HomeMy WebLinkAbout2008.02.12_City Council Agenda_SpecialPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING:
DATE:
TIME:
PLACE:
Special
February 12, 2008
6:00 p.m.
Owasso Firestation No. 3
9990 N. 145" East Avenue
Owasso, Oklahoma
Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board
at 5:00 PM on Friday, February 8, 2008. I n n
J iann M. Stevens, Deputy City Clerk
1. Call to Order
Mayor Stephen Cataudella
AGENDA
2. Discussion relating to Community Development Department Items
Mr. Rooney
Attachment # 2
A. Requests for Rezoning (1)
B. Requests for Easement Closure (1)
C. Briefing and update relating to an amendment of the Land Use Master Plan
3. Discussion relating to Public Works Department Items
Mr. Rooney
Attachment # 3
A. Proposed acceptance and final payment of the Sanitary Sewer Extension for
Firestation No. 3
B. Proposed acceptance and final payment of the Waterline Extension for Firestation
No. 3
C. Review of bids received for the purchase of an Asphalt Paver
D. Proposed Change Order No. I relating to the Main Street Improvement Project
(Engineering Services Agreement)
Owasso City Council
February 12, 2008
Page 2
4. Discussion relating to City Manager Items
Mr. Ray
A. Briefing and update relating to the Ice Storm debris removal process
B. Funtastic Island drainage improvements
C. City Manager Report
MEMORANDUM
TO: CITY COUNCIL
CITY OF OWASSO
FROM: LARISSA DARNABY
CITY PLANNER
SUBJECT: OZ-08-O1, A REQUEST FOR REZONING OF LS ACRES LOCATED
AT 10409 NORTH HIGHWAY 169 SERVICE ROAD
DATE: February 8, 2008
BACKGROUND:
In order to further facilitate the development of their property for office use, Coffee Creek
Development has acquired 1.5 acres of land to the west of the existing Coffee Creek Office Park
and requested it be rezoned from an AG (Agriculture) Zoning District to an OM (Office Medium)
Zoning District. A general area map is attached for review.
PROPERTY CHARACTERISTICS:
The property is currently undeveloped and is zoned AG (Agriculture). Property to the north is
undeveloped and planned for future commercial use under the Coffee Creek PUD. Land to the
east is zoned OM (Medium Office) and is recognized as Coffee Creek Office Park. The Lanes at
Coffee Creek is located to the south of the subject tract. The Owasso Expressway lies west of
the site.
The subject site is 1.5 acres in size. The property will be served by water served by Washington
County Rural Water District Number 3, municipal wastewater, municipal police, municipal fire,
and municipal EMS service.
DESCRIPTION OF OM ZONING DISTRICT:
The OM zoning district is designed to accommodate a wide range of office uses that are protected
from other commercial activities.
LEGAL CONSIDERATIONS OF ZONING REQUESTS:
Section 1500 of the Owasso Zoning Code outlines the city's policy on zoning amendments. The
code states that amendments will be adopted to recognize changes in the Comprehensive Plan, or to
recognize changing conditions in a particular area or in the jurisdictional area. Zoning changes must
be based on two fundamental questions: 1) Does the requested zoning allow a land use that is
appropriate for the subject property, and 2) Is the requested zoning in conformance with the Owasso
Land Use Master Plan?
Development considerations such as traffic, roads, grading, drainage, stormwater detention, utilities,
rights-of--way, etc, are not to be considered until the platting stage of development. At the platting
(and site planning) stage, the Planning Commission, municipal staff, and the Technical Advisory
Committee work with the applicant to solve these types of specific development concerns.
The proposed development for this property is a dental office facility.
CONFORMANCE TO MASTER PLAN DESIGNATION:
The Owasso 2015 Land Use Master Plan designates the property for commercial use. The
requested zoning designation, OM (Medium Office), is allowed within the master plan's
designation for the property.
ANALYSIS:
The subject tract was previously owned by the Oklahoma Department of Transportation for the
development of Highway 169. The applicant acquired the property from ODOT and is currently
in the process of re-zoning and platting the subject tract.
If the application is approved, the subject property would be zoned OM (Medium Office). Such
a rezoning would allow for the property to develop as a dental office facility. The Owasso
Master Plan calls for the commercial use of the property.
RECOMMENDATION:
The Planning Commission will consider to the rezoning request at their meeting on February 11,
2008. Pending that consideration, the staff intends to recommend approval of OZ 08-01.
ATTACHMENT:
1. Case map
2. Legal Notice
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NOTICE TO THE PUBLIC OF A HEARING ON A
PROPOSED AMENDMENT TO THE ZONING ORDINANCE OF THE
CITY OF OWASSO, OKLAHOMA
OZ-08-O1
Notice is hereby given that a public hearing will be held before the Owasso Planning Commission, at Old Central, 109 N.
Birch, at 6:00 P.M. February 11, 2008. At the hearing, consideration will be given to the proposed change of the zoning
classification of the following described property:
A tract of land being part of the Southeast Quarter of the Southeast Quarter of the Northeast Quarter of the
Northwest Quarter (SE/4 SE/4 NE/4 NW/4) in Section Sixteen (16), Township Twenty-one (21) North, Range
Fourteen (14) East of the Indian Base and Meridian, Tulsa County, State of Oklahoma, according to the U.S.
