HomeMy WebLinkAbout1998.10.20_City Council Agenda1
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PUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular
DATE: October 20, 1998
TIME: 6:30 p.m.
PLACE: Council Chambers, Owasso Community Center
Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin
board at 4:00 p.m. on Friday, October 16, 1998.
Marcia outwell, City C erk
AGENDA
1. Call to Order
Mayor Bode
2. Invocation
Pastor Kevin Stewart
Central Baptist Church
3. Flag Salute
4. Roll Call
5. Reading of Mayor's Proclamations
Mayor Bode
Attachment #5
The Mayor will present a proclamation to the Owasso Business and Professional Women's
Club proclaiming October 18 -24 as National Business and Professional Women's Week in
the City of Owasso; and will read a proclamation designating the week of October 25 -31
as Red Ribbon Week in Owasso.
Owasso City Council
October 20, 1998
Page 2
6. Consideration and Appropriate Action Relating to a Request for Approval of the Consent
Agenda. All matters listed under "Consent" are considered by the City Council to be
routine and will be enacted by one motion. Any Councilor may, however, remove an item
from consent by request. A motion to adopt the Consent Agenda is non - debatable.
A. Approval of the Minutes of October 6,
Special Meeting.
Attachment #6 -A
B. Approval of Claims.
Attachment #6 -B
1998 Regular Meeting and October 13, 1998
C. Action Relating to Acceptance of Improvements to the Water and Stormwater Drainage
Systems Constructed to Serve Barrington Estates, an Addition to the City of Owasso,
Tulsa County, Oklahoma.
Attachment #6 -C
The staff recommends Council acceptance of the infrastructure improvements.
D. Action Relating to Ordinance #594, an Ordinance Providing for the Closing of a Utility
Easement Located on Lot 3, Block 1, Owasso Commercial Center.
Attachment #6 -D
The staff recommends Council approval of Ordinance #594, and has listed this item in
the consent section of the agenda based on Council action on September 15, 1998 to
approve the easement closing and authorize an ordinance.
E. Action Relating to Acceptance of a Grant from the Oklahoma Department of Safety
Attachment #6 -E
The staff recommends Council acceptance of a grant from the Oklahoma Department
of Safety in the amount of $25,000 to be used for police overtime expenditures in
traffic enforcement, and authorization for the City Manager to execute the contract.
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Owasso City Council
October 20, 1998
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7. Consideration and Appropriate Action Relating to a Request from Kourtis Realty LTD to
i Rezone Property Located on East 86th Street North Between Bank of the Lakes and Robert
Long Insurance Agency; from OL (Office Low Intensity) to CS (Commercial Shopping
Center), Containing .653 Acres, More or Less.
Mr Warlick
Attachment #7
The Owasso Planning Commission has conducted a hearing on this request and has
recommended Council approval of the requested zoning. The staff concurs with that
recommendation.
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8. Consideration and Appropriate Action Relating to the Award of a Contract for 1998 Bond
Issue Street Rehabilitation Projects.
Mr Henderson
Attachment #8
The staff has completed the bidding process, reviewed the bids received, and will
recommend that the Council award a contract for Street Rehabilitation Projects to Horizon
Construction, Owasso, OK in the amount of $836,954.95.
9. Consideration and Appropriate Action Relating to the Award of a Contract for 1998 -99
' Street Repairs at Various Locations.
Mr Lutz
Attachment #9
The staff has completed the bidding process, reviewed the bids received, and will
recommend that the Council award a contract for 1998 -99 Street Repairs to Magnum
' Construction Inc, Broken Arrow, OK in the amount of $121,967.60 for the base bid and
$11,542.60 for three additive sites, for a total award of $133,510.20.
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Owasso City Council
October 20, 1998
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10. Consideration and Appropriate Action Relating to Acceptance of Right -of -Way Easements
From Homer R & Betty J McClure, Ronald D & JJ Fisher - Armstrong, Mary Elizabeth &
Terry Lee Shaffer, Mark Allen & Brenda Eckenfels, WK & June Smith, Loren E & Hazel
Epperson, Walter Don & Shirlene Gaylord Kerr, and Jerry Douglas Keys & Marlene Sue
Keys to the City of Owasso; and Authorization for the Mayor to Execute the Documents.
Mr Lutz
Attachment #10
The staff will recommend acceptance of the Right -of -Way Easements, to be utilized as a
part of the Elm Creek Interceptor Sewer project, and authorization for the Mayor to execute
the documents.
11. Consideration and Appropriate Action Relating to the Purchase of Computer Hardware.
Mr Knight
Attachment #11. L
The staff will recommend award of a contract in the amount of $68,280 for the purchase
of forty (40) personal computer work stations, to Dell Computer Corporation, Round Rock,
TX; authorization for the Mayor to execute the contract; and authorization for payment
upon receipt of an invoice.
12. Consideration and Appropriate Action Relating to the Appointment and Confirmation of a
Council Representative to the Owasso Annexation Committee.
Mayor Bode
The Mayor will offer the appointment of Councilor Duston Smith as a City Council
representative on the Owasso Annexation Committee, and request confirmation by the
Council of that appointment.
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Owasso City Council
October 20, 1998
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13. Report from City Manager
14. Report from City Attorney
15. Reports from City Councilors
16. New Business
17. Adjournment
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PROCLAMATION
CITY OF OWASSO, OKLAHOMA
WHEREAS, women constitute forty-three million of the nation's work force; and
WHEREAS, these women continue to serve their communities, their states and their nation in
civic and cultural programs; and
WHEREAS, the major goals of business and professional women are designed to enhance self
improvement benefiting all of society through the study of social, educational,
economic and political problems; and
WHEREAS, business and professional women strive to be of greater service to their
community and to further friendship with women throughout the world; and
WHEREAS, the Business and Professional Women's organization in Owasso maintains the
same high values and goals;
NOW, THEREFORE, I, Denise Bode, by virtue of the authority vested in me as Mayor of the
City of Owasso, Oklahoma do hereby proclaim the week of October 18 -24, 1998 as
NATIONAL BUSINESS AND PROFESSIONAL WOMEN'S WEEK
in the City of Owasso, and urge all citizens of Owasso to join in the salute to business and
professional women.
IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of
Owasso to be affixed this 20th day of October, 1998.
Denise Bode, Mayor
PROCLAMATION
CITY OF OWASSO, OKLAHOMA
WHEREAS, Every five seconds a teen is involved in a drug or alcohol related accident, and
the use of drugs and alcohol is the #1 cause of death of teenagers in the United
States; and,
WHEREAS, Productivity losses due to drug and alcohol abuse cost the United States billions
of dollars each year; and '
WHEREAS, Drugs and alcohol contribute to a high percentage of violent crimes, crimes to
property, and public offenses; and,
WHEREAS, Teens are using drugs and alcohol in greater numbers, and children are using
them at an earlier age each year; and,
WHEREAS, Millions of citizens from across the nation are committed to opposing the use of
tobacco, alcohol, and illegal drugs, and promoting a healthy lifestyle, and;
WHEREAS, The red ribbon has become a symbol of the commitment to raise awareness of the
killing and destruction caused by drugs in America,
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NOW, THEREFORE, I, Denise Bode, by virtue of the authority vested in me as Mayor of the
City of Owasso, do hereby proclaim the week of October 25 -31, 1998 as I
RED RIBBON WEEK
in Owasso, Oklahoma, and call upon all citizens to participate in this celebration to promote
drug and alcohol free lifestyles by placing red ribbons on their homes, businesses and vehicles
throughout the week, and by wearing red on Red Ribbon Day, Wednesday, October 28th.
IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of
Owasso to be affixed this 20th day of October, 1998.
Denise Bode, Mayor
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OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, October 6, 1998
The Owasso City Council met in regular session on Tuesday, October 6, 1998 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, October 2, 1998
ITEM 1: CALL TO ORDER
Mayor Bode called the meeting to order at 6:30 p.m.
ITEM 2: INVOCATION
The invocation was Dianne Moss, Administrative Assistant in the Public Works Department.
ITEM 3: FLAG SALUTE
Councilor Barnhouse led in the flag salute.
tITEM 4: ROLL CALL
PRESENT ABSENT
' Denise Bode, Mayor
Mark Wilken, Vice Mayor
' Mary Lou Barnhouse, Councilor
Melinda Voss, Councilor
Duston Smith, Councilor (seated following City Council appointment)
STAFF
Jeff Hancock, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
' APPOINTMENT OF A QUALIFIED ELECTOR AS A COUNCILOR FOR
WARD 3.
t On September 15, 1998, the City Council declared a vacancy in the Ward 3 City Council office
following the resignation of Councilor Dr Tracy Standridge. Council directed the staff to
publish a notice of vacancy and request for letters of interest to be accepted during a designated
ten -day period. Mr Cates said that the adopted City Council policy relative to filling a vacancy
on the Council was followed, and that all four candidates have been verified to be residents of
Ward 3. If the Council selects a person to fill the Ward 3 vacancy, that person will be
' administered the oath of office under the next agenda item. The selected candidate will serve
Owasso City Council October 6, 1998
until the next City Council election. Mayor Bode stated that four persons had indicated an
interest in the position and all four were interviewed during a special City Council meeting
called for that specific purpose. Mr Wilken moved, seconded by Ms Voss, that Mr Duston
Smith be appointed to fill the vacant Ward 3 Council office.
AYE: Wilken, Voss, Barnhouse, Bode
NAY: None
Motion carried 4 -0.
ITEM 6: ADMINISTRATION OF OATH OF OFFICE TO WARD 3 COUNCILOR.
City Clerk Marcia Boutwell administered the oath of office to Mr Smith, and he took a seat at
the Council bench.
ITEM 7: RECOGNITION OF BLOCK PARTY HOSTS.
Mr Rooney thanked all of the citizens who had hosted block parties. As he read the names of
the hosts, Mayor Bode presented them with certificates of appreciation.
ITEM 8: READING OF MAYOR'S PROCLAMATION.
At the annual Oklahoma Municipal League conference in Oklahoma City, member cities were
provided information regarding an effort to proclaim October 25, 1998 as a day of remembering
and rebuilding. That day will mark the official groundbreaking for the Oklahoma City National
Memorial in honor of those whose lives were affected by the April 19, 1995 bombing of the
Alfred P Murrah Federal Building. Mayor Bode read a proclamation naming October 25, 1998
as a Day of Remembering and Rebuilding in the City of Owasso. The proclamation will be sent
to the Mayor of Oklahoma City.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR APPROVAL OF THE CONSENT AGENDA
A. Approval of the Minutes of September 15, 1998 Regular Meeting.
B. Approval of Claims.
C. Action Relating to Acceptance of Improvements to the Sanitary Sewer
Systems Constructed to Serve Bailey Ranch Estates II, an Addition to the
City of Owasso, Tulsa County, Oklahoma.
D. Action Relating to Ordinance #587, an Ordinance Providing for the
Annexation of an Approximate 408.7 Acre Parcel of Land Located Within
the Square Mile Area Bounded by Mingo Road, East 96th Street North
and East 106th Street North.
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Owasso City Council October 6, 1998
E. Action Relating to Ordinance #593, an Ordinance Adopting an Optional
Retirement Program for Qualified Employees With the International City
Management Association Retirement Corporation Deferred Compensation
Plan.
F. Action Relating to the Expenditure of Funds for Building, Property and
Equipment Insurance Renewal.
G. Action Relating to the Expenditure of Funds for General Liability, Public
Officials Errors and Omissions, Law Enforcement Professional Liability,
Employee Benefits Liability, and Auto Liability Insurance Renewal.
H. Action Relating to the Expenditure of Funds for Public Official Blanket
Position Bond and Public Entity Honesty Blanket Bond Renewals.
I. Action Relating to a Request for Council Approval of an Amendment to
a Previously Awarded Grant, Such Amendment to Fund the Purchase of
a Commercial Deep Freezer for the Community Center.
J. Action Relating to a Request for a Supplemental Appropriation and
Amendment to the General Fund Community Center Department Capital
Outlay Budget.
