HomeMy WebLinkAbout1998.05.05_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular
DATE: May 5, 1998
TIME: 7:00 p.m.
PLACE: Council Chambers, Owasso Community Center
Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin
board at 4:00 p.m. on Friday, May 1, 1997.
Marcia outwell, City Clerk
AGENDA
1. Call to Order
Mayor Barnhouse
2. Invocation
Pastor Arvle Knight
First Assembly of God Church
3. Flag Salute
4. Roll Call
5. Reading of Mayor's Proclamation
Mayor Barnhouse
The Mayor will present a proclamation to Helen & Buford Williams in recognition and
thanks for their contributions to the City of Owasso.
Owasso City Council
May 5, 1998
Page 2
6. Oath of Office Administered to Councilor -Elect Voss.
7. Election of Mayor
8. Election of Vice Mayor
9. Announcement of Appointment of City Manager and Introduction of the Successful '
Candidate to the Community.
Mayor
The Mayor will announce the Council's appointment of a City Manager and introduce the
appointee to the community.
NOTICE
A RECEPTION HONORING NEWLY- SEATED COUNCILOR VOSS,
MAYOR BARNHOUSE, VICE MAYOR STANDRIDGE, THE
NEWLY- ELECTED MAYOR AND VICE MAYOR, COUNCILOR
HELM AND THE NEWLY- APPOINTED CITY MANAGER WILL BE
HELD IMMEDIATELY AFTER THE OPGA MEETING. ALL
OWASSO CITIZENS AND GUESTS ARE INVITED TO ATTEND.
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Owasso City Council
May 5, 1998
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10. Consideration and Appropriate Action Relating to a Request for Approval of the Consent
' Agenda. All matters listed under "Consent" are considered by the City Council to be
routine and will be enacted by one motion. Any Councilor may, however, remove an item
from consent by request. A motion to adopt the Consent Agenda is non - debatable.
' A. Approval of the Minutes of April 14, 1998 and April 30, 1998 Special Meetings and
April 21, 1998 Regular Meeting.
' Attachment #10-A
B. Approval of Claims.
Attachment #10-13
C. Action Relating to the Acceptance of Improvements to the Off -Site Water and Sanitary
Sewer Systems Constructed to Serve Lakeshore Greens, an Addition to the City of
' Owasso, Tulsa County, Oklahoma.
Attachment #10-C
' The staff recommends Council acceptance of the infrastructure improvements.
D. Action Relating to Ordinance #579, an Ordinance Providing for the Rezoning of
Property Located Immediately North of 704 N Carlsbad; from AG (Agriculture) to
RS -3 (Residential Single - Family High Density).
Attachment #10-D
The staff recommends Council approval of Ordinance #579, and has listed this item in
' the consent section of the agenda based on Council action on April 21, 1998 to approve
the rezoning and authorize an ordinance.
' E. Action Relating to the Award of a Contract for a Civil Defense Warning Siren.
Attachment #10-E
' The staff has completed the bidding process and recommends the award of a contract
to Goddard Enterprises, Guthrie, OK in the amount of $6500 for the delivery and
installation of a general alarm warning siren, and authorization for payment.
' F. Action Relating to the Settlement of a Worker's Compensation Claim.
Attachment #10-F
' The staff recommends Council acceptance of a settlement offer of $20,000 and
associated legal and filing fees for Worker's Compensation claims filed by George
' Haley, and authorization for payment.
Owasso City Council
May 5, 1998
Page 4
11. Report from City Manager
12. Report from City Attorney
13. Reports from City Councilors
14. New Business
15. Adjournment
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' OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, April 21, 1998
The Owasso City Council met in regular session on Tuesday, April 21, 1998 in the Council
' Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, April 17, 1998, and Addendum
to Agenda posted on the City Hall bulletin board at 4:00 p.m. on Monday, April 20, 1998.
' ITEM 1: CALL TO ORDER
' Mayor Barnhouse called the meeting to order at 7:30 p.m.
ITEM 2: FLAG SALUTE
' The flag salute was given during the OPWA meeting preceding this meeting.
ITEM 3: ROLL CALL
PRESENT ABSENT
' Mary Lou Barnhouse, Mayor Tracy Standridge, Vice Mayor
Michael Helm, Vice Mayor
' Denise Bode, Councilor
Mark Wilken, Councilor
' STAFF
Rodney J Ray, City Manager
Ronald D Cates, City Attorney
' Marcia Boutwell, City Clerk
A quorum was declared present.
' ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR APPROVAL OF THE CONSENT AGENDA.
' A. Approval of the Minutes of April 7, 1998 Regular Meeting and April 8,
1998 Special Meeting.
B. Approval of Claims.
' C. Action Relating to Ordinance #573, an Ordinance Providing for the
Adoption of the International Mechanical Code.
D. Action Relating to Ordinance #574, an Ordinance Providing for the
Adoption of the International Plumbing Code.
E. Action Relating to Ordinance #575, an Ordinance Amending Section 718,
Part Fifteen, Chapter Seven of the City of Owasso Code of Ordinances,
Relating to the Parking of Certain Commercial Vehicles on Public Streets
in Residential and Commercial Areas; and Section 719, Part Fifteen,
Chapter Seven of the City of Owasso Code of Ordinances, Relating to
Handicapped Parking.
Owasso City Council April 21, 1998
F. Action Relating to Ordinance #576, an Ordinance Amending Section 1140,
Chapter Eleven of the City of Owasso Zoning Code, Relating to Design
Standards for Off - Street Parking Areas.
G. Action Relating to the Acceptance of Improvements to the Water and
Sanitary Sewer Systems Constructed to Serve The Fairways IV, an
Addition to the City of Owasso, Tulsa County, Oklahoma.
H. Action Relating to the Extension of a Contract for the Purchase of
Gasoline and Diesel Fuel for City Vehicles.
The consent agenda included minutes of the April 7, 1998 regular meeting and the April 8, 1998
special meeting, by reference made a part hereto. Item B on the consent agenda included the
following claims: (1) General Fund $78,338.00; (2) Workers Comp Self - Insurance Fund
$2,108.88; (3) Ambulance Service Fund $3,337.09; (4) City Garage $6,123.57; (5) Capital
Improvements $25,687.48; (6) Interfund Transfers $4,622.63; (7) Interfund Transfers
$43,370.84; (8) Payroll $137,798.13; (9) City Garage Payroll $4,526.54. Item C requested
approval of Ordinance #573, adopting the International Mechanical Code. Item D requested
approval of Ordinance #574, adopting the International Plumbing Code. Item E requested
approval of Ordinance #575, amending the Code of Ordinances relating to parking of vehicles
on certain streets and handicapped parking. Item F requested approval of Ordinance #576,
amending the Owasso Zoning Code relating to design standards for off - street parking areas.
Item G requested acceptance of improvements to the water and sanitary sewer systems
constructed to serve The Fairways IV. Item H requested an extension of a contract with GO!
systems to provide gasoline and diesel fuel through June 30, 1999 at a bid margin of .06 per
gallon over the Oil Price Index Service, and authorization for the Mayor to execute the contract
extension agreement. Dr Bode moved, seconded by Mr Wilken, to approve the consent agenda.
AYE: Bode, Wilken, Helm, Barnhouse
NAY: None
Motion carried 4 -0.
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST THAT THE CITY COUNCIL DECLARE TWO VEHICLES
SURPLUS TO THE NEEDS OF THE CITY. AND AUTHORIZE STAFF TO
DISPOSE OF SUCH.
Mr McElrath said that the City has a 1985 Plymouth Grand Fury with high mileage and a non-
working air conditioner, and a 1981 International Bus that was once used to transport DOC
workers. The bus has not been used for several years and the vehicle is rarely used. Staff
believes it would be in the best interest of the City to sell both vehicles. Mr Wilken moved,
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Owasso City Council April 21, 1998
seconded by Mr Helm, to declare as surplus a 1985 Plymouth Grand Fury and a 1981
International Bus, and authorize the City Manager to accept bids for the sale of the vehicles.
AYE: Wilken, Helm, Bode, Barnhouse
NAY: None
Motion carried 4 -0.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO FINAL
ACCEPTANCE OF WORK PERFORMED UNDER A CONTRACT FOR
FY 1997 -98 STREET REPAIRS AT VARIOUS LOCATIONS BETWEEN THE
CITY OF OWASSO AND NEWMAN CONTRACTING COMPANY INC AND
:AUTHORIZATION FOR FINAL PAYMENT AND RELEASE OF
RETAINAGE TO THE CONTRACTOR.
Mr Lutz presented the item, stating that the project has been completed and that all punch list
items have been completed. Mr Helm moved, seconded by Dr Bode, to accept the work
performed by Newman Contracting Company for street repairs, and to authorize final payment
in the amount of $36,421.29 and release of retainage in the amount of $9,630.88.
AYE: Helm, Bode, Wilken, Barnhouse
NAY: None
Motion carried 4 -0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE #577 AN ORDINANCE APPROVING AND ADOPTING AN
ACTION BY THE OWASSO PUBLIC WORKS AUTHORITY WHEREIN
' WATER AND WASTEWATER CONNECTION FEES WERE INCREASED.
Mr Carr said that the approval of OPWA Resolution #98 -04 by the Trustees requires that the
City Council establish an ordinance approving those fees. Ordinance #577 takes that action.
Dr Bode moved, seconded by Mr Wilken, to approve Ordinance #577 establishing connection
fees charged to City of Owasso water and wastewater customers and approving action taken by
the OPWA to establish those fees.
I AYE: Bode, Wilken, Helm, Barnhouse
NAY: None
IMotion carried 4 -0.
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Owasso City Council
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April 21, 1998
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A)
ACCEPTANCE OF SANITARY SEWER IMPROVEMENTS OF THE TULSA
COUNTY SEWER IMPROVEMENT DISTRICT #6• B) APPROVAL OF
ORDINANCE #578. AN ORDINANCE APPROVING THE CONSOLIDATION
OF THE TULSA COUNTY SEWER IMPROVEMENT DISTRICT #6 WITH
THE WASTEWATER COLLECTION SYSTEM OF THE CITY OF OWASSO
DEFINING THE TERMS AND CONDITIONS RELATING THERETO,
C) APPROVING AN AGREEMENT WITH TULSA COUNTY SEWER
IMPROVEMENT DISTRICT #6 FOR THE CONSOLIDATION OF SUCH
SEWER DISTRICT WITH THE CITY OF OWASSO WASTEWATER
COLLECTION SYSTEM: AND AUTHORIZING THE MAYOR TO EXECUTE
ALL DOCUMENTS RELATED THERETO.
