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Home My WebLink About2008.03.18_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: March 18, 2008 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, March 14, 2008. 9)ul'ia*M.�Stevens, Deputy City Clerk AGENDA 1. Call to Order Chairman Stephen Cataudella 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of March 4, 2008 Regular Meeting. Attachment #3-A B. Approval of Claims. Attachment #3-B C. Acknowledgement of receiving the monthly FY 2007-2008 budget status report. Attachment # 3-C SA\Agendas\0PGA\2008\0318.doc i. Owasso Public Golf Authority March 18, 2008 Page 2 4. Report from OPGA Manager. 5. Report from OPGA Attorney. 6. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 7. Adjournment. S: \Agendas\OPGA\2008\0318-doc OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, March 4, 2008 The Owasso Public Golf Authority met in regular session on Tuesday, March 4, 2008 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, February 29, 2008. ITEM 1. CALL TO ORDER Vice Chair Gall called the meeting to order at 6:45 p.m. ITEM 2. ROLL CALL PRESENT D.J. Gall, Vice Chair Doug Bonebrake, Trustee Susan Kimball, Trustee Jon Sinex, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Steve Cataudella, Chairman ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the February 19, 2008 Regular Meeting. B. Approval of Claims. Mr. Bonebrake moved, seconded by Ms. Kimball, to approve the OPGA Consent Agenda with claims totaling $8,637.44 and payroll claims totaling $14,868.79. YEA: Bonebrake, Gall, Kimball, Sinex NAY: None Motion carried 4-0. Owasso Public Golf Authority March 4, 2008 ITEM 4. REPORT FROM OPGA MANAGER Mr. Ray reported that one of the reconstructed greens at Bailey Ranch had recently been opened, and all greens should be open and improved by spring. ITEM 5. REPORT FROM OPGA ATTORNEY No report ITEM 6. NEW BUSINESS None ITEM 7. ADJOURNMENT Mr. Sinex moved, seconded by Ms. Kimball, to adjourn. YEA: Bonebrake, Gall, Kimball, Sinex NAY: None Motion carried 4-0 and the meeting was adjourned at 6:46 p.m. Pat Fry, Minute Clerk D.J. Gall, Vice Chair 2 Claims List 03/18/08 Vendor Name Payable Description Pa ment Amounl Unit Title Bud et COFFEE SERVICE INC DBA JAVA D COFFEE SERVICE .85 OPGA TULSA BGR DAILY ACCT. PETTY CASH REIMB 292.55 JPMORGAN CHASE BANK TEXOMA-SPIKES/GRIPS 423.79 JPMORGAN CHASE BANK TEXOMA GOLF -MERCHANDISE 43.48 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 2,379.28 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 1,050.04 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 308.02 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 264.72 JPMORGAN CHASE BANK WALMART-FOOD 31.83 JPMORGAN CHASE BANK WALMART-FOOD 7.02 JPMORGAN CHASE BANK WALMART-FOOD 34.95 JPMORGAN CHASE BANK WALMART-FOOD 17.88 4,922.41 TOTAL OPGA COURSE MAINT JPMORGAN CHASE BANK FLUID SPECIAL -MOTOR PARTS 17.16 JPMORGAN CHASE BANK LOWES-SUPPLIES 6.51 JPMORGAN CHASE BANK R & R PROD -MOWER PARTS 457.85 JPMORGAN CHASE BANK OREILLY AUTO -PARTS 10.48 JPMORGAN CHASE BANK OREILLY AUTO -PARTS 3.90 JPMORGAN CHASE BANK GM SALES -PRESSURE GUAGE 9.25 JPMORGAN CHASE BANK EASTON SOD -SOD 60.00 JPMORGAN CHASE BANK PRESTIGE FLAG -FLAGS 340.62 JPMORGAN CHASE BANK WATER PROD-IRRIGAT PARTS 22.14 JPMORGAN CHASE