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Home My WebLink About1998.01.20_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: January 20, 1998 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 16, 1998. Marcia outwell, Authority Secretary AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of January 6, 1998 Regular Meeting. Attachment #4 -A B. Approval of Claims. Attachment #4 -13 Owasso Public Works Authority , January 20, 1998 Page 2 5. Consideration and Appropriate Action Relating to a Request for the Expenditure of Funds to Purchase a Vehicle for the Wastewater Collection Division and a Vehicle for the Refuse Division, Such Purchases Utilizing the State of Oklahoma Bid List Contract Number SW80035; and Authorization for Payment. Mr Carr See City Council Attachment #7 The staff will recommend contracts, as provided by State of Oklahoma Department of Central Services Contract Number SW80035, be awarded to Larry Spencer Chevrolet, Norman, OK in the amount of $16,246.13 for the purchase of a 1998 Chevrolet 3/4 ton , (manual) pickup truck for the Wastewater Collection Division; and in the amount of $17,036.13 for the purchase of a 1998 Chevrolet 3/4 ton (automatic) pickup for the Refuse Collection Division; and authorization for payment. I 6. Report from OPWA Manager 1 7. Report from OPWA Attorney 8. Unfinished Business Owasso Public Works Authority January 20, 1998 Page 3 9. New Business 10. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, January 6, 1998 The Owasso Public Works Authority met in regular session on Tuesday, January 6, 1998 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 2, 1998. ITEM 1: CALL TO ORDER Chairman Barnhouse called the meeting to order at 7:28 p.m. ITEM 2: FLAG SALUTE The flag salute was given during the City Council meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT ABSENT Mary Lou Barnhouse, Chair Tracy Standridge, Vice Chair Michael Helm, Trustee Denise Bode, Trustee Mark Wilken, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of December 16, 1997 Regular Meeting and December 22, 1997 Special Meeting. B. Approval of Claims Dr Bode moved, seconded by Mr Wilken, to approve the consent agenda. The consent agenda included minutes of the December 16, 1997 regular meeting and December 22, 1997 special meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) OPWA Fund $86,304.10; (2) OPWA Capital Improvement Fund $217,366.68; (3) Interfund Transfers $37,447.83; (4) Payroll $25,713.97. AYE: Bode, Wilken, Helm, Barnhouse NAY: None Motion carried 4 -0. Owasso Public Works Authority January 6, 1998 ' ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ' RESOLUTION #98 -01, A RESOLUTION ADOPTING THE 1997 WASTEWATER MASTER PLAN AS A POLICY STATEMENT OF THE OWASSO PUBLIC WORKS AUTHORITY. t Mr Carr said that since December 1995, FHC Inc has been working to develop a wastewater master plan for the City. The purpose of the plan is to provide a long -term strategy for developing the wastewater collection and treatment system to meet projected growth demands. A draft plan was submitted to the staff for review in February 1997. Following revisions, the final plan was submitted in September 1997. The 1997 Wastewater Master Plan is intended to serve as a policy statement for the development, expansion and extension of privately- financed and publicly- financed improvements to the municipal wastewater collection and treatment system. OPWA Resolution #98 -01 adopts the 1997 Wastewater Master Plan as a statement of ' the Authority's policy for such improvements. Mr Helm moved, seconded by Dr Bode, to approve Resolution #98 -01. AYE: Helm Bode Wilken Barnhouse ' NAY: None Motion carried 4 -0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CHANGE ORDER #2. A CHANGE ORDER TO A CONTRACT BETWEEN THE OWASSO PUBLIC WORKS AUTHORITY AND WALTERS MORGAN CONSTRUCTION CO FOR THE CONSTRUCTION OF IMPROVEMENTS TO THE WASTEWATER