVISIONS RELATING THERETO Ms. Bishop presented the item. Mr. Bonebrake moved, seconded by Mr. Gall, for Council approval of Resolution No. 2007-]0. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5-0. ITEM 21. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF A BUDGET AMENDMENT 1N THE STORMWATER MANAGEMENT FUND INCREASING ESTIMATED REVENUES AND INCREASING THE APPROPRIATION FOR EXPENDITURES Ms. Bishop presented the item. Ms. Kimball moved, seconded by Mr. Gall, for Council approval of a budget amendment in the Stormwater Management Fund increasing estimated revenues by $3,500,000.00 and increasing the appropriation for expenditures by $3,550,000.00. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5-0. ITEM 22. REPORT FROM CITY MANAGER. Mr. Ray congratulated and praised the Council for passing Social Host Ordinance No. 899. ITEM 23. REPORT FROM CITY ATTORNEY No report. ITEM 24. REPORT FROM CITY COUNCILORS The Councilors welcomed Jon Sinex to the Council. CITY OF OWASSO ADDENDUM TO CLAIMS TO BE PAID 02/05/08 VENDOR DESCRIPTION AMOUNT TULSA COUNTY ELECTION BOARD 2008 COUNCIL ELECTION 4,069.16 GENERAL GOVERNMENT DEPT TOTAL 4,069.16 GRAND TOTAL 4,069.16 PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: February 5, 2008 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall 5:00 p.m. on Friday, February 1, 2008. 7 J iann M. Stevens, Deput City Clerk AGENDA I. Call to Order Mayor Stephen Cataudella 2. Invocation Allen Richard, Freedom Church 3. Flag Salute 4. Roll Call 5. Presentation of the Character Trait of Deference. Dan Yancey, Owasso Character Council S:',Agendas \Council \2008 \0205. doc Owasso City Council February 5, 2008 Page 2 6. Consideration and appropriate action relating to a request for Council approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of Minutes of the January 15, 2008 Regular Meeting. Attachment # 6 -A B. Approval of Claims. Attachment # 6 -13 C. Acknowledgement of receiving Agreements for Urban Engineering Services from Khoury Engineering, Incorporated; 2HE Group, LLC; Crafton, Tull, sparks, & Associates; and, authorization for the Mayor to execute each agreement. Attachment # 6 -C D. Acknowledgement of receiving the FY 2006 -2007 Annual Financial Statements and Audit Report. Attachment # D E. Consideration and appropriate action relating to a request for Council approval of Ordinance No. 907, an ordinance approving annexation request OA 07 -06 for approximately 18 acres located north of East 106th Street North, immediately west of the Owasso Sports Park at 9917 East 106th Street North. Attachment # 6 -E Staff will recommend Council approval of Ordinance No. 907 and has listed this item in the consent section of the agenda based on Council actions taken January 15, 2008 to approve the annexation request. F. Consideration and appropriate action relating to a request for Council approval of Ordinance No. 908, an ordinance approving annexation request OA 07 -07 for approximately 4.86 acres located at 12924 East 76th Street North, immediately west of the Crown Colony subdivision. Attachment # 6 -F Staff will recommend Council approval of Ordinance No. 908 and has listed this item in the consent section of the agenda based on Council actions taken January 15, 2008 to approve the annexation request. Owasso City Council February 5, 2008 Page 3 G. Consideration and appropriate action relating to a request for Council approval of Ordinance No. 909, an ordinance approving annexation request OA 07 -09 for approximately 13 acres, located on the east side of North 145th East Avenue, t/a mile south of State Highway 20. Attachment # 6 -G Staff will recommend Council approval of Ordinance No. 909 and has listed this item in the consent section of the agenda based on Council actions taken January 15, 2008 to approve the annexation request. H. Consideration and appropriate action relating to a request for Council approval of Ordinance No. 910, an ordinance approving OPUD 07 -01, a planned unit development consisting of approximately 1.83 acres located on the east side of the Owasso Expressway, north of the Three Lakes III subdivision, about % mile south of E. 96th Street North. Attachment # 6 -H Staff will recommend Council approval of Ordinance No. 910 and has listed this item in the consent section of the agenda based on Council actions taken January 15, 2008 to approve the planned unit development. 7. Consideration and appropriate action relating to a request for Council acceptance of a grant from the Department of Homeland Security Commercial Equipment Direct Assistance Program. Mr. Clark Attachment # 7 Staff will recommend Council acceptance of a grant from the Department of Homeland Security Commercial Equipment Direct Assistance Program (CEDAP) for the acquisition of hazardous materials personal protective equipment for emergency responders. Owasso City Council February 5, 2008 Page 4 8. Consideration and appropriate action relating to a request for Council authorization for the City Manager to execute a "Facility Use" agreement between the City of Owasso and the U.S. Shooting Academy. Mr. Chambless Attachment # 8 Staff will recommend Council authorization for the City Manager to execute an agreement between the City of Owasso and the U.S. Shooting Academy in the amount of $20,000 for the purpose of utilizing the Academy's firearm training facilities during FY 2007 -2008. Additionally, staff will further recommend Council authorization for the City Manager to negotiate and execute annual renewals of the agreement through FY 2013 contingent upon annual appropriations. 9. Report from City Manager. 10. Report from City Attorney. 11. Report from City Councilors. 12. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 13. Adjournment. OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, January 15, 2008 The Owasso City Council met in regular session on Tuesday, January 15, 2008 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, January 11, 2008. ITEM 1. CALL TO ORDER Mayor Cataudella called the meeting to order at 6:30 p.m. ITEM 2. INVOCATION The invocation was offered by Pastor Charlie Curran, First Christian Church. ITEM 3. FLAG SALUTE Councilor Kimball led the flag salute. ITEM 4. ROLL CALL PRESENT ABSENT Steve Cataudella, Mayor D.J. Gall, Vice Mayor Doug Bonebrake, Councilor Susan Kimball, Councilor Jon Sinex, Councilor A quorum was declared present. STAFF Rodney J. Ray, City Manager Julie Lombardi, City Attorney ITEM 5. PRESENTATION OF THE CHARACTER TRAIT OF THE MONTH Michele Dempster, a member of the Owasso Character Council, presented to the Council `Availability', the Character Trait of the Month for January, 2008. Owasso City Council January 15, 2008 ITEM 6. PRESENTATION OF A CHARACTER CERTIFICATE Mayor Cataudella and Council presented a certificate recognizing the First Christian Church for the character trait of Hospitality. Pastor Curran and the First Christian Church displayed hospitality following the December 2007 Ice Storm when they opened the church to provide shelter for many Owasso residents who were without heat and electricity for an extended period of time. ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the January 2, 2008 Regular Meeting and the January 8, 2008 Special Meeting. B. Approval of Claims. C. Acknowledgement of receiving the monthly FY 2007 -2008 budget status report. Ms. Kimball moved, seconded by Mr. Bonebrake, to approve the Consent Agenda with claims totaling $379,358.95, healthcare self - insurance claims totaling $59,542.47 and payroll claims totaling $347,079.40. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0. ITEM 8. CITIZEN REQUEST TO ADDRESS THE CITY COUNCIL This item was removed from the agenda. ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL TO AWARD A BID FOR THE INSTALLATION OF A LIGHTING SYSTEM AT THE OWASSO SPORTS PARK SOUTH Mr. Lehr presented the item and recommended Council award the construction of the lighting system for a new ball field at the Owasso Sports Park South to Ridgeland Enterprises of Clarkridge, Arkansas in the amount of $153,153.00. Ms. Kimball moved, seconded by Mr. Sinex, to award the bid to Ridgeland Enterprises of Clarkridge, Arkansas, as recommended. 2 Owasso City Council January 15, 2008 YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0. ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF ANNEXATION REQUEST OA 07- 06 CONSISTING OF APPROXIMATELY 18 ACRES LOCATED NORTH OF EAST 106TH STREET NORTH, IMMEDIATELY WEST OF THE OWASSO SPORTS PARK AT 9917 EAST 106TH STREET NORTH Mr. Wiles presented the item and recommended Council approval of annexation request OA 07- 06. Mr. Roy Johnsen, representing the applicant, gave a presentation to Council regarding plans for the development. Citizens speaking in opposition to the annexation were Shelley (no last name given) and Ken Perry. Mr. Bonebrake moved, seconded by Mr. Gall, for Council approval of annexation request OA 07 -06. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0. ITEM 11. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF OPUD 07 -03, A PLANNED UNIT DEVELOPMENT CONSISTING OF APPROXIMATELY 18 ACRES LOCATED NORTH OF EAST 106' STREET NORTH, BETWEEN THE OWASSO SPORTS PARK AND THE SK &O RAILROAD Mr. Wiles presented the item and recommended Council approval of OPUD 07 -03, Owasso One. Citizens speaking in opposition to OPUD 07 -03 were Rebecca Perry, Rachelle Blevins, Judi Fox, Sharon Mertins, Ken Perry, Linda Reinking, Barbara Mishler and Audra Brown. Citizens speaking in favor of OPUD 07 -03 were Sam Henderson and Clint Womeldorff. Mr. Gall moved, seconded by Mr. Sinex, for Council approval of OPUD 07 -03. YEA: Cataudella, Gall, Sinex NAY: Bonebrake, Kimball Motion carried 3 -2. 3 Owasso City Council January 15, 2008 ITEM 12. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF ANNEXATION REQUEST OA 07- 07 CONSISTING OF APPROXIMATELY 4.86 ACRES LOCATED AT 12924 EAST 76TH STREET NORTH, IMMEDIATELY WEST OF THE CROWN COLONY SUBDIVISION Mr. Wiles presented the item and recommended Council approval of annexation request OA 07- 07. Mr. Bonebrake moved, seconded by Mr. Sinex, for Council approval of annexation request OA 07 -07. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0. ITEM 13. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF OPUD 07 -02, A PLANNED UNIT DEVELOPMENT CONSISTING OF APPROXIMATELY 4.86 ACRES LOCATED ON THE SOUTH SIDE OF 76TH STREET NORTH, IMMEDIATELY WEST OF THE CROWN COLONY SUBDIVISION, '/4 MILE WEST OF NORTH 129TH EAST AVENUE Mr. Wiles presented the item and recommended Council approval of OPUD 07 -02, Villas at Stonebridge. Mr. Bonebrake moved, seconded by Mr. Sinex, for Council approval of OPUD 07 -02. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0. ITEM 14. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF ANNEXATION REQUEST OA 07- 09 CONSISTING OF APPROXIMATELY 13 ACRES, LOCATED ON THE EAST SIDE OF NORTH 145TH EAST AVENUE, '/4 MILE SOUTH OF STATE HIGHWAY 20 Mr. Wiles presented the item and recommended Council approval of annexation request OA 07- 09. 4 Owasso City Council January 15, 2008 Ms. Kimball moved, seconded by Mr. Bonebrake, for Council approval of annexation request OA 07 -09. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0. ITEM 15. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF OPUD 07 -01, A PLANNED UNIT DEVELOPMENT CONSISTING OF APPROXIMATELY 1.83 ACRES LOCATED ON THE EAST SIDE OF THE OWASSO EXPRESSWAY, NORTH OF THE THREE LAKES III SUBDIVISION, ABOUT %2 MILE SOUTH OF EAST 96TH STREET NORTH Mr. Wiles presented the item and recommended Council approval of OPUD 07 -01, Comfort Inn and Suites. Mr. Sinex moved, seconded by Mr. Bonebrake, for Council approval of OPUD 07 -01. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0. ITEM 16. PUBLIC HEARING: The City Council will conduct a public hearing for the purpose of receiving citizen comments and input on proposed amendments to the Owasso Land Use Master Plan Mr. Wiles presented the item. Mayor Cataudella then opened the floor for citizen comments. Numerous citizens voiced opinions and concerns. Mayor Cataudella then closed the public hearing. ITEM 17. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF AMENDMENTS TO THE OWASSO LAND USE MASTER PLAN Mr. Wiles presented the item and recommended Council approval of amendments to the Owasso land use master plan. 5 Owasso City Council January 15, 2008 Councilor Kimball made the motion to table this item until the third Tuesday in February at the regularly scheduled Council meeting. The motion was seconded by Mr. Sinex. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0. ITEM 18. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF A FINAL PLAT PROPOSING NINETY -FOUR RESIDENTIAL LOTS ON 29.6 ACRES, LOCATED ON THE NORTH SIDE OF EAST 86TH STREET NORTH, IMMEDIATELY EAST OF CENTENNIAL PARK Mr. Wiles presented the item and recommended Council approval of the Park Place at Preston Lakes Final Plat. Ms. Kimball moved, seconded by Mr. Bonebrake, for Council approval of the Park Place at Preston Lakes Final Plat. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0. ITEM 19. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF A FINAL PLAT PROPOSING ONE HUNDRED AND THIRTY -ONE RESIDENTIAL LOTS ON 40.2 ACRES, LOCATED ON THE NORTH SIDE OF EAST 106TH STREET NORTH, IMMEDIATELY EAST OF LAKE VALLEY II Mr. Wiles presented the item and recommended Council approval of the Lake Valley III Final Plat. Mr. Bonebrake moved, seconded by Mr. Sinex, for Council approval of Lake Valley III Final Plat. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0. Owasso City Council January 15, 2008 ITEM 20. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF A FINAL PLAT PROPOSING EIGHT RESIDENTIAL LOTS ON 1.9 ACRES, LOCATED EAST OF NORTH 145TH EAST AVENUE, IMMEDIATELY NORTH OF LAKE VALLEY II Mr. Wiles presented the item and recommended Council approval of the Lake Valley II Final Plat. Mr. Sinex moved, seconded by Mr. Bonebrake, for Council approval of Lake Valley II Final Plat. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0. ITEM 21. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF A FINAL PLAT PROPOSING ONE COMMERCIAL LOT ON APPROXIMATELY 1.63 ACRES LOCATED AT THE NORTHEAST CORNER OF EAST 116TH STREET NORTH AND NORTH 135TH EAST AVENUE Mr. Wiles presented the item and recommended Council approval of the Benski Additional Final Plat. Mr. Bonebrake moved, seconded by Ms. Kimball, for Council approval of Benski Additional Final Plat. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0. ITEM 22. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF A SUPPLEMENTAL APPROPRIATION INCREASING EXPENDITURES IN THE HOTEL/MOTEL TAX FUND BY $200,000.00 AND INCREASING EXPENDITURES IN THE CAPITAL IMPROVEMENTS FUND BY $100,000.00 FOR A TOTAL OF $300,000.00 Ms. Hess presented the item and recommended Council approval of a supplemental appropriation, increasing Hotel/Motel Tax Fund expenditures by $200,000.00 and increasing Capital Improvement Fund expenditures in the amount of $100,000.00 in order to fund the Main Street Improvement Project. VA Owasso City Council January 15, 2008 Mr. Gall moved, seconded by Mr. Bonebrake, for Council approval of a supplemental appropriation, as recommended. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0. ITEM 23. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL TO INCREASE THE AUTHORIZATION FOR EXPENDITURES RELATED TO THE DECEMBER 2007 ICE STORM Mr. Rooney presented the item and recommended Council approval to increase the authorization for expenditures from $400,000.00 to $800,000.00 in order to fund expenses related to the City's clean-up efforts. Mr. Bonebrake moved, seconded by Mr. Sinex, for Council approval to increase authorization for expenditures as recommended. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0. ITEM 24. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF A SUPPLEMENTAL APPROPRIATION INCREASING EXPENDITURES IN THE GENERAL FUND BY $800,000.00 Mr. Rooney presented the item and recommended Council approval of a supplemental appropriation increasing expenditures in the General Fund by $800,000.00. Mr. Bonebrake moved, seconded by Mr. Sinex, for Council approval of a supplemental appropriation as recommended. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0. Owasso City Council ITEM 25. REPORT FROM CITY MANAGER. Mr. Rooney reported to Council an update on debris removal. ITEM 26 REPORT FROM CITY ATTORNEY No report ITEM 27. REPORT FROM CITY COUNCILORS January 15, 2008 Councilor Gall thanked Mr. Wiles and his staff for their diligence in updating the master plan. Councilor Kimball announced her intent to not run for re- election for the Ward 3 council position. ITEM 28. NEW BUSINESS None ITEM 29. ADJOURNMENT Ms. Kimball moved, seconded by Mr. Bonebrake, to adjourn. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0 and the meeting was adjourned at 9:40 p.m. Pat Fry, Minute Clerk E Stephen Cataudella, Mayor Date: 1/31/2008 Claims List Budget Unit Title Vendor Name Payable Desc tion _Payment Amouni GENERAL AEP /PSO ISTREET LIGHTS 13.71 TOTAL GENERAL 13.71 MUNICIPAL COURT OFFICE DEPOT INC OFFICE SUPPLIES 0.40 FRANK W AMBRUS BAILIFF SERVICES 350.00 RICH & CARTMILL NOTARY DUES AND FEES 30.00 JPMORGAN CHASE BANK DELL -TONER 39.99 SAV -ON PRINTING & SIGNS LLC REMINDER SLIPS 77.57 AMERICAN MUNICIPAL SERVICES LTD COLLECTION FEES 979.00 TERA FOWLER ITUITION REIMB. 