HomeMy WebLinkAbout1998.01.20_City Council Agenda
PUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular
DATE: January 20, 1998
TIME: 7:00 p.m.
PLACE: Council Chambers, Owasso Community Center
Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin
board at 4:00 p.m. on Friday, January 16, 1997.
Marci Boutwell, City Clerk
AGENDA
1. Call to Order
2. Invocation
Mr Steve Thomas
'' Administrator, Baptist Retirement Center
3. Flag Salute
4. Roll Call
5. Reading of Mayor's Proclamation.
Mayor Barnhouse
Attachment #5
The Mayor will present a proclamation to Mr Steve Thomas, recognizing the Baptist
Retirement Center as Business of the Quarter for the First Quarter of 1998.
Attachment #5
Owasso City Council
January 20, 1998
Page 2
6. Consideration and Appropriate Action Relating to a Request for Approval of the Consent ~
Agenda. All matters listed under "Consent" are considered by the City Council to be
routine and will be enacted by one motion. Any Councilor may, however, remove an item
from consent by request. A motion to adopt the Consent Agenda is non-debatable.
A. Approval of the Minutes of January 6, 1998 Regular Meeting and January 15, 1998
Special Meeting.
Attachment #6-A
B. Approval of Claims.
Attachment #6-B
C. Action Relating to an Agreement for Municipal Street Lighting Service.
Attachment #6-C
The staff recommends approval of an agreement with Public Service Company of
Oklahoma to furnish, install, maintain and operate electric street, highway, and other
area lighting requested by the city.
D. Action Relating to a Request for Council Acceptance of a Grant to Fund the Purchase
of a Commercial .Refrigerator for the Community Center.
Attachment #6-D
The staff recommends Council acceptance of a grant from the Tulsa Area Agency of
Aging in the amount of $3880 to be used for the purchase of a Hobard Commercial
Refrigerator for the Community Center, and authorization for the Mayor to execute the
document.
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E. Action Relating to a Request for a Supplemental Appropriation and Amendment to the
General Fund Community Center Department Capital Outlay Budget.
See Attachment #6-D
The staff recommends City Council action to approve a supplemental appropriation to
the General Fund Budget, wherein estimated revenues are increased by $3880 and
expenditures in the Community Center Department Machinery & Equipment line item
are increased by $3880.
~ Owasso City Council
January 20, 1998
' Page 3
7. Consideration and Appropriate Action Relating to a Request for the Expenditure of Funds
' to Purchase a Vehicle for the Engineering Division and a Vehicle for the Streets Division,
Such Purchases Utilizing the State of Oklahoma Bid List Contract Number SW80035; and
Authorization for Payment.
' Mr Carr
Attachment #7
' The staff will recommend contracts, as provided by State of Oklahoma Department of
Central Services Contract Number SW80035, be awarded to Larry Spencer Chevrolet,
Norman, OK in the amount of $14,494.97 for the purchase of a 1998 Chevrolet 5-10
' extended cab pickup truck for the Engineering Division; and in the amount of $17,036.13
for the purchase of a 1998 Chevrolet 3/4 ton pickup for the Streets Division; and
authorization for payment.
' NOTE: Items 8, 9, 10 & 11 will be reviewed concurrently because of the connection of
each zoning case to the Planned Unit Development; however, separate action will
' be required on each item.
8. Consideration and Appropriate Action Relating to a Request from Lindsey Management to
Rezone 93.143 Acres, More or Less, Located South of East 86th St N Between North 129th
E Ave and North 145th E Ave, from RD (Residential Duplex), RS-3 (Residential Single-
Family High Density), and RS-2 (Residential Single-Family Medium Density) to RM-1
(Residential Multi-Family Low Density).
Mr Rooney
Attachment #8
The Owasso Planning Commission has conducted a hearing on this request and has
recommended Council approval of the requested zoning. The staff concurs with that
recommendation.
Owasso City Council
January 20, 1998
Page 4
9. Consideration and Appropriate Action Relating to a Request from Lindsey Management to
Rezone 149.647 Acres, More or Less, Located South of East 86th St N Between North ~
129th E Ave and North 145th E Ave; from RS-3 (Residential Single-Family High Density),
RS-2 (Residential Single-Family Medium Density), and RE (Residential Estates) to OM
(Office Medium).
Mr Rooney
See Attachment #8 '~
The Owasso Planning Commission has conducted a hearing on this request and has
recommended Council approval of the requested zoning. The staff concurs with that
recommendation.
10. Consideration and Appropriate Action Relating to a Request from Lindsey Management to
Rezone 42.7 Acres, More or Less, Located North of East 76th St N Immediately East of
Graceland Acres; from RE (Residential Estates) to RS-1 (Residential Single-Family Low
Density). '~
Mr Rooney
See Attachment #8
The Owasso Planning Commission has conducted a hearing on this request and has
recommended Council approval of the requested zoning. The staff concurs with that
recommendation.
11. Consideration and Appropriate Action Relating to a Request from Lindsey Management for
Council Approval of a Planned Unit Development.
Mr Rooney
See Attachment #8
The Owasso Planning Commission has conducted a hearing on this request and has
recommended Council approval of the PUD on property located within the square mile
section bounded by East 86th St N, East 76th St N, North 129th E Ave, and North 145th
E Ave, and containing 288 acres, more or less.
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^ Owasso City Council
January 20, 1998
' Page 5
12. Consideration and Appropriate Action Relating to a Request from KMO Development to
"w Rezone 1.04 Acres, More or Less, Located North of East 86th St N, Directly East of the
Bank of the Lakes Property; from OL (Office Light) to CS (Commercial Shopping Center).
Mr Rooney
Attachment # 12
The Owasso Planning Commission has conducted a hearing on this request and has
recommended Council approval of the requested zoning. The staff concurs with that
recommendation.
~ 13. Consideration and Appropriate Action Relating to a Request from Omni Entertainment to
Rezone Lots 3, 4 & 5, and Reserve Area "A" of Forrest Drive Industrial Park, Located
West of the Owasso Expressway; from IL (Light Industrial) to CG (Commercial General).
Mr Rooney
;~ Attachment # 13
~ The Owasso Planning Commission has conducted a hearing on this request and has
recommended Council approval of the requested zoning. The staff concurs with that
recommendation.
14. Consideration and Appropriate Action Relating to a Workers Compensation Claim for
' Hearing Loss, and Authorization for Payment.
Ms Guthrie
Attachment #14
The staff will recommend Council approval of a payment in the amount of $1998 plus
associated taxes, fees and costs, for a hearing loss claim by David M Sole, Owasso Fire
Department paramedic/firefighter, per workers compensation court order #97-14136F,
representing a 4.4 % binaural hearing loss.
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Owasso City Council
January 20, 1998
Page 6
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15. Consideration and Appropriate Action Relating to a Workers Compensation Claim fora ~
Neck Injury, and Authorization for Payment.
Ms Guthrie
See Attachment #14
The staff will recommend Council approval of a payment in the amount of $19,383 plus ~~
associated taxes, fees and costs, to be paid over a period of 91 weeks, for a neck injury
claim by David M Sole, Owasso Fire Department paramedic/firefighter, per workers
compensation court order #97-4526X, representing a 20% permanent partial disability to '„
the body as a whole.
16. Consideration and Appropriate Action Relating to a Request for Council Approval to
Employ the Firm of Lioness Realty Group Inc for Professional and Technical Services
Associated With the Location and Construction of a City Hall Facility.
Mr Ray
Attachment #16
The staff will recommend Council authorization for the Mayor to execute a letter of
agreement between the City of Owasso and Lioness Realty Group for professional services
relating to the construction of a city hall facility, such agreement providing for a scope of
work and further providing for compensation not to exceed $13,200, plus expenses not to
exceed $2600.
17. Consideration and Appropriate Action Relating to a Contract Renewal Agreement with the
Local Government Testing Consortium for the Purpose of Serving as aThird-Party
Administrator to Assist in Compliance With Federally Mandated Random Alcohol and Drug
Testing. ~
Mr Harder
Attachment # 17
The staff will recommend Council approval of a contract renewal agreement with the Local
Government Testing Consortium to serve as athird-party administrator for federally rr
mandated random alcohol and drug testing of all employees who are Commercial Drivers
License (CDL) status and "safety sensitive" employees.
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Owasso City Council
January 20, 1998
Page 7
PUBLIC HEARING
18. Consideration and Appropriate Action Relating to a Request for Approval by the City
Council, Sitting as the Retirement Committee, for Disability Retirement.
Mr Harder
Attachment # 18
The staff will recommend that the City Council, in their capacity as the Retirement
Committee, approve a request from George Haley for disability retirement for both the
Thrift Plan and the Defined Benefit Retirement Plan.
19. Report from City Manager
20. Report from City Attorney
21. Reports from City Councilors
22. Unfinished Business
Owasso City Council
January 20, 1998
Page 8
23. New Business
24. Adjournment
PROCLAMATION
CITY OF OWASSO, OKLAHOMA
WHEREAS, The OEDA, the Owasso Chamber of Commerce, the Owasso Reporter, and the
City of Owasso have developed a special business recognition program as a
means of honoring the valuable contributions of local, community-minded
businesses; and,
WHEREAS, The quality of life in Owasso is a reflection of the level of involvement exhibited
by its business owners and employees and their active support of community
events; and
WHEREAS, The involvement of businesses through their support of local projects and
' promotions by the sharing of their resources, provides for the economic well-
being of the community and demonstrates a commitment that goes beyond the
standard measure of business success; and,
~ WHEREAS, The employees and residents at Baptist Retirement Center have demonstrated
concern for the Owasso community through involvement in various community-
wide projects; and,
WHEREAS, A consistent quality in business operations, together with a focus on the
betterment of Owasso through civic activity, merits appreciation and recognition
by the entire community,
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NOW, THEREFORE, I, Mary Lou Barnhouse, by virtue of the authority vested in me as Mayor
of the City of Owasso, do hereby proclaim
BAPTIST RETIIiEMENT CENTER
FIItST QUARTER 1998
BUSINESS OF THE QUARTER
IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of
Owasso to be affixed this 20th day of January, 1998.
Mary Lou Barnhouse
Mayor
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' OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
' Tuesday, January 6, 1998
The Owasso City Council met in regular session on Tuesday, January 6, 1998 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
r posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 2, 1998.
ITEM 1: CALL TO ORDER
Mayor Barnhouse called the meeting to order at 7:02 p.m.
ITEM 2: INVOCATION
The invocation was offered by Councilor Mark Wilken
ITEM 3: FLAG SALUTE
' Councilor Mike Helm led in the flag salute.
' ITEM 4: ROLL CALL
~ PRESENT
Mary Lou Barnhouse, Mayor
Michael Helm, Councilor
' Denise Bode, Councilor
Mark Wilken, Councilor
STAFF
Rodney J Ray, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ABSENT
Tracy Standridge, Vice Mayor
ITEM 5: REQUEST BY CITIZEN TO ADDRESS THE CITY COUNCIL.
Ms Libby Stators addressed the Council regarding alleged parking violations on the street in front
of her home. She has a concern that the ordinances are vague and are not being enforced.
Ms Staton's complaint regarded a specific incident, but she also said that it is an ongoing
problem. Mr Ray proposed that a committee be formed to review the city's parking ordinances.
That committee will be chaired by Community Development Director Tim Rooney, and will
include police officers, the city attorney, code enforcement officers, council members, and two
citizens.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of the Minutes of December 16, 1997 Regular Meeting and
December 22, 1997 Special Meeting.
A
Owasso City Council
January 6, 1998 ~
B. Approval of Claims.
C. Action Relating to Ordinance #564, an Ordinance Providing for the
Closing of a Portion of a Utility Easement Located on Lot 1, Block 7,
Bailey Ranch Estates.
D. Action Relating to Resolution #98-01, a Resolution Calling aNon-Partisan
Primary and General Election Pursuant to Provisions of the Owasso City
Charter for the Purpose of Electing Council Member for Ward 5.
The consent agenda included minutes of the December 16, 1997 regular meeting and
December 22, 1997 special meeting, by reference made a part hereto. Item B on the consent
agenda included the following claims: (1) General Fund $33,554.03; (2) Workers' Comp Self-
Insurance Fund $3,302.06; (3) Ambulance Service Fund $1,302.72; (4) E-911 $1,871.79;
(5) City Garage $4,365.68; (6) Capital Improvements $39.79; (7) Interfund Transfers
$33,995.08; (8) Payroll $137,729.59; (9) City Garage Payroll $3,311.73; (10) Capital
Improvement Fund Payroll $2,003.52. Item C requested approval of Ordinance #564, relating
to an easement closing and formally adopting the City Council's action of December 16, 1997.
Item D requested approval of Resolution #98-01 calling for an election to be conducted for a
Ward 5 Councilor for athree-year term, and notifying the Tulsa County Election Board.
Dr Bode moved, seconded by Mr Wilken, to approve the consent agenda.
AYE: Bode, Wilken, Helm, Barnhouse
NAY: None
Motion carried 4-0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF A CONTRACT BETWEEN THE
CITY OF OWASSO AND EIS COMMUNICATIONS, TULSA, OK; SUCH
CONTRACT FOR THE PURPOSE OF PROVIDING EMERGENCY
COMMUNICATIONS CONSULTING SERVICES TO THE CITY'S POLICE
AND FIRE DEPARTMENTS.
Chief Alexander presented the item relating to the selection of a consultant to review the police
and fire communication systems and make recommendations for improvements. A Request for
Proposal was developed and sent to independent consultants and major radio manufacturers. The
RFP detailed that a consultant would interview all police and fire personnel and then make
appropriate recommendations as to the type of radio features that would benefit each agency.
Proposals were received from Ganner Associates, Pacific Consulting Services, and EIS
Communications. Ganner Associates and Pacific Consulting Services both quoted aper-hour
cost, while EIS Communications proposed a flat fee. A minimum of 100 hours has been
estimated as needed to complete the work. Using 100 hours as a guideline, EIS
Communication's flat fee is the lowest cost of the three. Mr Wilken moved, seconded by
Dr Bode, to approve a contract in the amount of $5000 with EIS Communications for the
2
Owasso City Council January 6, 1998
purpose of reviewing the Police and Fire Department communications needs as outlined in a
Request for Proposals issued on November 4, 1997.
AYE: Wilken, Bode, Helm, Barnhouse
NAY: None
Motion carried 4-0.
ITEM 8: REPORT FROM CITY MANAGER
No report.
ITEM 9: REPORT FROM CITY ATTORNEY
No report.
ITEM 10: REPORT FROM CITY COUNCILORS
No report.
ITEM 11: UNFINISHED BUSINESS
None.
ITEM 12: NEW BUSINESS
None.
ITEM 13: ADJOURNMENT
Dr Bode moved, seconded by Mr Helm, to adjourn.
AYE: Bode, Helm, Wilken, Barnhouse
NAY: None
Motion carried 4-0, and the meeting was adjourned at 7:28 p.m.
Mary Lou Barnhouse, Mayor
Marcia Boutwell, City Clerk
3
OWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Thursday, January 15, 1998
The Owasso City Council met in special session on Thursday, January 15, 1998 in the Lower
Level Conference Room at City Hall per the Notice of Public Meeting and Agenda posted on
the City Hall bulletin Board at 4:00 p.m. on Monday, December 8, 1997.
ITEM 1: CALL TO ORDER AND ROLL CALL.
Mayor Barnhouse called the meeting to order at 6:44 p.m. Councilors present: Mary Lou
Bariiliouse, Mayor; Tracy Standridge, Vice Mayor; Mike Helm, Councilor; Denise Bode,
Councilor. Councilors absent: Mark Wilken, Councilor. Staff present: Rodney J Ray, City
Manager; Sherry Bishop, Director of Finance; Robert Carr, Public Works Director; Tim
Rooney, Community Development Director; Dwayne Henderson, Capital Improvements
Projects; Regena Guthrie, Human Resources Clerk.
A quorum was declared present.
ITEM 2: DISCUSSION OF ISSUES OF IMPORTANCE TO THE CITY OF OWASSO.
Several items of importance to the City of Owasso were discussed. No action was taken on any
item. Mayor Barnhouse called another work session of the Council for Tuesday, January 27,
1998 at 6:30 p.m. in the Owasso City Hall Lower Level Conference Room.
ITEM 3: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF
DISCUSSING PERSONNEL MATTERS RELATING TO THE OFFICE OF THE
CITY MANAGER SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S. 25
SECTION 307(B)(1).
An executive session was not held.
ITEM 4: ADJOURNMENT
Dr Standridge moved, seconded by Mr Helm to adjourn.
AYE: Standridge, Helm, Bode, Barnhouse
NAY: None
Motion carried 4-0 and the meeting was adjourned at 9:42 p.m.
Mary Lou Barnhouse, Mayor
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Marcia Boutwell, City Clerk
II
1/16/98 6=57:17
A/P CLAIMS REPORT
APAPVR PAGE B 4
PO # VENDOR ll~;~~xlr~rluN t~rl~uNl
---------- ------------------------- ------------------------- -------------
MANAGERIAL
ii
981320 GO SYSTEMS
981468 COPELAND PIANO SERVICE
981539 CITY GARAGE
981579 OFFICE DEPOT CARD PLAN
981584 KIMBALL ACE HARDWARE
981666 TREASURER PETTY CASH
981666 TREASURER PETTY CASH
981666 TREASURER PETTY CASH
981666 TREASURER PETTY CASH
981673 MICHAELS
981727 SOUTHWESTERN BELL TELE
981729 CUSTOMCRAFT
DEPARTMENT TOTAL =___>
FINANCE
1,150.46
981666 TREASURER PETTY CASH MILEAGE-BISHOP/JACKSON/HA 67.12
DEPARTMENT TOTAL =___> 67.12
I ~_COMMUNITY-DEVELOPMENT-
' 980031 TULSA COUNTY MIS DIAL-UP SERVICE 40.00
980033 AT&T WIRELESS SERVICES PHONE USE-ROONEY 66.78
980085 YALE UNIFORM RENTAL UNIFORM CLEAN/RENT 24.80
981320 GO SYSTEMS FUEL 12/97 95.42
981539 CITY GARAGE REPAIRS 12/97 114.02
981605 BURR KANNADY ELECTRICAL INSP 12/97 450.27
981605 BURR KANNADY ELECTRICAL INSP 10,11/97 832.53
981606 QUINLAN PUBLISHING ZONING SUBSCRIPTION 88.81
981727 SOUTHWESTERN BELL TELE 12/97 PLEXAR 45.83
DEPARTMENT TOTAL =___> 1,758.46
MUNICIPAL COURT
------------------------------
~ 981576 SAM'S CLUB OFFICE SUPPLIES 43.68
981666 TREASURER PETTY CASH REIMB PETTY CASH 7.70
981727 SOUTHWESTERN BELL TELE 12/97 PLEXAR 45.83
I[
CITY OF OWASSO
GENERAL FUND
FUEL 12/97 52.16
PIANO TUNING 45.00
REPAIRS 12/97 99.77
OFFICE FURNITURE 122.87
WINTER WONDERLAND 92.81
EMP RECOGNITION 157.93
MILEAGE-BOUTWELL 36.27
REIMB PETTY CASH 2.50
CITY MGR EXPENSES 358.79
EMP RECOGNITION 42.10
12/97 PLEXAR 85.26
EMP RECOGNITION AWARD 55.00
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CITY OF OWASSO
GENERAL FUND
1/16/98 6:57:17
A/P CLAIMS REPORT
APAPVR PAGE: 5
PO # VENDOR DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
DEPARTMENT TOTAL =___> 97.21
ENGINEERING
------------------------------
980184 CN HASKELL & ASSOC COMPUTER EQUIPMENT 30.00
981320 GO SYSTEMS FUEL 12/97 24.80
981597 BOLAY MOBILECOM INC RADIO REPAIR 99.50
DEPARTMENT TOTAL =___> 154.30
GENERAL GOVERNMENT
------------------------------
980036 RONALD D GATES RETAINER 700.00
980036 RONALD D GATES LEGAL SERVICES 1,761.38
980138 OKLAHOMA EAGLE CLASSIFIED ADS 86.60
980160 IKON OFFICE SOLUTIONS COPIER MAINTENANCE 368.38
981229 UTICA PARK CLINIC HEPATITIS INJ-ATWOOD 50.00
981235 ALTERNATIVE ENVIRONMENTS SUPERVISOR TRAINING 983.04
981337 JARRETT SMITH CPA'S SPECIAL AUDIT 985.00
981365 HUGHES LUMBER CO DOOR REPAIR 19.62
981507 FEDEX POSTAGE 94.75
981525 KIMBALL ACE HARDWARE MAINT SUPPLIES 5.55
981558 THREE LAKES MINI STORAGE EQUIPMENT STORAGE 150.00
981565 TERRA TELECOM INC ELECTRONIC PHONES 140.00
981576 SAM'S CLUB MAINT SUPPLIES 103.99
981576 SAM'S CLUB STORAGE RACKS 179.97
981579 OFFICE DEPOT CARD PLAN OFFICE FURNITURE 171.98
981579 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 29.45
981640 WESTERN BUSINESS PRODUCTS COPIER MAINTENANCE 217.83
981664 QUINLAN PUBLISHING W/C LAW BULLETIN 69.99
981665 TULSA WORLD EMPLOYMENT ADS 113.08
981666 TREASURER PETTY CASH REIMB PETTY CASH 19.75
981674 DOZIER PRINTING AGENDA TABS 79.00
981725 OKLAHOMA NATURAL GAS 12/97 USE 365.50
981726 SOUTHWESTERN BELL TELE 12/97 NON-PLEXAR 47.34
981727 SOUTHWESTERN BELL TELE 12/97 PLEXAR 209.27
981728 PSO 12/97 USE 130.67
DEPARTMENT TOTAL =___> 7,082.14
SUPPORT SERVICES
------------------------------
980090 YALE UNIFORM RENTAL UNIFORM CLEAN/RENT 13.40
CITY OF OWASSO
GENERAL FUND
- 1/16/98 6:57:17
A/P CLAIMS REPORT
APAPVR PAGE: 6
- PO #
--------- VENDOR
------------------------ DESCRIPTION
- --------------
----- AMOUNT
----- - -------------
980184 CN HASKELL & ASSOC COMPUTER SERVICES 999.00
980191 AT&T WIRELESS SERVICES PHONE USE-McELRATH 24.70
' 981320
981320 GO SYSTEMS
GO SYSTEMS FUEL 12/97
FUEL 12/97 156.92
31.85
981384 PAGENET PAGER RENTAL 14.61
981525 KIMBALL ACE HARDWARE MAINT SUPPLIES 77.36
' 981539 CITY GARAGE REPAIRS 12/97 15.66
981576 SAM'S CLUB MAINT SUPPLIES 19.98
981576 SAM'S CLUB OFFICE CHAIR 179.98
981579 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 10.26
981579 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 44
98
981583 ANCHOR PAINT PAINT .
25.90
981583 ANCHOR PAINT PAINT 14
95
* .
