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HomeMy WebLinkAbout1998.06.02_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: June 2, 1998 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, May 29, 1998. Marcia outwell, Authority Secretary AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of May 19, 1998 Regular Meeting and May 26, 1998 Special Meeting. Attachment #4 -A B. Approval of Claims. Attachment #4 -B C. Action Relating to the Extension of a Contract for Commercial Refuse Services. Attachment #4 -C Owasso Public Works Authority June 2, 1998 Page 2 The staff recommends Trustee approval of a the extension of a contract with Waste Management Inc, Tulsa, OK to continue to provide commercial refuse service for the city of Owasso through June 30, 1999. 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. New Business 8. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, May 19, 1998 The Owasso Public Works Authority did not meet due to lack of a quorum. Denise Bode, Chairperson Marcia Boutwell, Authority Secretary OWASSO PUBLIC WORKS AUTHORITY MINUTES OF SPECIAL MEETING Tuesday, May 26, 1998 The Owasso Public Works Authority met in special on Tuesday, May 26, 1998 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Thursday, May 22, 1998. ITEM 1: CALL TO ORDER Chairman Bode called the meeting to order at 6:55 p.m. ITEM 2: FLAG SALUTE The flag salute was given during the City Council meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT Denise Bode, Chairperson Mark Wilken, Vice Chairperson Mary Lou Barnhouse Trustee Melinda Voss, Trustee STAFF Rodney J Ray, City Manager Marcia Boutwell, Authority Secretary ABSENT Tracy Standridge, Trustee Ronald D Cates, Authority Attorney ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of May 5, 1998 Regular Meeting. B. Approval of Claims Ms Barnhouse moved, seconded by Mr Wilken, to approve the consent agenda. The consent agenda included minutes of the May 5, 1998 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) OPWA Fund $126,374.22; (2) OPWA Sales Tax Fund $85,595.42; (3) Payroll $28,430.08. AYE: Barnhouse, Wilken, Voss, Bode NAY: None Motion carried 4 -0. Owasso Public Works Authority May 26, 1998 ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE ADOPTION OF OPWA RESOLUTION #98 -05 A RESOLUTION ADOPTING AN FY 1998 -99 OPWA BUDGET FOR ALL FUNDS ADMINISTERED BY THE OWASSO PUBLIC WORKS AUTHORITY Mr Ray presented OPGA Resolution #98 -05, which adopts the FY 98 -99 budget for all funds administered by the Owasso Public Works Authority. Ms Voss moved, seconded by Ms Barnhouse, to approve OPGA Resolution #98 -05. AYE: Voss, Barnhouse, Wilken, Bode NAY: None Motion carried 4 -0. ITEM 6: REPORT FROM OPWA MANAGER Mr Ray introduced for Mayor /Chairperson John Phillips. ITEM 7: REPORT FROM OPWA ATTORNEY No report. ITEM 8: ADJOURNMENT Mr Wilken moved, seconded by Ms Barnhouse, to adjourn. AYE: Wilken, Barnhouse, Voss, Bode NAY: None Motion carried 4 -0, and the meeting was adjourned at 6:56 p.m. Marcia Boutwell, Authority Secretary 2 Denise Bode, Chairperson 5/29/98 8:25:43 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT OPWA ADMINISTRATION ------------------------------ 980275 WESTERN BUSINESS PRODUCTS COPIER MAINTENANCE 980 275 WESTERN BUSINESS PRODUCTS COPIER MAINTENANCE 981O74 HOWARD STAMPER RETAINER/SERVICES 