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Home My WebLink About1998.03.17_City Council Agendai~ PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: March 17, 1998 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, March 13, 1998. Marcia outwell, City Clerk AGENDA 1. Call to Order 2. Invocation Pastor Andrew Rankin Freedom Baptist Church 3. Flag Salute 4. Roll Call 5. Recognition of Students Dr William Morris, Owasso Sertoma Club - Mayor Barnhouse Dr Morris will introduce three of the students who recently participated in the Sertoma Club's Heritage Month Essay Contest. The three top place essays will be read by their student authors and Mayor Barnhouse will present a certificate recognizing the students. Owasso City Council March 17, 1998 Page 2 6. Reading of Mayor's Proclamation. Mayor Barnhouse Attachment #6 Mayor Barnhouse will present a proclamation to Mr David Gorham and members of the Owasso High School Concert Band in recognition and honor of receiving the Sudler Flag of Honor. 7. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non-debatable. ~w A. Approval of the Minutes of March 3, 1998 Regular Meeting. Attachment #7-A B. Approval of Claims. iii Attachment #7-B 8. Consideration and Appropriate Action Relating to Acceptance of CDBG Funds, Designation '~ of Fiscal Signatories ,and Authorization for the Mayor to Execute the Appropriate Documents. Mr McElrath ~! Attachment #8 ~, The City of Owasso has been awarded a grant in the amount of $35,000 by the Oklahoma ' Department of Commerce for the purpose of remodeling and repairs to the roof of the Community Center. The staff will recommend City Council acceptance of the grant, that the Mayor and City Treasurer be designated as fiscal signatories, and authorization for the ' Mayor to execute the documents. ii Owasso City Council March 17, 1998 Page 3 9. Consideration and Appropriate Action Relating to the Purchase of a Vehicle to be Assigned to the City Manager, and Authorization for Payment of Such Purchase. Mr McElrath Attachment #9 The staff will recommend Council approval of the expenditure of $22,555 to Mike Quinn Dodge, Tulsa, OK for the purchase of one 1998 Dodge Grand Caravan, as per specifications. i~ 10. Consideration and Appropriate Action Relating to a Request from A/D Group to Rezone 168.692 Acres, More or Less, Located North and West of East 96th St N and the Owasso Expressway; from AG (Agriculture) to CS (Commercial Shopping Center), OL (Office Light), RS-3 (Residential Single-Family High Density), RS-2 (Residential Single-Family Medium Density), and RE (Residential Estates). Mr Rooney Attachment # 10 The Owasso Planning Commission has conducted a hearing on this request and has recommended Council approval of the requested zoning. The staff concurs with that ~ recommendation. 11. Consideration and Appropriate Action Relating to the Award of a Contract for the Construction of a Parking Lot at the Sports Park. t Mr Rooney Attachment # 11 ' The staff has completed the bidding process, reviewed the bids received, and will recommend that the Council award a contract for the construction of a parking lot at the Sports Park to Horizon Construction, Owasso, OK in the amount of $77,777.77. ^ Owasso City Council March 17, 1998 Page 4 12. Consideration and Appropriate Action Relating to Mowing Contracts for City Properties. Mr Roberts Attachment #12 Staff will recommend Council approval of the following contracts: 1. Rayola Park -Bartlesville Turf & Landscape at $182.00 per mowing 2. Elm Creek Park -Bartlesville Turf & Landscape at $199.00 per mowing 3. Ator Heights Park - J B Stigall at $75.00 per mowing 4. Ram Park (86th St) - J B Stigall at $47.00 per mowing 5. Ator Heights Utility Easement - J B Stigall at $28.00 per mowing 6. El Rio Vista Center Medians & Frontage, 96th & Garnett Intersection, 22nd & Garnett Median -Hardy Landscape at $125.00 per mowing 7. El Rio Vista Drainage Easement -BrushHog Services at $30.00 per mowing 8. Three Lakes Drainage Easement -Bartlesville Turf & Landscape at $372.00 per mowing 9. Lakeridge Drainage Easement -BrushHog Services at $300.00 per mowing 10. Owasso Expressway West Side Easement, 76th St Center Medians -Larry Turner at $90.00 per mowing 11. Main St, Fifth St Drainage, & Third & Main St Easements - J B Stigall at $55.00 per mowing 12. U.S. Highway 169 Right-of-Way -Bartlesville Turf & Landscape at $1587.00 per mowing 13. Report from City Manager 14. Report from City Attorney Owasso City Council March 17, 1998 Page 5 15. Reports from City Councilors 16. Unfinished Business 17. New Business 18. Adjournment PROCLAMATION CITY OF OWASSO, OKLAHOMA WHEREAS, The Owasso Senior High School Concert Band has been named a recipient of the international "Sudler Flag of Honor" awarded by the John Philip Sousa Foundation; and, WHEREAS, The Sudler Flag of Honor is awarded to high school concert bands that have - - demonstrated particularly high standards of musical excellence over a period of several years; and, WHEREAS, The bands chosen for this award must have been rated "superior" at state, regional, national, or international levels in concert activities; and a number of the students must have participated in district, all-state, or national honor bands; and, WHEREAS, The band program must offer to the students a complete and balanced program of musical activities, including the concert, solo-ensemble, and marching areas; and the band director must have been in the position of director for at least seven years; and, WHEREAS, The City Council would like to congratulate the Owasso Senior High School Concert Band for this outstanding achievement, and recognize the band as one of the first two bands from Oklahoma to receive the Sudler Flag recognition; NOW, THEREFORE, I, Mary Lou Barnhouse, by virtue of the authority vested in me as Mayor of the City of Owasso, do hereby proclaim Tuesday, April 7, 1998 as OWASSO SENIOR HIGH SCHOOL ' CONCERT BAND DAY in the City of Owasso, Oklahoma, and do further encourage all Owasso residents and businesses to express their thanks and congratulations to Band Director David Gorham and the entire band on that day for this achievement. IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of Owasso to be affixed this 17th day of March, 1997. Mary Lou Barnhouse, Mayor !~ t s:. - s ~ ,~r t F?.~.; ~. EXECUTIVE COMMITTEE Col. George S. Howard Chairman of the Board Mr Louis Sudler (d. 1992) Chairman of the Board Dr. AI G. Wright President & Chief Executive Officer Prof. Maxine Lefever VP 8 Exec. Sec. Col. John R. Bourgeois Senior Vice President Mrs. Virginia Sudler Vice President BOARD OF DIRECTORS Allen L. Bonner Keith Brwn Dave Brubeck Frank Byrne Ray Cramer William Cole Jeane Dixon Sir Vivian Ounn Elizabeth Ludwig Fennell Frederick Fennell Richard Fbyd Timothy Foley RobeA E. Foster William P Foster Clare Grundman _ Anhur Gurwitz Russell Hammond Gregg Hanson Dale C. Harris Douglas Haner Clifford O. Hunt Karel Husa William Johnson Benny Knudsen Jaap Koops John M. Long Jack H. Mahan I. Keith Mann Allan McMurray J. William Middendorf, II W. Joseph Phillips William D. Revelli (d. 1994) Patricia Root Herbert Schultz Bryan Shelburne, Jr. James Stutz John Philip Sousa III (d. 1990) Richard Strange - Louis Sudler, Jr. Henk van Lijnschooten Richard A. Waterer David Whitwell Don Wilcox Gladys S. Wright Paul V Yoder (d. 1990) ADVISORY BOARD OF ASSOCIATED ORGANIZATIONS American Bandmasters Associaton American School Band Directors Association Association of Gonced Bands of America Big Ten Band Directors Association Canadian Bureau (or the Advancement of Music Confederation Internationale des Societes Musicales Japan Bandmasters Association National Catholic Bandmasters Association Netherlands Bandmasters Association Norwegian National Bandmasters Association Phi Beta Mu Fraternal Society Women Band Directors Natonal Associtation World Association for Symphonic Bands and Ensembles THE JOHN PHILIP SOUSA FOUNDATION February, 20, 1998 Dr. Al G. Wright President & C. E. O. 345 Overlook Drive Hon. Mary Lou Barnhouse, Mayor West Lafayette, IN 47906 City of Owasso 317-463-1738 P O BOX 180 Owasso, OK 74055 Dera Mayor Barnhouse It is indeed a pleasure to advise you that your outstandingly fine Owasso Senior High School Concert Band has been named a reciptent of the highly coveted "Sudler Flag of Honor" awarded by the John Philip Sousa Foundation. This an International award of great distinction. Only four high school bands from the entire United States and Canada were selected for this international honor for 1997. Only thirty-four high schools have been so honored during the l5 years during which time the Sudler Flag award program has been in operation. I am sure that the faculty and student body of the Owasso High School as well as the entire community is immensely proud of this fine band and its superb director, Mr.David Gorham and would appreciate a letter of commendation from your office. The awards ceremony is scheduled to take place during a gala concert to be performed by the Owasso Concert Band in the school auditorium at 8:OOPM on Tuesday April 7th .. Prof. Gene Thailkill, Director of Bands at the University of Oklahoma will make the presentation. Owasso and Westmore High School Bands will be the first two bands from Oklahoma to receive the Sudler Flag recognition. The Sudler Flag of Honor is awarded to high school concert bands which have demonstrated particularly high standards of musical excellence over a period of a number of years and whose director has established and maintained a complete musical program in his school for at least seven years and one which has had a strong tnfluence in maintaining and raising the standards of school band performance throughout the entire United States and Canada Sincerely Dr. Al G~7Vrig Chmn of he Bo d & C.E.O 4x~ ~, .o ~ ~ a non-profit foundation to promiSte into at ~t~ldcr.>~#anding through band music E T . rf ~--~' ~ . ii OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, March 3, 1998 The Owasso City Council met in regular session on Tuesday, March 3, 1998 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, February 27, 1998. ~ ITEM 1: CALL TO ORDER ., Mayor Barnhouse called the meeting to order at 7:20 p.m. ITEM 2: FLAG SALUTE The invocation was given during the Public Works Authority. meeting preceding this meeting. ITEM 3: ROLL CALL ' PRESENT Mary Lou Barnhouse, Mayor Tracy Standridge, Vice Mayor ' Denise Bode, Councilor Mark Wilken, Councilor ' STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney ~ Marcia Boutwell, City Clerk ABSENT Michael Helm, Councilor A quorum was declared present. ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. ~ A. Approval of the Minutes of February 17, 1998 Regular Meeting. B. Approval of Claims. The consent agenda included minutes of the February 17, 1998 regular meeting, by reference ~ made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $18,176.11; (2) Collision Self-Insurance $81.41; (3) Workers' Comp Self-Insurance Fund $2,330.63; (4) Ambulance Service Fund $2,040.29; (5) City Garage $3,738.61; (6) Capital Improvements $1,246.70; (7) Capital Projects Grant $4,750.00; (8) Bond Projects Fund $450.20; (9) Payroll $144,081.18; (10) City Garage Payroll $3,543.04. Dr Standridge moved, seconded by Dr Bode, to approve the consent agenda. ' AYE: Standridge, Bode, Wilken, Barnhouse NAY: None Motion carried 4-0. Owasso City Council March 3, 1998 ITEM 5: REQUEST BY CITIZEN TO ADDRESS THE CITY COUNCIL Mr Eddie Boback addressed the Council with concerns about handicapped parking. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION #98-02. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO. OKLAHOMA. APPROVING THE INCURRENCE OF INDEBTEDNESS BY THE OWASSO PUBLIC WORKS AUTHORITY (THE "AUTHORITY") IN CONNECTION WITH THE ISSUANCE OF ITS PUBLIC IMPROVEMENT REVENUE BONDS. SERIES 1998 (THE "BONDS")• PROVIDING THAT THE DECLARATION OF TRUST CREATING THE AUTHORITY IS SUBJECT TO THE PROVISIONS OF THE GENERAL BOND INDENTURE. AS SUPPLEMENTED AND AMENDED AUTHORIZING THE ISSUANCE OF SAID BONDS; WAIVING COMPETITIVE BIDDING AND APPROVING THE PROCEEDINGS OF THE AUTHORITY PERTAINING TO THE SALE OF SAID BONDS: RATIFYING AND CONFIRMING A LEASE AS HERETOFORE AMENDED (THE "LEASE") BETWEEN THE CITY OF OWASSO (THE "CITY") AND THE AUTHORITY WHEREBY THE CITY LEASES ITS WATER. SANITARY SEWER. GARBAGE AND TRASH COLLECTION SYSTEMS AND THE BAILEY RANCH GOLF CLUB TO THE AUTHORITY; APPROVING THE OFFICIAL STATEMENT PERTAINING TO SAID BONDS; ESTABLISHING THE CITY'S REASONABLE EXPECTATIONS WITH RESPECT TO THE ISSUANCE OF TAX-EXEMPT BONDS IN CALENDAR YEAR 1998: AND CONTAINING OTHER PROVISIONS RELATING THERETO. Mr Ray and Mr Keith McDonald presented the resolution, approving the incurring of indebtedness by the Owasso Public Works Authority in connection with the issuance of Series 1998 revenue bonds and containing other provisions relating to the issue. Dr Standridge moved, seconded by Dr Bode, to approve Resolution #98-02. AYE: Standridge, Bode, Wilken, Barnhouse NAY: None Motion carried 4-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPROVAL OF A FINAL PLAT FOR CAUDLE ESTATES. Mr Rooney presented the item. He said that the Planning Commission has reviewed the request for a final plat for Caudle Estates and recommends Council approval. Caudle Estates is located south and west of the southwest corner of E 96th St N and Garnett Rd, and contains 38 lots of 2 ;~ Owasso City Council March 3, 1998 ~ approximately 11.34 acres. Dr Bode moved, seconded by Dr Standridge to approve the final plat for Caudle Estates. ' AYE: Bode, Standridge, Wilken, Barnhouse NAY: None • Motion carried 4-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ~ AWARD OF A CONTRACT FOR AUDITING SERVICES FOR FY 1997-98 AND AUTHORIZATION FOR THE MAYOR TO EXECUTE SUCH AGREEMENT. Ms Bishop said that notices seeking proposal for audit service were sent to interested accounting ~ firms in January. Six firms responded and were reviewed and evaluated. The RFP specified that the sealed fee proposal include a total price for the audit for the 1997-98 fiscal year and each of the four succeeding fiscal years. Staff recommendation was based on evaluation criteria and client references, as well as the quoted fee. Mr Wilken moved, seconded by Dr Standridge, to approve a contract for auditing services for the fiscal year ending June 30, 1998 with the firm of Michael A Crawford Inc of Oklahoma City for a fee of $20,400. AYE: Wilken, Standridge, Bode, Barnhouse NAY: None Motion carried 4-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO DECLARE CERTAIN PROPERTY OBSOLETE OR SURPLUS TO THE NEEDS OF THE CITY AND AUTHORIZE THE SALE THEREOF. ~ Ms Worley presented the item, saying that the Owasso City Council accepted a grant from the ,.. Tulsa Area Agency on Aging for the purchase of a new commercial refrigerator for the Community Center. The old refrigerator needs to be disposed of, and the Owasso Senior Citizens Foundation has expressed a desire to have the refrigerator donated to their organization to be sold as a fundraiser. Because the City cannot legally donate to any group, it was suggested ~ that the refrigerator be sold to the Foundation for a nominal amount. Mr Wilken moved, seconded by Dr Standridge,to declare a certain commercial refrigerator located at the Community surplus to the needs of the City and to authorize the sale of the refrigerator to the Owasso Senior Citizens Foundation for the sum of one dollar. 3 Owasso City Council March 3, 1998 AYE: Wilken, Standridge, Bode, Barnhouse NAY: None Motion carried 4-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF REPAIRS TO THE 1993 CHEVY SUBURBAN. Mr Ray presented the item. On January 8, 1998, the 1993 Chevy Suburban was damaged in a vehicle accident, with damage being sustained to the front of the vehicle. Price estimates for repair were obtained from Pruitt's Body Shop and Foster's Body Shop. The lowest estimate was $4477.44 from Pruitt's; however after the estimate was received, the Fire Department was notified that additional repairs would be necessary, bringing the cost for repairs to $5502.65. After the repairs are completed, new decals will have to be applied at a cost of approximately $600.00. Mayor Barnhouse asked if the Suburban would be utilized as a "take-home" vehicle in the future. Mr Ray said that it would not. Dr Bode moved, seconded by Dr Standridge, to authorize repairs to the 1993 Chevy Suburban, in the amount of $5502.65 to Pruitt's Body Shop, and authorization for payment. AYE: Bode, Standridge, Wilken, Barnhouse NAY: None Motion carried 4-0. ITEM 11: REPORT FROM CITY MANAGER Mr Ray reported that several of the Capital Improvement Projects have been initiated, and that the RFP for the computer upgrade is almost ready. He also said that steps have been taken for conflict resolution in the police department. ITEM 12: REPORT FROM CITY ATTORNEY No report. ITEM 13: REPORT FROM CITY COUNCILORS Vice Mayor Standridge thanked everyone for attending the Council meeting in response to his letter in the Owasso Reporter. He said that the letter did not represent the collective views of the Council, but were his own thoughts. 4 Owasso City Council ITEM 14: UNFINISHED BUSINESS None. ITEM 15: NEW BUSINESS None. ITEM 16: ADJOURNMENT Dr Standridge moved, seconded by Dr Bode, to adjourn. AYE: Standridge, Bode, Wilken, Barnhouse NAY: None Motion carried 4-0, and the meeting was adjourned at 7:55 p.m. March 3, 1998 Mary Lou Barnhouse, Mayor ii i~ Marcia Boutwell, City Clerk 5 ri{F` CI_f-iI1Tir: f2E-i='(=~ls:-[- B I ~„ f-.s-~ #Y ~,?E,~,I~C1R I?E::=C:f~:l:f~'~..