HomeMy WebLinkAbout1998.08.04_City Council Agendan
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PUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular
DATE: August 4, 1998
TIME: 7:00 p.m.
PLACE: Council Chambers, Owasso Community Center
Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin
board at 4:00 p.m. on Friday, July 31, 1998.
Marcia outwell, City Clerk
AGENDA
1. Call to Order
Mayor Bode
2. Invocation
Cpl Ken Yount
Owasso Police Department
3. Flag Salute
4. Roll Call
5. Consideration and Appropriate Action Relating to a Request for Approval of the Consent
Agenda. All matters listed under "Consent" are considered by the City Council to be
routine and will be enacted by one motion. Any Councilor may, however, remove an item
from consent by request. A motion to adopt the Consent Agenda is non - debatable.
A. Approval of the Minutes of July 21, 1998 Regular Meeting and July 28, 1998 Special
Meeting.
Attachment #5 -A
B. Approval of Claims.
Attachment #5 -B
Owasso City Council
August 4, 1998
Page 2
C. Action Relating to Ordinance #584, an Ordinance Providing for the Closing of a Utility
Easement Located on Lot 14F, Block 3, Three Lakes Addition.
Attachment #5 -C
The staff recommends Council approval of Ordinance #584, and has listed this item in
the consent section of the agenda based on Council action on July 21, 1998 to approve
the easement closing and authorize an ordinance.
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D. Action Relating to Ordinance #585, an Ordinance Amending the Defined Benefit
Portion of the Municipal Retirement Plan, Changing the Employee Contributions Rate '
to a Fixed 4.26%.
Attachment #5 -D
The staff recommends Council approval of Ordinance #585, and the execution of all '
documents relating to the retirement plan amendment.
6. Consideration and Appropriate Action Relating to Resolution #98 -06, a Resolution
Authorizing the Approval and Execution of the Investment in a Revenue Anticipation Note
of the Owasso Public Works Authority, and the Approval of the Loan Agreement and
Revenue Anticipation Note of the OPWA.
Ms Bishop
Mr Cates
Attachment #6
The staff will recommend City Council adoption of Resolution #98 -06 providing for an
investment in an amount not to exceed $1,800,000 through the acquisition of a Revenue
Anticipation Note for the Owasso Public Works Authority.
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Owasso City Council
August 4, 1998
Page 3
7. Consideration and Appropriate Action Relating to a Request to Award a Contract for the
Purchase of Three Vehicles by the Owasso Police Department; and Emergency Equipment
for Those Vehicles.
Chief Alexander
Attachment #7
The staff will recommend a contract be awarded to Fred Jones Ford, Oklahoma City, OK
for the purchase of three 1999 Ford Crown Victoria full size police vehicles at a purchase
price of $19,261 each ($57,783 total); and the purchase of emergency police equipment
from Fox at a cost of $7,930.95 and from Trim -Rite at a cost of $1,378.20.
8. Consideration and Appropriate Action Relating to a Contract Between the City of Owasso
and FOP Lodge #149 (Police).
Mr harder
Attachment #8
' The staff will recommend City Council approval of a contract between the City and FOP
Lodge #149 (police) for FY 1998 -99, providing for wages, benefits and other working
conditions, such contract negotiated by representatives of the parties and ratified by the FOP
' Lodge #149.
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9. Report from City Manager
' 10. Report from City Attorney
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11. Reports from City Councilors
Owasso City Council
August 4, 1998
Page 4
11. Reports from City Councilors
12. New Business
13. Consideration and Appropriate Action Relating to a Request for an Executive Session for
the Purpose of Discussing the Acquisition of Real Property Located at 301 W Second Ave,
315 S Cedar, Owasso, OK, and Additional Water System Properties, Such Executive
Session Provided for in O.S. 25, Section 307(B)(3).
Mr Hancock '
The City Manager will request Council approval of an executive session for the purpose of
discussing the acquisition of real property. I
14. Consideration and Appropriate Action Relating to the Acquisition of Real Property Located '
at 301 W Second Ave, Owasso, OK. '
Mr Hancock
Staff recommendation will be made following guidelines established during the Executive I
Session.
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Owasso City Council
August 4, 1998
Page 5
15. Consideration and Appropriate Action Relating to the Acquisition of Property Located at
315 S Cedar, Owasso, OK.
Mr Hancock
The staff will request City Council action to accept a proposal from the Tulsa City- County
Health Department for the City of Owasso to purchase property located at 315 S Cedar,
currently occupied by the Owasso Chamber of Commerce.
16. Adjournment
II
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, July 21, 1998
The Owasso City Council met in regular session on Tuesday, July 21, 1998 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 17, 1998
ITEM 1: CALL TO ORDER
Mayor Bode called the meeting to order at 7:00 p.m.
IITEM 2: INVOCATION
' The invocation was offered by Pastor Bert Snethen of the Reorganized Church of Jesus Christ
of Latter Day Saints and the Owasso Police Chaplain Coordinator.
' ITEM 3: FLAG SALUTE
Councilor Voss led in the flag salute.
ITEM 4: ROLL CALL
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PRESENT ABSENT
Denise Bode, Mayor
Tracy Standridge, Councilor
Mark Wilken, Vice Mayor
Mary Lou Barnhouse, Councilor
' Melinda Voss, Councilor
STAFF
Jeff Hancock, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
' A quorum was declared present.
' ITEM 5: READING OF MAYOR'S PROCLAMATION.
Mayor Bode presented a proclamation to Ms Gaye Gardner, recognizing Uptown Hair & Hails
as Business of the Quarter for the Third Quarter of 1998.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of the Minutes of June 16, 1998 Regular Meeting
B. Approval of Claims.
Owasso City Council
July 21, 1998
C. Action Relating to a Contract Extension for Maintenance to the City's
Storm Sirens.
D. Request Approval of a Plat Amendment to the Covenants for Nottingham
Estates II.
E. Request Approval to Close a Portion of a Utility Easement Located on Lot
14F, Block 3, Three Lakes Addition.
F. Action Relating to Acceptance of Improvements to the Water and `
Wastewater Collection Systems Constructed to Serve Caudle Estates, an
Addition to the City of Owasso, Tulsa County, Oklahoma.
G. Action Relating to Acceptance of Improvements to the Entrance Road
Constructed to Serve Nottingham Estates, an Addition to the City of
Owasso, Tulsa County, Oklahoma.
The consent agenda included minutes of the July 7, 1998 regular meeting and the July 14, 1998
special meeting, by reference made a part hereto. Item B on the consent agenda included the
following claims: (1) General Fund $40,273.18; (2) Workers Comp Self- Insurance Fund
$1,048.78; (3) Ambulance Service Fund $3,140.86; (4) E -911 $1,877.09; (5) City Garage
$5,863.67; (6) Interfund Transfers $43,443.72; (7) Interfund Transfers $3,849.84; (8) Payroll
$168,194.44; (9) City Garage Payroll $3,307.23. Item C requested an extension to a contract
for maintenance to the city's storm sirens at a cost of $3750, plus a 25 % allowable mark -up for
repair parts. Item D requested approval of a text amendment to the final plat for Nottingham
Estates II, that would allow for lot splits within the subdivision so long as the resulting lots are
permanently enjoined to adjacent neighboring lots. Item E requested approval of an easement '
closing located on Lot 14F, Block 3, Three Lakes Addition. The Planning Commission
recommended approval of the request at its July 14, 1998 meeting. Item F requested acceptance
of the water and wastewater collection systems constructed to serve Caudle Estates. All the
items required for acceptance have been completed. Item G requested acceptance of the entrance
road constructed to serve Nottingham Estates. A two -year maintenance bond has been provided
by the contractor. Dr Standridge moved, seconded by Mr Wilken to approve the consent
agenda.
AYE: Standridge, Wilken, Barnhouse, Voss, Bode
NAY: None
Motion carried 5 -0.
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Owasso City Council
July 21, 1998
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO REQUEST
FOR APPROVAL OF A CONTRACT FOR SERVICES FOR A POLICE AND
FIRE COMMUNICATION SYSTEM.
Fire Chief Bob Allen presented the request to approve a contract with EIS Communications to
provide the city with services related to detailed system design, project implementation and
project supervision for a police and fire communication system. The following items will be
performed as outlined in the Scope of Services:
1. Complete the application process that will be required for filing and acquisition of
frequencies.
2. Select site(s) for radio system towers.
3. Prepare the bid specifications - to include warranty coverage.
4. Organize and facilitate a pre -bid meeting with interested vendors.
5. Determine the exact modifications and specifications that will be needed for the dispatch
center.
6. Participate in the selection process of a final bidder for the selection of equipment and
services.
7. Train police and fire personnel on the use and operation of the radio system.
8. Assist with the programming and setup of the new system.
9. Oversee the installation of the system to insure that quality workmanship is used.
10. Train a person designated as the radio system manager to take care of the internal
programming and operating of the radio system.
11. Insure all components of the proposed communications system are completely operative.
Mr Wilken moved, seconded by Ms Barnhouse, to approve a contract with EIS Communications
for services in the amount of $7000 to provide services related to system design, project
implementation, and project supervision for a radio communication system; and that the Mayor
be authorized to execute the document.
AYE: Wilken, Barnhouse, Voss, Standridge, Bode
NAY: None
Motion carried 5 -0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR AWARD OF A CONTRACT FOR UNIFORM CLEANING
SERVICES.
Chief Alexander presented the item for cleaning services. Bid documents were prepared and
mailed to nine area cleaners, with only one responding. Yale Cleaners submitted the bid, which
was then compared with the previous vendor. The Yale bid was higher than previous cleaning
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Owasso City Council July 21, 1998
contracts, however staff believes that Yale would provide a better quality of service, allowing
the uniforms to last longer and providing a more professional image to the public. The staff
recommended acceptance of the bid from Yale Cleaners. Ms Voss moved, seconded by
Ms Barnhouse, to award a contract to Yale Cleaners as submitted in the bid proposal, for the
purpose of providing uniform cleaning services to the Owasso Police Department for the period
August 1, 1998 through June 30, 1999, with an option to renew.
AYE: Voss, Barnhouse, Standridge, Wilken, Bode
NAY: None
Motion carried 5 -0.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ENGINEERING PLAN REVISIONS FOR THE 86TH ST N & MAIN STREET
INTERSECTION.
Mr Henderson said that in 1988 the City of Owasso funded the E 86th St N widening project
as part of the 1988 Capital Improvement Fund Project. The original project scope was to widen
E 86th St N from N 129th East Ave to N Main St, but the project exceeded the budget and the
improvements ended at N Dogwood. In 1995 the remainder of the project was included in the
Capital Improvement Program by the City of Owasso. Funds were obligated based on the
consulting engineer's cost estimates and the project was designed. The preliminary construction
costs estimated exceeded the funds available and the project was delayed until future funding
could be secured. The project was included in the 1997 Bond Issue. Because of ODOT
standards and some other improvements that were not included in the original design, it was
necessary that the design be revised. Since FHC Inc was the engineer of record on the original
design, any changes would have to be approved by them. The staff requested that FHC prepare
a proposal to make the changes. After several discussions, a proposal of 110 man -hours and a
fee of $7891 was submitted. An Agreement for Engineering Services has been reviewed and
approved by Mr Cates, and funds for the fee are included in the Bond Issue. Mr Wilken moved,
seconded by Dr Standridge, to approve revisions to the engineering plan prepared by FHC Inc
for the 86th St N & Main St intersection, at a cost not to exceed $7891; and authorization for '
the Mayor to execute the agreement.
AYE: Wilken, Standridge, Voss, Barnhouse, Bode '
NAY: None
Motion carried 5 -0.
II Owasso City Council
July 21, 1998
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO FINAL
ACCEPTANCE OF WORK PERFORMED UNDER A CONTRACT FOR
' CONSTRUCTION OF A PARKING LOT AT THE OWASSO SPORTS PARK
BETWEEN THE CITY OF OWASSO AND HORIZON CONSTRUCTION CO
INC AND AUTHORIZATION FOR FINAL PAYMENT AND RELEASE OF
' RETAINAGE TO THE CONTRACTOR.
Mr Henderson said that on March 17, 1998, the City Council awarded a bid to Horizon
' Construction Co Inc of Owasso for the purpose of constructing an expansion to the large parking
lot at the Owasso Sports Park. The total contract amount was $77,777.77. Change Order #1
in the amount of $8299.75 was approved by the City Council on April 21, 1998 for the repair
of unstable subgrade on the north end of the parking lot. Change Order #2 was approved in
May to increase the contract in the amount of $4384.67 for the addition of fly -ash to repair
' unstable soil found on the west end of the parking lot. The final contract amount was
$88,779.31. A partial payment has been made to Horizon for $80,174.91. The project has been
completed and Horizon Construction has requested their final payment. Ms Voss moved,
seconded by Mr Wilken, to accept the work performed by Horizon Construction Inc for the
construction of a parking lot at the Owasso Sports Park, and authorize final payment and release
of retainage in the amount of $8604.40.
' AYE: Voss, Wilken, Standridge, Barnhouse, Bode
' NAY: None
Motion carried 5 -0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE #583 AN ORDINANCE AMENDING SECTION 402, PART
TWO CHAPTER FOUR OF THE CITY OF OWASSO CODE OF
' ORDINANCES RELATING TO RULES OF PROCEDURE FOR THE CITY
COUNCIL.
' The time of City Council meetings is set by Charter and may be changed by ordinance.
Mr Hancock said that there has been some discussion for several months relative to changing
the time of regular Council meetings from 7:00 p.m. to 6:30 p.m. This would allow citizens
' to attend Council meetings and still be able to participate in other community events beginning
at 7:00 or 7:30. Ms Barnhouse moved, seconded by Dr Standridge, to approve Ordinance #583,
' changing the time for regular City Council meetings from 7:00 p.m. to 6:30 p.m.
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Owasso City Council July 21, 1998
AYE: Barnhouse, Standridge, Voss, Wilken, Bode
NAY: None
Motion carried 5 -0.
The ordinance will be published in the Owasso Reporter as required by law, and the time change
will take effect thirty days from the date of publication. The first City Council meeting to be
affected by the change will be September 1, 1998.
ITEM 12 REPORT FROM CITY MANAGER
Mr Hancock reported that a tentative agreement has been reached on the FOP contract.
ITEM 13: REPORT FROM CITY ATTORNEY
None.
ITEM 14: REPORT FROM CITY COUNCILORS
None.
ITEM 15: NEW BUSINESS
None.
ITEM 16: ADJOURNMENT
Dr Standridge moved, seconded by Ms Voss, to adjourn.
AYE: Standridge, Voss, Barnhouse, Wilken, Bode
NAY: None
Motion carried 5 -0, and the meeting was adjourned at 7:22 p.m.
Marcia Boutwell, City Clerk
R
Denise Bode, Mayor
OWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, July 28, 1998
The Owasso City Council met in special session on Tuesday, July 28, 1998 in the Lower Level
Conference Room at City Hall per the Notice of Public Meeting and Agenda posted on the City
Hall bulletin Board at 4:00 p.m. on Thursday, July 23, 1998.
ITEM 1: CALL TO ORDER AND ROLL CALL.
Mayor Bode called the meeting to order at 6:37 p.m.
PRESENT ABSENT
Denise Bode, Mayor
Mark Wilken, Vice Mayor
Mary Lou Barnhouse, Councilor
Tracy Standridge, Councilor
Melinda Voss, Councilor
STAFF
Jeff Hancock, City Manager
A quorum was declared present.
ITEM 2: DISCUSSION OF ISSUES OF IMPORTANT TO THE CITY OF OWASSO.
Several items were discussed. No action was taken on any item.
ITEM 3: ADJOURNMENT
Mr Wilken moved, seconded by Dr Standridge to adjourn.
AYE: Wilken, Standridge, Barnhouse, Voss, Bode
NAY: None
Motion carried 5 -0 and the meeting was adjourned at 9:40 p.m.
Denise Bode, Mayor
Marcia Boutwell, City Clerk
CITY OF OWASSO
GENERAL FUND
U� 8 39 17 A/P CLAIMS REPORT
PO 7731/98 : :
# VENDOR
DESCRIPTION
_ . ------------------------- ------------------
APAPVR PAGE: 5
AMOUNT
---- -------------
IAL
���---------------------------
��
99OO11
SPRINT PCS
PHONE USE-HANCOCK
39.36
� 9OO13
'9O2O1
AT&T WIRELESS SERVICES
PAGER USE
7.07
23.5
-
OFFICE DEPOT CARD PLAN
OFFICE SUF'PLIES
. /
'
990264
J JEFF HANCOCK
RELOCATION EXPENSES
116.60
9903O6
N�
OK MUNICIPAL LEAGUE
CITY CLERK CERTIFICATION
REIB PETTY CASH
M
30. 00
.
6 p7
w� 99O361
TREASURER PETTY CASH
990361
TREASURER PETTY CASH
REIMB PETTY CASH
8.O1
34.0 O
990361
TREASURER PETTY CASH
DOZIER PRINTING
COUNCIL WORK SESSION
BUDGET PRINTING
488.56
990387
'
188.8O
990395
CITY MANAGEMENT ASSOCIATI
ANNUAL MEMBERSHIP
�"O398
SOUTHWESTERN BELL TELE
6/98 PLEXAR
92 5O
.
''
N� 99O399
MCI TELECOMMUNICATIONS
6/98 USE
17 62
.
990445
REASORS
FILM DEVELOPING
___12.48
1,O65.54
DEPARTMENT TOTAL ====>
ANCE
----------------------------
990306
OK MUNICIPAL LEAGUE
TREASURER CERTIFICATION
TOTAL ====>
________3O.O0
30 . OO
� N�
DEPARTMENT
MMUNITY
��---_--------------_---------
DEVELOPMENT
U� 990O13
AT&T WIRELESS SERVICES
PAGER USE
.
33 21
399.13
- 990O17
BURR KANNADY
ELECTRICAL INSPECTIONS
��[2C�
~`"�"^
OFFICE DEPOT CARD PLAN
"
OFFICE SUPPLIES
8 98
. ,
B� 990304
7�RIANGLE CO
OFFICE SUPPLIES
REIVIP, PETTY CASH
55'25
.80
«� 990361
TREASURER PETTY CASH
25.00
990361
TREASURER PETTY CASH
MECH LICENSE
44.99
99O374
RADIO SHACK
ANSWERING MACHINE
MEMBERSHIp DUES
2,364,5O
99O386
INCOG
99
w� 990392 RADIO SHACK
CK
TAPE DECK
49 .