Government Survey thereof, being more particularly described as follows:
Beginning at the Northeast corner of the SE/4 SE/4 NE/4 NW/4; Thence southwesterly along a curve to the left a
distance of 161.40 feet to a point being the Northwest corner of Lot 1, Block 1 of The Lanes at Coffee Creek, an
Addition to the City of Owasso; thence Southeasterly along the Northeasterly line of The Lanes at Coffee Creek,
thence Southeasterly along the Northeasterly line of The Lanes at Coffee Creek to a point on the East line of the
Northwest Quarter; thence Northerly along the East line of the Northwest Quarter to the Point of Beginning.
The subject tract is located on the east side of the Owasso Expressway, north of The Lanes at Coffee Creek.
To be considered is a rezoning of approximately 1.5 acres, more or less from AG (Agriculture) to OM (Office Medium).
All persons interested in this matter may be present at the hearing and present their objections to or arguments. If you
are unable to attend this meeting, please forward any comments you may have in writing to the Owasso Community
Development Department, PO Box 180, Owasso, OK 74055. These comments will be presented to the Owasso
Planning Commission at the scheduled public hearing by the Community Development Staff.
For more information on the proposed rezoning contact the Owasso City Planner, City Hall, 111 N. Main Street,
Owasso, Oklahoma 74055, or phone (918) 376-1543.
Dated at Owasso, Oklahoma, the 11`x' day of January, 2008.
Larissa Darnaby
City Planner
MEMORANDUM
TO: CITY COUNCIL
CITY OF OWASSO
FROM: LARISSA DARNABY
CITY PLANNER
SUBJECT: REQUEST FOR AN EASEMENT CLOSURE, AT 13105 EAST 95TH
COURT NORTH
DATE: February 8, 2008
BACKGROUND:
The City of Owasso has received a request from Mr. and Mrs. Bradley Hart to close the drainage
easement located in the rear property of Lot 30, Block 2, Nottingham Estates V, more commonly
recognized as 13105 East 95th Court North. The Hart's desire is to place an in ground swimming
pool in the rear yard of their property that would encroach into the existing drainage easement. The
subject property is located at the end of a cul-de-sac on 95th Street North. A site plan and a general
area map are included for your review.
PROPERTY CHARACTERISTICS:
The legal description of the property is Lot 30, Block 2, Nottingham Estates V.
The tract is zoned for RS-2 Single-Family Residential use. The existing land use is residential for
the subject property, as is land to the north, south and east. An undeveloped tract occupies land to
the west.
The subject property is located on a cul-du-sac (95th Street North) and is served by municipal water,
wastewater, police, fire, and EMS service.
ANALYSIS:
The applicant desires to place an in ground swimming pool in the rear yard of the property. The
in ground swimming pool, as it is currently planned, would encroach into the existing drainage
easement, thus the basis for the easement closure request.
The Technical Advisory Committee considered this item at their regular meeting on January 23,
2008. At that meeting, utility providers and city staff are afforded the opportunity to comment on
the application and request any changes or modifications. The following comments were provided:
Public Works submitted a letter to the applicant outlining particular drainage issues that
must be addressed at the time of the easement closure.
RECOMMENDATION:
The Planning Commission will consider to the request for the easement closure at their meeting
on February 11, 2008. Pending that consideration, the staff intends to recommend approval of
the easement closure at 13105 East 95`h Court North.
ATTACHMENTS:
1. Case Map
2. Easement Closure request letter
3. Nottingham Estates Plat
4. Site Plan
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P.O. 180
Owasso, OK 74055
918.272.4959
www.cityofowasso.com
9101 N 13 9TH E AVE
HART EASEMENT
CLOSURE
LOCATIONMAP
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Consulting Civil Engineers
8556 E. 101st Street, Ste F
Tulsa, Oklahoma 74133
(918) 369-3701 FAX (918) 369-3703
December 20, 2007
Mr. Rodney Ray, City Manager
City of Owasso
111 North Main
Owasso, OK 74055
Re: Easement release -Nottingham Estates Addition
Dear Mr. Ray:
I would appreciate you assistance on this matter. If we need to provide any additional
information please let us know.
Sincerely,
SPRADLING AND AS
L. Spradling, P.E., L.S.
Enclosures:
Cc: Mr. and Mrs. Bradley Hart
DATE FILED September 26, 2000 ~ . » ,~ .,,. ~ ~, ,,,, PLAT NO . 5477
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MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: ERIC WILES
COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: UPDATE OF THE OWASSO LAND USE MASTER PLAN
DATE: February 8, 2008
BACKGROUND OF RECENT NEIGHBORHOOD MEETING AND RESPONSE:
At their January 15, 2008 regular meeting, the City Council conducted a public hearing to obtain
citizen input on the proposed update to the Owasso Master Plan. At that public hearing, several
citizens addressed the Council, expressing their desire for their properties to be planned for future
commercial use, rather than future residential use currently designated by the plan. The area is
located south of East 106th Street, between North 129th East Avenue and the Owasso Expressway
and has developed for residential purposes.
In order to gather more information regarding the opinions of all the residents within the area, the
City Council directed staff to conduct a neighborhood meeting. At that meeting, all property
owners could express whether they wanted their properties designated for future commercial or
residential use.
The neighborhood meeting was held on January 31, 2008. The meeting was well attended and
many residents did indicate their preferred future land use. Further, the staff conducted a survey by
U.S. Postal Service of the area property owners; the response rate for the survey was also
substantial.
To date, the staff has received responses from 40 of the 54 property owners in the subject area.