~:s~~i ~',~iYl(:?(.II•-1 _(. i'~Ir~ti-~I~~s-:~E::f~:7:AI_ ........................................ ~ ~:t. . ~ ;~: l~~.C l~.f i_.1=..=•--- ... I_.I-:'~ 1 tr.L--.. _~ 1-•HC {'-1~.:. C r E-1-~(~l' ? .s.. `-~''? 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CITY OF OWASSO A/P TRANSFER REPORT VENDOR DESCRIPTION AMOUNT TRANSFERS CEMETERY CARE AMBULANCE CAPITAL TRANSFERS TOTAL REVENUE TRANSFER FROM GENERAL FUND 159.38 REVENUE TRANSFER FROM AMBULANCE FUND 5,223.08 5,382.46 i VENDOR TRANSFERS CITY GARAGE WORKER'S COMP SELF INS GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND TRANSFERS TOTAL CITY OF OWASSO A/P TRANSFER REPORT DESCRIPTION TRANSFER FROM GENERAL FUND TRANSFER FROM GENERAL FUND TRANSFER FROM AMBULANCE FUND TRANSFER FROM E-911 FUND TRANSFER FROM BOND PROJECT FUND TRANSFER FROM CAPITAL IMPROVEMENT FUND AMOUNT 4, 562.50 10, 000.00 17,916.66 1,515.92 4,007.04 5,368.72 43,370.84 CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 02/28/98 Center 120.00 3,827.64 156.68 4,939.75 1,594.60 __ 706.83 38,507.21 159.76 > 6,832.52 Economic Development 1,800.66 General Fund Total $1,832.54 $139,885.81 Garage Fund Garage $10.50 <!$4,039 08 Garage Fund Total $10.50 $4,039.08 APPROVED: 03/17/98 Mayor Council Member Council Member MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL FROM: JIM McELRATH ' SUPPORT SERVICES DIRECTOR SUBJECT: CDBG GRANT FOR COMMUNITY CENTER DATE: March 11, 1998 1 BACKGROUND: On July 16, 1996, the Owasso City Council adopted Resolution #96-10 as part of the application ~ process required for the Community Development Block Grant funding the City of Owasso was seeking for capital improvements at the Owasso Community Center/Senior Citizens Facility. Because the City of Owasso was already involved in a CDBG project that had not yet been ' closed out, the funding criteria did not allow the awarding of additional CDBG monies. The application process was resumed in July, 1997, on the basis of the July, 1996, resolution that was still in force. With the assistance of Mr. Andy Armstrong of INCOG, the City was successful in obtaining a CDBG grant in the amount of $35,000 for the purpose of remodeling and/or repairs to the Community Center. The purpose of the grant was left rather broad in scope so that any work undertaken could be made to dovetail with work that it was anticipated would be done under the auspices of the October, 1997, bond issue. Staff has since determined that the most likely and suitable use of the funds would be in the area of roof repair or replacement. At this point, it is still to be determined whether the funds would actually go directly toward such or would be utilized in moving of the heating and air conditioning units from the roof to the ground in preparation for a new, pitched roof. The final determination will depend upon architectural remodeling plans for the City Hall/Community Center complex. ~ As indicated on the letter in attachment A, The Oklahoma Department of Commerce has issued the papers necessary for the City of Owasso to receive the grant monies. The grant contract ' allows $34,000 toward the work to be done at the Community Center and $1,000 for cost of INCOG's administrative work on the project. The papers include three documents: 1. First is the certificate that authorizes signatories of the persons who are to have the authority to sign the ODOC contract and contract modifications. These persons will have the authority to sign Requests for Funds and to sign the official reports associated with the Contract. CDBG GRANT MARCH 11, 1998 PAGE 2 2. The second document is the actual contract itself. 3. The third authorizes ODOC automatically to send copies of all contract correspondence to INCOG as our consultant. RECOMMENDATION: Staff recommends that the City Council accept the grant from the Oklahoma Department of Commerce and authorize the Mayor to execute the necessary documents pertaining to the grant and authorize the Mayor and the City Treasurer as fiscal signatories. ATTACHIVIENTS: Attachment A: Letter from Oklahoma Department of Commerce Attachment B: Grant documents STATE OF OKLAHOMA 900 North Stiles Avenue / P. O. Box 26980 DEPARTMENT Oklahoma Ciry, Oklahoma 73126-0980 U.S.A. OF COMMERCE Tel: (405) 815-6552 Fax: (405) 815-5199 ~ i OKI„4HOMA February 11, 1998 Mary Lou Barnhouse, Mayor ~ City of Owasso P. O. Box 180 ' Owasso, OK 74055-0180 Re: Contract No. 8095 CDBG 97 ~ Enclosed please fmd the following: 1. Certificate of Authorized Signatoe form (Signatory form): Please ensure that the Signatory form is completed before the contract document is signed. The person or persons who are to have the authority to sign the Oklahoma Department of Commerce contract and contract modifications are ~ to sign the Signatory form under the "Contract Signatories" section in the blank after their typed name and title. The persons (there should be at least two) who are to have the authority to sign Requests for Funds and official reports are to sign the Signatory form under the "Fiscal Signatories" ' section in the blank after their typed name and title. The chief elected/appointed official is to sign the document at the bottom of the form. Please note that only elected or appointed officials of your Town, City or County may sign contract or financial documents. w 2. Your Community Development Block Grant Contract (With Budget Attached): After signing the Signatory form, please sign and date the contract. The entire contract, which consists of Part I, Part II and the Budget, should be returned to us. A copy of the fuuy-executed contract willbe returned to you for your files. r•r 3. Authorization for Mailing of Correst>ondence: Please complete this form and return it with the other contract documents ifyou wish ODOC to mail a copy of all correspondence regarding this contract to your consultant. 4. A supply of Monthly Expenditure Report and Request for Funds forms. We ask that you sign all the documents described in paragraphs 1, 2 and 3 and return them to our office by March 11, 1998. Ifyou have any questions, please contact me at 815-5331. NOTE; THE ATTACHED CONTRACT CONTA~IS DEADLINES THAT ~O~J WIt.LHAVE TO MEh`T. ~'AII.URETO 11~'T THE DEADLINES CO RESULT IN A SUSPENSION OR CANCEI.LATIONOF THIS CONTRACT. Nancy C~ick Contracts Developer Enclosures To Contractors: If you want copies of correspondence from the Oklahoma Department of Commerce to your offices mailed to your administrative consultant, please fill out and sign this form, and then return the form to the address at the bottom of this form. Please call Donald R. Hackler, Jr., at (800) 879-6552, extension 359 if you have any questions. AUTHORIZATION FOR MAILING COPIES OF CORRESPONDENCE The undersigned chief elected official of the Contractor named herein requests that a copy of all future correspondence from the Oklahoma Department of Commerce to Contractor be mailed to the Contractor's administrative consultant. The needed information to fulfill this request is as follows: Name of Contractor: (City or Cor~nty) CDBG Contract Number(s): Name of Administrative Consultant: Firm Name (if applicable): Mailing~Address: Phone Number: Chief Elected Official Please complete and mail to: Donald R. Hackler, Jr. Division of Community Affairs and Development Oklahoma Department of Commerce Post Office Box 26980 Oklahoma City, Oklahoma 73126 date 1 1 1 1 CERTIFICATE OF AUTHORIZED SIGNATURES I, Name the chief elected or appointed official of Name of Organization (city/county/non-profit, etc.) / (hereinafter Contractor), which contracts with the Oklahoma Department of Commerce. I certify that each such contract will be signed for and on behalf of Contractor pursuant to authority granted by its governing body and within the scope of its legal powers. I certify that the persons named below as contract signatories are authorized to sign all contracts and related documents issued to Contractor by the Oklahoma Department of Commerce's Division of Community Affairs and Development and that the persons named as Fiscal Signatories are authorized to sign all fiscal and record- keeping documents on behalf of Contractor. This certification is effective with the date shown below and shall remain in effect until revised or canceled by Contractor. CONTRACT SIGNATORIES (Please Select Three) Typed Name and Title of Contract Signatory Signature ~~b",. ~~` ~~~•~ Typed Name and Title of Contract Signatory Signature ~ Typed Name and Title of Contract Signatory Signature FISCAL SIGNATORIES ' ;~ ti (Please Select Three) ' tik ~~ ',~'~ . Typed Name and Title of Fiscal Signatory Signature ~~~` ~l Typed Name and Title of Fiscal Signatory Signature i.h i .`1 ~ - '..,,H,/(f±"~ ,,. ~ Typed Name and Title of Fiscal Signatory Signature g "~ ~ CONTRACTOR RECOGNIZES THAT IT HAS FULL RESPONSIBILITY TO GIVE THE OKLAHOMA DEPARTMENT OF COMMERCE TIMELY NOTICE OF ANY CHANGE IN THE INDIVIDUALS DESIGNATED ABOVE, OR OF ANY CHANGE OR LIMIT IN THEIR AUTHORITY, INCLUDING THE TYPE OF PROGRAM OR AMOUNT CONTRACTED FOR. ~!"' A STATE OF OKLAHOM i ~ COUNTY OF ~~ (Signature -Chief Elected or ~~ •, Subscribed and sworn to before me this Appointed Official) ' day of 19_ •;~,~ (Typed Name & Title) ~ ~~ (Date) ut~ Notary Public (or Clerk or Judge) {~,. "~ (SEAL) MY COMMISSION EXPIRES ~~~' (OVER FOR INSTRUCTIONS) certify that I am 1 CDBG 97 I - 1 of 1 FEI #73-6069613 CONTRACT - CDBG PART I SUMMARY AND SIGNATURES Contracting Agency: Oklahoma Department of Commerce State of Oklahoma (ODOC) Contractor: City of Owasso Contract Title: Community Development Block Grant (CDBG) Contract Number: 8095 CDBG 97 Contract Amount: $35,000.00 Source: U.S. Department of Housing and Urban Development (HUD). Catalog of Federal Domestic Assistance (CFDA) Number 14.228. Funds from Fiscal Year 97 Funding Period: January 6, 1998 through January 5, 1999 Submit Requisitions to: Issue Payment to: Financial Unit City of Owasso Division of Community Affairs P. O. Box 180 & Development Owasso, OK 74055-0180 Oklahoma Department of Commerce P.. O. Bpx 26980 Oklahoma City, OK 73126-0980 Agreement Components: Part I - Summary and Signatures Part II - General Terms and Conditions SIGNATURES - EXECUTION OF CONTRACT AGREEMENT The rights and obligations of the parties to this contract are subject to and governed by Part II - General Terms and Conditions. EXECUTED BY: EXECUTED BY: City. of Owasso Oklahoma Department of Commerce Mary Lou Barnhouse, Mayor Brenda Williams, Director Community Affairs & Development Date ATTEST: Signature Da Typed Name and Title (CITY SEAL) CDBG 97 II - 1 of 10 PART II - TERMS AND CONDITIONS 1. AVAILABILITY OF FUNDS Payments pursuant to this contract are to be made only from monies made available to the Oklahoma Department of Commerce (ODOC) by the U.S. Department of Housing and Urban Development (HUD) for the CDBG Program for nonentitlement areas. Notwith- standing any other provisions, payments to the Contractor by ODOC are subject to the availability of such funds to ODOC as determined by federal and/or State action and/or law. ODOC may take any action necessary in accord with such determina- tion. 2. MODIFICATION AMENDMENT a. This contract is subject to such modification as may be required by federal or State law or regulations. Any such modification may be done unilaterally by ODOC. b. This contract may be for a multi-year project and as such may be extended, renewed or otherwise amended only upon written agreement of the duly-authorized representatives of both parties. c. Revisions to the contract and the attached budget, which is a part of this contract, must be approved in writing in advance by ODOC. d. A waiver by ODOC of any provision of this contract must be in writing and signed by the Director of ODOC or his designee. e. Contract funds are made available only in accordance with ~~ the Contractor's Community Development Block Grant Per- e" formance and Expenditure Projections (PEP) form submitted ~2°-~, previously to ODOC. Additional funds will be added by 1 ~~,. contract modification in accordance with the PEP or sub- sequent revisions on an approximately calendar quarter _~T basis. fi~r'~ 3 . ODOC ' a. ODOC will provide funding for the project up to the total ~~~ amount listed in Part I: Total Project Funding. b. ODOC shall perform monitoring to assess the Contractor's financial and program compliance and progress but said ~, ~ monitoring and evaluation shall not relieve the Contract- irm; or of any obligation or duty under this contract. ~ ~` 4. CONTRACTOR a. The Contractor agrees to perform those duties, obli- ' gations and representations contained in its application '~ and to be bound by the provisions of its application and all amendments thereto, which were submitted to and accepted by ODOC in contemplation of this contract, said application being incorporated herein and made a part hereof by reference. Any conflict between said applica- '`~a tion and the provisions of this contract shall be con- . trolled by Part II of this contract. ~ b. None of the work and services covered by this contract --•; may be subcontracted without prior written approval of CDBG 97 II - 2 of 10 ODOC. All technical and administrative consultants engaged by the Contractor must be fully qualified as determined by ODOC. However, said determination by ODOC shall not relieve the Contractor of its independent obli- gation to ensure that such persons are fully qualified. c. In no event will any subcontract incur obligation on the part of ODOC. d. The Contractor shall comply with all requirements of the ODOC Contractors Implementation Manual. The Manual is hereby annexed and incorporated and made a part of this contract. The Manual may be amended during the current contract year by ODOC. All amendments shall be based on changes in federal and State laws or regulations and shall be mailed to the Contractor at the address indi- cated in Part I of the contract. e. The Contractor shall commence actual construction or otherwise begin implementation of the funded project within two hundred seventy (270) days from the start date of the contract. f. Upon notification of meetings or training sessions scheduled by ODOC, the Contractor shall ensure the attendance of any person performing services under this contract whose presence is requested. 5. EMPLOYEE BENEFITS The Contractor has full responsibility for payment of Workers' Compensation insurance, unemployment insurance, social secur- ity, State and federal income tax and any other deductions required by law for its employees. 6. CERTIFICATIONS BY CONTRACTOR a. The Contractor expressly agrees to be solely responsible to ensure that the use of monies received under this contract complies with all federal, State and local statutes, regulations and other legal authority, all as modified from time to time, that affect the use of said monies. b. The Contractor specifically certifies and assures that it will comply with applicable terms of the following statutes, regulations and executive orders: (1) Equal Opportunity (a) Title VI of the Civil Rights Act of 1964 (42 USC §§200od, et sea.), which prohibits dis- crimination on the basis of race, color or national origin under any program receiving federal funds. HUD regulations are at 24 CFR, Part 1; (b) Title VIII of the Civil Rights Act of 1968 (42 USC §§3600-3620, 1988), popularly known as the Fair Housing Act; (c) Executive Order 11063 (1962) as amended by Executive Order 12259, which requires equal opportunity in housing. HUD regulations are at 24 CFR, Part 107; ~ .:. a iNO3 ~ CDBG 97 II - 3 of 10 ' . and Community Devel- usin H f th ~ g o e (d) Section 109 o opment Act of 1974, which prohibits discrimina- tion on the basis of race, color, national ~ origin or sex in connection with funds made ' ~ ". available pursuant to the Act. Section 109 ~~ ~~ also prohibits discrimination on the basis of ~~' age and disability as provided in: ' <~ ' (i) Age Discrimination Act of 1975 (42 USC l i ~: ' na §§6101, et sea., State Program, F Rule); ~ tik s (ii) Section 504 of Rehabilitation Act of 1973 ~~~ ~'~, (29 USC 794) ; , , Regulations are at 24 CFR, Part 570.601; ~ ~ ~•~~ and Urban Development f the Housin 3 ti g o on (e) Sec ~ ~~~ Act of 1968 (12 USC §1701u), which requires that, to the greatest extent feasible, oppor- ~` tunities for training and employment be pro- ' ~=z vided to lower-income persons in the project ~ ~ area and that contracts for work in connection with the project be awarded to businesses in or owned in substantial part by residents of the project area. Regulations are at 24 CFR, Part 135; ~ ~\ (f) Executive Order 11246 (1965), which prohibits ~°~ discrimination on the basis of race, color, ~, religion, sex or national origin and requires affirmative action in connection with federally _~ assisted construction contracts. Regulations are at 24 CFR, Part 130 and 41 CFR, Part 60- ~ rm"` 1 t~ _ `' ( 2 ) Labor Standards (a) Davis-Bacon Act (40 USC §276a-276a-5), which requires payment of the prevailing wage for the locality to workers on construction contracts over $2,000. Housing rehabilitation projects of fewer than eight units are exempt. Regula- tions are at 29 CFR, Part 5. The Contractor further certifies that it shall include in its bidders' packages the U. S. Department of Labor Wage Determination List and a statement that the Contractor and