981793 AT&T WIRELESS SERVICES PAGER USE 982236 HEARING CONSERVATION SVS HEARING TESTS 98250 1 NATIONAL CAREER WORKSHOPS SEMINAR-MOSS 982617 OK WATER ENVIRONNMENT CHRIS ROBERTS 982630 KIMBALL ACE HARDWARE MAINT/REPAIR SUPPLIES 982735 OKLAHOMA NATURAL GAS 5/98 USE UTILITY BI ---------- 982623 982624 982625 982626 982627 TOTPil- LING BRAD SPARKMAN RANDY ALEXANDER TYRONE DINKINS OSCAR MCLAURIN BRANDON HAMILTON DIEPARTMENT TOTAL WATER A. METER READER METER READER METER READER METER READER METER READER 980396 WARREN CLINIC HEPATITIS SHOTS-JOHNSON 980 423 WATER PRODUCTS INC WATER METERS 3/18/97 981793 AT��[ WIRELESS SERVICES PAGER USE 981918 US UNDERWATER SERVICES IN WATER TANK INSPECTION 982262 WATER PRODUCTS INC REPAIR/MAINT SUPPLIES 982457 WATER PRODUCTS INC METER SET SUPPLIES 982471 _A l-- EQUIP. RECEIVER BOARD 98263O KIMBALL ACE HARDWARE MAINT/REPAIR SUPPLIES SWITCH NC DE----PAr-`TMENT TOTAL WASTEWATER TREATMENT PLANT ------------------------------ 98O836 SHERRY LABORATORIES INC SLUDGE ANALYSIS 981793 AT&T WIRELESS SERVICES PAGER USE 166.5O 493.45 1,586.6O 15O.00 34.78 7.O7 812.00 1,O9O.00 139.00 17.78 4O.00 5.559.01 17.47 23.58 i,849.O7 252.90 354.45 256.05 277.2O 287.55 ---------- 1.428.15 '/-10 (K) 1,586.6O 34.78 1,O9O.00 17.78 5.559.01 801.00 2.48 66.52 9.228.17 1611-1j.. (Xi 21.21 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 5/29/98 8:25:43 A/P CLAIMS REPORT AFAPVR PO # VENDOR DESCRIPTION DEPARTMENT TOTAL WASTEWATER COLLECTION 981793 AT&T WIRELESS SERVICES PAGER USE 982183 WATER PRODUCTS INC REPAIR SUPPLIES 982262 WATER PRODUCTS INC REPAIR/MAINT SUPPLIES 982560 SOUTHWEST ELECTRIC LIFT STATION MOTOR REPAIR 982617 OK WATER ENVIRONNMENT ROGER STEVENS 982669 EQUIPMENT ONE RENTAL & SA TRACKHOE RENTAL 982672 WAYEST SAFETY, INC. CALIBRATION BOTTLE 982677 TREASURER PETTY CASH REIMB PETTY CASH 982735 OKLAHOMA NATURAL GAS 5/98 USE DEPARTMENT TOTAL ====> REFUSE COLLECTIONS 982299 WASTE MANAGEMENT OF OKLA TIPPING FEES 4/98 982299 WASTE MANAGEMENT OF OKLA TIPPING FEES 5/98 982493 HANES SHOE & ARCH SHOP SAFETY BOOTS--SMITH DEPARTMENT TOTAL RECYCLE CENTER 981793 AT&T WIRELESS SERVICES 982299 WASTE MANAGEMENT OF OKLA 982299 WASTE MANAGEMENT OF OKLA 982468 WASTE MANAGEMENT OF OKLA 982630 KIMBALL ACE HARDWARE 982650 ROARK TRUE VALUE HARDWARE DEPPIF"RIENT TOTAL PAGER USE TIPPING FEES TIPPING FEES REFUSE .... RECYC| MAINT/REPAIR REPAIR/MAINT 4/98 SUPPLIES SUPPLIES AMOUNT � 707 136. 259. 00op 40.. 00g, 192.50 286. 4 5f 5.5 174.58 2,131.41E 6,517. 6,794. 108..00 13,42O.5 7. 1,324. 1,7O5.79— 2,645.5 22.3 4.41 5,71O.0J.P -------------. FUND TOTAL ====> 34,O01.94 CITY OF OWASSO OPWA CAPITAL IMPROVEMENT FUND 5/29/98 8:25:43 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT DEBT SERVICE ------------------------------ 980003 BANK ONE 980003 BANK ONE DEPARTMENT TOTAL ====> WASTEWATER ------------------------------ 982532 HUB + GARVER 982532 HUB + GARVER DEPARTMENT TOTAL ====> DWRB LOAN OWRB LOAN ENO SVS 3/17/98 3,390.24 21,116.11 ------------- 24,506.35 5,300.00 20,300.00 ------------- 25,600.00 ------------- 5/29/98 PO # ------- CITY OF OWASSO OPWA SALES TAX FUND 8:25:43 A/P CLAIMS REPORT APAPVR PAGE: VENDOR DESCRIPTION REVENUE BONDS ------------- 980002 BANK ONE TRUST CO, NA FUND TOTAL GROMAD TOTAL 98 REVENUE BONDS AMOUNT 85,595.42 85,5 ---------- 85,595.4Z ------------- 201,339. VENDOR TRANSFERS CITY