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Home My WebLink About1998.01.06_OPGA AgendaNOTICE OF PUBLIC MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: January 6, 1998 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 2, 1998. Marci Boutwell, Authority Secretary AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of December 16, 1997 Regular Meeting. Attachment #4-A B. Approval of Claims. Attachment #4-13 Owasso Public Golf Authority January 6, 1998 Page 2 5. Consideration and Appropriate Action Relating to a Request to Declare Certain Equipment Surplus to the Needs of the Authority, and to Authorize Sale or Trade of Such Equipment. Mr Lehr The staff will recommend that the Trustees declare one Bernhard Express Dual Reel Spin Grinder surplus to the needs of the Authority, and authorize the negotiable sale or trade of such equipment. 6. Report from OPGA Manager 7. Report from OPGA Attorney 8. Unfinished Business 9. New Business 11 Owasso Public Golf Authority January 6, 1998 Page 3 10. Adjournment C 11' /1 OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING ' Tuesday, December 16, 1997 The Owasso Public Golf Authority met in regular session on Tuesday, December 16, 1997 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, December 12, 1997. I ITEM 1: CALL TO ORDER Chairman Barnhouse called the meeting to order at 7:35 p.m. ITEM 2: FLAG SALUTE The flag salute was given during the City Council meeting preceding this meeting. ' ITEM 3: ROLL CALL PRESENT Mary Lou Barnhouse, Chair Tracy Standridge, Vice Chair Michael Helm, Trustee Denise Bode, Trustee ' Mark Wilken, Trustee IN STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary ABSENT A quorum was declared present. ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of December 2, 1997 Regular Meeting. B. Approval of Claims 1 Dr Bode moved, seconded by Mr Wilken, to approve the consent agenda. The consent agenda included minutes of the December 2, 1997 meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) Bailey Ranch Golf Club $96,557.36; ' (2) Payroll $14,196.57. AYE: Bode, Wilken, Helm, Standridge, Barnhouse NAY: None P, Motion carried 5-0. Is Owasso Public Golf Authority December 16, 1997 ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE PRESENTATION OF AN INDEPENDENT AUDIT OF FINANCIAL ' TRANSACTIONS FOR THE OPGA FUND FOR FY 1996-97 AND A REQUEST FOR THE TRUSTEES TO RECEIVE THE AUDIT REPORT Ms Bishop said that the annual audit, completed by the firm of Carlson & Cottrell, has been completed and reviewed by staff and is ready to be received by the Trustees. Dr Bode moved, seconded by Mr Wilken, to receive the audit for information, review and filing. ' AYE: Bode, Wilken, Helm, Standridge, Barnhouse NAY: None ' Motion carried 5-0. ITEM 6: REPORT FROM OPGA MANAGER ' Mr Ray thanked Grace Helm for offering the invocation preceding the City Council meeting. ITEM 7: REPORT FROM OPGA ATTORNEY No report. ITEM 8: UNFINISHED BUSINESS None. ITEM 9: NEW BUSINESS None. ITEM 10: ADJOURNMENT Dr Standridge moved, seconded by Dr Bode, to adjourn. AYE: Standridge, Bode, Helm, Wilken, Barnhouse NAY: None Motion carried 5-0 and the meeting was adjourned at 7:37 p.m. Marcia Boutwell, Authority Secretary 2 Mary Lou