The consent agenda included minutes of the September 15, 1998 regular meeting and
September 8, 1998 special meeting, by reference made a part hereto. Item B on the consent
agenda included the following claims: (1) General Fund $109,511.59; (2) Collision Self -
Insurance $514.35; (3) Workers Comp Self - Insurance Plan $1,234.91; (4) Ambulance Service
Fund $3,108.59; (5) E -911 $1,931.18; (6) City Garage $16,447.08; (7) Ambulance Service
Capital Improvement $837.76; (8) Bond Projects Fund $92,930.00; (10) Interfund Transfers
$9,886.56; (11) Payroll #1 $153,063.00; (12) Payroll #2 $157,172.78; (13) City Garage
Payroll #1 $3,451.19; (14) City Garage Payroll #2 $3,520.16. Item C requested acceptance of
improvements to the sanitary sewer system constructed to serve Bailey Ranch Estates II, an
addition to the City of Owasso. Item D requested approval of Ordinance #587, providing for
the annexation of approximately 408.7 acres located within the square mile bounded by Mingo
Road, Garnett Road, East 96th St N and East 106th St N. Item E requested approval of
Ordinance #593, an ordinance adopting an optional retirement program through ICMA for
qualified employees, and authorization for the Mayor to execute the document. Item F requested
approval of the expenditure of $25,359 to National American Insurance Company for renewal
of building, property and equipment insurance. Item G requested approval of the expenditure
of $50,119 to National American Insurance Company for renewal of general liability, public
officials errors and omissions, law enforcement professional liability, employee benefits liability,
and auto liability insurance. Item H requested an expenditure in the amount of $857.50 to
Western Surety for Public Official Blanket Bond renewal and $114 to Western Surety for Public
Entity Employee Honesty Blanket Bond renewal. Item I requested approval of an amendment
to a grant from the Tulsa Area Agency on Aging for funds in the amount of $3466 to be used
for the purchase of a Hobart Commercial Deep Freezer unit for the Community Center and
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Owasso City Council October 6, 1998
authorization for the Mayor to execute the document. Item J requested a supplemental
appropriation and amendment to the General Fund Community Center Capital Outlay budget
increasing estimated revenues by $3466 and expenditures in the Machinery & Equipment line
item by $3466. Ms Barnhouse moved, seconded by Ms Voss, to approve the consent agenda.
AYE: Barnhouse, Voss, Smith, Wilken, Bode
NAY: None
Motion carried 5 -0. ,
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST TO DECLARE CERTAIN PROPERTY OBSOLETE OR SURPLUS '
TO THE NEEDS OF THE CITY AND AUTHORIZE THE SALE THEREOF.
Ms Worley said that the acceptance of an amendment to the grant in Item #9 allows for the
purchase of a new deep freezer unit for the Community Center. The Owasso Senior Citizen
Foundation has expressed an interest in having the old freezer donated to their organization.
The City cannot donate to any group, but can sell surplus equipment for a nominal amount.
Since the old freezer will no longer be needed, staff recommended that it be declared surplus
and the sale of that item be authorized to the Owasso Senior Citizens Foundation for the sum
of $1.00. Mr Wilken moved, seconded by Ms Voss, to declare a certain commercial deep
freezer located at the Community Center obsolete or surplus and authorize the sale of that item
to the Owasso Senior Citizens Foundation for the sum of one dollar.
AYE: Wilken, Voss, Barnhouse, Smith, Bode
NAY: None
Motion carried 5 -0.
The City Manager took a moment of privilege and recognized Ms Worley for 20 years of service
to the City.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A BID TO
CONSTRUCT A RESTROOM FACILITY AT THE SPORTS PARK
Mr Rooney presented the item stating that the 1998 bond issues provides for improvement
projects at the Owasso Sports Park. One of those improvements is the construction of an
additional restroom. Bid packets were developed based upon the restroom constructed at the
Sports Park in early 1998. Bids were opened on September 1, 1998, with two contractors
submitting bids. Neither bid met budget constraints, with both bids being over $100,000. Staff
believes that a bid in excess of $100,000 is excessive and that a facility can be constructed for '
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' a lesser amount. Several options are currently being evaluated, which may mean a re -bid of the
project or perhaps a public - private sector partnership to construct the facility. Staff
' recommended that all bids be rejected. Mr Mike Barris, president of the Owasso Soccer Club,
addressed the Council and requested that the bid be awarded. Mr Barris said his group is
dealing with hundreds of children and that the second restroom is needed before the beginning
' of the soccer season in early spring. Mr Rick Cook also asked the Council to accept the low
bid and not allow the project to be dropped. Vice Mayor Mark Wilken stated that the Council
understands the soccer clubs concerns, but that Owasso has many residents whose homes are not
valued over $100,000, and that the City must be good stewards of taxpayer funds. Mr Wilken
moved, seconded by Ms Voss, to accept the staff's proposal to reject all bids for the restroom
facility, and to instruct the staff to explore the options that may be available for the construction
of a restroom.
AYE: Wilken, Voss, Barnhouse, Smith, Bode
NAY: None
Motion carried 5 -0.
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
CONTRACT WITH LOGIX COMMUNICATIONS FOR THE COLLECTION
OF E -911 FUNDS AND REMITTANCE OF SAME TO THE CITY OF
OWASSO.
~ Chief Alexander said that the City of Owasso provides emergency 911 service to Owasso
citizens. Agreements have been made with telephone service providers for five percent of the
' customer's telephone bill to be returned to the City of Owasso to support the emergency
communication service. Southwestern Bell has been the only emergency provider, however,
Logix Communications is expecting to provide telephone service to Owasso citizens in the near
' future. A proposed contract with Logix allows them to collect the E -911 fee and remit it to the
City of Owasso. Ms Voss moved, seconded by Ms Barnhouse, to approve a contract with Logix
Communications for the collection of E -911 funds and remittance of those funds to the City, and
authorization for the Mayor to execute the appropriate documents.
AYE: Voss, Barnhouse, Smith, Wilken, Bode
NAY: None
IMotion carried 5 -0.
Owasso City Council October 6, 1998
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
CONTRACT WITH THE OKLAHOMA AIR NATIONAL GUARD.
Chief Alexander presented the item. She said that members of Headquarters Company of the
138th Air National Guard have requested to use the City of Owasso firearms range. A proposal
and contract have been offered, which would allow the ANG use of the firearms range for one
weekend each month through September 1999. The ANG will pay the City of Owasso $2000
for this service. They will provide all CLEET certified training instructors, transportation of
all personnel, medical support during training, and will assume all liability of the soldiers while
at the range. The proposed contract has been approved by the City Attorney. Ms Voss moved,
seconded by Ms Barnhouse, to approve a contract with the Oklahoma Air National Guard,
allowing them the use of the City of Owasso Police Firing Range at a cost of $2000 per year,
and authorization for the Mayor to execute the document.
AYE: Voss, Barnhouse, Smith, Wilken, Bode
NAY: None
Motion carried 5 -0.
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A CONTRACT FOR HIGHWAY 169 ENHANCEMENT -
LANDSCAPING.
Mr Lutz said that the Oklahoma Department of Transportation recently installed a new
decorative fence along U.S. Highway 169 between 76th and 86th Streets North. As a part of
the agreement for the State to provide the fencing, the City of Owasso must provide 20%
matching funds. ODOT agreed that the matching contribution could be in the form of
landscaping. Because of work that will be done at the intersection of 76th St N & Highway 169,
the landscaping will be split into two phases. This contract addresses phase 1. Bids were
opened on September 17th, with three bids received. The bids ranged from $12,910 to $39,550,
with Robinson Lawnmowing and Landscaping of Berryville, AR the apparent low bidder. Staff
recommended awarding the bid to Robinson. Mr Wilken moved, seconded by Ms Voss, to
award a contract for Highway 169 landscaping to Robinson's Custom Lawnmowing and
Landscaping, Berryville, AR, in the amount of $12,910.
AYE: Wilken, Voss, Barnhouse, Smith, Bode
NAY: None
Motion carried 5 -0.
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IOwasso City Council
October 6, 1998
ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CHANGE
ORDER #1 A CHANGE ORDER TO A CONTRACT BETWEEN THE CITY
OF OWASSO AND ROBINSON CUSTOM LAWNMOWING AND
LANDSCAPING FOR HIGHWAY 169 LANDSCAPING.
' In the previous item, a contract was awarded to Robinson Custom Lawnmowing and
Landscaping for Highway 169 landscaping, in the amount of $12,910. A misinterpretation by
the contractor as to the scope of work required for group planting area bed preparation led to
negotiations to determine a reasonable price for the work. Negotiations resulted in allowing the
contractor to increase the price of this item by $2089, and staff recommended approval of the
change order. Ms Voss moved, seconded by Mr Wilken, to approve Change Order #1 in the
amount of $2089 to a contract for landscaping with Robinson Lawnmowing and Landscaping,
resulting in a total contract price of $14,999.
AYE: Voss, Wilken, Barnhouse, Smith, Bode
NAY: None
IMotion carried 5 -0.
ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CHANGE
ORDER #1 AND CHANGE ORDER #2 CHANGE ORDERS TO A
CONTRACT BETWEEN THE CITY OF OWASSO AND YOCHAM
tENTERPRISES FOR NSP ROADWAY AND UTILITY IMPROVEMENTS.
Mr Lutz said that the purpose of this project is to improve roadway access and utilities for the
National Steak and Poultry facility by extending Fifth Avenue from Cedar Street east to the U.S.
169 west service road. Phase I was completed in 1996. The Phase II contract was awarded to
Yocham Enterprises on June 16, 1998 in the amount of $288,569. Coordination between staff
and ODOT has addressed the use of remaining Industrial Access Road Grant funds and a revised
scope of work to include raising the west service road as a part of this contract. An interlocal
agreement between the City of Owasso and Tulsa County will provide County equipment and
labor at no cost to the City. The County will charge only for paving materials for both the Fifth
Avenue extension and service road raising. Change Order #1 addresses deletion of work and
quantity changes to existing bid items relating to work done by Tulsa County, and additional
costs for work on the west service road. Total costs are increased by $43,223 and a time
extension of 60 calendar days is included. Change Order #2 pertains to increasing the quantities
' for existing bid items required for raising the west service road. The total for this work is an
increase of $35,650 and a time extension of an additional 60 calendar days. The total contract
with Change Orders #1 & #2 is $367,442. Mr Wilken moved, seconded by Ms Voss, to
' approve Change Order #1 to a contract with Yocham Enterprises for NSP Roadway & Utility
Improvements, increasing the contract amount of $43,223 for revised quantities for existing bid
Owasso City Council
October 6, 1998
items, and Change Order #2, increasing the contract amount of $35,650 for new bids items, and
an extension of 120 total calendar days related to both change orders.
AYE: Wilken, Voss, Barnhouse, Smith, Bode
NAY: None
Motion carried 5 -0.
ITEM 17: REPORT FROM CITY MANAGER
No report.
ITEM 18: REPORT FROM CITY ATTORNEY
None.
ITEM 19: REPORT FROM CITY COUNCILORS
No report.
ITEM 20: NEW BUSINESS
None.
ITEM 21: ADJOURNMENT
Ms Barnhouse moved, seconded by Ms Voss, to adjourn.
AYE: Barnhouse, Voss, Smith, Wilken, Bode
NAY: None
Motion carried 5 -0, and the meeting was adjourned at 7:15 p.m.
Marcia Boutwell, City Clerk
Denise Bode, Mayor
OWASSO CITY COUNCIL
' MINUTES OF SPECIAL MEETING
Tuesday, October 13, 1998
The Owasso City Council met in special session on Tuesday, October 13, 1998 in the Lower
Level Conference Room at City Hall per the Notice of Public Meeting and Agenda posted on
the City Hall bulletin Board at 4:00 p.m. on Friday, October 9, 1998.
ITEM 1: CALL TO ORDER AND ROLL CALL.
Mayor Bode called the meeting to order at 6:35 p.m.
Councilors present: Denise Bode, Mayor; Mark Wilken, Vice Mayor; Melinda Voss, Councilor;
Duston Smith, Councilor. Councilors absent: Mary Lou Barnhouse, Councilor. City Manager
Jeff Hancock and City Attorney Ron Cates were also present, as well as several staff members.
A quorum was declared present.
The following items were discussed, with no action being taken on any item:
2. Discussion of Issues Relating to Emergency Radio Equipment.
3. Discussion of Issues Relating to the Purchase of Police Uniforms.
4. Discussion of Issues Relating to Information System (Computer) Purchases.
5. Discussion of Issues Relating to a Request for Proposals for the Next Phase of Expansion
j� of the Wastewater Treatment Plant.
6. Discussion of Issues Relating to the Elm Creek Interceptor Sewer Project.
7. Discussion of Issues Relating to the Intersection of 76th Street North and U.S. Highway
169.
8. Discussion of Issues Relating to the 86th Street North Traffic Study.
' 9. Report from City Manager
a. Workers Comp Claim
b. Bond Issue Overlay Projects
c. Comprehensive Plan
d. School Request for Bonfire
e. Planning Commission Items
f. TIF
g. City Hall
h. WalMart
i. QuikTrip
ITEM 10: ADJOURNMENT
' Mr Wilken moved, seconded by Ms Voss to adjourn.
' AYE: Wilken, Voss, Smith, Bode
NAY: None
Motion carried 4 -0 and the meeting was adjourned at 9:35 p.m.