DEPARTMENT TOTAL =___> 1,629.55
CEMETERY
981320 GO SYSTEMS FUEL 12/97 9.38
981363 KIMBALL ACE HARDWARE MAINT/REPAIR SUPPLIES 3.99
981539 CITY GARAGE REPAIRS 12/97 69.70
981728 PSO 12/97 USE 15.03
DEPARTMENT TOTAL =___> 98.10
POLICE SERVICES
r ---------- --------------------
980004
AT&T WIRELESS SERVICES PHONE USE-ALL
980004 AT&T WIRELESS SERVICES PHONE USE-ALEXANDER
980010 FIRST BANK CLAREMORE FSB COPIER LEASE
980012 HOWARD STAMPER RETAINER SERVICES
980577 FRATERNAL ORDER OF POLICE LEGAL DEFENSE PLAN
981320 GO SYSTEMS FUEL 12/97
981478 C.M.I. BREATHALYZER MODEM
981539 CITY GARAGE REPAIRS 12/97
981566 PARTIN INVESTIGATIONS POLYGRAPH EXAMS
981568 BOLAY MOBILECOM INC SERVICE OF MOBILE RADIO
981575 TUXALL UNIFORM & EQUIP UNIFORMS/EQUIP-RENFRO
981575 TUXALL UNIFORM & EQUIP OFFICER EQUIPMENT
981576 SAM'S CLUB MAINT SUPPLIES
981579 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES
981591 DEPT OF PUBLIC SAFETY LAW BOOKS
981602 IACP MEMBERSHIP DUES-CHIEF
981603 KIMBALL ACE HARDWARE MAINT/REPAIR SUPPLIES
981604 J 0 WILLIAMS POLYGRAPH VERIFICATION
263.22
116.56
202.00
150.00
91.00
1,207.96
110.00
2,716.65
150.00
256.70
1,017.59
53.85
39.52
3.58
200.00
100.00
40.89
50.00
CITY OF OWASSO
GENERAL FUND
1/16/98 6:57:17 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
981666 TREASURER PETTY CASH REIMB PETTY CASH
981671 JUDITH HOWELL HINCH TRANSCRIPTION SERVICE
981725 OKLAHOMA NATURAL GAS 12/97 USE
981726 SOUTHWESTERN BELL TELE 12/97 NON-PLEXAR
981727 SOUTHWESTERN BELL TELE 12/97 PLEXAR
981728 PSO 12/97 USE
DEPARTMENT TOTAL =___>
POLICE COMMUNICATIONS
------------------------------
981575 TUXALL UNIFORM & EQUIP UNIFORM SUPPLIES
981666 TREASURER PETTY CASH REIMB PETTY CASH
DEPARTMENT TOTAL =___>
ANIMAL CONTROL
------------------------------
981320 GO SYSTEMS
981567 STRATHE VETERINARY
981603 KIMBALL ACE HARDWARE
981666 TREASURER PETTY CASH
981727 SOUTHWESTERN BELL TELE
981728 PSO
DEPARTMENT TOTAL =___>
FIRE SERVICES
------------------------------
980184 CN HASKELL & ASSOC
980792 KAN-OK INC
980793 KAN-OK INC
980975 CASCO INDUSTRIES INC. OF
981114 BEST WESTERN
981320 GO SYSTEMS
981381 CROW BURLINGAME
981382 KIMBALL ACE HARDWARE
981384 PAGENET
981470 LAMPTON WELDING SUPPLY
981609 AT&T WIRELESS SERVICES
981609 AT&T WIRELESS SERVICES
981611 INITIALLY YOURS, INC.
981618 SOUTHERN SHEET METAL
FUEL 12/97
EUTHANASIA DRUGS
MAINT/REPAIR SUPPLIES
BEAVER TRAPS
12/97 PLEXAR
12/97 USE
3.00
667.86
130.35
47.34
229.38
59.85
7,907.30
32.95
5.95
38.90
38.66
77.66
10.79
36.00
21.97
285.28
470.36
7
rw
COMPUTERS 1,655.00
SAFETY BOOTS-ALL 4,375.00
WILDLAND GEAR 4,680.00 ,
EQUIPMENT REPAIR 33.00
FSIO CONF LODGING-ALLEN 78.00
FUEL 12/97 389.12
REPAIR PARTS '
91.89
REPAIR SUPPLIES 109.39
PAGER RENTAL 114.25
STRUCTURE FIRE SUPPLIES '
184.54
PHONE USE-ALLEN 22.90
PHONE USE-ALL 44.40
UNIFORM SHIRTS 755.95 '
MOUNTING BRACKETS 60.00
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CITY OF OWASSO
GENERAL FUND
1/16/98 6:57:17 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
981666 TREASURER PETTY CASH
981725 OKLAHOMA NATURAL GAS
981727 SOUTHWESTERN BELL TELE
981728 PSO
DEPARTMENT TOTAL =___>
EMERGERCY MGMT OPERATIONS
-----------------------------
ES
n
980014 AT&T WIRELESS SERVIC
981726 SOUTHWESTERN BELL TELE
981727 SOUTHWESTERN BELL TELE
981728 PSO
DEPARTMENT TOTAL =___>
STREETS
-----------------------------
II
ii
II
980072 WELSCO INC
980293 W W GRAINGER INC
980672 TULSA COUNTY BOCC
980851 PSO
980999 SIGNALTEK INC
981320 GO SYSTEMS
981363 KIMBALL ACE HARDWARE
981363 KIMBALL ACE HARDWARE
981364 BAILEY EQUIPMENT
981365 HUGHES LUMBER CO
981406 TULSA COUNTY BOCC
981539 CITY GARAGE
981570 MIDWESTERN EQUIP CO
981589 UNISTRUT OKLAHOMA
981633 CROW BURLINGAME
981666 TREASURER PETTY CASH
981666 TREASURER PETTY CASH
981669 MOHAWK MATERIALS
981675 OVERHEAD DOOR COMPANY
981725 OKLAHOMA NATURAL GAS
981727 SOUTHWESTERN BELL TELE
981728 PSO
DEPARTMENT TOTAL =___>
COMMUNITY CENTER
PER DIEM-STUCKEY 49.00
12/97 USE 559.07
12/97 PLEXAR 222.28
12/97 USE 68.02
13,491.81
PHONE USE-STAMPER 10.00
12/97 NON-PLEXAR 46.62
12/97 PLEXAR 21.97
12/97 USE 63.93
142.52
CYLINDER RENT 11.65
REPAIR HARDWARE 26.62
TRAFFIC SIGNS 191.80
STREET LIGHTING 2,384.26
STREET LIGHT MAINT 438.10
FUEL 12/97 438.44
MAINT/REPAIR SUPPLIES 167.43
SMALL TOOLS 336.32
REPAIR SUPPLIES 36.44
REPAIR SUPPLIES 179.61
STREET SIGNS 239.96
REPAIRS 12/97 584.44
ENGINE REPAIRS 563.26
STREET SIGNS 102.75
REPAIR PARTS-DUMP TRUCK 296.16
REIMB PETTY CASH 14.00
MAINT/REPAIR SUPPLIES 22.63
SAND FOR ROADS 142.13
DOOR REPAIR-STREETS BLDG 474.58
12/97 USE 445.78
12/97 PLEXAR 21.97
12/97 USE 170.55
7,288.88
8
i~
CITY OF OWASSO
GENERAL FUND
1/16/98 6=57:17
A/P CLAIMS REPORT
APAPVR PAGE:
PO #
---------- VENDOR
------------------------ DESCRIPTION
- ------------------------- AMOUNT
-------------
980191 AT&T WIRELESS SERVICES PHONE USE-SR VAN 10.00
981525 KIMBALL ACE HARDWARE MAINT SUPPLIES 9.99
981572 WAL-MART MAINT SUPPLIES 86.03
981573 KIMBALL ACE HARDWARE MAINT SUPPLIES 25.82
981576 SAM'S CLUB OFFICE SUPPLIES 18.99
981579 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 99.99
981603 KIMBALL ACE HARDWARE MAINT/REPAIR SUPPLIES 87.58
981725 OKLAHOMA NATURAL GAS 12/97 USE 637.48
981727 SOUTHWESTERN BELL TELE 12/97 PLEXAR 101.15
981728 PSO 12/97 USE -12.39
DEPARTMENT TOTAL =___> 1,064.64
PARK MAINTENANCE
------------------------------
980085 YALE UNIFORM RENTAL UNIFORM CLEAN/RENT 49.60
980766 WA'T'ER PRODUCTS INC REPAIR SUPPLIES 14.42
981320 GO SYSTEMS FUEL 12/97 106.22
981463 BRIAN DEMPSTER TUITION REIMBURSEMENT 89.58
981500 LOCKE WHOLESALE ELEC ELECTRICAL SUPPLIES 20.49
981539 CITY GARAGE REPAIRS 12/97 760.83
981586 KIMBALL ACE HARDWARE REPAIR SUPPLIES 77.87
981617 OWASSO FENCE REPLACE BACKSTOP FENCE 387.00
981639 GARY ORR 40' LADDER 100.00
981666 TREASURER PETTY CASH REIMB PETTY CASH 17.07
981666 TREASURER PETTY CASH REIMB PETTY CASH 10.00
981727 SOUTHWESTERN BELL TELE 12/97 PLEXAR 51.46
981728 PSO 12/97 USE 17.35
DEPARTMENT TOTAL =___> 1,701.89
ECONOMIC DEVELOPMENT
------------------------------
980184 CN HASKELL & ASSOC COMPUTER EQUIPMENT 102.00
980191 AT&T WIRELESS SERVICES PHONE USE-TOBIAS 38.02
981579 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 7.99
981666 TREASURER PETTY CASH REIMB PETTY CASH 12.50
DEPARTMENT TOTAL =___> 160.51
FUND TOTAL =___> 44,304.15
CITY OF OWASSO
CEMETERY CARE
1/16/98 6:57:17 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
CEMETERY
------------------------------
980832 WORLEYS GREENHOUSE
DEPARTMENT TOTAL =___>
FUND TOTAL =___>
LANDSCAPING-CEMETERY
2,000.00
2,000.00
2,000.00
10
CITY OF OWASSO
WORKERS' COMP SELF-INS PLAN
1/16/98 6:57:17 A/P CLAIMS REPORT APAPVR PAGE=
PO # VENDOR DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
GENERAL GOVERNMENT
------------------------------
981454 BEST,SHARP,HOLDEN,SHERIDA C5236 82.50
981465 UNITED SAFETY & CLAIMS IN MONTHLY SERV FEE 10/7/97 933.75
DEPARTMENT TOTAL =___> 1,016.25
FUND TOTAL =___> 1,016.25
CITY OF OWASSO
~ AMBULANCE SERVICE FUND
I 1/16/98 6:57:17 A/P CLAIMS REPORT APAPVR PAGE:
~„
- PO #
--------- VENDOR
------------------------- DESCRIPTION
----------------------- AMOUNT
-- -------
~9MBULANCE
-----------
-------------------
980184 CN HASKELL & ASSOC DATA BASE LICENSE 235.00
980241 MEDICAL COMPLIANCE SPECIA BIO-WASTE DISPOSAL 30.00
980550 MEDICLAIMS, INC. MONTHLY SERVICE FEE 1,026.56
981348 PHYSIO CONTROL AMBULANCE SUPPLIES 121.74
981383 PACE PRODUCTS OF TULSA IN AMBULANCE SUPPLIES 118.00
981607 GALL'S INC_ STROBE LIGHT-AMBULANCE 45.98
981609 AT&T WIRELESS SERVICES PHONE USE-ALL 50.79
DEPARTMENT TOTAL =___> 1,628.07
FUND TOTAL =___> 1,628.07
2
i~
CITY OF OWASSO
E - 911 "~
r~
1/16/98 6:57:17 A/P CLAIMS REPORT APAPVR PAGE: 3
PO # VENDOR DESCRIPTION AMOUNT
POLICE COMMUNICATIONS
------------------------------
980037 SOUTHWESTERN BELL TELE E-911 SERVICE 1,873.44
DEPARTMENT TOTAL =___> 1,873.44
FUND TOTAL =___> 1,873.44
CITY OF OWASSO
CITY GARAGE
II
1/16/98 6:57:17
PO # VENDOR DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
A/P CLAIMS REPORT
APAPVR PAGE: 14
I ~ C I TY GARAGE
------------------------------
i~
i~
i~
980072 WELSCO INC CYLINDER RENT
980090 YALE UNIFORM RENTAL UNIFORM CLEAN/RENT
980824 WILLIAMS REFUSE EQUIPMENT LODAL PARTS
980966 MAC"S HYDRAULICS INC 3 STAGE CYLINDER
981320 GO SYSTEMS FUEL 12/97
981502 W W GRAINGER INC REPAIR PART
981532 YOUNG'S TIRE SERVICE FLAT REPAIR
981539 CITY GARAGE REPAIRS 12/97
981576 SAM'S CLUB MAINT SUPPLIES
981579 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES
981580 LENOX WRECKER SERVICE TOWING SERVICE
981582 CROW BURLINGAME REPAIR SUPPLIES
981582 CROW BURLINGAME REPAIR PARTS
981585 CONTINENTAL BATTERIES BATTERIES
981608 FRONTIER INTERNATIONAL TR REPAIR PARTS
981648 AUTO ZONE ANTIFREEZE
981651 TULSA CLEANING SYSTEMS WASH GUN REPAIR KIT
981666 TREASURER PETTY CASH REIMB PETTY CASH
981725 OKLAHOMA NATURAL GAS 12/97 USE
981727 SOUTHWESTERN BELL TELE 12/97 PLEXAR
981728 PSO 12/97 USE
36.90
70.20
322.71
1,673.00
49.88
5.59
135.00
86.20
9.78
43.45
26.77
111.84
642.12
253.75
3,493.76
155.28
23.40
3.90
697.21
43.94
60.55
DEPARTMENT TOTAL =___>
FUND TOTAL =___>
7,945.23
7,945.23
CITY OF OWASSO
CAPITAL IMPROVEMENTS
1/16/98 6:57:17 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
PARKS
------------------------------
981641 PETTIJOHN CONSTRUCTION
DEPARTMENT TOTAL =___>
PARK RESTROOM 11/18/97 14,223.10
14,223.10
FUND TOTAL =___>
14,223.10
CITY OF OWASSO
CAPITAL P ROJECTS GRANT
1/16/98 6:57:17 A/P CLAIMS REPORT APAPVR PAGE:
- PO #
--------- VENDOR
------------------------- DESCRIPTION
------ AMOUNT
JDOT-INDUSTRIAL ACCESS PROJECT
r
------------------------------
981596 SACK & ASSOCIATES, INC_ ENG SVS 8/19/97 5,000.00
00
250
2
981596 SACK & ASSOCIATES, INC_ ENG SVS 8/19/97 _
,
_____
~ DEPARTMENT TOTAL =___> 7,250.00
16
FUND TOTAL =___> 7,250.00
CITY OF OWASSO
A/P TRANSFER REPORT
VENDOR
DESCRIPTION
AMOUNT
TRANSFERS
CEMETERY CARE
AMBULANCE CAPITAL
TRANSFERS TOTAL
REVENUE TRANSFER FROM GENERAL FUND 312.50
REVENUE TRANSFER FROM AMBULANCE FUND 3,203.46
3,515.96
CITY OF OWASSO
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 01/03/98
1
Department Overtime Expenses Total Expenses
General Fund
' Managenal ! $6,150.41
Finance 7,494.14
Community Development 7;205.24
Municipal Court 1,896.18
Engineering 2;970.1!1
' Support Services 3,619.09
.Police ! 2583.27 46;288.43
Central Dispatch 306.90 4,464.53
' Animal Control 1,371.52
Fire 32.31 39,078.59
Street ;; < ... ''66.94 ' 8;288:41
Community-Senior Center 2789.82
Economic Development 1,800.66
General Fund Total $2,989.42 $136,139.45
Garage Fund
Garage $3,263.08
Garage Fund Total $3,263.08
Capital Improvement Fund
Engineering $2;003.52
Capital Improvement Fund Total $2,003.52
APPROVED: 01/20/98
Mayor
Council Member
Council Member
C
MEM032~~NDUM
TO: HONORABLE MAYOR AND CI'T'Y COUNCIL
CITY OF OWASSO
FROM: F. ROBERT CARR, JR., P.E. Cam'
~~
PUBLIC WORKS DIRECTOR~.!~
SUBJECT: AGREEMENT FOR MUNICIPAL STREET LIGHTING SERVICE
(PUBLIC SERVICE COMPANY OF OKLAHOMA)
DATE: January 13, 1998
BACKGROUND:
Initially, on July 1, 1987, the Owasso City Council approved a contract with the Public Service
Company of Oklahoma (PSO) for the purpose of providing street lighting services to the city of
Owasso. A resolution was approved in September 1991. authorizing additional street lighting to be
added to the contract. and an Agreement was drafted to cover the period of July 1, 1996 to June 30,
1997 that was approved by Council on February 20, 199b. In order that both the City and PSO can
accurately account for billing and placement/relocation of street lights, the Agreement has been
modified to cover the period of July 1, 1997 to June 30, 1998.
In October 1997, an initial Agreement was prepared. for presentation to Council. At that time an
amendment was proposed to enable extension of the Agreement at the end of the fiscal year. The
amendment included the following wording:
If an in the event Company and Customer have not entered into a successor agreement prior
to June 15, 1.998, then, in such event, Customer, at the next regular meeting of the governing
body of the Customer, or as soon as practical thereafter, shall take affirmative action to
extend this agreement into the succeeding fiscal year of Customer. Company hereby agrees
to be bound by any necessary extension of this agreement until such time as a successor
agreement is entered into.
PSO has agreed. to the amendment and has revised the Agreement. The contents of the Agreement
have been reviewed and approved by the City Attorney.
PRESENT LIGHTING INVENTORY•
A total of 809 lights are presently in use within the city limits (a total of 7241ights were included
in the FY96-97 Agreement). All of the present inventory are sodium vapor lights. These lights are
less costly to operate than the old-style mercury vapor lights.
Page 2
PSO Lighting Agreement
NOTE: Public Works Department staff is charged with the responsibility to verify the need for
street lighting when requests are made. The basic purpose of street lighting is for traffic safety, with
a secondary purpose of neighborhood safety and security. Requests for lighting in these areas are
made through the Public works Department. Installation of additional lighting are authorized in
writing by the Public Works director and PSO will not install lights without the authorization.
OPERATION COSTS:
The rates for municipal street lighting are set by the Oklahoma Corporation Commission. Costs for
operation of street lights for the past 6 years are summarized as follows:
Fiscal Year Actual Costs Number of Li is Notes
1991-92 $38,597.15
1992-93 $39,503.01
1993-94 $39,659.48
1994-95 $17,977.22 Rate structure revised
1995-96 $20,868.78
1996-97 $25,005.38 724
1997-98 $30,000.00 809 Bud eted amount
FUNDING SOURCE:
Funds for street lighting are included in the Public Works Department (Street Division) operations
budget (Line Item 51-410-5322). As indicated above, the present amount budgeted is $30,000.00
for FY97-98.
RECOMMENDATION:
Staff recommends Council approve the Agreement for Municipal Street Lighting Service with
Public Service of Oklahoma for the period of July 1, 1997 to June 30, 1998 and authorize the Mayor
to execute the Agreement.
ATTACHMENTS:
^
~
1. Agreement for Municipal Street Lighting Service ""I
~i
AGREEMENT FOR MUNICIPAL STREET LIGHTING SERVICE
This agreement made and entered into this day of , 1998 , by and between the Public
Service Company of Oklahoma, an Oklahoma corporation, its successors and assigns, herein after
called "Company" and City o f Owasso herein after called "Customer".
i (name of municipal corporation)
This agreement shall supersede all other municipal street, highway, and other lighting contracts or
' agreements between Company and Customer. This agreement shall remain in effect from July 1, 1997 to
June 30, 1998.
If and in the eventCompany and Customer have not entered into a successor agreement prior to June 15,
then, in such event, Customer, at the next regular meeting of the governing body of Customer, or as
1998
' ,
soon as is practical thereaRer, shall take affirmative action to extend this agreement into the succeeding
fiscal yeaz of Customer. Company hereby agrees to be bound by any necessary extension of this agreement
until such time as a successor agreement is entered into.
' INVENTORY
Company shall maintain a current physical inventory by size and location of all lighting installed for the
Customer. The Company shall provide the Customer with copies of this inventory upon request.
REQUESTING NEW INSTALLATIONS
Company shall install additional lighting at its own expense when requested in writing by the Customer.
Any such request for additional lighting shall be in writing signed by an appropriate official of the
Customer and shall indicate the number of lights, size and actual physical location of the additional
lighting.
~ TARIFF
Installation practices, prices and payment terms for all services supplied by Company pursuant hereto aze
' subject to and controlled by the Company's Municipa] Street Lighting Tariff referred to as Attachment A
hereto, as amended or revised from time to time.
~ INSTALLATION
Company shall furnish, install, maintain and operate electric street, highway, and other azea lighting
requested by the Customer including but not limited to poles, wires, cables and fixtures. All such municipal
lighting shall be within the territorial boundaries of the Customer.
MAINTENANCE
Company shall exercise reasonable care in maintaining all said street, highway and other area lighting
facilities. Company shall perform necessary repairs and maintain and operate all street, highway and other
area lighting at the expense of the Company except in the case of unavoidable occurrences beyond the
Company's conVol. Customer shall diligently report to the Company all lighting facilities that aze not
operating. Company shall use diligence in repairing these non-operating lighting facilities during normal
business hours.
RELOCATIONS
Customer may submit a written request authorized by the appropriate officials for the Company
to relocate lighting facilities. Company will be reimbursed by the Customer for all costs associated with
the requested relocation except to the extent such costs would otherwise have been paid by Company pursuant
to the franchise between Customer and Company.
TITLE
Company retains full title to all lighting facilities heretofore or hereafter installed for the Customer under this
contract..
LIABILITY
Company shall not be liable to Customer or third party for loss or damage caused by the installation of
lighting facilities or interruption or failure of service or delay in commencing lighting service if due to an
accident or breakdown of plant, lines, or equipment or strike, act of God, or causes beyond the Company's
control or due to shut down for reasonable periods for repair to Company's equipment In no event shall the
Company be liable to anyone for special, indirect, incidental or consequential damages of any kind
whatsoever, even though such damages may be foreseeable.
CUSTOMER'S OFFICIAL Date
MAILING ADDRESS
PUBLIC SERVICE COMPANY OF OKLAHOMA
C i v o f Owasso PRESIDENT OR DESIGNEE Date
P.O. Box 180
Owasso, OK 74055
D&E
MEMORANDUM
TO: THE HONORABLE MAYOR & CITY COUNCIL
CITY OF OWASSO
FROM: JANIS WORLEY
COMMUNITY CENTER DIRECTOR
SUBJECT: REFRIGERATOR GRANT
DATE: January 14, 1998
BACKGROUND:
*~ During the last year, over $200 has been spent on repairs to the 20-year-old refrigerator in use
at the Community Center. The vendor making repairs to the refrigerator has advised that repairs
will continue to be needed because of the age of the equipment. During the summer of 1997,
staff began looking at the possibility of purchasing a new commercial refrigerator and, as a part
of the process, requested quotes from three vendors.
'~ In August, staff learned of grant funds available through the Tulsa Area Agency on Aging. Part
of the consideration for the grant is that the equipment be used by the Senior Citizens Nutrition
Program. On August 25, 1997, a grant.application was submitted for funding to purchase a new
refrigerator. Confirmation of a grant award in the amount of $3880 to be used to purchase a
~ new Hobard Commercial Refrigerator was received on December 10, 1997.
