The URL can be used to link to this page

Home My WebLink About1998.07.21_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: July 21, 1998 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 17, 1998. Marcia outwell, Authority Secretary AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of July 7, 1998 Regular Meeting. Attachment #4 -A B. Approval of Claims. Attachment #4 -13 Owasso Public Works Authority July 21, 1998 Page 2 5. Consideration and Appropriate Action Relating to a Request for Repairs to a Refuse Truck. Mr Roberts Attachment #5 The staff will recommend in the amount of $ to Williams Refuse Equipment Co Inc for parts to repair a 1992 Lodal refuse colle ti o e icle, and authorization for payment. 116-H 141e ZO declare AA mproPncK exisfs . ai ✓E 6. Report from OPWA Manager 7. Report from OPWA Attorney 8. New Business 9. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, July 7, 1998 The Owasso Public Works Authority met in regular session on Tuesday, July 7, 1998 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Thursday, July 2, 1998. ITEM 1: CALL TO ORDER Chairman Bode called the meeting to order at 7:10 p.m. ITEM 2: FLAG SALUTE The flag salute was given during the City Council meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT ABSENT Denise Bode, Chair Melinda Voss, Trustee Tracy Standridge, Trustee Mark Wilken, Vice Chair Mary Lou Barnhouse Trustee STAFF Jeff Hancock, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of June 16, 1998 Regular Meeting. B. Approval of Claims Mr Wilken moved, seconded by Dr Standridge, to approve the consent agenda. The consent agenda included minutes of the June 16, 1998 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) OPWA Fund $72,788.78.00; (2) OPWA Capital Improvement Fund $32,006.35; (3) OPWA Sales Tax Fund $123,793.13; (4) Payroll $30,727.05. AYE: Wilken, Standridge, Barnhouse, Bode NAY: None Motion carried 4 -0. Owasso Public Works Authority ITEM 5: REPORT FROM OPWA MANAGER No report. ITEM 6: REPORT FROM OPWA ATTORNEY No report. ITEM 7: NEW BUSINESS None. ITEM 8: ADJOURNMENT Dr Standridge moved, seconded by Ms Barnhouse, to adjourn. AYE: Standridge, Barnhouse, Wilken, Bode NAY: None Motion carried 4 -0, and the meeting was adjourned at 7:11 p.m. Marcia Boutwell, Authority Secretary 2 Denise Bode, Chairperson July 7, 1998 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 7/17/98 10:10:37 A/P CLAIMS REPORT APAPVR PAG PO it VENDOR DESCRIPTION AMOUNT 990255 OKLAHOMA TAX COMMISSION 6/98 GRASS BAG SALES TAX 245.78 DEPARTMENT TOTAL =___> 245.78 OPWA ADMINISTRATION 12 990003 RONALD D CATES RETAINER 700.00 990003 RONALD D CATES LEGAL SERVICES 480.00 4.99 990157 KIMBALL ACE HARDWARE MAINT /REPAIR SUPPLIES 990171 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 15.76 990171 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 79.80 990171 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 199.99 990229 TREASURER PETTY CASH REIMB PETTY CASH 15.06 990242 OKLAHOMA TURNPIKE AUTHORI PIKE PASS 19.20 990247 PSO 6/98 USE 213.44 990248 SOUTHWESTERN BELL TELE 6/98 PLEXAR 97.60 990258 CN HASKELL & ASSOC COMPUTER EQUIPMENT 145.00 DEPARTMENT TOTAL =___> 1,970.84 UTILITY BILLING 982844 MARK MEYER METER READER 280.35 982911 SAM'S CLUB COMPUTER PAPER 47.98 990078 BRANDON HAMILTON METER READER 76.05 990079 OSCAR MCLAURIN METER READER 186.45 990080 TYRONE DINKINS METER READER 348.90 990081 RANDY ALEXANDER METER READER 169.95 990082 BRAD SPARKMAN METER READER 153.00 990171 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES - - - - - -- -11_99 DEPARTMENT TOTAL =___> 1,274.67 WATER 990039 CITY OF TULSA