Denise Bode, Mayor
' 11 City Clerk
Marcia Boutwe y
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CITY OF OWASSO
GENERAL FUND
10/16/98 8:22:36 A/P CLAIMS REPORT APAPVR PAGE:
PO it VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- - - - --
ANAGERIAL
-----------------------------
990264
J JEFF HANCOCK
RELOCATION EXPENSES
416.00
'990264
J JEFF HANCOCK
CITY MGR EXPENSES
143.33
990845
CITY GARAGE
VEHICLE MAINT 9/98
11.81
990846
GO SYSTEMS
FUEL 9/98
39.77
60.00
990896
WINGATE INN
LODGING - HANCOCK
51.37
990979
REASORS
EMP APPRECIATION
1.94
990979
REASORS
FILM DEVELOPING
500.00
991014
OWASSO CYCLING
BULLDOZER WORK
66.76
991028
REASORS
EMPLOYEE APPRECIATION
991032
LYNN GIBSON
SPECIAL PROJECTS
22.66
991033
DIANE'S TRAVEL
AIRFARE - HANCOCK
274.00
991059
TREASURER PETTY CASH
CITY MGR EXPENSE
23.10
991059
TREASURER PETTY CASH
COUNCIL WORK SESSION
53.54
991071
J JEFF HANCOCK
ICMA CONF REGISTRATION
583.00
991124
SOUTHWESTERN BELL TELE
9/98 PLEXAR
77.38
23.62
it 991125
MCI TELECOMMUNICATIONS
9/98 USE
DEPARTMENT TOTAL =___>
2,348.28
FINANCE
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990286
OFFICE DEPOT CARD PLAN
OFFICE SUPPLIES
8 -49
90
r 990653
SOONER HOTEL
LODGING - BISHOP
-00
95.00
990654
UNIVERSITY OF OKLAHOMA
MCTFOA CONF - BISHOP
164.64
991088
PRO PUB INC
SUBSCRIPTION
DEPARTMENT TOTAL =___>
358.13
",OMMUNITY DEVELOPMENT
-----------------------------
990016
YALE UNIFORM RENTAL
UNIFORM CLEAN /RENT
24.80
' 990138
TULSA COUNTY MIS
DIAL -UP SERVICE
40.00
9.99
990286
OFFICE DEPOT CARD PLAN
OFFICE SUPPLIES
31.50
990845
CITY GARAGE
VEHICLE MAINT 9/98
FUEL 9/98
86.23
990846
GO SYSTEMS
1.69
990979
REASORS
FILM DEVELOPING
22.03
991059
TREASURER PETTY CASH
MEALS- FRITSCHEN/WARREN
991059
TREASURER PETTY CASH
REIMB PETTY CASH
9.30
'
991092
CUSTOMCRAFT
BLOCK PARTIES
42.50
991095
BOCA INTERNATIONAL
ANNUAL DUES
120.00
991124
SOUTHWESTERN BELL TELE
9/98 PLEXAR
45.38
' 991125
MCI TELECOMMUNICATIONS
9/98 USE
8.03
3
CITY OF OWASSO
GENERAL FUND
10/16/98 8:22:36 A/P CLAIMS REPORT APAPVR PAGE:
PO it VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
DEPARTMENT TOTAL = = =_>
MUNICIPAL COURT
------------------------ - - - - --
990286 OFFICE DEPOT CARD PLAN
991124 SOUTHWESTERN BELL TELE
991125 MCI TELECOMMUNICATIONS
DEPARTMENT TOTAL =_ = =>
ENGINEERING
------------------------ - - - - --
990286 OFFICE DEPOT CARD PLAN
990286 OFFICE DEPOT CARD PLAN
990713 OFFICE DEPOT CARD PLAN
990794 RIDGWAYS
990845 CITY GARAGE
990846 GO SYSTEMS
990875 BLACKBURN MANUFACTURING
DEPARTMENT TOTAL = =_ =>
GENERAL GOVERNMENT
------------------------ - - - - --
OFFICE SUPPLIES
9/98 PLEXAR
9/98 USE
OFFICE SUPPLIES
OFFICE SUPPLIES
PRINTER CARTRIDGES
COLOR PLOTTER 9/1/98
VEHICLE MAINT 9/98
FUEL 9/98
LOCATOR PAINT
990003
RONALD D CATES
RETAINER
990003
RONALD D CATES
LEGAL SERVICES
990286
OFFICE DEPOT CARD PLAN
OFFICE SUPPLIES
990333
TULSA WORLD
EMPLOYMENT ADS
990943
XPEDX
COPY PAPER
990958
COMMERCE &. LEGAL NEWS
LEGAL NOTICE
990971
DALE MARLAR
ABATEMENT MOWING
990972
OK SAFETY COUNCIL
CONFERENCE - GUTHRIE
991006
DOERNER, SAUNDERS,
PROFESSIONAL FEES
991008
DOZIER PRINTING
OFFICE SUPPLIES
991035
THREE LAKES MINI STORAGE
STORAGE UNIT RENTAL
991059
TREASURER PETTY CASH
TAGS
991059
TREASURER PETTY CASH
POSTAGE
991059
TREASURER PETTY CASH
REIMB PETTY CASH
991075
WAL -MART
OFFICE SUPPLIES
991094
PRIMA
ANNUAL DUES
991.096
TULSA FREELANCE REPORTERS
ARBITRATION FEES
991124
SOUTHWESTERN BELL TELE
9/98 PLEXAR
441.45
7.49
60.13
14.44
82.06
24.76
29.99
123.96
6,157.00
18.60
30.78
129.27
6,514.36
700.00
1,616.61
206.76
92.80
210.00
55.20
100.00
185.00
1,189.74
32.25
90.00
81.00
37.50
8.20
18.91
295.00
2,055.25
219.64
10/16/98 8:22:36
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT
APAPVR PAGE: 5
L PO # VENDOR DESCRIPTION AMOUNT
- - - - - -- ------------------- - - - - -- ------------------- - - - - -- --- - - - - --
991125
MCI TELECOMMUNICATIONS
9/98 USE
107.14
991126
PSO
8/98 USE
1,277.81
991127
SOUTHWESTERN BELL TELE
9/98 NON — PLEXAR
49.45
991133
ALL COPY SUPPLIES
PRINTER TONER
105.00
w
DEPARTMENT TOTAL =___>
SAM'S CLUB
8,733.26
1UPPORT SERVICES
?OLICE SERVICES
------------------------------
------------------------------
990195
YALE UNIFORM
RENTAL
UNIFORM RENTAL
'
990258
CN HASKELL &
ASSOC
COMPUTER SERVICES
SAM'S CLUB
990284
DEPARTMENT OF CORRECTIONS
DOC WORKERS /PAY
,.
990286
OFFICE DEPOT
CARD PLAN
OFFICE SUPPLIES
'•
990286
OFFICE DEPOT
CARD PLAN
OFFICE SUPPLIES
990898
990845
CITY GARAGE
990904
VEHICLE MAINT 9/98
990846
GO SYSTEMS
FUEL 9/98
991048
TUCKER JANITORIAL
CLEANING SUPPLIES
991085
W W GRAINGER
INC
RAINSUITS
991124
SOUTHWESTERN
BELL TELE
9/98 PLEXAR
DEPARTMENT TOTAL = = = =>
e�'EMETERY
990793 KIMBALL ACE HARDWARE
990846 GO SYSTEMS
991126 PSO
DEPARTMENT TOTAL = = = =>
10
?OLICE SERVICES
------------------------------
990032
AT &T WIRELESS SERVICES
990032
AT &T WIRELESS SERVICES
'
990033
990034
HOWARD STAMPER
FIRST BANK CLAREMORE FSB
990281
SAM'S CLUB
990286
OFFICE DEPOT CARD PLAN
'
990375
YALE CLEANERS
990845
CITY GARAGE
990846
GO SYSTEMS
990898
NIGHT SUN
'
990904
J. 0. WILLIAMS
MAINT /REPAIR SUPPLIES
FUEL 9/98
8/98 USE
PHONE USE —ALL
PHONE USE — ALEXANDER
RETAINER /SERVICES
COPIER LEASE
MAINT SUPPLIES
OFFICE SUPPLIES
UNIFORM CLEANING
VEHICLE MAINT 9/98
FUEL 9/98
BICYCLE PATROL LIGHTS
POLYGRAPH EXAMS
23.80
495.00
342.51
67.45
10.18
25.28
165.66
72.40
20.83
22.22
1,245.33
14.98
6.38
15.60
36.96
269.85
44.26
150.00
202.00
176.82
60.16
1,218.63
887.45
1,023.90
309.00
552.50
CITY OF OWASSO
GENERAL FUND
10/16/98
8:22:36 A/P
CLAIMS REPORT APAPVR PAGE: 6
PO #
---- - - - - --
VENDOR
------------------- - - - - --
DESCRIPTION
------------------- - - - - -- -------
AMOUNT
- - - - --
990979
REASORS
FILM DEVELOPING
4.08
991007
CUSTOMCRAFT
EMPLOYEE APPRECIATION
50.25
991008
DOZIER PRINTING
OFFICE SUPPLIES
30.00
991009
INTEGRIS HEALTH
PHYSICAL- BARSTOW
260.00
991010
KIMBALL ACE HARDWARE
MAINT SUPPLIES
41.70
991012
CHANUTE RADAR SERVICE
RADAR REPAIR
115.61
991018
NATIONAL TACTICAL
MEMBERSHIP -COX
125.00
991019
OK IAAI
TRAINING - HARPER
90.00
991021
SUBURBAN OFFICE SUPPLY
OFFICE SUPPLIES
11.65
991022
SIRCHIE
FINGER PRINT SUPPLIES
89.40
991025
PATROL TECHNOLOGY
AMMUNITION
52.00
991025
PATROL TECHNOLOGY
UNIFORM SUPPLIES
6.00
991059
TREASURER PETTY CASH
REIMB PETTY CASH
11.95
991067
TUXALL UNIFORM & EQUIP
FINGERPRINT SUPPLIES
58.45
991067
TUXALL UNIFORM &. EQUIP
UNIFORM JACKET -DAVIS
111.30
991075
WAL -MART
MAINT SUPPLIES
31.32
991075
WAL -MART
VEHICLE SUPPLIES
19.96
991075
WAL -MART
OFFICE SUPPLIES
3.61
991078
SPRINT PCS
PHONE USE -KLAHR
60.76
991079
ACTION APPLIANCE
A/C SERVICE
65.00
991080
REASORS
DOG FOOD /FILM PROCESSING
134.11
991081
SCOTT MEDICAL CLINIC
HEP B VACCINATIONS
80.00
991124
SOUTHWESTERN BELL TELE
9/98 PLEXAR
243.52
991125
MCI TELECOMMUNICATIONS
9/98 USE
84.02
991126
PSO
8/98 USE
789.23
991127
SOUTHWESTERN BELL TELE
9/98 NON- PLEXAR
49.45
DEPARTMENT TOTAL =___>
7,512-94
POLICE COMMUNICATIONS
------------------------------
991059
TREASURER PETTY CASH
REIMB PETTY CASH
18.99
991075
WAL -MART
FILM DEVELOPING
14.40
991076
THREE LAKES LAUNDRY
PRISONER LAUNDRY
75.00
991080
REASORS
PRISONER MEALS /FILM DEVEL
295.95
991081
SCOTT MEDICAL CLINIC
HEP B VACCINATIONS
40.00
DEPARTMENT TOTAL =___>
444.34
v
ANIMAL CONTROL
------------------------ - - - - --
rte,
P
990845
CITY GARAGE
VEHICLE MAINT 9/98
14.05
990846
GO SYSTEMS
FUEL 9/98
45.33
991074
PNEU -DART INC
TRANQUILIZER DARTS
98.79
991075
WAL -MART
CLEANING SUPPLIES
or
107.02
0,
rte,
0/16/98
CITY OF OWASSO
GENERAL FUND
8:22:36 A/P CLAIMS REPORT
IL PO # -------- VENDOR---- - - - - --
II
u
991075 WAL -MART
991076 THREE LAKES LAUNDRY
991077 STRATHE VETERINARY
991080 REASORS
991081 SCOTT MEDICAL CLINIC
991124 SOUTHWESTERN BELL TELE
991125 MCI TELECOMMUNICATIONS
991126 PSO
APAPVR PAGE: 7
DESCRIPTION AMOUNT
------------------- - - - - -- ------- - - - - --
UNIFORM- SHELTER ATTENDANT
LAUNDRY - ANIMAL SHELTER
VET SUPPLIES
FILM DEVELOPING
HEP B VACCINATIONS
9/98 PLEXAR
9/98 USE
8/98 USE
DEPARTMENT TOTAL =___>
MERGERCY MGMT OPERATIONS
991124 SOUTHWESTERN BELL TELE
991126 PSO
991127 SOUTHWESTERN BELL TELE
IDEPARTMENT TOTAL
TREETS
-----------------------------
9/98 PLEXAR
8/98 USE
9/98 NON- PLEXAR
77.64
31.50
54.00
2.40
80.00
23.16
6.39
215.77
756.05
49.50
49.50
49.50
49.50
49.50
49.50
100.00
84.79
3.00
361.77
312.20
98.00
21.94
49.32
31.83
28.80
8.00
490.00
222.54
27.76
786.03
2,922.98
22.22
64.14
50.80
137.16
DEPARTMENT TOTAL
IRE
SERVICES
------------------------------
r
990022
CARL BORZA
VOLUNTEER FIRE RUNS
990023
JEFF CARNEY
VOLUNTEER FIRE RUNS
990024
RANDALL STARK
VOLUNTEER FIRE RUNS
990025
RON STUCKEY
VOLUNTEER FIRE RUNS
990026
DON TAYLOR
VOLUNTEER FIRE RUNS
�•
990027
CHRIS WILSON
VOLUNTEER FIRE RUNS
HOLCOMB
990480
OSU FIRE SERVICE TRAINING
TRAINING -
990745
WAL -MART
MAINT SUPPLIES
990845
CITY GARAGE
VEHICLE MAINT 9/98
990846
GO SYSTEMS
FUEL 9/98
990973
INDEPENDENT TESTING LABS
INSPECTION OF LADDERS
990988
SOUTHERN SHEET METAL
RADIO BRACKETS
"
990989
AT &T WIRELESS SERVICES
PHONE USE -ALLEN
990989
AT &T WIRELESS SERVICES
PHONE USE -ALL
y,
991021
SUBURBAN OFFICE SUPPLY
OFFICE SUPPLIES
991053
BAILEY EQUIPMENT
CHAIN SAW CHAINS
'
991059
TREASURER PETTY CASH
REIMB PETTY CASH
991059
TREASURER PETTY CASH
PER DIEM -DEPT RETREAT
991124
SOUTHWESTERN BELL TELE
9/98 PLEXAR
991125
MCI TELECOMMUNICATIONS
9/98 USE
991126
PSO
8/98 USE
DEPARTMENT TOTAL =___>
MERGERCY MGMT OPERATIONS
991124 SOUTHWESTERN BELL TELE
991126 PSO
991127 SOUTHWESTERN BELL TELE
IDEPARTMENT TOTAL
TREETS
-----------------------------
9/98 PLEXAR
8/98 USE
9/98 NON- PLEXAR
77.64
31.50
54.00
2.40
80.00
23.16
6.39
215.77
756.05
49.50
49.50
49.50
49.50
49.50
49.50
100.00
84.79
3.00
361.77
312.20
98.00
21.94
49.32
31.83
28.80
8.00
490.00
222.54
27.76
786.03
2,922.98
22.22
64.14
50.80
137.16
CITY OF OWASSO
GENERAL FUND
10/16/98
8:22:36 A/P
CLAIMS REPORT
APAPVR PAGE:
8
PO #
----------
VENDOR
------------------- - - - - --
DESCRIPTION
------------------- - - -
AMOUNT
- -- ------- - - - - --
990007
PSO
STREET LIGHTING
2,433.24
990217
YALE UNIFORM RENTAL
UNIFORM CLEAN /RENT
160.80
990219
BRUSHHOG SERVICES
MOW LAKERIDGE DRAINAGE
400.00
990219
BRUSHHOG SERVICES
MOW THREE LAKES DRAINAGE 300.00
990219
BRUSHHOG SERVICES
MOW EL RIO FRONTAGE
30.00
990219
BRUSHHOG SERVICES
MOW 169 RIGHT -OF -WAY
1,650.00
990231
GEORGE & GEORGE SAFETY
SAFETY SUPPLIES
12.98
990296
WELSCO INC
CYLINDER RENTAL
11.65
990465
OWASSO MOWER CENTER
EQUIPMENT REPAIRS
108.25
990647
TULSA COUNTY BOCC
STREET SIGNS
283.91
990662
SIGNALTEK INC
TRAFFIC CONTROL MAINT
332.50
990709
KOCH MATERIALS CO
ASPHALT EMULSION
38.25
990781
PAVING MAINTENANCE SUPPLY
CRACK SEALANT
295.00
990788
APAC - OKLAHOMA, INC.