GARAGE WORKERS' COMP SELF -INS GENERAL FUND TRANSFERS TOTAL CITY OF OWASSO OPWA A/P TRANSFER REPORT DESCRIPTION TRANSFER FROM OPWA TRANSFER FROM OPWA TRANSFER FROM OPWA AMOUNT 5,750.00 3,842.50 27, 855.33 37,447.83 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 05/23/98 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES OPWA Administration >> 1100 $5,295 40 Utilitv Billing 0.00 1,965.52 Wastewater Refuse 84.87 4,697.89 393.86 3.695.77 $1060 45: $26117.87 APPROVED: 06/02/98 Chairman Trustee Trustee MEMORANDUM TO: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM. F. ROBERT CARR, JR., P.E. PUBLIC WORKS DIRECTOR SUBJECT: RENEWAL OF COMMERCIAL REFUSE COLLECTION CONTRACT (WASTE MANAGEMENT) IDATE: May 27, 1998 IBACKGROUND: The Trustees of the OPWA approved a contract with Waste Management on April 2, 1996 for providing commercial refuse collection and disposal for customers requiring commercial refuse containers. Under the terms of the agreement, the contract can be extended for successive one -year periods if agreed to by both parties in writing not less than ninety days prior to the expiration of the initial or successive one -year terms. The original contract began on July 1, 1996 and expired at midnight on June 30, 1997. On May 20, 1997, the Trustees approved a one -year extension to June 30, 1998. Although originally requesting a 2.6% increase last year, Waste Management agreed to an extension without a rate adjustment. In March 1998, Public Works staff contacted Waste Management concerning their intent for the July 1, 1998 through June 30, 1999 period. The response to the inquiry proposed an increase of 3.3% effective July 1, 1998. The rate has not been adjusted since the original term; therefore, the adjustment reflects a two -year time period and equates to an amount of 1.65% per year. RATE ADJUSTMENT: Rates included in the original contract and the proposed 3.3% increase amounts are listed in the following table (see Table 1). Based on the rate adjustment, a typical 2 cubic yard user with one time per week pick -up would increase $0.75 per month (from $22.71 to $23.46). As the size of container and number of collection per week increase, the corresponding costs increase. Page 2 Renewal of Commercial Refuse Collection Contract TABLE 1 PROPOSED RATE ADJUSTMENT OWASSO COMMERCIAL REFUSE COLLECTION CONTRACT ' Bid Item Container Size Pick -ups per week Original Contract +3.3% Rate Adjustment Monthly Collection Rates 2 yard 1 $22.71 $23.46 2 yard 2 $40.87 $42.22 2 yard 3 $61.31 $63.33 3 yard 1 $30.47 $31.48 3 yard 2 $54.85 $56.66 3 yard 3 $82.28 $85.00 4 yard 1 $33.70 $34.81 4 yard 2 $60.66 $62.66 4 yard 3 $90.99 $93.99 6 yard 1 $35.85 $37.03 6 yard 2 $64.53 $66.66 6 yard 3 $96.80 $99.99 8 yard 1 $44.46 $45.93 8 yard 2 $80.02 $82.66 8 yard 3 $121.59 $125.60 Periodic Extra Pick -up 2 yard $11 $11.36 3 yard $14 $14.46 4 yard $17 $17.56 6 yard $20 $20.66 8 yard $22 $22.73 Cost per Haul 20 yard ,.. $170 $175.61 30 yard $219 $226.23 40 yard $263 $271.68 Page 3 Renewal of Commercial Refuse Collection Contract RECOMMENDATION: Staff recommends the Commercial Refuse Collection Contract with Waste Management be renewed and include a 3.3% increase in rates for the time period of July 1, 1998 to June 30, 1999. ATTACHMENTS: 1. Waste Management letter dated March 10, 1998 requesting 