REQUEST:
The staff is requesting that the City Council accept a grant from the Tulsa Area Agency on
Aging in the amount of $3880, for the purpose of acquiring a Commercial Refrigerator for the
Community Center. Staff further requests Council action to approve a supplemental
appropriation and amendment to the General Fund Budget, wherein estimated revenues are
increased by $3880, and expenditures in the Community Center Department Budget (Machinery
& Equipment line item) are increased by $3880.
In the near future, the staff will present a request asking for Council action to declare the old
refrigerator surplus to the needs of the City, and authorize that it be donated to the Owasso
Senior Citizens Foundation, to be sold as a fund raiser; and a request to purchase a new
refrigerator based on a bidding process to be conducted subsequent to acceptance of this grant.
REFRIGERATOR GRANT
JANUARY 14, 1998
PAGE 2
RECOMMENDATION:
The staff recommends City Council action to accept a grant from the Tulsa Area Agency on
Aging in the amount of $3880 for the purchase of a Hobard Commercial Refrigerator, and
authorization for the Mayor to execute a contract for such. The staff further recommends
Council approval of a supplemental appropriation and amendment to the General Fund Budget,
increasing estimated revenues by $3800 and increasing expenditures in the Community Center
Department's Capital Outlay Budget (Machinery & Equipment line item) by $3880.
ATTACHMENTS:
1. Letter of Confirmation of Funding
2. Contract Document
Tulsa Area
Agency on Aging
918 596 7688
FAX 918 596 2608
December 10, 1997
Owasso Community Center
c/o Ms. Jan Worley
301 South Cedar
Owasso, Oklahoma 74055
URBAN DEVELOPMENT DEPARTMENT
110 SOUTH HARTFORD AVENUE TULSA, OKLAHOMA 74 1 20-1 820
SUBJECT: Confirmation of funding for Senior Citizens Center
Dear Ms. Worley,
The Tulsa Area Agency on Aging is pleased to inform you of the award to the Owasso Community
Center.
After special review by the Resource Allocation Committee of the Tri-County Council on Aging, your
center has been awarded 880 00. Many grant applications were not funded in the amount of their
original request, some due,tothe amount of funding being available.
These funds are to be spent for the specific purpose of:
Eauinment - Hobard Commerical Refrigerator - $3,880 00
We are currently, in the process, of producing the paper work to officially give each Senior Center
the total sum approved by the Resource Allocation Committee. Other specifics will be given at a later
date.
We anticipate that you will be receiving a contract for your funding around the first of the year.
Thank you for your-patience and understanding. If you have any questions, call me at (918) 596-
7651.
mce ly,
.~
Carolyn a ey, Senior Planner
Tulsa Area Agency on Aging
Tulsa Area
Agency on Aging
918 596 7688
FAX 918 596 2608
December 23, 1997
City of Owasso
PO Box 180
Owasso, OK 74055
Dear Jan Worley:
In relation to senior center funding, a contract and an affidavit are enclosed. These two
documents must be signed and returned to Tulsa Area Agency on Aging as soon as possible in
order to expedite the distribution of state funding for your senior center.
Both documents must be signed by a legal representative of your entity. Please note that
the contract and affidavit must also be notarized.
Read the contract carefully. Funding is allocated to you for specific purposes and the money
cannot be spent on anything other than the items listed specifically in the contract. If you have
any questions please call us before you sign and accept the funding.
Sincerely,
Paul Stabler
Director, AAA
att: contract
affidavit
Cam= ``_"~~ ; `~ ~~~~
URBAN DEVELOPMENT DEPARTMENT
110 SOUTH HARTFORD AVENUE TULSA, OKLAHOMA 74120-1820
STATE OF OKLAHOMA
DEPARTMENT OF HUMAN SERVICES
DIVISION OF AGING SERVICES
SPECIAL UNIT ON AGING
and
TULSA AREA AGENCY ON AGING
PARTIES TO THE CONTRACT CONTRACT NO.
(I) Tulsa Area Agency on Aging, 110 S. Hartford, Suite 1 11, Tulsa, Oklahoma 74120-1820,
phone (918) 596-7688.
(2) City of Owasso, PO Box 180, Owasso, OK 74055
(918) 272-3903
PURPOSE OF THE CONTRACT
The purpose of this contract is to appropriate State funds by means of Senate Bill 109-Community Enhancement of
' Nutrition Assistance (CENA) as funding to the Owasso Senior Center and to be specifically used by said senior citizen
center as follows: (*if funds are used for purpose(s) other than mentioned below, this reflects improper use of dollars,
reference Cancellation, Suspension and/or Reimbursement Section)
I . Hobart commercial refrigerator.
PROJECT PERIOD
The project period is from October 1, 1997 through September 30, 1998.
AMERICANS WITH DISABILITIES ACT
The applicant must have on file a current (within three years) Handicap Self-Evaluation which satisfies Section 504 of
the Rehabilitation Act of 1973. An applicant not having a current Handicap Self-Evaluation for the programs specified
in the application shall within three months complete the processes outlined in Section 504. The applicant assures that
all programs and services shall be accessible to the handicapped, and that all requirements set forth in the section of the
Rehabilitation Act of 1973 and the DHHS Regulations (45 CFR, Part, 84), including the adoption of a internal Section
Grievance Procedure for participants/employees, have been met.
NON-DISCRIMINATION
The contractor agrees to perform the services described in this contract in a lawful manner, complying with Federal
regulations and state standards, written policies, procedures and in accordance with the provisions of Title VI & VII of
the Civil Rights Act of 1964, as amended including, but not limited to, giving equal opportunity to persons to secure
services without regard to age, race, color, national origin or handicap.
*CANCELLATION SUSPENSION AND/OR REIMBURSEMENT OF PAYMENTS
The Tulsa Area Agency on Aging and the Department of Human Services, Aging Services Division, Special Unit on
Aging may, at its option, terminate or suspend payments under this contract in whole or in part for cause. Cause for
cancellation, suspension, termination, or reimbursement shall include the following:
a. ineffective or improper use of Contract funds;
b. failure to comply with the conditions of the Contract;
c. failure to submit timely reports or records required by the Contract to the Tulsa Area Agency on
Aging DHS/ASD/SUOA, or submission to the Tulsa Area Agency on Aging DHS/ASD/SUOA of
reports or records which are incorrect or incomplete in any material respect;
d. if for any reason the accomplishment of the services, purchases, alterations/renovations, under the
contract is rendered improbable or infeasible by reason of cause beyond the control of the either
party.
i
Contract No.
"l~ulsa Area Agency on Aging
City of Owasso Senior Center
Pa~~e 2
~
Any funds awarded through this contract which remains unexpended or improperly utilized at the end of the contract
period shall be reimbursed to the Tulsa Area Agency on Aging and DHS/ASD/SUOA no later than September 30,
1998.
FUNDING
This project will be funded in the amount of $ 3,880.00 in accordance with the application submitted to the Tulsa
Area Agency on Aging by the City of Owasso. The application is hereby incorporated by reference as part of this
contract. Provisions for payment of these funds will be executed after the signature of Mayor, City of Tulsa.
Pav-nent to each Senior Center will be made in the form of a City of Tulsa check written to senior center.
The scope of work and/or services to be performed and equipment to be purchased under this contract and the total
contract amount shall be subject to modification only upon written agreement of the duly authorized representatives
of the contracting parties.
Funds awarded through this contract which remain unexpended or improperly utilized at the end of the contract period
must be returned to the Tulsa Area Agency on Aging and DHS/ASD/SUOA no later than September 30, 1998.
REPORTS AND DOCUMENTATION
^
^
^
The Area Agency on Aging shall monitor and evaluate all funded senior centers in order to assure that services are being ~
provided and/or equipment purchases and/or renovations are in accordance with state policy and to assure that the
objectives of the service contract are being met. The Tulsa Area Agency will fulfill it's responsibilities of monitoring
and evaluation of Oklahoma Senate Bill 109-Community Enhancement of Nutrition Assistance (CENA) by requiring s
and completing the following:
On-site visit(s) will be made quarterly by Tulsa Area Agency on Aging Planning Staff to visually
assure that all Alterations/Renovations, equipment and furniture purchases and other center specifics
were completed in a timely fashion regarding quality, etc. and that specifics continually being used to
meet purpose of grant.
Copies of receipts are due, when requested, to Tulsa Area Agency on Aging, as verification, for
purchases or work completed
Review of expenditures to assure complete distribution of funding for specific. purposes as stated in
"Purpose of the Contract".
The Tulsa Area Agency on Aging will submit all programmatic and financial reports required by the Special Unit on
Aging no later than September 30, 1998.
^
The contractor will maintain adequate and separate accounting and fiscal records and account for all funds provided by
any source to pay the cost of the project and to permit audit and/or examination of all such records, procedures and
accounts at any reasonable time by authorized personnel of the U. S. Department of Health and Human Services or other
Department of Human Services, State Auditor and Inspector and other appropriate State entities. Furthermore, such
personnel shall have the practices, or any other items of the service provider which are pertinent to the performance or „~
payment of this contract/grant in order to audit, examine and make excerpts of records. Contractor shall be required to
maintain records for three (3) years after the Department makes final payment and all other pending matters are closed.
Contract No.
Tulsa Area Agency on Aging
City of Owasso Senior Center
Page 3
For the faithful performance of this contract, the parties hereto, in their capacities as stated, affix their signatures.
(DATE) Representing the City of Owasso
(DATE) Representing the Tulsa Area Agency on Aging
Susan M. Savage, MAYOR
ATTEST:
STATE OF OKLAHOMA ) City Clerk
SS
COUNTY OF ) APPROVED:
City Attorney
I , of lawful age being duly sworn, on oath, says:
1. (S)he is the duly authorized agent of the -City of Owasso
(Name of Senior Citizen Center)
the contractor under the contract which is attached to this statement, for the purpose of certifying the
facts pertaining to the giving of things of value to government personnel in order to procure said
contract;
2, (S)he is fully aware of the facts and circumstances surrounding the making of the contract to which
this statement is attached and has been personally and directly involved in the proceedings leading to
the procurement of said contract, and
;. Neither the contractor or anyone subject to the contractor's direction or control has paid, given or
donated or agreed to pay, give or donate to any officer or employee of the State of Oklahoma any
money or other thing of value, either directly or indirectly in procuring the contract to which this
statement is attached.
Representing
i~
i~
Subscribed and sworn to before me on this day of , 19
My Commission expires
Notary Public
I M P~ RTC [~T
THIS FORM MUST BE PROPERLY COMPLETED AND RETURNED TO THE FINANCE DEPARTMENT
BEFORE PAYMENT CAN BE MADE.
IF YOU ARE UNABLE TO COMPLETE THIS ORDER, ALL ATTACHED DOCUMENTS
MUST BE RETURNED FOR CANCELLATION. DO NOT DESTROY!
PLEASE READ INSTRUCTIONS BELOW CAREFULLY ~'
To comply with Title 62 O.S. (1993 Supp.) § 310.9, you must execute the following affidavit and return it to our office before
the following invoice or invoices can be paid.
VENDOR'S
NAME ~ City of Owasso MAIL TO: ~
AND Owasso Senior Center City of Owasso
ADDRESS P. 0. BOX 180
P. 0. Bax 180
Owasso, OK 74055 Owasso, OK 74055
~ li
- _
INVOICE NUMBER OR DESCRIPTION DATE AMOUNT
Senate. Bill 109
Community Enhancement of Nutrition
Assistance
Contract #
'-
Hobart Commercial Refrigerator ~
Total I $3,880 00
I I I
CASH DISCOUNT MUST BE SHOWN ON FACE OF INVOICE. DISCOUNT WILL BE TAKEN FROM DATE THIS AFFIDAVIT IS
RECEIVED.
AFFIDAVIT OF CLAIMANT
STATE OF OKLAHOMA )
ss.
COUNTY OF TULSA )
The undersigned person, of lawful age, being first duly sworn, on oath says that this invoice is true and correct and that (s)he is authorized to submit the invoice pursuant
to a contract or purchase order. AffianT further states That the (work, services or materials) as shown by this invoice have been (completed or supplied) in accordance with
the plans, specifications, orders, requests or contract furnished or executed by the affiant. Affiant further states that (s)he has made no payment directly or indirecTly to
any elected official, officer or employee of the City of Tulsa or of any public trust wherein the City of Tulsa is a beneficiary, or money or any other thing of value to obtain
payment of the invoice or procure The contract or purchase order pursuant to which an invoice is submitted. Affiant further agrees to comply with the Terms of Title 5,
Chapter 1, Section 110 of Tulsa revised ordinances relating To equal employment opportunity.
(CONTRACTOR, SUPPLIER, ENGINEER, ARCHITECT)
Subscribed and sworn to before me this day of 19 .Respectfully submitted,
My commission expires 19
NOTARY PUBLIC
TUL-373-K „
NOTE: THIS AFFIDAVIT MUST BE RETURNED TO ABOVE ADDRESS
City of Owasso,
Owasso Senior Center
1998
STATE OF OKLAHOMA )
COUNTY OF TULSA )
SS.
The undersigned person, of lawful age, being first duly sworn on oath, says that all invoices
submitted are true, correct, and authorized pursuant to a contract or purchase order. Affiant
further states that the work, services or materials as shown by invoices submitted have been
completed or supplied in accordance with the plans, specifications, orders, requests or
contract furnished or executed by the affiant. Affiant further states that (s)he has made no
payment directly or indirectly to any elected official, officer, or employee of the City of Tulsa or
of any public trust where the City of Tulsa is a beneficiary, or money or any other thing of
value to obtain payment of the invoice or procure the contract or purchase order pursuant to
which an invoice is submitted. Affiant further certifies that (s)he has complied with the terms
of Title 5, Chapter 1, Section 110 of Tulsa Revised Ordinances relating to equal employment
opportunity.
City of Owasso Owasso SP11101^ CPntPr~~fl R~~Rn_ nw~ccn, OK
Company Name 74055
By:
Print Name:
Title:
Subscribed and sworn to before me this day of , 19
My Commission expires:
Notary Public
i~
i~
MEMORANDUM
TO: HONORABLE MAYOR AND Cl'TY COUNCIL
HONORABLE CHAIR AND TRUSTEES
CITY OF OWASSO/OWASSO PUBLIC WORKS AUTHORITY
. F. ROBERT CARR, JR., P.E. ~`~,~
FROM• n ~
PUBLIC WORKS DIRECTOR ~
~'
SUBJECT: VEHICLES BIDS FOR ENGINEERING, STREETS, REFUSE
COLLECTION AND WASTEWATER COLLECTION DIVISIONS
DATE: January 13, 1998
BACKGROIIND•
The FY97-98 Public Works Department budget includes funds for the purchase of vehicles for the
Engineering, Streets, Wastewater Collection and Refuse Collection divisions. Vehicle
specifications for each division were based on the following criteria:
' En 'ngn eerin~
Personnel in the division normally require transportation within the city. Work typically is
performed using sensitive light-weight equipment that should be transported and stored inside the
vehicle. At times, other large equipment and materials may need to be transported. Amid-size
extended cab pickup truck is appropriate for this division.
re is
Most work performed by personnel in this division consists of hauling equipment, tools and
personnel to work. sites within the city. Periodically, towing a small trailer may be required.
Vehicles in the division are used by a variety of persons on a daily basis. Hauling capabilities are
consistent with a 3!4-ton pickup. An automatic transmission will provide the power needed for daily
applications and enable use by a variety of persons.
Wastewater Collection
Work performed by personnel in this division consists of hauling heavy equipment, repair supplies,
tools and personnel to work sites. Sites maybe in remote areas. Regularly, atrailer-mounted water
pressurized jet rodding machine is used to clear sewer blockages. Power to adequately tow the
rodding machine can be provided using a 5-speed manual transmission. Hauling capabilities are
consistent with a 3/4-ton pickup.
Page 2
Public Works Department Vehicle Bids
Refuse Collection
Work performed by personnel in this division consists of hauling polycarts for residential and
commercial refuse collection. Delivery of new or replacement carts are performed daily in all areas
of the city. Hauling capabilities are consistent. with a 3/4-ton pickup. An automatic transmission will
provide the power needed for daily applications and enable use by a variety of persons.
BIDS:
In order to provide potential bidders an attractive bid package, staff initially prepared a bid
specification that included all four vehicles. The specifications indicated the vehicles were to be
the "current model year". Bid packages were sent to fourteen (l4) potential vendors on October 1,
1997. Bids were received on October 27, 1997 from four (4) vendors. In addition, staff called
vendors on the State of Oklahoma bid tilt to determine availability of vehicles. Two (2) Oklahoma
City vendors provided quotes. All bids exceed budgeted amounts. At the November 18, 1997
CounciilOPWA meeting all bids were rejected.
As a result of the above, staff contacted the State of Oklaharna and obtained a copy of the FY98
state vehicle bids. The available bids were evaluated for mid-size and 3/4-ton pickup trucks. The
following are available:
Mid-size Pickup Trucks
T e of Vehicle Vendor Bid Amount
1.998 Chevy 5-10 Extended Cab Larry Spencer Chevrolet $14,494.97
Norman
1998 Ford Ranger Extended Cab Reynolds Ford $14 946.00
Norman
1998 Dodge Dakota Club Cab Lynn. Hickey Dodge $15,067.40
Oklahoma City
Bid amounts for trod-sized pickup trucks include the vendor base bid and options for air condirioning and
service/parts manual.
Full-size 3/a-ton Pickup Trucks
T of Vehicle Vendor Transmission Bid Amount
1998 Dodge Ram Lynn Hickey Dodge 5-speed manual $16,232.40
(Fleetside) Oklahoma City
1998 Chevrolet Larry Spencer Chevrolet 5-speed manual $16,246.1.3
(Fleetside) Norman
1998 Chevrolet .Larry Spencer Chevrolet Automatic $17,036.13
(Fleetside) Norman (overdrive)
1998 Dodge Ram Lynn Hickey Dodge Automatic $17
040.40
(Fleetside) Oklahoma City (overdrive) ,
nia amounts for i<-ton pickup trucks mctude the vendor base bid and options for air conditioning, heavy-duty
rear bumper and service/parts manual.
Page 3
Public Works Department Vehicle Bids
~ BIDS ANALYSIS:
All vendors met or exceeded the specifications. Apparent low bidders in each category are as
follows:
Mid-size pickup Larry Spencer Chevrolet $14,494.97
' 3/4-ton pickup (Manual) Lynn Hickey Dodge $16,232.40
3/4-ton pickup (Automatic) Larry Spencer Chevrolet $17,036.13
' For the 3/4-ton manual transmission, Larry Spencer bid $16,246.13 anal Lynn Hickey bid $1.6,232.40.
A differential of $13.73 exists between these bids. Staff believes that this small differential should
not preclude award of all vehicles to one vendor. The bid for the 3/4-ton manual transmission pickup
is recommended to be awarded to Larry Spencer also. Award to one vendor will facilitate
coordination of delivery and warranty repair.
Delivery is expected within 120 days of receipt of the order.
FUNDING SOURCE:
Funds for the purchase of these vehicles are included in the FY97-98 Capital Outlay Budget for each
division. A summary of the funding is as follows:
Division Line Item Pickup Truck Budgeted
Amount Bid Amount
Engineering 51-170-5442 Mid-size extended cab $15,000.00 $14,494.97
Streets 51-410-5442 '/4-ton (automatic) $17,500.00 $17,036.13
Wastewater Collection 61-535-5442 3/4-ton (manual) $17,500.00 $16,246.13
Refuse Collection 61-541-5442 3/e-ton (automatic) $17,500.00 $17,036.13
Sufficient funds are available for the purchase of each vehicle. Remaining funds will be used to
equip each vehicle with safety lighting and tool boxes.
RECOMMENDATION:
City Council Agenda Item #7
Staff recommends Council approval of the purchase and authorization for payment of one 1998
Chevrolet S-10 extended cab in the amount of $14,494.97 for the Engineering Division and one
1998 Chevrolet 3/4-ton (automatic) in the amount of $17,036.1.3 for the Streets Division from Larry
Spencer Chevrolet in Norman, Oklahoma.
Page 4
Public Works Department Vehicle Bids
OPWA Agenda Item #5
Staff recommends Trustees approval of the purchase and authorization for payment of one 1998
Chevrolet 3/4-ton (manual) in the amount of $16,246.13 for the Wastewater Collection Division and
one 1998 Chevrolet 3/4-ton (automatic) in the amount of $17,036.13 for the Refuse Collection
Division from Larry Spencer Chevrolet in Norman, Oklahoma.
ATTACNMENTS•
1. Bid Documents
2. Bid Specifications
~i
SPECIFIC REQUIREMENTS - MID-SIZE EXTENDED CAB PICKUP TRUCK
1. The vehicle shall be a new, current model two-wheel-drive mid-
~ size pickup truck.
2. The vehicle must have white factory paint, a minimum of two
' doors, and a 6' Fleetside body style.
3. The vehicle must include the following equipment:
' * Factory-installed heat and air conditioning systems
* Alternator: Heavy duty, 12 volt, 60 amperes
* Anti-freeze: Service to -20°F or lower
* Battery: 12-volt, minimum cold cranking current shall be
400 amperes at 0 degrees fahrenheit, maintenance free
*. Brakes: Factory installed power assisted type; front disc;
drum rear
* Bumper: Standard factory front, heavy duty rear with hitch
plate and tag light
* Upholstery: Manufacturer's standard materials and color
' * Floor covering: Rubber mats over the entire floor area
~ * Owner/Operator's Manual
* Power Steering: Factory installed
* Radio: Factory installed, standard AM/FM
* Rear View Mirrors: Outside left and right, mounted below
eye level, one inside center-mounted
* Tires: Five (5) steel-belted radial ply tires of the size
and load range recommended by the manufacturer for the
vehicle being bid, with the spare tire mounted on a wheel
and to be located in standard carrier
* Engine: The standard engine furnished shall be six (6)
cylinders, a minimum of 3.9 liters and shall be a factory-
installed standard fuel injection system.
* Chassis: GVW 4500 pounds minimum, minimum wheelbase - 120
inches
10
* Transmission: The transmission shall be a factory original ~
automatic 4-speed or automatic 3-speed with overdrive ~'
* Shock absorbers: Heavy duty front and rear
* Standard factory installed fold-down jump seats
4. The vendor must supply, as part of the bid, a list of all r
equipment and interior and exterior trim, upholstery and
appointments listed by the manufacturer or added by the dealer ~
for the vehicle offered.
1
1
1
1
1
1
~l
1
1
1
1
ii
i ~
i ~
SPECIFIC REQUIREMENTS - 3/4 TON PICKUP TRUCK
1. The vehicle shall be a new current model two wheel drive 3/4-ton
pickup truck.
2. The vehicle must have white factory paint, a minimum of two
doors, and an 8' Fleetside body style.
3. The vehicle must include the following equipment:
* Alternator: Heavy duty, minimum 60 amperes
* Anti-freeze: Service to -20°F or lower
* Battery: Minimum cold cranking current shall be 400 amperes
at 0 degrees fahrenheit, maintenance free
* Brakes: Factory installed power assist type; disc front;
drum rear
* Bumper: Standard factory front, heavy duty rear
* Upholstery: Manufacturer's standard materials and color
* Floor covering: Rubber mats over entire floor area
* Owner/Operator's Manual
* Parts, Repair, and Maintenance Manuals
* Power Steering: Factory installed
* Radio: Factory installed, standard AM/FM
* Rear View Mirrors: Outside left and right, mounted below
eye level, and one inside center mounted
* Tires: Five (5) steel belted radial ply tires of the size
and load range recommended by the manufacturer for the
vehicle being bid, with the spare tire mounted on wheel and
to be located in standard carrier.