ASPHALT
215.98
990793
KIMBALL ACE HARDWARE
MAINT /REPAIR SUPPLIES
82.92
990824
VANCE BROS INC
CRACK SEALER
3,195.00
990824
VANCE BROS INC
CRACK SEALANT,SUPPLIF.S
589.32
990845
CITY GARAGE
VEHICLE MAINT 9/98
1,860.09
990846
GO SYSTEMS
FUEL 9/98
369.87
990883
SUBURBAN OFFICE SUPPLY
OFFICE SUPPLIES
31.51
990911
W W GRAINGER INC
RELAY /BASE /BLOCK
59.94
990914
LARRY TURNER
MOW SVS ROAD EASEMENT
120.00
990914
LARRY TURNER
MOW CENTER MEDIANS
60.00
991059
TREASURER PETTY CASH
REIMS PETTY CASH
11.66
991059
TREASURER PETTY CASH
REIMB PETTY CASH
10.00
991124
SOUTHWESTERN BELL TELE
9/98 PLEXAR
22.22
991126
PSO
8/98 USE
357.50
DEPARTMENT TOTAL =___>
------- - - - - --
13,042.59
COMMUNITY CENTER
------------------------------
990286
OFFICE DEPOT CARD PLAN
OFFICE SUPPLIES
23.99
990845
CITY GARAGE
VEHICLE MAINT 9/98
32.65
990846
GO SYSTEMS
FUEL 9/98
-19.74
991124
SOUTHWESTERN BELL TELE
9/98 PLEXAR
125.10
r
991125
MCI TELECOMMUNICATIONS
9/98 USE
5.24
991126
PSO
8/98 USE
1,664.05
DEPARTMENT TOTAL =___>
1,831 29
r
PARK MAINTENANCE
------------------------------
990016 YALE UNIFORM RENTAL UNIFORM CLEAN /RENT 49.60
990019 J B STIGALL MOW ATOR PARK 75.00 '
1I
110/16/98
CITY OF OWASSO
GENERAL FUND
8:22:36 A/P CLAIMS REPORT
APAPVR PAGE: 9
I �- PO # VENDOR DESCRIPTION AMOUNT
-- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
I I
990019
J B STIGALL
MOW RAM PARK
990020
LARRY TURNER
MOW RAYOLA PARK
990846
GO SYSTEMS
FUEL 9/98
991001
KIMBALL ACE HARDWARE
REPAIR SUPPLIES
991002
BAILEY EQUIPMENT
REPAIR SUPPLIES
991015
EQUIPMENT ONE RENTAL & SA
RENTAL -DITCH WITCH
991016
HUGHES LUMBER CO
REPAIR SUPPLIES
991016
HUGHES LUMBER CO
REPAIR SUPPLIES
991034
MILL CREEK LUMBER & SUPPL
MAINT SUPPLIES
991059
TREASURER PETTY CASH
REIMB PETTY CASH
991093
DIAMOND LAWN MAINTENANCE
MOWING
991124
SOUTHWESTERN BELL TELE
9/98 PLEXAR
991125
MCI TELECOMMUNICATIONS
9/98 USE
991126
PSO
8/98 USE
DEPARTMENT TOTAL =___>
I-TCONOMIC DEVELOPMENT
------------------------------
990281 SAM'S CLUB
990970 DIANE'S TRAVEL
�,. 991050 BUSINESS PRODUCTS & SYSTE
991059 TREASURER PETTY CASH
991059 TREASURER PETTY CASH
991059 TREASURER PETTY CASH
991124 SOUTHWESTERN BELL TELE
991125 MCI TELECOMMUNICATIONS
DEPARTMENT TOTAL =___>
FUND TOTAL =___>
1
1
FAX MACHINE
TRADE SHOW- AIRFARE
INTERNET- TOBIAS
MILEAGE,EXPENSES- TOBIAS
REIMB PETTY CASH
PER DIEM,HOTEL- TOBIAS
9/98 PLEXAR
9/98 USE
47.00
239.00
97.41
55.41
45.42
93.50
50.03
19.62
53.60
7.05
120.00
51.87
5.22
697.20
1,706.93
249.99
252.95
132.09
394.73
2.00
782.24
60.13
14.61
i ::: -.i
50,002.85
CITY OF OWASSO
WORKERS' COMP SELF -INS PLAN
10/16/98 8:22:36 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
GENERAL GOVERNMENT
------------------------ - - - - --
990044 UNITED SAFETY & CLAIMS IN ADMIN FEE
990532 MEDCENTER INC B02038
990681 MEDCENTER INC B02038
990752 TOM A MARBERRY MD B07138
990810 FELDMAN, FRANDEN, WOODARD D01148
990814 SCOTT MEDICAL CLINIC C08058
990960 NATIONAL UNION FIRE INS C W/C INSURANCE 9/15/98
DEPARTMENT TOTAL =___>
FUND TOTAL =___>
933.75
26.00
151.96
51.66
187.50
82.11
11,923.00
13,355.98
13,355.98
1
' SSO
CITY OF OWA
AMBULANCE SERVICE FUND
10/16/98 8:22:36 A/P CLAIMS REPORT APAPVR PAGE:
- PO # VENDOR DESCRIPTION AMOUNT
'"MBULANCE
----------------------- - - - - --
990005 MEDICLAIMS, INC. MONTHLY SERVICE FEE
'990028 JEFFERY GALLES DO EMS AUDIT
990029 MEDICAL COMPLIANCE SPECIA BIO -WASTE DISPOSAL
990989 AT &T WIRELESS SERVICES PHONE USE -ALL
990998 MED SOURCE CORP AMBULANCE SUPPLIES
991052 EIS COMMUNICATIONS RADIO REPAIRS
rDEPARTMENT TOTAL =___>
FUND TOTAL =___>
�7
�i I
1
2,118.18
250.00
30.00
45.57
150.50
240.00
2,834.25
2,834.25
2
10/16/98 8:22:36
PO #
CITY OF OWASSO
CITY GARAGE
A/P CLAIMS REPORT
VENDOR DESCRIPTION
CITY GARAGE
------------------------ - - - - --
990195
990280
990281
990283
990283
990286
990286
990296
990845
990846
990872
990945
991031
991037
991044
991045
991046
991047
991049
991051
991051
991059
991060
991061
991062
991063
991082
991083
991084
991086
991124
991125
991126
YALE UNIFORM RENTAL
YOUNG'S TIRE SERVICE
SAM'S CLUB
CROW BURLINGAME
CROW BURLINGAME
OFFICE DEPOT CARD PLAN
OFFICE DEPOT CARD PLAN
WELSCO INC
CITY GARAGE
GO SYSTEMS
RICH WHOLESALE TIRE
WILLIAMS REFUSE EQUIPMENT
INDUSTRIAL ENGINES
VICTOR WELDING SUPPLY CO
QUICK SERVICE STEEL
ALSUMA TRUCK REPAIR INC
DARR EQUIPMENT
THOMPSON DIESEL INC
OFFICE MAX INC
TULCO OILS INC
TULCO OILS INC
TREASURER PETTY CASH
ENLOW FORD TRACTOR INC
FRONTIER INTERNATIONAL TR
OWASSO GLASS
MAC'S HYDRAULICS INC
TULSA CLEANING SYSTEMS
STEVE'S WHOLESALE
LENOX WRECKER SERVICE
CLASSIC CHEVROLET
SOUTHWESTERN BELL TELE
MCI TELECOMMUNICATIONS
PSO
DEPARTMENT TOTAL =___>
FUND TOTAL
APAPVR PAGE: 16
AMOUNT
UNIFORM RENTAL
TIRE REPAIRS
MAINT SUPPLIES
REPAIR SUPPLIES
REPAIR PARTS
OFFICE SUPPLIES
OFFICE SUPPLIES
CYLINDER RENTAL
VEHICLE MAINT 9/98
FUEL 9/98
TUBES /TIRES
LODAL PARTS
VEHICLE REPAIR
WELDER
PIPE -TIRE RACK
VEHICLE REPAIRS
REPAIR PARTS
TRACTOR PARTS
TELEPHONE
GEAR LUBE
HYDRAULIC FLUID
REIMB PETTY CASH
TRACTOR PARTS
TRUCK PARTS
VEHICLE GLASS REPLACEMENT
REPAIR PARTS
CLEANING SUPPLIES
TOOLS
TOWING FEE
REPAIR PARTS
9/98 PLEXAR
9/98 USE
8/98 USE
61.60
140.00
25.98
6.56
814.93
15.96
37.99
36.90
15.26
9.16
1,720.08
1,790.58
1,700.67
300.37
141.52
104.25
74.42
426.95
69.99
137.60
199.99
10.04
447.21
112.44
148.85
157.65
76.00
78.29
67.30
76.50
44.44
14.57
294.34
9,358.39
9,358.39
0
i
' CITY OF OWASSO
CAPITAL IMPROVEMENTS
40/16/98 8:22:36 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
--- - - - - -- ------------------- - - - - -- ------ - - - - --
=EETS
----------------------- - - - - --
990958 COMMERCE & LEGAL NEWS
DEPARTMENT TOTAL =___>
FUND TOTAL =___>
r
it
LEGAL NOTICE
30.00
30.00
30.00
17
CITY OF OWASSO
AMBULANCE SERV CAPITAL IMPROVEMENT
10/16/98
8:22:36 A/P
CLAIMS REPORT
APAPVR PAGE:
PO #
---- - - - - --
VENDOR
------------------- - - - - --
DESCRIPTION
------------------- -
AMOUNT
- - - -- ------- - - - - --
AMBULANCE
------------------------------
990999
BOUNDTREE MEDICAL
AMBULANCE SUPPLIES
546.90
991000
ALLIANCE MEDICAL INC
AMBULANCE SUPPLIES
946.17
DEPARTMENT TOTAL =___>
- - --
1,493.07
- - - - --
FUND TOTAL =___> 1,493.07
18
' CITY OF OWASSO
BOND PROJECTS FUND
10/16/98 8:22:36 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
--- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
,TREET IMPROVEMENTS
---------------------------
990780 FHC INC ENG SVS 7/21/98
991030 COMMERCE & LEGAL NEWS LEGAL NOTICES
DEPARTMENT TOTAL =___>
SPORTS PARK IMPROVEMENTS
------------------------ - - - - --
991030 COMMERCE & LEGAL NEWS LEGAL NOTICES
DEPARTMENT TOTAL =___>
FUND TOTAL
GRAND TOTAL
7,256.66
- - - - - -- -37_20
7,293.86
34.80
34.80
7,328.66
648,754.86
VENDOR
TRANSFERS
COLLISION FUND
COLLISION FUND
COLLISION FUND
CITY OF OWASSO
A/P TRANSFER REPORT
DESCRIPTION
AMOUNT
TRANSFER FROM GENERAL FUND 2,500.00
TRANSFER FROM OPWA 2,500.00
TRANSFER FROM OPGA 100.00
TRANSFERS TOTAL 5,100.00
VENDOR
TRANSFERS
CEMETERY CARE
AMBULANCE CAPITAL
TRANSFERS TOTAL
r
CITY OF OWASSO
A/P TRANSFER REPORT
DESCRIPTION
AMOUNT
REVENUE TRANSFER FROM GENERAL FUND 150.00
REVENUE TRANSFER FROM AMBULANCE FUND 3,004.05
3,154.05
CITY OF OWASSO
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 10/10/98
General Fund Department
Overtime Expenses
Total Expenses
Finance
0.00
8129
...