Mr Carr said that in 1995 the homeowners in Pleasant View Addition approached the staff
concerning the possibility of connecting to the City's sanitary sewer system to alleviate septic
system problems in their subdivision. The homeowners formed a sewer improvement district
and issued bonds to finance construction of sewer lines conforming to City standards. The City
Council voted on February 18, 1997 to accept, operate and maintain the system, contingent upon
a vote of the sewer improvement district. The District agreed to the consolidation in March of
1997. Work on the sewer system has been completed and inspected by City staff, and is ready
for acceptance by the City Council. Steps required are to accept the sanitary sewer system,
approve an ordinance consolidating the District with the City of Owasso, and to approve the
consolidation agreement.
Mr Wilken moved, seconded by Dr Bode, to accept the sanitary sewer system improvements of
the Tulsa County Sewer Improvement District #6.
AYE: Wilken, Bode, Helm, Barnhouse
NAY: None
Motion carried 4 -0.
Dr Bode moved, seconded by Mr Wilken, to approve Ordinance #578, an ordinance approving
the consolidation of the Tulsa County Sewer Improvement District #6 with the wastewater
collection system of the City of Owasso.
AYE: Bode, Wilken, Helm, Barnhouse
NAY: None
Motion carried 4 -0.
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Owasso City Council April 21, 1998
Mr Wilken moved, seconded by Dr Bode, to approve an agreement with Tulsa County Sewer
Improvement District #6 for the consolidation of the District with the City of Owasso wastewater
collection system, and to authorize the Mayor to execute all necessary documents.
AYE: Wilken, Bode, Helm, Barnhouse
NAY: None
Motion carried 4 -0.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF AN AGREEMENT FOR THE
DEVELOPMENT OF SPECIFICATIONS FOR A POLICE FIRING RANGE.
Chief Alexander presented the item. In 1996, $30,000 was allocated for the development of a
firearms range. A Request for Proposals was developed by members of the police department
outlining the needs of the range. Fifteen architects were sent specifications, with three
responding to the request. Only one of the three has experience in developing a firearms range.
The project will occur in phases, with Phase I to include design, drainage and berm work. Mr
Wilken moved, seconded by Dr Bode, to approve an agreement with Imel & Graber Architects
for the development of construction specifications for a Police Firing Range, at a cost not to
exceed $10,000, and authorization for the Mayor to execute the document.
IAYE: Wilken, Bode, Barnhouse
NAY: Helm
' Motion carried 3 -1.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR CITY COUNCIL APPROVAL OF AN AGREEMENT
BETWEEN THE CITY OF OWASSO AND OUIKTRIP CORPORATION,
' WHEREIN THE CITY AND OUIKTRIP AGREE TO CONDITIONS
GOVERNING THE EXCHANGE AND DEVELOPMENT OF REAL ESTATE:
AND AUTHORIZATION FOR THE MAYOR TO EXECUTE THE
AGREEMENT.
Mr Rooney said that in March of 1997, QuikTrip Corporation initiated discussions with the City
' of Owasso regarding the possibility of obtaining excess right -of -way in order to build a new
QuikTrip facility at the northeast corner of E 86th St N and Garnett Rd. In order for this to
occur, QuikTrip Corporation, a private landowner, the State of Oklahoma, and the City of
f Owasso, will need to be in agreement. State statutes prohibit the sale of excess right -of -way to
private persons or corporations, put does permit the release to a municipal government in which
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Owasso City Council April 21, 1998
it is located. The municipal government may then exchange, grant, or deed the land in exchange
for accompanying improvements. The proposed agreement allows the City to obtain the right -
of -way from the State of Oklahoma and deed the land to QuikTrip Corporation in exchange for
street and drainage improvements in the area. In order for QuikTrip to complete the street and
drainage improvements, they will exchange portions of the acquired land for land owned by Mr
D M Sokolosky. Mr Wilken moved, seconded by Mr Helm, to approve an agreement with
QuikTrip Corporation for the exchange and development of real estate, and authorization for the
Mayor to execute the document.
AYE: Wilken, Helm, Bode, Barnhouse
NAY: None
Motion carried 4 -0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FROM RICK KRAMER TO REZONE PROPERTY LOCATED
IMMEDIATELY NORTH OF 704 N CARLSBAD• FROM AG
(AGRICULTURE) TO RS -3 (RESIDENTIAL SINGLE - FAMILY HIGH
DENSITY).
Mr Rooney presented the item. The Owasso Planning Commission approved a rezoning request
from Mr Rick Kramer to rezone approximately .58 acres of property located immediately north
of 704 N Carlsbad from AG (Agriculture) to RS -3 (Residential Single- Family High Density) to
allow for single- family residential development. Staff concurred with the Planning Commission.
Dr Bode moved, seconded by Mr Helm, to approve the requested zoning. '
AYE: Bode, Helm, Wilken, Barnhouse
NAY: None '
Motion carried 4 -0.
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE '
APPROVAL OF A FINAL PLAT FOR OWASSO GOLF AND ATHLETIC
CLUB.
Mr Rooney said that the City has received a request from Lindsey Management for a review of
the final plat for their proposed Owasso Golf and Athletic Club development. The property was
recently rezoned as a Planned Unit Development. The Technical Advisory Committee and the
Planning Commission have reviewed the request and have recommended approval with the
condition that an access easement be provided to the private property north of Graceland Acres
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IOwasso City Council April 21, 1998
to prevent that property from becoming land - locked. This is a requirement of the PUD.
Dr Bode moved, seconded by Mr Helm, to approve the final plat for Owasso Golf and Athletic
Club, with the condition that the required access easement be provided.
AYE: Bode, Helm, Wilken, Barnhouse
NAY: None
Motion carried 4 -0.
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ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
' APPROVAL OF A FINAL PLAT FOR THE FAIRWAYS IV AT BAILEY
RANCH.
Mr Rooney said that the City has received a request for a review of the final plat for The
Fairways IV at Bailey Ranch. The Fairways IV consists of 69 lots on 23.7 acres, more or less,
in an area zoned PUD. The Technical Advisory Committee and Planning Commission have
reviewed the request and recommend approval. Dr Bode moved, seconded by Mr Helm, to
approve the final plat for The Fairways IV at Bailey Ranch.
AYE: Bode, Helm, Wilken, Barnhouse
NAY: None
Motion carried 4 -0.
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
SELECTION OF A SITE FOR THE LOCATION OF A CITY HALL
FACILITY. AND _AUTHORIZATION FOR THE CITY MANAGER TO
' DEVELOP A PROPERTY ACQUISITION PLAN FOR CONSIDERATION BY
THE CITY COUNCIL.
Mr Ray presented the findings of the Facilities Review Committee and the City Hall Site
Selection Committee. He said that several meetings were held by the committee and that an
independent consultant was brought in the assist with the selection. Several sites were
' considered by the committee, with criteria being developed in order for the properties to be
ranked. Following the established process, three sites were chosen by the committee for further
consideration - the property located south of Texaco & McDonald's, property located in a square
' block at Main & Broadway, and property located in the area of the existing police station. The
consultant also evaluated those three properties, as well as the property located in Oak Tree
Business Park at 96th & Garnett. The consultant recommended the site to the south of Texaco
& McDonald's as the preferred site, while the committee voted to recommend the site located
on the block that currently houses the police station. Mr Helm moved, seconded by Mr Wilken,
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Owasso City Council April 21, 1998
to establish the general area of property located within the block containing the current police
station as the preferred site for the location of a city hall facility, and to authorize staff to
develop a plan for the acquisition of the property contained within that block, with the
acquisition plan to be presented to the City Council for approval.
AYE: Helm, Wilken, Bode, Barnhouse
NAY: None
Motion carried 4 -0.
ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO MOWING
CONTRACTS FOR CITY PROPERTIES.
Mr Rooney presented the item. At the March 17, 1998 meeting, the City Council awarded bids
submitted for the mowing of various city properties. Mowing of the areas was scheduled to
begin on April 13, 1998. Rayola Park, Elm Creek Park, and Three Lakes Drainage Easement
were awarded to Bartlesville Turf & Landscape as a result of the submittal of the lowest bid.
After numerous contacts by telephone, and failure to return the necessary documentation to the
City Clerk's office, staff contact Bartlesville Turf & Landscape on Friday, April 17 to inquire
their intent to honor the submitted bid. A deadline of Monday, April 20 at 9:00 a.m. was
provided to the bidder for the submission of the required documents. The bidder was informed
at that time that failure to submit the necessary documentation by that time would result in the
City proceeding to the next lowest bidder. Bartlesville Turf & Landscape did not respond, and
staff contacted the second lowest bidder for each of the properties mentioned. All have indicated
that they will accept a mowing contract and will honor the bid they originally submitted.
Dr Bode moved, seconded by Mr Helm, to approve the following contracts for the 1998 mowing
season and authorize payment:
1. Rayola Park - Town & Country Landscape at $233 per mowing
2. Elm Creek Park - BrushHog Services at $200 per mowing
3. Three Lakes Drainage Easement - BrushHog Services at $400 per mowing
AYE: Bode, Helm, Wilken, Barnhouse
NAY: None
Motion carried 4 -0.
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II Owasso City Council
April 21, 1998
ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CHANGE
' ORDER #1 A CHANGE ORDER TO A CONTRACT BETWEEN THE CITY
OF OWASSO AND HORIZON CONSTRUCTION COMPANY INC FOR THE
CONSTRUCTION OF PARKING LOT IMPROVEMENTS AT OWASSO
' SPORTS PARK.
Mr Rooney said that unstable soil conditions were encountered while preparing the subgrade for
' the new parking lot at the Sports Park. The contractor has submitted a proposed cost estimate
to repair the subgrade deficiencies at a cost not to exceed $8299.75. Mr Wilken moved,
seconded by Dr Bode, to approve Change Order #l, increasing the contract with Horizon
' Construction Co Inc for the construction of parking lot improvements at Owasso Sports Park in
an amount not to exceed $8299.75, for the purpose of stabilizing the subsurface soil conditions.
' AYE: Wilken, Bode, Helm, Barnhouse
NAY: None
Motion carried 4 -0.
ITEM 17: REPORT FROM CITY MANAGER
Mr Ray invited everyone to attend the reception that will be held following the May 5th Council
meeting, to honor the newly - elected Council member, the outgoing mayor and vice mayor, the
incoming mayor and vice mayor, Councilor Helm, and the city manager candidate.
ITEM 18: REPORT FROM CITY ATTORNEY
No report.
ITEM 19: REPORT FROM CITY COUNCILORS
INo report.
ITEM 20: UNFINISHED BUSINESS
I None.
' ITEM 21: NEW BUSINESS
Mr Jim Igarta, Chair of the Infrastructure Committee of Vision Owasso, spoke briefly about the
work of the committee and their vision.
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Owasso City Council
ITEM 22: ADJOURNMENT
Dr Bode moved, seconded by Mr Wilken, to adjourn.
AYE: Bode, Wilken, Helm, Barnhouse
NAY: None
Motion carried 4 -0, and the meeting was adjourned at 8:30 p.m.
Marcia Boutwell, City Clerk
April 21, 1998
Mary Lou Barnhouse, Mayor
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OWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
' Tuesday, April 14, 1998
The Owasso City Council met in special session on Tuesday, April 14, 1998 in the Lower Level
' Conference Room at Owasso City Hall per the Notice of Public Meeting and Agenda posted on
the City Hall bulletin board at 4:00 p.m. on Wednesday, April 8, 1998, and Addendum to
Agenda posted on the City Hall bulletin board at 11:00 a.m. on Monday, April 13, 1998.
' ITEM 1: CALL TO ORDER AND ROLL CALL.
Mayor Barnhouse called the meeting to order at 6:33 p.m. an declared a quorum present.
COUNCILORS PRESENT COUNCILORS ABSENT STAFF PRESENT
' Mary Lou Barnhouse, Mayor None Rodney J Ray, City Manager
Tracy Standridge, Vice Mayor Ronald D Cates, City Attorney
' Michael Helm, Councilor (in at 7:15)
Denise Bode, Councilor
Mark Wilken, Councilor
OTHERS PRESENT
Melinda Voss, Councilor -Elect
' Allen Harder, Human Resources (staff)
ITEM 3: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF
DISCUSSING PERSONNEL MATTERS RELATING TO THE OFFICE OF THE
CITY MANAGER SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S. 25
SECTION 3070(1).
Dr Standridge moved, seconded by Mr Wilken, to move into executive session for the purpose
tof discussing personnel matters related to the office of City Manager.
AYE: Standridge, Wilken, Bode, Barnhouse
' NAY: None
Motion carried 4 -0 and the Council moved into executive session at 6:34 p.m. Councilor -elect
Voss, Mr Harder and Mr Cates were invited to participate in the executive session. Councilor
Helm arrived at 7:15 p.m. Out of executive session at 9:05 p.m.
' ITEM 4: CONSIDERATION DISCUSSION AND APPROPRIATE ACTION RELATING
TO THE SELECTION EMPLOYMENT COMPENSATION BENEFITS AND
ALL OTHER MATTERS HAVING TO DO WITH THE EMPLOYMENT OF A
CITY MANAGER FOR THE CITY OF OWASSO
' Dr Bode moved, seconded by Mr Helm, that Mr Harder be instructed to pursue negotiations
with Mr Jeff Hancock for the purpose of employment as City Manager.
Owasso City Council April 14, 1998
AYE: Bode, Helm, Wilken, Standridge, Barnhouse
NAY: None
Motion carried 5 -0.
ITEM 2: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A MOWING CONTRACT FOR U.S. HIGHWAY 169 RIGHT -OF-
WAY.
Mr Ray said that the contractor who was awarded the bid by the City Council on March 17 to
mow the U.S. Highway 169 right -of -way, has notified staff that he will be unable to accept the
contract. Staff recommended that the contract be awarded to the next low bidder.
Dr Standridge moved, seconded by Mr Wilken, to award a contract for mowing the U.S.
Highway 169 right -of -way to Mr Marty Tilson of BrushHog Services, at a cost of $1650 per
mowing, and authorize payment of same.
AYE: Standridge, Wilken, Helm, Bode, Barnhouse
NAY: None
Motion carried 5 -0.
ITEM 5: DISCUSSION OF ISSUES OF IMPORTANCE TO THE CITY OF OWASSO. '
Several items were briefly discussed. No action was requested nor taken on any item.
ITEM 6: ADJOURNMENT
Mr Wilken moved, seconded by Dr Bode to adjourn.
AYE: Wilken, Bode, Wilken, Helm, Standridge, Barnhouse
NAY: None
Motion carried 5 -0 and the meeting was adjourned at 9:15 p.m.
Marcia Boutwell, City Clerk
Mary Lou Barnhouse, Mayor I
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' OWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
' Thursday, April 30, 1998
The Owasso City Council met in special session on Thursday, April 30, 1998 in the Lower
' Level Conference Room at Owasso City Hall per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 3:00 p.m. on Monday, April 27, 1998.
IITEM l: CALL TO ORDER AND ROLL CALL.
Mayor Barnhouse called the meeting to order at 8:05 a.m. an declared a quorum present.
COUNCILORS PRESENT
Mary Lou Barnhouse, Mayor
Tracy Standridge, Vice Mayor
Michael Helm, Councilor
Denise Bode, Councilor
Mark Wilken, Councilor
COUNCILORS ABSENT STAFF PRESENT
None Rodney J Ray, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
OTHERS PRESENT
Melinda Voss, Councilor -Elect
Allen Harder, Human Resources Officer
' Timothy Rooney, Assistant City Manager
Sherry Bishop, Finance Director
ITEM 2: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
' REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF
DISCUSSING PERSONNEL MATTERS RELATING TO THE OFFICE OF THE
CITY MANAGER SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S. 25
' SECTION 307(B)(1).
r An Executive Session was not requested.
ITEM 3: CONSIDERATION DISCUSSION AND APPROPRIATE ACTION RELATING
' TO A CONTRACT BETWEEN THE CITY OF OWASSO AND J JEFF
HANCOCK SUCH CONTRACT RELATING TO THE POSITION OF CITY
MANAGER FOR THE CITY OF OWASSO AND MR HANCOCK'S
' APPOINTMENT THERETO: AND AUTHORIZATION FOR THE MAYOR TO
EXECUTE THE CONTRACT.
Dr Bode moved, seconded by Dr Standridge, to approve the contract for services between the
City of Owasso and J Jeff Hancock for the time period July 1, 1998 through June 30, 1999, and
to authorize the Mayor to execute the Contract.
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Owasso City Council April 30, 1998
AYE: Bode, Standridge, Helm, Wilken, Barnhouse
NAY: None
Motion carried 5 -0.
ITEM 4: ADJOURNMENT
Mr Wilken moved, seconded by Dr Standridge to adjourn.
AYE: Wilken, Standridge, Bode, Helm, Barnhouse
NAY: None
Motion carried 5 -0 and the meeting was adjourned at 8:10 p.m.
Mary Lou Barnhouse, Mayor
Marcia Boutwell, City Clerk
�
------------------------------
N�
982007
DOZIER PRINTING
CITY OF
OWASSO
n�
GENERAL
FUND
DEVELOPMENT
98OO85
YALE UNIFORM RENTAL
H�
5/O1/98
8:24:39 A/P CLAIMS
REPORT
981905
BURR KANNADY
982460
�=
u�....
PO #
........... .............. ........
VENDOR
________________---------
DESCRIPTION
----------_------
w�
------------------------------
DEPARTMENT TOTAL ====>
98246O
TREASURER PETTY CASH
DEPOSIT REFUNDS
N�
981449
98246O
TREASURER PETTY CASH
REIMB PETTY CASH
DEFARTMENT TOTAL ====>
ENGINEERING
--_—_'_—_—_------_---_—_--_—_—
N�
DEPARTMENT TOTAL ====>
MANAGERIAL
------------------------------
98OO15
AT&T WIRELESS SERVICES
PHONE USE—RAY
U�
982226
982376
BROADWAY CARPET CO
AMERICAN CHAMBER COMMERCE
CARPET
LABOR LAW BOOKS
N�
982453
HIGHTECH SIGNS
BANNER
98246O
TREASURER PETTY CASH
REIMB PETTY CASH
NN u�
DEPARTMENT TOTAL ====>
N� FINANCE
------------------------------
N�
982007
DOZIER PRINTING
982460
TREASURER PETTY CASH
DEPARTMENT TQTAL ====>
COMMUNITY
------------------------------
DEVELOPMENT
98OO85
YALE UNIFORM RENTAL
H�
980372
INCOG
981905
BURR KANNADY
982460
TREASURER PETTY CASH
NN
98246O
TREASURER PETTY CASH
DEPARTMENT TOTAL ====>
— MUNICIPAL
-----------------------------
COURT
w�
981449
BRETT BURTON
DEFARTMENT TOTAL ====>
ENGINEERING
--_—_'_—_—_------_---_—_--_—_—
N�
RECEIPT BOOKS
MILEAGE—JACKSON
APAPVR PAGE:
AMOUNT
--- -------------
UNIFORM CLEAN/RENT
4TH QTR MEMBERSHIP DUES
ELEC INSPECTIONS 4/98
REIMB PETTY CASH
TRAINING.MILEAGE—E;TAFF
BAILIFF DUTIES-4/98
130 00
1.99
-------------
51.99
93.15
320.00
14O.0O
15O.O0
14.00
717.15
242.81
32.86
-------------
275.67
24.8O
474.71
12.84
33.85
-------------
2,786.2O
18O.00
-------------
18O.00
5/O1/98 8:24:39
CITY OF OWASSO
GENERAL FUND
�
L-1
APAPVR PAGE.- J
PO # VENDOR DESCRIPTION AMOUNT
--------- ........ .... ....... .... ...... ............ ..... -------... .... .... -- ------------------ .... .... .... -- ....
- ------------- w�
981764 BOLAY MOBILECOM INC-
"8-`4-`4 OFFICE DEPOT CARD PLAN
982465 CROW BURLINGAME
Dfr-Pl-'fFZ'TIllE.HT TOTAL
GENERAL GOVERNMENT
------------------------------
98O247 RETHERFORD PUBLICATION
98O772 SCOTT MEDICAL CLINIC
98O772 SCOTT MEDICAL CLINIC
981747 INCOG
982370 ALTERNATIVE ENVIRONMENTS
982434 OFFICE DEPOT CARD PLAN
982441 CLASSIC ELECTRIC INC
982445 BETSY ROSS FLAG GIRLS
982452 OKLAHOMA EAGLE
982454 BEST WESTERN
98246O TREASURER PETTY CASH
98246O TREASURER PETTY CASH
982460 TREASURER PETTY CASH
982464 SUBURBAN OFFICE SUPPLY
982509 BEST WESTERN
982548 FORENSIC PHOTOGRAPH
DEPAR"rMENT TOTAL
SUPPORT SERVICES
------------------------------
RADIO REPAIR PARTS
OFFICE SUPPLIES
VB-IICLE LIGHT BARS
LEGAL NOTICES
PRE-EMP DRUG SCREENS 3/98
PRE-EMP DRUG SCREENS 4/98
4TH QTR LEGIS ASSESSMENT
QUALITY TRAINING
OFFICE SUPPLIES
ELEC REPAIRS
U S FLAG
EMPLOYMENT ADS
LODGING-HANCOCK
LICENSE TAG
REIMB PETTY CASH
REIMB PETTY CASH
OFFICE SUPPLIES
CITY MGR INTERVIEWS
AERIAL MAPPING
980 0 91
DEPARTMENT OF CORRECTIONS
DOC WORKERS/PAY
980184
CN HASKELL & ASSOC
COMPUTER SERVICES
980191
AT&T WIRELESS SERVICES
PHONE USE-McELRATH
982434
OFFICE DEPOT CARD PLAN
OFFICE SUPPLIES
982438
HOUSE OF VACUUMS
VACUUM BAGS
982440
EVE INC
CLEANING SUPPLIES
982447
WAL-MART
MAINT/REPAIR SUPPLIES
982460
TREASURER PETTY CASH
DOC MEALS
CEMETERY
------------------------------
16.55
168.87
------
239.40
28O.42
13O.00
6 0
346.00
150 00
298.85
75.8O
26.52
56.63
140.40
81.0O
10.00
8.54
37.44
324.00
2,2OO.00
4,23O.6O
303.27
438.75
24.65
6.99
27.9O
745.71
34.73
54.13
1,636.13
5/01/98 8:24:39
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT
APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
.............. .............. ----- -----_-----_----...... .... .... .... .... .... ---------------- --- -------- .... -_-----_----
-------------
POLICE SERVICES
------------------------------
ANIMAL CONTROL
io------------------------------
»�
98OOO4
AT&T WIRELESS SERVICES
PHONE USE-ALL
231.90
980 0 0 4
AT&T WIRELESS SERVICES
PHONE USE-ALEXANDER
33.21
980005
WESTERN BUSINESS PRODUCTS
COPIER MAINTENANCE
173.O3
~`
w�
982214
SQUAD FITTERS
MOTORCYCLE HELMET
258.00
U�
9824O5
OWASSO CYCLING
BIKE RACKS,BAGS,HELMET
5O1.97
�w
98240 7
NIGHT SUN
POLICE BIKE LIGHTS
283.00
U�
982410
982411
WAL-MART
CLASSIC CHEVROLET
14 CHANNEL RADIOS
ESTIMATE-A/C REPAIR
494.15
45.00
��
982412
COLE PUBLICATIONS
CRISS-CROSS DIRECTORY
236.75
982434
OFFICE DEPOT CARD PLAN
OFFICE CHAIR
149.99
U�
982440
EVE INC
CLEANING SUPPLIES
202.37
982445
BETSY ROSS FLAG GIRLS
U S FLAG
26.52
982460_
TREASURER PETTY CASH
REIMB PETTY CASH
5.00
982517
J & P AUTO
POLICE VEHICLE ENGINE
2,728.26
........ .............. ..... ---
DEPARTMENT TOTAL ====>
-
5,369.15
�� POLICE
COMMUNICATIONS
------------------------------
U�
982410
WAL-MART
FORKS/FILM PROCESSING
16.16
98241O
WAL-MART
CAMERA BATTERY
10.97
N�
DEPARTMENT TOTAL
-------------
ANIMAL CONTROL
io------------------------------
»�
98241O
WAL-MART
SCRUBBER/CABLE TIE/HANDLE
19.53
-------------
DEPARTMENT TOTAL
~`
w�
FIRE SERVICES
�w
------------------------------
98O039
BMI SYSTEMS OF TULSA
COPIER LEASE/MAINT
165.25
982258
OWASSO TIRE BARN
TIRE REPAIR
8.O0
982310
WAL-MART
LAWN MOWER
269.0 0
U�
982310
WAL-MART
WEED CUTTER
1 29.96
5/01/98 8:24:39
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT
PO # VENDOR DESCRIPTION AMOUNT
---------- ... .... .... ... --------------------- ------------------------- ........ — ......... ..... ....
..... m�
98232O
WAL—MART
MAINT/REPAIR
SUPPLIES
140.03
UNIFORM CLEAN/RENT
982322
CROW BURLINGAME
REPAIR PARTS
9817O7
258.24
U�
982423
BAILEY EQUIPMENT
MOWER PARTS
981764
63.47
«�
982427
KEVIN BAUGESS
RADIO REPAIR
981872
150 00
REPAIR PARTS
9825O8
CLASSIC CHEVROLET
FRONT END ALIGNMENT
982057
76.89
=
~'
982323
DEPARTMENT TOTAL ====>
BRUSH HOG
982323
...... ... ............ ------
1,26O.84
SPRAYER
982323
ENLOW FORD TRACTOR INC
KUBOTA TRACTOR 3/3/98
982326
OWASSO MOWER CENTER
�
EMERGERCY MGMT OPERATIONS
------------------------------
98OO14 AT&T WIRELESS SERVICES PHONE USE—STAMPER 1O.65 '
--................... ........ .... ............
DEPARTMENT TOTAL ====> 1O.65 ~=
�
STREETS
------------------------------
269 . OO
980656
YALE UNIFORM RENTAL
UNIFORM CLEAN/RENT
980999
SIGNALTEK INC
STREET LIGHT MAINT
9817O7
OWASSO TRAVEL
AIRFARE—WASHINGTON
981708
SOUTHWESTERN SECTION IMSA
TRAINING—WASHINGTON
981764
BO LAY MOBILECOM INC
RADIO REPAIR PARTS
981867
LARRY SPENCER CHEVROLET
PICKUP TRUCK-1/20/98
981872
BAILEY EQUIPMENT
REPAIR PARTS
981932
RAINBOW CONCRETE CO
CONCRETE
982057
APAC—OKLAHOMA, INC.
ASPHALT & ROCK
982323
EN(-.OW FORD TRACTOR INC
BRUSH HOG
982323
E % OW FORD TRACTOR INC
SPRAYER
982323
ENLOW FORD TRACTOR INC
KUBOTA TRACTOR 3/3/98
982326
OWASSO MOWER CENTER
REPAIR TRIMMER,MOWER,SAWS
982327
ESTES, INC
WEED CHEMICALS
982328
BAILEY EQUIPMENT
WEED TRIMMER
982387
USUABLE STEEL YARD
OIL TANK REPAIR—TRUCK
982391
ROD HUNT
TOP SOIL
982393
ROARK TRUE VALUE HARDWARE
MAINT/REPAIR SUPPLIES
982394
TULSA COUNTY BOCC
STREET SIGNS
982394
TULSA COUNTY BOCC
STREET SIGNS
982433
RELIABLE TIRE AND AUTO
TAIL PI PE.'
982460
TREASURER PETTY CASH
MAINT SUPPLIES
982465
CROW BURLINGAME
VEHICLE LIGHT BARS
982467
TULSA FARM EQUIPMENT CO
LINING
982469
WAL— III( RT
UNIFORM JEANS—ROGERS
982473
CROW BURLINGAME
REPAIR SUPPLIES
982483
YOUNG'S TIRE SERVICE
TIRE REPAIRS
982484
WAL—MART
SUPPLIES
9S2486
TULSA FORD NEW HOLLAND, I
BACK HOE TEETH
w
Illw
269 . OO
7O5.00
131 .00
`
I'll 25.00
�
16.55
17,O36.13
,
35.59
67.50
�
323.68
1,5O0.O0
5,612, 00
�
15,142.O6
88.53
�
783.51
919.00
�
25.00
�
50.. 00
89.O2
wr
16.00
".,:.'4 00
�
38.00
*~
29. 54
168.87
�
39.16
89.O4
�
11.31
w
7O.00
48.38
wn
87.18
~
�
�
CITY OF OWASSO
GENERAL FUND
~~ 5/O1/98 8:24:39 A/P CLAIMS REPORT
U� PO # VENDOR DESC RIPTION
N�__________ ............. .... ........ _ ...... .... ... .............................. .........................
98249O
98249O
982491
982491
982491
982491
982493
J B STIGALL
J B STIGALL
BRUSHHOG SERVICES
BRUSHHOG SERVICES
BRUSHHOG SERVICES
BRUSHHOG SERVICES
HANES SHOE & ARCH SHOF
DEPARTMENT TOTAL ====)
COMMUNITY CENTER
------------------------------
NOW
MAIN ST EASEMENTS
MOW
ATOR EASEMENT
MOW
EL RIO EASEMENT
NOW
3 LAKES EASEMENT
MOW
EXPY RIGHT-OF-WAY
MOW
3 LAKES DRAINAGE
SAFETY BOOTS-ROGERS
APAPVR PAGE:
AMOUNT
---- -------------
98O191 AT&T WIRELESS SERVICES PHONE USE-SR VAN
w� 982O76 SIGNS TODAY SIGN LETTERS
982461 SUBURBAN OFFICE SUPPLY PRINTER CARTRIDGES
982495 FIZZ-O WATER WATER FOUNTAIN SUPPLIES
982496 W W GRAINGER INC REPAIR SUPPLIES
DEPARTMENT TOTAL ====>
PARK MAINTENANCE
_ ------------------------------
w
w
98OO85
YALE UNIFORM RENTAL
UNIFORM CLEAN/RENT
981738
AT&T WIRELESS SERVICES
PHONE USE-WARREN
981987
MILLER COMPANY BUILDERS
RE-ROOF GAZEBO
9824O2
MILL CREEK LUMBER & SUPPL
REPAIR SUPPLIES
982403
TUCKER JANITORIAL
CLEANING SUPPLIES
982404
AARON FENCE CO
FENCE REPAIR SUPPLIES
9824 21
USUABLE (:STEEL YARD
REPAIR SUPPLIES
98242 2
WOREYS GREENHOUSE
L
TREE FOR CITY HALL
982455
YALE UNIFORM RENTAL
UNIFORM SHIRTS
982456
J B STIGALL
MOW ATOR PARK
982456
J B STIGALL
MOW RAM PARK
982458
HUGHES LUMBER CO
REPAIR SUPPLIES
982513
TOWN & COUNTRY LANDSCAPIN
MOW RAYOLA
982514
BAILEY EQUIPMENT
WEED EATER PARTS
982515 BRUSHHOG SERVICES MOW ELM CREEK
ECONOMIC DEVELOPMENT
------------------------------
COMPUTER EQUIPMENT
55.00
28.O0
3O.
0O
:XO0.00
1,65O.O0
400 00
100.1 00
1,453.O�
13.35
238.O0
55.90
7O.21
67.85
13O.86
-------------
576.17
49.60
43.O5
4.,600.,00
38.17
247.3O
4OO.85
55.00
200. 00
163.00
75.00
47.O0
17.37
233.00
37.46
200. 00
CITY OF OWASSO
GENERAL FUND
5/01/98 8:24:39 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
980191
AT&T WIRELESS SERVICES
PHONE USE-TOBIAS
72.15
982424
OFFICE DEPOT CARD PLAN
OFFICE SUPPLIES
108.23
982460
TREASURER PETTY CASH
NOEDA MEETING
107.49
DEPARTMENT TOTAL ====>
-------------
582.87
FUND TOTAL ====>
-------------
65,836.44
CITY OF OWASSO
WORKERS' COMP SELF-INS F1 AN
m� 5/01/98 8:24:39 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
-_---- ............ -_--__---_-_-_----------- -------_-------_--_--_-_- ----_--------
GENERAL GOVERNMENT
� N�................ .................................... ........................ ............................................
�
�
N�
981465
982337
UNITED SAFETY & CLAIMS
GILCREASE MEDICAL
IN MONTHLY SERV FEE 1O/7/97
S01197
982500
TOM A MARBERRY MD
BO2O38
DEPARTMENT TOTAL
N� FUND TOTAL ===~>
933.75
4`10. 00
51.66
-------------
1.435.41
...............................................
1,435.41
5/01/98 8:24:39 PVR PAGE:
PO # w-
................................ ........ ------ '------------
AMBULANCE
980038
JEFF[RY JA|
250.00
980151
DON TAYLOR
49.50
980153
RANDALL �;
49.50
980154
RON STUCKEY
49.50
980157
CARL 80kZ—
49.50
980158
CHRTV T- `'
49.50
981109
JEFF CAsN/;
49.50
982321
PACE PRODW.�
76.00
982401
GALL'S 1�T
25.98
982429
ALKO ENTERS'�
84.00
DEPARTME}`.
-------------
732.98
FUND TOT�L
-------------
732.98
^
FUND TOTAL ====>
-------------
6,686.35
CITY OF
OWASSO
CITY
GARAGE
�
5/01/98
8:24:39 A/P
CLAIMS REPORT
A PIP) PVR PAGE:
PO #
VENDOR
DESCRIPTION
AMOUNT
~~....
............... ........... ... ....
.............. ... .... .... ... ... .... .... ........ .... ---- .... - .... .... .... --
-_--_--------------------
-------------
�
^
CITY GARAGE
-------------------------------------
`
98OO9O
YALE UNIFORM RENTAL
UNIFORM CLEAN/RENT
60., SO
98O957
JERRY WOODS WELDING
WELDING REPAIR
575.00
,
982258
OWASSO TIRE BARN
REPAIR PARTS
66.95
982433
RELIABLE TIRE AND AUTO
TOWING VEHICLE
35.41
N�
982435
MILEAGE MASTERS
TIRE FOR LODAL
272.91
w�
982436
LENOX WRECKER SERVICE
VEHICLE TOWING
113.95
982437
IDEA, INC.
SEAT COVERS
42.96
982442
ALSUMA TRUCK REPAIR INC
REPAIR PARTS
289.64
��
982443
ALLIED TOWING
VEHICLE TOWING
136.5O
982450
CROW BURLINGAME
REPAIR PARTS
227.23
982451
YOUNG'S TIRE SERVICE
FLAT REPAIR
MASTERTECH SCANNER
70.00
4,795.00
@.
982512
VETRONIX
_____ ...........
�
DEPARTMENT TOTAL ====>
6,686.35
^
FUND TOTAL ====>
-------------
6,686.35
CITY OF OWASSO
CAPITAL IMPROVEMENTS
5/01/98 8:24:39 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
STREETS
---------------
982298 CH2M HILL, INC
DEPARTMENT TOTAL
DRAINAGE
ENGINEERING SVS 2/3/98
981860 RAINBOW CONCRETE CO CONCRETE-DRAINAGE
981863 M C CONSTRUCTION CONCRETE WORK
981864 VERDIGRIS VALLEY SOD FARM SOD
982391 ROD HUNT TOP SOIL
DEPARTMENT TOTAL
FUMD TOTAL
12,069.00
.... ............ ....................... .... .... ....
12,069.00
1,076.25
1,6O7.18
2,340.00
300.00
5,323.43
-------------
17,392.43
C1
CITY OF OWASSO
Economic Development 0.00 12800.66
General Fund Total $11753.16 $1391754.62
Garage Fund
...................
Grage $154;50 ....... X2,825 80
Garage Fund Total $154.50 $2,825.80
1 APPROVED: 05 /05/98
1
1
1
Mayor
Council Member
Council Member
PAYROLL PAYMENT REPORT
'
PAY PERIOD ENDING DATE
04/25/98
'
Department
Overtime Expenses
Total Expenses
General Fund
Managerial ...... .... ....:.....
`:
.
:............ :
,..
881$ , 40.
Finance
0.00
72599.73
Coxumun+ lvelopment
-9 02
7,6 9 76
'Municipal
Court
0.00
2,027.23
EnguYeerrtg .:.::
0 <tlp.......
4,702.07.
Support Services
120.0 * 0
37494.36
Polce ... r
7513
45,080.76
Central Dispatch
131.52
4,979.48
'
Animal Control
0;00
1,666.78
Fire
719.53
361834.61
Streel
185.96
0.00
9,599.95
22875.75
Communi -Senior Center
Economic Development 0.00 12800.66
General Fund Total $11753.16 $1391754.62
Garage Fund
...................
Grage $154;50 ....... X2,825 80
Garage Fund Total $154.50 $2,825.80
1 APPROVED: 05 /05/98
1
1
1
Mayor
Council Member
Council Member
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: PHIL LUTZ, P.E.
ENGINEERING PROJECT MANAGER
SUBJECT: ACCEPTANCE OF OFF -SITE WATER AND SANITARY SEWER
LAKESHORE GREENS
DATE: April 27, 1998
BACKGROUND:
The facility is located one -eighth mile north of the 86th Street North and 97th East Avenue
intersection (see attached location map). The utilities consist of 917 LF of 8" sanitary sewer line
and 1,695 LF of 12" water line. Oklahoma Department of Environmental Quality construction
permits No. WL000072970265 for water and No. SL000072970266 for the sanitary sewer have
been issued. The off -site water connects to the Southern Links off -site water installed along the
south side of 86th Street North. The Southern Links portion was installed under a previous
ODEQ permit (see attached) and was tested together with the Lakeshore Greens line.
Designs for the Lakeshore Greens off -site utilities were reviewed and construction inspected by
Public Works personnel.
FINAL INSPECTION:
A final inspection was held by Public Works representatives with the contractor on September
5, 1997 and punch lists of items needed to bring the facilities to City standards were provided
to the contractor on that date. All items were completed.
A one -year maintenance bond for the water and sewer systems has been provided (see attached).
The water portion of the bond covers both the Lakeshore Greens and Southern Links off -site
portions. The bond will become effective upon acceptance of the utilities by the City. A delay
in receipt of the maintenance bond (September 1997 to April 1998) resulted in a delay in
recommending acceptance. The delay was due to resolution of a change order on the Southern
Links line which affected the final construction contract amount.
' RECOMMENDATION:
Staff recommends acceptance of the off -site water and sanitary sewer systems for Lakeshore
Greens and that portion which comprises the Southern Links off -site water line.
ATTACHMENTS:
1. Location Map
' 2. ODEQ Permits
3. Maintenance Bond
C�
0
FAR HWAYS
18TH
0
�
9j SS
N
17 TH ST
LAKE SHORE
L
16TH
GREENS
OFF SITE OUT
UTILITIES
S 6TH ST_
11TH
SOUTHERN LINKS o
85TH
OFF -SITE WATER p
Q
210TH
On n�M�n�ns
v t!-l1 Lr� 11V
g 9TH m
Q Q 8TH
l6bc
7TH
OUT
7TH
0
I
z
w
w
3
1
w
Y
a
J
z
J
w
J
LOCATION MAP
ul
LAKE SHORE GREENS
a
a
ui
CITY OF OWASSO, OKLAHOMA
m
PUBLIC WORKS DEPARMENT
i
a
ENGINEERING DIVISION
°"V_ 9/97
I MARK S. COLEMAN
Executive Director
X.
F4 FRANK KEATING
�> Governor
State of Ohlahoma
DEPARTMENT OF ENVIRONMENTAL QUALITY
Permit No. SL000072970266
SEWER LINES
S -21310
PERMIT TO CONSTRUCT
April 4. 1997
Pursuant to O.S. 27A 2 -6 -401, the City of Owasso is hereby granted this permit to construct 917
L.F. of eight (8) inch PVC sewer line and appurtenances to serve the Lakeshore Greens, located
in part of the SW -1/4 of Section 19, T -21 -N, R -14 -E, I.M., Owasso, Tulsa County, Oklahoma, in
accordance with the plans and specifications approved on April 4, 1997.
By acceptance of this permit, the permittee agrees to operate and maintain the facilities in
accordance with Discharge - OPDES (NPDES) rules OAC 252:605 and to comply with the state
certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted
thereunder regarding the requirements for certified operators.
This permit is issued subject to the following provisions and conditions.
1) That the recipient of the permit is responsible that the project receive supervision and
' inspection by competent and qualified personnel.
2) That construction of all phases of the project will be started within one year of the date of
' approval or the phases not under construction will be resubmitted for approval as a new
project.
I 3) That no significant information necessary for a proper evaluation of the project has been
omitted or no invalid information has been presented in applying for the permit.
4) That wherever water and sewer lines are constructed with spacing of 10 feet or less,
sanitary protection will be provided in accordance with OAC 252:655- 9 -1(h) of the
Standards for Water Pollution Control Construction Standards.
5) That tests will be conducted as necessary to insure that the construction of the sewer lines
will prevent excessive infiltration and that the leakage will not exceed 200 gallons per inch
of pipe diameter per mile per day.
1
loo,' \orthea;t Tenth Street. Oklah,,ma City. Oklahoma 7:1,117-1212
0 recycled pap-
M. -
MARK S. COLEMAN 4 ` FRANK KEATING
Executive Director eO Governor
State of Oklahoma
DEPARTMENT OF ENVIRONMENTAL QUALITY
Permit No. SL000072970266
SEWER LINES '
'PERMIT TO CONSTRUCT S -21310
6) That the Oklahoma Department of Environmental Quality shall be kept informed of
occurrences which may affect the eventual performance of the works or that will unduly
delay the progress of the project.
7) That the permittee will take steps to assure that the connection of house services to the
sewers is done in such a manner that the functioning of the sewers will not be impaired and
that earth and ground water will be excluded from the sewers when the connection is
completed.
8) That any deviations from approved plans or specifications affecting capacity, flow or
operation of units must be approved by the Department before any such deviations are
made in the construction of this project.
9) That the recipient of the permit is responsible for the continued operation and maintenance r
of these facilities in accordance with rules and regulations adopted by the Environmental
Quality Board, and that this department will be notified in writing of any sale or transfer of
ownership of these facilities.
10) The issuance of this permit does not relieve the responsible parties of any obligations or
liabilities which the permittee may be under pursuant to prior enforcement action taken by
the Department.
11) That any notations or changes recorded on the official set of plans and specifications in the
Oklahoma Department of Environmental Quality files shall be part of the plans as approved.
Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will
constitute acceptance of the permit and all conditions or provisions.
H.J. Thung, P.E., Oief Environmental Engineer
Water Quality Division
2
100t)\nrtheaatT,-nth Jtn-et.Oklahumal'ity.Oklahumn 3117- 1212
a.
r�
`0 recycled p.pe,,
MARK S. COLEMAN
Executive Director
FRANK KEATING
Governor
State of Oklahoma
DEPARTMENT OF ENVIRONMENTAL QUALITY
Permit No. WL000072970265
WATER LINES
PWSID No. 3007218
PERMIT TO CONSTRUCT
April 4, 1997
Pursuant ti O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this permit to construct 1,695
L.F. of eight JO) inch PVC water lines and appurtenances to serve the Lakeshore Greens, located in part
of SW -1/4 of Section 19, T -21 -N, R -14 -E, I.M., Owasso, Tulsa County, Oklahoma, in accordance with
the plans approved on April 4, 1997.
By acceptance of this permit, the permittee agrees to operate and maintain the facility in accordance
with the Public Water Supply Operation rules (OAC 252:630) and to comply with the State Certification
laws, Title 59, Section 1101 -11 16 O.S. and the rules and regulations adopted thereunder regarding
the requirements for certified operators.
This permit is issued subject to the following provisions and conditions.
11 That the recipient of the permit is responsible that the project receives supervision and
inspection by competent and qualified personnel.
2) That construction of all phases of the project will be started within one year of the date of
approval or the phases not under construction will be resubmitted for approval as a new
project.
3) That no significant information necessary for a proper evaluation of the project has been
omitted or no invalid information has been presented in applying for the permit.
' 4) That the Oklahoma Department of Environmental Quality shall be kept informed on occurrences
which may affect the eventual performance of the works or that will unduly delay the progress
of the project.
' 5) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary
protection will be provided in accordance with Public Water Supply Construction Standards
(OAC 252: 625- 17 -4).
1 6) That before placing this facility into service, at least two samples of the water, taken on different days,
shall be tested for bacteria to show that it is safe for drinking purposes.
7) That any deviations from approved plans or specifications affecting capacity, flow or operation of units
must be approved by the Department before any such deviations are made in the construction of this
' project.
1000Vurtheast Tenth Str eet.Okiahonta City.Oklahum❑ ;3LL7 -1212 �tt� recycled paper
MARK S. COLEMAN
Executive Director
fly �:�`r� �:. •��
-
,� J
FRANK KEATING I
Governor
State of Oklahoma I
DEPARTMENT OF E.LWIRONMENTAL QUALITY
Permit No. WL000072970265
WATER LINES
PWSID No. 3007218
PERMIT TO CONSTRUCT
8) That the recipient of the permit is responsible for the continued operation and maintenance of these
facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and
that this department will be notified in writing of any sale or transfer of ownership of these facilities.
9) The issuance of this permit does not relieve the responsible parties of any obligations or
liabilities which the permittee may be under pursuant to prior enforcement action taken by
the Department.
10) That water lines shall be located at least fifteen (15) feet from all parts of septic tanks and absorption
fields, or other sewage treatment and disposal systems.
11) That whenever plastic pipe is approved and used for potable water, it shall bear the seal of the
National Sanitation Foundation and meet the appropriate commercial standards.
12) That there shall be no cross - connection made between this public water system and any private water
system or other source of possible contamination.
13) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Public
Water Supply Construction Standards (OAC 252:625 - 17-4), respectively, the sewer shall be designed
and constructed equal to water pipe, and shall be pressure tested to the highest pressure obtainable
under the most severe head conditions of the collection system prior to backfilling in accordance with
Water Pollution Control Construction Standard (OAC 252:655 -9 -1 (h)).
'
14) That any notations or changes recorded on the official set of plans and specifications in the Oklahoma
Department of Environmental Quality files shall be part of the plans as approved.
'
Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute
acceptance of the permit and all conditions and provisions.
'
H.J. Thung, P.EV Chief Enviror tnental Engineer
Water Quality Division
I �
2
. ;nU Nortn,—L 7-n :..n St,-t, Uklun, ma Cilc. Oklahoma 3117 -1213 ti recycled �a�
„ MARK S. COLEMAN
Executive Director
FRANK KEATING
Governor
State of Oklahoma
DEPARTMENT OF ENVIRONMENTAL QUALITY
Permit No. WL000072950351
WATER LINES
PWSID No. 3007218
op PERMIT TO CONSTRUCT
June 12, 1995
Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this permit to construct
5,797 Lf. of six (6) inch, 1,400 Lf. of eight (8) inch, 2,421 Lf. of twelve (12) inch water line,
and appurtenances to serve Southern Links Addition, located in the W/2 of Section 30, T -21-
N, R -14 -E, I.M., City of Owasso, Tulsa County, Oklahoma, in accordance with the plans
approved on June 12, 1995.
By acceptance of this permit, the permittee agrees to operate and maintain the facility in
accordance with the Public Water Supply Operation rules (OAC 252:630) and to comply with
, the State Certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations
adopted thereunder regarding the requirements for certified operators.
loo0 Northeast Tenth Street, Oklahoma City. Oklahoma 1-3117-1212 C%J recycled paper
This permit
is issued subject to the following provisions and conditions.
'
and
11
That the recipient of the permit is responsible that the project receives supervision
inspection by competent and qualified personnel.
of the date
2)
That construction of all phases of the project will be started within one year
of approval or the phases not under construction will be resubmitted for approval as a
new project.
3)
That no significant information necessary for a proper evaluation of the project has
been omitted or no invalid information has been presented in applying for the permit.
4)
That the State Department of Environmental Quality shall be kept informed on
occurrences which may affect the eventual performance of the works or that will
'
unduly delay the progress of the project.
5)
That wherever water and sewer lines are constructed with spacing of 10 feet or less,
sanitary protection will be provided in accordance with Public Water Supply
Construction Standards (OAC 252: 625- 17 -4).
loo0 Northeast Tenth Street, Oklahoma City. Oklahoma 1-3117-1212 C%J recycled paper
MARK S. COLEMAN :' / FRANK KEATING
Executive Director ;BO;' Governor
State of Oklahoma
DEPARTMENT OF ENVIRONMENTAL QUALITY
Permit No. WL000072950351
WATER LINES
PWSID No. 3007218
PERMIT TO CONSTRUCT
6) That before placing this facility into service, at least two samples of the water, taken on
different days, shall be tested for bacteria to show that it is safe for drinking purposes.
7) That any deviations from approved plans or specifications affecting capacity, flow or
operation of units must be approved by the Executive Director before any such deviations
are made in the construction of this project.
8) That the recipient of the permit is responsible for the continued operation and maintenance
of these facilities in accordance with rules and regulations adopted by the Environmental
Quality Board, and that this department will be notified in writing of any sale or transfer of
ownership of these facilities.
9) That any notations or changes recorded on the official set of plans and specifications in the
State Department of Environmental Quality files shall be part of the plans as approved.
Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will
constitute acceptance of the permit and all conditions and provisions.
e McBryde, ¢.E., Engineering Chief
,Waterguajity Division
Mark S. Coleman, Executive Director
Department of Environmental Quality
1000 Northeast Tenth Street, Oklahoma City. Oklahoma 7311' -1211
Gk"
recycled pa
F t uy. Jzrr M. jun"Ou", L04—
/A\ Mid-Continent Group
!M[l0- CWMNENT CASUALTY* MID- C0fMNE=HT INSURMC& OKLAHQMA SURETY
RIDER
TO BE.ATTACHED TO AND FORM! PART OF BOND NO. 79332
issued by MID- CO"NEN`!" CASUALTY COMPANY of Tulsa, Oklahoma.
In favor of: City of Owasso, OK
On behalf of Pioneer Service Company
Dated: TMlay 15, 1997
In consideration of the premium charged for the attached bond, it is hereby
agreed that the Bond is amended as fallows:
?iTount is increased tc $lC6 , 305 and includes oft -site wa =er for the
Southern Tr1nks SLl} 1'v�S1Qri
The attached frond shall be subject to all its agreements, limitations and
conditions except herein expressly modified.
This rider shall become effective as of noon April 27„ 1998
e
Signed, sealed and dated April 27, 1998.
' MID - CONTINENT CASUALTY COMPANY -
By Je o imey-in-Facdt
FILE COPY
1 P. O. Eox 1409 TULSA. OKLAKOMA 74101.1409 915 -87' -7221 FAX: 918 - 588 -12%
ben[ uy.
oarr n. ajwni4aui4' llVl.. a I o UU.,
a Wt I , •• �.