any subcontractors must com- ply with these wage rates in performance of the work required; (b) Copeland (Anti-Kickback) Act (18 USC §874, 40 USC §176c), which applies to all contracts covered by Davis-Bacon and provides that workers must be paid weekly, with only permis- sible deductions allowed. Regulations are at 29 CFR, Part 3; (c) Contract Work Hours and Safety Standards Act (40 USC §§327, et sea.), which requires over- time compensation. Regulations are at 29 CFR, Part 5; CDBG 97 (3) Environment II - 4 of 10 d7~~' (a) National Environmental Policy Act of 1969 (42 USC §§4231, et sea.) and other provisions of law that further the purposes of the Act as specified in HUD Environmental Review Regula- tions at 24 CFR, Part 58; (b) The Contractor's chief executive officer hereby assumes the status of a responsible federal official under the National Environmental Policy Act of 1969 and accepts jurisdiction of the State and federal courts for the purpose of enforcement responsibilities as such an official; (4) Acquisition and Relocation Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (P.L. 91-646, P.L. 100-17). Section 305 of Title III and Section 210 of Title II require State and local recipients to comply with real property acquisition and relocation requirements set forth in said Act. Regulations are at 49 CFR, Part 24; (5) Lead-Based Paint Title IV of the Lead-Based Paint Poisoning Preven- tion Act (42 USC §§4821, et sea.), which prohibits the use of lead-based paint in residences for which federal assistance is provided. Regulations are at 24 CFR, Part 35; (6) Debarment and Suspension The Contractor certifies it will require certifica- tion from subcontractors that neither the subcon- tractor nor its principals is presently debarred, suspended, proposed for debarment, declared ineli- gible or voluntarily excluded from participation in any proposal submitted as required by 24 CFR, Part 570.489; 7. c. The Contractor certifies it will require certification from subcontractors that neither the subcontractor nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily exclud- ed from participation in any proposal submitted as required by 24 CFR, Part 570.489. d. The Contractor certifies that all administration, engin- eering, architectural or planning costs, as applicable in the approved application referenced in Section 4.a. of this Part, are exempt from the environmental require- ments of the National Environmental Policy Act of 1969 and the environmental requirements of related federal authorities because the activities are defined as exempt activities in 24 CFR, Part 58, Section 58:34. HOLD HARMLESS CLAUSE The Contractor shall, within limitations placed on such enti- ties by State law, save harmless the State of Oklahoma, its agents, officers and employees from all claims and actions and all expenses defending same that are brought as a result of CDBG 97 II - 5 of 10 any injury or damage sustained by any person or property in consequence of any act or omission by the Contractor. The Contractor shall, within limitations placed on such entities by State law, save harmless the State of Oklahoma, its agents, officers and employees from any claim or amount recovered as a result of infringement of patent, trademark or copyright or from any claim or amounts arising or recovered-under Workers' Compensation Law or any other law. In any agreement with any subcontractor or any agent for the Contractor, the Contractor will specify that such subcontractors or agents shall hold harmless the State of Oklahoma, its agents, officers and employees for all the hereinbefore-described expenses, claims, actions or amounts recovered. "`'' 8. POLITICAL ACTIVITY ~~ a. All employees of the Contractor shall observe the limita- tions on political activities to which they may be sub- r ~~~ ject under the Hatch Act (5 USC §§1501, et seq., 18 USC §595). ~~~,. =~ b. No portion of the contract funds may be used for any political activity or to further the election or defeat of any candidate for public office. w '~,~ c. No portion of the contract funds may be used for lobbying activities. ~~rA``((LL- f~~151 ~~~~~_ 9. NO-CONFLICT COVENANT The Contractor covenants that no officers or employees of any governing board of the Contractor have any interest, direct or indirect, and that none shall acquire any such interest during their tenure or for one year thereafter that would con- flict with the full and complete execution of this contract. The Contractor further covenants that in the performance of this contract no person having any such interest will be employed. ~ 10. PUB LICATIONS AND OTHER MATERIALS .~ ~T -3'r~ a. No material produced in whole or in part under this ~,• +'° '-' ' H contract shall be subject to copyright in the United ,ac+ - . States or any other country. ODOC shall have unrestrict- ed authority to publish, disclose, distribute and other- _ `~ ~ wise use, in whole or in part, any reports, data or other ~ materials prepared under this contract. r ~ ' b. Any publication or other material produced as a result _ ~ of this contract shall include in a prominent location r~.' ( near the beginning the following statement: ~1' ~ This (type of material) was financed in whole or in ~ part by funds from the U.S. Department of Housing ~ and Urban Development as administered by the , Oklahoma Department of Commerce. ~ 11. CONTRACT ADMINISTRATION t ~~* a. The Contractor shall comply with Treasury Circular 1075, r t~~- concerning cash management of federal funds and with ODOC ~'~ requirements pursuant thereto which are published in the , , ODOC Contractors Implementation Manual. ' ~~3 b. The Contractor shall comply with 24 CFR, Part 570, ~~,~;; ~l~ Community Development Block Grants State Program Final l `ee ~tl~ '~ ~' ~ _ _ `~lf(ta+"~ .:°~;a."_t~iN11~' (Uuau:! `~"''--?' ((/qaa: awe.: Wl'luat!i ~•!a CDBG 97 II - 6 of 10 Rule, and OMB Circular A-87, Cost Principles for State and Local Governments, except as directed otherwise in writing by ODOC, as they relate to the application, acceptance and use of federal funds and with the Oklahoma Department of Commerce requirements pursuant thereto, which are published in the ODOC Contractors Implementa- tion Manual. 12. COMPENSATION TO CONTRACTOR a. Funds made available pursuant to this contract shall be used only for expenses incurred during the period funded as specified in Part I for the purposes and activities approved and agreed to by ODOC. No ODOC funds may be used for expenses incurred either prior to or after the time period specified with the exception of expenses incurred in the preparation of preliminary architectur- al/engineering plans and specifications, if required as a part of the application for funding of this contract. b. ODOC shall disburse funds to the Contractor upon receipt and approval by ODOC of timely, properly executed Re- quests for Funds. The Contractor may submit a Request for Funds as often as necessary to meet its financial obligations. All funds received shall be expended within three (3) days of receipt. No funds shall be disbursed by ODOC when any of the following conditions are present: 1. The latest Monthly Expenditure Report due has not been received and accepted by ODOC. The Contractor is required to submit a Monthly Expenditure Report by the tenth (10th) of the month following the receipt and/or expenditure of funds; 2. Any Quarterly Report is past due; 3. Funds are requested for activities not listed on the contract budget or are in excess of the current budget amount for a particular activity. c. All requests for funds should be submitted to ODOC during the period funded. A final claim may be submitted no later than sixty (60) days after the final date of the period funded. Said claim will be allowed only for reim- bursement of actual expenditures. Any claim submitted after the sixty (60) days may be disallowed by ODOC. d. If ODOC determines that payment based on estimated expenditures is resulting in accumulation of excessive balances of cash on hand, ODOC may modify the basis for compensation to the Contractor to effect proper cash management. e. If a question arises as to the validity of any claim made under this contract and the parties are unable to resolve such question by negotiation, then the Contractor may ' request a resolution of the question pursuant to the terms of this contract and the administrative procedures available through ODOC rules promulgated pursuant to the Oklahoma Administrative Procedures Act, 75 O.S. §§251, et sea. 13. RELEASE OF FUNDS a. No costs, with the exception of administration and engin- eering, shall be incurred until after the Contractor has CDBG 97 II - 7 of 10 received written notice from ODOC that the Contractor has ~ satisfied the specific requirements listed herein for ~"~ release of funds. The Contractor shall submit a finding of Exemption (CDBG Sample 3) to the Oklahoma Department ~ of Commerce prior to requesting the release of funds for ~ ~°~~~ administration and engineering. The Contractor may ~"~ submit a request for release of funds for this activity prior to the release of other funded activities. ' 5 _~ .~ b. ~' The Contractor shall meet required Release of Funds requirements within one hundred twenty (120) days after ~ ~ the beginning of the contract period. In accordance with Policy No. 401 of the Contractors Implementation Manual the Contractor shall oted below i i ~~ , es as n c and other pol ~ submit to ODOC "Release of Funds Requirements and Request for Release of Funds" and required supporting documenta- tion as follows: ~ ~,. ^ (1) Environmental Review: The Contractor shall com- i~ . ~~ ; plete an Environmental Review for each contract ~ ~~ activity (see Policy No. 403); '~w~~L (2) Insurance and Bonding: The Contractor shall submit evidence of: ^ ~`'= (a) General liability insurance covering the funded activities; and ~~~ "~ (b) Bonding of all officials who are responsible ~ for financial transactions relating to this r, contract; (3) Anti-Displacement Plan: The Contractor must adopt and submit an Anti-Displacement Plan in accordance ' with ODOC Policy No. 426; i,~ ~~ (4) Leverage Commitment: The Contractor shall submit 1':~zi ~ Certification of Leverage (Form 4:15), certifying ~ ~ that leverage funds are available and identifying the source and amount in accordance with approved • application; , d1?!~ 14. PROCUREMENT .a. Procurement, management and disposition of property ~, ~, acquired with contract funds shall be governed by federal and State law, and as directed by ODOC in the Contractors Implementation Manual. Applicable State laws include the ~'1 Public Competitive Bidding Act of 1974, 61 O.S. §§101, ~„ et sea. ta! ~' b. Materials acquired for construction purposes shall be ~'* deemed real property once they have become part of the ~' construction. t 15. RE CORDS REPORTS, DOCUMENTATION ,: m . ~ a. The Contractor shall maintain records and accounts, ~ ,,, ~'` including property, personnel and financial records, that Wv properly document and account for all project funds. ~_" Specific types and forms of record are required in the '~~ ODOC Contractors Implementation Manual previously received by the Contractor. b. The Contractor shall retain all books, documents, papers, '~,•- records and other materials involving all activities and CDBG 97 II - 8 of 10 transactions related to this contract for at least three (3) years from the date of submission of the Final Expenditure Report or until all audit findings have been resolved, whichever is later. All records and accounts shall be made available on demand to the Oklahoma State Auditor and Inspector, HUD, the Comptroller General and ODOC, its agents and designees for inspection and use in carrying out its responsibilities for administration of funds. c. The Contractor will submit to ODOC documentation of local leverage funds used for the project in such form and at such times as required by ODOC. d. The Contractor shall submit a Quarterly Report (form 4:4) by the fifth (5th) day of January, April, July and October. 16. CLOSING OUT OF PERIOD FUNDED a. The Contractor shall promptly. return to ODOC any funds received under this contract that are not obligated as of the final date of the period funded. Funds shall be considered obligated only if goods and services have been received as of the final date of the period funded. b. ODOC may unilaterally modify this contract to subtract the total amount of funds not obligated by the Contractor as of the final date of the period funded. c. The Contractor cannot close out the contract until the project is completed and all monitoring issues have been resolved and approved by ODOC. d. The Contractor shall submit closeout documents in accordance with the forms and policy in the Contractors Implementation Manual no later than sixty (60) days after the final date of the period funded or upon completion of the project. 17. AUDIT, DISALLOWED COSTS a. The Contractor shall comply with ODOC's Audit Policies and Audit Procedures, which are incorporated herein and made a part hereof. b. The Contractor shall provide ODOC with timely copies of reports on any audits that include funds received from ODOC. c. In the event an audit results in the determination that the Contractor has expended contract funds on unallow- able costs, the Contractor shall reimburse ODOC in full for all such costs. 18. PROGRAM INCOME The Contractor shall account to ODOC for all Program Income resulting from this agreement, as provided in 24 CFR 570.489(e). Disposition of Program Income will be determined by ODOC. 19. INTERPRETATION, REMEDIES a. In the event the terms or rovisions of this contract are ~ P ~ ~~ zx• ~ breached by either party or in the event a dispute shall ~ ~b ~'° ~' CDBG 97 - II - 9 of 10 arise between the parties regarding the meaning, require- ments or interpretation of the terms and provisions of this contract, then such breach or dispute shall be resolved pursuant to the terms of this contract and the administrative procedures available through ODOC rules promulgated pursuant to the Oklahoma Administrative Procedures Act, 75 O.S. §§251, et sea. b. Neither forbearance nor payment by ODOC shall be con- strued to constitute waiver of any remedies for any default or breach by the Contractor that exists then or occurs later. 20. TERMINATION OR SUSPENSION a. This contract may be terminated or suspended in whole or in part at any time by written agreement of the parties. b. This contract may be terminated or suspended by ODOC, in whole or. in part, for cause, after notice and an oppor- tunity for Contractor to present reasons why such action should not be taken. Procedures for such a process shall be in accordance with the General Rules of Practice and Procedure of the Department. Grounds constituting cause include but are not limited to: (1) The Contractor fails to meet the requirements for Release of Funds within one hundred twenty (120) - days after the beginning of the contract period; (2) The Contractor fails to commence actual construc- tion or otherwise begin implementation of the funded project within two hundred seventy (270) days from the start date of the contract; (3) The Contractor fails to comply with provisions of this contract or with any applicable laws, regula- tions, guidelines or procedures, including ODOC policies and issuances, or is unduly dilatory in executing its commitments under this contract; (4) Purposes for the funds have not been or will not be fulfilled or would be illegal to carry out; (5) The Contractor has submitted incorrect or incom- plete documentation pertaining to this contract; (6) The Contractor is unduly dilatory in executing its commitments under a prior contract with ODOC, including, but not limited to submission of any audits due, resolution of audit findings and monitoring results. c. In the event of termination or suspension, the Con- tractor shall be entitled to payment for otherwise valid and allowable obligations incurred in good faith prior to notice of such action and to reimbursement for rea- sonable and necessary expenses. The Contractor shall reduce to the minimum possible obligations, prepaid expenses and other costs. d. The Contractor shall not be relieved of liability to ODOC for damages sustained by ODOC by virtue of any breach of this agreement by the Contractor. ODOC may withhold payments due under this agreement pending resolution of the damages. ~ MEMORANDUM ~ TO: THE HONORABLE MAYOR AND CITY COUNCIL ' McELRATH ~ ~ FROM: JIM SUPPORT SERVICES DIRECTOR SUBJECT: VEHICLE FOR CITY MANAGER DATE: March 12, 1998 ^ BACKGROUND: ' In the FY98 budget $25,000 was budgeted with which to purchase a new vehicle for use by the City Manager. This would replace the vehicle that the City Manager _ currently drives -- a 1979 Chevrolet Caprice with 150,000 in mileage. The duties of the City Manager require the use of a vehicle that is capable of high usage and frequent highway trips out of the Owasso and/or Tulsa area. While the 1989 Caprice is still serviceable, it has reached the point at which, or beyond, that the City of Owasso usually transfers vehicles to a department in which it would be driven less and kept primarily for local or utility use. In light of the above considerations, Staff has researched vehicles available that would provide the City Manager with the kind of dependable transportation suited to the demands of the position. In addition, because from time to time the need also arises