45 8O
""O398 SOUTHWESTERN BELL TELE
6/98 PLEXAR
.
''
N� 990399 MCI TELECOMMUNICATIONS
6/98 USE
FILM DEVELOPING
11 10
.'
990445
REASORS
DEPARTMENT TOTAL
3,146.97
ICIPAL
U� ----------------------------
� ��
COURT
�ENERAL GOVERNMENT
------------------------------
99012OI-<I::'.THERI_ORDPUBLICATIONS
CITY OF
OWASSO
^
990188
GENERAL
FUND
�
7/31/98
8:39:17 A/P
CLAIMS REPORT
APAPVR PAGE: 6 ^�
PO #
--'------
VENDOR
-------------------------
DESCRIPTION
-------------------------
AMOUNT
------------- N�
9900 12
BRETT BURTON
BAILIFF DUTIES 7198
18O.00
990361
TREASURER PETTY CASH
REIMB PETTY CASH
20. 00
990389
OK MUNICIPAL LEAGUE
COURT CLERK DUES
40.00 W�
990 398
SOUTHWESTERN BELL TELE
6/98 PLEXAR
60.67
990399
MCI TELECOMMUNICATIONS
6/98 USE
14.29
990308
OK MUNICIPAL LEAGUE
DEPARTMENT TOTAL ====>
42.00
------------- N��
314.96
HELLO DIRECT
�NGINEERING
'----------------------------
129.98
990333
��
990013
AT&T WIRELESS SERVICES
PAGER USE
19.01
EMPLOYMENT ADS
990162
RIDGWAYS
FOAM BOARD
43.75
99O258
Chi HASKELL & ASSOC
COMPUTER EQUIPMENT
518. 00
46.00
990361
TREASURER PETTY CASH
REIMB PETTY CASH
.
7 5O
990440
W W GRAINGER INC
MEASURING WHEEL
105.36
PITNEY BOWES INC
DEPARTMENT TOTAL ====>
----------------. °
233.62
�ENERAL GOVERNMENT
------------------------------
99012OI-<I::'.THERI_ORDPUBLICATIONS
LEGAL NOTICES
2�.30
990188
OKLAHOMA EAGLE
EMPLOYMENT ADS
47.25
990201
OFFICE DEPOT CARD PLAN
OFFICE SUPPLIES
990251
BEACON STAMP AND SEAL
REFURBISH EMBOSSER
.89
2O.00
990251
BEACON STAMP AND SEAL
SELF-INKING CITY SEAL
23.81
990273
SKIDMORE TREE SERVICE
TREE REMOVAL
450 11 00
990297
A HOME PAGE
WEB SITE MAINT
225.00
990299
ACCURATE FIRE EQUIPMENT
SVS FIRE EXTINGUISHERS
9O.65
990308
OK MUNICIPAL LEAGUE
1997 CODE UP-DATE
459.00
990308
OK MUNICIPAL LEAGUE
MUNICIPAL CODE BOOK
42.00
990 328
HELLO DIRECT
TELEPHONE EQUIPMENT
129.98
990333
TULSA WORLD
EMPLOYMENT ADS
389.76
99O334
RETHERFORD PUBLICATIONS
EMPLOYMENT ADS
26.20
990335
CRAWFORD & COMPANY
INVESTIGATION/REPORT
231.00
990 336
MEDCENTER INC
14 0 0 185412
46.00
99O347
THE LOCKSHOP
LOCK REPLACEMENT
142.00
990 363
WAL-MART
AUDIO/VIDEO TAPES
76.67
990373
PITNEY BOWES INC
POSTAGE METER RENTAL
317.5O
990385
INCOG
LEGISLATIVE ASSESSMENT
359.75
990391
ALL COPY SUPPLIES
PRINTER TONER
45.00
99O393
DOZIER PRINTING
OFFICE SUPPLIES
25.0O
990397
MILL CREEK LUMBER & SUPPL
MAINT/REPAIR SUPPLIES
29.20
99O398
SOUTHWESTERN BELL TELE
6/98 PLEXAR
22O.71
990399
MCI TELECOMMUNICATIONS
6198 USE
1O3.52
99O4OO
OKLAHOMA NATURAL GAS
6/98 USE
29.22
1131/98 8:39:17
VENDOR
x......... _---_-__----
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT
DESCRIPTION
---------- -----------------
DEPARTMENT TOTAL ====>
SERVICES
m�....---------------------------
APAPVR
AMOUNT
------ -------------
990 013
AT&T WIRELESS SERVICES
PAGER USE
990195
YALE UNIFORM RENTAL
UNIFORM RENTAL
99O2O1
OFFICE DEPOT CARD PLAN
OFFICE SUPPLIES
990258
CN HASKELL & ASSOC
COMPUTER SERVICES
99O346
WAL-MART
UNIFORM PA,ITS-EVANS
990348
EV INC
E
CLEANING SUPPLIES
99O361
TREASURER PETTY CASH
REIMB PETTY CASH
990 361
TREASURER PETTY CASH
DOC MEALS
9904O2
DEPARTMENT OF CORRECTIONS
DOC WORKERS/PAY
99O416
AT&T WIRELESS SERVICES
PHONE USE-McELRATH
DEPARTMENT TOTAL ====>
ERY
..................................................................................................................
990305 OKLAHOMA MONUMENT CO MOVE HEADSTONE
DEPARTMENT TOTAL ====>
OLICE SERVICES
ib 99OO13 AT&T WIRELESS SERVICES PAGER USE
990041 WESTERN BUSINESS PRODUCTS COPIER MAINTEI---IANCE
L7
-------------
3,786.91
99��C�I�EP�SSI�
TRAINI�VI�O
990238
POLICE PETTY CASH
TIRE REPAIRS
99O238
POLICE PETTY CASH
EMPLOYEE APPRECIATION
990238
POLICE PETTY CASH
POSTAGE
99O25O
GEORGETOWN PUBLISHING
SUBSCRIPTION
990 265
PATROL TECHNOLOGY
UNIFORMS,EQUIPMENT
990274
PHILLIPS POLICE EQUIP
OFFICER EQUIPMENT
990278
INTEGRIS HEALTH
PHYSICAL-DAVIS
99030 9
TOW DOLLY
VEHICLE UNLOCKING DEVICES
990329
SUBURBAN OFFICE SUPPLY
OFFICE SUPPLIES
990340
DAVID G SMITH, EDD
Ill MPI-BARNES
990342
POLICE PETTY CASH
SWEARING-IN CEREMONY
99O342
POLICE PETTY CASH
TOLL FEES/'PARKING
990 342
POLICE PETTY CASH
POSTAGE
990342
POLICE PETTY CASH
CELL PHONE USE
18.56
23.8O
4.37
292.5O
42.17
11O.27
13.73
45.11
43O.32
2O.14
i,O0O.97
75.O0
-------------
75.00
77.77
191.53
55.95
6.00
8.27
11.45
97.00
225.O5
59.8O
31O.00
126.8O
3.8O
35.00
37.65
21.30
5.85
16.O4
7
7/31/98 8:39:17
PO # VENDOR
--------- -----------------
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT
990342 POLICE PETTY CASH
99O343 HOUSE OF VACUUMS
990 361 TREASURER PETTY CASH
990371 CLASSIC CHEVROLET
990376 NATIONAL DARE OFFICERS
990398 SOUTHWESTERN BELL TELE
990399 MCI TELECOMMUNICATIONS
990400 OKLAHOMA NATURAL GAS
DEPARTMENT TOTAL
'OLICE COMMUNICATIONS
..................... ____ ....... .......
___
990037 DEPT OF PUBLIC SAFETY
990339 ONYX CORPORATION
DEPARTMENT TOTAL ====>
)NIMAL CONTROL
'-----------------------------
99OO13
AT&T WIRELESS SERVICES
990279
W W GRAINGER INC
990338
STRATHE VETERINARY
990342
POLICE PETTY CASH
990361
TREASURER PETTY CASH
990377
DOZIER PRINTING
990398
SOUTHWESTERN BELL TELE
990399
MCI TELECOMMUNICATIONS
DEPARTMENT TOTA{
�IRE SERVICES
------------------------------
DESCRIPTION
- -----------------
990013 AT&T WIRELESS SERVICES
990059 CASCO INDUSTRIES INC. OF-
9901 WORKPLACE LEARNI
990 252 CASCO INDUSTRIES INC. OF
990254 RANDY O'S TRUCK REPAIR
990275 BMI SYSTEMS OF TULSA
99O329 SUBURBAN OFFICE SUPPLY
990 330 NATIONAL FIRE PROTECTION
99O331 TRIM RITE INC
990 365 WATEROUS COMPANY
DRY-ERASE BOARD
VACUUM BAGS
REIMB PETTY CASH
REPAIR PARTS
MEMBERSHIP DUES-TRYON
6/98 PLEXAR
6/98 USE
6/98 USE
OLETS RENTAL
TONER CARTRIDGE
PAGER USE
AIR COND REPAIR
VET SERVICES
UNIFORM HAT
DEPOSIT REFUNDS
OFFICE SUPPLIES
6/98 PLEXAR
6/98 USE
PAGER USE
VALVE KIT
TRAINING VIDEOS
PROTECTIVE GEAR
BRAKE REPAIR
COPIER MAINT
OFFICE SUPPLIES
SUBSCRIPTION RENEWA(
REFLECTIVE STRIPING
PUMP REPAIR KITS
APAPVR PAGE:
AMOUNT
----
........................... ....
--
7.96
26.00
22.85
4O.21
25.0O
248.62
80.78
39.1O
1,779.78
350.00
59.95
4O9.95
24.22
100.. 00
13.49
60. 00
3O.00
23.O2
4.68
-------------
262.48
7.07
8G.00
UUU.Vo
376.00
279.04
181.78
83.88
425.00
1OO.00
98.57
8 ^
r_
�
_
CITY OF OWASSO
GENERAL FUND
o31/98 8:39:17 A/P CLAIMS REPORT APAPVR PAGE:
PO it VENDOR DESCRIPTION________ AMOUNT____
���----_-- -----------------------_- _------_---�
MGMT OPERATIONS
�.. .................................... ...............................
990372
CLASSIC CHEVROLET
BELL TELE
REPAIR PARTS
6/98 PLEXAR
1O3.63
231.34
99O398
SOUTHWESTERN
6/98 PLEXAR
23.02
8.33
990399
MCI TELECOMMUNICATIONS
6/98 USE
DEPARTMENT TOTAL
2 888.48
MGMT OPERATIONS
�.. .................................... ...............................
990257
AT&T WIRELESS SERVICES
PHONE USE-STAMPER
14.14
990398
SOUTHWESTERN BELL TELE
6/98 PLEXAR
23.02
8.33
99O399
MCI TELECOMMUNICATIONS
6/98 USE
-------------
DEPARTMENT TOTAL ====>
45 ^ 49
REETS
--_-- ........................................................................
�
990007
PSO
STREET LIGHTING
2,431.25
990013
AT&T WIRELESS SERVICES
PAGER USE
42.42
^�
99O164
KIMBALL ACE HARDWARE
REPAIR/MAINT SUPPLIES
40.. 0_7
990218
FENSCO INC.
GUARD RAIL REPAIR
121.25
N�
99O219
BRUSHHOG SERVICES
NOW LAKERIDGE DRAINAGE
LAKES DRAINAGE
00 00
4O0.0 O
990219
BRUSHHOG SERVICES
NOW THREE
°�
990219
BRUSHHOG SERVICES
NOW EL RIO FRONTAGE
30.. 00
990219
BRUSHHOG SERVICES
TURNER
NOW 169 RIGHT-OF-WAY
NOW
1,65O.00
120 .00
99O220
LARRY
99O221
J B STIGALL
MOW MAIN STREET EASEMENTS
5511 00
990221
J B STIGALL
MOW ATOR EASEMENT
28.00
N�
990246
DIAMOND LAWN MAINTENANCE
MOWING FEE
18O.0 O
26.99
-
99O291
WELSCO INC
OXYGEN/ ACETYLENE
990398
SOUTHWESTERN BELL TELE
6/98 PLEXAR
2'A*:',. 9O
N�
OO
990,11-00
OKAHOMA NATURAL GAS
L
6/98 USE
TAINT/REPAIR SUPPLIES
26.O9
57.63
~~
990486
MILL CREEK LUMBER & SUPPL
-------------
N�
DEPARTMENT TOTAL ====>
5,531.6O
w�
MMUNITY
�.------------------_---------
CENTER
-
99O2O1
OFFICE DEPOT CARD PLAN
OFFICE SUPPLIES
94.66
N�
99O343
HOUSE OF VACUUMS
BELL TELE
VACUUM BAGS/BELTS
6/98 PLEXAR
6O.35
164.41
99O398
SOUTHWESTERN
m�
99O399
MCI TELECOMMUNICATIONS
6/98 USE
23 33
.'
99O4OO
OKLAHOMA NATURAL GAS
6/98 USE
49.28
990416
AT&T WIRELESS SERVICES
PHONE USE-SR VAN
12'94
CITY OF OWASSO
GENERAL FUND
7/31/98 8:39:17 A/P CLAIMS REPORT APAPVR PAGE: 1O
PO # VENDOR DESCRIPTION AMOUNT
n--------- ------------------------- ------------------------- -------------
-------------
DEPARTMENT TOTAL 404.97
'ARK MAINTENANCE
............................................ ............. ............................................. .... ........
990013
AT&T WIRELESS SERVICES
PAGER USE
14.14
990015
AT&T WIRELESS SERVICES
PHONE USE—WARREN
33.64
990018
ROBERT HUGHETT
CLEAN ELM CREEK RESTROOMS
199.00
990019
J B STIGALL
MOW ATOR PARK
75.00
990019
J B STIGALL
NOW RAM PARK
47.00
990021
BRUSHHOG SERVICES
NOW ELM CREEK PARK
200.00
990307
WATER STORE INC
180 DEG DRIVE ASSY
282.00
990361
TREASURER PETTY CASH
REIMB PETTY CASH
11.75
990370
W W GRAINGER INC
RESTROOM SUPPLIES
117.42
990397
MILL CREEK LUMBER & SUPPL
MAINT/REPAIR SUPPLIES
63.20
990398
SOUTHWESTERN BELL TELE
6/98 PLEXAR
53.87
990400
OKLAHOMA NATURAL GAS
6/98 USE
367.28
DEPARTMENT TOTAL ====> 1,464.30
1CONOMIC DEVELOPMENT
'-----------------------------
990398 SOUTHWESTERN BELL TELE 6/98 PLEXAR 115.94
990416 AT&T WIRELESS SERVICES PHONE USE—TOBIAS 75.06
_____________
DEPARTMENT TOTAL ====> 191.00
_____________
FUND TOTAL ====> 22,632.02
CITY OF OWASSO
COLLISION SELF—INSURANCE
8:39:17 A/P CLAIMS REPORT APAPVR PAGE:
N� PO # VENDOR DESCRIPTION AMOUNT
U0�-------- --_----_----------------- ------------------------- -------------
�_---�����
A GOVERNMENT
I ----------------------------
990063 PRUITT'S BODY SHOP INC
n� DEPARTMENT TOTAL
FUND TOTAL
TRUCK REPAIR
1,8O1.55
-------------
1,8O1.55
-------------
1,8O1.55
1
CITY OF OWASSO
WORKERS' COMP SELF-INS PLAN
7/31/98 8:39:17 A/P CLAIMS REPORT APAPVR
PO # VENDOR DESCRIPTION
--------- ------------------------- ------------------------- ---
ENERAL GOVERNMENT
-----------------------------
990044 UNITED SAFETY & CLAIMS IN ADMIN FEE
990083
MEDCENTER INC
K06068
990084
MEDCENTER INC
B06098
990085
SHERYL DUGGAN
D02238
990089
SCOTT MEDICAL CLINIC
B062498
990150
SHERYL DUGGAN
D02238
99O185
FELDMAN, FRANDEN,
WOODARD
006266
990186
BEST,SHARP,HOLDEN,SHERIDA
C07264
990354
FELDMAN, FRANDEN,
WOODARD
H02096
990354
FELDMAN, FRANDEN,
WOODARD
H08017
990357
EASTERN OKLA ORTHO CTR IN
J05318
990441
WARREN CLINIC
R04278
DEPARTMENT TOTAL
====>
FUND TOTAL ====>
PAGE:
AMOUNT
----------
933.75
8O.36
111.48
740.00
81.53
180.00
72.00
182.77
40.00
408.00
724.07
3,603.40
-------------
39603.40
CITY OF OWASSO
�mn/x�wcF SERVICE FUND
'^'---'-- --
8:39:17 A/P CLAIMS REPORT APAPVR PAGE: 3
PO # VENDOR DESCRIPTION AMOUNT
U�L------- ------------------------- ------------------------- -------------
NCE
U
F---------------------------
IFUND TOTAL
668.00
88.85
636.74
273.00
957.58
-------------
2,844.17
----------
2,844.17
990175
PRIMEDIA WORKPLACE LEARNI
TRAINING VIDEOS
990176
ALLIANCE MEDICAL INC
AMBULANCE SUPPLIES
9903O3
ALLIANCE MEDICAL INC
AMBULANCE SUPPLIES
990 361
TREASURER PETTY CASH
PER DIEM/3 EMTS
99O366
FRN OF TULSA LLC
REPAIR MEDIC 2
DEPARTMENT TOTAL ====>
IFUND TOTAL
668.00
88.85
636.74
273.00
957.58
-------------
2,844.17
----------
2,844.17
CITY OF OWASSO
E - 911
7/31/98 8:39:17 A/P CLAIMS REPORT
PO # VENDOR DESCRIPTION
--------- ------------------------- -------------------
OLICE COMMUNICATIONS
-----------------------------
990004 SOUTHWESTERN BELL TELE
990349 CLASSIC ELECTRIC INC
990349 CLASSIC ELECTRIC INC
DEPARTMENT TOTAL ====>
FUND TOTAL
E-911 SERVICE
ELECTRICAL WIRING
ELECTRICAL WIRING
APAPVR PAGE:
AMOUNT
--- -------------
1,885.84
13.80
50.00
-------------
1,949.64
-------------
1,949.64
4
CITY OF OWASSO
CITY GARAGE
//31/98 8:39:17
�
PO # VENDOR
a-------- --------------------
GARAGE
K�----------------------------
" ~=
A/P CLAIMS REPORT
DESCRIPTION
-- -------------------
990013
AT&T WIRELESS SERVICES
990170
ALLIED TOWING
990194
ALSUMA TRUCK REPAIR INC
990195
YALE UNIFORM RENTAL
990198
VETRONIX
990198
VETRONIX
990280
YOUNG'S TIRE SERVICE
990282
CONTINENTAL BATTERY CO
990283
CROW BURLINGAME
990283
CROW BURLINGAME
990283
CROW BURLINGAME
990287
OWASSO TIRE BARN
990287
OWASSO TIRE BARN
990288
RELIABLE TIRE AND AUTO
990291
WELSCO INC
990292
TULCO-OILS INC
990293
RICH WHOLESALE TIRE
990294
A TINT & MORE
990295
DRIVE TRAIN SPECIALISTS
990299
ACCURATE FIRE EQUIPMENT
990300
J & P AUTO
990344
RADIATOR SHOPPE INC
990345
MAC'S HYDRAULICS INC
990346
WAL-MART
990361
TREASURER PETTY CASH
990369
OVERHEAD DOOR COMPANY
990398
SOUTHWESTERN BELL TELE
990399
MCI TELECOMMUNICATIONS
990400
OKLAHOMA NATURAL GAS
990444
AUTO ZONE
DEPARTMENT TOTAL ====>
APAPVR PAGE: 18
AMOUNT
___ _____________
PAGER USE
7.07
TOWING FEE
237.45
VEHICLE REPAIRS
1,248.15
UNIFORM RENTAL
49.80
VEHICLE MAINT MANUALS
408.75
TOOLS
15O ^ OO
TIRE REPAIRS
70.00
BATTERIES
98.90
REPAIR SUPPLIES
20.44
REPAIR PARTS
2,169.18
REPAIR PARTS
15.00
VEHICLE/TIRE REPAIRS
235.80
TIRE TUBE
8.95
VEHICLE REPAIRS
162.75
OXYGEN/ACETYLENE
85.47
HYDRAULIC FLUID
200.20
TIRES-POLICE
521.88
SIDE STEP INSTALLATION
160.00
REPAIR PARTS
27.48
FIRE EXTINGUISHER SERV
46.40
VEHICLE REPAIR
50.00
REPAIR RADIATOR
215.97
REPAIR CYLINDERS
147.25
UNIFORM PANTS-EVANS
42.17
REIMB PETTY CASH
10.95
REPAIR BAY DOOR
150.00
6/98 PLEXAR
45.92
6/98 USE
10.10
6/98 USE
20.48
REPAIR PARTS
38.98
6,655.49
-------------
FUND TOTAL 6,655.49
7/31/98
8:39:17
PO
---------
#
---------------
VENDOR
CITY OF OWASSO
CAPITAL IMPROVEMENTS
A/P CLAIMS REPORT APAPVR PAGE:
DESCRIPTION AMOUNT
--------- ------------------------- -------------
TREETS
_____________________________
990135 CH2M HILL INC
DEPARTMENT TOTAL
ENG SERVICES 2/3/98 10,483.00
-------------
1O,483.00
-------------
1O,483.00
19
CITY OF OWASSO
onun nnn"F FUND
�
I I APAPVR PAGE
7/31/9C3, 39 : 17 A/P CLAIMS REPORT : 2O
8 :
`
.�PO_#___ VENDOR DESCRIPTION AMOUNT
| IRTS PARK IMPROVEMENTS
.
