HomeMy WebLinkAbout2008.02.19_City Council Agenda_AddendumCITY OF OWASSO
ADDENDUM TO CLAIMS TO BE PAID 02/19/08
VENDOR
OWASSO COMMUNITY CHOIR
DESCRIPTION AMOUNT
ARTS GRANT 3,000.00
General Fund Total ' 3,000.00
GRAND TOTAL 3,000.00
PUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular
DATE: February 19, 2008
TIME: 6:30 p.m.
PLACE: Council Chambers, Old Central Building
109 N. Birch
Notice and agenda filed in the office of the City Clerk and posted at City Hall 5:00 p.m. on Friday,
February 15, 2008.
Jufiann M. Stevens, Deputy City Clerk
AGENDA
1. Call to Order
Vice Mayor D.J. Gall
2. Invocation
Jack Voss, Crossroads Christian Church
3. Flag Salute
4. Roll Call
5. Presentation of a Character Certificate.
Vice Mayor Gall
The Mayor and City Council will recognize Public Service Company of Oklahoma for
endurance displayed by their employees following the December 2007 ice storm. PSO
employees worked countless hours in freezing temperatures in order to restore power to many
Owasso residents who were without heat and electricity for an extended period of time.
S:\Agendas\Council\2008\0219.doc
Owasso City Council
February 19, 2008
Page 2
6. Reading of Mayor's Proclamation
Vice Mayor Gall
Attachment # 6
The Mayor will read a proclamation declaring February 23, 2008 as "Spay Day" in the City of
Owasso encouraging citizens to have their pets spayed or neutered.
7. Consideration and appropriate action relating to a request for Council approval of the Consent
Agenda. All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.
A. Approval of Minutes of the February 5, 2008 Regular Meeting and February 12, 2008
Special Meeting.
Attachment # 7 -A
B. Approval of Claims.
Attachment # 7 -B
C. Acknowledgement of receiving the monthly FY 2007 -2008 budget status report.
Attachment # 7 -C
D. Acceptance of the IHOP water system improvements located at the intersection of N. 121St
East Avenue and N. Garnett Road consisting of approximately 300 linear feet of eight (8)
inch PVC water line.
Attachment # 7 -D
PUBLIC HEARING
8. The City Council will conduct a public hearing for the purpose of receiving citizen comments
and input on proposed amendments to the Owasso Land Use Master Plan.
Mr. Wiles
Attachment # 8
Owasso City Council
February 19, 2008
Page 3
9. Consideration and appropriate action relating to a request for Council approval of amendments
to the Owasso Land Use Master Plan.
Mr. Wiles
Attachment # 8
Staff will recommend Council approval of the amended Owasso Land Use Master Plan.
10. Consideration and appropriate action relating to a request for Council approval of a citizen's
request to partially close a drainage easement located at 13105 E. 95th Court North.
Ms. Darnaby
Attachment # 10
Staff will recommend Council approval of the easement closure request, providing the
property owner files documentation acknowledging the partial easement closure with the
property abstract.
11. Consideration and appropriate action relating to a request for Council approval of rezoning
request OZ 08 -01, consisting of approximately 1.5 acres at 10409 N. Owasso Expressway, just
west of the existing Coffee Creek Office Park and north of the Lanes Bowling Alley from AG
(Agriculture) zoning to OM (Office Medium) zoning.
Ms. Darnaby
Attachment # 11
Staff will recommend Council approval of rezoning request OZ 08 -01.
12. Consideration and appropriate action relating to a request for Council approval of a change
order request to the Agreement for Engineering Services related to the Main Street Streetscape
Improvement Project.
Mr. Stevens
Attachment #12
Staff will recommend Council approval of Change Order Request No. 1 to the Agreement
between the City of Owasso and Cobb Engineering in the amount of $5,405.97 for
engineering design services necessary for the rebidding of the construction project.
Owasso City Council
February 19, 2008
Page 4
13. Consideration and appropriate action relating to a request for Council acceptance of the
Firestation No. 3 Sanitary Sewer Extension Project and authorization for final payment to
MSB Construction of Tulsa, Oklahoma.
Mr. Stevens
Attachment # 13
Staff will recommend Council acceptance of the Firestation No. 3 Sanitary Sewer Extension
Project and authorization for final payment in the amount of $14,713.50 to MSB Construction
Company of Tulsa, Oklahoma for a final revised contract amount of $50,430.
14. Consideration and appropriate action relating to a request for Council acceptance of the
Firestation No. 3 Waterline Extension Project and authorization for final payment to MSB
Construction of Tulsa, Oklahoma.
Mr. Stevens
Attachment # 14
Staff will recommend Council acceptance of the Firestation No. 3 Waterline Extension Project
and authorization for final payment in the amount of $38,805 to MSB Construction Company
of Tulsa, Oklahoma for a final revised contract amount of $235,266.
15. Consideration and appropriate action relating to a request for Council to award a bid for the
purchase of a used asphalt paving machine.
Mr. Doyle
Attachment # 15
Staff will recommend Council award the bid for the purchase of a 2003 Leeboy 8500 used
asphalt paving machine to Kirby -Smith Machinery, Incorporated of Tulsa, Oklahoma in the
amount of $47,500.
16. Report from City Manager.
17. Report from City Attorney.
Owasso City Council
February 19, 2008
Page 5
18. Report from City Councilors.
19. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda.)
20. Adjournment.
PROCLAMATION
CITY OF OWASSO, OKLAHOMA
WHEREAS, cats and dogs provide companionship and share the home of over 71,000,000
individuals in the United States; and
WHEREAS, humane societies and shelters euthanize approximately four million cats and dogs
each year, although many of them are healthy and adoptable, due to lack of
critical resources such as money, space and good adoptive homes; and
WHEREAS, the problem of pet overpopulation costs the taxpayers of this country millions of
dollars annually through animal control programs aimed at coping with the
millions of homeless cats and dogs; and
WHEREAS, spaying and neutering cats and dogs has been shown to drastically reduce
overpopulation; and veterinarians, humane societies, national and local animal
protection organizations, and private citizens worked together to ensure the
spaying or neutering of more than 20,000 companion animals through "Spay Day
USA " in 2007; and
WHEREAS, veterinarians, humane societies, national and local animal protection
organizations, and private citizens have joined together again to advocate the
spaying and neutering of companion animals on "Spay Day USA 2008 ";
NOW, THEREFORE, I, D.J. Gall, by virtue of the authority vested in me as Mayor of the City
of Owasso, do hereby proclaim February 23, 2008, is designated:
"Spay Day USA"
in the City of Owasso and urge all Citizens to have their pest spayed or neutered.
IN WITNESS THEREOF, I have hereunto
set my hand and caused the seal of the City
of Owasso to be affixed this 19th day of
February, 2008.
D.J. Gall, Vice Mayor
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, February 5, 2008
The Owasso City Council met in regular session on Tuesday, February 5, 2008 in the Council
Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall
bulletin board at 5:00 p.m. on Friday, February 1, 2008.
ITEM 1. CALL TO ORDER
Mayor Cataudella called the meeting to order at 6:32 p.m.
ITEM 2. INVOCATION
The invocation was offered by Allen Richard from Freedom Church of Owasso.
ITEM 3. FLAG SALUTE
Boy Scout Troop 168 presented the Colors and led the Flag Salute.
ITEM 4. ROLL CALL
PRESENT
Steve Cataudella, Mayor
D.J. Gall, Vice Mayor
Susan Kimball, Councilor
Jon Sinex, Councilor
A quorum was declared present.
STAFF
Tim Rooney, Assistant City Manager
Julie Lombardi, City Attorney
ABSENT
Doug Bonebrake, Councilor
ITEM 5. PRESENTATION OF THE CHARACTER TRAIT OF THE MONTH
Police Chief Dan Yancey, a member of the Owasso Character Council, presented to the Council
"Deference," the Character Trait of the Month for February, 2008.
40
Owasso City Council February 5, 2008
ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA
A. Approval of Minutes of the January 15, 2008 Regular Meeting.
B. Approval of Claims.
C. Acknowledgement of receiving Agreements for Urban Engineering Services
from Khoury Engineering, Incorporated; 2HE Group, LLC; Crafton, Tull,
Sparks, & Associates; and, authorization for the Mayor to execute each
agreement.
D. Acknowledgement of receiving the FY 2006 -2007 Annual Financial Statements
and Audit Report.
E. Consideration and appropriate action relating to a request for Council approval
of Ordinance No. 907, an ordinance approving annexation request OA 07 -06 for
approximately 18 acres located north of East 106th Street North, immediately
west of the Owasso Sports Park at 9917 East 106th Street North.
F. Consideration and appropriate action relating to a request for Council approval
of Ordinance No. 908, an ordinance approving annexation request OA 07 -07 for
approximately 4.86 acres located at 12924 East 76th Street North, immediately
west of the Crown Colony subdivision.
G. Consideration and appropriate action relating to a request for Council approval
of Ordinance No. 909, an ordinance approving annexation request OA 07 -09 for
approximately 13 acres, located on the east side of North 145th East Avenue, t/4
mile south of State Highway 20.
H. Consideration and appropriate action relating to a request for Council approval
of Ordinance No. 910, an ordinance approving OPUD 07 -01, a planned unit
development consisting of approximately 1.83 acres located on the east side of
the Owasso Expressway, north of the Three Lakes III subdivision, about % mile
south of E. 96th Street North.
Ms. Kimball moved, seconded by Mr. Gall, to approve the Consent Agenda with claims totaling
$930,111.55, healthcare self - insurance claims totaling $76,647.88 and payroll claims totaling
$321,827.06.
YEA: Cataudella, Gall, Kimball, Sinex
NAY: None
Motion carried 4 -0.
2
Owasso City Council
February S, 2008
ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL ACCEPTANCE OF A GRANT FROM THE
DEPARTMENT OF HOMELAND SECURITY COMMERCIAL EQUIPMENT
DIRECT ASSISTANCE PROGRAM
Chief Clark presented the item and recommended Council acceptance of the CEDAP grant
including the hazardous materials response personal protective equipment.
Ms. Kimball moved, seconded by Mr. Sinex, to accept the CEDAP Grant, as recommended.
YEA: Cataudella, Gall, Kimball, Sinex
NAY: None
Motion carried 4 -0.
ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL AUTHORIZATION FOR THE CITY MANAGER TO
EXECUTE A "FACILITY USE" AGREEMENT BETWEEN THE CITY OF
OWASSO AND THE U.S. SHOOTING ACADEMY
Deputy Police Chief Chambless presented the item and recommended Council approval of a
contract between the City of Owasso and the U.S. Shooting Academy for use of their facility;
and authorization for the City Manager to execute the contract. Additionally, staff recommends
authorization for the City Manager to execute the contract with USSA for Fiscal Year 2009
through Fiscal Year 2013 contingent upon annual appropriations.
Mr. Sinex moved, seconded by Mr. Gall, for Council approval the contract with the U.S.
Shooting Academy, as recommended.
YEA: Cataudella, Gall, Kimball, Sinex
NAY: None
Motion carried 4 -0.
ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF A CONTRACT BETWEEN THE
CITY OF OWASSO AND OWASSO 20, LLC FOR THE PURCHASE OF LAND
RELATED TO THE NORTH GARNETT ROAD REGIONAL DETENTION
FACILITY, AND AUTHORIZATION FOR PAYMENT
Mr. Rooney presented the item and recommended Council approval of a contract between the
City of Owasso and Owasso 20, LLC for the purchase of eleven (11) acres in order to construct
the North Garnett Road Regional Detention Facility, and authorization for payment in the
amount of $1,437,480.00.
3
Owasso City Council February S, 2008
Councilor Kimball questioned the wording in Item 1. A.(iv) [the Stormwater Detention Facility
would accommodate the on -site storm water detention requirements of the remainder of Seller's
property not sold to the City, and property owned by Owasso 7, LLC, containing approximately
seven (7) acres, all at no cost whatsoever to Seller or Owasso 7] of the contract. City Attorney
Julie Lombardi answered that it was always the intent of the City that Owasso 7, LLC would pay
for it's detention, and the wording of the contract would be changed [the Stormwater Detention
Facility would accommodate certain storm water detention requirements at no cost].
Ms. Kimball entered a motion for approval of the contract between the City of Owasso and
Owasso 20, LLC with the changes in wording made. Mr. Cataudella seconded the motion.
YEA: Cataudella, Gall, Kimball, Sinex
NAY: None
Motion carried 4 -0.
ITEM 10. REPORT FROM CITY MANAGER.
Mr. Rooney said the new contract would be e- mailed to the Councilors when corrections have
been made.
ITEM 11. REPORT FROM CITY ATTORNEY
No report
ITEM 12. REPORT FROM CITY COUNCILORS
Councilor Kimball thanked Tim Rooney, along with the Fire, Police and Public Works'
Departments, for their diligence in completing the debris cleanup project.
ITEM 13. NEW BUSINESS
None
0
Owasso City Council
ITEM 14. ADJOURNMENT
Ms. Kimball moved, seconded by Mr. Gall, to adjourn.
YEA: Cataudella, Gall, Kimball, Sinex
NAY: None
Motion carried 4 -0 and the meeting was adjourned at 7:00 p.m.
Pat Fry, Minute Clerk
February S, 2008
Stephen Cataudella, Mayor
OWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, February 12, 2008
The Owasso City Council met in a special meeting on Tuesday, February 12, 2008 in the
Community Room at Fire Station #3, 9990 N. 145th E. Avenue, per the Notice of Public Meeting
and Agenda posted on the City Hall bulletin board at 5:00 PM on Friday, February 8, 2008.
ITEM 1: CALL TO ORDER.
Mayor Cataudella called the meeting to order at 6:02 PM.
PRESENT ABSENT
Steve Cataudella, Mayor
DJ Gall, Vice Mayor
Doug Bonebrake, Councilor
Susan Kimball, Councilor
John Sinex, Councilor
A quorum was declared present.
ITEM 2 DISCUSSION RELATING TO COMMUNITY DEVELOPMENT DEPARTMENT
ITEMS
A. REQUESTS FOR REZONING (1)
B. REQUESTS FOR DRAINAGE EASEMENT CLOSURE (1)
C. BRIEFING AND UPDATE RELATING TO AN AMENDMENT OF THE
LAND USE MASTER PLAN
Mr. Rooney reviewed the above items. Both the rezoning and easement closure request were
unanimously approved and had no opposition. It was recommended that documentation be
included with the property owner's deed on the easement closure request as a condition of
approval.
Mr. Rooney also reviewed the update of the Land Use Master Plan, as well the results of the
neighborhood meeting for the area bounded by E. 106th Street North, N. 129th E. Avenue and the
Owasso Expressway. It was explained that 95% of the property owners have a desire for their
property to be designated for future commercial development and that this desire will be
included in the staff recommendation for the adoption of the Land Use Master Plan at the
February 19, 2008 Council meeting.
Owasso City Council February 12, 2008
ITEM 3 DISCUSSION RELATING TO PUBLIC WORKS ITEMS
A. PROPOSED ACCEPTANCE AND FINAL PAYMENT OF THE SANITARY
SEWER EXTENSION FOR FIRE STATION #3
B. PROPOSED ACCEPTANCE AND FINAL PAYMENT OF THE
WATERLINE EXTENSION FOR FIRE STATION #3
C. REVIEW OF BIDS RECEIVED FOR PURCHASE OF AN ASPHALT
PAVER
D. PROPOSED CHANGE ORDER NO. 1 RELATING TO THE MAIN STREET
IMPROVEMENT PROJECT.
Mr. Rooney reviewed the above items. It was explained that both the sewer and water extension
items had cost under runs resulting in a total cost for each project being lower than the awarded
contract price. The asphalt paver bids are to be opened on February 14, 2008 and providing a bid
is received within the allocated funding, staff will be seeking Council action on this item at the
February 19, 2008 meeting. The Change Order to the Main Street Improvement Project was also
reviewed.
ITEM 4 DISCUSSION RELATING TO CITY MANAGER ITEMS
A. BRIEFING AND UPDATE RELATING TO THE ICE STORM DEBRIS
REMOVAL PROCESS
B. FUNTASTIC ISLAND DRAINAGE IMPROVEMENTS
C. CITY MANAGER'S REPORT
Mr. Rooney provided an update regarding the ice storm clean -up efforts and the submittal of
reimbursement claims to FEMA. The Funtastic Island drainage improvement project was
reviewed with plans to close the park on or about March 24, 2008 for a period of three to four
weeks. The City Manager reviewed other informational items in the City Manager's Report,
including a tour of Fire Station #3.