to transport groups of Five or six passengers in a City Vehicle, staff targeted a vehicle that would allow such use. At the present time the City does not own a vehicle suitable for comfortably transporting six passengers. The vehicle that appeared best suited for the above purposes appeared to be the mini-van. While a larger vehicle such as a Sports Utility/Surburban would accomplish the above, it would not be as accessible to passengers. Also, the price ranges for such vehicles are generally well in excess of the budgeted amount. The all-around highest-rated minivan for general passenger use is the Chrysler product. The Dodge version of this vehicle is also the one carried on the State bid list; this fact provided Staff with a valuable cross reference in considering the quotes, since the State Bid price is generally considered to be highly competitive. It was MEMORANDUM VEHICLE FOR CITY MANAGER March 12, 1998 PAGE 2 determined by Staff that this would be a vehicle well-suited to serve the City Manager. As evidenced from the letter attached, Staff solicited sealed quotes from three area vendors and also considered the price from the State bid list. Vendors that were contacted and that submitted sealed quotes were: East Tulsa Dodge 4627 S. Memorial Dr. Tulsa, OK 74145 Mike Quinn Dodge 2111E 11th Tulsa, OK 74104 Jim Glover Dodge 2920 N Aspen Ave Broken Arrow, OK 74012 The bids received are listed on the attached documents. They were as follows: East Tulsa Dodge: $22,655 Mike Quinn Dodge: $22,555 Jim Glover Dodge: $23,930 State Bid List: $22,750 All vehicles quoted include the features specified in the bid, with the exception of the State Bid List, which does not contain the Security Alarm. The lowest quote was $22,555 from Mike Quinn Dodge. Staff recommends that the City Council accept the bid quote from Mike Quinn Dodge in the amount of $22,555 for the purchase of the 1998 Dodge Caravan as specified above. Staff also recommends that the Council authorize the purchase from line item 51-110-5442, `capital expenditures for vehicles', from the Managerial Department budget, which contains a present balance of $25,000. Staff also recommends that the Council authorize the expenditure of $22,555 for the purchase of the vehicle. MEMORANDUM VEHICLE FOR CITY MANAGER March 12, 1998 PAGE 3 ATTACHMENTS: Attachment A: Attachment B: Letter to vendors seeking vehicle bids. Bid quotes from vendors listed and copy of State Bid List for 1998 Dodge Grand Caravan, with specified items circled. City of Owasso ~ 207 South Cedar PO Box 180 Owasso, OK 74055 (918) 272-2251 FAX (918) 272-4999 March 12, 1998 East Tulsa Dodge 4627 S. Memorial Dr. Tulsa, OK 74145 Mike Quinn Dodge 2111E 11th Tulsa, OK 74104 Mike Glover Dodge 2920 N Aspen Ave Broken Arrow, OK Dear Sirs: The City Manager of the City of Owasso has issued authorization to receive bids on the purchase of one vehicle for the City of Owasso. Bids must be received by no later than 3:00 pm today (March 12) A courier from the City of Owasso is available to you upon request. 1 1 1 1 1 Please specify in the bid or bids the vehicle color. Also, please specify date of ,,~ available delivery. The specifications for the vehicle desired are as follows: Make: Dodge Year: 1998 ~ Canine: Caravan Model Desc: Grand Caravan SE ~- Option Package: 25D ~ Engine: 3.3L V-6 Ethanol flex fuel Additional Options: Air Conditioning Floor Mats F & R Power Locks 7 Passenger Deluxe Seating City of Owasso Bid Specifications March 12, 1998 Page 2 Additional Options Cont: Power Windows-Driver Auto down 7 passenger with Quad buckets Security Alarm 4-speed automatic transmission Rear window defroster Light Group Illuminated Vanity Mirrors Power 1/4 windows Suncreen glass-rear heat/a-c Factory service manual Factory parts manual Thank you for your help and consideration in this matter. Sincerely, Jim McElrath, Director of Support Services ~ HECEIV~:~ ;.;.,R 1 2 1998 ~~~ Stock No. ~ ~Q ,~_ source Sakisman Hort,. Phur~e ~- 7 ~- - ~ L/S ~' Bus. Phone _,~. 1 ~ Purchaser Address / Crty __ Zlp t ~ SELLING PRICE _~!! ~- ,~ ~'I.S ~ 7° CUSTOMER SIGNATURE . _ _,_... Trade ~~ ji' ,~ DEALERSHIP APPROVAL (INTERNAL USE ONLY) Farm K O-~•2 Amer~cen Bus~neu forma 1.800-082.3890 ~~!~ ~~ woRK 3Ht~~ .~ G~~.er s70a~~ MARCELLUS E-A~1L~C ,~ Sales Associate ?hone: {g18) 355-5000 Fax: {9181 355.2575 2920 ;~. AsFen Ave. ;LIVERY DATE AND T~ +oil Free: ?-888-3.=~-33?0 ?roken A,rrc~.v. CK'~01~ ~ IdL~rQlrtTE ~ -t ~ - _ ~. .. \ r USED YEAR l `/ MAKE ~ ~~~~ MODEL ~ ~ a~~~ca EDDY STYLE _ COLOR ~~ ~-f~ TRIM VINYL TOP i aaa.:l.~~1Y ~L ~R 1 1. 199 ~ ~~~ C H R Y S L E R C O R P O R A T I O N I N V O I C E j ~ ~ ~ • ~ j 5690-A PLANT ZONE DEALER VEHICLE ID NO. , INVOICE N0. INVOICE DTj WINDSOR 52 44568 2B4GP44G7WR703955 W-NSK-52716779 02%18/98 ~ I i ' SHIP JIM GLOVER DODGE INC j IGN KEY M1932 ~ T0: 2920 NORTH ASPEN AVENUE BROKEN ARROW OK 74012 TRK KEY 1932 j ~ ~ ~ r- ' ` ~ y ~ ACC KEY j 9103-O1-2W18 ~ SOLD ~ JI;~i GLOVER DODGE 1NC ~ TO: 2920 NORTH ASPEN AVENUE ~ S BROKEN ARROW OK 7401E SHIPFING WT. 4127 j I PAID FOR BY: CHRYSLER FINANCIAL CORPOR?~TION SAE ~iP 32.2 ( t CRED?T S1~LE XX CASH SALE ----------- CUO-222222-CO j ---------------------j ---- ~- ------ BODY ----------- ----------------------- £C ~ ~ FPCT'JRY ~ EQUIP DESCRIPTION . j ------------------------ j W.-iOLESALE PRICE I ---- -- ------ NSKHS 3 --------------------- Dodge Grand Caravan SE F~ G 0 • '~ 7 i- • ~' 0 irr PG8 Forest Green Pearl Coat 35K5 Seat - Cloth High--Back Bucket ~lO CHARGE AAB Climate Group III 905.OC AAG Convenience Group IV 204.00 AWS Smoker's Group 17.00 CYS Seating - 7 Pass w/Quad Buckets 570.00 ~ DGB Transmission - 4-Speed Automatic NO CHARGE 00 170 ~~ EGM Engine - 3.3E V6 FFV . ~A Bracket - Front License Plate °° ` ,1G Roaf Rack ualizer E CD t 166.00 276.00 ~ , RAZ q / e/ Radio - AM/FM Caset ,, WJB Wheels - 15" Aluminum 353.00 YDH Owner Communication Program 15.00 YGE 5 Additional Gallons Of Gas 6.00 OKX FAM: NS TRACKING: 70717M09 OMN FAM: NS TRACKING: 70722M03 2DD Customer Preferred Package 2DD 25D Preferred Package 25D Customer 1,904.00 3VP _ Dodge Discount 1,029.00- B21 K.C. ZONE - PPA/EB-PF 210.00 T21 K.C. ZONE - DAA. 230.00 320 DESTINATION:`:CHARGE 580.00 ~„ HB 79300' MDH # 021713 EP 23220 l ------------------------------------------------------------------------ ~ MSRP RETAIL TOTAL 27,025.00 TOTAL 24,748.00 ~ ORIGINAL INVOICE ;THIS VEHICLE IS MANUFACTURED TO MEET SPECIFIC UNITED STATES 'REQUIREMENTS. THIS VEHICLE IS NOT MANUFACTURED FOR SALE OR REGISTRATION OUTSIDE OF THE UNITED STATES. RECEIVED MAR 1 2 1998: ~~''` VEHIC~ LES AGREE NEW ( miles) E SA MENT ^ DEMO ( miles) EAST TULSA DODGE, INC. Date ~Z ^ USED ( miles) 4627 S. MEMORIAL • TULSA, OK 74145 (918) 663-6343 IN-SERVICE DATE STOCK NO. PURCHASER'S NAME ~~ ~~ W~~ / ~~ ti1~ STREE DDRESS - ~-o~Ffa f ~ X !~ ~~C~ CITY '~ ~~~~~ STA ~ IP~~'~S~ S. PNONr ~~~ ~~~~~~~ ,NK PHUN~k /1~27c~' ~9g° YR ~_ MK ~ ~ fv MGD M (.~/'' CLR / r~/~r ~'IN ~~~P~' ~ YY~SC-~E 1~ STOCK N YEAR MAKE MODEL PRICE OF VEHIC ~~ ~,~jyf ~ /9~ t PACKAGECONTENT A1R CONDITIONING • AI!!ST coDE MM OA 7XA ~~ X DEFROSTER-REAR WINDOW-AEOwr~p-7trESrA>~oFrvewYOax X NON-FACTORY INSTALLED ITEMS ~~ FLGOR MA'C -FRONT t~ REAR Y, - -- 'i ~ INSULATION GROUP -DELUXE SOUND . X a 1 UGf-IT GROUP - IGNITIOWGLOVE BOX/ASH X ~ LOCKS-POWER X ~ !/~~T ~~f Q C~j'~C { ~ MIRRORS -_ILLUNRNATED VISOR 1/ANITY X s~ I ~ i -I-.. - _ --~-_ -- SEATING - 7 PASSENGER W/RECkJNErFOLD --~-- X ~ ~,II Wi'~DOWS - POWER pUARTER VENT X 1JiiJDOVdS-PJ1hEEt Dr'ti,/£ftG:'1E-Tl?liGFi ~ • r ~-~ X----^ 1 WINDSHIELD WIPER DE-tCER ~ _ l._._.--- BALANCEDOWED TO - WARRANTY INFORMATION NEW OR DEMONSTRA70R:.If the vehicle is a new or demonstrator vehicle, the only written map ~ +le pp e~~ wa~rrnnr yl~ is~inade by the Maurer oaYe u~ nit recent r Dealer iruix:ied Axessories are not included in the Manutaclurers -+arrany cn the Vehacle and - ~ ~ - may or may not be included in separate written warranties which are made solely by Manufacturers of the I~essories. -,. .. USED: If the Vehicle is a used vehicle, the Vehicle is sold by Dealer AS iS • WITH ALL FAULTS. How did you hear ^ T.V. Bus. OH. LER' EAST TULSA DODGE ~ ~o ' 4627 S. Memorial Dr. , 1) TOTAL M.S.R.P. TULSA, OK 74145 ~ FACTORY AND NON-FACTORY ITEMS 2) MANUFAC'i URCH'S REBATE ~(~ ay ~ ,; .. "1~ N2W DO~C sing of 3) ^ CASH DISCOUNT ^ TRADE Dll1<fIl4T0 - 4) - TOTAL TRADE DIFFERENCE side ot, aravan • Trucks which. 5) .PROCESSING FEE & STATE INSPECTION nus phorre (918) 663-6343 . . Toll Free i(9-600)-45~s-a1i2o ~ ocfmd, ~"6) . SUBTOTAL . - '~ ~'~ ' DOWNPAYMENT ._ .. r~° .. $) ll. PROTECTION SYSTEM ' ^ Y Vii: .,~,, ~ `:. r'/fJ '' ''11" ~„ h ,, .,~ ~z, ;::: ,. - , oeE ERVICE CONTRACT ttbAZed p~prMwMatlw'v ?=, ~ ~ ~ , - . ~ ,: ~ ~ ti ,- O ~l CRED~L~E / A1rCIDENT & HEALTH /DISABILITY j ~> ~~ ,. , o ~~{ 0 1!U AP~~~F o° AFLEERRR TYBEU('RAMES A ~PLE~TETD COtJTRACT OF SAl AFfJQTHE~ ~jT`'T~A ~ E OF~'FINANCE aATIONS OR RESPONSIBILITIES NOT EXPRESSLY SET FORTkI INj, SIGNING THIS ORDER READ R CAREFULLY. 3~Z/017~- ~ f~E IN ^ YES signed ~s? ~~f E~[$!tL AGE, ^ Radio ^ Newspaper ^ Oar 81,1 T OR JUNKED ^ NO signed RECEIVED BY ACV Delivery Date ~~ ~ -. /~t~ 22, ~~~~ 3 ~~ 3 ~ ~ S ~ ' ~ ~~~ECEIVED btl~ 1 ~ 1~~~ C H R Y S L E R C O R P O R A T I O N I N V O I C E 5231-A PLANT ZONE DEALER VEHICLE ID NO. INVOICE NO. .INVOICE DT ST LOUIS SOUTH 52 43276 1B4GP44G7WB566188 W-NSK-51574902 10/10/97 SHIP EAST TULSA DODGE INC' T0: 4627 S MEMORIAL P_R.TVE IGN KEY M0286 'T'ULSA OK 7 414 5 TRK F:EY 0 2 0 6 ACC KLY SOLD EAST TULSA DODGE INC 4 0 8 8- O 1-AA110 ~ TO: 4627 S MEMORIAL DRIVE TULSA OK 74145 SiiIPPING WT. 4118 I PAID FOR BY: CHRYSLER FINANCIAL CORPORATION SAE HP 32.2 XX CREDIT SALE CASH SALE OOU-22222-00 BODY & I FACTORY E UIP Q . I DESCRIPTION _ _ WHOLESALE PP.TC- NSKH53 _ Dodge Grand Caravan SE FWD 20,171.0:: PMT Deep Cranberry Pearl Coat B5C3 Seat - Cloth High-Back Bucket NO CHARGE AAB./' Climate Group III 8E7.00 AAG~ Convenience Group IV 200.00 CYS r Seating - 7 Pass w/Quad Buckets 553.00 DGB Transmission - Automatic 4-Speed NO CHARGE EGM Engine - 3.3L V6 FFV '. 170.00 MDA Bracket - Front License Plate MWG Roof Rack 149.00 YD~: Owner Communication Program 15.00 YGE 5 Additional Gallons Of Val 6.00 Y99 CHRYMDA 20.00 OK_X FAM: NS TRACKING: 70717M09 OMN FAM: NS TRACKING: 70722M03 2DD Customer Preferred Package 2DD 25D Customer Preferred Package 25D 1,904.00 3VP Dodge Discount 1,114.00- A21 Y..C. ZONE - PPA 160.OG T21 K.C. ZONE - DAA 230.00 320 DESTINATION CHARGE 580.00 HB 76500 MDH # 101009 EP 22441 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ~ ~M`' 1 - - - - - - - - - - - - - - - - - - - - - - - MSRP RETAIL TOTAL ,,~~~tifi26.,;0'75,;~00: ~~~:'r*~~.~ <~. .L J.231~.9~1..,00, ~~...:~ '., ~ ~` ~~INAL,~ INVOICE , ' THIS VEHICLE IS MANUFACTURED TO MEET SPECIFT_C UNITED STATES REQUIREMENTS. THIS VEHICLE IS NOT MANUFACTURED FOR SALE OR REGISTRATION OUTSIDE OF THE UNITED STATES. :RECEIVED MqR ~ 2 1998 n~~ d ~[v: ~r~ o-~ ~~r?5 ~~ _ _ _ ~' c~• lynx /~D _ ~i~~lo-SSG . GK 7~'.~-- alar.~ ^i~ea~ecl to sulxnl.tr,Lli~ ,tv.llo~•rJ.tig 7 _. _ *' C 1'rl~e, CVU Factory l-teiylil: C.~.~U11;IIl~IIL 111C~~0)r /1000'SSOA.J~es: ~,,: ~~~~ / _. [`Ate, ~e~ l Jtt:'' / / ~ 7 _AfLJ ~~-~~mL `; /z - ' f -L~~~~ ,r ~_-_ , _ t ~N' ~r~ ~aclc -~' - ~ ~- ~ a~e - ~sD aJ ~~~~~ NLI , ~ iuo~s ~-F t I t~H ~ I i 3 3 i; ~~ :~~ ~ ~ ' i y ~~~1 F 1•~,; ~~r ~-- ~ ~ ` 7 - .1G S 1 r F ~- % _ U~-N~ an,-,-ror 1-;ch ~ - - -- - -- ~r _ ~~: oc, . .~: - - - ,~. --- - :r :r ~ ~r- -; ~ ~r T ~r- - -,~- --- _r ----- ~r - M ~w~ - .~- --- 52.r~U t P M ~,t1~,~ ~ '~ ? S~- :` (o~ o0 ,r .~ -- . i~ss ~~vi~n~ ~ ,~, -- ~6 ~a3a. a~ - - _~sh ~JVi~n~ ~~. ~S ~3a . o-n ~~~- a ~ ~ ~ 'Irlls UUOl-:11.1n~t ounlrr,~ ~ ~~- ..~ i - ---- - -••e,-^~~ - ., , ,~ . i .case a~~oc•~ ~ 1~_'~ l:ol- ~I~1. vr?rY- I~h flI'ItreclaL-e llle ol~l~ocl-ulll~y o.C suLtn-lll-~I~g l'llls quol-~ J,vu al o ~ we ~~~LJ.J. Irlve l.lle r~leasure oL servl.[Ig }~ou. UX 11311 C~ecJeral~ C-al~loryt or l~xe~glll: clla>`yes so ~eyulte, ll e ~~,I~ve~uo~al:Jcn~L'Ia~~tlli)nr,(,I_`-- Eo c11a11ye 1•rllllottl; 11o1:J.ce. J > . ~~~ea~i~'e 7~acc ect~c ~oa~r~ drL rr ~> > ~ r-n~T 1 ~Tr+ TUI-fin, oi<<_ni ton~n ~-> >~-I ri is ~~~ ~r: ~~, I,t~ ~,,z l ~ ~~t I S'~w. ~'I~~IRn'Yl. -r{~E~~ m~er of Pages: ~~te: Remarks: -f a ~e ~ ~'~ C o ir~fi~~C~ ~~'' LYNN ~y~cY nofl~~ -4oz5nr.MAY AVE. - ~~.. P.O.~~~BOX~~2922 =OKLAH~111ri4 'CITY, OK. ;~ ~ T3159 =Prone: 405946.06a~ -Fax: 405:-942'495 ry , 1 t VENDOR'S AWARD LIST 12Ji6/97 Page: 5 ITEMS AWARDED ON BID NUMBER: SW$0035 BPO ID: BP14600 t ~ k ~, .. 0070-06-20-200-30 Automobiles, a-adsaze, four door. ~: Option ~ 30 power Train extended warranty "~ IU 0~0 miles/60 months y20~.:. DE?UC~P/PD5100E PRICE PER En 499.000000 0070-06-20-200 Automobiles, size, four . Option # 37. 75, 000 mile PrErti Car 36 months wits $50, ductible A375E PR PEP. £A 465.000`aUU 0070-06-20-200 Automobil ,. midsize, four doo option # 0 Electr ~ ZC RernotQ Coiitroi Mirrors J, /right hand s~:de N0 HARGE _ _ ~.:~~~ -~-=~~~ - ~-~ 0070..-D9-0$-100 Ma.ni.Passenger Van, Front Wheel D~zvE Ba9e tlehicle MINIM[TNI REQUIR.F.MENTS Engine: (Single .Exhaust System) v6 3.0 Later Net :Horsepower: Per `SAE Test J-245 HP@150 RPM5200 Net .Torque: Per SAE .Test J-245 .LB FT @ 176RPM4000 ChassisWheelbase: 109' inches Doors: Two (2),:_gassenger right/left, sliding side with glass, swing-out side with glass, swing out Faer.dsers,.~~.:7.26h .,obo ..>tL. yl~ee. T11 a.....,.. f.. be with'• ocks. Glass: RH/LH firont Side Door; Drop Glass, Stationary glass in each rear quarter window OR Continued, next page ... s ~pE1 ' 3Jdd ~' G : c, r. > . l l 1 _iri II Department of Central services VENDOR'S AWARD LIST 12/16/97 Page; 6 I ~ 'EMS AWARDED ON BID N(SMBER: SFT80035 BPO ID: BP14600 vented. Seats: Two (2) Captains Chairs and two (2} Bencr, SP2tS. Axe: Show w/automat,ic transt;v.ssion: INFOR N/A power Brakes; To conform to FMVSS 121. Air Conditioning: Front factory inst?11?d, to include tinted crlass, a!1 windows. Steering: Fower Steering F,lectrical: Battery - 12 volt; 600 CCA {$+''0 ~'CA) A}.tgr~i}tor: 12 volt, 95 arcs (90 Aide; Radiator: xeavy Duty Transmission: Type, No., Sated: Four (4} Saeed ~(~f~~ automatic with overdrive. 3-S?FED AUTOMATIC (( ~l Wheels- No., Type: Five (5} each, 14 ~ S.5 disc xub Caps: Four (4} factory insta}led Ti~:es : E'ront, dear, Spnre 2 -2 -1 Size - Type: Five (S} eac:~ P?95/70R-14 Spade Tire Carrier: Standard far Model Bid AI,I, TIRES SHALL BE MANUr ACTUR£R' S O£cIGZNAL EQUIP-. MENT. ACCESSORIES: A. -.Standard<factory installed, fold--up rear view outside:mirror left/right, to be below-eye ~ine,~ painted, one (1) standard .inside cab ~-Yr~ B . bole : -Light ~, Am/Fro/Cassette Factory Installed Radio D. Cigarette Lighter Continued, next page ~Eparuner.L or ~encray services ' VENDOR'S AWARD LIST t J.2/16/9? iTE~SS AwA.RgED ON BID NUMBER: Sw80035 , F Page: 7 ' BPO ID: BP14600 E. Insulation and Sound Deadening Material Dash (Fire Wall} Entire Floor, Panel Engine Cover Extens~.or. and Inside Engine Cover F. -Safety Step Pads, Front/Sliding Door Step Panels C• Sumpozc -- &`ront/R-aar Facr~,-y 7nct~l l:•ri N. Tr.t.arior trim tc includ.? all ~it~a wa1.15 and around Kindows, to be inouy3cca ana zxn~.saea erieh mc.L-chis2g t2:~m and color. z:iiµlxtN~3 1,...:3 liner -- comp~.ete top. Z , floor co ~cring~ cmboesod bl.acy r+.~bor cntiro SlOG~t atu.~j PtvaL !~v•.- r41. lL~~•c t~c.rp F1._..-..- ... ~ ~~nr.e-. ~e ern ronro e.u v.~.iu ... .. ......y. ~~....~, ~... ~~ .. _....... ~ w.•~f . K.. Qt ~}~41i~oT Rnt, Pr.in l_ i'n ~~ly . SO DA rr,c20I\~ =2T0'x':,x.ynn a%~anc~`at-nn"~vrra~CnaY~A-~_-Vennar tnu'st 5ve~iiy the nu>nbez of colors available and include colox card. Specify Colors Available SEE ATTACHED Service and Parts: Bidders shall furnish, upon Yequest, a list of established manufacturer's a~sthor.zed locations where an adequate stock of cuzrent parts and service are. -available . ppezator~s Manual: Successful bidders shall furnish gone (1) operator's instzttction manual for each nehi'cle. MAKE.6;.MODEi,`.BIDDING:. DODGE CARAVAN Continued, next page ... h©0'3Jdd 8~~cc• `~ II 1~?tj ~.~ r}a~1lDLD Gli DIL SRLTIIDEZI. ~ 7 ~~ ~ ~Q~ ',3NO O O J ~r V~F1I(!.L~ MAD'£ YN .USA? X 1'~~ P10 sue- •- i~ i~ _ ..J .. .. ' TYir Tn . 5r 14 X00 )'a~_y"!.Y.Y ai.v.~il~~~~_'1-1._.n~ ~_TIL~t: D:~11 t1 / T~D7C SAIL QZ2E a $ .0 ZS'SF.A V-~ ~ _ 1 1 c,•tinnz a.cn. ii~.a TIRES: ST7,F.~ P2RS/75R14 ]~ t~~~ rlcii..r, r~rt Lti 1', 769. OOVOO 1 I . 0070-Ofd-aB-loo-20 minx van, r ranr_ wnPPl urn v: Option # 20 QEar $~at a.nn ai* AFiB gLtaUIftES QPTIVN #62 rxlc~ -~x ~e 0070-09--08-100-21 Mini Var., Front Whee OOp~tion # 21 Clo~.h interior seat, NO CHAkG~;SiANDA~ ' ~{' (, ~C L.u~uuu:,~ l p ~ Dries with gull rlcar carpeting PRICE ?52 EA :*. :~T% *tt t 007C-49-08-100-24 ~ Mini, Van, Front Wheel brace tion # 24 O ~,.,~ p Tilt/Cruise/IAtarmittert W1D2rS ' AAC PRICE PFR EA 37G.000oco 0070-09-08-100-25 Mina. Van, Front Wheel Drive opta.an # 25 ;~ s E Rear .window de~xoster -- GFA ' PRICE PER EA 196.000000 0070-o~-oe-~.oa-26 ~ Mi.nz.Van,:.Front Wheel Drive ~~ ~ ~ Option #26 F.actozy ~.insta].led:~deep 'ta.nted ~gla9s - `~ PRICE PER EA 383.000000 '~ . _._ _ 1 S[~Gl - 3Jhd ImEMS A'~JARDED ON BzD NUMBER: Sw80035 s Page: 9 BPO ID: BP14500 0070-09-08-100.-27 .. M~.ni Van, Front Wheel Dr~.ve Option # 27 Parts ~razua;. I,HDPM PPT_CE PEP E~. 0070--09-OS-loo-28 Mini Van, FZOF1t Wheel Drive Option # 28 SexJice manual LrI.DSM PRIVF ?EF. Rr 0070-09-08-100-29 Pa.ni. van, Front t~heel Drive Option # 29 Power Train e~.tended warranty 75, C00 m~.