Thirt~ght (38) of the responses indicate the owners desire a future commercial land use
designation; one (1) response indicates the owners desire a future residential land use designation,
and one (1) response indicates the owners remain undecided about the future land use designation
for their property. An aerial photograph map is attached with this memorandum, illustrating the
spatial arrangement of responses that have been received.
Property owners will have another opportunity to voice their opinions regarding the update to the
Land Use Master Plan at a Public Hearing to be held during the February 19, 2008 Council
meeting.
STAFF COMMENT:
Although it is the staff's belief this area is an appropriate location for commercial uses (corporate
offices, restaurants, and retail establishments), the staff desires to avoid a situation where such
commercial uses would be interspersed with residential uses in the same area. In the past, staff has
recommended (and the Council has agreed) the future land use designation not change from
residential to commercial until all property owners within the subject area come to the City of
Owasso and request such change.
Prior to the neighborhood meeting, the staff believed a roughly even division of opinion existed
among property owners regarding whether the property should be used commercially or
residentially. Following the neighborhood meeting and survey, the staff findings are quite different;
95% of the responses received thus far indicate a desire for the property to be used commercially.
The staff believes that such a large majority on the part of the property owners is a rather clear
indication that the neighborhood, in large part, shares the opinion that future commercial use is
appropriate. As a result, the staff intends to place an action item on the February 19, 2008 Council
meeting recommending Council approval of the Master Plan update, to include the designation of
the entire area south of East 106`" Street North, between North 129t" East Avenue and the Owasso
Expressway, as appropriate, for future commercial land use.
Additionally, in order to make it less likely that individual zoning requests will result in a
patchwork pattern of commercial and residential uses, the staff also intends to recommend that
rezoning requests only be considered when at least ten acres are included in the application to
change the properties' zoning from residential to commercial. Should this recommendation be
approved, the staff would include such a provision in the goals and objectives of the Master Plan.
RECOMMENDATIONS:
1. The staff intends to recommend that the master plan update designate the entire area south
of East 106t" Street North, between North 129t" East Avenue and the Owasso Expressway,
for future commercial land use.
2. The staff also intends to recommend that a provision be added to the goals and objectives of
the Master Plan that rezoning requests be considered when at least ten acres are being
included in the application to change the properties' zoning from residential to commercial.
3. The Master Plan Steering Committee and the staff recommend approval of the update to the
Owasso Land Use Master Plan.
ATTACHMENTS:
1. Memo dated January 3, 2008 regarding the request to update the Land Use Master Plan.
2. Aerial photograph depicting spatial arrangement of responses about desired future land uses
for subject neighborhood
3. Proposed Master Plan land use map
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: ERIC WILES
COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: UPDATE OF THE OWASSO LAND USE MASTER PLAN
DATE: January 3, 2008
BACKGROUND:
The Owasso Master Plan is a document representing desired future land use and transportation
patterns for the physical development of the community. The Owasso 201 S Land Use Master Plan
was adopted by the City Council on September 21, 2004. From September through December
2007, the steering committee for the update of the Owasso Land Use Master Plan conducted its
review of the community's comprehensive plan. That update is now prepared and ready for such
consideration.
The Master Plan can be generally divided into three parts: 1) statistics, figures and estimates, 2)
map of desired land use patterns, and 3) key issues, needs, and goal statements. It serves as an
adopted statement of growth policy for the city, and provides the basis for land use decisions such
as zoning. It is the City's policy to evaluate and update the master plan from time to time in order
to ensure its relevance to the changing realities facing Owasso.
PROCESS USED IN UPDATING THE MASTER PLAN:
The staff began the process of updating the Master Plan by analyzing demographic data collected
since the 2004 plan update. This data was synthesized with development patterns that have
occurred in and around Owasso during the same period and an inventory was taken of Owasso's
recent growth and current land use distribution. Once the staff prepared this inventory of current
conditions and updated the community's population projections, a proposed plan of future land
uses was drafted. It is this plan that the steering committee has reviewed.
Now that the committee has completed its review, the Master Plan will be considered by the
Planning Commission at the January 7, 2008 regular meeting. A public hearing will be held at
that meeting in order to provide the public with an opportunity to inspect the plan. Citizens and
Planning Commissioners will be able to give input about the draft, which will then be revised
according to such input. Once the Planning Commission has completed its review, the plan will
be presented to the City Council at a public meeting for consideration and possible adoption.
PROPOSED CHANGES TO MASTER PLAN:
The most noticeable change being proposed to the plan is the removal of the "Rural" designation
for planned future land uses. Currently, there are six land use classifications shown on the plan:
rural, residential, transitional, commercial, industrial, and community. The staff has found that as
property within Owasso's fenceline develops, existing rural land changes to another land use type,
typically residential. Already, the City has seen an instance where the master plan's rural
designation had to be changed to accommodate a residential development.
Also, the "Community" land use is being changed to "Parks". The color green will still be used for
parks and golf courses, but other community facilities such as schools and city facilities will now be
included with the "Transitional" classification. The staff based this decision on the observation that
if a school or city facility ceases to be used for that purpose, the desired land use will likely be
office or maybe even commercial. This change will make that transition easier.
Most of the other proposed changes include revising the desired future land use on small tracts
usually located at the corners of arterial intersections. These changes seek to implement the City's
policy of encouraging "nodal" development, with more intense commercial land uses at arterial
corners, less intense residential land uses in the interiors of sections, and a buffer of transitional
uses such as offices and multi-family between the commercial and residential developments.
