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HomeMy WebLinkAbout1998.02.17_City Council Agenda PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: February 17, 1998 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, February 13, 1998. Marcia utwell, City Jerk AGENDA 1. Call to Order 2. Invocation Pastor Jim Rawls Cornerstone Baptist Church 3. Flag Salute 4. Roll Call 5. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non-debatable. A. Approval of the Minutes of February 3, 1998 Regular Meeting and February 10, 1998 Special Meeting. Attachment #5-A B. Approval of Claims. Attachment #5-B Owasso City Council February 17, 1998 Page 2 6. Request By Citizen to Address the Cit Council. Y Mr Eddie Boback Attachment #6 Mr Boback has provided the City Clerk with a written request to address the Council. 7. Consideration and Appropriate Action Relating to Ordinance #571, an Ordinance Repealing the Collection of a Three Percent (3 %) 911 Service Fee, and Adopting a Revised Service Fee of Five Percent (5 %). Chief Alexander Attachment #7 The staff recommends Council adoption of Ordinance #571, repealing Section 13-604 of the Code of Ordinances, and adopting a revised Section 13-604 Service Fee on Tariff on Telephone Service. 8. Consideration and Appropriate Action Relating to a Request for City Council Authorization "~ to Solicit Bids for the Construction of a Parking Lot at the Owasso Sports Park. Mr Rooney Attachment #8 -~~~ Bid documents for the construction of a parking lot at the Owasso Sports Park have been developed, and the staff will recommend Council authorization to advertise for bids for that project. ,~, 1 ' Owasso City Council February 17, 1998 _ Page 3 9. Consideration and Appropriate Action Relating to Ordinance #299 Amended, an Ordinance Amending a Legal Description Contained in Ordinance #299. Mr Rooney Attachment #9 The staff will recommend Council approval of Ordinance #299 Amended, correcting a scriveners error contained in a legal description of a previously approved annexation (Ordinance #299). 10. Consideration and Appropriate Action Relating to Council Authorization of a Work Payment ~ Agreement with PSO for Street Lighting on 96th Street North. Mr Lutz Attachment # 10 1 1 The staff will recommend Council approval of an work payment agreement with PSO for five (5) steel light poles in place of wood poles on 96th St N west of Highway 169, in an amount not to exceed $11, 346. 11. Consideration and Appropriate Action Relating to a Request for an Amendment to the General Fund Street Department Budget. Ms Bishop Attachment #11 The staff will recommend City Council action to approve an amendment to the General Fund Street Department budget, increasing expenditures in the Street Lighting line item by $11,346. Owasso City Council February 17, 1998 Page 4 12. Report from City Manager 15. Unfinished Business 16. New Business 1 1 1 1 Owasso City Council February 17, 1998 Page 5 17. Consideration and Appropriate Action Relating to a Request for an Executive Session for the Purpose of Discussing Negotiations Between the City of Owasso and the IAFF (Firefighters); Such Executive Session Provided for into O.S. 25, Section 307(B)(2). Mr Ray - Attachment # 17 _ The City Manager may request Council approval of an executive session to discuss negotiations with the IAFF for FY 1998-99. 18. Consideration and Appropriate Action Relating to a Contract Between the City of Owasso and the IAFF Local #2789 (Firefighters). Mr Ray Attachment # 18 Enclosure The staff will recommend City Council approval of a contract between the City and IAFF Local #2789 (firefighters) for FY 1998-99, providing for wages, benefits and other working conditions, such contract negotiated by representatives of the parties and ratified by the IAFF Local #2789. i~ 19. Adjournment ~ OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING - Tuesday, February 3, 1998 ~ The Owasso City Council met in regular session on Tuesday, February 3, 1998 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 31, 1998. ITEM 1: CALL TO ORDER ~ Mayor Barnhouse called the meeting to order at 7:02 p.m. ITEM 2: INVOCATION The invocation was offered by Pastor Jerry Eperson, Church of God of Prophecy. ^ ITEM 3: FLAG SALUTE Councilor Denise Bode led in the flag salute. ITEM 4: ROLL CALL PRESENT Mary Lou Barnhouse, Mayor Tracy Standridge, Vice Mayor Denise Bode, Councilor Mark Wilken, Councilor STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ABSENT Michael Helm, Councilor A ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of January 20, 1998 Regular Meeting and January 29, 1998 Special Meeting. B. Approval of Claims. C. Action Relating to Ordinance #565, an Ordinance Providing for the Rezoning of a 1.04 Acre Tract, More or Less, Located North of East 86th St N, Directly East of the Bank of the Lakes Property; from OL (Office Light) to CS (Commercial Shopping Center). D. Action Relating to Ordinance #566, an Ordinance Providing for the Rezoning of Lots 3,4, & 5, and Reserve Area "A" of Forrest Drive Industrial Park, Located West of the Owasso Expressway; from IL (Light Industrial) to CG (Commercial General). Owasso City Council February 3, 1998 E. Action Relating to Ordinance #567, an Ordinance Providing for the Rezoning of a 93.143 Acre Tract, More or Less, Located South of East 86th St N Between North 129th E Ave and North 145th E Ave, from RD (Residential Duplex), RS-3 (Residential Single-Family High Density), and RS-2 (Residential Single-Family Medium Density) to RM-1 (Residential Multi-Family Low Density). F. Action Relating to Ordinance #568, an Ordinance Providing for the Rezoning of a 149.647 Acre Tract, More or Less, Located South of East 86th St N Between North 129th E Ave and North 145th E Ave; from RS- 3 (Residential Single-Family High Density), RS-2 (Residential Single- Family Medium Density), and RE (Residential Estates) to OM (Office Medium). The consent agenda included minutes of the January 20, 1998 regular meeting and January 29, 1998 special meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $22,267.06; (2) Workers' Comp Self-Insurance Fund $2,420.26; (3) Ambulance Service Fund $679.93; (4) City Garage $4,899.47; (5) Interfund Transfers $33,995.08; (6) Payroll $136,126.67; (7) City Garage Payroll $4,527.22. Item C requested approval of Ordinance #565, relating to a rezoning and formally adopting the City Council's action of January 20, 1998. Item D requested approval of Ordinance #566, relating to a rezoning and formally adopting the City Council's action of January 20, 1998. Item E requested approval of Ordinance #567, relating to a rezoning and formally adopting the City Council's action of January 20, 1998. Item F requested approval of Ordinance #568, relating to a rezoning and formally adopting the City Council's action of January 20, 1998. Item G requested approval of Ordinance #569, relating to a rezoning and formally adopting the City Council's action of January 20, 1998. Item H requested approval of Ordinance #570, relating to a Planned Unit Development and formally adopting the City Council's action of January 20, 1998. Dr Bode moved, seconded by Mr Wilken, to approve the consent agenda. AYE: Bode, Wilken, Standridge, Barnhouse NAY: None Motion carried 4-0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR STREET REPAIRS AND MODIFICATIONS AT VARIOUS LOCATIONS WITHIN THE CITY OF OWASSO. Mr Lutz said that bids were opened on January 8, 1988 for FY 1997-98 street repair projects, with a total of four bids being received. The apparent low bidder submitted a bid of $127,617.70, however, an analysis of the bid indicated that the prices for traffic control during construction exceeded what is normally charged for traffic control devices. The City Attorney advised that the prices could be negotiated to rectify the difference. The apparent low bidder 2 Owasso City Council February 3, 1998 agreed to lower the unit prices for traffic control devices, reducing the bid to $107,029.70. Procedurally, the contract must be awarded at the original bid price and a change order issued reducing the contract amount (see item #7). Dr Standridge moved, seconded by Dr Bode, to ~ award a contract for street repairs and modifications to Newman Contracting, Glenpool, OK in the amount of $127,617.70, and authorize the mayor to execute the documents. AYE: Standridge, Bode, Wilken, Ba_rnhouse NAY: None Motion carried 4-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CHANGE ORDER #1. A CHANGE ORDER TO A CONTRACT BETWEEN THE CITY OF OWASSO AND NEWMAN CONTRACTING FOR FY 1997-98 STREET REPAIRS. As stated in the previous item, Change Order #1 will lower the unit prices for control devices ' and reduce the contract amount with Newman Contracting. Dr Bode moved, seconded by Mr Wilken, to approve Change Order #1 to a contract between the City of Owasso and Newman ~ Contracting for FY 1997-98 street repairs, lowering the unit prices for traffic control devices and reducing the contract amount by $20,588 to $107,029.70. Dr Bode moved, seconded by Mr Wilken, to approve AYE: Bode, Wilken, Standridge, Barnhouse NAY: None ' Motion carried 4-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR ENGINEERING DESIGN SERVICES AT THE HIGHWAY 169 AND 76TH ST N INTERCHANGE. Mr Carr said that representatives of the City and ODOT met in June 1997 to discuss improvements at the intersection of U.S. Highway 169 and 76th St N. A project was proposed to realign the entrance/exit ramps and service roads at the interchange and relocate signalization. Project design, right-of-way acquisition and utility relocation are the responsibility of the City of Owasso, with funds for the engineering included in the FY 1997-98 Capital Improvement Fund budget in the amount of $100,000. Ten firms responded to the request for qualifications. These were reviewed and the four most "qualified and highly responsive firms" were asked to submit a detailed scope of services and a proposed fee. An evaluation of the submittals placed CH2M Hill as the top-ranked firm. Their fee proposal exceeded the budgeted amount, and negotiations were conducted to reduce that fee. Representatives CH2M Hill agreed to a fee reduction and an agreement has been drafted and reviewed by the City Attorney. Dr Bode 3 Owasso City Council February 3, 1998 moved, seconded by Dr Standridge, to award a contract for engineering design services related to Highway 169 and 76th St N interchange improvements, to CH2M Hill Inc, Tulsa, Ok in the amount of $99,729, and authorize the mayor to execute the agreement. AYE: Bode, Standridge, Wilken, Barnhouse NAY: None Motion carried 4-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF AMENDMENTS TO THE FY 1997-98 CAPITAL IMPROVEMENTS FUND AND GENERAL FUND BUDGETS. Ms Bishop presented the item relating to a budget for the computerization project. The FY 1997-98 Capital Improvements Fund Budget contains $625,000 for a computerization project. An Information Systems Director has been hired for the project, with salaries and benefits to be paid from the Managerial Department budget. Funds need to be transferred from the computerization project budget to reimburse those expenses. Projected funding for this position for the remainder of the fiscal year is $30,000. Mr Wilken moved, seconded by Dr Standridge, to approve an amendment to the Capital Improvements Fund Budget decreasing the expenditure for the computerization project by $30,000 and increasing a transfer to the General Fund by $30,000; and an amendment to the General Fund Budget increasing the expenditure for the Managerial Department Personal Services by $30,000 and increasing a transfer from the Capital Improvements Fund by $30,000. AYE: Wilken, Standridge, Bode, Barnhouse NAY: None Motion carried 4-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO COUNCIL AUTHORIZATION OF A BOND PROJECTS FUND AND APPROVAL OF A PROJECT-LENGTH BUDGET AND A 1997-98 FISCAL YEAR BUDGET FOR THAT FUND. Ordinance #553, approved by the citizens of Owasso on October 14, 1997, amended the sales tax ordinance and approved additional projects. A proposed Bond Projects Fund, including a project-length budget and a fiscal year budget, is requested. Mr Wilken moved, seconded by Dr Bode, to authorize a Bond Projects Fund to be used to account for the construction of all projects approved by the October 1997 election and approval of aproject-length budget and a current fiscal year budget. 4 ' Owasso City Council February 3, 1998 AYE: Wilken, Bode, Standridge, Barnhouse NAY: None Motion carried 4-0. ~ ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO COUNCIL APPROVAL OF AMENDMENTS TO THE FY 1997-98 CAPITAL IMPROVEMENTS FUND AND GENERAL FUND BUDGETS. ~ Dr Standridge moved, seconded by Dr Bode, to approve an amendment to the Capital Improvements Fund budget wherein the appropriation for the City Hall Renovation and 86th St ' N & Main Intersection Projects are decreased by $269,000 and a transfer to the Bond Projects Fund is increased by $269,000; and an amendment to the General Fund Budget wherein the appropriation to the Engineering Department Personal Services is increased by $30,100 and a transfer from -the Bond Projects Fund is increased by $30,100. AYE: Standridge, Bode, Wilken, Barnhouse NAY: None 1 1 1 1 1 1 Motion carried 4-0. ITEM 12: REPORT FROM CITY MANAGER Mr Ray announced that a Parking Ordinance Review Committee has been formed and will begin meeting in the near future to review parking ordinances. Members of the committee are Councilor Michael Helm, representing the City Council; Bob Randolph, representing the Planning Commission; Kim Brimer, representing citizens; Dr Mark Argo, representing the business community; Randy Cunningham, representing the Police Department; Ted McCord, representing Code Enforcement; and Tim Rooney and Marsha Hensley staffing the committee. ITEM 13: REPORT FROM CITY ATTORNEY No report. ITEM 14: REPORT FROM CITY COUNCILORS Mayor Barnhouse introduced Boy Scout Troop x#44, and thanked them for attending the meeting. ITEM 15: UNFINISHED BUSINESS John Groth asked when public hearings will be held on the Main Street project. Mr Ray said that those hearings are targeted to begin at the end of February. Mr Groth also asked if 5 Owasso City Council February 3, 1998 temporary repairs will be made to Main Street. Mr Carr answered that there will be temporary repairs made to Main Street. ITEM 16: NEW BUSINESS None. ITEM 17: ADJOURNMENT Dr Bode moved, seconded by Dr Standridge, to adjourn. AYE: Bode, Standridge, Wilken, Barnhouse NAY: None Motion carried 4-0, and the meeting was adjourned at 7:31 p.m. Mary Lou Barnhouse, Mayor Marcia Boutwell, City Clerk 1 1 6 ~ OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Tuesday, February 10, 1998 The Owasso City Council met in special session on Tuesday, February 10, 1998 in the Lower Level Conference Room at City Hall per the Notice of Public Meeting and Agenda posted on the City Hail