WATER PURCHASE 97,395.32 990173 GO SYSTEMS FUEL-06 /98 219.28 990174 CITY GARAGE REPAIRS 06/98 105.52 990247 PSO 6/98 USE 243.09 990248 SOUTHWESTERN BELL TELE 6/98 PLEXAR 51.32 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 7/17/98 10:10:37 A/P CLAIMS REPORT APAPVR PAGE: 1° PO # VENDOR DESCRIPTION AMOUNT 990249 SOUTHWESTERN BELL TELE 6/98 NON - PLEXAR 63.00 DEPARTMENT TOTAL =___> 98,077.53 WASTEWATER TREATMENT PLANT 982605 APPLIED ENERGY CO INC SLUDGE BLOWER OVERHAUL 1,314.63 982911 SAM'S CLUB MAINTENANCE SUPPLIES 110.24 990090 DEPT OF ENVIRONMENTAL QUA LICENSE RENEWALS 690.00 990173 GO SYSTEMS FUEL 06/98 78.74 990174 CITY GARAGE REPAIRS 06/98 230.96 990242 OKLAHOMA TURNPIKE AUTHORI PIKE PASS 4.80 990247 PSO 6/98 USE 8,496.72 990248 SOUTHWESTERN BELL TELE 6/98 PLEXAR 49.52 DEPARTMENT TOTAL =___> 10,975.61 WASTEWATER COLLECTION 982895 R.A. PHELPS EQUIPMENT CO HOSE FOR JETTER RODDER 950.00 990173 GO SYSTEMS FUEL 06/98 138.27 990174 CITY GARAGE REPAIRS 06/98 483.41 990236 WAL -MART OFFICE SUPPLIES 11.17 990247 PSO 6/98 USE 691.41 990249 SOUTHWESTERN BELL TELE 6/98 NON - PLEXAR 324.70 DEPARTMENT TOTAL =___> 2,598.96 REFUSE COLLECTIONS 982909 JERRY WOODS WELDING VEHICLE REPAIR 75.00 982948 TULCO OILS INC HYDRAULIC FLUID 200.20 990171 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 10.99 990173 GO SYSTEMS FUEL 06/98 453.97 990173 GO SYSTEMS FUEL 06/98 217.70 990174 CITY GARAGE REPAIRS 06/98 151.87 DEPARTMENT TOTAL =___> 1,109.73 RECYCLE CENTER 990169 ROARK TRUE VALUE HARDWARE MAINT /REPAIR SUPPLIES 24.64 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 7/17/98 10:10:37 A/P CLAIMS REPORT APAPVR PAGE: PO it VENDOR DESCRIPTION AMOUNT 990247 PSO 990248 SOUTHWESTERN BELL TELE DEPARTMENT TOTAL =___> FUND TOTAL =___> 6/98 USE 6/98 PLEXAR 123.42 22.92 170.98 116,424.10 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 07/04/98 DEPARTMENT OVERTIME TOTAL EXPENSES EXPENSES CJPWA AdrYUrustration 9 00< $6,80614 . Utility Billing 0.00 1,791.88 Wastewater 69.48 6,628.04 Wastewater Collection 238 65 5,657 77 Refuse 436.62 4,891.37 I2eeycle Center 254 90 1,803 <50 FL TD TCJTAl $1;917 47 $30,728 87; APPROVED: 07/21/98 Chairman Trustee Trustee MEMORANDUM TO: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: CHRIS ROBERTS PUBLIC WORKS FIELD OPERATIONS SUPERVISO SUBJECT: REQUEST FOR SOLE SOURCE EXPENDITURE TO REPAIR THE REFUSE COLLECTION DIVISION 1992 LODAL REFUSE TRUCK DATE: July 10, 1998 BACKGROUND: Approximately five weeks ago, Public Works Department Refuse Collection Division personnel using our 1992 Lodal refuse truck began noticing slight vehicular vibration during highway traveling speeds above 50 mph. The truck was performing normally during routine working conditions and continued to be used. On June 22, 1998, the truck was towed to the City Vehicle Maintenance Facility following a roadside service call. The front drive axle was completely disabled, which ceased all front end motion. Vehicle Maintenance determined that multiple components within the drive train assembly appeared to be severely damaged and would require private sector repair services. Vehicle Maintenance personnel are capable of providing routine preventive maintenance needed for this type of equipment; however, the expertise needed to address these types of drive train problems is beyond the resources of the City staff. In an effort to remedy this equipment problem and determine the extent of the repairs needed, a cost estimate was solicited from Alsuma Truck and Equipment Repair, Tulsa Oklahoma. Alsuma has been the source for the repair of refuse trucks over the last six months. Alsuma has a fully