HomeMy WebLinkAbout1998.06.02_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC WORKS AUTHORITY
TYPE OF MEETING:
Regular
DATE:
June 2, 1998
TIME:
7:00 p.m.
PLACE:
Council Chambers, Owasso Community Center
Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin
board at 4:00 p.m. on Friday, May 29, 1998.
Marcia outwell, Authority Secretary
AGENDA
1. Call to Order
2. Flag Salute
3. Roll Call
4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent
Agenda. All matters listed under "Consent" are considered by the Trustees to be routine
and will be enacted by one motion. Any Trustee may, however, remove an item from
consent by request. A motion to adopt the Consent Agenda is non - debatable.
A. Approval of the Minutes of May 19, 1998 Regular Meeting and May 26, 1998 Special
Meeting.
Attachment #4 -A
B. Approval of Claims.
Attachment #4 -B
C. Action Relating to the Extension of a Contract for Commercial Refuse Services.
Attachment #4 -C
Owasso Public Works Authority
June 2, 1998
Page 2
The staff recommends Trustee approval of a the extension of a contract with Waste
Management Inc, Tulsa, OK to continue to provide commercial refuse service for the
city of Owasso through June 30, 1999.
5. Report from OPWA Manager
6. Report from OPWA Attorney
7. New Business
8. Adjournment
OWASSO PUBLIC WORKS AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, May 19, 1998
The Owasso Public Works Authority did not meet due to lack of a quorum.
Denise Bode, Chairperson
Marcia Boutwell, Authority Secretary
OWASSO PUBLIC WORKS AUTHORITY
MINUTES OF SPECIAL MEETING
Tuesday, May 26, 1998
The Owasso Public Works Authority met in special on Tuesday, May 26, 1998 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Thursday, May 22, 1998.
ITEM 1: CALL TO ORDER
Chairman Bode called the meeting to order at 6:55 p.m.
ITEM 2: FLAG SALUTE
The flag salute was given during the City Council meeting preceding this meeting.
ITEM 3: ROLL CALL
PRESENT
Denise Bode, Chairperson
Mark Wilken, Vice Chairperson
Mary Lou Barnhouse Trustee
Melinda Voss, Trustee
STAFF
Rodney J Ray, City Manager
Marcia Boutwell, Authority Secretary
ABSENT
Tracy Standridge, Trustee
Ronald D Cates, Authority Attorney
ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of the Minutes of May 5, 1998 Regular Meeting.
B. Approval of Claims
Ms Barnhouse moved, seconded by Mr Wilken, to approve the consent agenda. The consent
agenda included minutes of the May 5, 1998 regular meeting, by reference made a part hereto.
Item B on the consent agenda included the following claims: (1) OPWA Fund $126,374.22;
(2) OPWA Sales Tax Fund $85,595.42; (3) Payroll $28,430.08.
AYE: Barnhouse, Wilken, Voss, Bode
NAY: None
Motion carried 4 -0.
Owasso Public Works Authority May 26, 1998
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR TRUSTEE ADOPTION OF OPWA RESOLUTION #98 -05 A
RESOLUTION ADOPTING AN FY 1998 -99 OPWA BUDGET FOR ALL
FUNDS ADMINISTERED BY THE OWASSO PUBLIC WORKS AUTHORITY
Mr Ray presented OPGA Resolution #98 -05, which adopts the FY 98 -99 budget for all funds
administered by the Owasso Public Works Authority. Ms Voss moved, seconded by
Ms Barnhouse, to approve OPGA Resolution #98 -05.
AYE: Voss, Barnhouse, Wilken, Bode
NAY: None
Motion carried 4 -0.
ITEM 6: REPORT FROM OPWA MANAGER
Mr Ray introduced for Mayor /Chairperson John Phillips.
ITEM 7: REPORT FROM OPWA ATTORNEY
No report.
ITEM 8: ADJOURNMENT
Mr Wilken moved, seconded by Ms Barnhouse, to adjourn.