3.3% increase. Wasta Manzigemerat. of Oklahorna, Inc. 5600 N.W. 4th Street Oklahoma City, Oklahoma 73127 405/949 -2121 a Fax: 405/949 -75131 March 10, 1998 Mr. Robert Carr Public Works Director City of Owasso 207 S. Cedar Owasso, Oklahoma 74055 Dear Mr. Carr, MAR 13 1998 ! Waste Management of Oklahoma, Inc. would like to extend our contract through June 30, 1999, assuming the present contract terms are maintained, with a 3.3% rate adjustment effective July 1, 1998 through June 30, 1999. This percentage increase is calculated as follows: (See attached also) July 1996 CPI (All Items) 158.3 Jan. 1998 CPI (All Items) 161.6 Net Change 3.3% (see attached proposed rate schedule) We appreciate the opportunity to service the City of Owasso and look forward to our continued relationship. We also look forward to helping the City of Owasso with any other opportunities to improve the services we or the city provide to your citizens. We know the cost structure changes at the Recycling Center have been cost effective for you and would entertain any other possible steps to enhance the value Waste Management offers the City of Owasso and it's citizens. Should you have any questions, please contact me at your earliest convenience at (405) 949 -7527. Sincerely, W Management of Oklahoma, Inc. hris Filliams Sta ales Manager cc: file / faxed 3/10/98 News For Release: 8:30 e M. ,EST. Tuesday, SOUTHEASTERN R STATISTICS SOUTHEAST S LABOR STATISTICS OFFICE February 24, 1998 TELEPHONE 404562- 2463 ATLANTA, GEORGIA TELEPHONE 404- 562 -2463 News CCNSUMER PRICE INDEX July 1997 (1962 -84 =100) January 1998 Wa a eamers 8 clerical workers All urban cons mers 1Nage earners & clerica: workers Percent Percent iamo- Percent Percent Group U S. City Average change Jan 97 change Dec 97 U.S. Gib/ Average change Jan 97 change Dec 97 Jan 96 Jan 96 Jan 98 Jan 98 All items (1982 -84 =100) 161.6 1.6 0.2 158.4 1.3 01 All items (1967 =100) 484.2 - - 471.9 - - Food and beverages Housing Shelter Rent of primary residen 150.3 158.3 179.2 159.5 2.2 2.1 3.2 3.1 0.5 0.4 0.6 0.2 159.6 154.8 173.9 169.2 2.0 2.0 3.1 3.1 0.7 0.3 0.5 0.2 Apparel Transportation 129.8 142.7 0.2 -1.6 -1.4 -0.3 128.7 141.7 0.0 -2.0 -1.2 -0.5 Medical care 238.1 2.7 0.4 237.4 2.7 0.4 Recreation 1/ 100.3 1.5 0.3 100.3 1.6 0.3 Education & communicati 99.9 2.6 -0.1 100.0 2.e 0.0 Other goods and services 231.3 5.1 0.5 228.2 5.3 0.6 All urban consumers - Wa a earners 8 clerical workers - 254.5 - - 252.7 - .....,... umv ... Nn- BUREAU OF LABOR STATISTICS NOTE: Because may are oases on smmmr samp,ca, - _,__ ,.,­ - - - - -, - -� - -- - the national indexes. BLS strongly urges users to consider the use of national indexes in escalator agreements. NOTE: Effective with the release of data for January 1998, a new Size Class BIC will be introduced. CPI HOTLINE NUMBER IS 404. 562.2545 There will be no separate information for size Class B or C. NOTE: Effective with the release of data for January 1998. Atlanta, Georgia will be published Di- monthly for the odd months. Effective with the release of data for February 1998. Miami -Fort Lauderdale. will be published bi- monthly for the even months. 