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Home My WebLink About1998.02.03_City Council Agenda PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL ^ TYPE OF MEETING: Regular DATE: February 3, 1998 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center i i Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 30, 199. Marci Boutwell, City Clerk AGENDA 1. Call to Order 2. Invocation Pastor Jerry Eperson Church of God of Prophecy 3. Flag Salute 4. Roll Call 5. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non-debatable. A. Approval of the Minutes of January 20, 1998 Regular Meeting and January 29, 1998 Special Meeting. Attachment #5-A B. Approval of Claims. Attachment #5-B C. Action Relating to Ordinance #565, an Ordinance Providing for the Rezoning of a 1.04 Acre Tract, More or Less, Located North of East 86th St N, Directly East of the Bank of the Lakes Property; from OL (Office Light) to CS (Commercial Shopping Center). Attachment #5-C Owasso City Council February 3, 1998 Page 2 The staff recommends Council approval of Ordinance #565, and has listed this item in the consent section of the agenda based on Council action on January 20, 1998 to approve the rezoning and authorize an ordinance. D. Action Relating to Ordinance #566, an Ordinance Providing for the Rezoning of Lots 3, 4 & 5, and Reserve Area "A" of Forrest Drive Industrial Park, Located West of the Owasso Expressway; from IL (Light Industrial) to CG (Commercial General). Attachment #5-D The staff recommends Council approval of Ordinance #566, and has listed this item in the consent section of the agenda based on Council action on January 20, 1998 to approve the rezoning and authorize an ordinance. E. Action Relating to Ordinance #567, an Ordinance Providing for the Rezoning of a 93.143 Acre Tract, More or Less, Located South of East 86th St N Between North 129th E Ave and North 145th E Ave, from RD (Residential Duplex), RS-3 (Residential Single-Family High Density), and RS-2 (Residential Single-Family Medium Density) to RM-1 (Residential Multi-Family Low Density). Attachment #5-E The staff recommends Council approval of Ordinance #567, and has listed this item in the consent section of the agenda based on Council action on January 20, 1998 to approve the rezoning and authorize an ordinance. F. Action Relating to Ordinance #568, an Ordinance Providing for the Rezoning of a 149.647 Acre Tract, More or Less, Located South of East 86th St N Between North 129th E Ave and North 145th E Ave; from RS-3 (Residential Single-Family High Density), RS-2 (Residential Single-Family Medium Density), and RE (Residential Estates) to OM (Office Medium). Attachment #5-F The staff recommends Council approval of Ordinance #568, and has listed this item in the consent section of the agenda based on Council action on January 20, 1998 to approve the rezoning and authorize an ordinance. G. Action Relating to Ordinance #569, an Ordinance Providing for the Rezoning of a 42.7 Acre Tract, More or Less, Located North of East 76th St N Immediately East of Graceland Acres; from RE (Residential Estates) to RS-1 (Residential Single-Family Low Density). Attachment #5-G The staff recommends Council approval of Ordinance #569, and has listed this item in the consent section of the agenda based on Council action on January 20, 1998 to approve the rezoning and authorize an ordinance. Owasso City Council February 3, 1998 Page 3 H. Action Relating to Ordinance #570, an Ordinance Providing for a Planned Unit Development on property located within the square mile section bounded by East 86th St N, East 76th St N, North 129th E Ave, and North 145th E Ave, and containing 288 acres, more or less. Attachment #5-H The staff recommends Council approval of Ordinance #570, and has listed this item in the consent section of the agenda based on Council action on January 20, 1998 to approve the rezoning and authorize an ordinance. 6. Consideration and Appropriate Action Relating to the Award of a Contract for Street ' Repairs and Modifications at Various Locations Within the City of Owasso. Mr Lutz Attachment #6 ' The staff has com leted the bidding process, reviewed the bids received, and will P ,~ recommend that the Council award a contract for street repairs and modifications to Newman Contracting, Glenpool, OK in the amount of $127, 617.70. 7. Consideration and Appropriate Action Relating to Change Order # 1, a Change Order to a Contract Between the Ciry of Owasso and Newman Contracting for FY 1997-98 Street ~ Repairs. Mr Lutz ' See Attachment #6 The staff will recommend Council approval of Change Order #1, lowering the unit prices for traffic control devices, thus reducing the contract amount from $127,617.70 to $107,029.70, a reduction of $20,588. Owasso City Council February 3, 1998 Page 4 8. Consideration and Appropriate Action Relating to the Award of a Contract for Engineering Design Services at the Highway 169 and 76th St N Interchange. Mr Carr Attachment #8 The staff has completed the request for proposal process, reviewed the proposals received, and will recommend that the Council award a contract for engineering design services related to the Highway 169 and 76th St N interchange improvements to CH2M Hill Inc, Tulsa, OK in the amount of $99,729. 9. Consideration and Appropriate Action Relating to a Request for Council Approval of Amendments to the FY 1997-98 Capital Improvements Fund and General Fund Budgets. Ms Bishop Attachment #9 The staff will recommend approval of an amendment to the Capital Improvements Fund budget wherein the appropriation for the Computerization Project is decreased by $30,000 and a transfer to the General Fund is increased by $30,000; and an amendment to the General Fund budget wherein the appropriation to the Managerial Department Personal Services is increased by $30,000 and the transfer from the Capital Improvements Fund is increased by $30,000. 10. Consideration and Appropriate Action Relating to Council Authorization of a Bond Projects Fund and Approval of aProject-Length Budget and a 1997-98 Fiscal Year Budget for That Fund. Ms Bishop Attachment # 10 The staff will recommend authorization of a Bond Projects Fund to be used to account for the construction of all projects approved by the October 1997 election and approval of a Project-Length Budget and a current Fiscal Year Budget. Owasso City Council February 3, 1998 Page 5 11. Consideration and Appropriate Action Relating to Council Approval of Amendments to the FY 1997-98 Capital Improvements Fund and General Fund budgets. Ms Bishop See Attachment #10 The staff will recommend approval of an amendment to the Capital Improvements Fund budget where in the appropriation for the City Hall Renovation and 86th St N & Main Intersection Projects are decreased by $269,000 and a transfer to the Bond Projects Fund is increased by $269,000; and an amendment to the General Fund Budget wherein the appropriation to the Engineering Department Personal Services is increased by $30,100 and a transfer from the Bond Projects Fund is increased by $30,100. 12. Report from City Manager 13. Report from City Attorney 14. Reports from City Councilors ii II i~ 15. Unfinished Business Owasso City Council February 3, 1998 Page 6 16. New Business 17. Adjournment 1 , OWASSO CITY COUNCIL ' MINUTES OF REGULAR MEETING Tuesday, January 20, 1998 The Owasso City Council met in regular session on Tuesday, January 20, 1998 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 16, 1998. ITEM 1: CALL TO ORDER Mayor Barnhouse called the meeting to order at 7:02 p.m. ITEM 2: INVOCATION The invocation was offered by Mr Steve Thomas, Administrator at the Baptist Retirement Center. ITEM 3: FLAG SALUTE Councilor Mark Wilken led in the flag salute. ITEM 4: ROLL CALL PRESENT Mary Lou Barnhouse, Mayor Tracy Standridge, Vice Mayor Michael Helm, Councilor (in at 7:11 p.m.) Denise Bode, Councilor Mark Wilken, Councilor ABSENT STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM 5: READING OF MAYOR'S PROCLAMATION. Mayor Barnhouse read a proclamation naming the Baptist Retirement Center as Business of the Quarter for the First Quarter of 1998. The Mayor presented the proclamation to Mr Steve Thomas, Administrator. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of January 6, 1998 Regular Meeting and January 15, 1998 Special Meeting. B. Approval of Claims. Owasso City Council January 20, 1998 C. Action Relating to an Agreement for Municipal Street Lighting Service. D. Action Relating to a Request for Council Acceptance of a Grant to Fund the Purchase of a Commercial Refrigerator for the Community Center. E. Action Relating to a Request for a Supplemental Appropriation and Amendment to the General Fund Community Center Department Capital Outlay Budget. The consent agenda included minutes of the January 6, 1998 regular meeting and January 15, 1998 special meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $44,304.15; (2) Cemetery Care $2,000.00; (3) Workers' Comp Self-Insurance Fund $1,016.25; (4) Ambulance Service Fund $1,628.07; (5) E-911 $1,873.44; (6) City Garage $7,945.23; (7) Capital Improvements $14,223.10; (8) Capital Projects Grant $7,250.00; (9) Interfund Transfers $3,515.96; (10) Payroll $136,139.45; (11) City Garage Payroll $3,263.08; (12) Capital Improvement Fund Payroll $2,003.52. Item C requested approval of an agreement with Public Service Company of Oklahoma to furnish, install, maintain and operate electric street, highway and other area lighting requested by the City for the period July 1, 1997 thru June 30, 1998. Item D requested acceptance of a grant from the Tulsa Area Agency on Aging in the amount of $3880 to be used for the purchase of a Hobard Commercial Refrigerator for the Community Center, and authorization for the Mayor to execute the document. Item E was a request for a supplemental appropriation to the General Fund Budget increasing estimated revenues by $3880 and increasing expenditures in the Community Center Department Machinery & Equipment line item by $3880. Dr Bode moved, seconded by Dr Standridge, to approve the consent agenda. AYE: Bode, Standridge, Wilken, Helm, Barnhouse NAY: None Motion carried 5-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE EXPENDITURE OF FUNDS TO PURCHASE A VEHICLE FOR THE ENGINEERING DIVISION AND A VEHICLE FOR THE STREETS DIVISION. SUCH PURCHASES UTILIZING THE STATE OF OKLAHOMA BID LIST CONTRACT NUMBER SW80035• AND AUTHORIZATION FOR PAYMENT. Mr Carr said that funds are included in the FY 1997-98 budget for the purchase of vehicles for the engineering and street divisions. Bids were solicited and opened in October 1997. Four vendors submitted bids, with all bids exceeding the budgeted amount. The City Council rejected the bids on November 18, 1997. The staff then obtained a copy of the FY 1998 State of Oklahoma bid list and evaluated the bids for the required vehicles. Larry Spencer Chevrolet in Norman, OK is the apparent low bidder in all but one category, and was just under $14 above the low bidder in that category. Staff recommendation is to purchase the requested vehicles 2 Owasso City Council January 20, 1998 ' from Larry Spencer Chevrolet. Dr Standridge moved, seconded by Mr Wilken, to approve the purchase and authorize payment fora 1998 Chevrolet 5-10 extended cab vehicle for the engineering division in the amount of $14,494.97 and a 1998 Chevrolet 3/4 automatic vehicle for the street division in the amount of $17,036.13, from Larry Spencer Chevrolet in Norman, OK. AYE: Standridge, Wilken, Bode, Helm, Barnhouse NAY: None Motion carried 5-0. Items 8, 9, 10 & 11 were reviewed concurrently by Mr Rooney because of the connection of each zoning case to the Planned United Development, however, separate action was taken on each item. Lindsey Management of Fayetteville, AR has requested approval of three rezoning requests and a Planned Unit Development application. The subject property contained within the PUD, of which the rezoning requests are a portion, contains 288 acres of undeveloped property located with the square mile section bounded by E 76th St N, E 86th St N, N 129th E Ave, and N 145th E Ave. If approved, the requests will allow for the development of multi- family housing, an 18-hole golf course, and single-family housing. The three zoning cases would establish needed underlying zoning within the subject area to permit the implementation of the proposed PUD. OZ-98-03, OZ-98-04, and OZ-98-OS will establish 80.53 acres of RM-1 zoning, 165.29 acres of OM zoning, and 39.68 acres of RS-1 zoning. The Owasso Planning Commission has conducted a hearing on all four requests and has recommended Council approval of the requested zoning and PUD. The staff concurs with those recommendations. Relative to OZ-98-O5, Mr Gary Baxter expressed concern about rezoning the area from RE to RS-1. He suggested leaving the zoning as is until such time as that area is developed. Councilor Helm suggested that the Director of Golf for the City of Owasso be included in reviewing the plans for the golf course adjacent to 129th E Ave, to ensure that all efforts are made to ensure the protection of traffic on 129th E Ave. ~ ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FROM LINDSEY MANAGEMENT TO REZONE 93-143 ACRES, MORE OR LESS LOCATED SOUTH OF EAST 86TH ST N BETWEEN NORTH 129TH E AVE AND NORTH 145TH E AVE, FROM RD PRESIDENTIAL DUPLEXI RS-3 (RESIDENTIAL SINGLE-FAMILY HIGH ~ DENSITY) AND RS-2 (RESIDENTIAL SINGLE-FAMILY MEDIUM DENSITY) TO RM-1 (RESIDENTIAL MULTI-FAMILY LOW DENSITY. ' Mr Wilken moved, seconded by Dr Bode, to approve the rezoning requested in OZ-98-03. AYE: Wilken, Bode, Helm, Standridge, Barnhouse NAY: None Owasso City Council Motion carried 5-0. January 20, 1998 ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REOUEST FROM LINDSEY MANAGEMENT TO REZONE 149.647 ACRES MORE OR LESS, LOCATED SOUTH OF EAST 86TH ST N BETWEEN NORTH 129TH E AVE AND NORTH 145TH E AVE; FROM RS-3 (RESIDENTIAL SINGLE-FAMILY HIGH DENSITYI, RE-2 (RESIDENTIAL SINGLE-FAMILY MEDIUM DENSITY), AND RE (RESIDENTIAL ESTATES) TO OM (OFFICE MEDIUM). Dr Standridge moved, seconded by Dr Bode, to approve the rezoning requested in OZ-98-04. AYE: Standridge, Bode, Wilken, Helm, Barnhouse NAY: None Motion carried 5-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REOUEST FROM LINDSEY MANAGEMENT TO REZONE 42.7 ACRES. MORE OR LESS, LOCATED NORTH OF EAST 76TH ST N IMMEDIATELY EAST OF GRACELAND ACRES: FROM RE (RESIDENTIAL ESTATES) TO RS-1 (RESIDENTIAL SINGLE-FAMILY LOW DENSITY). Dr Bode moved, seconded by Dr Standridge, to approve the rezoning requested in OZ-98-O5. AYE: Bode, Standridge, Wilken, Helm, Barnhouse NAY: None Motion carried 5-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FROM LINDSEY MANAGEMENT FOR COUNCIL APPROVAL OF A PLANNED UNIT DEVELOPMENT. Mr Wilken moved, seconded by Dr Standridge, to approve OPUD-98-O1, conditional upon the developer accepting the following conditions as recommended by staff: A. That the applicant's Development Text and Conceptual Development Plan be considered to be the Outline Development Plan as required by the PUD Chapter of the Owasso Zoning Code. B. That unless specifically set out in the standards and conditions of this PUD, single-family development shall meet the requirements of a typical RS-1 district. 