345.00 TOTAL MUNICIPAL COURT 1,821.96 MANAGERIAL JPMORGAN CHASE BANK MEETING EXPENSE 48.51 JPMORGAN CHASE BANK MEETING EXPENSE 38.83 JPMORGAN CHASE BANK MEETING EXPENSE 381.80 JPMORGAN CHASE BANK MEETING EXPENSE 15.80 JPMORGAN CHASE BANK MEETING EXPENSE 138.70 JPMORGAN CHASE BANK MEETING EXPENSE 83.90 JPMORGAN CHASE BANK MEETING EXPENSE 28.76 JPMORGAN CHASE BANK MEETING EXPENSE 270.32 JPMORGAN CHASE BANK MEETING EXPENSE 26.77 JPMORGAN CHASE BANK MEETING EXPENSE 21.88 CUSTOM CRAFT AWARDS, INC. TURPEN PLAQUE 120.00 CUSTOM CRAFT AWARDS, INC. TURPEN PLAQUE 120.00 CITY GARAGE VEHICLE MAINT -PARTS 83.33 CITY MANGEMENT ASSOCIATION OF OKLAH WINTER CONFERENCE REGISTR 200.00 USAMOBILITY METROCALL PAGER USE 6.95 AT &T MOBILITY CELL PHONE USE 10.79 OFFICE DEPOT INC OFFICE SUPPLIES 5.99 OFFICE DEPOT INC OFFICE SUPPLIES 7.99 JPMORGAN CHASE BANK MEETING EXPENSE 121.93 JPMORGAN CHASE BANK MEETING EXPENSE 52.14 JPMORGAN CHASE BANK CINGULAR -TEL SERVICES 284.69 JPMORGAN CHASE BANK BORDERS - LEADERSHIP DEV 54.23 JPMORGAN CHASE BANK EMPLOYEE APPRECIATION 709.46 OWASSO EDUCATION FOUNDATION INC REGISTRATION FEE 250.00 A N Z SIGNS & SHIRTS, INC WELCOME BANNERS - PUBLIC 60.00 SAV -ON PRINTING & SIGNS LLC TABS FOR AGENDAS 110.51 DEPARTMENT OF CENTRAL SERVICES PROCLAMATION COVERS 241.29 JPMORGAN CHASE BANK LODGING -CMAO CONFERENCE 104.81 JPMORGAN CHASE BANK LODGING -CMAO CONFERENCE 203.34 TOTAL MANAGERIAL 3,802.72 FINANCE OFFICE DEPOT INC OFFICE SUPPLIES 2.59 Page 1 Date: 1/31/2008 Claims List Budget Unit Title Vendor Name Payable Description Payment Amouni FINANCE OFFICE DEPOT INC OFFICE SUPPLIES 26.83 COLE & REED, P.C. PROFESSIONAL FEES -AUDIT 3,500.00 JPMORGAN CHASE BANK DELL - SUPERVISOR COMPUTER 1,272.56 JPMORGAN CHASE BANK DELL -TAX CREDIT -99.90 JPMORGAN CHASE BANK DELL - PRINTER 749.00 OFFICE DEPOT INC OFFICE SUPPLIES 17.98 LASERWORKS INC OFFICE SUPPLIES 104.95 JPMORGAN CHASE BANK TRAINING SESSION EXPENSE 15.88 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 48.36 JPMORGAN CHASE BANK 1OFFICE DEPOT - SUPPLIES 1 8.98 TOTAL FINANCE 5,647.23 HUMAN RESOURCES JPMORGAN CHASE BANK MEETING EXPENSE 11.47 KNOLL INC OFFICE FURNITURE 265.00 TEXAS MUNICIPAL LEAGUE ADVERTISING FOR PUBLIC WO 136.25 MISSOURI MUNICIPAL LEAGUE ADVERTISING FOR WWTP SUPE 100.00 A N Z SIGNS & SHIRTS, INC CHARACTER BANNER 539.25 COMMUNITY PUBLISHERS INC DBA NEIGHB CLASSIFIED ADS 107.25 TENNESSEE MUNICIPAL LEAGUE ADVERTISING 129.48 JPMORGAN CHASE BANK HOBBY LOBBY - CHARACTER INT 7.59 JPMORGAN CHASE BANK CHARACTER INITIATIVE -7.59 JPMORGAN CHASE BANK CHARACTER INITIATIVE 23.66 TEXAS MUNICIPAL LEAGUE ADVERTISING 116.75 TULSA WORLD CLASSIFIED ADS 1,203.25 DANIEL JOHNSTON CHARACTER INITIATIVE 1,485.00 OFFICE DEPOT INC OFFICE SUPPLIES 17.99 OFFICE DEPOT CARD PLAN DEPT 60 -0152 NOTARY STAMP 36.49 OFFICE DEPOT INC OFFICE SUPPLIES 11.99 OFFICE DEPOT INC 1OFFICE SUPPLIES 1 17.28 TOTAL HUMAN RESOURCES 4,201.11 GENERAL GOVERNMENT OFFICE DEPOT INC OFFICE SUPPLIES 59.42 OFFICE DEPOT INC OFFICE SUPPLIES 118.84 CHARNEY, BUSS, & WILLIAMS, P.C. LEGAL FEES 156.25 B & M OIL COMPANY INC FUEL CREDIT - 136.91 OFFICE DEPOT INC OFFICE SUPPLIES CREDIT -29.71 OFFICE DEPOT INC OFFICE SUPPLIES 29.71 OFFICE DEPOT INC OFFICE SUPPLIES 148.55 OKLAHOMA MUNICIPAL LEAGUE 08 DUES FOR MUN UTILITY 100.00 AEP /PSO ELECTRIC USE 2,841.26 FIRST BANK OF OWASSO REIMB FOR MORTON ABSTRACT 1,000.00 B & M OIL COMPANY INC EMERGENCY FUEL PURCHASE - 2,386.49 POINTER FUELING SERVICES, INC EMERGENCY FUEL - DIESEL - 1,220.48 POINTER FUELING SERVICES, INC EMERGENCY FUEL - DIESEL - 430.46 POINTER FUELING SERVICES, INC EMERGENCY FUEL - DIESEL - 492.83 Page 2 Date: 1/31/2008 Claims List Budget Unit Title Vendor Name Payable Description Pa ment Amount GENERAL GOVERNMENT TIMMONS OIL COMPANY DEISEL FUEL DELIVERY - PW 2,657.03 TIMMONS OIL COMPANY DEISEL FUEL DELIVERY - PW 3,108.80 CINTAS CORPORATION CARPET /MAT CLEANING 3.30 CINTAS CORPORATION CARPET /MAT CLEANING 33.30 COMMUNITY PUBLISHERS INC DBA NEIGHB MEDIA PUBLICATION /PUBLIC 20.30 COMMUNITY NEWSPAPER HOLDINGS INC DB MEDIA PUBLICATION /PUBLIC 81.20 INDIAN NATIONS COUNCIL OF GOVERNMEN LEGISLATIVE CONSORTIUM 3Q 783.25 ASPLUNDH ENVIRONMENTAL SERVICES, IN TREE DEBRIS REMOVAL AND P 138,510.75 ASPLUNDH ENVIRONMENTAL SERVICES, IN TREE DEBRIS REMOVAL AND P 128,898.00 ASPLUNDH ENVIRONMENTAL SERVICES, IN TREE DEBRIS REMOVAL AND P 153,949.50 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 37.30 XEROX CORPORATION COPIER SERVICE 832.76 TRI -STAR CONSTRUCTION, LLC STORM DEBRI REMOVAL 14,577.50 TRI -STAR CONSTRUCTION, LLC STORM DEBRIS REMOVAL 20,385.00 TRI -STAR CONSTRUCTION, LLC STORM DEBRIS REMOVAL 18,975.00 AMERICAN SOCIETY OF COMPOSERS AUTHO 08 LICENSE FEE 294.00 A N Z SIGNS & SHIRTS, INC OPERATION HRS ICE STORM 25.00 OFFICE DEPOT INC OFFICE SUPPLIES 59.42 AT &T MOBILITY PHONE USE 581.04 ONEOK, INC OKLAHOMA NATURAL GAS GAS USE 2,427.10 TULSA COFFEE SERVICE INC DBA JAVA D COFFEE SUPPLIES 88.95 NEOPOST LEASING, INC POSTAGE MACHINE LEASE 389.00 AMERICAN WASTE CONTROL INC FRONT LOAD SERVICE 129.00 JPMORGAN CHASE BANK D & SONS -CITY HALL LAWN 560.00 JPMORGAN CHASE BANK IL & M FURN- BOOKCASE 195.07 TOTAL GENERAL GOVERNMENT 496,419.24 COMMUNITY DEVELOPMENT USAMOBILITY METROCALL PAGER USE 13.90 CITY GARAGE VEHICLE MAINT -PARTS 166.66 JPMORGAN CHASE BANK USPS- POSTAGE 149.99 OFFICE DEPOT INC OFFICE SUPPLIES 109.94 LOWES HOME IMPROVEMENT WAREHOUSE SPACE HEATER 19.97 INDIAN NATIONS COUNCIL OF GOVERNMEN 13RD QTR DUES FY07 -08 4,061.25 TOTAL COMMUNITY DEVELOPMENT 4,521.71 ENGINEERING OFFICE DEPOT INC OFFICE SUPPLIES 21.29 OFFICE DEPOT INC OFFICE SUPPLIES 4916 RIDGWAY'S LTD OFFICE SUPPLIES 15.10 CITY GARAGE VEHICLE MAINT -PARTS 166.66 LASERWORKS INC OFFICE SUPPLIES 59.95 LASERWORKS INC PRINTER REPAIR /MAINT 47.50 LASERWORKS INC PRINTER REPAIR /MAINT 80.00 LASERWORKS INC 1PRINTER REPAIR /MAINT 40.00 Page 3 Date: 1/31/2008 Claims List Budget Unit Title Vendor Name Payable Descri tion jPayment Amount TOTAL ENGINEERING 479.66 IT COX COMMUNICATIONS INTERNET FEES 379.95 STRATEGIC CONSULTING INTERNATIONAL GIS SYSTEM MAINT FEES 4,000.00 HOUGHTON, TIM TUITION REIMB. 172.50 CITY GARAGE VEHICLE MAINT -PARTS 66.66 JPMORGAN CHASE BANK TRI COUNTY TRANS - SHUTTLE 15.00 JPMORGAN CHASE BANK OFFICE NATION - BATTERY 279.53 JPMORGAN CHASE BANK NEWEGG -SD CARD 12.99 TOTAL IT 4,926.63 SUPPORT SERVICES LOWES HOME IMPROVEMENT WAREHOUSE EOC FLAG POLE ROPE 23.20 LOWES HOME IMPROVEMENT WAREHOUSE OUTLET PLUGS 4.47 LOWES HOME IMPROVEMENT WAREHOUSE HANGING SUPPLIES 6.98 AT &T MOBILITY PHONE USE 133.54 OFFICE DEPOT INC OFFICE SUPPLIES 11.99 OFFICE DEPOT INC OFFICE SUPPLIES 5.78 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 21.86 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 178.38 TERRA TELECOM LLC PHONE LINE PROGRAMMING 122.50 COMMERCIAL POWER SOLUTIONS, LLC GENERATOR REPAIR -CH 213.90 FLYNN'S PEST CONTROL PEST CONTROL 110.00 PRO -FENCE GARAGE KEYPAD REPAIR 436.96 FORREST SHOEMAKER INC. CITY HALL BOILER2 REPAIR 775.00 OKLAHOMA LIGHTING DISTRIBUTORS INC LIGHTING SUPPLIES 381.00 OKLAHOMA LIGHTING DISTRIBUTORS INC LIGHTING SUPPLIES 195.65 CARRIER CORP DBA CARRIER NORTH TEXA HVAC REPAIRS CITY HALL 1,468.48 LOWES HOME IMPROVEMENT WAREHOUSE BUILDING MAINT. 15.88 LOWES HOME IMPROVEMENT WAREHOUSE EXIT SIGN SUPPLIES 15.91 LOWES HOME IMPROVEMENT WAREHOUSE DRILL BITS 8.47 CITY GARAGE VEHICLE MAINT -PARTS 233.33 COPY WORLD BUSINESS SOLUTIONS, LLC REPLACEMENT COPIER 5,251.10 USAMOBILITY METROCALL PAGER USE 6.95 OKLAHOMA DEPT OF CORRECTIONS TULSA DOC WORKER PROGRAM 224.20 DIRT BUSTER'S INC. ACCOUNTS RECEIVE PARKING LOT MAINT. 135.00 MURPHY SANITARY SUPPLY CLEANING SUPPLIES 62.95 ARCHITECTURAL SIGN & GRAPHICS, INC. NAME PLATES 47.00 RED BUD SERVICE, INC AIR FILTER SERVICE 650.70 COX COMMUNICATIONS INTERNET FEES 69.95 AT &T MOBILITY ICELL PHONE USE 10.79 TOTAL SUPPORT SERVICES 10,821.92 CEMETERY IAEP/PSO OWASSO TOP SOIL MAINT SUPPLIES 50.00 ELECTRIC USE 31.29 Page 4 Date: 1/31/2008 Claims List Budget Unit Title Vendor Name Payable Description IPayment Amouni TOTAL CEMETERY 81.29 POLICE SERVICES AEP /PSO ELECTRIC USE 2,034.14 WAL -MART COMMUNITY PATROL CAR DE -ICER 8.52 JPMORGAN CHASE BANK MEETING EXPENSE 105.53 JPMORGAN CHASE BANK FLEET DISTR- SERVICE LABOR 112.50 JPMORGAN CHASE BANK PEAVEY - EVIDENCE SUPPLIES 90.35 JPMORGAN CHASE BANK MEETING EXPENSE 97.25 DELL MARKETING L.P. PRINTER CARTRIDGE 89.99 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 65.92 OWASSO FITNESS ZONE, INC PHYSICAL FITNESS PROGRAM 105.00 AT &T MOBILITY PHONE USE 437.23 ONEOK, INC OKLAHOMA NATURAL GAS GAS USE 736.88 BOARD OF TESTS FOR ALCOHOL & DRUG I INTOXLYZER REQUALIFY 220.00 POLICE DYNAMICS INSTITUTE, INC. CONSULTING SERVICES DEP. 2,300.00 JPMORGAN CHASE BANK SW SOLUTIONS - SHELVING 296.12 O'REILLY AUTOMOTIVE INC PD VEHICLE SUPPLIES 42.40 DAVID B. ASHBY DBA PATROL TECHNOLOG UNIFORM SUPPLIES - DAVIS 36.00 OKLAHOMA POLICE SUPPLY UNIFORM SUPPLIES 321.60 ARAMARK UNIFORM & CAREER APPAREL DB UNIFORM 14.41 ARAMARK UNIFORM & CAREER APPAREL DB UNIFORM BRASS 14.41 ARAMARK UNIFORM & CAREER APPAREL DB UNIFORM BRASS 14.41 ARAMARK UNIFORM & CAREER APPAREL DB BATTERIES /FLASHLIGHTS 311.88 FRN OF TULSA, LLC UNITED FORD POLICE VEHICLES 87,992.00 JPMORGAN CHASE BANK CHARACTER CONFERENCE 12.00 JPMORGAN CHASE BANK DRY CLEANING ST- CLEANING 1,192.60 JPMORGAN CHASE BANK CDW- SCANNER PADS 146.63 JPMORGAN CHASE BANK MEETING EXPENSE - REFUND - 105.53 JPMORGAN CHASE BANK FBI - UNIFORM PIN 14.00 JPMORGAN CHASE BANK DELL - DRUMKITS 93.90 O'REILLY AUTOMOTIVE INC DE -ICER FOR PD 57.24 USAMOBILITY METROCALL PAGER USE 228.14 CITY GARAGE IVEHICLE MAINT -PARTS 4,583.33 TOTAL POLICE SERVICES 101,668.85 POLICE COMMUNICATIONS USAMOBILITY METROCALL PAGER USE 41.70 JPMORGAN CHASE BANK MEDICAL PRIORITY - TRAINING 590.00 DEPARTMENT OF PUBLIC SAFETY ATTN: F OLETS EQUIPMENT RENTAL 450.00 JPMORGAN CHASE BANK WALMART - PRISONER MEALS 168.41 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 133.25 JPMORGAN CHASE BANK WALMART- PRISONER MEALS 120.08 JPMORGAN CHASE BANK APCO- ANNUAL DUES 88.00 JPMORGAN CHASE BANK PUBLIC SAFETY- TRAINING 675.00 AEP /PSO JELECTRIC USE 146.38 Page 5 Date: 1/31/2008 Claims List Budget Unit Title Vendor Name Payable Description IPayment Amount TOTAL POLICE COMMUNICATIONS 2,412.82 ANIMAL CONTROL AEP /PSO ELECTRIC USE 474.77 JPMORGAN CHASE BANK AUTOZONE -MERCH RETURN -37.97 JPMORGAN CHASE BANK AUTOZONE -PARTS 37.97 LOWES HOME IMPROVEMENT WAREHOUSE PLUMBING SUPPLIES 56.60 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 76.04 HILL'S PET NUTRITION SALES, INC SHELTER SUPPLIES 25.00 HILL'S PET NUTRITION SALES, INC SHELTER SUPPLIES 25.00 HILL'S PET NUTRITION SALES, INC SHELTER SUPPLIES 25.00 A N Z SIGNS & SHIRTS, INC LETTERING ON NEW ANIMAL C 375.00 JPMORGAN CHASE BANK NATL ANIMAL -CD ROM 39.00 JPMORGAN CHASE BANK FULLERTON -50 LBS CO2 18.00 LOWES HOME IMPROVEMENT WAREHOUSE VENTING SUPPLIES 57.45 STRATHE CLINIC LLC DBA STRATHE VETE EUTHANASIA/RABBIES 156.00 AT &T MOBILITY PHONE USE 37.92 USAMOBILITY METROCALL PAGER USE 6.95 CITY GARAGE VEHICLE MAINT -PARTS 166.66 JPMORGAN CHASE BANK LOWES -HOSE REPAIR PARTS 12.42 JPMORGAN CHASE BANK WALMART- SUPPLIES 178.00 TOTAL ANIMAL CONTROL 1,729.81 FIRE SERVICES JPMORGAN CHASE BANK W S DARLEY -TOOL MOUNTS 598.10 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 18.65 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 60.81 JPMORGAN CHASE BANK L3 COMM- CAMERA REPAIR 694.70 JPMORGAN CHASE BANK W S DARLEY -EQUIP MOUNTS 558.65 JPMORGAN CHASE BANK TRAVEL EXPENSE - LINTHICUM 8.00 JPMORGAN CHASE BANK WALMART- COMFORTERS 123.93 MOTOROLA, INC REMOTE MOBILE RADIO 3,190.27 MOTOROLA, INC DEPUTY VEHICLE RADIO 3,048.40 JPMORGAN CHASE BANK W S DARLEY- PRIMPING PUMP 307.90 JPMORGAN CHASE BANK LOWES-PART/WRENCH 28.36 JPMORGAN CHASE BANK TRAVEL /TRAINING - LINTHICUM 6.46 CITY GARAGE VEHICLE MAINT -PARTS 1,166.66 OWASSO FITNESS ZONE, INC PHYSICAL FITNESS -FD 315.00 USAMOBILITY METROCALL PAGER USE 311.15 USAMOBILITY METROCALL SHIPPING CHARGES 9.99 AT &T MOBILITY CELL PHONE USE 21.58 COMMERCIAL POWER SOLUTIONS, LLC GENERATOR PARTS FS #2 794.95 AT &T MOBILITY PHONE USE 245.17 ONEOK, INC OKLAHOMA NATURAL GAS GAS USE 4,001.79 ONEOK, INC OKLAHOMA NATURAL GAS GAS USE 1,170.40 KRISTOFER M. DEMAURO TUITION REIMB. 1,045.40 OVERHEAD DOOR CO. OF TULSA, INC REPAIR / MAINT FS #1 332.41 Page 6 Date: 1/31/2008 Claims List Budget Unit Title Vendor Name Payable Description Payment Amouni FIRE SERVICES OVERHEAD DOOR CO. OF TULSA, INC REPAIR/MAINT FS #1 584.00 OVERHEAD DOOR CO. OF TULSA, INC REPAIR /MAINT FS# 1 1,158.29 DALE & LEES SERVICE INC REPAIR/MAINT FS# 2 73.00 BAILEY EQUIPMENT, INC TRIMMER SPRING REWIND 11.75 JPMORGAN CHASE BANK ATWOODS -SMALL TOOLS 96.49 JPMORGAN CHASE BANK TRAVEL EXPENSE 24.00 JPMORGAN CHASE BANK LODGING- LINTHICUM 64.48 JPMORGAN CHASE BANK KOHLS- UNIFORM APPAREL 179.58 JPMORGAN CHASE BANK LOWES - BATTERIES 9.27 JPMORGAN CHASE BANK MEETING EXPENSE 15.00 JPMORGAN CHASE BANK LOWES- CLIPBOARD HOOKS 3.13 BMI SYSTEMS OF TULSA COPIER RENTAL /MAINT 247.65 JPMORGAN CHASE BANK DENISE JOHNSON - GLASSES 89.00 JPMORGAN CHASE BANK OFFICE DEPOT -MATS 244.11 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 113.67 DELL MARKETING L.P. PRINTER CARTRIDGE 89.99 FLEET DISTRIBUTORS EXPRESS RADIO CONSOLE /SIREN 1,326.50 AEP /PSO 120307- 010408 USE 349.17 AEP /PSO ELECTRIC USE 1,391.84 LENOX WRECKER SERVICE INC TOWING S -2 75.00 WAYEST SAFETY INC SCBA COMPRESSOR FILTERS 250.85 BEST WESTERN DBA K & M INN ILODGING FOR CLASS/YEATS 64.48 TOTAL FIRE SERVICES 24,519.98 EMERGENCY PREPAREDNES AEP /PSO ELECTRIC USE 82.90 AT &T MOBILITY PHONE USE 18.95 PYRAMID COMMUNICATIONS SERVICES, IN TELEPHONE SYSTEM 11,035.45 VERDIGRIS VALLEY ELECTRIC COOPERATI STORM SIREN #9 12.24 VERDIGRIS VALLEY ELECTRIC COOPERATI STORM SIREN #14 12.29 VERDIGRIS VALLEY ELECTRIC COOPERATI ISTORM SIREN #15 9.05 TOTAL EMERGENCY PREPAREDNESS 11,170.88 STREETS USAMOBILITY METROCALL PAGER USE 48.18 CITY GARAGE VEHICLE MAINT -PARTS 1,166.66 LOCKE SUPPLY SALT TANK PARTS 1.58 ATWOODS DISTRIBUTING, LP ATTN: ACCT REPAIR /MAINT SUPPLIES 12.76 SIGNALTEK INC TRAFFIC CONTROL MAINT 1,068.95 AEP /PSO ELECTRIC USE 1,257.79 GELLCO UNIFORMS & SHOES, INC. GELLC PROTECTIVE CLOTHING 101.69 BUMPER TO BUMPER AUTO PARTS REPAIR /MAINT SUPPLIES 67.32 AEP /PSO STREET LIGHTS 4,924.43 UNIFIRST HOLDINGS LP UNIFORM /PROTECTIVE CLOTHI 44.90 UNIFIRST HOLDINGS LP UNIFORM /PROTECTIVE CLOTHI 43.50 AEP /PSO STREET LIGHTS 34.02 OCT EQUIPMENT, LLC BACKHOE REPLACE TOOTH 104.80 Page 7 Date: 1/31/2008 Claims List Budget Unit Title Vendor Name Payable Description Pa ment Amouni STREETS REG IONALHELPWANTE D.COM, INC JOB ADVERTISING 141.55 UNIFIRST HOLDINGS LP UNIFORM /PROTECTIVE CLOTHI 44.90 TOTAL STREETS 9,063.03 STORMWATER UNIFIRST HOLDINGS LP UNIFORM /PROTECTIVE CLOTHI 42.64 LOT MAINTENANCE OF OKLAHOMA, INC. STREET SWEEPING SERVICE 5,925.00 BAILEY EQUIPMENT, INC MIX OIL 6.90 BAILEY EQUIPMENT, INC CHAIN SHARPENING 30.00 UNIFIRST HOLDINGS LP UNIFORM /PROTECTIVE CLOTHI 42.64 UNIFIRST HOLDINGS LP UNIFORM /PROTECTIVE CLOTHI 43.92 HANCOCK RACING STABLES, INC. ROAD REPAIR/MAINT 250.00 HANCOCK RACING STABLES, INC. TREE LIMB CRUSHER 267.50 OFFICE DEPOT INC OFFICE SUPPLIES 7.78 MILL CREEK LUMBER & SUPPLY BACKHOE DUP KEYS 3.87 JPMORGAN CHASE BANK ATWOODS- WINTER WEAR 94.73 JPMORGAN CHASE BANK BAILEY - WRENCHES 24.00 JPMORGAN CHASE BANK WALMART- MARKER BOARD 12.91 JPMORGAN CHASE BANK ATWOODS- WINTER WEAR 24.08 CITY GARAGE VEHICLE MAINT -PARTS 1,166.66 USAMOBILITY METROCALL IPAGER USE 48.65 TOTAL STORMWATER 7,991.28 PARKS CITY GARAGE VEHICLE MAINT -PARTS 250.00 ONEOK, INC OKLAHOMA NATURAL GAS GAS USE 180.62 UNIFIRST HOLDINGS LP UNIFORM RENTAL /CLEANING 7.34 UNIFIRST HOLDINGS LP UNIFORM RENTAL /CLEANING 7.34 UNIFIRST HOLDINGS LP UNIFORM RENTAL /CLEANING 7.34 UNIFIRST HOLDINGS LP UNIFORM RENTAL /CLEANING 7.34 JPMORGAN CHASE BANK LOWES- LIGHTS 34.25 DAVID VINES VINES PROPERTIES INC 16 STORAGE RENTAL 480.00 REDI CLINIC IMMUNIZATION/THOMAS 99.00 AEP /PSO ELECTRIC USE 1,143.46 AT &T MOBILITY PHONE USE 147.11 ADT SECURITY SERVICES INC SECURITY SERVICES 48.26 A N Z SIGNS & SHIRTS, INC SIGNS 25.00 WASHINGTON CO RURAL WATER DISTRICT WATER /MCCARTY PARK 25.90 TOTAL PARKS 2,462.96 COMMUNITY CENTER WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 10.86 EQUIPMENT ONE RENTAL & SALES, INC. FLAGPOLE LIFT RENTAL 225.00 LOWES HOME IMPROVEMENT WAREHOUSE PLIMBING REPAIRS 13.55 LOWES HOME IMPROVEMENT WAREHOUSE ELECTRICAL OUTLET SUPPLY 2.92 OFFICE DEPOT INC OFFICE SUPPLIES 141.95 AEP /PSO JELECTRIC USE 575.16 Page 8 Date: 1/31/2008 Claims List Budget Unit Title Vendor Name Payable Description Pa ment Amount COMMUNITY CENTER JPMORGAN CHASE BANK WALMART -BOXES 22.63 JPMORGAN CHASE BANK HOBBY LOBBY - SUPPLIES 35.14 JPMORGAN CHASE BANK WALMART - STORAGE BOXES 25.49 JPMORGAN CHASE BANK WORLEYS- FLOWERS & SRUBS 172.00 ONEOK, INC OKLAHOMA NATURAL GAS GAS USE 1,541.75 AT &T MOBILITY PHONE USE 121.94 LOWES HOME IMPROVEMENT WAREHOUSE CREDIT FOR PARTS -3.72 LOWES HOME IMPROVEMENT WAREHOUSE SINK REPAIR PARTS 3.72 LOWES HOME IMPROVEMENT WAREHOUSE SINK REPAIR PARTS 3.43 LOWES HOME IMPROVEMENT WAREHOUSE SINK REPAIR PARTS 8.50 LOWES HOME IMPROVEMENT WAREHOUSE SINK REPAIR PARTS 21.56 LOWES HOME IMPROVEMENT WAREHOUSE SINK REPAIR PARTS 102.98 LOWES HOME IMPROVEMENT WAREHOUSE ROPE FOR FLAG POLE 35.96 EQUIPMENT ONE RENTAL & SALES, INC. FLAG POLE MAINT LIFT RENT 225.00 DALE & LEES SERVICE INC HEATER REPAIR 107.00 TULSA MAINTENANCE SUPPLY CLEANING SUPPLIES 207.60 LOWES HOME IMPROVEMENT WAREHOUSE FLAG MOUNTING SUPPLIES 16.96 LOWES HOME IMPROVEMENT WAREHOUSE VENTING SUPPLIES 4.90 CITY GARAGE IVEHICLE MAINT -PARTS 33.33 TOTAL COMMUNITY CENTER 3,655.61 HISTORICAL MUSEUM JPMORGAN CHASE BANK WORLEYS- LANDSCAPING 123.00 