The proposed changes also seek to accommodate proposed developments that have been made
known since the plan was last updated. These proposed developments include the Larkin Bailey
PUD, the Owasso Waterfront Project, and the Stone Canyon development.
PLANNING COMMISSION HEARING:
The Owasso Planning Commission will consider the amendments to the Owasso Land Use
Master at a public hearing on January 7, 2008.
RECOMMENDATION:
The staff intends to recommend approval of the update to the Owasso Land Use Master Plan.
ATTACHMENT:
Proposed Master Plan land use map
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MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: ROGER STEVENS
INTERIM PUBLIC WORKS DIRECTOR
SUBJECT: FIRE STATION NO.3 SANITARY SEWER EXTENSION
ACCEPTANCE AND FINAL PAYMENT
DATE: February 4, 2008
BACKGROUND:
This project included the construction of approximately 500 linear feet of 8-inch sanitary sewer
to service Fire Station No. 3 (see Attachment A).
Existing sanitary sewer infrastructure is located approximately 500 linear feet north of Fire
Station No. 3. Following a review of alternatives, a recommendation was made for the
construction of 500 linear feet of 8-inch sanitary sewer ranging from 9 feet to 11 feet in depth.
Such depth will enable gravity-flow service to the new fire station as well as to existing and
future development in the area.
Design documents were completed in June of 2007 and a Bid Notification was published in the
Owasso Reporter on June 7, 2007. Bid documents were also submitted to plan firms and
facsimile notifications were sent directly to local contractors. Bids were opened on June 28,
2007, with a single bid submitted by McGuire Brothers Construction of Tulsa, Oklahoma in the
amount of $101,981.00.
On July 17, 2007, City Council voted to reject the McGuire Brothers bid and directed staff to re-
bid the project. Re-bid notifications were published in the Owasso Reporter on July 17 and July
24, 2007, along with documents submitted to plan firms and facsimile notifications sent directly
to local contractors.
Bids were received and publicly opened on Monday, August 06, 2007 with four (4) bids
submitted. On August 21, 2007, the Council awarded the contract in the amount of $61,520 to
MSB Construction of Tulsa, Oklahoma for this project.
ALLOWANCE ALLOCATION:
The work was awarded as a unit price contract where the quantities presented in the Bid Form
were estimated based on expected conditions and used solely for the purpose of comparison of
bids. It was therefore anticipated, that a quantity adjustment would be made at final payment to
reflect the actual quantities utilized. Funding for the final quantity adjustment, and other
Fire Station No. 3 Sanitary Sewer
Acceptance and Final Payment
Page2of3
necessary changes, was included under the Project Allowance Line Item ($3,000) listed in the
Bid Tabulation.
The following items are adjustments of quantities based on unit prices bid for items included in
the contract:
uantit
Description Unit Unit Cost Adjustment Total
Temp Erosion & Sediment Control LS $200.00 1.0 $200.00
Concrete Driveway CY $75.00 65.0 $4,875.00
RR Asphalt Pavement SY $65.00 25.0 $1,625.00
8" SDR 35 PVC LF $48.00 70.0 $3,360.00
16" Steel Casing LF $50.00 30.0 $1,500.00
SUBTOTAL $11,560.00
Project Allowance LS $3,000.00 470.0 -$470.00
TOTAL PROJECT UNDERRUN $11,090.00
As shown above, quantity adjustments resulted in a reduction of materials in five (5) categories
totaling $11,560.00.
An overrun in the Project Allowance of $470.00 occurred due to a conflict with a newly installed
AEP underground power line. The location of the power line resulted in the construction of a 4"
inch PVC sanitary sewer line in lieu of seventy feet of 8" PVC sanitary sewer main line. The
cost of installing the service line totaled $3,470 and is reflected under the project allowance.
FINAL PAYMENT:
A final inspection of the improvement project was completed by Public Works staff on January
25, 2008. All items identified at this inspection requiring correction to meet city standards have
been completed. The contractor has provided atwo-year maintenance bond for the work as part
of the Contract Documents.
Progress payments have been made in the amount of $35,716.50. Pay Request No. 2, in the
amount of $14,713.50, was submitted on January 31, 2008 by the contactor as a request for final
payment (see Attachment B).
Fire Station No. 3 Sanitary Sewer
Acceptance and Final Payment
Page 3 of 3
FUNDING:
An adjustment in the contract will be required to reflect the following:
Original contract amount $ 61,520.00
Minus Quantity Adjustments 11,090.00
Revised Contract Total $ 50,430.00
PROJECT FUNDING:
Funding for this project has been allocated in the Capital Improvements Fund (40-250-54100-
029).
RECOMMENDATION:
Staff intends to recommend Council acceptance of the Fire Station No. 3 Sanitary Sewer
Improvements and authorization for final payment to MSB Construction Co. of Tulsa, Oklahoma
in the amount of $14,713.50 for a final revised contract amount of $50,430.00.
ATTACHMENTS:
A. Location Map
B. Final Pay Request
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FIRE STATION #3 SANITARY SEWER CITY OF OWASSO
?/4/08
Legend 111 N. Main Street
P.O. Box 180
saNiraRY sEwE~ ~iNE Owasso, OK 74055
North
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V/.~ ~c.F2...=~'ti Y C3Y RI?PRESENTATIG~N 73Y ~:ITY !~i' ~WASSCD (3F STS ACCL"I2AC'I'.