4 Owasso City Council January 20, 1998 ,: C. That the square footage of any single-family dwelling be a minimum of 2250 ~` square feet. 9 D. That unless specifically set out in the standards and conditions of this PUD, all `' multi-family development shall meet the requirements of a typical RM-1 district. ~~ E. That unless specifically set out in the standards and conditions of this PUD, all ~~ office development shall meet the requirements of a typical OL district. ~• a F. That within the PUD, the maximum number of dwellings shall not exceed 900 (800 multi-family, 100 single-family). I' G. That minor transfers (10% increase in a development area's density) of dwelling d units from one residential development area to another can occur if a significant ~• change in the character of either development area is not created. ~, H. That all conditions imposed by the Owasso Technical Advisory Committee for subdivision plat approval be met as conditions of the PUD. ~~ I. That a detailed drainage report be submitted at the time of platting, and certification of such document by an engineer. J. That all covenants of any subdivision plat containing property within the PUD shall incorporate all PUD standards and conditions of approval and make the City ~~ of Owasso beneficiary. K. That no building permits be issued within any portion of the PUD until all criteria outlined within Chapter 8 of the Owasso Subdivision Regulations are met by the developer. L. That no occupancy of any multi-family dwelling unit be permitted until golf course construction is substantially completed. "~ M. Acceleration/Deceleration lanes at each access point to the subject property along ,, the arterial streets (E 86th St N, N 129th E Ave, N 145th E Ave). u. N. The inclusion of sidewalks along the abutting arterial streets and the interior drives within the proposed development i,_ O. The realignment of the E 86th St N access near the Eighth Grade Center, ~, eliminating the offset. v. 5 Owasso City Council January 20, 1998 P. Left turn lanes for both eastbound and westbound traffic along E 86th St N at the Eight Grade Center access location Q. Signalization at the Eighth Grade Center access location when traffic loads warrant. R. Provide access to the 20-acre out parcel located north of Graceland Acres to prevent land locking of that parcel. S. Provide stormwater detention area for office parcel. T. Continuation of landscaping buffer along the north boundary of the subject property (between the proposed multi-family area and commercially zoned property) and along the west boundary of the subject property (along N 129th E Ave) . U. The submittal of detailed landscaping plans to be submitted at the time of site plan review, said plans to be reviewed by staff and the Planning Commission for approval. AYE: Wilken, Bode, Helm, Standridge, Brnhouse NAY: None Motion carried 5-0. ITEM 12: CONSIDERATION AND- APPROPRIATE ACTION RELATING TO A REQUEST FROM KMO DEVELOPMENT TO REZONE 1.04 ACRES. MORE OR LESS. LOCATED NORTH OF EAST 86TH ST N. DIRECTLY EAST OF THE BANK OF THE LAKES PROPERTY: FROM OL (OFFICE LIGHTI TO CS (COMMERCIAL SHOPPING CENTER). Mr Rooney said that KMO Development Group Inc has requested a rezoning from OL to CS for property containing approximately 1.04 acres located between the Bank of the Lakes site and Warehouse Market along E 86th St N. The Planning Commission held a public hearing on the request and gave its unanimous approval. Dr Standridge moved, seconded by Mr Wilken, to approve the rezoning request contained in OZ-98-O1. AYE: Standridge, Wilken, Bode, Helm, Brnhouse NAY: None Motion carried 5-0. 6 Owasso City Council t January 20, 1998 ' ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FROM OMNI ENTERTAINMENT TO REZONE LOTS 3, 4 & 5, AND RESERVE AREA "A" OF FORREST DRIVE INDUSTRIAL PARK, ' LOCATED WEST OF THE OWASSO EXPRESSWAY; FROM IL L(LIGHT INDUSTRIAL) TO CG (COMMERCIAL GENERAL . Omni Entertainment Inc has requested a rezoning from IL to CG for property containing approximately 6.4 acres located immediately northwest of Keller Williams Realty, on the west ' side of the Owasso Expressway. The applicants are requesting the rezoning in order to allow for the development of the site for a family entertainment facility. The Owasso Planning Commission unanimously approved the request at their January 13, 1998 meeting. Dr Bode ' moved, seconded by Dr Standridge, to approve the rezoning request contained in OZ-98-02. AYE: Bode, Standridge, Wilken, Helm, Barnhouse ' NAY: None Motion carried 5-0. ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A WORKERS' COMPENSATION CLAIM FOR HEARING LOSS, AND AUTHORIZATION FOR PAYMENT. ^. Mr Harder presented the case for Firefighter Mike Sole, who has filed a claim for hearing loss ' as a result of loud noises associated with firefighting and response to emergencies. Hearing tests have been conducted on Mr Sole and a rating assigned to the hearing loss. On December 16, 1997, the matter was tried in Tulsa Workers' Compensation Court. As a result of that trial, the ' City has received Workers' Compensation Court Order No 97-14136F, ordering a 4.4 % binaural hearing loss, for which Mr Sole is entitled to compensation for 10.8 weeks at $185 per week, plus associated taxes, fees, and costs, for a total cost of the award of $2227.85. Dr Standridge t moved, second by Mr Wilken, to approve and authorize payment of the court-ordered Workers' Compensation claim of Mike Sole for hearing loss. AYE: Standridge, Wilken, Helm, Bode, Barnhouse NAY: None Motion carried 5-0. ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A WORKERS COMPENSATION CLAIM FOR A NECK INJURY, AND AUTHORIZATION FOR PAYMENT. Mr Harder presented the case for Firefighter Mike Sole, who has filed a claim for a neck injury sustained while unloading a patient from an ambulance. Mr Sole has been evaluated and rated 7 Owasso City Council January 20, 1998 by three physicians. On December 18, 1997, the matter was tried in Tulsa Workers' Compensation Court. As a result of that trial, the City has received Workers' Compensation Court Order No 97-4526X, awarding a 20 % permanent partial disability to the body as a whole, due to Mr Sole's injury. Mr Sole is entitled to compensation for 91 weeks at $213 per week, plus associated taxes, fees, and costs. The total cost of this award is $20,960.18. Dr Standridge moved, seconded by Dr Bode, to approve and authorize payment of the Court-ordered Workers' Compensation claim of Mike Sole for a neck injury. AYE: Standridge, Bode, Wilken, Helm, Barnhouse NAY: None Motion carried 5-0. ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL TO EMPLOY THE FIRM OF LIONESS REALTY GROUP INC FOR PROFESSIONAL AND TECHNICAL SERVICES ASSOCIATED WITH THE LOCATION AND CONSTRUCTION OF A CITY HALL FACILITY. Mr Ray requested that the City Council approve an agreement with Lioness Realty Group to provide professional services relating to the construction of a city hall facility. He said that the firm will provide professional assistance to the citizens committee involved in site selection, and provide expertise that isn't currently available to the committee. John Groth questioned why it is necessary to hire a consulting firm. He said he believes the citizens group can make the proper decisions, and that he sees the hiring of an the firm as an unnecessary expense. Mr Ray said that there are issues to be addressed other than the simple selection of a site. Mr Helm moved, seconded by Dr Bode, to authorize the Mayor to execute a letter of agreement between the City of Owasso and Lioness Realty Group for professional services relating to the construction of a city hall facility, such agreement providing for a scope of work and further providing for compensation not to exceed $13,200, plus expenses not to exceed $2600. AYE: Helm, Bode, Wilken, Standridge, Barnhouse NAY: None Motion carried 5-0. ITEM 17: CONSIDERATION AND APPROPRIATE RELATING TO A CONTRACT RENEWAL AGREEMENT WITH THE LOCAL GOVERNMENT TESTING CONSORTIUM FOR THE PURPOSE OF SERVING AS A THIRD-PARTY ADMINISTRATOR TO ASSIST IN COMPLIANCE WITH FEDERALLY MANDATED RANDOM ALCOHOL AND DRUG TESTING. 8 Owasso City Council January 20, 1998 ' Mr Harder presented the item. On March 5, 1996, a contract between the City of Owasso and the Local Government Testing Consortium was approved by the City Council, to assist the City in complying with federally mandated drug and alcohol testing. The contract expired after one ' year, however, the Consortium has continued to provide testing services without a contract. The contract renewal has now been received and reviewed and approved by the City Attorney. The ' renewal contract does not differ from the previous contract except in redefining the expiration clause to be indefinite, with 90 days written notice from either party. The fee for the services is $32.50 per year per employee in the testing pools. Mr Wilken moved, seconded by Dr Standridge, to approve the renewal agreement with the Local Government Testing Consortium to serve as athird-party administrator for federally mandated random alcohol and drug testing of employees, and authorize the Mayor to execute the agreement. AYE: Wilken, Standridge, Helm, Bode, Barnhouse NAY: None ' Motion carried 5-0. PUBLIC HEARING ITEM 18: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL BY THE CITY COUNCIL, SITTING AS THE RETIREMENT COMMITTEE, FOR DISABILITY RETIREMENT. ' Mr Harder said that George Haley began employment with the City as a water meter reader on April 8, 1986, with his current position being wastewater treatment plant operator. Mr Haley ~ was injured in an on-the job-accident on February 9, 1996 when he fell from a ladder. He was on worker's compensation leave from April 2, 1997 until June 23, 1997, when he returned to a light duty assignment. Mr Haley worked until July 2, 1997, and has not worked since that date. While he was on light duty, Mr Haley was diagnosed with multiple myeloma and surgery was performed. At that time, he was removed from workers' compensation status. Mr Haley ~ is covered by a mandatory defined benefit retirement plan and has elected to participate in a defined contribution (thrift) retirement plan, both through the Oklahoma Municipal Retirement Fund. He has applied for disability benefits from both plans. As a requirement for disability benefits, the local retirement committee must decide the applicant's qualifications for the benefits. The City Council also serves as the local retirement committee. All forms are in order and have been submitted to the Council/Retirement Committee for review. Dr Bode moved, seconded by Dr Standridge, that the City Council in their capacity as the Retirement ' Committee, approve the request from George Haley for disability retirement from both the Thrift Plan and the Defined Benefit Retirement Plan. AYE: Bode, Standridge, Helm, Wilken, Barnhouse NAY: None 9 Owasso City Council Motion carried 5-0. January 20, 1998 ITEM 19: REPORT FROM CITY MANAGER Mr Ray expressed his thanks to the Owasso Planning Commission on their review of the Planned Unit Development that was before the City Council at this meeting. ITEM 20: REPORT FROM CITY ATTORNEY No report. ITEM 21: No report. ITEM 22: None. ITEM 23: None. REPORT FROM CITY COUNCILORS UNFINISHED BUSINESS NEW BUSINESS ITEM 24: ADJOURNMENT Dr Standridge moved, seconded by Dr Bode, to adjourn. AYE: Standridge, Bode, Helm, Wilken, Barnhouse NAY: None Motion carried 5-0, and the meeting was adjourned at 7:54 p.m. Mary Lou Barnhouse, Mayor Marcia Boutwell, City Clerk 10 OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Thursday, January 29, 1998 The Owasso City Council met in special session on Thursday, January 29, 1998 in the Lower Level Conference Room at City Hall per the Notice of Public Meeting and Agenda posted on ~ the City Hall bulletin Board at 4:00 p.m. on Monday, January 26, 1998. ITEM 1: CALL TO ORDER AND ROLL CALL. Mayor Barnhouse called the meeting to order at 6:42 p.m. Councilors present: Mary Lou Barnhouse, Mayor; Tracy Standridge, Vice Mayor; Mike Helm, Councilor (in at 6:59 p.m.); Denise Bode, Councilor; Mark Wilken, Councilor. Staff present: Rodney J Ray, City ,r Manager; Sherry Bishop, Director of Finance. A quorum was declared present. ITEM 3: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PERSONNEL MATTERS RELATING TO THE OFFICE OF THE CITY MANAGER SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S. 25, SECTION 307(B Mr Wilken moved, seconded by Dr Standridge, to move into executive session. AYE: Wilken, Standridge, Bode, Barnhouse NAY: None Motion carried 4-0, and the Council moved into executive session at 6:58 p.m., where personnel matters relating to the office of City Manager were discussed. No action was taken. Out of executive session at 8:05 p.m. ITEM 2: DISCUSSION OF ISSUES OF IMPORTANCE TO THE CITY OF OWASSO. Several items of importance to the City of Owasso were discussed. No action was taken on any item. ITEM 4: ADJOURNMENT Dr Standridge moved, seconded by Mr Helm to adjourn. ' AYE: Standridge, Helm, Bode, Wilken, Barnhouse NAY: None Motion carried 5-0 and the meeting was adjourned at 8:40 p.m. Mary Lou Barnhouse, Mayor Marcia Boutwell, City Clerk L II II II i~ II i~ CITY OF OWASSO UENERAL F ~ AND i /: ~~ x/98 7 : C1~ ~ : 47 A1F' CLAIMS REF'OFiT AF'AF'VR PAGE : F'^ # VENDOR DESCR I F'T I ON AMOUNT" MANAGER I AL_ 981689 GREEN COUNTRY YMCA 981719 SUBURBAN OFFICE SUP'P'LY 481744 OWA5S0 CHAMBER COMMERCE 98177 TREASURER F'ETTY CASH 98177:' TREASURER F'ETTY CASH 981785 MC T TEL_ECOMMt.JN I CAT I ONS i/~ REPAIR SEWER LINE OFFICE SUF'F'L I ES CHAMBER BANC~UET T I Ck::ETS TRAVEL EX.F'ENSE COUNCIL WORK: SESSION 1/98 USE 855.68 14.~a~~ 5i~i~,i~i~ is:~i~,tiia 7t~. 87 x.95 DEF'ARTME NT TOl"AL FINANCE 98~~184 CN HASk::ELL R~ ASSOG COMPUTER 9815::1 TAYLOE F'AF'ER CO COMPUTER F'AF'ER 981719 SUBURBAN OFFICE SUP'P'LY YEAR END FORMS 98177? TREASURER F'ETTY CASH REIMB F'ETTY CASH 98177 TREASURER F'ETTY CA5H DUES-BISHOP' DEPARTMENT TOTAL =___. 1,54=.5i~ i,i?1.~7 146.75 24 . i ~i ~ 15.i~ti 5 . cji ~ i,T4~.~~ COMMUNITY DEVELOPMENT ------------------------------ 98~ ~~ X85 YALE UNIFORM RENTAL 981 y ~:7^ I NCOG 981b~G DOZIER PRINTING 981697 REASORS 981771 TREASURER F'ETTY GASH 981785 MCI TELECOMMUNICATIONS 98179? AT&:T WIRELESS SERVICES UNIFORM GLEAN/RENT ~'RD [QTR MEMBERSH I F' DUES OFFICE SUF'F'L I ES FILM DEVELOPING REIMB F'ETTY CASH 1/98 USE FACER USE ~4.8i~ DEF'AF:TMENT TOTAL ~4t_i , t:ac i 1.46 14.56 4.87 ''~ . 85 ..?59.54 MUNICIPAL COURT ------------------------------ 981449 BRETT BURTON 981755 WAL-MART 981785 MCI TELECOMMUNICATIONS DEPARTMENT TOTAL =___. BAILIFF DUTIES-1/98 OFFICE SUF'F'L I ES 1/98 USE i8i_~.i~i~ 15.8ti -----------88 198.b8 ENGINEERING CITY OF OWASSO t~ENERAL FL AND 1/ C~/9g 7:i~i~447 A/F' CLAIt°!S REF'OFi:T' F'O # l%ENDOE-i DESGR I F'"f T OhJ AF'AF~'VF; F'AGF_ AMOUNI" 98i5~=t7 AWWA BOf:]F:S"fOf-iE BOOk~:S 421.2 9F;i b~:8 k:: I t~IBALL ACE HARDWAFiF= MA I NT /REF'A T R SUF'F'L I ES g , q; 981711 l"R T COUNTY OFF T CE SUP'P'LY OFF T GE SUF'F'L T ES ~~ , g 9~:?].7.1.9 SUF~UF:1=~Ahl OFFICE SUP'P'LY OFF I GE SUF'F'L I ES ~•i , D~ 98 J_ 75b SAM ' S CLUB OFFICE SUF'F'L I ES ~~q , q~ 9F'ti 7b~:~ "i"R.I' COUNTY OFF T CE SUP'P'LY DFF I GE SUF'F'L I ES 2b , ii 981772 TREASURER F'ETT~` GASH RE I MB PETTY CASH 1Cy . b: 98j.772 TREASURER F•ET"fY GASH REI MB PETTY CASH i ~, . q. 98179:' A~TR_,T W I REL_!