Barnhouse, Chairperson 11 OWASSO PUBLIC GOLF AUTHORITY BAILEY RANCH GOLF CLUB L12/31/97 8:22:10 A/P CLAIMS REPORT PO K VENDOR DESCRIPTION ---------- ------------------------- ----------------------- CART OPERATIONS ------------------------------ PUBLIC SERVICE CO 11/97 USE DELBERT E BROOKS 11/97 CART MAINTENANCE ' DEPARTMENT TOTAL ==__> 11 lk 11 I p u I I I I GOLF SHOP OPERATIONS ------------------------------ OKLAHOMA GOLF ASSOCIATION HENS 18 THE ROCKPORT CO CREDIT -DEFECTIVE SHOES THE ROCKPORT CO GOLF SHOES ROYAL GRIP INC FREIGHT CREDIT THE ROCKPORT CO SHOE CREDIT THE ROCKPORT CO GOLF SHOES ROYAL GRIP INC GOLF GRIPS THE BOOKLEGGER BOOKS CALLAWAY GOLF GOLF CLUBS CALLAWAY GOLF GOLF CLUBS -DISCOUNT CUTTER & BUCK GOLF SLACKS MBP NECKWEAR CORP GOLF SHIRTS MILLER GOLF GOLF LOGO TAGS NIKE INC GOLF SHOES NIKE INC WARM-UP SETS PBH GOLF SHIRTS THE ROCKPORT CO GOLF SHOES DEPARTMENT TOTAL =___> GOLF COURSE OPERATIONS ---- ------- ------------------- PUBLIC SERVICE CO 11/97 USE PUBLIC SERVICE CO 11/97 USE PUBLIC SERVICE CO 11/97 USE PUBLIC SERVICE CO 11/97 USE PUBLIC SERVICE CO I1/97 USE GUARDIAN SECURITY SYSTEMS 01/98 MONITORING WESTERN UNIFORM SERVICE TOWEL SERVICE MILL CREEK LUMBER CO REPAIR SUPPLIES NAPA AUTO PARTS REPAIR PARTS KIMBALL ACE HARDWARE REPAIR SUPPLIES PARKS OIL COMPANY UNLEADED FUEL LEROY'S REEL HOWER CARBURETOR WORLEYS GREENHOUSE PEA GRAVEL APAPVR PAGE: AMOUNT --------------- 165.00 500.00 ------------- 665.00 120.00 -72.00 54.19 -17.00 -522.00 58.89 159.08 71.78 1,198.07 -23.80 152.45 45.67 233.56 66.26 131.86 610.32 639.84 2,907.17 5.08 29.68 24.97 16.65 57.46 29.95 15.00 37.24 79.50 9.36 572.00 122.75 40.00 1 109 OWASSO PUBLIC GOLF AUTHORITY BAILEY RANCH GOLF CLUB 12/31/97 8:22:10 A/P CLAIMS REPORT APAPVR PAGE: 2 PO A VENDOR DESCRIPTION AMOUNT ------------------------------------------------------------------------- DESIGNER PROCESSES INC GRANITE TEE SIGNS 2,342.22 E-Z-GO TEXTRON REPAIR PARTS 90.02 E-Z-GO TEXTRON REPAIR PARTS 89.06 WATER PRODUCTS REPAIR SUPPLIES 165.66 NICK KNOTT TURF SUPPLY FERTILIZER 704.58 DEPARTMENT TOTAL =__=> 4,431.18 FOOD A BEVERAGE OPERATIONS ------------------------------ FADLER CO INC GROCERIES 101.55 FADLER CO INC PAPER SUPPLIES 25.45 FADLER CO INC GROCERIES 48.35 FADLER CO INC GROCERIES 290.10 FADLER CO INC PAPER SUPPLIES 61.20 LAKE COUNTRY BEVERAGE INC SOFT DRINKS 45.00 LANCE INC SNACKS 28.12 FADLER CO INC GROCERIES 54.00 FADLER CO INC GROCERIES 10.50 FADLER CO INC GROCERIES 145.65 FADLER CO INC PAPER SUPPLIES 67.00 DEPARTMENT TOTAL ====> 876.92 CLUBHOUSE OPERATIONS ------------------------------ PUBLIC SERVICE CO 11/97 USE 26.57 GUARDIAN SECURITY SYSTEMS 01/98 MONITORING 29.95 ------------- DEPARTMENT TOTAL =___> 56.52 GENERAL k ADMINISTRATIVE ------------------------------ DOZIER PRINTING INC PRINTED FORMS 34.95 SWBYPS ADVERTISING 90.46 CARLSON k COTTRELL, CPAs FY 97 AUDIT 500.00 ------------- DEPARTMENT TOTAL ==__> 625.41 DEBT SERVICE ------------------------------ WILLIAMS SCOTSMAN INC CLUBHOUSE LEASE 1/98 2,150.00 OWASSO PUBLIC GOLF AUTHORITY BAILEY RANCH GOLF CLUB 12/31/97 8:22:10 A/P CLAIMS REPORT APAPVR PAGE: 3 PO i VENDOR DESCRIPTION AMOUNT ------------------------------------------------------------ ------------- DEPARTMENT TOTAL ::::> 