The URL can be used to link to this page

Home My WebLink About1998.01.20_OPGA AgendaNOTICE OF PUBLIC MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: January 20, 1998 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 16, 1998. Marci outwell, Authority Secretary AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of January 6, 1998 Regular Meeting. Attachment #4-A B. Approval of Claims. Attachment #4-B Owasso Public Golf Authority January 20, 1998 Page 2 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Unfinished Business 8. New Business 9. Adjournment I7 OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING ' Tuesday, January 6, 1998 The Owasso Public Golf Authority met in regular session on Tuesday, January 6, 1998 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 2, 1998. ' ITEM 1: CALL TO ORDER . Chairman Barnhouse called the meeting to order at 7:45 p.m. ' ITEM 2: FLAG SALUTE The flag salute was given during the City Council meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT ABSENT Mary Lou Barnhouse, Chair Tracy Standridge, Vice Chair Michael Helm, Trustee Denise Bode, Trustee ' Mark Wilken, Trustee STAFF ' Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. ' ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REOUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of December 16, 1997 Regular Meeting. ' B. Approval of Claims Mr Wilken moved, seconded by Dr Bode, to approve the consent agenda. The consent agenda ' included minutes of the December 16, 1997 meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) Bailey Ranch Golf Club $11,712.20; (2) Payroll $11, 884.30. ' ken Bode Helm AYE: Wilken, , Barnhouse NAY: None Motion carried 4-0. 1 1 Owasso Public Golf Authority January 6, 1998 ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO DECLARE CERTAIN EQUIPMENT SURPLUS TO THE NEEDS OF THE AUTHORITY AND TO AUTHORIZE SALE OR TRADE OF SUCH EQUIPMENT. Mr Lehr said that the OPGA purchased an Express Dual Reel Spin Grinder in September 1993. It is an automatic grinder used to sharpen the reels of all of the mowers. In September 1996, Mr McCall, golf course mechanic pointed out that a savings, as well as improved mowing performance, could be realized using a manual grinder. The FY 1997-98 budget included funds for the purchase of a used Foley 388 manual grinder. That grinder was purchased and has been in use on the golf course since July 1997, improving the quality of the cut and extending the life of the reels. The Express grinder has become surplus to the needs of the OPGA. Mr Cates has advised that acceptable methods of disposing of the equipment would be by sealed bid, public auction, or negotiated sale. The estimated value is $4500. The staff believes that the best option is to advertise the availability of the equipment and then negotiate with interested parties. Mr Wilken moved, seconded by Dr Bode, to declare the Bernhard Express Dual Reel Spin Grinder surplus to the needs of the OPGA, and authorize the negotiated sale of the grinder for cash or trade. He further moved that the equipment be publicly advertised for sale, that a minimum price of $4000 be established, and that the details of any trade be approved by the Trustees. AYE: Wilken, Bode, Helm, Barnhouse NAY: None Motion carried 4-0. ITEM 6: REPORT FROM OPGA MANAGER Mr Ray recognized the number of city staff attending the meeting who are not department directors and who are not required to attend. He said the staff is to be commended for the interest in the OPGA/OPWA/City Council meetings. ITEM 7: REPORT FROM OPGA ATTORNEY No report. ITEM 8: UNFINISHED BUSINESS None. ITEM 9: NEW BUSINESS None. 2 Owasso Public Golf Authority ITEM 10: ADJOURNMENT Mr Helm moved, seconded by Dr Bode, to adjourn. AYE: Helm, Bode, Wilken, Barnhouse NAY: None Motion carried 4-0 and the meeting was adjourned at 7:50 p.m. Marcia Boutwell, Authority Secretary 3 January 6, 1998 Mary Lou