NOV----
990378 SISEMORE HALL & WEISZ INC TOPOGRAPHIC SURVEY
�
�
FUND TOTAL
I
800.00
-------------
8OO.00
8OO.00
i
t
CITY OF OWASSO
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE
07/18/98
Department
Overtime Expenses
T_ otal Expenses
General Fund
:..
Maria a 'al .......<« € > < >> » > » >< »< >: > >> < >:: >.::::
:..:.::::::: :.::::::::.::::::::.:::.::;::.:::.:::;;;;::;;;:.;:.::.::::.:.::.;;:
............................. ...............................
>: >: >;<<:<::: :>::: <:::::::: :::::.::.;;:;Q,00
::.:..................:::.....:
.........:. 10 862 46:
:.:
Finance
0.00
8,190.73
per.... nxty Develt�pment. '::':'
: >'>:: >:: x,00.......
7;006.92
Municipal Court
0.00
2101.37
E?cig?atu?g........ >:;::..; :: `: >::.
>:: >:: »:
4,944.13
Information Systems..
0.00
22711.55
.................................. ::...: ...:::.::::::::.....:.:..
u ..art :: ex ce .:...:.::;>:: : >:: < > >: > >::: > :::.:...:.......:
:.:.:...::.:::::::::::::::.::::
...........::... . ..
.....
:.:: :`:'::<:;:::......Z5.75.
_::.::::::::::::.:.>:.>:: .:;:.::;;::::::.:..:.:..:
........ ............................:.:
4188873: :.
Police
797.59
461936.07
e`
C. astral Das .atcl ........... <«> »'> >< < ......::::<
.......
::<:<:<;:< :: > ? ::...; . >< <' : ,
:::::.: 0.00.:::..::<<::::<:<:`
>?: 5 243.42
Animal Control
45.00
1616.28
ire :::: ;.;.: >.: ::;:: »:: » :........:::::>
........
............................... ::::::::::::::..:..: 3:::::::::::
:..;:.
:::.::: »::;:: 565.
,:::.::::::. ::. :.:.:.
Street
326.12
9,962.27
::
Commum - 8unior lent r. ><:::
::. .......... .................. .........
00 ......
':: > _ : >< : »;::.......... 0.....:::::
:.:...................... .........:..::::::::::::..:.:..
.: >:: >: 3164 06: <:
:..
Park Maintenace
0.00
2.505.22
General Fund Total $1,294.39 $150,964.81
Garage Fund
Grag .:>:>::: :::::>: >:: >:::: >:: >::;;:::;:::: $63:00 $3,430.92
Garage Fund Total $63.00 $3,430.92
APPROVED: 08/04/98
Mayor
Council Member
Council Member
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: THERON WARLICK
CITY PLANNER
SUBJECT: ORDINANCE NO. 584
DATE: July 22, 1998
BACKGROUND:
At the July 21, 1998 meeting, the Owasso City Council unanimously approved a request to close
a 15' utility easement located within on Lot 14F, Block 3, Three Lakes Addition to the City of
Owasso. The Easement Closing Memorandum from the July 21, 1998 meeting and a Subject
Map are attached for your information and review.
Attached is a copy of Ordinance No. 584 which formally adopts the City Council's action of
July 21, 1998.
RECOMMENDATION:
Staff recommends Council approval of Ordinance No. 584.
ATTACHMENTS:
1. Easement Closing Request Memorandum Dated July 15, 1998
2. Subject Map
3. Ordinance No. 584
r
r
C
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: THERON WARLICK
CITY PLANNER
SUBJECT: J THOMAS SLEMONS
EASEMENT CLOSING
DATE: July 15, 1998
BACKGROUND
The City of Owasso has received a request for J Thomas Slemons, owner, to close an easement
located at 11505 E 83`d St. N., further described as Lot 14F, Block 3, Three Lakes Addition. A
subject map is attached for your information and review.
The Technical Advisory Committee reviewed this proposal on June 24, 1998 and had no
comments or concerns. The City of Owasso or area utility providers are not currently utilizing
this easement and there are no plans to utilize it in the future. The easement, as it exists, bisects
the lot. As a result, it presents unnecessary constraints on the development of the property if it
were to remain.
The Owasso Planning Commission reviewed the request at the July 14, 1998 regular meeting and
unanimously recommended approval of the request. If approved by the Council, an ordinance
formally adopting the easement closing will be presented at the August 4, 1998 meeting.
RECOMMENDATION
Staff recommends approval of the closing of this easement.
ATTACHMENTS
1. Area Map
2. Subject Property Map
C: \Owasso\Planning Commission \7- 14 -98 \J Thomas Slemons \Council MEMO - Easement Closing.doc
CITY OF OWASSO
ORDINANCE NO. 584
AN ORDINANCE CLOSING TO THE PUBLIC USE A UTILITY
EASEMENT LOCATED WITHIN LOT FOURTEEN (14) "F ", BLOCK
THREE (3), THREE LAKES ADDITION, AN ADDITION TO THE CITY
OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, AND
RETAINING UNTO SAID CITY OF OWASSO, OKLAHOMA, THE
ABSOLUTE RIGHT TO REOPEN SAME WITHOUT EXPENSE TO THE
MUNICIPALITY, AND REPEALING ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT HEREWITH.
WHEREAS, the City of Owasso, Oklahoma, has deemed it necessary and expedient
to close to public use a portion of a certain utility easement;
WHEREAS, said utility easement is described as follows:
A 15' utility easement located within Lot 14F, Block 3, Three Lakes Addition to the
City of Owasso.
WHEREAS, pursuant to Title II, Oklahoma Statutes, Section 42 -110, the only holders
of a franchise or purported holders of a franchise that may purport to have a special
right or privilege to use said utility easement are Public Service Company of
Oklahoma, and/or Oklahoma Natural Gas Company, and/or Southwestern Bell
Telephone Company, and/or TCI Cable Television Company; and,
WHEREAS, the above holders of franchise or purported holders of a franchise that
may purport to have a special right or privilege to use said utility easement have
waived their objections to the closure of said easement, if any.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA, THAT,
Section 1. The following described utility easement, be, and the same is hereby closed to
the public use, to-wit:
A 15' utility easement located within Lot 14F, Block 3, Three Lakes Addition
to the City of Owasso.
Section 2 The municipality shall retain the absolute right to reopen the public way or
easement without expense to the municipality. Closing of the public way or
easement shall not affect the right to maintain, repair, reconstruct, operate or
remove utility, public service corporation, or transmission company facilities
of service therein, nor shall a closing affect private ways existing by operation
of law unless released in writing by the owners thereof.
Section 3. All ordinances or parts of ordinances in conflict herewith be, and the same are
hereby expressly repealed.
PASSED AND APPROVED this 4th day of August, 1998.
ATTEST:
City of Owasso, Oklahoma
Denise Bode, Mayor
APPROVED AS TO FORM:
Marcia Boutwell, City Clerk Ronald D. Cates, City Attorney
u
MEMORANDUM
TO: HONORABLE MAYOR & CITY COUNCIL
CITY OF OWASSO
FROM: ALLAN E. HARDER
HUMAN RESOURCES DIRECTOR
SUBJECT: REQUEST FOR COUNCIL CONSIDERATION AND APPROVAL
OF ORDINANCE #585, AMENDING THE EMPLOYEE
RETIREMENT SYSTEM DEFINED BENEFIT PLAN
IDATE: July 29, 1998
BACKGROUND:
The City of Owasso offers as a retirement benefit, participation in the Oklahoma Municipal
' Retirement Fund (OMRF) Defined Benefit Plan. All regular, full -time employees except
police officers and firefighters are required to participate in the plan. Contributions to the
system are made by both the employee and the City. Previously, the contribution has been
' split with the employee paying 60% and the employer paying 40% of the contribution
determined by actuarial studies. Actuarial studies are performed annually by OMRF to
' determine contribution amounts necessary for acceptable fund performance.
Based upon the OMRF Employee Retirement System of Owasso, Oklahoma ACTUARIAL
' VALUATION OF FUNDING REQUIREMENTS, Effective for the Year Starting July 1,
1998, Exhibit 1: SUMMARY OF 1998 -99 PLAN CONTRIBUTION RATES, funding
requirements increased from 7.1 % to 9.17 % of employee compensation, the first substantial
change in 10 years. Based on the new requirement and to continue to improve employee
benefits, a decision was made during the budget process to change the contribution ratios.
This decision complied with recommendations from the Employee Benefits Committee which
' includes representatives from each City department of the City. Any changes in the
contribution rates must be made by Ordinance approved by the Council.
' CONTRIBUTION CHANGES:
As noted above, the Employee /Employer contribution split has been 60 %/40 %. The
contribution amendment fixes the employee contribution at 4.26 % of the employee's
compensation. The City contributes the balance (4.91 %) as determined by the 1998 actuarial
study. Both contribution rates are included in the current budget. (Under the previous 60/40
contribution split, the employee share would have been 5.502 %.) OMRF, in the cover letter
to the supplied Ordinance and Joinder agreements notes "that the Employer will be required
to contribute more or less next year depending on the changes that occur in the City of
Owasso's Employee group."
IN
ACTIONS REQUIRED TO EFFECT THE CHANGES IN CONTRIBUTION RATES:
Changes in the Employee Retirement System Defined Benefit System Plan are required to be
made by Ordinance and execution of new Joinder Agreements. OMRF has provided both
documents for Council action. Both the Ordinance and Joinder Agreement have been
reviewed and approved for content by Ronald D. Cates, City Attorney.
STAFF RECOAIMENDATION:
Staff recommends Council approval of the Ordinance and the Mayor and Council be
authorized to execute all documents relating to the retirement plan amendment.
ATTACHMENTS:
1. ORDINANCE AMENDING THE EMPLOYEE RETIREMENT SYSTEM
DEFINED BENEFIT PLAN
2. Joinder Agreement
3. OMRF Cover Letter
II
ORDINANCE NUMBER 585
CITY OF OWASSO, OKLAHOMA
AN ORDINANCE AMENDING THE EMPLOYEE RETIREMENT SYSTEM
DEFINED BENEFIT PLAN OF THE CITY OF OWASSO, OKLAHOMA;
PROVIDING THEREIN FOR RETIREMENT BENEFITS- -DEATH AND
SURVIVOR BENEFITS FOR ELIGIBLE EMPLOYEES OF THE CITY OF
OWASSO, OKLAHOMA, THEIR SURVIVING SPOUSES AND
BENEFICIARIES; MAKING PARTICIPATION BY EMPLOYEES
EMPLOYED AFTER THE EFFECTIVE DATE OF THE SYSTEM A
MANDATORY CONDITION OF EMPLOYMENT; PROVIDING FOR
EFFECTIVE DATE, AMENDMENT AND TERMINATION OF SUCH
SYSTEM; AUTHORIZING AND RATIFYING EXECUTION OF THE
FORMAL INSTRUMENTS AMENDING SUCH SYSTEM; PROVIDING
FOR EMPLOYER AND EMPLOYEE CONTRIBUTIONS TO FUND THE
BENEFITS, PAY OPERATING EXPENSES, AND FOR PORTABILITY OF
BENEFITS OR REFUND OF EMPLOYEE CONTRIBUTIONS UPON
EMPLOYEE LEAVING SERVICE; PROVIDING FOR A FUND TO
FINANCE THE SYSTEM, TO BE COMBINED OR POOLED BY
CONTRACT WITH OTHER INCORPORATED CITIES AND TOWNS
WITH SIMILAR FUNDS OF SUCH CITIES AND TOWNS FOR
PURPOSES OF MANAGEMENT AND INVESTMENT AS A PART OF THE
OKLAHOMA MUNICIPAL RETIREMENT FUND SPONSORED BY THE
OKLAHOMA MUNICIPAL LEAGUE; PROVIDING FOR PAYMENT OF
ALL CONTRIBUTIONS AND FUND ASSETS BY THE TREASURER TO
THE OKLAHOMA MUNICIPAL RETIREMENT FUND FOR
MANAGEMENT AND INVESTMENT; PROVIDING FOR
ADMINISTRATION OF SUCH SYSTEM BY A BOARD OF TRUSTEES
AND AN AUTHORIZED AGENT APPOINTED BY THE CITY COUNCIL;
PROVIDING PENALTIES FOR FRAUD AND DISHONEST CONDUCT;
DECLARING THE FUNDS TO BE EXEMPT FROM LEGAL PROCESS;
REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT HEREWITH; AND PROVIDING A SEVERABILITY AND
SAVING CLAUSE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
' OKLAHOMA THAT:
SECTION ONE: The Employee Retirement System of the City of Owasso, Oklahoma,
' is hereby amended as reflected on the attached Exhibit "A ", which is incorporated herein and
adopted by reference.
' SECTION TWO: The Employee Retirement System of the City of Owasso, Oklahoma,
except as modified in the attached Exhibit "A ", shall remain in full force and effect according
' to its original terms and conditions.
SECTION THREE: The City Clerk and Mayor be, and they hereby are, authorized and
' directed to execute the amended Retirement System Plan documents and do all the other acts
I
necessary to put said amendment into effect. The executed amended document attached hereto
as Exhibit "A" is hereby ratified and confirmed in all respects.
SECTION FOUR: If, regardless of cause, any section, subsection, paragraph,
sentence, or clause of this ordinance, including the System as set forth in Exhibit "A" is held
invalid or to be unconstitutional, the remaining sections, subsections, paragraphs, sentences, or
clauses shall continue in full force and effect and shall be construed thereafter as being the entire
provisions of this ordinance.
SECTION FIVE: Any ordinance inconsistent with the terms and provisions of this
ordinance is hereby repealed, provided, however, that such repeal shall be only to the extent of
inconsistency and in all other respects this ordinance shall be cumulative of other ordinances
regulating and governing the subject matter covered by this ordinance.
SECTION SIX: This ordinance shall become effective thirty (30) days from the date
of first publication as provided by state law.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Owasso,
Oklahoma this 4th day of August, 1998.
CITY OF OWASSO, OKLAHOMA
ATTEST:
Marcia Boutwell, City Clerk
Approved as to form and legality on August 4, 1998.
Ronald D Cates, City Attorney
Denise Bode, Mayor
The foregoing ordinance was introduced before the Owasso City Council on the 4th day
of August, 1998, and was duly adopted and approved by the Mayor and City Council of the City
of Owasso, Oklahoma, on the 4th day of August, 1998, after compliance with notice
requirements of the Open Meeting Law (25 OS, Section 301, et seq).
Marcia Boutwell, City Clerk
2
OKLAHOMA MUNICIPAL RETIREMENT SYSTEM
MASTER DEFINED BENEFIT PLAN AND TRUST
JOINDER AGREEMENT
City of Owasso, a city, town, agency, instrumentality, or public trust located in the State of
Oklahoma, with its principal office at Owasso, Oklahoma, hereby establishes a Defined Benefit
Plan and Trust to be known as City of Owasso Plan and Trust (the "Plan ") in the form of The
Oklahoma Municipal Retirement System Master Defined Benefit Plan and Trust.
Except as otherwise provided herein, the definitions in Article II of the Plan apply.
1. Dates:
a. The Effective Date of this Joinder Agreement shall be
July 1, 1998.
b. The Effective Date of the Plan shall be July 1, 1972, the effective
date of the original plan continued without interruption through
adoption of this Joinder Agreement.