BANK WATER PROD -CATCH BASIN 315.60 JPMORGAN CHASE BANK WATER PROD -HEX REDUCER 2.44 JPMORGAN CHASE BANK LOWES-HAZARD STAKES 13.76 AEP/PSO ELECTRIC USE FOR FEB 207.57 YALE CLEANERS, INC. YALE UNIFORM SHOP TOWEL SERVICE 827 LUBER BROS INC TOPDRESSER/CUSHMAN TRUCK 18,995.00 AT&T AT&T CONSOLIDATED-FEB 16.50 AEP/PSO ELECTRIC USE FOR FEB 345.52 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES 13.00 JUSTICE GOLF CAR CO INC MAINTENANCE CART PARTS 11.00 YALE CLEANERS, INC TOWEL SERVICE 827 YOCHAM TRUCKING, INC. BUNKER SAND 446.83 21,311.67 TOTAL COURSE MAINT FOOD & BEV SADDORIS TEXTILE MAINTENANCE, INC D LINENS/RUGS 112.06 JPMORGAN CHASE BANK NEWTON MFG-COOLERS 290.90 SADDORIS TEXTILE MAINTENANCE, INC D LINEN SERVICE 47.20 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES 23.77 JPMORGAN CHASE BANK WALMART-FOOD 3.53 477.46 TOTAL FOOD & BEV Page 1 Claims List 03/18/08 Budget Unit Title Vendor Name F ADMIN JPMORGAN CHASE BANK SADDORIS TEXTILE MAINTENANCE, INC D MARIE E. CLOUD AT&T HOME DEPOT INC COX COMMUNICATIONS ATE MANAGEMENT QUARRY LANDFILL FSWITCH, INC IRSE TRENDS, INC DORIS TEXTILE MAINTENANCE, INC D SA WORLD ITH CENTRAL GOLF INC INER, KATIE AL GOLF ADMIN FUND GRAND TOTAL OPGA GRAND TOTAL Payable Description Pa ment Amounl SHERWIN WILLIAMS-PAINT 63.15 LINEN SERVICE 15.50 LARKIN BAILEY DISPLAY 438.00 AT&T CONSOLIDATED-FEB 154.50 AIR FILTERS - GOLF COURSE 7.97 CABLE USE 72.02 ELECTRIC USE FOR FEB 831.91 WASTE REMOVAL 206.96 INTERNET TEE TIME BOOKING 150.00 WEB HOSTING 345.00 LINENS/RUGS 31.00 PAPER SUBSCRIPTION 120.00 DIRECTORY AD 550.00 ONLINE CALENDAR DESIGN 112.50 3,098.51 Page 2 29,810 $29,810.0 DEPARTMENT 600 Golf Shop Operations 605 Cart Operations 610 Golf Course Operations 670 Food & Beverage 690 General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 03/01/08 OVERTIME EXPENSES TOTAL EXPENSES - 3,121.54 - 1,449.58 - 6,176.75 - 1,352.32 - 4,653.83 FUND TOTAL - 16, (�4.UL CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2006-2007 Statement of Revenues & Expenses As of February 2008 and 2007 a February 29, 2008 February 28, 2007 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget OPERATING REVENUES Golf shop fees 19,370 328,940 835,374 39.38% 23,686 434,021 849,000 51.12% Merchandise sales 3,227 90,443 205,450 44.02% 6,215 92,587 200,000 46.29% COS -- merchandise (2,646) (76,240) (153,505) 49.67% (4,724) (70,366) (149,000) 47.23% Food & beverage 2,588 84,577 222,950 37.94% 5,246 114,557 234,500 48.85% COS -.- food & beverage (1,486) (36,708) (69,786) 52.60% (1,298) (35,868) (73,515) 48.79% Interest & other 2,502 43,564 55,000 79.21% 131 2,806 45,000 6.23% Transfer from General Fund - - - - 33,333 266,667 400,000 66.67% TOTAL OPERATING REVENUES 23,556 434,575 1,095,483 39.67% 62,588 804,403 1,505,985 53.41% OPERATING EXPENSES: Personal services 44,111 457,464 660,818 69.23% 42,344 406,157 662,105 61.34% Materials & supplies 1,588 48,970 89,130 54.94% 3,493 44,374 90,950 48.79% Other services 7,194 88,307 218,725 40.37% 12,589 106,075 173,218 61.24% Capital outlay 150 23,804 74,900 31.78% - 27,816 41,185 67.54% Debt service 4,389 34,607 51,910 66.67% 70,184 320,448 538,527 59.50% TOTAL OPERATING EXPENSES 57,433 653,152 1,095,483 59.62% 128,610 904,871 1,505,985 60.08% NET INCOME (LOSS) (33,877) (218,577) - (66,021) (100,468) -