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Home My WebLink About2008.04.15_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: April 15, 2008 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, April 11, 2008. . 0 Bann M. Stevens, Deputy City Clerk AGENDA 1. Call to Order Chairman Stephen Cataudella 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of April 1, 2008 Regular Meeting. Attachment #3-A B. Approval of Claims. Attachment 93-B C. Acknowledgement of receiving the monthly FY 2007-2008 budget status report. Attachment # 3-C S AAgendas\OPGA\2008\0415. doc Owasso Public Golf Authority April 15, 2008 Page 2 4. Report from OPGA Manager. 5. Report from OPGA Attorney. 6. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 7. Adjournment. S \Agendas\OPGA\2008\0415. doc OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, April 1, 2008 The Owasso Public Golf Authority met in regular session on Tuesday, April 1, 2008 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, March 28, 2008. ITEM 1. CALL TO ORDER Chairman Cataudella called the meeting to order at 6:56 p.m. ITEM 2. ROLL CALL PRESENT Steve Cataudella, Chairman D.J. Gall, Vice Chair Doug Bonebrake, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Jon Sinex, Trustee Susan Kimball, Trustee ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the March 18, 2008 Regular Meeting. B. Approval of Claims. Mr. Bonebrake moved, seconded by Mr. Gall, to approve the OPGA Consent Agenda with claims totaling $18,438.51. Also included for review was the payroll payment report for pay period ending 3/15/08. YEA: Bonebrake, Cataudella, Gall NAY: None Motion carried 3-0. Owasso Public Golf Authority April 1, 2008 ITEM 4. REPORT FROM OPGA MANAGER Mr. Lehr reported that all greens were now open at Bailey Golf Ranch. ITEM 5. REPORT FROM OPGA ATTORNEY No report ITEM 6. NEW BUSINESS None ITEM 7. ADJOURNMENT Mr. Gall moved, seconded by Mr. Bonebrake, to adjourn. YEA: Bonebrake, Cataudella, Gall NAY: None Motion carried 3-0 and the meeting was adjourned at 7:00 p.m. Pat Fry, Minute Clerk Stephen Cataudella, Chairman 2 Claims List 04/15/08 Budget Unit Title Vendor Name Payable Description Payment Amount OPGA JPMORGAN CHASE BANK MERCHANDISE 1,072.52 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 76.25 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 416.25 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 104.08 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 1,802.57 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 1,590.06 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 709.79 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 265.85 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 112.70 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 3,003.30 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 544.86 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 388.90 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 1,254.58 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 179.05 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 220.95 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 390.46 FADLER FOOD/SUPPLIES 321.33 JPMORGAN CHASE BANK IRONFINDER-MERCHANDISE 88.90 JPMORGAN CHASE BANK WALMART-FOOD 69.83 JPMORGAN CHASE BANK TEXOMA GOLF -MERCHANDISE 253.56 JPMORGAN CHASE BANK TEXOMA GOLF -MERCHANDISE 54.97 JPMORGAN CHASE BANK SAMS-FOOD 116.54 BGR DAILY ACCT. REIMB PETTY CASH 452.10 BGR DAILY ACCT. REIMB PETTY CASH 1,782.10 STANDARD DISTRIBUTING COMPANY FOOD 135.12 FADLER FOOD/SUPPLIES 250.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 472.86 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 198.23 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 97.67 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 113.50 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 259.36 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 123.72 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 197.15 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 457.86 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 96.05 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 146.52 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 1,507.35 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 477.94 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 2,216.25 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 600.74 BOTTLING GROUP, LLC PEPSI-COLA FOOD 781.25 STANDARD DISTRIBUTING COMPANY FOOD 217.37 FADLER FOOD/SUPPLIES 397.86 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 50.32 