_SS SERVICES F'AOER USE b , q DEF'ARTMEhJT TOl"AL =__-. ~~,_~ . i ~; G~EtdERAL GCNERNt'1ENT 9gi ~i y9b US F'OSTt'IASTEFi POSTAGE i , i ~i ~i ~ , i ~~ 98~ X247 RETHERFORD F'UIjL_ I CAT I ONS LEGAL NOT I GES 2~b , ~~ 98~ X772 SCOTT MEI) I GAL CLINIC F'RE-EMF' DRUG SCREENS 195 , t ~i 98 i~ 114 R L F'OL k: TULSA AREA D I RECTOR4` 747 , c i. 9gi 587 A HDME F'AGE WEB F'AGE 7'?i ~ , i ~~ 981bb~ SEL_EC"ff-"ORM I NG HR ATTEhJDANCE FORh1S b7 , q• 981b88 ALL_ COPY SUF'F'L I ES COP' I ER TONER ~g5 , i ~, 981719 SUBURBAN OFFICE SUF'F'L~' OFFICE SUF'F'L I ES 15 , c i' 981719 SUBURBAN OFF T CE SUP'P'LY OFF I GE SUF'F'L I ES 5 , i a: 98174•.: TULSA COUNTY ELECTION BOA COUNG I L ELECTION E7CF'ENSE i , i~ i9.9~ 981747 INC:OG LEGI5LATIVE ASSESSMENT ~4b.i~~ 981748 I k::ON OFF I tvE SOLUTIONS COP' I ER SUF'F'L I ES 57 , 7. 98.1.757 OFFICE DEPOT CARD FLAN COPY F'AF'ER 199.91 9817bi_~ TR I COUNTY OFFICE SUP'P'LY OFFICE SUF'F'L I ES 57 , g~ 981.785 MCT TELEGOMMUNICATIDNS 1/98 USE g~~,g, DEF'AF<TMEhJT TOTAL =___. 5 ~ 12,-; , qi SUF'F'DRT SERVICES ------------------------------ 98i_~c:~9i ~ VALE UNIFORM RENTAL UNIFORM GLEANlRENT i? . 4i 98{:184 Ch~l HASK:ELL R_. ASSOC COMPUTER SERVICES 495,ti~ 98 i 524 ALL COPY SUF'F'L I ES TONER FOR COP' I ER i i ~i ~ , i ~i 9815? 1 TA~`LOE F'AF'ER GO MA I NT SUF'F'L I ES 7 i , .~:~ 981755 WAL-MART GOMF'UTER SOFTWARE gq,g, 981756 SAM'S CLUB MAINT SUP'P'LIES __,q; 9817bi_~ TR I COUNTY OFFICE SUP'P'LY OFFICE SUF'F'L I ES i i , i y~ 981772 "TREASURER F'ETTY CASH REIMB F'ETTY CASH 17 ,g. 981772 TREASURER F'ETT~' CASH REIMB F'ETTY CASH 14.4! 981772 TREASURER F'ETTY GASH REIMB F'ETTY CASH 7,q: 98 j.79 ATE<T WIRELESS SERVICES F'AOER USE i ~ , q~ c I T'r~ or- oWASSO C:~ENE:RAL FUND i/?ci/98 7 gcici;47 A/F' CLAIMS REPORT AF'AF~'VF; F'AGE F'O #~t VENDClF"; DESCFi I F'T I Ghd AMCiUt:lT DEF'AR"I"MEI'dl- TOTAL =__-. 868.97 CEMETERY 981189 LIE~ERTY FLAGS FLAG-CEMETERY 24.~~~G 9817.Z:.~: STANDARD AUTO SUP'P'LY MOWS(-~ FARTS 127.98 DEF'AR"fMEN"f l"OTAL =___. 151.98 F'OL.. I C:E SER'v 1 CES 981 ~i ai ~5 WESTERN EMUS I NESS PRODUCTS COP' I ER MA I tdTENAtdCE 156 . i ~i ~ 98C~i?i ~b L . E . T . N . SUL~SCR I F'T I ON '~88 . i ~c~~ 98C~C~11 THREE LAk::ES LAUNDRY UNIFORM CLEANTNr 4?8.45 98~~C~11 THREE LAk::ES LAUNDRY EsULk~: LAUNDRY 12.19 9815'1 TAYLOE F'AF'EFi CO MA I N1" SUF'F'L I ES 7i . 9 981 b2~ ~ DO Z I EF; F'R I NT I NG OFFICE SUF'F'L I ES 19.8? 981697 REASORS DOG FOLD 57.92 981b98 WAL-MAF;T OFFICE SUF'F'L I ES _ ~ . 45 981698 WAL-MAF+T RECORDER , TAPES 4C~8 . 'C~ 981718 SUBUREsAN OFFICE SUP'P'LY OFFICE SUF'F'L I ES 25 . ~.T 981718 SUI~URE~AN OFFICE SUP'P'LY OFFICE SUF'F'L I ES 8.8C~ 981749 MICHAEL DENTON TUITION REIME~URSEMENT 88.U2 98175Y E~USINESS ADVANTAGE INC TRAINING VIDEO 49.55 981756 SAM ' S CLUI~ MA I NT SUF'F'L I ES 2U 5.94 981757 OFFICE DEPOT CARD FLAN COPY F'AF'ER 59.97 98176 ~ TF; I COUNTY OFFICE SUP'P'LY OFFICE SUF'F'L I ES 295.41 ~ 981785 MCI TELECOMMUNICATIONS 1/98 USE ?7.67 98179: ATR•T W I FiELESS SERVICES F'AGER USE 79.45 DEPARTMENT TOTAL =___. 2 , ~.:5 . b: POLICE COMMUNICATIONS 98C~C~11 THREE LAk::ES LAUNDRY PRISONER LAUNDRY 55. i~: 981697 REASORS PRISONER MEALS iC~?.76 981698 WAL-MART FILM F'ROGESSING 2b.28 98176 ~ TR I COUNTY OFFICE SUP'P'LY OFFICE SUF'F'L I ES 8 . ~?9 DEF'ARTMEN"f TOTAL =_- 19:~ . 56 i~ AN T MAL_ Ct:IN~TROL CITY OF OI~JASSf i (~ENEF;AL FL ~hJD i/_:i~/~C 7 ai~i1;~7 Fii F CLAIMS REF'GRT AF'AF''••;'f-i F'AGE F'O # '..'ENDOR LiESCR I F'T I Ohd AMC iUN~]- 98cJ887 Ok:: AhdIMAL CONTROL ASSN ~%E{ib~E: t~JAL_-MARL" '7Sib'=~9 t~J~JRLEYS tSREENHt7USE 9Si77 TREASURER F'ETT't' CASH 981:'85 MCI TELEr~OMMUNICATIONS 9E,1 79.' AT~::T WIRELESS SERI' I C:ES ANhdUAL DUE: SHELTER SUF'F'L I ES TREES-SHELTER REIMB F'ETTY CASH 1/98 USE FArER USE :~'i~.i; t_+7..~ i75. ~~ 1.. i.,? b.9 DEF'ARTMEhJI" TOTAL =___. FIRE SC::RV ]: CES ;ci ~~ ~ _ ~' BM I SYSTEMS OF TULSA ~~8i ~ i 51 DON TA`{L~JR `Y8s fj. ~:? TODD CRUENE I CH 98~ ~i ~~? RANDALL STARk:: c~8i~i54 RON STUGk::E`{ 98cii55 MARk:: STEVENS S8~~i5b TRAVIS FRS' ~8cii57 CARL BOR7_A 98~~i58 CHRIS WILSON 98iic~~9 JEFF CARNE`{ 5>814 =:~ ~ WEL_SCO I hdC 98161ci THE BOARDMAN COMPANY 98].b.'i EMBASSY BILTMORE 981b9i~ STEVEN B IRBY 9f~i7i7 EVE INC 981719 SUBURBAN ^FFICE SUP'P'LY 98175.1. HAKES SHOE ~•. ARCH SHCIF' 98i7b8 FRONTIER INTERNATIONAL 981785 t'ICI TELECOMMUNICATIONS 981'79=; iaTR_:T WIFELESS SEF:VIC:ES 981812 DIANE'S TRAVEL 981821 Ok::LAHOMA NATURAL GAS DEPARTMENT TOTAL =___. CuF'IER LEASE/h1AINT VOLUNTEER FIRE RUNS VOLUNTEER FIRE RUh~l4: VCLUNTEER FIRE RUNS VOLUhJI"EER FIRE RUN~~ VOLUNTEER FIRE FUNS VOLUN"PEER FIRE RUNS VOLUNTEER FIRE RUNS VOLUNTEER FIRE RUNS VOLJJNTEER FIRE RUNS COt~F'RESSED GAS ENC7I NE I F:EF'A I RS COh~IF LODCIt~IG-STUCk::EY TUITION REIMBURSEMENT" CLEAhJ I NC SUF'F'L_ I ES r FF I CE SUF'F'L I ES Uhd I FORM REF'A I RS TR REF'A I R EhdG I NE I 1/98 USE F'AC;ER USE AIRFARE-STUCk::EY 12/97 USE ~9i.cj ib5.- 4Y.5 4 ~ . ~~~ 49,5 49.5 49.5 4 9' . 5 49.5 4 ~~ . 5 49. ~~ 5~.b: 7 7 .ci: 9'8.5; .:88. ~~ 127.9. ~:i~.i~i 52 i . 9. i~.b~ 6.9 2?4 . i ~i s77.b~ ?,5b9.b~ EMERGERG`( MGMT OF'ERAT I ONS ------------------------------ 98j.785 MCI TELECOMMUNICATIDNS DEPARTMENT TOTAL =-__. 1/98 USE STF:EETS i~ CITY OF GWASSC? GENERAL FUND A/F' CLAIMS REF'GRT AF'AF'VR F'AC-;E F'O # VEh~iDOF; DESCR I F'T I ON AMOUNT 98~a65b YALE UNIFORM RENTAL 981.1.T°~ WAL-MARL" 981?71 A-i FENCE INC 9815c~aT AF'AC--Ok::LAHOMA , INC . 9815 a? AF'AC-O k::L_AHOMA , T NC . 98i Di aT AF'AC-Ok::LAHGMA , INC . 9815c?5 `{ALE UNIFORM RENTAL 98.1. b _;8 k:: I MF;ALL AGE HARDWARE 981b~Y8 k:IMDAL_L ACCT HARDWARE 98~.b9b STEVE' S WHOLESALE 9817c?~' RAINBOW CONCRETE CO 981711 TR 1' COl1NTti' OFFICE SUP'P'LY 9817:~G TULSA COUN"I"l~' BOCC 9817? ~':~ STANDAfD AUTO SUF'F'L'Y 98174b HUGHES LUI`1r-sER CO 98].755 WAL-MART 9817b~ TULSA F"ORD NF_W HOLLAND, I 98.1.77:' TREASUREF't F'ETTY CASH 98177^ TREASURER PETTY CASH 98177 TREASURER F'ETTti' CASH 98179? ATR<T W I F;ELESS SERVICES DEF'ARTMENI" TOl"AL =__ COMMUN I T`( CENTER 98177' US POSTMASTER 981774 DALE R~ LEE SERVICE INC 981785 MCI TELECOMMUNICATIGNS DEPARTMENT TOTAL =___. F'ARK: MAINTENANCE ------------------------------ UNIFORI*1 CLEAN/RENT OFFICE SUF'F'L I ES SIGNS F'OLES R< CAPS ASPHALT-STREET REPAIRS ASPHALT-STREET REPAIRS ASPHALT-STREET REPAIRS UNIFORM HATS MA I NT / REF'A I R SUF'F'L I ES SMALL TOOLS 5i_ata WATT GENERATOR CONCRETE REPAIRS OFFICE SUF'F'L I ES STREET SIGNS REF'A I R FARTS REF'A I R SUF'F'L I ES OFFICE SUF'F'L I ES BACk::HGE TEETH REIMS PETTY CASH REIMS F'ETTY CASH REF'A I R SUF'F'L I ES PAGER USE BULk~: MAILING REPAIR FURNACE i/98 USE ggiai_a85 YALE UNIFORM RENTAL UNIFORM CLEAN/RENT 981721 ~ BUILDER ' S S[lUARE FLAG-FR I ENDSH I F' F'AR k:: 9817?8 AT&<T WIRELESS SERVICES F'HONE USE-WARREN 981746 HUGHES LUMBER CO WATER LINE REPAIRS 98179' ATR<T WIRELESS SERVICES F'AGER USE DEPARTMENT TOTAL =___. ECGNOMIC DEVELOPMENT ------------------------------ ~i~5.4ia 5~'. iia ~57.S~a iia5,iac~a iia.?,ia4 X91.59 99,iaia 41 . ~ ai a 55.76 599 . i ai a i ~i~[_aia,iac~a 4. ~a4 4.71 17.14 i^.78 i~'.48 5.'.68 iCa.i~' 7.77 ~5.5ia 41.7U :~i_aia,iaia ?i~^. i .4 5i a~ . 5b 49.6ia i8. 5c:a i8. i~a 5i~.95 i' . 9i_a 1bi . is°~ c I T ~' nF nwA SSn i~ENEF~AL FUND .i.iT~~i9S ; :i~i~:4,• AlF' GLAIi~1S FtEF'ORT AF'AF't%F~' F'A~~Ee F'n # VEI'dDnF; DESCR I F'T T Ord Aria AUNT '~~~ L I72 TREASUREF; F'ET'f `r CASH FiE I h~1~; F'ETT T CASH ~t i , c i DEF'AFiTMENT TOTAL =___. ,^_t i , t ~ FUND TOTAL =-_-. ~~,~b~,i~ CITY OF OWASSO WOF:K:ER=;' COMF' SELF-INS FLAN i /:=;t:~/qS';3 7 : i ~cj : 47 Ai'F' CLAIMS F:EF'OFiT AF'AF'VR F~'O # VENDOF: DESCF:I F'T I ON GENEF;AL (30VERNMENT 98~?7~5 MILLS EYE ASSOCIATES INC 981^4 NEUF;OSURGERY SF'ECTALISTS 981465 UNITED SAFET`Y' 1?c CL..A I MS I N 981551 SID a. BUMGAFiDNEFi 98.1.55 ~: SID J . BUMGAF;DNEF; 981555 TULSA OTOLAF;YNG01_OGY INC 981 b4? BEST , SHAF;F' ,HOLDEN , SHER I DA DEF'AFiTMENT TOTAL FUND TOTAL =__-. Ai ~8c_~~7 Sc?1197 MONTHLY SEF;V FEE iG/7/97 S~ X1117 5~~1117 Si?8~?7 S~ X1117 F'AGE AMOUNT 7.?1 9_'.75 195.7c? ?8. 5i ~ ii~i~.i~i~ bi5, i~~~ ^,4~~~.~b 4~cJ . ~6 C I Tt` OF O~tJASSO AM=jUl_AhdCE SERVICE FI IhdD i/-~?l~~iv; ::i?~?:47 AiF' CLAIMS REPORT F'O ## VENDi.~R DESCR I F'T T ON 98~?~?=S JEFFERY GALLES DO Mnh1THLti' EMS AUDIT" 98ib7b Qk; STATE DEFT HEALTH EMS RUN REPORT FORMS S'Sibl3~? OSU FIRE SERVICE TRAINIPdG TRATNIh:IG MANUAL 9Si7~?~? COMMEF;CTAI_ MED EL_ECTRi:]NIC Ox.Y(3EN C`tl_INDER REPAIR 98i74~? LENOX WRECk::ER SERVICE TOWING MEDIC I 9S 177 TREASURER F'ETT4' CASH F'ER DIEM , M I LEAi_~E-K:ELI_E`f DEPARTMENT TOTAL FUND TOTAL =___. AF'AF'VR F'AGE : Hh10UNT ibb.C?~ ~~i?,i?~ 8~ . ~, b?.5 S`7.9 b~~i'.~ b79.4 CTTY OF OWASSO C I "f `f GARAi3E 1 / t-~/~5 7 ; t"~i t : 47 A/F' CLAIMS REF'OFiT AF'AF'VF: F''AC-;E F'O #~ VENDOR DESCR I F'T I OhJ AMOUhdI" C T T1( CaARAGE i~ 95s ~c~~9i ~ ~r'ALE UNIFORM FtENTAL UN I FGRM GLEAN / RENT" 95Ui84 CN HASk:ELL R~ ASSOC COMPUTER E[~UIF'MENT 9515^7 RELIABLE TIRE AND AUTO WHEEL BALANCE 951577 OWASSO TIRE BARN TIRES 951.575 YOUNG ' S TIRE SERVICE= TIRE REF'A I RS 95ib°~~:~ "I"ULCO ^ILS INC OTLS, FLUIDS 9C~?1.71.~ MILL CREEk~: LUMBER F< SUF'F'L LUMBER-WGRH:BENCH 95i71~: J R~ F' AUTO VEHICLE REF'ATR 981714 FRONTIER INTERNATICiNAL TR REPAIR FARTS 981 715 t~ONT T NENTAL L=~AI"TER I F_S BATTERIES 9517 7 GWASSO C3LASS t~J I NDSH I ELD 951 "l5b SAM'S CLUB MA I NT SUF'F'L_ T ES 951.7 5Et "I°ULSA CLEANING SYS"fEMS STEAM CLEANER REF'A I Fti 95 x_759 CROW L~IJRL I NU'AME REF'A I R SUF'F'L_ I ES S'S1.7 59 CROW BURL I NGAME REF'A I R FARTS 95177^ "I"REASURER F'F_T"fY CASH RE I MB F'ETTY CASH 951755 MCI "fELEGOMMUNICATICJNS 1/95 USE 95 i 79 r A~TR<T WIRELESS SERV T CES F'AGER USE DEPARTMENT TOTAL =___. FUND TOTAL =___. 49.6~~ yQ,()() 4~? . 95 Sc~~,i~i~ 5~5 . ^i ~ T~~ ~ ~6 155.45 '51.75 x'99 .54 75.?5 ~i~7.74 ^56.55 1,551.17 5.4i~ 1.47 6.95 4,899.47 4,599.47 CITY OF OWASSO A/P TRANSFER REPORT VENDOR DESCRIPTION AMOUNT TRANSFERS CITY GARAGE TRANSFER FROM GENERAL FUND 4,562.50 WORKER'S COMP SELF INS TRANSFER FROM GENERAL FUND 10,000.00 GENERAL FUND TRANSFER FROM AMBULANCE FUND 17,916.66 GENERAL FUND TRANSFER FROM E-911 FUND 1,515.92 TRANSFERS TOTAL 33,995.08 CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 01/17/98 Department Overtime Expenses Total Expenses General Fund 1Vlanageria~ .:. :: ;: :::.:; .;:.;:.;:.;:..:.. <: `. $6;315 60 Finance 7,520.35 ~omrnuntty Deve opmen~ _: ,.: .....:.:.. .:,. .' :::>:. ;::.. `~0451S Municipal Court ............................................................................................. ......................................................... 1,992.53 ................................................ ............................................................................................. Eng~neer~ng, ......................................................... ,.. ............... .............................................................. . <. ::.>:.> ::::.: ::::.:.:..:::... 8 94 Support Services 108.00 3,943.60 Poh~e `, __. 55? 68 ............... _.. :.: ".<; ;'' _:'`' 44563.41 .. _. Central Dis atch . ..... _ P _ _..._ ..............95.02._... ' ........................_..............3..995.35 ............................................................................................. ............................................................................................. Animal Control ......................................................... ......................................................... ............................................................. . .............................................................. . »` 1;;123.26 Fire 229.75 39,160.43 Center Economic Development 1,800.66 General Fund Total $1,265.38 $136,126.67 Garage Fund !Garage $145 38 :` $4,527.22 Garage Fund Total $105.38 $4,527.22 II APPROVED: 02/03/98 Mayor Council Member Council Member ~' MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY COMMLTIVITY DEVELOPMENT DIRECTOR SUBJECT: ORDINANCE NO. 565 DATE: January 21, 1998 BACKGROUND: At the January 20, 1998 meeting, the Owasso Ciry Council approved a request to rezone property located within the South Half (S/2) of the South Half (S/2) of the Southeast Quarter (SE/4) of Section 20, Township 21 North, Range 14 East. The subject property is located north of E. 86th Street North, immediately east of the Bank of the Lakes site. Attached is a copy of Ordinance No. 565 which formally adopts the City Council's action of January 20, 1998, thus rezoning the subject property from OL (Office Light) to CS (Commercial Shopping Center). RECOMMENDATION: Staff recommends Council approval of Ordinance No. 565. ATTACHMENTS: 1. Ordinance No. 565 2. Subject Map C CITY OF OWASSO ORDINANCE NO. 565 AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ-98-O1 CHANGING THE ZONING OF PROPERTY LOCATED WITHIN THE SOUTH HALF (S/2) OF THE SOUTH HALF (S/2) OF THE SOUTHEAST QUARTER OF SECTION 20, TOWNSHIP 21 NORTH, RANGE 14 EAST, TULSA COUNTY, OKLAHOMA, FROM OL (OFFICE LIGHT) TO CS (COMMERCIAL SHOPPING CENTER), AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for rezoning of the property herein described, and, WHEREAS, the Owasso Ciry Council has considered the recommendation of the Owasso Planning Commission and all statements for and against the requested rezoning of application OZ-98-O1. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT Section 1. The zoning classification of the following described property, to wit: A TRACT OF LAND THAT IS PART OF THE SOUTH HALF OF THE SOUTH HALF OF THE SOUTHEAST QUARTER (S/2 S/2 SE/4) OF SECTION 20, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE US GOVERNMENT SURVEY THEREOF, SAID TRACT OF LAND BEING DESCRIBED AS FOLLOWS, TO-WIT: COMMENCING AT THE SOUTHEAST CORNER OF SAID SECTION 20, THENCE SOUTH 89°55'06" WEST ALONG THE SOUTHERLY LINE OF SECTION 20 FOR 990.00 FEET; THENCE DUE NORTH FOR 33.00 FEET TO THE POINT F BEGINNING OF SAID TRACT OF LAND; THENCE SOUTH 89°55'06" WEST AND PARALLEL WITH THE SOUTHERLY LINE OF SECTION 20 FOR 200.00 FEET; THENCE DUE NORTH FOR 227.00 FEET; THENCE NORTH 89°55'06" EAST AND PARALLEL WITH THE SOUTHERLY LINE OF SECTION 20 FOR 200.00 FEET; THENCE DUE SOUTH FOR 227.00 FEET TO THE POINT OF BEGINNING OF SAID TRACT OF LAND; SUBJECT TO THE MUTUAL ACCESS AND UTILITY EASEMENT OVER THE WEST 25 FEET OF THE SUBJECT PROPERTY. be, and the same is hereby rezoned from OL (Office Light) to CS (Commercial Shopping Center) District. Section 2. That all ordinances or parts of ordinances in conflict herewith be, and the same, are hereby expressly repealed. PASSED AND APPROVED this 3rd day of February 1998. City of Owasso, Oklahoma Mary Lou Barnhouse, Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D. Cates, City Attorney D MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY COMMiT1VITY DEVELOPMENT DIRECTOR SUBJECT: ORDINANCE NO. 566 DATE: January 21, 1998 BACKGROUND At the January 20, 1998 meeting, the Owasso City Council approved a request to rezone property located within the Northeast Quarter (NE/4) of the Southeast Quarter (SE/4) of the Southeast Quarter (SE/4) of Section 30, Township 21 North, Range 14 East. The subject property is located west of the Owasso Expressway, directly west and northwest of Keller Williams Realty. Attached is a copy of Ordinance No. 566 which formally adopts the Ciry Council's action of January 20, 1998, thus rezoning the subject property from IL (Light Industrial) to CG (Commercial General). RECOMMENDATION• Staff recommends Council approval of Ordinance No. 566. ATTACHMENTS: 1. Ordinance No. 566 2. Subject Map CITY OF OWASSO ORDINANCE NO. 566 AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ-98-02 CHANGING THE ZONING OF PROPERTY LOCATED WITHIN THE NORTHEAST QUARTER (NE/4) OF THE SOUTHEAST QUARTER (SE/4) OF THE SOUTHEAST QUARTER (SE/4) OF SECTION 30, TOWNSHIP 21 NORTH, RANGE 14 EAST, TULSA COUNTY, OKLAHOMA, FROM IL (LIGHT INDUSTRIAL) TO CG (COMMERCIAL GENERAL), AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for rezoning of the property herein described, and, WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for and against the requested rezoning of application OZ-98-02. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT Section 1. The zoning classification of the following described property, to wit: A TRACT OF LAND LOCATED THE NE/4 OF THE SE/4 OF THE SE/4 OF SECTION 30, T21N, R14E, TULSA CO, OKLAHOMA, SAID TRACT OF LAND BEING DESCRIBED AS FOLLOWS: LOTS 3, 4, 5 & RESERVE "A" OF FORREST DRIVE INDUSTRIAL PARK, AND ADDITION TO THE CITY OF OWASSO. be, and the same is hereby rezoned from IL (Light Industrial) to CG (Commercial General) District. Section 2. That all ordinances or parts of ordinances in conflict herewith be, and the same, are hereby expressly repealed. PASSED AND APPROVED this 3rd day of February 1998. City of Owasso, Oklahoma Mary Lou Barnhouse, Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D. Cates, Ciry Attorney ~ E f MEMORANDUM i~ i~ TO: FROM: SUBJECT: DATE: BACKGROUND: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO TIMOTHY ROONEY COMMLII~TITY DEVELOPMENT DIRECTOR ORDINANCE NO. 567 January 21, 1998 At the January 20, 1998 meeting, the Owasso Ciry Council approved a request to rezone property located within the Northwest, Quarter (NW/4) and the Northeast Quarter (NE/4) of Section 28, Township 21 North, Range 14 East. The subject property is located south of E. 86th Street North, between N. 129th E. Avenue and N. 145th E. Avenue. This rezoning request provides for a portion of the underlying zoning necessary for the approval of OPUD-98-O1. Attached is a copy of Ordinance No. 567 which formally adopts the City Council's action of January 20, 1998, thus rezoning the subject property from RD (Residential Duplex), RS-3 (Residential Single-Family High Density) and RS-2 (Residential Single-Family Medium Density) to RM-1 (Residential Multi-Family Low Density). RECOMMENDATION: Staff recommends Council approval of Ordinance No. 567. ATTACHMENTS: 1. Ordinance No. 567 2. Subject Map CITY OF OWASSO ORDINANCE NO. 567 AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ-98-03 CHANGING THE ZONING OF PROPERTY LOCATED WITHIN THE NORTHWEST QUARTER (NW/4) AND THE NORTHEAST QUARTER (NE/4) OF SECTION 28, TOWNSHIP 21 NORTH, RANGE 14 EAST, TULSA COUNTY, OKLAHOMA, FROM RD (RESIDENTIAL DUPLEX), RS-3 (RESIDENTIAL SINGLE-FAMILY HIGH DENSITY), AND RS-2 (RESIDENTIAL SINGLE-FAMILY MEDIUM DENSITY) TO RM-1 (RESIDENTIAL MULTI-FAMILY LOW DENSITY), AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for rezoning of the property herein described, and, WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for and against the requested rezoning of application OZ-98-03. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT Section 1. The zoning classification of the following described property, to wit: A TRACT OF LAND THAT IS PART OF THE NORTHWEST QUARTER (NW/4) AND PART OF THE NORTHEAST QUARTER (NE/4) OF SECTION TWENTY- EIGHT (28), TOWNSHIP TWENTY-ONE (21) NORTH, RANGE FOURTEEN (14) EAST, OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, SAID TRACT BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF SAID NE/4; THENCE SOUTH 00°15'50" WEST ALONG THE EASTERLY LINE OF THE NE/4 FOR A DISTANCE OF 350.00 FEET TO THE POINT OF BEGINNING; THENCE CONTINUING SOUTH 00°15'50" WEST ALONG SAID EASTERLY LINE FOR A DISTANCE OF 1683.02 FEET TO A POINT; THENCE SOUTH 89°41'30" WEST A DISTANCE OF 545.98 FEET TO A POINT; THENCE NORTH 78°54'25" WEST A DISTANCE OF 220.68 FEET TO A POINT; THENCE NORTH 68°17'42" WEST A DISTANCE OF 94.86 FEET TO A POINT; THENCE NORTH 45°32'08" WEST A DISTANCE OF 665.64 FEET TO A POINT; THENCE NORTH 69°47'49" WEST A DISTANCE OF 49.20 FEET TO A POINT; THENCE SOUTH 88°05'19" WEST A DISTANCE OF 217.07 FEET TO A POINT; THENCE SOUTH 71°01'28" WEST A DISTANCE OF 506.79 FEET TO A POINT; THENCE SOUTH 89°54'33" WEST A DISTANCE OF 82.07 FEET TO A POINT; THENCE NORTH 71°54'28" WEST A DISTANCE OF 506.04 FEET TO A POINT; THENCE NORTH 85°08'01" WEST A DISTANCE OF 192.85 FEET TO A POINT; THENCE NORTH 00°20'50" EAST A DISTANCE OF 206.23 FEET TO A POINT; THENCE NORTH 89°34'09" WEST A DISTANCE OF 714.20 FEET TO A POINT; THENCE NORTH 71°38'01" WEST A DISTANCE OF 344.02 FEET TO A POINT; THENCE SOUTH 82°17'09" WEST A DISTANCE OF 293.53 FEET TO A POINT; THENCE NORTH 89°08'05" WEST A DISTANCE OF 137.07 FEET TO A POINT; THENCE NORTH 75°17'44" WEST A DISTANCE OF 171.96 FEET TO A POINT; THENCE SOUTH 87°58'22" WEST A DISTANCE OF 201.29 FEET TO A POINT; THENCE SOUTH 67°15'41" WEST A DISTANCE OF 69.36 FEET TO A POINT; THENCE NORTH 89°16'29" WEST A DISTANCE OF 573.07 FEET TO A POINT ON THE WESTERLY LINE OF THE NW/4; THENCE NORTH 00°00'00" EAST ALONG SAID WESTERLY LINE FOR A DISTANCE OF 260.78 FEET TO A POINT, SAID POINT BEING 940.00 FEET SOUTH OF THE NORTHWEST CORNER OF THE NW/4; THENCE SOUTH 89°42'44" EAST AND PARALLEL WITH THE NORTHERLY LINE OF THE NW/4 FOR A DISTANCE OF 877.81 FEET TO A POINT; THENCE NORTH 45°00'00" EAST A DISTANCE OF 547.56 FEET TO A POINT; THENCE SOUTH 89°44'53" EAST A DISTANCE OF 1386.13 FEET TO A POINT ON THE EASTERLY LINE OF THE NW/4, SAID POINT BEING 550.00 FEET SOUTH OF THE NORTHEAST CORNER THEREOF; THENCE SOUTH 00°07'18" WEST ALONG SAID EASTERLY LINE FOR A DISTANCE OF 771.63 FEET TO A POINT, SAID POINT BEING THE NORTHWEST CORNER OF THE S/2 NE/4; THENCE ' SOUTH 89°47'03" EAST ALONG THE NORTHERLY LINE OF SAID S/2 NE/4 FOR A DISTANCE OF 1324.51 FEET TO A POINT, SAID POINT BEING THE SOUTHWEST CORNER OF THE NORTHEAST QUARTER OF THE ~., NORTHEAST QUARTER (NE/4 NE/4); THENCE NORTH 00°11'34" EAST ALONG THE WESTERLY LINE OF THE NE/4 NE/4 FOR A DISTANCE OF 406.42 FEET TO A POINT; THENCE SOUTH 89°47'03" EAST AND PARALLEL WITH THE NORTHERLY LINE OF THE S/2 NE/4 FOR A DISTANCE OF 715.01 FEET TO A POINT; THENCE NORTH 00°15'50" EAST AND PARALLEL WITH THE EASTERLY LINE OF THE NE/4 FOR A DISTANCE OF 912.66 FEET TO A ^ POINT ON THE NORTHERLY LINE OF THE NE/4; THENCE SOUTH 89°42'46" EAST ALONG THE NORTHERLY LINE OF THE NE/4 FOR A DISTANCE OF ' 260.00 FEET TO A POINT; THENCE SOUTH 00°15'50" WEST AND PARALLEL WITH THE EASTERLY LINE OF THE NE/4 FOR A DISTANCE OF 350.00 FEET TO A POINT; THENCE SOUTH 89°42'46" EAST AND PARALLEL WITH SAID NORTHERLY LINE FOR A DISTANCE OF 350.00 FEET TO THE POINT * OF BEGINNING; SAID TRACT CONTAINING 3,507,685 SQUARE FEET OR 80.53 ACRES. be, and the same is hereby rezoned from RD (Residential Duplex), RS-3 (Residential Single- Family High Density), and RS-2 (Residential Single-Family Medium Density) to RM-1 (Residential Multi-Family Low Density). Section 2. That all ordinances or parts of ordinances in conflict herewith be, and the same, are hereby expressly repealed. PASSED AND APPROVED this 3rd day of February 1998. City of Owasso, Oklahoma Mary Lou Barnhouse, Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D. Cates, City Attorney 1 1 1 ~ F MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO ~~ FROM: TIMOTHY ROONEY COMMLJI~IITY DEVELOPMENT DIRECTOR SUBJECT: ORDINANCE NO. 568 DATE: January 21, 1998 BACKGROUND: At the January 20, 1998 meeting, the Owasso City Council approved a request to rezone property located within the Northwest Quarter (NW/4) and part of the South Half (S/2) of the Northeast Quarter (NE/4) and Part of the East Half (E/2) of the Southeast Quarter (SE/4) of Section 28, Township 21 North, Range 14 East. The subject property is located south of E. 86th Street North, between N. 129th E. Avenue and N. 145th E. Avenue. This rezoning request provides for a portion of the underlying zoning necessary for the approval of OPUD-98-O1. Attached is a copy of Ordinance No. 568 which formally adopts the City Council's action of January 20, 1998, thus rezoning the subject property from RS-3 (Residential Single-Family High Density), RS-2 (Residential Single-Family Medium Density), and RE (Residential Estates) to _ OM (Office Medium). ~ RECOMMENDATION: Staff recommends Council approval of Ordinance No. 568. ATTACHMENTS• ' 1. Ordinance No. 568 2. Subject Map CITY OF OWASSO ORDINANCE NO. 568 AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ-98-04 CHANGING THE ZONING OF PROPERTY LOCATED WITHIN THE NORTHWEST QUARTER (NW/4) AND PART OF THE SOUTH HALF (S/2) OF THE NORTHEAST QUARTER (NE/4) AND PART OF THE EAST HALF (E/2) OF THE SOUTHEAST QUARTER (SE/4) OF SECTION 28, TOWNSHIP 21 NORTH, RANGE 14 EAST, TULSA COUNTY, OKLAHOMA, FROM RS-3 (RESIDENTIAL SINGLE-FAMILY HIGH DENSITY), AND RS-2 (RESIDENTIAL SINGLE-FAMILY MEDIUM DENSITY) AND RE (RESIDENTIAL ESTATES) TO OM (OFFICE MEDIUM), AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for rezoning of the property herein described, and, WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for and against the requested rezoning of application OZ-98-04. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT Section 1. The zoning classification of the following described property, to wit: A TRACT OF LAND THAT IS PART OF NORTHWEST QUARTER (NW/4) AND PART OF THE SOUTH HALF OF THE NORTHEAST QUARTER (S/2 NE/4) AND PART OF THE EAST HALF OF THE SOUTHEAST QUARTER (E/2 SE/4) OF SECTION TWENTY-EIGHT (28), TOWNSHIP TWENTY-ONE (21) NORTH, RANGE FOURTEEN (14) EAST, OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, SAID TRACT BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF THE NORTHEAST QUARTER (NE/4) OF SECTION 28; THENCE SOUTH 00°15'50" WEST ALONG THE EASTERLY LINE OF THE NE/4 FOR A DISTANCE OF 2033.02 FEET TO THE POINT OF BEGINNING; THENCE CONTINUING SOUTH 00° 15'50" WEST ALONG SAID EASTERLY LINE FOR A DISTANCE OF 339.62 FEET TO A POINT; THENCE NORTH 89°44'10" WEST AND PERPENDICULAR TO SAID EASTERLY LINE A DISTANCE OF 155.00 FEET TO A POINT; THENCE SOUTH 30°20'30" WEST A DISTANCE OF 488.63 FEET TO A POINT; THENCE SOUTH 00° 13'27" WEST PARALLEL WITH THE EASTERLY LINE OF SAID E/2 SE/4 FOR A DISTANCE OF 2480.00 FEET TO A POINT ON THE SOUTHERLY LINE OF SAID E/2 SE/4; THENCE NORTH 89°59'45" WEST ALONG SAID SOUTHERLY LINE FOR A DISTANCE OF 570.52 FEET TO A POINT; THENCE NORTH 00° 10'22" EAST PARALLEL WITH THE WESTERLY LINE OF THE E/2 SE/4 FOR A DISTANCE OF 1768.97 FEET TO A POINT; THENCE NORTH 89°49'38" WEST AND PERPENDICULAR TO SAID WESTERLY LINE A DISTANCE OF 350.00 FEET TO A POINT, BEING ON SAID WESTERLY LINE; THENCE NORTH 00°10'22" EAST ALONG SAID WESTERLY LINE FOR A DISTANCE OF 870.24 FEET TO A POINT, SAID POINT BEING THE NORTHWEST CORNER OF THE E/2 SE/4; THENCE NORTH 89°51'21" WEST ALONG THE SOUTHERLY LINE OF THE S/2 NE/4 FOR A DISTANCE OF 1322.87 FEET TO A POINT, SAID POINT BEING THE SOUTHWEST CORNER THEREOF; THENCE CONTINUING NORTH 89°51'21" WEST ALONG THE SOUTHERLY LINE OF THE NW/4 FOR A DISTANCE OF 1656.66 FEET TO A POINT; THENCE NORTH 00°00'00" EAST AND PARALLEL WITH THE WESTERLY LINE OF THE S/2 NW/4 FOR A DISTANCE OF 660.00 FEET TO A POINT; THENCE NORTH 89°51'21" WEST AND PARALLEL WITH SAID SOUTHERLY LINE FOR A DISTANCE OF 990.00 FEET TO A POINT ON THE WESTERLY LINE OF THE NW/4; THENCE NORTH 00°00'00" EAST ALONG SAID WESTERLY LINE FOR A DISTANCE OF 789.14 FEET TO A POINT; THENCE SOUTH 89°16'29" EAST A DISTANCE OF 573.07 FEET TO A POINT; THENCE NORTH 67°15'41" EAST A DISTANCE OF 69.36 FEET TO A POINT; THENCE NORTH 87°58'22" EAST A DISTANCE OF 201.29 FEET TO A POINT; THENCE SOUTH 75°17'44" EAST A DISTANCE OF 171.96 FEET TO A POINT; THENCE SOUTH 89°08'05" EAST A DISTANCE OF 137.07 FEET TO A POINT; THENCE NORTH 82° 17'09" EAST A DISTANCE OF 293.53 FEET TO A POINT; THENCE SOUTH 71°38'01" EAST A DISTANCE OF 344.02 FEET TO A POINT; THENCE SOUTH 89°34'09" EAST A DISTANCE ~ OF 714.20 FEET TO A POINT; THENCE SOUTH 00°20'50" WEST A DISTANCE OF 206.23 FEET TO A POINT; THENCE SOUTH 85°08'01" EAST A DISTANCE OF 192.85 FEET TO A POINT; THENCE SOUTH 71°54'28" EAST A DISTANCE OF 506.04 FEET TO A POINT; THENCE NORTH 89°54'33" EAST A DISTANCE OF 82.07 FEET TO A POINT; THENCE NORTH 71°01'28" EAST A DISTANCE OF 506.79 FEET TO A POINT; THENCE NORTH 88°05'19" EAST A DISTANCE i/ OF 217.07 FEET TO A POINT; THENCE SOUTH 69°47'49" EAST A DISTANCE OF 49.20 FEET TO A POINT; THENCE SOUTH 45°32'08" EAST A DISTANCE ' OF 665.64 FEET TO A POINT; THENCE SOUTH 68°17'42" EAST A DISTANCE OF 94.86 FEET TO A POINT; THENCE SOUTH 78°54'25" EAST A DISTANCE OF 220.68 FEET TO A POINT; THENCE NORTH 89°41'30" EAST A DISTANCE OF 545.98 FEET TO THE POINT OF BEGINNING; SAID TRACT CONTAINING ~ 7,200,008 SQUARE FEET OR 165.29 ACRES. be, and the same is hereby rezoned from RS-3 (Residential Single-Family High Density), RS-2 (Residential Single-Family Medium Density), and RE (Residential Estates) to OM (Office Medium). Section 2. That all ordinances or parts of ordinances in conflict herewith be, and the same, are hereby expressly repealed. PASSED AND APPROVED this 3rd day of February 1998. City of Owasso, Oklahoma Mary Lou Barnhouse, Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D. Cates, City Attorney G MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: ORDINANCE NO. 569 DATE: January 21, 1998 BACKGROUND: At the January 20, 1998 meeting, the Owasso City Council approved a request to rezone property located within the East Half (E/2) of the Southeast Quarter (SE/4) and Part of the South Half (S/2) of the Northeast Quarter (NE/4) of Section 28, Township 21 North, Range 14 East. The subject property is located south of E. 86th Street North, between N. 129th E. Avenue and N. 145th E. Avenue. This rezoning request provides for a portion of the underlying zoning necessary for the approval of OPUD-98-O1. Attached is a copy of Ordinance No. 569 which formally adopts the City Council's action of January 20, 1998, thus rezoning the subject property from RE (Residential Estates) to RS-1 (Residential Single-Family Low Density). RECOMMENDATION: Staff recommends Council approval of Ordinance No. 569. ATTACHMENTS: 1. Ordinance No. 569 2. Subject Map CITY OF OWASSO ORDINANCE NO. 569 AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ-98-OS CHANGING THE ZONING OF PROPERTY LOCATED WITHIN THE EAST HALF OF THE SOUTHEAST QUARTER (SE/4) AND PART OF THE SOUTH HALF (S/2) OF THE NORTHEAST QUARTER (NE/4) OF SECTION 28, TOWNSHIP 21 NORTH, RANGE 14 EAST, TULSA COUNTY, OKLAHOMA, FROM RE (RESIDENTIAL ESTATES) TO RS-1 (RESIDENTIAL SINGLE-FAMILY LOW DENSITY), AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for rezoning of the property herein described, and, WHEREAS, the Owasso Ciry Council has considered the recommendation of the Owasso Planning Commission and all statements for and against the requested rezoning of application OZ-98-O5. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT Section 1. The zoning classification of the following described property, to wit: A TRACT OF LAND THAT IS PART OF THE EAST HALF OF THE SOUTHEAST QUARTER (E/2 SE/4) AND PART OF THE SOUTH HALF OF THE NORTHEAST QUARTER (S/2 NE/4) OF SECTION TWENTY-EIGHT (28), TOWNSHIP TWENTY-ONE (21) NORTH, RANGE FOURTEEN (14) EAST, OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, SAID TRACT BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEAST CORNER OF SAID S/2 NE/4; THENCE SOUTH 00°13'27" WEST ALONG THE EASTERLY LINE OF THE E/2 SE/4 FOR A DISTANCE OF 2637.02 FEET TO A POINT, SAID POINT BEING THE SOUTHEAST CORNER OF THE E/2 SE/4; THENCE NORTH 89°59'45" WEST ALONG THE SOUTHERLY LINE OF THE E/2 SE/4 FOR A DISTANCE OF 400.00 FEET TO A POINT; THENCE NORTH 00°13'27" EAST PARALLEL WITH THE EASTERLY LINE OF THE E/2 SE/4 FOR A DISTANCE OF 2480.00 FEET TO A POINT; THENCE NORTH 30°20'30" EAST FOR A DISTANCE OF 488.63 FEET TO A POINT; THENCE S 89°44'10" E PERPENDICULAR TO THE EASTERLY LINE OF THE S/2 NE/4 FOR A DISTANCE OF 155.00 FEET TO A POINT ON THE EASTERLY LINE OF THE S/2 NE/4; THENCE SOUTH 00°15'50" WEST ALONG SAID EASTERLY LINE FOR A DISTANCE OF 264.00 FEET TO THE POINT OF BEGINNING; SAID TRACT CONTAINING 1,108,959 SQUARE FEET OR 25.46 ACRES. AND ALSO A TRACT OF LAND THAT IS PART OF THE EAST HALF OF THE SOUTHEAST QUARTER (E/2 SE/4) OF SECTION TWENTY-EIGHT (28), TOWNSHIP TWENTY-ONE (21) NORTH, RANGE FOURTEEN (14) EAST, OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, SAID TRACT BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHWEST CORNER OF SAID E/2 SE/4; THENCE NORTH 00°10'22" EAST ALONG THE WESTERLY LINE OF THE E/2 SE/4 FOR A DISTANCE OF 1770.00 FEET TO A POINT; THENCE SOUTH 89°49'38" EAST PERPENDICULAR TO SAID WESTERLY LINE FOR A DISTANCE OF 350.00 FEET TO A POINT; THENCE SOUTH 00°10'22" WEST PARALLEL WITH SAID WESTERLY LINE OF THE E/2 SE/4 FOR A DISTANCE OF 1768.97 FEET TO A POINT, SAID POINT BEING ON THE SOUTHERLY LINE OF SAID E/2 SE/4; THENCE NORTH 89°59'45" WEST ALONG SAID SOUTHERLY LINE FOR A DISTANCE OF 350.00 FEET TO THE POINT OF BEGINNING; SAID TRACT CONTAINING 619,320 SQUARE FEET OR 14.22 ACRES. be, and the same is hereby rezoned from RE (Residential Estates) to RS-1 (Residential Single-Family Low Density). Section 2. That all ordinances or parts of ordinances in conflict herewith be, and the same, are hereby expressly repealed. PASSED AND APPROVED this 3rd day of February 1998. City of Owasso, Oklahoma Mary Lou Barnhouse, Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D. Cates, City Attorney H MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY COMMiJNiTY DEVELOPMENT DIRECTOR SUBJECT: ORDINANCE NO. 570 DATE: January 21, 1998 BACKGROUND: At the January 20, 1998 meeting, the Owasso City Council approved a request to rezone property located within the Part of the Northwest Quarter (NW/4) and Part of the Northeast Quarter (NE/4) and all of the East Half (E/2) of the Southeast Quarter (SE/4) of Section 28, Township 21 North, Range 14 East. The subject property is located south of E. 86th Street North, between N. 129th E. Avenue and N. 145th E. Avenue. This rezoning request established the supplemental designation of Planned Unit Development on the above described property. Attached is a copy of Ordinance No. 570 which formally adopts the City Council's action of January 20, 1998, thus establishing the supplemental zoning designation of PUD (Planned Unit Development). RECOMMENDATION: Staff recommends Council approval of Ordinance No. 570. ATTACHMENTS: 1. Ordinance No. 570 2. Subject Map CITY OF OWASSO ORDINANCE NO. 570 AN ORDINANCE APPROVING PLANNED UNIT DEVELOPMENT APPLICATION NO. OPUD-98-O1, PROVIDING FOR THE SUPPLEMENTAL DESIGNATION PUD ON A TRACT OF LAND CONTAINING APPROXIMATELY 288.303 ACRES, LOCATED WITHIN PART OF THE NORTHWEST QUARTER (NW/4) AND PART OF THE NORTHEAST QUARTER (NE/4) AND ALL OF THE EAST HALF OF THE SOUTHEAST QUARTER (E/2 SE/4) OF SECTION TWENTY-EIGHT (28), TOWNSHIP TWENTY-ONE (21) NORTH, RANGE FOURTEEN (14) EAST, OWASSO, TULSA COUNTY, OKLAHOMA, AND REPEALING ALL ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for approval of a Planned Unit Development concerning the property herein described, and, WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for and against the- requested approval of OPUD-98-O1, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA; Section 1. That the zoning map of the City of Owasso, Oklahoma be amended to reflect [he supplemental designation of PUD (Planned Unit Development) on the following described property, to wit: A TRACT OF LAND THAT IS PART OF THE NORTHWEST QUARTER (NW/4) AND PART OF THE NORTHEAST QUARTER (NE/4) AND ALL OF THE EAST HALF OF THE SOUTHEAST QUARTER (E/2 SE/4) OF SECTION TWENTY-EIGHT (28), TOWNSHIP TWENTY-ONE (21) NORTH, RANGE FOURTEEN (14) EAST, OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, SAID TRACT BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF SAID NE/4; THENCE SOUTH 00°15'50" WEST ALONG THE EASTERLY LINE OF THE NE/4 FOR A DISTANCE OF 2636.64 FEET TO A POINT, SAID POINT BEING THE NORTHEAST CORNER OF SAID E/2 SE/4; THENCE SOUTH 0°13'27" WEST ALONG EASTERLY LINE OF THE E/2 SE/4 FOR A DISTANCE OF 2637.02 FEET TO A POINT, SAID POINT BEING THE SOUTHEAST CORNER OF THE E/2 SE/4; THENCE NORTH 89°59'45" WEST ALONG THE SOUTHERLY LINE OF THE E/2 SE/4 FOR A DISTANCE OF 1320.52 FEET TO A POINT, SAID POINT BEING THE SOUTHWEST CORNER OF THE E/2 5E/4; THENCE NORTH 0°10'22" EAST ALONG THE WESTERLY LINE OF THE E/2 SE/4 FOR A DISTANCE OF 2640.24 FEET TO A POINT, SAID POINT BEING THE NORTHWEST CORNER OF THE E/2 SE/4; THENCE NORTH 89°51'21" WEST ALONG THE SOUTHERLY LINE OF THE NE/4 FOR A DISTANCE OF 1322.87 FEET TO A POINT, SAID BEING THE SOUTHEAST CORNER OF THE SAID NW/4; THENCE CONTINUING NORTH 89°51'21"WEST ALONG THE SOUTHERLY LINE OF THE NW/4 FOR A DISTANCE OP 1656.66 FEET TO A POINT; THENCE NORTH 0°00'00" EAST AND PARALLEL WITH THE WESTERLY LINE OF THE NW/4 FOR A DISTANCE OP 660.00 FEET TO A POINT; THENCE NORTH 89°51'21" WEST AND PARALLEL WITH THE SOUTHERLY LINE OP THE NW/4 FOR A DISTANCE OF 990.00 FEET TO A POINT ON THE WESTERLY LINE OF THE NW/4; THENCE NORTH 0°00"00° EAST ALONG SAID WESTERLY LINE FOR A DISTANCE OF 1049.92 FEET TO A POINT, SAID POINT BEING 940.00 FEET SOUTH OF THE NORTHWEST CORNER THEREOF; THENCE SOUTH 89°42"44" EAST AND PARALLEL WITH THE NORTHERLY LINE OF THE NW/4 FOR A DISTANCE OF 877.81 FEET TO A POINT; THENCE NORTH 45°00'00" EAST FOR A DISTANCE OF 547.56 FEET TO A POINT; THENCE SOUTH 89°44'53" EAST FOR A DISTANCE OF 1386.13 FEET TO A POINT ON THE EASTERLY LINE OF THE NW/4, SAID POINT BEING 550.00 FEET SOUTH OF THE NORTHEAST CORNER THEREOF; THENCE SOUTH 0°07'18" WEST ALONG SAID EASTERLY LINE FOR A DISTANCE OF 771.63 FEET TO A POINT, SAID POINT BEING THE NORTHWEST CORNER OF THE SOUTH HALF OF THE NORTHEAST QUARTER (S/2 NE/4); THENCE SOUTH 89°47'03" EAST ALONG THE NORTHERLY LINE OF THE SAID S/2 NE/4 FOR A DISTANCE OF 1324.51 FEET TO A POINT, SAID POINT BEING THE SOUTHWEST CORNER OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER (NE/4 NE/4); THENCE NORTH 0°11'34" EAST ALONG THE WESTERLY LINE OF THE NE/4 NE/4 FOR A DISTANCE OF 406.42 FEET TO A POINT; THENCE SOUTH 89°47'03" EAST AND PARALLEL WITH THE NORTHERLY LINE OF THE S/2 NE/4 FOR A DISTANCE OF 715.01 FEET TO A POINT, THENCE NORTH 0°15'50"EAST AND PARALLEL WITH THE EASTERLY LINE OF THE NE/4 FOR A DISTANCE OF 912.66 FEET TO A POINT ON THE NORTHERLY LINE OF THE NE/4; THENCE SOUTH 89°42'46" EAST ALONG THE NORTHERLY LINE OF THE NE/4 FOR A DISTANCE OF 610.00 FEET TO THE POINT OF BEGINNING; SAID TRACT CONTAINING 12,558,464 SQUARE FEET OR 288.303 ACRES. Section 2. The City Council hereby authorizes development upon such tract in accordance with the provisions of the Outline Development Plan of November 12, 1997 (Revised December 15, 1997) submitted with the application, as well as all amendments or modifications thereto, as required by the City Council, same being hereby made a part of such Outline Development Plan and included therewith. Section 3. That all ordinances or parts of ordinances in conflict herewith be, and the same are hereby expressly repealed. PASSED AND APPROVED this 3rd day of February, 1998. Mary Lou Barnhouse, Mayor ATTEST: APPROVED AS TO FORM: Marcia Boutwell, City Clerk Ronald D. Cates, City Attorney MEMORANDUM TO: HONORABLE MA CITY OF OWASSy CITY COUNCIL FROM: SUBJECT: DATE: PHIL LUTZ, P.E. ENGINEERING P CONTRACT AWARD AND APPROVAL OF CHANGE ORDER FY 1997-98 STREET REPAIRS January 26, 1998 BACKGROUND: Council action on September 16, 1997 approved construction of recommended street repair sites throughout the City in conjunction with the FY97-98 Street Division Capital Outlay Program. A total of 39 projects were identified for construction by contract (see Attachment 1). SOLICITATION OF BIDS: The Public Works Engineering Division developed specifications and drawings commensurate with the approved projects. The bid solicitation was structured for each individual site using unit priced bid items. The low bidder would be selected based on the total of all sites. Contract payments will be based on the actual amount of work done at each site based on the bid unit prices for work items. Bids were received on January 8, 1998. A total of four bids were received ranging from $127,617.70 to $192,953.80 (see Attachment 2). The Engineer's Estimate is $102,396.50. The apparent low bid was submitted by Newman Contracting of Glenpool, Oklahoma. Following bid opening, Engineering Division staff analyzed the apparent low bid with respect to the Engineer's Estimate. The analysis indicated that this bid included prices for traffic control during construction (signs, barricades, drums and lights) which far exceeded what is normally charged for such devices. Upon advice from the City Attorney, negotiations were initiated with the apparent low bidder to rectify the difference. As a result, Newman agreed to lower his unit prices for traffic control devices. The resultant change will reduce his bid to $107,029.70. Newman has since confirmed his agreement to the Change Order and the reduced contract amount (see Attachment 3). Therefore, procedurally, the award should be made at Newman's original bid and an immediate change order be issued reducing the contract amount. FUNDING SOURCE The total budget for FY97-98 is $114,000 (Line Item 51-410-5461) with $8,000 reserved for minor street repairs by City forces. Only $6,100 of the reserved funds have been expended, leaving a total of $107,900 for contract work. RECOMII~NDATION• Council Agenda Item #6 Staff requests Council approval for award of the FY1997-98 Street Repairs contract to Newman Contracting, Glenpool, Oklahoma, in the amount of $127,617.70. Council Agenda Item #7 Staff recommends Council approval of Change Order No. 1 to the FY1997-98 Street Repairs contract with Newman Contracting in the amount reducing the contract to $107,029.70 by a decrease of $20,588.00 for rental of signs, barricades, drums and lights. The Change Order will be issued following award of the contract. ATTACfIlVIENTS• 1. FY97-98 Street Repair Projects 2. Bid Tabulation 3, Change Order REPAIR AREA LEGEND 1. 11622 N. 103RD E. AVE. 2 11425 N. 96TH E. AYE. ~ 3. 11017 E. 114TH ST. 4. 10612 E. 112TH PL. ' 5. 112TH PL. • 106TH E. AVE. 6. EYEBROW, 101ST. 8 107TH E. AVE. 7. N. OF 101ST. St. 8 107TH E. AVE. 8. 108TH E. AVE. S. of 101ST. SI'. 9. 10903 E.. 97ST ST. 10. 10809 E. 96TH PL. 11. 306 E. 23RD ST. 12. 302 E. 23RD St. 13. 2305 N. DOGWOOD 14. 406 E. 20TH CT. ' 15. 8910 N. 119TH E. AYE. 16. 8808 N. 119TH E. AVE. 17. 903 N. ASH ~ 18. 112 W. 11TH ST. 19. 1006 N. DOGWOOD 20. 907 N. ELM St. 21. 503 N. DOGWOOD ~ 22 603 E. 3RD CT. 23. 309 N. DOGWOOD ® 24. 76TH St. • PSO BLDG. fi 25. 76TH ST. • SKO BLDG. (RR. COMPANY ) 26. 83RD PL. BETWEEN 118TH 8119TH (ON BRIDGE ) ' 27. 8333 N. 121ST E. AVE. 28. INTERSECTION of 83RD ST. 8116TH E. AVE. 29. 118th E. AVE. BE"IWEEN 81ST 8 8aID ST. 30. IN'T'ERSECTION of 79TH Pi.. 8119TH E. AYE. 31. 7904 N. 121ST'. E. AVE. 32 12306 E. 77TH ST. "' 33. 77TH ST. N. 8126TH E. AVE. 34. 76TH ST. 8 122ND E. AYE. 35. 86TH SI'. N. • 'I'ENN1S OOURTS 36. 86TH SI`. N. EAST of IAA BARN 37. 8221 N. 127TH E. AVE. 38. 8226 N. 125TH E. AVE. ^ 39. 8250 N. 125TH E. AVE. A T?A c h1 W1 E N r 1 e i ~ i~ ii i~ i~ CITY OF OWASSO/OWASSO PUBLIC WORKS AUTHORITY 207 South Cedar PO Box 180 Owasso, Oklahoma 74055 (918) 272-2251 BID DOCUMENTATION Opening Date: January 8 1998 Council/Trustee Approval: Item: 1997-98 Street Repairs Bids Opened By: Marcia Boutwell Number of Bids: 4 Witness: Sheryl Duggan Witness: Bidders AM-RAIL CONSTRUCTION INC, TULSA, OK EMPIRE CONSTRUCTION, JENKS, OK HORIZON CONSTRUCTION CO, OWASSO, OK NEWMAN CONTRACTING, GLENPOOL, OK Certification: I, Marcia ou a ty ~ - _ Documentation is true and correct. - _ } ~ '~ ~ `'~ '-~'_-Ye ~ICI,~ ti ~~ R .A1 F ,~ 1,.t ~' _ G Signature: ~~.` . ~~, i ~; ~~ l --- ~~ ~ ~~~~~~_ ~.~--~-------_~___.-_-~ :1 • ~ s ~ ~?;, Amount of Bid $192,953.80 $136,080.80 $132,262.60 $127,617.70 =~: .