Barnhouse, Chairperson 1/16/98 PO it OWASSO PUBLIC GOLF AUTHORITY BAILEY RANCH GOLF CLUB 6_52:58 A/P CLAIMS REPORT APAPVR PAGE B VENDOR DESCRIPTION AMOUNT ----------------------------------- M BGR DAILY ACCOUNT REIMB PETTY CASH 971.65 OKLAHOMA TAX COMMISSION 12/97 SALES TAX 2,91469 OKLAHOMA TAX COMMISSION TOURISM TAX 12/97 86.33 ' DEPARTMENT TOTAL =___> 3,972 67 CART OPERATIONS wl�------------------------------ JUSTICE GOLF CAR CO INC BRAKE SHOES 65.00 DELBERT E BROOKS CART MAINTENANCE 400.00 ------------- DEPARTMENT TOTAL =___> 465-00 GOLF SHOP OPERATIONS ----------------------------- TITLEIST DRAWER CS GOLF CLUBS 153.95 THE ROCKPORT CO GOLF SHOES 320.61 ' THE BOOKLEGGER BOOKS 25.20 145.07 THE BOOKLEGGER BOOKS 591.19 ' CHARLES SAKMANN GOLF INC SCRUB —A —CLUB HATS CLUB CLEANING 9.00 DEPARTMENT TOTAL =___> 1,245.02 ow GOLF COURSE OPERATIONS ------------------------------ OWASSO PUBLIC WORKS AUTHO 12/97 USE 1.72 35.85 OWASSO PUBLIC WORKS AUTHO OWASSO PUBLIC WORKS AUTHO 12/97 USE 12/97 USE 3.44 353.73 OKLAHOMA NATURAL GAS CO 12/97 USE 54.90 SOUTHWESTERN BELL TELEPHO 12/97 USE 15.99 WW GRAINGER INC HAND SOAP 50.50 VICTOR WELDING SUPPLY CO WELDING ROD 32.91 WAL MART OFFICE SUPPLIES DYNA SYSTEMS SHOP HARDWARE 199.78 ' NICK KNOTT TURF SUPPLY FERTILIZER 704.58 LEROY'S REEL MOWER REPAIR PARTS 154.75 MINGO TURF & TREE CO KIMBALL ACE HARDWARE SOD REPAIR HARDWARE 120.00 17.67 15.00 WESTERN UNIFORM SERVICE TOWEL SERVICE 1 OWASSO PUBLIC GOLF AUTHORITY BAILEY RANCH GOLF CLUB 1/16/98 6:52:58 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT -------------------------------------------------------- E-Z-GO TEXTRON REPAIR PARTS 32.22 ------------- DEPARTMENT TOTAL =___> 1,793.04 FOOD & BEVERAGE OPERATIONS ------------------------------ CAIN'S COFFEE CO COFFEE 48.00 FADLER CO INC GROCERIES 21.90 FADLER CO INC GROCERIES 67.90 FADLER CO INC GROCERIES 83.95 FADLER CO INC PAPER SUPPLIES 28.05 FADLER CO INC GROCERIES 144.15 LANCE INC SNACKS 28.55 PEPSI COLA COMPANY SOFT DRINKS 40.68 PEPSI COLA COMPANY SOFT DRINKS 88_37 PEPSI COLA COMPANY SOFT DRINKS 33.90 STANDARD DISTRIBUTING CO TOBACCO PRODUCTS 135.74 DEPARTMENT TOTAL =___> 721.19 CLUBHOUSE OPERATIONS ------------------------------ OWASSO PUBLIC WORKS AUTHO 12/97 USE 83.73 OWASSO PUBLIC WORKS AUTHO 12/97 USE 3.44 SOUTHWESTERN BELL TELEPHO 12/97 USE 243.56 ------------- DEPARTMENT TOTAL =___> 330.73 GENERAL & ADMINISTRATIVE ------------------------------ RONALD D CATES LEGAL SERVICES 100.00 CITY OF OWASSO WORKERS COMP 1/98 608.33 CITY OF OWASSO COLLISION INS 1/98 100.00 WORLD PUBLISHING COMPANY ADVERTISING 1,054.28 ADVANTA FINANCIAL CORP DIGITAL PLAYER -CONTRACT 97.99 UNITED STATES GOLF ASSOC ANNUAL MEMBERSHIP 100.00 DEPARTMENT TOTAL =___> 2,060.60 DEBT SERVICE ------------------------------ BANK ONE DEBT SERVICE 1/98 28,323.55 OWASSO PUBLIC GOLF AUTHORITY BAILEY RANCH GOLF CLUB 1/19/98 14:37:08 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION��________ ___AMOUNT____ --------- ------------------------- -------------- GOLF COURSE OPERATIONS ------------------------------ LIGHTHOUSE ELECTRIC INC DEPARTMENT TOTAL ====> FUND TOTAL ====> GRAND TOTAL ====> LIGHTNING REPAIRS 2,356.00 _____________ 2,356.00 _____________ 2,356.00 _____________ 2,356.00 1 ` OWASSO PUBLIC GOLF AUTHORITY ' BAILEY RANCH GOLF CLUB 1/16/98 6:52:58 A/P CLAIMS REPORT APAPVR PAGE: ' PO # VENDOR DESCRIPTION AMOUNT ------------------------------------------------------------------------- ' ASSOCIATES COMMERCIAL COR CART LEASE 54 3,859.25 WILLIAMS SCOTSMAN INC CLUBHOUSE LEASE 2/98 2,150.00 �I DEPARTMENT TOTAL =___> 34,332.80 ------------- FUND TOTAL =___> 44,921.05 ------------- GRAND TOTAL =___> 44,921.05 4 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD E DATE 01/03/98 DEPARTMENT OVERTIME TOTAL EXPENSES EXPENSES Cart Operations $0 00 $758.14 Golf Shop Operations 0.00 3.590.90 Food & Beverage 918.63 FUND TOTAL $0.00 < $12118.32 APPROVED: 01/20/98 Chairman Trustee Trustee