ITEM 5: ADJOURNMENT
Councilor Bonebrake motioned, seconded by Councilor Gall, to adjourn. All were in favor and
the meeting was adjourned at 9:02 PM.
Mayor
2
Claims List
02/19/08
Date: 2/15/2008
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
GENERAL
AEP /PSO
STREET LIGHTS
13.71
TREASURER PETTY CASH
CC REFUND /RACKERS
50.00
TREASURER PETTY CASH
COM CTR REFUND /MARINEZ/BU
150.00
TOTAL GENERAL 213.71
MUNICIPAL COURT
TREASURER PETTY CASH
MEETING EXPENSE
30.00
TREASURER PETTY CASH
MEETING EXPENSE
29.11
TREASURER PETTY CASH
MEETING EXPENSE
30.00
AMERICAN MUNICIPAL SERVICES LTD
COLLECTION FEES
1,010.25
TREASURER PETTY CASH
MTG EXPENSE
30.00
OFFICE DEPOT INC
1OFFICE SUPPLIES
1 1.43
TOTAL MUNICIPAL COURT 1,130.79
MANAGERIAL
OFFICE DEPOT INC
OFFICE SUPPLIES
8.49
GRAND GATEWAY ECO. DEV. ASSC.
PELIVAN TRANSIT
20,987.50
OKLAHOMA STATE UNIVERSITY BUSINESS
LEADERSHIP DEVELOPMENT
300.00
JPMORGAN CHASE BANK
EMPLOYEE APPRECIATION
7010
JPMORGAN CHASE BANK
TULSA CHAMBER - REGIST FEE
30.00
JPMORGAN CHASE BANK
MEETING EXPENSE
10.59
JPMORGAN CHASE BANK
MEETING EXPENSE
70.64
JPMORGAN CHASE BANK
MEETING EXPENSE
49.56
JPMORGAN CHASE BANK
MEETING EXPENSE
41.21
JPMORGAN CHASE BANK
MEETING EXPENSE
44.39
JPMORGAN CHASE BANK
MEETING EXPENSE
22.04
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
168.20
OKLAHOMA MUNICIPAL LEAGUE
CMAO WINTER CONFERENCE RE
200.00
TREASURER PETTY CASH
MEETING EXPENSE /BISHOP
44.34
TREASURER PETTY CASH
MILEAGE /ROONEY
84.84
TREASURER PETTY CASH
COUNCIL APPRECIATION
57.76
TREASURER PETTY CASH
MILEAGE & MEETING EXP /LOM
142.31
TREASURER PETTY CASH
LEGISLATIVE RECEPTION
300.00
OWASSO CHAMBER OF COMMERCE
REGISTRATION FEES - ANNUA
140.00
THE OKLAHOMA ACADEMY FOR STATE GOAL
REGISTRATION FEE - LEGISL
50.00
BAILEY RANCH GOLF CLUB
PUBLIC RELATIONS
2,562.50
JPMORGAN CHASE BANK
OKLA MUN LEAGUE -DUES
75.00
JPMORGAN CHASE BANK
MEETING EXPENSE
40.29
JPMORGAN CHASE BANK
OKLA BAR ASSOC- ANNUAL DUE
275.00
TOTAL MANAGERIAL 25,775.36
FINANCE
WORDCOM,INC
COLORED PAPER
127.50
TREASURER PETTY CASH
MILEAGE /HARRIS
6.06
OFFICE DEPOT INC
OFFICE SUPPLIES
6.29
JPMORGAN CHASE BANK
BEST BUY -UPS MICR PRINTER
199.99
Page 1
Claims List
02/19/08
Date: 2/15/2008
Budget Unit Title Vendor Name
Payable Description jPayment Amount
TOTAL FINANCE 339.84
HUMAN RESOURCES
COMMUNITY PUBLISHERS INC DBA NEIGHB
CLASSIFIED ADS
9.25
COMMUNITY PUBLISHERS INC DBA NEIGHB
CLASSIFIED ADS
9.00
COMMUNITY PUBLISHERS INC DBA NEIGHB
CLASSIFIED ADS
8.50
COMMUNITY PUBLISHERS INC DBA NEIGHB
CLASSIFIED ADS
8.25
COMMUNITY PUBLISHERS INC DBA NEIGHB
CLASSIFIED ADS
22.00
COMMUNITY PUBLISHERS INC DBA NEIGHB
CLASSIFIED ADS
23.10
COMMUNITY PUBLISHERS INC DBA NEIGHB
CLASSIFIED ADS
19.80
COMMUNITY PUBLISHERS INC DBA NEIGHB
CLASSIFIED ADS
23.10
COMMUNITY PUBLISHERS INC DBA NEIGHB
CLASSIFIED ADS
23.10
COMMUNITY PUBLISHERS INC DBA NEIGHB
CLASSIFIED ADS
26.95
COMMUNITY PUBLISHERS INC DBA NEIGHB
CLASSIFIED ADS
11.25
COMMUNITY PUBLISHERS INC DBA NEIGHB
CLASSIFIED ADS
23.45
AMERICANCHECKED, INC ATTN: BILLING
BACKGROUND CHECKS
67.10
JPMORGAN CHASE BANK
NEWSPAPER ONLINE - ADVERT
50.72
JPMORGAN CHASE BANK
NEWSPAPER ONLINE - ADVERT
111.48
JPMORGAN CHASE BANK
FEDERAL MEDIATION
50.00
CHARACTER TRAINING INSTITUTE
CHARACTER BULLETINS
404.01
BAILEY RANCH GOLF CLUB
CHARACTER INIATIVE
380.00
COMMUNITYCARE HMO, INC
EMPLOYEE ASSISTANCE PROGR
220.00
A N Z SIGNS & SHIRTS, INC
CHARACTER BANNER
239.25
COMMUNITY PUBLISHERS INC DBA NEIGHB
CLASSIFIED ADS
13.60
COMMUNITY PUBLISHERS INC DBA NEIGHB
CLASSIFIED ADS
11.80
COMMUNITY PUBLISHERS INC DBA NEIGHB
CLASSIFIED ADS
11.80
COMMUNITY PUBLISHERS INC DBA NEIGHB
CLASSIFIED ADS
12.40
COMMUNITY PUBLISHERS INC DBA NEIGHB
CLASSIFIED ADS
13.00
COMMUNITY PUBLISHERS INC DBA NEIGHB
CLASSIFIED ADS
11.00
COMMUNITY PUBLISHERS INC DBA NEIGHB
CLASSIFIED ADS
7.50
TULSA WORLD
CLASSIFIED ADS
1,116.33
TREASURER PETTY CASH
NOTARY /ATCHINSON
10.00
TREASURER PETTY CASH
CHAMBER LUNCH
20.00
AMERICANCHECKED, INC ATTN: BILLING
BACKGROUND CHECKS
67.10
RICH & CARTMILL
NOTARY BOND
30.00
TREASURER PETTY CASH
MILEAGE /A. GALLEMORE
14.65
TREASURER PETTY CASH
MILEAGE /A. GALLEMORE
17.17
TREASURER PETTY CASH
SUPPLIES /A. GALLEMORE
10.84
ARKANSAS MUNICIPAL LEAGUE
ADVERTISING
322.00
EVERGLADES DIRECT, INC. G -NEIL DIRE
2008 ATTENDANCE CONTROLLE
39.99
EVERGLADES DIRECT, INC. G -NEIL DIRE
2008 ATTENDANCE CONTROLLE
22.99
EVERGLADES DIRECT, INC. G -NEIL DIRE
DELIVERY CHARGES
15.22
MUNICIPAL ELECTRIC SYSTEMS OF OKLAH
RANDOM DRUG & ALCOHOL TES
1,474.50
L & M OFFICE FURNITURE, INC
OFFICE SUPPLIES
31.90
MCAFEE & TAFT
LEGAL SERVICES
1,846.20
Page 2
Claims List
02/19/08
Date: 2/15/2008
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
HUMAN RESOURCES...
WORDCOM,INC
COLORED PAPER
255.00
COMMUNITYCARE HMO, INC
EMPLOYEE ASSISTANCE PROGR
220.00
TENNESSEE MUNICIPAL LEAGUE
ADVERTISING
110.88
TENNESSEE MUNICIPAL LEAGUE
ADVERTISING
92.50
TENNESSEE MUNICIPAL LEAGUE
ADVERTISING
27.75
MISSOURI MUNICIPAL LEAGUE
ADVERTISING
50.00
TOTAL HUMAN RESOURCES 7,606.43
GENERAL GOVERNMENT
TREASURER PETTY CASH
NOTARY SEAL/ A. MAZZANTI
10.00
TREASURER PETTY CASH
POSTAGE /LYNN
5.93
AMERICAN WASTE CONTROL INC
FRONT LOAD SERVICE
258.00
TREASURER PETTY CASH
NOTARY SEAL/J. JACKSON
20.00
AEP /PSO
ELECTRIC USE
2,580.77
TREASURER PETTY CASH
STOP PAY FEE
24.00
HEARTLAND CONSULTING, INC
CONSULTING SERVICES
10,500.00
AT &T MOBILITY
PHONE USE
545.80
TREASURER PETTY CASH
PARCEL MAILING
20.21
NEOPOST LEASING, INC
POSTAGE LEASE
389.00
ONEOK, INC OKLAHOMA NATURAL GAS
GAS USAGE
2,329.43
CINTAS CORPORATION
CARPET /MAT CLEANING
33.30
AT &T MOBILITY
PHONE USE
40.37
OFFICE DEPOT INC
OFFICE SUPPLIES
29.71
JPMORGAN CHASE BANK
ID & SONS -CITY HALL LAWN
560.00
TOTAL GENERAL GOVERNMENT 17,346.52
COMMUNITY DEVELOPMENT
JPMORGAN CHASE BANK
CDW -ADOBE LICENSE
154.80
OFFICE DEPOT INC
OFFICE SUPPLIES
122.45
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
538.54
SPRINT COMMUNICATIONS COMPANY, LP
PCS CHARGES
99.98
SPRINT COMMUNICATIONS COMPANY, LP
PCS CHARGES
101.08
TULSA COUNTY MIS
RECORD USAGE
30.00
CITY GARAGE
VEHICLE MAINT PARTS
43.60
TREASURER PETTY CASH
MEETING EXPENSE/WILES
10.00
JPMORGAN CHASE BANK
IHOBBY LOBBY - SUPPLIES
17.33
TOTAL COMMUNITY DEVELOPMENT 1,117.78
ENGINEERING
UNITED STATES CELLULAR CORPORATION
CELL PHONE USE
112.16
SPRINT COMMUNICATIONS COMPANY, LP
PCS CHARGES
102.40
SPRINT COMMUNICATIONS COMPANY, LP
PCS CHARGES
100.98
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
455.36
JPMORGAN CHASE BANK
PROJ MGMT- MEMBERSHIP
129.00
JPMORGAN CHASE BANK
GALETON GLOVES -VESTS
201.45
JPMORGAN CHASE BANK
MEETING EXPENSE
6.98
Page 3
Claims List
02/19/08
Date: 2/15/2008
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
ENGINEERING...
JPMORGAN CHASE BANK
WALMART -CELL CHARGER
14.86
JPMORGAN CHASE BANK
WALMART -WATER GUARD
14.08
GELLCO UNIFORMS & SHOES, INC. GELLC
SAFETY BOOTS /B. HANCOCK
132.73
JPMORGAN CHASE BANK
MEETING EXPENSE
11.95
JPMORGAN CHASE BANK
MEETING EXPENSE
9.19
TOTAL ENGINEERING 1,291.14
IT
JPMORGAN CHASE BANK
CLUB IT -USB ADAPTER
14.99
JPMORGAN CHASE BANK
LOGMEIN- REMOTE ACCESS
637.50
JPMORGAN CHASE BANK
CDW -SPAM FILTER SUPPORT
919.00
STRATEGIC CONSULTING INTERNATIONAL
GIS COMPLETE MAINTENANCE
4,000.00
COX COMMUNICATIONS
INTERNET FEES
379.95
TOTAL IT 5,951.44
IT - IT SOFTWARE PROJECT
SUNGARD PUBLIC SECTOR INC.
IMPLEMENTATION PROJECT
2,392.50
SUNGARD PUBLIC SECTOR INC.
IMPLEMENTATION PROJECT
3,925.53
SUNGARD PUBLIC SECTOR INC.
IMPLEMENTATION PROJECT
4,069.63
TOTAL IT - IT SOFTWARE PROJECT 10,387.66
SUPPORT SERVICES
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
378.78
AT &T MOBILITY
PHONE USE
0.04
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
370.01
OFFICE DEPOT INC
OFFICE SUPPLIES
64.99
OFFICE DEPOT INC
OFFICE SUPPLIES
160.98
COX COMMUNICATIONS
INTERNET FEES
69.95
TREASURER PETTY CASH
DOC LUNCH
32.45
CITY GARAGE
VEHICLE MAINT PARTS
13.72
AT &T MOBILITY
PHONE USE
134.30
EQUIPMENT ONE RENTAL & SALES, INC.
LIFT RENTAL/GOLF COURSE
525.00
FORREST SHOEMAKER INC.
REPAIRS ON BOILERS
2,369.13
TREASURER PETTY CASH
DETAIL VEHICLE
75.00
GRAYBAR ELECTRIC CO, INC
CABLE /FACE PLATES /EQUIP
26.73
TULSA TECHNOLOGY CENTER
TRAINING CLASS
135.00
GELLCO UNIFORMS & SHOES, INC. GELLC
SAFETY SHOES
113.39
A PLUS SERVICE INC
REPAIRS TO LIEBERT UNIT
175.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
20.04
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
20.04
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
20.29
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
20.04
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
20.04
RAMCRETE
CONCRETE WORK AT CITY HAL
3,500.00
RS WALKER INC DBA P A M DISTRIBUTIN
CARD ENROLLMENT KIT - OLD
225.45
LOWES HOME IMPROVEMENT WAREHOUSE
KEYS /PLUMBING SUPPLIES /SM
7.97
Page 4
Claims List
02/19/08
Date: 2/15/2008
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
SUPPORT SERVICES...
HOME DEPOT INC
SUPPLIES /REPAIR PARTS
12.97
LOWES HOME IMPROVEMENT WAREHOUSE
KEYS /PLUMBING SUPPLIES /SM
4.41
LOWES HOME IMPROVEMENT WAREHOUSE
KEYS /PLUMBING SUPPLIES /SM
5.51
TOTAL SUPPORT SERVICES 8,501.23
CEMETERY
JPMORGAN CHASE BANK
ATWOODS -TRASH BAGS
25.98
AEP /PSO
ELECTRIC USE
30.75
JPMORGAN CHASE BANK
VVEC -ELEC CEMETARY
17.29
TOTAL CEMETERY 74.02
POLICE SERVICES
JPMORGAN CHASE BANK
IACP -MODEL POLICIES
18.50
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
11,294.81
JPMORGAN CHASE BANK
ULTRA MAX - AMMUNITION
206.00
JPMORGAN CHASE BANK
SAV -ON- INTERVIEW CARD
82.00
JPMORGAN CHASE BANK
CONFERENCE ON CRIMES
280.00
JPMORGAN CHASE BANK
TAPE- MEMBERSHIP DUES
50.00
JPMORGAN CHASE BANK
ARMOR HOLDINGS -DRUG KITS
215.49
JPMORGAN CHASE BANK
SAV -ON PRINTING -STAMP
19.50
JPMORGAN CHASE BANK
ALLIANCE MED- GLOVES
336.20
JPMORGAN CHASE BANK
ACADEMY RECEPTION
142.00
JPMORGAN CHASE BANK
LODGING
81.00
JPMORGAN CHASE BANK
DRY CLEANING STATION -JAN
1,513.90
AT &T MOBILITY
PHONE USE
39.84
JPMORGAN CHASE BANK
BEST BUY -UPS FOR PD ADMIN
239.97
JPMORGAN CHASE BANK
BEST BUY -PD DETECTIVE HDD
119.99
JPMORGAN CHASE BANK
NEWEGG -DVD BURNER
24.99
AEP /PSO
ELECTRIC USE
1,817.08
ONEOK, INC OKLAHOMA NATURAL GAS
GAS USAGE
703.55
ONEOK, INC OKLAHOMA NATURAL GAS
GAS USAGE
1,084.50
CITY GARAGE
VEHICLE MAINT PARTS
3,778.31
A N Z SIGNS & SHIRTS, INC
POLICE VEHICLE LETTERING
1,740.00
ARAMARK UNIFORM & CAREER APPAREL DB
UNIFORMS & EQUIPMENT
10.85
ARAMARK UNIFORM & CAREER APPAREL DB
UNIFORMS & EQUIPMENT
529.99
ARAMARK UNIFORM & CAREER APPAREL DB
UNIFORM & EQUIPMENT
147.50
ARAMARK UNIFORM & CAREER APPAREL DB
REPLACE SWITCH
53.44
ARAMARK UNIFORM & CAREER APPAREL DB
INSPECTION MIRRORS
152.47
INTEGRITY FOCUS CHARLES R COKER
POLICE DYNAMICS MATERIALS
819.94
LISA LONG
TUITION REIMBURSEMENT
358.50
OKLAHOMA POLICE SUPPLY
NCAD FOR SUPER STINGER
23.95
OKLAHOMA POLICE SUPPLY
STINGER W /AC /DC
109.95
DAVID B. ASHBY DBA PATROL TECHNOLOG
CORDURA CUFF CASE
36.00
WAL -MART COMMUNITY
UNIFORM ACCESSORIES
68.66
TREASURER PETTY CASH
REPLACE DAMAGED PROPERTY
37.96
OWASSO FITNESS ZONE, INC
PHYSICAL FITNESS PROGRAM
105.00
Page 5
Claims List
02/19/08
Date: 2/15/2008
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
POLICE SERVICES...