Municipal Court
; : ;> 0 00
0.00
7,089.66'
Engu�eenng
2,077.94
4 67
Information Systems
. ..
....................................... ...............................
0.00
}957.
2769.06
8uppo:r -X v� es ....
...
84 S�
4,78.45
Police
::.:.. .
Central Dispatch
872.37
46,119.97
Animal Control
.:..
54
, X0.23
Flre
37.80
1614. 58
Street
90 97
4
,..... ,228 85
ommunity- SenYar Center
286 32
p0
10,211.36
Park Mamtenace
:..
0.00
3;121:71
Economic T)evelcspment
d t70
3,430.07
1,971 `85
General Fund Total
$1,409.76
$151,703.89
Garage Fund
Gaza' e
Garage Fund Total
$0 a0
$3,525.64
$0.00
$3,525.64
APPROVED: 10/20/98
Mayor
Council Member
Council Member
I C
1 MEMORANDUM
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: PHIL LUTZ, P.E.
ENGINEERING PROJECT MANAGER
SUBJECT: ACCEPTANCE OF STREETS AND STORM DRAINAGE
BARRINGTON ESTATES
DATE: October 13, 1998
BACKGROUND:
The project is located immediately east of the existing Barrington Point addition and north of
the Owasso Eight Grade Center on East 86th Street North (see attached location map).
The water and sanitary sewer systems were accepted by Council in October 1996.
Designs for these facilities were reviewed and construction inspected by Public Works personnel.
FINAL INSPECTION
Public Works personnel held a final inspection with the contractors on January 29, 1997 and
punch lists of items required to meet City standards were delivered to the contractor on January
30th. All punch list items have now been completed. The delay in the recommendation for
acceptance is due to installation of supplementary drainage structures on 89th Street North.
The contractors have provided a two -year maintenance bond for the streets and a one -year bond
for storm drainage. (see attached).
RECOMMENDATION:
Staff recommends acceptance of the Barrington Estates streets and storm drainage systems.
ATTACHMENTS:
1. Location map
2. Maintenance bonds
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PUBLIC WORKS o
ENGINEERING
.n In Inc
v /e- /�
OKLAHOMA SURETY COMPANY
Box 1409
TULSA, OKLAHOMA 74101
DEFECT BOND
' BOND NUMBER 0�- 0033817
KNOW ALL MEN BY THESE PRESENTS:
' THAT WE IRA M. GREEN CONSTRUCTION COMPANY
as Principal,
' and OKLAHOMA SURETY COMPANY, an Oklahoma corporation, having its principal place of business in the City of Tulsa and State of Oklahoma,
as Surety, are held and firmly bound urrto CITY OF OWASSO & PREMIER HOMESITES
as Obligee.
One Hundred Sixteen Thousand,
in the penal sum of Three Hundred Twenty One and no /100 Dollars (S 116, 321.00
' lawful money of the United States of America, for the payment of which, well and truy to be made, we bind ourselves, our heirs, ueartors, administrators,
successors and assigns, jointly and severally, firmly by these presents.
1 I
I I
I I
ilJ
ri
t
WHEREAS the said Principal has constructed certain improvements described as follows:
Storm Drainage System - Barrington Estates
Which said improvements have been constructed to conform with specifications prepared by William E . Lewis PE
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that, If the said Principal shall maintain said improvements for a
period of one years) against arty failure due to defective workmanship or materials, said years)
period to begin with the date of completion and acceptance of such completed improvements described above, then this obligation shall be null and void,
otherwise to remain in foil force and effect, subject however to the following express provision:
The Obligee, by and through its proper representative, shall give the Principal and the Surety written notice of all repairs required to fulfill the terms
of this maintenance guarantee; and the said Principal and Surety shall, after receipt of any such notice, be allowed a reasonable period of time in which
to make any such repairs.
SIGNED, sealed and dated this
8.1=5 09 rage)
2nd day of
September
19 98
President p
OKLAHOMA SURETY COMPANY
L ,/ P10/�
. w
Any correspondence in relation to this
bond should be directed to:
BOND DEPT
_
WAUSAU INSURANCE COMPANIES
=Z
WAUSAt,
PO BOX 8017
WAUSAU WI 54402 -8017
1- 800135 -4401
Wausau insurance Companies
Nationwide Insurance Enterprise
Bond No. 005019047
r'7 ; ;
Maintenance Bond
OCT 1"14 C
1998 M r
KNOW ALL MEN BY THESE PRESENTS; that we,
; L _;.__ _ .____ —
-----------
ARROW CONCRETE COMPANY A DIVISION OF TULSA DYNASPAN,
INC.
L'—
1601 E HOUSTON
-- ------ ---- - - -"""'
BROKEN ARROW OK 74012 -4407
as Principal, and EMPLOYERS INSURANCE OF WAUSAU A Mumai Company, a corporation organized under the laws of
the State of Wisconsin and authorized to do a surety business in the State of OKLAHOMA , as Surety, are heid
and firmly bound unto the
CITY OF OWASSO
PO BOX 180
OWASSO OK 74055
as Obligee, in the sum of
TWO HUNDRED EIGHTY -NINE THOUSAND NINE HUNDRED FIFTY - THREE AND 84/100 DOLLARS
($289,953.84)
lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves. our
heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents: I
WHEREAS, on this 31st day of July, 1996 the said Principal, entered into a contract for
ASPHALT PAVING FOR BARRINGTON ESTATES '
OWASSO, OK
for the sum of $289,953.84 ; and. '
WHEREAS, under the terms of the specifications for said work, the said Principal is required to give a bond for
TWO HUNDRED EIGHTY -NINE THOUSAND NINE HUNDRED FIFTY -THREE AND 84/100 DOLLARS '
($289,953.84)
to protect the Obligee against the result of faulty materials or workmanship for a period of 2 YEARS from and after the date
of the completion and acceptance of same, namely, until the 20th day of October, 2000
NOW, THEREFORE, if the said Principal shall for a period of 2 YEARS from and after the date of the completion and
acceptance of same by said Obligee replace any and all defects arising in said work whether resulting from defective material: or
defective workmanship, then the above obligation to be void; otherwise to remain in full force and effect.
SEALED with our seals and dated this 2nd day of October, 1998
ARROW CONCRETE COMPANY A DIVISION
OF TULSA DYNASPAN, INC.
\Principal , By L13A L A vl 1\
Title
EMPLOYERS INSURANCE OF WAUSAU A Mutual Ccmpany
Sur iSea
By 4
Auorncy -in -Fact
SCO020
F. E. COOLEY
04 -96 '
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: THERON WARLICK
CITY PLANNER
SUBJECT: ORDINANCE No. 594
DATE: October 13, 1998
BACKGROUND
At the September 15, 1998 meeting, the Owasso City Council approved a request to close a portion
of a utility easement located on Lot 3, Block 1, Owasso Commercial Center.
Attached is a copy of Ordinance No. 594 which formally adopts the City Council's action of
September 15, 1998
RECOMMENDATION
Staff recommends Council approval of Ordinance No. 594.
ATTACHMENTS
1. Ordinance No. 594,
2. Easement Closing Request Memorandum dated September 9, 1998,
3. Subject Map.
CITY OF OWASSO
ORDINANCE NO. 594
AN ORDINANCE CLOSING TO THE PUBLIC USE A PORTION OF A
UTILITY EASEMENT LOCATED WITHIN LOT THREE (3), BLOCK ONE
(1), OWASSO COMMERCIAL CENTER, AN ADDITION TO THE CITY OF
OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, AND RETAINING
UNTO SAID CITY OF OWASSO, OKLAHOMA, THE ABSOLUTE RIGHT
TO REOPEN SAME WITHOUT EXPENSE TO THE MUNICIPALITY, AND
REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT HEREWITH.
WHEREAS, the City of Owasso, Oklahoma, has deemed it necessary and expedient to
close to public use a portion of a certain utility easement;
WHEREAS, said utility easement is described as follows:
The westerly 8.50 feet of a portion of the 10.00 foot utility easement more particularly
described as follows: Commencing at the Southeast Corner of said Lot 3; thence Due
North 145.00 feet to a point; thence Due West 1.50 feet to the Point of Beginning of
the aforesaid partial vacation; thence Due West 8.50 feet to a point; thence Due South
32.00 feet to a point; thence Due east 8.k feet to a point; thence Due North 32.00 feet
back to the Point of Beginning;
WHEREAS, pursuant to Title H, Oklahoma Statutes, Section 42 -110, the only holders
of a franchise or purported holders of a franchise that may purport to have a special
right or privilege to use said utility easement are Public Service Company of
Oklahoma, and /or Oklahoma Natural Gas Company, and /or Southwestern Bell
Telephone Company, and/or TCI Cable Television Company; and,
WHEREAS, the above holders of franchise or purported holders of a franchise that
may purport to have a special right or privilege to use said utility easement have
waived their objections to the closure of said easement, if any.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA, THAT,
Section 1. The following described utility easement, be, and the same is hereby
closed to the public use, to -wit:
The westerly 8.50 feet of a portion of the 10.00 foot utility easement '
more particularly described as follows: Commencing at the Southeast
Corner of said Lot 3; thence Due North 145.00 feet to a point; thence
Due West 1.50 feet to the Point of Beginning of the aforesaid partial
vacation; thence Due West 8.50 feet to a point; thence Due South 32.00
feet to a point; thence Due east 8.50 feet to a point; thence Due North
32.00 feet back to the Point of Beginning.
Section 2 The municipality shall retain the absolute right to reopen the public way
or easement without expense to the municipality. Closing of the public
way or easement shall not affect the right to maintain, repair,
reconstruct, operate or remove utility, public service corporation, or
transmission company facilities of service therein, nor shall a closing
affect private ways existing by operation of law unless released in
writing by the owners thereof.
Section 3. All ordinances or parts of ordinances in conflict herewith be, and the
I
same are hereby expressly repealed.
I �
I �
PASSED AND APPROVED this 20' day of October, 1998.
ATTEST:
Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
Ronald D. Cates, City Attorney
t
City of Owasso, Oklahoma
Denise Bode, Mayor
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
BACKGROUND
THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
THERON WARLICK
CITY PLANNER
EASEMENT CLOSING
QUICKTRIP CORPORATION
September 9, 1998
The applicant requests the closing of a portion of a utility easement along the east line of Lot 3,
Block 1, Owasso Commercial Center. A convenience store is located on the subject property,
further described as 11501 E 76h Street North.
The applicant originally proposed the closing of a section of a 10 foot utility easement along the
eastern edge of the subject property. Through an agreement with Southwestern Bell Telephone,
this request was revised to include only the easternmost 8'6" of the portion of the 10' utility
easement. The closing would allow a building expansion and the installation of coolers on the
eastern side of the building.
The Owasso Planning Commission approved the request at the September 8, 1998 regular meeting
and recommends approval to City Council.
RECOMMENDATION
Staff recommends the closing of the westernmost 8'6" of the easement described in the attached
legal description, located on Lot 3 Block 1, Owasso Commercial Center.