~ ~t~~ ••,,~ ' B tw 11 Ci Clerk do hereby certify that to the`'b~~.vf m}~- '`~'~3vWleclge, this Bid ~TTALNMEIJT Z SECTION 00600 CHANGE ORDER PROJECT: FY 1997-98 Street Repairs TO CONTRACTOR: Newman Contracting Company 511 W. 137th Street South Glenpool, OK 74033 CHANGE ORDER NUMBER: 1 DATE: CONTRACT DATE: CONTRACT FOR: Construction of 39 street repair projects The Contract is changed as follows: Revise the contract price for Type III barricades, Type C lights, drums and signs for each project where the aforementioned items appear as follows: Type III barricades from $10.00 per sign day to $5.00 per sign day Type C lights from $5.00 per sign day to $1.00 per sign day Signs from $10.00 per sign day to $5.00 per sign day Drums from $10.00 per sign day to $3.00 per sign day Not valid until signed by the Owner and Contractor The original Contract Sum was $127,617.70 Net change by previously authorized°Change Orders $ 0.00 The Contract Sum prior to this Change Order was $127,617.70 The Contract Sum will be (used) (decreased) (aaebeaged) by this Change Order in the amount of $ 20,588.00 The new Contract Sum including this Change Order will be $107,029.70 The Contract Time will be (increased) (decreased) (unchanged) by ( 0 )days. The date of Substantial Completion as of the date of this Change Order therefore is NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction Change Directive. CONTRACTOR ADDRESS BY DATE OWNER ADDRESS BY DATE CHANGE ORDER 0197 00600 PAGE 1 OF 1 ' MEMORANDUM ' HONORABLE MAYOR AND CITY COUNCIL TO: ~ CITY OF OWASSO C, FROM: F. ROBERT CARR, JR,, P.E. ~ ~./ PUBLIC WORKS DIRECTOR * SUBJECT: APPROVAL OF AGREEMENT FOR ENGINEERING DESIGN SERVICES - U.S. HIGHWAY 169 AND 76TH STREET NORTH INTERCHANGE IMPROVEMENTS DATE: January 28, 1998 BACKGROUND: ' In June 1997, re resentatives of the City of Owasso and the Oklahoma Department of Transportation p ~ (ODOT) met to discuss improvements at the subject intersection. A project was proposed by both parties to achieve realignment of the entrance/exit ramps and service roads at the interchange. In addition, signalization would be relocated to be consistent with the ramp/service road alignment. It was discussed at that time that design, right-of--way acquisition and utility relocation would be the responsibility of the City of Owasso. Funds for engineering were included in the FY97-98 Capital Improvement Fund budget in the amount of $100,000 (line item 81-410-5468). A formal request for funding of the project was sent to ODOT in July 1997 and City of Owasso Resolution No. 97-09 committing to the project was approved by Council on August 19, 1997 and ~ forwarded to ODOT. Staff received official notification in October 1997 that the Transportation Commission approved this project. ENGINEERING PROPOSALS: ~ Staff requested qualification statements on November 14, 1997 from engineering firms capable of providing construction administration and resident inspection services for the wastewater treatment plant improvements. A packet of information was advertised and sent to twenty-five (25) area engineering firms. Responses were received from ten (10) firms. Statements were ranked according '~ to the total number of evaluation points assigned by the Review Committee (consisting of Mayor Barnhouse, Rodney Ray (City Manager), Robert Carr (Public Works Director), Dwayne Henderson (Capital Projects Manager) and Mark Brown (Owasso Citizen and former ODOT Traffic Engineer)). Based upon the initial evaluation, the Review Committee identified The Benham Group, CH2MHi11, Dewberry Design Group and HNTB Corporation as "Qualified and IIighly Responsive Firms". These 1 Page 2 Agreement for Engineering Services four (4) firms were requested to submit a detailed Scope of Services and their proposed fee for final evaluation by the Review Committee. Each firm submitted their detailed scope of services on December 23, 1997. Each submittal was evaluated and ranked by the Review Committee. CH2MHill was selected as the top ranked firm for fee negotiations. For comparison, the fee proposals submitted by each firm are summarized as follows: The Benham Group $165,769 CH2MHill 121,400 Dewberry Design Group 147,839 HNTB Corporation 117,910 Since each proposal fee exceeded our $100,000 budget, the Committee authorized the Public Works Director to negotiate with CH2MHill to reduce the fee. The objective of the negotiation was to reduce the fee toward our budgeted amount without impacting the overall scope of work. ENGINEERING SERVICES AGREEMENT: Staff met with representatives from CH2MIIill on January 26, 1998 to discuss the scope of work and the fee proposal. As a result of the meeting, the fee proposed was reduced to $99,729. An Agreement was drafted and reviewed by the City Attorney. The attached Agreement for Engineering Design Services has been prepared as a result of the review comments. The Agreement is divided into seven (7) work phases as follows: Investigation Predesign Plan-in-hand Design Public Meeting Preliminary Design Final Design Final Revisions PROJECT SCHEDULE: Total Lump Sum $20,504 7,397 24,380 3,117 27,816 9,423 7,091 $99,729 The project design is scheduled to enable ODOT bid letting in July 1999. Milestones in the project are consistent with dates provided by ODOT for FY99-00 funding of construction. FUNDING: As previously stated, funds for engineering were included in the FY97-98 Capital Improvement Fund budget in the amount of $100,000 (link item 81-410-5468). ~, Page 3 ~~ Agreement for Engineeri Services RECOMMENDATION: Staff recommends Council approval and authorization of the Mayor to execute an Agreement fir ~, Engineering Design Services for U.S. Highway 169 and 76th Street North Interchange Improvements with CH2MHill, Inc. in the amount of $99,729. ATTACHMENTS: ~''' 1. Engineering Services Agreement with CH2MHill Agreement for Engineering Services U.S. Highway 169 & 76th Street North THIS AGREEMENT, made and entered into this day of , 199 between the City of Owasso,.Oklahoma, aMunicipal Corporation, of the State of Oklahoma, hereinafter referred to as CITY, and CH2M HILL, INC., hereinafter referred to as ENGIlVEER; WTTNESSETH: WHEREAS, CITY intends to construct improvements to the intersection of U.S. Highway 169 and 76th Street North, hereinafter referred to as the PROJECT; and, WHEREAS, CITY requires certain professional services in connection with the PROJECT, hereinafter referred to as the SERVICES; and, WHEREAS, ENGINEER is prepared to provide such SERVICES; WHEREAS, funding is available for the PROJECT. NOW THEREFORE, inconsideration of the promises contained herein, the parties hereto agree as follows: 1. SCOPE OF PROTECT. The scope of this PROJECT is described in Attachment A, SCOPE OF PROTECT, which is attached hereto and incorporated by reference as part of this AGREEMENT. 2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached hereto and incorporated by reference as part of this AGREEMENT. 3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and incorporated by reference as part of this AGREEMENT. 4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D, COMPENSATION, and further described in Attachment E, FEE/MANHOUR BREAKDOWN, which are attached hereto and incorporated by reference as part of this AGREEMENT. 5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F, which is attached hereto and incorporated by reference as part of this AGREEMENT. 6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES undertaken in a manner consistent with the prevailing accepted standard for similar services with respect to projects of comparable function and complexity and with the applicable laws and regulations published and in effect at the time of TUIJOwASSOl169&76lcorirRncT.ooc performance of the SERVICES. The PROJECT shall be designed and engineered in a good and workmanlike manner and in strict accordance with this AGREEMENT. All engineering work shall be performed by or under the supervision of Professional Engineers licensed in the State of Oklahoma, and properly qualified to perform such Other CITY b i b . ew y ject to rev engineering services, which qualification shall be su than the obligation of the ENGINEER to perform in accordance with the foregoing ~ standard, no warranty, either express or implied, shall apply to the SERVICES to be bilit f it th MENT a y o e su or performed by the ENGINEER pursuant to this AGREE ENGINEER'S work product. ,~ 7. LIMITATION OF RESPONSIBILITY. 7.1. ENGINEER shall not be responsible for construction means, methods, techniques, sequences, procedures, or safety precautions and programs in connection with the PROJECT. ~' 8. OPIlVIONS OF COST AND SCHEDULE. 8.1. Since ENGINEER has no control over the cost of labor, materials, equipment, or services furnished by others, or over contractors', subcontractors', or vendors' methods of determining prices, or over competitive bidding or market conditions, ENGINEER'S cost estimates shall be made on the basis of qualification and experience as a Professional Engineer. 8.2. Since ENGINEER has no control over the resources provided by others to meet construction contract schedules, ENGINEER'S forecast schedules shall be made on the basis of qualification and experience as a Professional ~ Engineer. 9. LIABILITY AND IlVDEMNIFICATION. al liabilit t le in d CITY f if y g aga s rom an y 9.1. ENGINEER shall defend and indemn for damages arising out of the performance of the SERVICES for CITY ~ including but not limited to any claims, costs, attorney fees, or other expenses of whatever nature where such liability is caused by the negligent or omission of ENGINEER or any person or organization for error act , , whom ENGINEER is legally liable. Nothing in this paragraph shall make the ~,,. ENGINEER liable for any damages caused by the CITY or any other Contractor of the CITY. 9.2. ENGINEER shall not be liable to CITY for any special, indirect or consequential damages, such as, but not limited to, loss of revenue, or loss of anticipated profits. 10. COMPLIANCE WITH LAWS. 10.1. In performance of the SERVICES, ENGINEER shall comply with applicable regulatory requirements including federal, state, and local laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall procure the permits, certificates, and licenses necessary to allow ENGINEER to perform the SERVICES. ENGINEER shall not be responsible for procuring permits, certificates, and licenses required for any construction unless such TULIOWASSOl169&76/CONTRACT.DOC responsibilities are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES. 10.2. The ENGINEER shall take the necessary actions to ensure its facilities are in compliance with the requirements of the Americans With Disabilities Act. It is understood that the program of the ENGINEER is not a program or activity of the CITY OF OWASSO. The ENGINEER agrees that its program or activity will comply with the requirements of the Americans With Disabilities Act. Any costs of such compliance will be the responsibility of the ENGINEER. Under no circumstances will ENGINEER conduct any activity which it deems to not be in compliance with the Americans With Disabilities Act. 11. INSURANCE. 11.1. During the performance of the SERVICES under this AGREEMENT, ENGINEER shall maintain the following insurance: 11.1.1. General Liability Insurance with bodily injury limits of not less than $1,000,000 for each occurrence and not less than $1,000,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. 11.1.2. Automobile Liability Insurance with bodily injury limits of not less than $1,000,000 for each person and not less than $1,000,000 for each accident and with property damage limits of not less than $100,000 for each accident. 11.1.3. Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $100,000 for each occurrence. 11.1.4. Errors and Omissions Insurance to remain in effect during the PROJECT and the term of any legal liability. Errors and Omissions coverage to be for a minimum of $500,000, deductibles subject to approval. 11.2. ENGINEER shall furnish CITY certificates of insurance which shall include a provision that such insurance shall not be canceled without at least 30 days written notice to the CITY. 12. .OWNERSHIP AND REUSE OF DOCUMENTS. 12.1. All documents, including original drawings, estimates, specifications, field notes and data shall become and remain the property of the CITY. 12.2. CTTY'S reuse of such documents without written verification or adaptation by ENGINEER for the specific purpose intended shall be at CITY'S risk. 13. TERMINATION OF AGREEMENT. 13.1. The obligation to continue SERVICES under this AGREEMENT may be terminated by either party upon fifteen days written notice in the event of TUUOwasso/169&76/corrTancT.ooc ie i~ substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. 13.2. CITY shall have the right to terminate this AGREEMENT, or suspend performance thereof, for CTTY'S convenience upon written notice to ENGINEER; and ENGINEER shall terminate or suspend performance of SERVICES on a schedule acceptable to CITY. In the event of termination or suspension for CTTY'S convenience, CITY shall pay ENGINEER for all SERVICES performed in accordance with provisions of Attachment D, COMPENSATION. Upon restart of a suspended project, payment shall be made to ENGINEER in accordance with Attachment D, COMPENSATION. 14. NOTICE. 14.1. Any notice, demand, or request required by or made pursuant to this AGREEMENT shall be deemed properly made if personally delivered in writing or deposited in the United States mail, postage prepaid, to the address specified below. To ENGINEER: CH2M HILL, Inc. 502 South Main, Suite 400 Tulsa, Oklahoma 74103 Attention: Jerry Farrar To CITY: CITY OF OWASSO, OKLAHOMA P.O. Box 180 r Owasso, Oklahoma 74055 Attention: F. Robert Can, Jr. 14.2. Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of ENGINEER and CITY. 15. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered to be in default of this AGREEMENT if delays in or failure of performance shall be due to forces which are beyond the control of the parties; including, but not limited to: ~, fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage; inability to procure permits, licenses, or authorizations from any state, local, or federal agency or person for any of the supplies, materials, accesses, or services required to be provided by either CITY or ENGINEER under this AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial ^ restraint. ~ 16. SEVERABILTTY. If any portion of this AGREEMENT shall be construed by a court of competent jurisdiction as unenforceable, such portion shall be severed herefrom, and the balance of this AGREEMENT shall remain in full force and effect. 17. INTEGRATION AND MODIFICATION. This AGREEMENT includes Attachments ' A, B, C, D, E, and represents the entire and integrated AGREEMENT between the Parties; and supersedes all prior negotiations, representations, or agreements pertaining to the SCOPE OF SERVICES herein, either written or oral. This TUUOwnsso/169&76/cormu~cT.ooc AGREEMENT may be amended only by a written instrument signed by each of the Parties. 18. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the Architect/Engineer and the CITY over the interpretation or application of the terms of this AGREEMENT, the matter shall be referred to the City's Director of Public Works for resolution. If the Director of Public Works is unable to resolve the dispute, the matter may, in the Director's discretion, be referred to the City Manager for resolution. Regardless of these procedures, neither party shall be precluded from exercising any rights, privileges or opportunities permitted by law to resolve any dispute. 19. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to this AGREEMENT, provided that nothing contained in this paragraph shall prevent ENGINEER from employing such independent consultants, associates, and subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the performance of the SERVICES hereunder. 20. APPROVAL. It is understood and agreed that all work performed under this AGREEMENT shall be subject to inspection and approval by the Public Works Department of the City of Owasso, and any plans or specifications not meeting the terms set forth in this AGREEMENT will be replaced or corrected at the sole expense of the ENGINEER. The ENGINEER will meet with the City staff initially and monthly thereafter and will be available for public meetings and/or City of Owasso presentations. 