HOWARD E STAMPER
RADIO REPAIR SERVICES
150.00
SPRINT COMMUNICATIONS COMPANY, LP
PCS CHARGES
450.91
SPRINT COMMUNICATIONS COMPANY, LP
PCS CHARGES
455.96
TREASURER PETTY CASH
PER DIEM /BELL
206.50
AT &T MOBILITY
PHONE USE
401.25
TREASURER PETTY CASH
PAPER
39.03
TREASURER PETTY CASH
LICENSE TAG
31.00
JPMORGAN CHASE BANK
MOTOROLA -RADIO BATTERIES
111.08
FBI NATIONAL ACADEMY ASSOCIATES
2008 FBINAA DUES RENEWAL
75.00
FLEET DISTRIBUTORS EXPRESS
VEHICLE EQUIPMENT & INSTA
4,754.75
TREASURER PETTY CASH
PER DIEM/WOODDRUFF & PARS
147.00
TREASURER PETTY CASH
TAGS
93.00
BAILEY EDUCATION FOUNDATION
AV TECNICIAN - RAY NASH S
200.00
POLICE DYNAMICS INSTITUTE, INC.
CONSULTING SERVICE -01 -1
3,988.04
ARAMARK UNIFORM & CAREER APPAREL DB
BODY ARMOR & SHOCK PLATE
677.49
ARAMARK UNIFORM & CAREER APPAREL DB
STATE SEAL CLASP
27.56
ARAMARK UNIFORM & CAREER APPAREL DB
ISTATE SEAL CLASP
27.56
TOTAL POLICE SERVICES 38,077.97
POLICE COMMUNICATIONS
DEPARTMENT OF PUBLIC SAFETY ATTN: F
OLETS RENTAL
450.00
RICH & CARTMILL, INC
NOTARY BOND
30.00
TREASURER PETTY CASH
PER DIEM /CARRIER &MAZZONTI
273.00
AEP /PSO
ELECTRIC USE
143.86
JPMORGAN CHASE BANK
B BARKER - BLANKETS
250.76
TOTAL POLICE COMMUNICATIONS 1,147.62
ANIMAL CONTROL
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
441.76
JPMORGAN CHASE BANK
WALMART- CLEANING SUPPLIES
101.02
JPMORGAN CHASE BANK
MEETING EXPENSE
29.85
AT &T MOBILITY
PHONE USE
1.69
AEP /PSO
ELECTRIC USE
723.39
HILL'S PET NUTRITION SALES, INC
SHELTER SUPPLIES
6.25
HILL'S PET NUTRITION SALES, INC
SHELTER SUPPLIES
6.25
HILL'S PET NUTRITION SALES, INC
SHELTER SUPPLIES
6.25
HILL'S PET NUTRITION SALES, INC
SHELTER SUPPLIES
6.25
CITY GARAGE
VEHICLE MAINT PARTS
20.50
AT &T MOBILITY
PHONE USE
158.97
LOWES HOME IMPROVEMENT WAREHOUSE
KEYS /PLUMBING SUPPLIES /SM
1.73
LOWES HOME IMPROVEMENT WAREHOUSE
KEYS /PLUMBING SUPPLIES /SM
36.97
LOWES HOME IMPROVEMENT WAREHOUSE
KEYS /PLUMBING SUPPLIES /SM
51.84
LOWES HOME IMPROVEMENT WAREHOUSE
KEYS /PLUMBING SUPPLIES /SM
4.68
LOWES HOME IMPROVEMENT WAREHOUSE
KEYS /PLUMBING SUPPLIES /SM
9.61
LOWES HOME IMPROVEMENT WAREHOUSE
KEYS /PLUMBING SUPPLIES /SM
6.76
Page 6
Claims List
02/19/08
Date: 2/15/2008
Budget Unit Title Vendor Name
Payable Description jPayment Amount
TOTAL ANIMAL CONTROL 1,613.77
FIRE SERVICES
LOWES HOME IMPROVEMENT WAREHOUSE
KEYS /PLUMBING SUPPLIES /SM
7.88
HOME DEPOT INC
SUPPLIES /REPAIR PARTS
15.92
HOME DEPOT INC
SUPPLIES /REPAIR PARTS
14.01
ATC FREIGHTLINER GROUP
ENGINE 3 - REPAIR
4.84
ATC FREIGHTLINER GROUP
LADDER ONE - REPAIR
135.28
WAYEST SAFETY INC
SCBA COMPRESSOR FILTERS
104.09
LOWES HOME IMPROVEMENT WAREHOUSE
STATION 3 - SUPPLIES
123.99
AMSAN LLC AMSAN EVE SUPPLY
ANTIBACTERIAL SOAP
292.94
CROW BURLINGAME COMPANY
HALOGEN BEAM - FIRE TRUCK
9.29
OKLAHOMA STATE UNIVERSITY
CLASS FEES FOR J YEATES &
300.00
JPMORGAN CHASE BANK
WALMART- BATTERIES
2.04
JPMORGAN CHASE BANK
NFPA- ANNUAL MEMBERSHIP
150.00
JPMORGAN CHASE BANK
GALLS - SHOES /STUCKEY
118.88
JPMORGAN CHASE BANK
LOWES- REPAIR EQUIP
19.31
JPMORGAN CHASE BANK
ATWOODS -TOW STRAPS
154.17
JPMORGAN CHASE BANK
WALMART - OPERATING SUPPLIE
30.40
JPMORGAN CHASE BANK
LOWES- SUPPLIES
21.53
JPMORGAN CHASE BANK
INFINITY GEAR -PROT EQUIP
140.51
WAL -MART COMMUNITY
OIL & CARB CLEANER
26.64
WAL -MART COMMUNITY
OPERATING SUPPLIES
15.48
WAL -MART COMMUNITY
OPERATING SUPPLIES
7.74
WAL -MART COMMUNITY
OPERATING SUPPLIES
166.83
WAL -MART COMMUNITY
REFUND ON SUPPLIES
-35.68
LOWES HOME IMPROVEMENT WAREHOUSE
VEHICLE MAINT -PARTS
15.26
LOWES HOME IMPROVEMENT WAREHOUSE
OPERATING SUPPLIES
29.94
LOWES HOME IMPROVEMENT WAREHOUSE
OPERATING SUPPLIES
39.88
WAYEST SAFETY INC
OXYGEN SENSOR
172.70
WAYEST SAFETY INC
SCOTT FILTERS
342.00
WAYEST SAFETY INC
CONNECTION HOSES
66.96
BUMPER TO BUMPER AUTO PARTS
VEHICLE MAINT -PARTS
12.27
BUMPER TO BUMPER AUTO PARTS
VEHICLE MAINT -PARTS
12.90
AT &T MOBILITY
PHONE USE
306.70
TREASURER PETTY CASH
MEETING EXPENSE
90.64
SPRINT COMMUNICATIONS COMPANY, LP
PCS CHARGES
202.16
SPRINT COMMUNICATIONS COMPANY, LP
PCS CHARGES
199.96
AEP /PSO
010408 - 020408 USE
1,287.52
CITY GARAGE
VEHICLE MAINT PARTS
78.32
OWASSO FITNESS ZONE, INC
PHYSICAL FITNESS -FD
330.00
BMI SYSTEMS OF TULSA
COPIER RENTAUMAINT
215.15
BMI SYSTEMS OF TULSA
COPIER RENTAUMAINT
215.15
BMI SYSTEMS OF TULSA
COPIER RENTAUMAINT
215.15
ONEOK, INC OKLAHOMA NATURAL GAS
GAS USAGE
3,402.24
Page 7
Claims List
02/19/08
Date: 2/15/2008
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
FIRE SERVICES...
AEP /PSO
ELECTRIC USE
1,537.47
AT &T MOBILITY
PHONE USE
16.11
JPMORGAN CHASE BANK
FIREHOUSE SUBSCRIPTION
29.95
JPMORGAN CHASE BANK
LOWES- RETURN ITEMS
-14.88
JPMORGAN CHASE BANK
LOWES -OPER SUPPLIES
21.91
OFFICE DEPOT INC
OFFICE SUPPLIES
26.99
OFFICE DEPOT INC
OFFICE SUPPLIES
30.55
AQUARIUS ENTERPRISES, INC DBA CULLI
BOTTLED WATER/COOLER RENT
24.60
AQUARIUS ENTERPRISES, INC DBA CULLI
BOTTLED WATER/COOLER RENT
24.60
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
1,727.49
NORTH AMERICA FIRE EQUIPMENT CO. AC
HELMETS /UNIFORMS
1,050.00
TOTAL FIRE SERVICES 13,535.78
EMERGENCY PREPAREDNEE
OFFICE DEPOT INC
OFFICE SUPPLIES
10.83
AT &T MOBILITY
PHONE USE
1.80
AEP /PSO
ELECTRIC USE
82.90
SPRINT COMMUNICATIONS COMPANY, LP
PCS CHARGES
51.09
SPRINT COMMUNICATIONS COMPANY, LP
PCS CHARGES
50.49
VERDIGRIS VALLEY ELECTRIC COOPERATI
STORM SIREN #9
12.24
VERDIGRIS VALLEY ELECTRIC COOPERATI
STORM SIREN #14
12.24
VERDIGRIS VALLEY ELECTRIC COOPERATI
STORM SIREN #15
12.24
AT &T MOBILITY
IPHONE USE
21.49
TOTAL EMERGENCY PREPAREDNESS 255.32
STREETS
AEP /PSO
STREET LIGHTS
34.02
AEP /PSO
ELECTRIC USE
1,255.51
UNIFIRST HOLDINGS LP
UNIFORM /PROTECTIVE CLOTH)
51.08
CITY GARAGE
VEHICLE MAINT PARTS
331.27
JPMORGAN CHASE BANK
LOWES - SEALENT
118.80
JPMORGAN CHASE BANK
ATWOODS -LIGHT
22.83
JPMORGAN CHASE BANK
LOWES- SEALENT
112.60
UNIFIRST HOLDINGS LP
EMPLOYEE UNIFORMS
43.50
MILL CREEK LUMBER & SUPPLY
CONCRETE FOR SIGN INSTALL
159.18
BINGHAM SAND & GRAVEL CO., INC
SNOW AND ICE REM. SALT
2,893.20
OCT EQUIPMENT, LLC
03 CASE BACK FUEL CAP
20.04
JPMORGAN CHASE BANK
HOME DEPOT - INTERIOR WOOD
538.56
JPMORGAN CHASE BANK
GELLICO - WINTER APPAREL
135.43
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
2,164.40
AEP /PSO
ISTREET LIGHTS
5,006.45
TOTAL STREETS 12,886.87
STORMWATER
KINNUNEN SALEST RENTAL, INC
GENERATOR PARTS
162.00
BAILEY EQUIPMENT, INC
DEC07 ICE STORM EQUIPMENT
994.70
Page 8
Claims List
02/19/08
Date: 2/15/2008
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
STORMWATER...
MILL CREEK LUMBER & SUPPLY
DUPLICATE OFFICE KEY
2.58
BAILEY EQUIPMENT, INC
CHAINSAW PARTS AND REPAIR
5.10
BAILEY EQUIPMENT, INC
CHAINSAW PARTS AND REPAIR
101.75
TULSA NEW HOLLAND INC
WOODS BRUSH HOG PARTS
417.23
UNIFIRST HOLDINGS LP
EMPLOYEE UNIFORMS
43.92
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
876.33
CITY GARAGE
VEHICLE MAINT PARTS
186.60
UNIFIRST HOLDINGS LP
UNIFORM /PROTECTIVE CLOTHI
33.68
JPMORGAN CHASE BANK IFLAGGING
TAPE
19.90
TOTAL STORMWATER 2,843.79
PARKS
ONEOK, INC OKLAHOMA NATURAL GAS
GAS LIGHTS 628 N. FORREST
180.62
ATWOODS DISTRIBUTING, LP ATTN: ACCT
CABLES & ZINC CLIPS
69.15
LOWES HOME IMPROVEMENT WAREHOUSE
MASTER LOCK
25.36
UNIFIRST HOLDINGS LP
UNIFORM RENTAUCLEANING
7.34
UNIFIRST HOLDINGS LP
UNIFORM RENTAUCLEANING
7.34
UNIFIRST HOLDINGS LP
UNIFORM RENTAUCLEANING
7.34
UNIFIRST HOLDINGS LP
UNIFORM RENTAUCLEANING
7.34
AEP /PSO
ELECTRIC USE
1,409.59
CITY GARAGE
VEHICLE MAINT PARTS
9.48
AT &T MOBILITY
PHONE USE
148.59
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
563.49
AT &T MOBILITY
IPHONE USE
0.02
TOTAL PARKS 2,435.66
COMMUNITY CENTER
AT &T MOBILITY
PHONE USE
0.89
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
97.22
CHARACTER TRAINING INSTITUTE
CHARACTER BULLETINS
36.00
AT &T MOBILITY
PHONE USE
121.91
W.W. GRAINGER, INC. DBA GRAINGER
FLAG POLE LIGHT
31.12
AEP /PSO
ELECTRIC USE
595.54
ONEOK, INC OKLAHOMA NATURAL GAS
GAS USAGE
1,364.65
1W.W. GRAINGER, INC. DBA GRAINGER
BUILDING REPAIRS C.C.