AYE: Wilken, Barnhouse, Voss, Bode
NAY: None
Motion carried 4 -0, and the meeting was adjourned at 6:56 p.m.
Marcia Boutwell, Authority Secretary
2
Denise Bode, Chairperson
5/29/98 8:25:43
CITY OF OWASSO
OWASSO PUBLIC WORKS AUTHORITY
APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
OPWA ADMINISTRATION
------------------------------
980275 WESTERN BUSINESS PRODUCTS COPIER MAINTENANCE
980 275 WESTERN BUSINESS PRODUCTS COPIER MAINTENANCE
981O74 HOWARD STAMPER RETAINER/SERVICES
981793 AT&T WIRELESS SERVICES PAGER USE
982236 HEARING CONSERVATION SVS HEARING TESTS
98250 1 NATIONAL CAREER WORKSHOPS SEMINAR-MOSS
982617 OK WATER ENVIRONNMENT CHRIS ROBERTS
982630 KIMBALL ACE HARDWARE MAINT/REPAIR SUPPLIES
982735 OKLAHOMA NATURAL GAS 5/98 USE
UTILITY BI
----------
982623
982624
982625
982626
982627
TOTPil-
LING
BRAD SPARKMAN
RANDY ALEXANDER
TYRONE DINKINS
OSCAR MCLAURIN
BRANDON HAMILTON
DIEPARTMENT TOTAL
WATER
A.
METER
READER
METER
READER
METER
READER
METER
READER
METER
READER
980396
WARREN CLINIC
HEPATITIS SHOTS-JOHNSON
980 423
WATER PRODUCTS INC
WATER METERS 3/18/97
981793
AT��[ WIRELESS SERVICES
PAGER USE
981918
US UNDERWATER SERVICES
IN WATER TANK INSPECTION
982262
WATER PRODUCTS INC
REPAIR/MAINT SUPPLIES
982457
WATER PRODUCTS INC
METER SET SUPPLIES
982471
_A l-- EQUIP.
RECEIVER BOARD
98263O
KIMBALL ACE HARDWARE
MAINT/REPAIR SUPPLIES
SWITCH
NC
DE----PAr-`TMENT TOTAL
WASTEWATER TREATMENT PLANT
------------------------------
98O836 SHERRY LABORATORIES INC SLUDGE ANALYSIS
981793 AT&T WIRELESS SERVICES PAGER USE
166.5O
493.45
1,586.6O
15O.00
34.78
7.O7
812.00
1,O9O.00
139.00
17.78
4O.00
5.559.01
17.47
23.58
i,849.O7
252.90
354.45
256.05
277.2O
287.55
----------
1.428.15
'/-10
(K)
1,586.6O
34.78
1,O9O.00
17.78
5.559.01
801.00
2.48
66.52
9.228.17
1611-1j.. (Xi
21.21
CITY OF OWASSO
OWASSO PUBLIC WORKS AUTHORITY
5/29/98 8:25:43 A/P CLAIMS REPORT AFAPVR
PO # VENDOR DESCRIPTION
DEPARTMENT TOTAL
WASTEWATER COLLECTION
981793
AT&T WIRELESS SERVICES
PAGER USE
982183
WATER PRODUCTS INC
REPAIR SUPPLIES
982262
WATER PRODUCTS INC
REPAIR/MAINT SUPPLIES
982560
SOUTHWEST ELECTRIC
LIFT STATION MOTOR REPAIR
982617
OK WATER ENVIRONNMENT
ROGER STEVENS
982669
EQUIPMENT ONE RENTAL & SA
TRACKHOE RENTAL
982672
WAYEST SAFETY, INC.