ONEOK, INC OKLAHOMA NATURAL GAS GAS USE 378.09 AEP /PSO ELECTRIC USE 7136 AT &T MOBILITY PHONE USE 21.51 TOTAL HISTORICAL MUSEUM 595.96 ECONOMIC DEV JPMORGAN CHASE BANK WEB SCRIBBLE- HOSTING 19.99 JPMORGAN CHASE BANK NEIGHBOR NEWS- REPORTER 40.00 JPMORGAN CHASE BANK MEETING EXPENSE 26.43 JPMORGAN CHASE BANK MEETING EXPENSE 21.84 JPMORGAN CHASE BANK JOURNAL RECORD -DUES 90.00 JPMORGAN CHASE BANK MEETING EXPENSE 16.20 CITY GARAGE IVEHICLE MAINT -PARTS 83.33 TOTAL ECONOMIC DEV 297.79 FUND GRAND TOTAL 698,306.1 AMBULANCE -AMB CITY GARAGE VEHICLE MAINT -PARTS 1,250.00 AT &T MOBILITY CELL PHONE USE 83.39 JPMORGAN CHASE BANK ALLIANCE MEDICAL - SUPPLIES 2,346.47 JPMORGAN CHASE BANK ALLIANCE MEDICAL - SUPPLIES 117.30 JPMORGAN CHASE BANK ALLIANCE MEDICAL - SUPPLIES 158.31 JPMORGAN CHASE BANK WALMART- SUPPLIES RED BAGS 110.44 Page 9 Date: 1/31/2008 Claims List Budget Unit Title Vendor Name Payable Description Pa ment Amounl AMBULANCE -AMB JPMORGAN CHASE BANK TRI ANIM HEALTH - SUPPLIES 103.64 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 261.35 JPMORGAN CHASE BANK AMERICAN - TRAVEL EXPENSE 576.00 JPMORGAN CHASE BANK TRI -ANIM- SUPPLIES 1,023.84 JPMORGAN CHASE BANK ZOLL MEDICAL - SUPPLIES 1,091.25 JPMORGAN CHASE BANK PHILIPS MEDICAL - SUPPLIES 752.88 JPMORGAN CHASE BANK PHILIPS MEDICAL - CREDIT - 752.89 JPMORGAN CHASE BANK PHILIPS MEDICAL - SUPPLIES 690.72 JPMORGAN CHASE BANK ALLIANCE MED- SUPPLIES 9.60 JPMORGAN CHASE BANK CORDOVA- AMBULANCE TRIP 75.00 JPMORGAN CHASE BANK PSI - SUPPLIES 343.05 MEDICAL COMPLIANCE SPECIALTY INC BIO -WASTE DISPOSAL 267.00 MEDICAL COMPLIANCE SPECIALTY INC BIO -WASTE DISPOSAL 99.00 MEDICLAIMS INC AMBULANCE BILLING SVC. 5,224.14 ATC FREIGHTLINER GROUP VEHICLE MAINT 594.00 WAL -MART CORP SAMS CLUB 77150903608 JOPERATING SUPPLIES 46.07 TOTAL AMBULANCE -AMB 14,470.56 FUND GRAND TOTAL 14,470.5 E911 - COMMUNICATIONS TOTAL RADIO INC IRAD111 O MAINTENANCE 675.00 TOTAL E911 -COMMUNICATIONS 675.00 FUND GRAND TOTAL 675.0 HOTEL /MOTEL TAX - ECON D' JPMORGAN CHASE BANK DISPLAY- BANNER REPAIR 69.00 TOTAL HOTEL /MOTEL TAX - ECON DV 69.00 FUND GRAND TOTAL 69.0 STRM MGMT - STORMWATER MESHEK & ASSOCIATES, P.L.C. IDRAINAGE 16,995.82 TOTAL STRM MGMT - STORMWATER 16,995.82 STRM MGMT - 3 LAKES DAM IMESHEK & ASSOCIATES, P.L.C. ENG. THREE LAKES DAM 1,326.88 FIT CONSTRUCTION, LLC 3 LAKES DRAINAGE IMPROVEM 33,120.00 TOTAL STRM MGMT - 3 LAKES DAM 34,446.88 STRM MGMT - GARNETT DET MESHEK & ASSOCIATES, P.L.C. ENGR GARNETT DRAINAGE PRO 12,721.08 TOTAL STRM MGMT - GARNETT DETN 12,721.08 Page 10 Date: 1/31/2008 Claims List Budget Unit Title I Vendor Name Payable Description Pa ment Amouni FUND GRAND TOTAL 64,163.7 ANIMAL STERL - ANIMAL CNTI JPMORGAN CHASE BANK MEDVET- EQUIPMENT 150.00 —r-- JPMORGAN CHASE BANK SMALL ANIMAL HOS -EQUIP 2,992.35 TOTAL ANIMAL STERL - ANIMAL CNTL 3,142.35 FUND GRAND TOTAL 3,142.3 AMB CAPITAL - AMBULANCE MOTOROLA, INC AMBULANCE RADIO 7,584.94 SPEEDWAY CHEVROLET AMBULANCE CHASIS 49,465.68 TOTAL AMB CAPITAL -AMBULANCE 57,050.62 FUND GRAND TOTAL 57,050.6 FIRE CAPITAL - FIRE MOTOROLA, INC WILDLAND VEHICLE RADIO 3,048.40 TOTAL FIRE CAPITAL - FIRE 3,048.40 FUND GRAND TOTAL 3,048.4 CDBG - PARK 07 RAYOLA RR BUILDERS UNLIMITED REST ROOM & SIDEWALK 24,314.44 BUILDERS UNLIMITED REST ROOM & SIDEWALK 2,971.80 TOTAL CDBG - PARK 07 RAYOLA RR 27,286.24 FUND GRAND TOTAL 27,286.2 CAP IMP - FIRE STA #3 JPMORGAN CHASE BANK OFFICE DEPOT - CHAIR /MAT 81.55 JPMORGAN CHASE BANK LOWES- FAUCET /DOOR STOP 38.56 JPMORGAN CHASE BANK DELL - REFUND - 3,596.94 JPMORGAN CHASE BANK ALFAX FURN - BUNKROOM DSK 403.00 JPMORGAN CHASE BANK OFFICE DEPOT -DESK CHAIRS 470.74 TOTAL CAP IMP - FIRE STA #3 - 2,603.09 FUND GRAND TOTAL - 2,603.0 CITY GARAGE O'REILLY AUTOMOTIVE INC PARTS FOR RESALE 29.99 O'REILLY AUTOMOTIVE INC SHOP TOOLS 40.69 A & N TRAILER PARTS, INC TIRES FOR TRAILER 135.26 FRONTIER INTERNATIONAL TRUCKS, INC RESALE PARTS /SERVICES 1,679.90 FRN OF TULSA, LLC UNITED FORD RESALE PARTS 109.38 LENOX WRECKER SERVICE INC TRASH TRUCK TOWING 133.00 LENOX WRECKER SERVICE INC ITRASH TRUCK TOWING 154.80 Page 11 Date: 1/31/2008 Claims List Budget Unit Title Vendor Name Payable Description Payment Amouni CITY GARAGE QUALITY TIRE AND AUTO SERVICE VEHICLE MAINT. 49.95 QUALITY TIRE AND AUTO SERVICE VEHICLE MAINT 315.18 O'REILLY AUTOMOTIVE INC RESALE PARTS -25.00 O'REILLY AUTOMOTIVE INC RESALE PARTS 237.49 O'REILLY AUTOMOTIVE INC RESALE PARTS 223.55 O'REILLY AUTOMOTIVE INC RESALE PARTS 22.52 O'REILLY AUTOMOTIVE INC RESALE PARTS 108.70 O'REILLY AUTOMOTIVE INC RESALE PARTS 9.48 O'REILLY AUTOMOTIVE INC RESALE PARTS 19.08 O'REILLY AUTOMOTIVE INC RESALE PARTS 19.16 O'REILLY AUTOMOTIVE INC RESALE PARTS 15.98 O'REILLY AUTOMOTIVE INC RESALE PARTS 317.80 O'REILLY AUTOMOTIVE INC RESALE PARTS CREDIT -53.00 O'REILLY AUTOMOTIVE INC RESALE PARTS 21.99 O'REILLY AUTOMOTIVE INC RESALE PARTS 3.98 O'REILLY AUTOMOTIVE INC RESALE PARTS 35.99 O'REILLY AUTOMOTIVE INC RESALE PARTS 15.24 O'REILLY AUTOMOTIVE INC RESALE PARTS 154.30 O'REILLY AUTOMOTIVE INC RESALE PARTS 47.40 O'REILLY AUTOMOTIVE INC RESALE PARTS 33.69 O'REILLY AUTOMOTIVE INC RESALE PARTS 9.98 O'REILLY AUTOMOTIVE INC RESALE PARTS 206.29 O'REILLY AUTOMOTIVE INC RESALE PARTS CREDIT -10.00 AT &T MOBILITY CELL PHONE USE 58.19 USAMOBILITY METROCALL PAGER USE 6.95 LOWES HOME IMPROVEMENT WAREHOUSE ELECTRICAL PARTS RESALE 17.00 LOWES HOME IMPROVEMENT WAREHOUSE PARTS FOR RESALE 30.67 ONEOK, INC OKLAHOMA NATURAL GAS GAS USE 1,293.34 AT &T MOBILITY PHONE USE 301.22 B & M OIL COMPANY INC BULK MOTOR OIL 692.12 O'REILLY AUTOMOTIVE INC RESALE PARTS 32.99 CLASSIC CHEVROLET, INC. RESALE PARTS 126.94 CLASSIC CHEVROLET, INC. RESALE PARTS 35.50 CLASSIC CHEVROLET, INC. RESALE PARTS 93.29 W.W. GRAINGER, INC. DBA GRAINGER BALLAST FOR CITY GARAGE 18.34 W.W. GRAINGER, INC. DBA GRAINGER TRASH TRUCK MICROSWITCH 45.36 FRONTIER INTERNATIONAL TRUCKS, INC RESALE PARTS 311.78 FRONTIER INTERNATIONAL TRUCKS, INC RESALE PARTS 246.60 FRONTIER INTERNATIONAL TRUCKS, INC RESALE PARTS 28.39 T & W TIRE, LP VEHICLE REPAIRS 243.00 T & W TIRE, LP VEHICLE REPAIRS 120.00 AEP /PSO ELECTRIC USE 623.96 OFFICE DEPOT INC 1OFFICE SUPPLIES 27.53 TOTAL CITY GARAGE 8,415.94 Page 12 Date: 1/31/2008 Claims List Budget Unit Title Vendor Name Payable Description 1payment Amouni 8,415.9 FUND GRAND TOTAL WORKERS' COMP SELF -INS OK TAX COMMISSION SPECIAL TAX UNIT MITF WORKERS COMP TAX 1,336.95 RICH & CARTMILL EXCESS WORKERS COMP PREMI 8,760.00 CITY OF OWASSO IMPREST ACCOUNT PROFESSIONAL SERVICE 680.00 CITY OF OWASSO IMPREST ACCOUNT PROFESSIONAL SERVICE 9,923.28 CITY OF OWASSO IMPREST ACCOUNT PROFESSIONAL SERVICE 933.99 CITY OF OWASSO IMPREST ACCOUNT PROFESSIONAL SERVICE 792.00 CITY OF OWASSO IMPREST ACCOUNT PROFESSIONAL SERVICE 13,052.29 CITY OF OWASSO IMPREST ACCOUNT PROFESSIONAL SERVICE 933.99 CITY OF OWASSO IMPREST ACCOUNT PROFESSIONAL SERVICE 792.00 CITY OF OWASSO IMPREST ACCOUNT PROFESSIONAL SERVICE 7,095.11 CITY OF OWASSO IMPREST ACCOUNT PROFESSIONAL SERVICE 933.99 CITY OF OWASSO IMPREST ACCOUNT 1PROFESSIONAL SERVICE 1 792.00 TOTAL WORKERS' COMP SELF -INS 46,025.60 46,025.6 FUND GRAND TOTAL GEN LIAB -PROP SELF INS ATKINSON, HASKINS, NELLIS, BRITTING LEGAL SERVICES - GALUTZA 1,326.91 ATKINSON, HASKINS, NELLIS, BRITTING LEGAL SERVICES SPARKS 252.43 WOOD, PUHL & WOOD, P.L.L.0 SEAMAN VS CITY OF OWASSO 4,412.50 TOTAL GEN LIAB -PROP SELF INS 5,991.84 5,991.8 FUND GRAND TOTAL CITY GRAND TOTAL $926,042.39 Page 13 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 02105/08 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE ADMIN FEES HEALTHCARE DEPT TOTAL DELTA DENTAL CLAIMS DENTAL CLAIMS DENTAL CLAIMS ADMIN FEES DENTAL DEPT TOTAL AMOUNT 21,854.58 24,771.05 20,348.11 290.00 67,263.74 918.00 3,640.28 3,028.00 1,797.86 9,384.14 HEALTHCARE SELF INSURANCE FUND TOTAL 76,647.88 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 1/19/08 Department Overtime Expenses Total Expenses Municipal Court - 4,317.07 Managerial - 18,080.87 Finance - 12,359.46 Human Resourses - 5,012.35 Community Development - 11,851.42 Engineering - 12,288.91 Information Systems - 8,907.94 Support Services - 7,686.61 Police 3,619.51 88,212.93 Central Dispatch - 9,312.43 Animal Control - 2,098.63 Fire - 77,872.88 Emergency Preparedness - 2,689.63 Streets 768.62 8,067.92 Stormwater /ROW Maint. 1,549.43 8,601.04 Park Maintenance - 7,654.51 Community- Senior Center - 3,100.80 Historical Museum - 2,014.53 Economic Development - 7,474.72 General Fund Total 5,937.56 297,604.65 Garage Fund - 3,840.80 Fund Total - 3,840.80 Ambulance Fund - 17,277.45 Fund Total - 17,277.45 Emergency 911 Fund - 3,104.16 Fund Total - 3,104.16 Grand Total 321,827.06 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: J.B. ALEXANDER PROJECT MANAGER SUBJECT: AGREEMENT FOR URBAN ENGINEERING SERVICES CITY DESIGN CRITERIA DATE: December 29, 2007 BACKGROUND: At the May 17, 2005 City Council meeting, the Engineering Design Criteria, Construction Standards, and Standard Details were adopted by the City Council. Documents required as a result of that adoption includes an agreement by the developer's engineer titled "Agreement for Urban Engineering Services ". This agreement requires the engineer to list all improvements associated with the proposed development, attest that all designs will be in compliance with City standards (outlined in the design criteria), pay, all fees associated with the plan review, attest that he /she is a Registered Professional Engineer in the State of Oklahoma, and attest that he /she maintains Professional Liability Insurance in the limits of not less than $1,000,000 for a period of three vears. The agreement for Urban Engineering Services requires the signature of the Mayor. In February 2006, the City Council acted on Agreements submitted to -date and approved a process for the approval of subsequent Agreements under the consent agenda. The following additional Agreements for Urban Engineering Services are being submitted for approval wider the consent agenda: FIRM PROJECT Khoury Engineering, Inc. Prairie Village 2HE Group, LLC Carrington Pointe Crafton, Tull, Sparks, & Associates First Bank of Owasso RECOMMENDATION: Staff recommends Council approval of the Agreements for Urban Engineering Services and authorization for the Mayor to sign the agreements. ATTACHMENTS: A. Three (3) Agreements for Urban Engineering Services AGREEMENT FOR URBAN ENGINEERING SERVICES THIS AGREEMENT, entered into by and between the CITY OF OWASSO, OKLAHOMA, a municipal corporation, hereinafter called "City" and Z Nm 6:tiz_v°-%-> -1 L-LP-- I hereinafter called "Design Engineer ". WITNESSETH: WHEREAS, the Design Engineer has been employed by the Owner /Developer /Subdivider of the herein described real property to prepare all project plans and specifications to provide certain engineering services during the construction of the hereinafter sometimes referred to as the "Project ", upon easements and rights -of- ways to be owned or controlled by the City; and WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the plans and specifications for said project by the City of Owasso Public Works Department; and WHEREAS, the City is willing to review the plans and specifications prepared by the Design Engineer under the hereinafter described terms and conditions. NOW, THEREFORE, in consideration of the foregoing and in consideration of the hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to -wit; 1. The Improvements to be designed by the Design Engineer (pursuant to this Contract) shall generally consist of the following types of improvements which shall be located on the following described tract of land: C fi2�tca��+`t v�.t �VM''tC APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso 2. The Design Engineer shall, in conformity with the provisions of the City's Standard Specifications for Urban Engineering Services, including the City's current design criteria, which are hereby incorporated and made a part of this Contract by reference, prepare project plans, specifications, and other engineering documents as may be necessary for the proper construction of the project improvement, and shall perform all construction layout surveys, and staking and periodic general construction supervision on the project improvements as they are constructed by the Owner and his Contractor. 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the construction of the project improvements prepared and submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (and approving) plans and specifications for the project at the rate of Fifty Dollars ($50.00) for each plan sheet submitted (other than plan sheet Standards of the City of Owasso or of the Oklahoma Department of Transportation), except that the minimum charge for each project shall be One Hundred -fifty Dollars ($150.00). Payment shall be due and payable upon presentation of the plans and specification for the project for review by the City. PFPI plan review and permit fees are waived for governmental entities. No fees shall be collected by the City of Owasso on any public work or improvement performed by or for any city, county, state, or federal governmental entity; provided however, that this exemption shall not constitute waiver of any ordinance requiring the APPENDIX B, PART Il AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso issuance of such permits, and it shall apply only to such permits issued directly to the governmental entity involved. 5. The Design Engineer hereby covenants that he is a Registered Professional Engineer in the State of Oklahoma at the time of execution of this Contract, and should the Design Engineer cease to be a Registered Professional Engineer prior to completing performance of the terms and conditions of this Contract, the Design Engineer shall immediately notify the City and shall engage a Registered Professional engineer acceptable to the City to complete performance of the promises and covenants contained herein. 6. The Design Engineer further covenants and agrees that he maintains and is covered by Professional Liability Insurance in limits of not less than $1,000,000 and that he will maintain same in continuous force and effect for a period of not less than three years from and after final acceptance of the project herein. 7. The Design Engineer further covenants and agrees to comply with Section I and Section of the attached Standard Specifications for Urban Engineering Services and that these specifications become a part this contract. IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers or representatives on the dates set for the below. APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso Executed by the City of Owasso, Oklahoma, on the day of , 20 Executed by the Design Engineer on the R day of AoyeAlvz- 2067 . CITY OF OWASSO, ATTEST: City Clerk APPROVED AS TO FORM: WAbaZoti City Attorney APPROVED: OCAt- OKLAHOMA a municipal corporation BY Mayor Design Engineer z J49- c��ud LGC By Title ATTEST: N 4 L,L.C, Secretary APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso EVEREST NATIONAL INSURANCE COMPANY Westgate Corporate Center 477 Martinsville Road P.O. Box 830 Liberty Comer, NJ 07938 -0830 (800) 438 -4375 ARCHITECTS & ENGINEERS PROFESSIONAL LIABILITY INSURANCE POLICY DECLARATIONS THIS IS A "CLAIMS- MADE" POLICY. PLEASE READ YOUR POLICY CAREFULLY. Named Insured: 2HE Group LLC Address of Named Insured: Policy Number:48AE001188 -071 Renewal of 48AE001188 -061 1520 W. Dogwood Street Rogers AR 72758 Policy Period: From: 04/30/2007 To:04/30/2008 (12:01 a.m. Standard Time at the Address of the Named Insured) Retroactive Date: April 30, 2002 Additional Insureds: Independent Design Consultants LLC Professional Services: Those services that any insured is legally qualified to perform for others in the Insured's capacity as an architect, engineer, land surveyor, landscape architect, construction manager, scientist, technical consultant, interior designer, land planner, or golf course designer. Limit of Liability - Each Claim - Aggregate Deductible - Each Claim - Aggregate Premium $1,000,000 $1,000,000 $5,000 Not Applicable $6,834 Forms and Endorsements: EEO 02 608 02 02- Arkansas Cancellation Provision EEO 01 538 10 02- Arkansas Amendatory Endorsement EN ED 1 AR 01 02- Important Information For Arkansas Policyholders EEO 04 53105 02- Amendatory Endorsement EEO 04 545 09 03- Broadened Definition of Insured EEO 04 513 02 02- Supplemental Payments EEO 26 503 02 02- Amendatory Endorsement EEO 03 510 02 02- Formal Mediation Endorsement EEO 03 512 02 02- Deletion Of Deductible For Claims Expense EEO 21 550 02 02- Pollution Endorsement EEO 00 519 02 02- Architects And Engineers Professional Liability Dated 04/24/2007 Author+ied Representative EDEC 182 ENIC 02 02 Page 1 of 1 Iri AGREEMENT FOR URBAN ENGINEERING SERVICES THIS AGREEMENT, entered into by and between the CITY OF OWASSO, OKLAHOMA, a municipal corporation, hereinafter called "City" and Khoury Engineering, Inc. hereinafter called "Design Engineer ". WITNESSETH: WHEREAS, the Design Engineer has been employed by the Owner /Developer /Subdivider of the herein described real property to prepare all project plans and specifications to provide certain engineering services during the construction of the hereinafter sometimes referred to as the "Project ", upon easements and rights -of- ways to be owned or controlled by the City; and WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the plans and specifications for said project by the City of Owasso Public Works Department; and WHEREAS, the City is willing to review the plans and specifications prepared by the Design Engineer under the hereinafter described terms and conditions. NOW, THEREFORE, in consideration of the foregoing and in consideration of the hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to -wit; 1. The Improvements to be designed by the Design Engineer (pursuant to this Contract) shall generally consist of the following types of improvements which shall be located on the following described tract of land: Installation of sanitary sewer and water main extensions for the development 5.18.05 12877 East 116th Street North. Owasso. OK ( Prexiyi L V,' APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES City of Owasso 2. The Design Engineer shall, in conformity with the provisions of the City's Standard Specifications for Urban Engineering Services, including the City's current design criteria, which are hereby incorporated and made a part of this Contract by reference, prepare project plans, specifications, and other engineering documents as may be necessary for the proper construction of the project improvement, and shall perform all construction layout surveys, and staking and periodic general construction supervision on the project improvements as they are constructed by the Owner and his Contractor. 