IMd TGR ' ~ I I
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APPLICA"I-[ON AND C[:R1~1[~1CA"1 I I_OR`PAYMENT Pa~c Une of
1(): (O~~ner) ~ l'~' n-~ Q WOfS_l ~ Contract Date: ~~t~~fi 2 ~~21)~~
Application Date: Jc2 t~ . 3 ~ ~ ^r~'~
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FROti1: (.Contractor) ~- < ~ ~. Period "1~'0: ~ e~ y~ . ~ ~ ~'~ %- ~~
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Ise, ~) ~ Architect
PRO.II:CT: ~ ~ ~"o~. ~ ~ 7 /~l-b ~~ Contractor
[:n~~incer
C'ON I RAC' I I~UR:
C'ON"IRAC'"('OR'S APPLICA"I-ION I~OR PAYMENT"
Application is made for payment, as shown helo~~~, in connection with the Contract.
Continuation sheet is attached.
1. Original Contract Sum
$ b/,J~~d'L~U
?. Net Change by Chan~'e Orders
~. Contract Sum to Date I line 1 ~. ? 1
-4. ~folal Ccmtplctcd c~. Stored to Date
(Column G on ('ontinuation Shcctl
$ l1 .i~ (~. Q~
~. Retaina~~e: a. °j~ of Completed Work $ / `-~'
__ -- -
(Column D &: E on Contimuation ShceO - f~INAI.
h. °4, of Stored titaterial `(;
(Column 1-' on Continuation Sheet)
total lZetainage (Line ~a ~ ~h)
(~. ~fotal Earned Less Retaina~e
(Line ~ Icss Line ~ I otal )
.~`~ U , ~/3 u . U v
7. Less Previous Certilicates tur Payment
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K. CI ~RR[~.NI~ PAl'M1:NT Di1E $ / ~ ~ ~ 3 __.~
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9. [3alance to f=inish. Plus Retainage $
(I.II1C > less [.llle O
('1IANGE ORDh:R S1!MIv1AKY:
ADD11lONS D[:Di~C~I1UN
Change Urders approved in previous
months b_v OVdNLIZ
~hOTALS $ $
Approved [his month
Number $ $
Date Approved
--- -
7~OTA[.S $ $
Net Change by Change Orders $
~I~l~le undersi~~ned Contractor certifies that to the best of"the Contractor's knowledge. intorniation
and belief: the FORK covered by this Application for payment has been completed in
accordance with the Contract Documents. that all amounts have been paid by the Contractor for
Work ti~)r which previous Certificates for Pa}~ment were issued and payments received from the
(honer. and that current payment shown herein is now' due.
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Suhscribrd and sworn to before me this -7 ~ day of
~1y Commission [;zpires:_ / j- ~~ _
U?Ilh
Date: ~,~-- y O
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PUBLIC ~ g ALEXANDER
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COMMISSION #: 05000138
~1(ifll.l-.A11~.N (~
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,~~rzC[ nTIC-r~s ,~ [:N<~rNrr[i~s C~[z~frr[cA~rF~: rOK [~n~"tiIF.N.r
In accordance with the contract documents, based on on-site observations and the date
comprising the above application, the ArchitccUE:ngineer certifies to the Owner that to the best
of the Architectls%Enginecr's knowledge. information and belief; the Work has progressed as
indicated, the quality of the Work is in accordance ~~~ith the Contract Documents. and the
Contractor is entitled to payment of the amount certified.
AMOl1N"I~ CER t~IF[L:U ~ ~ ~ ~ rl3 Jc- ~~
(Attach explanation if amount certitied differs from the amount applied tar.)
ARC'I11~1-ECT / F;NGINEER: c,w~~ "t ~..~~~„~~. ~~~oJ~s
F3~ ~. -` Date: G2.-[~ ~-- G~Qy
This certificate is not negotiable. The AMOUNT CERTIF~(ED is payable only to the contractor
named herein. Issuance, payment and acceptance of payment without prejudice to any rights of
the Owner or Contractor under this Contract.
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MSB CONSTRUCTION INC. Telephone: 918-439-0000
14990 E. PINE STREET Fox: 918-439-0003
TULSA, OK. 74116 CELL 918-261-6475
CHANGE ORDER PROPOSAL
Proposal to: CITY OF OWASSO
Fox Number:
Project: FIRE STATION SEWER LINE
INSTALL 4" SEWER LINE ACROSS 100TH STREET
4" SCD 40, TEE, BENDS, AND CLEAN OUTS
P/ease call if you hove any questions concerning our proposal.
$ 3,470.00
Sincere/y,
Mark 5. Bertsch
PRESIDENT AccEPTED BY _ `~~.~ __.
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COMPANY G% ~ ~
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DATE / ~
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Date: 1/22/2008
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: ROGER STEVENS
INTERIM PUBLIC WORKS DIRECTOR
SUBJECT: FIRE STATION NO.3 WATERLINE EXTENSION
ACCEPTANCE AND FINAL PAYMENT
DATE: February 4, 2008
BACKGROUND:
This project included an upgrade of the existing water distribution infrastructure to service Fire
Station No. 3 and the area west of the new fire station location (see Attachment A).