CALIBRATION BOTTLE
982677
TREASURER PETTY CASH
REIMB PETTY CASH
982735
OKLAHOMA NATURAL GAS
5/98 USE
DEPARTMENT TOTAL ====>
REFUSE COLLECTIONS
982299 WASTE MANAGEMENT OF OKLA TIPPING FEES 4/98
982299 WASTE MANAGEMENT OF OKLA TIPPING FEES 5/98
982493 HANES SHOE & ARCH SHOP SAFETY BOOTS--SMITH
DEPARTMENT TOTAL
RECYCLE CENTER
981793 AT&T WIRELESS SERVICES
982299 WASTE MANAGEMENT OF OKLA
982299 WASTE MANAGEMENT OF OKLA
982468 WASTE MANAGEMENT OF OKLA
982630 KIMBALL ACE HARDWARE
982650 ROARK TRUE VALUE HARDWARE
DEPPIF"RIENT TOTAL
PAGER USE
TIPPING FEES
TIPPING FEES
REFUSE .... RECYC|
MAINT/REPAIR
REPAIR/MAINT
4/98
SUPPLIES
SUPPLIES
AMOUNT �
707
136.
259.
00op
40.. 00g,
192.50
286. 4 5f
5.5
174.58
2,131.41E
6,517.
6,794.
108..00
13,42O.5
7.
1,324.
1,7O5.79—
2,645.5
22.3
4.41
5,71O.0J.P
-------------.
FUND TOTAL ====> 34,O01.94
CITY OF OWASSO
OPWA CAPITAL IMPROVEMENT FUND
5/29/98 8:25:43 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
DEBT SERVICE
------------------------------
980003 BANK ONE
980003 BANK ONE
DEPARTMENT TOTAL ====>
WASTEWATER
------------------------------
982532 HUB + GARVER
982532 HUB + GARVER
DEPARTMENT TOTAL ====>
DWRB LOAN
OWRB LOAN
ENO SVS 3/17/98
3,390.24
21,116.11
-------------
24,506.35
5,300.00
20,300.00
-------------
25,600.00
-------------
5/29/98
PO #
-------
CITY OF OWASSO
OPWA SALES TAX FUND
8:25:43 A/P CLAIMS REPORT APAPVR PAGE:
VENDOR DESCRIPTION
REVENUE BONDS
-------------
980002 BANK ONE TRUST CO, NA
FUND TOTAL
GROMAD TOTAL
98 REVENUE BONDS
AMOUNT
85,595.42
85,5
----------
85,595.4Z
-------------
201,339.
VENDOR
TRANSFERS
CITY GARAGE
WORKERS' COMP SELF -INS
GENERAL FUND
TRANSFERS TOTAL
CITY OF OWASSO
OPWA
A/P TRANSFER REPORT
DESCRIPTION
TRANSFER FROM OPWA
TRANSFER FROM OPWA
TRANSFER FROM OPWA
AMOUNT
5,750.00
3,842.50
27, 855.33
37,447.83
OWASSO PUBLIC WORKS AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 05/23/98
OVERTIME TOTAL
DEPARTMENT EXPENSES EXPENSES
OPWA Administration >> 1100 $5,295 40
Utilitv Billing 0.00 1,965.52
Wastewater
Refuse
84.87 4,697.89
393.86 3.695.77
$1060 45: $26117.87
APPROVED: 06/02/98
Chairman
Trustee
Trustee
MEMORANDUM
TO: HONORABLE CHAIR AND TRUSTEES
OWASSO PUBLIC WORKS AUTHORITY
FROM. F. ROBERT CARR, JR., P.E.
PUBLIC WORKS DIRECTOR
SUBJECT: RENEWAL OF COMMERCIAL REFUSE COLLECTION
CONTRACT (WASTE MANAGEMENT)
IDATE: May 27, 1998
IBACKGROUND:
The Trustees of the OPWA approved a contract with Waste Management on April 2, 1996 for
providing commercial refuse collection and disposal for customers requiring commercial refuse
containers. Under the terms of the agreement, the contract can be extended for successive one -year
periods if agreed to by both parties in writing not less than ninety days prior to the expiration of the
initial or successive one -year terms. The original contract began on July 1, 1996 and expired at
midnight on June 30, 1997. On May 20, 1997, the Trustees approved a one -year extension to June
30, 1998.