ATTACHMENTS
1. Location Map,
2. Legal description of the portion of the 10' utility easement,
3. Diagram of the recommended portions of the easement to be closed.
E
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
BACKGROUND:
THE HONORABLE MAYOR CITY COUNCIL
CITY OF OWASSO
M.A.ALEXANDER
CHIEF OF POLICE
OKLAHOMA HIGHWAY SAFETY GRANT
October 16, 1998
In the spring of 1998, application was made to the Oklahoma Highway Safety Department
requesting funds in the traffic enforcement /accident investigative area. The initial grant request
included vehicles, manpower, radars, traffic cones, and overtime money for additional traffic
enforcement. In August of 1998, this department was notified that a grant had been awarded
to the City of Owasso for $25,000 to be used in overtime expenditures from October 1998
through September 1999.
The receipt of this grant does not require matching funds from the City. The overtime money
will be used to dedicate officers in areas of traffic concern. This includes residential traffic
enforcement, attention in the DUI area and focus on the aggressive driver.
Although the 1998/1999 police budget includes $20,000 in overtime, the receipt of this grant
may allow Highway Safety funds to be used in lieu of City funds, if appropriate.
1
RECOMMENDATION:
Staff recommends City Council acceptance of a grant from the Oklahoma Department of Safety
in the amount of $25,000 to be used for police overtime expenditures in traffic enforcement, and
' authorization for the City Manager to execute the contract.
ATTACHMENTS:
1. OHSO Application
' 2. Oklahoma Highway Safety Office Contract
HIGHWAY SAFETY PROJECT APPLICATION �
STATE OF OKLAHOMA
Oklahoma Highway Safety Office
3223 N. Lincoln
Oklahoma City, Oklahoma 73105
(405)521 -3314
This application is due in the Oklahoma Highway Safety Office no later than March 13, 1998.
REGULATIONS GOVERNING HIGHWAY SAFETY PROJECTS
' PURPOSE
' Federal guidelines specify that projects are developed to reduce traffic fatalities and injuries through
increased enforcement, public awareness, and /or additional laws or policies to improve public observance
of traffic safety.
' I. GENERAL REGULATIONS
A. The project shall be administered by a local or state governmental entity, individual,
non -profit organization or public organization, having authority and responsibility for
carrying out the project.
'
B. To achieve project self - sufficiency, federal guidelines stipulate that projects are
funded annually, for a ma)amum of three years. Federal participation decreases each
'
year. Describe how project activities will be supported as federal participation
'
decreases. Include the steps you will take to convince appropriate funding sources
to continue this project.
C. .Costs shall meet the following criteria:
(1) These funds are intended to supplement and not substitute ongoing
activities. The costs must be necessary and reasonable.
1P
(2) Be authorized or not prohibited under federal, state or local laws or
regulations.
(3) Conform to the federal common rule and be consistent with policies,
regulations and procedures that apply uniformly to other activities of
the project recipient.
(4) The cost charged to this project cannot be included as a cost of any
other federally financed program.
'
(5) Program income from other sources is encouraged.
'
D. Only those costs categories and line items approved in this project may be claimed.
Any deviations from the approved budget must have PRIOR Oklahoma Highway
'
Safety Office (OHSO) approval.
'
II. EVALUATION
The degree of success in meeting project objectives, on both a monthly basis and in total,
will be an important factor in determining the future of the project
(a)
III. MONITORING REVIEWS
OHSO shall conduct quarterly on -site monitoring reviews of all highway safety projects. The
purpose of these reviews shall be to determine adherence to stated project objectives and
to review financial Drocedures.
IV. COST REIMBURSEMENT
Highway safety projects are based on the cost reimbursement concept. An agency shall
expend its own existing funds, then proceed to claim reimbursement from OHSO for the
federal share of incurred project costs. Requests for reimbursements shall be made on a
monthly basis.
V. TERMINATION
The project recipient understands that this project may be terminated if OHSO concludes that
the project recipient is not in compliance with the conditions and provisions of their contract.
OHSO will extend an opportunity for the project recipient to demonstrate compliance.
Notification of termination will be in writing, 30 days prior to date-of termination.
INSTRUCTIONS FOR COMPLETING APPLICATION FORM
INSTRUCTIONS FOR PAGE ONE
1. ORGANIZATION
2. ADDRESS
Enter the complete address of the governmental unit including zip code.
3. APPLICANT DIVISION (IF APPLICABLE)
Enter the name of the political jurisdiction responsible for the overall administration of the
project (state, county, city, township, university).
4. ADDRESS OF DIVISION (IF APPLICABLE)
Enter the complete address of the applicant including zip code.
5. COUNTY
Enter the county or counties in which the project will be conducted. If the project is
conducted statewide, so indicate.
6. FEDERAL EMPLOYER IDENTIFICATION NUMBER
Enter the nine digit number assigned by the U. S. Department of Treasury, Internal Revenue
Service, for tax reporting purposes.
(b)
1
1
1
7. TELEPHONE NUMBER
Enter organization telephone number including area code.
8. FAX NUMBER
Enter organization fax number including area code.
9. E -MAIL ADDRESS
Enter organization E -mail address, if applicable.
10. ACCEPTANCE
A. PROJECT DIRECTOR
Enter the full NAME, TITLE, ADDRESS and TELEPHONE NUMBER of the person
responsible for the direct or immediate administration of the project.
B. FINANCIAL OFFICER
Enter the full NAME, TITLE, ADDRESS and TELEPHONE NUMBER of the chief
financial officer of the organization responsible for the administration of the project.
C. AUTHORIZING OFFICIAL
Enter the full NAME, TITLE, ADDRESS and TELEPHONE NUMBER of the chief
executive officer of the organization (mayor, city manager, county commissions chair,
university official, or state agency head).
NOTE: SIGNATURES - submit one project application with original signatures.
INSTRUCTIONS FOR PAGE TWO
11. PROBLEM IDENTIFICATION
Federal guidelines specify that projects are developed to reduce traffic fatalities and injuries
' through increased enforcement, public awareness, and/or additional laws or policies to
improve public observance of traffic safety. Describe in detail the specific problem you are
attempting to impact or correct. Indicate why your current program or activity is not adequate
' and explain past efforts to resolve the problem. Provide supporting data, facts, or statistics
which will substantiate the need for the project.
For law enforcement projects, please provide a review of your records of traffic fatalities and
injuries for at least the past two years (preferably five). OHSO is interested in identifying
problem areas such as location, alcohol impairment, safety belt and child seat usage,
excessive speed or other factors which are associated with traffic fatalities and injuries
occurring in your community. If you need assistance preparing this review of traffic fatalities
and injuries, OHSO is available to work with your department in this regard.
(c)
F
12. GOAL
Describe what this contract is to accomplish. Describe it in traffic safety terms only, i.e.,
reduction of fatalities, reduction of A &B crashes, reduction of DUI /DUID, increase in the seat '
belt use rate, increase in the child seat use rate, decrease in the number of fatalities /A &B
injuries of children under six, increase the rate of traffic data analysis, etc. The applicant will
be required to document through monthly reports to prove the goal is accomplished. Failure
to accomplish the stated goal could cause the final reimbursement to be delayed or denied.
INSTRUCTIONS FOR PAGE THREE
13. PROJECT DESCRIPTION (Objectives)
Identify all personnel that will be directly involved with this project by title. Identify what each
person will do, identify them as'full -time or part-time, show the percent of time allocated to
this project, identify other factors directly associated with each employee.
List step by step activities that will be done to achieve the goal. Describe how the work will
be done to complete each of the activities listed. Show manhours required to complete
activities, meetings to be held, people to be trained, amounts of materials to be distributed,
hours per shift, time of day for shift and other similar descriptions of activities necessary to
completely define how the work will be done.
14. EQUIPMENT JUSTIFICATION
Identify all equipment to be purchased for this project. Briefly describe each item and
indicate how the equipment will be used in the furtherance of this project; provide an
estimated unit cost. Only items specifically detailed in the budget will be eligible for federal
reimbursement. Equipment purchased through this project must be used for highway safety
purposes during its useful life. Any equipment purchased by and for a state agency must �I
also adhere to all state equipment control procedures. Equipment purchased by other
organizations must adhere to local ordinances and regulations, or the Common Rule,
whichever is more restrictive.
All equipment requires federal grantor agency approval before it can be purchased by a
contractor.
INSTRUCTIONS FOR PAGE FOUR
15. EVALUATION
Each project must have an evaluation plan. Describe your evaluation plan based on
performance measures in a clear and logical relationship to the goal and objectives of the
project. Only include performance measures in your project and evaluations that can be
absolutely supported with documentation by your office in each monthly reimbursement
claim.
a
' 16. COST ASSUMPTION
To achieve project self - sufficiency, federal guidelines stipulate that projects are funded
annually, for a maximum of three years. Federal participation decreases each year.
Describe how project activities will be supported as federal participation decreases. Include
' the steps you will take to convince appropriate funding sources to continue this project.
' INSTRUCTIONS FOR PAGE FIVE
17. BUDGET DETAIL
Complete the BUDGET DETAILS table. Be sure to fill in all Cost Category Items applicable
to this project, both Federal and Non - federal.
I I
18. ITEMIZED BUDGET BREAKDOWN
This is line item listing of each of the costs contained in the BUDGET DETAILS table above.
To the extent possible, include all information requested in the following definitions: -
I. PERSONNEL COSTS
A. Employee salaries and wages
Include each employee classification separately, and identify their project
function. Include the hourly rate of pay and hours or percentage of time to be
charged to the project. Show total cost of salaries and wages.
B. Employee fringe benefits
List and compute the dollar value for each fringe benefit separately. If the
fringe is based on a monthly cost, indicate that cost. Show total cost of fringe
benefits.
H. TRAVEL COSTS
Identify the nature of the travel and explain how the travel will benefit the project for
both in -state and out -of- state.
A. In -state Travel (reimbursed at state rates only)
' Itemize all travel costs related to the project including transportation, lodging
and meals. Show adequate detail and computations to support costs.
(e)
B. Out-of -state Travel (requires prior written approval from OHSO)
Itemize all travel costs related to the project, including transportation, lodging,
meals, out -of -state speakers, etc. Show adequate detail and computations
to support costs. Identify the number of personnel planning to travel for each
trip, reason for each trip, location of meeting, number of days at meeting,
number of days in travel status and provide OHSO with a meeting summary.
III. OPERATING COSTS
Materials used during the project period fall into this category. Examples of such
items would be office supplies, postage, printing and telephones. Itemize each cost
and provide detail including quantities and per item cost. Estimate total cost of each
item. (NOTE: documentation of all claimed costs will be required prior to
reimbursement.)
IV. CONTRACTUAL SERVICES (subcontracts to this project)
When this project requires additional outside services of an individual or organization
to accomplish the goal and/or objective(s), subcontracts can be included. Identify
and describe in detail subcontracts to be awarded as part of this project. After any
subcontract is approved and executed, send OHSO one copy.
V. EQUIPMENT I
Identify and describe each item of equipment to be purchased. Identify the number
of items, cost per item and total cost. Only item(s) specifically detailed in this section I
will be eligible for federal reimbursement.
I�
FORM SUBMISSION INSTRUCTIONS
Submit one typed application with original signatures to:
State of Oklahoma
Oklahoma Highway Safety Office
3223 North Lincoln
Oklahoma City, Oklahoma 73105
(0
r.
to
-1-
HIGHWAY SAFETY PROJECT APPLICATION
FISCAL YEAR 1999
STATE OF OKLAHOMA
OHSO USE ONLY
OKLAHOMA HIGHWAY SAFETY OFFICE
Program Area
3223 N. LINCOLN
OKLAHOMA CITY, OKLAHOMA 73105
Contract Amount
(405) 521 -3314
FAX (405)524 -4906
Program Manager
TITLE OF CONTRACT:
1.
ORGANIZATION
2. ADDRESS (INCLUDE ZIP CODE)
City of Owasso
post Office Box 180
Owasso, Oklahoma 74055
3.
DIVISION
4. ADDRESS OF DIVISION
Owasso police Department
101 North Main
Owasso, Oklahoma 74055 -2923
5_
COUNTY
6. FEDERAL EMPLOYER IDENTIFICATION NO.
Tulsa
736069613
7.
TELEPHONE NUMBER
8. FAX NUMBER
9. E-MAIL ADDRESS (d appricabie)
918- 272 -2244
918- 272 -4900
AIEX900 @webzone.net
10.
ACCEPTANCE - IT IS UNDERSTOOD AND AGREED BY THE UNDERSIGNED THAT A PROJECT RECEIVED AS A RESULT OF THIS APPLICATION IS
SAFETY PROJECTS. THIS AGREEMENT MAY BE TERMINATED BY EITHER PARTNER IN
SUBJECT TO THE REGULATIONS GOVERNING HIGHWAY
ACCORDANCE WITH OHSO POLICY. COPY OF SUCH POLICY MAY BE OBTAINED UPON REQUEST.
A.