bulletin Board at 4:00 p.m. on Friday, February 6, 1998. ITEM l: CALL TO ORDER AND ROLL CALL. Mayor Barnhouse called the meeting to order at 6:37 p.m. Councilors present: Mary Lou Barnhouse, Mayor; Denise Bode, Councilor; Mark Wilken, Councilor. Councilors absent: Tracy Standridge, Vice Mayor; Mike Helm, Councilor. Staff present: Rodney J Ray, City Manager; Sherry Bishop, Director of Finance. Also present: Keith McDonald and Allan Brooks. ~ A quorum was declared present. ITEM 2: DISCUSSION OF ISSUES OF IMPORTANT TO THE CITY OF OWASSO. Several items of importance to the City of Owasso were discussed. Mr McDonald and Mr Brooks discussed the 1997 bond issue. No action was requested or taken on any item. ,~, ITEM 3: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PENDING NEGOTIATIONS BETWEEN THE CITY, THE IAFF. AND THE FOP: SUCH EXECUTIVE SESSION ALLOWED PURSUANT TO ~ O.S. 25, SECTION 307(B)(2). ~ An executive session was not held. ITEM 4: ADJOURNMENT Dr Bode moved, seconded by Mr Wilken to adjourn. AYE: Bode, Wilken, Barnhouse NAY: None Motion carried 3-0 and the meeting was adjourned at 8:37 p.m. Mary Lou Barnhouse, Mayor Marcia Boutwell, City Clerk CITY OF OWA5S0 +~ GENERAL FUND ~/i/98 7:~y5:~5 A/F' CLAIMS REPORT AF'AF'VR F'AGE: 4 F'O # VENDOR DESCRIPTION AMOUNT ' 9818 ~~ ~ AUGUST R. NORA F' I L~L1ET 981887 TREASURER F'ETTY CASH ,_ DEPARTMENT TOTAL =___. MANAGERIAL 98~ ~~ ~i 5 ATR_:T W I RECESS SERV I GES BUY BACk:: CEMEI"ERY F'LOTS DEPOSIT RETURNS PHONE USE-RAY F'RINTER,CABLE LEGISLATIVE RECEPTION CI1"Y MGR EXPENSE COUNC I L WOF; k~: SESSIONS RE I MB F'ETT`f CASH MILEAGE-BOUTWELL FILM DEVELOPING FILM DEVELOPING 1/98 F'LEXAR 98186 SAM'S CLUB ' 9818'6 METROF'OL I TAN TULSA 981887 TREASURER F'ETT`t CASH 981887 TREASURER F'ETTY CASH ' 981887 -TREASURER F'ETTY CASH 981887 TREASURER F'ETTY CASH 981899 REA50RS 981899 REASORS ' 9819.": SOUTHWESTERN BELL TELE * DEPARTMENT TOTAL =_-_. FINANCE 981887 TREASURER F'ETTY CASH DEPARTMENT TOTAL =___. ;OMMUNITY DEVELOPMENT ------------------------------ ^ ^ RE I MB F'ETTY CASH 98~ ~c~~?i TULSA COUNTY M I S D T AL-UF' SERV I GE 98175 ~ C I TY GARAGE REF'A I RS-i /98 981754 BOCA INTERNATIONAL FLAN REVIEW SCHOOL-ORR 981819 BURR k::ANNADY ELEC INSPECTIONS 1/98 981887 TREASURER F'ETTY CA5H OFFICE SUP'P'LIES 981887 TREASURER F'ETTY CASH REIMB F'ETTY CASH 981887 TREASURER F'ETTY CASH CHAMBER LUNCH 9819~~7 AMERICAN F'LANNEF;S ASSOCIA ANNUAL DUES-FRITSCHEN 98192.: SOUTHWESTERN BELL TELE 1/98 F'LEXAR DEPARTMENT TOTAL =___. 15i~,i~i~ 45ci,iui 65.61 198.98 414.76 65.76 14.~~c~ ~i ~ , 46 i?.81 8.57 84.4 945,19 14.U~~ 14.~~~~ 4i~,i~i~ 168.? 189.i~i~ 48?.9 ib.~~:' b.44 ~:5,i~i~ 1~7.i~~~ 46.17 1.111.:'•.5 MUN I C 1' F'AL GOURT CITY OF OWASSO GENERAL FUND 2/1./98 7:ia5;~~ A/F' CLAIMS REPORT AF'AF'VR F'AGE ,~ F'0 # --`-------VENDOF;_^_~- -^----DES~'R I F'T I ON-------- ---AMOUNT 98192.: SOUTHWESTERN BELL 'TELE DEF'AR1"MENT TOTAL =-__. 1/98 F'LEXAR 47.72 ,,, 47.72 ENG INEE=R 1 NG 981628 IPdSTITUTE OF TRANS ENGINE TRAFFIC SIGN BOOk:: 9816.4 L_ R, M OFFICE FURNITURE FLAT FILES 981.7~a4 MILL CREEk:: CLIMBER ?< 5UF'F'L FLAG TAPE 98175~a CITY GARAGE REPAIRS-1/98 9818 aT k:: I MBALL ACE HARDWARE MA I NTENANGE 5UF'F'L I ES 981826 SAM'S CLUB OFFICE SUP'P'LIES 981856 RIDGWAi'S MAP'S/PEt~aS 98189 a WAL--MARL- OFFICE SUF'F'L I ES DEPARTMENT TOTAL =__ . GENERAL GOVEF;NMENT 98~ ai a ~:b RONALD D CATES 98~ ai ~.~:b RONALD D CATES 98~asa9b US POSTMASTER 98~ ~ 16~ ~ I k::ON OFFICE SOLUTIONS 981556 NATIONAL AMERICAN 981557 NATIONAL AMERICAN 981745 PITNEY BOWES INC 981745 PITNEY BOWES INC 981787 COMMERCE R: LEGAL NEWS 9818G•~: k::IMBALL ACE HARDWARE 981826 SAM'5 CLUB 981826 SAM'S CLUB 981875 REGIONAL MEDICAL LAL~ 981876 TULSA WORLD 981877 TULSA INFECTIOUS DISEASE 98189? WAL-MART 9819~a6 VINES MINI-STORAGE 981914 DOZIER PRINTING 981922 SOUTHWESTERN BELL TELE 98192? SOUTHWESTERN BELL TELE DEPARTMENT TOTAL =___. RETAINER LEGAL SERVICES POSTAGE COF•IER MAINTENANCE P'ROP'ERTY INS 12/2/97 LIABILITY INS 9/16/97 POSTAGE SUF'F'L I ES POSTAGE METER RENTAL LEGAL NOTICES MAINTENANCE SUF'F'L I ES MAINTENANCE 5UF'F'L I ES OFFICE SUF'F'L I ES T. TOWNSEND EMPLOYMENT AD T. TOWNSEND OFFICE SUF'F'L I ES EL`~U I F' STORAGE-ANNUAL COPY EXPENSE 1/98 NON-F'LEXAR 1/98 F'LEXAR 55,c,asa 7cjia,iaia 15.24 67.67 5.68 26.98 ?8.25 19.96 928.78 7iaia,iaia 786.6Ca 1,~aCaia,iaia 4U4.25 6,651.57 24 , 648 . i ac i 129 .4~? 156.i~ia 8ia, 5ia _.9b 27.56 18.99 51ia, 5ia 64.96 187.iaia 8.97 48ia,iaia 9~ a . 64 49.66 2~6.2i~ ?b,?=4.76 SUF'F'OF;T SEFtV I CES CITY OF OWASSO w GENERAL FUND 2/13/08 7:i~5:25 A/F' CLAIMS REPORT AF'AF'VR F'AGE: F'O # VENDOR DESGR I F'T I OIV AMOUNT 98~ ~~ ~9~ ~ YALE UNIFORM RENTAL UN T FORM CLEAN /RENT is ~ . 4~ ~ 98~~~~91 DEF'Af;TMENT OF CORRECTIONS DOC WORk::ERS/F'AY 221.1~~ 98U184 CN HASk::ELL R~ ASSOC: COMPUTER SERVICES 225.~~~? ~ 98~ ~ 184 C:N HAC~i k::El_L ~< ASSOG CONTROLLER CABLE 5 , i ~i ~ 98~ X191 ATB:T WIRELESS SERVICES F'HONE USE-McELF;ATI-I 21 .4~ 98~ X286 F'AC~ENE."I" F'AGER SERV I GE ~~ ~ . 8b 981b49 k-: I MBALL ACF_ HARDWARE MA I NT/REF'A I R SUF'F'L I ES 89.55 981750 CITY GARAGE REPAIRS-1/98 57.31 ~ 981778 LOWE'S COMPANIES INC TRASH BAGS 52.12 98182? HOUSE OF VACUUt'IS VACUUM BAGS 2C~ . 85 9818~'b SAM ' S CLULi MAINTENANCE SUF'F'L T ES 9.99 981887 TREASURER F'ETTY GASH RE T h~B F'ETTY CASH 9.75 ~.,, DEPARTMENT TOTAL =__-. 74b.33 CEMETERY --------- -------------------- 98175G CITY GARAGE REPAIRS-1/98 16.48 DEPARTMENT TOTAL =__-. -- --16.48 OLICE SERVICES ----------------------------- 98~ ~~ ~~ ~4 AT&<T WIRELESS SERVICES F'HONE USE-ALL 98~ ~C~~ ~4 AT1?~T WIRELESS SERVICES F'HONE USE-ALEXANDER 98~ ~~ ~i~ ~ FIRST BANk:: CLAREMORE FSB COP' I ER LEASE 98~:~~~12 HOWARD STAMPER RETAINER SERVICES 98~~184 CN HASK:ELL F. ASSOC COMPUTER SOFTWARE 98~~577 FRATERNAL ORDER OF POLICE LEGAL DEFENSE FLAN 981:'24 ODV INC DRUG TEST k:: I TS 981b49 k:: I MBALL ACE HARDWARE MA I NT/REF'A I R SUF'F'L I ES 98175 ~ CITY GARAGE REF'A I F:S-1198 98178.E SCOTT MEDICAL CLINIC HEPATITIS TESTS/SHOTS 981784 ACCURATE FIRE EC~UIF'MENT SERVICE FIRE EXT 98181U DOZIER PRINTING PRINTED FORMS 981811 k::I MBALL ACE HARDWARE MAINTENANCE SUF'F'L I ES 98182b SAM'S CLUB h1AINTENANCE SUP'P'LIES 9818'9 USF'CA-REGION 11 ANI'~UAL DUES-MOZINGO 981847 AMERICAN HUMANE ASSOC MEMBERSHIP' DUES-BROWN 981858 BOLAY MOBILECGM INC MOBILE RADIO REPAIR 981859 TU X ALL UNIFORM &< E[~U I F' VEHICLE E[!U I F'MENT 981859 TUXALL UN T FORM k< EG7U I F' OFFICER SUF'F'L I ES 981859 "I"U X ALL UN T FORM 8•. EL~U I F' UN T FORM F'ANTS 98187G CHANUTE RADAR SERVICE RADAR FARTS/SERVICE 981897 DOZIER PRINTING CODE VIOLATION FORMS 2?6.45 --•7i~ 2i~2.i~i~ 15~i,i~ci i 3 4 . i_~ i ~ 91 . i ~i ~ 57 , c_~i ~ 15.98 1,4U1.56 b2b.~~~~ 81 .4~~ 48.9ti T2.2b 1~~9.29 ?5.i~i~ 2 5 , c_~ C~ 91 . 5i ~ 562. 5i ~ 8.95 87.54 ~2 , 5i ~ 124.75 b CITY OF OWASSO GEhJERAL FUND x/13/98 7:i~5:~5 A/F' CLAIMS REPORT F'O # --------VENDOR--_- 981899 REASORS 9819 ~{ ~ F'OL I CE F'ETTY 9819 ~c? F'OL I CE F'ETTY 9819 ~~ ~ F'OL I CE F'ETTY 9819c is i F'OL I CE F'ETTY 9819 ~~ ~ F'OL I GE F'ETTY 9819 ~C~ F'OL_ I CE F'ETTY 98i92a~' SOUTHI~JESTERN 9819^? 50UTHWESTERN CASH CA5H CASH CASH CASH CASH DELL TELE DELL TELE DEF'AR1"MEN1" TOTAL =-_-. F'OLTCE COMMUNICATIONS 98~ ~~ ~~ ~9 DEFT OF F'UBL I C SAFETY 98~ ~~ ~~ ~9 DEF'1" OF F'UDL I C SAFETY 98141~~ THE DISPATCH INSTITUTE 981826 SAM'S CLUD 981859 TUXALL UI`dIFORM k~ EL~UIF' 981899 REASORS 9819 ~~ ~ F'OL I CE F'ETTY CASH DEPARTMENT TOTAL =___. AN I MAL._ CONTROL 981649 k::IMBALL ACE HARDWARE 981846 STRATHE VETERINARY 981848 F I RST 0 k:: TRAP'P'ER ASSOC I AT 98185~~ WILDLIFE CONTROL TECH 981887 TREASURER F'ETTY GASH 981887 TREASURER F'ETT`{ CASH 981899 REASORS 98192•x: SOUTHWESTERN DELL TELE DEPARTMENT TOTAL =___. FIRE SERVICES AF'AF'VR F'AGE: 7 ------DESCR I F'T I ON------_.- __--AMOUNT --- DOG FOOD,FILM PROCESSING REIMD TELEPHONE REIMB F'ETTY CASH REIMB PETTY CASH POSTAGE TAPE REPRODUCTION TOLLS,TRAINING REIMD 1/98 NON-F'LEXAR 1/98 F'LEXAR OLETS RENTAL 1/98 OLETS RENTAL x/98 TRAINING SEMINAR MULTI FAX UNIFORM F'ANTS PRISONER MEALS RE I MB F'ETT't' CASH MAINT/REPAIR SUP'P'LIES VET CARE MEMDERSHIF' DUES-BROWN SUBSGRIF'TION-BROWN REIMD F'ETTY CASH REIMB PETTY CASH FILM DEVELOPING 1/98 F'LEXAR g8i_~i ~3g BM I SYSTEMS OF TULSA COP' I ER LEASE /MAINT 98~ X763 CASCO I NDUSTR I ES I NC . OF BUN k::ER GEAR 98~ X861 WAL-MARL" MAINT / REF'A I R SUF'F'L I ES 981118 ROARk:: TRUE VALUE HARDWARE MAINT / REF'A I R SUF'F'L I ES 91.5 4~ . Si ~ ?.iat'~ i~.95 1~~.45 =1.C'4 .:8.4i~ 49.66 4,7.?~.9i~ 35i~.i~i~ g~~.i~i~ X59.99 .2.95 98.65 13.18 1,294.77 6.~~2 26~? . 8•? 2i~.i~i~ 2i~.i~i~ 18 . c_~ i a 5.56 5.79 x..86 .~;6ci.i~b 165.5 4,.?^4.i~i~ 98.~~ 67.59 2/1.:/98 7:i~5:~5 CITY OF OWASSO GENET-SAL FUND A/F' CLAIMS REPORT AF'AF'VR F'AGE : 8 F'O # VENDOR DESCRIPTION AMOUNT ---------- ------------------------- ------------------------- ------------- 981498 CASCO INDUSI"RIES INC. OF FIRE HOSE 4,8bb.5G ' 98161 ~: CROW BURL I NGAME REF'A I R FARTS 5~ ~ . 7? 981615 F'AGENEI" F'AGER RENT"AL ici2.9b 98ibib k::IMBALL ACE HARDWARE MAINT/REPAIR SUP'P'LIES 81.99 981668 GALL`S INC. WINTER COATS 1,529.7~~ 981721 OSU FIRE SERVICE fRAl'NING TRAINING-FISHER 125.~~G 98172? HOLIDAY INN LODGING-FISHER ~6.~~4 ~ 981741 L..ONNY FISHER MILEAGE RE I MPs-FISHER i~ ~b . 02 981826 SAM ' S CL_UEs F'C~; I NTER ,CABLE 2 8 .98 98 x.849 ATk<T W T RECESS SERVICES F'HONE USE-ALLEN `~7 . 58 981849 Al°R_:"I~ W T REI_ESS SERVICES F'HONE USE-ALL 4'2 . bs i ~ 98i86~. TIJXALL UNIFORM R< E[~UIF' SIREN SF'EAk::ER 9b. i4 9818b8 LAM1~='l"C:1N WELDING SUP'P'LY COMPRESSED AIR 9s? . 29 981>=3b9 OFF' I CE DEPOT CARD FLAN OFFICE SUF'F'L I ES 715 5~ ~ 98192Y SOUTHWESTERN BELL TELE 1/98 F'LEXAR - 2:'1.22 -- ----- DEF'ARl"MENI" TOTAL =__-. i2 , 99b . '2 EMERGERCY MGMT CiF'ERATIONS 98~ ~~ X14 ATR<T WIRELESS SERVICES F'HONE USE-STAMPER 1~ ~ . 6~ ~ 981922 SOUTHWESTERN BELL TELE 1/98 NON-F'LEXAR 48.94 9819:'? SOUTHWES"fERN BELL TELE 1/98 F'LEXAR 22__1 DEF'ARTMEN7 TOTAL =___. -- ------ 81.85 STREETS 98G~~72 WELSCO INC CYLINDER RENT 11.65 98~ ~b48 WATER PRODUCTS INC REF'A I R SUF'F'L I ES 54.7 ~ s~ 980812 ROARk:: TF:UE VALUE HARDWARE REF'A I R SUF'F'L I ES 7b .: 980851 F'SO STREET LIGHTING 2,:.84.26 981482 GROW BURLTNGAME REPAIR FARTS 86.95 9816:5 HUGHES LUMBER CO MAINT/F:EF'AIF: SUP'P'LIES ibQ. =1 ~, 9817 ~~: M C CONSTRUCTION CONCRETE REF'A I RS 459 . ~ ~~ ~ 4817:6 F' I N k::LEY SALES REFLECTORS 492 . ~ ~~? 98175~y CITY GARAGE REPAIRS-1/98 766.2 981766 TULSA FARM EL~UIF'MENT CO TRACTOR REPAIR 68..51 981767 MOHAWk:: MATERIALS SAND-ICE CONTROL :15.?8 981777 OWASSO TIRE BARN TUBES FOR DUMP' TRUCk: 26.28 981794 RAl'NBOW CONCRETE CO CONCRETE-REPAIRS 281.25 981795 AF'AC-OKLAHOMA, INC. GRAVEL,ASF'HALT 261.98 9818 ~1 AMER T CAN "f RUCk~: SALVAGE TRUCk:: REF'A I R FARTS 5~ ~ . ~ ~~ ~ 981818 MAXWELL SUP'P'LY OF TULSA BATTERIES-SAFETY LIGHTING 46.68 ~ 981887 TREASURER F'ETTY CASH REF'A I R FARTS 5~ ~ . ~ ~~ ~ CITY OF OWASSO GENERAL FUND ~/1:~/98 7:C~5:°~ A/F' CLAIMS REPORT AF'AF'VR F'AGE: PG # VENDCiR DESCRIPTION AMOUNT 981887 TFEASURER F'ETTY CASH 9819~.~ SOUTHWESTERN BELL TELE DEPARTMENT TOTAL =-__. REIMS F'ETTY CASH 1/98 F'LEXAR 17.04 ~~.?i b,~4b.44 COMMON ]: TY CEI`JTER 980191 ATR.T WIRELESS SERVICES F'HGNE USE-SR VAN 98175~~ CITY GARAGE REPAIRS-1/98 9818 ~T k:: I MBAL_L ACE HARDWARE MAINTENANCE SUF'F'L I ES 9819~:~ SOUTHWESTERN BELL TELE 1/98 F'LEXAR DEPARTMENT TOTAL F'ARk: MAINTENANCE 9817 ~4 M ILL CREE k:: LUMBER R, SUF'F'L MGRTAR M I X 98175i_~ C I TY GARAGE REF'A I RS-i /98 981786 U NAME IT TRAILERS UTILITY TRAILER 981894 k::IMBALL ACE HARDWARE MAINTENANCE SUP'P'LIES 9819~~8 GELLCO SAFETY SHOES SAFETY BOOTS-DEMF'STER 9819~~R SOUTHWEST"ERN BELL TELE 1/98 F'LEXAR DEPARTMENT TOTAL ECONGMIC DEVELOPMENT ------------------------------ 98~~191 ATR.T WIRELESS SERVICES F'HONE USE-TOBIAS 981887 TREASURER F'ETTY CASH MILEAGE-TOBIAS 981887 TREASURER F'ETTY CASH MEETING EXF'-TOBIAS 981887 TREASUF:EF; F'ETTY CASH OFFICE SUF'F'L I ES DEF'AF:TMENT TOTAL FUND TOTAL =___. i^.4~~ 1.99 ~7.4i~ 118.79 ib~~ . 58 x.69 44.06 657 . c_~i ~ ?b.4 97 . ~~ y 5~'.?5 891.~~' 54.1 118.15 i?9.b8 ?1.78 ?4.`.. 8 b7 , b~?~ . 58 9 ~~ CITY OF OWASSO '~ WOR K:E RS ' COMP SELF- I {CIS F'LAhI ' ='/i:~/98 7:i~~:~5 A/F' CLAIMS FiEF'OFiT AF'AF'VR F'AGE: ~ F'O # VENDOR DESCR I F'T I OIV AMOUhIT =FERAL GOVERI~MEI~T 981788 FELDMAI~ , FRANDEN , WOODARD H~ ~~i X96 i 57 . 5~ ~ 981791 ST FRANC T S HOSF' I TAL S 1197 ~~= 9.4 98i.8~~~ FELDMAN, FF;ANDERI, WOODARD Yi_~9~5b ^~4.~~~~ DEF'ARTMEhIT TOTAL =___. 62~? . 92 FUND TOTAL =-_-. bit ~ . 9 1 i~ G I TY OF OI~JASSO AMBULANCES SERVICE FUND /i?/y8 7: U5:~D A/F' CLAIMS REPORT AF'AF'VR F'AGE: PO # VENDOR DESCRIPTION AMOUNT AMBULANCE ~8~ ~~41 MEDICAL COMPLIANCE SF'EG I A BID-WASTE D I SF'OSAL ~i'8~? 55~ ~ MED I CLA I MS , T NC . MON1"HLY SERVICE FEE 981bi ~ OSU FIRE SERVICE TRA T N I Pd0 EMS SEMINAR-k::ELLEY 981bi4 FACE PRODUCTS OF "TULSA IN AMBULANCE SUF'F'LTES 981b77 ALL I ANGE MEDICAL I t•IC AMBULANCE SUF'F'L I ES 981849 ATR~.T WIRELESS SERVICES PHONE USE-ALL 981887 TREASURER F'ETTY CASH REIMB TRAVEL-~k::ELLEY 981898 FERGUSON F'ONTIAC GMC REPAIRS-MEDIC i DEF'ARTMENI" TOTAL FUND TOTAL =___. :i~.0i~ i ~ 5c iy . 4~=~ ~(),t)() D~,i~i~ 81?.72 5b.4y .:44.84 19~.i~ci ?,Ui1.45 ~,~~1i.45 1 ,1 r• 6. CITY OF OWASSO E - 911 '/i?/98 7:~~5::5 - A/F' CLAIMS REPORT AF'AF'VR FACE: r F'O # VENDOR DESCRIPTION AMOUNT °]LICE COMMUNICATIONS 98~ ~~ ~'7 SOUTF-(WESTERN E~ELL TELE E-911 SERVICE i , 874 . ~4 DEPARTMENT TOTAL =___. 1,874.54 i~ FUND TOTAL =___. 1,874.54 CITY OF OWASSO CITY GARAGE A/F' CLAIMS REPORT AF'AF'VR F'AGE: i•? F'O # VENDOR DESCR I F'T I ON AMOUNT CITY GARAGE 98~ ~~ X72 WELSCO INC 98~?~?9~ ~ YALE UNIFORM RENTAL 980184 CN HASk~:ELL f< ASSOC g8c j28b F'AGENET 981649 k::IMBALL ACE HARDWARE 981750 CITY GARAGE 9817 75 JIM MCELRATf-i 98177b DITCH WITCH 981779 TULCO OILS INC 981780 RELIABLE TIRE AND AUTO 98182' FCONO AUTO FAINTING 981824 WHITE STAR 981826 SAM'S CLUB 9818.T0 CROW BURLINGAME 9818_0 CROW BURLINGAME 9818?^ DON THORNI"ON FORD INC 981887 TREASURER P'ETT'Y CASH 981887 TREASURER F'ETTY CASH 981~'s87 TREASURER F'ETT1~' CASH 981888 ENLOI~! FORD TRACTOR INC 981889 TULSA FORD NEW HOLLAND, 981890 WAL-MART 981891 RICH WHOLESALE TIRE 981891 RICH WHOLESALE "f I F.E 98192:'•. SOUTHWESTERN BELL TELE DEPARTMENT TOTAL =___. FUND TOTAL =-__. CYLINDER RENT 'b . 9~ ~ UNIFORM CLEAN/RENT 5ti . 4C~ COMPUTER SOFTWARE 240.2b PAGER SERVICE 1'2.95 MAINT/REPAIR SUP'P'LIES 28.90 REF'A I RS-i l98 '~ . i ~6 REIMB SOFTWARE MAINT i7°•.00 REF'A I R FARTS -4.88 MOTOR OIL b~ ~8. 56 MUFFLER , TA I LF' I F'E 84 .9~? F'A I NT VEHICLE T?~ ~ . ~ ~~ ~ ALTERNATOR i?4.48 MAINTENANCE SUP'P'LIES ?6.78 REF'A I F; SUF'F'L I ES 4~ a . 18 REPAIR FARTS 1,445.50 VEHICLE REPAIR 461.77 REPAIR FARTS 26.19 REIMB F'ETTY CASH 18 . 5~ ~ REIMB F'ETTY CASH 6.95 BACk::HOE SERVICE 8~ ~ . 9 =: I REPAIR FARTS i?~~.