21.64
TOTAL COMMUNITY CENTER 2,268.97
HISTORICAL MUSEUM
TREASURER PETTY CASH
MEETING EXPENSE /BOUTWELL
10.00
AEP /PSO
ELECTRIC USE
76.78
ONEOK, INC OKLAHOMA NATURAL GAS
GAS USAGE
369.90
AT &T MOBILITY
PHONE USE
21.50
JPMORGAN CHASE BANK
BEST BUY - ANSWERING MACH
22.99
OFFICE DEPOT INC
OFFICE SUPPLIES
13.99
AT &T MOBILITY
PHONE USE
0.20
Page 9
Claims List
02/19/08
Date: 2/1512008
Budget Unit Title I Vendor Name Payable Description jPayment Amount
TOTAL HISTORICAL MUSEUM 515.36
ECONOMIC DEV
JPMORGAN CHASE BANK
WEB SCRIBBLE - HOSTING
19.99
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
83.73
TREASURER PETTY CASH
MEETING EXPENSE
20.40
SPRINT COMMUNICATIONS COMPANY, LP
PCS CHARGES
50.54
SPRINT COMMUNICATIONS COMPANY, LP
PCS CHARGES
49.99
TOTAL ECONOMIC DEV 224.65
155,541.6
FUND GRAND TOTAL
AMBULANCE SERVICE
MEDICARE REFUNDS
AMBULANCE REFUND
240.95
MEDICARE
AMBULANCE REFUND
288.52
UHC /AMR
AMBULANCE REFUND
18.09
BCBS OF OKLAHOMA
AMBULANCE REFUND
72.13
KEVIN ANDERSON
AMBULANCE REFUND
40.80
TREASURER PETTY CASH
AMB. REFUND /J. SHIELDS
32.16
UNITED HEALTHCARE
AMBULANCE REFUND
496.48
OHCA- FINANCE
AMBULANCE REFUND
70.63
REGENCE BLUE SHIELD
JAMBULANCE REFUND
81.57
TOTAL AMBULANCE SERVICE 1,341.33
AMBULANCE -AMB
MEDICLAIMS INC
AMBULANCE SERVICE
6,087.96
JPMORGAN CHASE BANK
AMB REMOUNT TRIP -FUEL
75.00
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
50.77
JPMORGAN CHASE BANK
LODGING - STUCKEY
105.86
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
94.98
JPMORGAN CHASE BANK
WALMART -FIRE EXTENGUISHER
35.94
JPMORGAN CHASE BANK
ALLIANCE MED- SUPPLIES
50.54
JPMORGAN CHASE BANK
ALLIANCE MED- SUPPLIES
1,476.88
JPMORGAN CHASE BANK
ALLIANCE MED- SUPPLIES
237.60
JPMORGAN CHASE BANK
ALLIANCE MED- SUPPLIES
27.60
JPMORGAN CHASE BANK
ALLIANCE MED- SUPPLIES
45.55
JPMORGAN CHASE BANK
ALLIANCE MED- SUPPLIES
44.99
JPMORGAN CHASE BANK
ALLIANCE MED- SUPPLIES
1.35
TREASURER PETTY CASH
TAG
31.00
TREASURER PETTY CASH
PER DIEM / STUCKEY
88.00
ATC FREIGHTLINER GROUP
MEDI 1 - REPAIRS
1,043.00
MEDICAL COMPLIANCE SPECIALTY INC
BIO -WASTE DISPOSAL
99.00
MEDICAL COMPLIANCE SPECIALTY INC
BIO -WASTE DISPOSAL
52.00
FULLERTON HYDRO -TEST INC. FULLERTON
OXYGEN CYLINDER RENTALS
131.00
FULLERTON HYDRO -TEST INC. FULLERTON
OXYGEN CYLINDER RENTALS
41.00
FULLERTON HYDRO -TEST INC. FULLERTON
OXYGEN CYLINDER RENTALS
203.90
Page 10
Claims List
02/19/08
Date: 211512008
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
AMBULANCE - AMB...
FULLERTON HYDRO -TEST INC. FULLERTON
OXYGEN CYLINDER RENTALS
95.00
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
1,839.86
FULLERTON HYDRO -TEST INC. FULLERTON
OXYGEN CYLINDER RENTALS
480.00
JPMORGAN CHASE BANK
RSU- PARAMEDIC SCHOOL
1,501.25
JPMORGAN CHASE BANK
ALLIANCE MED- SUPPLIES
508.83
JPMORGAN CHASE BANK
S & W HEALTHCARE - SUPPLIES
70.25
JPMORGAN CHASE BANK
MEDTRONIC EMER- SUPPLIES
796.50
JPMORGAN CHASE BANK
USPS -PSDH AMB SURVEY
5.25
TREASURER PETTY CASH
PARAMEDIC BOOK
71.56
ITREASURER PETTY CASH
SUPPLIES
33.50
TOTAL AMBULANCE -AMB 15,425.92
16,767.2
FUND GRAND TOTAL
COMMUNICATIONS - E911
AT &T MOBILITY
E911 USE
1,927.21
TOTAL RADIO INC
MONTHLY SERVICE AGREEMENT
675.00
TOTAL RADIO INC
MONTHLY SERVICE AGREEMENT
675.00
TOTAL COMMUNICATIONS - E911 3,277.21
3,277.21
FUND GRAND TOTAL
ECONOMIC DEV - HOTEUMO A N Z SIGNS & SHIRTS, INC
S FOR HOLLY TROLLEY 150.00
A N Z SIGNS & SHIRTS, INC
SGNAGE FOR HOLLY TROLLEY 375.00
TOTAL ECONOMIC DEV - HOTEUMOTE 525.00
525.0
FUND GRAND TOTAL
STRM MGMT - GARNETT DET OWASSO 20, LLC REIMBURSEMENT FOR TEMPORA 21,901.60
TOTAL STRM MGMT - GARNETT DETN 21,901.60
21,901.6
FUND GRAND TOTAL
AMBULANCE -AMB CAPITAL JPMORGAN CHASE BANK DELL -EMS MGR COMPUTER 1,111.80
TOTAL AMBULANCE -AMB CAPITAL 1,111.80
1,111.8
FUND GRAND TOTAL
FIRE - CI - STATION #3
JPMORGAN CHASE BANK
CDW -VIDEO SPUTTER
60.05
JPMORGAN CHASE BANK
CDW - NETWORK PATCH PANEL
245.20
TOTAL RADIO INC
FIRE STA.3 ANTENNA
1,359.05
JPMORGAN CHASE BANK
DEPT OF CORR- FURNITURE
6,706.95
Page 11
Claims List
02/19/08
Date: 2/15/2008
Budget Unit Title
I Vendor Name I
Payable Description jPayment
Amount
FIRE - CI - STATION #3...
LOWES HOME IMPROVEMENT WAREHOUSE
KEYS /PLUMBING SUPPLIES /SM
22.45
TOTAL FIRE - CI - STATION #3 8,393.70
CI - 129TH E AVE BECCO CONTRACTORS INC STREET IMPROVEMENTS -129 E 216,830.25
TOTAL CI - 129TH E AVE 216,830.25
CAP IMP - SPK BB FIELD FIT CONSTRUCTION, LLC BALL FIELD CONSTRUCTION 10,594.80
TOTAL CAP IMP - SPK BB FIELD 10,594.80
235,818.7
FUND GRAND TOTAL
CITY GARAGE
AT &T MOBILITY
PHONE USE
2.55
FLEETCOR TECHNOLOGIES DBA FUELMAN
FUEL
60.85
OFFICE DEPOT INC
OFFICE SUPPLIES
45.69
AEP /PSO
ELECTRIC USE
1,145.92
AT &T MOBILITY
PHONE USE
585.72
TREASURER PETTY CASH
REPAIR TOOL/MOODY
14.80
ONEOK, INC OKLAHOMA NATURAL GAS
GAS USAGE
1,162.26
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
29.51
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
29.51
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
29.51
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
29.51
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
29.51
FRN OF TULSA, LLC UNITED FORD
SLUDGE TRUCK PARTS
267.66
FRN OF TULSA, LLC UNITED FORD
SLUDGE TRUCK PARTS
34.51
FRN OF TULSA, LLC UNITED FORD
RESALE PARTS
141.36
T & W TIRE, LP
BACKHOE TIRES
510.00
B & M OIL COMPANY INC
HYDRAULIC FLUID
1,146.38
AMERIFLEX HOSE & ACCESSORIES, LLC
RESALE PARTS
59.20
O'REILLY AUTOMOTIVE INC
PARTS FOR RESALE
47.79
O'REILLY AUTOMOTIVE INC
PARTS FOR RESALE
20.35
O'REILLY AUTOMOTIVE INC
PARTS FOR RESALE
31.88
O'REILLY AUTOMOTIVE INC
PARTS FOR RESALE
139.99
O'REILLY AUTOMOTIVE INC
PARTS FOR RESALE
4.19
O'REILLY AUTOMOTIVE INC
PARTS FOR RESALE
-1.90
O'REILLY AUTOMOTIVE INC
PARTS FOR RESALE
83.34
O'REILLY AUTOMOTIVE INC
PARTS FOR RESALE
22.18
O'REILLY AUTOMOTIVE INC
PARTS FOR RESALE
10.55
O'REILLY AUTOMOTIVE INC
PARTS FOR RESALE
92.15
O'REILLY AUTOMOTIVE INC
PARTS FOR RESALE
63.60
O'REILLY AUTOMOTIVE INC
PARTS FOR RESALE
225.81
AMERIFLEX HOSE & ACCESSORIES, LLC
PARTS FOR RESALE
21.67
AMERIFLEX HOSE & ACCESSORIES, LLC
PARTS FOR RESALE
44.95
Page 12
Claims List
02/19/08
Date: 2/15/2008
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
CITY GARAGE...
B & M OIL COMPANY INC
WINDSHEILD WASHER FLUID F
92.40
QUALITY TIRE AND AUTO SERVICE
REPAIR SERVICES - RESALE
81.95
KEYSTONE EQUIPMENT CO
PARTS FOR RESALE
379.82
TOTAL CITY GARAGE 6,685.17
FUND GRAND TOTAL 6,685.1
WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
PROFESSIONAL SERVICE
6,487.77
CITY OF OWASSO IMPREST ACCOUNT
PROFESSIONAL SERVICE
933.99
CITY OF OWASSO IMPREST ACCOUNT
PROFESSIONAL SERVICE
792.00
CITY OF OWASSO IMPREST ACCOUNT
PROFESSIONAL SERVICE
824.50
CITY OF OWASSO IMPREST ACCOUNT
PROFESSIONAL SERVICE
10,513.31
CITY OF OWASSO IMPREST ACCOUNT
PROFESSIONAL SERVICE
933.99
CITY OF OWASSO IMPREST ACCOUNT
PROFESSIONAL SERVICE
792.00
CITY OF OWASSO IMPREST ACCOUNT
PROFESSIONAL SERVICE
933.99
UNITED SAFETY & CLAIMS INC DBA PPO
THRID PARTY ADMIN FEES
1,450.00
CITY OF OWASSO IMPREST ACCOUNT
PROFESSIONAL SERVICE
876.37
CITY OF OWASSO IMPREST ACCOUNT
1PROFESSIONAL SERVICE
1 10,329.00
TOTAL WORKERS' COMP SELF -INS 34,866.92
FUND GRAND TOTAL 34,866.9
GEN LIAB -PROP SELF INS
WOOD, PUHL & WOOD, P.L.L.0
SEAMAN VS CITY OF OWASSO
2,304.67
T & W TIRE, LP
WHEEL FOR 30 TON TRAILER
131.00
WOOD, PUHL & WOOD, P.L.L.0
MULLINS VS. OWASSO
1,092.17
LISA A. NEAL
TR -07 -035 TORT
425.00
TOTAL GEN LIAB -PROP SELF INS 3,952.84
FUND GRAND TOTAL 3,952.8
OPWA GRAND TOTAL $480,448.22
Page 13
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 02/19/08
VENDOR DESCRIPTION
AETNA ADMIN FEES
STOP LOSS
HEALTHCARE DEPT TOTAL
AMMINT
14,399.40
12, 953.28
27,352.68
HEALTHCARE SELF INSURANCE FUND TOTAL 27,352.68
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 02/02/08
Department Overtime Expenses Total Expenses
105 Municipal Court
-
4,317.07
110 Managerial
-
18,306.48
120 Finance
-
12,298.22
130 Human Resourses
-
4,983.61
160 Community Development
-
12,098.01
170 Engineering
-
11,924.16
175 Information Systems
-
8,243.60
181 Support Services
-
7,378.54
201 Police
1,897.43
88,349.61
215 Central Dispatch
-
8,639.75
221 Animal Control
-
2,136.43
250 Fire
-
76,818.89
280 Emergency Preparedness
-
2,669.63
300 Streets
621.33
7,972.19
370 Stormwater /ROW Maint.
651.93
7,016.36
515 Park Maintenance
-
7,367.10
550 Community- Senior Center
-
3,133.30
580 Historical Museum
-
2,014.53
710 Economic Development
-
-
General Fund Total
3.170.69
285.667.48
185 Garage Fund - 3,840.80
Fund Total - 3,840.80
255 Ambulance Fund - 17,358.18
Fund Total - 17,358.18
215 Emergency 911 Fund - 2,879.92
Fund Total - 2,879.92
Grand Total 309,746.38
CITY OF OWASSO
GENERALFUND
FISCAL YEAR 2007 -2008
Statement of Revenues & Expenditures
As of January 31, 2008
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
REVENUES:
Taxes
$ 1,748,055
$ 10,366,177
$ 17,883,000
57.97%
Licenses & permits
23,691
191,333
303,500
63.04%
Intergovernmental
36,029
269,091
521,708
51.58%
Charges for services
25,832
148,159
276,500
53.58%
Fines & forfeits
69,360
370,871
680,000
54.54%
Other
8,694
63,062
115,300
54.69%
TOTAL REVENUES
1,911,660
19,780,008
57.68%
11,408,694
EXPENDITURES:
Personal services
861,260
6,098,826
11,018,675
55.35%
Materials & supplies
63,255
351,348
634,003
55.42%
Other services
703,170
1,296,913
1,599,842
81.07%
Capital outlay
188,266
948,266
1,704,571
55.63%
TOTAL EXPENDITURES
1,815,951
14,957,091
58.14%
8,695,353
REVENUES OVER EXPENDITURES
95,709
4,822,917
56.26%
2,713,341
TRANSFERS IN (OUT):
Transfers in
1,029,046
6,144,635
10,520,000
58.41%
Transfers out
(1,628,829)
(9,619,274)
(16,501,125)
58.29%
TOTAL TRANSFERS
(599,783)
(3,474,639)
(5,981,125)
58.09%
NET CHANGE IN FUND BALANCE
(504,074)
(1,158,208)
(761,297)
FUND BALANCE (GAAP Basis)
Beginning Balance
5,144,239
Ending Balance
$ 4,382,941
FUND BALANCE (Budgetary Basis)
Beginning Balance
3,701,490
3,701,490
Ending Balance
$ 2,940,192
$ 2,543,282
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: J.B. ALEXANDER
PROJECT MANAGER
SUBJECT: ACCEPTANCE OF WATER SYSTEM IMPROVEMENTS
IHOP
DATE: February 14, 2008
BACKGROUND:
The subject commercial development is located at the intersection of North 121s' East Avenue
(Smith Farm Blvd) and North Garnett Road (see Attachment A). The water system improvement
consists of approximately 300 linear feet of eight (8) inch PVC water line. Design of the water
system improvement was reviewed and approved by the Public Works staff on August 2007.
The Oklahoma Department of Environmental Quality issued a construction permit for this
project on July 23, 2007 (see Attachment B).
FINAL INSPECTIONS:
Final inspection for the water system improvement was conducted by the Public Works staff on
December 28, 2007. All items identified at the final inspection requiring correction to meet city
standards have been completed. The construction contractor has provided the required two -year
maintenance bond for the system (see Attachment C).
RECOMMENDATION:
Staff recommends Council acceptance of the IHOP water system improvements.
ATTACHMENTS:
A. Location Map
B. ODEQ Permit
C. Maintenance Bond
Owasso Public Works
Department
Engineering Div.
P.O. 180
Owasso, OK 74055
918.272.4959
www.cityofowasso.com
PROJECT
LOCATION
IHOP
LOCATION MAP
N
W E
S
02/05/08
0 K L A H 0 M
DEPARTMENT Of ENVIRONMENTAL OLIALITY
Executive Direector ctor
STEVEN A. T N OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
July 23, 2007
Ms. Ana Stagg, Public Works Director
City of Owasso
301 West 2nd Avenue
Owasso, Oklahoma 74055
Re: Permit No. WL000072070686
IHOP Restaurant @ Smith Farm Marketplace
Facility No. 3002718
Dear Ms. Stagg:
BRAD HENRY
Governor
Enclosed is Permit No. WL000072070686 for the construction of 300 linear feet of eight (8) inch PVC
water line to serve the IHOP Restaurant @ Smith Farm Marketplace, Tulsa County, Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans approved by this
Department on July 23, 2007. Any deviations from the approved plans and specifications affecting
capacity, flow or operation of units must be approved, in writing, by the Department before changes are
made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso,
after which it should be made a matter of permanent record.
We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one
(1) set for our files.
Z og d, P.LSection cti n Perm
Water Quality Division
9"J -
tS /RC /ab
Enclosure
c: Rick Austin, Regional Manager, DEQ
Regional Office at Tulsa
Malek Elkhoury, P.E., Khoury Engineering, Inc.