2. Employee.
Employee shall mean:
[X] Any person who, on or after the Effective Date is receiving
remuneration for regular full -time personal services rendered to
the Employer (including any elected official and any appointed
officer or employee of any department of the Employer, whether
governmental or proprietary in nature), including persons on
Authorized Leave of Absence. Employees, shall not include
independent contractors. Elected members of the City Council
shall not be considered to be Employees solely by reason of their
holding such office.
[ ] Any person who, on or after the Effective Date,
1 31001 -25
[X] The term Employee shall not include any individual who is
covered by any other state or local retirement system unless, with
respect to the other state or local retirement system, the
individual is in pay status currently receiving benefits and not an
active participant.
[ ] Any person who, if last hired after July 1,1972, had not reached
his 60th birthday at the time of hiring. (Deleted 8/98)
3. Eli ibg ility.
Employees shall be eligible to participate in the Plan: (Select only one)
[ ] months (any number of months up to twelve) after the
Employee's Employment Commencement Date.
[ ] On the first day the Employee's service for the Employer is no
longer temporary, probationary or provisional.
[X] On the Employee's Employment Commencement Date.
4. The Employer hereby elects the following Plan design:
[X] Mandatory Contribution Option. An employee shall be required
to contribute to the Plan for each Plan Year the percentage of his
Compensation ( "Mandatory Contributions ") required by the Plan.
Mandatory Contributions shall be made by payroll deductions.
An Employee shall authorize such deductions in writing on forms
approved by, and filed with, the Committee.
If the Employee's contributions are to be taxed deferred:
[X] Pick -Up Option. The Employer hereby elects to have the
provisions of Section 3.3 of the Plan apply. The
Employer shall pick -up and pay the percentage of each
Participant's Compensation required to be contributed as
of July 1, 1992.
[ ] Non- ContributoryOption. Participants shall not be required nor
permitted to contribute to the Plan.
2 31001 -25
5. A. Payment Options. The Employer hereby elects the following
minimum number of payments for employees eligible to receive
benefits under Article IV of the Plan:
[X] Sixty (60) monthly payments.
[ ] One hundred and twenty (120) monthly payments.
B. Plan Options. The Employer hereby elects the following plan
designation and percentage used in calculating benefits under
Section 5.1 of the Plan.
[ ] Plan AA - 2.625 %
[X] Plan BB - 2.25 %
[ ] Plan CC - 1.875 %
[ ] Plan A - 1.5 %
[ ] Plan B - 1.25 %
[ ] Plan C - .75 %
C. Normal Retirement Age. Normal retirement age shall be:
[ ] Age 65
[X] Age 62 and completion of 30 years of credited service.
D. Vesting Options. The Employer hereby elects the following
vesting option to determine an employee's eligibility to receive
retirement benefits.
[ ] 10 Year Cliff Vesting
[ ] 7 Year Cliff Vesting
[X] 5 Year Cliff Vesting
E. Service Credit Prior to Effective Date. The Employer hereby
elects to include the following limitation of service prior to the
effective date.
[X] No limitation
[ ] Service credit prior to the effective date shall not exceed
years.
3 31001 -25
T
7
Contributions by Employees.
If Employees are required to contribute to the cost of providing benefits
under this System, either under the Pick -Up Option or the Mandatory
Contribution Option, such contributions shall be based on the plan
designation selected in Section 5 above and shall apply to pay periods
commencing on and after July 1, 1993.
a. [ ] The employee contribution formula in Section 3.2 of the Plan
shall use the following maximum percentage for the Plan Option
selected in Section 5B of this Joinder Agreement:
Plan AA - 5.25 %
Plan BB - 4.5 %
Plan CC - 3.75 %
Plan A -3%
Plan B - 2.25 %
Plan C - 1.5%
b. [X] The contribution formula shall be 4.26% of compensation. (Not
to exceed the percentages in above paragraph). (8/98)
c. [ ] Annual contribution (expressed as a percentage of payroll) shall
be shared by the Employee and Employer.
Employee portion 60%
Employer portion 40 %
(Employee plus Employer percentages must total 100 %)
Cost -of- Living Option:
For purposes of adjusting retiree and beneficiary pensions, the Employer
hereby elects the following:
[X] No Cost -of- Living Option.
[ ] Cost -of- Living Option. This election applies to Sections 5.1
(Normal Pension), 5.4 (Deferred Vested Pension), 6.3A and 6.313
(Death After Commencement of Pension), and 6.4 (Spouse's
Pension) and provides annual benefit increases of the smaller of
three percent (3%) or the percentage change in the Consumer
Price Index.
4 31001 -25
1
The effective date of the Cost -Of- Living Option shall be , 19
, the original date that the Employer elected the Cost -Of- Living Option.
8. Retiree Plan Improvement Option.
Benefits payable to or on behalf of a former Employee under Article V,
Article VI, or Article VII of the Plan, which are due or in the course of
payment of the Effective Date of this Joinder Agreement, shall
[ ] be redetermined according to the Plan Option elected herein.
Such increased benefits shall be reflected in any periodic
payments due or paid on or after the Effective Date of the Joinder
Agreement. It is not intended for this change to be retroactive
and any periodic payments due prior to such date shall not be
affected.
[X] not be redetermined, but shall continue to be paid under the terms
of the Previous Plan.
9. Limitations on Optional Benefit Forms.
Section 7.2 of the Plan provides for a lump sum payment form, an
installment payment form that would be payable over a fixed number of
years (at which time all payments would cease), or the purchase of an
insured annuity. The Employer hereby elects the following:
[X] Optional benefit forms under Section 7.2 of the Plan will not be
permitted.
[ ] Optional benefit forms under Section 7.2 of the Plan will be
permitted, subject to Retirement Committee approval for any
such elections by an Employee, subject to the following
limitation(s):
' (The above election has not effect on the joint and survivor optional
benefit forms under Section 7.1).
1 5 31001 -25
10. The Committee, consisting of the following members, agrees to
administer the Plan and Trust pursuant to the provisions thereof.
Name (Please print)
Signature
Name (Please print)
Signature
Name (Please print)
Signature
Name (Please print)
Signature
Name (Please print)
Signature
Name (Please print)
Signature
Name (Please print)
Signature
Name (Please print)
Signature
Name (Please print)
Signature
Name (Please print)
Signature
Name (Please print)
Signature
The Employer has consulted with and been advised by its attorney concerning the meaning of
the provisions of the Plan and Trust Agreements and the effect of entry into the plan and Trust.
6 31001 -25
IN WITNESS WHEREOF has caused its
corporate seal to be affixed hereto and this instrument to be duly executed in its name and
behalf by its duly authorized offices this day of , 1998.
City of
Attest:
LE
Title: Mgyor
(SEAL)
The foregoing Joinder Agreement is hereby approved by The Oklahoma Municipal
Retirement System this day of , 19
Attest:
Secretary
(Seal)
By:
Title:
7
THE OKLAHOMA MUNICIPAL
RETIREMENT SYSTEM
31001 -25
rAT / .
Oklahoma Municipal
Retirement Fund
City of Owasso
Allan Harder
P.O. Box 180
Owasso, OK 74055
Dear Allen,
June 10, 1998
BOARD OF TRUSTEES
MARCY ALEXANDER, DISTRICT S, STILLWATER
JERRY FARNHAM, DISTRICT 3, ADA
JAY HEIFRICHS, DISTRICT 1, BROKEN ARROW
JIM HUDG ENS, DISTRICT 2, SALLISAW
JIM LUCKETT' JR., DISTRICT S, GUTHRIE
RUSSELL SMITH, DISTRICT 5, MIDWEST CITY
RANDY SWINSON, AT- LARGE, SEMINOLE
GEORGE WILKINSON, DISTRICT 7, WEATHERFORD
BERTHA ANN YOUNG, DISTRICT 4, SHAWNEE
Jodi Cox, Account Administrator
10EIVED
JUL 2 0 1998
BY:
Enclosed please find the documents which Michelle and Regina have
requested (i.e. to change the Employee contribution rate to a fixed 4.26%
effective August 1, 1998). This change will delete the Employee /Employer
contribution rate split from 60 %140% to Employee rate remaining constant and
the City contributing the difference based on the actuarial study.
Please note that the Employer will be required to contribute more or less next
year depending on the changes that occur in the City of Owasso's Empfoyee
group.
The following items are enclosed:
3 Amending Ordinances
3 Joinder Agreements ,
ALL COPIES OF THE JOINDER AGREEMENT AND ORDINANCES MUST BE SIGNED BY
YOUR RETIREMENT COMMITTEE. '
After your governing board has approved the resolution, please return the '
following:
2 Ordinances '
3 Joinder Agreements
After the OMRF Board of Trustees has signed the Joinder Agreements, one
original will be returned for your files. If you have any questions about the
enclosed material, please feel free to call. Have a great daylll
Enclosures
997� C-&7C
100 North Broadway Oklahoma City, Oklahoma 73102 1- 800 - 395 -2662 Ext. 6313
elf
MEMORANDUM
1
TO: HONORABLE MAYOR AND CITY COUNCIL
' CITY OF OWASSO
I FROM: SHERRY BISHOP
FINANCE DIRECTOR
' SUBJECT: RESOLUTION #98 -06
INVESTMENT IN A REVENUE ANTICIPATION NOTE OF OPWA
DATE: July 31, 1998
BACKGROUND:
At the March 17, 1998 meeting, the OPWA Trustees approved a concept plan for the
construction and funding of the Elm Creek Sewer Interceptor project. The concept allows the
' interceptor to be constructed with city - backed financing supported by a private sector "pay- back"
as the property develops.
Plans and specifications for the project were completed and bid. On June 16, 1998, the OPWA
Trustees awarded a contract for construction contingent upon funding for the project. The
trustees also authorized staff to develop documents and conduct negotiations for a bank loan and
' a revenue anticipation note (RAN) of the OPWA.
The bank loan for $1,200,000 has been negotiated and documents for that portion of the
financing will be prepared by Allan Brooks who has served as Bond Counsel for the authority
on several previous financings. Staff expects to present those documents for approval in
' September.
State statutes allow cities to invest in a RAN issued by a public trust for which that City is a
beneficiary. In 1993, the Owasso Public Golf Authority issued a RAN for $400,000 in which
the City invested. The OPGA has since been making principal and interest payments to the City
according to the debt service schedule agreed upon in the RAN.
Staff is recommending "temporary" financing for this project with a one -year RAN until all costs
for the project have been finalized. Based on current estimates, the total project may exceed
$2,000,000. This RAN is structured similar to a construction loan. The OPWA will draw funds
as needed and interest will accrue on the balance. This RAN provides funding so that the
construction contract can be locked in and easements approved. When the interceptor project
4
A
PF
and all costs have been finalized, this RAN will be paid off and a RAN with a debt service
schedule will be presented for approval.
Mr. Cates has completed the necessary documents which are attached for your review. If
approved, City Resolution #98 -06 authorizes the City Treasurer to invest in a RAN of the
OPWA in an amount not to exceed $1,800,000. The resolution also approves the OPWA RAN
and loan agreement between the City and the OPWA. This RAN bears an interest rate of 5.2%
with a maturity date of August 4, 1999 and may be prepaid at any time.
RECOMMENDATION•
Staff recommends City Council approval of Resolution #98 -06 authorizing the City Treasurer t
to invest in a Revenue Anticipation Note of the OPWA and approving the proposed Loan
Agreement and Revenue Anticipation Note.
ATTACHMENTS:
Resolution #98 -06
Memorandum dated June 10, 1998 - Contract Award I
Memorandum dated April 29, 1998 - Authorization to Bid
CITY OF OWASSO, OKLAHOMA
RESOLUTION NUMBER
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF OWASSO, OKLAHOMA, AUTHORIZING THE CITY
TREASURER OF THE CITY OF OWASSO, OKLAHOMA, TO
INVEST CERTAIN UNAPPROPRIATED AND UNENCUMBERED
MONIES OF THE CITY OF OWASSO, OKLAHOMA,
SURPLUS TO THE PRESENT NEEDS OF SAID CITY, IN
A REVENUE ANTICIPATION NOTE OF THE OWASSO
PUBLIC WORKS AUTHORITY, AN OKLAHOMA PUBLIC
TRUST, HAVING THE CITY OF OWASSO, OKLAHOMA, AS
IT'S BENEFICIARY, IN AN AMOUNT NOT TO EXCEED
ONE MILLION, EIGHT HUNDRED THOUSAND DOLLARS
(1,800,000), APPROVING THE PROPOSED AGREEMENT
AND REVENUE ANTICIPATION NOTE, AUTHORIZING THE
MAYOR, OR VICE —MAYOR AS THE CASE MAY BE, CITY
CLERK OR DEPUTY CITY CLERK, AS THE CASE MAY BE
AND THE CITY TREASURER OR DEPUTY CITY
TREASURER, AS THE CASE MAY BE, TO EXECUTE,
DELIVER AND RECEIVE ANY AND ALL DOCUMENTATION,
OR AMENDMENTS THERETO, BEING LAWFULLY
NECESSARY TO ACCOMPLISH THE INVESTMENT
PURPOSES SET FORTH HEREINAFTER
WHEREAS, the City Council of the City of Owasso, Oklahoma,
finds that the City presently maintains funds that have reserves
which have reached a level that would allow for investments of a
significant nature and for long term investments that might produce
a higher yield;
WHEREAS, the City Council of the City of Owasso, Oklahoma,
finds that investment opportunities are problematical due to low
level of interest rates presently existing in the market as well as
legal restrictions placed upon the placement of public funds in the
market;
WHEREAS, the City Council of the City of Owasso, Oklahoma,
finds that after exploration of several investment opportunities
and the discovery that the return on investments of a traditional
nature would not be significant, alternatives to traditional
investments that would produce a higher yield in an otherwise
depressed investment climate have been ascertained;
WHEREAS, the City Council of the City of Owasso, Oklahoma, has
determined that the Owasso Public Works Authority, an Oklahoma
Public Trust, having the City of Owasso, Oklahoma, as it's
beneficiary, has a present need to raise additional funds for the
Elm Creek Sewer Interceptor Project;
WHEREAS, the City Council of the City of Owasso, Oklahoma,
finds that a present need in the amount not to exceed One Million,
Eight Hundred Thousand Dollars ($1,800,000) exists on the part of
the Owasso Public Works Authority, and that the Owasso Public Works
Authority, is desirous of obtaining such funding from the City of
Owasso, Oklahoma, in a manner that would produce for the City
higher yield on it's investments while at the same time assisting
the Owasso Public Works Authority in completing the Elm Creek Sewer
Interceptor Project, a community enhancement project; and,
WHEREAS, under the public finance provisions of the statutes
of the State of Oklahoma, relating to municipal investment of
funds, 68 O.S. Section 348.1 /Authorized Investments /Disposition of
Income, the City Treasurer of the City, when authorized by the City
Council by written investment policy, ordinance or resolution, is
authorized to invest monies in the custody of the City Treasurer in
Revenue Anticipation Notes issued by a public trust for which such
City is a beneficiary thereof;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF OWASSO, OKLAHOMA, THAT TO -WIT:
SECTION ONE. The City Treasurer of the City of Owasso,
Oklahoma, is hereby authorized to invest certain unappropriated and
unencumbered monies of the City of Owasso, Oklahoma, surplus to the
present needs of said City, in the custody of the City Treasurer of
the City of Owasso, Oklahoma, in a Revenue Anticipation Note to be
issued by the Owasso Public Works Authority, an Oklahoma Public
Trust having the City of Owasso, Oklahoma, as it's beneficiary, in
an amount not to exceed One Million, Eight Hundred Thousand Dollars
($1,800,000). The City Council of the City of Owasso, Oklahoma,
hereby approves the proposed Agreement and Revenue Anticipation
Note to be issued by the Owasso Public Works Authority, a copy
thereof being attached hereto, made a part hereof and marked as
Exhibit "A ".
SECTION TWO. The Mayor, or vice -Mayor as the case the may be,
the City Clerk or the Deputy City Clerk as the case may be, and the
City Treasurer or Deputy Treasurer as the case may be, of the City
of Owasso, be and they hereby are, authorized and empowered for and
on behalf of the City of Owasso, Oklahoma, to execute, deliver and
receive the Agreement and Revenue Anticipation Note of the Owasso
Public Works Authority exhibited hereto and such further agreements
and documents and to take such actions as such officer or officers
may deem necessary or desirable in order to carry out and perform
the investment and to effect the purposes thereof and to consummate
the transaction contemplated thereby.
SECTION THREE. That in accordance with public finance
provisions of the Statutes of the State of Oklahoma relating to
municipal investment of funds, 68 O.S. Section 348.1(5), the income
received by the City of Owasso from the investment herein
contemplated shall be placed, on a pro rata basis as hereinafter
set forth, in the Contributing Funds within the City of Owasso,
Oklahoma Consolidated Cash Account. Such pro rata distribution of
income shall be made on the percentage basis that the Contributing
Fund within the Consolidated Cash Account of the City of Owasso,
Oklahoma, bears to the Contributing Funds within the Consolidated
Cash Account of the City of Owasso, Oklahoma, on an average monthly
basis, as determined semi - annually, on July 1, and January 1, for
distribution of the income earned in the preceding six (6) month
period. Any Contributing Fund within the Consolidated Cash Account
of the City of Owasso, Oklahoma, subsequently closed by the City
Council of the City of Owasso, Oklahoma, shall receive no further
pro rata distributions of income.
PASSED AND APPROVED this 4th day of August, 1998.
ATTEST:
Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
Ronald D. Cates, City Attorney
1
CITY OF OWASSO, OKLAHOMA
By:
Denise Bode, Mayor
Exhibit "A"
TO CITY OF OWASSO, OKLAHOMA
RESOLUTION NUMBER 98 -0�
LOAN AGREEMENT
THIS LOAD' AGREEMENT (the "Agreement ") made and entered into as of the 4th day of
August, 1998 by and among the Owasso Public Works Authority, an Oklahoma public trust, (the
"Authority "), and the City of Owasso, Oklahoma, an Oklahoma Municipal Corporation (the "City ").
WITNES SETH:
WHEREAS, the City has determined to make a loan to the Authority, aggregating
$1,800,000.00 to be evidenced by the Authority's Revenue Anticipation Note payable to the order
of the City in the original principal amount not to exceed $1,800,000.00, (the "Note ") to enable the
Authority, pursuant to certain of its approvals, to finance costs of the construction of the Elm Creek
Sewer Interceptor Project (the "Project ").