PROJECT DIRECTOR
(1) NAME (FIRST, MI, LAST)
(2) TITLE
(3) ADDRESS AND ZIP CODE
101 North Main
Maria A. Alexander
Chief of Police
Owasso, Oklahoma 74055 -2923
(4) SIGNATURE DATE
(5) TELEPHONE NUMBER
918 - 272 -4901
IJ
B.
FINANCIAL OFFICER
(1) NAME (FIRST, MI, LAST)
(2) TITLE
(3) ADDRESS AND ZIP CODE
Post Office Box 180
Sherry Bishop
Finance Director
Owasso, Oklahoma 74055
(4) SIGNATURE DATE
(5) TELEPHONE NUMBER
918-272-2251
C.
AUTHORIZING OFFICIAL (MUST BE AUTHORIZED TO SIGN CONTRACTS ON BEHALF OF APPLICANT ORGANIZATION)
(1) NAME (FIRST, MI, LAST)
(2) TITLE
(3) ADDRESS AND ZIP CODE
Post Office Box 180
Rodne, J. Ray
City Manager
Owasso, Oklahoma 74055
(4) GNAT ATE
(5) TELEPHONE NUMBER
-4-/Cy
918- 272 -2251
-1-
ORGANIZATION: DATE:
City of Owasso -- Owasso Police Department 02 -26 -98
11. PROBLEM IDENTIFICATION (Background information —Attach additional page if necessary)
Injury accidents -- speed in residential areas -- lack of seat belt usage and
child safety restraint usage. Additional manpower needed to address traffic
concerns specifically.
12. GOAL (attach additional page if necessary)
To reduce the number of injury accidents occuring on public streets in Owasso.
Increase seat belt usage.
Increase Child Safety restraint usage.
-2-
L
F•
ib
1b
,6
ORGANIZATION: DATE:
City of Owasso -- Owasso Police Departm`•nt 02 -26 -98
13. PROJECT DESCRIPTION (OBJECTIVES) (Attach additional page if necessary)
Two (2) full -tim commissioned officers which .will devote 50% to 75% of
their time to traffic enforcement exclusively.
�O
C �co 0) (D
1 14. EQUIPMENT JUSTIFICATION (attach additional page if necessary)
Ten radar units are needed. $ 1,200.00 /each
Two (2) new officers positions which are specifically traffic oriented.
Traffic Cones 50 @ $6.00 /each = $300.00
inflective Vests 20 @ $20.00 /each = $400.00
Poll Tape 5 @ $55.00 /each = $275.00
Flares 20 boxes @ $50.00 /each = $1,000.00
-3-
ORGANIZATION: DATE:
City of Owasso -- Owasso Police Department 02-26-98
15 EVALUATION (Attach additional page if necessary)
1. To reduce traffic accidents by 10 %.
2. To increase seat belt violator contacts by 20% - either by citation
or written warning.
3. To increase child restraint contacts by 20% - either by citation
or written warning.
4. To increase speed enforcement overall by 5 %.
16. COST ASSUMPTION (Attach additional page if necessary)
Upon purchase of equipment by using these funds - the Owasso Police Department
will maintain, replace and repair equipment as needed.
The cost of two (2) additional officers being approximately $35,000.00
a year for three (3) years - equalling approximately $210,000.00.
FEDERAL IOCAL TOTAL
1998 $70,000.00 -0- $70,000.00
1999 50,000.00 $20,000.00 70,000.00
2000 25,000.00 45,000.00 70,000.00
2001 -0- 70, 000.00 70, 000.00
4
4M
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1
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in
ORGANIZATION:
DATE:
City of Owasso -- Owasso Police Department
02 -26 -98
17.
BUDGET DETAILS
Cost Category Items
SOURCE OF FUNDS
HIGHWAY SAFETY
APPLICANT CONTRIBUTION
TOTAL
FEDERAL FUNDS
I. PERSONNEL COSTS
$25,194 x 2
A. Salaries
$50,388.00
$ 50,388.00
B. Benefits
$9,855.67 x 2 =
$19,711.34
$ 19, 711.34
IL TRAVEL
A. In -state
Travel
B. Out-of =state
Travel
III. OPERATING COSTS
IV. CONTRACTUAL SERVICES
V. EQUIPMENT
$ 12,000.00
$ 1,975.00
$ 13,975.00
TOTAL
$ 84, 074.34
18. ITEMIZED BUDGET BREAKDOWN (attach additional pages)
-5-
I. Personnel Costs
H. Travel Costs
'
III. Operating Costs
IV. Contractual Services
'
V. Equipment
-5-
TITLE OF CONTRACT
OKLAHOMA HIGHWAY SAFETY OFFICE
CONTRACT
Owasso Traffic Enforcement
Contract Change Order No. -0-
Page 1 of
CONTRACT EFFECTIVE DATE I CONTRACT NUMBER HIGHWAY SAFETY
FUNDS OBLIGATED
CONTRACT PERIOD
FROM
TO _September 30. 1999
PROJECT PERIOD
FROM
PT- 99- 03 -11 -01
$ 25,000.00
$
TO _September 30. 1999 $ 25,000.00
Pages
( AFFIDAVIT
State of Oklahoman County of Tulsa
TPff Han( -cx-'k of lawful age, being first duly Owas sworn, on oath say, that I am the duty authorized agent
of City of Owasso of so Oklahoma, for executing this
contract with the Oklahoma Highway Safety Office. I further state and agree to comply, to the best of my knowledge, information and
belief, with all Municipal, state and Federal Laws, Regulations and Directives governing grants including, but not limited to, those listed
in Part IL/Page 2 of this contract by reference. Referenced documents are on file at the Oklahoma Highway Safety Office. I further state
that any and all claims for reimbursement under this contract will be true and correct, that the work, services or materials as shown by any
claim wig have been completed or supplied in accordance with the plans, specifications, orders, requests and all other terms of the contract
prior to the filing of claims. I further state that I am the duly authorized agent of the contractor for the purpose of certifying the facts
pertaining to the giving of things of value to governmental personnel in order to procure the contract or obtain payment, I am fully aware
of the facts and circumstances surrounding the making of the contract and have been personally and directly involved in the proceedings
leading to the procurement of the contract; and neither the contractor nor anyone subject to the contractor's director or control has been
paid, given or donated or agreed to pay, give or donate (to any officer or employee of the State of Oklahoma) any money or other things
of value, either directly or indirectly, in procuring the contract or obtaining payment.
In reviewing this contract and the circumstances involved with its implementation, an opinion was derived by the undersigned that any
negative environmental impact will be substantially outweighed by the projected benefits of this contract.
Date
19 Signature
Subscribed and Sworn to, before me, this day of
My Commission expires
Title
19
AFFIDAVIT -
Notary Public
19
State of Joe Oklahoma County of Oklahoma
I, R. McDonald , of lawful age, being first duly sworn on oath say, that I am the duly authorized
representative of the Governor of the State of Oklahoma and am duly authorized to carry out the statutory provisions of 47 O.S. 1971,
Section 40 -107, and all other laws, Regulations and Directives, pertinent to Highway Safety in the state of Oklahoma to the best of my
knowledge, information and belief.
Date
19 Signature
Governor's Representative
Subscribed and Sworn to, before me, this day of
My Commission expires
Revised 2/93
19
Notary Public
19
OHSO- 89C -01
r
II
t MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
' CITY OF OWASSO
FROM: THERON WARLICK
CITY PLANNER
SUBJECT: REZONING CASE OZ -98 -12
KOURTIS REALTY LTD CO.
DATE: October 14, 1998
BACKGROUND:
Perry Cleveland, agent for the applicant, Kourtis Realty LTD Co., has submitted a request to
rezone unplatted land generally located on E 86' St. N between Bank of the Lakes (12401 E 86"
St. N) and Long Office Center (12315 E 86" St. N) containing .653 acres, more or less. The
applicant has requested to rezone the subject property from OL (Office Low Intensity) to CS
(Shopping Center) in order to allow for commercial development. .
The Planning Commission reviewed the rezoning request at the October 13, 1998 regular
meeting. No comments or questions from the public regarding this rezoning were received.
Staff briefed the Commissioners and recommended approval of the rezoning request, as it was
consistent with the 1985 Comprehensive Land Use Plan for the City of Owasso, and consistent
with the anticipated growth patterns of the community.
' The Planning Commission voted unanimously to approve the rezoning request.
RECOMMENDATION:
Staff recommends approval of the rezoning request from OL (Office Low Intensity District) to
CS (Shopping Center District).
ATTACHMENTS:
1. OZ -98 -12 Staff Report
ib
11
1
MEMORANDUM
TO: THE PLANNING COMMISSION
CITY OF OWASSO
FROM: THERON WARLICK
CITY PLANNER
SUBJECT: REZONING - OZ -98 -12
DATE: October 5, 1998
BACKGROUND
APPLICANT AND STATUS OF APPLICANT: Perry Cleveland is serving as agent for the
applicant, Kourtis Realty LTD Co.
REQUESTED ACTION AND PURPOSE: A request to rezone the subject property from OL
(Office Low Intensity) to CS (Shopping Center) in order to allow for commercial development.
LOCATION AND SIZE: The subject property is unplatted land generally located on E 86' St.
N between Bank of the Lakes (12401 E 86 h St. N) and Long Office Center (12315 E 861' St. N)
and contains .653 acres, more or less.
EXISTING LAND USE: The subject property is currently undeveloped.
SURROUNDING LAND USE: A drainage channel abuts the subject property on the north side.
Opposite the channel lies developed residential property zoned RS -3 (Residential Single - family
High Density). The subject property is bordered on the east by Bank of the Lakes property
zoned OL (Office Low Intensity) and undeveloped land zoned CS (Shopping Center), the latter
property is the site of a proposed shopping center. The subject property is bordered on the west
by the Long Office Center (Robert Long Insurance Agency /Diane's Travel) zoned OL (Office
Low Intensity). Additional retail establishments are located in a strip center zoned CG (General
Commercial) to the south across E 86 h St. N. A location map and aerial photo of the subject
property is included for your information and review.
APPLICABLE REGULATIONS: The Zoning Code of the City of Owasso, Chapter 15
"Amendments" and Chapter 6 "Commercial Land Uses."
ANALYSIS
The agent is requesting a rezoning of a .653 acre parcel from OL (Office Low Intensity) to CS
(Shopping Center) in order to allow for commercial development of the site. Two similar
rezoning cases involving neighboring properties have been before the Planning Commission in
recent months: the rezoning for the Schlotzky's property (OL to CS, January 1998) and
CA0wassoTlanning Commission \10- 13- 98 \OZ -98 -12 Kourtis\MEMORANDUM - OZ- 98- 12.doc
L
e
' Lakeridge Shopping Center property (OL to CS, June 1998). The Planning Commission has also
either approved or conditionally approved commercial site plans for both properties.
The proposal is consistent with the recommended land use in the 1985 Comprehensive Plan,
which calls for Medium Intensity Commercial -Office on this site.
In a relatively brief period since 1990, this portion of E 861h St. N has grown to into a
considerable commercial district, including Warehouse Market, Ram Plaza Addition,
Cornerstone Shopping Center, as well as many other businesses. The land use intensity
' proposed in rezoning the property to CS (Shopping Center) is consistent with recent development
patterns and land use decisions in the area.
off-
im Of particular concern to staff is the need to maintain an appropriate vegetative buffer between the
proposed commercial site and the residences to the north. A concern is a need to coordinate
traffic movements between the Long Office Center, Bank of the Lakes, and the proposed
Lakeridge Shopping Center. However, staff opinion is that these concerns can be adequately and
more appropriately addressed during the site planning process.
' Notices were sent to surrounding property owners within 300 feet of the subject property on
September 16, 1998 and the legal ad was published in the Owasso Reporter on September 17,
1998. Additionally, a public notice was of the proposed rezoning was posted on the subject
property on September 16, 1998. As of this date, staff has received no comments from the
public regarding the proposed rezoning.
RECOMMENDATION
Staff recommends approval of the proposed rezoning as it is consistent with nearby commercial
development, both existing and proposed, and compatible with abutting residential property.
ATTACHMENTS
1. Location Map,
2. Aerial Photograph,
3. Zoning Change Application,
4. Copy of publication in Owasso Reporter, September 17, 1998,
5. Copy of letter to surrounding property owners.
1
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C:\0wasso0anning Commission \10- 13- 98 \OZ -98 -12 Kourtis\MEMORANDUM - OZ- 98- 12.doc
6
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�CS OZ -98 -12 -- — -- — -- owas:
Subject Property - - - - - - - SR. HK
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^ _ e �� , E E61h PL NO. CD
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E 86th Street North NO.