* Engine: The standard engine furnished shall be eight (8)
cylinders (minimum of a 350 cubic inch engine) and utilize a
factory standard fuel injection system.
* Chassis: GVW 8500 lbs min; wheelbase - 130 min.
4
* Transmission: The transmission shall be a factory original
automatic with overdrive
* Differentials: Limited slip
4. The vendor must supply, as a part of the bid, a list of all
equipment and interior and exterior trim, upholstery, and
appointments listed by the manufacturer or added by the dealer
for the vehicle offered.
i
5
t
~ STATE OF OKLAHOMA
DEPARTMENT OF CENTRAL SERVICES
B-12 STATE CAPITOL BUILDING
OKLAHOMA CITY, OK ?3105-4888
NOTICE OF AWARD OF CONTRACT
CONTRACT TTII.E ...............................~'~iOT'OR VEHICLES -CARS & TRUCKS
CONTRACT NUI~ER ....................................SW80035
CONTRACT PERIOD .................DECF~IviBER 12, 1997 THRU JULY 31, 1998 (or notice from
vendor of manufacturer's production cut-off)
AUTHORIZED USERS......All State agencies, cities, counties, school districts and municipalities
CONTRACT PRIORITY......Under provisions of the Agenry Procedures Manual, page 2,
Section 4, Methods of Purchasing, Paragraph A 1: "Statewide
"00" contracu are the first priority in all purchases. If the item
being purchased, regardless of price, is available from a "00"
contract, it must be purchased from that source and none other."
F.O.B............Prices are F.O.B. requesting agenry, or purchasing unit (i.e., city, county,
municipality, etc.), including shipping, packaging, handling and delivery charges,
_ fully prepaid by the contract holder.
DELI`'ERY .............within 120 days after receipt of order by the contract holder
TERMS ..............See Vendor Information Sheet
CANCELLATION CLAUSE...........This contract shall be in force until aspiration date or until
thirty (30) days after notice has been given by the State of
Oklahoma of it's desire to terminate the contract.
Immediate cancellation shall be effected when violations of
the contract will impede the function of the agenry. and
conditions preclude a thirty (30) days written notice.
Contract holders must notify the Central Purchasing contrasing officer of proposed charges t4
the contras (discontinued products, model upgrades or replacement, price decreases, etc.) within
ten (10) wotidng days of rotification by their supplier. Faihire to comply with this condition may
result in removal from the contract or suspension of the contras holder.
vehicles
JE:1DOn INFORMP.TION SHEET
PAv'E 1
~7ENDOR NIIl~ER NAME/ADDRESS/PHONE
BPO NUI48ER
731499166 CCA INC DBA LYNN HICKEY DODGE
ATTN TOM AYERS BP14600
PO BOX 57508
OKLAHOMA CITY OR 73157-2922
TOM AYERS
PHONE: (405)946-0601 EXT:
730945947 CARTER CFia"VROLET AGENCY INC
AT:'N ,' W BARRY B?i4ov1
?~~ 3CX 447
ORARCHE
OR 73762-0447
_
V h ~1'1..'.t'.V
PHONE: (405)263-7252 EXT:
731302268 SGONER STATE FORD TRUCKS SALES
PO BOX 75540 BPi4602
OKLAHOMA CITY OR 73147
JODY GRAY
PHONE; (405}232-3551 EXT:
730668039 :iUDI3IIRC CHEVROLET INC
ATTN 3uUtln."'~LTOb OR RON RHEA B?14604
6000 TINKER DIAGONAL
M~JWrS': C-T`= OR 73'_10
B7D F.~.~tiL;.TON OR RON RHEA
PHON£: (405)73-0641 EXT:
'_-800-995-4834 EXT:278
73053~OE^ JLD RZ;,'is,n„SCN .-~~RD
3 ~-~ ti Mi:'_' n ~ :,
l
- OK 73112-6098
_
_
JAM 31___
PHCN°_: (405)945-338. EXT:
730721547 REYNOLDS FORD INC
G5511 ATTN JERRY BROWN BP14606
825 N INTERSTATE DR
NORMAN OR 73069-6350
' JERRY BROWN
PHONE: (405)321-2411 EXT;
731141185 H D COPELAND INTERNATIONAL TRIICRS INC
ATTN MICHp.EL ~EFE BP14607
PO BOX 24008
OKLAHOMA CITY OR 73124-0008
MICHAEL FCEEF E
PHONE: (405)236-2792 EXT:
73C747a16 FRED JCt~'S FORD OF ORLAHOMr, CI TY INC n~i ~-
4~
PJ BCX :747 ..c
--
`= --_-~5
730732005
OKLAHOMA CITY OR 73101
DAVID CAMPBELL
PHONE: (405) 275-2954 EX'?':
LARK: SPENCER C$EVROLET INC
ATTN DAVID BRACRSIECK FLT MGR
2424 A' MAIN ST
NORMAN OR 73069-6328
DAVID BRACRSIECK FLT MGR
PHONE: (405)321-7021 EXT:
LnNL L
BP14645
=*~J070-4°_-0°_== u_ dsize pickup flee side - ~ a b
e.:__nde ca ~
-:00 Base vehicle
t"~~`UJl2JE p~x~Q~ --~ MSN:MUN! ~L".;~GZREI~cN:'S
Exr. C,~ag =-~ine Size: c-„ cyi 3.9 --=_=
tie. u_zsepcw== p=- S%^ Tes` ~-24 `_ `l.. -,; G ,}n~ -
.~ ~ 1 _ ..
Ne. Torque per S:L. Test J-245 hp_240 ?_260,_rpr,: '
C:assis Wheelbase: 122 inch
Body Size: 6 ft fleet side '
Azles - Fzont Capacity: 2500, Rear: 2300
Ratio: 3:5 to 1 ,
Springs at Ground-
. Fzont: Shop. 2500 Rear: Shoal 2700 ~
Brakes- Type: Pover to conform to FMVSS I21
Steering: PoWez
Electrical - Bat*_ezy: 12 V, 450 CCA, Maintenance i
fzee
~,__e:nator: 12 v, 60 amps r
MEMORANDUM
' TO: THE HONORABLE MAYOR AND COUNCIL.
CITY OF OWASSO
FROM: TIMOTHY ROONEY
COMMLThiITY DEVELOPMENT DIRECTOR
SUBJECT: REZONING AND PLANNED UNIT DEVELOPMENT REQUESTS
OZ-98-03, OZ-98-04, OZ-98-05, OPUD-98-O1
DATE: January 14, 1998
BACKGROUND:
Lindsey Management of Fayetteville, Arkansas has requested approval of three rezoning requests
and a Planned Unit Development application. The subject property contained within the PUD,
of which the rezoning requests are a portion, contains 288 acres of undeveloped property located
within the square mile section bounded by E. 76th Street North, E. 86th Street North, N. 129th
E. Avenue, and N. 145th E. Avenue.
The applicant's requests, if approved, would allow for the development of multi-family housing,
an 18 hole golf course, and single-family housing. The three zoning cases would establish
needed underlying zoning within the subject area to permit the implementation of the proposed
PUD. OZ-98-03, OZ-98-04, and OZ-98-O5, if approved, would establish 80.53 acres of RM-1
(Residential Multi-Family Low Density), 165.29 acres of OM (Office Medium), and 39.68 acres
of RS-1 (Residential Single-Family Low Density) underlying zonings.
The Owasso Planning Commission reviewed the requests at their January 13, 1998 regular
meeting. At that meeting, the applicant presented the proposal to the members of the Planning
Commission and also received comments and questions from approximately 60 interested
citizens. After hearing all concerns and answering all questions, the Planning Commission
received the staff presentation and recommendation regazding the four requests and acted on each
item separately.
The Planning Commission unanimously recommended approval of OZ-98-03 and OZ-98-04 as
recommended by staff. The Planning Commission recommended approval of OZ-98-OS by a 4-1
margin. OPUD-98-O1 was also unanimously recommended for approval by the Planning
Commission with an additional condition that the "squaze footage of all homes within the single-
family azea be a minimum of 2,250 square feet." That condition has been added to the staff
report which is attached for your information and review.
In review, the request by the applicant consists of three rezoning requests to establish the needed
underlying zoning patterns, followed by the Planned Unit Development request. Separate action
will be required on each zoning, followed by the Planned Unit Development. Staff will present
separate recommendations for each request.
RECOMMENDATIONS:
OZ-98-03
Staff recommends amended approval of OZ-98-03, a request to rezone property from RD
(Residential Duplex), RS-3 (Residential Single-Family High Density), and RS-2
(Residential Single-Family Medium Density) to RM-1 (Residential Multi-Family Low
Density) r~ t~ RI~I ~. (R~si~l~n~~l 2~,lt a~~ ~gh lJ~ns~ty~ r~c~ue~ted by tl
;;; ; I
S~~ir.
OZ-98-04
Staff recommends approval of OZ-98-04, a request to rezone property from RS-3
(Residential Single-Family High Density), RS-2 (Residential Single-Family Medium
Density), and RE (Residential Estates) to OM (Office Medium).
OZ-98-OS
Staff recommends approval of OZ-98-O5, a request to rezone property from RE
(Residential Estates) to RS-1 (Residential Single-Family Low Density).
OPUD-98-O1
Staff recommends approval of OPUD-98-O1 subject to the following conditions:
A. That the applicant's Development Text and Conceptual Development Plan be `'
considered to be the Outline Development Plan as required by the PUD e
Chapter of the Owasso Zoning Code.
B. That unless specifically set out in the standards and conditions of this PUD,
single-family development shall meet the requirements of a typical RS-1
district.
C. That the square footage of any single-family dwelling be a minimum of 2,250
square feet.
D. That unless specifically set out in the standards and conditions of this PUD,
all multi-family development shall meet the requirements of a typical RM-1
district.
E. That unless specifically set out in the standards and conditions of this PUD,
all office development shall meet the requirements of a typical OL district.
~
F. That within the PUD, the maximum number of dwellings shall not exceed
900. (800 multi-family, 100 single-family)
G. That minor transfers (10% increase in a development area's density) of
dwelling units from one residential development area to another can occur if
a significant change in the character of either development area is not
created.
H. That all conditions imposed by the Owasso Technical Advisory Committee
for subdivision plat approval be met as conditions of the PUD.
I. That a detailed drainage report be submitted at the time of platting, and
certification of such document by an engineer.
J. All covenants of any subdivision plat containing property within the PUD
shall incorporate all PUD standards and conditions of approval and make the
City of Owasso beneficiary.
K. That no building permits be issued within any portion of the PUD until all
criteria outlined within Chapter 8 of the Owasso Subdivision Regulations are
met by the developer.
L. That no occupancy of any multi-family dwelling unit be permitted until golf
course construction is substantially completed.
M. Acceleration/Deceleration lanes at each access point to the subject property
along the arterial streets (E. 86th Street North, N. 129th E. Avenue, N.
145th E. Avenue).
N. The inclusion of sidewalks along the abutting arterial streets and the interior
drives within the proposed development
O. The realignment of the E. 86th Street access near the Eighth Grade Center,
eliminating the offset.
p. Left turn lanes for both east and westbound traffic along E. 86th Street North
at the Eight Grade Center access location
Q. Signalization at the Eighth Grade Center access location when traffic loads
warrant.
1
R. Provide access to the 20 acre out parcel located north of Graceland Acres to
prevent land locking of that parcel.
S. Provide stormwater detention area for office parcel.
T. Continuation of landscaping buffer along the north boundary of the subject
property (between the proposed multi-family area and commercially zoned
property) and along the west boundary of the subject property (along N.
129th E. Avenue).
U. The submittal of detailed landscaping plans to be submitted at the time of site
plan review, said plans to be reviewed by staff and the Planning Commission
for approval.
ATTACHIVIEENTS/ENCLOSURES
1. Staff Report
CITY OF OWASSO
Community Development Department
OPUD-98-O1
OZ-98-03, OZ-98-04, OZ-98-OS
Staff Report
GENERAL INFORMATION
The applicant, Lindsey Management of Fayetteville, Arkansas has submitted to the City of
Owasso a Planned Unit Development for review. The Planned Unit Development subject
property consists largely of a majority of the undeveloped land bounded by E. 76th Street
North, N. 129th E. Avenue, E. 86th Street North, and N. 145th E. Avenue. The
approximate size of the entire property is 288 acres, more or less. The PUD proposes a
mixed use development, consisting of apartments, a golf course, single-family housing, and
office development.
Accompanying the PUD application are three separate zoning cases that would establish the
underlying zoning that is necessary for the implementation of the PUD. These cases involve
rezonings to RS-1 (Residential Single-Family Low Density) for the single-family housing
area, OM (Office Medium) for the Golf Course development, and RM-2 (Residential Multi-
Family High Density) for the multi-family development.
Because all four requests (OPUD-98-O1, OZ-98-03, OZ-98-04, OZ-98-OS) are interrelated,
staff has prepared one memorandum to review all requests. Please note however, that action
on each request will need to occur separately, with the zoning requests proceeding the PUD
requests.
CONCEPT OF A PUD
The concept behind a Planned Unit Development is to provide a creative alternative to a
' conventional development where a particular tract is under common ownership or control,
and a detailed plan (Outline Development Plan) for the development of the tract as a unit is
proposed and submitted for public input and review. The PUD allows for greater creativity
' and flexibility than could be achieved by traditional zoning in planning and development of
large parcels of land.
"" The use of a PUD technique is a way to amend a zoning ordinance in accordance with a
complete coordinated plan of development for a large parcel, rather than piecemeal the
changes by using variances of the zoning regulations.
BACKGROUND
OPUD 98-O1 is 288 acres in size, all of which is undeveloped. The current zoning of the
subject tract consists of RE (Residential Estates), RS-2 (Residential Single-Family Medium
Density), RS-3 (Residential Single-Family High Density), RD (Residential Duplex), CS
STAFF REPORT
OPUD-98-O1
PAGE20F10
(Commercial Shopping Center), and OL (Office Light). The largest portions are zoned RS-2
and RE. "~1
Portions of the subject tract are abutted on the west by the Owasso Sixth Grade Center and
N. 129th E. Avenue, while farther west lies the Elm Creek Estates and Double Oaks
Additions. Northern portions of the subject tract are bordered by large commercial tracts of
land zoned CS (future site of Albertsons and a strip shopping center), OL zoned property,
the property formerly utilized as the dairy, and an additional site for a future church
development. Farther north lies E. 86th Street North, and the Owasso High School, the
Owasso Eighth Grade Center, Brentwood Estates and Brentwood Park (RS-2) and the Silver
Creek Development (PUD). The subject tract is bordered on the east by the planned location
of N. 145th East Avenue, while farther east lies Pamela Hodson Elementary School and
several large lot residential additions in Rogers County. The subject property is bordered on
the south by E. 76th Street North, Graceland Acres (Tulsa County), and the Copper
Meadows Addition (zoned RS-3). Case maps indicating both the proposed and existing
zoning are included within the applicants text submittal within your packet.
The applicant is requesting approval of PUD supplemental zoning on the subject tract that
would be developed in accordance with a submitted Outline Development Plan and Text.
The plan and text call for the development of 80.53 acres for multi-family housing with an
underlying zoning of RM-2, 165.29 acres for golf course development with an underlying
zoning of OM (Office Medium), and 42.70 acres for single-family housing with an
underlying zoning of RS-1 (Residential Single-Family Low Density).
STAFF ANALYSIS
Because PUD's are not a normal agenda item at every Planning Commission and Ciry
Council meeting, I feel it is important to establish a quick review of the PUD requirements
and process. The Zoning Code identifies that the Planning Commission shall conduct a
public hearing and shall determine:
(1) Whether the PUD is consistent with the Comprehensive Plan.
(2) Whether the PUD is in harmony with the existing and expected development
of surrounding areas.
(3) Whether the PUD is a unified treatment of the development possibilities of the
project site.
(4) Whether the PUD is consistent with the stated purpose and standards of the
PUD Ordinance.
!I
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i
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~A STAFF REPORT
OPUD-98-O1
PAGE30F10
(a) Permit innovative land development while maintaining
appropriate limitation on the chazacter and intensity of use
assuring compatibility with adjoining and proximate properties;
(b) Permit flexibility within the development to best utilize the
unique physical features of the particular site;
(c) Provide and preserve meaningful open space;
(d) Achieve a continuity of function and design within the
development.
CONSISTENCY WITH COMPREHENSIVE PLAN
The Comprehensive Plan is implemented through the use of the zoning process. This means
that when zoning or PUD requests are presented to the Planning Commission and City
Council, they should be consistent with the Comprehensive Plan or logical reasons should be
presented to show that the plan needs to be amended. The Comprehensive Plan designates
the majority of the subject tract to be developed as Low Density Residential. In addition,
portions of the subject tract located in the southeast and northeast corners aze designated to
be utilized as Medium Density Residential and Commercial-Office.
The applicants submittal, if applied directly to the comprehensive plan as it was developed in
~ 1978 and updated in 1985, would have difficulty being consistent with the comprehensive
plan in large portions of the proposed development. However, when one reviews the
~'' submittal more closely, as well as the existing growth patterns in Owasso and the subject
,~ azea specifically, the proposal by the applicant makes sense.
~ While a lazge portion of the tract would be developed at no density with a low intensity use
,~ (165.29 acres for golf course development) which easily can be determined to be consistent
~ with the comprehensive plan, another large portion of the tract (80.53 acres) is being
proposed for multi-family development at a high density. While not conforming to the
P comprehensive plan adopted in 1978 and updated in 1985, this type of use in this location
makes sense. The utilization of multi-family housing azound golf course development has
become quite common in the development arena, and makes even more sense when one
r considers that the apartments would be located between the eventual commercial development
~ that is likely along the E. 86th Street corridor and the proposed golf course.
'~"' Additionally, multi-family housing proposals typically create a lazge number of protestants
from neighboring single-family housing additions. In this proposal, existing single-family
housing located within the square mile section (Copper Meadows) is buffered from any
^
STAFF REPORT
OPUD-98-O1
PAGE 4 OF 10
multi-family housing by the proposed golf course. This plan of development helps to ensure
a more harmonious interaction between those two very different but yet needed housing
alternatives within our community. Staff would recommend, however, that the golf course
be required to be substantially completed prior to the occupancy of any multi-family unit.
In short, while not identified in the 1978 or 1985 comprehensive plan as an area that would
be conducive to higher densities of residential development, the improvements to the
transportation infrastructure of E. 86th Street North since 1985, and the residential
development that has occurred (Copper Meadows, Double Oaks, Elm Creek Estates,
Brentwood Park, Brentwood Estates, Barrington Estates, and Silver Creek), and the
commercial development that has and is planned to occur makes this area an attractive and
logical location for multi-family housing and a golf course. The growth pattern that has
occurred in Owasso could not have been anticipated in 1985 and to apply the outdated plan in
this area would not be productive.
With the above facts in mind, it would be staff's opinion that the applicants submittal, while ,~,
not necessarily adhering to the Comprehensive Plan, is consistent with the goals of any
comprehensive plan and its guidelines to ensure quality development.
Harmony With Existing and Expected Development
Any large development such as the proposed PUD is going to create changes within a ~
community and new demands will be placed upon our existing infrastructure. It is important
to note, however, that in a community like Owasso, this growth would be likely to occur
regardless of this development. The PUD simply has the potential to increase the demand
for services more quickly and therefore shortens the schedule for determining solutions. _
While it is the opinion of staff that the harmony of land uses for both existing and expected
development has been creatively addressed by the applicant with the utilization of the golf
course between the existing and planned single-family housing and the proposed multi-family
housing within the square mile section, the amount of vehicular and pedestrian traffic that a
large multi-family complex is likely to generate could create problems.
The applicant is proposing four separate access points from the multi-family and golf course
area to section line roads. One access point is proposed along N. 129th E. Avenue near the
E. 84th Street North area. Two access points are proposed along E. 86th Street North (one
near the Eighth Grade Center Access Drive and the other about 550 feet west of the N. 145th
E. Avenue intersection). The final access point is planned about 1,500 feet south of E. 86th
Street North along N. 145th E. Avenue. A review of the amount of the proposed ~
ingress/egress points for the multi-family and golf course area indicates those points to be
well planned and a good manner in which to distribute the vehicle traffic loads.
' STAFF REPORT
OPUD-98-O1
' PAGE 5 OF 10
~ The planned access from E. 86th Street North near the Owasso Eighth Grade Center,
however, does create some concern for staff. While the idea of providing access to the
multi-family/golf course area at this point along E. 86th Street North is a good one, the
relationship with this proposed access and the Eight Grade Center's access is not. Staff
rr/ would prefer that these two access points (the Eighth Grade Center's and the access proposed
by the developer) not be offset any distance at all. While the Eighth Grade Center's access
' - is currently problematic, improvements could be realized to this access point through the
acceleration/deceleration lanes that would be required of the applicant and a widening of the
turning radius on the school's site. Additionally, the creation of left turn lanes for east and
~"1q westbound traffic, as well as signalization, would be of benefit to the school and the
applicant in addressing those traffic problems.
The planned signalization improvements at N. 145th E. Avenue and E. 86th Street North will
greatly enhance the movement of traffic at the other access point proposed along E. 86th
Street North and the access point planned along N. 145th E. Avenue. Staff feels that by
requiring the following, a majority of vehicular and pedestrian traffic concerns can be
addressed:
1. Acceleration/deceleration lanes at each access point along the arterial streets.
2. The inclusion of sidewalks along the abutting arterial streets and the interior
drives within the proposed development
3. The realignment of the E. 86th Street access near the Eighth Grade Center,
eliminating the offset.
4. Left turn lanes for both east and westbound traffic along E. 86th Street North
at the Eight Grade Center access location
5. signalization at the Eighth Grade Center access location.
In addition, Mr. Karl Fritschen (City's Comprehensive Planner) also conducted a trip
generation study for the PUD proposal. The study, utilizing existing vehicle counts and trip
generation rates obtained from the Bureau of Transportation Statistics through the US
Department of Transportation, is attached for your information and review. The results
indicate that at build-out, the total project (golf course, multi-family, and single-family)
would generate 6,509 vehicle trips per day at the proposed densities (RM-2 and RS-1).
If the density of the multi-family area is lowered to RM-1 rather than RM-2, the total project
would generate 5,815 vehicle trips per day. It is staff's opinion that it may be in the best
interest of the city to reduce the proposed density and underlying zoning from RM-2 to RM-
STAFF REPORT
OPUD-98-O1
PAGE 6 OF 10
1. This would reduce the number of multi-family dwelling units from 936 to as low as 800,
reduce the number of estimated vehicle trips from 6,509 to 5,815, and place less of a strain
on the existing infrastructure in the area.
While it can be argued that the total amount of dwelling units (multi-family and single- ~'_
family) proposed by the applicant is less than if it developed under the property development -~
standards of the existing zoning pattern, the concentration of vehicles that will result from
80.5 acres of multi-family development is greater than if the entire parcel were to develop at
the various densities of single-family zoning currently existing.