~~~~ COMPUTER SOFTWARE 89.96 TIRES-POLICE VEHICLES 521.88 LODAL TIRE ~T4 . ~ ~~ ~ 1/98 F'LEXAR 47.72' 4,969.b5 4,969.65 C I T'1' DF OWASSO CAF' I TAL I h1F'ROVEMENTS ~~ /i~/98 7:05::'5 A/P C'LAIh~S REPORT AF'AF'VR FACE: F'D # VENDOR DESCRIF'TIDN AMOUNT l"BEETS 981856 R I DCWAYS E~LUEL I NE F'R I NTS ~ 14 . ^~ ~ DEF'AF:I"h9ENT TDl"AL =_-_. ~14.2~? `LRAINACE -------------------- 981799 9818 ~9 981.854 981855 981.86=: 'ARk::S ~. AF'AC-OK:LAHOh~IA , I NC . ESA I I_EY EL~U I F'h1ENl" HUCHE.S LUh1F,ER CO CHANDLER hMAI"ER I ALS h~ C CONSTRUCTION DEF'ARTMEhdT TD1"AL =- r 981641 F'ETTIJOHN CONSTRUCTION '~ DEF'ARl"MENT l"DTAL =___. FUND TOTAL =___. GRAVEL-DRAINAGE PROJECT 85.70 SAW E~LADES 99.90 DRA I NACE SUF'F'L I ES 56 . '~ ~ RCP' F'IF'E ~ 59 .88 CONCRETE WORk:: 465.00 966.78 F'ARk:: RESTROOh1-11 / 18/97 ~0 , ~8~ . 55 ^(") , ^82.55 2i . 46~_ . 5.: 14 CITY OF OWASSO LjOND F'FOJEC~rS FUND /i~/S'8 7:~~5:~'S A/F' CLAIMS REF'OF;T AF'AF'VR FACE: F'O # VENDOF; DESCF; I F'T I ON AMOUNT FAi ~~ I L I l-`f I MF'ROVEMENI-S 0+81885 JOHN F;. THOMAS DEF'AR"fMENT TO1"AL =___. GRAND TOTAL =-_-. DU I LD I NG F'LAh~d COF' I ES 8i~,i~i~ 8i~,i~ci 8c"~-~ii~ ~7~:,?79--- i ~ -'~ CITY OF OWASSO A/P TRANSFER REPORT VENDOR DESCRIPTION AMOUNT TRANSFERS CEMETERY CARE REVENUE TRANSFER FROM GENERAL FUND 53.13 AMBULANCE CAPITAL REVENUE TRANSFER FROM AMBULANCE FUND 3,864.38 TRANSFERS TOTAL 3, 917.51 CITY OF OWASSO VENDOR TRANSFERS BOND PROJECT FUND GENERAL FUND TRANSFERS TOTAL A/P TRANSFER REPORT DESCRIPTION TRANSFER FROM CAPITAL IMPROVEMENT FUND TRANSFER FROM BOND PROJECT FUND AMOUNT 269, 000.00 8, 014.08 277, 014.08 CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE Department ^ General Fund 01/31/98 Overtime Expenses Total Expenses Managerial _ ,' $8,834.78 <' Finance 7,487.43 Court Services 57.00 948.78 958.66 ~ Central Dispatch 68.40 4,686.31 Animal<Control 1,247.39 Fire 29.14 38,838.94 __ _ _ __ ___ Street 62.10 7,756.03 n. Community-Senior Center 2,875.75 ~ Economic Development 1,800.66 General Fund Total $568.17 $138,576.70 1 1 APPROVED: 02/17/98 Mayor Council Member Council Member l ~ ( ~ I'(ecei v~ d ~~ ~~ - ~ r ~~ ~ ~ ~ ~- ~ U ,, ~\\ ~ ~ ~ ~ ~ ~--- ~~~~~. ~ c ~ -~ ~ ` ~ ~ ~~~ ~~~ ~~`~ ~ ~ ~ ~~ ~J-J ~ ~ ~ \ ~~ . ~ ~ ~~ ~ - ~ ~l ~~ ~ ~ ~ ., ~ h~~ t~ ~ ~~~ ~~~~ ~~ ~~~ ~~ ~ ~ ~ G~ ~ ~~~ ~1v~~~ ~ ~ ~ , ~ mat , ~~=~\~ ~a~ ~. ~~~- ~,,'~ `- ~ ~~ ' MEMORANDUM TO: RODNEY J RAY CITY MANAGER ~~~~ FROM: MARIA A ALEXANDER CHIEF OF POLICE SUBJECT: E911 REVENUE DATE: February 10, 1998 BACKGROUND: ,~ In 1987, the Oklahoma Legislature enacted a bill that allowed cities and counties to join together to fund and operate regional "enhanced 911" emergency communication systems. As a result of that legislation, a regional election covering portions of Tulsa, Creek and Rogers counties was conducted on July 21, 1987 to determine if residents in those counties would approve a five percent E-911 fee to be added to their telephone bills. Owasso voters approved the City's participation and fee collection by a vote of 499 (yes) to 207 (no). (see attachment) On August 16, 1988, Owasso officially approved an "interlocal agreement" providing for fifteen cities and four counties to join together to share equipment and cost of operations (see attached). Fees to operate the system were initiated for Owasso on November 1, 1988 at the 5 % level. Those fees were authorized by passage of Ordinance #399 (attached) adopted on September 6, 1988. The ordinance provided for Southwestern Bell Telephone Company to collect from each subscriber a fee equal to 5 % of the customer's tariff rate for the first year and a fee equal to 3 % of the customer's bill for the succeeding two years. On November 1, 1989, the E-911 fee was lowered to 3% in accordance with Ordinance #399 and state statutes. Ordinance #399 provided for a three year collection of the E-911 fee and thus required a reaffirmation of the fee every three years thereafter. In September of 1990, residents outside of the city but in the "272" exchange in Rogers County, were added to the E-911 system at the request of the City of Owasso. On July 16, 1991 (three years after enactment of Ordinance #399), the Council adopted Ordinance ' #433 providing for the renewal of the collection of fees to fund Owasso's portion of the cost of operating the system. Ordinance #433 re-authorized the collection of the E-911 fee at the 3 % level ~ previously used from October 1, 1991 through September 30, 1994. Subsequently on October 18, 1994 Ordinance #491 was approved, again renewing the collection of the E-911 fee at the 3 % level, from October 1, 1994 through September 30, 1997. ORDINANCE #571 FEBRUARY 10, 1998 PAGE 2 Oklahoma Legislature in 1992 adopted amendments to the statutes that allow cities to return to a 5 % fee with a simple vote of the City Council. Several cities in the region have opted to increase their fees from 3 % to 5 % to provide additional operating funds for their systems. Owasso has remained on a 3 % fee schedule based on an evaluation of the cost of operating the system and a desire to not increase the citizens tax burden since the actual cost of the system is covered. r In November 1997, residents of the City of Owasso overwhelmingly voted approval for a bond issue which will allow renovation of the current city hall building for a police facility. Although funds ~ have been set aside for the renovation, the communications center is operating far behind the technological curve and new equipment is needed. Very little from the current communication center will be usable in the new facility once equipment update occurs. Therefore it is staff's proposal that upon City Council approval, the current 3 % collection on telephone bills be increased ~, to 5%. It is estimated that this increase will provide approximately $34,000 annually or about $100,000 over the three year period. The total cost of the renovation and equipment update for the ' communication center is estimated at approximately $150,000. Ordinance #571 (attached) if passed will provide the authorization necessary for Southwestern Bell ' to collect the 5 % E-911 fees from all Owasso customers. The effective date for the ordinance is ~~ July 1, 1998 through September 30, 2001. The ordinance increases the collection rate from 3 % to 5%. The fee is assessed to every telephone customer on a monthly basis and funds are to be used exclusively for operation of an emergency communications system (salaries, equipment, buildings, repair, replacement, etc.). Please note that the increase of the E-911 fee can be achieved only through the enactment of a new ~ ordinance. Such change, contained in Ordinance #571 will only authorize the collection for three years and will require Council action to continue the fee past September 30, 2001. RECOMMENDATION: The staff recommends Council adoption of Ordinance #571. ATTACHMENTS: 1. Ordinance #571 2. Memorandum re: Projected increase in revenue 3. Ordinance #566 4. E-911 Fund Budget - 1997-98 5. Memorandum re: Renewal of E-911 for 1994-97 6. Memorandum re: ~ Renewal of E-911 for 1991-94 7. Memorandum re: Review of E-911 Fee for 1990-91 ORDINANCE #571 FEBRUARY 10, 1998 PAGE 3 8. City Manager's Report re: Adding Rogers County 272 Exchange Customers to Owasso E- 911 System . 9. Resolution #89-07 re: Adding Rogers County 272 Exchange Customers to Owasso E-911 System 10. Correspondence With Southwestern Bell Dated 12/27/89 11. Correspondence With Southwestern Bell Dated 11/1/88 12. Memorandum re: Request for Adoption of Ordinance #399 13. Memorandum re: First E-911 Interlocal Agreement 14. Memorandum from INCOG re: Collection of E-911 Fee 15. Memorandum re: July 21, 1987 E-911 Vote-Owasso Results CITY OF OWASSO, OKLAHOMA ORDINANCE NUMBER 5 71 AN ORDINANCE RELATING TO PART 13, PUBLIC SAFETY, CHAPTER 6, 911 EMERGENCY TELEPHONE SERVICE, SECTION 13-604, COLLECTION OF FEE, OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO OKLAHOMA, REPEALING SECTION 13-604 AND ADOPTING A REVISED SECTION 13-604 SERVICE FEE ON TARIFF ON TELEPHONE SERVICE, DECLARING AN EFFECTNE DATE. WHEREAS, under the provision of 63 O.S. Section 2815 the municipality is authorized by ordinance to impose a tarifffee in an amount not to exceed five percent (5%) during the first year of the fee and not to exceed three percent (3%) in any year thereafter of the tariff rate in areas subject to the jurisdiction of the municipality for which emergency telephone service has been contracted; provided, that after the first year of operation when the governing body of the municipality determines there exists a need for ancillary communication systems necessary to pass the reported emergency to the appropriate emergency service and personnel, the governing body by ordinance may restore such fee in an amount not to exceed five percent (5%) for such additional time as needed for said ancillary communications equipment; and, WHEREAS, the governing body of the City of Owasso, Oklahoma, has determined there exists a need for ancillary communication systems necessary to pass the reported emergency to the appropriate emergency service and personnel and therefore that restoration of the fee to the !~ amount of five percent (5%) is necessary, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT: ~ Section One: Part 13, Public Safety, Chapter 6, 911 Emergency Telephone Service, Section 13-604, Collection of Fee, of the Code of Ordinances of the City of Owasso, Oklahoma, ' shall be repealed and in lieu thereof thereby provided the following, to-wit: Section 13-604, Collection of Fee There is hereby imposed upon the tariff charges for exchange ' telephone service or it's equivalent of the local exchange telephone company providing service within the corporate limits of the City of Oklahoma, a fee of five percent (5%). Three percent Owasso , (3%) of the proceeds of the fee shall be utilized to pay for the ' operation of emergency telephone service as specified in Section 2813 of Title 63 of the Oklahoma Statutes. Two percent (2%) of the proceeds of the fee shall be utilized of the purchase of ancillary communication systems necessary to pass the reported emergency ' to the appropriate emergency service and personnel. Such two percent (2%) fee shall remain in effect for such time as the City Council of the City of Owasso, Oklahoma, deems necessary for the purposes aforestated. Section Two: That this ordinance shall take effect thirty days subsequent to it's passage and publication as provided by state law. (1) APPROVED this day of , 1998. CITY OF OWASSO, OKLAHOMA By: Mary Lou Barnhouse, Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D. Cates, City Attorney 2780-348.ets 2 r MEMORANDUM TO: THE HONORABLE MAYOR & CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: E-911 REVENUE DATE: November 7, 1997 BACKGROUND: Pursuant to statute, the city currently levies a 3 % tax on area resident phone bills (in addition to sales tax) for the purpose of funding the Enhanced 911 emergency communications system. The law allows for the City Council to increase that fee to 5 %. The Police Chief estimates that the police communications center for emergency dispatch will cost about $100,000 to construct in their new facility. The 3% fee now charged results in annual revenue of approximately $52,000. Increasing the fee by 2 % for three years would produce approximately $102,000 ($34,000 per year), enough to pay for the communications center and allow the police facility an additional $100,000 for building rennovation. SUMMARY: Current E-911 Charge - 3 Current Revenue - $52,000 Average Cost Per Customer - $5.23 annually Possible E-911 Charge - 5 Potential Revenue - $86,000 Average Cost Per Customer - $8.72 annually Annual Revenue Increase = $34,000 Annual Increase to = $3.49 (average) Customer E-911 REVENUE NOVEMBER 7, 1997 ' PAGE 2 QUESTION: Should the City consider further the increase of the E-911 fee to fund improvements to the communications system (dispatch), such increase to be for athree-year period. ' NOTE - The city of Tulsa built a new building and equipped it with E-911 funds. , ~- TULSA REGIONAL ENHANCED 911 SYSTEM 911 FEE ~ CONTACT FOR JURISDICTION CHARGED REMISSION OF FEE City Clerk, City of Bixby Bixb 3% P.O. Box 70 Bixb OK 74008 John Jarrett, City of Tulsa Catoosa 3% 911 Civic Center Tulsa OK 74103 Faye Griffith, 104 So. Muskogee Claremore 3% P.O. Box 249 Claremore OK 74018 Fern Young, City of Collinsville Collinsville 5% P.O. Box A Collinsville OK 74021 _ Wes Taylor, City Manager Glen ool 5% ~ P.O. Box 70 Glen ool OK 74033 Jenks City Clerk, City of Jenks 5% ~ 211 North Elm Jenks OK 74037 City of Owasso, P.O. Box 180 Owasso 3% Gwasso OK 74055 Ro ers Coun 3% City of Sand Springs, Accts Payable Sand S rin s 5% P.O. Box 338 Sand S rin s OK74063 Creek Coun 3% Kiefer 3% City of Sapulpa, Purchasing Agent - M. Scott, P.O. Box 1130 Sa ul a 3% Sa ul a OK 74067 City of Skiatook, City Clerk, Skiatook 3% P.O. Box 399 Skiatook OK 74070 John Jarrett, City of Tulsa Tulsa 5% 911 Civic Center Tulsa OK 74103 Wa oner Coun 3% S er 3% MIS Tulsa Coun 5% 500 South Denver Tulsa OK 74103 Osage County 3% i~ MEMORANDUM TO: RODNEY J RAY CITY MANAGER FROM: MARIA A ALEXANDER CHIEF OF POLICE SUBJECT: RENEWAL OF 911 FEE DATE: August 22, 1997 BACKGROUND: ' In 1987, the Oklahoma Legislature enacted a bill that allowed cities and counties to join together to fund and operate regional "enhanced 911" emergency communication systems. As a result of that legislation, a regional election covering portions of Tulsa, Creek and Rogers counties was conducted on July 21, 1987 to determine if residents in those counties would approve a five percent E-911 fee to be added to their telephone bills. Owasso voters approved the City's participation and fee collection by a vote of 499 (yes) to 207 (no). (see attachment) On August 16, 1988, Owasso officially approved an "interlocal agreement" providing for fifteen cities and four counties to join together to share equipment and cost of operations (see attached). Fees to operate the system were initiated for Owasso on November 1, 1988 at the 5 % level. Those fees were authorized by passage of Ordinance #399 (attached) adopted on September 6, ~ 1988. The ordinance provided for Southwestern Bell Telephone Company to collect from each subscriber a fee equal to 5 % of the customer's tariff rate for the first year and a fee equal to 3 of the customer's bill for the succeeding two years. On November 1, 1989, the E-9~1 fee was lowered to, 3 % in accordance, with Ordinance #399 and state statutes. Ordinance #399 provided for a three year collection of the. E-911 fee and thus required a reaffirmation of the fee every ' three years thereafter. In September of 1990, residents outside of the city but in the "272" exchange in Rogers County, were added to the E-911 system at the request of the City of Owasso. On July 16, 1991 (three years after enactment of Ordinance #399), the Council adopted °"'~ Ordinance #433 providing for the renewal of the collection of fees to fund Owasso's portion of the cost of operating the system. Ordinance #433 reauthorized the collection of the E-911 fee at the 3 % level previously used from October 1, 1991 through September 