~.es/36 months $2x0.00 DEDUC2/PDSl00E PRICE PER ~A 0070-09-08-100-30 k~.ini Var.., Front Wheel Di ive Option # 30 Power Train extended warran*_;~ lOQ,000 miles/60 months 5200.00 DEDUCT/PD5100E PRICE PER EP. Department of c:entra! Servicas VEt4DOR' S AIdARD LIST 12/~6I97 007009-08-100-31 Mini Van, Front Whe~1. Drive Option # 31 .75,`000 `.mile Pzemium :::Care 35'inonths with $50`-04 deductible ~_ A375E PRICE PER EA 0070-09-Q8-100-36 Min,z Van, Front .Wheel-Drive Opton~~ -36 . Four ':'(4) `Factory Car-pet Floor Mats CLE PRICE PER EA 14~ 700~J0(~l ~J 149.'00000 335.004040 499.000000 465.000000 C~~ 7 77.000000 I r ' .~, ~rr1S AWARAEA ON BID NUMBER: ;~epartment of ~;Entrai 5erv~c2s VEhr?i OR' S AWARD LIST Pdge : 10 12/16/97 SW80035 BPO ID: BP14640 _0070-09-08-100-48 '• Mini Van, Front wheel Drive , ~-- r Option ~ 49 ~ ~ ~"",C~~~. (~" ~~ C c'Ow~r DUGr Low ~ ~ C _-- _.._- A~ {INCLUDED IN OPTIO;i 424i~~ 638.000000 PRICE P.r.. Er_ ~ 0070-09-08-100-50 Mini Van, Front Wheel llrive '" Option ~ 50 Electronic Remote Control ~:iL~e"s '-eft~`L1 si e ~ AhC {I'dCL~.1DED IN QPmTO?~ ~?4) PRICE' PER gn - ~~ ~ ;,.,,, s 3?0.ooooae 0070-09-08-I00-58 ' Mini Van, Front Wheel Drive . = Option # 58 • Reaz Window Wiper/washer ur.-* ' NO CHARGE; STANDARD PRICE P.R EA **x NC *x* w ~ - 09-08-100-62 0070 . Minj; Van, Front Wheei Drive Opt~i.on ~ 62 Extended Body .. NSKL53 ~ PRICE PER ~A t 925.004000 -~ / , z 3 v S j/ J L 0070=A9~08-100-64 , Mini;,~:Van,...Front.Wheel Drive ' Option ~ 64 :Chairs & one {1) ur_ (4) 'Captains ~` S bench. seat ~~ : o ,Add: = : NSKI353 CYS ~ 0 INCLUDES :'OPTION #' S 24, 25, 26, 36, 48, 5 PRICE PER EA 3,796.000000 0070-49'08=100-.65 ~~~ riin~=Van~Front Wheel Drive gption •# :65 ~ A11 Wheeh Drive Add: NSbH53,'29D Cont ued, next page ... ~ ~~ x~, ~Gt@' 3riNd ~H101 ~* UcYd.CC1il~IiL oI ~.?I1L~d1 JtLVi::~~ VENDOR'S AWARD LIST 12/16/9? Page : 11 ~~ ITEMS AWARDED ON BID NUMBER: 80035 BPO ID: BP14600 t _... INCLUDES OPTION #'S 25,36,48,50, 62, & 76 PRICE PER EA 7,987.000000 - 0070-09-08-10076 Mini Van, Front W;~:eel D-.iv___, ~~~ - Option # 76 ~ ~ ~~ Left Sliding Door ~`"` ~~~. GKD FRICE FER EA . 0070-09-08-100-85 Mlll]. Van, Front ~he'el Drive Option # 85 A~.tarnative Fuel Vc_hicl_ #3 Ethynal NSKH52/25B, INCLUDES OPTION #25 PRICE PEP. 506.000000 C ~~ ------ 2,618.000000 ~-Q9-15-200 'rii cargo van, 4900 gvw, v-6, 111" wb 3a a veYiicle 4I REQUIREMENTS ze: V-6, 3.0 liter ,I~t Horse :per .per 5AE Test J°245 140iiP@5204 R°M Net~Torque ez~SAF Test 3-245 hp @176@4000 R_DM Chassis: Whee ase: 111 inches Doors: Two ~2) ssenger (1 tight & Y left) sliding doors ~/g ss on right curb side, swing out reaz doors or ~ft gate MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO ' FROM: TIMOTHY ROONEY ASSISTANT CITY MANAGER ' SUBJECT: OZ-98-07 JOHNSON PROPERTY DATE: March 10, 1998 BACKGROUND: The Ciry of Owasso has received a rezoning request for property located north and west of E. 96th Street North, Owasso Expressway, and N. 129th E. Avenue. The subject property, totals approximately 168 acres, more or less, and is currently undeveloped. The current zoning on ~ the subject property is AG (Agriculture) and the applicants are requesting a rezoning to CS (Commercial Shopping Center), OL (Office Light), RS-3 (Residential Single-Family High Density), RS-2 (Residential Single-Family Medium Density), and RE (Residential Estates). At the February 10, 1998 meeting, the Owasso Planning Commission reviewed the rezoning ' request for the Johnson property. The rezoning request at that time included requests for CS, OL, RS-3, RM-2 (Residential Multi-Family High Density), and RD (Residential Duplex). As ~ you are aware, the Planning Commission recommended a tabling of that item until March 10, 1998 in response to objections against the proposal from a large number of protestants (approximately 200 citizens). The Planning Commission advised the citizens that their reason for tabling the item was in order to afford an opportunity for both the applicant and citizens to meet to attempt to work out areas within the application that were of concerns to them, but with the understanding that the meeting should be conducted in a serious, logical manner with the ~, understanding that the property was likely to develop. Staff established a meeting date of February 24, 1998 at 7:00 PM in the Owasso Community Center in order to provide for that opportunity. Representatives who had taken on a "lead" role amongst the citizens were contacted to inform them of the scheduled meeting, and notice was published in the Owasso Reporter. At that meeting, about 25-30 citizens attended the meeting, each representing a different neighborhood adjacent or near the subject property. A "matter of fact" approach was taken by those in attendance, and the meeting produced concessions by both parties which resulted in a resolution. The applicants have withdrawn the portions of the request that included RM-2 (Multi-Family) and RD (Residential Duplex) zoning, resulting in an expansion of the RS-3 (Residential Single- Family High Density) Zoning and CS (Commercial Zoning). OL (Office Light) zoning was expanded along N. 129 E. Avenue, thus replacing some CS zoning that had existed immediately across N. 129 E. Avenue from some residential properties. Both RE and RS-2 buffers were provided by the applicant along their northern and western boundaries as recommended by staff ' at the time of the initial review. The Planning Commission reviewed the amended zoning submittal at their March 10, 1998 regular meeting. About 50 citizens attended that public hearing, two of which asked questions to the Planning Commission regarding street alignment and detention requirements. No one in the audience spoke in opposition to the request and a complete copy of the staff report is attached for your information and review. The Planning Commission unanimously recommended approval of the rezoning request, as amended by the applicant. If approved by the Ciry Council, an Ordinance formally adopting the approval of the rezoning of the property would be placed on the April 7, 1998 City Council agenda. RECOMMENDATION: Staff recommends approval of the rezoning request, as amended by the applicant. ATTACHMENTS: 1. OZ-98-07 Staff Report l CITY OF OWASSO Planning Department OZ-98-07 ^ Staff Report ~ Timothy D. Rooney -Community Development Director BACKGROUND ~ APPLICANT AND STATUS OF APPLICANT: Wayne Alberty, agent for Mark Johnson, owner. REQUESTED ACTION AND PURPOSE: A request for the rezoning of property from AG (Agricultural) to CS (Commercial Shopping Center); OL (Office Light); RS-3 (Residential Single-Family High Density); RS-2 (Residential Single-Family Medium Density); ~ and RE (Residential Estates). LOCATION AND SIZE: The property is generally located west and north of E. 96th Street North and the Owasso Expressway, south of Sherrill Acres and west of the planned Bailey Ranch Estates II. The subject property contains approximately 168.692 acres. EXISTING LAND USE: The subject property is currently undeveloped. t SURROUNDING LAND USE: The subject property is abutted on the south by E. 96th Street north, while farther south lies CS (Commercial Shopping Center), OM (Office Medium), OL (Office Light) and RM-2 (Residential Multi-Family High Density) zoned property, a portion of which is developed with the new ONG Work Center. ~ The subject property is abutted on the east by the Owasso Expressway and N. 129th E. Avenue, while farther east lies the Glenn-Mir Acres Addition (Tulsa County) which is zoned RE (Residential Estates). ~ The subject property is bordered on the north by the Sherrill Acres Addition and additional property owned by the Johnsons, both of which are zoned RE (Residential Estates). .• The subject property is bordered on the west by the planned Bailey Ranch Estates II zoned Planned Unit Development with an underlying zoning of RS-2 (Residential Single-Family Medium Density) and additional property which has developed residentially (Tulsa County) ~ and is zoned AG (Agriculture). A location map is attached for your information and review. APPLICABLE REGULATIONS: The Zoning Code for the City of Owasso, Chapter 15 "Amendments", Chapter 4 "Residential District Provisions", Chapter 5 "Office District Provisions", and Chapter 6 "Commercial District Provisions". Staff Report ~ OZ-98-07 Page 2 of 6 SITE INFORMATION: No unusual development hardships are noted. ANALYSIS The applicant's original submittal, reviewed by the Planning Commission on February 10, 1998, was tabled in order to allow for representatives from surrounding neighborhoods to meet with the applicant to discuss their concerns. Staff secured both parties a meeting place and time for that meeting and it was conducted on Tuesday, February 24, 1998 at 7:00 PM at the Owasso Community Center. The meeting was conducted in an orderly manner and logical concerns from neighboring property owners were brought to the table. As a result of that meeting, slightly over an hour in length, the applicant removed both the multi-family and duplex portions from the ~ application (replaced with RS-3 and CS), removed a portion of the commercial zoning along N. 129 E. Avenue (replaced with OL), and extended the proposed RS-2 buffer along the subject property's west property line. The proposed rezoning as amended, would create multiple zonings on one large, undeveloped tract of land. The tract contains a total of 168.692 acres which is proposed for several different zoning classifications (Residential, Commercial, and Office) of varying intensity. Because the request before you contains multiple zonings, staff will review each individual portion of the zoning request separately, concentrating on that individual request, its w _ relationship to existing and what is proposed, and review of basic planning principle as applied to the individual request in that area. CS -Commercial Shopping Center ~ The applicant's request contains one large area (57.23 acres, approximately 34 % of the entire tract under zoning consideration) in which they are requesting commercial zoning. The area is located along the south and southeast portions of the parcel. This area would abut E. 96th Street North, the Owasso Expressway, and a small portion of N. 129th E. Avenue. The Comprehensive Plan for the City of Owasso does identify this area for commercial development. Specifically, it defines this area as being a "Type Two Activity Center" located at the intersections of primary arterial streets. A "Type Two Activity Center" is ~ forty (40) acres, ten (10) acres distributed to each corner. While the applicants request is slightly larger than what the Comprehensive Plan deems appropriate, it is consistent with that which is found at the intersection of E. 86th Street North and the Owasso Expressway. It is important to note that while the Planning Commission should consider surrounding property zoning and uses, one of the most important factors to be considered is the appropriate zoning of this parcel today. Certainly the location of the property itself, more 1 Staff Report OZ-98-07 ~ Page 3 of 6 ~.. specifically the portion of which that CS zoning is being sought, lends itself to commercial development. Direct access would appear to be limited to E. 96th Street North (primary arterial), with nearby access to the Owasso Expressway, would support large scale commercial development. Access to N. 129th E. Avenue would occur through the proposed i~ OL zoning, and should not adversely impact those neighbors east of N. 129th E. Avenue. Please note that the Comprehensive Plan, while identifying a 10 acre parcel on the corner for commercial development, did not identify the remainder of this area for commercial development but rather for High Intensit~Industrial Development. Staff would strongly suggest that the Comprehensive Plan is outdated in this area and that a commercial use of the property would be more appropriate. OL -Office Light The applicants request contains two areas in which they are requesting office zoning. The first area, located along N. 129th E. Avenue immediately north of the tract in which the applicants aze requesting CS (Commercial Shopping Center) zoning and contains 5.65 acres (3 % of the entire tract). While the Comprehensive Plan does not identify this area for office development (identified in the 1985 Comprehensive Plan as Residential), it should be noted that the Plan may be outdated in this azea as well. The likelihood of Low Density Residential occurring immediately adjacent to CS development is improbable; not to mention that it is also improbable for property within the Ciry Limits of Owasso required to have sanitary sewer to develop as low density at all, whether it abutted Commercial zoning or not. The Office zoning which is proposed would allow for such uses as medical, dental, insurance, and professional offices and could include a hair styling salon by Special Exception. Generally, retail type uses aze excluded in any OL district. OL zoning at this location may be considered to be a preferred buffer from any possible commercial development within the subject property to the south and the existing residentially developed property to the east and the proposed residential development (RE) to the north. The staff and other applications considered by the Planning Commission have established a pattern of utilizing OL zoning as a buffer between Commercial and Residential property, most recently along the Owasso Expressway near the Three Lakes Addition (Castle Point), as well as E. 86th Street North. The second area, located west of the proposed CS zoning, is located neaz the southwest corner of the entire subject property and contains 10 acres (6% of the entire tract). Similar to the other area of the subject property in which OL zoning is being requested, the Comprehensive Plan identifies portions of this azea as being appropriate for both High Intensity Industrial and Residential development. The applicants request for office Staff Report OZ-98-07 Page 4 of 6 development in this area would again act as a buffer between the proposed Commercial development and the residential development proposed to the west. Additionally, the OL zoning being requested includes a finger parcel of proposed OL zoning connecting the area of OL zoning along N. 129th E. Avenue to the OL zoning along E. 96th Street North, directly adjacent to the CS zoning (3% of the entire tract). Once again, this portion would act as a buffer between the proposed commercial zoning and the residential zoning being proposed by the applicant. Staff would expect that this portion would develop as a combined landscape buffer and pedestrian trail area, the concept of which is not only _ strongly endorsed by staff, but by planning professionals throughout our country. RS-3 Residential Single-Famil~gh Density ~ The applicants have requested one large area designated for single-family residential high density which is located along the western and northern portions of the subject property. This portion contains 70.63 acres, representing 42% of the entire subject property. The applicants request for RS-3 zoning is a natural transgression of land uses from the more intense to less intense. When the entire subject property and the proposed zoning changes are reviewed as a whole, the zoning pattern requested makes sense. The most intense land use (Commercial) is followed by Office then Single-Family High Density, which is then abutted by Single-Family Medium Density to the west (Bailey Ranch Estates). While the applicant did not request a planned unit development, this is a rather comprehensive approach to the development potential of the site. The applicant has included two buffers to those abutting properties to the north and west. The first buffer area is along the northern boundary of the subject property. The applicant has reserved the northerly 200' of the RS-3 proposal (abutting Sherrill Acres).. for RE (Residential Estates) zoning in order to protect those property owners and represents 8.99 acres or 5 % of the subject tract. A similar buffer was required by the applicants of the ~ Bailey Ranch Estates zoning case in 1994. The second buffer area is located along the western boundary of the subject property. In this area the applicant has supplied a 125' of RS-2 (Residential Single-Family Medium Density) buffer, representing 10.86 acres or 6% of the subject property. The land east of Bailey ,,,~ Ranch Estates is zoned RS-2, and the buffer proposed would ensure comparable lot sizes abutting that property as well. The RS-2 buffer is continued by the applicant from the southern boundary of the proposed Bailey Ranch Estates II to E. 96th Street North. Staff Report OZ-98-07 Page 5 of 6 COMI~~NTS In reviewing whether or not the streets from Sherrill Acres would be required to connect to ~ streets within the subject property at the time of development, staff met with the City Manager and reviewed the stub streets from Sherrill Acres. This meeting and review has resulted in the city's position that the streets will not be required to be connected to the subject property. The streets within Sherrill Acres have bar ditches for stormwater drainage ~ and no curb and gutter. To tie this type of street into a street with curb and gutter would be difficult at best. Additionally, the applicant has stated that these street connections are not vital to the success of their future development, nor do the property owners in Sherrill Acres desire to have the streets connected. Prior to the initial public hearing on February 10, 1998, staff received numerous calls regarding the zoning voicing opposition to various portions of the request. Numerous letters were also submitted to staff which were forwarded to you at the February 10, 1998 meeting. Since the public hearing, staff has received one letter regarding the proposal and conducted one meeting with two nearby property owners. The letter was from a Bailey Ranch Estates resident that had concerns regarding commercial intrusion, multi-family, and the traffic development would bring to Bailey Ranch Estates. Items discussed at the meeting with nearby property owners were questions regarding minimum property development standards, whether or not commercial zoning was appropriate at that location, and street connections. Please note that the meeting and the letter were conducted prior to the February 24, 1998 meeting between neighborhood representatives and the applicant. At the time of packet preparation for this agenda, staff has received no additional comments opposing the applicants amended application since February 24, 1998. Letters were sent to surrounding property owners within 300' of the subject property and notification was published in the Owasso Reporter. Copies of those original letters to property owners and the legal advertisement are attached for your information and review. Staff has asked the applicant to be prepared to present his request prior to the staff presentation of the report, in order for the applicant to answer as many questions as possible regarding the amended request. RECONIlVIENDATION Staff is recommending approval of the rezoning request, as amended. Staff Report OZ-98-07 Page 6 of 6 ATTAC~II~~NTS 1. Amended case map. 2. Original case map. 3. Location map. 4. Copy of letter sent to surrounding property owners. 