Leal, Planning and Site Engineering
While the applicant has stated within the application that three detention areas will be
incorporated into the site in order to address their drainage needs, staff would recommend
the requirement of a detailed drainage report and certification of such document by an
engineer at time of platting. If the report indicates that a larger drainage detention area is
needed, a result of fewer single-family residential lots is likely to occur. Typically, these
items are addressed during the platting stages of the subject property.
Internal street patterns and the connections appear to be of a logical and sensible pattern,
with access being provided to an out parcel located northeast of Graceland Acres. An
additional parcel of land, immediately north of that parcel, remains to be addressed. It is
staff's understanding that the applicant is currently in the negotiation process in order to
obtain that property. Please note if that property is not purchased by the applicant, access to
that parcel will need to be provided during the platting stage in order to prevent the creation
of a land locked parcel.
The lot layout proposed within the PUD conceptual development plan is relatively simplistic
in nature and would appear to meet the requirements of the Owasso Subdivision Regulations.
Please be advised, however, that lot layouts can change and that this submittal is conceptual
in nature. Further review of the lot layout would occur at the time of preliminary plat stage.
^
Unified Treatment of the PUD Subject Area
A review of the applicant's Illustrative Site Plan for "The Greens at Owasso" fmds an
excellent utilization of the project site. As stated within the applicant's submittal, drainage
within the undeveloped project site is split, with a large area draining from the northwest to
the east and from the southeast to the north in the area identified for single-family
development. The utilization of the existing drainage channel bed by developing it into a
~
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STAFF REPORT
OPUD-98-O1
PAGE70F10
detention pond is appropriate. In addition, much of the needed detention, as is typical with
golf course development, is likely to be provided within the low points of the golf course
itself.
Although it may not be necessary at the time a large majority of the residential development
occurs, staff will recommend the applicant be required to provide detention for the proposed
office development area located in the northeast corner of the subject property. This could
be realized through a detention basin contained within the proposed park or on-site detention
at the time of any office development.
4, As staff has indicated in the past, as well as earlier within this report, the importance of
some form of buffer between land uses of varying intensities cannot be stressed enough. The
applicant has provided a substantial buffer between existing single-family housing within the
square mile section and the proposed multi-family via the development and placement of the
golf course. Residential areas on the north side of E. 86th Street North have also been
f provided a buffer by the applicant through a landscape buffer shown on the conceptual
1~, layout. However, staff remains concerned that the multi-family residential areas located
south of the planned commercial development not contained within this proposal, as well as
the single-family residential areas immediately west of N. 129th E. Avenue, have not been
afforded that same opportunity.
' Often times, conflicts between the two different land uses occur, usually resulting in an
unhappy resident more often than an unhappy commercial business. A large part of a
Planner's responsibility is not only the "technical" review of a proposed development but
also to anticipate any potential conflicts which could arise. While there is no specific buffer
requirement, staff has recommended the utilization of more dense landscaping as buffer's in
~ the past. While the area surrounding the proposed commercial development is certainly not
single-family development, staff still feels some form of buffer in addition to the Zoning
Code's requirement of a 6 foot "privacy" fence should be included for those future multi-
family residents, as well as those single-family residents west of N. 129th E. Avenue.
Staff recommends that detailed landscaping plans (type, species, size, location, irrigation) be
required to be submitted for those areas identified (the north boundary and the west boundary
along N. 129th E. Avenue) with the final plat. Said landscaping plans would then be
reviewed by staff to ensure that compatible relationships between the differing uses are
maintained and protected. Staff would also recommend that the Planning Commission review
and approve these plans.
While PUD submittals are often times complex in nature and not easily understood, the use
of the concept can be extremely beneficial in two significant matters. The first, is it allows
for staff, Planning Commission, Council and most importantly -citizens - to see a complete
STAFF REPORT
OPUD-98-O1
PAGE 8 OF 10
picture of how an entire subject area will develop. This prevents a "piece-mealed"
community and eliminates potential surprises. It assists in knowing the entire infrastructure
needs of the development and assists the city in planning and scheduling other improvements
The second is that it essentially allows for conditional zoning. While many of the '"'R
requirements recommended by staff to be conditions of approval are currently contained
within other development documents of the city, some are not. If this were a standard
rezoning, not only would the flexibility of the applicant to shift densities be restricted, but it
would also result in limited ability for staff, the Planning Commission, and Council to
address areas that are unique to the subject property but not found within development
documents.
Attached for your information and review are letters of notification sent to property owners
within 300' of the subject property, the legal advertisements that appeared in the Owasso
Reporter, a copy of the application, and Trip Generation Information. Enclosed within your
packet of information is a large case map as well as the applicants submitted materials. The ~
subject property was posted with two notification signs and was posted the week of
December 22, 1997.
In review, the request by the applicant consists of three rezoning requests to establish the
needed underlying zoning patterns, followed by the Planned Unit Development request.
Separate action will be required on each zoning, followed by the Planned Unit Development.
Staff will present separate recommendations for each request.
RECOIVIlVIENDATION:
1. Staff recommends amended approval of OZ-98-03, a request to rezone property from
RD (Residential Duplex), RS-3 (Residential Single-Family High Density), and RS-2
(Residential Single-Family Medium Density) to RM-1 (Residential Multi-Family Low
e siry) ~a~ti~~r t~ ~M" 2 ~R.~~x~~~~al lit; F~~l_ ~g ~e~tty)„~u~s b~y:~i
:.
ap~lr~a ...
2. Staff recommends approval of OZ-98-04, a request to rezone property from RS-3
(Residential Single-Family High Density), RS-2 (Residential Single-Family Medium ~
Densiry), and RE (Residential Estates) to OM (Office Medium).
3. Staff recommends approval of OZ-98-O5, a request to rezone property from RE '~"
(Residential Estates) to RS-1 (Residential Single-Family Low Density).
STAFF REPORT
OPUD-98-O1
PAGE 9 OF 10
4. Staff recommends approval of OPUD-98-O1 subject to the following conditions:
A. That the applicant's Development Text and Conceptual Development Plan be
considered to be the Outline Development Plan as required by the PUD
Chapter of the Owasso Zoning Code.
B. That unless specifically set out in the standards and conditions of this PUD,
single-family development shall meet the requirements of a typical RS-1
district.
C. That the square footage of any single-family dwelling be a minimum of 2,250
square feet.
D. That unless specifically set out in the standards and conditions of this PUD, all
multi-family development shall meet the requirements of a typical RM-1
district.
E. That unless specifically set out in the standards and conditions of this PUD, all
office development shall meet the requirements of a typical OL district.
F. That within the PUD, the maximum number of dwellings shall not exceed 900.
(800 multi-family, 100 single-family)
G. That minor transfers (10% increase in a development area's density) of
dwelling units from one residential development area to another can occur if a
significant change in the character of either development area is not created.
H. That all conditions imposed by the Owasso Technical Advisory Committee for
subdivision plat approval be met as conditions of the PUD.
That a detailed drainage report be submitted at the time of platting, and
certification of such document by an engineer.
J. All covenants of any subdivision plat containing property within the PUD shall
incorporate all PUD standards and conditions of approval and make the Ciry of
Owasso beneficiary.
K. That no building permits be issued within any portion of the PUD until all
criteria outlined within Chapter 8 of the Owasso Subdivision Regulations are
met by the developer.
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STAFF REPORT '~
OPUD-98-O1
PAGE 10 OF 10
L. That no occupancy of any multi-family dwelling unit be permitted until golf
course construction is substantially completed.
M. Acceleration/Deceleration lanes at each access point to the subject property
along the arterial streets (E. 86th Street North, N. 129th E. Avenue, N. 145th
E. Avenue).
N. The inclusion of sidewalks along the abutting arterial streets and the interior
drives within the proposed development
O. The realignment of the E. 86th Street access near the Eighth Grade Center,
eliminating the offset.
P. Left turn lanes for both east and westbound traffic along E. 86th Street North
at the Eight Grade Center access location
Q. Signalization at the Eighth Grade Center access location when traffic loads
warrant.
R. Provide access to the 20 acre out parcel located north of Graceland Acres to
prevent land locking of that parcel.
S. Provide stormwater detention area for office parcel.
T. Continuation of landscaping buffer along the north boundary of the subject
property (between the proposed multi-family area and commercially zoned
property) and along the west boundary of the subject property (along N. 129th
E. Avenue).
U. The submittal of detailed landscaping plans to be submitted at the time of site
plan review, said plans to be reviewed by staff and the Planning Commission
for approval.
ATTACIEEVIENTS/ENCLOSiTRES
1. Trip Generation Study Performed by Mr. Fritschen.
2. Letters of Notification mailed to Property Owners.
3. Legal Ads published in the Owasso Reporter.
4. Text Submittal (Blue Spiral Bound Document).
~
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City of Owasso
Community Development Department
207 South Cedar
Phone: (918) 272-2251 ~ Fax: (918) 272-4999
MEMORANDUM
ii
t
i
TO: Tim Rooney, Community Development Director
Members of the Owasso Planning Commission
FROM: Karl Fritschen, Comprehensive Planner
SUBJECT: Trip Generation from Lindsey Properties Proposal
DATE: January 7, 1998
INFORMATION
Lindsey Properties Inc. proposes to construct an 18-hole golf course, 936 apartment units, and 100 single-
family homes on approximately 288 acres. The major streets that will service the development are 86th St. N.,
129th E. Ave., 76th St. N., and 145th E. Ave. Using daily trip generation rates obtained from the Bureau of
Transportation Statistics through the U.S. Department of Transportation, I have calculated the approximate
number of trips generated from the proposed development under RM-2 and RS-1 zoning scenarios. The trips
generated by this proposal will undoubtedly impact traffic volumes on the above streets servicing the
development. Assuming the development is built out, Tables 1 and 2 illustrate the number of daily trips
generated by proposal under each zoning scenario.
Table 1
Total Daily Trips Generated Assuming RM-2 Zoning
Mean Trips i ' Total Estimated
Independent :Produced Per Units '' Trips
Land Use Varaible Variable Type Proposed:': Generated
Residential
Single Family Home
Dwelling Unit
10.03
100
1003
Apartment Unit Dwelling Unit 5.11 936 4783
Recreational
Golf Course Parking Spaces 5.32 136 724
Total Trips 6509
Source: Bureau of Transportation Statistics
Note: An adjustment factor of -1.0 was applied to the trips per apartment unit. This was based on data produced by the
developer from other similar projects.
Table 2
Total Daily Trips Produced Assuming RM-1 Zoning
Mean Trips Total Estimated
independent Produced Per Units Trips
Land Use Varaible Variable Type Proposed Generated
Residential
Single Family Home Dwelling Unit 10.03 100 1003
Apartment Unit Dwelling Unit 5.11 800 4088
Recreational
Golf Course Parking Spaces 5.32 136 724
Total Trips 5815
Source: Bureau of Transportation Statistics
Note: An adjustment factor of -1.0 was applied to the trips per apartment unit. This was based on data produced by the
developer from other similar projects.
The Community Development Director and I feel that the most of the traffic from the proposal will impact 86`h
St. N., 129`h E. Ave., and 76`t' St. N. Considering this, Table 3 provides 1995 and 1997 traffic count data for
these facilities along with capacity and number of lanes. The additional traffic could potentially cause one or
more of the facilities to exceed capacity.
Table 3
Traffic Counts and Capacity
__
Street
129th East Ave
Ca,unt Location;
86th St N - 76th St N
ADT 95
4255
' ADT 97
5579
Lanes
2
Capacity
10000
76th St N 129th EAve - 145th E Ave 4254 4916 2 10000
76th St N US-169 - 129th E Ave 5758 8947 2 10000
86th St N US-169 - 129th E Ave 13107 19215 5 24000
86th St N 129th EAve - 145th E Ave 5165 6400 2 10000
Source: INCOG. Tulsa County Engineering Department
City of Owasso
s
207 South Cedar
PO Box 180
Owasso, OK 74055
(918) 272-2251
FAX (918) 272-4999
NOTICE TO PROPERTY OWNER
OPUD-98-01; OZ-98-03; OZ-98-04; OZ-98-05
Notice is hereby given that a public hearing will be held before the Owasso Planning
Commission in the Owasso Community Center, 301 South Cedar, Owasso, Oklahoma at 7:00
PM on the 13th day of January, 1998. At that time and place, the Owasso Planning
Commission will consider a request from Lindsey Management Co. , Inc. , applicant, for a
proposed change of the zoning classification from an RD (Residential Duplex), RS-3
(Residential Single-Family High Density), RS-2 (Residential Single-Family Medium Density),
RE (Residential Estates) Districts to RM-2 (Residential Multi-Family High Density), OM
(Office Medium), RS-2 (Residential Single-Family Medium Density) Districts which would
allow for golf course, single-family, and multi-family development.
The subject property is North of E. 76th Street North, West of N. 145th E. Avenue, South
of E. 86th Street North and East of N. 129th E. Avenue and is undeveloped. The subject
property does not include Copper Meadows I and II or Graceland Acres. The complete legal
description of the subject property is attached for your information and review, as well as a
copy of the proposal layout.
As an abutting or nearby property owner, you are being notified so that you may be able to
express your views or concerns regarding this request. If you are unable to attend this
meeting, please forward any comments you may have in writing to the Owasso Community
Development Director, 207 S. Cedar Street. These comments will be presented to the
Planning Commission members at the scheduled public hearing by Planning Staff.
Information and maps showing the property location may be inspected in the office of the
Community Development Director, 207 South Cedar, Owasso, Oklahoma, 74055 or by
calling 272-2251. This is your only personal notification of this request.
Dated at Owasso, Oklahoma, this 18th day of December, 1997.
Sincerely, ~~
~T lL
Timothy D. Roon y
Community Development Director
~
^I
NOTICE TO THE PUBLIC OF A HEARING ON A
PROPOSED AMENDMENT TO THE ZONING ORDINANCE
OF THE CITY OF OWASSO, OKLAHOMA
APPLICATION: OZ-98-03
.~
Notice is hereby given that a public hearing will be held before the .,
Owasso Planning Commission, in the Owasso Community Center,
Owasso, Oklahoma, at 7:00 P.M. on the 13th day of January,
1998. ,.
At that time and place, consideration will be given to the proposed
change of the zoning classification of the following described
property:
A TRACT OF LAND THAT IS PART OF THE NORTHWEST
QUARTER (NW/4) AND PART OF THE NORTHEAST
QUARTER (NE/4) OF SECTION TWENTY-EIGHT (28),
TOWNSHIP TWENTY-ONE (21) NORTH, RANGE FOURTEEN
(14) EAST, OF THE INDIAN BASE AND MERIDIAN, TULSA
COUNTY, STATE OF OKLAHOMA, SAID TRACT BEING
MORE PARTICULARLY DESCRIBED AS FOLLOWS:
COMMENCING AT THE NORTHEAST CORNER OF SAID
.~
NE/4; THENCE SOUTH 00° 15'50" WEST ALONG THE
EASTERLY LINE OF THE NE/4 FOR A DISTANCE OF 350.00 _
FEET TO THE POINT OF BEGINNING; THENCE
CONTINUING SOUTH 00° 15'50" WEST ALONG SAID
EASTERLY LINE FOR A DISTANCE OF 1683.02 FEET TO A
POINT; THENCE SOUTH 89°41'30" WEST A DISTANCE OF
545.98 FEET TO A POINT; THENCE NORTH 78°54'25" WEST
A DISTANCE OF 220.68 FEET TO A POINT; THENCE
NORTH 68 ° 17'42" WEST A DISTANCE OF 94.86 FEET TO A
POINT; THENCE NORTH 45°32'08" WEST A DISTANCE OF
665.64 FEET TO A POINT; THENCE NORTH 69°47'49" WEST
A DISTANCE OF 49.20 FEET TO A POINT; THENCE SOUTH
88 °OS' 19" WEST A DISTANCE OF 217.07 FEET TO A POINT;
THENCE SOUTH 71°01'28" WEST A DISTANCE OF 506.79
FEET TO A POINT; THENCE SOUTH 89°54'33" WEST A
DISTANCE OF 82.07 FEET TO A POINT; THENCE NORTH
71°54'28" WEST A DISTANCE OF 506.04 FEET TO A POINT;
THENCE NORTH 85°08'01" WEST A DISTANCE OF 192.85
FEET TO A POINT; THENCE NORTH 00°20'50" EAST A
DISTANCE OF 206.23 FEET TO A POINT; THENCE NORTH
~ 89°34'09" WEST A DISTANCE OF 714.20 FEET TO A POINT;
, THENCE NORTH 71°38'01" WEST A DISTANCE OF 344.02
FEET TO A POINT; THENCE SOUTH 82° 17'09" WEST A
C DISTANCE OF 293.53 FEET TO A POINT; THENCE NORTH
, 89°08'05" WEST A DISTANCE OF 137.07 FEET TO A POINT;
THENCE NORTH 75°17'44" WEST A DISTANCE OF 171.96
"
WEST A
FEET TO A POINT; THENCE SOUTH 87°58'22
DISTANCE OF 201.29 FEET TO A POINT; THENCE SOUTH
67°15'41" WEST A DISTANCE OF 69.36 FEET TO A POINT;
THENCE NORTH 89° 16'29" WEST A DISTANCE OF 573.07
FEET TO A POINT ON THE WESTERLY LINE OF THE
"~ NW/4; THENCE NORTH 00°00'00" EAST ALONG SAID
WESTERLY LINE FOR A DISTANCE OF 260.78 FEET TO A
POINT, SAID POINT BEING 940.00 FEET SOUTH OF THE
NORTHWEST CORNER OF THE NW/4; THENCE SOUTH
89°42'44" EAST AND PARALLEL WITH THE NORTHERLY
LINE OF THE NW/4 FOR A DISTANCE OF 877.81 FEET TO
A POINT; THENCE NORTH 45°00'00" EAST A DISTANCE
Ik OF 547.56 FEET TO A POINT; THENCE SOUTH 89°44'53"
EAST A DISTANCE OF 1386.13 FEET TO A POINT ON THE
~ EASTERLY LINE OF THE NW/4, SAID POINT BEING 550.00
~' FEET SOUTH OF THE NORTHEAST CORNER THEREOF;
THENCE SOUTH 00°07' 18" WEST ALONG SAID EASTERLY
~ LINE FOR A DISTANCE OF 771.63 FEET TO A POINT, SAID
E S/2
~" POINT BEING THE NORTHWEST CORNER OF TH
NE/4; THENCE SOUTH 89°47'03" EAST ALONG THE
~ NORTHERLY LINE OF SAID S/2 NE/4 FOR A DISTANCE OF
~' 1324.51 FEET TO A POINT, SAID POINT BEING THE
. SOUTHWEST CORNER OF THE NORTHEAST QUARTER OF
~ THE NORTHEAST QUARTER (NE/4 NE/4); THENCE NORTH
~~ 00° 11'34" EAST ALONG THE WESTERLY LINE OF THE
NE/4 NE/4 FOR A DISTANCE OF 406.42 FEET TO A POINT;
THENCE SOUTH 89°47'03" EAST AND PARALLEL WITH
THE NORTHERLY LINE OF THE S/2 NE/4 FOR A
DISTANCE OF 715.01 FEET TO A POINT; THENCE NORTH
00°15'50" EAST AND PARALLEL WITH THE EASTERLY
LINE OF THE NE/4 FOR A DISTANCE OF 912.66 FEET TO
A POINT ON THE NORTHERLY LINE OF THE NE/4;
THENCE SOUTH 89°42'46" EAST ALONG THE NORTHERLY
LINE OF THE NE/4 FOR A DISTANCE OF 260.00 FEET TO
A POINT; THENCE SOUTH 00° 15'50" .WEST AND
PARALLEL WITH THE EASTERLY LINE OF THE NE/4 FOR
A DISTANCE OF 350.00 FEET TO A POINT; THENCE
SOUTH 89°42'46" EAST AND PARALLEL WITH SAID
NORTHERLY LINE FOR A DISTANCE OF 350.00 FEET TO
THE POINT OF BEGINNING; SAID TRACT CONTAINING
3,507,685 SQUARE FEET OR 80.53 ACRES.
The general location of the property is south of 86th Street North,
between N. 129th E. Avenue and N. 145th E. Avenue.
To be considered is a rezoning from RD (Residential Duplex), RS- ~
3 (Residential Single-Family High Density), and RS-2 (Residential '"
Single-Family Medium Density) to RM-2 (Residential Multi-
Family High Density).
All persons interested in this matter may be present at the hearing
and present their objections to or arguments for any or all of the
above matters.
In the event that such proposed rezoning is approved, in whole or
in part, by the Owasso Planning Commission, said Planning
Commission shall submit its recommendation to the Ciry Council
of the City of Owasso for its consideration and action, as provided
by law.
The Ciry Council's review of the recommendation of the Planning
Commission on the proposed rezoning shall be at a meeting time
and place to be determined by the Council, said information to be
available from the Owasso Community Development Director.
A map showing the proposed rezoning accompanies this notice.
For more information on the proposed rezoning contact the
Owasso Community Development Department, Ciry Hall, 207 S.
Cedar, Owasso, Oklahoma 74055, or phone (918) 272-2251. "'~
Dated at Owasso, Oklahoma, this 19th day of December, 1997.
Timothy D. Rooney
Community Development Director
~
~
~ . NOTICE TO THE PUBLIC OF A HEARING ON A
PROPOSED AMENDMENT TO THE ZONING ORDINANCE
OF THE CITY OF OWASSO, OKLAHOMA
APPLICATION: OZ-98-04
Notice is hereby given that a public hearing will be held before the
Owasso Planning Commission, in the Owasso Community Center,
Owasso, Oklahoma, at 7:00 P. M. on the 13th day of January,
1998.