21. KEY PERSONNEL. ENGINEER has designated Kenneth Hill, P.E., as Project Manager in the performance of the SERVICES hereunder. ENGINEER agrees that no change will be made in the assignment of this position without prior approval of CITY. T U UO WASSO/169&76/CONTRACT. DOC i~ ~~ ~i ~ ~ IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Mayor of the City of Owasso. APPROVED: CH2M HILL, Inc. Murry L. Fleming, Vice President Date CITY OF OWASSO, OKLAHOMA City Clerk Mayor Date APPROVED AS TO FORM: City Attorney TUL/OWASSO/169&76/CONTRACT.DOC s Agreement for Engineering Services U.S. Highway 169 & 76th Street North Compensation Attachment A SCOPE OF PROTECT. The PROJECT shall consist of improvements to the entrance/exit ramps and service roads at U.S. Highway 169 & 76th Street North and improvements along 76th Street North between the intersections of the ramps and frontage roads, and the necessary rehabilitation of the existing pavement. These improvements to include realignment of the entrance/exit ramps and service roads, including traffic signal relocations and modifications of the intersections of 76th Street North with these ramps/ service roads. It is expected that there shall be one construction contract which must be entered into in order to bring this PROJECT into being. Included maybe services and/or construction contracts for engineering, right-of-way acquisition, utility relocations, etc. TUUOWASSO/169&76/ATTACH_A.DOC A_1 A reement g for Engineering Services City of Owasso, Oklahoma ' U.S. Highway 169 & 76th Street North Scope of Services ' Attachment 6 The services to be performed by the ENGINEER under this AGREEMENT will consist of ' three phases, as stated below. Further, it is understood and agreed that the date of beginning, rate of progress, and the time of completion of the work to be done hereunder ~ are essential provisions of this AGREEMENT; and it is further understood and agreed that the work embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and after receipt of a Notice to Proceed. It is further understood that the PROJECT will be designed and constructed in accordance with Oklahoma Department of Transportation (ODOT) criteria and specifications for construction. The Basic Services of ENGINEER include, but are not necessarily limited to, the following ~ tasks: • Designate a representative to coordinate all information between ENGINEER and CITY. • Perform necessary surveys and investigations for the PROJECT. • Prepare all drawings in conformance with CITY and ODOT requirements. Construction plans shall be prepared in metric dimensions. • Provide assistance to the CITY as liaison with ODOT in matters related to the PROJECT. 1.0 Investigation 1.1 Attend initial design workshop with CITY and ODOT to review general project requirements, establish critical design parameters, and discuss scheduling of the project. 1.2 Collect and review available documents pertaining to the project and site, including but not limited to record drawings, utility plans, accident records, and other pertinent documents provided by the CITY and/or ODOT. 1.3 Existing right-of-way and abutting ownerships will be researched and information provided on the drawings. 1.4 Design and topographic surveys will be performed to establish design/construction ' horizontal and vertical control points. Surveys will also include ground and aerial surveys to reflect planimetrics, utilities, drainage structures, and right-of-way. The horizontal and vertical control will be set in a manner to allow the contractor to use ' these same points during construction. TuUownss01169&76/ArrACH_B.ooc B-1 1.5 Conduct traffic counts, including 16-hour traffic volumes on 76th Street North, entrance/exit ramps and service roads, and turning movement counts at four intersections-76th Street North at the ramps and service roads. 1.6 An inventory of equipment will be conducted of the existing traffic signal system and controls for both intersections. 1.7 Existing utilities will be located by field surveying, including "potholing' when required, to determine the horizontal and vertical location of affected utilities. Potholing will be coordinated with the CITY and/or ODOT. ENGINEER will coordinate with other utility owners in obtaining utility locations, including "potholing." 1.8 Review accident history. Accident records will be furnished by ODOT and CITY. 2.0 Predesign 2.1 Develop Conceptual Layout of possible intersection improvements. The Conceptual Layout will be a single-line drawing overlaying the existing intersection. The approximate limits of the project will be: 76th Street North, from the frontage road on the west side of U.S. Highway 169 intersecting with 76th Street North to the frontage road on the east side of U.S. Highway 169 intersecting with the 76th Street North and U.S. Highway 169 -all of the area within the existing highway right-of- way from 500 feet beyond the gore nose of the four entrance/exit ramps, including the acceleration or deceleration lane, to 76th Street North (not including the mainline U.S. 169). Reconstruction of the existing pavement on 76th Street North will be evaluated. Current ODOT criteria and standards will be used for design. 2.2 Projected traffic volumes for the selected design year will be developed from existing traffic count information obtained during the Investigation Phase. 2.3 Develop conceptual level construction cost estimate of improvements. 2.4 Prepare a Predesign Report, including conceptual layout and construction cost estimate. 2.5 ENGINEER will conduct a meeting with the CITY and ODOT to present the Conceptual Layout and discuss work completed in the Investigation Phase. ENGINEER will present a report including the recommended layout and a conceptual cost estimate of the improvements. Boring locations for°geotechnical investigation will be determined at this meeting. 3.0 Plan-In-Hand Design 3.1 Modifications to the recommended layout resulting from the Predesign Meeting will be incorporated into the base plan for the plan-in-hand design and development of construction drawings. TuUOwASSO/169&761ATTACH_B.DOC B-2 3.2 The plan-in-hand design will include: • Typical Pavement Sections • Intersection Geometry • Horizontal and Vertical Alignments • Grading Plan • Drainage Plan • Traffic Signal Plan • Wiring Diagrams • Phasing Diagrams • Preliminary Signing and Pavement Marking Plan • Utility Plan • Preliminary Pay Quantities Prepare construction drawings in accordance with ODOT criteria and format. 3.3 Coordinate geotechnical investigation, including soil and pavement borings. The results will be presented in a report consisting of subsurface exploration, laboratory testing data, and pavement design recommendations from a qualified geotechnical testing company. 3.4 Evaluate the condition of the existing pavement to verify existing pavement structure or base stability. ENGINEER will perform a visual inspection of the existing pavement and review the pavement borings to determine the extent of pavement replacement and/or rehabilitation. 3.5 Evaluate the condition of the existing traffic signal equipment in consideration of relocating or replacing the equipment in the design of the new signal system. 3.6 Coordinate or sequence the two signalized intersections by programming the controller in the design of the signal system. The OPTICOM priority control system, which provides right-of-way pre-emption for emergency vehicles, will be included in the design. 3.7 Evaluate storm sewer/drainage system within the project limits. The adequacy of existing drainage channels upstream and downstream of this project will not be evaluated. 3.8 Temporary construction easements, and permanent rights-of-way needed for the construction of this project will be shown on the Plan-in-Hand plans. 3.9 ENGINEER will prepare a detailed estimate of construction cost. 3.10 Conduct an internal Quality Assessment/Quality Control (QA/QC) review. Following this review and any resulting modifications, the Plan-In-Hand plans will be submitted to the CITY and ODOT for review along with aPlan-In-Hand estimate of construction cost. 3.11 Plan-In-Hand. Representatives of the project team including the project manager will be present during the Plan-In-Hand review meeting and field inspections with TU LIOWASSO/169&76/ATTACH_B.DOC B-3 the CITY and ODOT. ENGINEER will prepare minutes of the meeting and disseminate to all attendees. 4.0 Public Meeting 4.1 At the CTTY's request, CH2M HILL will conduct a public meeting to present an overview of the project and answer questions. Displays of the project will be prepared for the presentation that show the major aspects of the project. A summary of the meeting will be transcribed and provided to the CITY and ODOT. 5.0 Preliminary Design 5.1 Following the Plan-In-Hand review, Preliminary Design will be prepared. Modifications and comments from the Plan-In-Hand review will be incorporated into the design and construction plans, and the Preliminary Design completed. 5.2 Conduct additional field investigations, including field surveys, as .required to complete Preliminary Design. 5.3 The following drawings will be developed, as a minimum. • Title Sheet • Pay Quantities and Notes • Pavement Typical Section Sheet • Right-of-Way Map • Utility Relocation Sheet • Plan and Profile Sheets • Construction Sequence and Traffic Control Plan • Drainage Plan and Details • Storm Sewer Plan and Profile Sheet • Pavement Marking and Signing Plan • Signalization Plan • Signal Phasing and Sequencing • Signal Wiring Diagram • Decorative Fence Relocation Plan and Details • Miscellaneous and Standard Details • Cross Sections ODOT standard construction details as required will be referenced on the Title Sheet. ODOT standard specifications will be referenced for use on this project. 5.4 Prepare detailed traffic control plans for each phase of construction. Access to businesses will be maintained at all times. 5.5 Legal descriptions of any right-of-way needs for the project will be prepared and submitted to the CITY and ODOT. Proposed permanent and temporary rights-of- way will be shown on the plans. Legal descriptions and parcel maps of proposed rights-of-way will be prepared and provided to the CITY and ODOT for acquisition. Copies of the deeds for such properties and other supporting documentation will also be provided. TUL/OWASSO/169&76/ATTACH B.DOC B-4 5.6 Prepare a utility plan identifying utilities that have a potential for conflict with construction of the proposed improvements. 5.7 ENGINEER will assist the CITY in coordinating the relocation of those utilities in conflict with the proposed construction. ENGINEER will conduct a meeting of affected utility providers to receive input in regard to the relocation of facilities and projected schedule. 5.8 ENGINEER will coordinate with the CITY and ODOT and prepare necessary environmental documentation for FHWA clearances and approval. 5.9 ENGINEER will prepare an updated estimate of construction cost. 5.10 An internal QA/QC review will be conducted by a senior engineer of ENGINEER. Following this review and any resulting modifications, the Construction Documents will be submitted to the CITY and ODOT for review. 5.11 ENGINEER will furnish the requested number of copies of Preliminary Plans to the CITY and ODOT for review. 6.0 Final Design 6.1 Following the Preliminary Design review, the Final Design documents will be prepared. During this phase modifications and comments from the Preliminary Design review will be incorporated into the design and construction plans. 6.2 Conduct final field investigations, including additional field survey, as required to complete the Final Design. 6.3 ENGINEER will prepare an updated estimate of construction costs. 6.4 ENGINEER will furnish the requested number of copies of Final Plans to the CITY and ODOT for review. 7.0 Final Revision 7.1 Following receipt of final review comments, final revisions to the Contract Documents will be made as appropriate. 7.2 ENGINEER will prepare an updated estimate of construction cost. 7.3 An internal QA/QC review will be conducted by a senior engineer of ENGINEER. Following this review and any resulting modifications, the Construction Documents will be submitted to the CITY and ODOT for review. 7.4 Original tracings will be submitted to ODOT along with special provisions, special conditions and special technical specifications, as required, for bidding. 7.5 ENGINEER will furnish the CITY one set of final drawings on mylar reproducible media and electronic files on disk in AutoCAD Release 13 format. TUUOWASSO/169&76/ArrACH_B.DOC B-5 Construction No construction services are in included in this Scope of Services. Schedule The conceptual layouts and Predesign Report will be presented within 30-calendar days following the Notice to Proceed. Plan-In-Hand Plans will be submitted within 90-calendar days following the Predesign Meeting. Preliminary Plans will be submitted for review within 75-calendar days following receipt of Plan-In-Hand comments. Final Plans will be submitted for review within 45-calendar days following receipt of Preliminary review comments, Final Original tracings will be submitted to ODOT within 30-calendar days following receipt of Final review comments. The first Public Meeting should be held within 30-calendar days following the Plan-In-Hand, or as directed by the CITY. TUUOWASSO/169&76/ArrACH_B.DOC g.s i~ Agreement for ' Engineering Services U.S. Highway 169 & 76th Street North * Responsibilities of the City Attachment C RESPONSIBILITIES OF THE CITY. The CITY agrees: 1.0 Reports, Records, etc. To furnish, as required by the work, and not at expense to the ENGINEER: ' 1.1 Records, reports, studies, plans, drawings, and other data available in the files of the CITY which maybe useful in the work involved under this AGREEMENT. 1.2 Standard construction drawings and standard specifications. 2.0 Access. To provide access to public and private property when required in ~ performance of ENGINEER's services. 3.0 Staff Assistance. Designate in writing a person to act as its representative in respect to the work to be performed under this AGREEMENT, and such person shall have complete authority to transmit instructions, receive information, interpret and define CrrY'S policies and decisions with respect to materials, equipment, elements and systems pertinent to the services covered by this AGREEMENT. 3.1 Furnish staff assistance in locating, both horizontally and vertically, existing CITY owned utilities and in expediting their relocation as described in Attachment B. Further, CITY will furnish assistance as required in obtaining locations of other utilities, including "potholing". 3.2 Furnish legal assistance as required in the preparation of construction and other supporting documents. 