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the construction of the project improvements prepared and submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (and approving) plans and specifications for the project at the rate of Fifty Dollars ($50.00) for each plan sheet submitted (other than plan sheet Standards of the City of Owasso or of the Oklahoma Department of Transportation), except that the minimum charge for each project shall be One Hundred -fifty Dollars ($150.00). Payment shall be due and payable upon presentation of the plans and specification for the project for review by the City. PFPI plan review and permit fees are waived for governmental entities. No fees shall be collected by the City of Owasso on any public work or improvement performed by or for any city, county, state, or federal governmental entity; provided however, that this exemption shall not constitute waiver of any ordinance requiring the APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso ,4L issuance of such permits, and it shall apply only to such permits issued directly to the governmental entity involved. 5. The Design Engineer hereby covenants that he is a Registered Professional Engineer in the State of Oklahoma at the time of execution of this Contract, and should the Design Engineer cease to be a Registered Professional Engineer prior to completing performance of the terms and conditions of this Contract, the Design Engineer shall immediately notify the City and shall engage a Registered Professional engineer acceptable to the City to complete performance of the promises and covenants contained herein. 6. The Design Engineer further covenants and agrees that he maintains and is covered by Professional Liability Insurance in limits of not less than $1,000,000 and that he will maintain same in continuous force and effect for a period of not less than three years from and after final acceptance of the project herein. 7. The Design Engineer further covenants and agrees to comply with Section I and Section of the attached Standard Specifications for Urban Engineering Services and that these specifications become a part this contract. IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers or representatives on the dates set for the below. APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso Executed by the City of Owasso, Oklahoma, on the day of , 20 Executed by the Design Engineer on the _day of Pa V. 200%. CITY OF OWASSO, OKLAHOMA a municipal corporation BY Mayor ATTEST: City Clerk APPROVED AS TO FORM: awLa4cti City Attorney APPROVED: f44S,-j Engi(neer By C1&� Title ATTES �21►'l Sec etary APPENDIX B, PART 11 AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso ACORDM CERTIFICATE OF LIABILITY INSURANCE DATE 01/08/2007 PRODUCER McLaughlin Brunson Insurance Agency, LLP THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 9535 Forest Lane HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR Suite 118 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Dallas TX 75243 INSURERS AFFORDING COVERAGE wsuRE° Khoury Engineering, Inc. INSURER A: Hudson Insurance P.O. Box 52231 INSURER e: _ Tulsa OK 74152 INSURER C: nnvrn w r.r-e THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR T. TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION DATF LIMITS GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Any one fire $ CLAIMS MADE F-1 OCCUR MED EXP LAny one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ - GENT AGGREGATE LIMIT APPLIES PER: PJLICY PRO- LOC PRODUCTS - COMP/OP AGG $ AUTOMOBILE LIABILITY ANY AUTO COMBINED SINGLE LIMIT (Ea accident) $ h_L OWNED AUTOS S ;HEDULED AUTOS BODILY INJURY (Per person) $ F RED AUTOS NDN- OWNEDAUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ GE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ $ AUTO ONLY: AGG EXCESS LIABILITY OCCUR CLAIMS MADE EACH OCCURRENCE $ AGGREGATE $ DEDUCTIBLE RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY WC STATU- I 07H - E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYE $ E.L. DISEASE - POLICY LIMIT $ 1,000,000 per claim /annl aggregate A Liability rofessional Liability AEE72004 00 01/17/2007 01/17/2008 DESCRIPTION OF OPERATIONS /LOCATIONSNEHICLESIEXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS The claims made professional liability coverage is the total aggregate limit for all claims presented within the policy period and is subject to a deductible. CFRTIFIrATF 14rN nro SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION Master Certificate DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR AUTHORIZED REPRESENTATIVE ACORD 25 -S (7197) © ACORD CORPORATION 1988 AGREEMENT FOR URBAN ENGINEERING SERVICES THIS AGREEMENT, entered into by and between the CITY OF OWASSO, OKLAHOMA, a municipal corporation, hereinafter called "City" and C Ar7TN I TM tw, S pA4A44 � 1}-550c. hereinafter called "Design Engineer ". WITNESSETH: WHEREAS, the Design Engineer has been employed by the Owner/Developer /Subdivider of the herein described real property to prepare all project plans and specifications to provide certain engineering services during the construction of the hereinafter sometimes referred to as the "Project ", upon easements and rights -of- ways to be owned or controlled by the City; and WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the plans and specifications for said project by the City of Owasso Public Works Department; and WHEREAS, the City is willing to review the plans and specifications prepared by the Design Engineer under the hereinafter described terms and conditions. NOW, THEREFORE, in consideration of the foregoing and in consideration of the hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to -wit; 1. The Improvements to be designed by the Design Engineer (pursuant to this Contract) shall generally consist of the following types of improvements which shall be located on the following described tract of land: ?" QW4sfe) APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso 2. The Design Engineer shall, in conformity with the provisions of the City's Standard Specifications for Urban Engineering Services, including the City's current design criteria, which are hereby incorporated and made a part of this Contract by reference, prepare project plans, specifications, and other engineering documents as may be necessary for the proper construction of the project improvement, and shall perform all construction layout surveys, and staking and periodic general construction supervision on the project improvements as they are constructed by the Owner and his Contractor. 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the construction of the project improvements prepared and submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (and approving) plans and specifications for the project at the rate of Fifty Dollars ($50.00) for each plan sheet submitted (other than plan sheet Standards of the City of Owasso or of the Oklahoma Department of Transportation), except that the minimum charge for each project shall be One Hundred -fifty Dollars ($150.00). Payment shall be due and payable upon presentation of the plans and specification for the project for review by the City. PFPI plan review and permit fees are waived for governmental entities. No fees shall be collected by the City of Owasso on any public work or improvement performed by or for any city, county, state, or federal governmental entity; provided however, that this exemption shall not constitute waiver of any ordinance requiring the APPENDIX B, PART 11 AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso issuance of such permits, and it shall apply only to such permits issued directly to the governmental entity involved. 5. The Design Engineer hereby covenants that he is a Registered Professional Engineer in the State of Oklahoma at the time of execution of this Contract, and should the Design Engineer cease to be a Registered Professional Engineer prior to completing performance of the terms and conditions of this Contract, the Design Engineer shall immediately notify the City and shall engage a Registered Professional engineer acceptable to the City to complete performance of the promises and covenants contained herein. 6. The Design Engineer further covenants and agrees that he maintains and is covered by Professional Liability Insurance in limits of not less than $1,000,000 and that he will maintain same in continuous force and effect for a period of not less than three years from and after final acceptance of the project herein. 7. The Design Engineer further covenants and agrees to comply with Section I and Section of the attached Standard Specifications for Urban Engineering Services and that these specifications become a part this contract. IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers or representatives on the dates set for the below. APPENDIX B, PART H AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso Executed by the City of Owasso, Oklahoma, on the day of 20 Executed by the Design Engineer on the day of (96,4 4.0" 2001. ATTEST: City Clerk �t 91 MW 0 ATTEST: CITY OF OWASSO, OKLAHOMA a municipal corporation BY Mayor ,4zL rwl--- ngineer By t116E Title Secretary APPENDIX B, PART H AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso FIRST BANK OF OWASSO LEGAL DESCRIPTION COMMENCING AT THE SE CORNER OF THE SE /4 OF SEC. 19, T -21 -N, R -14- E, I.B. &M.; THENCE S88 °54'44 "W ALONG THE SOUTH LINE OF SAID SEC.19 A DISTANCE OF 330.00 FEET; THENCE N13 °41'46 "E A DISTANCE OF 62.05 FEET TO THE POINT OF BEGINNING; THENCE S88 °5444 "W A DISTANCE OF 266.61 FEET; THENCE N32 °24'04 "W A DISTANCE OF 57.20 FEET; THENCE ALONG A CURVE TO THE RIGHT HAVING A RADIUS OF 366.50 FEET A DISTANCE OF 180.63 FEET; THENCE N46 °08'26" E A DISTANCE OF 305.81 FEET; THENCE ALONG A CURVE TO THE LEFT HAVING A RADIUS OF 997.50 FEET A DISTANCE OF 567.72 FEET; THENCE N89 °04'11 "E A DISTANCE OF 47.63 FEET TO THE WESTERLY RIGHT -OF -WAY OF U.S. HIGHWAY 169; THENCE S19 008'18 "W ALONG THE SAID WESTERLY HIGHWAY RIGHT -OF -WAY (UNTIL OTHERWISE NOTED) A DISTANCE OF 139.91 FEET; THENCE S26 °09'27 "W A DISTANCE OF 397.00 FEET; THENCE S23 015'05 "W A DISTANCE OF 145.41 FEET; THENCE S1 3 °41'46 "W A DISTANCE OF 279.19 FEET TO THE POINT OF BEGINNING. Continental Casualty Company INSURANCE FROM C/VA Offices /Chicago, Illinois Insured: Crafton, Tull, Sparks & Associates, Inc. Policy: AEH288254422 Professional Liability Architects /Engineers MEMORANDUM OF INSURANCE ARCHITECTS & ENGINEERS PROFESSIONAL LIABILITY Addressee: First Bank of Owasso 8601 N. Garnett Road Owasso, OK 74055 Project 064086 -00 Name and Address of Insured: Crafton, Tull, Sparks & Associates, Inc. 901 N. 47th Street, Suite 200 Rogers, AR 72756 This Memorandum is issued as a matter of information only and confers no rights upon the holder. By its issuance the Company does not alter, change, modify or extend the provisions of said policy and does not waive any of its rights thereunder. Policy Period: October 30, 2007 To October 30, 2008 $ 3,000,000 Per Claim of Liability (including claims expenses) $ 3,000,000 Aggregate Limit of Liability (including claims expenses) The above policy has been issued by the Continental Casualty Company and is in force at the date indicated below: Date: October 25, 2007 In the event of the cancellation of the insurance as shown herein or reduction of the limit of liability by endorsement, the Continental Casualty Company or its authorized representative will provide thirty (30) days prior written notice to the party to whom this certificate is addressed at the address stated herein. The mailing of such notice shall be sufficient proof of notice. The policy includes prior acts coverage. This memorandum of insurance is issued in connection with the Insured's professional services on the First Bank of Owasso; however, the policy limits are not reserved to the project, services, or contract mentioned. VICTOR O. SCHINNERER & COMPANY BY: �} . r .�I�wrrrww Authorize presentative MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: ANGELA HESS FINANCE DIRECTOR SUBJECT: FISCAL YEAR 2006 -2007 AUDIT REPORT DATE: FEBRUARY 1, 2008 BACKGROUND: The firm of Cole & Reed, P.C. provided audit services to the city and its trust authorities for the second year. Mike Gibson from Cole & Reed, P.C. met with members of the City of Owasso's Audit Committee on January 4, 2008. Members of the Audit Committee are Mayor Cataudella, Kevin Cavanaugh, Guy Nightingale, John Manning, and Dennis Phillips. Mr. Gibson presented the audit report and responded to questions from the Committee. A copy of the audit has been filed with the appropriate State offices. In order to create a record in the minutes, City Council is asked to vote to acknowledge receipt of the audit report. RECOMMENDATION: Staff recommends City Council vote to acknowledge receipt of the Fiscal year 2006 -07 audit report. MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: LARISSA DARNABY CITY PLANNER SUBJECT: ORDINANCE NO. 907 DATE: JANUARY 29, 2008 BACKGROUND: At the January 15, 2008 meeting, the Owasso City Council approved an annexation request (OA 07- 06) for approximately 18 acres of property, located north of East 106`" Street North and west of the Owasso Sports Park. The Council took the action on this annexation following the Planning Commission's approval on January 7, 2008. Attached is a copy of Ordinance No. 907 that formally adopts the City Council's action of January 15, 2008. RECOMMENDATION: The staff recommends Council approval of Ordinance No. 907. ATTACHMENT: 1. Ordinance No. 907 CITY OF OWASSO ORDINANCE NO. 907 AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY OF OWASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY IN THE SOUTHWEST QUARTER OF THE SOUTH HALF (SWA, S /2) OF SECTION 7, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE I.B. & M, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, PROVIDED THAT FROM AND AFTER THE PASSAGE AND PUBLICATION OF THIS ORDINANCE THAT ALL OF THE REAL PROPERTY WITHIN SAID TERRITORY HEREIN DESCRIBED SHALL BE A PART OF THE CITY OF OWASSO, OKLAHOMA, AND FURTHER DECLARING THAT ALL PERSONS RESIDING THEREIN SHALL BE SUBJECT TO THE JURISDICTION, CONTROL, LAWS, AND ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA ESTABLISHING THE SAME AS PART OF WARD ONE OF SAID CITY AND DIRECTING THE FILING OF THIS ORDINANCE. WHEREAS, pursuant to the provisions of Title 11, Section 21 -103, et seq., of the Oklahoma Statutes, the City of Owasso is permitted to annex additional territory providing a petition in writing, signed by not less than three- fourths of the legal voters and owners of not less than three- fourths (in value) of the property hereinafter described, the same being contiguous to the corporate limits of the City of Owasso, requesting that said property be annexed and added to the City of Owasso is submitted; and WHEREAS, notice of the presentation of said Petition was given by the Petitioner by publication in the Owasso Reporter, a newspaper of general circulation published in the City of Owasso, Oklahoma, and notice was given that said Petition would be considered by the City Council of the City of Owasso, at a meeting to be held on January 15, 2008 at 6:30 PM at Old Central, Owasso, Oklahoma; and WHEREAS, on the 15th day of January, 2008, said Petition was duly considered by the City Council and was determined to have complied with the provisions of Title 11, Section 21- 103, et seq., of the Oklahoma Statutes, and further, that proper legal notice of presentation of said petition had been given. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, Section 1. That the following described territory lying in Tulsa County, Oklahoma which is contiguous to the present corporate limits of the City of Owasso and described in the petition presented to the City Council in accordance with the provisions of Title 11, Section 21 -103, et seq., of the Oklahoma Statutes, and more particularly described as follows, to -wit: A tract of land that is part of government lots three (3) and four (4) in section seven (7), Township Twenty -One (21) North, Range Fourteen (14) East of the Indian Base and Meridian, Tulsa County, State of Oklahoma, Said tract of land being described as follows: Commencing at the southwest corner of said section seven; thence north 88 °35'58" east along the southerly line of section seven for 233.44 feet to the point of beginning of said tract of land, said point being on the easterly right -of- way line of Atchison, Topeka and Santa Fe Railroad right -of -way, thence north 14 °15'55" east along said easterly right -of -way line for 2,754.46 feet to a point on the northerly line of said government lot three; thence north 88 °44'31" east along said northerly line for 384.60 feet to the northeast corner of said lot three; thence south 01 °29'34" east along the easterly line of the government lot three for 1,036.74 feet; thence south 88 °38'07" west for 552.56 feet; thence south 14 °15'55" west for 1,220.11 feet; thence South 01 °36'23" East for 440.01 feet; to a point on the southerly line of section 7; thence south 88 °35'58" west along said southerly line for 249.61 feet to the point of beginning. be, and the same is hereby annexed to, made a part of, and added to the City of Owasso, Oklahoma, and the corporate limits thereof be and are hereby extended to include the above described territory and real estate. Section 2. That from and after the passage and publication of this Ordinance, the real estate and territory described in Section 1 hereof shall be a part of the City of Owasso, Oklahoma, and in Ward One thereof, and all persons residing therein, and all property situated thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and ordinances of the City of Owasso, Oklahoma, in all respects and particulars. Section 3. All ordinances, or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. Section 4. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. Section 5. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. Section 6. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance, together with an accurate map of the territory hereby annexed. PASSED AND APPROVED this 5th day of February, 2008. Stephen Cataudella, Mayor ATTEST: Sherry Bishop, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: LARISSA DARNABY CITY PLANNER SUBJECT: ORDINANCE NO. 908 DATE: JANUARY 29, 2008 BACKGROUND: At the January 15, 2008 meeting, the Owasso City Council approved an annexation request (OA 07- 07) for 4.86 acres of property, located south of East 76th Street North and west of the Crown Colony residential subdivision. The Council took the action on this annexation following the Planning Commission's approval on January 7, 2008. Attached is a copy of Ordinance No. 908 that formally adopts the City Council's action of January 15, 2008. RECOMMENDATION: The staff recommends Council approval of Ordinance No. 908. ATTACHMENT: 1. Ordinance No. 908 CITY OF OWASSO ORDINANCE NO. 908 AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY OF OWASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY IN THE EAST HALF OF THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER (E /2, NE /4, NW /4, NW /4) OF SECTION 33, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE I.B. & M, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, PROVIDED THAT FROM AND AFTER THE PASSAGE AND PUBLICATION OF THIS ORDINANCE THAT ALL OF THE REAL PROPERTY WITHIN SAID TERRITORY HEREIN DESCRIBED SHALL BE A PART OF THE CITY OF OWASSO, OKLAHOMA, AND FURTHER DECLARING THAT ALL PERSONS RESIDING THEREIN SHALL BE SUBJECT TO THE JURISDICTION, CONTROL, LAWS, AND ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA ESTABLISHING THE SAME AS PART OF WARD ONE OF SAID CITY AND DIRECTING THE FILING OF THIS ORDINANCE. WHEREAS, pursuant to the provisions of Title 11, Section 21 -103, et seq., of the Oklahoma Statutes, the City of Owasso is permitted to annex additional territory providing a petition in writing, signed by not less than three- fourths of the legal voters and owners of not less than three- fourths (in value) of the property hereinafter described, the same being contiguous to the corporate limits of the City of Owasso, requesting that said property be annexed and added to the City of Owasso is submitted; and WHEREAS, notice of the presentation of said Petition was given by the Petitioner by publication in the Owasso Reporter, a newspaper of general circulation published in the City of Owasso, Oklahoma, and notice was given that said Petition would be considered by the City Council of the City of Owasso, at a meeting to be held on January 15, 2008 at 6:30 PM at Old Central, Owasso, Oklahoma; and WHEREAS, on the 15`" day of January, 2008, said Petition was duly considered by the City Council and was determined to have complied with the provisions of Title 11, Section 21- 103, et seq., of the Oklahoma Statutes, and further, that proper legal notice of presentation of said petition had been given. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, Section 1. That the following described territory lying in Tulsa County, Oklahoma which is contiguous to the present corporate limits of the City of Owasso and described in the petition presented to the City Council in accordance with the provisions of Title 11, Section 21 -103, et seq., of the Oklahoma Statutes, and more particularly described as follows, to -wit: A tract of land located in the East Half of the Northeast Quarter of the Northwest Quarter of the Northwest Quarter (E /2, NE /4, NW /4, NW /4) of Section Thirty -three (33), Township Twenty -one (21) North, Range Fourteen (14) East of the Indian Meridian, Tulsa County, State of Oklahoma, according to the U.S. Government Survey thereof. be, and the same is hereby annexed to, made a part of, and added to the City of Owasso, Oklahoma, and the corporate limits thereof be and are hereby extended to include the above described territory and real estate. Section 2. That from and after the passage and publication of this Ordinance, the real estate and territory described in Section 1 hereof shall be a part of the City of Owasso, Oklahoma, and in Ward Five thereof, and all persons residing therein, and all property situated thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and ordinances of the City of Owasso, Oklahoma, in all respects and particulars. Section 3. All ordinances, or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. Section 4. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. Section 5. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. Section 6. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance, together with an accurate map of the territory hereby annexed. PASSED AND APPROVED this 5th day of February, 2008. Stephen Cataudella, Mayor ATTEST: Sherry Bishop, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: LARISSA DARNABY CITY PLANNER SUBJECT: ORDINANCE NO. 909 DATE: JANUARY 29, 2008 BACKGROUND: At the January 15, 2008 meeting, the Owasso City Council approved an annexation request (OA 07- 09) for approximately 13 acres of property, located on the east side of North 145th East Avenue, t/4 mile south of State Highway 20. The Council took the action on this annexation following the Planning Commission's approval on January 7, 2008. Attached is a copy of Ordinance No. 909 that formally adopts the City Council's action of January 15, 2008. RECOMMENDATION: The staff recommends Council approval of Ordinance No. 909. ATTACHMENT: 1. Ordinance No. 909 CITY OF OWASSO ORDINANCE NO. 909 AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY OF OWASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY IN THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER (NW /4, NW /4) OF SECTION 10, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE I.B. & M, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, PROVIDED THAT FROM AND AFTER THE PASSAGE AND PUBLICATION OF THIS ORDINANCE THAT ALL OF THE REAL PROPERTY WITHIN SAID TERRITORY HEREIN DESCRIBED SHALL BE A PART OF THE CITY OF OWASSO, OKLAHOMA, AND FURTHER DECLARING THAT ALL PERSONS RESIDING THEREIN SHALL BE SUBJECT TO THE JURISDICTION, CONTROL, LAWS, AND ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA ESTABLISHING THE SAME AS PART OF WARD ONE OF SAID CITY AND DIRECTING THE FILING OF THIS ORDINANCE. WHEREAS, pursuant to the provisions of Title 11, Section 21 -103, et seq., of the Oklahoma Statutes, the City of Owasso is permitted to annex additional territory providing a petition in writing, signed by not less than three- fourths of the legal voters and owners of not less than three- fourths (in value) of the property hereinafter described, the same being contiguous to the corporate limits of the City of Owasso, requesting that said property be annexed and added to the City of Owasso is submitted; and WHEREAS, notice of the presentation of said Petition was given by the Petitioner by publication in the Owasso Reporter, a newspaper of general circulation published in the City of Owasso, Oklahoma, and notice was given that said Petition would be considered by the City Council of the City of Owasso, at a meeting to be held on January 15, 2008 at 6:30 PM at Old Central, Owasso, Oklahoma; and WHEREAS, on the 15`h day of January, 2008, said Petition was duly considered by the City Council and was determined to have complied with the provisions of Title 11, Section 21- 103, et seq., of the Oklahoma Statutes, and further, that proper legal notice of presentation of said petition had been given. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, Section 1. That the following described territory lying in Tulsa County, Oklahoma which is contiguous to the present corporate limits of the City of Owasso and described in the petition presented to the City Council in accordance with the provisions of Title 11, Section 21 -103, et seq., of the Oklahoma Statutes, and more particularly described as follows, to -wit: Beginning at the southwest corner of the NW /4 of the NW /4 of Section 10, T -21 -N, R -14 -E of the Indian Meridian, Rogers County, State of Oklahoma, according to the Official U.S. Government Survey thereof, said point being also the southwest corner of the tract described in the "Quit -Claim Deed" (QCD) recorded in Book 1327, Page 207, and filed in the records of the Rogers County Clerk's office. Thence N 00 °07'06 "W along the west line of said QCD a distance of 12.00 feet; Thence S 89'50'14" E along the north line of said QCD a distance of 361.50 feet; Thence S 00 °07'06" E along the east line of said QCD a distance of 11.50 feet to a point on the south line of the NW /4 of the NW /4 of said Section 10; Thence N 89 °55'00" W along the south line of said QCD a distance of 361.50 feet to the "Point of Beginning ". be, and the same is hereby annexed to, made a part of, and added to the City of Owasso, Oklahoma, and the corporate limits thereof be and are hereby extended to include the above described territory and real estate. Section 2. That from and after the passage and publication of this Ordinance, the real estate and territory described in Section 1 hereof shall be a part of the City of Owasso, Oklahoma, and in Ward One thereof, and all persons residing therein, and all property situated thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and ordinances of the City of Owasso, Oklahoma, in all respects and particulars. Section 3. All ordinances, or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. Section 4. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. Section 5. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. Section 6. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance, together with an accurate map of the territory hereby annexed. PASSED AND APPROVED this 5th day of February, 2008. Stephen Cataudella, Mayor ATTEST: Sherry Bishop, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: LARISSA DARNABY CITY PLANNER SUBJECT: ORDINANCE NO. 910 DATE: January 29, 2008 BACKGROUND: At the January 15, 2008 meeting, the Owasso City Council approved a Planned Unit Development (PUD) for property located on the east side of the Owasso Expressway south of East 93rd Street North. The approval changed the zoning from CS (Commercial Shopping), CG (Commercial General), and OM (Office Medium) Zoning Districts to PUD 07 -01 Commercial Zoning District. The Council took the action on this Planned Unit Development (PUD) request following the Planning Commission's approval on January 7, 2008. Attached is a copy of Ordinance No. 910 that formally adopts the City Council's action of January 15, 2008. RECOMMENDATION: The staff recommends Council approval of Ordinance No. 910. ATTACHMENT: 1. Ordinance No. 910 CITY OF OWASSO ORDINANCE NO. 910 AN ORDINANCE APPROVING PLANNED UNIT DEVELOPMENT APPLICATION NO. OPUD- 07 -01, PROVIDING GUIDELINES FOR COMMERCIAL DEVELOPMENT ON A TRACT OF LAND CONTAINING 1.83 ACRES, LOCATED IN SECTION 20, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, OKLAHOMA, AND REPEALING ALL ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for approval of a Planned Unit Development concerning the property herein described, and, WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for and against the requested approval of OPUD- 07 -01. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA; Section 1. That the zoning map of the City of Owasso, Oklahoma be amended to reflect the supplemental designation of PUD (Planned Unit Development) on the following described property: Lot Two (2), Block One (1), Tyann Plaza X, an addition to the City of Owasso, Tulsa County, State of Oklahoma. Section 2. The City Council hereby authorizes development upon such tract in accordance with the provisions of the Outline Development Plan submitted with the application, as well as all amendments or modifications thereto, as required by the City Council, same being hereby made a part hereof and marked Exhibit "A ". Section 3. All ordinances, or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. Section 4. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. Section 5. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. Section 6. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance, together with an accurate map of the territory hereby annexed. PASSED AND APPROVED this 5th day of February, 2008. Stephen Cataudella, Mayor ATTEST: Sherry Bishop, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney PLANNED UNIT DEVELOPMENT "ZONNING APPLICATION AND DESCRIPTION PRESENTATION OF THE OPUD -07 -01 TO OWASSO CITY COUNCIL AND OWASSO PLANNING COAU IISSION TYANN DEVELOPMENT CO., INC. AND MPTD ENTERPRISES, INC. COMFORT INN AND SUITES HOTEL Exhibit "A" Tyann Development Co., Inc. and MPTD Enterprises, Inc. representing Comfort Inn and Suites Hotel are requesting a rezoning of Lot 2, Block 1 Tyann Plaza X to a Planned Unit Development District. The subject tract is 1.83 acres in size and is currently zoned a combination of Commercial Shopping (CS), Commercial General (CG), and Medium Intensity Office (OM). This zoning pattern is a result of several past zoning cases on separate tracts of land that were then joined together under a new plat, Tyann Plaza X. The proposed use of the tract would be for a hotel. A Planned Unit Development District rezoning on the subject tract is being requested for three reasons. First, there is the problem of the three existing zoning districts that are located on this small lot making development very limited as it is currently zoned. Second, we want to insure that the environment of the Tyann Plaza Shopping Village remains stable and in harmony with the development vision. Finally and most important is to insure that the new development that is occurring has a minimal impact on surrounding existing development. DESCRIPTION OF THE TRACT AND SURROUNDING AREA The subject tract is Lot 2, Block 1, Tyann Plaza X and is 1.83 acres in size. It is sloping from the northeast to the southwest and is approximately 175 feet in width by 452 feet in length. It is abutted on the east by the area wide detention facility for Tyann Plaza X and Smith School. On the north will be the new All- American Fitness, ALDI's, and Southern Agriculture buildings. To the west are vacant lots and the Owasso Expressway Service Road. To the south are vacant lots and the Three Lakes III residential subdivision. It is zoned a combination of CG, CS, and OM, see Exhibit - A. DRAINAGE, STREETS AND UTILITIES Drainage and Detention - The subject tract has been designed to be a single drainage area within the storm water engineering design for the south end of Tyann Plaza Shopping Village. It has been designed to sheet drain directly into an area wide detention facility abutting the tract on the east and designated as Reserve Area - B on the plat. The storm water from surrounding lots has been designed to be collected in an underground pipe system and carried to the detention facility through pipes located along the north and south property lines, see Exhibit - B and Exhibit - C. Streets - The subject tract and the lots surrounding it are served by mutual access drive way (private streets). They are constructed by the lot owners and are maintained by those same owners. There is a private street along the west side of the subject tract which extends south and west to intersect with the Owasso Expressway Service Road. This same private also extends north and east to East 93rd Street North. There is also a third private street that extend from the northwest corner of the subject tract west to the service road, see Exhibit - D. Utilities - Sanitary sewer is available to the subject tract along a portion of its west boundary and along the south boundary. It proceeds from this point east along the back side of the detention facility and then south into an existing sewer located in the Three Lakes III subdivision, see Exhibit - E. Public water for the subject tract is available in an easement along the west property line of the lot. This water line loops to the northeast and southwest and ties to existing water lines providing water flow from two directions, see Exhibit - F. DESCRIPTION OF PROPOSED DEVELOPMENT It is being proposed to build a hotel on the subject tract. It will be located in the center of the of the lot and backing against the east property line. Parking lots will be located on the front (west side) and on both the north and south ends of the building and subject tract. It will front the private street along the west side of the lot and back to the detention facility on the east side, see Exhibit - G. The hotel is expected to be an 81 room 4 -story Comfort Inn and Suites. The Comfort Inn and Suites brand provides guests with a spacious, high -value suite accommodations. The architecture of the building will be Modern Classic with quality facades of dryvit exterior effis on all four sides of the building. A pool and fitness area will be included in the public space on the bottom floor along with a unique multi- functional experience anchored by the Living Room and Coffee Shop to include a continental breakfast. There will be a drive through covered entryway located at the approximate middle of the west side of the building, featuring a tower providing a distinguished appearance and signage placement. Parking will be located for the convinces of the costumer at the front of the hotel and on both the north and south ends. Exterior "curb appeal" will be enhanced to create a distinctive brand image. The all four side of the hotel will be tastefully landscaped as well as all the islands in the parking lot. In addition, and evergreen hedge will be planted along the south and east sides of the south parking lot and along the east side of the north parking lot to soften the impact of the parking lots. All lighting will be directed down and away from the residential subdivision to the south. There will be no signs on the south facade of the hotel and the business sign for the hotel will be located at the northwest corner of the lot, as far away from the residential neighborhood as possible, see Exhibit - H. GEED OF amICAnIXJ =%A= CTTMTI REOONS Am -Esm '7 ZA WiMH mmm 000.1 .0-6 ;0.0 0, ZIM-hiry � R_ F PLAT '40 NO —a—Kil OWNER / DEVELOPER, TYAN N DEVELOPMENT CO., INC. P0 BOX 397 OWASSO, OK 74055 (918) 274-0517 SURVEYOR: D. GOSS & ASSOCIATES, LLC P.O. BOX 216 COLLINSVILLE. OK 74021 371�7750 (91 Certificate 8) of uthorization No. 3932 R..evvol Date: June 30, 2008 ENGINEER KELLOGG ENGINEERING, INC. 6755 SOUTH 4060 ROAD TALALA, OKLAHOMA 74080 C.,tlfI..t.(.lfl2u271-408O thorization No. 2788 Renewal Date: June 30, 2008 R 14 E E. BAH ST. N. T 21 N 2! EeeM ST. N. SECTON 10 TULSA COUNTY LOCATION MAP SCALE: -1-2000' `7`2 lARL8NISaN .. 2 0 .... 1.1 ...... FINAL PLAT 7YWN PLAZA X A PART OF THE NORTHEAST QUARTER (NE/4) AND THE NORTHWEST QUARTER (NW/4) OF SECTION 20, TOWNSHIP 21 NORTH. 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TULSA COUNTY J _. _ � � R[ Mf,M)N�_ ror10[ MM.! °Nw�NMSma D. GOSS & ASSOCIATES, LLC WATER PLAN & PROFILE Lai e M>tAY F v.a . m,Aeruc aN )Am, . naa, -mo 'n wY m. Ym °vYio. uMn' �c7i- ot�PO07�5TREET " snerr 6 Li h T VTTTTITT !`I iI1i7VANMwil �„ gF eornfwd Inn d Suites N € ae - H OWASSO, OKLAHOMA o s 0 [sf a p � mu a��g�•`' °�ti`� c�' c .� .�,S�d N- app i c, 41 X11 .11 0111W1111110 z4 a - SUBJECT TRACT S 1617 .N q� _ ,�a H� • VIII �' No � pay J Qs. ,6B8BS' M ,£1,ri.6f N At 114\� A g 9 AAa y Z Yn.0 .11 a � wo ati ies `iN rna .ol �R ¢ 3 i� ffi a, N In aoa '� r` �„ gF eornfwd Inn d Suites N € ae - H OWASSO, OKLAHOMA t �TTTT TT TT 1{:Xti1�311 - ri r 771 -t 1776 D Z 0 n D I I I I all m D Z m G7 Z ..ate m o m � m o ° ❑ ❑ m C r- Z o m cZi o 0 0o a (� ❑ NOW N � yD0 03 N z z �l -D ;v Z e? ar A m 23, <� Z A Z �m de o� � r � - PE ho t gym. a 4 z flift SITE PLAN s r r�� x x o o m m m v n n m a a s 4 a � � .y n - °°"°• °"° "'°'°' °'Y�� �"�° gym. t.os�m o�.3 OPUD 07 -01 MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: BRADD K. CLARK FIRE CHIEF SUBJECT: FIRE DEPARTMENT CEDAP APPLICATION GRANT AWARD DATE: January 29, 2008 BACKGROUND: The Fire Department applied for and received a grant from the Department of Homeland Security Commercial Equipment Direct Assistance Program (CEDAP). The grant award is for the acquisition of hazardous materials personal protective equipment for emergency responders. The value of this grant award is approximately $5,000. CEDAP GRANT PROCESS: Emergency responder agencies are able to acquire specialized commercial equipment through a direct transfer program initiated by the Department of Homeland Security's (DHS) Office of State and Local Government Coordination and Preparedness (SLGCP). Through a Congressional mandate, the new DHS program will transfer technologies directly to smaller jurisdictions and eligible metropolitan areas. One of the central goals of CEDAP is to assist smaller jurisdictions who cannot otherwise afford state -of -the -art equipment for their roles in important homeland security missions. The CEDAP acquisition process does not require matching funding from the municipality nor does it require emergency response beyond the current services provided by the City of Owasso. The City of Owasso has previously received an award through the CEDAP program, when a Bullard Thermal Imaging Camera (TIC) and an Amkus Hydraulic Rescue Tool system were secured for the Fire Department. PERSONAL PROTECTIVE EQUIPMENT: The grant award is for a complete Level B hazardous materials ensemble for six (6) persons. Included in the ensemble are a chemical protective hood, coveralls and boots, and an air purifying respirator capable of use during chemical, biological, radiological, or nuclear (CBRN) emergency incidents. The personal protective equipment will be supplemental to the hazardous materials response program for the Owasso Fire Department. FUNDING- The CEDAP acquisition program requires no matching funds from the City. DHS will purchase and transfer the protective equipment to the City, if accepted. Because the City will be receiving the equipment and not funding, no supplemental appropriation is needed. RECOMMENDATION: Staff recommends City Council acceptance of the CEDAP grant including the hazardous materials response personal protective equipment. ATTACHMENT: 1. Grant award letter from FEMA U.S. Department of Homeland Security Washington, DC 20472 F-'"-% R-A h1vi ft A17t Sl� December 20, 2007 Chief Bradd Clark Owasso Fire Department 8901 N. Garnett Road Owasso, Oklahoma 74055 -4603 Dear Chief Clark, On behalf of the U.S. Department of Homeland Security, Federal Emergency Management Agency (FEMA), National Preparedness Directorate, I am pleased to inform you that your application submitted under the fiscal year (FY) 2007 Commercial Equipment Direct Assistance Program ( CEDAP) has been approved. Through CEDAP, your agency will receive a CEDAP Personal Protective Equipment Kit. CEDAP provides emergency response agencies with the equipment and technology they need to fulfill their homeland security mission. It is an important component of a larger, coordinated effort to strengthen our Nation's overall preparedness baseline. CEDAP's primary focus is to enhance regional response capabilities, mutual aid, and interoperable communications in jurisdictions ineligible to receive assistance under the Department of Homeland Security Urban Areas Security Initiative (UASI). The FEMA, National Preparedness Directorate administers CEDAP in coordination with the United States Army, Electronic Proving Ground (EPG) at Fort Huachuca, Arizona, which serves as our technical agent. Please see the attached letter from EPG providing initial information regarding the training required when receiving CEDAP equipment and instructions for beginning the CEDAP award process. Congratulations on your selection for this CEDAP award. If you have any questions or concerns regarding the CEDAP award process, please call the EPG CEDAP help line at 1- 866 - 659 -9170. Sincerely, Dennis R. Schrader Deputy Administrator, National Preparedness w ww.fema.gov MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: SCOTT CHAMBLESS DEPUTY CHIEF OF POLICE SUBJECT: U.S. SHOOTING ACADEMY CONTRACT DATE: January 29, 2008 BACKGROUND: On July 13, 2004, the Owasso Police Firearms Range was closed due to safety concerns. Since that time, the Owasso Police Department has been utilizing the Claremore and Broken Arrow Police Department ranges for annual firearms qualifications. Additionally, since the closing of the range, officers have had little access to any range facilities for firearms practice aside from annual qualifications. In December of 2005, staff met with representatives from the U.S. Shooting Academy (USSA) to discuss the possibility of entering into a contract for the use of their private range. At the time of this meeting, USSA was beginning the planning phase of an international police and military training facility that was to be located by the Tulsa Police Training Center. As a result, USSA provided an estimate that was cost prohibitive. In August of 2007, department staff and the City Manager met with USSA again. USSA representatives expressed an interest in developing a long -term partnership with the City of Owasso and also recognized the need to reduce their previous estimate to make the use of their range more affordable. During the fall of 2007, several meetings were held between USSA and department staff. The result of these meetings was a tentative agreement that USSA would provide access to their facilities as per the department's specifications. In addition, USSA agreed to allow the department to develop one of their individual ranges to meet the specifications required by department staff. This range would be designated for the Owasso Police Department use. USSA also allowed the department to utilize their facilities during the fall 2007 firearms qualifications at a highly discounted rate. This "test" of their facilities proved to be beneficial to the department as it demonstrated the convenience of utilizing a range that was less than ten minutes away from the City. In January of 2008, USSA provided a proposed contract for the use of their facilities for the remainder of FY 2008 and the development of one of their ranges for department use. The proposed contract also included a good faith estimate for the use of the USSA for the next five years. While the department has not abandoned the idea of a permanent range /training facility, staff believes that this contract will greatly benefit the department over a short term period by giving immediate access to an exceptional training facility. The total amount of the proposed contract for the remainder of FY 2008 is $20,000.00. The estimates for the next five fiscal years are as follows: FY2009 $39,420.00 FY2010 $42,391.00 FY2011 $43,460.00 FY2012 $45,633.00 FY2013 $47,915.00 NEW OPPORTUNITIES: Access to the USSA facility will create many new and innovative training opportunities for all sworn personnel including the Special Weapons & Operations Team. The contract with USSA includes the following access to the USSA facilities: • 12 days a year to the enclosed "shoot house" (live fire building search training) • 60 days per to the improved Owasso handgun range (officer practice days) • 12 days per year to the 100 meter carbine range (officer practice days) • 12 days per year to the 300 meter rifle range (sniper training & practice) • 12 days per year to the PPC Turning Target Range (officer qualifications) • 6 days per year to the Defensive Tactics Building (defensive tactics training) REQUEST: The request is for the City Council to approve acceptance of the contract for Fiscal Year 2008, including authorization for the City Manager to execute the contract with USSA. Additionally, staff requests approval for the City Manager to execute the contract with USSA for Fiscal Year 2009 through Fiscal Year 2013 dependant upon adequate budget appropriations each of those budget years. FUNDING: Funding for this request is contained within the Owasso Police Department operating budget. RECOMMENDATION: Staff recommends City Council approval of the contract, including authorization for the City Manager to execute the contract with USSA. Additionally, staff recommends authorization for the City Manager to execute the contract with USSA for Fiscal Year 2009 through Fiscal Year 2013 dependant upon adequate budget appropriations each of those budget years. ATTACHMENTS: 1. USSA Contract `n Facility Use Agreement This Facility Use Agreement (this "Agreement "), dated as of ( "Effective Date ") is made by and between Owasso P.D. , a police department in Owasso, OK, ( "OWASSO P.D. ") and the U.S. Shooting Academy, Inc. ( "USSA ") with offices at 6500 E. 66th Street North Tulsa, Oklahoma 74117. 1. Definitions: 1.1. "Customer" or "Customers" means the individuals or entities that seek to participate in the Training Programs offered by USSA. 1.2. "Training Center" means USSA's facility including classroom and shoot house space located therein. 1.3. "Shooting Range" means Shooting Ranges located at and operated by USSA. 1.4. "Facility" means the entire complex at the USSA. 1.5. OWASSO P.D. means the OWASSO Police Department, and for the purposes of this agreement, OWASSO P.D. is also considered the City of OWASSO (reference to OWASSO P.D. implies City of OWASSO) 2. Duties of USSA 2.1. Range Improvements. USSA agrees to make range improvements to one handgun range with the specifications of the said bay meeting the requirements communicated to USSA via OWASSO P.D. representative. This will ensure that a quality training environment is available for the OWASSO P.D. Costs of this improvement will be donated by USSA. 2.2. Use of Facility. As of the Effective Date above, USSA shall provide OWASSO P.D. with access to USSA facilities in accordance with the following: 2.2.1. USSA shall license use of the Facility to OWASSO P.D. for the purpose of allowing OWASSO P.D. to conduct Training Programs at the Facility. 2.2.2. USSA shall provide OWASSO P.D. personnel with access to its facilities as necessary for the Training Programs. This includes: 2.2.2.1. 12 Days per year of the USSA Shoot house 2.2.2.2. 60 Days per year of the improved Handgun Range (Owasso P.D.) 2.2.2.3. 12 Days per year of the 100 Meter Carbine Range (north or south) 2.2.2.4. 12 Days per year of the 300 Meter Rifle Range (when repairs are complete) 2.2.2.5. 12 Days per year of the PPC Turning Target Range 2.2.2.6. 6 Days per year of the Defensive Tactics Building (when complete) 2.2.3. Dates for Training Programs shall be agreed to in advance by the Parties. OWASSO P.D. shall submit requests for specific dates for Training Programs to USSA; such requests shall specify specifically which parts of the facility will be needed. USSA agrees to use reasonable efforts to meet OWASSO P.D. requests for specific dates for Training Programs, subject to Facility availability. 2.2.4. USSA will maintain the Facility in good condition and proper order, as determined in its sole discretion. 3. Duties of OWASSO P.D. �n A 3.1. Training Program Administration. OWASSO P.D. shall bear the following responsibilities in connection with the administration of the Training Programs: 3.1.1. Prior to scheduling a Training Program, OWASSO P.D. shall notify USSA of the relevant details of the proposed Training Program, including, without limitation, the dates, and a brief description of the Training Program. OWASSO P.D. shall have sole responsibility for determining what Training Programs will be conducted at USSA facilities; provided, that USSA shall have the right to decline to host a Training Program if in its sole discretion, USSA decides the training exceeds or violates its range safety SOP. 3.1.2. All sworn Owasso Police Employees will sign a one time USSA - provided release of liability and safety briefing sheet relating to the training, each year that training is conducted. This is in addition to any /all safety sheets and waivers required by OWASSO P.D. 3.1.2.1. Non -sworn Owasso Police Employees and other members of the city of Owasso government are not authorized to perform training on the USSA range facility unless specifically approved by USSA. 3.1.2.2. Approved Non -sworn personnel will be required to sign any and all forms of liability release as well as safety documentation relating to the training. 3.1.3. OWASSO P.D. shall have the sole right and authority to cancel any of the scheduled Training Programs hosted at the Facility if OWASSO P.D. determines that participant enrollment is inadequate. OWASSO P.D. will notify USSA of any cancellation no less than one (1) week prior to the Training Program start date. If such cancellation occurs less than one (1) week prior to the Training Program start date, OWASSO P.D. shall pay a cancellation fee equal to the cost of one rental day for the range bay or facility that was scheduled (prices will be taken from USSA's standard price sheet). 3.2. Other Duties. OWASSO P.D. shall perform the following other duties in connection with this Agreement. 3.2.1. OWASSO P.D. will adhere to any Facility rules or requirements provided to OWASSO P.D. . 