Although originally requesting a 2.6% increase last year, Waste Management agreed to an extension
without a rate adjustment. In March 1998, Public Works staff contacted Waste Management
concerning their intent for the July 1, 1998 through June 30, 1999 period. The response to the inquiry proposed an increase of 3.3% effective July 1, 1998. The rate has not been adjusted since the
original term; therefore, the adjustment reflects a two -year time period and equates to an amount of
1.65% per year.
RATE ADJUSTMENT:
Rates included in the original contract and the proposed 3.3% increase amounts are listed in the
following table (see Table 1). Based on the rate adjustment, a typical 2 cubic yard user with one time
per week pick -up would increase $0.75 per month (from $22.71 to $23.46). As the size of container
and number of collection per week increase, the corresponding costs increase.
Page 2
Renewal of Commercial Refuse Collection Contract
TABLE 1
PROPOSED RATE ADJUSTMENT
OWASSO COMMERCIAL REFUSE COLLECTION CONTRACT '
Bid Item
Container
Size
Pick -ups
per week
Original
Contract
+3.3%
Rate
Adjustment
Monthly Collection Rates
2 yard
1
$22.71
$23.46
2 yard
2
$40.87
$42.22
2 yard
3
$61.31
$63.33
3 yard
1
$30.47
$31.48
3 yard
2
$54.85
$56.66
3 yard
3
$82.28
$85.00
4 yard
1
$33.70
$34.81
4 yard
2
$60.66
$62.66
4 yard
3
$90.99
$93.99
6 yard
1
$35.85
$37.03
6 yard
2
$64.53
$66.66
6 yard
3
$96.80
$99.99
8 yard
1
$44.46
$45.93
8 yard
2
$80.02
$82.66
8 yard
3
$121.59
$125.60
Periodic Extra Pick -up
2 yard
$11
$11.36
3 yard
$14
$14.46
4 yard
$17
$17.56
6 yard
$20
$20.66
8 yard
$22
$22.73
Cost per Haul
20 yard ,..
$170
$175.61
30 yard
$219
$226.23
40 yard
$263
$271.68
Page 3
Renewal of Commercial Refuse Collection Contract
RECOMMENDATION:
Staff recommends the Commercial Refuse Collection Contract with Waste Management be renewed
and include a 3.3% increase in rates for the time period of July 1, 1998 to June 30, 1999.
ATTACHMENTS:
1. Waste Management letter dated March 10, 1998 requesting 3.3% increase.
Wasta Manzigemerat. of Oklahorna, Inc.
5600 N.W. 4th Street
Oklahoma City, Oklahoma 73127
405/949 -2121 a Fax: 405/949 -75131
March 10, 1998
Mr. Robert Carr
Public Works Director
City of Owasso
207 S. Cedar
Owasso, Oklahoma 74055
Dear Mr. Carr,
MAR 13 1998 !
Waste Management of Oklahoma, Inc. would like to extend our contract through June 30,
1999, assuming the present contract terms are maintained, with a 3.3% rate adjustment
effective July 1, 1998 through June 30, 1999.
This percentage increase is calculated as follows: (See attached also)
July 1996 CPI (All Items) 158.3
Jan. 1998 CPI (All Items) 161.6
Net Change 3.3%
(see attached proposed rate schedule)
We appreciate the opportunity to service the City of Owasso and look forward to our
continued relationship.
We also look forward to helping the City of Owasso with any other opportunities to
improve the services we or the city provide to your citizens.
We know the cost structure changes at the Recycling Center have been cost effective for
you and would entertain any other possible steps to enhance the value Waste
Management offers the City of Owasso and it's citizens.
Should you have any questions, please contact me at your earliest convenience at (405)
949 -7527.