At that time and place, consideration will be given to the proposed
change of the zoning classification of the following described
property:
A TRACT OF LAND THAT IS PART OF NORTHWEST
QUARTER (NW/4) AND PART OF THE SOUTH HALF OF
THE NORTHEAST QUARTER (S/2 NE/4) AND PART OF THE
EAST HALF OF THE SOUTHEAST QUARTER (E/2 SE/4) OF
SECTION TWENTY-EIGHT (28), TOWNSHIP TWENTY-ONE
(21) NORTH, RANGE FOURTEEN (14) EAST, OF THE
INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE
OF OKLAHOMA, SAID TRACT BEING MORE
PARTICULARLY DESCRIBED AS FOLLOWS:
COMMENCING AT THE NORTHEAST CORNER OF THE
NORTHEAST QUARTER (NE/4) OF SECTION 28; THENCE
SOUTH 00° 15'50" WEST ALONG THE EASTERLY LINE OF
THE NE/4 FOR A DISTANCE OF 2033.02 FEET TO THE
POINT OF BEGINNING; THENCE CONTINUING SOUTH
00° 15'50" WEST ALONG SAID EASTERLY LINE FOR A
DISTANCE OF 339.62 FEET TO A POINT; THENCE NORTH
89°44'10" WEST AND PERPENDICULAR TO SAID
EASTERLY LINE A DISTANCE OF 155.00 FEET TO A
POINT; THENCE SOUTH 30°20'30" WEST A DISTANCE OF
488.63 FEET TO A POINT; THENCE SOUTH 00° 13'27" WEST
PARALLEL WITH THE EASTERLY LINE OF SAID E/2 SE/4
FOR A DISTANCE OF 2480.00 FEET TO A POINT ON THE
SOUTHERLY LINE OF SAID E/2 SE/4; THENCE NORTH
89°59'45" WEST ALONG SAID SOUTHERLY LINE FOR A
DISTANCE OF 570.52 FEET TO A POINT; THENCE NORTH
00° 10'22" EAST PARALLEL WITH THE WESTERLY LINE OF
THE E/2 SE/4 FOR A DISTANCE OF 1768.97 FEET TO A
POINT; THENCE NORTH 89°49'38" WEST AND
PERPENDICULAR TO SAID WESTERLY LINE A DISTANCE
OF 350.00 FEET TO A POINT, BEING ON SAID WESTERLY
LINE; THENCE NORTH 00°10'22" EAST ALONG SAID
WESTERLY LINE FOR A DISTANCE OF 870.24 FEET TO A
POINT, SAID POINT BEING THE NORTHWEST CORNER OF
THE E/2 SE/4; THENCE NORTH 89°51'21" WEST ALONG
THE SOUTHERLY LINE OF THE S/2 NE/4 FOR A DISTANCE
OF 1322.87 FEET TO A POINT, SAID POINT BEING THE
SOUTHWEST CORNER THEREOF; THENCE CONTINUING
NORTH 89°51'21" WEST ALONG THE SOUTHERLY LINE
OF THE NW/4 FOR A DISTANCE OF 1656.66 FEET TO A
POINT; THENCE NORTH 00°00'00" EAST AND PARALLEL
WITH THE WESTERLY LINE OF THE S/2 NW/4 FOR A
DISTANCE OF 660.00 FEET TO A POINT; THENCE NORTH
89°51'21" WEST AND PARALLEL WITH SAID SOUTHERLY
LINE FOR A DISTANCE OF 990.00 FEET TO A POINT ON
THE WESTERLY LINE OF THE NW/4; THENCE NORTH
00°00'00" EAST ALONG SAID WESTERLY LINE FOR A
DISTANCE OF 789.14 FEET TO A POINT; THENCE SOUTH
89° 16'29" EAST A DISTANCE OF 573.07 FEET TO A POINT;
THENCE NORTH 67°15'41" EAST A DISTANCE OF 69.36
FEET TO A POINT; THENCE NORTH 87°58'22" EAST A
DISTANCE OF 201.29 FEET TO A POINT; THENCE SOUTH
75 ° 17'44" EAST A DISTANCE OF 171.96 FEET TO A POINT;
THENCE SOUTH 89°08'05" EAST A DISTANCE OF 137.07
FEET TO A POINT; THENCE NORTH 82° 17'09" EAST A
DISTANCE OF 293.53 FEET TO A POINT; THENCE SOUTH
71°38'01" EAST A DISTANCE OF 344.02 FEET TO A POINT;
THENCE SOUTH 89°34'09" EAST A DISTANCE OF 714.20
FEET TO A POINT; THENCE SOUTH 00°20'50" WEST A
DISTANCE OF 206.23 FEET TO A POINT; THENCE SOUTH
85°08'01" EAST A DISTANCE OF 192.85 FEET TO A POINT;
THENCE SOUTH 71°54'28" EAST A DISTANCE OF 506.04
FEET TO A POINT; THENCE NORTH 89°54'33" EAST A
DISTANCE OF 82.07 FEET TO A POINT; THENCE NORTH
71°01'28" EAST A DISTANCE OF 506.79 FEET TO A POINT;
THENCE NORTH 88°05'19" EAST A DISTANCE OF 217.07
FEET TO A POINT; THENCE SOUTH 69°47'49" EAST A
DISTANCE OF 49.20 FEET TO A POINT; THENCE SOUTH
45°32'08" EAST A DISTANCE OF 665.64 FEET TO A POINT;
THENCE SOUTH 68 ° 17'42" EAST A DISTANCE OF 94.86
FEET TO A POINT; THENCE SOUTH 78°54'25" EAST A
DISTANCE OF 220.68 FEET TO A POINT; THENCE NORTH
89°41'30" EAST A DISTANCE OF 545.98 FEET TO THE
POINT OF BEGINNING; SAID TRACT CONTAINING
7,200,008 SQUARE FEET OR 165.29 ACRES.
The general location of the property is south of 86th Street North,
between N. 129th E. Avenue and N. 145th E. Avenue.
To be considered is a rezoning from RS-3 (Residential Single-
Family High Density), and RS-2 (Residential Single-Family
Medium Density) and RE (Residential Estates) to OM (Office
Medium) .
~ All persons interested in this matter may be present at the hearing
and present their objections to or arguments for any or all of the
~ above matters.
In the event that such proposed rezoning is approved, in whole or
in part, by the Owasso Planning Commission, said Planning
Commission shall submit its recommendation to the Ciry Council
of the Ciry of Owasso for its consideration and action, as provided
by law.
The Ciry Council's review of the recommendation of the Planning
Commission on the proposed rezoning shall be at a meeting time
and place to be determined by the Council, said information to be
available from the Owasso Community Development Director.
A map showing the proposed rezoning accompanies this notice.
.' For more information on the proposed rezoning contact the
Owasso Community Development Department, City Hall, 207 S.
Cedar, Owasso, Oklahoma 74055, or phone (918) 272-2251.
Dated at Owasso, Oklahoma, this 19th day of December, 1997.
Timothy D. Rooney
Community Development Director
t
NOTICE TO THE PUBLIC OF A HEARING ON A
PROPOSED AMENDMENT TO THE ZONING ORDINANCE '
OF THE CITY OF OWASSO, OKLAHOMA
APPLICATION: OZ-98-OS
Notice is hereby given that a public hearing will be held before the ,~
Owasso Planning Commission, in the Owasso Community Center,
Owasso, Oklahoma, at 7:00 P.M. on the 13th day of January,
1998.
At that time and place, consideration will be given to the proposed
change of the zoning classification of the following described '
property:
A TRACT OF LAND THAT IS PART OF THE EAST HALF OF
THE SOUTHEAST QUARTER (E/2 SE/4) AND PART OF THE
SOUTH HALF OF THE NORTHEAST QUARTER (S/2 NE/4)
OF SECTION TWENTY-EIGHT (28), TOWNSHIP TWENTY-
ONE (21) NORTH, RANGE FOURTEEN (14) EAST, OF THE
INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE
OF OKLAHOMA, SAID TRACT BEING MORE
PARTICULARLY DESCRIBED AS FOLLOWS:
BEGINNING AT THE SOUTHEAST CORNER OF SAID S/2
NE/4; THENCE SOUTH 00°13'27" WEST ALONG THE
EASTERLY LINE OF THE E/2 SE/4 FOR A DISTANCE OF
2637.02 FEET TO A POINT, SAID POINT BEING THE
SOUTHEAST CORNER OF THE E/2 SE/4; THENCE NORTH
89°59'45" WEST ALONG THE SOUTHERLY LINE OF THE
E/2 SE/4 FOR A DISTANCE OF 400.00 FEET TO A POINT;
THENCE NORTH 00° 13'27" EAST PARALLEL WITH THE
EASTERLY LINE OF THE E/2 SE/4 FOR A DISTANCE OF
2480.00 FEET TO A POINT; THENCE NORTH 30°20'30"
EAST FOR A DISTANCE OF 488.63 FEET TO A POINT;
THENCE S 89°44' 10" E PERPENDICULAR TO THE
EASTERLY LINE OF THE S/2 NE/4 FOR A DISTANCE OF
155.00 FEET TO A POINT ON THE EASTERLY LINE OF THE
S/2 NE/4; THENCE SOUTH 00°15'50" WEST ALONG SAID
EASTERLY LINE FOR A DISTANCE OF 264.00 FEET TO
THE POINT OF BEGINNING;
SAID TRACT CONTAINING 1,108,959 SQUARE FEET OR
25.46 ACRES.
~
~
e
' LSO
AND A
A TRACT OF LAND THAT IS PART OF THE EAST HALF OF
THE SOUTHEAST QUARTER (E/2 SE/4) OF SECTION
TWENTY-EIGHT (28), TOWNSHIP TWENTY-ONE (21)
' NORTH, RANGE FOURTEEN (14) EAST, OF THE INDIAN
BASE AND MERIDIAN, TULSA COUNTY, STATE OF
OKLAHOMA, SAID TRACT BEING MORE PARTICULARLY
DESCRIBED AS FOLLOWS:
BEGINNING AT THE SOUTHWEST CORNER OF SAID E2/
SE/4; THENCE NORTH 00° 10'22" EAST ALONG THE
WESTERLY LINE OF THE E/2 SE/4 FOR A DISTANCE OF
1770.00 FEET TO A POINT; THENCE SOUTH 89°49'38"
EAST PERPENDICULAR TO SAID WESTERLY LINE FOR A
DISTANCE OF 350.00 FEET TO A POINT; THENCE SOUTH
00° 10'22" WEST PARALLEL WITH SAID WESTERLY LINE
OF THE E/2 SE/4 FOR A DISTANCE OF 1768.97 FEET TO A
POINT, SAID POINT BEING ON THE SOUTHERLY LINE OF
~ SAID E/2 SE/4; THENCE NORTH 89°59'45" WEST ALONG
SAID SOUTHERLY LINE FOR A DISTANCE OF 350.00 FEET
TO THE POINT OF BEGINNING;
`' SAID TRACT CONTAINING 619,320 SQUARE FEET OR 14.22
ACRES .
The eneral location of the property is the northwest corner of E.
g
76th Street North and N. 145th E. Avenue.
^
To be considered is a rezoning from RE (Residential Estates) to
RS-1 (Residential Single-Family Low Density).
a
All persons interested in this matter may be present at the hearing
and present their objections to or arguments for any or all of the
' above matters.
In the event that such proposed rezoning is approved, in whole or
in part, by the Owasso Planning Commission, said Planning
Commission shall submit its recommendation to the City Council
of the City of Owasso for its consideration and action, as provided
by law.
The City Council's review of the recommendation of the Planning
Commission on the proposed rezoning shall be at a meeting time
and place to be determined by the Council, said information to be
available from the Owasso Community Development Director.
A map showing the proposed rezoning accompanies this notice.
For more information on the proposed rezoning contact the
Owasso Community Development Department, City Hall, 207 S.
Cedar, Owasso, Oklahoma 74055, or phone (918) 272-2251.
Dated at Owasso, Oklahoma, this 19th day of December, 1997.
Timothy D. Rooney
Community Development Director
EXHIBIT "A"
NOTICE TO THE PUBLIC OF A HEARING ON A
PROPOSED AMENDMENT TO THE ZONING ORDINANCE
OF THE CITY OF OWASSO, OKLAHOMA
APPLICATION: OPUD-98-O1
' Notice is hereby given that a public hearing will be held before the
Owasso Planning Commission, in the Owasso Community Center,
Owasso, Oklahoma, at 7:00 P. M. on the 13th day of January,
' 1998.
At that time and place, consideration will be given to the proposed
change of the zoning classification of the following described
property:
~ A TRACT OF LAND THAT IS PART OF THE NORTHWEST
QUARTER (NW/4) AND PART OF THE NORTHEAST
' QUARTER (NE/4) AND ALL OF THE EAST HALF OF THE
SOUTHEAST QUARTER (E/2 SE/4) OF SECTION TWENTY-
EIGHT (28), TOWNSHIP TWENTY-ONE (21) NORTH, RANGE
' FOURTEEN (14) EAST, OF THE INDIAN BASE AND
MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA,
SAID TRACT BEING MORE PARTICULARLY DESCRIBED
AS FOLLOWS:
~ BEGINNING AT THE NORTHEAST CORNER OF SAID NE/4;
THENCE SOUTH 00° 15'50" WEST ALONG THE EASTERLY
LINE OF THE NE/4 FOR A DISTANCE OF 2636.64 FEET TO
A POINT, SAID POINT BEING THE NORTHEAST CORNER
OF SAID E/2 SE/4; THENCE SOUTH 0° 13'27" WEST ALONG
EASTERLY LINE OF THE E/2 SE/4 FOR A DISTANCE OF
' 2637.02 FEET TO A POINT, SAID POINT BEING THE
SOUTHEAST CORNER OF THE E/2 SE/4; THENCE NORTH
89°59'45" WEST ALONG THE SOUTHERLY LINE OF THE
E/2 SE/4 FOR A DISTANCE OF 1320.52 FEET TO A POINT,
SAID POINT BEING THE SOUTHWEST CORNER OF THE
E/2 SE/4; THENCE NORTH 0° 10'22" EAST ALONG THE
WESTERLY LINE OF THE E/2 SE/4 FOR A DISTANCE OF
2640.24 FEET TO A POINT, SAID POINT BEING THE
NORTHWEST CORNER OF THE E/2 SE/4; THENCE NORTH
89°51'21" WEST ALONG THE SOUTHERLY LINE OF THE
NE/4 FOR A DISTANCE OF 1322.87 FEET TO A POINT,
SAID BEING THE SOUTHEAST CORNER OF THE SAID
NW/4; THENCE CONTINUING NORTH 89°51'21"WEST
ALONG THE SOUTHERLY LINE OF THE NW/4 FOR A
DISTANCE OF 1656.66 FEET TO A POINT; THENCE NORTH
0°00'00" EAST AND PARALLEL WITH THE WESTERLY
LINE OF THE NW/4 FOR A DISTANCE OF 660.00 FEET TO
A POINT; THENCE NORTH 89°51'21" WEST AND
PARALLEL WITH THE SOUTHERLY LINE OF THE NW/4
FOR A DISTANCE OF 990.00 FEET TO A POINT ON THE
WESTERLY LINE OF THE NW/4; THENCE NORTH 0°00"00"
EAST ALONG SAID WESTERLY LINE FOR A DISTANCE OF
1049.92 FEET TO A POINT, SAID POINT BEING 940.00 FEET
SOUTH OF THE NORTHWEST CORNER THEREOF; THENCE
SOUTH 89°42"44" EAST AND PARALLEL WITH THE
NORTHERLY LINE OF THE NW/4 FOR A DISTANCE OF
877.81 FEET TO A POINT; THENCE NORTH 45°00'00" EAST
FOR A DISTANCE OF 547.56 FEET TO A POINT; THENCE
SOUTH 89°44'53" EAST FOR A DISTANCE OF 1386.13 FEET
TO A POINT ON THE EASTERLY LINE OF THE NW/4, SAID
POINT BEING 550.00 FEET SOUTH OF THE NORTHEAST
CORNER THEREOF; THENCE SOUTH 0°07' 18" WEST
ALONG SAID EASTERLY LINE FOR A DISTANCE OF 771.63
FEET TO A POINT, SAID POINT BEING THE NORTHWEST
CORNER OF THE SOUTH HALF OF THE NORTHEAST
QUARTER (S/2 NE/4); THENCE SOUTH 89°47'03" EAST
ALONG THE NORTHERLY LINE OF THE SAID S/2 NE/4
FOR A DISTANCE OF 1324.51 FEET TO A POINT, SAID
POINT BEING THE SOUTHWEST CORNER OF THE
NORTHEAST QUARTER OF THE NORTHEAST QUARTER
(NE/4 NE/4); THENCE NORTH 0°11'34" EAST ALONG THE
WESTERLY LINE OF THE NE/4 NE/4 FOR A DISTANCE
OF 406.42 FEET TO A POINT; THENCE SOUTH 89°47'03"
EAST AND PARALLEL WITH THE NORTHERLY LINE OF
THE S/2 NE/4 FOR A DISTANCE OF 715.01 FEET TO A
POINT, THENCE NORTH 0° 15'50"EAST AND PARALLEL
WITH THE EASTERLY LINE OF THE NE/4 FOR. A
DISTANCE OF 912.66 FEET TO A POINT ON THE
NORTHERLY LINE OF THE NE/4; THENCE SOUTH
89°42'46" EAST ALONG THE NORTHERLY LINE OF THE
NE/4 FOR A DISTANCE OF 610.00 FEET TO THE POINT OF
BEGINNING;
SAID TRACT CONTAINING 12,558,464 SQUARE FEET OR
288.303 ACRES.
The general location of the property is NORTH OF E. 76TH
STREET NORTH, SOUTH OF E. 86th STREET NORTH,
EAST OF N. 129TH EAST AVENUE, AND WEST OF N.
145TH EAST AVENUE.
~ ~ To be considered is a rezoning from an AG (Agriculture), RE
(Residential Estates), RS-2 (Residential Single-Family Medium
Density), RS-3 (Residential Single-Family High Density), RD
(Residential Duplex) District to OPUD-98-O1. The Planned Unit
I rr„ Development, if approved, would allow for the development of
multi-family housing and a golf course.
All persons interested in this matter may be present at the hearing
and present their objections to or arguments for any or all of the
above matters.
In the event that such proposed rezoning is approved, in whole or
in part, by the Owasso Planning Commission, said Planning
Commission shall submit its recommendation to the Ciry Council
of the Ciry of Owasso for its consideration and action, as provided
by law.
The Ciry Council's review of the recommendation of the Planning
Commission on the proposed rezoning shall be at a meeting time
and place to be determined by the Council, said information to be
_, available from the Owasso City Planner.
~ A map showing the proposed rezoning accompanies this notice.
For more information on the proposed rezoning contact the
' Community Development Department, City Hall, 207 S. Cedar,
Owasso, Oklahoma 74055, or phone (918) 272-2251.
' Dated at Owasso, Oklahoma, this 19th day of December, 1997.
Timothy D. Rooney
Community Development Director
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
BACKGROUND:
THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
TIMOTHY ROONEY
COMMUNITY DEVELOPMENT DIRECTOR
REZONING CASE OZ-98-O1
January 14, 1998
The Owasso Planning Commission held a public hearing on January 13, 1998 to review a
rezoning request from OL (Office Light) to CS (Commercial Shopping Center) for property
containing approximately 1.04 acres located between the Bank of the Lakes site and Warehouse
Market along E. 86th Street North. A legal description of the subject property is contained
within the complete staff report which is attached for your information and review.
The applicants are requesting the rezoning to CS in order to allow for the development of the
site in a retail or restaurant manner. It is important to note that E. 86th Street North has
become a commercial retail/service corridor within our community, and if approved, a buffer
consisting of slightly more than 2 acres of OL zoning would be maintained between this property
and the residential additions to the north (Lakeridge and Central Park II).
Notices of the rezoning request were mailed to property owners within 300 feet of the subject
property and legal notice was published in the Owasso Reporter. The subject property was also
posted the week of December 15, 1997. No comments opposing the request were received by
staff.
If the Council approves the rezoning request, an ordinance will be presented at the February 3,
1998 meeting to formally adopt the actions of the Council. The Planning Commission
unanimously approved the rezoning request from OL (Office Light) to CS (Commercial
Shopping Center).
RECOMl~~NDATION:
Staff recommends approval of the rezoning request from OL to CS.
ATTACHMENTS:
OZ-98-O1 Staff Report
CITY OF OWASSO
Planning Department
OZ-98-O1
Staff Report
Timothy D. Rooney -Community Development Director
BACKGROUND
APPLICANT AND STATUS OF APPLICANT: KMO Development Group, applicant and
purchaser.
REQUESTED ACTION AND PURPOSE: A request to rezone the subject. property from
OL (Office Light) to CS (Commercial Shopping) in order to allow for retail or restaurant
development. ~
LOCATION AND SIZE: The subject property is located east of the Bank of the Lakes site
(12401 E. 86th Street North) and would contain 1.04 acres, more or less. A copy of the ~-~
complete legal description is attached for your information and review, as well as a location
map.
EXISTING LAND USE: The subject property is currently undeveloped.
SURROUNDING LAND USE: The subject property is abutted on the west by the Bank of
the Lakes subject property which is currently under construction and is zoned OL (Office
Light). The subject property is bordered to the north by additional property zoned OL, while
farther north lies the Lakeridge and Central Park II Additions which are zoned RS-3
(Residential Single-Family High Density). The subject property is bordered on the east by
the Warehouse Market Grocery Store which is zoned CS (Commercial Shopping). The
subject property is bordered on the south by E. 86th Street North, while farther south lies
mixed office and commercial uses zoned CG (Commercial General) and a First Baptist
Church zoned RS-3. _
APPLICABLE REGULATIONS: The Zoning Code for the Ciry of Owasso, Chapter 15
"Amendments" and Chapter 6 "Commercial Land Uses".
SITE INFORMATION: No unusual development hardships are noted.
ANALYSIS
The applicants are requesting a rezoning of a parcel of land 1.04 acres in area from OL
(Office Light) to CS (Commercial Shopping Center) in order to allow for commercial retail
or restaurant development. The applicants have additionally requested a lot split approval for
the subject property that is involved in the rezoning request (See Agenda Item # 9).
~'
Staff Report
OZ-98-O1
Page 2 of 3
A portion of the original tract from which the subject property and the Bank of the Lakes
property was created from was involved in a rezoning request in 1990. At that time, the
land that contains Robert Long's Insurance Office/Diane's Travel and the property that is
now Bank of the Lakes was considered by the Planning Commission for CG zoning for the
ultimate use of a car wash. That request was denied, with the Planning Commission citing
that although the established zoning pattern in the area supported the request, the physical
surroundings did not.
Since 1990, the property involved in that zoning request has developed. Robert Long's
Insurance Office and Diane's Travel were constructed in 1992 within OL (Office Light)
zoning requirements and specifications. Bank of the Lakes, after receiving lot split approval
in November of 1996, was also developed within OL (Office Light) zoning requirements and
specifications and is nearly completed.
Obviously the physical changes in the area are not limited to these two properties. Since
1990, Warehouse Foods (originally Food Lion) has developed to the east of the subject
property, as well as much of the Ram Plaza Addition. In 1996, the Cornerstone Shopping
Center located southwest of the subject property, also completed a large expansion to the
existing shopping center. In short, East 86th Street North has become a commercial
retail/service corridor within our community far exceeding 1990 expectations.
The applicant's request to rezone the 200'x 227' tract to CS is consistent with development
that has occurred within this corridor since 1992, but yet does not go to the extreme of a CG
(Commercial General) zoning and the intensity that would accompany it. It would allow for
~,„ retail and service uses, thus adding to what is already found along this corridor of our
community. In addition, providing the lot split is approved, would still provide slightly more
than 2 acres of OL (Office Light) zoning to act as a buffer between the subject property and
the residential areas to the north (Lakeridge and Central Park II).
The conditions that supported a denial of a rezoning request on the neighboring property in
1990 are quite simply no longer existent in 1998 on this property. Office development has
occurred on that property and commercial development has occurred to the east of the subject
property, thus creating a more harmonious environment for CS zoning.
`, Notices were mailed to surrounding property owners on December 18, 1997 and the legal
advertisement was published in the Owasso Reporter on December 18, 1997. A copy of both
have been attached for your information and review. Additionally, the subject property was
posted the week of December 15, 1997. No calls requesting information regarding the
rezoning have been received by the Community Development Department.
Staff Report
OZ-98-O1
Page 3 of 3
RECOMMENDATION
Staff recommends approval of the rezoning request from OL (Office Light) to CS
(Commercial Shopping).