WHEREAS, pursuant to the term and conditions hereinafter set forth, the City is willing to
make such loan to be evidenced by the Note, and
WHEREAS, the payment of the Note is to be secured by a subordinate security interest in the
revenues of the Authority, receipts and receivables, under the conditions as set forth hereinafter.
NOW, THEREFORE, in consideration of the mutual agreements herein made and other good
and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties
agree as follows:
ARTICLE I
THE AUTHORITY NOTES
1.1 The City's Commitment. The City agrees, subject to the terms and conditions of
this Agreement, to make the loan to the Authority in the amount not to exceed $1,800,000.00.
1.2 Issuance of the Authority Note. Subject to the terms and conditions hereof and
in reliance on the representations and covenants made herein, the Authority agrees to issue the Note
to the City. The loan shall be repaid with interest in accordance with the terms of the Note. The
Note shall be delivered to the City at a closing (the "Closing ") which will occur at such time and place
as may be agreed on by the Authority and the City. Upon the issuance and delivery of the Note, and
the satisfaction of all conditions precedent of this Agreement, the City shall, upon receipt and
approval of requisitions therefor, advance the proceeds of the loan to the Authority to pay the costs
of the Project.
1.3 Loan Advances. The loan advances on the Note shall be made pursuant to a
Loan Schedule to be executed after final approval of the construction contracts for the Project. Each
request for an advance shall be accompanied by a certificate signed by the project manager, describing
the invoices for which the loan advances are sought, certifying that the work, labor or materials for
which the loan advance is sought have been performed according to the plans and specifications or
as approved by the City, and certifying that sufficient funds are available under the Note to complete
the construction of the Project in accordance with the plans and specifications. Lien waivers from
all contractors and subcontractors shall be provided by the Authority with each loan advance.
1.4 Terms of the Note. The Note shall be in substantially the form set forth in Exhibit
A attached hereto.
Interest shall accrue, be p ayable and subject to adjustment, as provided for in the Note on the
outstanding and unpaid principal balance thereon from the date of first advance thereon until payment
' in full thereof as set forth and provided therein.
1.5 Payments. etc. Payment of principal and interest on the Note and other charges
' under this Agreement to be made to the City shall be made in lawful money of the United States of
America, and shall be made at City's principal office in Owasso, Oklahoma, not later than 11:00
o'clock a.m. on the date due. If any such payment falls due on a Saturday, Sunday or public holiday
at the place of payment thereof, then such due date shall be extended on the next succeeding full
business day at such place and interest shall be payable in respect of such extension.
ARTICLE II
' CONDITIONS PRECEDENT
2.1 Conditions. The obligations of the City to make the loan pursuant to this
Agreement are subject to there being no Event of Default hereunder or an event which with notice
or lapse of time would become an Event of Default hereunder and the City having received in form
and substance satisfactory to it:
' a :A duly ertified copy of the resolutions of the Authority authorizing execution and
Y
delivery of this Agreement, and related instruments, and the issuance, execution and
' delivery of the Note;
(b) Original duly executed counterparts of (f) this Agreement, (ii) such financing
' statement(s) as respect the foregoing,
' (c) Such certificates, documents and certificates respecting the Authority, as City counsel
shall reasonably require;
' (d) Such opinions of counsel for the Authority, as City counsel shall reasonably require;
(e) A detailed description and cost breakdown analysis of the Project (the "Breakdown ")
and all amendments thereto, all for approval by City;
2
(f) Such other and further materials and /or information as the City may reasonably r
request; and
t
ARTICLE III
SPECIAL OBLIGATION; PLEDGE; SATISFACTION
3.1 Special Obligation. The Note shall constitute a limited and special obligation of the
Authority. The principal of and interest on the Note shall be payable by the Authority solely from,
and shall be enforceable only out of the revenu --s of the Authority being hereby pledged by the
Authority to such payment. The Note and all other obligations of the Authority hereunder shall not
be construed or considered to be an indebtedness of the City of Owasso, Oklahoma, or any
municipality, county or political subdivision of the State of Oklahoma within the meaning of any
constitutional or statutory provision of the State of Oklahoma, under any circumstances.
3.2 Satisfaction of Debt. Notwithstanding anything to the contrary contained herein or
in the Note, or in any instrument or document executed by or on behalf of the Authority in connection
herewith, no stipulation, covenant, agreement or obligation contained herein or therein shall be
deemed or construed to be a stipulation, covenant, agreement or obligation of any present or future
member, trustee, officer, employee or agent or any successor to the Authority, in any such person's
individual capacity, and no such person, in his individual capacity, shall be liable personally for any
breach or non - observance of or for any failure to perform, fulfill or comply with any such stipulations,
covenants, agreements, or interest on the Note or for any claim based thereon or on any such
stipulation, covenant, agreement or obligation, against such person, in his individual capacity, either
directly or through the Authority or any successor to the Authority, under any rule of law or equity,
statute or constitution or by the enforcement of any assessment or penalty or otherwise, and all such
liability of any such person, in his individual capacity is hereby expressly waived and released. The '
Authority and the City expressly recognize and agree that this Agreement, the Note and any
documentation issued, executed and delivered therewith, are subordinate and junior to all Revenue
Bond obligations of the Authority.
ARTICLE IV
COVENANTS OF THE AUTHORITY
The Authority hereby agrees with the City that, so long as the Note remains outstanding:
4.1 Performance of Aereements. The Authority shall take all action and do all things
which it is authorized by law to take and do in order to perform and observe all covenants and
agreements on its part to be performed and observed under this Agreement and the Note and in order
to provide for and to assure payment of the principal of the Note and interest thereon when due.
'
4.2 Creation of Charges an Revenues. The Authority shall not create or suffer to exist
any additional assignment, pledge, security interest or other lien, encumbrance or charge on any
' revenues of the Authority to be pledged.
4.3 Amendment. The Authority shall not alter, amend or repeal the resolutions described
' in Section 2.1(a) hereof, or, without the prior written consent of the City, agree to any alteration or
amendment of any of the instruments described in Sections 2.1(b) and 2.1(c) hereof, or take any
action impairing any authority, right or benefit given or conferred by such resolution or instruments.
1
4.4 payment. The Authority shall pay or cause to be paid the principal of and the
interest on the Note as the same becomes due, whether by acceleration or otherwise, but solely from
' the sources referred to in Article III hereof.
4.5 R egresentations and Warranties of Authority. The Authority represents and
' warrants to the City as follows: '
(a) The Authority is an Oklahoma public trust duly organized, validly existing and
in good standing under the laws of the State of Oklahoma and all other states in which it is
necessary that the Authority be qualified to do business.
' b The Authority and the Owasso City Council have taken all necessary actions
to authorize entering into this Agreement and to authorize the execution and delivery of the
' Note, and the other documents contemplated hereby.
(c) The execution and delivery of this Agreement and, the Note, will not cause,
' constitute or result in a breach of any agreement, contract or other undertaking to which the
Authority is a party.
' (d) The Authority shall deliver to the City copies, certified by the Authority's
Secretary, of all resolutions and actions undertaken by the Authority or the Owasso City
Council to authorize this transaction.
(e) The Authority shall maintain its existence in Oklahoma.
' (f) The Authority shall deliver to the City, within one week after they are
prepared, copies of the Authority's quarterly financial statements.
' ARTICLE `d
DEFAULT AND REMEDIES
5.1 Events of Default. Any one or more of the following shall constitute and
"Event of Default" hereunder;
(a) Nonpayment when due of interest and principal in accordance with the terms of the
Note; or
(b) The attachment of any involuntary lien in the sum of $25,000 or more, of any kind
or character, upon the Revenues, or any portion thereof, except for taxes due but
not in default and liens being contested in such a manner as to prevent execution
on the Property; or
(c) The entry against the Authority or Lessee of (I) any judgment in an amount of
$25,000 or more oil a claim not covered by insurance which is not discharged
within thirty (30) days of such judgement becoming a final judgment; or
(d) If the Authority shall (I) apply for or consent to the appointment of a received, a
trustee or liquidator of themselves or itself, or of all or a substantial part of its
assets, or (ii) file a petition or answer seeking reorganization or admit (by answer,
default or otherwise) the material allegations of a petition filed against them in any
reorganization proceeding, or
(e) If the Authority shall (I) become insolvent, generally fail to pay, or admit in writing
their respective inability to pay their respective debts as the fall due, (ii) make a
general assignment for the benefit of their or its respective creditors, (iii) be
adjudicated a bankrupt or insolvent, or (iv) file a voiuntary petition in bankruptcy
or file a petition or answer seeking an arrangement with creditors or to take
advantage of any insolvency laws or admit (by answer, default or otherwise) the
material allegations of a petition filed against any of them in any bankruptcy,
arrangement or insolvency proceeding, or take or omit to take any action for the
purpose or with the result of effecting any of the foregoing, or
(f) If a petition in bankruptcy is filed against the Authority and is not dismissed within
thirty (30) days, or if an order, judgment or decree by any court of competent
jurisdictior_ shall be entered, adjudicating the Authority to be bankrupt or
insolvent, without the application, approval or consent of the Authority or if the
Authority shall seek or consent to or fail to timely contest any order, judgment or
decree appointing a custodian of all or a substantial part of its assets, or if the
Authority shall seek or consent to, or fail to timely contest any order, judgment or
decree approving a petition seeking reorganization or appointing a receiver, trustee
or other custodian or liquidator of all or a substantial part of its assets, or
(g) Failure of the security interests granted in the Agreement to constitute a duly
perfected, valid security interest in the Revenues; or
I
u
I
(h) The breach of, or default under, any covenant, agreement, term, condition,
provision, representation or warranty contained in this Agreement, the Note, not
specifically referred to in this Section, if such breach or default is not cured within
thirty (30) days of the occurrence thereof; or
(i) In any event of default shall occur and shall continue for more than the period of
grace, if any, provided with respect thereto, under this Agreement; or
(j) The Project cannot be completed in accordance with the plans and specifications
approved by the City with the funds remaining to be advanced on the Note.
5.2 Remedies on Default. Whenever any Event of Default referred to in Section 5.
hereof shall have occurred, the City may take any one or more of the following remedial steps:
(a) Declare all amounts payable hereunder and pursuant to the Note or any renewal
thereof, to be immediately due and payable without notice of default, presentment
or demand for payment, protest or notice of nonpayment or dishonor, or other
notices or demands of any kind whatsoever, whereupon the same, together with
the accrued interest thereon, shall become immediately due and payable; or
(b) Realize upon its rights under the security agreement and such other collateral
documentation as may from time to time inure to the benefit of the City; or
(c) Take whatever action at law or in equity may appear necessary or desirable to
collect the amount then due and thereafter to become due, or to enforce
performance or observance of any obligations, agreements or covenants of the
Authority under the Note, this Agreement, or otherwise.
ARTICLE VI
MISCELLANEOUS
7.1 Defeasance. If the Authority shall pay or cause to be paid or otherwise provide
for, or there shall otherwise be paid or provided for, the principal and the interest on the Note and
all other amounts payable by the Authority at the times and in the manner stipulated in this
Agreement or the Note, then all covenants, agreements and other obligations of the Authority
hereunder, and the security interest created by the Assignment, shall thereupon terminate and be
discharged and satisfied, and thereupon all the moneys of the Authority then subject to such
security interest shall be free and clear thereof
7.2 Waivers, etc. INTO failure on the par of the City to exercise and no delay in
exercising, and no course of dealing with respect to, any right under this Agreement, or any other
I
agreement or instrument referred to in this Agreement, shall operate as a waiver thereof; nor shall
any single or partial exercise of any such right preclude any other or further exercise thereof or
the exercise of any other right. The remedies herein and therein provided are cumulative and not
exclusive of any remedies provided by law.
7.3 Successors, etc. This Agreement shall be binding upon and inure to the benefit of
the parties hereto and any subsequent holder of the Notes and its successors and assigns.
7.4 Governing Law. This Agreement shall be construed in accordance with, and
governed by the laws of the State of Oklahoma.
7.5 Amendments. This Agreement may not be amended, modified or waived except
with the written consent of the parties hereto.
7.6 Notices. All requests and notices under the Agreement shall be hand delivered or
sent by United State Mail, postage prepaid, addressed as follows, except that either party may be
written notice change of address, its counsel or its counsel's address for subsequent notices to be
given hereunder:
Authority Owasso Public Works Authority
207 South Cedar
Owasso, Oklahoma 74055
Attention: Denise Bode, Chairman
with a copy to:
Ronald D. Cates
Authority .Attorney
Suite 680, Park Centre
525 South Main
Tulsa, Oklahoma 74103
City: City of Owasso
207 South Cedar
Owasso, Oklahoma 74055
Attn: Denise Bode, Mayor
Ronald D. Cates
City Attorney
Suite 680, ParkCeiitre
525 South Main
Tulsa, Oklahoma 74103
7
Notice given hereunder shall be deemed given upon receipt by the principal addressee.
7.8 Severability. If any provision of this Agreement shall be held invalid or
unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render
unenforceable any other provision hereof.
7.9 Execution in Counterparts. This Agreement may be executed in several
counterparts, each of which shall be an original and all of which shall constitute one and the same
instrument.
ATTEST:
By:
Marcia Boutwell, Secretary
(SEAL)
ATTEST:
By:
Marcia Boutwell, City Clerk
RV.
Owasso Public Works Authority
Denise Bode, Chairman
"Authority"
City of Owasso, Oklahoma
By:
Denise Bode, Mayor
MEMORANDUM
TO: HONORABLE CHAIR AND TRUSTEES
OWASSO PUBLIC WORKS AUTHORITY
FROM: F. ROBERT CARR, JR., P.E.
PUBLIC WORKS DIRECTOR
SUBJECT: ELM CREEK INTERCEPTOR SEWER
CONTRACT AWARD
DATE: June 10, 1998
BACKGROUND:
The impact of growth places demands on the infrastructure of the city, specifically on the
wastewater collection and treatment system. It is the policy of the Owasso Public Works
Authority to be proactive, rather than reactive in matters of growth and development. On
January 6, 1998, Owasso Public Works Authority Resolution No. 98 -01 adopted the 1997
Wastewater Master Plan as a policy statement for the extension, expansion and development of
privately - financed and publicly - financed improvements of the City of Owasso municipal
wastewater collection and treatment system. System needs are detailed in the Master Plan based
on the present, 5 -, 10- and 20 -year growth projections.
Proposed development in the Elm Creek drainage area has been occurring as described in the
Master Plan. Development plans have been submitted that will require wastewater collection
for essentially the entire undeveloped area south of 86th Street North between North 129th E.
Avenue and North 145 E. Avenue (Albertson's and Owasso Golf and Athletic Club). Other
development is likely to occur north and east of 86th Street North and North 145th E. Avenue,
as well as with continued development north of 86th Street North west of North 145th E.
Avenue (Silvercreek Addition).
Recent activity involving the undeveloped area south of 86th Street North between North 129th
E. Avenue and North 145 E. Avenue (Albertson's and Owasso Golf and Athletic Club) has
resulted in a long -term method to provide wastewater collection. Consulting engineers (Crafton,
Tull & Associates, Inc.) for Lindsey Properties (Owasso Golf and Athletic Club) have
determined that constructing the interceptor would eliminate costs of constructing interim lift
stations presented in the Master Plan that are intended to be rather short - lived. The majority
of expense of lift station and force main construction would be lost once the interceptor is
ultimately constructed. Crafton, Tull has proposed that Lindsey construct the portion of the
interceptor from 76th Street North to a point on the south side of the Owasso Golf and Athletic
Club property. The portion of the interceptor from the 117th E. Avenue lift station to 76th
Street North would be constructed by the City of Owasso. Construction of the interceptor in this
' ELM CREEK INTERCEPTOR AWARD
JUNE 10, 1998
' PAGE 2
manner (i.e., from south to north) will enable wastewater collection to be accomplished without
the need for interim facilities and enable the system easily to be extended north. Costs of
construction will be allocated to appropriate undeveloped property in the basin in order to
proportionately distribute engineering, easement acquisition and construction expenses to present
' and future users of the interceptor.
ELM CREEK INTERCEPTOR PROJECT DESCRIPTION:
The interceptor is sized and designed to carry additional flows for the total area to be served
ultimately. The interceptor has been designed as 21 -inch diameter and essentially is to be built
1 adjacent to Elm Creek in the flood plain. The concept for construction is shown on the attached
Location Map.
BID ANALYSIS:
' Crafton, Tull & Associates have developed design documents and specifications for the
interceptor. Public Works Department Engineering Division staff have reviewed the documents.
' The final plans were approved by Engineering and an advertisement was published on May 7,
1998. A Pre -bid Conference was conducted on May 27, 1998. Bids were opened on June 9,
1998. Five (5) bids were received and summarized as follows:
Bidder Base Bid Deductive Alternate Total Bid
rRamEngineering Kansas City, KS) $1,551,469.20 $55,000.00 $1,496,469.20
thers (Tulsa, OK) 1,816,049-00 15,000-00 1p801,049-00
and Construction (Tulsa, 1, 684,170.90 10, 000.00 1, 674,170.90
T -G Excavating (Catoosa, OK) 2,073,039-00 40, 000.00 2, 033, 039.00
' Tam Har, Inc. (Sapulpa, OK) Not submitted 35,000.00 1,612,580.00
' The solicitation required submittal of a base bid (for construction of cast -in -place concrete
manholes) and a deductive alternate bid (for construction of pre -cast concrete manholes). The
apparent low bid was received from HMG, Inc., Kansas City, Kansas for both the base and
deductive alternate bids. Staff will recommend that the award be made based on the deductive
alternate bid. The Engineer's estimate is $1,587,382.00.
r
f
ELM CREEK INTERCEPTOR AWARD
JUNE 10, 1998
PAGE 3
PROJECT SCHEDULE:
The proposed schedule for the project is as follows:
Notice to Proceed June 24
Construction Complete November 21 (150 calendar days)
The developer desires to have the first phase of apartments completed around October 1st. As
a result, means to expedite construction will be evaluated.
PROJECT FUNDING:
The City has historically required those infrastructure improvements necessary to the
development of property to be funded by the developer. The only exception to that policy was
the construction of the "Ranch Creek" interceptor (built in the early eighties and located on the
western border of the city). In that case, the City paid for the improvements using the proceeds
of a bond.
In this case, the staff has recommended, and the Trustees have reviewed a plan that will provide
the initial capital cost through the public sector, with an eventual recouping of those funds
through an assessment to each piece of property located in the line's service area. The concept
is to require each tract of land to pay its share of the cost of the project when the property is
developed and "tie in" to the system is requested. This concept allows the City to avoid
temporary facilities and lift stations in favor of a permanent solution.