5. Copy of notification published in the Owasso Reporter. City of Owasso 207 South Cedar PO Box 180 Owasso, OK 74055 NOTICE TO PROPERTY OWNER OZ-98-07 (918) 272-2251 FAX (918) 272-4999 Notice is hereby given that a public hearing will be held before the Owasso Planning Commission in the Owasso Community Center, 301 South Cedar, Owasso, Oklahoma at 7:00 PM on the 10th day of February, 1998. At that time and place, the Owasso Planning Commission will consider a request from Mark Johnson, applicant, for a proposed change of the zoning classification from AG (Agriculture) District to CS (Commercial Shopping Center) RM-2 (Residential Multi-Family High Density), OL (Office Light), RD (Residential Duplex), and RS-3 (Residential Single-Family High Density), which would allow the site to be utilized for mixed commercial, office, and residential use. The subject property legal description is attached for your information and review. The general location of the property is north and west of E. 96th Street North and the Owasso Expressway. As an abutting or nearby property owner, you are being notified so that you may be able to express your views or concerns regarding this request. If you are unable to attend this meeting, please forward any comments you may have in writing to the Owasso Community Development Director, PO Box 180, Owasso, OK 74055. These comments will be presented to the Planning Commission members at the scheduled public hearing by Planning Staff. A map showing the subject area is attached for your review. Additional information regarding this request may be inspected in the office of the Community Development Director, 207 South Cedar, Owasso, Oklahoma, or by calling 272-2251. This is your only personal notification of this request. Dated at Owasso, Oklahoma, this 27th day of January, 1998. Sincerely, UlrY10 ~~ Tunothy D. Ro y Community Development Director NOTICE TO THE PUBLIC OF A HEARING ON A ' PROPOSED AMENDMENT TO THE ZONING ORDINANCE OF THE CITY OF OWASSO, OKLAHOMA APPLICATION: OZ-98-07 Notice is hereby given that a public hearing will be held before the Owasso Planning Commission, in the Owasso Community Center, Owasso, Oklahoma, at 7:00 P.M. on the 10th day of February, 1998. At that time and place, consideration will be given to the proposed change of the zoning classification of the following described property: A TRACT OF LAND THAT IS PART OF SECTION 17, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE INDIAN BASE MERIDIAN, TULSA COUNTY, OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF; SAID TRACT OF LAND BEING DESCRIBED AS FOLLOWS: ~ BEGINNING AT A POINT THAT I5 THE SW CORNER OF THE SE 1/4 OF THE SW 1/4 OF SAID SECTION 17; THENCE ' NORTH O1 ° 17'27" WEST ALONG THE WEST LINE OF SAID SE 1/4, SW 1/4 FOR 1322.82 FEET TO THE NW CORNER OF ~ THE SE 1/4, SW 1/4; THENCE NORTH 88°44'06" EAST ALONG THE NORTHERLY LINE OF THE SE 1/4, SW 1/4 FOR 1326.03 FEET TO THE NE CORNER OF THE SE 1/4, SW 1 /4; THENCE NORTH O1 ° 15'46" WEST ALONG .THE r, WESTERLY LINE OF THE SE 1/4 OF SECTION 17 FOR 1322.99 FEET TO THE NW CORNER OF SAID SE 1/4; THENCE NORTH 88°43'40" EAST ALONG THE NORTHERLY LINE OF THE SE 1/4 FOR 1125.00 FEET; THENCE SOUTH O1 ° 16'20" EAST FOR 243.22 FEET; THENCE; SOUTH 28°35'35" WEST. FOR 80.00 FEET; THENCE SOUTH ~ 61°24'25" EAST FOR 495.87 FEET; THENCE SOUTH 28°35'35" WEST FOR 137.35 FEET; THENCE SOUTH ' O1 ° 12'06" EAST FOR 260.00 FEET; THENCE SOUTH 48°54'03" WEST FOR 1571.72 FEET; THENCE SOUTH 88°44'33" WEST FOR 623.65 FEET; THENCE SOUTH 62°07'52" WEST FOR 223.97 FEET; THENCE SOUTH 35°31'12" WEST FOR 374.94 FEET; THENCE SOUTH O1 ° 15'27" EAST FOR 300.13 FEET TO A POINT ON THE SOUTHERLY LINE OF THE SE 1/4, SW 1/4 OF SECTION 17; ' THENCE SOUTH 88°44'33" WEST ALONG SAID SOUTHERLY LINE FOR 516.69 FEET TO THE POINT OF ' BEGINNING OF SAID TRACT OF LAND, CONTAINING 76.356 ACRES; AND A TRACT OF LAND THAT IS PART OF THE SOUTHEAST QUARTER (SE 1/4) OF SECTION 17, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE INDIAN BASE MERIDIAN, TULSA COUNTY, OKLAHOMA, ACCORDING TO THE U.S. ~ GOVERNMENT SURVEY THEREOF; SAID TRACT OF LAND BEING DESCRIBED AS FOLLOWS: ~ COMMENCING AT THE SE CORNER OF THE SE 1/4 OF THE SW 1/4 OF SAID SECTION 17; THENCE SOUTH 88°44'33" WEST ALONG THE SOUTHERLY LINE THEREOF ~, FOR 533.70 FEET TO THE POINT OF BEGINNING OF SAID TRACT OF LAND; THENCE CONTINUING SOUTH 88°44'33" WEST ALONG SAID SOUTHERLY LINE FOR 275.00 FEET; THENCE NORTH O1 ° 15'27" WEST FOR 300.13 FEET; THENCE NORTH 35 °31' 12" EAST FOR 374.94 FEET; ~ THENCE NORTH 62°07'52" EAST FOR 223.97 FEET; THENCE NORTH 88°44'33" EAST FOR 623.65 FEET; THENCE NORTH 48°54'03" EAST FOR 1101.72 FEET; THENCE SOUTH 41°05'57" EAST FOR 50.00 FEET; THENCE ~- SOUTH 48°54'03" WEST FOR 1101.80 FEET; THENCE SOUTH O1 ° 15'27" EAST FOR 165.00 FEET; THENCE SOUTH 88°44'33" WEST FOR 205.40 FEET; THENCE SOUTH O1 ° 15'27" EAST FOR 207.38 FEET; THENCE SOUTH 88°44'33" WEST FOR 600.00 FEET; THENCE SOUTH ' O1 ° 15'27" EAST FOR 290.00 FEET TO THE POINT OF BEGINNING OF SAID TRACT OF LAND, CONTAINING 10.770 ACRES; AND A TRACT OF LAND THAT IS PART OF THE SOUTHEAST QUARTER (SE 1/4) OF SECTION 17, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE INDIAN BASE MERIDIAN, TULSA COUNTY, OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF; SAID TRACT OF LAND BEING DESCRIBED AS FOLLOWS: COMMENCING AT THE NE CORNER OF THE SE 1/4 OF SAID SECTION 17; THENCE SOUTH O1 ° 19'35" EAST ALONG THE EASTERLY LINE THEREOF FOR 661.43 FEET; '~ THENCE SOUTH 88°40'25" WEST FOR 690.00 FEET TO THE POINT OF BEGINNING OF SAID TRACT OF LAND; .. t THENCE CONTINUING SOUTH 88°40'25" WEST FOR 63.60 FEET TO A POINT OF CURVE; THENCE WESTERLY AND NORTHWESTERLY ALONG A CURVE TO THE RIGHT WITH A CENTRAL ANGLE OF 29°55' 10" AND A RADIUS OF 750.00 FEET FOR 391.64 FEET TO A POINT OF TANGENT; THENCE NORTH 61°24'25" WEST ALONG SAID TANGENT ^ FOR 6.07 FEET; THENCE SOUTH 28°35'35" WEST FOR 137.35 FEET; THENCE SOUTH O1 ° 12'06" EAST FOR 260.00 ' FEET; THENCE SOUTH 48°54'03" WEST FOR 470.00 FEET; THENCE SOUTH 41°05'57" EAST FOR 500.00 FEET; THENCE NORTH 48°54'03" EAST FOR 720.00 FEET; "" THENCE NORTH O1 ° 19' 35" WEST FOR 500.42 FEET TO THE POINT OF BEGINNING OF SAID TRACT OF LAND, CONTAINING 11.750 ACRES, AND A TRACT OF LAND THAT IS PART OF THE SOUTHEAST QUARTER (SE 1/4) OF SECTION 17, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE INDIAN BASE '" MERIDIAN, TULSA COUNTY, OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF; SAID a TRACT OF LAND BEING DESCRIBED AS FOLLOWS: COMMENCING AT THE NE CORNER OF THE SE 1/4 OF SAID SECTION 17; THENCE SOUTH O1 ° 19'35" EAST ALONG THE EASTERLY LINE THEREOF FOR 661.43 ~ FEET; THENCE SOUTH 88°40'25" WEST FOR 688.16 FEET TO THE POINT OF BEGINNING OF SAID TRACT OF LAND; THENCE CONTINUING SOUTH 88°40'25" WEST FOR 65.43 FEET TO A POINT OF CURVE; THENCE ~ WESTERLY AND NORTHWESTERLY ALONG A CURVE TO THE RIGHT WITH A CENTRAL ANGLE OF 29°55' 10" AND A RADIUS OF 750.00 FEET FOR 391.64 FEET TO A ^j POINT OF TANGENT; THENCE NORTH 61°24'25" WEST ALONG SAID TANGENT FOR 501.95 FEET; THENCE • NORTH 28°35'35" EAST FOR 80.00 FEET; THENCE ^ NORTH O1 ° 16'20" WEST FOR 243.22 FEET TO A POINT ON THE NORTHERLY LINE OF SAID SE 1/4; THENCE NORTH 88°43'40" EAST ALONG SAID NORTHERLY LINE FOR 834.44 FEET; THENCE SOUTH O1 ° 19'35" EAST FOR 662.08 FEET TO THE POINT OF BEGINNING OF SAID ^ TRACT OF LAND, CONTAINING 10.519 ACRES; AND A TRACT OF LAND THAT IS PART OF SECTION 17, ^ TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE INDIAN BASE MERIDIAN, TULSA COUNTY, OKLAHOMA, ' ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF; SAID TRACT OF LAND BEING DESCRIBED AS FOLLOWS: BEGINNING AT A POINT THAT IS THE SE CORNER OF THE SE 1/4 OF THE SW 1/4 OF SAID SECTION 17; THENCE SOUTH 88°44'33" WEST ALONG THE SOUTHERLY LINE OF SECTION 17 FOR 533.70 FEET; THENCE NORTH O1 ° 15'27" WEST FOR 290.00 FEET; THENCE NORTH 88°44'33" EAST FOR 600.00 FEET; THENCE NORTH O1 ° 15'27" WEST FOR 207.38 FEET; THENCE NORTH 88°44'33" EAST FOR 205.40 FEET; THENCE NORTH O1 ° 15'27" WEST FOR 165.00 FEET; THENCE NORTH 48°54'03" EAST FOR 1101.72 FEET; THENCE SOUTH 41°05'57" EAST FOR 450.00 FEET; THENCE NORTH 48°54'03" EAST FOR 720.00 FEET; THENCE NORTH O1 ° 19'35" WEST FOR 500.42 FEET; THENCE NORTH 88°40'25" EAST FOR 620.00 FEET TO A POINT ON THE WESTERLY RIGHT-OF-WAY LINE OF HIGHWAY 169, SAID POINT BEING 70.00 FEET WESTERLY OF, AS MEASURED PERPENDICULARLY TO, THE EASTERLY LINE OF THE SE 1/4 OF SECTION 17; THENCE SOUTHERLY AND SOUTHWESTERLY ALONG SAID RIGHT-OF-WAY LINE AS FOLLOWS: SOUTH O1 ° 19'35" EAST FOR 135.49 FEET; THENCE SOUTH 09°59'01" WEST FOR 101.98 FEET; THENCE SOUTH O1 ° 19'35" EAST FOR 546.17 FEET; THENCE SOUTH 48°54'03" WEST FOR 1519.71 FEET TO A POINT OF CURVE; THENCE SOUTHWESTERLY AND WESTERLY .,ALONG A CURVE TO THE RIGHT WITH A CENTRAL ANGLE OF 39°50'42" AND A RADIUS OF 236.48 FEET,_ FOR 164.45 FEET TO A POINT OF TANGENT; THENCE SOUTH 88°44'45" WEST ALONG SAID TANGENT FOR 393.18 FEET; THENCE SOUTH 74°42'34" WEST FOR 309.23 FEET; THENCE SOUTH 83°31'40" WEST FOR 549.81 FEET TO A POINT ON THE EASTERLY LINE OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 17, SAID POINT ALSO BEING THE ENDPOINT OF SAID NORTHWESTERLY RIGHT-OF- WAY LINE FOR HIGHWAY 169; THENCE SOUTH O1 ° 15'46" EAST ALONG SAID EASTERLY LINE OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER ~ FOR 50.00 FEET TO THE POINT OF BEGINNING OF SAID TRACT OF LAND, CONTAINING 53.975 ACRES; AND A TRACT OF LAND THAT IS PART OF THE SOUTHEAST QUARTER (SE 1/4) OF SECTION 17, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE INDIAN BASE MERIDIAN, TULSA COUNTY, OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF; SAID TRACT OF LAND BEING DESCRIBED A5 FOLLOWS: COMMENCING AT THE NE CORNER OF THE SE 1 /4 OF SAID SECTION 17; THENCE SOUTH O1 ° 19'35" EAST ~ ALONG THE EASTERLY LINE THEREOF FOR 296.80 FEET TO THE POINT OF BEGINNING OF SAID TRACT OF LAND; THENCE CONTINUING SOUTH O1 ° 19' 35" EAST ALONG SAID EASTERLY LINE FOR 150.12 FEET TO A POINT ON THE RIGHT-OF-WAY LINE OF HIGHWAY 169; THENCE SOUTH 88°40'25" WEST-ALONG '~ SAID RIGHT-OF-WAY LINE FOR 33.00; THENCE SOUTH 12°31'48" WEST ALONG SAID RIGHT-OF-WAY LINE FOR 154.50 FEET TO A POINT THAT IS 70.00 FEET ~' WESTERLY OF, AS MEASURED PERPENDICULARLY TO, THE EASTERLY LINE OF SAID SE 1/4; THENCE SOUTH O1 ° 19'35" EAST PARALLEL WITH SAID EASTERLY LINE AND ALONG SAID RIGHT-OF-WAY LINE FOR 64.51 ,,,~ FEET; THENCE SOUTH 88°40'25" WEST FOR 618.16 FEET; THENCE NORTH O1 ° 19'35" WEST FOR 344.72 FEET; THENCE NORTH 87°00'58" EAST FOR 688.45 FEET TO THE POINT OF BEGINNING OF SAID TRACT OF ,,_, LAND, CONTAINING 5.322 ACRES. The general location of the property is north and west of E. 96th Street North and the Owasso Expressway. To be considered is a rezoning from AG (Agriculture) to CS (Commercial Shopping Center), RM-2 (Residential Multi-Family High Density), OL (Office Light), RD (Residential Duplex), and RS-3 (Residential Single-Family High Density). All persons interested in this matter may be present at the hearing and present their objections to or arguments for any or all of the above matters. In the event that such proposed rezoning is approved, in whole or in part, by the Owasso Planning Commission, said Planning Commission shall submit its recommendation to the City Council of the Ciry of Owasso for its consideration and action, as provided by law. The Ciry Council's review of the recommendation of the Planning Commission on the proposed rezoning shall be at a meeting time and place to be determined by the Council, said information to be available from the Owasso Community Development Director. A map showing the proposed rezoning accompanies this notice. For more information on the proposed rezoning contact the Owasso Community Development Department, Ciry Hall, 207 S. Cedar, Owasso, Oklahoma 74055, or phone (918) 272-2251. Dated at Owasso, Oklahoma, this 26th day of January, 1998. Timothy D. Rooney Community Development Director t MEMORANDUM ' TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY ASSISTANT CITY MANAGER ' SUBJECT: AWARD OF BIDS FOR PARKING LOT OWASSO SPORTS PARK DATE: March 12, 1998 ~ BACKGROUND• In October of 1997, the citizens of Owasso approved a 10 million dollar bond issue for Capital Improvement Projects within the City of Owasso. The projects included for funding within that ,~, bond issue included street and intersection improvements, remodeling and expansion of existing facilities, and improvements to the Owasso Sports Park. Included as one of the projects for ' Sports park improvements was the expansion of the main parking lot. Staff developed a bid packet for the construction of the parking lot and the Council authorized ' staff to solicit bids for the parking lot expansion at the February 17, 1998 Council meeting. A copy of that memorandum is attached for your information and review, as well as a copy of the site plan for the parking lot expansion. A total of ten contractors supplied bids for the parking lot expansion and they were opened on March 11, 1998. The bids received for the parking lot improvements are as follows: Bidder Amount Horizon Construction Co. Inc. , Owasso 77,777.77 RL Hensley Construction, Inc. , Tulsa 83,766.60 Gonzales Construction Co: Inc. , Bristow 92,159.00 Jimco Construction, Inc., Talala 95,849.79 Builders Unlimited, Inc. , Tulsa 98,134.00 Judds Brothers Construction Co. , Inc. , Tulsa 98,900.00 Gunco Construction, Inc. , Tulsa 101, 802.00 Newman Contracting Co. , Inc. , of Glenpool 124, 610.00 APAC-Oklahoma, Inc. , Tulsa 127,450.00 Carter Excavating, Inc. , Sand Springs 188,222.00 Initial review of these bids indicates that Horizon Construction Company, Inc. , of Owasso is the lowest bid for the construction of the parking lot and has met the outlined bid requirements. While the City of Owasso has utilized Horizon Construction for residential street repairs in the past, due to time constraints staff has not had the opportunity to review additional projects contained within the company's submitted project history list at the time this memorandum was prepared. Staff will be reviewing several of those projects and will report concerns, if any, to the Council on Tuesday evening. _ Copies of the bid tabulation sheet, project specifications, and the bid submittal form submitted "~ by Horizon Construction aze attached for your information and review. ,~ RECOMMENDATION: Conditioned upon a favorable review of project references, staff recommends the contract for the parking lot expansion at the Ciry of Owasso Sports Pazk be awarded to Horizon Construction of Owasso in the amount of $77,777.77. ATTAC)FII~~NTS• 1. February 9, 1998 Memorandum for Authorization to Solicit Bids 2. Bid Tabulation Sheet 3. Project Specifications 4. Parking Lot Expansion Site Plan 5. Bid Submittal Forms MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY COMMUNITY DEVELOPMENT DIRECTOR ' SUBJECT: REQUEST FOR COUNCIL AUTHORIZATION TO SOLICIT BIDS FOR SPORTS PARK MAIN PARKING LOT EXPANSION DATE: February 9, 1998 BACKGROUND: In October of 1997, the citizens of Owasso approved a 10 million dollar bond issue for Capital Improvement Projects within the Ciry of Owasso. The projects included for funding within that bond issue included street and intersection improvements, remodeling and expansion of existing facilities, and improvements to the Owasso Sports Park. Included as one of the projects for Sports Park improvements was the expansion of the main parking lot. Staff has developed a bid packet for the construction of the parking lot. The bid packets included specifications for the construction of a 250' x 800' gravel parking lot, compacted to 95 % standard proctor density. The top six inches of the existing soil will be removed and replaced with six inches of Type "A" aggregate. Arrangements are also included to relocate the removed soil to other areas within the Sports Park identified for future improvements. The specifications developed are similar to those utilized for the soccer parking lot construction completed last year. If authorization to solicit bids is approved, the legal advertisement would occur on February 19, 1998 with all bids received being opened on March 11, 1998. With a contract construction time of 60 days, this could result in the parking lot being completed by the end of May. A copy of the advertisement for bids, requirements and instructions to bidders, as well as a drawing of the area for the parking lot expansion are attached. A complete bid packet is available at Ciry Hall for your information and review. RECOMMENDATION: Staff recommends Council authorization to solicit bids for the Sports Park main parking lot expansion. ATTACHMENTS: 1. Advertisement for Bids 2. Bidder Requirements and Instructions 3. Drawing of Parking Area CITY OF OWASSO/OWASSO PUBLIC WORKS AUTHORITY 207 South Cedar ' PO Box 180 Owasso, Oklahoma 74055 (918) 272-2251 BID DOCUMENTATION Opening Date: March 11, 1998 Council/Trustee Approval: March 17. 