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Home My WebLink About2008.02.19_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: February 19, 2008 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, February 15, 2008. ty J uliann M. Stevens, Deputy City Clerk AGENDA Call to Order Vice Chairman D.J. Gall 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of February 5, 2008 Regular Meeting. Attachment #3-A B. Approval of Claims. Attachment #3-B C. Acknowledgement of receiving the monthly FY 2007-2008 budget status report. Attachment # 3-C S:\Agendas\0PGA\2008\0219.doc Owasso Public Golf Authority February 19, 2008 Page 2 4. Report from OPGA Manager. 5. Report from OPGA Attorney. 6. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 7. Adjournment. S:\Agendas\OPGA\2008\0219.doc OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, February 5, 2008 The Owasso Public Golf Authority met in regular session on Tuesday, February 5, 2008 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, February 1, 2008. ITEM 1. CALL TO ORDER Chairman Cataudella called the meeting to order at 7:02 p.m. ITEM 2. ROLL CALL PRESENT Steve Cataudella, Chairman D.J. Gall, Vice Chair Susan Kimball, Trustee Jon Sinex, Trustee A quorum was declared present. STAFF Tim Rooney, Assistant Authority Manager Julie Lombardi, Authority Attorney ABSENT Doug Bonebrake, Trustee ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the January 15, 2008 Regular Meeting. B. Approval of Claims. Mr. Sinex moved, seconded by Mr. Gall, to approve the OPGA Consent Agenda with claims totaling $10,243.42 and payroll claims totaling $15,359.66. YEA: Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 4-0. Owasso Public Golf Authority February S, 2008 ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE ACCEPTANCE OF A MONETARY DONATION FROM THE BAILEY FOUNDATION IN THE AMOUNT OF $25,000.00 AND APPROVAL OF AN AMENDMENT TO THE FY 2007-2008 OPGA BUDGET, INCREASING THE AMOUNT OF REVENUES AND APPROPRIATION FOR EXPENDITURES BY $25,000.00 Mr. Lehr presented the item and recommended Trustee acceptance of the donation from the Bailey Foundation and approval of an amendment to the FY 2007-2008 OPGA budget increasing the amount of revenues and appropriations for expenditures by $25,000.00 Mr. Gall moved, seconded by Ms. Kimball, for Trustee acceptance of the donation from the Bailey Foundation, as recommended. YEA: Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 4-0. ITEM 5. REPORT FROM OPGA MANAGER No report ITEM 6. REPORT FROM OPGA ATTORNEY No report ITEM 7. NEW BUSINESS None ITEM 8. ADJOURNMENT Ms. Kimball moved, seconded by Mr. Sinex, to adjourn. YEA: Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 4-0 and the meeting was adjourned at 7:05 p.m. Pat Fry, Minute Clerk Stephen Cataudella, Chairman 2 Claims List Budget Unit Title Vendor Name Payable Description Payment Amount OPGA JPMORGAN CHASE BANK BATTLE CREEK -OHS BAGS 1,224.53 JPMORGAN CHASE BANK TEXOMA GOLF 38.45 JPMORGAN CHASE BANK TEXOMA GOLF 186.45 JPMORGAN CHASE BANK CALLAWAY GOLF MERCH 156.25 JPMORGAN CHASE BANK ACUSHNET-TITLEIST 188.28 JPMORGAN CHASE BANK ACUSHNET-FOOTJOY 165.39 JPMORGAN CHASE BANK GEAR FOR SPORTS 141.60 JPMORGAN CHASE BANK GEAR FOR SPORTS 578.57 JPMORGAN CHASE BANK GREG NORMAN RAIN PANTS 47.74 BGR DAILY ACCT. PETTY CASH REIMB/GOLF 278.45 FADLER FOOD / SUPPLIES 172.11 TULSA COFFEE SERVICE INC DBA JAVA D ICOFFEE / SERVICE 22.95 TOTAL OPGA 3,200.77 CART OPERATIONS JPMORGAN CHASE BANK GEAR FOR SPORTS -UNIFORMS 1,009.99 JPMORGAN CHASE BANK JUSTICE GOLF -CART PARTS 635.70 TOTAL CART OPERATIONS 1,645.69 COURSE MAINT JPMORGAN CHASE BANK TRAVEL EXPENSE 26.37 JPMORGAN CHASE BANK OKLA GOLF COURSE -DUES 50.