30, 1994. Subsequently on October 18, 1994 Ordinance #491 was approved, again renewing the collection of the E-911 fee at the 3 % level, from October 1, 1994 through September 30, 1997. ORDINANCE #S56 - E-911 AUGUST 22, 1997 PAGE 2 NOTE: The Oklahoma Legislature in 1992 adopted amendments to the statutes that allow cities to return to a 5 % fee with a simple vote of the City Council. Several cities in the region have opted to increase their fees from 3 % to 5 % to provide additional operating funds for their systems. Owasso has remained on a 3 % fee schedule based on an evaluation of the cost of operating the system and a desire to not increase the citizens tax burden since the actual cost of the system is covered. Now it is once again .time to renew the authorization for the collection of the E-911 fee. Ordinance #556 (attached) if passed will provide the authorization necessary for Southwestern ~, Bell to collect the 3 % E-911 fees from all Owasso customers. The effective date for the ordinance is October 1, 1997 through September 30, 2000. The ordinance also maintains the collection rate at the established 3 % rate. The fee is assessed to every telephone customer on ' a monthly basis and funds are to be used exclusively for operation of an emergency communications system (salaries, equipment, buildings, repair, replacement, etc.). ' Please note that continued collection of the E-911 fee can be achieved only through the enactment of a new ordinance. Such renewal, contained in Ordinance #556 will only authorize the collection for three years and will require Council action to continue the fee past ~ September 30, 2000. The E-911 system is a critical part of the police and fire departments' communication system. The E-911 system is a vital tool in the city's efforts to provide our police officers and ~ firefighters with the technology needed to save lives, protect property, and increase officer safety. Without the enhanced 911 system, the city could not provide the kind of emergency service Owasso citizens deserve. By renewing the authorization to collect the current 3 telephone tariff, the uninterrupted funding for this system is ensured. NOTE: The current 3 % fee will result in an estimated revenue of $50,000 for FY 1997-98. Additionally, the fund had a beginning balance of $25,750. The revenue will pay the cost of operating the system to Southwestern Bell, provide contingency for repairs, pay a portion (small) of dispatchers salaries, and purchase new equipment for dispatch if needed. Budget information on this fund is contained on page 120 of the FY 97-98 Budget (attached). RECOD~~NDATION: ' The staff recommends Council adoption of Ordinance #556. ORDINANCE NUMBER 556 CITY OF OWASSO, OKLAHOMA AN ORDINANCE RELATING TO PART 13-PUBLIC SAFETY, CHAPTER 6-911 EMERGENCY SYSTEM, AMENDING SECTION 13-603- EMERGENCY TELEPHONE FEE TO PROVIDE FOR RENEWAL THEREOF, DECLARING AN EFFECTIVE DATE. BE TT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA THAT: SF.('.TION ONE: That Part 13-Public Safety, Chapter 6-911 Emergency System, Section 13-603 be amended to piovide for a renewal for a period of three (3) years of the emergency telephone service fee in the amount of three percent (3 ~) of the telephone tariff rate. SECTION TWO: This ordinance shall become effective on the 1st day of October 1997 unless such renewal is specifically rejected by the voters pursuant to the provisions of Title 63 O.S. §2814. PASSED AND APPROVED this 2nd day of September, 1997. CITY OF OWASSO, OKLAHOMA By: Mary Lou Barnhouse, Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D Cates, City Attorney (3) i~ E-911 FUND PROPOSED BUDGET FY 1997-98 PROJECTED BEGINNING FUND BALANCE (7-1-1997) PROPOSED REVENUE E-911 Telephone User Fees 50,000 .~ .. 2~:« ........................................................~.............:~M1M1}.4}.....v....~y nvhAw.vv+.~.v~`+Av~~v~v PROPOSED EXPENDITURES & TRANSFER OUT 44-311-5250 Repair & Maintenance Supplies 2,500 44-311-5330 Repair & Maintenance Services 3,000 44-311-5371 Telephone Service 25,000 44-311-5441 Machinery & Equipment 10,000 Transfer to General Fund (Dispatch Salaries) 18,191 PROPOSED NET 25,750 8,691 PROJECTED ENDING FUND BALANCE (6-30-1998) $17,059 (4) 120 MEMORANDUM TO: .THE HONORABLE MAYOR AND CITY COUNCIL CITY OF.OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: RENEWAL OF 911 FEE DATE: October 14, 1994 ' BACKGROUND: ~ In 1987, the Oklahoma Legislature enacted a bill that allowed cities and counties to join together to fund and operate regional "enhanced 911" emergency communication systems. As a result of that legislation, a regional election covering portions of Tulsa, Creek and Rogers counties was ^ conducted on July 21, 1987 to determine if residents in those counties would approve of a five percent E-911 fee to be added to their telephone bills. Owasso voters approved the City's participation and fee collection by a vote of 499 (yes) to 207 (no) (see attachment). On August 16, 1988, Owasso officially approved an "interlocal agreement" providing for fifteen cities and four counties to join together to share equipment and cost of operations. Fees to operate the system were initiated for Owasso on November 1, 1988 at the 5 % level. Those fees ~. were authorized by passage of Ordinance #399 (see attached) adopted on September 6, 1988. 'The ordinance provided for Southwestern Bell Telephone Company to collect from each subscriber a fee equal to 5 % of the customer's tariff rate for the first year and a fee equal to 3 of the customer's bill for the succeeding two years. On November 1, 1989, the E-9i 1 fee was lowered to 3 % in accordance with Ordinance #399 and state statutes. Ordinance #399 provided for a three year collection. of the E-911 fee and thus required a reaffirmation of the fee every three years thereafter. In September of 1990, residents outside of the city but in the "272" exchange in Rogers County, were added to the E-911 system at the request of the City of Owasso. On July 16, 1991 (three years after enactment of Ordinance #399), the Council adopted Ordinance #433 providing for the renewal of the collection of fees to fund Owasso's portion of ~ the cost of operating the system. Ordinance #433 reauthorized the collection of the E-911 fee at the 3 % level previously used. That ordinance provided authorization for the collection from September 1991 through September 1994, at which time state law requires an affirmative action if the fee is to continue to be collected. Ordinance #491 - E-911 October 14, 1994 Page 2 NOTE: The Oklahoma Legislature in 1992 adopted amendments to the statutes that allow cities to return to a 5 % fee with a simple vote of the Ciry Council. Several cities in the region have opted to increase their fees from 3 % to 5 % to provide additional operating funds for their systems. Owasso has remained on a 3 % fee schedule based on an evaluation of the cost of operating the system and a desire to not increase the citizens tax burden since the actual cost of the system is covered. Now it is once again time (actually past time) to renew the authorization for the collection of the E-911 fee. Ordinance #491, if passed, will provide the authorization necessary for Southwestern Bell to collect the three percent E-911 fees from all Owasso customers. The effective date for the ordinance is October 1, 1994 through October 1, 1997. the ordinance also contains the collection rate at the established 3 % rate. The fee is assessed to every telephone customer on a monthly basis and funds are to be used exclusively for operation of an emergency communications system (salaries, equipment, buildings, repair, replacement, etc). Please note that continuous collection of the E-911 fee can be achieved only through the enactment of a new ordinance. Such renewal, contained in Ordinance #491 will only authorize the collection for three years and will require Council action to continue the fee past October 1997. The E-911 system is an important part of our police and fire communication's system. The E- 911 system_continues to provide our citizens, police and firefighters with the technology needed to save lives, protect property, and increase officer safety; all the ingredients vital to a good communication system. Without the enhanced 911 system, we could not provide the kind of emergency service our citizens deserve. By renewing the authorization to collect the current 3 telephone tariff, we can ensure uninterrupted funding for this system. NOTE: The current 3 % fee will result in an estimated revenue of $38,000 for FY1994-95. Additionally, the fund had a beginning balance of $23,200. The revenue will pay the cost of operating the system to Southwestern Bell, provide contingency for repairs, pay a portion (small) of dispatchers salaries, and purchase new equipment for dispatch if needed. Budget information ,,,.,, on this fund is contained on page 96 of the FY94-95 Budget. RECOMI~~NDATION: The staff recommends Council adoption of Ordinance #491. MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY .OF OWASSO FROM: RODNEY J. RAY, CITY MANAGER SUBJECT: REQUEST FOR COUNCIL ADOPTION OF ORDINANCE #433 AUTIiORIZING CONTINUED COLLECTION OF THE 3% TARIFF FOR EMERGENCY "911" TELEPHONE SERVICE. DATE: JULY 12, 1991 BACKGROUND With the safety and welfare of the community a primary concern of the city government, the City of Owasso continually seeks to improve its delivery of emergency services. In 1988, by entering into an interlocal agreement with eighteen other area communities, Owasso was able to enhance its "911" emergency communication network. This initial interlocal agreement was then expanded in 1989 to include that portion of Rogers County where the "272" telephone exchange is in use, bringing this area into direct 911 contact with the emergency services in Owasso. ^ With authorization through the Nine-One-One Emergency Number Act (Title 63, -Section 2814 of the Oklahoma .statutes),.. a method .was established to fund this system enhancement. A governing body now had the ability to impose an emergency telephone service fee through an official ordinance. This fee is currently assessed in the form of a 3 % telephone tariff as part of every phone owners monthly bill and these funds are used exclusively for the costs to the E-911 system. This ordinance is restricted to a three year period of validity. Continued collection of the 3 % emergency telephone service fee can be achieved only ' through the enactment of a new ordinance. This renewal will also be valid for athree-year period. Upon Council adoption, the ordinance becomes effective following a mandatory 60- * day waiting period. E-911 is a meaningful program providing for the safety and well-being of the entire community. By renewing the authorization to collect the current 3% telephone tariff, w c~ ,~ insure uninterrupted funding to cover the cost of this system. RECOMMENDATION I recommend Council Adoption of Ordinance X433 providing for the renewal, for a period of three years, of the emergency telephone service fee in the amount of 3 % of the basic telephone tariff. ATTACHMENTS Proposed Ordinance j k/co u ncil/071691.911 1 9 MEMORANDIIM TO: THE HONORABLE MAYOR AND CITY COIINCIL CITY OF OWAS8O FROM: _ RODNEY J. RAY SIIBJECT: REVIEW OF E-911 FEES CHARGED AND COLLECTED BY THE CITY FOR THE OPERATION OF EMERGENCY COMMIINICATIONS NETWORK DATE: AUGUST 31, 1990 BACKGROUND: On September 2, 1988,-the Owasso City Council enacted Ordinance X399 providing for the collection of fees from telephone users for the purpose of funding the .installation and operation of an enhanced emergency communications system. The ordinance required Southwestern Bell Telephone to collect a five percent fee (per line) for a period of twelve months, and a three percent fee for two years thereafter. The required fee went into effect on January 1, 1989; and the new E-911 system was "turned on" July 1, 1989. On December 27 , 1989, the Council approved the reduction of the 5% fee to 3~, through provisions in Ordinance #399. That same ordinance requires that the City Council review the E-911 fees on an annual basis, even though the fee was established for a two-year period (and that period .will not end until January 1992). Due to a misinterpretation of the ordinance, and the state law on which the ordinance was based, this request is coming four days later than required by those instruments. ' Even though the ordinance has set the fees for a two-year period, we are still required to review our fees and make any-...changes annually (prior to September 1st). FEE ANALYSI6: The information listed- below was compiled for your review and includes revenues and expenditures anticipated for the E-911 Fund: Number of Access Lines ------------- 4,706 i Estimated Revenue from Fees--------$24,000 (Avg. per line fee = 42.4G/mo.) Holdover funds from FY 1990-=------$ 8,996 1 1 Estimated expenses for Operations A. Bell Service Charge -------$14,000 B. Installation Charges ------$ 2,391 (remaining from 1989) C. ,Equipment Purchase --------$ 2,000 D. Salaries (Dispatch) -------$10,000 Total Estimated Expenses 28 391 Projected Ending Balance 6-30-91 ---$ 4,605 NOTE: Owasso will begin receiving revenue from the Rogers County "272" lines in September. The number of additional lines from that area is 1,542 - bringing our total number of lines to 6,248.. Based ~on that number, and the average fee from the Owasso residents when we had the 5% fee, we estimate the additional revenue to be $925 per month for a total first-year revenue of $11,10.0. The monthly Bell service charge for the Rogers County customers is estimated to be $377, plus an initial installation cost to the City of $3,750. Total cost to the City. for the first year of operation is estimated to be $8,274. The net surplus of the Rogers County fees for the first year is $2,826'. However, the 5% fee for those lines will be reduced to 3% on September 1, 1991, thus reducing the. revenue to approximately a break-even point. It should also be noted that the Rogers County lines will not contribute to dispatchers. salaries during the first year. CONCLIISION: The Staff concludes that, based on the pas fee should remain at the 3% level for the this point the Rogers County entry into our makes it difficult to determine the final- E-911 Fund. A second year is needed operation costs and to get a final cost f County installation. RECOMMENDATION: t year's data, the E-911 next twelve months. At revenue and cost stream fiscal picture of the to establish complete rom Bell for the Rogers The staff recommends that the Council take no action to change the current E-911 fees charged to the users of the system. ATTACHMENT• 1. Ordinance #399 rjr:#2-9290 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO, OKLAHOMA FROM: RODNEY J RAY ~ SUBJECT: CITY MANAGERS REPORT DATE: August 1, 1.989 EXTENSION OF E-911 SERVICE: ' As you know the residents of our "fence-line" in the Rogers County area are no longer receiving any form of "911" emergency telephone service . The ofd 91 1 service to that area was di sconti Hued on Jul y ' 1st when we implemented the new E-911 system. Although the citizens of Rogers county voted to allow for a E-911 system, the vote was for a "stand alone" system that would not be a part of the ~ Tu 1 sa area ( Owasso ) p rog ram . As a resu 1 t of that decision the cost of implementing E-911 for the whole of Rogers County is very substantial and most likely will insure that E-911 is .some time in coming. It is, however, technically possible to provide service to the portion of the Owasso "fence-line" residents who now have a "-272" telephone prefix. The actual process of hooking up the residents ~ to our system would take about three months from the time Southwestern Bell was authorized to include the area in our .. (Owasso) answering,, zone.. Several weeks ago Mayor Marlar, Peggy Robinson, and Georgia Bruce (Bell Telephone) initiated _discussions..