The staff has researched the options available and will recommend that the project be funded
through the combined use of a low - interest private sector loan and "revenue anticipation note"
issued by the OPWA to the City of Owasso (essentially a self - funded loan from the City's
various fund reserves). Under this concept, approximately one million dollars would be
borrowed from a local bank at a low- interest rate (loans to the OPWA are tax exempt for the
bank) and the remainder of the funds (approximately $700,000) supplied by the City through an
"investment" on an OPWA revenue anticipation note. Both loans would be retired from
revenues generated by the "payback" requirement. It should be noted that the staff projects an
estimated $185,000 will not be repaid because there is some land in that area that may never
develop.
The staff has requested quotes from all three local banks on a low interest loan and is in the
process of reviewing those quotes. The staff has also met with the City's financial advisor
(Keith McDonald) and bond counsel (Alan Brooks) to enlist their assistance in ensuring such a
loan will not have an adverse impact on our already issued debt. Both have advised that the
proposed concept is valid and can work as long as the bank loan does not exceed 1.5 million
dollars and the successful bank recognizes the loan cannot be secured by a "first" lien.
r
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' ELM CREEK INTERCEPTOR AWARD
JUNE 10, 1998
' PAGE 4
t
The City Council discussed this concept in a work session in May, and the staff is in the initial
stages of drafting the necessary documents (Mr Brooks has volunteered to complete the draft).
The staff (Ms Bishop & Mr Ray) is also in the first stages of negotiating the interest rate for the f
low interest loan component of the package.
The recommendation (below) requests authorization for the staff to finalize this funding concept
by completing loan negotiations and developing the documents for the revenue anticipation note.
' It should be noted that finalizing the financing package is critical because state law will not allow
final award of the contract until funds are appropriated.
RECOXV4ENDATION:
' The staff recommends that the Trustees award a contract for the construction of the Elm Creek
Interceptor to HMG, Inc., Kansas City, KS in the amount of $1,496,469.20, contingent upon
receipt of funding for the project, and further authorize the staff to develop documents and
' conduct negotiations for a low interest bank loan and a revenue anticipation note, provided
however, such financing be presented to the Trustees for final approval prior to execution.
ATTACK WNTS:
' 1. Location Map
2. Bid Tabulation
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TO: HONORABLE CHAIR AND TRUSTEES
OWASSO PUBLIC WORKS AUTHORITY
FROM: F. ROBERT CARR, JR., P.E.
PUBLIC WORKS DIRECTOR
SUBJECT: ELM CREEK INTERCEPTOR AUTHORIZATION TO BID
DATE: April 29, 1998
BACKGROUND:
The impact of growth places demands on the infrastructure of the city, specifically on the
wastewater collection and treatment system. It is the policy of the Owasso Public Works
Authority to be proactive, rather than reactive in matters of growth and development. On
January 6, 1998, Owasso Public Works Authority Resolution No. 98 -01 adopted the 1997
Wastewater Master Plan as a policy statement for the extension, expansion and development of
privately - financed and publicly - financed improvements of the City of Owasso municipal
wastewater collection and treatment system (see Attachment 1).
Proper planning and development of infrastructure directly impacts future growth and the 1997
Wastewater Master Plan was prepared to serve as the "road map" for present and future
wastewater collection system infrastructure needs. The document incorporates a methodology
that combines detailed sewer drainage basins, projected land uses and estimated population
densities to calculate wastewater flow in the basin. The flow values were then evaluated to
determine collection line and lift station pump sizes, which are computer - modeled to assess
existing and future system needs. System needs are detailed in the report based on the present,
5 -, 10- and 20 -year growth projections. It was recognized that implementation of the
Wastewater Master Plan has the potential to have significant wide - ranging impacts concerning
present and future infrastructure. Costs associated with expansion and extension of the
wastewater collection and treatment system can affect development feasibility.
SYSTEM GROWTH REQUIREMENTS:
As new development occurs in Owasso, wastewater collection system expansion is generally
projected to be divided into two (2) major collection zones. These zones are east of Highway
169 and west of Highway 169. Presently, all collected flow is ultimately transported to the
Wastewater Treatment Plant.
ELM CREEK INTERCEPTOR
APRIL 29, 1998
PAGE 2
Flows from the east side of Highway 169 are pumped to the plant through a lift station located
' at 117th E. Avenue near 71st Street North. The Master Plan indicates that
a significant portion of the future development that is projected to occur in the next 20-
' years will contribute now to the 117th E. Avenue Lift Station. The growth that is
projected on the eastern side of Highway 169 will require that some improvements are
made in order to allow these higher flows to reach the main plant.
' In addition, the Master Plan provides detail concerning development in the Elm Creek drainage
basin as follows:
The Elm Creek basin is projected to have a substantial amount of development within the
next 20- years. A large portion of this growth will occur in the next 5 -years in the
' vicinity of the Brentwood lift station [located on 86th Street North east of the Junior High
School]. The station itself has adequate ability to serve all of the new development that
is projected to the north of 86th Street North and east of the existing development;
' however, the flows will cause severe overloading in the Elm Creek interceptor
downstream of the Brentwood discharge... Ultimately, the construction of a rg avity line
aloniz Elm Creek will relieve the Brentwood station and in doing so will relieve the
' overloading.
Some development is expected to occur south of the Brentwood lift station within the
' next 5- years. These areas cannot be served by RravLty lines into the Brentwood lift
station or into any part of the existing collection system. Additional development is
projected further south (downstream) of the area within 10- years. Further downstream
more development is projected within 20- years. Develgpment of this basin from
upstream to downstream prevents the natural iterative construction of the East Elm Creek
' Interceptor. Because of this, intermediate alternatives [were] evaluated to determine the
most cost - effective method of providing sewer service to these areas.
Proposed development in this area has been occurring as described in the Master Plan. At
present, development plans have been submitted that will require wastewater collection for
essentially the entire undeveloped area south of 86th Street North between North 129th E.
Avenue and North 145 E. Avenue (Albertson's and Owasso Golf and Athletic Club). Other
development is likely to occur north and east of 86th Street North and North 145th E. Avenue,
as well as with continued development north of 86th Street North west of North 145th E.
LAvenue (Silvercreek Addition).
To accommodate growth as projected, the Master Plan incorporates scenarios that combine
expansion of gravity interceptors, interim lift stations and force mains over a 20 -year period.
The 5 -year development plan (see Attachment 2 - Figure V -15 from the Master Plan) includes
extension of the interceptor to the north, flow diversion from the Brentwood lift station and
construction of two (2) interim lift stations and force mains. As development continues, the 10-
year development plan includes elimination of the two lift stations, extension of the interceptor
south to 76th Street north and construction of another.interim lift station and force main (see
ELM CREEK INTERCEPTOR
APRIL 29, 1998
PAGE 3
Attachment 2 - Figure V -16 from the Master Plan). The 20 -year development plan (see
Attachment 2 - Figure V -17 from the Master Plan) shows the elimination of the lift station and
continuation of the interceptor south toward the 117th E. Avenue lift station. Ultimately, the
Elm Creek basin will be served by a gravity sewer interceptor system. Three (3) interim lift
stations and three (3) force mains will be removed or abandoned.
PROPOSED ELM CREEK INTERCEPTOR -PROJECT:
Recent activity involving the undeveloped area south of 86th Street North between North 129th
E. Avenue and North 145 E. Avenue (Albertson's and Owasso Golf and Athletic Club) has
resulted in discussion concerning a long -term method to provide wastewater collection.
Provision of interim lift stations and force mains for this area and their short -term costs have
been evaluated. Consulting engineers ( Crafton, Tull & Associates, Inc.) for Lindsey Properties
(Owasso Golf and Athletic Club) have approached engineering staff to determine feasibility of
constructing the interceptor. Constructing the interceptor would eliminate costs of constructing
lift stations that are intended to be rather short - lived. The majority of expense of lift station and
force main construction would be lost once the interceptor is ultimately constructed.
Crafton, Tull has proposed that Lindsey construct the portion of the interceptor from 76th Street
North to a point on the south side of the Owasso Golf and Athletic Club property (see
Attachment 3). The portion of the interceptor from the 117th E. Avenue lift station to 76th
Street North would be constructed by the City of Owasso. Construction of the interceptor in this
manner (i.e., from south to north) will enable wastewater collection to be accomplished without
the need for interim facilities and enable the system easily to be extended north.
PROJECT COSTS:
The interceptor is sized and designed to carry additional flows for the total area to be served
ultimately. As a result, costs of construction should be allocated to appropriate undeveloped
property in the basin in order to proportionately distribute construction expenses to present and
future users of the interceptor.
A detailed evaluation of construction costs has been performed by Crafton, Tull & Associates.
Considerable effort was also expended to identify the extent of rock in along the route of
construction in order to prepare a realistic cost estimate. As a result of this work, the
interceptor has a total probable construction cost of approximately $1,587,382. The line will
continue through a portion of the Club property at the developer's expense and then extended
to the intersection of 86th Street North and North 145th E. Avenue. Engineering for the project
is estimated to be $75,000 and a right -of -way acquisition allowance of $50,000 has been
included. Total probable project cost is estimated to be $1,712,382.
Users of the interceptor are expected to contribute to the project costs based upon their
contribution to the amount of wastewater generated. Staff believes that this contribution is
IELM CREEK INTERCEPTOR
APRIL 29, 1998
' PAGE 4
directly attributed to development acreage. Therefore, the present undeveloped interceptor
drainage area has been compiled to determine a per acre charge for the interceptor construction.
' A total of 1378 undeveloped acres were identified (see Attachment 3).
' Present and near -term development potential
Reimbursement of project costs have been estimated as $1,242.66 per undeveloped acre (total
project cost of $1,712,382 =1378 acres). Based on present and near -term development plans,
' approximately 909.6 'acres (areas 'D, F, H, I, J, K, L, P, and Q) are identified- to develop
relatively quickly. Reimbursable costs of $1,130,324 (approximately 66% of the total estimated
project costs) are associated with these areas.
' Short -term development potential
Another 369.4 acres (areas E, G, M and N) can be expected to develop in the in the next few
' years. Reimbursable costs of $459,039 (or an additional 27% of the total estimated project
costs) area associated with these areas.
Long-range development
The remaining 99 acres (areas A, B, C and O) are not expected to develop in the immediate
r future. Associated costs of $123,023 (7% of the total project) would remain uncollected until
development occurs.
OTHER PUMPING AND TREATMENT CONSIDERATIONS:
Flow Equalization at 117th E Avenue lift station
Wastewater flows in the Elm Creek Interceptor to the 117th E. Avenue lift station. As the flows
increase, the Master Plan indicates that some improvements will need to be made in order to
allow these higher flows to reach the Main Plant. The most cost - effective improvement will be
the construction of a flow equalization basin near the lift station to provide storage and constant
pumping to the plant. Land will need to be acquired near the lift station to accommodate a total
of 10- million gallons of wastewater storage. It is projected that the facility would be constructed
in two 5- million gallon phases by year 2002 and 2007. Total present worth capital cost is
estimated as approximately $3,600,000.
' Wastewater Treatment Capability
The present Wastewater Treatment facility will have capacity to treat 2.15 million gallons per
' day (MGD) at the completion of Phase I improvements presently under construction. Phase II
improvements will need to be operational in the year 2001 to increase capacity to 3.3 MGD (see
Attachment 4 - Phasing of Improvements). Future planning for additional capacity will need to
be initiated in the year 2012. Treated wastewater flows to Owasso Creek, then ultimately to
Bird Creek. The discharge effluent quality to the creek is modeled based on Bird Creek water
quality criteria.
An amendment to the Facility Plan for the Wastewater Treatment Plant (prepared in September
1994) indicates that
ELM CREEK INTERCEPTOR
APRIL 29, 1998
PAGE 5
the present [treatment plant] site may not be cost - effective for expansion beyond the
proposed planning period [through the year 2015]. Future growth will more than likely
occur east of Highway 169 in which case a new second plant in that area may prove to
be more cost - effective than to pump the flow top the present site for treatment. Further
expansion of the existing site will require considerable amount of fill and flood
protection.
Construction of-a new facility on the -east side of Highway 169 would- be expected to be in the
vicinity of the 117th E. Avenue lift station, since the station is the terminus of the gravity
collection system and the proposed location of flow equalization. Discharge of treated
wastewater from the facility would likely be to another location on Bird Creek.
Water quality modeling for this discharge would be performed by INCOG. Based on
conversations with modeling personnel, it is anticipated that modeling will result in significantly
higher treatment requirements for a new facility as well as for the existing plant. Advanced
treatment to remove more organics, suspended solids and to include nutrient removal should be
expected for both discharges.
Construction costs of a new facility and needed retrofitting of the existing plant cannot be
accurately determined until the level of treatment is defined. However, the 1.15 MGD
expansion for Phase II improvements at the existing facility is projected to be approximately
$6.7 million. If construction of a 2 MGD plant is needed on the east side of Highway 169 in
year 2015, costs at that time can be expected to exceed $12 million.
INTERCEPTOR DESIGN DOCUMENTATIONS:
Crafton, Tull & Associates have developed design documents and specifications for the
interceptor. Public Works Department Engineering Division staff have reviewed the documents.
The final plans have been approved by Engineering. Bid documents and the advertisement are
ready to be published.
PROJECT SCHEDULE:
The proposed schedule for the project is as follows:
Advertisement
Pre -bid Conference
Bid Opening
Award of Bid
Notice to Proceed
Construction Complete
May 7 and 14, 1998
May 27
June 9
June 16
June 24
November 21 (150 calendar days)
The developer desires to have the first phase of apartments completed around October 1st. As
a result, means to expedite construction will be evaluated.
N
iw ELM CREEK INTERCEPTOR
APRIL 29, 1998
' PAGE 6
PROJECT FUNDING:
' During the March 17, 1998 meeting of the OPWA, the staff reported to the Trustees that there
was a "unique window of opportunity" available to partner with the private sector in constructing
this interceptor (see attached memo dated March 13, 1998). The concept forwarded was one
1 that allows the entire interceptor to be constructed (rather than utilizing costly temporary
solutions) with city - backed financing supported by a private sector "pay - back" as property
develops. The Trustees directed the staff to further develop the financing concept, as well as
the construction plans for the project.
1 As stated above, the plans and specifications have been completed and the project is ready for
bid. Additionally, the staff has explored three options as viable approaches to financing the
project using the "pay- back" concept. Those options are 1) a self - funding (revenue anticipation
' note to the OPWA from the City of Owasso) method; 2) use of a local financial institution
(direct loan to the OPWA); and 3) a revenue bond issued by the OPWA.
' An analysis of those options is currently in progress, with a recommendation expected within
the next week.
'
RECOMMENDATION:
' Staff recommends Trustees authorization to bid construction of the Elm Creek Interceptor.
10 ATTACHMENTS:
' 1. Memorandum Dated March 13, 1998
2. Resolution No. 98 -01
3. Elm Creek Basin plans from 1997 Wastewater Master Plan (3 sheets)
4. Elm Creek Interceptor Drainage Area
5. Phasing of Improvements
6. Design Drawings
MEMORANDUM
TO: THE HONORABLE CHAIR & TRUSTEES
OWASSO PUBLIC WORKS AUTHORITY
FROM: RODNEY J RAY
CITY MANAGER
SUBJECT: REQUEST TO DEVELOP CONCEPT PLAN FOR CONSTRUCTION
OF ELM CREEK INTERCEPTOR (WASTEWATER COLLECTION
LINE)
DATE: . March 13, 1998
BACKGROUND:
For the past several months, the staff has monitored the increasingly rapid development of the
area east of 129th East Ave between 76th St N and 96th St N. Recent land purchases and
residential development in that area have, predictably, resulted in development plans that are
even greater than originally thought (and a more rapid rate of development).
A factor influencing growth in that area is the ability/capability to provide wastewater collection
and treatment facilities in order to create an economically feasible development. The City has
recently adopted a wastewater master plan that addresses the needs and projections for the
development of the area east of 129th East Ave (specifically) as a part of the entire system.
Generally, the plan notes the need for an interceptor line (a major collector line that serves to
collect wastewater from a large area) to be constructed to collect wastewater from a significant
area east of 129th East Ave and north of 76th St N. That Interceptor is planned to "gravity
flow" to the 117th St lift station where the flow would be "pumped" to the city's treatment plant.
Eventually, the city's facility plan and master plan call for the construction of a second treatment
plant at the 117th St lift station site.
Based on the known development plans for the area, the staff believes the city has a unique
window of opportunity to partner with the private sector. The concept is for the construction
of the base portion of the proposed gravity flow interceptor line, thus avoiding costly temporary
lift stations and "forced mains." While the temporary solutions that would be allowed under the
city's development plans will allow development, they will have to eventually be removed and
the interceptor constructed. The problem with the immediate construction of the interceptor by
the private sector is that it is not economically feasible for one developer to undertake.
Additionally, it is difficult for developers to jointly undertake such a project because those
separate projects do not generally take place in the same time frame.
0
ATTACHMENT
ELM CREEK INTERCEPTOR
MARCH 13, 1998
PAGE 2
■
There is, however, an opportunity for the city government to play a role in the project by
providing financing to the project under a "payback" concept. While the base portion of the
loper can justify, the city could use its borrowing powers to
project is larger than a single deve
complete that portion of the project and require developers to tie into the system and "payback"
the city its proportional share of the cost of the design, construction and financing of the project.
' This concept is widely utilized in most growth cities as a means to develop large areas by
sharing the cost of infrastructure.
' In 1982, the City of Owasso (OPWA) determined that the western and northern areas of the city
needed a development incentive (as well as an improvement to some existing facilities) and
' constructed the Ranch Creek Interceptor." The entire project cost was born by the city using
borrowed funds. While the project did accomplish an immediate goal of improving the
collection system (and allowing for the shutdown of several costly lift stations), its success as
' an incentive for development was not as hoped. Eventually, the interceptor proved beneficial
as a relief for the rest of the system, but only now are we realizing the originally planned
benefits for growth.
Th e proposed Elm Creek Interceptor, however, differs conceptually from that previous project
p
in that development plans (Owasso Golf and Athletic Club, KMO Commercial Development,
'
Silver. Creek residential and two unnamed office -type developments) are currently being
processed by the city. Additionally, the use of a "payback" concept should result in the city
having only to pick up about $132,000 of the estimated 1.8 million dollar project (due only to
' the fact that some of the property in the collection area may not develop in the foreseeable
future.