ATTACIPVIENTS
1. Rezoning Application
2. Legal Description
3. Location Map
4. Letters sent to property owners within 300 feet of the zoning request
5. Legal ad from the Owasso Reporter
i~
FROM C I T'T OF G:.I~c;Sp PH=1h~E hJO. 91B 272 499? L~er_. 08 1997 ~4 : 54F1'1 P2
FEE SCHEDULE (:ITY l1F EI4iASS(}
0° .99 acres ~ ~~
l- 4.94 acres 1Q4 APPLICATIl1N FOR RE2QNIt~-G ~2-_~~- O ~
5°19.49 acres J.50
24 acres & above 240
Generacl Locative:
Present Zoning; OI' Present Use• vacant land
Proposed zoning: ~ Proposed iJse' retail or restaurant
regal Description of Tract under A~rplication: #Tf by metes and bounds, attach plat raf survey)
(survey attached).
if applicant is other than owner, please indicate interest: tpurchaser, lps5eea agent far? rather)
purchaser _
Fill advertising and sign charges to: ~_ Development Group, Inc.
(ha+ne)
400 South Boston, Suite 500, Tulsa, Oklahoma 74105 (918) 583-7080
(addresa3 (phpne}
I do hereby Certify that the inforeatinn herein submitted is complete, true and accurate.
Signed: __ Address: 400 Sou Boston, Suite 500
Phone- (918) 583-7080 Tulsa, Oklahoma 74103
APPLICANT -- DO NEST YRITE BELRti THIS LI1~
Date Received:
=ee Receipt No.•~
DPC RecoArendati,an:
dates
~ ~ Staff Recawaendatinn:
)rdinanCe No.
See.
Twp. Rg.
City Council Action:
Vote• Date- _ 1~ate:
i•
Leal Description
A tract of land that is part of the South Half (S/2) of the South Half (S/2) of the Southeast Quarter (SE/4)
of Section Twenty (20), Township Twenty-one (21) North, Range Fourteen (14) East of the Indian Base
and Meridian, Tulsa County, State of Oklahoma, according to the United States Government survey
thereof, said tract of land being described as follows, to-wit:
Commencing at the southeast corner of said Section 20; thence South 89°55'06" West along the
southerly line of Section 20 for 990.00 feet; thence due North for 33.00 feet to the "point of
beginning" of said tract of land; thence South 89°55'06" West and parallel with the southerly line
of Section 20 for 200.00 feet; thence due North for 227.00 feet; thence North 89°55'06" East and
parallel with the southerly line of Section 20 for 200.00 feet; thence due South for 227.00 feet to
the "point of beginning" of said tract of land, containing 45,400 square feet,
City of Owasso
207 South Cedar `~~~
J~ --, o~
PO Box 180 :~
Owasso, OK 74055 j .~ y'
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NOTICE TO PROPERTY OWNER
OZ-98-O1
(918) 272-2251
FAX (918) 272-4999
Notice is hereby given that a public hearing will be held before the Owasso Planning
Commission in the Owasso Community Center, 301 South Cedar, Owasso, Oklahoma at 7:00
PM on the 13th day of January, 1998. At that time and place, the Owasso Planning
Commission will consider a request from KMO Development Inc. , applicant, for a proposed
change of the zoning classification from OL (Office Light) District to CS (Commercial
Shopping Center) District, which would allow the site to be utilized for retail uses. The
subject property is described as follows:
A TRACT OF LAND THAT IS PART OF THE SOUTH HALF OF THE SOUTH HALF
OF THE SOUTHEAST QUARTER (S/2 S/2 SE/4) OF SECTION 20, TOWNSHIP 21
NORTH, RANGE 14 EAST OF THE INDIAN BASE AND MERIDIAN, TULSA
COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE US GOVERNMENT
SURVEY THEREOF, SAID TRACT OF LAND BEING DESCRIBED AS FOLLOWS, TO-
WIT:
COMMENCING AT THE SOUTHEAST CORNER OF SAID SECTION 20, THENCE
SOUTH 89°55'06" WEST ALONG THE SOUTHERLY LINE OF SECTION 20 FOR
990.00 FEET; THENCE DUE NORTH FOR 33.00 FEET TO THE POINT F BEGINNING
OF SAID TRACT OF LAND; THENCE SOUTH 89°55'06" WEST AND PARALLEL
WITH THE SOUTHERLY LINE OF SECTION 20 FOR 200.00 FEET; THENCE DUE
NORTH FOR 227.00 FEET; THENCE NORTH 89°55'06" EAST AND PARALLEL WITH
THE SOUTHERLY LINE OF SECTION 20 FOR 200.00 FEET; THENCE DUE SOUTH
FOR 227.00 FEET TO THE POINT OF BEGINNING OF SAID TRACT OF LAND;
SUBJECT TO THE MUTUAL ACCESS AND UTILITY EASEMENT OVER THE WEST
25 FEET OF THE SUBJECT PROPERTY.
The general location of the property is east of the Bank of the Lakes site on E. 86th Street
North.
As an abutting or nearby property owner, you are being notified so that you may be able to
express your views or concerns regarding this request. If you are unable to attend this
meeting, please forward any comments you may have in writing to the Owasso Community
Development Director, PO Box 180, Owasso, OK 74055. These comments will be
presented to the Planning Commission members at the scheduled public hearing by Planning
Staff.
m
NOTICE TO THE PUBLIC OF A HEARING ON A
PROPOSED AMENDMENT TO THE ZONING ORDINANCE '
OF THE CITY OF OWASSO, OKLAHOMA
APPLICATION: OZ-98-O1
Notice is hereby given that a public hearing will be held before the
Owasso Planning Commission, in the Owasso Community Center,
Owasso, Oklahoma, at 7:00 P. M. on the 13th day of January,
1998.
At that time and place, consideration will be given to the proposed
change of the zoning classification of the following described
property:
A TRACT OF LAND THAT IS PART OF THE SOUTH HALF
OF THE SOUTH HALF OF THE SOUTHEAST QUARTER (S/2
S/2 SE/4) OF SECTION 20, TOWNSHIP 21 NORTH, RANGE
14 EAST OF THE INDIAN BASE AND MERIDIAN, TULSA
COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE
US GOVERNMENT SURVEY THEREOF, SAID TRACT OF
LAND BEING DESCRIBED AS FOLLOWS, TO-WIT:
COMMENCING AT THE SOUTHEAST CORNER OF SAID
SECTION 20, THENCE SOUTH 89°55'06" WEST ALONG THE
SOUTHERLY LINE OF SECTION 20 FOR 990.00 FEET;
THENCE DUE NORTH FOR 33.00 FEET TO THE POINT F
BEGINNING OF SAID TRACT OF LAND; THENCE SOUTH
89°55'06" WEST AND PARALLEL WITH THE SOUTHERLY
LINE OF SECTION 20 FOR 200.00 FEET; THENCE DUE
NORTH FOR 227.00 FEET; THENCE NORTH 89°55'06" EAST
AND PARALLEL WITH THE SOUTHERLY LINE OF
SECTION 20 FOR 200.00 FEET; THENCE DUE SOUTH FOR
227.00 FEET TO THE POINT OF BEGINNING OF SAID
TRACT OF LAND; SUBJECT TO THE MUTUAL ACCESS
AND UTILITY EASEMENT OVER THE WEST 25 FEET OF
THE SUBJECT PROPERTY.
The general location of the property is east of the Bank of the
Lakes site on E. 86th Street North.
To be considered is a rezoning from OL (Office Light) to CS
(Commercial Shopping Center).
A map showing the subject area is attached for your review. Additional information
regarding this request may be inspected in the office of the Community Development
Director, 207 South Cedar, Owasso, Oklahoma, or by calling 272-2251. This is your only
personal notification of this request.
Dated at Owasso, Oklahoma, this 18th day of December, 1997.
Sincerely,
Timothy D. Rooney
Community Development Director
t All persons interested in this matter may be present at the hearing
and present their objections to or arguments for any or all of the
above matters.
' In the event that such proposed rezoning is approved, in whole or
~ in part, by the Owasso Planning Commission, said Planning
Commission shall submit its recommendation to the City Council
of the Ciry of Owasso for its consideration and action, as provided
by law.
•
The City Council's review of the recommendation of the Planning
Commission on the proposed rezoning shall be at a meeting time
' and place to be determined by the Council, said information to be
available from the Owasso Community Development Director.
A map showing the proposed rezoning accompanies this notice.
For more information on the proposed rezoning contact the
Owasso Community Development Department, Ciry Hall, 207 S.
Cedar, Owasso, Oklahoma 74055, or phone (918) 272-2251.
Dated at Owasso, Oklahoma, this 17th day of December, 1997.
Timothy D. Rooney
Community Development Director
' MEMORANDUM
~ TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: TIMOTHY ROONEY
i COMMUNITY DEVELOPMENT DIRECTOR
~ SUBJECT: REZONING CASE OZ-98-02
DATE: January 14, 1998
BACKGROUND•
~ The Owasso Planning Commission held a public hearing on January 13, 1998 to review a
rezoning request from IL (Light Industrial) to CG (Commercial General) for property containing
approximately 6.4 acres located immediately northwest of Keller Williams Realty, west of the
' Owasso Expressway. A legal description of the subject property is contained within the
complete staff report which is attached for your information and review.
The applicants are requesting the rezoning to CG in order to allow for the development of the
site for a family entertainment facility. Staff review of the rezoning request indicated that over
180 acres of CS or CG zoned property exists immediately adjacent to the Owasso Expressway
between E. 76th Street North and E. 96th Street North. Also, a rezoning of the property from
IL to CG may be more appropriate, regardless of the potential use being proposed, due to its
proximity to a main entrance into our community. Beautification efforts have been made in this
area, with additional projects to come, and the myriad of industrial uses that would be permitted
if IL zoning was maintained is less than desirable.
Notices of the rezoning request were mailed to property owners within 300 feet of the subject
property and legal notice was published in the Owasso Reporter. The subject property was also
posted the week of December 15, 1997. Several area citizens attended the meeting noting
concerns regarding drainage in the area. Staff informed the citizens that the applicants would
be required to submit detailed drainage plans at the time of site plan review.
If the Council approves the rezoning request, an ordinance will be presented at the February 3,
1998 meeting to formally adopt the actions of the Council. The Planning Commission
unanimously approved the rezoning request from IL (Industrial Light) to CG (Commercial
General).
RECOMMENDATION:
Staff recommends approval of the rezoning request from IL to CG.
ATTACIFIlVIENTS:
1. OZ-98-02 Staff Report
CITY OF OWASSO
Planning Department
OZ-98-02
Staff Report
Timothy D. Rooney -Community Development Director
BACKGROiTND
APPLICANT AND STATUS OF APPLICANT: Omni Entertainment, applicant and
purchaser.
REQUESTED ACTION AND PURPOSE: A request to rezone the subject property from
IL (Industrial Light) to CG (Commercial General) in order to allow for a family
entertainment complex.
LOCATION AND SIZE: The subject property is located along the west side of the Owasso
Expressway, immediately adjacent to Keller Williams Realty. The subject property is
described as Lots 3,4,5 and Reserve "A" of Forrest Drive Industrial Park, an addition to the
City of Owasso, OK. A location map is attached for your information and review, as well as
a copy of the Forrest Drive Industrial Park plat.
EXISTING LAND USE: A majority of the subject property is undeveloped, with the
exception of asingle-family dwelling.
SURROUNDING LAND USE: The subject property is abutted on the southeast by Keller
Williams Realty, while the Anthony's Shopping Center abuts the property on the south. To
the west of the subject property is property owned by the Owasso Public Schools while north
is an undeveloped strip of land which is abutted by single-family dwellings. The west side of
the subject property is abutted by the Owasso Expressway.
APPLICABLE REGULATIONS: The Zoning Code for the Ciry of Owasso, Chapter 15
"Amendments" and Chapter 6 "Commercial Land Uses".
SITE INFORMATION: No unusual development hardships are noted, however a large
drainage channel does run through a portion of the property which would require some
regrading prior to any comprehensive development.
ANALYSIS
The applicants are requesting a rezoning on a parcel of land approximately 6.47 acres in area
from IL (Light Industrial) to CG (Commercial General) in order to allow for a family
entertainment center. The applicants have additionally requested a lot split approval for the
subject property that is involved in the rezoning request (See Agenda Item # 11).
Staff Report
OZ-98-02
Page 2 of 2
In reviewing the proposed rezoning request to insure its appropriateness, staff has reviewed
the current zoning patterns along both sides of the Owasso Expressway between E. 76th
Street North and E. 96th Street North. It was determined that over 180 acres of land
adjacent to the expressway are currently being utilized or have been zoned for Commercial
Shopping or Commercial General. Please note that this is likely to increase with the
relocation of Woods Precision to the German Corner area and a likely commercial use
utilizing that facility. These existing zoning patterns and uses certainly support any CS or
CG zoning request. An-area map with all CS or CG zoning shaded in black is also attached
for your information and review. -
In addition, with the current zoning of the subject property being IL, it could be argued that
a commercial use of the property would be more appropriate than an industrial use as this is
a gateway entrance to our community. If it were to develop in an industrial manner, a
myriad of undesirable, less aesthetically pleasing uses could result. The Ciry of Owasso is
currently in the process of taking steps to beautify this corridor of our community through a
landscaping and fencing project between E. 76th Street North and E. 86th Street North.
Also, another landscaping grant has been applied for in order to provide beautification to
those areas between E. 86th Street North and E. 96th Street North.
Notices were mailed to surrounding property owners on December 18, 1997 and the legal
advertisement was published in the Owasso Reporter on December 18, 1997. A copy of both
have been attached for your information and review. Additionally, the subject property was
posted the week of December 15, 1997. No calls requesting information regarding the
rezoning-have been received by the Community Development Department.
In conclusion, a rezoning of the property to CG is consistent with the development history
and zoning found along the Owasso Expressway and that which surrounds the subject
property itself and a commercial use of the property is more desirable than an industrial use.
RECONIlVIENDATION
Staff recommends approval of the rezoning request from IL (Light Industrial) to CG
(Commercial General).
ATTACIIMENTS
1. Rezoning Application
2. Location Map
3. Forrest Drive Industrial Park Plat
4. Area map indicating all CS and CG zoning along the Owasso Expressway
4. Letters sent to property owners within 300 feet of the zoning request
5. Legal ad from the Owasso Reporter
FEE SCHEDULE
0- .99 acres
1- 4.99 acres
5-19.,99 acres
20 acres & above
~ 75
100
150
200
CITY OF OWASSO
APPLICATION FOR REZONING
oz- 98- oa
General!. Location • 78o I ~. t'V~~rf G U~IlIE E~(ff• F 61LbS1 VFLY'E 7,nr"w, /cL n~ ~ nti~
Present Zoning: f Nt' ~--n1-0/Si Qr~tl, Present Use: Srr~fc,~F ~+~~"~r~~-1 ~~~iDr'~tlc~
,~I~~LE 1-y6krrfL t- i~,9uktL~ ~wr
Proposed Zoning: ~sE~JEP~1L C~w•~6dGtwc- Proposed Use:
Legal Description of Tract under Application: (If by metes and bounds, attach plat of survey)
Sit ~x~~1L'~3~ U'~`
If applicant is other than owner, please indicate interest urchaser, lessee, agent for, other)
c' QGkj rtsr ~
Bill advertising and s
~~s-~r Co G ° c~
(address) /
'-.
des to• O rv~~1~ ~~JfE-(T"Ai~l Mme" L~~lc.. ,f3~~ So. ~ALC
Cna~)
(phone)
I do hereby ce y th th i~ rmation herein submiff~~tted is complete, true and ac(c/urate.
Address• /CANw~orl~ ~. L~'d S.3iy s~. -I-Rl,6 ~~•G~
Signed:
Phone: ~~ -I~f~` Ilj ~,9 Q~ ~~13J
APPLICANT - DO NOT WRITE BELObI THIS LINE
Date Received:
Fee Receipt No.:
OPC Reco®oendation:
Date:
Vote:
Staff Recororoendation:
Sec.
Twp.
City Council Action:
Date:
Rg.
Vote:
Ordinance No.
i~
i~
NOTICE TO THE PUBLIC OF A HEARING ON A
PROPOSED AMENDMENT TO TIC ZONING ORDINANCE
OF THE CITY OF OWASSO, OKLAHOMA
APPLICATION: OZ-98-02
' Notice is hereby given that a public hearing will be held before the
Owasso Planning Commission, in the Owasso Community Center,
Owasso, Oklahoma, at 7:00 P.M. on the 13th day of January,
1998.
At that time and place, consideration will be given to the proposed
r change of the zoning classification of the following described
property:
A TRACT OF LAND LOCATED THE NE/4 OF THE SE/4 OF
THE SE/4 OF SECTION 30, T21N, R14E, TULSA CO,
~" OKLAHOMA, SAID TRACT OF LAND BEING DESCRIBED
AS FOLLOWS:
Lots 3, 4, 5 & reserve "A" of Forrest Drive Industrial Park, and
addition to the Ciry of Owasso.
' To be considered is a rezoning from IL (Industrial Light) to CG
(Commercial General).
~ All persons interested in this matter may be present at the hearing
and present their objections to or arguments for any or all of the
above matters.
In the event that such proposed rezoning is approved, in whole or
in part, by the Owasso Planning Commission, said Planning
Commission shall submit its recommendation to the Ciry Council
of the City of Owasso for its consideration and action, as provided
by law.
The Ciry Council's review of the recommendation of the Planning
Commission on the proposed rezoning shall be at a meeting time
and place to be determined by the Council, said information to be
available from the Owasso Community Development Director.
A map showing the proposed rezoning accompanies this notice.
For more information on the proposed rezoning contact the
Owasso Community Development Department, Ciry Hall, 207 S.
Cedar, Owasso, Oklahoma 74055, or phone (918) 272-2251.
Dated at Owasso, Oklahoma, this 18th day of December, 1997.
Timothy D. Rooney
Community Development Director
City of Owasso
207 South Cedar °°"'""'° (9181 272-2251
a~ •- -; ~~~ FAX (918) 272-4999
PO Box 180
Owasso, OK 74055 !~~- ~'
i i
{I
qo a rxc ~"
NOTICE TO PROPERTY OWNER
OZ-98-02
Notice is hereby given that a public hearing will be held before the Owasso Planning
Commission in the Owasso Community Center, 301 South Cedar, Owasso, Oklahoma at 7:00
PM on the 13th day of January, 1998. At that time and place, the Owasso Planning
Commission will consider a request from Omni Entertainment Inc., applicant, for a proposed
change of the zoning classification from IL (Industrial Light) District to CG (Commercial
General) District, which would allow the site to be utilized for a Movie Theater and Family
Entertainment Complex. The subject property is described as follows:
A TRACT OF LAND LOCATED THE NE/4 OF THE SE/4 OF THE SE/4 OF SECTION
30, T21N, R14E, TULSA CO, OKLAHOMA, SAID TRACT OF LAND BEING
DESCRIBED AS FOLLOWS:
LOTS 3, 4, 5 & RESERVE "A" OF FORREST DRIVE INDUSTRIAL PARK, AND
ADDITION TO THE CITY OF OWASSO.
The general location of the property is west of the Owasso Expressway, west of Keller
Williams Realty.
As an abutting or nearby property owner, you are being notified so that you may be able to
express your views or concerns regarding this request. If you are unable to attend this
meeting, please forward any comments you may have in writing to the Owasso Community
Development Director, PO Box 180, Owasso, OK 74055. These comments will be
presented to the Planning Commission members at the scheduled public hearing by Planning
Staff.
A map showing the subject area is attached for your review. Additional information
regarding this request may be inspected in the office of the Community Development
Director, 207 South Cedar, Owasso, Oklahoma, or by calling 272-2251. This is your only
personal notification of this request.
Dated at Owasso, Oklahoma, this 18th day of December, 1997.
Sincerely,
Timothy D. Rooney
Community Development Director
' MEMORAND1J11'1
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: REGENA GUTHRIE
SUBJECT: MIKE SOLE HEARING LOSS COURT ORDER # 97-14136F
MIKE SOLE NECK INJURY COURT ORDER # 97-4526X
DATE: JANUARY 13, 1998
HEARING LOSS COURT ORDER # 97-14136F:
Firefighter Mike Sole on August 23, 1997, filed a claim (Form 3 -copy attached - #H-1) with
the Workers' Compensation Court for hearing loss as a result of "loud noises associated with
firefighting and response to emergencies". Until that date, there was no medical treatment
received, nor requested. During the City's investigation of this claim, we directed Mr. Sole to
the Tulsa Otolaryngology, Inc., A. Munson Fuller, MD, (report attached - #H-3) whose
examination and hearing tests show a bilateral sensorineural hearing loss throughout all
frequencies. Dr. Fuller, using the Fourth Edition AMA Guidelines as designated by Rule 32
of the Oklahoma Worker's Compensation Court, rated Mr. Sole with a four frequency total
hearing loss of 120 decibels in the left ear, which is a monaural impairment of 7.5 percent. Mr.
Sole was also rated with a four frequency total hearing loss in the right ear of 110 decibels,
which is a monaural impairment of 3.8 percent. This resulted in a binaural impairment of 4.4
percent.
When the City received claim for hearing loss from Mr. Sole, a copy of a rating report from
his doctor, Russell F. Allen, MD, Inc., (copy attached - #H-2) was also included. Dr. Allen's
report assigned a monaural hearing loss on the right of 31 percent and a monaural hearing loss
on the left of 50 percent. Again, using the AMA Guidelines, a 34 percent binaural hearing loss
was assigned.
On December 16, 1997, this matter was tried before the Honorable Ellen C. Edwards in Tulsa
Workers' Compensation Court. As a result of that trial, the City has received Workers'
Compensation Court Order Number 97-14136F, (copy attached - #H-4, filed January 5, 1998)
MIKE SOLE HEARING AND NECK WORKERS' COMPENSATION CLAIMS
JANUARY 13, 1998
PAGE TWO
which orders that as a result of said injury, Mr. Sole sustained a 3.8 percent Loss of Hearing
to the Right Ear and 7.5 percent Loss of Hearing to the Left Ear, for a Binaural Hearing Loss
of 4.4 percent,, for which Mr. Sole is entitled to compensation for 10.8 weeks at $ 185 per
week, or the total amount of $ 1,998 of which 10.8 weeks have accrued and shall be paid in a
lump sum of $ 1,998. In addition to the award, court costs ($ 75); Special Occupational Health
and Safety Fund Tax (.75 %); Special Indemnity Fund Tax (5 %); and Workers' Compensation
Administration Fund (2 %) are payable within 20 days from the date of filing of the order. The
total cost of this award is $ 2,227.85, and if approved, will be paid from the Workers'
Compensation Self-Insurance Fund.
NECK INJURY COURT ORDER # 97-4526X:
On January 19, 1997, firefighter Mike Sole was injured while unloading a patient from the
ambulance at St. John's Hospital in Tulsa. He was diagnosed by Dr. Galles with cervical strain
and radiculopathy. On February 27, 1997, he saw Dr. David Benner of Neurological Surgery,
Inc. who performed a cervical laminectomy on March 3, 1997. On February 28, 1997, Mr.
Sole filed claim with the Workers' Compensation Court (Form 3 -copy attached - #N-1). Mr.
Sole returned to light duty on May 12, 1997 and was released to full duty on July 24, 1997.
He has successfully performed the duties of a paramedic/firefighter since that time.
Prior to the Workers' Compensation Court date of December 18, 1997, Mr. Sole was evaluated
by his doctor, John A. Karr, D.C. (copy attached - #N-2) who rated him on July 23, 1997,
with:
31 percent whole person permanent impairment to the neck,
14 percent permanent impairment to the right shoulder, and
15 percent permanent impairment to the right arm
all due to his January 19, 1997 injuries.