Following a review of the existing infrastructure in the area, a recommendation was made for the
construction of 900 linear feet of 12-inch and 400 linear feet of 6-inch distribution piping,
complete with new fire hydrants and appurtenances, to serve the new station. Additionally, as an
alternate, a recommendation was made for the construction of an added 1,000 linear feet of 10-
inch piping and 2,600 linear feet of 8-inch piping to upgrade service to the surrounding area.
Although the additional water line was not required in order to provide service to the fire station,
it would increase the level of service to existing homes, enhance fire protection resources, and
provide additional capacity for future development of the area.
Design documents were completed in May 2007 and a Bid Notification was published in
accordance with state statutes in the Owasso Reporter on May 10, 2007 and May 17, 2007.
Three bids were received and publicly opened on June 1 1, 2007. On June 19, 2007, City Council
awarded the contract to MSB Construction of Tulsa, Oklahoma in the amount of $317,935 for
the base project and the alternate.
ALLOWANCE ALLOCATION:
The work was awarded as a unit price contract where the quantities presented in the Bid Form
were estimated based on expected conditions and used solely for the purpose of comparison of
bids. It was therefore anticipated, that a quantity adjustment would be made at final payment to
reflect actual quantities provided. Funding for other necessary changes was included under the
Project Allowance Line Item ($11,000 base bid and $14,000 for the alternate bid) listed in the
Bid Tabulation.
Fire Station No. 3 Waterline Extension
Acceptance and Final Payment
Page 2 of 4
The following items are adjustments of quantities based on unit price bids for items included in
the contract:
uantit
Description Unit Unit Cost Adjustment Total
Base Bid Items
Sodding SY $1.50 2306.7 $3,460.00
Select Bedding CY $10.00 220.0 $2,200.00
Temp Bale Barrier LF $3.00 65.0 $195.00
Temp Silt Fence LF $4.00 250.0 $1,000.00
Coarse AGG #7 CY $5.00 440.0 $2,200.00
CLSM Backfill CY $5.00 150.0 $750.00
Concrete Driveway SY $75.00 223.0 $16,725.00
RR Asphalt Pavement SY $60.00 15.0 $900.00
4" Gate Valve (RMJxFLG) EA $500.00 1.0 $500.00
12" Gate Valve
(RMJxFLG) EA $1,500.00 1.0 $1,500.00
6" PVC C900 Class 150 LF $18.00 43.0 $774.00
12" PVC C900 Class 150 LF $36.00 300.0 $10,800.00
6x6x6 FLG Tee, RJ (DIP) EA $300.00 1.0 $300.00
12x12x4 FLG Tee (DIP) EA $500.00 1.0 $500.00
12x12x6 FLG Tee (DIP) EA $500.00 1.0 $500.00
6" Blind Flange EA $100.00 1.0 $100.00
8" Blind Flange EA $100.00 1.0 $100.00
12" Blind Flange EA $300.00 1.0 $300.00
4" Solid Sleeve EA $200.00 1.0 $200.00
4" PVC C900 Class 150 LF $15.00 55.0 $825.00
Project Allowance LS $11,000.00 8650.0 $8,650.00
Alternate Bid Items
Solid Slab Bedding SY $1.50 1833.3 $2,750.00
Select Bedding CY $10.00 750.0 $7,500.00
Temp Bale Barrier LF $3.00 200.0 $600.00
Coarse AGG #57 CY $5.00 880.0 $4,400.00
CLSM Backfill CY $5.00 100.0 $500.00
Concrete Driveway SY $75.00 50.0 $3,750.00
6" PVC C900 Class 150 LF $20.00 60.0 $1,200.00
8" PVC C900 Class 150 LF $23.00 100.0 $2,300.00
8" Restrained Joint LF $30.00 200.0 $6,000.00
10" PVC C900 Class 150 LF $26.00 20.0 $520.00
6x6x6 FLG Tee EA $300.00 2.0 $600.00
6 "x 1 1 /2" Reducing FLG
(DIP) EA $300.00 1.0 $300.00
1Ox10x10 FLG Tee EA $500.00 1.0 $500.00
Project Allowance LS $14,000.00 5200.0 $5,200.00
TOTAL UNDERRUN $88,599.00
Fire Station No. 3 Waterline Extension
Acceptance and Final Payment
Page 3 of 4
Description
AGG Base Type A (Base
Bid)
AGG Base Type A (Alt
Bid)
6x4 Reducer RJ (DIP) (Alt
Bid)
6" Solid Sleeve (Alt Bid)
1Ox10x6 MJ Tee (Alt Bid)
Unit
Unit Cost
CY $5.00
CY $5.00
uantit
Adjustment Total
220.0 -$1,100.00
750.0 -$3,750.00
1.0 -$300.00
1.0 -$300.00
1.0 -$500.00
-$5,950.00
$82,649.00
TOTAL OVERRUN
EA
EA
EA
$300.00
$300.00
$500.00
TOTAL PROJECT UNDERRUN
As shown above, final quantity adjustments resulted in a reduction of materials in thirty-five (35)
categories totaling $88,599.00 and an overrun in five (5) categories totaling $5,950.00, for a total
project underrun of $82,649.00.
FINAL PAYMENT:
A final inspection of the improvement project was completed by Public Works staff on January
25, 2008. All items identified during this inspection requiring correction to meet city standards
have been completed. The contractor has provided atwo-year maintenance bond for the work as
part of the Contract Documents.
Progress payments have been made in the amount of $196,461.00. Pay Request No. 3 in the
amount of $38,805.00 was submitted on January 31, 2008 by the contactor as a request for final
payment (see Attachment B).