JPMORGAN CHASE BANK WALMART-FOOD 21.16 Page 1 Claims List 04/15/08 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA... JPMORGAN CHASE BANK NIKE-MERCHANDISE 460.04 JPMORGAN CHASE BANK MERCHANDISE 113.38 JPMORGAN CHASE BANK WALMART-FOOD 19.37 JPMORGAN CHASE BANK REASORS-FOOD 20.12 TOTAL OPGA 24,702.69 GOLF SHOP JPMORGAN CHASE BANK MERCHANDISE 3,602.00 JPMORGAN CHASE BANK TARGET-TOURN DECOR 44.85 JPMORGAN CHASE BANK WALGREENS-PHOTOS 10.10 JPMORGAN CHASE BANK WALGREENS-PHOTOS 10.10 JPMORGAN CHASE BANK WALMART-SUPPLIES 21.40 TOTAL GOLF SHOP 3,688.45 CART OPERATIONS LOCKE SUPPLY PLUMBING SUPPLIES 52.40 TOTAL CART OPERATIONS 52.40 COURSE MAINT JPMORGAN CHASE BANK ATWOODS-TEE MARKER 74.65 JPMORGAN CHASE BANK ATWOODS-ACETYLENE & CO2 45.98 JPMORGAN CHASE BANK R & R PRODUCTS -PARTS 407.15 NCH CORPORATION MANTEK DIVISION CHEMICAL / WETTING AGENT 208.67 ESTES, INCORPORATED CHEMICALS 423.65 YALE CLEANERS, INC. YALE UNIFORM TOWEL SERVICE 8.27 JESCO PRODUCTS, INC PAINT 203.73 GEM DIRT, LLC TOP SOIL 170.00 JPMORGAN CHASE BANK PROF TURF -YOKE KIT 160.59 JPMORGAN CHASE BANK ATWOODS-RETURN CUTTER -66.97 JPMORGAN CHASE BANK ATWOODS-WATER HOSES 109.98 JPMORGAN CHASE BANK R & R PRODUCTS -PARTS 116.01 REGAL CHEMICAL COMPANY HERBICIDE / FERTILIZER 8,000.00 REGAL CHEMICAL COMPANY HERBICIDE / FERTILIZER 4,000.00 JPMORGAN CHASE BANK HOME DEPOT -BATTERIES 11.04 JPMORGAN CHASE BANK HOME DEPOT-LASTER TRANSIT 399.00 JPMORGAN CHASE BANK LOWES-REPAIR SUPPLIES 55.06 JPMORGAN CHASE BANK PROF TURF -PARTS 171.30 JPMORGAN CHASE BANK ATWOODS-CUTTING ATTACH. 66.97 JPMORGAN CHASE BANK PROF TURF -BEARING SET 131.66 JPMORGAN CHASE BANK LUBER BROS-TRUCKSTER 18,995.00 JPMORGAN CHASE BANK BAILEY EQUIP -TRIMMER LINE 29.99 JPMORGAN CHASE BANK WALMART-OFFICE SUPPLIES 130.48 JPMORGAN CHASE BANK WALMART-ADHESIVE 6.08 JPMORGAN CHASE BANK WALMART-TELEPHONE 19.86 JPMORGAN CHASE BANK WALMART-VACUUM 39.88 TOTAL COURSE MAINT 33,918.03 Page 2 Claims List 04/15/08 Budget Unit Title Vendor Name Payable Description Payment Amount FOOD & BEV SADDORIS TEXTILE MAINTENANCE, INC D LINENS 26.75 FADLER FOOD/SUPPLIES 172.77 SADDORIS TEXTILE MAINTENANCE, INC D LINENS/RUGS 192.71 JPMORGAN CHASE BANK SUPERIOR GRAPHICS -MENU BD 1,145.00 JPMORGAN CHASE BANK WALMART-SUPPLIES 16.16 FADLER FOOD/SUPPLIES 124.47 JPMORGAN CHASE BANK SAMS-SUPPLIES 76.94 FADLER FOOD/SUPPLIES 60.52 CROWL MECHANICAL INC EQUIPMENT MAINTENANCE 288.04 TOTAL FOOD & BEV 2,103.36 GOLF ADMIN TULSA MAINTENANCE SUPPLY PAPER GOODS 500.75 GOLFSWITCH, INC ONLINE TEE TIME SERVICE 150.00 COURSE TRENDS, INC WEB HOSTING 345.00 WASTE MANAGEMENT QUARRY LANDFILL WASTE DISPOSAL 209.28 TULSA WORLD SUBCRIPTOIN 4.97 LISA R BUTTS PAINT 150.00 STEINER, KATIE AD DESIGN 50.00 SADDORIS TEXTILE MAINTENANCE, INC D LINENS/RUGS 31.00 COX COMMUNICATIONS CABLE 114.03 JPMORGAN CHASE BANK MEETING EXPENSE 14.30 JPMORGAN CHASE BANK RAMCRETE-FLOOR REFINISH 785.00 JPMORGAN CHASE BANK MERCHANDISE 325.59 TOTAL GOLF ADMIN 2,679.92 FUND GRAND TOTAL 67,144.8 OPGA GRAND TOTAL $67,144.85 Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 03/29/2008 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES 600 Golf Shop Operations - 3,174.19 605 Cart Operations - 2,294.91 610 Golf Course Operations - 7,160.30 670 Food & Beverage - 1,716.33 690 General & Administration - 4,869.83 FUND TOTAL - 19,215.56 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2006-2007 Statement of Revenues & Expenses As of March 2008 and 2007 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other Transfer from General Fund TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES NET INCOME (LOSS) March 31, 2008 Month Year Percent To -Date To -Date Budget of Budget March 31, 2007 Month Year Percent To -Date To -Date Budget of Budget 22,966 347,006 835,374 41.54% 46,593 480,613 849,000 56.61 % 7,562 98,005 205,450 47.70% 15,009 107,596 200,000 53.80% (6,823) (83,103) (153,505) 54.14% (12,307) (88,228) (149,000) 59.21% 8,187 92,764 222,950 41.61% 11,983 126,540 234,500 53.96% (4,509) (41,300) (69,786) 59.18% (3,954) (39,314) (73,515) 53.48% 2,511 46,125 55,000 83.86% 262 3,067 45,000 6.82% - - - - 33,333 300,000 400,000 75.00% 29,895 1,095,483 41.94% 90,916 890,274 1,505,985 459,496 59.12% 38,723 496,187 660,818 75.09% 52,047 458,204 633,105 72.37% 23,327 72,341 89,130 81.16% 10,281 55,045 90,950 60.52% 11,684 104,543 218,725 47.80% 15,998 123,651 173,218 71.38% 23,997 47,801 74,900 63.82% 2,300 30,116 70,185 42.91% 4,389 38,996 51,910 75.12% 70,184 390,632 538,527 72.54% 102,120 759,868 1,095,483 69.36% 150,811 1,057,648 1,505,985 70.23% - (59,894) (167,375) - (72,225) (300,372)