830 A.M EDT, Thursday. (1982 -84 =100) TELEPHONE 404562- 2463 -_ News August 14, 1997 July 1997 Wa a eamers 8 clerical workers All urban consumers Wa a eamers b clerical workers All urban consumers iamo- ercent ercent iamr ercent ercent ercent ercent U.S. Fort change change Fort change change Group U.S. change 96 change June 97 City Mly �july Lauder- Jul 96 Ma 97 Lauder- Jul 96 Ma 97 City Jul dale Jul 97 Jul 97 dale Jul 97 Jul 97 Average Jul 97 Jul 97 _Average 155.5 3.1 -O.t All items (1982-84=100) 760.5 2.2• 0.1 157.5 2.1 0.1 757.9 3.0 0.0 All items (1967= 100) 480.7 - - 469.0 - - 254.5 - - 252.7 - AII items (1977 =100) - - " 2.5 0.3 166.2 Zif 0.1 165.0 2.5 0.0 Food and beverages 157.5 2.5 0.3 157.0 156.6 2.5 0.3 766.5 3.0 0.2 165.9 2.5 0.1 Footl 157.0 157.7 2.5 2.3 0.3 0.3 156.9 2.3 0.3 164.3 2.6 -0.2 162.1 1.9 3.4 -0.2 0.5 Food at home Food away from home 157.1 2.8 0.3 157.1 2.9 0.3 0.1 171.8 161.5 3.4 1.8 0.5 -0.1 174.1 750.0 1.9 -1.1 Alcoholic beverages 162.9 2.8 0.1 162.2 2.6 3.7 0.1 149.0 3.4 0.2 Housing 157.5 2.5 0.4 154.1 25 2.9 0.3 0.5 149.8 157.7 3.5 Elf 157.7 3.5 0.6 Shelter 177.0 3.0 3.0 0.6 1.0 171.7 163.7 2.9 0.7 158.9 3.3 0.3 1507 2.9 0.3 Renters' costs 1/ Z 188.a 166.8 2.8 0.2 166.5 2.8 0.3 148.8 2.3 0.5 148.8 2.3 Rent, residential 1.5 -1.5 148.7 12.9 -1.6 .151.4 13.2 1.5 -1.3 Apparel antl upkeep 130.2 1.5 -1.7 129.8 142.9 -0.3 -0.3 146.7 1.7 0.0 144.3 0.7 -0.3 Transportation 143.7 234.8 0.1 2.7 -0.2 0.2 234.2 2.6 0.2 220.1 2.6 0.2 217.0 2.5 0.2 Medical care Entertainment 162.6 2.3 -0.1 160.1 2.2 3.2 0.2 172 8 3 3 0.0 Other goods and services 223.5 4.1 0.2 220.3 0.2 180.0 Purchasing power of the -2.0 0.0 5.633 -3.5 0.0 $.643 -3.0 dollar: 1982 -84 =$1.00 $.623 -2.2 -0.2 $.635 Wage earners 8 clerical workers All u an consumers rb Dec. All Percent change Percent change Dec. Group All Percent change Percent Jun 97 -Jul change 97 1977 =100 Items Ju 96 -Ju 97 June 97 -Jul 97 1977 =700 Items Jul 96-Jul 97 254.6 155.3 1.8 -0.1 251.5 South (1982 -84 =100) 157.0 1.9 - 0.0 -- r- 253.9 156.6 2.5 0.1 253.5 Less than 50,000 pop...... 156.4 2.6 0' 1 252.4 155.7 t.4 .0.3 252.1 50.000 - 450.000 pap 156.0 1.5 4 -03 0.1 262.0 156.2 2 2 0 1 253.2 450,000 - 1,200,000 Pop 160.5 2 0.0 251.5 153.9 1.5 0.0 249.2 1,200.000 or more pop 155.8 1.7 NOTE: Because may are oases on smmmr samp,ca, - _,__ ,.,­ - - - - -, - -� - -- - the national indexes. BLS strongly urges users to consider the use of national indexes in escalator agreements. NOTE: Effective with the release of data for January 1998, a new Size Class BIC will be introduced. CPI HOTLINE NUMBER IS 404. 562.2545 There will be no separate information for size Class B or C. NOTE: Effective with the release of data for January 1998. Atlanta, Georgia will be published Di- monthly for the odd months. Effective with the release of data for February 1998. Miami -Fort Lauderdale. will be published bi- monthly for the even months. Sheetl Page 1 Proposed Rates for The City of Owasso July 1, 1998 through June 30,1999 Adjustment: 3.30% Existing Rates - Commercial Xtra Pickups Rolloff Frequency Size 1 2 3 2 $22.71 $40.87 $61.31 $11.00 20yd $170.00 3 $30.47 $54.85 $82.28 $14.00 30yd $219.00 4 $33.70 $60.66 $90.99 $17.00 40yd $263.00 6 $35.85 $64.53 $96.80 $20.00 8 $44.46 $80.02 $121.59 $22.00 Proposed Rates - Commercial Xtra Pickups Rolloff Frequency Size 1 2 3 2 $23.46 $42.22 $63.33 $11.36 20yd $175.61 3 $31.48 $56.66 $85.00 $14.46 30yd $226.23 4 $34.81 $62.66 $93.99 $17.56 40yd $271.68 6 $37.03 $66.66 $99.99 $20.66 8 $45.93 1 $82.66 1 $125.60 1 $22.73 Page 1