2,150.00 ------------- FUND TOTAL ::::> 11,712.20 ------------- GRAND TOTAL ::::> 11,712.20 11 11 II II 11 n 11 I I I I OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD E DATE 12/20/97 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES Golf Shoff Operations 0.00 3,925.05 Food & Beverage 847.52 APPROVED: 01/06/98 Chairman Trustee Trustee it I MEMORANDUM 1 . TO: THE HONORABLE CHAIR & TRUSTEES ' OWASSO PUBLIC GOLF AUTHORITY FROM: WARREN LEHR DIRECTOR OF GOLF SUBJECT: GOLF COURSE MAINTENANCE EQUIPMENT NEGOTIABLE SALE OR TRADE DATE: December 29, 1997 BACKGROUND: In September of 1993, the OPGA purchased an Express Dual Reel Spin Grinder manufactured ' by Bernhard and Co of England. This is an automatic grinder which was used to grind (sharpen) the reels on all of our various mowers. In September of 1996, our golf course mechanic, Greg McCall, informed us of a potentially large yearly savings and improved mowing tperformance through the acquisition and use of a Foley 388 Manual Reel Grinder. The savings and improved performance could be realized because the Express grinder "flat grinds" the reels, while the Foley grinder allows for "relief grinding" which extends the life of the reels ' significantly and improves the quality of the cut. The OPGA FY 97-98 budget includes $1500 for the purchase of a used Foley 388 Grinder, which was purchased in July of this year for ■ $900. The savings and performance projections have proven true and the Foley grinder better fulfills all of our grinding needs. This makes the Express grinder surplus to the needs of the OPGA. 1 LEGAL ISSUES/METHOD OF DISPOSING OF AUTHORITY PROPERTY: The OPGA is a Public Trust created under the authority of Title 60 (Section 176) of the Oklahoma Statutes. While the statutes governing the disposal of city -owned property and ' equipment (Title 11, O.S.) are specific, the statutes (Title 60) relating to the disposal of Trust - owned property and equipment are silent as to the process or method. ' Discussions with Mr Cates indicate that acceptable methods of disposing of surplus equipment of the Authority would include 1) sealed bids, 2) public auction, or 3) a negotiated sale. Historically, the use of sealed bids and public auction are less effective than a negotiated sale in terms of receiving full value for a piece of equipment. The staff believes that the option of advertising the availability of the equipment and then negotiating with interested parties is the most likely method to achieve the best price for the Authority. GOLF COURSE SURPLUS EQUIPMENT DECEMBER 29, 1997 PAGE 2 VALUE OF THE EQUIPMENT: The golf course staff has estimated the value of the Bernhard Express Dual Reel Spin Grinder to be approximately $4500. It should be noted that the estimated value is subjective and will depend upon the demand for the machine. RECOMMENDATION: The staff recommends that the OPGA- declare the Bernhard Express Dual Reel Spin Grinder surplus to the needs of the OPGA, and authorize the negotiated sale of such for cash or barter provided, however, that such equipment is publicly advertised for sale; that a minimum price of $4000 be established; and that, in the event of a trade, details of such be approved by the Trustees. 1 1 1 1