Sincerely,
W Management of Oklahoma, Inc.
hris Filliams
Sta ales Manager
cc: file / faxed 3/10/98
News
For Release:
8:30 e M. ,EST. Tuesday,
SOUTHEASTERN R STATISTICS
SOUTHEAST S LABOR STATISTICS
OFFICE
February 24,
1998
TELEPHONE 404562- 2463
ATLANTA, GEORGIA
TELEPHONE 404- 562 -2463
News
CCNSUMER PRICE
INDEX
July 1997
(1962 -84 =100)
January 1998
Wa a eamers 8 clerical
workers
All urban
cons
mers
1Nage earners
& clerica:
workers
Percent
Percent
iamo-
Percent
Percent
Group
U S.
City
Average
change
Jan 97
change
Dec 97
U.S.
Gib/
Average
change
Jan 97
change
Dec 97
Jan 96
Jan 96
Jan 98
Jan 98
All items (1982 -84 =100)
161.6
1.6
0.2
158.4
1.3
01
All items (1967 =100)
484.2
-
-
471.9
-
-
Food and beverages
Housing
Shelter
Rent of primary residen
150.3
158.3
179.2
159.5
2.2
2.1
3.2
3.1
0.5
0.4
0.6
0.2
159.6
154.8
173.9
169.2
2.0
2.0
3.1
3.1
0.7
0.3
0.5
0.2
Apparel
Transportation
129.8
142.7
0.2
-1.6
-1.4
-0.3
128.7
141.7
0.0
-2.0
-1.2
-0.5
Medical care
238.1
2.7
0.4
237.4
2.7
0.4
Recreation 1/
100.3
1.5
0.3
100.3
1.6
0.3
Education & communicati
99.9
2.6
-0.1
100.0
2.e
0.0
Other goods and services
231.3
5.1
0.5
228.2
5.3
0.6
All urban
consumers
-
Wa a earners
8 clerical
workers
-
254.5
-
-
252.7
-
.....,... umv ... Nn- BUREAU OF LABOR STATISTICS
NOTE: Because may are oases on smmmr samp,ca, - _,__ ,., - - - - -, - -� - -- -
the national indexes. BLS strongly urges users to consider the use of national indexes in escalator agreements.
NOTE: Effective with the release of data for January 1998, a new Size Class BIC will be introduced. CPI HOTLINE NUMBER IS 404. 562.2545
There will be no separate information for size Class B or C.
NOTE: Effective with the release of data for January 1998. Atlanta, Georgia will be published Di- monthly
for the odd months. Effective with the release of data for February 1998. Miami -Fort
Lauderdale.
will be published bi- monthly for the even months.
830 A.M EDT, Thursday.
(1982 -84 =100)
TELEPHONE 404562- 2463
-_
News
August 14, 1997
July 1997
Wa a eamers 8 clerical
workers
All urban
consumers
Wa a eamers b clerical workers
All urban
consumers
iamo-
ercent
ercent
iamr
ercent
ercent
ercent
ercent
U.S.
Fort
change
change
Fort
change
change
Group
U.S.
change
96
change
June 97
City
Mly
�july
Lauder-
Jul 96
Ma 97
Lauder-
Jul 96
Ma 97
City
Jul
dale
Jul 97
Jul 97
dale
Jul 97
Jul 97
Average
Jul 97
Jul 97
_Average
155.5
3.1
-O.t
All items (1982-84=100)
760.5
2.2•
0.1
157.5
2.1
0.1
757.9
3.0
0.0
All items (1967= 100)
480.7
-
-
469.0
-
-
254.5
-
-
252.7
-
AII items (1977 =100)
-
-
"
2.5
0.3
166.2
Zif
0.1
165.0
2.5
0.0
Food and beverages
157.5
2.5
0.3
157.0
156.6
2.5
0.3
766.5
3.0
0.2
165.9
2.5
0.1
Footl
157.0
157.7
2.5
2.3
0.3
0.3
156.9
2.3
0.3
164.3
2.6
-0.2
162.1
1.9