On October 20, 1997, the City directed Mr. Sole to Dr. Michael Farrar, Gilcrease Medical
Center, Inc. , who gave Mr. Sole an impairment rating of 16 percent (copy attached- #N-3) to
the body as a whole as contributed by the cervical spine with right arm radicular features, with
zero percent impairment to the right shoulder or any other anatomical region.
Dr. Benner, who performed the surgery on Mr. Sole performed an impairment evaluation on
October 21, 1997 and assessed a final impairment rating of 21 percent (copy attached - #N-4)
to the person as a whole.
Impairment ratings performed by the three physicians were based on the American Medical
Association's "Guides to the Evaluation of Permanent Physical Impairment", Edition Four.
i~
i~
MIKE SOLE HEARING AND NECK WORKERS' COMPENSATION CLAIMS
JANUARY 13, 1998
PAGE TWO
On December 18, 1997, Judge Ellen C. Edwards, at the Tulsa Workers' Compensation Court
of the State of Oklahoma, wrote an order (Court Order Number 97-4526X- Filed December 31,
1997, copy attached- #N-5) awarding a 20 uercent permanent partial disability to the Bodv
as a Whole, due to injury to the Neck (with radiculonathv to the right shoulder, right arm,
' and right hand. Mr. Sole is entitled to compensation for 91 weeks at $213 per week, for a
total of $19,383, an accrual sum of $4,686 is due with taxes and balance to be paid weekly at
^ a rate of $213. In addition to this amount, are court costs ($ 75); Special Occupational Health
and Safety Fund Tax (.75 %); Special Indemnity Fund Tax (5 %); and Workers' Compensation
Administration Fund (2 %) with compensation award and taxes payable within 20 days from the
date of filing of the order. The total cost of this award is $ 20,960.18, and if approved, will
,~ be paid from the Workers' Compensation Self-Insurance Fund.
RECOMMENDATION:
' Agenda Item # 14 -_
Staff recommends approval of Court Order 97-14136F for hearing loss in the amount of $1,998,
plus associated court and tax costs, and authorization for the payment of such.
^
Agenda Item # 15 -
' Staff recommends approval of Court Order 97-4526F for neck injury in the amount of $19,383,
plus associated court and tax costs, and authorization for the payment of such.
' ATTACHMENTS:
Hearing Loss Claim:
H-1 Form 3, Workers' Compensation Court Claim- Hearing
' H-2 Russell F. Allen, MD., Inc., Impairment Rating Letter and Audiogram
H-3 A. Munson Fuller, MD, Tulsa Otolaryngology, Inc., Impairment
Letter and Audiogram
H-4 Workers' Compensation Court Order 97-14136F
Neck Injury Claim:
N-1 Form 3, Workers' Compensation Court Claim- Neck Injury
N-2 John A. Karr, D.C., Impairment Rating Letter
N-3 Michael D. Farrar, D.O., Impairment Rating Letter
N-4 Benjamin G. Benner, M.D., Impairment Rating Letter
N-5 Workers' Compensation Court Order 97-4526X
MEMORANDUM
TO: THE HONORABLE MAYOR & CITY COUNCIL
CITY OF OWASSO
FROM: RODNEY J RAY
CITY MANAGER
SUBJECT: REQUEST APPROVAL TO EMPLOY LIONESS REALTY GROUP
FOR PROFESSIONAL AND TECHNICAL SERVICES
DATE: January 16, 1998
The background memorandum relating to this item will be delivered to the City Council on
Monday.
LIONESS REALTY CROUP INC.
CORPORATE & INVESTMENT REAL ESTATE SERVICES
January 8, 1998
Rodney J. Ray
City Manager
207 South Cedar
Owasso, Oklahoma 74055
Re: City Hall and Police Department for City of Owasso -Site selection
Dear Rodney,
I have attached our revised proposal dated January 8, 1998. I am pleased that the scope of
services meets with your expectations. With that assurance, we have reviewed our fees in detail
and have been able to lower our fees by an additional 5%. I have also scrutinized the anticipated
reimbursable expenses and believe travel expenses will be $1,000 less than previously estimated.
Additional savings are available if we are able to schedule our visits in advance and take
advantage of air fare discounts for pre-purchased tickets.
The product of the site selection effort will be a report which serves as the starting point for the
next phase, Needs Assessment, and provides significant data for the phase to follow, Design.
The cost estimates, site analysis and site usage concept will be significant tools for the
professional services to follow. If our team were to be fortunate enough to provide or manage
these next two phases of work for the City, we anticipate a minimum savings of 5% for each.
Thank you again for the opportunity to present this proposal to the City of Owasso. Our team is
very excited about the project.
Please call Jim Stacy or me if you have any quest)ons.
Sincerely,
!G~ _ .
e Waters
Director of Facilities Services
cc: James M. Stacy
3 1 0 0 BROADWAY, S U I T E 3 0 3, KANSAS CITY, M I S S O U R I 6 4 1 1 1 (6 1 6) 5 6 1- 6 1 6 1 FAX (8 1 6) 9 3 1- 5 8 2 1
Individual Memberships: Institute of Real Estate Management of the NATIONAL ASSOCIATION OF REALTORS' International Council of Shopping Centers° International Facilities Management Association
Building Owners and Managers Association' Metropolitan Kansas City and Johnson County Board of REALTORS' Missouri Association of Realtors National Association of Corporate Real Estate Executives
i~
CITY OF OWASSO
n
CITY HALL & POLICE DEPARTMENT
PROFESSIONAL SERVICES FOR:
SITE SELECTION
** Lioness Realty Group * Cowed/Faulkner * Schlagel & Schmidt **
' We are pleased to offer our services in support of the site selection process the City of Owasso is
undertaking. We are confident the planning, development, facilities, design and construction
_ experience our team brings will help make this first, critical step in the process a success.
^ General
' Our services will be based upon the analysis and comparison of up to three sites. The sites are being
selected through a committee process involving members of the public, City staff and presumably
elected officials. We propose to visit the sites under consideration and review (and copy as
necessary) existing documentation in a visit to Owasso. Up to three additional visits are also planned
' to coincide with the citizen committee meetings. Our role in these meetings will be to support City
staff; answering questions wherever possible and gathering information for our analysis where
~ appropriate.
Working with staff; we will review the project schedule, identify the date by which site selection
needs to occur and therefore establish dates for site visits, meetings and the final reports. We will
interact with staff throughout our analysis and comparison, providing progress reports to assure
communication is clear and decisions are documented. The final report will summarize the findings
and clearly delineate the comparisons between the sites.
Process
The site selection process is done in three phases: Review Existing Conditions & Fact Finding,
Analysis & Comparison of Alternative Sites, Summary Report. These phases are outlined below.
1. Review Existing Conditions & Fact Finding
Community-wide -examples of documents and information to be reviewed (if available)
• zoning plans
• land use plans
• growth patterns -historical and projected
• historical planning and land use patterns -unofficial
• reports, studies, etc. of development planning, neighborhood revitalization, etc.
• state or federal projects -highway improvements, interchanges, facilities projects
• local, state or federal zones or districts, i.e. TIF districts, Empowerment Zones, etc.
• traffic studies
Site Specific -examples of documents and information to be gathered
• infrastructure - water, sewer, natural gas, power, telecommunications, streets, sidewalks,
signalization
• accessibility to arterial roadways and highways
• site limitations -zoning, flood plain designations, set backs, etc.
• site improvements review -existing structures to be cleared or reused, preliminary review of prior
property usage
• property acquisition overview (if required) -number of properties involved, approximate value,
known environmental conditions (Environmental Assessments may be required, which would be
done by others)
• parking availability - on-site and off-site
• traffic flow pattern - on and surrounding the site
• proximity to support amenities -post office, other public use facilities, restaurants, day care, etc.
• location relative to the Community-wide issues listed above
Proiect Specific -documents or information that City officials have already considered
• goals of the project
• preliminary project scope, i.e. departments and functions to be included
• total of existing space occupied and preliminary total of projected space needed
• assessment of public interaction needs
• listing of any required amenities that have been identified -restaurants, day care, exercise
facilities, security,
• preliminary parking requirements
• future expansion capability
• potential shared facilities or synergism with other government agencies or public service
providers
• project schedule and project budget
2. Analysis & Comparison of Alternative Sites
• develop comparison matrix listing property characteristics for each site from the above
• quantify cost impacts for each site, as much as is possible at this early stage, and include on the
matrix:
• cost for basic site preparation, such as: property acquisition, clearance or demolition, any
known environmental issues
• cost of any displacement (such as housing or parking) relative to direct or indirect
expense, such as constructing replacement parking
• the cost of site conditions such as: excessive rock, difficult terrain, flood plain
remediation
• cost for off-site improvements, such as: infrastructure extension or rehabilitation,
signalization, etc.
• prepare, analyze and include in the matrix the less tangible needs, such as:
• municipal image
• flexibility for future expansion
• compatibility with City planning objectives
• ease of access to the public and employees
3. Summary Report
prepare summary report which:
• presents the facts gathered in the process relative to the community, the individual sites and the
project
• summarizes the comparative analysis of the three sites
• clearly concisely summarizes the report in an Executive Summary
1!
i~
FEES
Based upon the above scope of work, we propose the following fees:
1. Review Existing Conditions & Fact Finding
Includes one pre-visit for Lioness Realty Group (LRG)
and Schlagel & Schmidt and Cowen/Faulkner, three visits
' for LRG and two for Cowen/Faulkner to coincide with
the public sessions, and analysis of three alternative sites.
2. Analysis & Comparison of Alternative Sites
Includes preliminary costing from Schlagel & Schmidt and
Cowen/Faulkner, addressing displacement issues and
f
' actors.
interaction with staff to determine less tangible
~ 3. Summary Report
Compilation of data and summary of findings and
site comparison
ADDITIONAL EXPENSES
Estimated reimbursable expenses (to be invoiced at cost):
1. printing, reproduction, photography, etc.
2. travel expenses to include:
meals (for overnight travel)
lodging
mileage outside the KC Metro area @ $.32/mi
air fare and car rental if required
$ 6,200
4 700
$ 2,300
est. 500
est. $2,100
2. Additional services of outside consultants, such as Environmental specialists, is not
anticipated at this time, however, if it becomes necessary these services will be presented to
the City for approval prior to proceeding with the work.
3. Changes in the scope of service beyond those described will be reimbursed based upon the
standard hourly rate listed below. Additional Services will be estimated and presented for
approval by the City prior to proceeding with the work.
Lioness Realty Group
Jim Stacy,
President
Joe Waters, R. A.
Project Director
Technical and
Financial Analysis
Paraprofessional
Cowen/Faulkner
John Cowen,
125/hr Principal 90/hr
Cindy Fuller,
9$ 0/hr Estimator 60/hr
60/hr
45/hr
Schlagel & Schmidt
Ed Schlagel, P.E.
Principal 9$ 0/~
Project Engineer 75/hr
Design Engineer 60//hr
Engineering Tech. 50/hr
Clerical 30/hr
General Terms:
As specific to this agreement for Site Selection Services, we propose the following General
Terms:
Our team, Lioness Realty Group, Cowen/Faulkner and Schlagel & Schmidt, will exercise our
best efforts and call upon our collective experience to serve in the capacity of your consultant.
We will of course, hold any information we receive in the strictest confidence.
We agree to indemnify and hold harmless the City of Owasso for any acts of gross negligence
or malice on our part. Because we are acting as your representative and not as a Contractor,
you agree to waive any claims against us for these services and hold us harmless, insure and
defend us, against any and all claims arising from our prudent execution of our duties.
We will provide reports, drawings, etc. in a concise and professional manner and in the format
described in the assignment. You will be copied on all correspondence and you will receive
minutes of all significant meetings and conversations.
All reimbursable expenses will be invoiced to you at direct cost without any profit or mark-
up. Significant changes in the scope of work will be proposed as change orders and agreed
upon in advance of the work being performed.
We look forward to working with the City and community of Owasso on this exciting project.
If you have any questions or require any additional information please let me know.
Sincerely, Accepted by:
1/8/98
Jame tacy City of Owasso, Oklahoma
President
Lioness Realty Group
t
~ ~
MEMORANDUM
TO: HONORABLE MAYOR & CITY COUNCIL
CITY OF OWASSO
FROM: ALLAN E. HARDER
HUMAN RESOURCES DIRECTOR
SUBJECT; CONTRACT: RANDOM DRUG & ALCOHOL TESTING
DATE: January 13, 1998
BACKGROUND:
On March 5, 1996, a contract between the City and the Local Government Testing Consortium
r was presented to and approved by the Owasso City Council. Under conditions and terms of that
contract, the Local Government Testing Consortium provided the City with all random drug and
^ alcohol testing services. Those services included not only testing but also the random selection
_ process. The contract allowed the City to comply with testing mandated by the U.S. Department
of Transportation (DOT). Services provided under the contract have been satisfactory.
The contract approved in 1996, by contract clause, expired one year after the date of the
contract. Since March 5, 1997, the Consortium has continued to provide testing services without
a contract.
CONTRACT RENEWAL:
A contract renewal from the Consortium has been received by the City. The contract has been
reviewed and approved by City Attorney Ron Cates. The renewal contract does not differ from
the previous contract except in redefining the expiration clause to be indefinite, with 90 days
written notice from either party to the contract.
The fee for the services is $32.50 per year per employee in the testing pools. This fee has not
increased since testing was begun through the Consortium. The City currently has 17 employees
in the DOT testing pool.
RECOMMENDATION:
Staff recommends approval and execution of the contract renewal.
RANDOM DRUG & ALCOHOL TESTING CONTRACT
JANUARY 13, 1998
PAGE 2
ATTACHMENTS:
1. Expired Contract
2. Consortium Member Agreement Fee Schedule
3. Renewal Contract
LOCAL DOVE ABUSE PPREVENTION PROGTRAM
' SUBSTANC.
COMMERCIAL DRIVERS
Consortium Member Agreement
' This a regiment is entered into this 5+~ day of , 1996 between the Local Government Testing
g ~ to er/Contractor).
Consortium (LGTC) and the Ciry of Owasso (Emp y
' e Em to er/Contractor agrees as follows:
LGTC and th p y
1. In order to comply with the requirements for alcohol and controlled substances testing
programs for commercial drivers as ~ s Mt out AbuCse Prevenf on P ogram forlCommercial
Employer/Contractor will adopt I.GTC s Substan
rr Drivers" (Program).:
2. The Program is offered by LGTC as a service to its members, but responsibility for
rri compliance with the Regulations remains with the Employer/Contractor.
3. Membership in the consortium will be open to units of government and non-grofit
' corporations.
~ 4. LGTC will perform all duties necessary in the operation of the consortium, including
arranged for services of a DHH5-certified drug testing laboratorS' and a Medical Review Officer
~O)•
5. The Employer/Contractor will comply with all elements of the LGTC Program and with all
." applicable provisions of the Regulations. _ _
6. The Employer/Contractor; as appropriate,__will Pay to LGTC the fees -set-.out in the.,fee_
schedule. 'The fee. sehedule'~s subject toperiodic amendment as set out in Paragraph Seven.
7. The fees set out in the fee schedule will remaw in effect through December 31, 1996.
8. LG'I'C will make a reasonable attempt to arrange for local specimen collection sit. LGTt;,
however; urges employers to consider do'uig their own drug specimen collection and alcohol
tests.
9. The Employer/Contractor will provide to LGTC upon entering the consou udm the Pram r and
Social Security number of each employee subject to drug and alcohol testing g
10. The Employer/Contractor will provide timely notification to LGTC of the name and Social
Security number of each new employee covered by the Program. The employer will provide
timely notification to LGTC when an employee is terminated or otherwise no longer subject to
drug testing under the Program.
11. This agreement shall remain in force and in effect for one (1) year. During the contract
period, it may be terminated by either of the parties, upon thirty (30) days written notice, or at
such time as federal regulations under which this agreement is executed are not longer
applicable.
WITNESS this _,ri.t_b..- day of Mn r c IL , 1996.
Cify o~ ~~)aSSO
Employer/Contractor
Signature
a •/1 h
Title
~C
~i
' LOCAL GOVERNMENT TESTING COPROGRAM
CE ABUSE PREVENTION
SUBSTAN
,~ COMMERCIAL DRIVERS
Consortium Member Agreement
Fee Schedule
in fees apply for services performed under the LGTC Substance Abuse
' The follow g
Prevention Program
i~
Initial'Fee. Each participating employer or independently participatmg .
1 ~ ~ fee of ninety dollars ($90) for the initial program
contract is assessed a setup
year. and alcohol
2, Random Drug and Alcohol Testing Fee. A raneom o rua year is
two dollars and fifty cents ($32.50) p p 9
testing fee of thirty- - to ee subject to random drug and alcohol
assessed for each covered amp Y LGTC as well as testing. A fee of
testing. This covers local collection by
ollars $18) per program year is assessed for employers who do their
eighteen d (
own collection, and alcohol testing.
dollars ($40) is assessed for
3,. Additional Drug Testing ant' reasonable suspicion, return to duty or
each pre-employment, post ~acc~d ,
follow-up drug test...
The consortium will give notice of random alcohol
4, Alcohol Testing. testing. No additional fee is required for
testing in conjunction with random drug
and record keeping. However, in order to 9en is must be reported to'
-the notice
testing required by federal rules, the results of alcohol tes .
-the consortium by fax or mail.
3
LOCAL GOVERNMENT TESTINGO PROGRAM
SUBSTANCE ABUSE PREVENTI
COMMERCIAL DRIVERS
Consortium Member Agreement
199_,
This agreement is entered into this day of
between the Local Government Testing Consortium (LGTC) and
-(Employer/Contractor) -
LGTC and the Employer/Contractor agree as follows:
1. In order to comply with the requirements for alcohol and controlled
substances testing programs for commercial drivers as set out at 49 CFR Part
382 (the Regulations), the Employer/Contractor will adopt LGTC's "Substance
Abuse Prevention Program for Commercial. Drivers" (Program).
2. The Program is offered bh the Re ulat ons1 remains w th thes, but
responsibility for compliance w 9
Employer/Contractor.
3. Membership in the consortium will be open to units of government and
non-profit corporations.
4. LGTC will perform all duties necessary in the operation of the consortium,
including arranging for services of a DHHS-certified drug testing laboratory and a
Medical Review Officer (MRO).
5. The Employer/Contractor will comply with all elements of the LGTC
-- Rrogram and with all~applicable~rovisions.of the Regulations. -
6. The Employer/Contractor, as appropriate, will pay to LGTC the fees set
out in the fee schedule. The fee schedule is subject to periodic amendment as
set out in Paragraph Seven.
7. The fees set out in the fee schedule will remain in effect through
December 31, 1998.
consrtag.bev ~
y
' make a reasonable attempt to arrange for local specimen
g. LGTC will
ployers to consider doing their own
urges. e
er
s
,
collection site. LGTC, howev
drug specimen collection and alcohol to
g. The Employer/Contractor will provi nunobe of each employeetsubject to
consortium the name and Social Security
drug and alcohol testing under the Program.
10. The Employer/Contractor will provide timely notification to LGTC of the
em
t
o
~ name and Social Security number of each new
po
an
n to LGTC when
will provide timely notifica
l
oyer
Program. The emp
employee is terminated or otherwise no longer subject to drug testing under the
Program.
^
11. This agreement shall remain in force au ations under'whichlthised by one
' of the parties or until such time as federal) cable.
re no longer app
d
a
agreement is execute
'~ 12. The Employer/Contractor may terminate this agreement at the conclusion
at least
tice
at
of a Program year by providing written-no
f {he ew
rogram year
thirty (30) days prior to the commencement o p
~ er/Contractor may terminate this agreement upon
13. LGTC or the Employ
'
ninety (90) days written notice of good ~usrov scoria
oft a Program o tithe
failure to comply with the p
required fees or
Regulations.
day of , 199
WITNESS this ~ .
-LOCAL GOVERNMENT -
TESTING CONSORTIUM
Signature
Title
Title
consrtag.bev ~ ~ 2
t ..
Registration Form
MESO/Local Government Testing Consortium
Name of Entity:
Address:
Telephone:
Fax:
Chief Executive Officer:
Chief Financial Officer:
Person to contact when employees are to be
sent for drug/alcohol testing:
- Phone Number:
Person to contact when above official is
unavailable:
- < Phone Number.
-- - CHECK ONE __
We require drug testing to meet Office of Pipeline Safety Compliance
We require drug and alcohol testing to meet DOT requirements for CDL holders
We are enclosing one list for Pipeline Safety Compliance and one list for DOT
requirement for CDL holders
consrtag.bev 4
i~
I~ MEMORANDUM
TO: HONORABLE MAYOR & CITY COUNCIL
~ CITY OF OWASSO
FROM: ALLAN E. HARDER
HUMAN RESOURCES DIRECTOR
SUBJECT: APPLICATION FOR DISABILITY BENEFITS BY GEORGE HALEY
t
DATE: January 13, 1998
BACKGROUND:
George Haley began employment with the City as a Water Meter Reader on April 8, 1986. His
current position with the City is Waste Water Treatment Plant Operator. On February 9, 1996,
he was injured in an on-the-job accident, falling from a ladder. Since that time, he has received
medical treatment on numerous occasions. He was on Worker's Compensation leave from
April 2, 1997, until June 23, 1997, when he returned to a light duty assignment. He worked
until July 8, 1997, and has not returned to work since that date. Mr. Haley continues to pursue
Worker's Compensation benefits.
^
While on light duty assignment and while away from work, he was examined for the source of
pain that kept him from working. During that time, he fell at his residence and was taken to
' the hospital. While there he was diagnosed with multiple myeloma and surgery was performed.
Subsequent to that diagnosis, Mr. Haley was removed from Worker's Compensation status and
has exhausted all accumulated leave; thus, since December of 1997, he has not received
' compensation from the City.
DISABILITY APPLICATION:
As a City of Owasso employee, Mr. Haley is covered by a defined benefit retirement plan
(mandatory) and elected to participate in a defined contribution retirement plan (Thrift). Both
plans are administered by the Oklahoma Municipal Retirement Fund (OMRF). Because of his
medical condition, he has applied for disability benefits from both plans and submitted the
required application forms.
The OMRF procedures for application for disability benefits (both plans) require, in addition to
all forms being complete, that the local "retirement committee" decide the applicant's
qualifications for the benefits. The City Council, in one of its many roles, serves also as the
~~
APPLICATION FOR DISABILITY BENEFITS
JANUARY 13, 1998
PAGE 2
local "retirement committee" . Complete application packets for both plans are submitted for
your consideration.
RECOMMENDATION:
Staff recommends the Council, acting as the City's "retirement committee", determine George
Haley is qualified to receive disability benefits from both OMRF retirement plans.
ENCLOSURES:
Defined Benefits Plan:
1. Form 5.03, Application for Disability Retirement Pension
2. Form 5.04, Municipality's Certificate of Disability
3. Form 5.05, Physician's Certificate
4. Form 5.14, Calculation and Certification of Pension Benefit
5. Form 6.01, Tax Withholding for Monthly Pensions
6. Form 3.01, Proof of Age
Defined Contribution Plan:
1. Form DC-5.03, Application for Disability Retirement Pension
2. Form DC-5.04, Municipality's Certificate of Disability
3. Form DC-5.05, Physician's Certificate
4. Form DC-5.06, Application for Benefit Distribution