-for.. .. the .purpose, of determining if something could be done to get the new E-911 system ~ on line for those Owasso residents. The Mayor and I met to discuss the matter and subsequently a meeting was conducted with our Police ' chief, the_ Fire. Chief, Peggy Robinson, and Georgia Bruce to determine if there were problems we had not anticipated. Later, a meeting was conducted with some of the "fence-line" ' residents for-the purpo se to discussing the matter and to determine if they were interested in pursuing the initiation of E-911 service t to their area. During would be a benefit to the meeting it was decided the area, that the Rogers that the service County residents should spearhead the effort, and that they should initiate a meeting with the Rog ers County Commissioners to discuss t ~ program. Due to the fact the residents are coming into the system later than the rest of the city their total cost will be slightly lower (most residents paid the 5% fee from January of 89 to July of 89 without having the E-911 service, that in order for us to have the money to pay for the initial installation). They will only have the 5% fee for two or~ three months rather than twelve months. It is my understanding that a meeting has been conducted between some of the Rogers County residents and two of the County Commissioners. At this point I have been contacted by the County Commissioner from the area (Commissioner Glen Sweet) and asked if the Mayor and I could meet with him on Tuesday, August 1st. Due to the nature of this item and the fact that the residents of the area look to Owasso for providing much of their emergency "first response" I am planning on putting a resolution before the council for Tuesdays Council meeting. We can have our portion of the legalities complete and be ready to get the program moving if the Rogers County Commission agrees to allow the inclusion of the homes into our system. A special thank you should go to Georgia Bruce, Peggy Robinson, and Mayor Marlar for their determination in seeing that this program did not die. NATIONAL GUARD Indications are that an official decision on the location of the units will be made prior to August 15th. I am still confident that the Owasso site will get the nod. As soon as we get word we will let you know. CITY-COUNTY LIBRARY BUILDING: As you know the s i to of the new Owasso branch of the L-i brary i s being cleared. The entire property should be~cleared by the end of next week.- It is my understanding that the facility should be under construction no later than October or November (depending. upon bids). It is also my understanding that the completion date for the building- is tentatively set for March. I'm sure there wi 11 be changes in the schedule as the project progresses I will keep you informed. ANTHONY'S LOCATION IN OWASSO: At this point I understand that the Anthony's organization has selected a contractor and final plans for the remodeling project will be completed within a couple of weeks. Mr. Gary Newgent-with Anthony's tells me they still plan on being open in early Fall. There is still no building permit and Mr. Newgent says that they have not signed a lease. Apparently the Corporate leadershia has not given final approval to the oroiect. From my -visit with Mr. Newgent it appears to me that there is a .strong staff recommendation for moving ahead with the project but some problems The following steps must be accomplished prior to the finalization of the E-911 service-for the Rogers County, 272 prefix area: 1. City of Tulsa permission for the inclusion of the area. ~ (no problemforeseen, contact has been made with verv positive results) 2. E-911 Policy Committee (Regional group comprise of one representative per community) must approve the inclusion of the area (contact has been made with acting chairman with ^+ very positive reception) 3. City of Owasso must give permission for inclusion into the ' Owasso answering point (police dispatch), requires Council action for approval. 4. Rogers County Commission must pass resolution allowing that w portion of the county to be assessed a fee, and for the proceeds of that fee to be utilized for the provision of E- 911 service. 5. Letters must be sent from the Rogers County Commission to Southwestern Bell authorizing Bell to add the E-911 fee to '^. the base rate of the Rogers County, 272 Prefix users. 6. Southwestern Bell must assign each residence. in the area an ' address, place the information into the data base and accomplish the switch-over (three month time period) There are two areas of cost relating to the installation of the E- ,~ 911 system. The least costly of the two is the initial charges for the installation and initiation of the service. The initial charges for the one thousand lines we would add (only about 600 homes are affected however it is cost effective to add a one- thousand line "add-on"), and the cost of data entry would be only ~ $87.50.. The second cost however would .be more substantial, that is the monthly charge Bell charges to maintain and operate the new ' system. For the added 600 lines the cost would approximate $358.00 per month. The cost would be paid from revenues generated from the collection of E-911 fees charged to the customers in the .new area. Our analysis of the economics indicate that the revenue will cover the cost and generate a surplus of approximately $24..00 per month. The surplus would be added to the Owasso E-911 fund and used for r expenses directly related to the operation of the E-911 system. The init ial $87.50 installation cost would be paid by the City of Owasso in order to get the process moving. Due to the three month time frame of getting the new accounts on the system the city would collect revenues adequate to cover the initial charges. ' As in our system, the new residents on the system will be charged a percentage of the base line rate. The charges are based on a five percent charge (about .60 cents per month) through the. month ' of December and a three-percent charge (about 38 cents per month) thereafter. RESOLUTLON N0. 89-07 CITY OF OWASSO, OKLAHOMA A RESOLUTION RELATING TO NINE-ONE-ONE EMERGENCY TELEPHONE SERVICE, AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE ROGERS COUNTY COMMISSION FOR THE EXTENSION OF E-911 SERVICE TO THAT AREA WITHIN ROGERS COUNTY HAVING A "272" TELEPHONE PREFIX; DIRECTING THE CITY MANAGER TO INITIATE THE PROCEDURE TO CAUSE THE INCLUSION OF THOSE RESIDENCES IN THE "PUBLIC.-SERVICE ANSWERING POIrtT" CURRENTLY OPERATED BY THE CITY OF OWASSO; PROVIDING FOR THE PAYMENT OF ALL FEES AND CHARGES FOR SUCH INCLUSION; AGREEING TO ACCEPT THE REVENUE FROM FEES CHARGED TO USERS AND RESTRICTING THE USE OF SUCH FUNDS FOR EMERGENCY COMMUNICATIONS. NOW THEREFORE BE IN RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA: ' SECTION 1. That it is the intent of the City of Owasso to assist those residents who reside within the Owasso "fence-line" and have ' a "272'" telephone prefix to become apart of the new "Enhanced 911" emergency communications system. ' SECTION 2. That the Mayor of the City of Owasso be authorized to enter into an agreement with the Rogers County Commission for the purpose of assuming all cost associated with the establishment of such service to that area, provided however that the agreement also require that the Commission authorize the collection of fees provided by statute and that such fees be remitted to the City of Owasso to be used for the operation of the 911 system. ~ SECTION 3. That the City Manager be directed to establish the procedures necessary to initiate emergency 911 service to the ,~ residents of the described area through the Owasso "Public Service Answering Point", and that the procedures include the coordination of transfer sere ice to other authorized emergency service providers. SECTION 4. That the City of Owasso pay all cost and fees required for the establishment of such service to the area described and that such cost be appropriated from the E-911 Fund, and that all revenues from the provision of such service be deposited to the E- 911 Fund. (9) SECTION 5 . That i t i s the i ntent of the City Counc i 1 that al 1 revenues from fees collected and remitted be restricted to providing emergency communication as defined by state statute relating to the establishment and operation of E-911 systems. SECTION 6. That it is the intent of the City to provide such service to the area due to the technological ability of the system to incorporate the additional lines without substantial cost or burden on the initial .design. SECTION 7. That time is of the essence and the Mayor and City Manager are directed and authorized to initiate those activities directly related to the effort to expand the E-911 service to the above described area. PASSED AND APPROVED this 1st day of August, 1989. l~%C~-4/ Patricia Marlar, Mayor ATTEST: ity Clerk Ronald D. Cates, City Attorney City of Owasso 207 SOUTH CEDAR PHONE (918) 272-2251 ;~ `~ ~' ,` o~wASSO. o~o~ 74055 December 27, 1989 Southwestern Bell Telephone Company Mr. T.D. White ~ Division Manager - Chief Accountant 800 North Harvey Room 199 Oklahoma City, OK Gear Mr. White: ' Please consider this as official notice requesting a change in the amount of "911 fee" charges your company is currently collecting ~ from residents within the City of Owasso. ~ Specifically, we direct that the 911 fee charges be decreased from ~ 5% to 3% of the local line charge. We further request that such change be effective on January 1, 1990 or as soon after that date as possible. ' The fee collect should continue to be remitted to: Ms. Sherry Lambert Owasso City Treasurer P.O. Box 180 ~ Owasso, OK 74055 ii II Thank you for your consideration of this request. Sin er y, Rodney ay City Manager (io) i~ 1 ~ Cit of Owasso y OWASSO, OKLAHOMA 207 SOUTH CEDAR ~ s°" ° °"4i ~~ 7 155 PHONE 272-2251 ;~ ~i ,' ., November 1, 1988. Southwestern Bell Telephone Company w Mr. T.D. White Division Manager-Chief Accountant 800 N. Harvey Room 199. Oklahoma City, OK 73102 ~ Dear Mr. White: ' On behalf of the City of Owasso, please consider this our authorization and request to begin collecting the 911 fee as specified in state statute. This authorization covers the entire City of Owasso. The collection should begin on January 1, 1989 with a rate of 5~ of the local telephone .exchange line.. r The fee collected should be remitted to: ' Owasso City Treasurer Ms. Sherry Lambert P.O. 29 Owasso, OK 74055 (918) 272-2251 The fee should be remitted within 30 days. Attached please find a copy of our Ordinance #399 authorizing the fee. We understand that it is our responsibility to notify Southwestern ' Bell 90 days in advance of any changes..such as changing the 911 fee r~at~e from 5$ to 3$. Sinder~ly, 1 _ ~E ( °~ ' Y J; ~aY. I City Manger ~ ~ MEMORANDUM Ta: Honorable Mayor and City Council ~ City of Owasso FROM; City Manager, Rodney J. Ray suB~EC:: Ordinance #399 Providing for the Collection of E-911 Fees. Date: 9/2/88 Background The Owasso City Council has taken steps toward the ~ implementation of the advanced E-911 system making decisions based on imformation_supplied by Cheif Allen and Cheif Baker. The police_ cheif and fire cheif have. been our key staff members assigned to this issue. We have passed the necessary ordinance and we are on t ti h 'r' em. re sys e en schedule for a July 1 turn-on for t Bell technicians have been working with our police ' dispatch office to design our portion of the hardware system. ~ Recent amendments to the state legislation.that.author- izes the collection of E-911 fees allows for collection of these fees to begin at the discretion of .the City. Area cities have agreed, in concept, to setting three dates for all cities to begin collections. Such coordination li i "' ng l will Yelp to avoid confusion and cut down on b mistakes. The three dates are November 1, 1988, January 1;_ 1989, and April 1, 1989. I feel the November 1 collection date is to early and would accumulate excess funds. The April 1 ' date is to close to the turn-on date to allow for the collection of enough funds to pay our portion of the instal- lation fees. The January 1 date does meet our financial ' -needs and is the .time most of the area cities will begin collection. '~ Pur ose of the Ordinance The single purpose of this amendment is to allow for the collection of E-911 fees from telephone customers far ~ enough in advance of the system turn-on to allow for advance payment of installation fees and required hardware 1 purchases. 1 1 CITY OF OWASSO, OKLAHOMA Comment If the Council passes this ordinance it is the intent of the staff to request that Bell begin collecting the E-911 fees effective January 1, 1989. O tion ~t In the event the Council does not adopt this ordinance, the E-911 fees will be collected in accordance.. with our old schedule of April 1, 1989 and we will have to front some payment funds for initial installation. Recommendation I recommend Council adoption of Ordinance #399.. - ~~~ 1 1 1 1 1 MEMORANDUM TO: FROM: SUBJECT: Honorable Mayor and City Council City of Owasso City Manager, Rodney J. Ray Request Authority for Mayor to Execute E-911 Interlocal Agreement Background As you k ;`/ he Et91~ ~ s .stem.- ~ _a ~ telephor~~ ~~ tam at `.g~~Y e A: ~ l to quic - y e~pond'`to + ~' e`;and'pol,• c that ha r been ele~sic~rre ~'` ;;, area ~wid one th 11~~l~.fo h~_ ~ at~• of a~ ~ yl ~.1~` ~ ' ~ the to be d b a_ '~ ~ ~ ~~~` ing it ow "sta ~ { ~ -s -em A for Owa so ould c©st ~ut t ree tim figures ' th amou ~ -1 _ s~" {~d un meet pla `,~ ~~w" ,' ~. The area-wide:E-9.11 system is an endeavor the City of Owasso has supported--over the past two years ~as it has been develops -='TSy ~ ~ ~ man area :steering committee . We have partici• a -~~ i ve~r~~tep. of the process with '~ - do ument has be n Chief Baker ~-,z,e A`~1en, an~~o~3~ t ,~s c e to ~ e , Mr . Cates . drafted la ~ ~].~ y oz~.C.~,ty _A,t` ~~ ,~ ~.