Gene Doussett, Planning & Management Division, OWRB
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677
printed on recycled paper with soy ink
h
Maintenance Bond
PRIVATELY FINANCED PUBLIC IMPROVEMENTS
Bond No: OK30650
KNOW ALL MEN BY THESE PRESENTS, That we Mullin Plumbing Inc. as Principal
and OKLAHOMA SURETY COMPANY. as Surety, are held and firmly bound unto the
City of Owasso, Oklahoma, as Obligee, in the penal sum of Twenty three thousand
dollars ($23,000.00) to which payment will and truly to be made, we do bind ourselves,
and each of our heirs, executors, administrators, successors, and assigns jointly and
severally, firmly by these presents.
WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of
TWO YEAR after final approval of the Cream LLC's IHOP Restaurant plumbing ork, a
privately financed public improvement, and acceptance of such by the City Council of the
City of Owasso, Oklahoma, against all defects in workmanship and materials which may
become apparent in such privately financed public improvement during said period.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the
Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may
sustain by reason of any defective materials or workmanship in the privately financed
public improvement which may become apparent during the said period.
SIGNED, SEALED, AND DATED: August 30, 2007
Mullin Plumbing, Inc., Principal
OKL A SURETY COMPANY, Surety
BY: , Attorney -in -Fact
Phylli J. Grea ouse
Attach Power of Attorney
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: ERIC WILES
COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: UPDATE OF THE OWASSO LAND USE MASTER PLAN
DATE: February 13, 2008
BACKGROUND:
The Owasso Master Plan is a document representing desired future land use and transportation
patterns for the physical development of the community. The Owasso 2015 Land Use Master Plan
was adopted by the City Council on September 21, 2004. From September through December
2007, the steering committee for the update of the Owasso Land Use Master Plan conducted its
review of the community's comprehensive plan. That update is now prepared and ready for such
consideration.
The Master Plan can be generally divided into three parts: 1) statistics, figures and estimates, 2)
map of desired land use patterns, and 3) key issues, needs, and goal statements. It serves as an
adopted statement of growth policy for the city, and provides the basis for land use decisions such
as zoning. It is the City's policy to evaluate and update the master plan from time to time in order
to ensure its relevance to the changing realities facing Owasso.
The steering committee was formed to ensure citizen input in the land use planning process. The
committee is comprised of 16 members; eight citizen members and eight municipal staff members.
List of Members of the Master Plan Steering Committee
Citizen Members
Staff Members
Charles Brown
Sherry Bishop
Page Cole
Bradd Clark
Randy Cowling
Rickey Hayes
Marilyn Hinkle
Warren Lehr
Dirk Thomas
Timothy Rooney
Lynn VanDeventer
Roger Stevens
David Vines
Eric Wiles
Jayson Voto
Dan Yancey
PROCESS USED IN UPDATING THE MASTER PLAN:
The staff began the process of updating the Master Plan by analyzing demographic data collected
since the 2004 plan update. This data was synthesized with development patterns that have
occurred in and around Owasso during the same period and an inventory was taken of Owasso's
recent growth and current land use distribution. Once the staff prepared this inventory of current
conditions and updated the community's population projections, a proposed plan of future land
uses was drafted. It is this plan that the steering committee has reviewed.
Once the committee completed its review, the Master Plan was considered by the Planning
Commission at the January 7, 2008 regular meeting. The Planning Commission conducted a
public hearing on the update and received comments from two citizens regarding the proposal.
Both comments were made by residents of the neighborhood south of East 106th Street North,
between North 129th East Avenue and the Owasso Expressway, and both comments requested the
land use designation for that area be changed from residential to commercial. At the conclusion
of the public hearing, the Planning Commission unanimously recommended City Council
approval of the proposed amendments to the Owasso Land Use Master Plan.
PROPOSED CHANGES TO MASTER PLAN:
The most noticeable change being proposed to the plan is the removal of the "Rural" designation
for planned future land uses. Currently, there are six land use classifications shown on the plan:
rural, residential, transitional, commercial, industrial, and community. The staff has found that as
property within Owasso's fenceline develops, existing rural land changes to another land use type,
typically residential. Already, the City has seen an instance where the master plan's rural
designation had to be changed to accommodate a residential development.
Also, the "Community" land use is being changed to "Parks ". The color green will still be used for
parks and golf courses, but other community facilities such as schools and city facilities will now be
included with the "Transitional" classification. The staff based this decision on the observation that
if a school or city facility ceases to be used for that purpose, the desired land use will likely be
office or maybe even commercial. This change will make that transition easier.
Most of the other proposed changes include revising the desired future land use on small tracts
usually located at the corners of arterial intersections. These changes seek to implement the City's
policy of encouraging "nodal" development, with more intense commercial land uses at arterial
corners, less intense residential land uses in the interiors of sections, and a buffer of transitional
uses such as offices and multi - family between the commercial and residential developments.
The proposed changes also seek to accommodate proposed developments that have been made
known since the plan was last updated. These proposed developments include the Larkin Bailey
PUD, the Owasso Waterfront Project, and the Stone Canyon development.
RECENT NEIGHBORHOOD MEETING AND RESPONSE:
At their January 15, 2008 regular meeting, the City Council conducted a public hearing to obtain
citizen input on the proposed amendments to the Owasso Master Plan. At that public hearing,
several citizens addressed the Council, expressing their desire for their properties to be planned for
future commercial use, rather than future residential use currently designated by the plan. The area
is located south of East 106' Street, between North 129' East Avenue and the Owasso Expressway
and has developed for residential purposes.
In order to gather more information regarding the opinions of all residents within the area, the City
Council directed staff to conduct a neighborhood meeting. At that meeting, all property owners
could express whether they wanted their properties designated for future commercial or residential
use.
The neighborhood meeting was held on January 31, 2008. The meeting was well attended and
many residents did indicate their preferred future land use. Further, the staff conducted a survey by
U.S. Postal Service of the area property owners; the response rate for the survey was also
substantial.
To date, the staff has received responses from 46 of the 54 property owners in the subject area.
Forty -four (44) of the responses indicate the owners desire a future commercial land use
designation; one (1) response indicates the owners desire a future residential land use designation,
and one (1) response indicates the owners remain undecided about the future land use designation
for their property. An aerial photograph map is attached with this memorandum, illustrating the
spatial arrangement of responses that have been received.
STAFF COMMENT:
Although it is the staff s belief this area is an appropriate location for commercial uses (corporate
offices, restaurants, and retail establishments), the staff desires to avoid a situation where such
commercial uses would be interspersed with residential uses in the same area. In the past, staff has
recommended (and the Council has agreed) the future land use designation not change from
residential to commercial until all property owners within the subject area come to the City of
Owasso and request such change.
Prior to the neighborhood meeting, the staff believed a roughly even division of opinion existed
among property owners regarding whether the property should be used commercially or
residentially. Following the neighborhood meeting and survey, the staff findings are quite different;
95% of the responses received thus far indicate a desire for the property to be used commercially.
The staff believes that such a large majority on the part of the property owners is a rather clear
indication that the neighborhood, in large part, shares the opinion that future commercial use is
appropriate. Additionally, in order to make it less likely that individual zoning requests will result
in a patchwork pattern of commercial and residential uses, the staff also intends to recommend that
rezoning requests only be considered when at least ten acres are included in the application to
change the properties' zoning from residential to commercial. Should this recommendation be
approved, the staff would include such a provision in the goals and objectives of the Master Plan.
RECOMMENDATIONS:
1. The staff recommends that the master plan update designate the entire area south of East
106t` Street North, between North 129th East Avenue and the Owasso Expressway, for
future commercial land use.
2. The Master Plan Steering Committee and the staff recommend approval of the update to the
Owasso Land Use Master Plan.
ATTACHMENTS:
1. Aerial photograph depicting spatial arrangement of responses about desired future land uses
for subject neighborhood
2. Proposed Master Plan land use map
ai r,
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Owasso Public Works SUBJECT PROPERTIES N
Department
Engineering Div. _
P.O. 180 W E
Owasso, OK 74055
918.272.4959 ® COMMERCIAL ® UNDECIDED S
www.cityofowasso.com
RESIDENTIAL
726th 3T N.
<' w
m F
t _
J
LEGEND
Residential
mg,
�i Transitional
WE commemal
WE Industrial
Parks and Golf
2025 Land Use Map
10/25107
CITY OF OWASSO
1 l I N. Main Street
P.O. Box 180
Owasso, OK 74055
918.376.1500
MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE COUNCIL
CITY OF OWASSO
FROM: LARISSA DARNABY
CITY PLANNER
SUBJECT: REQUEST FOR AN EASEMENT CLOSURE, AT 13105 EAST 95TH
COURT NORTH
DATE: FEBRUARY 13, 2008
BACKGROUND:
The City of Owasso has received a request from Mr. and Mrs. Bradley Hart for the closing of a
drainage easement located within Lot 30, Block 2, Nottingham Estates V, more commonly
recognized as 13105 East 95`h Court North. The Hart's desire to place an in ground swimming pool
in the rear yard of their property that would encroach into the existing drainage easement. The
subject property is located at the end of a cul -de -sac on E. 95th Street North. A site plan and
general area map are attached for your review.
PROPERTY CHARACTERISTICS:
The legal description of the property is Lot 30, Block 2, Nottingham Estates V.
The tract is zoned for RS -2 Single - Family Residential use. The existing land use is residential for
the subject property, as is land to the north, south and east. An undeveloped tract occupies land to
the west.
The subject property is located on a cul -du -sac (95th Street North) and is served by municipal water,
wastewater, police, fire, and EMS service.
ANALYSIS:
The applicant desires to place an in ground swimming pool in the rear yard of the property. The
in ground swimming pool, as it is currently planned, would encroach into the existing drainage
easement, thus the basis for the easement closure request.
PLANNING COMMISSION HEARING:
The Owasso Planning Commission considered the request at a public hearing on February 11, 2008.
At that meeting, the Planning Commission unanimously recommended the City Council approve
the easement closure request.
RECOMMENDATION:
The staff recommends Council approve the request for an easement closure, providing the applicant
includes documentation with the deed acknowledging the partial closure of this easement.
ATTACHMENTS:
1. Case Map
2. Easement Closure request letter
3. Site Plan
Owasso Public Works
Department
Engineering Div.
P.O. 180
Owasso, OK 74055
918.272.4959
www.cityofowasso.com
91.01 N 139TH E AVE
HART EASEMENT
CLOSURE
LOCATIONMAP
� I�
SL SPRADLING & ASSOCIATES, INC.
Consulting Civil Engineers
8556 E. 101st Street, Ste F
Tulsa, Oklahoma 74133
(918) 369 -3701 FAX (918) 369 -3703
December 20, 2007
Mr. Rodney Ray, City Manager
City of Owasso
111 North Main
Owasso, OK 74055
Re: Easement release — Nottingham Estates Addition
Dear Mr. Ray:
We have been employed by the buyers of Lot 30, Block 2, Nottingham Estates V
Addition to redesign the drainage across the lot. The existing concrete lined channel was
constructed by the City after the addition was developed. However the channel is not
wholly enclosed in the easement that was platted. In addition, the existing platted
easement covers an extensive amount of the lot without purpose.
In our proposed plan we have realigned the drainage, put a portion of it within a pipe
and better directed it to the outfall. We have proposed, and the buyers have agreed, that
this will be at the owner's expense. As a part of this new alignment, we are requesting
that the City vacate a portion of the existing easement. The owners will dedicate an
addition portion of the lot for drainage purposes. This will realign the drainage, clear
much of the unneeded easement and cover the total drainage system with an appropriate
easement.
Several months ago we submitted plans to Mr. Joe Nurre, City Engineer, for his review.
He suggested several changes, which we agreed to. On October 24, one of the owners and
myself met with Mr. Nurre on site to discuss the project. He agreed with what we had
proposed and requested that additional copies of the plans be submitted to his office. He
indicated that he would get an approval of the plans back to us and would also begin the
process of vacating a portion of the easement. We had provided the appropriate property
descriptions on the plans.
Since that time we have not received the approval nor have we any information on the
easement vacation. I understand that the easement vacation will have to be approved by
the City Attorney and then through the city Council.
I have enclosed four copies of the proposed plan for your use. Would you please begin
the vacation process or provide me with the information as to how to proceed? The
buyers have entered into a construction contract with a builder using the plans approved
by Mr. Nurre. However, the builder would like some indication of approval from the City
before starting. Therefore, the construction of the new home has been on hold for a
month pending this approval.
8L
I would appreciate you assistance on this matter. If we need to provide any additional
information please let us know.
Sincerely,
SPRADLING AND AS
ack L. Spradling, P.E., L.S.
Enclosures:
Cc: Mr. and Mrs. Bradley Hart
---- -
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MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE COUNCIL
CITY OF OWASSO
FROM: LARISSA DARNABY
CITY PLANNER
SUBJECT: OZ- 08 -01, A REQUEST FOR REZONING 1.5 ACRES LOCATED AT 10409
NORTH HIGHWAY 169 SERVICE ROAD
DATE: FEBRUARY 13, 2008
BACKGROUND:
In order to further facilitate the development of their property for office use, Coffee Creek development
is requesting that a 1.5 acre tract of land to the west of the existing Coffee Creek Office Park be rezoned
from an AG (Agriculture) Zoning District to an OM (Office Medium) Zoning District. A general area
map is attached for review.
PROPERTY CHARACTERISTICS:
The property is currently undeveloped and is zoned AG (Agriculture). Property to the north is
undeveloped and planned for future commercial use under the Coffee Creek PUD. Land to the east is
zoned OM (Medium Office) and is recognized as Coffee Creek Office Park. The Lanes at Coffee
Creek is located to the south of the subject tract. The Owasso Expressway lies west of the site.
The subject site is 1.5 acres in size. The property will be served by Washington County Rural Water
District Number 3, municipal wastewater, municipal police, municipal fire, and municipal EMS
service.
DESCRIPTION OF OM ZONING DISTRICT:
The OM zoning district is designed to accommodate a wide range of office uses that are protected from
other commercial activities.
LEGAL CONSIDERATIONS OF ZONING REQUESTS:
Section 1500 of the Owasso Zoning Code outlines the city's policy on zoning amendments. The code
states that amendments will be adopted to recognize changes in the Comprehensive Plan, or to recognize
changing conditions in a particular area or in the jurisdictional area. Zoning changes must be based on
two fundamental questions: 1) Does the requested zoning allow a land use that is appropriate for the
subject property, and 2) Is the requested zoning in conformance with the Owasso Land Use Master Plan?
Development considerations such as traffic, roads, grading, drainage, stormwater detention, utilities,
rights -of -way, etc, are not to be considered until the platting stage of development. At the platting (and
site planning) stage, the Planning Commission, municipal staff, and the Technical Advisory Committee
work with the applicant to solve these types of specific development concerns.
The proposed development for this property is a dental office facility.
CONFORMANCE TO MASTER PLAN DESIGNATION:
The Owasso 2015 Land Use Master Plan designates the property for commercial use. The requested
zoning designation, OM (Medium Office), is allowed within the master plan's designation for the
property.
ANALYSIS:
If the application is approved, the subject property would be zoned OM (Medium Office). Such a
rezoning would allow for the property to develop as a dental office facility. The Owasso Master Plan
calls for the commercial use of the property.
PLANNING COMMISSION HEARING:
The Owasso Planning Commission considered the rezoning request at a public hearing on February 11,
2008. At that meeting the Planning Commission unanimously recommended that the City Council
approve the rezoning.
RECOMMENDATION:
The staff recommends approval of OZ 08 -01.
ATTACHMENT:
1. Case map
1
PR JECT
LOCATION
i
'1 r�
cod
UR
ACRES
r
H ST N
6(
Owasso Public Works
� N
DepaMnent MODERN DAY DENTAL
Engineering Div.
P.O. 180 OFFICE PARK E
Owasso, OK 74055
918.272,4959 LOCATION MAP S
www.cityofowasso.com
Ioz /,),iDa
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: ROGER STEVENS
INTERIM PUBLIC WORKS DIRECTOR
SUBJECT: AGREEMENT FOR PROFESSIONAL SERVICES
MAIN STREET STREETSCAPE IMPROVEMENT PROJECT
CHANGE ORDER NO. 1
DATE: February 15, 2008
BACKGROUND:
As part of Vision 2025 Downtown /Neighborhood Rehabilitation Program, Tulsa County voters
endorsed a $1.1 million expenditure to promote community beautification and economic vitality
in the Owasso Downtown area. The proposal — which is in accordance with the Owasso
Downtown Development Plan (2001) — calls for the burial of overhead utilities, construction of
streetscaping, and installation of ornamental lighting and signs along Main Street between E. 76
Street North and 3'a Street North.