REQUEST:
1 The request is for authorization for the staff to develop a plan for the design, construction and
funding of a 1.8 million dollar wastewater project based on the above - described "payback
concept. If the request is approved, the staff will further develop the concept and present
options to the Trustees as soon as possible.
r NOTE: Approval of this request does not authorize the project or expenditure of any funds
without future Trustee approval.
RECOMMF,NDATION
The staff recommends Trustee approval of a request to authorize the City Manager to develop
a plan for presentation to the OPWA that relates to the use of a "payback" concept in the design,
construction and funding of the Elm Creek Interceptor project.
ELM CREEK INTERCEPTOR '
MARCH 13, 1998
PAGE 3
NOTE: Please review the attached detailed memorandum from Robert Carr outlining cost and
other issues relating to this project.
ATTACHMENTS:
1. Memorandum from Robert Carr.
2. Maps showing proposed project and areas- subject to payback provisions,.�
POLICE VEHICLES & EQUIPMENT
JULY 30, 1998
' PAGE 3
Trim -Rite for the striping of the police vehicles, $1,378.20 and to Buddy Pales, $1,500 for
installation of emergency equipment. The total expenditure for this purchase is within the limits
of the 1998 -1999 Police Department budget.
ATTACHMENTS:
' 1. State Vehicle Bid Packet
2. Emergency Equipment Quotes
' 3. Budget Reference
f
1
a
City Of Owasso
Annual Budget Presentation
Fiscal Year 1998 -99
Activity / Police
Department / Police
Actual Actual Budget Proposed
Line Item Description 1995 -96 1996 -97 1997 -98 1998 -99
51 310 5101
Salaries & Wages
724,211
777,946
929,140
1,037,140
5106
Overtime (Emergency)
42,750
42,432
23,000
20,000
5110
FICA
5,026
4,801
11,290
13,840
5111
Retirement (OMRF)
5,656
6,743
8,550
9,760
5112
Retirement (Police)
79,318
88,258
109,840
122,680
5120
Unemployment Insurance
2,802
2,594
3,630
3,750
5130
Medical Insurance
65,377
71,981
91,235
104,375
5131
Life Insurance
2,752
2,781
3,290
3,506
5135
Other Insurance
0
0
1,075
1,180
5161
Tuition Reimbursement
1,610
1,565
1,000
500
5165
Incentives
0
1,114
2,275
2,275
5171
Uniform Allowance
11 300
9,900
10,280
11,650
70
"Total Personal Services*
0
0
51 310 5210
Office Supplies
4,137
2,121
3,400
3,500
5211
Printed Forms
1,326
580
1,150
1,500
5212
Books and Periodicals
837
363
900
1,000
'
5213
Copying Expense
2,013
1,808
3,240
3,300
5220
Operating Supplies
14,185
11,263
14,920
14,000
5221
Uniforms & Prot. Clothing
14,455
13,406
13,670
16,000
5222
D.A.R.E. Supplies
888
131
1,000
750
5250
Repair & Maint. Supplies
1,092
1,203
1,300
800
5260
Vehicle Maint. (Parts)
9,793
14,606
15,000
22,000
5261
Gasoline & Fuel
22,554
19,206
18,950
20,000
'
5290
Misc. Supplies
70
178
0
0
*Total Materials & Supplies*
7;€ €:, t8 ' �� , L 3ffl { =
51 310 5310
Prof. & Tech. Services
4,868
3,897
7,550
8,850
5321
Utilities
5,957
6,554
7,800
8,000
r
5330
Repair & Maint. Services
3,271
1,849
2,000
2,000
5336
Uniform Services
0
0
9,000
9,000
5340
5371
Rentals
Telephone
2,072
6,649
2,478
7,973
3,500
9,800
3,500
10,000
,
5372
Postage
535
387
400
400
5380
Travel & Training
8,286
9,091
9,500
12,000
_
5383
Dues & Fees
1 083
700
980
1 000
*Total Other Services &Charges �
51 310 5420 Building Improvements
1,350
0
2,500
0
5430
Improvements
0
0
12,000
0
5441
5442
Machinery & Equipment
Vehicles
615
48,502
7,090
38,952
5,750
86,700
9,100
69,150'
5443
Furniture & Fixtures
0
40
300
1,000
*Total Capital Outlay<
Total Police Operations $1,095,340 $1,153,992 $1,425,915 $1,547,506
41
1
1
1
1
II
❑ KANSAS CITY. MO 841081 3313 QUOTATION
❑5700 NORTH WASHINGTON
DENVER. CO 80218 3032950218
125 WEST COSTILLA
❑ COLORADO SPRINGS. CO 80903 303836 -5134
❑ TULSA. OK 4120 918582 -8274
❑ CAfl HAGS AIR 64838 417.3587985 TUXaLlk
505 NORH PORTLAND
Q5A 2543
Please refer to above number
on all correspondence when
ordering.
❑ OKLAHOMA CITY.OK73107405-WMD4 UNIFORM & EQUIPMENT, INC. Toil Free: Nationwide 1- 800 - 6414242
❑ 2123 VAUGHN RD. A U4.1d1wr a C 9. s�I1e a A—. 1— Inside MO. 1- 800 - 4924910
GREAT FALLS. MT 59404 406-75147W
Inside C0.1- 800 - 523 -8377
138 &W. 153RD ST. Inside MT. 1-800 -332 -5962
❑ SEATTLE. WA 98108 208241 -818
�- V+S50 j� Inside .1- 800-522 -6763
L
Name f —? Inside WA. 1- 800 443 -9511
Date l ` a6 12
Address Person Inquiring:
City State Zip Phone
Quotation herein contained is guaranteed for thirty days from date, unless otherwise stated, after which prices
are subject to change. _^ vCI /W 00
This quotation is in answwer to your request # , dated and specifications dated
. Anv chanaes In specifications will necessitate a new quotation.
ITEM#
LOT N
DESCRIPTION
OTY.
UNIT PRICE
ITEM TOTAL
W R �- r1A5/�R
3�'J
4
5
6
R ►� K
M -� - .o�,.
�s
7
s °°
8
FN�a
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SO
9
)ML �.
4t «k
co
(Gas
10
11
12
13
14
16
A YLOJS
17
18
19
SPECIAL INSTRUCTIONS
THE ABOVE PRICES SUPERSEDE ALL PREVIOUS QUOTATIONS. TERMS: NET 30 0 CASH O
DELIVERY
SALESMAN _
SUBMITTED BY
JP13862
F.O.B. Oklahoma City/Tulsa /Carthage
Denver /Colorado Springs /Kansas City
APPROVED BY
Title
WHITE CIICTnUP0 rtnDV w1 IIC 1711 C rnoV DUJ1/ CAI CCUAU +c t-noV
JUL -27 -98 MON 16:03 FOX INTERNATIONAL FAX NO. 8003699110 P.01
Fox International Ltd., Inc.
With One Call You Can Get It AM
23600 Aurora Rd.
Bedford Hts.. Ohio 44146
440.439.8329 Fax 800.389.9110
The following number must appear on all related
correspondence, shipping papers, and invoices:
QUOTE NUMBER: 2098
QUOTATION 2098
To: OWASSO POLICE DEPT SHIP TO: SAME
ATT: LT MOTTO
101 N MAIN
OWASSO.OK 74055
P.O. DATE
REQUISITIONER
SHIP VIA
F.O.B. POINT
TERMS
7/28/98
LT MOTTO
P3104 - SECURITY CAGE
BEDFORD HTS
807.00
QTY
UNIT
DESCRIPTION
UNIT PRICE
TOTAL
3
EA
P3104 - SECURITY CAGE
269.00
807.00
3
EA
VC4810 - 3 VECTOR LIGHTBAR
689.00
2067.00
6
EA
SML - REAR DECK LIGHTS )
55.26
331.56
3
EA
FHL2 - HEADLIGHT FLASHERS
34.73
104.19
3
EA
MS100 -04 - DYNAMAX SPEAKER
132.00
396.00
3
EA
PA400SS- INTERCEPTOR
399.00
1197.00
3
EA
MNCT -SB - MICROPHONE — 1
53.00
159.00
SUBTOTAL
SALES TAX
SHIPPING 8 HANDLING
FOB
OTHER
TOTAL
Send aA correspondence to
Donna Calvey
Fox International Ltd.. Inc
23600 Awora Rd
Bedford Hts.. Oho 44146
440 439 8329 ; Fax 800.3W.91 10
AUTHORIZED BY: DONNA CALVEY
DATE 07!28/98
Quote Form ymm in- --
rrrr / /.s//f %�/fr %ffr HIM
rrrrrrr> >rrriflrit x r
PG Box SS208
2680 Palumbo Dr.
Lcxineron. KY 405SS
Phone. (800) 477 -7766
Fax: MM) 944 -2557
Quote !l: 10013606 Account Rep: Terry Jones Terms: Net 30
Account #: 2935179 Phone: 18001477-7766 X2169 FOB. Oriain
Reference #: Ouote Date: 711198 Ship Via: UPS 2nd Dav Air
Customer.
OWASSO POLICE DEPARTMENT
101 N MAIN
I p OWASSO, OK 74055
I p
Attention: LT CLIFORD MOTTO
Phone: 918- 272 -2244
Fax: 918- 272 -4900
Item Number
Product Description
Qty
Unit
Price
Extended
Price
Delivery
Days ARO
P3104
PROGUARD SECURITY CAGES
3 \
$302.35
$907.05
30
LB373
FE01 VECTOR W15 ROTATORS 2 ALLEYS 2 TAKEDO
3
$731.49
$2,194.47
5-7
LB203 CV2
FED SIG ADAPTER KIT 1997 FORD CRN VIC
-
ZA675
------------------------------------------------------
SK064 CRV
FE01 FHL2 FLASHER UNIT
------------------------------------------------------------------------------------------------------------------------------------
DYNAMAX COMPACT 100 WATT SPEAKER 1997 CRN
3
3 r
$44.09
$156.79
$132.27
$470.37
30
5 -7
GR100 AMB BLU
4X3 STROBE LIGHT HEADS WIBLACK HOUSING AMB
6
$123.49
$740.94
2-3
SK045 PA40OSSSIREN 3 N $417.09 $1,251.27 2-3
SML2 2 STROBE HEADS -
IF I CAN BE OF ANY FURTHER ASSISTANCE PLEASE FEEL Subtotal $5,980.59
FREE TO GIVE ME A CALL Freight $0.00
Sales Tax $0.00
Total $5,980.59
PLEASE REFER ALL INQUIRIES AND ORDERS TO QUOTE * ABOVE. PRICES ARE FIRM FOR 90
DAYS: QUOTE VALID ONLY IN ITS ENTIRETY.
7kesday, July 21, 1998
Page 1 of I
STATE OF OKLAHOMA
DEPARTMENT OF CENTRAL SERVICES
B-12 STATE CAPITOL BUILDING
OKLAHOMA CITY, OK 73105 -4888
NOTICE OF AWARD OF CONTRACT
CONTRACT TITLE ..... ..........................MOTOR VEHICLES - CARS & TRUCKS
CONTRACT NUMBER ............ ........................SW80035
CONTRACT PERIOD .................DECEMBER 12, 1997 THRU JULY 31, 1998 ( or notice from
vendor of manufacturer's production cut -off)
AUTHORIZED USERS ...... All State agencies, cities, counties, school districts and municipalities
CONTRACT PRIORITY...... Under provisions of the Agency Procedures Manual, Page 2,
Section 4, Methods of Purchasing, Paragraph A.1: "Statewide
"00" contracts are the first priority in all purchases. If the item
being purchased, regardless of price, is available from a "00"
contract, it must be purchased from that source and none other."
F.O.B ............ Prices are F.O.B. requesting agency, or purchasing unit (i.e., city, county,
municipality, etc.), including shipping, packaging, handling and delivery charges,
fully prepaid by the contract holder.
DELIVERY .............Within 120 days after receipt of order by the contract holder
TERMS ..............See Vendor Information Sheet
CANCELLATION CLAUSE ........... This contract shall be in force until expiration date or until
thirty (30) days after notice has been given by the State of
Oklahoma of it's desire to terminate the contract.
Immediate cancellation shall be effected when violations of
the contract will impede the function of the agency and
conditions preclude a thirty (30) days written notice.
Contract holders must notify the Central Purchasing contracting officer of proposed changes to
the contract (discontinued products, model upgrades or replacement, price decreases, etc.) within
ten (10) working days of notification by their suppliers. Failure to comply with this condition may
result in removal from the contract or suspension of the contract holder.
r I- um W. 1
1999 DEALER ORDER RECEIPT ACKNOWLEDGEMENT —FD PAGE 47
ALTER —ORDER ** DEALER SUBMITTED **
52G201 FRED JONES FD OF OKC
' 800Y P71 BEGIN ORD 2441 ar UNITS 001
SPEC ORD# ORDER TYPE SI
y00RA PROCESSED 06/16/98 PM
":.`ORDER RCPT DATE 06/01/98 SCHD
FIRM PRICES NOT AVAILABLE
'A
06/16/98
PRIORITY H9
FIN. CODE OH719
SSEMBLY PLANT VIN FP71W X
' THIS ORDER IS CONDITIONED UPON FINAL PRICE LEVEL
CERTIFICATION OF THE VEHICLE. 900
".1999 CR VIC POLICE INTERCEPTOR
VEHICLE NOT FOR SALE
:;:W.T VIBRANT WHITE CLEARCOAT
' .`•I CLOTH BUCKETS /VINYL REAR SEATS
DARK DENIM BLUE
1199W .4_6L OHC SEFI V8 ENGINE
'44U .ELECTRONIC AUTO 0/0 TRANS
..:T23 .PZ25 /60VRX16 ALL SEAS SSW TIRE'
.,:,,153 FRONT LICENSE PLATE BRACKET
445F 3.55 RATIO— AXLE /TRACTION —LOK
.51Y DRIVER AND PASSENGER SPOT LAMP
° S.BH AM /FM STEREO RADIO W /CASSETTE
FLEET FUEL FILL DELETE
REMARKS TRAILER
96C 80DYSIDE MOLDINGS INSTALLED
4 U.S. GAL GAS FACTORY
NET INVOICE FLEET OPTION
PRICED DORA
PRICE ADJUSTMNT NOTICE APPLIES
-79 PRICE CONCESSION REQUESTED
QUALIFIES FOR DISCOUNT PEP
—PREF EQUIP PKG & CHANGES -- ORIG CODE
'';ADDS: * DENOTES PROCESSED
51Y
DELETES: * DENOTES PROCESSED
.51C 51A
ADDS: * DENOTES PROCESSED
*45F
1
16
NC
NC
NC
NC
NC
NC
NC
NC
NC
NC'
NC.
-------------- CUSTOMER -- - — -- - - - - --
CUST* OWASSO PD LETALEXAN GE855
-------------- PRICE CONCESSION
PRCN #1036- 222W11/24/970K 0001400
* # * * # # * * ** END OF DORA
NC
Nc
NC
NC
NC
NC
NC
NC
NC
%'E :-cIES
730732005
OKLAHOMA CITY OK 73101
DAVID CAMPBELL
PHONE: (405)278 -2954 EXT:
LARRY SPENCER CHEVROLET INC
ATTN DAVID BRACKSIECK FLT MGR
2424 W MAIN ST
NORMAN OK 73069 -6328
DAVID BRACKSIECK FLT MGR
PHONE: (405)321 -7021 EXT:
FADE 2
BP14645
1�
I'
1
Ve: ^icles
0070 -06 -10 (CONTINUED)
PAGE c
that needed to meet maximum performance standards.
Alternator: Minimum rating -120 amperes. Shall be
of heavy duty design capable of withstanding
patrol vehicle operation at 110 m.p.h.; transis-
torized regulator.
Battery: 12 volt, 69 ampere hour minimum.
'
Minimum cold cranking amperes 730 at 0 degrees F.
Maintenance free type.
Cooling System: Vehicle to have maximum size
'
available with police package. "Coolant Recovery"
system to be incorporated factory installed. Fan
to have flex blades if available with no less than
'
five (5) blades.
Speedometer: To be calibrated to within 2%
1
accuracy. Scale to be 2 m.p.h. increments, and to
be from 0 -120 m.p.h. scale.
Suspension: To be equipped with heavy duty shock
absorbers front and rear. Springs front and rear
or torsion bars on front with springs on rear.
'
Wheels: To be equipped with five (5) full size
rims. Wheels shall be painted black and shall
conform to the National Wheel and Rim Association,
'
Inc. Specification No. X9030.
Tires: Vehicle sha_l be equipped with five (5)
full size blackwall tubeless tires constructed
'
with two (2) radial polyester cord body plies and
two (2) nylon overlays. Tires are to be certified
by the manufacturer for high -speed police pursuit.
'
bid submitted.
Spare tires and rims must be factory new.
All tires must be rated for the maximum speed of
'
the vehicle.
'
Inside Hood Release
Rear Window Defogger Unit: To be factory
installed electronic grid. Control to be con-
'
venient to driver's reach.
Lights: Dome light(s) to be standard manufacturers
Engine and trunk compartment lights to be equipped
with mercury switch.
Gauges: Ammeter or voltmeter, water temperature
and oil pressure gauges.
Vehicles
0070 -06 -10 (CONTINUED)
PAGE E
whichever occurs first from the date of delivery.
If such failure renders the vehicle incapable of
being driven, the vendor will be responsible for
having the vehicle transported to his place of
business. If such failure takes place outside the
dealer's service area, the vendor will be respon-
sible for reimbursing the nearest authorized
dealer for services rendered under this warranty.
Do you have a standard 36 month /36,000 miles full
coverage warranty (except tires)? Yes x No
Tires are exempt from this warranty, but must be
covered by the tire manufacturer's standard
warranty and serviced by the local authorized
dealer of the tire manufacturer.
D -5 Parts: The State of Oklahoma shall expect the
manufacturer to have an adequate stock of
replacement parts available to service State
vehicles and to make delivery within a reasonable
time of all replacement parts to their dealers who
may service State vehicles. The State further
expects that warranty service and repair as well
as non - warranty service and repairs will be
handled without prejudice by local dealerships
throughout the United States.
D -6 Decals: No decals or markings of any type
pertaining to advertisement shall be placed on
vehicles delivered to the State, except trademarks
or model designation normally installed by
manufacturers on the automobile.