~. ~ _ i t~ of the art a ' e our ability ca ls. The system `terconnected art equipment cost t n each city build- st d alone" system a . outhwestern Bell :r he shared equip- This "inte loea~ agree~~nn~~t'~~basi~lly equires Owasso to participate' n t~t~cost~~lloc -ZOn stem agreed.. to by staff represe~; at~~:~r~~~'~~ig communities:. The agreement requi '~T~cty~~t are costs based on the percent of~telephon -- y has within the entire participating area. If Owasso has a number of telephone lines (in our city limits). that equals 5$ of all the lines in the area,we will be required to pay a 5~ share of the total cost of the system. This formula will require Tulsa, Broken Arrow, and Tulsa County to pickup the major share. of the cost with the smaller cities sharing the remaining portion. The legislature, however, has put a limit on how much of that cost can be assessed by restrict- ing those charges to 5~of the customers basic phone bill for the first year (58G per month average)~and 3~$ for each year thereafter (36G per month average). ~ //''~~ It is anticipated that all cities will enact these ~ J charges sometime in September so the funds will be available to pay for the system and allow for start-up around July of 1989. All charges are collected by Bell Telephone and the surplus funds are then trans- mitted to the city for use in equipment and personnel costs for operating the system. I have attached the "Agreement" for your review and request that you contact Chief Baker or Chief Allen if you have questions about the system. NOTE: The attached document is fully contained within pages 1 through 6, pages 7 through 13 are other signature pages for other cities. II ~~ a voluntary .association of local governments serving creek, usage and tulsa counties NCOG - I _ _ 201 west 5th street, suite 600 tulsa, Oklahoma 74103 4212.918/584 7526 r NEMORANDUN ~ T0: City and County Administrators FROM: Ann Domi DATE: July 18, 1988 SUBJECT: E-911 lnterlocal Agreement ~ After a lengthy review process, its readylI Enclosed is one copy of the Enhanced 911 Interiocal Agreement (pages 1 - 6), and 25 copies of the signature page for your governing body. Please take appropriate action on the Interlocal Agreement, and obtain an original signature on each of the 25 copies of your signature page. After signing, return all 25 originals to: ~ Ms. Ann Domin INCOG ' 201 West Fifth, Suite 600 - Tulsa, OK 74103 ~ The original signature pages from each ,Jurisdiction will be compiled at INCOG. Although this approval process may appear confusing, it will result in each of you having one document with an original signature page from all other parties (pages 7 - 25). -Our goal is to send the Agreement to the Attorney General within one month for ,~ his approval. Please let me know if your governing body will not be able to approve the. document by August 16th. If you have any questions about the Agreement or execution procedure, please do not hesitate to call. Thank you for your valuable suggestions and your ~ patience during the drafting of this Agreement! AD/sls Enclosure I N T E R L O C A L A G R E E M E N T THIS AGREEMENT is entered into by and between the following parties: -City of Bixby Town of Kellyville City of Catoosa Town of Kiefer ' City of Claremore Town of Mounds City of Collinsville Town of Skiatook City of Glenpool Town of Sperry i City of Jenks ~ Creek County City of Owasso Osage County City of Sand Springs Tulsa County City of Sapulpa Wagoner County City of Tulsa ~ WHEREAS, Nine-One-One (911) is the number adopted as a nationwide, ,,,F dedicated standard telephone number recommended by the President's Commission on Law Enforcement; and WHEREAS, the governing bodies of the parties to this Agreement wish to implement Enhanced 911 emergency communications systems in order to expedite ~`" the response of local law enforcement, fire,. medical, rescue and other emergency services; and - WHEREAS, by sharing communications equipment provided by local exchange ~ telephone companies, local governments may decrease their 911 costs, make more efficient use of requirement equipment and allow wide regional participation in an Enhanced 911 System; ,~ THEREFORE, the parties do hereby enter into this Agreement to share the costs of a Regional Enhanced 911 System, as outlined below: Duration: The parties agree that this Agreement shall be in full force and effect for that period of time from the date all parties have signed this Agreement until June 30, 1989, and on or before that date the Agreement shall be automatically renewed for a one year period from July 1, 1989 to June 30, 1990. Thereafter the Agreement shall be ' automatically renewed by each party for one year periods running from July 1st to June 30th. A party may terminate participation in this r Agreement effective June 30th of any year by providing written notice to all other parties at least 60 days prior to June 30th of .that year. Pur ose: The purpose of this Agreement is to provide an equitable method of allocating the costs of a Regional Enhanced 911 System. Because a _ regional system .allows shared telephone equipment and avoids duplication of the services of local exchange telephone companies, ~ costs to each participating Jurisdiction are reduced. This Agreement • establishes that each party agrees to pay its proportionate share of the regional system's costs, based on the number of access lines that ~ party brings into the system. By allocating costs in this manner, the costs attributed to each party will bear a reasonable relationship to the cost that Jurisdiction brings to the regional system.• Financing/Cost Allocations. The parties agree that each Jurisdiction will be responsible for its " proportionate share of the cost of regional designated Enhanced 911 Public Safety Answering Point equipment, including answering positions, telephone lines, automatic number and loca on "~ identification screens, and controllers furnished through the local "' exchange telephone companies. Each party agrees _that its proportionate share of costs x111 be allocated in the following manner: "^' 1. Each local exchange telephone company will submit its invoices for Enhanced 911 services provided to participating parties to • Southwestern Beii Telephone Company, who will act as billing ~ agent. 2. For each party Joining the Regional Enhanced 911 System prior to or on May 16, 1988, that party's proportionate share of 911 ~ system costs will be calculated by Southwestern Bell Telephone Company by dividing the number of telephone exchange access lines in that Jurisdiction by the total number of exchange access lines - ~ - in the Reglonai Enhanced 911 System to determine the percent of w access lines in that Jurisdiction. Total Regional Enhanced 911 ~~ installation costs and monthly operation costs will be multiplied k~~ by the percent of exchange access lines in each Jurisdiction to determine that party's share of system costs. ~ 3. For each party Joining the Regional Enhanced 911 System after May 16, 1988, that party's share of 911 systems costs will total that party's equitable portion of current shared system costs as calculated in ~2 above, any additional installation and operational costs that party brings to the Regional Enhanced 911 System, and a share of initial system development costs. The Joining party shall remit to the Regional Enhanced 911. Board for distribution to other parties an amount -equal to that .party's share of initial Enhanced 911 System development costs, as determined by the Reglonai Enhanced 911 Board. 4. Each party will be invoiced for its share of the costs by Southwestern Beii Telephone Company and will remit payment of that amount to Southwestern Bell Telephone Company. Southwestern Bell wFI`l~`=pFOVide appropriate payment to other local exchange telephone companies providing 911 service to participating parties. i 5. Each party agrees to be solely responsible for additional costs incurred for any special or nonstandard arrangement for providing Enhanced 911 service. The standard arrangement for, providing ~* Enhanced 911 service will be defined by the Regional Enhanced 911 Board. Each- local exchange telephone company will remit monthly to each party all revenues from the telephone service fees collected from exchange access lines in that Jurisdiction. An Exchange Access Line shall be defined as local telephone company provided and maintained central office equipment and telephone company facilities which provide access to and from the .telecommuni- cations network for long distance message telecommunications and local calling. Administration: The parties agree that administration of this Agreement shall be ~ carried out by the Regional Enhanced 911 Board, in cooperation with Southwestern Beli as billing agent. Board Membership: Each party to this Agreement shall appoint one representative to the Regional Enhanced 911 Board. The governing body of each party shall establish the term of office of its representative and the criteria for removal of its representative. Each local exchange telephone company serving-the parties to this Agreement may appoint a_nonvoting member to the Board to act in an advisory capacity. ~ The Board shall elect annually from their members a Chairman who shall preside at all meetings and perform other duties designated by t the Board. The Chairman shall serve as the regional representative ~ to the City of Tulsa~s Emergency Telephone Service Management Board. The Board shall elect annually a Yice-Chairman from their members who: ~ shall assume the duties of the Chairman during the Chairman's absence. The Board shall elect other such officers as they deem necessary. All representatives to the Regional Enhanced 911 Board shall serve without compensation for their services to the Board. Board Meetings: ~ The Board shall designate the time and place of all meetings, which shall be conducted in compliance with the Oklahoma Open Meeting Act. Each Board member shall have one vote, and all actions by the Board r shall be approved by the affirmative vote of a maJortty of the members present. d - Duties of the Board: The duties of the Regional Enhanced 911 Board shall include the ~, following: 1. Review Regional Enhanced 911 System charges submitted by the local exchange telephone companies to ensure their continued reasonableness. 2. Review Regional Enhanced 911 cost allocations to ascertain proportionate distribution of costs. 3. Coordinate with Southwestern Bell Telephone Company to develop cost allocation procedures, and to define the standard ~~, arrangement for providing Enhanced 911 service for cost allocation purposes. 4. Resolve ail disputes among parties to this Agreement regarding cost allocations. 5. Review ail requests to participate in the Regional Enhanced 911 ~ System by other Jurisdictions and make recommendations to the ' governing bodies of each party to this Agreement regarding approval of such requests. 6. Apportion and distribute reimbursement from parties Joining the ^ Regional Enhanced 911 System after May 16, 1988. 7. Adopt by-laws consistent with this Agreement governing the actions, proceedings and policies of the Regional Enhanced 911 Board. 8. Perform any other tasks consistent with the purpose and intent ~ of this Agreement. Termination: The parties agree that this written Agreement contains the entire agreement between the parties, and that it cannot be modified except by a written instrument executed by all parties. # ^ The parties further agree that the terms of this Agreement are not assignable to another party without the express written consent of all ~, parties to this Agreement. SubJect to any applicable provisions of Article 10, Sectton 26 of the Oklahoma Constitution, any party's participation in this Agreement may be terminated effective June 30th of any year, as provided above, upon at least sixty (60) days written notice to ali other parties. Notice will be deemed given if sent by regular mail to the governing bodies of all parties to this Agreement. This Agreement shall remain in effect for all parties which have not exercised the termination procedures. The parties agree that no real or personal property shall be acquired Jointly during the. course of this Agreement. Any property individually acquired by a party to this Agreement shall remain the property of that party upon termination of this Agreement.. i~ Amendment to Inter local Agreement RE: Rogers County (272 exchange) Page TWO APPROYED by the City of Owasso, Oklahoma this 20th day (City, County, Town) 99 of March , 198. B '~.~t c.~ 0~ ~%L TITLE• Patrig'~ K. Marlar, Mayor ATT ST: APP Clerk ney 1 O ~ a voluntary association of bcal governments serving creek, Osage and tulsa counties ~+~aa 201 west 5th street, suite 6OO•tulsa, Oklahoma 74103-4212.918/584-7526 T0: City b County Administrators ,~'~' FROM: Chief Tom Lewallen b Ms. Ann Domin U DATE:_ July 28, 1988 SUBJECT: Collection of 911 Telephone Fee ' As you know, a recent amendment to the 911 Emergency Number Act allows cities and counties to collect the telephone~servtce fee that-funds 911 systems after ~ they contract with the telephone company for 911 service. Those Jurisdictions who have signed a Letter of Election with Southwestern Bell may instruct Bell to collect the telephone fee if their ordinances or resolutions allow early collection. Please review your local ordinance or resolution to make sure it allows you to initiate the fee upon contracting with the phone s company. If you are unsure about the new language in the state statute, - please do not hesitate to call us. Southwestern Bell requires the following to start the collection process: 1. A certified letter that: '~' a. Identifies what entities are to be included with the request. b. States the effective date and the fee rate. c. States the title, name and address of the person to whom Bell should remit the fee. d. States the monthly due date of the remittance, if other than the last day of the month. Thts date should not be earlier than the~25th. ~~ e. is addressed to Mr. T.D. White, Division Manager - Chief Accountant, Southwestern Bell Telephone Company, 800 North Harvey - Room. 199, Oklahoma City, Oklahoma 73102. 