On May 16, 2006, following a request by city staff, Cobb Engineering submitted a proposal for
the performance of design work associated with improvements to Main Street. The proposal
included fees for the performance of conceptual and final design and bidding and construction
services. On July 25, 2006 Council awarded a contract to Cobb Engineering in the amount of
$115,752.00 for these services.
Design documents were completed on June 6, 2007 and public advertisements were published in
the Owasso Reporter. Bids were received and publicly opened on July 9, 2007, with a single bid
submitted by Sherwood Construction, Catoosa, OK in the amount of $990,031.00. On August
21, 200, Council rejected the single bid and directed staff to re -bid the project.
This project was re- advertised in October 2007. On November 16, 2007 two bids were received
and publicly opened. Council awarded a contract to Crossland Construction on December 18,
2007 in the amount of $851,019.61 for this project.
DESIGN SERVICES AGREEMENT:
Due to the re -bid process, Cobb Engineering incurred extra cost for services not included within
the original contract. These services included re- evaluating the scope of the project, additional
design services by Alaback Design Associates, and printing services. Cobb Engineering
submitted a change order in the amount of $5,405.97 for these services.
Agreement For Professional Services
Main Street Streetscape Improvements
Change Order No. 1
Page 2 of 2
FUNDING!
Funding for the majority of this project has been allocated by Vision 2025. Additionally, on
December 18, 2007, Council authorized the use of $200,000 from the Hotel/Motel Tax Fund and
$100,000 from the Capital Improvements Fund in order to fully fund this project.
RECOMMENDATIONS:
Staff recommends City Council approval of Change Order No. 1 in the amount of $5,405.97 to
Cobb Engineering for additional design services related to the Main Street Streetscape
Improvement project.
ATTACHMENTS:
A. Location Map
B. Invoice No. 06018 -08
Owasso Public Works
Department
301 West 2nd Street
Owasso, OK 74055
918.272.4959
918.272.4996
www.citvofowasso.co
Main Street Streetscape
Enhancements
LOCATION MAP
N
i
W E
i�
S
4516 NW 36th Street
Oklahoma City, OK 73122-2426
Invoice
DATE
IN 01(,�-
city of Owasso
ATTN: J, B, Alexander
BILL TO
city of Owasso
ATTN: J, B, Alexander
ProJecimlanuger
301 W. 2ud Avenue
Owa"*, OK 74055-0180
T EAMS
PRWEGI
Doe wt fectipt
Main Street sifectwape
QUANTITY
DESCS11PTION
PAT^
AMOUNT
MAIN STREET FNHANCE"OENTS
OWASSO. OK
ADDITIONAl SERVICES - PROJE(C-r RED -BlD
27
Hours Project Manager - J, Carthal Cobb, P+',
11001
2,970,00
83
Hours - Project Engineer - Steven Johnumt. P.E-
95M
807.50
3
Hours - Techniciati- imInic Heathrim
70AX)
210,00
1
[lout - Administration -%Mana Wils.,on
95.00
95X)o
Alaback Dmign Associates. Inc, - Invoice No. 71107
IJA5.00
1.045.00
Graphic Resources & RepnAuction - Invoice No, 183974
212,89
211M
94
Milv; 4 1 RS Standard Rate - Deliver re-bid documents; bid
0,485
opetting-, ineeting, wl I.B. Alexander
CONTRACT FEE $I 15,751W
ADDL. SFRVICES - 5.405.97
AM ENDED CONTRACT FEE 5121.157.47
FEE EARNED TO DATF 81053K22
1 J".'s's PRE V lot? S INVOICUIS 99.974.25
10TAL DUE THIS INVOICE S 5.405:97
FEIN 73-0760206 Phone 405A15,9400 FAX 405,4161410
1 Total
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: ROGER STEVENS
INTERIM PUBLIC WORKS DIRECTOR
SUBJECT: FIRE STATION NO.3 SANITARY SEWER EXTENSION
ACCEPTANCE AND FINAL PAYMENT
DATE: February 15, 2008
BACKGROUND:
This project included the construction of approximately 500 linear feet of 8 -inch sanitary sewer
to service Fire Station No. 3 (see Attachment A).
Existing sanitary sewer infrastructure is located approximately 500 linear feet north of Fire
Station No. 3. Following a review of alternatives, a recommendation was made for the
construction of 500 linear feet of 8 -inch sanitary sewer ranging from 9 feet to 11 feet in depth.
Such depth will enable gravity -flow service to the new fire station as well as to existing and
future development in the area.
Design documents were completed in June of 2007 and a Bid Notification was published in the
Owasso Reporter on June 7, 2007. Bid documents were also submitted to plan firms and
facsimile notifications were sent directly to local contractors. Bids were opened on June 28,
2007, with a single bid submitted by McGuire Brothers Construction of Tulsa, Oklahoma in the
amount of $101,981.00.
On July 17, 2007, City Council voted to reject the McGuire Brothers bid and directed staff to re-
bid the project. Re -bid notifications were published in the Owasso Reporter on July 17 and July
24, 2007, along with documents submitted to plan firms and facsimile notifications sent directly
to local contractors.
Bids were received and publicly opened on Monday, August 06, 2007 with four (4) bids
submitted. On August 21, 2007, the Council awarded the contract in the amount of $61,520 to
MSB Construction of Tulsa, Oklahoma for this project.
ALLOWANCE ALLOCATION:
The work was awarded as a unit price contract where the quantities presented in the Bid Form
were estimated based on expected conditions and used solely for the purpose of comparison of
bids. It was therefore anticipated, that a quantity adjustment would be made at final payment to
reflect the actual quantities utilized. Funding for the final quantity adjustment, and other
Fire Station No. 3 Sanitary Sewer
Acceptance and Final Payment
Page 2 of 3
necessary changes, was included under the Project Allowance Line Item ($3,000) listed in the
Bid Tabulation.
The following items are adjustments of quantities based on unit prices bid for items included in
the contract:
As shown above, quantity adjustments resulted in a reduction of materials in five (5) categories
totaling $11,560.00.
An overrun in the Project Allowance of $470.00 occurred due to a conflict with a newly installed
AEP underground power line. The location of the power line resulted in the construction of a 4"
inch PVC sanitary sewer line in lieu of seventy feet of 8" PVC sanitary sewer main line. The
cost of installing the service line totaled $3,470 and is reflected under the project allowance.
FINAL PAYMENT:
A final inspection of the improvement project was completed by Public Works staff on January
25, 2008. All items identified at this inspection requiring correction to meet city standards have
been completed. The contractor has provided a two -year maintenance bond for the work as part
of the Contract Documents.
Progress payments have been made in the amount of $35,716.50. Pay Request No. 2, in the
amount of $14,713.50, was submitted on January 31, 2008 by the contactor as a request for final
payment (see Attachment B).
uantit
Description
Unit
Unit Cost
Adjustment
Total
Temp Erosion & Sediment Control
LS
$200.00
1.0
$200.00
Concrete Driveway
CY
$75.00
65.0
$4,875.00
RR Asphalt Pavement
SY
$65.00
25.0
$1,625.00
8" SDR 35 PVC
LF
$48.00
70.0
$3,360.00
16" Steel Casing
LF
$50.00
30.0
$1,500.00
SUBTOTAL
$11,560.00
Project Allowance
LS
$3,000.00
470.0
-$470.00
TOTAL PROJECT UNDERRUN
$11,090.00
As shown above, quantity adjustments resulted in a reduction of materials in five (5) categories
totaling $11,560.00.
An overrun in the Project Allowance of $470.00 occurred due to a conflict with a newly installed
AEP underground power line. The location of the power line resulted in the construction of a 4"
inch PVC sanitary sewer line in lieu of seventy feet of 8" PVC sanitary sewer main line. The
cost of installing the service line totaled $3,470 and is reflected under the project allowance.
FINAL PAYMENT:
A final inspection of the improvement project was completed by Public Works staff on January
25, 2008. All items identified at this inspection requiring correction to meet city standards have
been completed. The contractor has provided a two -year maintenance bond for the work as part
of the Contract Documents.
Progress payments have been made in the amount of $35,716.50. Pay Request No. 2, in the
amount of $14,713.50, was submitted on January 31, 2008 by the contactor as a request for final
payment (see Attachment B).
Fire Station No. 3 Sanitary Sewer
Acceptance and Final Payment
Page 3 of 3
FUNDING:
An adjustment in the contract will be required to reflect the following:
Original contract amount $ 61,520.00
Minus Quantity Adjustments 11,090.00
Revised Contract Total $ 50,430.00
PROJECT FUNDING:
Funding for this project has been allocated in the Capital Improvements Fund (40- 250- 54100-
029). It should be noted, that staff is currently assessing the quantity of undeveloped acreage
that could benefit from connecting to the sanitary sewer system in order to develop a required
payback from future users allowing the City to recover a portion of the cost of the infrastructure
improvements.
RECOMMENDATION:
Staff recommends Council acceptance of the Fire Station No. 3 Sanitary Sewer Improvements
and authorization for final payment to MSB Construction Co. of Tulsa, Oklahoma in the amount
of $14,713.50 for a final revised contract amount of $50,430.00.
ATTACHMENTS:
A. Location Map
B. Final Pay Request
V
Iuu> mzl1 _n
VIEW ESTATES
u
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FIRE STATION #3 SANITARY SEWER CITY OF OWASSO
2/4/08
Legend
SANITARY SEWER LINE 0
North
THIS MAP IS FOR INFORMATION PURPOSE ONLY AND IS NOT INTENDED TO
REPRESENT AN ACCURATE AND TRUE SCALE. USE OF THIS MAP IS WITHOUT
WARRANTY OR REPRESENTATION BY CITY OF OWASSO OF ITS ACCURACY.
111 N. Main Street
P.O. Box 180
Owasso, OK 74055
918.376.1500
Page One of'
APPLICATION AND CER"I"IFIC AT I.- FOR FAYM.
TO: (Owner) D Contract Date: A 2-11;490-7
Application Date: Jlo: 3
0
FROM: (Contractor) Period -1"o: JnYN b b�>
pme- 5f- Distribution To: Owner
PROJEC,T: Architect
Contractor
Engineer
CONTRACT FOR:
CONTRACTOR'S APPLICATION FOR PAYN4I`.NT
Application is made for payment, as shown below, in connection with the Contract.
Continuation sheet is attached.
1. Original Contract Sum
2. Net Change by Change Orders
3. Contract Sum to Date (Line I & 2)
4. Total Completed & Stored to Date
(Column G on Continuation Sheet)
5. Retainage: a., _....^ % of Completed Work
(Column D & E on Continuation Sheet)'' - FINAL
6
7
b. %of Stored Material $
(Cofun7n F on Continuation Sheet)
Total Retainage (I...ine -5a & 5b)
"1 -natal Earned Less Retainage
(1-ine 4 less Line: 5Total)
Less Previous Certificates for Payment
ID
3 0 O'D
0 L
/c- )-' ,
003,00 ol, 14
8. CURRENT PAYINOENTDIJE
9. Balance to Finish, Plus Retainage
(I...ine 3) less Line 6)
(HANG ORDER SUMMARY.
ADDITIONS DEDUCTIONS
Change Orders approved in previous
months by OWNER
TO'FALS $
Approved this month
Number $
Date Approved
TOTALS $
Net Change by Change Orders $
J'he undersigned Contractor certifies that to the best of the Contractor's knowledge, information
and belief, the WORK. covered by this Application for payment has been completed in
accordance with the Contract Documents, that all amounts have been paid by the Contractor for
Work for which previous Certificates for Payment were issued and payments received from the
Owner, and that current payment shown herein is now due.
CONTRACTOR:
BY:
STATE OF OKLAU-10MA
)SS
COUNTY OF -7alS ,—
Subscribed and sworn to before me this q-,ldaV Of
........ ..... ... I-- -
(SFIAI-)
My Commission Expire,-,:- /112/ ......... .
Cornniission,-4'. 03--ttgo
11
02 0 f I
Date:, —zq 2
iiarN Public/
OT I? N ta Public Oklahoma
0 aONUAL SEAL
PUBLIC J. B. ALEXANDER
SYAW)Fok
r" 0 W1 r COMMISSION #: 050DO138
1�k,��A MY Cm. 1109101 E*M-
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: ROGER STEVENS
INTERIM PUBLIC WORKS DIRECTOR
SUBJECT: FIRE STATION NO.3 WATERLINE EXTENSION
ACCEPTANCE AND FINAL PAYMENT
DATE: February 15, 2008
BACKGROUND:
This project included an upgrade of the existing water distribution infrastructure to service Fire
Station No. 3 and the area west of the new fire station location (see Attachment A).
Following a review of the existing infrastructure in the area, a recommendation was made for the
construction of 900 linear feet of 12 -inch and 400 linear feet of 6 -inch distribution piping,
complete with new fire hydrants and appurtenances, to serve the new station. Additionally, as an
alternate, a recommendation was made for the construction of an added 1,000 linear feet of 10-
inch piping and 2,600 linear feet of 8 -inch piping to upgrade service to the surrounding area.
Although the additional water line was not required in order to provide service to the fire station,
it would increase the level of service to existing homes, enhance fire protection resources, and
provide additional capacity for future development of the area.
Design documents were completed in May 2007 and a Bid Notification was published in
accordance with state statutes in the Owasso Reporter on May 10, 2007 and May 17, 2007.
Three bids were received and publicly opened on June 11, 2007. On June 19, 2007, City Council
awarded the contract to MSB Construction of Tulsa, Oklahoma in the amount of $317,935 for
the base project and the alternate.
ALLOWANCE ALLOCATION:
The work was awarded as a unit price contract where the quantities presented in the Bid Form
were estimated based on expected conditions and used solely for the purpose of comparison of
bids. It was therefore anticipated, that a quantity adjustment would be made at final payment to
reflect actual quantities provided. Funding for other necessary changes was included under the
Project Allowance Line Item ($11,000 base bid and $14,000 for the alternate bid) listed in the
Bid Tabulation.
Fire Station No. 3 Waterline Extension
Acceptance and Final Payment
Page 2 of 4
The following items are adjustments of quantities based on unit price bids for items included in
the contract:
uantit
Description
Unit
Unit Cost
Adjustment
Total
Base Bid Items
Sodding
SY
$1.50
2306.7
$3,460.00
Select Bedding
CY
$10.00
220.0
$2,200.00
Temp Bale Barrier
LF
$3.00
65.0
$195.00
Temp Silt Fence
LF
$4.00
250.0
$1,000.00
Coarse AGG #7
CY
$5.00
440.0
$2,200.00
CLSM Backfill
CY
$5.00
150.0
$750.00
Concrete Driveway
SY
$75.00
223.0
$16,725.00
RR Asphalt Pavement
SY
$60.00
15.0
$900.00
4" Gate Valve (RMJxFLG)
EA
$500.00
1.0
$500.00
12" Gate Valve
(RMJxFLG)
EA
$1,500.00
1.0
$1,500.00
6" PVC C900 Class 150
LF
$18.00
43.0
$774.00
12" PVC C900 Class 150
LF
$36.00
300.0
$10,800.00
6x6x6 FLG Tee, RJ (DIP)
EA
$300.00
1.0
$300.00
12x12x4 FLG Tee (DIP)
EA
$500.00
1.0
$500.00
12x12x6 FLG Tee (DIP)
EA
$500.00
1.0
$500.00
6" Blind Flange
EA
$100.00
1.0
$100.00
8" Blind Flange
EA
$100.00
1.0
$100.00
12" Blind Flange
EA
$300.00
1.0
$300.00
4" Solid Sleeve
EA
$200.00
1.0
$200.00
4" PVC C900 Class 150
LF
$15.00
55.0
$825.00
Project Allowance
LS
$11,000.00
8650.0
$8,650.00
Alternate Bid Items
Solid Slab Bedding
SY
$1.50
1833.3
$2,750.00
Select Bedding
CY
$10.00
750.0
$7,500.00
Temp Bale Barrier
LF
$3.00
200.0
$600.00
Coarse AGG #57
CY
$5.00
880.0
$4,400.00
CLSM Backfill
CY
$5.00
100.0
$500.00
Concrete Driveway
SY
$75.00
50.0
$3,750.00
6" PVC C900 Class 150
LF
$20.00
60.0
$1,200.00
8" PVC C900 Class 150
LF
$23.00
100.0
$2,300.00
8" Restrained Joint
LF
$30.00
200.0
$6,000.00
10" PVC C900 Class 150
LF
$26.00
20.0
$520.00
6x6x6 FLG Tee
EA
$300.00
2.0
$600.00
6 "xl 1/2" Reducing FLG
(DIP)
EA
$300.00
1.0
$300.00
10xl0x10 FLG Tee
EA
$500.00
1.0
$500.00
Project Allowance
LS
$14,000.00
5200.0
$5,200.00
TOTAL UNDERRUN
$88,599.00
Description
AGG Base Type A (Base
Bid)
AGG Base Type A (Alt
Bid)
6x4 Reducer RJ (DIP) (Alt
Bid)
6" Solid Sleeve (Alt Bid)
I Ox 10x6 MJ Tee (Alt Bid)
TOTAL OVERRUN
Fire Station No. 3 Waterline Extension
Acceptance and Final Payment
Page 3 of 4
Unit Quantily
Unit Cost Adjustment Total
CY $5.00 220.0 - $1,100.00
CY $5.00 750.0 - $3,750.00
EA $300.00 1.0 - $300.00
EA $300.00 1.0 - $300.00
EA $500.00 1.0 - $500.00
TOTAL PROJECT UNDERRUN
- $5,950.00
$82,649.00
As shown above, final quantity adjustments resulted in a reduction of materials in thirty -five (35)
categories totaling $88,599.00 and an overrun in five (5) categories totaling $5,950.00, for a total
project underrun of $82,649.00.