During the final audit of this project, a $20 error was discovered in the bid documents under line
item No. 5, Select Bedding (see Attachment C). This quantity item was not used; however the
amount was reflected in the final contract amount. Therefore, an adjustment to the contract will
be required to reflect the following:
Original contract amount $ 317,935.00
Minus Quantity Adjustments 82,649.00
Minus Contract Adjustment 20.00
Revised Contract Total $ 235,266.00
PROJECT FUNDING:
Funding in the amount of $129,390.00 is included in the FY 2006-2007 Capital Improvements
Fund for the construction of the Base Bid work. Additional, funding in the amount of
$188,545.00 is included in the OPWA Capital Improvements Fund for the construction of the
Alternate work.
Fire Station No. 3 Waterline Extension
Acceptance and Final Payment
Page 4 of 4
RECOMMENDATION:
Staff intends to recommend Council acceptance of the Fire Station No. 3 Waterline Extension
and authorization for final payment to MSB Construction Co. of Tulsa, Oklahoma, in the amount
of $38,805.00, for a final revised contract amount of $235,266.00.
ATTACHMENTS:
A. Location Map
B. Final Pay Request
C. Bid Item Adjustment
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NOTTINGHAM H/LL
FIRE STATION #3 WATER LINE EXTENSION
2/4/08
Legend
~ WATER LINE
North
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Vv~;:~YR_gN`S'Y OAR IZEPRZ/SENTATION SY CITY OF OWASSO OF ZTS ACCIJR.~C'Y.
CITY OF OWASSO
111 N. Main Street
P.O. Box 180
Owasso, OK 74055
918.376.1500
APPLICA'T'ION AND CERTIFICATE FOR PAYMENT Pa~c Une of
r i
IY): ((honer) C'r'-~y ~~f OWL~s.S ~ Contract bate:.-Jti n 7iUU~
// / /~/ . /yl ~ ~ ~,
O:~.i ~ ss v , ~ r< ~ "7 y ~` ~- s- Application Uatc: ~~ ~ . ~ ~ ~ ZC~~
~/
1~ ROM: (Contractor) r~ ~~ ~~ 5 ~rV `-~.y~~,~`, ` Period ~I~o: ~ ~; n . J 1 ~ ~- U~~
_~ ~y/~~ Distrihution(ho: O~amer
" ~ (s ~: , 01C Architect
PRO.II-:Cl~: i~W~~ss:~ ~~~fir~ ~„~~ ~;;-~ f~<.~,~,~ /~.1; ~' Contractor
I:I1L'IneCC
CON'IRAC~hOR"S APPLICA"I'[ON FOR PAYMENT
Application is made for payment, as shown below, in connection with the Contract.
Continuation sheet is ariached.
1. Original Contract Sum
.'. Net Change b~~ Change Orders
$_~_~_~ 9 3 ~ d
~: `~
..~
i. Contract Sum to Date ([. i ne I & ?) $_ ~ ~ ~ / ~ S- U ~
~ S
~F. Total Completed K Stored to Date $ ~ -~ ~ ~ ~' ~' • ~ ~
((.'olumn (. on ('ontinuation Shut)
~. Retainat!e: a. _ ____"'~, of~Completed Work $
(Colunu~ I) x F: on Continuation Sheet) - FINAL.
h. °~, ut~ Stored Material
IColumn F on Continuation Sheol
~fotal Rrtaina~~r (Line ~a K gib)
6. ~I~utal l~:arncd Less Rctainage
(Line -~ Icss l.inc i ~fotall
7. less I'rc~~ious Ccrtilicutcs liar Payment
11~11(i ---~ -
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-1GItFF~IF:NT
_- -----
UU;UU - I'a_c' of I-1
K. CURRL~NI~ Pn~'~11_::NI~ DUE
9. [3alancc to Finish. Plus Retaina~~e
1l.inc ~ less Line f~)
CIl1N(~l: ORD1~:R Sl_i!~~1!~1.11tY:
Change Orders approved in previous
nwnths by OWNF,R
'~I~OT:~I.
.Approved this month
tiumher
Date Approved
$343,~os.a~-
:~UDI~I~IONS DEDUCI~IUNti
c e
$ S
$ $
1 l / 1 t1 I ..~
Net Change by Change Orders
The undersigned Contractor certifies that to the best of the Contractor's knowledge, information
and belief. the WORK covered by this Application for payment has been completed in
accordance with the Contract Documents_ that all amounts have keen paid by the Contractor for
Work for which previous Certificates for Payment ~~ere issued and payments received from the
O~~ner. and that current payment shown herein is now due.
CON I R.~ ' I UR:
f3v: ,1N~2~
s~fA l'I: OF OI~I.;~l lOti1n ~
COUNTY' Ot~~S ~.~ )
Suhscrihed and sworn to before me this ~ day of
11v Commission Expires: ~~~'_ ~~?____
Date: ' y
Z~~ ~
_ OTgRY Notary Public Oklahoma
~ ~ OFFICIAL SEAL
Pueuc ~. B. ALEXANDER
er "tm Foa
sr"TE°f COMMISSION #:05000138
(A~ My CaRmiss~~n ~:~ires: y
;1GRl f ti11a l
(1_'f)(~ OI)311U - I'a_~~ S ~~t I-J
ARCI (I~I~~f:C"1"'S / ENGINf~:I~R'~ CI~:R~I~If=-C~1~F: FOR P.-~Yti1LNI'
In accordance «ith the contract documents, based on on-site observations and the date
comprising the above application, the .=~rchitecUl:ngineer certifies to the O~~ner that [o [he best
of the Archiieci,'s/Engineer's knowledge, int~~rmation and belief: the Work has progressed as
indicated, the quality of the Work is in accordance with the Contract [)ocuments. and the
Contractor is entitled to pa}'ment ol~the amount certified.