TREATMENT FACILITY. A contract for the construction of the wastewater treatment plant improvements with Walters - Morgan Construction Inc for a total of 395 calendar days does not include provisions for weather delays. Mr Carr said that results of a meeting with company representatives and the city attorney determined that a certain number of work days could be expected to be lost each month because of adverse weather conditions. Change Order #2 increases the contract time by 25 calendar days. The addition of this time does not have any immediate associated costs, but costs will be incurred by the resident project representative and engineering services after the initial 395 days. The engineering services contract contains the preparation of an Operations and Maintenance Manual at a fee of $31,500. It is proposed that this manual be deleted from the project until the next phase of improvements is completed. Sufficient funds would then be available for the additional time without an increase in the contract amount with the engineering firm. Dr Bode moved, seconded by Mr Helm, to approve Change Order #2 to a contract with Walters- Morgan Construction Inc, increasing the contract time by 25 days, for the construction of improvements to the wastewater treatment facility. 2 Owasso Public Works Authority January 6, 1998 AYE: Bode, Helm, Wilken, Barnhouse NAY: None Motion carried 4 -0. ITEM 7: REPORT FROM OPWA MANAGER Mr Ray thanked the refuse division employees, as well as other public works employees, for their efforts during the holidays. ITEM 8: REPORT FROM OPWA ATTORNEY No report. ITEM 9: UNFINISHED BUSINESS None. ITEM 10: NEW BUSINESS Mr Helm mentioned the accidents occurring at 66th St N and Highway 169. Mr Ray said that the State would probably close that intersection. ITEM 11: ADJOURNMENT Mr Helm moved, seconded by Dr Bode to adjourn. AYE: Helm, Bode, Wilken, Barnhouse NAY: None Motion carried 4 -0, and the meeting was adjourned at 7:45 p.m. Marcia Boutwell, Authority Secretary 3 Mary Lou Barnhouse, Chairperson CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 1/16/98 6:57:17 A/P CLAIMS REPORT APAPVR PAGE B 11 PO # VENDOR DESCRIPTION --- AMOUNT - -- 11 981666 TREASURER PETTY CASH DEPARTMENT TOTAL = =_ => OVERPMT - WARNOCK & BARGAS - - - - -- -31_27 31.27 DEPARTMENT TOTAL = = = => WATER 980184 CN HASKELL & ASSOC DATA BASE LICENSE 700.00 300.00 600.00 30.58 16.90 6.38 41.44 90.00 280.00 46.36 1.79 96.21 91.66 29.69 2,331.01 1,500.00 200.25 25.00 131.40 232.20 181.35 596.55 494.70 15.17 89.58 3,466.20 235.00 OPWA ADMINISTRATION 980036 RONALD D CATES RETAINER 980036 RONALD D CATES LEGAL SERVICES 980184 CN HASKELL & ASSOC COMPUTERS 980221 AT &T WIRELESS SERVICES PHONE USE -CARR 980221 AT &T WIRELESS SERVICES PHONE USE - ROBERTS 981525 KIMBALL ACE HARDWARE MAINT SUPPLIES 981579 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 981629 AMERICAN PUBLIC WORKS ASS MEMBERSHIP DUES -CARR 981630 GARY ORR REMODEL LABOR 981666 TREASURER PETTY CASH FLOOR REPAIR 981666 TREASURER PETTY CASH REIMS PETTY CASH 981725 OKLAHOMA NATURAL GAS 12/97 USE 981727 SOUTHWESTERN BELL TELE 12/97 PLEXAR 981728 PSO 12/97 USE DEPARTMENT TOTAL UTILITY BILLING 980095 US POSTMASTER UTILITY BILL POSTAGE 981353 GARY MOSER METER READER 981440 CSC CREDIT SERVICES, INC COLLECTIONS -12/97 981442 JOHNNY ROGERS METER READER 981445 981518 MARK MEYER BRAD SPARKMAN METER READER METER READER 981519 OSCAR MCLAURIN METER READER 981521 TYRONE DINKINS METER READER 981579 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 981642 SCOTT R SHADBOLT TUITION REIMBURSEMENT u DEPARTMENT TOTAL = = = => WATER 980184 CN HASKELL & ASSOC DATA BASE LICENSE 700.00 300.00 600.00 30.58 16.90 6.38 41.44 90.00 280.00 46.36 1.79 96.21 91.66 29.69 2,331.01 1,500.00 200.25 25.00 131.40 232.20 181.35 596.55 494.70 15.17 89.58 3,466.20 235.00 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 1/16/98 6:57:17 A/P CLAIMS REPORT APAPVR