FINAL PAYMENT:
A final inspection of the improvement project was completed by Public Works staff on January
25, 2008. All items identified during this inspection requiring correction to meet city standards
have been completed. The contractor has provided a two -year maintenance bond for the work as
part of the Contract Documents.
Progress payments have been made in the amount of $196,461.00. Pay Request No. 3 in the
amount of $38,805.00 was submitted on January 31, 2008 by the contactor as a request for final
payment (see Attachment B).
During the final audit of this project, a $20 error was discovered in the bid documents under line
item No. 5, Select Bedding (see Attachment C). This quantity item was not used; however the
amount was reflected in the final contract amount. Therefore, an adjustment to the contract will
be required to reflect the following:
Original contract amount $ 317,935.00
Minus Quantity Adjustments 82,649.00
Minus Contract Adjustment 20.00
Revised Contract Total $ 235,266.00
PROJECT FUNDING:
Funding in the amount of $129,390.00 is included in the FY 2006 -2007 Capital Improvements
Fund for the construction of the Base Bid work. Additional, funding in the amount of
$188,545.00 is included in the OPWA Capital Improvements Fund for the construction of the
Alternate work.
Fire Station No. 3 Waterline Extension
Acceptance and Final Payment
Page 4 of 4
RECOMMENDATION:
Staff recommends Council acceptance of the Fire Station No. 3 Waterline Extension and
authorization for final payment to MSB Construction Co. of Tulsa, Oklahoma, in the amount of
$38,805.00, for a final revised contract amount of $235,266.00.
ATTACHMENTS:
A. Location Map
B. Final Pay Request
C. Bid Item Adjustment
�--7777TFTT� FT
FIRE STATION #3
i
-- 1 E_ 149TH -ST N
CITY VIEW ESTATES
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NOTTINGHAM HILL
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FIRE STATION #3 WATER LINE EXTENSION CITY OF OWASSO
2/4/08
Legend 111 N. Main Street
WATER LINE P.O. Box 180
Owasso, OK 74055
North
THIS MAP IS FOR INFORMATION PURPOSE ONLY AND IS NOT INTENDED TO
REPRESENT AN ACCURATE AND TRUE SCALE. USE OF THIS MAP IS WITHOUT 918.376.1500
WARRANTY OR REPRESENTATION HY CITY OF OWASSO OF ITS ACCURACY.
APPI ICATION_VM) (1 R 111 IC ATE FOR PAYMENT Page One of
TO: (Owner) Ct-4� 6'f Owafj o Contract Date: it', n TiDU-7
/// 'A✓. I'Y1a,►,
D w aq sl o,, 0 �< • ? y o rs' Application Date: Jo . 3 Z D od
FROM: (Contractor) Period To: (&n. 3 j )- ga?
/y990 E• one
Distribution To: Owner
`' —� (s , O1C y Architect
PROJECT: 0 W ass u LAje,+e. ,. ,(,„ �; JfA�, � /Vo > Contractor
Engineer
CONTRACT FOR:
CONTRACTOR'S APPLICATION FOR PAYMENT
Application is made for payment, as shown below, in connection with the Contract.
Continuation sheet is attached.
1
2
3
4
5
z
Original Contract Sum
Net Change by Change Orders
Contract Sum to Date (Line I & 2)
Total Completed & Stored to Date
(Column G on Continuation Sheet)
$ Z3
Retainage: a. % of Completed Work $
(Column D & E on Continuation Sheet) - FINAL
b. % of Stored Material $
(Column F on Continuation Sheet)
Total Retainage (Line 5a & 5b)
Total Earned Less Retainage
(Line 4 less Line 5 Total)
Less Previous Certificates for Payment
I
- -- -- - - -- - -- -- _ AGRF:F.MI \ I
0206 - - - - -- 00300 - Page 7 of I -!
8. CURRENT PAYMENT DUE
9. Balance to Finish. Plus Retainage
(Line 3 less Line 6)
CHANGE ORDER SUMMARY:
ADDITIONS
$
$
DEDUCTIONS
Change Orders approved in previous
months by OWNER
TOTALS $ $
Approved this month
Number $ $
Date Approved
TOTALS $ $
Net Change by Change Orders
The undersigned Contractor certifies that to the best of the Contractor's knowledge, information
and belief, the WORK covered by this Application for payment has been completed in
accordance with the Contract Documents, that all amounts have been paid by the Contractor for
Work for which previous Certificates for Payment were issued and payments received from the
Owner, and that current payment shown herein is now due.
STATE OF OKLAHOMA )
) SS
COUNTY OF / q /s eA_ )
Subscribed and sworn to before me this 4IL' day of
(SEAL)
My Commission Expires: y"
Commission #: 0StJb P l37
Datc: �` — `� F
�OTARI Notary Public Oklahoma
OFFICIAL SEAL
PUBLIC B. ALEXANDER
BY AND FOR
STAT ; COMMISSION #: 05000138
Jk My Canmiss on Eons
A61RUN -11 \ 1
0206 N)100 - 1',1cC 8 (11 14
ARCHITECT'S / ENGINEER'S CERTIFICATE FOR PAYMENT
In accordance with the contract documents, based on on -site observations and the date
comprising the above application, the Architect/Engineer certifies to the Owner that to the best
of the Architects /Engineer's knowledge, information and belief, the Work has progressed as
indicated, the quality of the Work is in accordance with the Contract Documents, and the
Contractor is entitled to payment of the amount certified.
AMOUNT CERTIFIED $ D, 905- D D
(Attach explanation if amount certified differs from the amount applied for.)
ARCHITECT/ ENGINEER:
/ _f
By: Date: (IV,— o4 — d
This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the contractor
named herein. Issuance, payment and acceptance of payment without prejudice to any rights of
the Owner or Contractor under this Contract.
AC;RLLMLNT
0306 -- 00300 - Pa,-,e 9 of 14
MSB CONSTRUCTION INC. Telephone: 918- 439 -0000
14990 E. PINE STREET Fax: 918- 439 -0003
TULSA, OK. 74116 CELL 918 - 261 -6475
CHANGE ORDER PROPOSAL
Proposal to: CITY OF OWASSO
Fax Number:
Date: 1/31/2008
Project: FIRE STATION # 3 WATER LINE A 4 (rn U� Q, -3-
2 EA 4" BENDS $ 400.00
2 EA 6" BENDS $ 400.00
TOTAL $ 800.00
Please call if you have any questions concerning our proposal.
Sincerely,
Mark S. Bertsch
PRESIDENT ACCEPTED BY .--
COMPANY cf au-j0 SS*O
s
DATE / �3/ ! D
5. BIDDER will complete the work in accordance with the Contact Documents for the
following prices:
BID SCHEDULE AND FORM
FIRE STATION #3 WATER LINE EXTENSION
CITY OF OWASSO, OKLAHOMA
SUMMARY OF QUANTITIES (BASE BID ITEMS)
ITEM ESTIMATED
NO. QUANTITY UNITS ITEM DESCRIPTION TOTAL EACH ITEM
t @ 1050C J CY UNCLASSIFIED EXCAVATION
PA
9
4
4 — 5
0
7
8
E
0507
S
Words (Amount written in words has precedence.) / Figures
RMUDA)
Words (Amount written in words has precedency ) I Figures
1600 LF RIGHT OF WAY CLEARING AND RESTORATION
@ ° /lam._ $�-
Words (Amount written in words has precedence.) Figures
@ 500 pCY FINAL BACKFILL (EXCAVATED MATERIAL)
Words (Amount written in words has precedence) Figures
220 /, CY SELECT BEDDING (AGG BEDDING)
@ $
Words (Amount written in words has precedence) Figures ,
65 LF TEMPORARY BALE BARRIER - TYPE Iii
Words (Amount written in words has precedence) Figures
350 _-- L TEMPORARY SILT FENCE
@ S
Words (Amount written in words has precedence.) Figures
750 �CY AGGREGATE BASE TYPE A
@ 5—Q 0 s 3
Words (Amount written in words has precedence.) Figures
450 �- CY COARSE AGGREGATE NO. 57, IN PLACE ' 7�
Words (Amount written in words has precedence) Figures
y - - - - -- -
BID
00200 - Page 3 of 17
Continuation Sheet AIA Document G703
OWASSO WATERLINE EXTENSION FIRE STATION #3
MSB CONSTRUCTION INC., 14490 E. PINE ST., TULSA, OK 74116
Application Number: 3 FINAL
Application Dale: January 31. 2008 Rotainape 0.00%
Period From: November t, 2007 Period To: January 31, 2008
Contractor Pro No: 1077
A
B
C
D E
F
G
H
I
Item No.
Descn on
BASE BID ITEMS
Unit
Unit Cost
ity
Quantity
Scheduled Value
Work Completed
Materials
Presently Stored
to WN (Not in 0
or E)
Total Completed
Stored to
Dale (Dre dt)
Complete
Balance to Finish (CG)
Reteinape
From Previous
Application
(D-E)
This Period
1
UNCLASSIFIED EXCAVATION
CY
$100
105000
$1050.00
$1,050.00
$000
$1,050.00
1000%
$000
$000
2
SODDING
SY
$150
484000
$7,26000
$000
$3,80000
$0,00
$3.800.00
52.3%
$3,460.00
$0.00
3
ROW
LF
$100
160000
$1.60000
$1,60000
$000
$1+6w 00
1000%
$0.00
$0.00
4
FINAL BACKFILL
CY
$100
50000
$50000
$000
$50000
$000
$50000
1000%
$0.00
$000
5
SELECT BEDDING
CY
$1000
22000
$220000
$0.00
$000
$000
00%
$2,20000
$000
6
TEMP BALE BARRIER
LF
$3.00
6500
$19500
$000
$000
$000
00%
$19500
$000
7
TEMP SILT FENCE
LF
1 $400
35000
$1,40000
$000
$40000
$000
$40000
286%
$1,00000
$000
8
AGG BASE TYPE A
CY
$500
750.00
$3,75000
$3,430 DO
$1.42000
$0.00
$4,85000
129.3%
151 100 00
$000
9
COARSE AGG #7
CY
$500
450.00
$2,250.00
$0.00
$5000
$0.00
$50.00
22%
$2.200.00
$000
10
CLSM BACKFILL
CY
$500
150.00
$750.00
$000
SO OD
$0.00
0.0%
$75000
$000
11
CONCRETE DRIVEWAY
SY
$75.00
223.00
$16,72500
$000
$000
$0.00
00%
$1672500
$000
12
RR ASPHALT PAVEMENT
SY
$60 00
3000
$1,80000
$000
$90000
$000
$90000
500%
$900.00
$000
13
TRAFFIC CONTROL
LS
$1,000.00
100
$1,00000
$1,00000
$000
$1,000.00
1000%
$0.00
$000
14
STAKING
LS
$2.000.00
100
$2,000.00
$2,000.00
$000
$2,000.00
1DO0%
$000
$000
15
MOBILIZATION
LS
$1,000.00
100
$1,00000
$1,00000
50.00
$1,000.00
1000%
$000
$000
16
4" GATE RMJ X FLG
EA
$500.00
100
$50000
$0 DO
$0.00
$000
00%
$50000
$000
17
4" GATE MJ X MJ
EA
$50000
1.00
$500.00
$500.00
$000
$50000
1 DO O%
$000
$0.00
18
6" GATE RMJ X FLG
EA
$70000
200
$1,400 DO
$2,80000
-$1,40000
$000
$1,40000
1000%
$000
$000
19
6" GATE RMJ X RMJ
EA
$70000
100
$70000
$70000
$000
$700.00
1000%
$000
$000
20
8" GATE RMJ X FLG
EA
$90000
100
$90000
$90000
$000
$90000
1000%
$000
$0.00
21
10" Gate 8 Box in place RMGxMJ
EA
$000
0 00
$000
$000
$000
$000
$000
$065
22
12" GATE RMJ X FLG
EA
$1,50000
300
$4.50000
$3,000001
$0.00
$3,00000
667%
$1,50000
$000
23
12" GATE FLG X FLG
EA
$1 50000
200
$3,000 00
$3,000 DO
$0.00
$3,00000
1000%
$000
$000
24
6" PVC C900 Class 150
LF
$1800
40000
$7,20000
$7,200 00
- $77400
$000
$6.426.00
893%1
$77400
$000
25
6 "RESTRAINED JOINT
LF
$2500
78.00
$1,95000
$1,95000
$000
$195000
1000%
$000
$000
26
8" PVC C900 Class 150
LF
$000
000
$000
$000
$000
$000
$000
$000
27
8" Restrained Joint
LF
$000
000
$000
$000
$000
$000
$000
$000
28
10" PVC C900 Class 150
LF
$000
000
$000
$0 DO
$000
$000
$000
$000
29
10" Restrained Joint
LF
$000
000
$000
$000
$000
$000
$000
$000
30
12" PVC C900 Class 150
LF
$3600
84000
$30,24000
$30,24000
- $10.800 00
$000
$19.44000
643%
$10,80000
$000
31
12" RESTRAINED JOINT
LF
$1800
30000
$1440000
$14,40000
$0001
$14,40000
1000%
$000
$0.00
32
6" X 4" REDUCER RJ DIP
EA
$30000
100
$30000
$300.00
$0.00
$30000
1000%
$000
$0.00
33
10" x 8" Reducer, RJ DIP
EA
$0.00
000
$0.00
$000
$0.00
$000
$000
$0.00
34
4" X 4" X 4" RMJ TEE RJ
EA
$20000
100
$200.00
$20000
$000
$20000
1000%
$000
$000
35
6" X 6" X V' FLG TEE, RJ DIP
EA
$30000
100
$300.00
$300.00
430000
$000
$000
00%
$30000
$000
36
8" x8" x 6" Tee. DIP
EA
$000
000
$000
$000
$000
$0.00
$000
$065
37
17' X 17'X 4" FLG TEE DIP
EA
$50000
100
$50000
$0.00
$000
$000
00%
$50000
$000
38
17'X 12" X 6" FLG TEE DIP
EA
$50000
200
$1.000 00
$1.00000
- $50000
$000
$50000
500%
$50000
$0.00
39
17' X 12" X 8" FLG TEE DIP
EA
$50000
100
$500 DO
$500,00
1 $000
$500.00
1000%
$000
$000
40
6" X 112" REDUCING FLG DIP
EA
$30000
200
$60000
$000
$60000
50 DO
$60000
1000%
$000
$000
41
12" X 6" FLG REDUCER DIP
EA
$300.00
200
$60000
$000
$60000
$0 00
"wool
100 0%
$000
$000
42
3 WAY FIRE HYDRANT - In Place
EA
$1,60000
200
$3,200.00
$3.20000
$000
$3.20000
100 0%
$000
$000
43
6" Blind Fla Plate
EA
$10000
1 00
$100.00
$000
$000
$000
00%]
$100 00
$0.00
44
8" Blind Flange Plate
EA
$10000
100
$10000
$0.00
$000
$000
00%
$100.00
$000
45
12" Blind Flange Plate
EA
$30000
300
$90000
$000
$600.00
$000
$60000
667%
$30000
$000
46
4" SOLID SLEEVE
EA
$20000
200
$40000
$20000
$000
$20000
500%
$200.00
$000
47
4" PVC C900 Class 150
LF
$1500
60.00
$90000
$000
$7500
$000
$7500
03%
$825,00
$066
48
6' Solid Sleeve
EA
$000
000
$000
$000
$000
$000
$0.00
$000
49
10" Solid Sleeve
EA
$0,00
000
$0.00
$000
$000
$000
$000
$000
50
10" FLG to MJ Adapter
EA
$000
000
$000
$000
$000
$000
$000
$000
51
6' F LG x FLG Gate Valve
EA
$0 00
000
$000
$0.00
$000
$000
$000
$000
52
10" FLG x RMJ Gate Valve
EA
$000
000
$0.00
$000
$0.00
$000
$0.00
$000
53
10" Blind FLG Plate
EA
$0.00
000
$0.00
$000
$000
$000
$000
$000
54
10x10x 10 FLG Tee
EA
$000
000
$000
$000
$000
$000
$000
$000
55
10x10x10 MJ Tee
EA
$000
000
$000
$000
$000
$000
$0.00
$000
56
10x10x5 MG Tee
EA
$000
000
$000
$0.00
$000
$000
$0.00
$000
57
8" FLG to MJ Adapter
EA
$0.00
000
$0.00
$0.00
$000
$000
$0 00
$000
58
6' FLG to MJ Adapter
EA
$000
000
$000
$000
$0 DO
$000
$000
$000
59 1PROJECT
ALLOWANCE
LS
$11,00000
100
$1100000
$0,001
$2.35000
10.00
$2350.00
214%
$8,65000
$000
BASE BID TOTAL
$129,370.00
80,470.00
2,479.00
.00
77, 1.00
60.3%
51,379.00
$0.00
ALTERNATE BID ITEMS #1
1
UNCLASSIFIED EXCAVATION
CY
$100
150000
$2,50000
$2,500.00
$000
$2.50000
1000%
$0.00
$000
2
SOLID SLAB BEDDING
SY
$150
1150000
$17.25000
$000
$14,50000
$000
$14,50000
841%
$2,750.00
$000
3
ROW Clearing and Restoration
LF
$100
3670 00
$3,67000
$3,67000
$000
$3,67000.
