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Home My WebLink About2008.02.05_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: February 5, 2008 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at Cit Hall at 5:00 in. on Friday, February 1, 2008. (; '. "t iv M. Stevens, Deputy City Clerk AGENDA 1. Call to Order Chairman Stephen Cataudella 2. Roll Call 3. /Consideration and appropriate action relating to a pp request for approval of the Consent q Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of January 15, 2008 Regular Meeting. Attachment #3-A B. Approval of Claims. Attachment #3-13 S: \Agendas\OPGA\2008\0205. doc Owasso Public Golf Authority February 5, 2008 Page2 4. ✓/ Consideration and appropriate action relating to a request for Trustee acceptance of a monetary donation from the Bailey Foundation in the amount of $25,000 and approval of an amendment to the FY 2007-2008 OPGA budget, increasing the amount of revenues and appropriations for expenditures by $25,000. Mr. Lehr Attachment # 4 Staff will recommend Trustee acceptance of the donation from the Bailey Foundation and approval of an amendment to the FY 2007-2008 OPGA budget increasing the amount of revenues and appropriations for expenditures by $25,000. 5. Report from OPGA Manager. 6. ✓ Report from OPGA Attorney. 7. /New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. /Adjournment. S:Agendas\0PGA\2008\0205. doc OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Wednesday, January 15, 2008 The Owasso Public Golf Authority met in regular session on Tuesday, January 15, 2008 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, January 11, 2008. ITEM 1. CALL TO ORDER Chairman Cataudella called the meeting to order at 6:39 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Steve Cataudella, Chairman D.J. Gall, Vice Chair Doug Bonebrake, Trustee Susan Kimball, Trustee Jon Sinex, Trustee A quorum was declared present. STAFF Rodney Ray, City Manager Julie Lombardi, Authority Attorney ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the January 2, 2008 Regular Meeting. B. Approval of Claims. C. Acknowledgement of receiving the monthly FY 2007-2008 budget status report. Ms. Kimball moved, seconded by Mr. Bonebrake, to approve the OPGA Consent Agenda with claims totaling $10,895.57 and payroll claims totaling $15,515.79. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5-0. Owasso Public Golf Authority January 15, 2008 ITEM 4. REPORT FROM OPGA MANAGER No report ITEM 5. REPORT FROM OPGA ATTORNEY No report ITEM 6. NEW BUSINESS None ITEM 7. ADJOURNMENT Ms. Kimball moved, seconded by Mr. Bonebrake, to adjourn. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5-0 and the meeting was adjourned at 9:42 p.m. Pat Fry, Minute Clerk Stephen Cataudella, Chairman 2 Date: 1 /31 /2008 Claims List Budget Unit Title Vendor Name Payable Description Payment Amounl OPGA JPMORGAN CHASE BANK REASORS-FOOD 18.94 JPMORGAN CHASE BANK CUTTER & BUCK -JACKET 55.84 JPMORGAN CHASE BANK CUTTER & BUCK -JACKETS 152.19 JPMORGAN CHASE BANK CUTTER & BUCK -JACKET 54.30 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 230.08 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 80.09 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 9.92 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 180.13 JPMORGAN CHASE BANK REASORS-FOOD 31.15 JPMORGAN CHASE BANK CALLAWAY-MERCHANDISE 145.91 JPMORGAN CHASE BANK GEAR FOR SPORT -GLOVES 158.00 JPMORGAN CHASE BANK SAMS-FOOD 134.92 JPMORGAN CHASE BANK FOOTJOY-MERCHANDISE 97.24 JPMORGAN CHASE BANK ACUSHNET-CART MITTS 90.62 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 79.22 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 95.72 JPMORGAN CHASE BANK NIKE-INV 914438449 1,036.76 JPMORGAN CHASE BANK CUTTER & BUCK -JACKET 54.30 JPMORGAN CHASE BANK ICUTTER & BUCK -JACKET 152.27 TOTAL OPGA 2,857.60 COURSE MAINT YALE CLEANERS, INC. YALE UNIFORM TOWEL SERVICE 8.27 JPMORGAN CHASE BANK OREILLY-PLUG TAP 9.49 JPMORGAN CHASE BANK OREILLY-BATTERY 79.11 JPMORGAN CHASE BANK OREILLY-BATTERY CABLE 4.49 YOCHAM TRUCKING, INC. BUNKER RENOVATIONS 568.52 YALE CLEANERS, INC. YALE UNIFORM TOWEL SERVICE 8.27 JPMORGAN CHASE BANK LOWES-LIGHTING SUPPLIES 75.24 JPMORGAN CHASE BANK LOWES-RETURN MERCHANDISE -40.13 JPMORGAN CHASE BANK LOWES-SUPPLIES 26.70 JPMORGAN CHASE BANK LOWES-PAINT 22.68 JPMORGAN CHASE BANK