PAGE: 12 PO # VENDOR DESCRIPTION AMOUNT 980396 980423 980766 980766 980766 980994 981320 981363 981363 981408 981539 981598 981637 981645 981726 981727 981728 WARREN CLINIC WATER PRODUCTS INC WATER PRODUCTS INC WATER PRODUCTS INC WATER PRODUCTS INC WATER PRODUCTS INC GO SYSTEMS KIMBALL ACE HARDWARE KIMBALL ACE HARDWARE FREEDOM PERSONNEL INC CITY GARAGE DEPT OF ENVIRONMENTAL QUA FREEDOM PERSONNEL INC CITY OF TULSA SOUTHWESTERN BELL TELE SOUTHWESTERN BELL TELE PSO DEPARTMENT TOTAL = = = => WASTEWATER TREATMENT PLANT 980836 981190 981320 981363 981414 981499 981529 981539 981576 981588 981601 981632 981727 981728 SHERRY LABORATORIES INC FISHER SCIENTIFIC GO SYSTEMS KIMBALL ACE HARDWARE ADVANCED CHEMICAL FLENDER ACCURATE FIRE EQUIPMENT CITY GARAGE SAM'S CLUB HOME APPLIANCE REPAIRS WOODS PORTABLE WELDING CSUS FOUNDATION INC. SOUTHWESTERN BELL TELE PSO DEPARTMENT TOTAL = = = => WASTEWATER COLLECTION ------------------------ - - - - -- HEPATITIS SHOTS- STEVENS WATER METERS 3/18/97 REPAIR SUPPLIES REPAIR SUPPLIES REPAIR SUPPLIES REPAIR SUPPLIES FUEL 12/97 MAINT /REPAIR SUPPLIES SMALL TOOLS TEMPORARY PERSONNEL REPAIRS 12/97 REGULATORY FEES -WATER TEMPORARY PERSONNEL PURCHASED WATER 12/97 NON - PLEXAR 12/97 PLEXAR 12/97 USE SLUDGE ANALYSIS LAB SUPPLIES FUEL 12/97 MAINT /REPAIR SUPPLIES CHLORINE PARTS FOR AERATOR SVS FIRE EXTINGUISHERS REPAIRS 12/97 MAINT SUPPLIES REFRIGERATOR REPAIR PARTS - SLUDGE HOLDING TANK TRAINING- FLICK /SIMMS 12/97 PLEXAR 12/97 USE 65.00 1,586.60 72.87 675.90 453.82 93.40 216.00 61.30 199.98 441.91 263.03 211.00 616.48 75,944.25 63.95 47.94 310.43 81,558.86 240.00 33.24 7.53 28.19 342.00 433.85 44.05 45.95 119.12 45.00 50.00 100.00 47.72 3,085.72 4,622.37 980396 WARREN CLINIC HEPATITIS SHOTS- McKNIGHT 70.00 981320 GO SYSTEMS FUEL 12/97 53.08 981344 MIDWESTERN EQUIP CO RENTAL 500.00 981363 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 61.45 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 1/16/98 6:57:17 A/P CLAIMS REPORT APAPVR PAGE: 13 PO # VENDOR DESCRIPTION AMOUNT 981500 LOCKE WHOLESALE ELEC 981502 W W GRAINGER INC 981539 CITY GARAGE 981593 SMITH & LOVELESS 981725 OKLAHOMA NATURAL GAS 981726 SOUTHWESTERN BELL TELE 981728 PSO DEPARTMENT TOTAL =___> ELECTRICAL SUPPLIES PARTS FOR MECH SEALS REPAIRS 12/97 REPAIR PARTS 12/97 USE 12/97 NON - PLEXAR 12/97 USE REFUSE COLLECTIONS 980293 W W GRAINGER INC REPAIR HARDWARE 981183 WILLIAMS REFUSE EQUIPMENT POLYCARTS- 07/10/97 981183 WILLIAMS REFUSE EQUIPMENT LIDS/HALF HINGES 981320 GO SYSTEMS FUEL 12/97 981320 GO SYSTEMS FUEL 12/97 981363 KIMBALL ACE HARDWARE SMALL TOOLS 981483 ARMY NAVY SURPLUS RAIN GEAR 981539 CITY GARAGE REPAIRS 12/97 981539 CITY GARAGE REPAIRS 12/97 981646 WASTE MANAGEMENT OF OKLA COMM REFUSE 12/97 DEPARTMENT TOTAL =___> RECYCLE CENTER 980184 CN HASKELL & ASSOC 981363 KIMBALL ACE HARDWARE 981418 WASTE MANAGEMENT OF OKLA 981418 WASTE MANAGEMENT OF OKLA 981727 SOUTHWESTERN BELL TELE 981728 PSO DEPARTMENT TOTAL =___> FUND TOTAL =___> DATA BASE LICENSE MAINT /REPAIR SUPPLIES RECYCLE- REFUSE RECYCLE -GLASS 12/97 PLEXAR 12/97 USE 49.79 310.56 12.04 34.33 9.99 320.01 380.51 1,801.76 80.50 5,700.00 2,230.00 72.99 548.05 34.90 86.95 4,856.82 271.16 14,254.42 28,135.79 235.00 7.46 1,286.10 120.00 21.97 150.18 1,820.71 123,767.97 CITY OF OWASSO OPWA SALES TAX FUND 1/16/98 6:57:17 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT REVENUE BONDS 980002 BANK ONE REVENUE BONDS 43,137.24 DEPARTMENT TOTAL =___> 43,137.24 FUND TOTAL =___> 43,137.24 GRAND TOTAL =___> 247,145.45 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 01/03/98 APPROVED: 01/20/98 Chairman Trustee Trustee OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES OPWA Administration 0.00 $5,248.37 Utility Billing 0.00 1,710.91 Water 114.51 3269.92 Wastewater 6,515.97 Wastewater Collection 324.24 4,662.64 Refuse 265.21 4684.49 Recycle Center 1,416:63 FUND TOTAL - $27,508.93 APPROVED: 01/20/98 Chairman Trustee Trustee