AMOl'N I~CER~I~II~IL:U $.j r'? , t'! ~J~ ~?
(~~ttach explanation if amount certttied differs tom the amount applied for.)
;~1R('I11"1"L:C"I~ / ENGINEER: c~7'~~-`'.-+~~;~..~j3~` f.~ \~;CL~
~ r
~,_~._~,
I~his certificate is not negotiable. "I~hc AMUI N~I~ C'F~RTIFIED is payable only to the contractor
named herein. Issuance. payment and acceptance of payment without prejudice to any rights of
the (h~ ner or Contractor under this Conu~act.
- ---- - ----------.. __..__ _ ----~C~KI I ~i_I::ti_l.
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MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: TIM DOYLE (PUBLIC WORKS)
GENERAL SERVICES SUPERINTENDENT
SUBJECT: USED ASPHALT PAVER PURCHASE
DATE: February 8, 2008
BACKGROUND:
Included in FY 2007-2008 Streets Division Budget is $50,000 for the procurement of a used
asphalt paver. This paver is to be utilized for asphalt repairs and small overlay projects.
A bid specification was prepared based upon general requirements for a used paver. Public
Works staff contacted local and national equipment representatives in order to identify a quality
used paver with fewer than 1200 hours of operation that met the specifications and was within
the approved budget. At least one used asphalt paver meeting the requirements was located and
staff from Public Works and Support Services conducted an inspection of the equipment to
determine its functionality.
SOLICITATION OF BIDS:
An advertisement for bids was published in accordance with state statutes in the Owasso
Reporter on January 24, 2008. Bids will be opened and reviewed on February 14, 2008.
Providing a bid is received within the allocated budget amount, the staff intends to recommend
Council award the purchase of the equipment during its regularly scheduled meeting on February
19, 2008.
FUNDING SOURCE:
Funding for the used paver is included in the FY 07-08 Streets Division Machinery and
Equipment budget (01-300-54400).
RECOMMENDATION:
Staff intends to recommend Council award a bid for the purchase of a used asphalt paver to the
lowest responsive and responsible bidder based on bids received and tabulated February 14, 2008
at their regularly scheduled meeting of February 19, 2008.
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: ROGER STEVENS
INTERIM PUBLIC WORKS DIRECTOR
SUBJECT: AGREEMENT FOR PROFESSIONAL SERVICES
MAIN STREET STREETSCAPE IMPROVEMENT PROJECT
CHANGE ORDER NO. 1
DATE: February 8, 2008
BACKGROUND:
As part of Vision 2025 Downtown/Neighborhood Rehabilitation Program, Tulsa County voters
endorsed a $1.1 million expenditure to promote community beautification and economic vitality
in the Owasso Downtown area. The proposal -which is in accordance with the Owasso
Downtown Development Plan (2001) -calls for the burial of overhead utilities, construction of
streetscaping, and installation of ornamental lighting and signs along Main Street between E. 76
Street North and 3rd Street North.
On May 16, 2006, following a request by city staff, Cobb Engineering submitted a proposal for
the performance of design work associated with improvements to Main Street. The proposal
included fees for the performance of conceptual and final design and bidding and construction
services. On July 25, 2006 Council awarded a contract to Cobb Engineering in the amount of
$115,752.00 for these services.
Design documents were completed on June 6, 2007 and public advertisements were published in
the Owasso Reporter. Bids were received and publicly opened on July 9, 2007, with a single bid
submitted by Sherwood Construction, Catoosa, OK in the amount of $990,031.00. On August
21, 200, Council rejected the single bid and directed staff to re-bid the project.
This project was re-advertised in October 2007. On November 16, 2007 two bids were received
and publicly opened. Council awarded a contract to Crossland Construction on December 18,
2007 in the amount of $851,019.61 for this project.
DESIGN SERVICES AGREEMENT:
Due to the re-bid process, Cobb Engineering incurred extra cost for services not included within
the original contract. These services included re-evaluating the scope of the project, additional
design services by Alaback Design Associates, and printing services. Cobb Engineering
submitted a change order in the amount of $5,405.97 for these services.
Agreement For Professional Services
Main Street Streetscape Improvements
Change Order No. 1
Page 2 of 2
FUNDING:
Funding for the majority of this project has been allocated by Vision 2025. Additionally, on
December 18, 2007, Council authorized the use of $200,000 from the Hotel/Motel Tax Fund and
$100,000 from the Capital Improvements Fund in order to fully fund this project.
RECOMMENDATIONS:
Staff intends to recommend City Council approval of Change Order No. 1 in the amount of
$5,405.97 to Cobb Engineering for additional services related to the Main Street Streetscape
Enhancement project.
ATTACHMENTS:
A. Location Map
B. Invoice No. 06018-08
Owasso Public Works
Department
301 West 2nd Street
Owasso, OK 74055
918.272.4959
918.272.4996
www.citvofowasso.co
Main Street Streetscape
Enhancements
LOCATION MAP
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Oklahoma City, OK 73122-2426
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