LOWES-LADDER HOOKS 15.98 JPMORGAN CHASE BANK LOWES-ELEC SUPPLIES 85.90 JPMORGAN CHASE BANK LOWES-ELEC SUPPLIES 45.11 JPMORGAN CHASE BANK LOWES-IRRIGATION 9.13 JPMORGAN CHASE BANK GEM DIRT -SAND 170.00 JPMORGAN CHASE BANK LOWES-ELECTRICAL PARTS 18.95 YALE CLEANERS, INC. YALE UNIFORM CLEANING SERVICE 8.27 OWASSO PUBLIC WORKS AUTHORITY WATER USE 379.32 DYNA SYSTEMS TRACTOR REPAIR/MAINT 186.77 JPMORGAN CHASE BANK WATER PROD -IRRIGATION 38.59 JPMORGAN CHASE BANK LOWES-IRRIGATION PARTS 56.60 JPMORGAN CHASE BANK LOCKE SUPPLY -PARTS 1.78 JPMORGAN CHASE BANK LOWES-BROOMS & SHOVELS 80.85 JPMORGAN CHASE BANK 1OFFICE DEPOT -BINDERS 135.30 Page 1 Date: 1 /31 /2008 Claims List Budget Unit Title Vendor Name Payable Description Payment Amouni COURSE MAINT JPMORGAN CHASE BANK LOWES-REPAIR PARTS 51.94 AEP/PSO ELECTRIC USE 447.18 AT&T MOBILITY PHONE USE 18.95 PLATINUM PROTECTION, INC. SECURITY 25.00 LUBER BROS INC CLUTCH FOR MOWER 61.08 PROFESSIONAL TURF PRODUCTS, LP BRAKE TABLE ASSEMBLY 50.94 PROFESSIONAL TURF PRODUCTS, LP WHEEL CYLINDER ASSEMBLY 90.99 PROFESSIONAL TURF PRODUCTS, LP LABOR/MATERIALS 785.02 ONEOK, INC OKLAHOMA NATURAL GAS GAS USE 241.17 PROFESSIONAL TURF PRODUCTS, LP WHEEL CYLINDER 77.81 YALE CLEANERS, INC. YALE UNIFORM TOWEL SERVICE 8.27 LUBER BROS INC HYDRAULICS 108.70 LUBER BROS INC IDECK MOUNT PLATES 472.73 TOTAL COURSE MAINT 4,334.97 FOOD & BEV JPMORGAN CHASE BANK SAMS-PLATES 31.20 TOTAL FOOD & BEV 31.20 GOLF ADMIN JPMORGAN CHASE BANK SHERWIN WMS-PAINT 22.23 LOWES HOME IMPROVEMENT WAREHOUSE CEILING REPAIR SUPPLIES 2.88 JPMORGAN CHASE BANK MEETING EXPENSE 28.96 OKLAHOMA GOLF ASSOCIATION OGA MEMBERSHIP DUES 100.00 OWASSO PUBLIC WORKS AUTHORITY WATER USE 16.71 OWASSO PUBLIC WORKS AUTHORITY WATER USE 4.80 JPMORGAN CHASE BANK LOWES-PAINT SUPPLIES 28.47 LOWES HOME IMPROVEMENT WAREHOUSE CEILING REPAIR SUPPLIES 32.78 LOWES HOME IMPROVEMENT WAREHOUSE CEILING REPAIR SUPPLIES 4.04 LOWES HOME IMPROVEMENT WAREHOUSE CEILING REPAIR SUPPLIES 8.97 LOWES HOME IMPROVEMENT WAREHOUSE CEILING REPAIR SUPPLIES 1.46 COX COMMUNICATIONS CABLE USE 36.01 UNITED STATES GOLF ASSOCIATION USGA DUES 100.00 ORKIN EXTERMINATING CO, INC EXTERMINATER 50.48 SBC YELLOW PAGES, INC YELLOW PAGES 164.60 ONEOK, INC OKLAHOMA NATURAL GAS GAS USE 666.65 JPMORGAN CHASE BANK OFFICE DEPOT -PRINTER CART 69.99 JPMORGAN CHASE BANK LOWES-PAINT SUPPLIES 115.51 AT&T MOBILITY PHONE USE 190.66 AEP/PSO ELECTRIC USE 929.45 ATHLETIC WORLD ADVERTISING AD POSTERS 250.00 ATHLETIC WORLD ADVERTISING AD POSTERS 170.00 PLATINUM PROTECTION, INC. ISECURITY 25.00 TOTAL GOLF ADMIN 3,019.65 Page 2 Date: 1 /31 /2008 Claims List Budget Unit Title I Vendor Name Payable Description IPayment Amouni :FUND GRAND TOTAL 10,243.42 OPGA GRAND TOTAL $10,243.42 Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 1/19/08 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES Golf Shop Operations - 3,032.61 Cart Operations 100.80 1,340.24 Golf Course Operations - 4,948.00 Food & Beverage - 1,384.98 General & Administration - 4,653.83 F- U N D TOTAL 100.80 15,359.66 MEMORANDUM TO: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC GOLF AUTHORITY FROM: WARREN LEHR MANAGER OF GOLF AND PARKS SUBJECT: SUPPLEMENTAL APPROPRIATION BAILEY FOUNDATION DONATION DATE: January 30, 2008 BACKGROUND: Bailey Ranch Golf Club has received a donation from the Bailey Foundation through the assistance and generosity of Mr. Roy Cartwright and Ms. Patsy Cravens. The donation is in the amount of $25,000 and has been given to assist with the interior and exterior appearance and maintenance of the Bailey Ranch clubhouse. As the grant was not included in the current fiscal year 2007-2008 budget, a supplemental appropriation is requested in order to utilize those funds. There are no matching fund requirements, so the supplemental appropriation provides equal increases in both revenues and expenditures. This budget change would have no net effect on the financial condition of the golf course. If approved, it is staff s intent to utilize the funds to replace carpet, do limited landscaping, and improve the front entry hall display cabinet. RECOMMENDATION: Staff recommends Trustee acceptance of a donation from the Bailey Foundation and approval of an amendment to the OPGA budget increasing the estimated revenues by $25,000 and increasing the appropriation for expenditures by $25,000 in the OPGA budget.