3.2.2. OWASSO P.D. will conduct the Training Programs in accordance with any applicable legal requirements and safety requirements. 4. Term and Termination. 4.1. This Agreement will commence on the Effective Date and will continue in effect for a period of one (1) year, or until terminated as provided in this Agreement. The term of this Agreement may be extended for additional periods of time subject to mutual agreement of the Parties. 4.2. Either party may terminate this Agreement upon the other party's material breach of this Agreement. 5. Compensation. 5.1. Range Rental. In exchange for the use of the Facility and the other obligations contained in this Agreement, USSA shall be paid a yearly total of which the first period of time will be pro -rated to cover approximately one half of a year, From January 2008 to July 2008. OWASSO P.D. will have the ability to n add additional days if needed, which will be priced on a daily rate (based on USSA's daily range rental rate). The rental amounts are as follows: 5.1.1. For FY 2008 (January 15, 2008 to July 1, 2008) the range rental will be a total of $20,000.00. 5.1.2. $20,000.00 of this funding shall be paid to USSA immediately upon the signing of this contract. 5.1.3. On July 1, 2008 (the beginning of OWASSO P.D. budget year), contingent upon approved funding through annual budget appropriations, OWASSO P.D. will have the option to renew at a full yearly rate. The range rental will be a total of $39,420.00 for a period of one year. 5.1.4. USSA requires that 50% of the balance, $19,710.00 be paid upon renewal (each July of each renewal year), and the remainder of the balance, $19,710.00 be paid no later than January 15tH 5.1.5. Good Faith estimate. USSA agrees to provide the following good faith estimates for a 5 year period with option to renew this contract each year. Estimated range rental will be: 5.1.5.1. Renewal, July 1, 2009: $42,391.00 5.1.5.2. Renewal, July 1, 2010: $43,460.00 5.1.5.3. Renewal, July 1, 2011: $45,633.00 5.1.5.4. Renewal, July 1, 2012: $47,915.00 5.2. Range Funding Donation. Upon signing of this contract, USSA agrees to begin an upgrade construction process on one (1) 60 yard handgun range for use by OWASSO P.D. as outlined in 2.2.2.2. The range construction fees estimated to be $20,000 will be donated to OWASSO P.D. by USSA. 5.3. Early Termination. If this agreement is terminated early for any reason, USSA will remain the sole owner of said upgrade, and OWASSO P.D. agrees to forfeit any compensation paid to USSA for the range upgrade, or for use of the facility. 5.4. OWASSO P.D. shall reimburse USSA any direct expenses specifically authorized by OWASSO P.D. and for any damages caused to the Training Center by OWASSO P.D. or its users beyond normally expected wear and tear. Representations and Warranties. 6.1.USSA represents and warrants that: (i) USSA has the requisite power and is duly authorized to enter into and execute this Agreement, (ii) USSA is not a party to any agreement, contract or arrangement that prohibits USSA from entering into this Agreement, (iii) entering into this Agreement does not and shall not violate any applicable law, rule or regulation and (iv) that USSA will allow OWASSO P.D. to inspect the Facility to permit OWASSO P.D. to determine if the Facility is appropriate for use by OWASSO P.D. . 6.2.OWASSO P.D. represents and warrants that: (i) OWASSO P.D. has the requisite power and is duly authorized to enter into and execute this Agreement, (ii) OWASSO P.D. is not a party to any agreement, contract or arrangement that prohibits OWASSO P.D. from entering into this Agreement, and (iii) entering into this Agreement does not and shall not violate any applicable law, rule or regulation. 7. Confidential Information. M p. 7.1. Confidential Information. "Confidential Information" means any information (a) concerning the existing or contemplated business of USSA or OWASSO P.D., in whatever form it may hereafter exist or be produced, including without limitation agreements, proposals, written material, printed matter, ideas, concepts, business plans, marketing data, sales data, pricing structure, historical or current financial information, profits, costs, customer or employee lists, competitors, copyrights, trademarks, trade names, trade secrets, whether or not the same are or may be registered or otherwise publicly protected and regardless of recordation or transmission, and all whole or partial copies thereof, including specifically all proprietary technology and information including film, microfilm or microfiche, magnetic tapes or discs or any other electronic media form including optically readable tapes or discs, laser discs, and any other form of computer storage, (b) which has been identified as confidential by the Disclosing Party (defined below), or (c) given the circumstances surrounding disclosure, should in good faith be treated as confidential. Each party owning Confidential Information hereunder shall be referred to hereunder as a "Disclosing Party" and each party receiving Confidential Information hereunder, including any entity related directly or indirectly to such party, shall be referred to hereunder as a 'Receiving Party ". 7.2. Exclusions. Notwithstanding the foregoing, "Confidential Information" shall not include information which (i) is or (through no improper action or inaction by the Receiving Party or any affiliate, agent, consultant or employee of the Receiving Party) becomes generally available to the public; (ii) the Receiving Party can demonstrate was in its possession on or before the date such Confidential Information was disclosed to the Receiving Party or thereafter became available to the Receiving Party from a third party not known by the Receiving Party to be in breach of an obligation of confidentiality with respect thereto; (iii) was rightfully disclosed to the Receiving Party by a third party without restriction; (iv) the Receiving Party can demonstrate was independently developed by the Receiving Party without any use of any Confidential Information of the Disclosing Party; or (v) is released in writing from the obligations of this Agreement by the Disclosing Party. 7.3. Confidentiality Obligation. Each Party agrees to hold the other party's Confidential Information in strict confidence and, to take all reasonable precautions to protect such Confidential Information from disclosure, to protect and desist from divulging or otherwise disseminating any Confidential Information or any information derived therefrom to any third person, and to withhold from making any use whatsoever at any time of such Confidential Information except in connection with its performance of this Agreement. However, fully recognizing that the OWASSO P.D. is a political subdivision and thereby subject to the provisions of the Oklahoma Open Records Act, the parties hereby agree that nothing within this paragraph or this agreement shall prevent the OWASSO P.D. from publicly producing and disseminating to any person, upon request, any information to which the person is entitled under the Open Records Act which has been provided to USSA by the OWASSO P.D. The OWASSO P.D. shall have no liability to USSA or any other related party arising from production of records and information in compliance with the Open Records Act. Any employee, attorney, agent or sub -agent of the Receiving Party given access to any Confidential Information must have a legitimate need to know such information and the Receiving Party shall cause such individuals to comply with the Receiving Party's obligation under this Agreement. The Receiving Party may make disclosures as required by court order provided that the Receiving Party uses diligent efforts to limit disclosures and has allowed the Disclosing Party a reasonable opportunity to participate in the proceeding, including, but not limited, to not less than ten (10) business days prior written notice of any hearing regarding disclosure of Confidential Information, or the compliance with any subpoena that requires the disclosure of Confidential Information. Upon the termination of this contract by its terms, Receiving Parties shall, if required by Disclosing Parties, return to Disclosing Parties all material of a proprietary nature. 8. Permits. USSA and OWASSO P.D., each at its own cost and expense, shall each procure all necessary permits, utilities, licenses, and governmental approval for the use of the Facility as contemplated by this Agreement. 4 n nxx�\` 4�P 9. CONSEQUENTIAL DAMAGES WAIVER. EXCEPT FOR LIABILITY ARISING OUT OF OR IN CONNECTION WITH A BREACH BY EITHER PARTY OF SECTION 6 (CONFIDENTIALITY) OR A PARTY'S INDEMNIFICATION OBLIGATIONS UNDER SECTION 9 (INDEMNIFICATION), IN NO EVENT SHALL EITHER PARTY OR THEIR RESPECTIVE SUPPLIERS BE LIABLE FOR ANY SPECIAL, INCIDENTAL, PUNITIVE OR CONSEQUENTIAL DAMAGES, LOST PROFITS, OR LOST DATA, OR ANY OTHER INDIRECT DAMAGES, WHETHER ARISING IN CONTRACT, TORT (INCLUDING NEGLIGENCE), OR OTHERWISE, (COLLECTIVELY "INDIRECT DAMAGES "), EVEN IF SUCH PARTY HAS BEEN INFORMED OF THE POSSIBILITY THEREOF. 10. Insurance. 10.1. USSA shall, at its own expense provide and maintain in effect those insurance policies and minimum limits of coverage reasonably required for the operation of the Facility including without limitation, liability insurance, state mandated workers compensation insurance, and any other coverage required by law or regulation. In no way do these minimum requirements limit the liability assumed elsewhere in this Agreement including, but not limited to, the parties' indemnity obligations. Certificates of Insurance shall be furnished by USSA to OWASSO P.D. before performance is commenced hereunder. 10.2. OWASSO P.D. shall, at its own expense, provide and maintain in effect those insurance policies and minimum levels of coverage on an occurrence basis reasonably required for the conduct of the Training Programs at the Facility, including without limitation, liability insurance, state mandated workers compensation insurance, and any other coverage required by law or regulation. Any such policy shall be with an insurance company approved of by USSA and with policy limits acceptable to USSA. Except for worker's compensation coverage, OWASSO P.D. shall endorse USSA as an additional insured on all such policies. In no way do these minimum requirements limit the liability assumed elsewhere in this Agreement including, but not limited to, the parties' indemnity obligations. Certificates of Insurance shall be furnished by OWASSO P.D. to USSA before performance is commenced hereunder and such certificates shall provide that the insurance coverage may not be altered or amended without at least sixty (60) days prior notice to USSA. 10.3. Except where prohibited by law, OWASSO P.D. hereby waives any and all rights of recovery against USSA and the officers, employees, agents and representatives of USSA for loss of or damage to OWASSO P.D. or its property or the property of others under its control, arising from any cause insured against by any insurance policy in force (whether or not described herein) carried by OWASSO P.D. in lieu thereof, and OWASSO P.D. shall cause each insurance policy obtained by it to provide that the insurance company waives all right of recovery by way of subrogation against USSA in connection with any damage covered by any policy. 11. Miscellaneous. 11.1. Assignment. This Agreement may not be assigned by either party without the other party's prior written consent and shall be binding upon the parties' successors, legal representatives and permitted assigns. 11.2. Integration and Amendment. This Agreement supersedes all prior agreements and understandings between the parties, and any waiver, amendment or modification of this Agreement will not be effective unless contained in a writing signed by the party or parties to be bound, and any rMvF1 ` variance from or addition to the terms of this Agreement contained in any written notification will be of no effect. 11.3. Severability. If any term or provision of this Agreement shall be found to be illegal or unenforceable, this Agreement shall remain in full force and effect and such term or provision shall be deemed stricken and the parties will endeavor to substitute similar language that is as consistent as possible with the original intent. 11.4. Notices. All notices given under this Agreement shall be effective upon receipt and shall be in writing. Notices shall be sent to the addresses set out in the first paragraph of this Agreement or to any replacement address of which a party has been given the other party notice in accordance with this Section. 11.5. Governing Law and Jurisdiction. The validity, interpretation, and performance of this Agreement shall be controlled by and construed under the laws of the State of Oklahoma, United States of America, without giving effect to the principles of conflicts of laws. The parties specifically disclaim the UN Convention on Contracts for the International Sale of Goods. Any dispute arising out of or related to this Agreement shall be heard in a court of law in Oklahoma with appropriate subject matter jurisdiction, and the parties expressly acknowledge that such courts have personal jurisdiction over the parties and agree to that venue. 11.6. Right to Recover Costs. USSA undertakes and agrees that if USSA breaches or threatens to breach any provision of this Agreement, USSA shall be liable for any attorneys' fees and costs incurred by OWASSO P.D. in enforcing its rights under this Agreement. OWASSO P.D. undertakes and agrees that if OWASSO P.D. breaches or threatens to breach any provision of this Agreement, OWASSO P.D. shall be liable for any attorneys' fees and costs incurred by USSA in enforcing his rights under this Agreement. 11.7. Rule of Construction. Both Parties have participated substantially in the negotiation and drafting of this Agreement and each party hereby disclaims any defense or assertion in any litigation or arbitration that any ambiguity herein should be construed against the draftsman. USSA and OWASSO P.D. each represents and warrants that it has carefully read this Agreement and fully understands its contents. 11.8. Non - Waiver of Rights. The failure to enforce at any time any of the provisions of this Agreement or to require at any time performance by the other party of any of the provisions hereof shall in no way be construed to be a waiver of such provisions or to affect either the validity of this Agreement, or any part hereof, or the right of either party thereafter to enforce each and every provision in accordance with the terms of this Agreement. 11.9. Survival. Notwithstanding any of the foregoing, if this Agreement is terminated or expires, Sections 7, 10, 11, 12, 13, and 15 shall survive such termination or expiration and shall remain in full force and effect, and will not limit either party's ability to pursue remedies at law or at equity. 11.10. Counterparts. This Agreement may be executed in several counterparts, each of which is deemed an original but all of which constitute one and the same instrument. [Signature Page Follows] D r q. n rl-Aw SIGNATURE PAGE TO FACILITY USE AGREEMENT IN WITNESS WHEREOF, duly authorized representatives of USSA and OWASSO P.D (City of OWASSO). have executed this Agreement as of the Effective Date. City of OWASSO United States Shooting Academy Signature Date Signature Date Printed Name Printed Name President / Chief Executive Officer Title Title 918 - 376 -1564 918 - 592 -4348 Telephone Number Telephone Number 918 - 376 -1589 918 - 592 -5559 Facsimile Number Facsimile Number 7 PUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: February 5, 2008 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, February 1, 2008. - u iann M. Stevens, De ty City Clerk 4u U AGENDA 1. Call to Order Chairman Stephen Cataudella 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the January 15, 2008 Regular Meeting. Attachment #3 -A B. Approval of Claims. Attachment #3 -13 S: \Agendas \OP W A \2008 \0205.doc Owasso Public Works Authority February 5, 2008 Page 2 4. Report from OPWA Manager. 5. Report from OPWA Attorney. 6. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 7. Adjournment. S: Ag- dasVOPWA\2008V0205 dnc OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Wednesday, January 15, 2008 The Owasso Public Works Authority met in regular session on Tuesday, January 15, 2008 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, January 11, 2008. ITEM 1. CALL TO ORDER Chairman Cataudella called the meeting to order at 9:40 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Steve Cataudella, Chairman D.J. Gall, Vice Chair Doug Bonebrake, Trustee Susan Kimball, Trustee Jon Sinex, Trustee A quorum was declared present. STAFF Rodney J. Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of the Minutes of the January 2, 2008 Regular Meeting. B. Approval of Claims. C. Acknowledgement of receiving the monthly FY 2007 -2008 budget status report. Mr. Bonebrake moved, seconded by Ms. Kimball, to approve the OPWA Consent Agenda with claims totaling $233,383.25 and payroll claims totaling $47,254.94. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0. Owasso Public Works Authority ITEM 4. REPORT FROM OPWA MANAGER No report ITEM 5. REPORT FROM OPWA ATTORNEY No report ITEM 6. NEW BUSINESS None. ITEM 7. ADJOURNMENT Ms. Kimball moved, seconded by Mr. Bonebrake, to adjourn. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0 and the meeting was adjourned at 9:41 pm. Pat Fry, Minute Clerk PA January 15, 2008 Stephen Cataudella, Chairman Date: 1/31/2008 Claims List Budget Unit Title Vendor Name Pa able Description Pa ment Amounl OPWA ADMINISTRATION ONEOK, INC OKLAHOMA NATURAL GAS GAS USE 383.62 TERMINIX MAINT SERVICE 46.00 OFFICE DEPOT INC OFFICE SUPPLIES 13.13 AT &T MOBILITY PHONE USE 297.11 LOWES HOME IMPROVEMENT WAREHOUSE CEILING LIGHT SUPPLIES 33.96 OFFICE DEPOT INC OFFICE SUPPLIES 118.84 OFFICE DEPOT INC OFFICE SUPPLIES 37.56 OFFICE DEPOT INC OFFICE SUPPLIES 63.92 AEP /PSO ELECTRIC USE 947.95 AMERICAN WATER WORKS ASSOCIATION DEC07 -NOV08 DUES 165.00 JPMORGAN CHASE BANK MEETING EXPENSE 48.50 JPMORGAN CHASE BANK MEETING EXPENSE 50.78 UNIFIRST HOLDINGS LP UNIFORM /PROTECTIVE CLOTHI 33.10 UNIFIRST HOLDINGS LP UNIFORM /PROTECTIVE CLOTHI 29.70 UNIFIRST HOLDINGS LP UNIFORM /PROTECTIVE CLOTHI 33.10 DOERNER, SAUNDERS, DANIEL & ANDERSO RWD #3 VS. CITY OF OWASSO 1,452.52 DOERNER, SAUNDERS, DANIEL & ANDERSO RWD #3 VS. CITY OF OWASSO 3,499.92 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 109.12 XEROX CORPORATION COPIER MAINT. 530.10 AMERICAN PUBLIC WORKS ASSOCIATION JANNUAL DUES 1 133.00 TOTAL OPWA ADMINISTRATION 8,026.93 UTILITY BILLING KATHLEEN A BALSIGER METER READER 180.45 MARK MEYER METER READER 329.40 MARK MEYER METER READER 375.30 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICE 1,179.35 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICE 2,059.89 DAVID R. OLINGHOUSE METER READER 270.45 NOLAN RAY LANE METER READER 76.50 NOLAN RAY LANE METER READER 238.50 JPMORGAN CHASE BANK VERIFONE - UPGRADE 4.29 JPMORGAN CHASE BANK DELL -TONER 40.00 TYRONE EUGENE DINKINS METER READER 216.00 TYRONE EUGENE DINKINS METER READER 237.30 CHOICEPAY, INC BILLING SERVICES 3.00 DAVID R. OLINGHOUSE METER READER 367.20 OFFICE DEPOT INC OFFICE SUPPLIES 0.74 OFFICE DEPOT INC OFFICE SUPPLIES 7.98 OFFICE DEPOT INC OFFICE SUPPLIES 2.99 AMERICAN MUNICIPAL SERVICES LTD 1COLLECTION SERVICES 1 211.57 TOTAL UTILITY BILLING 5,800.91 WATER JPMORGAN CHASE BANK LOWES -KEYS 7.35 BELLCO MATERIALS, INC ICE STORM REPAIR /MAINT 1169 212.85 SCHUERMANN ENTERPRISES, INC WATER TOWER REPAIR 153.95 Page 1 Date: 1/31/2008 Claims List Budget Unit Title Vendor Name Payable Description Payment Amounl WATER SCHUERMANN ENTERPRISES, INC REPLACE PLC /POWER DAMAGE 2,100.56 SCHUERMANN ENTERPRISES, INC REPLACE PLC /POWER DAMAGE 241.12 JPMORGAN CHASE BANK EQUIP ONE - COMPRESSOR 89.00 AEP /PSO ELECTRIC USE 395.95 UNIFIRST HOLDINGS LP UNIFORM /PROTECTIVE CLOTHI 60.63 GEORGE & GEORGE SAFETY & GLOVE UNIFORMS /PROTECTIVE CLOTH 151.30 UNIFIRST HOLDINGS LP UNIFORM /PROTECTIVE CLOTHI 60.63 UNIFIRST HOLDINGS LP UNIFORM /PROTECTIVE CLOTHI 51.17 JPMORGAN CHASE BANK CITY OF TULSA -WATER 68,687.27 JPMORGAN CHASE BANK CITY OF TULSA -WATER 99,221.87 JPMORGAN CHASE BANK DEPT OF ENV QUAL -EXAM 80.00 JPMORGAN CHASE BANK WATER PROD -197 METERS 20,094.00 JPMORGAN CHASE BANK ATWOODS -WORK BOOTS 124.99 CITY GARAGE VEHICLE MAINT -PARTS 833.33 USAMOBILITY METROCALL PAGER USE 76.45 TEST BORE, INC REPAIR/MAINT SUPPLIES 230.00 JPMORGAN CHASE BANK WATER PRODUCTS - WRENCH 30.30 JPMORGAN CHASE BANK WATER PRODUCTS - INSERTS 254.20 GREELEY & HANSEN, LLC LBX 619776 RATE REVIEW STUDY 6,988.11 ACCURATE ENVIRONMENTAL DBA ACCURATE WW LICENSE - HOFFMAN 315.00 TOTAL WATER 200,460.03 WASTEWATER TREATMT PLP LAB SAFETY SUPPLY, INC DBA GEMPLER' PH METER RETURN 0.00 USAMOBILITY METROCALL PAGER USE 20.85 CITY GARAGE VEHICLE MAINT -PARTS 250.00 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 199.58 RADIO SHACK WWTP BATTERIES 63.60 JPMORGAN CHASE BANK BOX WORLD- SHIPPING EXP 13.28 JPMORGAN CHASE BANK THOMPSONS- OVERALLS 138.55 JPMORGAN CHASE BANK DELL -TONER 308.99 JPMORGAN CHASE BANK DELL -COLOR LASER PRINT 875.00 JPMORGAN CHASE BANK BUMPER TO BUMPER -GAUGE 14.36 JPMORGAN CHASE BANK BUMPER TO BUMPER -BELTS 49.44 WASTE MANAGEMENT QUARRY LANDFILL LANDFILL TIPPING FEES 2,022.42 WASTE MANAGEMENT QUARRY LANDFILL LANDFILL TIPPING FEES 1,713.82 UNIFIRST HOLDINGS LP UNIFORM /PROTECTIVE CLOTHI 71.69 UNIFIRST HOLDINGS LP UNIFORM /PROTECTIVE CLOTH] 39.46 UNIFIRST HOLDINGS LP UNIFORM /PROTECTIVE CLOTHI 40.28 AEP /PSO ELECTRIC USE 17,226.46 COLBURN ELECTRIC S.PUMP REPAIR -ICE STORM 1,691.00 NCL OF WISCONSIN, INC. NORTH CENTRA LAB SUPPLIES 253.20 JPMORGAN CHASE BANK REXEL NELSON - TRANSFORMER 420.00 AT &T MOBILITY PHONE USE 113.72 TERMINIX MAINT SERVICE 47.00 EVANS ENTERPRISES INC JWWTP REPAIR PARTS 231.36 Page 2 Date: 1/31/2008 Claims List Budget Unit Title Vendor Name Payable Description Payment Amouni WASTEWATER TREATMT PLP CONTINENTAL RESEARCH CORPORATION CHEMICALS FOR WWTP 823.09 NCL OF WISCONSIN, INC. NORTH CENTRA REPAIR/MAINT SUPPLIES 241.29 HAYNES EQUIPMENT COMPANY REPAIR/MAINT SUPPLIES 1,564.00 HAYNES EQUIPMENT COMPANY REPAIR/MAINT SERVICE 47.00 TOTAL WASTEWATER TREATMT PLAN' 28,479.44 WASTEWATER COLLECTION: HUDIBURG CHEVROLET WW. REPLACEMENT VEHICLE 22,846.00 ONEOK, INC OKLAHOMA NATURAL GAS GAS USE 1,166.37 AT &T MOBILITY PHONE USE 36.20 SCHUERMANN ENTERPRISES, INC PLC REPAIR/ICE STORM 99.31 SCHUERMANN ENTERPRISES, INC PLC REPAIR/ICE STORM 1,364.34 AEP /PSO ELECTRIC USE 3,793.46 JPMORGAN CHASE BANK ATWOODS- WINTER WEAR 129.98 UNIFIRST HOLDINGS LP UNIFORM /PROTECTIVE CLOTHI 32.03 UNIFIRST HOLDINGS LP UNIFORM /PROTECTIVE CLOTHI 32.03 UNIFIRST HOLDINGS LP UNIFORM /PROTECTIVE CLOTHI 32.03 JPMORGAN CHASE BANK PGS- MECHANCIAL SEALS 1,105.84 JPMORGAN CHASE BANK LOWES -KEYS 5.88 JPMORGAN CHASE BANK WATER PROD - JETTER PARTS 66.49 JPMORGAN CHASE BANK WATER PRODUCTS - SUPPLIES 129.63 JPMORGAN CHASE BANK WATER PROD -METER PARTS 984.89 SPEED TECH LIGHTS WWC TRUCK LIGHT BAR 902.52 CITY GARAGE VEHICLE MAINT -PARTS 625.00 USAMOBILITY METROCALL PAGER USE 36.75 JPMORGAN CHASE BANK OREILLY- GENERATOR BATTERY 66.15 JPMORGAN CHASE BANK LOWES- BATTERY POST 5.55 JPMORGAN CHASE BANK ATWOODS- BATTERY CHARGER 29.99 TOTAL WASTEWATER COLLECTIONS 33,490.44 REFUSE COLLECTIONS CUMMINS SOUTHERN PLAINS, LTD CRANE TRUCK REPAIRS 916.50 USAMOBILITY METROCALL PAGER USE 38.69 CITY GARAGE VEHICLE MAINT -PARTS 3,333.33 NATIONAL POWER WASH, INC REFUSE VEHICLES 150.00 WASTE MANAGEMENT QUARRY LANDFILL LANDFILL TIPPING FEES 8,258.39 WASTE MANAGEMENT QUARRY LANDFILL LANDFILL TIPPING FEES 9,624.43 UNIFIRST HOLDINGS LP UNIFORM /PROTECTIVE CLOTHI 33.51 UNIFIRST HOLDINGS LP UNIFORM /PROTECTIVE CLOTH] 33.51 UNIFIRST HOLDINGS LP UNIFORM /PROTECTIVE CLOTHI 33.51 ALSUMA TRUCK & EQUIP REPAIR VEHICLE MAINT 302.62 ALSUMA TRUCK & EQUIP REPAIR VEHICLE MAINT 380.73 AT &T MOBILITY PHONE USE 18.95 SCHAEFER SYSTEMS INTERNATIONAL, INC CART PILOT PROGRAM 400.00 REHRIG PACIFIC CO. CART PILOT PROGRAM 400.00 ZEE MEDICAL, INC IFIRST AID SUPPLIES 17.60 Page 3 Date: 1/31/2008 Claims List Bud et Unit Title Payable Description Pmmunl TOTAL REFUSE COLLECTIONS 23,941.77 RECYCLE CENTER THOMPSON'S GENERAL STORE WINTER UNIFORMS 139.45 LOWES HOME IMPROVEMENT WAREHOUSE PLUMB REPAIR SUPPLIES 6.53 AT &T MOBILITY PHONE USE 18.96 VACUUM & PRESSURE TANK ENVIROMENTAL SERVICES 200.00 UNIFIRST HOLDINGS LP UNIFORM /PROTECTIVE CLOTHI 8.71 AEP /PSO ELECTRIC USE 74.25 UNIFIRST HOLDINGS LP UNIFORM /PROTECTIVE CLOTHI 8.71 UNIFIRST HOLDINGS LP UNIFORM /PROTECTIVE CLOTHI 8.71 WASTE MANAGEMENT QUARRY LANDFILL LANDFILL TIPPING FEES 1,403.07 WASTE MANAGEMENT QUARRY LANDFILL LANDFILL TIPPING FEES 1,843.05 WASTE MANAGEMENT QUARRY LANDFILL LANDFILL TIPPING FEES 2,510.56 WASTE MANAGEMENT QUARRY LANDFILL LANDFILL TIPPING FEES 1,043.39 LOWES HOME IMPROVEMENT WAREHOUSE PLUMB REPAIR SUPPLIES 31.77 LOWES HOME IMPROVEMENT WAREHOUSE PLUMB REPAIR SUPPLIES 12.81 LOWES HOME IMPROVEMENT WAREHOUSE PLUMB REPAIR SUPPLIES 8.45 LOWES HOME IMPROVEMENT WAREHOUSE PLUMB REPAIR SUPPLIES 3.53 CITY GARAGE IVEHICLE MAINT -PARTS 41.66 TOTAL RECYCLE CENTER 7,363.61 307,563.1 FUND GRAND TOTAL OPWA CIP - WWTP EXPAN GREELEY & HANSEN, LLC LBX 619776 UPGRADE PUMP STATION 16710.33 TOTAL OPWA CIP - WWTP EXPAN 16,110.33 OPWA CIP - DEBT SERVICE THE BANK OF NEW YORK TRUST CO 618731/2006 NOTE 36,257.50 THE BANK OF NEW YORK TRUST CO 618713/FAP010003 -L 6,473.13 THE BANK OF NEW YORK TRUST CO 618708/FAP040006 -L 21,756.08 THE BANK OF NEW YORK TRUST CO 618721/FAP92107 -LB 5,051.69 THE BANK OF NEW YORK TRUST CO 618710/ORF01002 -L 11,374.51 THE BANK OF NEW YORK TRUST CO 618716/ORF020017 -L 10,325.52 THE BANK OF NEW YORK TRUST CO 618719/ORF99008 -L 3,563.85 TOTAL OPWA CIP - DEBT SERVICE 94,802.28 110,912.61 FUND GRAND TOTAL OPWA STF - DEBT SERVICE RCB TRUST SERVICES SERIES 2004 NOTE 133,176.98 RCB TRUST SERVICES SERIES 2005 NOTE 134,621.55 HOME DEPOT USA, INC ATTN: REBECCA H DEVELOPMENT AGREEMENT 6,026.32 TOTAL OPWA STF - DEBT SERVICE 273,824.85 Page 4 Date: 1/31/2008 Claims List Budget Unit Title Vendor Name Payable Description IPayment Amount FUND GRAND TOTAL 273,824.85 OPWA GRAND TOTAL $692,300.59 Page 5 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 1/19/08 DEPARTMENT OVERTIME EXPENSES TOTAL EXPENSES OPWA Administration - 4,528.25 Utility Billing 160.38 4,254.16 Water 377.82 9,965.61 Wastewater - 8,846.83 Wastewater Collection 203.72 5,341.73 Refuse 260.00 6,872.65 Recycle Center - 816.80 FUND TOTAL 1,001.92 40,626.03 PUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: February 5, 2008 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at Cit Hall at 5.00 m. on Friday, February 1, 2008. n/ oz(, U� iann M. Stevens, Deputy City Clerk AGENDA 1. Call to Order Chairman Stephen Cataudella 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of January 15, 2008 Regular Meeting. Attachment #3 -A B. Approval of Claims. Attachment #3 -13 S: \Agendas \OPGA \2008 \0205. doc Owasso Public Golf Authority February 5, 2008 Page 2 4. Consideration and appropriate action relating to a request for Trustee acceptance of a monetary donation from the Bailey Foundation in the amount of $25,000 and approval of an amendment to the FY 2007 -2008 OPGA budget, increasing the amount of revenues and appropriations for expenditures by $25,000. Mr. Lehr Attachment # 4 Staff will recommend Trustee acceptance of the donation from the Bailey Foundation and approval of an amendment to the FY 2007 -2008 OPGA budget increasing the amount of revenues and appropriations for expenditures by $25,000. 5. Report from OPGA Manager. 6. Report from OPGA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. S: \Agendas \O PGA \2008 \0205. doc OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Wednesday, January 15, 2008 The Owasso Public Golf Authority met in regular session on Tuesday, January 15, 2008 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, January 11, 2008. ITEM 1. CALL TO ORDER Chairman Cataudella called the meeting to order at 6:39 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Steve Cataudella, Chairman D.J. Gall, Vice Chair Doug Bonebrake, Trustee Susan Kimball, Trustee Jon Sinex, Trustee A quorum was declared present. STAFF Rodney Ray, City Manager Julie Lombardi, Authority Attorney ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the January 2, 2008 Regular Meeting. B. Approval of Claims. C. Acknowledgement of receiving the monthly FY 2007 -2008 budget status report. Ms. Kimball moved, seconded by Mr. Bonebrake, to approve the OPGA Consent Agenda with claims totaling $10,895.57 and payroll claims totaling $15,515.79. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0. Owasso Public Golf Authority ITEM 4. REPORT FROM OPGA MANAGER No report ITEM 5. REPORT FROM OPGA ATTORNEY No report ITEM 6. NEW BUSINESS None ITEM 7. ADJOURNMENT Ms. Kimball moved, seconded by Mr. Bonebrake, to adjourn. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5 -0 and the meeting was adjourned at 9:42 p.m. Pat Fry, Minute Clerk 2 January 15, 2008 Stephen Cataudella, Chairman Date: 1/3112008 Claims List Budget Unit Title Vendor Name Payable Description Pa ment Amounl OPGA JPMORGAN CHASE BANK REASORS -FOOD 18.94 JPMORGAN CHASE BANK CUTTER & BUCK - JACKET 55.84 JPMORGAN CHASE BANK CUTTER & BUCK - JACKETS 152.19 JPMORGAN CHASE BANK CUTTER & BUCK - JACKET 54.30 JPMORGAN CHASE BANK OAKLEY- MERCHANDISE 230.08 JPMORGAN CHASE BANK OAKLEY- MERCHANDISE 80.09 JPMORGAN CHASE BANK OAKLEY- MERCHANDISE 9.92 JPMORGAN CHASE BANK OAKLEY- MERCHANDISE 180.13 JPMORGAN CHASE BANK REASORS -FOOD 31.15 JPMORGAN CHASE BANK CALLAWAY- MERCHANDISE 145.91 JPMORGAN CHASE BANK GEAR FOR SPORT - GLOVES 158.00 JPMORGAN CHASE BANK SAMS -FOOD 134.92 JPMORGAN CHASE BANK FOOTJOY- MERCHANDISE 97.24 JPMORGAN CHASE BANK ACUSHNET -CART MITTS 90.62 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 79.22 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 95.72 JPMORGAN CHASE BANK NIKE -INV 914438449 1,036.76 JPMORGAN CHASE BANK CUTTER & BUCK - JACKET 54.30 JPMORGAN CHASE BANK ICUTTER & BUCK - JACKET 152.27 TOTAL OPGA 2,857.60 COURSE MAINT YALE CLEANERS, INC. YALE UNIFORM TOWEL SERVICE 8.27 JPMORGAN CHASE BANK OREILLY -PLUG TAP 9.49 JPMORGAN CHASE BANK OREILLY - BATTERY 79.11 JPMORGAN CHASE BANK OREILLY- BATTERY CABLE 4.49 YOCHAM TRUCKING, INC. BUNKER RENOVATIONS 568.52 YALE CLEANERS, INC. YALE UNIFORM TOWEL SERVICE 8.27 JPMORGAN CHASE BANK LOWES- LIGHTING SUPPLIES 75.24 JPMORGAN CHASE BANK LOWES- RETURN MERCHANDISE -40.13 JPMORGAN CHASE BANK LOWES- SUPPLIES 26.70 JPMORGAN CHASE BANK LOWES -PAINT 22.68 JPMORGAN CHASE BANK LOWES- LADDER HOOKS 15.98 JPMORGAN CHASE BANK LOWES -ELEC SUPPLIES 85.90 JPMORGAN CHASE BANK LOWES -ELEC SUPPLIES 45.11 JPMORGAN CHASE BANK LOWES- IRRIGATION 9.13 JPMORGAN CHASE BANK GEM DIRT -SAND 170.00 JPMORGAN CHASE BANK LOWES- ELECTRICAL PARTS 18.95 YALE CLEANERS, INC. YALE UNIFORM CLEANING SERVICE 8.27 OWASSO PUBLIC WORKS AUTHORITY WATER USE 379.32 DYNA SYSTEMS TRACTOR REPAIR / MAINT 186.77 JPMORGAN CHASE BANK WATER PROD - IRRIGATION 38.59 JPMORGAN CHASE BANK LOWES- IRRIGATION PARTS 56.60 JPMORGAN CHASE BANK LOCKE SUPPLY -PARTS 1.78 JPMORGAN CHASE BANK LOWES- BROOMS & SHOVELS 80.85 JPMORGAN CHASE BANK 1OFFICE DEPOT - BINDERS 1 35.30 Page 1 Date: 1/31/2008 Claims List Budget Unit Title Vendor Name Payable Description -Payment Amount COURSE MAINT JPMORGAN CHASE BANK LOWES- REPAIR PARTS 51.94 AEP /PSO ELECTRIC USE 447.18 AT &T MOBILITY PHONE USE 18.95 PLATINUM PROTECTION, INC. SECURITY 25.00 LUBER BROS INC CLUTCH FOR MOWER 61.08 PROFESSIONAL TURF PRODUCTS, LP BRAKE TABLE ASSEMBLY 50.94 PROFESSIONAL TURF PRODUCTS, LP WHEEL CYLINDER ASSEMBLY 90.99 PROFESSIONAL TURF PRODUCTS, LP LABOR/MATERIALS 785.02 ONEOK, INC OKLAHOMA NATURAL GAS GAS USE 241.17 PROFESSIONAL TURF PRODUCTS, LP WHEEL CYLINDER 77.81 YALE CLEANERS, INC. YALE UNIFORM TOWEL SERVICE 8.27 LUBER BROS INC HYDRAULICS 108.70 LUBER BROS INC IDECK MOUNT PLATES 472.73 TOTAL COURSE MAINT 4,334.97 FOOD & BEV JJPMORGAN CHASE BANK SAMS- PLATES 31.20 TOTAL FOOD & BEV 31.20 GOLF ADMIN JPMORGAN CHASE BANK SHERWIN WMS -PAINT 22.23 LOWES HOME IMPROVEMENT WAREHOUSE CEILING REPAIR SUPPLIES 2.88 JPMORGAN CHASE BANK MEETING EXPENSE 28.96 OKLAHOMA GOLF ASSOCIATION OGA MEMBERSHIP DUES 100.00 OWASSO PUBLIC WORKS AUTHORITY WATER USE 16.71 OWASSO PUBLIC WORKS AUTHORITY WATER USE 4.80 JPMORGAN CHASE BANK LOWES -PAINT SUPPLIES 28.47 LOWES HOME IMPROVEMENT WAREHOUSE CEILING REPAIR SUPPLIES 32.78 LOWES HOME IMPROVEMENT WAREHOUSE CEILING REPAIR SUPPLIES 4.04 LOWES HOME IMPROVEMENT WAREHOUSE CEILING REPAIR SUPPLIES 8.97 LOWES HOME IMPROVEMENT WAREHOUSE CEILING REPAIR SUPPLIES 1.46 COX COMMUNICATIONS CABLE USE 36.01 UNITED STATES GOLF ASSOCIATION USGA DUES 100.00 ORKIN EXTERMINATING CO, INC EXTERMINATER 50.48 SBC YELLOW PAGES, INC YELLOW PAGES 164.60 ONEOK, INC OKLAHOMA NATURAL GAS GAS USE 666.65 JPMORGAN CHASE BANK OFFICE DEPOT - PRINTER CART 69.99 JPMORGAN CHASE BANK LOWES -PAINT SUPPLIES 115.51 AT &T MOBILITY PHONE USE 190.66 AEP /PSO ELECTRIC USE 929.45 ATHLETIC WORLD ADVERTISING AD POSTERS 250.00 ATHLETIC WORLD ADVERTISING AD POSTERS 170.00 PLATINUM PROTECTION, INC. SECURITY 25.00 TOTAL GOLF DMIN 3,019.65 Page 2 Date: 1/31/2008 Claims List Budget Unit Title I Vendor Name Pa able Description Pa ment Amouni FUND GRAND TOTAL 10,243.42, OPGA GRAND TOTAL $101243.42 Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 1/19/08 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES Golf Shop Operations - 3,032.61 Cart Operations 100.80 1,340.24 Golf Course Operations - 4,948.00 Food & Beverage - 1,384.98 General & Administration - 4,653.83 FUND TOTAL 100.80 15,359.66 MEMORANDUM TO: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC GOLF AUTHORITY FROM: WARREN LEHR MANAGER OF GOLF AND PARKS SUBJECT: SUPPLEMENTAL APPROPRIATION BAILEY FOUNDATION DONATION DATE: January 30, 2008 BACKGROUND: Bailey Ranch Golf Club has received a donation from the Bailey Foundation through the assistance and generosity of Mr. Roy Cartwright and Ms. Patsy Cravens. The donation is in the amount of $25,000 and has been given to assist with the interior and exterior appearance and maintenance of the Bailey Ranch clubhouse. As the grant was not included in the current fiscal year 2007 -2008 budget, a supplemental appropriation is requested in order to utilize those funds. There are no matching fund requirements, so the supplemental appropriation provides equal increases in both revenues and expenditures. This budget change would have no net effect on the financial condition of the golf course. If approved, it is staff's intent to utilize the funds to replace carpet, do limited landscaping, and improve the front entry hall display cabinet. RECOMMENDATION: Staff recommends Trustee acceptance of a donation from the Bailey Foundation and approval of an amendment to the OPGA budget increasing the estimated revenues by $25,000 and increasing the appropriation for expenditures by $25,000 in the OPGA budget.