1998 ~~~ Item: Parking Lot at Sports Park Number of Bids: 10 Bids Opened By: Marcia Boutwell Witness: David Warren Witness: Tim Rooney Bidders Amount of Bid ,~ Horizon Construction Co Inc, Owasso $ 77,777.77 R L Hensley Construction Inc, Tulsa $ 83,766.60 ~~ Gonzales Construction Co Inc, Bristow $ 92,159.00 ,,r Jimco Construction Inc, Talala $ 95,849.79 Builders Unlimited Inc, Tulsa $ 98,134.00 "'~ Judds Brothers Construction Co Inc, Tulsa $ 98,900.00 Gunco Construction Inc, Tulsa $101, 802.00 Newman Contracting Co Inc, Glenpool $124, 610.00 APAC-Oklahoma Inc, Tulsa $127,450.00 ~ Carter Excavating Inc, Sand Springs $188,222.00 Certification: I, Marcia Boutwell, City Clerk, do hereby certify that, to the best of_my knowledge, this Bid ~ . Documentation is true and correct. ~~~ """"'"~~~. "~ `~~ t 1 (Y ~ ~1 ~'.. '~ ~ ._ .r ~ ~ •"" ~ `~:,t EA~) ~ =,n ~ S nature: ~ 1 Si 'III `, . . g ~~~ ~ ~~' ~1~ ;~ Date: V7- ~~ " ~~ ~` ~, ~ ~ _~ ~ ~, ,,.~., SECTION 00900 PROJECT SPECIFICATIONS The City of Owasso Standards and Specifications for Construction, along with local codes, shall ' prevail as guidelines throughout said project until it is completed. ~ A. GENERAL SPECIFICATIONS AND CONDITIONS The CONTRACTOR shall use all standards and practices during the construction time frame for the job.. All local, state, and federal laws, etc. shall govern every aspect of work. B. GUARANTEE The CONTRACTOR shall guarantee the work and materials used for a period of one year after acceptance of the work by the OWNER. The Maintenance Bond will be for a period of one year from acceptance of the project by OWNER. ~ Any defects in workmanship or materials will be corrected by the CONTRACTOR at no additional expense to the OWNER. Any and all adjustments called to the attention of the ' CONTRACTOR by the OWNER will be corrected within a reasonable time. The term "reasonable" will be interpreted as being within thirty (30) days or less, unless the OWNER ~ agrees to extend this constraint. C. SCOPE OF WORK The work shall include, but not necessarily be limited to, furnishing all material, labor and equipment for parking lot improvements at the following location: 1.1 SPORTS PARK SOFTBALL FIELDS a. Lay out new parking lot as shown on plan. b. Strip 'six (6) inches from the grass areas shown on plans. Fill low areas with clean soil free from objectional debris and compact to 95 % standard proctor density. Fine grade to produce a plain surface. Provide six (6) inches Type "A" aggregate over the entire surface and compact a minimum of three (3) passes with asteel-wheel roller. c. Fine grade existing gravel areas to provide a plain surface. Add three (3) inches Type "A" aggregate and compact a minimum three (3) passes with a steel-wheel roller. Taper into new gravel areas. d. Dispose of topsoil on Sports Park property. PROJECT SPECIFICATIONS 0298 00900 -Page 1 of 2 e. Apply topsoil to borrow area to return to original condition. f. Six (6) inches of stripped grass and soil to be placed in fill area #1 first; fill area #2 to be~used at discretion of city. D. PROJECT SPECIFICATIONS The 1988 Oklahoma Standard Specifications for Highway Construction govern, approved by the U.S. Department of Transportation, Federal Highway Administration, January 3, 1989. Supplemental Specifications to the 1988 Standard Specifications to govern over the standard specifications, shall prevail as guidelines throughout said project until it is completed. PROJECT SPECIFICATIONS 0298 00900 -Page 2 of 2 (b) BIDDER has examined the site and locality where the Work is to be performed, the legal requirements (federal, state and local laws, ordinances, rules and regulations) and the conditions affecting cost, progress or performance of the Work and has made such independent investigations as BIDDER deems necessary. This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; BIDDER has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; BIDDER has not solicited or induced any person, firm or a corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for himself any advantage over any other Bidder or over OWNER. BID 7z LUMP SUM BID FOR PARKING LOT IMPROVEMENTS -~=1~~ ~ -I 4. BIDDER agrees that the Work will be completed and ready for final payment in accordance with the General Conditions on or before the dates or within the number of calendar days indicated below. BIDDER accepts the provisions of the Agreement as to liquidated damages of $500.00 for each consecutive calendar day in the event of failure to complete the project within sixty (60) calendar days. 5. The following documents are attached to and made a condition of this Bid: A. Required Bid Security in the form of ~%~ 60.E .~,2 {-+`t~ Lti ~ ; B. Statement of Bidder's Qualification, Section 00230; and C. All forms listed in Instructions to Bidders, and Section 00110. 6. The terms used in this Bid which are defined in the General Conditions of the Construction Contract included as part of the Contract Documents have the meanings assigned to them in General Conditions. BID 0298 00200 - 2 of 4 A Comoration L ~ ~ Ci I2 H"i B ~-10!21 ~ZO~~~ ~C;iL,S~)~i,tLf (U-, ~ lP y (Corporation Name) ~ ~U C_ (Stat o Incorporation) (l~itle) (Corporate Seal) Attest: ~~d G^~Pa~T,r,,~ , ~~ lye ao s ~,~~ n ~ ~ ~~'~~ ~~~~ ~ Business address: _ \ Phone No.' ~ ~ ~ ~ ~ ~ =--L- A Joint Venture By. (Name) (Address) By: (Name) (Address) (Each joint venturer must sign. The manner of signing for each individual, partnership and corporation that is a party to the joint venture should be in the manner indicated above.) BID 0298 00200-4of4 (b) BIDDER has examined the site and locality where the Work is to be performed, "~ the legal requirements (federal, state and local laws, ordinances, rules and regulations) and the conditions affecting cost, progress or performance of the Work and has made such independent investigations as BIDDER deems "~ necessary. ~G This Bid is genuine and not made in the interest of or on behalf of any undisclosed ~ person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; BIDDER has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; BIDDER has not solicited or induced any person, firm or a corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for himself any advantage ,~ over any other Bidder or over OWNER. BID LUMP SUM BID FOR PARKING LOT IMPROVEMENTS ~ 3~ ~ ~o . CQC~ 4. BIDDER agrees that the Work will be completed and ready for final payment in accordance with the General Conditions on or before the dates or within the number of 4 calendar days indicated below. ,„ BIDDER accepts the provisions of the Agreement as to liquidated damages of $500.00 for each consecutive calendar day in the event of failure to complete the project within sixty (60) calendar _.~, days. _ 5. The following documents .are attached to and made a condition of this Bid: A. Required Bid Security in the form of ~ ~~=b t~C'l B. Statement of Bidder's Qualification, Section 00230; and C. All forms listed in Instructions to Bidders, and Section 00110. 6. The terms used in this Bid which are defined in the General Conditions of the -- Construction Contract included as part of the Contract Documents have the meanings assigned to them in General Conditions. BID ~ 0298 00200 - 2 of 4 A Corporation By: By: ~ ~~/`~. ~' ~ ~w (Corporation ame) ~~ (State of Incorporation) ~~ (Name of Person utho z to Sign) (Title) (Corporate Seal) Attest: Business address: Phone No.: A Joint Venture By: ~~ecre~u y~ ill E ~~~ ~ ~ ~~ (Name) (Address) By: (Name) (Address) (Each joint venturer must sign: The manner of signing for each individual, partnership and corporation that is a party to the point venture should be in the manner indicated above.) BID 00200-4of4 0298 (b) BIDDER has examined the site and locality where the Work is to be performed, the legal requirements (federal, state and local laws, ordinances, rules and regulations) and the conditions affecting cost, progress or performance of the Work and has made such independent investigations as BIDDER deems necessary. This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm_ or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; BIDDER has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; BIDDER has not solicited or induced any person, firm or a corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for himself any advantage over any other Bidder or over OWNER. BID LUMP SUM BID FOR PARKING LOT IMPROVEMENTS ~ / ~~ ~ `5 ~" ~ ~ 4. BIDDER agrees that the Work will be completed and ready for final payment in accordance with the General Conditions on or before the dates or within the number of calendar days indicated below. BIDDER accepts the provisions of the Agreement as to liquidated damages of $500.00 for each consecutive calendaz day in the event of failure to complete the project within sixty (60) calendar days. 5. The following documents .are attached to and made a condition of this Bid: A. Required Bid Security in the form of ~©1JD ~ A~cr~c-yen ; B. Statement of Bidder's Qualification, Section 00230; and C. All forms listed in Instructions to Bidders, and Section 00110. 6. The terms used in this Bid which are defined in the General Conditions of the Construction Contract included as part of the Contract Documents have the meanings assigned to them in General Conditions. BID 0298 00200 - 2 of 4 A Corporation By:.- ~NSr~zuc.T~D~ L`o~, ~~ve. (Corporation Name) ~ K.I` A f-to i~ ~ (State of I~orpor~ ~~~~_ ~/ v By: (Name of Person ~ P~.~.s ~ ~~ N ~ (Title) (Corporate Seal) to Sign) Attest: `v `' (Secretary) Business address: ~~ ~ "~ ~ ~~J ~n~~r,~ /~I~ ~~fDld P 4 '~ Phone No. ; A Joint Venture By: By: Ci~~3/o1~1~~~(~4~`f (Name) (Address) (Name) (Address) (Each joint venturer must sign. The manner of signing for each individual, partnership and corporation that is a party to the joint venture should be in the manner indicated above.) BID 00200 - 4 of 4 0298 n ~.~ 2 A LAS (b) BIDDER has examined the site and locality where the Work is to be performed, the legal requirements (federal, state and local laws, ordinances, rules and regulations) and the conditions affecting cost, progress or performance of the Work and has made such independent investigations as BIDDER deems necessary. This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; BIDDER has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; BIDDER has not solicited or induced any person, firm or a corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for himself any advantage over any other Bidder or over OWNER. BID LUMP SUM BID FOR PARKING LOT IMPROVEMENTS `~ 9S ~ ~ 9 ~ ~~ 4. BIDDER agrees that the Work will be completed and ready for final payment in accordance with the General Conditions on or before the dates or within the number of calendar days indicated below. BIDDER accepts the provisions of the Agreement as to liquidated damages of $500.00 for each consecutive calendar day in the event of failure to complete the project within sixty (60) calendar days. - 5. The following documents are attached to and made a condition of this Bid: A. Required Bid Security in the form of ~~a Bonr> ; B. Statement of Bidder's Qualification, Section 00230; and C. All forms listed in Instructions to Bidders, and Section 00110. 6. The terms used in this Bid which are defined in the General Conditions of the Construction Contract included as part of the Contract Documents have the meanings assigned to them in General Conditions. BID 0298 00200 - 2 of 4 i~ ii ii II A Corporation (Corporation Name) ~~~f ~~~ (State of Incorporation) .~ .__.~ By: (Na ~of Person Authorized to Sign) ,P'1-~~j N•i (Title) ii (Corporate Seal) Attest: ~~ ~ `~ ' % (Secretary) Bu mess address: •~~~ °'~~' ~`~ Phone No.: ~~ - y`j~ A Joint Venture By ~ (Name) (Address) By ~ (Name) (Address) (Each joint venturer must sign. The manner of signing for each individual, partnership and corporation that is a party to the joint venture should be in the manner indicated above.) BID ' 00200-4of4 0298 (b) BIDDER has examined the site and locality where the Work is to be performed, the legal requirements (federal, state and local laws, ordinances, rules and regulations) and the conditions affecting cost, progress or performance of the Work and has made such independent investigations as BIDDER deems necessary. ~- This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; BIDDER has not directly ' or indirectly induced or solicited any other Bidder to submit a .false or sham Bid; BIDDER has not solicited or induced any person, firm or a corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for himself any advantage ' over any other Bidder or over OWNER. ,. BID ,~ LUMP SUM BID FOR PARKING LOT IMPROVEMENTS # ~~ /~`~ CZ 4. BIDDER agrees that the Work will be completed and ready for final payment in accordance with the General Conditions on or before the dates or within the number of calendar days indicated below. BIDDER accepts the provisions of the Agreement as to liquidated damages of $500.00 for each "" consecutive calendar day in the event of failure to complete the project within sixty (60) calendar days. 5. The following documents are attached to and made a condition of this Bid: "'r' A. Required Bid Security in the form of ~ ~ ~ ar~o~ n ~ B. Statement of Bidder's Qualification, Section 00230; and C. All forms listed in Instructions to Bidders, and Section 00110. ~ 6. The terms used in this Bid which are defined in the General Conditions of the Construction Contract included as part of the Contract Documents have the meanings assigned to them in General Conditions. BID 0298 00200 - 2 of 4 A Corporation By: ~J~~~~S ~~n~i(~l~~iC{~ 1~C (Corporation Name) (State of Incorporation) / c~~(u ~ ~ C ( cGtJ-~~ Ey: (Name of Pe on Authorized to Sign) (Title) (Corporate Seal) Attest: Business address: ~t Phone No.: ~ ~ ~ ~ ~ ~ A Joint Venture By: (Name) (Address) By: (Name) (Address) (Each joint venturer must sign. The manner of signing for each individual, partnership and corporation that is a party to the joint venture should be in the manner indicated above.) BID 0298 00200 - 4 of 4 (b) BIDDER has examined the site and locality where the Work is to be performed, the legal requirements (federal, state and local laws, ordinances, rules and regulations) and the conditions affecting cost, progress or performance of the ,~ Work and has made such independent investigations as BIDDER deems necessary. This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; BIDDER has not directly w or indirectly induced or solicited any other Bidder to submit a false or sham Bid; BIDDER has not solicited or induced any person, firm or a corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for himself any advantage ,! over any other Bidder or over OWNER. ,~, F BID ~~~~ LUMP SUM BID FOR PARKING LOT IMPROVEMENTS ~ ~~~ 4. BIDDER agrees that the Work will be completed and ready for final payment in accordance with the General Conditions on or before the dates or within the number of calendar days indicated below. BIDDER accepts the provisions of the Agreement as to liquidated damages of $500.00 for each ~~ consecutive calendar day in the event of failure to complete the project within sixty (60) calendar days. 5. The following documents are attached to and made a condition of this Bid: A. Required Bid Security in the form of ~f ~ ~~~ B. Statement of Bidder's Qualification, Section 00230; and C. All forms listed in Instructions to Bidders, and Section 00110. ~ 6. The terms used in this Bid which are defined in the General Conditions of the Construction Contract included as part of the Contract Documents have the meanings assigned to them in General Conditions. BID 0298 00200 - 2 of 4 ^ i~ ~~ A Corporation ~~ By ' (Corporation Name) ~'~j (State of Incorporation) By: (Corporate Seal) (Name,,o//f ~iG~ (Title) Attest: '~ ~u ~ ~ ~ ~ ~ ~ " ' (Secretary) Business address: ~~ ~~~' ~~1~~ ~ ~ ~ ~~i - Phone No.: I ~~~ ~'~ J~~~~ A Joint Venture By: Authorized to Sign) (Name) (Address) By ~ (Name) (Address) ~ ~~ ' ~ (Each joint venturer must sign. The manner of signing for each individual, partnership and corporation that is a party to the joint venture should be in the manner indicated above.) ,. BID ~, 00200 - 4 of 4 R.. 0298 „~ (b) BIDDER has examined the site and locality where the Work is to be performed, the legal requirements (federal, state and local laws, ordinances, rules and regulations) and the conditions affecting cost, progress or performance of the Work and has made such independent investigations as BIDDER deems necessary. This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; BIDDER has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; BIDDER has not solicited or induced any person, firm or a corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for himself any advantage over any other Bidder or over OWNER. BID LUMP SUM BID FOR PARKING LOT IMPROVEMENTS I ~' O 4. BIDDER agrees that the Work will be completed and ready for final payment in accordance with the General Conditions on or before the dates or within the number of calendar days indicated below. BIDDER accepts the provisions of the Agreement as to liquidated damages of $500.00 for each consecutive calendar day in the event of failure to complete the project within sixty (60) calendar days. 5. The following documents are attached to and made a condition of this Bid: A. Required Bid Security in the form of ; B. Statement of Bidder's Qualification, Section 00230; and C. All forms listed in Instructions to Bidders, and Section 00110. 