1000%
$000
$000
4
FINAL BACKFILL
CY
$1.00
900 00
$900.00
$0 00
$900.00
$000
$900.00
1000%
$000
$000
5
SELECT BEDDING
CV
$1000
00
$7.500.00
$0 00
$0 W
$0 00
0 0%
$7 500 00
$000
6
TEMP BALE BARRIER
LF
$300
00
E
$90000
$30000
$0 00
$300 00
33 3%
$600 00
$000
7
TEMP SILT FENCE
LF
$400
2 00
$9,400.00
$9,40000
$000
$9,40000
1000%
$000
$000
8
AGG BASE TYPE A
CY
$500
122500
$6,12500
$2,50000
$7,37500
$000
$9.87500
1612%
$3 750 00
$000
9
COARSE AGG A57
CY
$500
900.00
$4,50000
$000
$10000
$000
$10000
22%
$4,400.00
$000
10
CLSM BACKFILL
CY
$500
100.00
$50000
$000
$000
$000
00%
$500.00
$0.00
11
CONCRETE DRIVEWAY
SY
$7500
50.00
$375000
$000
$0.00
$000
00%
$3,750.00
$000
12
Removal and Replacement - Asphalt
SY
$000
000
$0.00
$000
$0.00
$000
$000
$000
13
Traffic Control
LS
$000
0 00
$000
$000
$000
$000
$0.00
$000
14
Construction Staking
LS
$000
000
$0.00
$000
$000
$000
$000
$000
15
Mobilization
LS
$000
000
$000
$0.00
$000
$000
$000
$000
16
4" Gate Valve 8 Box In Place RMJxFLG
EA
$000
0.00
$000
$0.00
$0.00
$000
$0.00
$066
17
4" Gate Valve 8 Box In Place MJxMJ
EA
$000
0 DO
$0.00
$000
$0.00
$000
$000
$000
18
6" Gate Valve 8 Box In Place RMJxFLG
EA
$700.00
2 DO
$1,400.00
$2,80000
-51,400.00
$000
$1,40000
1000%
$000
$000
19
6" Gate Valve 8 Box In Place (RWxRMJ
EA
$000
0.00
$000
$000
$000
$000
$000
$000
20
8" Gate Valve 8 Box In Place RMJxFLG
EA
$90000
200
$1,80000
$7 80000
$000
$1.80000
11300%
$000
$000
21
10" Gate Valve 8 Box In Place RMJxMJ
EA
$1,20000
1.00
$1,20000
$1,200.001
$000
$1,20000
1000%
$0.00
$000
22
12" Gate Valve 8 Box In Place RMJxFI
EA
$000
000
$000
$0.00
$0.00
$000
$0.00
$065
23
17' Gate Valve 8 Box In Place FLGxFL
EA
$000
0 00
$0.00
$000
$000
$000
$0 DO
$0.00
24
6" PVC C900 Class 150
LF
$20.00
10000
$2,000.00
$2,00000
41,200 470
$0 00
$800 00
400%
$1,20000
$000
25
6" RESTRAINED JOINT
LF
$25.00
60.00
$1,500.00
$1,500.00
$000
$1,50000
1000%
$0 DO
$000
26
8" PVC C900 Class 150
LF
$2300
261000
$60.03000
$60,030.00
- $2,30000
$000
$5773000
962%
$2,30000
$000
27
8" RESTRAINED JOINT
LF
$3000
300 00
$9,00000
$9,00000
46,00000
$000
$3,00000
333%
$6,00000
$000
28
10" PVC C90 Class 150
LF
$2600
102000
$26,52000
$26,52000
452000
$000
$26,00000
980%
$52000
$000
29
10" RESTRAINED JOINT
LF
$3500
4000
$1,40000
$1,40000
$000
$1.40000
1000%
$000
$000
30
12" PVC C900 Class 150
LF
$000
000
$000
$000
$000
$000
$000
$000
31
12" Restrained Joint
LF
$0.00
000
$000
$000
$000
$000
$0.00
$0
si 00
32
6" X 4" Reducer RJ DIP
EA
$30000
1.00
$30000
$300.00
$30000
$000
$600 00
2000%
$300 OD)
$000
33
10" X 8" Reducer RJ DIP
EA
$40000
100
$400 00
$400.00
$000
$40000
100D%
$0.00
$0 OD
34
4x4x4 RMJ Tee RJ
EA
$0.00
000
$0.00
$000
$000
$000
$000
$0.00
35
6"X 6" X 6" FLG Tee
EA
$30000
200
$600.00
$600.00
- $600 00
1 00
$000
0 D%
$60000
$000
36
8" X 8" X 6" Tee DIP
EA
$40000
100
$40000
$40000
$000
$40000
1000%
$000
$0 00
37
12x12x4 FLG Tee DIP
EA
$0.00
000
$0.00
$0.00
$0.00
$000
$0.00
$000
38
12xi2x6 FLG Tee. RJ DIP
EA
$000
000
$000
$0.00
$000
$000
$0.00
$000
39
12x12x8 FLG Tee. RJ DIP
EA
$000
000
$000
$000
$000
$000
$000
$000
40
6" X 1112" Reducing FLG DIP
EA
$30000
100
$30000
$300 00
- $300 00
$000
$000
00%
$30000
$0 00
41
12x6 FLG Reducer DIP FLGxFLG
EA
$000
0 00
$0001
$000
$000
$000
$000
$000
43
6" Blind Flange Plate
EA
a—vv
$0.00
I w
0 CO
a—
$000
ao.�ww
$000
w
$000
aa.�ww
$000
iwvn
auw
$000
au UV
$000
44
B" Blind Flange Plate
EA
$000
000
$000
$000
$000
$000
$000
$0 00
45
12" Blind Flange Plate
EA
$0 00
0 CO
$000
$000
$0 00
$000
$000
$000'
46
4" Solid Sleeve
EA
$000
0 Co
$000
$000
$000
$000
$000
$0 t30.
47
4" PVC C900 Class 150
LF
$000
0 CO
$000
$000
$000
$000
$000
$0001
48
6" SOLID SLEEVE
EA
$30000
1 CO
$30000
$30000
$30000
$000
$600 00
2000%
is '(X 00)
$000
49
10" SOLID SLEEVE
EA
$40000
200
$80000
$800 00
$000
$80000
1000%
$000
$000
50
10" FLG to MJ Adapter
EA
1 $30000
1 CO
$30000
$300001
$000
$300.00
1000%1
$000
$0 00•
51
6" FLGxFLG Gate Valve
EA
$800 00
1 CO
$800 00
$800 00
$000
$80000
1000%
$000
$000
52
10" FLGxRMJ Gate Valve
EA
$120000
2 CO
$2 400 00
$240000
$056
$240000
1000%
$000
$000
53
10"BlindFLGPlate
EA
$10000
1 C
$10000
$10000
$000
$10000
1000%
$000
$000
54
10" X 10" X 10" FLG TEE
EA
$500 00
2 CO
$1 000 00
$1,00000
$50000
$000
$50000
500%
$50000
$000
55
TO X 10" X 10' MJ TEE
EA
$50000
100
$50000
$50000
$000
$50000
1000%
$000
$000
56
10" X 10" X 6" MJ TEE
EA
$500 00
1 CO
$50000
$1.00000
$000
$1 000 00
2000%
(SIM 00)
$000
57
8" FLG to MJ Adapter
EA
S20000
1 CO
$20000—
$20000
$000
$20000
1000%
$000
$000
58
6" FLG to MJ Adapter
EA
$20000
3 CO
$600 DO
$600 00
$000
$600 DO
1000%.
$000
$000
59
PROJECT ALLOWANCE
LS
$14,00000
1 C
$14,00000
$000
$8.80000
$000
$8.80000
629%
$5,20000
$000
Total for Alternate Bid No. 1
188,545.00
137,820.00
19,455.00
0.00
$157,275.00
8304%
$31,270.00
$0.00
Total Construction Cost
$317,915.00
$218.290.00 $16,976.00 $0.00 $235.266.00
74.0%
$82,649.00
$0.00
Retamage Due
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: TIM DOYLE (PUBLIC WORKS)
GENERAL SERVICES SUPERINTENDENT
SUBJECT: USED ASPHALT PAVER PURCHASE
DATE: February 14, 2008
BACKGROUND:
Included in FY 2007 -2008 Streets Division Budget is $50,000 for the procurement of a used
asphalt paving machine. This paver is to be utilized for asphalt repairs and small overlay
projects.
A bid specification was prepared based upon general requirements for a used paver. Public
Works staff contacted local and national equipment representatives in order to identify a quality
used paver with fewer than 1200 hours of operation that met the specifications and was within
the approved budget. At least one used asphalt paver meeting the requirements was located and
staff from Public Works and Support Services conducted an inspection of the equipment to
determine its functionality.
SOLICITATION OF BIDS:
An advertisement for bids was published in accordance with state statutes in the Owasso
Reporter on January 24, 2008. One bid was received, opened and reviewed for accuracy on
February 14, 2008.
FUNDING SOURCE:
Funding for the used paver is included in the FY 07 -08 Streets Division Machinery and
Equipment budget (01- 300 - 54400).
RECOMMENDATION:
Staff recommends Council award the bid for the purchase of a 2003 Leeboy 8500 used asphalt
paver to Kirby -Smith Machinery, Incorporated of Tulsa, Oklahoma in the amount of $47,500.
dollars.
ATTACHMENTS:
1. Bid Documents
BID PROPOSAL - SUBMITTAL PAGE
ONF USED ASPHALT PAVER
BASE BID AS SPECIFIED S 47,500.00
MAKE, MODEL & YEAR LeeBoy 8500 2003
TIME OF DELIVERY: 30 calendar days from date of award.
I hereby acknowledge that I have read the specifications and that I am legally bound by the
statements on the Bid Proposal - Submittal Pages.
Signature
Governmental Sales
Title
Kirby -Smith Machinery, Inc.
Company
12321 E. Pine St.
Address
Tulsa, OK 74116
BID OPENING: FEBRUARY 14, 2008 @2:00 P.M.
COMPLETE AND ATTACH THE NON - COLLUSION BID AFFIDAVIT TO BID.
SECTION I — BASIC PAVER SPECIFICATIONS
Please note that these specifications establish minimum criteria and the bidder may exceed the noted
specifications. The specifications identify the characteristics desired by the Division, such that it is
the Division's intent to receive bids for a used paver, which are similar to the specifications.
Exceptions to these specific requirements must be clearly noted.
Compliance
1. PAVING WIDTH: Or Exception
a. 8 -13 feet. Specify 8 -15'
2. SPEEDS:
a. Paving: 0 — 140 FPM. Specify 0 -150 FPM
b. Travel: 0 — 240 FPM. Specify 0 -250 FPM
3. POWER TRAIN:
a. Engine:
1. Diesel, water cooled. Air Cooled
2. Minimum 74 HP. Specify 74 HP
3_ Specify brand_ Hatz
b. Drive System:
1. Track type. Yes
2. Hydrostatic, two speed with planetary gear system. Yes
4. DIMENSIONS
a. Weight: 15,700 LBS. Specify 15,700
b. Length: 12' 4 ". Speck 1214"
C. Width (Transport): 8' 6 ". Specify. 816"
BASIC PAVER SPECIFICATIONS - PAGE 1
d. Height: 6 '6 ". Specif
5. CAPACITIES:
a. Fuel: 20 Gal. Specify
b. Hydraulic: 40 Gal, Spec
6. SCREED:
a. 8 - 13 foot. Specify
b. Heated including extensions. Specify type; electric. propane
c. Floating, Adjustable, Vibratory type.
d. Hydraulic extensions with sonic auger controls.
e. Under auger cut off plates.
7. HOPPER:
a. Capacity: 7.5 tons. Specify
b. Automatic conveyor type delivery system:
c. Hydraulically raised bed.
8. GAUGE PACKAGE:
a. Electronic type.
b. Gauges: fuel, water temperature, hourmeter, oil pressure, voltmeter
BASIC PAVER SPECIFICATIONS - PAGE 2
Compliance
Or Exception
6'6"
20 gal
40 gal
8' -15'
propane _
yes
yes
yes to
tons
yes
yes to service
4. SEATS:
a. Quantity - 2
b. Removable
10. MODEL YEAR:
Compliance
Or Exception
yes
yes
a. 2003 or newer. Speck
2003
11. HOURS:
a. 1200 Maximum. Specify
1150
12. MANUALS:
a. Operators.
yes
b. Service.
yes
13. DELIVERY PREPERATION:
a. Complete mechanical inspection and service. will be checked
b. All components operating properly and in compliance with
manufacturer's design specifications. yes
c. Paver shall comply with all the manufacturer's safety specifications. yes
14. WARRANTY:
a. 90 Days; parts and labor. none
will check Auto Sonic Auger, strobe light. Bolts on step and switch on vibration on screed.
15. SERVICE RECORDS:
a. Provide all obtainable service records for the paver. yes
BASIC PAVER SPECIFICATIONS - PAGE 3
16. OPTIONS:
a. List any options included on the paver:
1.
2.
4.
5.
6.
7.
8.
9.
10.
BASIC PAVER SPECIFICATIONS - PAGE 4
NON - COLLUSION BID AFFIDAVIT
STATE OF Oklahoma
COUNTY OF
Tulsa ) SS
Ted Terwort , of lawful age, being first duly sworn, on
oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant further
states that the bidder has not been a part of any collusion among bidders in restraint of freedom of
competition by agreement to bid at a fixed price or to refrain from biding; or with State, County, or
City officials or employees as to quantity, quality, or price in prospective contract, or any discussions
between bidder and any State, County, or City official concerning exchange of money or other thing
of value for special consideration in the letting of a contract.
Subscribed and sworn before me this 5
My Commission Expires:
June 23,2010
Name: Ted Terwort
� Signature
day of February
C (Vj
e
Notary Nblic
Commission # 06006172
0011 %1
NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL