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HomeMy WebLinkAbout1998.06.02_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: June 2, 1998 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, May 15, 1998. LOW", : r, :o AGENDA 1. Call to Order Mayor Bode 2. Invocation Pastor Alex Thornburg First Presbyterian Church 3. Flag Salute 4. Roll Call Owasso City Council ' June 2, 1998 Page 2 5. Reading of Mayor's Proclamation Mayor Bode ' Mayor Bode will present a proclamation to Coach Larry Turner and the Owasso Rams 1998 6A State Championship Baseball Team. 6. Special Presentation ' Chief Alexander Mayor Bode and City Council Chief Alexander, Mayor Bode and the City Council will make a special presentation to The Rev Michael Asher, who is moving from the community. Rev Asher has served as Police Chaplain for several years while pastoring the Owasso United Methodist Church. 7. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of May 19, 1998 Regular Meeting and May 26, 1998 Special Meeting. Attachment #7 -A B. Approval of Claims. Attachment #7 -B ' Owasso City Council June 2, 1998 ' Page 3 C. Action Relating to Acceptance of a Grant from the U.S. Department of Justice Providing Funds for the Employment of Two Additional Police Officers and Requiring ' a Local Match of 25 %. Attachment #7 -C ' The staff recommends Council approval of the final plat for ROC Owasso, located on the southeast corner of E 86th St N and N 129th East Ave, containing eight commercial lots on 25.568 acres, more or less. 1 The staff recommends Council acceptance of a $150,000 grant award authorized by the "Cops Fast" program and that the Mayor be authorized to execute the documents ' necessary to implement the award of the grant. D. Action Relating to an Oklahoma Lease Addendum for E -911 Equipment from Southwestern Bell Financial Services Attachment #7 -D The staff recommends City Council approval and authorization for the Mayor to ' execute an addendum to the lease purchase agreement approved on April 7, 1998, such addendum not included with the original documents. ' Amending Legal E. Action Relating to Ordinance #564 Amended, an Ordinance a Description Contained in Ordinance #564. tAttachment #7 -E The staff recommends Council approval of Ordinance #564 Amended, correcting a ' legal description contained in a previously approved ordinance (Ordinance #564). F. Action Relating to City Council Approval of a Final Plat for ROC Owasso, an Addition ' - to the City of Owasso, Tulsa County State of Oklahoma. Attachment #7 -F ' The staff recommends Council approval of the final plat for ROC Owasso, located on the southeast corner of E 86th St N and N 129th East Ave, containing eight commercial lots on 25.568 acres, more or less. 1 Owasso City Council June 2, 1998 Page 4 8. Consideration and Appropriate Action Relating to bids received for Police Uniform Cleaning Services. Chief Alexander Attachment #8 Bids have been received and opened for police uniform cleaning, and the staff will ' recommend that all bids be rejected, based on prices and quality of service; and request authorization to rebid. 9. Consideration and Appropriate Action Relating to the Award of a Bid for 76th and 86th Streets North Striping and Crack Seal. Mr Lutz Attachment #9 The staff will recommend Council approval of a contract with Magnum Construction Co Inc, Broken Arrow in the amount of $75,000.42 for the purpose of crack sealing and striping portions of 76th Street North and 86th Street North, and authorization for the Mayor to execute the contract. 10. Report from City Manager 11. Report from City Attorney ' Owasso City Council June 2, 1998 ' Page 5 12. Reports from City Councilors 1 ' 13. New Business ' 14. Adjournment i 1 1 OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, May 19, 1998 1 A meeting was not held due to lack of a quorum. Marcia Boutwell, City Clerk 1 1 Denise Bode, Mayor D OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Tuesday, May 26, 1998 The Owasso City Council met in special session on Tuesday, May 26, 1998 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Thursday, May 22, 1998 ITEM 1: CALL TO ORDER Mayor Bode called the meeting to order at 6:34 p.m. ITEM 2: INVOCATION Vice Mayor Mark Wilken offered the invocation. ITEM 3: FLAG SALUTE Councilor Melinda Voss led in the flag salute. ITEM 4: ROLL CALL PRESENT Denise Bode, Mayor Mark Wilken, Vice Mayor Mary Lou Barnhouse, Councilor Melinda Voss, Councilor STAFF Rodney J Ray, City Manager Marcia Boutwell, City Clerk A quorum was declared present. ITEM 5: ANNOUNCEMENTS None. ABSENT Tracy Standridge, Councilor Ronald D Cates, City Attorney ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of May 5, 1998 Regular Meeting and May 12, 1998 Special Meeting. B. Approval of Claims. C. Action Relating to Ordinance #518 Amended, an Ordinance Amending a Legal Description Contained in Ordinance #518. D. Action Relating to Final Acceptance of Work Performed Under a Contract for a Restroom Facility at the Owasso Sports Park, Between the City of iOwasso City Council May 26, 1998 Owasso and Pettijohn Construction, and Authorization for Final Payment and Release of Retainage to the Contractor. E. Consideration and Appropriate Action Relating to the Award of a Mowing Contract for Rayola Park. ' The consent agenda included minutes of the May 5, 1998 regular meeting and the May 12, 1998 special meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $31,987.33; (2) Workers Comp Self- Insurance Fund ' $28.45; (3) Ambulance Service Fund $3,923.17; (4) E -911 $1,874.18; (5) City Garage $3,608.60; (6) Capital Improvements $8,183.61; (7) Bond Projects Fund $80,174.91; (8) ' (10) Payroll $140,013.32• Interfund Transfers $5,923.42; (9) Interfund Transfers $43,369.15; (11) City Garage Payroll $3,690.15. Item C requested approval of Ordinance #518 Amended, correcting a legal description contained in a previously approved ordinance. Item D requested acceptance of the work performed by Pettijohn Construction under a contract for a restroom facility, release of retainage, and final payment of $8919. Item E requested the award of a mowing contract for Rayola Park with Larry Turner in the amount of $239 per mowing. Ms Barnhouse moved, seconded by Ms Voss to approve the consent agenda. AYE: Barnhouse, Voss, Wilken, Bode NAY: None Motion carried 4 -0. ' ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO BIDS RECEIVED ON SURPLUS VEHICLES. ' Rooney aid that a surplus 1985 Plymouth Grand Fury and a 1981 International Bus were Mr Ro y rP advertised for sale. One sealed bid was received on each of the vehicles. The bid of $310 ' received on the Plymouth is acceptable because of the poor condition of the vehicle; however, the bid of $1150 for the bus is much less than the estimated value. Staff recommended that the bid for the Plymouth be accepted and the bid for the bus be rejected. Ms Voss moved, seconded ' by Mr Wilken, to accept the bid from Dan McElrath in the amount of $310 for the sale of a 1985 Plymouth Grand Fury, and to reject the bid of $1150 from James Gibbs for the 1981 International Bus. AYE: Voss, Wilken, Barnhouse, Bode NAY: None Motion carried 4 -0. 1 Owasso City Council May 26, 1998 ' ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO COUNCIL ' APPROVAL OF A SPORTS PARK BUILDING SITE GROUND LEASE WITH FUTURE OWASSO RAMS. The item was presented by Mr Rooney, who said that the Future Owasso Rams organization has been negotiating with the City to lease a portion of land at the Owasso Sports Park in order to construct an office /storage building for FOR. The proposed lease agreement would provide an area of land of sufficient size to construct a building measuring 40' x 80', approximately 20' east of the existing concession stand. The agreement requires FOR to insure the proposed building, pay all utilities associated with the proposed building, and complete the construction of the facility in a timely manner and meet all building codes. The proposed lease: agreement is for a ten -year period and would renew automatically every ten years unless terminated by FOR. If terminated, the building would become the property of the City of Owasso. Mr Wilken moved, seconded by Ms Voss, to approve a lease agreement with the Future Owasso Rams in the amount of $10.00 per year for land to construct an office building; and authorization for the Mayor to execute the document. AYE: Wilken, Voss, Barnhouse, Bode ' NAY: None Motion carried 4 -0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CITY ' COUNCIL APPROVAL OF THE PRIORITIZATION OF PROJECTS TO RECEIVE FUNDING FROM THE "EQUIPMENT CONTINGENCY FUND" LINE ITEM OF THE GENERAL GOVERNMENT DEPARTMENT BUDGET. Mr Rooney presented the item, stating that the FY 1997 -98 budget contains an equipment contingency fund line item within the General Government Department. This appropriation was requested as a result of increased revenues during FY 1996 -97 and the desire of staff to provide additional funding for capital purchases utilizing a surplus carry -over from the previous year. On April 27, 1998, the department directors submitted requests for the funding of projects from that line item. The department directors reviewed the requests and prioritized the project requests submitted. Following the review, five projects were recommended for funding: Emergency Services Radio System at $112,000.00; Restriping /Crack Seal on 86th St N at $43,329.77; Golf Course Fencing at $3,000.00; Restriping /Crack Sealing at 76th & Main Intersection at $7,957.79; and an Engine Analyzer at $8,712.44. Mr Ray said that further conversations indicated that the golf course fencing should be deleted from the list and those ' funds placed in Restriping /Crack Sealing projects. Ms Voss moved, seconded by Mr Wilken, to approve the staff recommendation regarding the Equipment Contingency Fund, including the 3 Owasso City Council May 26, 1998 deletion of $3000.00 for golf course fencing & placing the same amount in the restriping /crack sealing projects. AYE: Voss, Wilken, Barnhouse, Bode NAY: None Motion carried 4 -0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CHANGE ORDER #2 A CHANGE ORDER TO A CONTRACT BETWEEN THE CITY OF OWASSO AND HORIZON CONSTRUCTION COMPANY INC FOR THE CONSTRUCTION OF PARKING LOT IMPROVEMENTS AT OWASSO SPORTS PARK. Mr Henderson said that on March 17, 1998, the City Council awarded a bid to Horizon Construction Co Inc for the expansion of the large parking lot at the Owasso Sports Park. On April 1, 1998, Change Order #1 was approved by the City Council for the repair of unstable subgrade. This solution utilized proved successful on 80 % of the unstable area, but unsuccessful on an area at the southwest corner of the parking lot and a small area at the northeast corner of the parking lot. Those two areas have a high silt and high moisture content and a low clay content, and warrant the need for fly ash to be incorporated into the top 24 inches of the soil to help reduce the moisture and stabilize the silt. Change Order #2 in the amount of $4,384.67 would allow for the repair of the two areas. Mr Wilken moved, seconded by Ms Voss, to approve Change Order #2 to a contract with Horizon Construction Co Inc, for the purpose of adding fly ash to the subsurface soil in two areas for stabilization. AYE: Wilken, Voss, Barnhouse, Bode NAY: None Motion carried 4 -0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF CONTRACTS FOR ENGINEERING /ARCHITECTURAL SERVICES AND PROGRAM MANAGEMENT SERVICES FOR THE 1998 BOND ISSUE PROJECTS. ' The item was presented by Mr Henderson, who said that Request for Qualifications were sent to area engineering /architectural firms informing them of the projects included in the 1997 bond issue. A selection committee evaluated the firms through a lengthy process for both engineering ' and architectural services and made a recommendation based on that review process. A Scope of Services was also submitted for a program management team for the three architectural P 4 Owasso City Council May 26, 1998 projects. A review of the scope of services, fees proposed, and negotiations with the proposed management team resulted in a recommendation from the staff for that position. A separate vote was requested for each contract. Mr Wilken moved, seconded by Ms Voss, to approve a contract for engineering /architectural services for the bond issue projects to CH2MHill /PageeZebrowski for the lump sum of $562,171. AYE: Wilken, Voss, Barnhouse, Bode NAY: None Motion carried 4 -0. Ms Voss moved, seconded by Ms Barnhouse, to approve a contract for program management team services with Lioness Realty Group Inc in the amount of $238,080. AYE: Voss, Barnhouse, Wilken, Bode NAY: None Motion carried 4 -0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL ADOPTION OF RESOLUTION #98 -04. A RESOLUTION ADOPTING AN FY 1998 -99 BUDGET FOR ALL FUNDS ADMINISTERED BY THE CITY. Mr Ray presented Resolution #98 -04, which adopts the FY98 -99 budget for all funds administered by the City of Owasso. Mr Wilken moved, seconded by Ms Voss, to approve Resolution #98 -04. AYE: Wilken, Voss, Barnhouse, Bode NAY: None Motion carried 4 -0. ITEM 13: PRESENTATION AND DISCUSSION OF INFORMATION SYSTEM REQUEST FOR PROPOSAL. Mr Ray said that a Request for Proposal for the proposed information management system has been prepared. The original plan was to request a single vendor to recommend all hardware, software, office automation, networking, cabling /wiring, and training. Through research, experience and outside expertise, it has been determined that a PC/Windows 95 networked system is the direction the City should take. The hardware portion has been removed from the k' Owasso City Council May 26, 1998 RFP, and a contract for hardware will be pursued with a vendor on the State bid list. The software vendor will be selected through the RFP. The RFP will be distributed to the City Council next week for review and will be placed on the June 16, 1998 agenda. ITEM 14: REPORT FROM CITY MANAGER Mr Ray said that there will be a contract signing ceremony at 10:00 a.m. on Thursday, May 28, 1998 at Bank of the Lakes for a clubhouse at the Bailey Ranch Golf Club. ITEM 15: REPORT FROM CITY ATTORNEY No report. ITEM 16: REPORT FROM CITY COUNCILORS No report. ITEM 17: ADJOURNMENT Mr Wilken moved, seconded by Ms Voss, to adjourn. AYE: Wilken, Voss, Barnhouse, Bode NAY: None Motion carried 4 -0, and the meeting was adjourned at 6:55 p.m. Marcia Boutwell, City Clerk C'! Denise Bode, Mayor CITY OF OWASSO GENERAL FUND B 5/29/98 8:25:43 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT -....... .............. ........... ­.- ----------------------- ------------------------- ------------- MANAGERIAL ------------------------------ 981793 AT&T WIRELESS SERVICES PAGER USE 982620 REASORS FILM PROCESSING 982648 BROADWAY CARPET CO CARPET 982658 SAM'S CLUB OFFICE CHAIR 982675 COUNTRYSIDE FLOWERS & GIF COUNCIL RECEPTION 982676 WAL-MART OFFICE SUPPLIES 982677 TREASURER PETTY CASH CITY MGR EXPENSES 982678 COMPUTER CITY CORPORATE S COMPUTER EQUIPMENT 982707 REGENA GUTHRIE TUITION REIMBURSEMENT 982717 ERNST DESIGN GROUP INC COLOR COPIES-BUDGET DEPARTMENT TOTAL 982619 KIMBALL ACE HARDWARE KEYS 982712 RELIABLE OFFICE SUPPLY COMPUTER PAPER DEPARTMENT TOTAL ====> COMMUNITY DEVELOPMENT -------------------------'---- 98OO85 YALE UNIFORM RENTAL. UNIFORMCLEAN/RENT 981793 AT&T WIRELESS SERVICES PAGER USE 981905 BURR KANNADY ELEC INSPECTIONS 5/98 982650 ROARK TRUE VALUE HARDWARE REPAIR/MAINT SUPPLIES 982677 TREASURER PETTY CASH CITY/YMCA MEETING 982677 TREASURER PETTY CASH REIMB PETTY CASH 982677 TREASURER PETTY CASH REIMB PETTY CASH DEPARTMENT TOTAL ====> MUNICIPAL ----------------------------- COURT 981449 BRETT BURTON 982734 HOWARD SMITH DEPARTMENT TOTAL ====> ENGINEERING ------------------------------ BAILIFF DUTIES-5/98 BAILIFF DUTIES 5/14/98 7.07 2.20 293.23 79.99 45.00 19.92 223.40 1.024.00 180.00 320.00 ------------- 2.194.81 .99 157.22 ---------- 158.21 24.8{ 33.21 361.6� 7.9% 28.55 6.12' 18.Q. ---------- 48O.8�(: 140.0( 40.0( --------' 180.0( 5/29/98 8:25:43 CITY OF OWASSO GENERAL FUND H CLAIMS REPORT APAPVR PAGE: PO # ���������� VENDOR �� DESCRIPTION ����������� AMOUNT 981793 AT&T WIRELESS SERVICES PAGER USE � 7.O7 982617 OK WATER ENVIRONNMENT HENDERSON.LUTZ. I'll KEL 120.0( FRANKLIN QUEST DEPARTMENT TOTAL ====> ------------' 127.O7 GENERAL GOVERNMENT ---------------------------- � 980247 RETHERFORD PUBLICATIONS LEGAL NOTICES 164.4"W 980772 SCOTT MEDICAL CLINIC PRE--EMP DRUG SCREENS 130.O0 982236 HEARING CONSERVATION SVS HEARING TESTS 686.0� 982377 TULSA WORLD EMPLOYMENT ADS 194.8� 982452 OKLAHOMA EAGLE EMPLOYMENT ADS 3O.1C 982463 DOZIER PRINTING , VISION BROCHURES 79.5e 982463 DOZIER PRINTING OFFICE SUPPLIES 3O.O( 982620 REASORS FILM PROCESSING 2.44 982656 DOZIER PRINTING PRINTED ENVELOPES 302.2� 982658 SAM'S CLUB OFFICE SUPPLIES 5O.2; 982662 OFFICE DEPOT CARD PLAN OFFICE FURNITURE 93.96 982677 TREASURER PETTY CASH TQM SUPPLIES 41.53 982677 TREASURER PETTY CASH REIMB PETTY CASH 5.O( 982677 TREASURER PETTY CASH REIMB PETTY CASH 982678 COMPUTER CITY CORPORATE S OFFICE SUPPLIES 6.5( 2 8.O0 982710 NATIONAL AMERICAN ADDL CONTENTS INSURANCE 85.O0 982713 FRANKLIN QUEST OFFICE SUPPLIES 42.9/ 982735 OKLAHOMA NATURAL GAS 5/98 USE 51.8O 982736 DOERNER, SAUNDERS. LEGAL SERVICES 210 .0_ 0 DEPARTMENT TOTAL ------------- SUPPORT SERVICES ------------------------------ 980184 CH HASKELL & ASSOC COMPUTER SERVICES 981793 AT&T WIRELESS SERVICES PAGER USE 98263O KIMBALL ACE HARDWARE MAINT/REPAIR SUPPLIES 982658 SAM'S CLUB OFFICE SUPPLIES 982677 TREASURER PETTY CASH DOC MEALS 982678 COMPUTER CITY CORPORATE S OFFICE SUPPLIES 982713 FRANKLIN QUEST OFFICE SUPPLIES POLICE SERVICES ------------------------------ 112.5( � �� 313.51 Z. 0. 40.6O 34. ------ 539. CITY OF OWASSO GENERAL FUND 5/29/98 8:25:43 A/P CLAIMS REPORT APAPVR PAGE: PO It ............ ...................... .... VENDOR ------------------------- DESCRIPTION ------------------------- AMOUNT ------------ 98O005 WESTERN BUSINESS PRODUCTS COPIER MAINTENANCE 981793 AT&T WIRELESS SERVICES PAGER USE 982619 KIMBALL ACE HARDWARE PLUMBING SUPPLIES 982619 KIMBALL ACE HARDWARE KEYS 982620 REASORS AT&T WIRELESS SERVICES WAL-MART FILM/DOG FOOD 98262O REASORS . FILM PROCESSING 98262O REASORS LEADERSHIP TRAINING 982621 SOUTHWESTERN LEGAL FOUNDA SUBSCRIPTION 982641 COPIER & COMPUTER SYSTEMS SERVICE PRINTER 982664 RELIABLE TIRE AND AUTO VEHICLE REPAIRS 982674 GALL'S INC. OKLAHOMA NATURAL GAS RADAR ANTENNA BRACKET 982699 TUXALL UNIFORM & EQUIP UNIFORMS/Si)PPLIES 982700 US POSTMASTER POSTAGE 9827O1 SUURBAN OFFICE SUPPLY OFFICE SUPPLIES B 982735 OKLAHOMA NATURAL GAS 51198 USE DEPARTMENT TOTAL ====> POLICE COMMUNICATIONS --------------------------- 982618 DICTAPHONE 982620 REASORS 982676 WAL-MART 982.676 WAL-MART 9827O1 SUBURBAN OFFICE SUPPLY DEPARTMENT TOTAL ANIMAL CONTROL -------------- N� 981793 982676 AT&T WIRELESS SERVICES WAL-MART . DEPARTMENT TOTAL ====> FIRE SERVICES ------------------------------ 981793 AT&T WIRELESS SERVICES 982645 B & B SUPPLY N� 982646 CLASSIC CHEVROLET � 982735 OKLAHOMA NATURAL GAS mm� U� r- DICTAPHONE REPAIR PRISONER MEALS PHOTO PROCESSING PHONE OFFICE SUPPLIES PAGER USE DOG/CAT/HAMSTER FOOD PAGER USE BUNKER GEAR CLEANER REPAIR PARTS 5/98 USE 239.15 81.49 19.42 4.95 1O4.67 4.72 34.49 25.00 137.75 485.O0 WAVMEM 353.92 96.0O 14.'CD- 4 4 1.67O.83 4O9.85 33.46 51.14 8.97 91.42 ------------- 594.84 227.1O ------------- 234.17 7.O7 147.65 12O.98 176.87 ---------- 452.57 CITY OF OWASSO GENERAL FUND 5/29/98 8:25:43 A/P CLAIMS REPORT PO # VENDOR DESCRIPTION ........... ... ........... -.... .... ........ ... ------ .... .... ------------- ------------------ STREETS ------------------------------ APAPVR PAGE: AMOUNT ----- ------------�� 981793 AT&T WIRELESS SERVICES PAGER USE 42.42 982246 EQUIPMENT ONE R Ell TAL & SA PROPANE OFFICE SUPPLIES 982246 EQUIPMENT ONE RENTAL & SA SAW BLADES COMPUTER CITY CORPORATE 982329 DIAMOND LAWN MAINTENANCE MOW NORTH OF WATER TOWER 27O.00 982472 ENLOW FORD TRACTOR INC BACKHOE PARTS 10 4.3� 982477 ROD HUNT FILL DIRT-REPAIRS 750.00 982489 LARRY TURNER NOW EXPY EASEMENTS 120.00 98249O J B STIGALL NOW MAIN ST EASEMENTS 55.00 98249O J B STIGALL NOW ATOR EASEMENT 28.0 C 982545 ENLOW FORD TRACTOR INC TRACTOR COUNTER-WEIGHTS 48O.0C 982612 ROD HUNT FILL DIRT 150.00 982613 BROWN FARMS SOD SOD-GARNETT PROJECT 35.00 8 9265 0 R OARK TRUE VALUE HARDWA RE REPAIR/MAINT SUPPLIES 9.9E 982650 ROARK TRUE VALUE HARDWARE REPAIR/MAINT SUPPLIES 42.81 982651 ENLOW FORD TRACTOR INC BACKHOE REPAIR 242.O2 982659 TULSA FARM EQUIPMENT CO MAINT/REPAIR SUPPLIES 112.37 982667 ELLIOT UNDERGROUND/OK INC BORE FOR STREET LIGHT 2,380.00 982735 OKLAHOMA NATURAL GAS 5/98 USE 129.O3 ------------J� DEPARTMENT TOTAL ====> 5,O57.1�� COMMUNITY CENTER ------------------------------ -- 982630 KIMBALL ACE HARDWARE MAINT/REPAIR SUPPLIES 25.6', 981738 f82658 SAM'S CLUB OFFICE SUPPLIES 26.99 AT&T WIRELESS SERVICES 982678 COMPUTER CITY CORPORATE S COMPUTER EQUIPMENT 1,O81.92 SA TILLER RENTAL 982735 OKLAHOMA NATURAL GAS 5/98 USE 112.30 2OO.O°' 982515 DEPARTMENT TOTAL NOW ELM CREEK 2O0 n 982649 PARK MAINTENANCE ------------------------------ 98O085 YALE UNIFORM RENTAL UNIFORM CLEAN/RENT 49.60 981738 AT&T WIRELESS SERVICES PHONE USE-WARREN 63.8O 981793 AT&T WIRELESS SERVICES PAGER USE 14.1 982246 EQUIPMENT ONE RENTAL & SA TILLER RENTAL 17.6 ' 982515 US 'I SERVICES MOW ELM CREEK 2OO.O°' 982515 BRUSHHOG SERVICES NOW ELM CREEK 2O0 n 982649 WORLEYS GREENHOUSE PLANTS 132.93 982666 ROBERT HUGHETT CLEAN ELM CREEK RESTROOMS 199.O60 982677 TREASURER PETTY CASH REIMB PETTY CASH 9.25 982714 DAVID WARREN TUITION REIMBURSEMENT O(t 5/29/98 8:25:43 PO # VENDOR ............ .............. ... -- --------------- CITY OF OWASSO GENERAL FUND A/P CLAIMS REPORT APAPVR PAGE: ~DESCRIPTION AMOUNT -------- ------------------------- ------------- DEPARTMENT TOTAL ====> ECONOMIC DEVELOPMENT --------------------------'--- 982698 OEDC DEPARTMENT TOTAL FUND TOTAL MEMBERSHIP DUES ------------- 100.00 ------ 100.00 ------------- 16,248.15 � CITY OF OWASSO WORKERS' COMP SELF-INS PLAN 5/29/98 8:25:43 A/P CLAIMS REPORT APAPVR PAGE: N� PO # ......... - ........... ..... VENDOR ------------------------- DESCRIPTION ------------------------- AMOUNT -------------N� GENERAL GOVERNMENT ------------------------------ «� 981465 UNITED SAFETY & CLAIMS IN MONTHLY SERV FEE = 10/7/97 933.75 982338 SCOTT MEDICAL CLINIC 1102028 56.44w* 982499 SALLY SHUPACK. RN. CIRS.0 S01168 465.45 982510 TOM A MARBERRY MD B02038 51..66 982677 TREASURER PETTY CASH D01147 23.40 982703 OK TAX COMMISSION C07264 50..00 982704 OK TAX COMMISSION C07264 13.75 982705 OK TAX COMMISSION C05184 50.00 982706 OK TAX COMMISSION CO-5184 13.75 DEPARTMENT TOTAL ====> ........ .......................................... �� 1.658.2O � ------------- FUND TOTAL ====> 1.658.20, ^ CITY OF OWASSO AMBULANCE SERVICE FUND 5/29/98 8:25:43 A/P CLAIMS REPORT PO # VENDOR DESCRIPTION .............. ........... ....... .... _________________________ _________________ APAPVR PAGE: AMOUNT --- ------------- ------------------------------ 982677 TREASURER PETTY CASH REFUND AMB SUBSCRIPTIONS 24.00 . ------------- DEPARTMENT TOTAL 24.00 AMBULANCE 980151 980153 980154 980157 900158 981109 982637 DON TAYLOR RANDALL STARK RON STUCKEY CARL BORZA CHRIS WILSON JEFF CARNEY OWASSB TIRE BARN DEPARTMENT TOTAL FUND TOTAL VOLUNTEER FIRE RUNS VOLUNTEER FIRE RUNS VOLUNTEER FIRE RUNS VOLUNTEER FIRE RUNS VOLUNTEER FIRE RUNS VOLUNTEER FIRE RUNS REPLACE AMBULANCE TIRES 49.50 49.50 49.50 49.50 49.50 49.50 212.00 ------------- 533.00 " CITY OF OWASSO CITY GARAGE ^ 5/29/98 8:25:43 A/P CLAIMS REPORT AFO'tPVR PAGE: N� PO # VENDOR DESCRIPTION AMOUNT ........ .... — ........... ........ ... -------------- ........ -------- ------------------------- -------------�N CITY GARAGE ------------------------------ 98O09O YALE UNIFORM RENTAL UNIFORM CLEAN/RENT 9 81793 AT&T WIRELESS SERVICES PAGER USE 982439 FRONTIER INTERNATIONAL TR REPAIR PARTS " 982630 KIMBALL ACE HARDWARE MAINT/REPAIR SUPPLIES 982637 OWASSO TIRE BARN FLAT REPAIR 982658 SAM'S CLUB MAINT SUPPLIES 982660 CROW BURLINGAME REPAIR SUPPLIES 982660 CROW BURLINGAME REPAIR PARTS 982661 TA-CO OILS INC HYDRAULIC FLUID 982663 ALLIED TOWING TOW REFUSE TRUCK 982664 RELIABLE TIRE AND AUTO VEHICLE REPAIRS 982665 DRIVE TRAIN SPECIALISTS REPAIR PARTS 982677 TREASURER PETTY CASH REIMB PETTY CASH 982735 OKLAHOMA NATURAL GAS 5/98 USE DEPAR'l-MEIAT TOTAL FUND TOTAL 59.6O 7'O7 23.O3 � 35.59 8.95 40.84 1O.75 1,297.91 2OO.20 73.5O 315.8O 46.55Np 4'98b 204.73 ------------- 2.329.5O 2,329.5O°~ CITY OF OWASSO CAPITAL IMPROVEMENTS 5/29/98 8:25:43 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ........... ' ........... ........... ------------------------- ------------------------- ------------- STREETS 982298 CH2M HILL, INC ENGINEERING SVS 2/3/98 DEPARTMENT TOTAL ====> DRAINAG{ 982542 RAINBOW CONCRETE CO CONCRETE 982610 MARK E NAUGHTON CONCRETE WORK-HALE ACRES 982614 VERDIGRIS VALLEY SOD FARM SOD DEPARTMENT TOTAL ====> FUND TOTAL ====> 8,977.O0 ------------- 8,977.00 504.00 451.00 934.57 ---------- 1.889.57 ------------- 1O,866.57 CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 05/23/98 Support Services :.: : ::::::::::::::::::::::::: 84.00 136.04 . ....:::::.:.:::::::: :.........:.................... . .....::; 743 ; ::::<: > <: >:`:> ;:<' >« < >: >: 40 09,29. Central Dispatch 17.10 4,188.04 Fire 1424.05 34,732.36 Q.OU::;.;:; 7 721:64. .................... ............................... Community- Senior Center 0.00 2,641.49 Economic Development 0.00 1,710.21 General Fund Total $21367.47 $127,756.40 Garage Fund iarage . .... ...: $0 00 $3,42453 Garage Fund Total $0.00 $3,424.53 APPROVED: 06/02/98 Mayor Council Member Council Member r-, �J 1 f] C MEMORANDUM TO: RODNEY J RAY CITY MANAGER FROM: M.A.ALEXANDER CB[IEF OF POLICE SUBJECT: UNIVERSAL HIRING GRANT (COPS FAST) DATE: May 29, 1998 BACKGROUND: In the spring of 1998, application was made to the U.S. Department of Justice regarding funds available through the Universal Hiring Grant under the COPS FAST program. The request was made for two additional officers. In April of 1998, this department was notified that federal funds had been awarded to the City of Owasso, which will be used to supplement two new police officers salary and benefits. The amount awarded to the City and available for use over the next three years is $150,000. This amount is designated to provide partial salary and benefits for two additional police officers, equating to approximately 75 % of the total salary and benefit package. The required matching cost to the city will be approximately $51,814 over the next three years. With Owasso having the highest ratio of police officers to citizens and the least area to patrol in the metro area and a decline in the city's crime rate last year, the staff debated the immediate need for additional officers. However, the conclusion was that our growth would justify two ' new positions over the next three years. Thus, the receipt of this grant provides the City with an opportunity for adding these positions now, utilizing an alternative funding resource. In anticipation of Council acceptance of the grant, and to provide an eligibility list for unanticipated vacancies during the year, the City advertised it would accept applications for police officer positions. Over 130 applications have been received for the position of police officer and 70 candidates took the police examination on April 29th. The top 16 applicants proceeded to oral review boards, where the top five applicants have been recommended for the background phase. The hiring process is on an aggressive track so that both officers can begin their employment in July if this grant is accepted by the City 1 6 1 UNIVERSAL HIRING GRANT (COPS FAST) MAY 29, 1998 PAGE 2 REQUEST: The grant procedure requires City Council acceptance of the award and the Mayoral signature on the acceptance documents. This request is for such action. RECOMMENDATION: The staff recommends City Council approval of the receipt of funds and for the Mayor to execute said agreement. ATTACHMENTS: 1. US Department of Justice Supplemental Award 2. COPS FAST Universal Hiring Information 1 ii rovy, 1100 Vermont Avenue, NW Washington, DC 20530 Police Chief Maria A. Alexander Owasso Police Department 101 N. Main Street Owasso, OK 74055 Dear Police Chief Alexander: U. S. Department of Justice Office of Community Oriented Policing Services (COPS) Office of the Director April 21, 1998 Congratulations on receiving a COPS Universal Hiring Program grant. Your grant for additional officers will take the form of a "supplement" of additional funding to your previous COPS award. Enclosed is your supplemental award and a list of Conditions that apply to your grant. You should read and familiarize yourself with these Conditions. Note that your grant award number is the same and your grant period has been extended. The final award amount reflects the original amount of your COPS FAST or COPS AHEAD grant plus the award amount for Universal Hiring. In addition, the number of officers includes the number awarded under a previous grant program. There are two methods of payment that you can use to access your grant funds: Phone Activated Paperless Request System ( PAPRS) and Letter of Credit Electronic Certification System ( LOCES). An explanation of both the PAPRS and LOCES methods of payment are provided in this award package. In emergency situations, you may use the Revised H -3 (Request for Payment form) if it has been cleared with an Office of the Comptroller Accountant prior to submission. We have enclosed a set of mailing labels for your convenience. You may use the labels to address any correspondence to our office. To accept your grant, please sign the grant award and return it to the COPS Office at the address on the mailing labels, within 45 days. We appreciate the opportunity to expand our partnership. Please let us know if we can be of any assistance. Si rely, J seph E. Brann irector i U. S. Department of Justice Office of Community Oriented Policing Services COPS Universal Hiring Supplemental Award Application Organization's Name: Owasso Police Department Grant #: 95CFWX4499 ORI #: OK07210 Vendor #: Law Enforcement Executive Name: Address: City, State, Zip Code: Telephone: Fax: Government Executive Name: Address: City, State, Zip Code: Telephone: Fax: Award Start Date: March 1, 1995 Supplemental Award Start Date: April 1, 1998 736069613 Police Chief Maria A. Alexander 101 N. Main Street Owasso, OK 74055 (918) 272 -4901 (918) 272 -4900 City Manager Rodney J. Ray P.O. Box 180 Owasso, OK 74055 (918) 272 -2244 (918) 272 -4999 Previous Award End Date: March 31, 2000 Revised Award End Date: March 31, 2001 Previous Award Amount: $299,970 Previous Number of Officers: Full Time: 4 Part Time: 0 Supplemental Award Amount: $150,000 Total Award Amount: $449,970 Supplement to Number of Officers: Full Time: 2 Part Time: 0 Total Number of Officers: Full Time 6 Part Time 0 gv-e Aaw APR 2 4 1998 rl igm E. B rann, Director Date ng this award, the signatory officials are agreeing to abide by the Conditions of Grant Award foundon the reverse side ofthis document: 0. Rj 6KAnd E'er �� G Signature of Law Enforcement Executive with the Typed Name and Title of Law Date authority to accept this grant award. Enforcement Executive. Signature of Government Executive with the authority to accept this grant award. Typed Name and Title of Government Executive. Date t, 9 9. U. S. Department of Justice Office of Community Oriented Policing Services (COPS) Grants Administration Division 1100 VermontAvenue, NW Washington, DC 20530 Memorandum To: Maria Alexander, Police Chief Owasso Police Department From: Robert A. Phillips, Assistant Director, Grants Adminis� Re: Approved Budget A financial analysis of budgeted costs has been completed. Costs under this supplemental award appear reasonable allowable and consistent with existing guidelines. RI: OK07216 Grant #: 95CFWX4499 Year 1 - Costs Per Full -Time Officer: Changes Approved Breakdown Change g Reason Annual Salary: $22,851 $0 Fringe Benefits: $9,390 $0 FICA/Social Security: $331 $0 Health Insurance: $3,174 $0 Life Insurance: $112 $0 Vacation: $0 $0 Sick Leave: $0 $0 Retirement: $3,199 $0 Worker's Comp: $1,475 $0 Unemployment: $107 $0 Other 1:Holiday Pay $992 $0 Other 2: $0 $0 Other 3: $0 $0 Total Salary and Fringe Benefits: $32,241 $0 Full -Time Officer Costs: Total Changes: $0 Project Costs Per Officer• • Total Officers: Total Project Costs: Benefit $201,814.00 Salaries and Fringe Benefits: $100,907.00 April 16, 1998 S -2 2 Salaries and Fringe Federal Share: $75,000.00 Federal Share: $150,000.00 Applicant Share: $25,907.00 Applicant Share: $51,814.00 ORI: OK07210 Grant #' "CIPiWVAAQQ Year 1 - Costs Per Part -Time Officer: Changes Change Approved Breakdown Reason Annual Salary: $0 SO Fringe Benefits: $0 SO FICA/Social Security: $0 $0 Health Insurance: $0 $0 Life Insurance: $0 $0 Vacation: $0 $0 Sick Leave: $0 $0 Retirement: $0 $0 Worker's Comp: $0 $0 Unemployment: $0 $0 Other 1: $0 $0 Other 2: $0 $0 Other 3: $0 $0 Total Salary and Fringe Benefits: $0 $0 Part -Time Officer Costs: Total Changes: $0 Project Costs Per Officer: Total Officers: Total Project Costs: Salaries and Fringe Benefits: $0.00 April 16, 1998 S -2 0 Salaries and Fringe Benefit Federal Share: $0.00 Federal Share: $0.00 Applicant Share: $0.00 Applicant Share: $0.00 Grand Total: Salaries and Fringe Benefits: $201,814 (Amounts have been rounded to the nearest dollar.) Federal Share: $150,000 Applicant Share: $51,814 1 1 1 i 1 Office of the Director Washington, D.C. 20530 I LI Dear Current UHP Grantee: U.S. Department of Justice Office of Community Oriented Policing Services (COPS) I have enclosed for your review the new Grant Owner's Manual for agencies that participate in our Universal Hiring Program. rThe manual updates the version that you received previously and contains all requirements and guidelines that govern your Universal Hiring grant. Please take the time to familiarize yourself with these requirements to ensure proper compliance with the original terms of the grant- Also attached is a fact sheet with questions and answers to provide more information on monitoring issues. The responsibility to monitor grantee progress and compliance with the terms of COPS grants is one of our ' highest priorities. As the COPS Office nears the end of its third year in business, these efforts will intensify even further. Specifically, we will review the implementation status of your. ' O Plan to retain COPS - funded officers following the end of your grant O Community policing plan, submitted in your original grant application To gather this information, we will employ a number of approaches including: O Site visits by COPS Office monitoring staff ' O Audits by the Office of Inspector General from the U.S. Department of Justice O Financial monitoring by the Office of the Comptroller O Review of grantee- submitted progress reports O Periodic phone calls to grantees We promise to do everything that we can to limit the impact that our monitoring efforts may have on your day -to- day operations. As you know, COPS believes very strongly in the principle of local solutions to local problems. We remain committed to leaving the implementation of your grant and community policing in your hands. We will continue to balance tj_ this philosophy with our responsibility to ensure that all Federal requirements are met. If you have any questions about this information, feel free to contact us at 1- 800 - 421 -6770. We look forward to working with you in your efforts to achieve the goals and objectives related to your grant. Si rely, J seph E.Brann irector, COPS Office D MEMORANDUM TO: RODNEY J. RAY CITY MANAGER FROM: MARIA A. ALEXANDER Mppf CHIEF OF POLICE SUBJECT: Redirect of 911 Service Fees DATE: May 29, 1998 BACKGROUND: In April of this year, City Council approved an agreement with Southwestern Bell Telephone to purchase new Enhanced 911 equipment for the emergency communications center which serves the Owasso community. SWBT inadvertently omitted the Oklahoma Lease Addendum in this document package. RECOMMENDATION: Staff recommends Council authorization for the mayor to sign the appropriate document which completes this process. ATTACHMENTS: 1. Oklahoma Lease Addendum Southwestern Bell Financial Services 501 Corporate Center Drive Suite 600 Franklin, TN 37067 (800) 745 -7759, ext. 6232 (800) 745 -7759 fax May 8, 1998 Chief Maria Alexander City of Owasso 207 S. Cedar Owasso, OK 74055 Dear Chief Alexander: An Oklahoma Lease Addendum was inadvertently omitted from your document package. In order to process a lease in Oklahoma, this document must be signed. Please have Mayor Barnhouse execute the Addendum and return it in the enclosed prepaid Federal Express Letter. If you have any questions, please call Tina Gorski at the above phone number. Sincerely, Skip Burdette Account Manager Enclosures LJ 1 I Lessor SOUTHWESTERN BELL FINANCIAL SERVICES Lessee CITY OF OWASSO Oklahoma Lease Addendum Agreement No. 6730996 -001 Contemporaneously with entering into the Agreement referenced above, Lessor and Lessee hereby agree to the following amendments to the Agreement and to any Schedule to the Agreement: 1. Section 2. TERM: Section 2 of the Agreement is deleted and the following substituted in lieu thereof: "The Lease term for each Schedule shall commence on the date of execution of an Acceptance Date pursuant to Section 3 of the Schedule ( "Commencement Date') and shall automatically terminate unless renewed in accordance with the terms set forth herein at the end of the current fiscal year of Lessee. Lessee is granted successive options to renew a Lease for additional periods not to exceed one fiscal year each plus one final option to renew the Lease for any number of months necessary at such time to complete the Term specified in the applicable Schedule, all upon the same terms and conditions, provided that such options may be exercised as matter of right, solely and exclusively by the Lessee and subject to the Lessee annually appropriating the necessary funds to renew the Lease for each fiscal period. The exercise of any such option shall be accomplished by Lessee giving notice to Lessor within thirty days of the expiration of the Initial Term of this Lease or any Renewal Term then in effect, that Lessee is exercising its option to renew. The initial'period is called the "Initial Term" and the subsequent renewal periods are called "Renewal Terms ". The word "Term" means the Initial Term and all Renewal Terms. Lessee and Lessor agree to be bound by the terms of a Lease through the Term. A Lease may also be terminated upon (a) an Event of Loss pursuant to Section 13 or (b) an Event of Default by Lessee and Lessor's election to terminate pursuant to Section 16." 2. If Lessee is a state agency, the following is added as a new Section to the Agreement: "Notwithstanding anything to the contrary contained herein, the State of Oklahoma reserves the right to approve any re- offering of a Lease obligation to another investor either through private placement, issuance of certificates of participation, or any other mechanism. Such approval must be obtained in advance, in writing, from the State Bond Advisor prior to any remarketing." 3. The following change applies to each Schedule entered into pursuant to the Agreement: The first two sentences of Section 6 of the Schedule are deleted and the following substituted in lieu thereof: "Upon the Commencement Date, legal title to the Equipment shall vest in Lessor subject to Lessee's rights hereunder." 4. Each Lease, as modified by this Addendum, is ratified and affirmed and in full force and effect. SOUTHWESTERN BELL FINANCIAL SERVICES BY in PRINT NAME TITLE IV Authorized Representative DATE 3/98 © Telecom Financial Services Legal Staff L: \STAN DAR D \'95TAXEX \OKLADDEN \OKLSADD1. DOC 4/24/98 CITY OF OWASSO BY PRINT NAME TITLE Authorized Representative DATE Page 1 r ' MEMORANDUM ' TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY ASSISTANT CITY MANAGER SUBJECT: ORDINANCE NO. 564, AMENDED DATE: May 27, 1998 BACKGROUND: In January of 1998, the Owasso City Council adopted Ordinance No. 564 in order to close a utility easement located within Lot 1, Block 7, Bailey Ranch Estates Addition. Ordinance No. 564 contained an error within the legal description of the described utility easement to be closed and Ordinance No. 564 Amended would correct that error. Attached is a copy of Ordinance No. 564 as well as Ordinance No. 564 Amended, which corrects the error and formally closes the utility easement. E� RECOMMENDATION: Staff recommends Council approval of Ordinance No. 564 Amended. 0 11 ATTACHMENTS: 1. Ordinance No. 564 2. Ordinance No. 564 Amended IIALJH vVUl� 1i - - I..LI••�.♦ Jv /�1\ .1.,...�..�.�.+ ... �OOC 0 98002677 FEE 0.00 PGS 1 13 /P 5998/1124 -1124 CITY OF OWASSO ORDINANCE NO. 564 AN ORDINANCE CLOSING TO THE PUBLIC USE A PORTION OF A UTILITY EASEMENT LOCATED WITHIN LOT ONE (1), BLOCK SEVEN (7), BAILEY RANCH ESTATES ADDITION, AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, AND —� RETAINING UNTO SAID CITY OF OWASSO, OKLAHOMA, THE ABSOLUTE RIGHT TO REOPEN SAME WITHOUT EXPENSE TO THE MUNICIPALITY, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. 00 WHEREAS, the City of Owasso, Oklahoma, has deemed it necessary and expedient ION aN to close to public use a portion of a certain utility easement; Ui WHEREAS, said utility easement is described as follows: The northerly 10' utility easement, less and except the westerly 11' of said easement, of Lot 1, Block 7, Bailey Ranch Estates. WHEREAS, pursuant to Title II, Oklahoma Statutes, Section 42 -110, the only holders of a franchise or purported holders of a franchise that may purport to have a special right or privilege to use said utility easement are Public Service Company of Oklahoma, and/or Oklahoma Natural Gas Company, and /or Southwestern Bell Telephone Company, and /or TCI Cable Television Company; and, WHEREAS, the above holders of franchise or purported holders of a franchise that may purport to have a special right or privilege to use said utility easement have waived their objections to the closure of said easement, if any. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, Section 1. The following described utility easement, be, and the same is hereby closed to the public use, to -wit: The northerly 10' utility easement, less and except the westerly I V of said easement, of Lot 1, Block 7, Bailey Ranch Estates. Section 2. The municipality shall retain the absolute right to reopen the public way or easement without expense to the municipality. Closing of the public way or easement shall not affect the right to maintain, repair, reconstruct, operate or remove utility, public service corporation, or transmission company facilities of service therein, nor shall a closing affect private ways existing by operation of law unless released in writing by the owners thereof. Section 3. All ordinances or parts of ordinances in conflict herewith be, and the same are hereby expressly repealed. PASSED AND APPROVED this 6th day of January, 1998. t fnllf r„ { „g11NUk,p /f +� ' �'rNi�•fIH•��•••••••1,L.SC1;. �f4f11fIN11N { {N erl, "Now'"10. - �,_o - W �/ �Wj_ W Marcia Boutwell, City of Owasso, Oklahoma Mary Loutarnhouse, Mayor APPR D AS TO FORM: Ronald D. Cates, City Attorney IATTEST: Marcia Boutwell, City Clerk Denise Bode, Mayor APPROVED AS TO FORM: Ronald D. Cates, City Attorney CITY OF OWASSO ' ORDINANCE NO. 564, AMENDED AN ORDINANCE PROVIDING AMENDMENT TO ORDINANCE NO. 564 AND CLOSING TO THE PUBLIC USE A PORTION OF A UTILITY EASEMENT LOCATED WITHIN LOT ONE (1), BLOCK SEVEN (7), ' BAILEY RANCH ESTATES ADDITION, AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, AND RETAINING UNTO SAID CITY OF OWASSO, OKLAHOMA, THE ABSOLUTE RIGHT TO REOPEN SAME WITHOUT EXPENSE TO THE ' MUNICIPALITY, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, Ordinance No. 564 contained a scriveners error in the described ' drainage easement to be closed, such error being the northerly 10' utility easement, less and except the westerly I V of said easement, of Lot 1, Block 7, Bailey Ranch Estates and Ordinance No. 564 Amended provides the correct ' legal description, and WHEREAS, the City of Owasso, Oklahoma, has deemed it necessary and expedient to close to public use a portion of a certain utility easement; ' WHEREAS, said utility easement is described as follows: The northerly 10' utility easement, less and except the easterly 11' of said easement, ' of Lot 1, Block 7, Bailey Ranch Estates. WHEREAS, pursuant to Title 11, Oklahoma Statutes, Section 42 -110, the only holders of a franchise or purported holders of a franchise that may purport to have a special right or privilege to use said utility easement are Public Service Company of Oklahoma, and/or Oklahoma Natural Gas Company, and/or Southwestern Bell Telephone Company, and/or TCI Cable Television Company; and, WHEREAS, the above holders of franchise or purported holders of a franchise that may purport to have a special right or privilege to use said utility easement have waived their objections to the closure of said easement, if any. ' NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, Section 1 The following described utility easement, be, and the same is hereby closed to ' the public use, to-wit: The northerly 10' utility easement, less and except the easterly I V of said easement, of Lot 1, Block 7, Bailey Ranch Estates. Section 2 The municipality shall retain the absolute right to reopen the public way or easement without expense to the municipality. Closing of the public way or easement shall not affect the right to maintain, repair, reconstruct, operate or remove utility, public service corporation, or transmission company facilities of service therein, nor shall a closing affect private ways existing by operation of law unless released in writing by the owners thereof. Section 3. All ordinances or parts of ordinances in conflict herewith be, and the same are hereby expressly repealed. PASSED AND APPROVED this 2nd day of June, 1998. ' City of Owasso, Oklahoma IATTEST: Marcia Boutwell, City Clerk Denise Bode, Mayor APPROVED AS TO FORM: Ronald D. Cates, City Attorney ' BACKGROUND The City of Owasso has received a request to review a final plat for ROC Owasso. ROC Owasso is located on the southeast corner of E. 86th Street North and N. 129th E. Avenue, ' immediately south of Owasso High School. The subject property contains 8 CS (Commercial Shopping Center) zoned lots on 25.568 acres, more or less. An area map is enclosed for your ' information and review, as well as Bulk and Area Requirements for property zoned CS. The preliminary plat for ROC Owasso was approved at the November 1997 Planning Commission meeting. The Technical Advisory Committee reviewed the final plat for ROC Owasso via mail correspondence. All replied that they had no problems and/or concerns with the final plat. Letters from each utility company representative are attached for your information and review. Staff reviewed the plat upon the receipt of the letters from the utility companies and identified several areas that were required to be addressed by the applicant prior to the final plat being in forwarded to the Owasso City Council: ' 1. The streets labeled on the location map of the plat should be Iabeled "North" rather than "South ". 2. Addresses need to be added to the final plat. ' 3. Staff has concerns regarding the access points indicated for Lots 7 and 8, Block 1. Two access points are shown, each being 40' in width, separated by only 30' of no access. Staff has discussed this concern with the applicant and the applicant has agreed to remove the access point indicated on Lot 7. (While the site plan has not been submitted at this time, the tentative plans for access to Lot 7 are through the parking lot area, not via East 86 Street. 4. Acceleration/Deceleration lanes will be required at all points of access along E. 86th Street North and N. 129th E. Avenue and sidewalks are required ' along both thoroughfares as well. All of the above items were discussed with the applicant and have been corrected and are included on the plat within your packet. F ' MEMORANDUM ' TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO ' FROM: TIMOTHY ROONEY ASSISTANT CITY MANAGER ' SUBJECT: ROC OWASSO FINAL PLAT ' DATE: May 28, 1998 ' BACKGROUND The City of Owasso has received a request to review a final plat for ROC Owasso. ROC Owasso is located on the southeast corner of E. 86th Street North and N. 129th E. Avenue, ' immediately south of Owasso High School. The subject property contains 8 CS (Commercial Shopping Center) zoned lots on 25.568 acres, more or less. An area map is enclosed for your ' information and review, as well as Bulk and Area Requirements for property zoned CS. The preliminary plat for ROC Owasso was approved at the November 1997 Planning Commission meeting. The Technical Advisory Committee reviewed the final plat for ROC Owasso via mail correspondence. All replied that they had no problems and/or concerns with the final plat. Letters from each utility company representative are attached for your information and review. Staff reviewed the plat upon the receipt of the letters from the utility companies and identified several areas that were required to be addressed by the applicant prior to the final plat being in forwarded to the Owasso City Council: ' 1. The streets labeled on the location map of the plat should be Iabeled "North" rather than "South ". 2. Addresses need to be added to the final plat. ' 3. Staff has concerns regarding the access points indicated for Lots 7 and 8, Block 1. Two access points are shown, each being 40' in width, separated by only 30' of no access. Staff has discussed this concern with the applicant and the applicant has agreed to remove the access point indicated on Lot 7. (While the site plan has not been submitted at this time, the tentative plans for access to Lot 7 are through the parking lot area, not via East 86 Street. 4. Acceleration/Deceleration lanes will be required at all points of access along E. 86th Street North and N. 129th E. Avenue and sidewalks are required ' along both thoroughfares as well. All of the above items were discussed with the applicant and have been corrected and are included on the plat within your packet. Staff Report Final Plat - ROC Owasso Page 2 of 2 The water and sanitary sewer construction plans have been reviewed and approved by the Engineering Department of Public Works and DEQ has submitted letters stating that those permits are in the process of being routed for signatures at this time. Those letters are also attached for your information and review. Storm drainage and detention plans have also been reviewed by the Engineering Division of the Public Works Department. Two detention facilities will be constructed, one on -site at the southeast corner of the subject property, the other will be off -site immediately to the east. A detailed memorandum from Mr. Lutz is also attached for your information and review. The proposed storm drainage and detention plan is acceptable to the Public Works Department. A final item of information regarding the plat concerns Lot 2, Block 1. The minimum property frontage in a CS (Commercial Shopping Center) district is 150'. Lot 2, because it has only 90' of frontage, required a Variance approval from the Board of Adjustment. Staff did not oppose that application and the Board unanimously approved that request. The final plat was approved by the Planning Commission at their special meeting on May 22, 1998. Staff recommends Council approval of the final plat for ROC Owasso. ATTACHMENTS 1. Location map (Note: Zoning shown is not accurate) 2. Bulk and Area Requirements of CS zoned property 3. TAC letters of approval 4. DEQ letters regarding water and sanitary sewer 5. Memorandum from Mr. Lutz ENCLOSURES Final plat for ROC Owasso SECTION 620 ACCESSORY USES PERMITTED IN COMMERCIAL DISTRICTS 620.1 Accesory Uses Permitted Accessory uses customarily incident to a principal use permitted in a Com- mercial District are permitted in such district. 620.2 Accessory Use Conditions a. Accessory buildings shall meet the minimum building setback lines of the applicable district. b. An accessory building erected as an integral part of the principal building shall be made structurally a part thereof, shall have a common wall therewith, and shall comply with the requirements applicable to the principal building. c. Signs in the Commercial Districts, whether accessory or principal uses, are subject to the use conditions of the Use Unit 21. SECTION 630 BULK AND AREA REQUIREMENTS IN THE COMMERCIAL DISTRICTS Table 2 Bulk and Area Requirements in the Commercial District *plus 2 feet of setback for each 1 foot building height exceeding 15 feet if the abutting property is within an RE, RS, RD or RTH District. 37 CS District CG CH Frontage (min. ft.) Arterial and Freeway Service Road 150 150 N/A Not an Arterial 50 50 N/A Floor Area Ratio (maximum) .50 .75 N/A Setback from Centerline of Abutting Street (min. ft.): measured from centerline of abutting street; add of the right -of -way width designated on the Major Street Plan, or 25 feet if the street is not designa- ted on the Major Street Plan: Arterial and Freeway Service Road 50 50 N/A Not an Arterial 25 25 N/A Setback from abutting R District boundary lines (min. ft.) 10* 10* 10* Building Height (max. ft.) N/A N/A N/A *plus 2 feet of setback for each 1 foot building height exceeding 15 feet if the abutting property is within an RE, RS, RD or RTH District. 37 MAY -15 -1995 07:15 llI5IRIbUI1UN ENGINEERING ylb 5yy 254,5 N.01 R—SJ Public Service Company of Oklahoma May 15, 1998 City of Owasso Planning Commission 207 South Cedar Owasso OK 74055 ATTENTION. Tim Rooney, City Planner SUBJECT. ROC OWASSO The easements indicated on the plat of the subdivision named above satisfy the 2"'"' h suev requirements of Public Service Company of Oklahoma for the designated use of the Box 201 tui a. OK 7410 -Ml property as far as is known on this date. However, it is not the intent of this letter 718 599 = to release any rights Public Service Company of Oklahoma has to maintain existing facilities on the property or to release any part of existing easements, nor is this concurrence meant to be construed as to preempt the grant of any additional easements necessary to provide service to the property at some future date. Sincerely yours, L� /'z;0 Robert L. Pierce, Jr. Public Service Company of Oklahoma TAC Member Flat Dated April 24, 1998 Post -it' Fax Note 7671 �jf�$ pages Ta�/!t oi✓ Fewn O l&t're W/�A/� cu 0 Pno" w ZZ Fax # Z' 7 f G F= A TOTAL P.01 OKLAHOMA Itt - NA7'URAI. GAS May 7, 1998 Mr. Tim Rooney Community Development Director City of Owasso 207 South Cedar Owasso, Oklahoma 74055 Dear Mr. Rooney: ROC OWASSO: /fOCD U��oa ' Please be advised that the above - mentioned subdivision meets the requirements of Oklahoma Natural Gas Company. FINAL DRAFT DATED MAY 4, 1998. Sincerely, A X ffuz &t,_1 L. L. Miller, Jr. Operating Technician OKLAHOMA NATURAL GAS COMPANY , A DIVISION OF ONEOK Inc. 5848 EAST 15 STREET, TULSA, OK 74112 P.O. BOX 871, TULSA, OK 74102 -0871 (918) 588 -7000 • FAX (918) 831 -8213 FROM TULSA OSP PLANNING 918 495 0930 Tulsa, May 14, 1998 Tim Rooney Community Development Director City Of Owasso 207 South Ccdar Owasso_ Oklahoma (THU) 05. 14' 98 15: 20 /ST. 15:20/NO. 3561233578 P 1/1 Souchwcstem Belt Tclephone 5305 E. 716t Wsa, Oklahoma 74136 Tim. The utility casemcnts as stated. in the Final Subdivision Plat for ROC -0WA5SO meet the requirements of Southwestern Bell Telephonc Company. Individual occupants of each lot will be required to provide conduit access from their structure to the stated utility easement. Sincerely, Phil Sewell Southwestern. Bell Telephone. Compaluy (918) 596-6171 CC: Ricky Joncs 1 We're taking television into tomorrow. ®10 TCI Cablevision of Tulsa 5-7 - -?8 City Planner City of Owasso 207 S. Cedar Owasso, OK 74055 Reference:_ (Name of Plat) Attention: 'Timothy Rooney The easements in the subdivision named above satisfy the requirements of TCI Cablevision of Tulsa. However, this is not meant to be construed that at some future date we may not require additional easement(s) to satisfy the requirements of the customer who occupies this property. ` Very truly yours, List any special conditions: 4^ Ega;a! CpPort;;nity s P.O. Box 470800 Tulsa, OK 74147.0800 , 6650 East 44th Street Tulsa. OK 74145 -46 -2 (918)665 -1990 FAX (918) 665 -0590 . 4^ Ega;a! CpPort;;nity 7_1 W i P .Re: SL000072980347 ROC Owasso Sewer line Project S -21310 Dear Mr. Carr: Our department received an application for the above referenced project on April 23, 1998. The plans and specifications have been reviewed and were approved on May 1, 1998. The permit for this construction is being routed for signatures and will be sent to you as 3001) as possible. The following items were redlined on the plans: 1. leakage Tests for Sewer Lines Leakage tests shall be specified for all new construction. This may include appropriate water or low pressure air testing. The leakage outward or inward shall not exceed 200 gallons per inch of pipe diameter per mile per day for any section of the system. An exfiltration or infiltration shall be performed with a minimum positive head of 2 feet. The air test, if used shall conform to the test procedure described in ASTM C- 828 -80 [OAC 252:655- 9- 1(c)(2)1. 2. peflection Test Deflection tests shall be performed on all flexible pipe. The test shall be conducted after the final backfill has been in place at least 30 days. No pipe shall exceed a deflection of 5 %. If the deflection test is to be run using a rigid ball mandrel, it shall have a diameter equal to 95% of the inside diameter of the pipe. The test shall be performed without the aid of mechanical pulling devices [OAC 252:655- 9- 2(g)(5)(a), (b) and (c)]_ If you have any questions concerning this matter, please contact me at (405) 271 -7440, extension 154. Sincerely, gvr4 tom-. L"�c41 Bronson Bolvin Construction .Permit Unit Water Quality Division 1313E /vp cc: H.J. Thung, Ph.D., P.E., Construction Permit Unit Wayne Craney, P -E., WPC Unit Supervisor Tulsa County DEQ Office Eddie Terrill, R.S., Regional Director, DEQ .Dan Tanner, P.E., Tanner Consulting 1000 North"A Terith 81twl.Oklahoma City . Okla hom• 731171212 raryelat piper MAY -20-98 WED 11:40 AM UWASSU PUBLIC WURKB 918 'dr :z 4996 e v - r ' { ; FRANK KEATING MAR K S. C OLEMAN Executive Director Governor ' State of Oklahoma DEPARTMENT OF ENVIRONMENTAL QUALITY ' May 5, 1998 P. Robert Carer, Director City of Owasso 207 S. Cedar Owasso, OK 74055 7_1 W i P .Re: SL000072980347 ROC Owasso Sewer line Project S -21310 Dear Mr. Carr: Our department received an application for the above referenced project on April 23, 1998. The plans and specifications have been reviewed and were approved on May 1, 1998. The permit for this construction is being routed for signatures and will be sent to you as 3001) as possible. The following items were redlined on the plans: 1. leakage Tests for Sewer Lines Leakage tests shall be specified for all new construction. This may include appropriate water or low pressure air testing. The leakage outward or inward shall not exceed 200 gallons per inch of pipe diameter per mile per day for any section of the system. An exfiltration or infiltration shall be performed with a minimum positive head of 2 feet. The air test, if used shall conform to the test procedure described in ASTM C- 828 -80 [OAC 252:655- 9- 1(c)(2)1. 2. peflection Test Deflection tests shall be performed on all flexible pipe. The test shall be conducted after the final backfill has been in place at least 30 days. No pipe shall exceed a deflection of 5 %. If the deflection test is to be run using a rigid ball mandrel, it shall have a diameter equal to 95% of the inside diameter of the pipe. The test shall be performed without the aid of mechanical pulling devices [OAC 252:655- 9- 2(g)(5)(a), (b) and (c)]_ If you have any questions concerning this matter, please contact me at (405) 271 -7440, extension 154. Sincerely, gvr4 tom-. L"�c41 Bronson Bolvin Construction .Permit Unit Water Quality Division 1313E /vp cc: H.J. Thung, Ph.D., P.E., Construction Permit Unit Wayne Craney, P -E., WPC Unit Supervisor Tulsa County DEQ Office Eddie Terrill, R.S., Regional Director, DEQ .Dan Tanner, P.E., Tanner Consulting 1000 North"A Terith 81twl.Oklahoma City . Okla hom• 731171212 raryelat piper r MARK s. GQI•EMAN Executive Director Iv n 1, FSANK KEATING Governor State of Oklahoma DEPARTMENT OF ENVIRONMENTAL QUALITY May 5, 1998 F. Robert Can-, Director City of Owasso 207 S. Cedar Owasso, OK 74055 Re: WL000072980346 OC Owasso Waterline Project PW fD Igo: X007218 Dear Mr_ Carr: EMAY 1 1 1 998 B� Our department received an application for the above referenced project on April 23, 1998. The plans and specifications have been reviewed and were approved on April 27, 1998. The permit for this construction is being routed for signatures and will be sent to you as soon as possible. The following item was redlined on the plans: Pressure and Leakage Testing The installed pipe shall be pressure and leakage tested in accordance with AWWA C600 [OAC 252:625- 17- 4(5)]. If you have any questions concerning this matter, please contact me at (405) 271 -7440, extension 154. Sincerely, Bronson Bolvin Construction Permit Unit Water Quality Division $BB /vp cc. H.J_ Thung, Ph.D., P.P., Construction PerrniLUnit_. _. Mary Arnold, PWS District Representative Tulsa County DPQ Office Post-it' Fax Note 7671 Date Eddie Terrill, R.S., Regional Director, DE( T. Frort Dan Tanner, P.E., 'fanner Consulting CoJDeo1. pwne M Phone it Fax x JFax ar 1000 Matth K Tenth Stn.t, Ottahema Ciry, 010shoms 73117 -12t9 14 req<lad Dow I I I J I MEMORANDUM ' TO: TIM ROONEY ASSISTANT CITY MANAGER THRU: F. ROBERT CARR, JR., P.E. DIRECTOR OF PUBLIC WORKS FROM: PHIL LUTZ, P.E. Q' ENGINEERING PROJECT MANAGER SUBJECT: ROC /KMO DEVELOPMENT 86TH STREET NORTH & 129TH E. AVENUE DATE: May 18, 1998 I met with the design A -E (Tanner & Associates) on May 18, 1998, to discuss their submittal for storm drainage and detention. The storm drainage plan proposes to provide two detention ponds, one on -site at the southeast corner of the development and one off -site immediately to the east. Engineered outlet works will be constructed at the ponds which both discharge on to the Lindsey development to the south and east. Although the estimated runoff for the 2 -year op event slightly exceeds pre - development, the 100 -year event is contained below pre- development flows. The ponds will provide detention of the 500 -year development plus one foot of freeboard. The proposed plan is acceptable to Public Works. I MEMORANDUM �I TO: RODNEY J. RAY ' CITY MANAGER FROM: MARIA A. ALEXANDER ' CHIEF OF POLICE SUBJECT: REQUEST AUTHORIZATION TO REJECT ALL CLEANING BIDS 1 DATE: May 29, 1998 1 BACKGROUND: In April of this year, contract documents and bid specifications for uniform cleaning for the ' Owasso Police Department were mailed to the following local vendors: 1. Day & Night Cleaners 1 2. First Cleaner & Laundry 3. Icky's Three Lakes Laundry ' 4. Yale Cleaners Bids were due on May 5, 1998 at 3:00 pm. Prior to the submittal date, all vendors were contacted to insure the specifications were understood and reminded of the bid submittal date ' and time. The bids were opened on May 6, 1998 by the Owasso City Clerk, Marcia Boutwell, and witnessed by Owasso Police Department Administrative Secretary, Nancy Edwards. Two ' (2) bids were submitted, Icky's Three Lakes Laundry and Yale Cleaners. A comparison of the proposals submitted are as follows: 1 THREE LAKES LAUNDRY ITEM YALE CLEANERS $3.00 Complete Uniform $5.85 1.25 Trouser 2.92 1.75 Shirt /Blouse 2.92 .75 Tie 2.18 3.00 Jacket (lined) 4.62 Icky's Three Lakes Laundry & Dry Cleaning was awarded the cleaning contract for the current ' fiscal year and has provided service to this department for the past three (3) years. CLEANING BIDS MAY 29, 1998 PAGE 2 The number of complaints from the police department staff has continually increased over the past three years. Complaints received pertaining to the quality of service have become more intense in nature and much more frequent during the past twelve (12) months. In an effort to determine quality, the Owasso Police Department conducted an internal survey with all uniform personnel regarding the service provided by our current uniform cleaning vendor. A review of those surveys revealed comments of damage to uniforms, which included uniforms being scorched, and reports of uniforms being lost. Also recounted were incidents of uniforms allegedly being returned without being cleaned or pressed and uniforms which reportedly were not ready when requested. Although the bids submitted recognize Icky's Three Lakes Laundry as the lowest bid, the survey of internal customers would suggest that this may not be the 'best' bid. An analysis was performed to determine the anticipated cost if the bid was awarded to Yale. This cost would be almost twice as much as the current vendor. RECOMMENDATION: Staff would recommend a rejection of all bids and for a rebidding process to take place. ATTACHMENTS: Bid Documents CONTRACT DOCUMENTS D SPECIFICATIONS FOR UNIFORM CLEANING r FOR THE OWASSO POLICE DEPARTMENT CITY OF OWASSO, OKLAHOMA Table of Contents Notice to Bidders Specifications Bid Form Bid Affidavit I� NOTICE TO BIDDERS Sealed Bids will be received by the City of Owasso at the Owasso City Hall, Office of the City Clerk, 207 South Cedar, PO Box 180, Owasso, Oklahoma 74055 until 3:00 p.m. on the 5th day of May, 1998, and then at said City Hall publicly opened and read aloud. This will be for the furnishing of the following item: Cleaning of police department uniforms, per ' specifications. Further information and specification packets can be obtained b ' P y contacting the City Clerk at Owasso City Hall during regular working hours. ' Envelopes containing bids must be marked to identify the item being bid. ' The City of Owasso expressly reserves the right to reject all bids. All bids will be considered irrevocable offers under conditions specified in the bid for a period of thirty (30) calendar days from and after the date herein for the opening of bids. F*90 MR.. .1 9-/ =/I :• I � I � I I I" GENERAL DESCRIPTION SPECIFICATIONS ' The following is a comprehensive list of specifications for cleaning of departmental uniforms for the fiscal year July 1, 1998 through June 30, 1999. In general, the cleaning will include all police officer uniforms, communications officer uniforms, and civilian attire for the police chief ' and detectives. This will also include an occasional laundering and starching of the animal control officer's uniform. GENERAL PROVISIONS ' Vendor Initials ' 1. Length of Contract - The cleaning contract shall be for a period of one year and shall be automatically extended until a new contract is awarded. The contract period is from July 1, 1998 through June 30, 1999 (12 months). �2. be V Billing - The uniform cleaning bill shall submitted monthly, and monthly payments will be made by the City of Owasso. Alterations will be billed tseparately from cleaning. BILLING WILL BE PROVIDED PER I'T'EM �3. CLEANED. Uniforms There be thirty-five (35) employees. The breakdown 1h Number of - will for cleaning services is as follows: 25 officers - full uniforms 5 communications employees - full uniforms 4 officers - civilian clothing 1 animal control officer, launder and starch �. Laundering /Cleaning services - Services to include dry cleaning of all uniforms as shown above, dry cleaning or laundering of civilian clothes and replacement of buttons as needed. Cleaner must provide hours and days of operation. �. Cleaner must be able to handle and launder uniforms contaminated with blood or other body fluids in compliance with OSHA bloodborne pathogens and infectious disease control standards. Cleaner must utilize cool dry cleaning process and be able to provide two -day service. �5) Other Specifications - Cleaner must insure garment replacement while in the ' possession of the cleaner if items are lost or stolen. 1 7• The City of Owasso reserves the right to reject any or all bids, and to waive any or all technicalities, informalities, or other minor deviations from the bid document. 8. Proposal Expenses - Expenses for developing the proposal are entirely the responsibility of the vendor and shall not be chargeable to the City of Owasso. 9. Prior Information - Any information which may have been released either orally or in writing prior to the issuance of this bid request shall be deemed preliminary \ in nature and bind neither the City of Owasso nor the vendor. V 10. Vendor Contract - Any proposal accepted shall be incorporated into the contract which the City of Owasso will enter into with the vendor. 11. Proposed Cost - It is pot the policy of the City of Owasso to negotiate the P rice after the vendor is selected. The supplied bid form shall include a total bid price. All bids delivered to the City of Owasso shall be sealed and visibly marked SEALED BID/POLICE DEPARTMENT UNIFORM CLEANING. .r12. Contact Person - Questions and clarification concerning this bid shall be made to the Operations Commander, Lieutenant Cliff Motto at 918- 272 -2244. 13. Deviations - Any deviation from the published specifications should be noted on an attached sheet of paper. 14. Comments may be included on an additional sheet. PJ BID PROPOSAL - SUBMITTAL PAGE ' POLICE DEPARTMENT UNIFORM CLEANING TOTAL BID PRICE FOR COMPLETE CLEANING: $ 12 L (o S l o ' COSTS Cost per uniform cleaned - (trouser & shirt) I • a 5 Uniform trouser only 1 1 : I5 Uniform shirt only .15 Tie 3.040 Jacket (o -00 LL)� Provide any additional information necessary. ' 50 Civilian clothing Cd.,L�0, - . S Trousers, etc Shirt Provide listing of specifics if different. • The city will pay a per item cost. All billing must be detailed to the officer, date and ' article of clothing. I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. Signature Title E «L BID OPENING: MAY 5, 1998 03:00 P.M. 