3.4
-0.2
0.5
Food at home
Food away from home
157.1
2.8
0.3
157.1
2.9
0.3
0.1
171.8
161.5
3.4
1.8
0.5
-0.1
174.1
750.0
1.9
-1.1
Alcoholic beverages
162.9
2.8
0.1
162.2
2.6
3.7
0.1
149.0
3.4
0.2
Housing
157.5
2.5
0.4
154.1
25
2.9
0.3
0.5
149.8
157.7
3.5
Elf
157.7
3.5
0.6
Shelter
177.0
3.0
3.0
0.6
1.0
171.7
163.7
2.9
0.7
158.9
3.3
0.3
1507
2.9
0.3
Renters' costs 1/ Z
188.a
166.8
2.8
0.2
166.5
2.8
0.3
148.8
2.3
0.5
148.8
2.3
Rent, residential
1.5
-1.5
148.7
12.9
-1.6
.151.4
13.2
1.5
-1.3
Apparel antl upkeep
130.2
1.5
-1.7
129.8
142.9
-0.3
-0.3
146.7
1.7
0.0
144.3
0.7
-0.3
Transportation
143.7
234.8
0.1
2.7
-0.2
0.2
234.2
2.6
0.2
220.1
2.6
0.2
217.0
2.5
0.2
Medical care
Entertainment
162.6
2.3
-0.1
160.1
2.2
3.2
0.2
172 8
3 3
0.0
Other goods and services
223.5
4.1
0.2
220.3
0.2
180.0
Purchasing power of the
-2.0
0.0
5.633
-3.5
0.0
$.643
-3.0
dollar: 1982 -84 =$1.00
$.623
-2.2
-0.2
$.635
Wage earners 8 clerical workers
All u an consumers
rb
Dec.
All
Percent change
Percent change
Dec.
Group
All
Percent change
Percent
Jun 97 -Jul
change
97
1977 =100
Items
Ju 96 -Ju 97
June 97 -Jul 97
1977 =700
Items
Jul
96-Jul 97
254.6
155.3
1.8
-0.1
251.5
South (1982 -84 =100)
157.0
1.9
-
0.0
-- r-
253.9
156.6
2.5
0.1
253.5
Less than 50,000 pop......
156.4
2.6
0' 1
252.4
155.7
t.4
.0.3
252.1
50.000 - 450.000 pap
156.0
1.5
4
-03
0.1
262.0
156.2
2 2
0 1
253.2
450,000 - 1,200,000 Pop
160.5
2
0.0
251.5
153.9
1.5
0.0
249.2
1,200.000 or more pop
155.8
1.7
NOTE: Because may are oases on smmmr samp,ca, - _,__ ,., - - - - -, - -� - -- -
the national indexes. BLS strongly urges users to consider the use of national indexes in escalator agreements.
NOTE: Effective with the release of data for January 1998, a new Size Class BIC will be introduced. CPI HOTLINE NUMBER IS 404. 562.2545
There will be no separate information for size Class B or C.
NOTE: Effective with the release of data for January 1998. Atlanta, Georgia will be published Di- monthly
for the odd months. Effective with the release of data for February 1998. Miami -Fort
Lauderdale.
will be published bi- monthly for the even months.
Sheetl
Page 1
Proposed Rates for The City of Owasso
July 1, 1998 through June 30,1999
Adjustment:
3.30%
Existing Rates - Commercial
Xtra Pickups
Rolloff
Frequency
Size
1
2
3
2
$22.71
$40.87
$61.31
$11.00
20yd
$170.00
3
$30.47
$54.85
$82.28
$14.00
30yd
$219.00
4
$33.70
$60.66
$90.99
$17.00
40yd
$263.00
6
$35.85
$64.53
$96.80
$20.00
8
$44.46
$80.02
$121.59
$22.00
Proposed Rates - Commercial
Xtra Pickups
Rolloff
Frequency
Size
1
2
3
2
$23.46
$42.22
$63.33
$11.36
20yd
$175.61
3
$31.48
$56.66
$85.00
$14.46
30yd
$226.23
4
$34.81
$62.66
$93.99
$17.56
40yd
$271.68
6
$37.03
$66.66
$99.99
$20.66
8
$45.93
1 $82.66
1 $125.60
1 $22.73
Page 1