, ry .........1 ✓rrswn •• • �•••�, a+yc vl a�
MID - CONTINENT
CASUALTY
COMPANY
MID CDNTINEWT
C
C
KNDW ALL MEN BY THESE= PFiESENTS:
Box 1409
TULSA, OKLAHOMA 74101
ea,vD ND.
79332
DEFECT BOND
THAT WE, P..or_eer crrpary
as Principal.
and MID-CONTINENT CASUALTY COMPANY, an Oklahoma corporation, having its principal place of business in the City of Tulsa and State of Oklahoma,
as Surety, are held and firmly bound unto C.1 i�r n-F O -a ggn, OK
— as Obligee,
Dollars (S
in the penal. sum C-11 Ninety TWo I`housand, Eightiunclred thirty nine-- Dollars 839.00
),
lawful money of the united States of America, fcr the payment of which, well and truly to be made, we oind ourselves, our heirs, executor;, administrators,
successors and assigns, jointly and severally, firmly by these presents.
WHEREAS the said Principal has constructed certain improvements described as follows:
Lakz- -sire ter ns Offsite Water & Offsite Sanitary Sewer
Which said improvements have been constructed to conform with spimfications prepared by
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that. if the said Principal shall maintain said improvemerts for a
period of one (1) year(s) against any failure due to defective workmanship or materials, said One t2) year(s)
period to begin with the date of completion and acceptance of such completed improvements described above, then this obligation shall be null and void,
otherwise to remain in full force and effect, subiect however to the following express provision:
The Obligee, by and through is proper representative, shall give the Principal and the Surety written notice of all repairs required to lulflp the terms
of this maintenance guarantee, and the said Principal and Surety shall, after receipt of any such notice, he allowed a reasonable period of time in which
to make any such repairs.
SIGNED, sealed aril dated this 15th day of LY 199
Pioneer Service Ccrrp.1r_y
Principal
MID-CONTINENT CASUALTY COMPANY
By /
��_"_ LjO Cn At orney in Tact
�7
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: TIMOTHY ROONEY
COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: ORDINANCE NO. 579
DATE: May 1, 1998
BACKGROUND:
At the April 21, 1998 meeting, the Owasso City Council approved a request to rezone property
located within the Southwest Quarter (SW /4) of the Southeast Quarter (SE /4) of Section 30,
Township 21 North, Range 14 East. The subject property is located north of 704 N. Carlsbad.
Attached is a copy of Ordinance No. 579 which formally adopts the City Council's action of
April 21, 1998, thus rezoning the subject property from AG (Agriculture) to RS -3 (Residential
Single - Family High Density).
RECOMMENDATION:
Staff recommends Council approval of Ordinance No. 579.
ATTACHMENTS:
1. Ordinance No. 579
2. Subject Map
CITY OF OWASSO
ORDINANCE NO. 579
AN ORDINANCE APPROVING ZONING APPLICATION NUMBER
OZ -98 -08 CHANGING THE ZONING OF PROPERTY LOCATED WITHIN
THE SOUTHEAST QUARTER (SE /4) OF THE NORTHWEST (NW /4) OF
SECTION 30, TOWNSHIP 21 NORTH, RANGE 14 EAST, TULSA
COUNTY, OKLAHOMA, FROM AG (AGRICULTURE) TO RS -3
(RESIDENTIAL SINGLE - FAMILY HIGH DENSITY, AND REPEALING
ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT
HEREWITH.
WHEREAS, public hearings have been held regarding the request for rezoning of the
property herein described, and,
WHEREAS, the Owasso City Council has considered the recommendation of the
Owasso Planning Commission and all statements for and against the requested rezoning of
application OZ- 98 -08.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA, THAT
Section 1. The zoning classification of the following described property, to
wit:
BEGINNING AT A POINT 985 FEET NORTH AND 422.6 FEET WEST OF THE
SOUTHEAST CORNER OF THE SOUTHEAST QUARTER OF THE
NORTHWEST QUARTER OF SECTION 30, TOWNSHIP 21 NORTH, RANGE 14
EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY,
OKLAHOMA, THENCE WEST 169.14 FEET, THENCE NORTH 150 FEET,
THENCE EAST 169.14 FEET, THENCE SOUTH 150 FEET TO THE POINT OF
BEGINNING, HALE ADDITION TO OWASSO, OKLAHOMA,
be, and the same is hereby rezoned from AG (Agriculture) to RS -3 (Residential Single -
Family High Density).
Section 2. That all ordinances or parts of ordinances in conflict herewith
be, and the same, are hereby expressly repealed.
PASSED AND APPROVED this 5th day of May, 1998.
City of Owasso, Oklahoma
Mary Lou Barnhouse, Mayor
ATTEST:
Marcia Boutwell, City Clerk .�
APPROVED AS TO FORM: '
Ronald D. Cates, City Attorney '
E
' MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
■ CITY OF OWASSO
FROM: MARK STEVENS
CIVIL DEFENSE DIRECTOR
SUBJECT: REQUEST TO AWARD BID FOR ONE GENERAL ALARM
TYPE WARNING SIREN
DATE: April 28, 1998
BACKGROUND:
The City of Owasso currently maintains seventeen storm warning sirens. The Thunderbolt siren
located at 8400 Owasso Expressway (next to Quik Lube) is no longer functioning and parts are
not available for its repair. A bid packet was prepared for the purchase of a new siren, and a
notice was placed in the newspaper on April 2, 1998 as required by law.
Sealed bids were opened on April 23, 1998, with the following bid being received:
COMPANY TOTAL BID FOR SIREN & INSTALLATION
Goddard Enterprises $6500.00
FUNDING:
Funding for this item is included in the FY 1997 -98 Civil Defense Capital Outlay Budget.
RECOMMENDATION:
tStaff recommends that the City Council award a bid for one general alarm type warning siren
and installation to Goddard Enterprises, Guthrie, OK in the amount of $6500.
ATTACHMENTS:
' 1. Specifications
2. Bid Proposal - Submittal Page
SPECIFICATIONS
The following are specifications for the General Alarm Type Warning Siren. Specifications shall
be construed as minimum. All items required to provide a complete system shall be included.
GENERAL REQUIREMENTS:
1. SIREN - The Siren shall be of the general alarm type, omnidirectional, having a rating of
115 DBC at 100 feet. Twelve aluminum re- entrant horns with exponential flare rates
arranged around a hexagonally- shaped enclosure control and optimize sound dispersion.
Power requirement for the siren unit is 120 vac, single phase, with a maximum current
draw of 10 amperes. Dual tone, six signals plus public address.
2. CONTROLS - To be 120 vac single phase and capable of operating the above siren. The
top cabinet is a NEMA4 enclosure and should contain the amplifiers and controls necessary
for siren operation. The lower enclosure is NEMA 3R vented and contains two (2) heavy
duty batteries to provide power to the sire.
3. RECEIVER DECODER - This should operate on dual tone sequential or DTMF radio
signals. It shall include an AR or AF timer and a mechanical counter included in a
weatherproof cabinet. The timer- decoder shall be radio activated, consisting of a
completely solid state VHF 150 -174 MHZ receiver with the following minimum
specifications:
Sensitivity: .5 microvolts for 20 db quiting or better
.35 microvolts for usable signal (lz db sined) or better
Selectivity: -60 db plus or minus 30 khz
Stability: .0025 % from -30 degrees C to +60 degrees C
The receiver shall be equipped with an internal speaker for monitoring of
transmitted tone at site.
The timer - decoder shall be activated by a series of dual tones sequentially operated in a
selected range of 300 to 3000 Hz with a band width of not greater than plus or minus 2 %
compatible with existing equipment. The antenna for the receiver shall be supplied and
mounted on top of weatherproof cabinet.
The timer - decoder radio receiver shall be crystal controlled on 155.865 MHZ with the
following tones for remote operation:
(T -1) 2769 CPS
(T -2) 90 CPS
(T -3) 1237 CPS
(T -4) 1477 CPS
(T -5) 1764 CPS
1
4. POLE MOUNTINGS - All cabinets to be installed with bottom of lower cabinet not less
than eight (8) feet nor more than ten (10) feet from the ground. Provide and install all
necessary conduit, fuses and other related equipment and wire power from control to siren.
' 5. PERMITS - A local, City of Owasso, electrical permit shall be required (no fee). This
shall be for coordination of the required electrical inspections.
6. INSTALLATION - Bid complete installation of all above items.
7. WARRANTY - A standard manufacturer's or dealer's warranty shall be supplied, covering
the replacement of all defective parts, including labor. All warranty work shall be
accomplished with the device on site. Response to warranty calls shall be within 72 hours
of notice.
8. BROCHURES - All bids shall specify the model number of each piece of equipment of the
manufacturer that the bidder submits for the bid. Brochures on each piece of equipment
' shall accompany all submitted bids so it may be determined the exact piece of equipment
which has been bid.
' 9. DOCUMENTS - A full set of record documents, including operational wiring diagrams and
equipment lists shall be furnished to the Civil Defense Department upon completion of the
' system and prior to payment being made.
10. ACCEPTANCE TEST - An acceptance test shall be conducted between the contractor and
' the City of Owasso on all equipment before the system shall be accepted. The test date
shall be at the City's convenience, and all discrepancies noted during the acceptance test
shall be remedied at the contractor's expense, prior to payment being made.
' 11. PAYMENT - As with all municipalities in Oklahoma, payment must be approved and
signed on a claims list by the proper City authority. Payment shall be made only after a
' complete and acceptable unit is provided, in accordance with these specifications, and upon
submission of an invoice. The Owasso City Council meets regularly on the first and third
Tuesday of every month.
12. BID - The City of Owasso expressly reserves the right to reject any or all bids and to waive
any or all technicalities, informalities, or other minor deviations from the bid document.
' Envelopes containing bids must be marked to identify the item being bid.
1
ADDENDUM NO. 1
ONE GENERAL ALARM TYPE
WARNING SIREN
CITY OF OWASSO, OKLAHOMA
April 15, 1997
This addendum is issued to clarify and /or revise the following items for prospective bidders.