D -7: OPTIONS (SEE CONTRACT)
Make & Model Bidding:_FORD CROWN VIC POLICE INTER
Vehicle Made in USA? YES_No_X_ CANADA
Factory Production Code:_P71
Engine Size: 4.6L
Wheel Base: —114
Tires - Size:P225 /160VRX16 PLY: 6
VENDOR: 730686065 DUB RICHARDSON FORD
BPO NUMBER: BP14605 PRICE PER EA : 20,118.000000
- 100 -22 Option # 22
Split Bench Seat with cloth fabric
(PR)
VENDOR: 730686065 DUB RICHARDSON FORD
BPO NUMBER: EP14605 PRICE PER EA : 79.000000
- 100 -23 Option # 23
Power seats
'
Vehicles
Option # 36
Four (4) Factory Carpet Floor
pad` F
Mats
0070 -06 -10
(CONTINUED)
(12H -12Q)
'
'
VENDOR: 730686065 DUB RICHARDSON FORD
(127)
BPO NUMBER: EP14605 PRICE PER EA 48.000OOC
'
- 100 -37
DELETES CARPET
Deduct: OPTION 553
VENDOR: 730686065
DUB RICHARDSON
FORD
'
BPO NUMBER: BP14605 PRICE PER EA : - 667.000000
BPO NUMBER: BP14605
PRICE PER EA
23.000000
- 100 -34
Option # 34
'
'
Standard /Police Duty vinyl
rear seat
center of dash
(1R) FRONT CLOTH /REAR VINYL
PW7
VENDOR: 730686065
DUB RICHARDSON
FORD
'
BPO NUMBER: BP14605
PRICE PER EA :
57.000000
- 100 -35
Option # 35
standard radio (PR9). Speakers are mounted in
'
Factory 16" Wheel Pursuit
Rim
'
VENDOR: 730686065
DUB RICHARDSON
FORD
customer connection to radio. Entertainment radio
BPO NUMBER: BP14605
PRICE PER EA :
62.000000
'
- 100 -36
Option # 36
Four (4) Factory Carpet Floor
Mats
(12H -12Q)
'
VENDOR: 730686065 DUB RICHARDSON FORD
BPO NUMBER: EP14605 PRICE PER EA 48.000OOC
'
- 100 -37
Option # 37
Delete "ABS" Braking System
Deduct: OPTION 553
VENDOR: 730686065 DUB RICHARDSON FORD
'
BPO NUMBER: BP14605 PRICE PER EA : - 667.000000
- 100 -319
Option # 31
Wiring package, Front (PW7): Five - circuit harness
'
one end coiled on RH shock tower routes through
dash panel with the other end in .a 36 -inch coil at
center of dash
PW7
VENDOR: 730686065 DUB RICHARDSON FORD
'
BPO NUMBER: BP14605 PRICE PER EA : 57.000000
- 100 -40
Option # 40
Auxiliary Speakers and wiring for use with
standard radio (PR9). Speakers are mounted in
'
right -hand and left -hand front doors and are
connected to wiring which is routed to center of
instrument panel with a 36 -inch coil of wire for
'
customer connection to radio. Entertainment radio
operates through rear speakers.
'
PR9
VENDOR: 730686065 DUB RICHARDSON FORD
BPO NUMBER: BP14605 PRICE PER EA 44.000000
- 100 -41
Option # 41
Vehicles PAGE i0
0070 -06-10 (CONTINUED)
1
- 100 -47 Option # 47
Anti -theft System '
AFTERMARKET
VENDOR: 730686065 DUB RICHARDSON FORD
BPO NUMBER: BP14605 PRICE PER EA : 59.000000 '
- 100 -50 Option # 50
Electronic Remote Control Mirrors left /right hand
side
VENDOR: 730686065 DUB RICHARDSON FORD
BPO NUMBER: BP14605 PRICE PER EA * ** NC
- 100 -51 Option # 51
Daytime Running Lights
AFTERMARKET ,
VENDOR: 730686065 DUB RICHA.RDSON FORD
BPO NUMBER: BP14605 PRICE PER EA 110.000000
- 100 -97 Option 97 OPTION 58F '
CASSETTE PLAYER DEDUCT:$159.00
VENDOR: 730686065 DUB RICHA.RDSON FORD '
BPO NUMBER: BP14605 PRICE PER EA : - 159.000000
-150 Mid -Size Police Pursuit I
D. Requirements:'
D -1 The automobile furnished must have interior '
and exterior trim and appointments listed by the
manufacturer in printed specifications and litera-
ture as standard equipment on police pursuit
package automobiles and meet or exceed the follow- '
ing detailed specifications:
D -2 Each automobile must have a minimum trunk '
space as indicated in the most recent edition of
the Gas Mileage Guide published by the U.S.
Environmental Protection Agency and the U.S.
Department of Energy of the following: '
Trunk Space: Specify: 15.5 CU /FT
Engine: Must be six (6) cylinders. Cubic inch '
displacement is at manufacturer's option, but
cannot be less than 3.0 liter with sequential
electronic fuel injection and unique electronic '
engine control strategy. Engine must be the
largest manufacturer's engine for police package
and offering maximum performance.
NOTE: Engine included must be adequate to meet or
exceed minimum performance criteria as tested by
I.A.C.P. or Michigan State Police Tests. '
'
Vehicles
PAGE l2
0070 -06 -10 (CONTINUED)
by the manufacturer for high speed police pursuit.
'
The type, size and ply ratings are to be stated on
bids submitted.
Spare tires and rims need to be factory new.
All tires must be rated for the maximum speed of
the vehicle.
'
Steering Wheel: Tilt /adjustable, with anti -slip
surface.
Inside Hood Release
Rear Window Defogger Unit: To be electronic grid.
1
Control to be convenient to driver's reach.
Lights: Dome light (s) to be standard manufac-
turer's. Engine and trunk compartment lights to
'
be equipped with mercury switch.
Gauges: Ammeter or voltmeter, water temperature
'
and oil pressure gauges.
Radio: Factory installed Am /Fm /Cassette
'
Anti- Freeze: Serviced to -29 C ( -20 F) or lower
Horns: Dual note, Dual Horn
'
Deck Lid: Electronic remote release with control
within convenient reach of driver
Catalytic Converter: Heat shield to Eliminate
'
grass fire hazard, if available
'
Locks: Single key locking system (all locks on
one car keyed alike). Three (3) keys to be
furnished with each car.
Mirrors: Rear view inside day /nite type. Match-
'
ing rear view outside: Left hand remote control
type and manual right hand installed on doors.
'
Control(s) to be within convenient reach of
driver.
Floor Covering: Standard carpet, color
'
coordinated
Upholstery: To be manufacturer's standard, and to
be color compatible with vehicle exterior. This
'
includes headliner, floor covering and seat
covering.
Seats: Heavy duty bucket front seat 40/40 or
Ve.hi:les
0070 -06 -10 (CONTINUED)
PAGE 14
Iles delivered to the State, except trademarks or
model designation normally installed by manufac-
turer's of the automobile.
D -7 Options: See CONTRACT
(1) Acceleration: Bidders will submit current
Michigan State Police Test results for their ve-
hicles. (1997 specifications will be accepted if
no changes are made in the 1998 vehicles that
would affect performance.)
(2) Top Speed: A speed of at least 120 mph will
be reached on a level course within a three (3)
mile distance from the initial speed of 0 mph with
a clean roof configuration.
(3) With anti -lock brakes, the vehicle will stop
in a straight line on dry pavement.
(4) Vehicle will be expected to provide outstand-
ing roadability, maneuverability, cornering and
other road handling characteristics necessary for
a vehicle engaged in high speed patrol pursuit
work.
E. Electrical: All electrical equipment shall be
shielded to minimize radio interference in the
40 -50 mhz, 150 -155 mhz, and the 800 mhz ranges,
and will include radio interference suppression
bonding strap. In the event that radio frequency
noise is generated by the vehicle and it inter-
feres with the normal operation of the communica-
tions equipment, it shall be the responsiblity cf
the vendor to rectify the interference problem.
The vendor shall perform any repairs or replace
any parts necessary to solve the interference prob
lems with no charges to the ordering agency.
MODEL BIDDING: CHEVROLET /LUMINA 4 DR SE
ICLE MADE IN USA? X_YES _NO
FAC Y PRODUCTION CODE: 1WL69T 9C3
ENGI IZE: V -6 3.8 LITERS /231 CU IN S
WHEELBAS 107.5
TIRES - SIZ • 215/65R15 PL SPEED RATED
VENDOR: 0945947 C _ER IN
AGENCY INC
BPO NUMBER: , P14601 RICE PER EA : 18,608.000000
- 150 -24 Option # 24
Tilt /Cruise /Inte 'ttent pers
ZQ3
VEND 730945947 CARTER EVROLET AGENCY INC
BP NUMBER: BP14601 PRICE PER 200.000000
,. -_. STATE OF OKLAHOMA
CENTRAL PURCHASING DIVISION
' ROOM B -19, STATE CAPITOL BUILDING
OKLAHOMA CITY, OK 73105 -4888
' ADDENDUM #1
I EFFECTIVE DATE OF ADDENDUM: 12 -19 -97
Contract Title ............. ............................... Vehicle
Contract Number ...... ............................... SW80035
i
Contract Period ................. .......................December 12, 1997 through July 31, 1998
' Vendor........ ......... ........................Various; See Vendor Information Sheet on Contract
BPO ..................... ........................Various; please note on each item.
This contract is emended to read:
' The following items are to be cancelled from this vendor:
CANCEL:
0070 -06 -10 -100 - Police Pursuit Package in its entirety. Items 001 through all options
ending with Option 97, ON BP RDSON FORD, OKC.
This automobile is h reby.RE- AWARDED to FRED J ,.S FORD OF OKC, FEI #
' 73- 0747916, BP1460
0070 -06 -10 -100 Ford Crown Victoria, Factory Production Code: P71, PRI $19,789.00
' with the following options:
0070 -06 -10 -100 OPTION #22, PRICE: $90.00
' 0070 -06 -10 -100 OPTION #23 PRICE: $360.00
' 0070 -06 -10 -100 OPTION #24, PRICE: $210.00
0070 -06 -10 -100 OPTION #27, PRICE: $75.00
' 1
in PRICE: '
ADD: 0070-48-05-100 OPTION #1, Larger Gas Engine, CE: $957.00 to BP14600,
LYNN HICKEY DODGE, OKC. '
CANCEL:
0070 -06-15 -150 Compact 4 -Door Package in its entirety, including all options. (See Below) '
to BP14604, HUDIBURG CHEVROLET, MWC.
ADD: 0070 -06- 15-150 Compact 4 -Door Package, (including options below) to FRED
JONES FORD, OKC, to BP14608 AT $17,611.00.
0070 -06 -15 -150 OPTION #27, PRICE: $75.00
0070- 06 -15 -150 OPTION #28, PRICE: $125.00
0070 -06 -15 -150 OPTION #29, PRICE: $299.00 ($50.00 Deductible)
0070 -06 -15 -150 OPTION #30, PRICE: $570.00 ($50.00 Deductible)
0070 -06 -15 -150 OPTION #31, PRICE: $560.00
0070 -06 -15 -150 OPTION #48, PRICE: $610.00 (Only available with power windows and '
electric remote control mirrors and speed control)
0070 -06 -15 -150 OPTION #50, PRICE: $610.00 (Only available with power locks and I
power windows and speed control)
0070 -06 -15 -150 OPTION #97, PRICE: $- 100.00 (058H) ,
OPTION #83, Alternative Bi -Fuel CNG, PRICE: $17,611.00
CANCEL 0070 -48 -10 -100, 2WD Fleetside Pickup on BP14606 to REYNOLDS FORD, '
OKC.
ADD: 0070 -48 -10 -100, 2 -WD Fleetside pickup (including options listed below) is hereby '
re- awarded to FRED JONES FORD, OKC PRICE: $14,258.00 to BP14608.
1
ADD: The following options to BP14608:
0070 -48 -10 -100 OPTION #1 PRICE: $1,297.00 99L 1
0070 -48 -10 -100 OPTION #5, PRICE: - $475.00 (992) t
0070 -48 -10 -100 OPTION #12, PRICE: $400.00 (535) '
3
73- 1141185
H.D. COPELAND
BP14607
24,000- 33,000 Diesel Truck for air conditioning Option #9, refer to commodity code line:
0070- 51 -20- 100 -09 - $654.00.
ADD: 0070 -51 -20 Option #24, Air suspension driver's seat with two (2) passenger bench
seat, PRICE: $478.00 to BP14607, H.D. COPELAND.
0070-06-20-2)0. Mid -Size 4 -door sedan, alternative fuel to BP14606, Awarded to
REYNOLDS FORD, OKC: Make the following additions:
ADD: 0070 -06 -20 -200 Option #85, Alternative fuel ethynol, E -85, PRICE $14,446.00 to
BP14606, REYNOLDS FORD, OKC.
■
ADD: 0070 -48 -05 -100- Option #74, 2WD Extended cab, fleetside pickup, 6,000 GVW
' long bed option, 157 ", PRICE: $255.00, to BP14606, REYNOLDS FORD, OKC. For
options, see original award.
' ADD: 0070 -48 -05 -100 Option #74, 2WD Extended cab, fleetside pickup, 6,000 GVW, long
bed option, 157 ", PRICE: 425.00 to BP14604, HUDIBURG CHEVROLET, OKC.
' ADD: 0070 -48 -05 -100, Option #74, 2WD Extended cab, fleetside pickup, 6,000 GVW
long bed option, 157 ", PRICE: $238.00 to BP14600, LYNN HICKEY DODGE, OKC.
' * *Adpics Users ** Please note: the three (3) prior additions are out of sequence as far as
the commodity codes are concerned; therefore they will print out on your releases before
t the base vehicle. Do not be alarmed at this; it is the only way we can add this option to the
addendum.
0070- 48 -20- 100 -11: The verbage with this item should be on Option #12, LYNN HICKEY
DODGE. Adpics Customers: This correction has been made by DCS on the system. All
others please make corrections when placing order.
Please note when ordering alternative fuel vehicles, you must fill in a description of the
vehicle in free form when ordering that option number.
NOTE: Be sure and verify the proper vendor with the BPO numbers per vendor
information sheet of original contract.
If you have any questions regarding this addendum, please call (405) 521 -2127.
Jeff Hogue, Senior Contracting Officer
MEMORANDUM
' TO: HONORABLE MAYOR & CITY COUNCIL
CITY OF OWASSO
FROM: ALLAN E. HARDER
HUMAN RESOURCES DIRECTOR
' SUBJECT: REQUEST FOR COUNCIL CONSIDERATION AND APPROVAL
OF A CONTRACT AGREEMENT BETWEEN THE CITY OF
OWASSO AND THE FRATERNAL ORDER OF POLICE OWASSO
LODGE #149
DATE: July 29, 1998
6 BACKGROUND:
t Negotiators for the City and the FOP met weekly in formal and informal negotiations since
the first week of March, attempting to reach a collective bargaining agreement (contract) for
FY 1998 -99. Initial negotiations were unsuccessful and mediation through the Federal
' Mediation and Conciliation Service (FMCS) was sought. Mediation was conducted with the
assistance of Mediator Norman Beattie on May 7, 1998. Mediation did not result in an
agreement and the collective bargaining process moved toward Binding Interest Arbitration.
Fortunately, throughout the process, there was a willingness by both parties to come back to
the negotiation table for further discussion. Although mediation failed and an arbitration
panel was sought from FMCS, the parties reached a tentative agreement on July 20, 1998,
avoiding arbitration. A copy of the contract is enclosed for your review.
AGREED MODIFICATIONS TO THE PREVIOUS FOP AGREEMENT:
Although much of the tentatively agreed upon contract is without change from previous
agreements, the negotiators did agree to other language modifications in addition to the
modifications in compensation noted below. Following is a brief discussion of some of the
more significant agreement modifications.
' Article 11, RECOGNITION -- Language is deleted that previously did not
allow probationary employees coverage under the contract grievance
procedures. Probationary employees in the bargaining unit will now have
' access to the contract grievance procedures.
Article 15, OFFICER BILL OF RIGHTS -- Language is modified that affects
the processes of an internal investigation by extending the same rights to
officers being interviewed in an investigation as are afforded officers being
investigated or interrogated. The scope of questions that may be asked during
an internal investigation is better defined. The grievance process is recognized
for resolving disputes about unclear language. Officers' rights under the
Constitution and laws, rules, regulations and ordinances are specified.
Article 23, WORK SCHEDULE -- Language identifying a Relief Shift Officer
is deleted. Language is modified to allow Officers to determine if excess
hours worked will be compensated as overtime or compensatory time until an
accrual limit of 128.25 hours compensatory time is reached at which time the
Chief will determine the method of compensation. Language requiring the
City to buy compensatory time accrued during the contract period is deleted.
Article 24, SENIORITY -- Language is inserted better defining promotion
procedures. Procedures include a written test administered by the Chief or
designee and establish a review board that will evaluate and examine job
performance and ability of applicants for promotion and define membership on
the board to include one member selected by the Lodge.
COST OF CONTRACT:
The cost of the contract for fiscal year 1998 -99 is $891,654.14. This represents an increase
over previous contracts generally resulting from modifications to language in Article 32,
COMPENSATION of the contract. Modifications delete language added last year that
created Relief Shift Officers, Professional Pay Increases, and Incentive Pay Increases and
insert language that provides for an across - the -board salary increase of 4.75 %, effective
retroactively to July 1, 1998. Officers who are scheduled for anniversary date 5 % step
increases will continue to receive those increases as well as the 4.75 % increase. Other
contract language that affects compensation remains unchanged from previous contracts.
EFFECTS OF THE AGREEMENT:
While new or modified language in the agreement will require adjustments, it does not create
undue hardships to departmental operations. The across - the -board salary increase of 4.75 %
is higher than the sought by the City but is within the budget. The agreement meets issues
communicated by the Lodge. The Lodge is to be commended for structuring the salary
increases to provide the greatest percent of increase to officers with the least tenure. It
provides an opportunity for Owasso to continue to recruit and retain quality officers. The
contract truly illustrates effective communications.
FOP LODGE #149 ACTIONS:
FOP Lodge #149 met on July 22 to consider ratification of the agreement. The President of
the Lodge has informed the City that, at that meeting, the proposed agreement was accepted
and that Lodge representatives were authorized to execute the contract document.
RECOMMENDATION:
Staff recommends Council approval and that the Mayor be authorized to execute the
document on behalf of the City Council.
ENCLOSURE:
Proposed contract between the City of Owasso and the FOP Lodge #149