2. A copy of the ordinance or resolution authorizing the fee. ' A sample letter to Southwestern Beil is attached for reference. Southwestern Bell requires 60 days in which to prepare their billing records for the 911 fee. Thirty of those days could overlap with the 60 day protest period required by state statute for 911 ordinances and resolutions before they are effective. However, Bell cannot stop the 911 telephone fee f om being billed within the last 30 days after notification from a ;jurisdlc o t~ begin the fee collection. City b County Administrators Re: Collection of 911 Telephone Fee July 28, 1988 ~ Page TWO For purposes of consistency, we recommend that Jurisdictions instruct Beli to begin collection of the telephone fee on November 1, 1988; January 1, 1989; or April 1, 1989 (about 90 days prior to cut-over of the system), whichever date r best meets your Jurisdictions needs. To help explain Bell's procedures and deadlines for the different fee collection dates, an activity chart is attached. i Please remember that the Oklahoma statute gives telephone companies 30 days in which to remit the collected telephone fee to the governing body. Bell has estimated that it can return these fees in about 25 - 30 days after the end of each month of collection. Please do not hesitate to call Ann Domin-(584-7526) or Don Maney (585-6722) if you have questions about the 911 telephone fee collection. Procedures for fee collection are being developed with the other telephone companies in the region, and you will be notified when those procedures are finalized. TL/AD:sIs Attachments 1 C L t ACTIVITIES Pass ordinance or resolution to allow early collection of fee Notify Bell to collect _ fee Bell begins collection of fee First fees remitted to Jurisdiction DFJtiDI. l NES FOR ACT I V IT Nov 1, 1988 Jan 1, 1989 Collection Collection Aug 1, 1988 Oct 1, 1988 Sept 1, 1988 Nov 1, 1988 ~ Dec 30, 1988 Nov 1, 1988 ~ Jan 1, 1989 ~ Feb 28, 1989 April 1, 1989 Collection No revssion required Feb 1, 1989 Apr 1 I '1, 1989 ~ May.30, 1989 i~ i .. MEMORANDUM To: Honorable Mayor & City .Council FROM: City Manager, Rodney J. Ray 6UBJECT: E-911 Vote By Owasso Precinct On July 21, 1987 the Tulsa County Election Board :.conducted an election throughout the county for the purpose of determining if the voters would approve the establishment of an enhanced emergency t~le~hone communication system (E-911). ,- :'-\ r Get . County-wide the is~~.ie ~a~s ~p3?r~$}by\e voters by a margin of 30,331 to 12, ,8~:~, ~ `` ~.~lr~~~, In Owasso pre ~ ~ ~, tr~?e~v~te was" as'jfo 1~~ /'~ -'' ~ ~~~.7 ~`"'' ~='F`or A ainst r ) f ~~"\~ \~ r 7 51 -~ ~ ~ ~'~ ` ~ ~ ~~. . 1,0 2 9 754 1 .~ i`~ 157 ; j j 44 ~, ~ ~ -_ _ ~~ .•/ 1 Total Vote---- ---~=---- -`---'~ 49 % 207 ~~~.~ ~i ~~ 1g04 i Percentage of Total~~ OF `i"t~~ ~R~i~ .6~ ~29.4g ~- (15) CITY OF OWASSO~ OKLAHOMA MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO ' FROM: TIMOTHY ROONEY COMMUNITY DEVELOPMENT DIRECTOR ' SUBJECT: REQUEST FOR COUNCIL AUTHORIZATION TO SOLICIT BIDS FOR SPORTS PARK MAIN PARKING LOT EXPANSION DATE: February 9, 1998 BACKGROUND: ' In October of 1997, the citizens of Owasso approved a 10 million dollar bond issue for Capital Improvement Projects within the Ciry of Owasso. The projects included for funding within that bond issue included street and intersection improvements, remodeling and expansion of existing facilities, and improvements to the Owasso Sports Park. Included as one of the projects for Sports Park improvements was the expansion of the main parking lot. Staff has developed a bid packet for the construction of the parking lot. The bid packets included specifications for the construction of a 250' x 800' gravel parking lot, compacted to 95 % standard proctor density. The top six inches of the existing soil will be removed and replaced with six inches of Type "A" aggregate. Arrangements are also included to relocate the removed soil to other areas within the Sports Park identified for future improvements. The specifications developed are similar to those utilized for the soccer parking lot construction completed last year. If authorization to solicit bids is approved, the legal advertisement would occur on February 19, 1998 with all bids received being opened on March 11, 1998. With a contract construction time of 60 days, this could result in the parking lot being completed by the end of May. A copy of the advertisement for bids, requirements and instructions to bidders, as well as a drawing of the area for the parking lot expansion are attached. A complete bid packet is available at City Hall for your information and review. RECOMMENDATION: Staff recommends Council authorization to solicit bids for the Sports Park main parking lot expansion. ATTACHMENTS: 1. Advertisement for Bids ' 2. Bidder Requirements and Instructions 3. Drawing of Parking Area SECTION 00100 ~ ADVERTISEMENT FOR BIDS CITY OF OWASSO 207 SOUTH CEDAR OWASSO, OK 74055 . Separate sealed Bids for CONSTRUCTION OF A GRAVEL PARKING LOT AT THE OWASSO SPORTS PARK, and all appurtenances thereto, will be received by the City of Owasso, Office of the Contract Administrator, at 207 South Cedar (PO Box 180), Owasso, ;~ Oklahoma 74055, (918) 272-2251 until 2:00 p.m. Central Standard Time (2:00 P.M. CST) on Wednesday, March 11, 1998, and then at said City Hall publicly opened and read aloud. ~ Said improvements shall include items in the specifications. Each Bid must be accompanied by a BID BOND payable to the CITY OF OWASSO for Five I^ Percent (5 %) of the total amount of the BID. As soon as the BID prices have been compared, the CITY OF OWASSO will return the BONDS of all except the three lowest responsible BIDDERS. When the Agreement is executed, the bonds of the two remaining unsuccessful BIDDERS will be returned. The BID BOND of the successful BIDDER will not be returned until the PERFORMANCE AND MAINTENANCE AND STATUTORY PAYMENT BONDS have been executed and approved, after which it will be returned. A certified check may be used in lieu of a BID BOND. PERFORMANCE AND MAINTENANCE AND STATUTORY PAYMENT BONDS in the amount of 100 percent (100%) of the Contract Price, with a corporate surety approved by the CITY OF OWASSO, will be required for the faithful performance of the contract. Attorneys-in-Fact who sign BID, PERFORMANCE AND MAINTENANCE AND STATUTORY PAYMENT BONDS must file with each Bond a certified and effective dated copy of their power of attorney. IMPORTANT: SURETY COMPANIES EXECUTING BONDS MUST APPEAR ON THE TREASURY DEPARTMENTS MOST CURRENT LIST AND BE AUTHORIZED TO TRANSACT BUSINESS IN THE STATE WHERE THE PROJECT IS LOCATED. All BIDS must be made on the required BID form. ALL blank spaces for BID prices must be filled in, in ink or typewritten, and BID form must be fully completed and executed when submitted. BIDS carrying riders, alterations of construction time or qualifications which modify the amount of the BID as submitted can be rejected as irregular. BIDDER must fill out the BID form and other required documents for the bid opening. ADVERTISEMENT FOR BIDS 0298 00100 -Page 1 of 2 ~ The CITY OF OWASSO may waive any informalities or minor defects or reject any and all BIDS. Any BID may be withdrawn prior to the above scheduled time for the opening of BIDS ' or authorized postponement thereof. Any BID received after the time and date specified shall not be considered. No BIDDER may withdraw a BID within thirty (30) calendar days after the actual date of the opening thereof. Should there be reasons why the contract cannot be awarded within the specified period, the time may be extended by mutual agreement between the CITY OF OWASSO and the BIDDER. BIDDERS shall submit a completed "Statement of Bidder's Qualification", Section 00230, at the time of the BID Submittal. All forms are included. BIDDERS shall; subirit entire Coitracfi Owasso City Hall Office of Contract Administrator 207 South Cedar Owasso, OK 74055 (918) 272-2251 Copies of the CONTRACT DOCUMENTS may be purchased at Owasso City Hall upon payment of Twenty Dollars ($20.00) for each set. There will be no refunds. CITY OF OWASSO BY: Contract Administrator (Title) 1 ADVERTISEMENT FOR BIDS 0298 00100 -Page 2 of 2 The CONTRACT DOCUMENTS may be examined at the following location: SECTION 00110 REQUIREMENTS FOR BIDDERS In accordance with the State Law, the following document must be included in each Bid Proposal packet submitted for consideration. Failure to Submit all of the items called for may render the bid proposals incomplete, thus eliminating the bidder from further consideration. They are: 1. Contract Documents and Specifications for parking lot improvements at Owasso Sports Park, within the City of Owasso. NOTE: Complete the following documents and leave in Contract Document Book upon submittal: 1. Bid -Section 00200 2. Proposal Guaranty in the amount of five percent (5 %) of the total bid - Section 00210 3. Bid Affidavits -Section 00220 4. Statement of Bidder's Qualifications -Section 00230 5. Certificate of Non-Discrimination -Section 00240 REQUIREMENTS FOR BIDDERS 0298 00110 - 1 of 1 SECTION 002.00 BID PROJECT IDENTIFICATION: THIS BID IS SUBMITTED TO: GRAVEL PARKING LOT AT OWASSO SPORTS PARK CITY OF OWASSO 207 SOUTH CEDAR PO BOX 180 OWASSO,OK 74055 ~ 1. The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an Agreement with OWNER in the form included in the Contract Documents to complete all Work as specified or indicated in the Contract documents for the Contract Price and within the Contract time indicated in this Bid and in accordance with the Contract Documents. ~ 2. BIDDER accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid Security. This Bid acceptance period is thirty (30) calendar days following the day of Bid opening. BIDDER will sign the Agreement and submit the Contract Security and other documents required by the ~ Contract documents within ten (10) days after the date of OWNER'S Notice of Award. 3. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement, that: (a) Bidder has examined copies of all the Contract Documents and of the following addenda: Addendum Number i Date (receipt of all of which is hereby acknowledged) and also copies of the Advertisement to Bid and the Instructions to Bidders; BID 0298 00200 - 1 of 4 (b) BIDDER has examined the site and locality where the Work is to be performed, ~ the legal requirements (federal, state and local laws, ordinances, rules and "'~ regulations) and the conditions affecting cost, progress or performance of the ,~ Work and has made such independent investigations as BIDDER deems necessary. ~ This Bid is genuine and not made in the interest of or on behalf of any undisclosed ~ person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; BIDDER has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; BIDDER has not solicited or induced any person, firm or a corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for himself any advantage ~ over any other Bidder or over OWNER. BID LUMP SUM BID FOR PARKING LOT IMPROVEMENTS 4. BIDDER agrees that the Work will be completed and ready for final payment in accordance with the General Conditions on or before the dates or within the number of calendar days indicated below. r BIDDER accepts the provisions of the Agreement as to liquidated damages of $500.00 for each consecutive calendar day in the event of failure to complete the project within sixty (60) calendar days. 5. The following documents are attached to and made a condition of this Bid: A. Required Bid Security in the form of B. Statement of Bidder's Qualification, Section 00230; and C. All forms listed in Instructions to Bidders, and Section 00110. ~ 6. The terms used in this Bid which are defined in the General Conditions of the Construction Contract included as part of the Contract Documents have the meanings assigned to them in General Conditions. BtD 0298 00200 - 2 of 4 SUBMITTED ON BY: COMPANY: IF BIDDER IS: An Individual By: (Individual's Name) Phone No.: A Partnership By: _ (Firm Name) (SEAL) (SEAL) (General Partner) doing business as Business address: 19 Business address: Phone No.: BID 0298 00200 - 3 of 4 A Corporation By: (Corporation Name) (State of Incorporation) By: (Name of Person Authorized to Sign) (Corporate Seal) Attest: Business address: (Title) (Secretary) Phone No.: A Joint Venture By: (Name) (Address) By: (Name) (Address) (Each joint venturer must sign. The manner of signing for each individual, partnership and corporation that is a party to the joint venture should be in the manner indicated above.) BID 0298 00200 - 4 of 4 MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCII, CITY OF OWASSO ' FROM: TIMOTHY ROONEY COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: ANNEXATION CORRECTION ORDINANCE NO. 299 AMENDED DATE: February 12, 1998 BACKGROUND The City of Owasso received a request from Mr. Rick Kramer in December to review Ordinance No. 299 which was approved by the Ciry Council in February of 1981. Ordinance No. 299 provided for the annexation of property located within the northwest quarter of Section 30, T21N, R14E of Tulsa County. Specifically, the property is located immediately north of the Hale Addition in Owasso, immediately west of the Village/Summit at Southern Links. A location map is attached for your information and review. Staff review of Ordinance No. 299 resulted in the finding that the legal description described in the first paragraph of Ordinance No. 299 did not "close" the property to be annexed. In fact, it describes a dimension along the southern boundary of the subject tract, as well as the western boundary, but it does not describe the northern boundary and eastern boundary. Upon discussion with Mr. Cates and the Mr. Kramer, it is staff's opinion that this was a scrivener's error at the time that Ordinance No. 299 was drafted. In order to correct this error, staff would need to draft a new ordinance which would amend Ordinance No. 299 by adding the proper legal description. Because this item was the result of a scrivener's error, staff did not forward this item to the Annexation Committee, as staff believes the subject property was theoretically approved for annexation in 1981 by the Ciry Council. Staff did feel it was appropriate for the Planning Commission should take formal action on this item prior to forwarding this item to the Ciry Council for action. The Planning Commission reviewed this item at their February 10, 1998 regular meeting and unanimously recommended approval of the drafting of an ordinance to correct the error. ~ RECOMMENDATION Staff recommends approval of Ordinance No. 299 Amended, thereby correcting the scriveners error contained within Ordinance No. 299. ATTAC~IlV~NTS/ENCLOSURES 1. Location Map 2. Survey Plat of the Subject Property 3. Ordinance No. 299 4. Ordinance No. 299 Amended ~~ -~ ~~ ~` `~`~~ `J 'b7 FEB 23 PH12 28 f~`~`~~~~ L~~~~ CITY OF OWASSO, OKLAHOMA ~~~,~ C`~ RDINANCE N0. 299 r ~~~~ ~ "~ot~l ~ `'~u~~~' CLER K OKLAHOMA~ADDITIONALNLANDSDIAND TERRIATORYINPROOIDINGCTHATOFROM ANDS AFTER THE PASSAGE AND PUBLICATION OF THIS ORDINANCE THAT ALL OF THE REAL PROPERTY WITHIN SAID TERRITORY HEREIN DESCRIBED SHALL BE A PART OF THE CITY OF OWASSO, OKLAHOMA, AND FURTHER DECLARING THAT ALL PERSONS RESIDING THEREIN SHALL BE SUBJECT TO THE JURISDICTION, CONTROL, LAWS AND ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA, ES- TABLISHING THE SAME AS PART OF WARD TWO OF SAID CITY, DIRECTING THE FILING OF THIS ORDINANCE AND A PLAT THEREOF. ~~- -~~~,~j~,/ WHEREAS, Pu ofathetOklahoma MunsicipalfCodelethe~Citytofn 21-101, et seq., Owasso is permitted to annex additional territory with the written consent of the owners of at least a majority of the acres to be annexed; and WHEREA°,, a majority of the owners of the following described property adjacent to, or abutting on, property already within the Corporate Limits of the City of Owasso, Oklahoma, to-wit: (3_) Beginning at a point 985 feet North and 422.6 S th ast corner of the South= 1 ',; ~ ~~ ~~ j~ F ` 4 7 1 '. ~C `r~~` y ~ ~~ Y ~ •, .. s, a4~I 1 ~ ~ ~ ~ , ~ ~ ~: 1 ~ ti ~ ~~ ~~-~~ pr 4 IK [ .6-~ c ~ .r i:. ... d~ ~~ c »~ ~ , ~.