Item No. 1
Under GENERAL REQUIREMENTS, delete items 1 (Siren), 2 (Controls) and 3 (Receiver-
Decoder), and add the following new items 1, 2 & 3:
1. POWER REQUIREMENTS
A. Motor - Model 2T22B .......... 240VAC,single phase,60Hz only, 48A
B. Solenoids (2) ............. 240VAC,1 phase, 60Hz,O. 5A. each (seated)
2. PHYSICAL
A. Diameter (all models) .......................... 52" (122 cm)
B. Height (Approx) - Model 2T22B .................. 102" (259 cm)
C. Shipping Weight - Model 2T22B ................. 689 lb. (312.5kg)
3. MISCELLANEOUS
A. Sound Output ....................
B. Frequency
High .....................
Low...................
C. Motor
.. 115dBC at 100 ft (30.5m)
............... 720Hz
............... 600Hz
Type ....................... 3 ph. Ball Bearing Induction
................... Dual voltage 208- 240/480VAC or
................. 1 phase Repulsion Induction,240VAC
Power ...... ............................... 7.5HP
D. Control Cabinet
Dimensions (HWD) ...... 18" x 24" x 8 "(45.4cm x 61cm x 20.3cm)
Weight .. ............................... 75 lb (34kg)
Enclosure ................... General Purpose, Weatherproof
This Addendum is part of the Contract Documents and Bid Specification for this project. Pleas.
acknowledge receipt of the Addendum on the attached sheet and include it with your biid
documents.
CITY OF OWASSO
Marcia outwell, Contra t Administrator
Bidder acknowledges receipt of, and has examined copies of the following addenda:
Addendum Number Date
Addendum No. 1 April 15-1998
By SAS,
Name m
Signature
1iaio `P
T;t1P
OrC X30 /`�
BID PROPOSAL - SUBMITTAL PAGE
ONE (1) GENERAL ALARM TYPE WARNING SIREN
TOTAL BID PRICE FOR SIREN & INSTALLATION: $ �D
ANTICIPATED TIME FOR DELIVERY & INSTALLATION OF UNIT: DAYS
I hereby acknowledge that I have read the specifications and that I am legally bound by
the statements on the Bid Proposal --- Sdbfim1ttal Pages. J
IS
Address
Submit bid to: City Clerk
City of Owasso
PO Box 180
Owasso, OK 74055
BID OPENING: APRIL 23, 1998 (a2:00 P.M.
1 NON COLLUSION BID AFFIDAVIT
1 STATE OF 10.4�Z )
ss
1
j NT
OF
1 j , of lawful age, being first duly sworn, on
oath (s)he is the agent authorized by the bidder to submit the attached bid. Affiant
further states that the bidder has not been a part of any collusion among bidders in restraint of
' freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with
State, County, or City officials or employees as to quantity, quality, or price in prospective
contract, or any discussions between bidder and any State, County, or City official concerning
1 exchange of money or other thing of value for special consideration in the letting of a contract.
�1 n
a
1 Subscribed and sworn before me this 2 ( day of Oa�' , 1998.
1 NoVfy Public
My Commission Expires:
1
NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL
� F
I MEMORANDUM
I TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: REGENA GUTHRIE
' SUBJECT: GEORGE HALEY WORKER'S COMPENSATION
SETTLEMENT OFFER
1
DATE: APRIL 30, 1998
BACKGROUND:
'
George Hale began work with the City in April, 1986. On January 20, 1998, his application
Y
for disability retirement was approved by the Council and submitted to the Oklahoma Municipal
' Retirement Fund. Mr. Haley. has continued to pursue workers' compensation claims for both
his back injury and multiple myeloma.
' Various settlement offers have been received from Mr. Haley's attorney. However, today Mr.
Victor Seagle, the City's worker's compensation attorney, received a settlement offer from Mr.
' Haley which would settle both claims and release the City from future claims, for a total of
$ 20,000.
The offer includes a settlement for each of his two claims on a Form 100, signed with prejudice,
(releasing the City from future medical, rehabilitation, etc.) and a common law release from
both Mr. Haley and Mrs. Haley, (for any future claims as a result of the cancer) for a sum of
$ 10,000 for each claim, plus a $ 75 per claim filing fee and associated legal costs. This offer
releases the City of all future claims by Mr. and Mrs. Haley for his back injury and multiple
myeloma, and is a one time expenditure.
RECOMMENDATION:
Staff recommends the City accept the settlement offer and authorize payment of $ 20,000 for
both claims, plus associated filing and legal fees.
rr
i
APR -30 -1998 08:43
UNITED SAFETY & CLAIMS
F. I111chae! PleGranadan
Attorney at Law
1861 East I" Street
TuLsa. Oklahoma 741044610
(919) 747.4600
Agri 129, 1998
Feldman, Franden,
Woodard, Farris & Taylor
Attomeys at Law
1000 ParkCantra
525 South Main Street
Tulsa, OK 74103 -4515
ATTN: Victor R. Seigle, Via Fax to: 583 -1201
Attomey at Law
RE: George Lee Haley vs. City of Owasso
WC Court Nos.: 9s- ow 9Q and 97- 16237A
918 665 7310 P.02i02
Dear Mr. Seegle:
We will agree to settle both of the above claims under 85 O.S. Sec. 43, (Form
100) dismissal for your offer of payment of $20,400. You may cancel the deposition in
June and the medical exam with Dr. Farrar. Thank you for your consideration.
Sincerely,
/W 1t t
F. Michael McGranahan
FMMlaC
TOTAL P.02
I.
APP -30 -1998 13 :05 UNITED SAFETY 9 Cl_NI111S
9
UNITED SAFETY & CLAIMS, INC,
PO Boot 471647, Tulsa, Oklahoma 74147 -1647
Pt-� (918) 664 -8816
918 565 7310 P.01i01
' ATTENTION: Ms. Regena Guthrie DATE: 4 -30 -98
COMPANY: City of Owasso
' FAX TELEPHONE NUMBER: 272 -4999 NUMBER OF PAGES 1
RE: THE EMPLOYERS WORKERS' COMPENSATION ASSOCIATION
SUBJECT: Settlement - George L Haley WC Claims
FROM: Mollie Achterber
LOCAL NUMBER: (918) 664 -8816
' FAX NUMBER: (918) 665 -7310
DESCRIPTION: This is to clarify the terms of the settlement of two
' claims for George L. Haley. Mr. Haley will dismiss his claim for
injury to his back and the separate claim for multiple myeloma in
consideration of payment of $20,000.00 by the City of Owasso. This
twill be done with a Form 100 WITH PREJUDICE, which means he cannot
file a new claim against the City. There will be a common law release
1 signed by the claimant and his wife releasing the City of all
responsibility. This settlement will be accomplished as soon as the checks
I are available. ) ` �'
t/ i%� , ; �(..�� !.- C c-,G� - fit•.- L�--�r
NOTICE OF CONFIDENTIAL INFORMATION J
' The pages comprising this facsimile transmission contain confidential
information from the office of United Safety & Claims, Inc. This
information is intended solely for use by the individual entity named
' as recipient hereof. If you are not the intended recipient, be aware
that any disclosures, copying, distribution, or use of the contents of
this transmission is prohibited. If you received this transmission in
' error, please notify this office by telephone immediately so that we
may arrange to retrieve this transmission at no coat to you.
TOTAL P.01
MEMORANDUM
TO: RODNEY J. RAY
CITY MANAGER
FROM: REGENA GUTHRIE
SUBJECT: GEORGE HALEY WORKER'S COMPENSATION
SETTLEMENT OFFER
DATE: FEBRUARY 9, 1998
BACKGROUND:
George Haley began work with the City in April, 1986. On January 20, 1998, his application
for disability retirement was approved by the Council and submitted to the Oklahoma Municipal
Retirement Fund. At that time, as well as previous work sessions, it was noted that Mr. Haley
continued to pursue a workers' compensation claim.
On February 9, 1996, Mr. Haley fell from a ladder while making repairs to the inside of a
sludge holding basin. He was treated numerous times for this injury, (therapy, prescriptions,
medical treatments, diagnostic procedures, etc.) and was released to full duty on April 15, 1996,
by Dr. Armstrong. However, Mr. Haley continued to complain of pain and was treated and
diagnosed by several other physicians (Dr. Armstrong, Dr. Smith, Dr. Jay Johnson, Dr.
Fletcher, Dr. Eichert, and Dr. Don Hawkins). He was off work from April 2, 1997, until June
23, 1997, at which time he was released to light duty assignment in the Human Resources
Department.
Due to continued reports of pain, and obvious distress, Mr.Haley was sent to Varsha Sikka,
M. D., who specializes in Physical Medicine and Rehabilitation, Electromyography and Pain
Management, for additional testing (Sed rate, ANA and RA) to rule out arthritis. On July 10,
1997, Dr. Sikka reported that Mr. Haley's sed rate was 95, (normal is 0 to 20) and that other
factors were negative. She contacted his family physician Dr. Smith, discussed his sed rate and
Dr. Smith advised steroid, Prednisone, and indicated that he would be referring him to a
rheumatologist. Dr. Sikka's report further stated her impression was:
GEORGE HALEY SETTLEMENT OFFER
FEBRUARY 9, 1998
PAGE TWO
1. Polymalacia rheumatica
t 2. Degenerative joint disease
3. Neurofibromatosis, pre- existing, non -work related
4. The patient is referred back to his primary physician, otherwise,
' for steroids, since his sed rate is elevated for possible
polymalacia rheumatica and rule out rheumatoid arthritis. This is
mostly connective tissue disease. It is not work related.
' At that time, Mr. Haley was removed from workers' compensation benefits and placed on sick
leave with all charges forward being paid by his health insurance.
While awaiting his rheumatoid doctor appointment, on July 21 1997 George Haley entered
Tulsa Regional Medical Center due to a fall at his home. He was given an injection and sent
home. On August 2, 1997, Mr. Haley was again admitted to TRMC and on August 3, 1997,
Dr. Eichert performed a Lammectomy with resection of pedicles, facets, epidural tumor at L1,
' with a postoperative diagnosis:
Tumor of the L1 vertebral body, pedicles, facets, lamina, and
' transverse processes with epidural and superficial extension.
On August 7, 1997, Dr. Eichert performed an Instrumentation from T10 to L3 with spondylytic
fusion. The postoperative diagnosis:
Conus medullaris syndrome and multiple myeloma.
The City then received a Workers Compensation Court Form 3, notice of representation by F.
Michael McGranaham, signed by Mr. Haley on 10/3/97 as claim for compensation benefits.
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