6. The terms used in this Bid which are defined in the General Conditions of the Construction Contract included as part of the Contract Documents have the meanings assigned to them in General Conditions. BID 0298 00200 - 2 of 4 A Corporation n~ -.~-~~.' By: ~ f ~n~_~ (Corporation Name) (State of Incorporation) y (Name of Person Authorized to Sign) (corporate Seal) Attest: (Secretary) Business address: I: Phone No.: A Joint Venture By: (Name) (Address) i~ By: (Name) (Address) (Each joint venturer must sign. The manner of signing for each individual, partnership and corporation that is a party to the joint venture should be in the manner indicated above.) BID 00200-4of4 0298 (Title) (b} BIDDER has examined the site and locality where the Work is to be performed, the legal requirements (federal, state and local laws, ordinances, rules and regulations) and the conditions affecting cost, progress or performance of the , Work and has made such independent investigations as BIDDER deems necessary. This Bid is genuine and not made in the interest of or on behalf of any undisclosed ' person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; BIDDER has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; BIDDER has not solicited or induced any person, firm or a corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for himself any advantage over any other Bidder or over OWNER. BID LUMP SUM BID FOR PARKING LOT IMPROVEMENTS ~ ~ ~`~" ~ ~ t ~O ' d .~-~~ Ub l ~o~,~~ 4. BIDDER agrees that the Work will be completed and ready for final payment in accordance with the General Conditions on or before the dates or within the number of ~ calendar days indicated below. BIDDER accepts the provisions of the Agreement as to liquidated damages of $500.00 for each "~ consecutive calendar day in the event of failure to complete the project within sixty (60) calendar days. 5. The following documents are attached to and made a condition of this Bid: A. Required Bid Security in the form of S~n "~ B. Statement of Bidder's Qualification, Section 00230; and '~' C. All forms listed in Instructions to Bidders, and Section 00110. ~, 6. The terms used in this Bid which are defined in the General Conditions of the ~' Construction Contract included as part of the Contract Documents have the meanings assigned to them in General Conditions. BID 0298 00200 - 2 of 4 ~, A Coloration By: N .~~ ~ (Corporation Name) _ _ O~_o~ o ~m-- O~. ~ (State of Incorporation) By: (Name of Person Authorized to Sign) ~~ ~ ~~ (Title) (Corporate Seal) Attest: (Address) By: (Name) (Address) (Secretary) Business .address: 51 ~ ~ ~ ~ ~ ~ 5~ S ~~-_l 2r~oo~ 1 C~l~ "7 ~a 33 Phone No.: Q ~ ~ 3 °~ a l S~ A Joint Venture By: (Name) (Each joint venturer must sign. The manner of signing for each individual, partnership and corporation that is a party to the joint venture should be in the manner indicated above.) BID 00200 - 4 of 4 0298 1' (b) BIDDER has examined the site and locality where the Work is to be performed, the legal requirements (federal, state and local laws, ordinances, rules and regulations) and the conditions affecting cost, progress or performance of the Work and has made such independent investigations as BIDDER deems necessary. This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; BIDDER has not directly ,~ or indirectly induced or solicited any other Bidder to submit a false or sham Bid; BIDDER has not solicited or induced any person, firm or a corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for himself any advantage over any other Bidder or over OWNER. BID LUMP SUM BID FOR PARKING LOT IMPROVEMENTS ~/~~~ ~SO 4. BIDDER agrees that the Work will be completed and ready for final payment in accordance with the General Conditions on or before the dates or within the number of calendar days indicated below. .~ BIDDER accepts the provisions of the Agreement as to liquidated damages of $500.00 for each consecutive calendar day in the event of failure to complete the project within sixty (60) calendar days. 5. The following documents are attached to and made a condition of this Bid: A. Required Bid Security in the form of ~~ QNtac.~ ,6ir/ ' B. Statement of Bidder's Qualification, Section 00230; and C. All forms listed in Instructions to Bidders, and Section 00110. _ 6. The terms used in this Bid which are defined in the General Conditions of the Construction Contract included as part of the Contract Documents have the meanings assigned to them in General Conditions. BID 0298 00200 - 2 of 4 A Corporation By: _ By: (Corporation Name) .. ` . `E. (State of Incorpnorat: ~iVLti\ Lnw~~~- ~~. I ~. Person Authorized to ~ign~ (Corporate Seal) (Title) Attest: ~" ~ - ~ " " • '(Secretary) SECRETARY ~. ~, ~~ ~x :_, ~ =~ ~:~ P~ ~ ~ Business address: Phone No.: 2020 A Joint Venture By: (Name) (Address) By: (Name) (Address) (Each joint venturer must sign. The manner of signing for each individual, partnership and corporation that is a party to the joint venture should be in the manner indicated above.) BID 00200 - 4 of 4 0298 i~ (b; BIDER has examine+~ the site a,~.::i locaiitti~ where the Work is to be performed, the legal requirements (federal, st,~te and local laws, ordinances, rules and regulations) and the conditions affecting cost, progress or performance of the Work and has made such independent investigations as BIDDER deems necessary. This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; BIDDER has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; BIDDER has not solicite~j or induced at~y person, firm or a corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for himself ary advantage over any otter Bidder or over U~1N:~i<. ~~~ L`JI~~IP SUM BID FOR PARKING LOT IMPROVEMENTS ~ «g ~ ZZZ o0 bFx h~nc.W+~ ~.~c~h1-~t ~:SI,T ~ousanc~ ~-~w hu.na•~ -~t..c.~.1r,.,~ ~k.u Zen li~..S d- N o c.e~.l3. 4. BIDDER agrees that the Work will be completed and ready for final payment in accordance with the General Conditions on or before the dates or within the number of calendar days indicated below. BIDDER accepts the provisions of the Agreement as to liquidated damages of $500.00 for each consecutive calendar day in the event of failure to complete the project within sixty (60) calendar days. 5. The following documenu aro attached to and made a condition of this Bid: A. Required Bid Security in the form of ~ ~t~ ~~~ ; B. Statement of Bidder's Qualification, Section 00230; and C. All forms listed in Instructions to Bidders, and Section 00110. 6. The terms used in this Bid which are defined in tl~ General Conditions of the Constriction Contract included as part of tre Contract Documents have the meanings assigned to them in General Conditions. 02 95 00200 - 2 of 4 ~ I J J SUBMITTED ON 03 - I 1 19~2~ BY: COMPANY: '~ ' IF BIDDER IS: An Individual By: doing business as Business address: Phone No.: A Partnership (SEAL) (Individual's Name), /C`~AT \ ~'' BID 0298 00200 - 3 of 4 MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO ' FROM: -CHRIS ROBERTS PUBLIC WORKS FIELD OPERATIONS SUPERVISOR DAVID WARREN PARKS GENERAL SUPERVISOR SUBJECT: REQUEST FOR APPROVAL OF MOWING CONTRACTS DATE: March 11, 1998 BACKGROUND: ~ For the past eight (8) years, the City of Owasso has utilized private sector contractors for the purpose of providing mowing services during the summer growing months. The program was developed to privatize the service and provide support so that city crews can continue to carry out their job ~ assignments. Staff evaluation of the program indicates that it continues to be cost-effective. We have continued to make progress on other projects (i.e. street repair, drainage ditch renovation and small construction projects). The use of these private sector contracts have continued to provide the citizens of Owasso with a more efficient delivery of services. The use of full-time employees to perform seasonal mowing is reduced, allowing for more efficient response to the needs of both the Street and Parks Departments. By continuing the privatization of mowing in specified areas, the city full-time work force is able to attend to the other street right-of--way mowing and seasonal maintenance needs that must be accomplished during the spring, summer and fall. There are four criteria used to evaluate the mowing program: quality, timeliness, cost and citizen reaction. Historically, privatized mowing has met or exceeded our expectations in each of these areas. An annual review of the program is used to make adjustments to the program in order to maintain effectiveness. Page 2 Mowing Contracts BID ANALYSIS: ^ The 1998 mowing bid was advertised and bid packages were sent to thirty-three (33) perspective ' mowing contractors. Seven (7) mowing contractors placed bids which staff believe are competitive. The following table compares the 1997 and 1998 bids: AREA DESCRIPTION 1997 BID PER MOWING 1998 BID PER MOWING Rayola Park $ 193.00 $ 182.00 Elm Creek Park $ 219.00 $ 199.00 Ator Heights Park $ 75.00 $ 75.00 Ram Park (86th Street) $ 44.00 $ 47.00 TOTAL COST PER MOWING FOR PARKS $ 531.00 $ 503.00 El Rio Vista Medians and Frontage 96th and Garnett Intersection and 22nd Garnett Median $ 130.00 $ 125.00 Ator Heights Utility Easements $ 27.50 $ 28.00 El Rio Vista Drainage Easement $ 30.00 $ 30.00 Three Lakes (Elm Creek) Drainage Easement $ 390.00 $ 372.00 Lakeridge Drainage Easement $ 250.00 $ 300.00 Owasso Expressway West Side Easement 76th St. North Medians $ 115.00 $ 90.00 Main, 5th Street and 3rd and Main Easements $ 50.00 $ 55.00 U.S. Highway 169 Right-of--Way $1,650.00 $1,587.00 TOTAL COST PER MOWING FOR EASEMENTS AND RIGHT-OF-WAY $2,642.50 $2,587.00 TOTAL ANNUAL MOWING COST $27,573.00 $26,436.00 The 1998 mowing bids for the parks had a decrease of $28.00 per mowing from the 1997 costs. The Parks mowing season is eighteen (18) mowings. Total cost for the season is $9,054.00. Page 3 Mowing Contracts The 1998 mowing bids for the easements, medians and right-of--way areas had a slight decrease of $55.50 to $2,587.00 per mowing. The mowing season for the easements and right-of--ways calls for six (6) mowings. The medians are mowed more frequently, totaling eighteen (18) seasonal mowings. Total cost for the season will be ' $17,382.00. The total expense for all awarded contract mowing of the parks, medians, easements and right-of--ways is ' $26,436.00, a savings of $1,173.00 for the mowing season (1998) compared to the 1997 season. FUNDING SOURCE: Funding for the FY 97-98 mowing program (July-October 1997 and April-June 1998) was approved as part of the Street Division budget for Physical Property Services (51-410-5320), as well as Parks Department (51-631- ' 5320). Funding to continue the mowing July-October 1998 and the start-up of the 1999 season April-June will be included in the FY 98-99 budget. RECOMMENDATION: Staff believes that the utilization of private sector contractors permits the City to use its personnel in a more efficient manner. The bidding process has attracted very competitive bids. Staff recommends Council award the following contracts: AREA CONTRACTOR PER MOWING COST Rayola Park Bartlesville Turf & Landscape $ 182.00 Elm Creek Park Bartlesville Turf & Landscap $ 199.00 Ator Heights Park J.B. Stigall $ 75.00 86th Street Park J.B. Stigall $ 47.00 EASEMENTS, MEDIANS AND RIGHT-OF-WA Y Ator Utility Easement J.B. Stigall $ 28.00 E( Rio Vista Center Medians and Frontage 96th 8c Garnett Intersection 22nd & Garnett Median Hardy Landscape $ 125.00 El Rio Vista Drainage Easement Brush Hog Services $ 30.00 Three Lakes Drainage Easement Bartlesville Turf 8c Landscape $ 372.00 Lakeridge Drainage Easement Brush Hog Services $ 300.00 Owassy Expressway West Side Easement Lany Turner $ 60.00 76th Street North Center Medians Larry Turner $ 30.00 Main, 5th Street , 3rd and Main Easements J.B. Stigall $ 55.00 U.S. IIi ~hwa~~ 169 Ri ~ht-Of-Wa~~s 73artiesville Turf & Landsca $ 1,587.00 ATTACHMENTS: 1. Tabulation of Bids 2. Bid Specifications 3. Maps of Mowing Areas Page 4 Mowing Contracts ir. 1 ity of Owasso / Owasso Public Works Authority 07 South Cedar iwasso, Oklahoma 74055 Item: Mowing City Property Opening Date: February 25 1998 Number of Bids: See Below Bids Opened By: Marcia Boutwell Witness: Chris Roberts Witness: David Warren Certification: 1, Marcia Boutwell, City Clerk, do hereby certify that, to the best of my knowledge, this Bid Documentation is true and correct. Signature: (SEAL) Date: 700 Arley Owens $250.00 $274.00 $95.00 Bartlesville Turf & Landscape Larry Turner To Landscape & Country BrushHog Services J.B. Stigall Hardy Landscape - PROPERTY BIDDER 1997 Bid $182.00 $239.00 $233.00 4 Rayola Park $193.00 $199.00 $300.00 $263.00 $200.00 5 Elm Creek Park $219.00 $69.00 $100.00 $75.00 4 Ator Heights Park $75.00 $55.00 $52.00 $52.00 $74.00 $47.00 Ram Park (86th Street) $44.00 $32.00 $28.00 - Ator Heights Utility Easement $27.50 $172.00 $165.00 $143.00 $125.00 4 El Rio Vista Center Medians & Frontage 96th & Garnett Intersetion 22nd & Garnett Median $40.00 $75.00 $15.00 $42.00 $30.00 El Rio Vista Drainage Easement $30.00 $372.00 $400.00 Three Lakes Drainage Easement $390.00 $300.00 I Lakeridge Drainage Easement $250.00 $125.00 $90.00 $105.00 $110.00 4 Owasso Expressway West Side Easement 76th St N Center Medians $60.00 $50.00 $68.00 $55.00 Main, 5th St, & 3rd & Main Easements $50.00 $1587.00 $2634.00 $1650.00 U.S. Highway 169 Right -of -Way $1650.00 TOTAL BIDS $3168.50 Certification: 1, Marcia Boutwell, City Clerk, do hereby certify that, to the best of my knowledge, this Bid Documentation is true and correct. Signature: (SEAL) Date: 700 MOWING CITY PROPERTIES SUMn~R 1998 SPECIFICATIONS ALL AREAS Pick up trash and deposit in appropriate containers before mowing 1 •PARKS: Rayola, Elm Creek, Ram (86th Street) and Ator heights Mow the entire park area with a riding lawn mower or hand mower. "Brush Hog" type mower ,,,,, shall not be used. All grass should be cut 1 to 1'h inches in height. Mow within four inches (4") of any obstruction: fences, fence corners, trees, poles, etc. Creeks and embankments should be mowed per agreeable distance from the water. The city crews will be responsible for "weed-eating" all ditches; around all trees, light poles, ~ picnic tables, and fences; and steep hills and slopes. It is the intent of the City to have the "mowing contractor" mow as close to all structures, fences, fence corners, trees, and drainage ditches as is possible. The City is requiring the parks be mowed once every two weeks. Mowing shall not be done prior to 8:00 a.m. or after 6:00 p.m. Monday thru Friday. No mowing is to be done on the weekends (from 6:00 p.m. on Friday unti18:00 a. m. on Monday). The walking/jogging trail(s) shall be kept free of grass clippings or other yardwaste. •EASEMENTS: Ator heights Utility; El Rio Vista Drainage; Three Lakes Drainage; Lakeridge Drainage; Fifth Street Drainage, Main Street, and Third & Main; Owasso ,~ Expressway West Side; U.S. highway 169 Right-of--Way, SKO Railroad North to 96th St N (East & West Sides) _ - --. Mow the entire area with a hand mower, riding mower, or "Brush Hog" type mower. Upon ,~ completion of mowing, grass height shall be 3" to 4". The City is requesting these areas to be mowed once a month. The "mowing contractor" will mow the entire area to within 4" of all structures, fences, fence "~ corners, drainage channel embankments and trees. •MEDIANS AND FRONTAGE: El Rio Vista Center Median; El Rio Vista Frontage; 76th St N Medians; 22nd & Garnett Median Mow the median areas with a riding lawn mower or hand mower. The City is requiring the medians to be mowed once every two weeks. Contractor shall edge curbs and weed eat around poles. •INTERSECTION: 96th St N & Garnett Rd (NE, SE & SW Corners) Mow the entire area with a riding mower or hand mower. Upon completion of mowing, grass height shall be 3" to 4". The City is requesting these area to be~ mowed once everX two weeks. The "mowing contractor" will mow the entire area to within 4" of all structures, fences, fence corners, drainage channel embankments and trees. NOTE: NO MOWING OF ANY CITY PROPERTY SHALL BE DONE ON OZONE ALERT DAYS.