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 16.68 JPMORGAN CHASE BANK LOWES-CUPS 3.67 JPMORGAN CHASE BANK TRAVEL EXPENSE 8.38 JPMORGAN CHASE BANK TRAVEL EXPENSE 10.58 JPMORGAN CHASE BANK WALMART-SUPPLIES 14.05 JPMORGAN CHASE BANK TRAVEL EXPENSE 16.29 JPMORGAN CHASE BANK TRAVEL EXPENSE 8.88 AT&T MOBILITY PHONE USE 1.29 ONEOK, INC OKLAHOMA NATURAL GAS GAS USAGE 256.34 AT&T MOBILITY PHONE USE 18.94 YOCHAM TRUCKING, INC. TOPDRESSING SAND 206.03 YALE CLEANERS, INC. YALE UNIFORM SHOP TOWEL SERVICE 8.27 TREASURER PETTY CASH TAXI FAR/C. COOK 74.00 AEP/PSO ELECTRIC USE 778.98 TULSA MAINTENANCE SUPPLY TOWEL DISPENSER 20.00 YALE CLEANERS, INC TOWEL SERVICE 8.27 YALE CLEANERS, INC ITOWEL SERVICE 24.81 TOTAL COURSE MAINT 1,551.83 FOOD & BEV BGS GREASE TRAP SERVICE GREASE SERVICE 100.00 FADLER FOOD / SUPPLIES 18.53 JPMORGAN CHASE BANK LOWES-CLEANING SUPPLIES 10.98 JPMORGAN CHASE BANK TRAVEL EXPENSE 13.02 Page 1 Claims List Budget Unit Title Vendor Name Payable Description jPayment Amouni TOTAL FOOD & BEV 142.53 GOLF ADMIN JPMORGAN CHASE BANK KEGWORKS-CONDIMENT STAT 153.36 GOLFSWITCH, INC INTERNET TEE TIMES 150.00 JPMORGAN CHASE BANK TEXOMA GOLF 81.51 JPMORGAN CHASE BANK OFFICE DEPOT -PAPER 27.99 WASTE MANAGEMENT QUARRY LANDFILL TRASH SERVICE 205.83 GOLFSWITCH, INC INTERNET TEE TIMES 150.00 COURSE TRENDS, INC WEB HOSTING 345.00 AT&T MOBILITY PHONE USE 190.58 ONEOK, INC OKLAHOMA NATURAL GAS GAS USAGE 742.04 AT&T MOBILITY PHONE USE 3.54 JPMORGAN CHASE BANK SHERWIN WILLIAMS-PAINT 66.69 AEP/PSO ELECTRIC USE 816.51 CITY OF OWASSO WATER / SEWER 41.28 COMMUNITY PUBLISHERS INC DBA NEIGHB 1ADVERTISEMENT 131.26 TOTAL GOLF ADMIN 3,105.59 FUND GRAND TOTAL 9,646.41 OPGA GRA ND TOTAL $9,646.41 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 02/02/08 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES 600 Golf Shop Operations - 3,006.28 605 Cart Operations - 1,319.87 610 Golf Course Operations 23.99 4,908.30 670 Food & Beverage - 1,421.55 690 General & Administration - 4,653.83 FUND TOTAL 23.99 15,309.83 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2006-2007 Statement of Revenues & Expenses As of January 2008 and 2007 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other Transfer from General Fund TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES January 31, 2008 1 January 31, 2007 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget 14,834 308,462 835,374 36.93% 18,494 410,335 849,000 48.33% 6,081 86,994 205,450 42.34% 2,506 86,372 200,000 43.19% (5,074) (69,141) (153,505) 45.04% (1,867) (74,505) (149,000) 50.00% 3,201 81,910 222,950 36.74% 1,347 109,312 234,500 46.61% (1,443) (33,837) (69,786) 48.49% (781) (34,524) (73,515) 46.96% 27,503 41,019 30,000 136.73% 76 2,675 45,000 5.94% - - - - 33,333 233,333 400,000 58.33% 45,103 1,070,483 38.81% 53,107 732,998 1,505,985 48.67% 415,408 41,633 412,762 660,818 62.46% 46,087 363,813 662,105 54.95% 5,316 47,382 89,130 53.16% 2,412 40,640 90,950 44.68% 7,834 80,898 218,725 36.99% 7,910 91,480 173,218 52.81% - 23,654 49,900 47.40% - 27,816 41,185 67.54% 4,389 30,218 51,910 58.21% 70,184 250,265 538,527 46.47% 59,173 594,914 1,070,483 55.57% 126,593 774,014 1,505,985 51.40% NET INCOME (LOSS) (14,071) (179,506) - (73,486) (41,016) -