'k i--?)a-� 6-11— 3 k , 3,1., 5a NON COLLUSION BID AFFIDAVIT STATE OF ) % � } ss COUNTY OF cal ) of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not been a part of any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with State, County, or City officials or employees as to quantity, quality, or price in prospective contract, or any discussions between bidder and any State, County, or City official concerning exchange of money or other thing of value for special consideration in the letting of a contract. Name: -)�'/ J'ZX1 Signature Subscribed and sworn before me this - day of 1998. ' r r Notary Public My Commissidn Expires: NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL 1 1 1 1 1 1 1 1 1 1 1 1 Attachment to Contract for Cleaning Services Mending Services The following items are not included in the total bid price under the attached contract and are provided as a courtesy and will be billed for separately. Pants: Hem Hem w/ cuff Hem w/ facing Tapers Zipper Waist (in or out) Crouch Shirts: Tapered Sleeves Shortened W/ cuff Patches (on or off) Skirt or Dress: $7.00 (one leg $3.50) $8.00 $8.00 $9.00 $8.00 (zipper supplied by customer) $7.00 $8.00 $6.00 $7.00 $9.00 $1.00 Hem (partial) $6.00 (full) $9.00 Waist (in or out) $9.00 ff pleated - cost will depend on number and type of pleats Sleeves Shortened — same as above Zipper (short) $8.00 (zipper supplied by customer) Zipper (Long) $10.00(zipper supplied by customer) General Mends - Start at $3.00 These are general categories of types of mending we will do. Some items will require special treatment and cost will vary from the above in these instances. An estimate can be provided at the time the garment is brought in. This information is provided by Icky's Three Lakes Laundry and Dry Cleaning. May 5, 1998 4. The TERM of the CONTRACT FOR SERVICES will be July 1, 1997 through June 30, 1998. This contract may be extended for successive one -year terms for a period of up to three years if agreed to by both parties in writing not less than sixty days prior to the expiration of the initial one -year term or of any successive one -year term. , r I � I I I I CONTRACT DOCUMENTS AND BID SPECIFICATIONS FOR UNIFORM CLEANING FOR THE OWASSO POLICE DEPARTMENT APRIL 1998 CITY OF OWASSO, OKLAHOMA CONTRACT DOCUMENTS 0 SPECIFICATIONS FOR UNIFORM CLEANING FOR THE OWASSO POLICE DEPARTMENT CITY OF OWASSO, OKLAHOMA Table of Contents Notice to Bidders Specifications Bid Form Bid Affidavit r NOTICE TO BIDDERS ' Sealed Bids will be received by the City of Owasso at the Owasso City Hall, Office of the City Clerk, 207 South Cedar, PO Box ' 180, Owasso, Oklahoma 74055 until 3:00 p.m. on the 5th day of May, 1998, and then at said City Hall publicly opened and read aloud. This will be for the furnishing of the following item: ' Cleaning of police department uniforms, per specifications. Further information and specification packets can be obtained by contacting the City Clerk at Owasso City Hall during regular ' working hours. Envelopes containing bids must be marked to identify the item ' being bid. The City of Owasso expressly reserves the right to reject all bids. All bids will be considered irrevocable offers under conditions specified in the bid for a period of thirty (30) calendar days from ' and after the date herein for the opening of bids. Malcia Boutwell, City Clerk i SPECIFICATIONS GENERAL DESCRIPTION The following is a comprehensive list of specifications for cleaning of departmental uniforms for ' the fiscal year July 1, 1998 through June 30, 1999. In general, the cleaning will include all police officer uniforms, communications officer uniforms, and civilian attire for the police chief and detectives. This will also include an occasional laundering and starching of the animal control officer's uniform. t GENERAL PROVISIONS Vendor Initials I- Length of Contract - The cleaning contract shall be for a period of one year and ' shall be automatically extended until a new contract is awarded. The contract period is from July 1, 1998 through June 30, 1999 (12 months) . _L. Billing ling - The uniform cleaning bill shall be submitted monthly, and monthly payments will be made by the City of Owasso. BILLING WILL BE PROVIDED PER ITEM CLEANED. �S IVoT Fat- 1� C 7-FIL•g- i7d --S. Number of Uniforms - There will be thirty -five (35) employees. The breakdown , for cleaning services is as follows: 25 officers - full uniforms 5 communications employees - full uniforms , 4 officers - civilian clothing 1 animal control officer, launder and starch 4. Laundering /Cleaning services - Services to include dry cleaning of all uniforms as shown above, dry cleaning or laundering of civilian clothes and replacement of buttons as needed. Cleaner must provide hours and days of operation. Cleaner must be able to handle and launder uniforms contaminated with blood or other body fluids in compliance with OSHA bloodborne pathogens and infectious disease control standards. Cleaner must utilize cool dry cleaning process and be able to provide two -day service. 6. Other Specifications - Cleaner must insure garment replacement while in the possession of the cleaner if items are lost or stolen. 1 1P 7. The City of Owasso reserves the right to reject any or all bids, and to waive any or all technicalities, informalities, or other minor deviations from the bid document. 8 Proposal Expenses - Expenses for developing the proposal are entirely the responsibility of the vendor and shall not be chargeable to the City of Owasso. 9 Prior Information - Any information which may have been released either orally or in writing prior to the issuance of this bid request shall be deemed preliminary in nature and bind neither the City of Owasso nor the vendor. 11 19�1 0. Vendor Contract - Any proposal accepted shall be incorporated into the contract which the City of Owasso will enter into with the vendor. 11. Proposed Cost - It is not the policy of the City of Owasso to negotiate the price after the vendor is selected. The supplied bid form shall include a total bid price. All bids delivered to the City of Owasso shall be sealed and visibly marked SEALED BID /POLICE DEPARTMENT UNIFORM CLEANING. 12. Contact Person - Questions and clarification concerning this bid shall be made to the Operations Commander, Lieutenant Cliff Motto at 918 - 272 -2244. 13. Deviations - Any deviation from the published specifications should be noted on an attached sheet of paper. lA 14. Comments may be included on an additional sheet. NET 60 o'q �S . s `Z of B� _ i E )F 77-115 -� C,Q� G Or d L C% ,i V 13 10 F04 11 BID PROPOSAL - SUBMITTAL PAGE POLICE DEPARTMENT UNIFORM CLEANING TOTAL BID PRICE FOR COMPLETE CLEANING: $ S �S COSTS Cost per uniform cleaned - (trouser & shirt) Uniform trouser only Uniform shirt only Tie Jacket Provide any additional information necessary. Civilian clothing SL/a«s Trousers, etc 1510 (j 5e 0/ZC 5 5 Shirt 116 5 T Provide listing of specifics if different. .2. g t- gL"01241 "11"-7- . F/IV4 61E 5,6-7- S7, � S rl i 1 (1116 70/0 g, F.1 T/ l (/e- /- i9-17- • The city will pay a per item cost. All billing must be detailed to the officer, date and article of clothing. I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. Signature O P�IZz4 -ED Title /G -30 3 C 90 S; ,✓ Address Caw "9556 0 k-- 1y10TT BID OPENING: MAY 5, 1998 @3:00 P.M. a. 9. 0 r INON COLLUSION BID AFFIDAVIT STATE OF ss ' COUNTY OF 2 ) of lawful age, being first duly sworn, on oath says that (s)he is &L-agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not been a part of any collusion among bidders in restraint of freedom of competition by agreement to-bid at a fixed price or to refrain from bidding; or with State, County, or City officials or employees as to quantity, quality, or price in prospective contract, or any discussions between bidder and any State, County, or City official concerning exchange of money or other thing of value for special consideration in the letting of a contract. ' Name: 1v1c '-1A1;7 c, /2077/r�ZO&X 27L _ e' Signature 1P Subscribed and sworn before me this �,� day of 1998. jNy Public My Commission Expires: 1 a DO d o" NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL [ I 006"5 .✓ar Ve l-012 77,1,�-- ' /��/�Sb�✓ ���9r' �G7"E/�.9T7o -mot �4V� ?� D/L �L C,q,J l�✓� /T /S VOT 1-2A,59' C Cc/5%✓(,/l W C % GsCOs'LrrG -rv� u5(i✓�� /l L 7Z5-i2,4 7—lo.v1 A eir- /N %�!� Uf N�tj O �Gi �/L•�77 4 ^'f G� 2" AT 66V1 -15" c L--" -41 VC- s C /9 ^'-o 'Tip /"E P/y /OC Iv 17 /�v2 T�/U 6Ce/�Ct2 s /�✓ � � 1;2.,00 ov r 137 S: e-o ' 006"5 .✓ar Ve l-012 77,1,�-- ' /��/�Sb�✓ ���9r' �G7"E/�.9T7o -mot �4V� ?� D/L �L C,q,J l�✓� /T /S VOT 1-2A,59' C Cc/5%✓(,/l W C % GsCOs'LrrG -rv� u5(i✓�� /l L 7Z5-i2,4 7—lo.v1 A eir- /N %�!� Uf N�tj O �Gi �/L•�77 4 ^'f G� 2" AT 66V1 -15" c L--" -41 VC- s C /9 ^'-o 'Tip /"E P/y /OC ��✓ -VG" �✓O�� w U6 , /�v2 7-1111 4 r /1GO�SO-v 6Ce/�Ct2 s TUrLNc�� c� ✓a ��iti 8/0 �o� � c� v.9�i r-y s�.z��� -1-/c 0 1°r—(olv,9 L 7-e -U �Gri�/L x T�r✓5 /v r✓ . ('C'•- 111C1✓ ICIV C C - 5 PEC_O . �fPE�✓�i9 &ie i T y lu 1 u � ::�►�11►� I TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: PHIL LUTZ, P.E.y L ENGINEERING PROJECT MANAGER SUBJECT: CONTRACT AWARD 76th & 86th STREETS NORTH STRIPING AND CRACK SEAL DATE: May 26, 1998 BACKGROUND: Existing traffic striping on 86th Street North from Dogwood to 129th E. Avenue and at the intersection of 76th Street North and Main Street has deteriorated to the point as to be obscure in some areas. Replacement of the striping is needed for pedestrian and traffic control. Numerous areas of pavement cracks have developed at both sites. Sealing of these cracks is needed to prevent further deterioration of the pavement surfaces and possible future damage to pavement base material. Three pavement patch areas are also included. SOLICITATION OF BIDS: The Public Works Engineering Division developed specifications and drawings for the affected areas. Contract payments will be based on the actual amount of work done at each site based on the bid unit prices for work items. The contract period is 15 calendar days. The bid opening was held on May 13, 1998, with two bids being received. The low bid was submitted by Magnum Construction, Inc. (Broken Arrow) in the amount of $75,000.42. The second bid was submitted by Horizon Construction (Owasso) in the amount of $77,570.89. The Engineer's estimate is $67,000. FUNDING SOURCE The FY97 -98 Streets Division budget includes $15,000 (Line Item 51- 410 -5220) for striping and crack sealing. An additional $5,800 has been allocated to the project from within the Streets Division budget, and funds have been appropriated from Contingency set aside in the amount of $54,287.56. Total available funds are therefore $75,087.56. RECOMMENDATION: ' Staff recommends award of the 76th & 86th Streets North Striping and Crack Seal to Magnum Construction in the amount of $75,000.42. ATTACHMENTS: 1. Site Map 2. Bid Tabulation 8E 76TH PROJECT LOCATION 76th & 86th STREETS NORTH STRIPING AND CRACK SEAL CITY OF OWASSO, OKLAHOMA PUBLIC WORKS DEPARTMENT nn^ lr-^r I r%nwrlr%Ll Z Q CITY OF OWASSO 207 South Cedar PO Box 180 Owasso, Oklahoma 74055 (918) 272 -2251 BID DOCUMENTATION Opening Date: 5/13/98 Council Approval: Item: 76th & 86th St N Striping & Crack Seal Number of Bids: 2 Bids Opened By: Marcia Boutwell ' Witness: Jim Ernst Witness: Bidders Amount of Bid Magnum Construction Co Inc, Broken Arrow $75,000.42 Horizon Construction Co Inc, Owasso $77,570.89 ENGINEER'S ESTIMATE $67,000.00 Certification: I, Marcia Boutwell, City Clerk, do hereby certify that, to the best of my knowledge, this Bid Documentation is true and correct. Signature: (SEAL) Date: Vr —Af " % T