qualified staff of mechanics that specialize in the repair of refuse collection equipment. Alsuma was requested to provide an estimate for the repairs following a thorough inspection of the drive train. To fully evaluate the condition of the universal joint assembly, the wheel hub, brake drum, planetary drive assembly and drive axle shaft needed to be completely disassembled. The inspection also included an assessment of all related components and City staff was informed as to additional items needing repair or replacement. Page 2 Refuse Collection Lodal Repairs Request for Sole Source Expenditures COST OF REPAIRS: On July 7th, Alsuma personnel advised staff that the universal joint assembly would need to be completely replaced. In their opinion, repairing the component would not be an option. As a result of the damage to the universal joint, the wheel hub, brake drum, planetary drive and drive shaft axle will need reconditioning. In addition to the repair work, the comprehensive assessment identified worn king pins on the left side of the drive train. Alsuma recommended that we authorize the replacement of the king pin assembly while the drive train is dismantled. The total estimate to complete this work is identified as follows: Repair Parts $ 9,726.08 Estimated Labor $ 1,600.00 Total Cost $11,326.08 A detailed itemization of the parts needed for the repairs is attached. The repair parts are supplied locally through Williams Refuse Equipment Co., Inc.. In some circumstances, Lodal parts must be shipped from Sweden and can take up to two weeks for delivery. The 1992 Lodal is one of the primary collection vehicles and is an essential component in the collection of refuse. The cost for labor is an estimated maximum of $1,600 due to the uncertainty of exactly how much time will be necessary to perform the work described. The parts are being purchased by the City directly and provided to Alsuma to perform the repairs. This procedure eliminates a 15% mark -up by Alsuma (approximately $1,459 savings). The labor charge is within the City Manager's spending authorization limit of $5,000. A sole source award for the repair parts is requested, due to the expertise, availability, and previous quality services provided by Alsuma and Williams Refuse Equipment. Parts for the repair are only available from authorized distributors and Williams Refuse is the local distributor. The truck is dismantled at the present time and additional expense would be incurred to assemble, transport and reevaluate the equipment at another location (should staff be able to identify optional qualified vendors to supply parts and perform this work). FUNDING SOURCE: The FY98 -99 Refuse Collection Division budget did not anticipate this expenditure. Funds are available in the Vehicle Maintenance line item (61 -541- 5260). Page 3 Refuse Collection Lodal Repairs Request for Sole Source Expenditures RECOMMENDATION: Staff recommends Trustee approval of sole source expenditure in the amount of $9,726.08 to Williams Refuse Equipment Co., Inc. for parts to repair Public Works Department Refuse Collection Division 1992 Lodal refuse collection vehicle. ATTACHMENTS: 1. Williams Refuse Equipment repair parts price quotations Fax Cover Sheet Date: 7/10/98 FROM: WILLIAMS REFUSE EQUIPMENT CO., INC. P.O. BOX 1138 OWASSO, OK 74055 PHONE: 918-272-7215 800-798-3763 FAX: 918-272-8896 TO: CITY OF OWASSO FAX # ATT: SCOTT MESSAGE: List of parts and Precision for local mag 20 being repaired by alsuma parts request called in by fron3 and p.o. # 7799 given by owasso dorris williams JUL-10-93 FRI 03:41 AM BILL WILLIAMS 913 272 8896