< ~` i ~ (3) feet West of the ou e east Quarter of the Northwest Quarter of Section 30, Township 21 North, Range 14 East of the Indian Base ,and Meridian, Tulsa County, Okla- homa, thence West 169.14 feet, thence North 150 feet to the point of beginning, Hale Addition :to Owasso, Oklahoma; Beginning at a point 985 feet North and 250 feet West of the Southeast corner of the Southeast Quarter of the Northwest Quarter of Section 30, Township 21 North, Range 14 East of the Indian Base and Meridian, Tulsa County, Oklahoma, thence West 272.60 feet, thence North 150 feet, thence East 272.60 feet, thence South 150 feet to the point of beginning; A parcel of land beginning 185 feet South of the Northeast corner of the Southeast Quarter of the Northwest Quarter of Section 30, Township 21 North, Range 14 East, thence West 150 feet, thence South 150 feet, thence East 150 feet, thence North 150 feet to the point of beginning, having petitioned the City of Owasso to annex said property to the City of Owasso, and, WHEREAS, the City Council of the City of Owasso has deter- mined that the annexation of the property hereinabove described is necessary, reasonable and desirable in the public interest of the residents and citizens of the City of Owasso; NOW, ^}'HEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA: SECTION 1. That pursuant to the petition of a majority of the owners o~the following described property lying in Tulsa County, Oklahoma, which territory is adjacent to or abutting property already within the Corporate Limits of the City of Owasso, to-wit: B~OK•'~52 ~ rACE 2083 City of Owasso, Oklahoma Ordinance No..299 Page 'I\vo (1) Beginning at a point 985 feet North and 422.6 feet West of the Southeast corner of the South- east Quarter of the Northwest Quarter of Section 30, Township 21 North, Range l4-East of the Indian Base and Meridian, Tulsa County, Oklahoma, thence West 169.14 feet, thence North 150 feet to the point of beginning, Hale Addition to Owasso, Oklahoma; (2) Eeginning at a point 985 feet North and 250 feet West of the Southeast corner of the Southeast Quarter of the Northwest Quarter of Section 30, Township 21 North, Range 14 East of the Indian Base and Meridian, Tulsa County, Oklahoma, thence West 272.60 feet, thence North 150 feet, thence East 272.60 feet, thence South 150 feet to the point of beginning; (3) A parcel of land beginning 185 feet South of the Northeast corner of the Southeast Quarter of the Northwest Quarter of Section 30, Township 21 North, Range 14 East, thence West 150 feet, thence South 150 feet, thence East 150 feet, thence North 150 feet to the point of beginning be, and the same is hereby, annexed to, made a part of, and added to the City of Owasso, Oklahoma, and the Corporate Limits thereof be and are hereby extended to include the above described territory and real estate. SECTION 2. That from and after the passage and publication of th s r Hance, the real estate and territory described in Section l hereof shall be apart of the City of Owasso, Okla homa, and in ~+lard Two thereof, and-all persons residing therein, and all property situated thereon, shall be and 'are hereby declared to be subject to the jurisdiction, control, laws and ordinances of the City of Owasso, Oklahoma, in all respects and particulars. SECTION 3. That there be filed in the Office of the County Clerk o Tu sa County, Oklahoma, a true and correct copy of this ordinance, together with an accurate map of the territory hereby annexed. PASSED and APPROVED this~_ day of ti 1981. . ~ ~~ ,! Y,, .- ,~ti.o F~ o. a eau e ty er APPROVED: Haro C arney Y WHEREAS, Subsection (1) of Ordinance No. 299 contained a scriveners error in the described land to be annexed and Ordinance No. 299 Amended provides the correct legal description, and AN ORDINANCE PROVIDING AMENDMENT TO ORDINANCE N0.299 TO CORRECT A SCRIVENERS ERROR WITHIN A LEGAL DESCRIPTION OF PREVIOUSLY ANNEXED PROPERTY. WHEREAS, the City of Owasso, Oklahoma, has deemed it necessary and expedient to correct this scriveners error, and WHEREAS, the described land within Subsection (1) is correctly described as follows: (1) Beginning at a Point 985 feet North and 422.6 feet West of the Southeast corner of the Southeast Quarter of the Northwest Quarter of Section 30, Township 21 ' North, Range 14 East of the Indian Base and Meridian, Tulsa County, Oklahoma, thence West 169.14 feet, thence North 150 feet, thence East 169.14 feet, thence South 150 feet to the Point of Beginning, Hale Addition to Owasso, Oklahoma. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA. Section 1. That subsection (1) of Ordinance No. 299 be, and the same, is amended to provide as follows, to-wit: BEGINNING AT A POINT 985 FEET NORTH AND 422.6 FEET WEST OF THE SOUTHEAST CORNER OF THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF SECTION 30, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, OKLAHOMA, THENCE WEST 169.14 FEET, THENCE NORTH 150 FEET, THENCE EAST 169.14 FEET, THENCE SOUTH 150 FEET TO THE POINT OF BEGINNING, HALE ADDITION TO OWASSO, OKLAHOMA. Section 2. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance, together with an accurate map of the territory hereby annexed. PASSED AND APPROVED this 17th day of February, 1998. ATTEST: CITY OF OWASSO, OKLAHOMA ORDINANCE NO. 299, AMENDED Mary Lou Barnhouse, Mayor Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D Cates, City Attorney MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL, CITY OF OWASSO FROM: F. ROBERT CARR, JR, P.E. PUBLIC WORKS DIRECTOR SUBJECT: WORK PAYMENT AGREEMENT FOR STREET LIGHTING - 96TH STREET NORTH AT HIGHWAY 169 (PUBLIC SERVICE COMPANY OF OKLAHOMA) DATE: February 11, 1998 BACKGROUND: On January 20, 1998, the Owasso City Council approved an amendment to the contract with the Public Service Company of Oklahoma (PSO) for the purpose of providing street lighting services to ' the city of Owasso. The agreement is to enable both the City and PSO to accurately account for billing and placement/relocation of street lights for the period of July 1, 1997 to June 30, 1998. Public Works Department staffis charged with the responsibility to verify the need for street lighting when requests are made. The basic purpose of street lighting is for traffic safety, with a secondary purpose of neighborhood safety and security. All requests for lighting are made through the Public Works Department. ~2UEST FOR LIGHTIN ON 96TH TREET NORTH• ~ Recently, road improvements on 96th Street North from Highway 169 to North Garnett Road were completed by Tulsa County. In addition, Oklahoma Natural Gas opened a facility in the Oak Tree Industrial Park on the east end of this road project. Traffic through this comdor is expected to increase due to the road improvement, ONG facility and proposed development on the north side of 96th Street North at Highway 169. As a result, PSO was contacted to install street lighting. A proposed plan was submitted for city review that included a total of 151ights mounted on existing or new wood poles along the south side of 96th Street North. Mounting the lights on wood poles is at no expense to the city. Although 10 of the lights would be mounted on existing overhead power poles, staff requested PSO to construct steel poles and underground power where possible to provide i ~ Page 2 PSO Lighting Work Payment Agreement for better aesthetics along the route. An arrangement of 5 steel poles on the east end of the project was proposed. All other lights would be connected to the existing wood poles. COSTS FOR STEEL POLE INSTALLATION: A Work Payment Agreement has been prepared by PSO for the differential cost to install steel light poles in place of wood poles and provide underground power to the installations. Estimated costs of installation are as follows: Steel poles $7,350 Road bores 2,965 TOTAL $10,315 The Work Payment Agreement states that the city will pay the actual cost of the work, estimated at $10,315, but not to exceed $11, 346. The not to exceed priice includes a 10 percent contingency for unforeseen conditions. Additional expense would typically be incurred for trenching the underground power; however, Public Works Department field personnel will be used to do the trenching. No additional project cost is shown for trenching. FUNDING SOURCE: Funds for street lighting are included in the Public Works Department (Street Division) operations budget (Line Item 51-410-5322). The present amount budgeted is $29,000.00 for FY97-98. These funds are intended to be used to pay the monthly street lighting charges incurred per the amended agreement approved in January 1998. No budgeted funds have been allocated for construction- related costs to upgrade to steel poles with underground power. At the present time, insufficient funds are available in the Streets Division budget to provide steel poles at this location. A supplemental budget appropriation providing funds from the General Fund reserves is needed for this project. RECOMMENDATION: Staff recommends Council approve the Work Payment Agreement with Public Service Company of Oklahoma for the differential cost to insta115 steel light poles in place of wood poles on 96th Street North west of Highway 169 in an amount not to exceed $11,346.00 and authorize the Mayor to execute the Agreement. Page 3 PSO Lighting Work Payment Agreement ATTACHMENTS: 1. Work Payment Agreement for steel light pole installation and boring 2. Sketch showing light locations 3. Existing Streets Division FY97-98 Budget I~ ~ ' i~~n ~ ..._y r- ~~~ ~ ~ ti ~,I _ __ , I ~U`L_-- ~~ `,` __1 J- ------- Rex Garrett 599-2775 PSO Representative W020203866 W.O. Number WORK PAYMENT AGREEMENT I, , as agent of The city of Owasso, request and authorize Public Service Company of Oklahoma to perform the following work: The City will pay for the boring and the differential costs necessary to install 5 steel street light poles in the place of wood poles on 96th Street just west of Highway 169. All work is to be done by PSO or PSO Authorized Contractor. I agree that the actual cost of the work, estimated at $ 10,315.0 0, but NOT TO EXCEED $ 11,346.00 will be paid by The City of Owasso, Department of Public Works, whose mailing address is: City of Owasso P.O. Box 180 Owasso, OK 74055 Department of Public Works c/o F. Robert Can, Director ATTEST: City Clerk The City of Owasso, Oklahoma By: City Manager ACCEPTED this the day of , 1998. PUBLIC SERVICE COMPANY OF OKLAHOMA By: Rex Garrett, PSO Lighting Engineer forth 324 pcm Sent to RC. on 7!9/98- WKPAYOWA.DOC fi5/98 8:18:41 CITY Of ONASSO 6LF5F5 PAGE: 1 = STREET bEPARTMENT FOR PERIOD ENDING FEB 1998 SONAI SERVICES yl 410 5101 SALARIES ~ MA6E5 it 410 5102 MA6ES (PART-TIME) 51 410 5106 OVERTIME 51 410 5110 FICA it 410 5111 RETIREMENT (OMRF) ii 410 5120 UNEMPLOYMENT INSURANCE 51 410 5130 MEDICAL INSURANCE 51 410 5131 LIFE INSURANCE 51 410 5165 INGENTIVE5 TOTAL PERSONAL SERVICES ERIALS & SUPPLIES b 51 410 5210 DFFICE SUPPLIES 51 410 5220 OPERATING SUPPLIES 51 410 5221 UNIFDRMS d PROTECTIVE CLDTH1Nfi ~~ 51 410 5222 TRAFFICISTREET S[fiNS 51 410 5250 REPAIR ~ MAINTENANCE SUPPLIE5 51 . 410 5260 VEHICLE MAINTENANCE ~ 51 410 5261 GASOLINE ~ FUEL 51 410 5280 SMALL TODIS & MIMOR EQUIP TOTAL MATERIALS & SUPPLIES ~. tVICES ~ OTHER CHAR6E5 51 410 5310 PROF ~ TEGH SERVICES ~` 51 410 5320 PHYSICAL PROPERTY SERVICES 51 410 5321 UTILITIES 51 410 5322 STREET lI6HTIN6 51 410 5330 REPAIR ~ MAINT SERVICE5 51 410 5331 MAINT. OF TRAFFIC CONTROL ~ 51 410 5340 RENTALS 51 410 5371 TELEPHONE 51 410 5380 TRAVEL b TRAINING 51 410 5383 DUES AND FEES TOTAL SERVICES & OTHER GHARBES PITAL DUTLAY 51 410 5420 BUILDING IMPROVEMENTS 51 410 5430 IMPROVEMENTS 51 410 5441 MACHINERY b E6UIPMENT 51 410 5442 VEHICLES 51 410 5443 FURNITURE i FIXTURES 51 410 5444 VEHICLE EQUIPMENT 51 410 5461 STREET REPRIRS l1 i~ i~ MTD ACTUAL YTD ACTUAL .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 4.44 1,661.63 304.40 300.51 63.81 .00 .00 55.76 2,390.15 BUDfiET ENCUMB UNENCUMB I USED 89,790.70 167,848.00 .00 78,051.30 53.50 3,770.55 11,440.00 .00 7,669.45 32.96 3,499.50 4,500.00 .00 1,000.50 17.17 6,827.66 13,324.00 .04 6,446.34 51.24 3,112.30 6,668.00 .00 3,555.10 46.68 706.39 1,132.00 .00 425.61 62.40 12,38?.9$ 23,010.00 .00 10,627.02 53.82 475.41 90$.00 .00 432.59 52.36 344.52 - - - 525.00 -------- -- -- .00 ---------- - 180.48 ----------- 65.62 ------ --------- - l20,910.01 - 229,355.00 .00 108,444.99 52.12 4.04 .00 .00 -4.04 .00 13,612.44 45,004.00 3,372.09 28,015.41 31.74 3,953.00 6,200.00 1,014.00 1,233.00 80.11 1,895.19 3,500.00 187.00 1,417.81 59.44 4,408.21 7,500.00 1,276.07 1,815.72 75.79 6,459.67 14,000.00 4,976.28 2,564.05 81.69 3,147.17 7,000.00 650.00 3,202.83 54.25 785.70 3,100.00 .00 2,314.30 25.35 34,265.42 86,300.00 11,475.44 40,559.14 53.00 .00 201.00 500.00 .00 299.00 40.20 .00 9,332.50 17,500.00 .00 8,161.50 53.33 .DO 3,543.49 8,000.00 .00 4,456.51 44.29 .00 13,879.24 29,000.00 11,000.00 4,120.76 85.19 .00 8,639.58 9,200.00 .00 560.42 93.91 .00 5,722.60 8,500.00 2,040.00 137.40 91.32 41.70 440.10 1,500.00 208.50 851.40 43.24 .00 161.30 600.00 .00 432.70 21.88 7.77 160.68 1,400.00 569.00 610.32 52.12 .00 50.00 100.00 .00 50.00 50.00 ------------ - 49.41 ----------- - 42,136.49 ---------- - 7b,300.Q0 ----------- - 13,811.50 ----------- 20,346.01 ----- T3.33 .00 .00 1,500.00 .00 7,500.00 .00 .00 .00 5,500.00 .00 5,500.00 .00 599.00 2,129.00 19,600.00 .00 17,471.00 10.86 .00 .00 17,500.00 17,036.13 463.87 97.35 .00 .00 .00 .00 .00 .00 .00 221.96 450.00 .~ 228.04 49.32 .00 6,080.00 114,000.00 .00 107,920.00 5.33 TOTAL CAPITAL OUTLAY ----- 599_00 8,430.46 164,550.00 17,036.13 139,082.91 15.48 TOTAL STREETS 3,038.62 205,142.88 556,505.00 42,329.01 308,433.05 44.58 ii i~ MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: SHERRY BISHOP FINANCE DIRECTOR SUBJECT: STREET DEPARTMENT BUDGET SUPPLEMENT DATE: February 13, 1998 BACKGROUND: Staff has requested City Council approval of a Work Payment Agreement with PSO for the installation of street lights on 96th Street. Cost of the project is not to exceed $11,346. The current fiscal year budget does not provide funding for any expenses associated with street light installation. Should Council approve the Work Payment Agreement with PSO, a budget supplement would be needed for the General Fund Street Department. Funding for the project would come from the General Fund reserves. RECOMMENDATION: Staff recommends Council approval of a supplemental appropriation to the General Fund increasing the Street Department, Capital Outlay expenditures by $11,346.