4.0 Review. Examine all studies, reports, sketches, estimates, specifications, drawings, proposals and other documents presented by ENGINEER and render in writing decisions pertaining thereto with a reasonable time so as not to delay the services of ENGINEER. TUL/OWASSO/169&76/ATTACH_C.DOC C-1 Agreement for Engineering Services U.S. Highway 169 & 76th Street North Compensation Attachment D COMPENSATION. The CITY agrees to pay, as compensation for services set forth in Attachment B, a total lump sum fee of Ninety-nine Thousand Seven Hundred Twenty-nine Dollars ($99,729). ENGINEER shall submit monthly invoices based upon the proportion of the total services actually completed at the time of billing. Invoices are due. and payable within 30-calendar days at receipt by the City. The maximum amount to be billed for each phase of work is as follows: Task 1 Investigation $20,504 Task 2 Predesign 7,397 Task 3 Plan-In-Hand Design 24,380 Task 4 Public Meeting 3,117 Task 5 Preliminary Design 27,816 Task 6 Final Design 9,423 Task 7 Final Revisions 7.091 Total $99,729 TUUOWASSO/169&76/ATTACH_D.DOC D-t ' MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: SHERRY BISHOP FINANCE DIRECTOR SUBJECT: COMPUTERIZATION PROJECT BUDGET DATE: January 30, 1998 BACKGROUND• The FY 1997-98 Capital Improvements Fund Budget contains $625,000 for a computerization project. The Management Information Systems Director has been hired with the responsibility for the acquisition, implementation and maintenance of a computer system network. During the initial acquisition and implementation stages of the project, funding for this position is proposed to come from the project budget. The MIS position would be phased in to the General Fund operating budget during the next fiscal year. Salaries and benefits for the MIS position would be paid directly from the General Fund Managerial Department with a transfer from the Computerization Project budget to reimburse actual expenses. Projected cost of funding this position for the remainder of this fiscal year is $30,000. Both the General Fund Budget and the Capital Improvements Fund Budget would be amended. RECOMMENDATION: Staff recommends approval of an amendment to the Capital Improvements Fund Budget decreasing the expenditure for the computerization project by $30,000 and increasing a transfer to the General Fund by $30,000; and an amendment to the General Fund budget increasing the expenditure for the Managerial Department Personal Services by $30,000 and increasing a transfer from the Capital Improvements Fund by $30,000. ATTACHMENT: Capital Improvements Fund Budget CAPITAL IMPROVEMENT FUND APPROVED BUDGET* FY 1997-98 PROJECTED BEGINNING FUND BALANCE (7-1-1997 PROPOSED REVENUE & TRANSFER IN Interest 60,000 Transfer from OPWA Sales Tax Fund 760,271 PROPOSED EXPENDITURES & TRANSFER OUT 81-210-5441 Computerization 81-410-5462 86th Street -Cedar to Main 81-610-5461 Sports Park 81-420-5461 Hale Acres Drainage Project 81-410-5467129th E Ave Overlay 81-410-5430 Highway 169 Enhancement 81-410-5468 76th Street & Hwy 169 Redesign Engr 81-410-5465 96th & Garnett Signalization 81-310-5461 Firearms Range 81-210-5420 City Hall Renovation 81-900-5691 Transfer to Sales Tax Fund 625,000 153,250 87,325 17,380 30,000 25,000 100,000 7,567 29,876 117,370 500,000 f:;::;::;;; ::... PROPOSED NET 892,695 872,497 PROJECTED ENDING FUND BALANCE (6-30-1998) $20,198 *Approved Budget amended as of December 22, 1997 MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: SHERRY BISHOP FINANCE DIRECTOR ~ SUBJECT: BOND PROJECTS FUND DATE: January 30, 1998 BACKGR On October 14, 1997, the citizens of Owasso approved Ordinance #553 amending the sales tax ordinance and approving projects. Projects and funding sources were listed on "Exhibit A" of the ordinance. In order to create a record that best demonstrates compliance with the sources and uses of funds specified in Ordinance #553 and Exhibit A (see attachment), staff proposes to establish a new accounting fund of the City, the Bond Projects Fund. Funding for these projects comes from three different sources: Revenue Bonds (to be issued this year), the OPWA Sales Tax Capital Future Fund account, and the Capital Improvements Fund. Accounting for all of the projects in the "Bond Projects Fund," will necessitate transferring all of the funding sources to the new Bond Projects Fund. Aggregating the various monies into one Fund will require several actions: • Establish the Bond Projects Fund, • Approve a Bond Projects Fund budget, • Transfer the Capital Future Fund account, • Transfer the 86th Street reserves (Capital Improvements Fund), • Transfer the existing allocation for City Hall (Capital Improvements Fund), • Amend all affected budgets. BOND PROJECTS FUND BUDGET: Staff is proposing the use of aProject-Length Budget as well as a Fiscal Year budget for this fund. The project-length budget allows Council to authorize all of the projects as approved by the voters. The Fiscal Year Budget allows Council to approve a budget limited to the revenues available during the current fiscal year. Use of aProject-Length Budget will enable reporting on these projects on a "from inception" basis in addition to the traditional fiscal year basis. Proposed "Total Revenue" for the Bond Projects Fund, Project-Length Budget is $9,999,000. (See Attachment.) This is $16,000 more than estimated in Ordinance #553, Exhibit A. That difference represents "existing monies already allocated to City Hall" (now the Police Station Project) exceeding the $100,000 estimate. Other differences between the proposed revenue budget and Exhibit A are due to modifications made in December to refund the 1988 Revenue Bonds. (Proceeds of the Revenue Bonds increased by $500,000 and reserves on hand decreased by $500,000.) Proposed "Total Expenditures" for the Bond Projects Fund, Project-Length Budget is $9,999,000. This total includes the $9,721,000 Exhibit A projects plus the above mentioned $16,000 and another $262,000 which was unspecified in Exhibit A. Proposed budgets for the streets and facilities projects have been reduced by $142,000 to bud eg_t separately for en ig_neering services through the end of fiscal year 2000. (Engineering budget is allocated 80% to streets and 20% to facilities projects.) Salaries for engineering services actually will be paid from the General Fund Engineering Department. The General Fund will be reimbursed by a monthly transfer from the Bond Projects Fund. Staff is recommending authorization to establish the Bond Project Fund and approval of the attached budget. OPWA SALE5 TAX CAPITAL FUTURE FUND ACCOUNT: Ordinance #553 amended the purpose of the City's one percent sales tax.. Section 4 of the ordinance states, "...the amounts in the OPWA Capital Future Fund accumulated to date, plus those amounts to be accumulated through June 30, 2001, shall be immediately available to fund those projects listed on Exhibit "A" hereto...." Staff is recommending approval of an amendment to the budget and authorization to transfer the existing balance of $1,150,161.56 from the OPWA Sales Tax Capital Future Fund account to the Bond Projects Fund. Staff is also recommending authorization to make monthly transfers of fifteen percent (15 %) of one percent sales tax to the Bond Projects Fund. 2 CAPITAL IMPROVEMENTS FUND: The current Capital Improvements Fund budget includes unencumbered funds of $153,000 for ' the 86th Street & Main Intersection project and $116,000 for City Hall renovation. These items are listed in the estimated funding sources on Exhibit A of Ordinance #553. Staff is recommending amendments to the Capital Improvements Fund budget and authorization to transfer $269,000 to the Bond Projects Fund. RECOMMENDATION: Staff recommends Council approval of the following: Establish the Bond Projects Fund. Approve the Bond Projects Fund Project-Length and Fiscal Year Budgets (attached). Approve an amendment to the Capital Improvements Fund budget decreasing the appropriation for project expenditures by $269,000 and increasing a transfer to the Bond Projects Fund by $269,000. Approve an amendment to the General Fund budget increasing the appropriation to the Engineering Department, Personal Services expenditures by $30,100 and increasing a transfer from the Bond Projects Fund by $30,100. Staff recommends OPWA Trustee approval of the following: Approve an amendment to the OPWA Sales Tax Capital Future Fund account budget increasing the appropriation to transfer $1,150,162 to the Bond Projects Fund. Approve a transfer of $1,150,161.56 from the OPWA Sales Tax Capital Future Fund account to the Bond Projects Fund. Approve monthly transfers of those amounts (15% of one percent of the sales tax) to be accumulated through June 30, 2001 to the Bond Projects Fund. ATTACHMENTS: ~ Ordinance No. 553 Exhibit "A" Bond Projects Fund Proposed Budget 3 ORDINANCE N0. ~~ ORDINANCE AMENDING ORDINANCE NO. 326 DATED APRIL 19, 1983, AS AMENDED BY AMENDED ORDINANCE N0. 326 DATED MAY 5, 1983, AS FURTHER AMENDED BY ORDINANCE N0. 395 DATED AUGUST 18, 1988; AMENDING THE PURPOSE OF THE ONE PERCENT (1%) SALES TAX LEVIED BY ORDINANCE N0. 326, AS PREVIOUSLY AMENDED; ESTABLISHING EFFECTIVE DATE OF THIS ORDINANCE; AND CONTAINING OTHER PROVISIONS RELATED THERETO. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA: Sec~.,'o~n 1. 8mendmen~ of Prior Ordinance. That Ordinance No. 326 of the City of Owasso, Oklahoma (the "City") dated April 19, 1983, as heretofore amended by Amended Ordinance No. 326 of the City dated May 5, 1983, and as further amended by Ordinance No. 395 of the City dated August 18, 1988 (collectively, the "Prior Ordinance") is hereby amended by deleting Section 4 of the Prior Ordinance pertaining to the purpose of the Ordinance and said Section 4 is replaced in its entirety with the following; °Section 4. P~pose. It is hereby declared to be the purpose of this Ordinance to provide revenues to finance or fund capital projects and related costs only; said projects to be reviewed by the Capital Improvements Committee, approved by the City Council, with oversight given by the Citizens' Watchdog Committee established by the City Council, and subject to competitive bidding as required by law. Specifically, the revenues shall be used (i) to pay the principal and interest requirements on The Owasso Public Works Authority's Public Improvement Revenue Bonds, Series 1988 issued in the original principal amount of $6,100,000 and/or the Authority's Public Improvement Revenue Bonds to be issued in the original principal amount of not to exceed $8,500,000, or any indebtedness issued to refund said bond issues, (ii) after paying debt service on the referenced bond issues, for making deposits in an amount equal to fifteen percent (15%) of the proceeds of said one percent (1%) sales tax to the Capital Future Fund of the City for the purposes of funding future capital improvement projects of Che City as authorized by the voters of said City in an election called for that purpose, provided that the amounts in the Capital Future Fund accumulated to date, plus those amounts to be accumulated through June 30, 2001, shall be immediately available to fund those projects listed on Exhibit "A" hereto, and (iii) to f inance or fund other capital projects reviewed by the Capital Improvements Committee, approved by the City Council, with oversight given by the Citizens' Watchdog Committee established by the City Council. Any additional indebtedness, except as referenced above, incurred by the City and/or the Authority utilizing the proceeds of said one percent (1%) sales tax must be approved by a majority of the registered, qualified ~ voters of the City, voting at periodic elections for such purposes. Because the project costs and the sources of revenue referenced on Rxh;bit_"A" involve estimates and projections, the City Council based upon a recommendation from the Capital Improvements Committee is authorized to ~' add to those capital projects listed or to delete and/or modify individual projects based upon actual project ~ costs and revenue receipts." SACtiOn 2. Effe~r;Ve Date. The provisions of this Ordinance '* No. 553 shall be effective on October 14, 1997 subject to approval by a majority of the registered voters of the City voting on the same in the manner prescribed by law. ~~~ion 3. grov~s~ons of Prior Ordinance Unaffected. Except ~ as amended herein, the provisions of the Prior Ordinance shall remain in full force and effect. PASSED AND APPROVED this 11th day of August, 1997. CITY OF OWASSO, OKLAHOMA BY Mary Lou Barnhouse, Mayor ( SEAL ) ATTEST By Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D. Cates, City Attorney 2 Fxhib~t "A" The projects to be funded and the total estimated cost of said projects are set forth below: STREETS: A. 86th St (Cedar to Main) Improvements (4 lane) B. 86th & Mingo Intersection C. 76th & 129th Intersection D. 116th & Garnett Intersection E. 86th & 145th Intersection F. Signalize 86th & 123rd G. Resurface N Main (1st to 9th) H. Resurface Atlanta (3rd to 11th) I. Resurface Carlsbad (3rd to 5th) J. Resurface 11th St (Main to Cedar) K. Resurface 129th E Ave (High School to 93rd) L. Resurface 86th (Main to 97th E Ave) M. Right-of-Way & Utility Relocation (76th & 169) TOTAL STREETS $6,021,000 FACILITIES: A. Renovate City Ha11 for Police Department B. Replace Roof & Carpet in Community Center C. Construct City Hall Facility TOTAL FACILITIES $3,200,000 SPORTS PARK DEVELOPMENT: A. Parking Lot Extension B. Second Restroom (soccer) C. Construction of FourPlex Field D. Construction of Soccer Field TOTAL SPORTS PARK $ 500.000 TOTAL ALL PROJECTS $9.721,000 NOTE: There has been discussion that consideration should be given to the acquisition of at least 50 acres of property suitable for industrial development. Cost of acquiring such property would be between $200,000 and $350,000, depending upon location and access to utilities. While it appears that there is considerable interest and support for such a project, there is a belief that earmarking the land acquisition as a project, without the resources necessary to develop the property, might not be in the best interest of the community. Therefore, the proposed funding sources total $262,000 Exhibit A - 1 more than the total project costs, leaving excess potentially available for land acquisition at a later date. The estimated funding sources for the above referenced projects are set forth below: A. Revenue Bonds (Net) $6,960,000 ($8,000,000 Gross) B. Interest on Bond Reserves & Construction Account $ 100,000 C. Capital Future Fund Account (As of 6/30/98) $1,239,000 D. Annual Appropriation to Capital Future Fund (next three fiscal years) $ 931,000 E. 86th Street Reserves on Hand $ 653,000 F. Existing monies already allocated to City Hall S 100 000 $9,9$3,000 ^ Exhibit A - 2 BOND PROJECTS FUND PROPOSED PROJECT-LENGTH BUDGET FY 1997-98 Project-Length Budget PROJECTED BEGINNING FUND BALANCE 7-1-1997 $0 PROPOSED REVENUE Proceeds of 1998 Revenue Bonds 7,460,000 Transfer from Sales Tax Capital Future Fund 2,170,000 Transfer from Capital Improvements Fund 269,000 Interest 100,000 y'•!.;rr;;•;.:•s::.:srr.ir:.::::<.;;.:.:<.:::o:o:.:•;•:: ay: ;..;.:;.?: ~a:;.t:t,::;,;,,yn..,:i;.r.; ....::...: t ... f... . ~: PROPOSED EXPENDITURES & TRANSFER OUT Street Projects 5,907,000 Facilities 3,188,000 Sports Park 500,000 Contengency/Other Projects 262,000 Transfer to General Fund (Engineering Salaries) 142,000 ... „. :...• .•. ::• . •.~' ... •i{. PROPOSED NET 0 Fiscal Year Budget $0 7,460,000 1,255,000 269,000 20,000 5,473,900 3,000,000 500,000 0 30,100 ~r,.;.;.,,.;:::..;~:g ,.;;...... ,..;; , 0 PROJECTED ENDING FUND BALANCE 6-30-1998 $0 $0