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1 OM ' W
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1 3rd PL
E. 9CM PL.
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Kourtis Properties
FEE SCHEDULE CITY OF OWASSO
0- .99 acres $ 75
1- 4.99 acres 100 APPLICATION FOR REZONING
5 -19.99 acres 150
20 acres & above 200
General Location:
OZ- 98 - I?-
Present Zoning:__ O L Present Use:
Proposed Zoning:__ C S Proposed Use:
Legal Description of Tract under Application: (If by metes and bounds, attach plat of survey)
137s
� SC T� /J3o��O S'wl9lo.0(o SISz.�'f
) 06 5 t G �.� �� t � . 6S-3 Acs
If applicant is other than owner, please indicate interest: (purchaser, lessee, agent for, other)
4-if, tir-r—
Bill advertising and sign charges to: i�ot��rTr� ( � ��.i ��j� Go
. � .,
(name)
Q,
(address)
Z-7���3�Z
(phone) ,
I do hereb ertify that the information herein submitted is complete, true and accurate.
Signed: Address
Phone: 7 2- — 2— ✓
APPLICANT - DO NOT WRITE BELOW THIS LINE
Date Received:
Fee Receipt No.:
OPC Recommendation:
Date:
Staff Recommendation:
Vote:
Sec.
Twp. Rg.
City Council Action:
Date:
Vote:
Ordinance No. I
City of Owasso
207 South Cedar dam°" "4 (918) 272 -2251
PO Box 180 FAX (918) 272 -4999
Owasso, OK 74055„ 'r
f
NOTICE TO PROPERTY OWNER
OZ -98 -12
Notice is hereby given that a public hearing will be held before the Owasso Planning
Commission, in the Owasso Community Center, Owasso, Oklahoma, at 7:00 P.M. on the 13th
day of October, 1998.. At that. time and place, consideration will be. given to the proposed change
of the zoning classification of the following described property:
BEG 1375W & 50N SECR SE TH N302.90 SW196.06 S152.04 E125-POB SEC 20 21 14
.653 ACS
The general location of the property is on the north side of E 8e St. North between Bank of the
Lakes and the Robert A Long Insurance Agency.
To be considered is a rezoning of said .653 acres from OL (Light Office) to CS (Commercial
Shopping Center).
As an abutting or nearby property owner, you are being notified so that you may be able to
express your views or concerns regarding this request. If you are unable to attend this meeting,
please forward any comments you may have in writing to the Owasso City Planner, PO Box 180,
Owasso, OK 74055. Planning Staff will present these comments to the Planning Commission
members at the scheduled public hearing.
A map showing the subject area is attached for your review. Additional information regarding
this request may be inspected in the office of the Community Development Director, 207 South
Cedar, Owasso, Oklahoma, or by calling 272 -2251. This is your only personal notification of
this request.
Dated at Owasso, Oklahoma, this 15' day of September, 1998.
Sincerely,
lk e�
Theron Warlick
City Planner
n
L
1
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: H DWAYNE HENDERSON, PE
CAPITAL PROJECTS MANAGER
SUBJECT: AWARD OF BIDS FOR STREET REHABILITATION PROJECTS
1998 BOND PROJECTS
DATE: October 13, 1998
BACKGROUND:
In October of 1997, the citizens of Owasso approved a $9.9 million issue for Capital
Improvement Projects within the City of Owasso. The projects included for funding within that
bond issue included street and intersection improvements, remodeling and expansion of existing
facilities and improvements to the Owasso Sports Park. Included as one phase of the street and
intersection improvements was the rehabilitation of several existing city streets. The streets are
as follows:
• Atlanta from West 3rd Street to West 11th Street,
• Carlsbad from West 3rd Street to the end,
• West 5th Street from Carlsbad to Beaumont,
• Beaumont from West 5th Street to the end,
• East 11th Street from Main Street to Cedar
• North 129th East Avenue from East 86th Street North to East 93rd Street North.
The original project scope for these projects was to provide an overlay on these streets, with
minimal repair to the existing roadway. CH2MHill, the architects /engineers (A /E) for the Bond
Projects, and staff studied each street during the design phase and determined that, in addition
to an overlay, there were street failures attributed to subgrade deficiencies and poor storm
drainage.
As a result of that determination, staff directed the A/E to include the storm drainage and
subgrade repair needed for each street, with the knowledge that the project would most likely
exceed budget estimates. It was staff's conclusion that simply overlaying these projects without
' addressing the drainage and subgrade problems would result in poor use of city funds, and that
the streets would again need to be repaired.
L
1
AWARD OF BIDS FOR STREET REHABILITATION PROJECTS
OCTOBER 13, 1998
PAGE 2
BID ANALYSIS:
The specifications were prepared, with the street rehabilitation as a base bid. The base bid
includes subgrade reconstruction, storm drainage improvements, curb and gutter replacement,
and asphalt paving of each of the streets referenced above.
An add alternate to the contract was included for the construction of a new sidewalk on the east
side of North 129' East Avenue between the High School parking lot and Camden Park. The
sidewalk project is a Capital Outlay Project that was to be bid as a separate project. It was
added to the Street Rehabilitation Project within the General Fund in order to obtain lower unit
costs.
Four (4) contractors supplied bids for the project that were opened on October 12, 1998. The
bids received for the rehabilitation projects, the engineer's estimate, the funds needed to
construct the project with five percent (5%) contingency, the original project budget, and the
project deficit are listed below:
Bidder
Total Base Bid
Add Alternate
Total Bid
Horizon Construction
$
836,954.95
$27,323.00
$ 864,277.95
Pavement Conservation.
Specialists, Inc
$
887,549.51
$20,850.00
$ 908,399.51
Carter Excavating, Inc
$
994,327.00
$23,812.00
$1,018,139.00
APAC Oklahoma, Inc.
-------------------------------------------------------------------------------------------------------------
$1,023,076.73
$32,090.00
$1,055,166.73
Engineer's Estimate
$1,159,000.00
$30,250.00
$1,189,250.00
Project Budget
$
417,000.00
$15,744.00
$ 432,744.00
Construction Funds
w/ 5% Contingency
$
878,800.00
$28,700.00
$ 907,500.00
Project Budget
-------------------------------------------------------------------------------------------------------------
$
425,107.66
$15,744.00
$ 440,851.66
Project Deficit
$
453,692.34
$12,956.00
$ 466,648.34
Even though the funds needed to construct the street rehabilitation project is $453,692.34 over
budget, staff believes that several options are available to reduce the preliminary costs of the
other intersection and street projects. The costs prepared by the A/E for these intersection and
street projects include a 20 % contingency, high estimates for right -of -way and utility relocations
and does not account for possible ODOT supplemental funds. Therefore, staff believes that with
possible cost reductions on the other projects, an excellent bid submitted by Horizon
Construction, Inc, and the reluctance to reduce the scope of the rehabilitation projects, this
project should proceed.
AWARD OF BIDS FOR STREET REHABILITATION PROJECTS
OCTOBER 13, 1998
PAGE 3
FUNDING:
Funding for this project is available in the 1998 Bond Issue in the amount of $836,954.95.
RECOMMENDATIONS:
Staff recommends Council award of the base bid for the construction of the 1998 Street
Rehabilitation Project to Horizon Construction, Inc. in the amount of $836,954.95.
ATTACID4ENTS:
1. Bid Tabulation Sheets
2. Bid Submittal Forms
3. Location Map
4. Recommendation Letter from CH2MHil1
Tabulation of Bids
STREET REHABILITATION PROJECT
City of Owasso, Oklahoma
Bid Opening - October 12, 1998
Description: Pavement patching, curb and gutter, resurfacing, and drainage on Atlanta Street, Beaumont Street,
5th Street, Carlsbad Street 11th Street, and 129th East Avenue.
ITEM
SPEC.
ASPHALTIC CONCRETE TYPE A
ASPHALTIC CONCRETE TYPE B (INSOLUBLE
12
411 (8)
ASPHALTIC CONCRETE TYPE B (POLYMER t.
1
201
CLEARING AND GRUBBING
2
202(B)
UNCLASSIFIED BORROW
3
202(C)
UNCLASSIFIED EXCAVATION
4
209
MACHINE GRADING
5
222
TEMPORARY BALE BARRIER
6
230(A)
SOLID SLAB SODDING
7
303
AGGREGATE BASE TYPE B
8
407
TACK COAT
9
10
408
411 A
PRIME COAT
11
( )
411(B)
ASPHALTIC CONCRETE TYPE A
ASPHALTIC CONCRETE TYPE B (INSOLUBLE
12
411 (8)
ASPHALTIC CONCRETE TYPE B (POLYMER t.
13
411(C)
ASPHALTIC CONCRETE TYPE C
14
414(A) 6" PORTLAND CEMENT CONCRETE PAVEME
15
417 COLD MILLING PAVEMENT
16
420(A) FABRIC REINFORCEMENT
17
508 STD HEADWALL FOR 24" PIPE
18
508 STD HEADWALL FOR 36" PIPE
19
508 SPECIAL HEADWALL FOR 30' PIPE
20
21
509(C) CLASS A CONCRETE FOR SMALL STRUCTUR
529 SP LOWS 'RENGT-I BACK--ILL MATERIAI
22
601(A)
TYPE I PLAIN RIP RAP
23
609(B)
COMBINED CURB & GUTTER (I
24
610(A)
4" CONCRETE SIDEWALK
25
610(A)
4" CONCRETE WHEEL CHAIR F
26
610(8)
W CONCRETE DRIVEWAY (H.E
27
611(A)
MANHOLE (6' DIAMETER)
28
611(8)
ADDN'L DEPTH IN MANHOLE (6
29
611(D)
MANHOLE FRAME & COVER
30
611(E)
INLETCICI DES 1 -B
31
611(E)
INLETCICI DES 2 STD.
32
611(E)
INLET CICI DES 2 -B
33
611(G)
INLETFR
34 6 11(K)
35 612(A)
36 612(G)
37 612(G)
38 613(B)
AME &GRATE (SSIF -2, FRM, CIG
CAST IRON CURB INLETS
MANHOLE ADJUST TO GRADE (SAN. SWR.
VALVE BOXES ADJUST TO GRADE
JWATER METER RESET
15" STORM SEWER PIPE (CLASS m Reps
A faA lllli mid amd h
PAVEMENT CONSERVATION
ENGINEER'S ESTIMATE
HORIZON CONSTRUCTION
SPECIALISTS INC.
Unit
Ouantity
UNIT
COST
TOTAL
COST
UNIT
TOTAL
UNIT
TOTAL
COST
COST
COST
COST
L.S.
C.Y.
1 $
1,000.00 $
1,000 $
6,782.00 $
6,782.00 $
3,000.00 $
3,000.00
C.Y.
66 $
5,558 $
10.00
$
12.00 $
792.00 $
30.00 $
1,980.00
STA.
9 $
5.00
1,500.00
$
7.35 $
40,851.30 $
7.00 $
38,90600
L.F.
E$2
$
635.00 $
5,715.00 $
300.00 $
2,700.00
S.Y.
120 $
3.00
$
2.00 $
240.00 $
2.00 $
240.00
C.Y.
3,108 $
2.25
$
1.60 $
4,972.80 $
2.25 $
6,993.00
GAL.
2,520 $
36.00 $
90,720 $
24.00 $
60,480.00 $
18.00 $
45,360.00
GAL.
4,615 $
1.00 $
4,615 $
1.20 $
5,538.00 $
1.00 $
4,615.00
TON
100 $
2,510 $
100 $
7000
100 $
1.30 $
130.00 $
1.00 $
100.00
TON
2,500 $
$
175,700 $
28.00 $
70,280.00 $
54.90 $
137,799.00
INSOLUBLE) TON
1,050 $
31.00 $
35.00 $
77,500 $
35,750
29.00 $
72,500.00 $
31.00 $
77,500.00
TON
360 $
70.00 $
$
29.00 $
30,450.00 $
34.00 $
35,700.00
i E.S .) S.Y.
25 $
40.00 $
25,200 $
29.00 $
10,440.00 $
35.00 $
12,600.00
S.Y.
2,207 $
3.00 $
1,000 $
6,621
46.00 $
1,150.00 $
50.00 $
1,250.00
S.Y.
690 $
10.00 $
$
6,900
4.40 $
9,710.80 $
2.00 $
4,414.00
EA.
1 $
1,500.00 $
$
1.00 $
690.00 $
5.00 $
3,450.00
EA.
1 $
2,100.00
1,500 $
450.00 $
450.00 $
850.00 $
850.00
EA.
2 $
$
4,000.00
2,100 $
625.00 $
625.00 $
1,050.00 $
1,050.00
C.Y.
11.4 $
$
350.00
8,000 $
525.00 $
1,050.00 $
1,250.00 $
2,500.00
C.Y.
835 $
$
3,990 $
446.00 $
5,084.40 $
600.00 $
6,840.00
C.Y.
11.5 $
70.00 $
75.00 $
58,450 $
71.00 $
59,285.00 $
50.00 $
41,750.00
L. F.
2,077 $
16.00 $
863 $
33,232 $
40.00 $
460.00 $
40.00 $
460.00
S.Y.
134 $
22.00 $
2,948 $
12.50 $
25,962.50 $
11.40 $
23,677.80
EA.
17 $
500.00 $
8,500 $
20.65 $
561.00
2,767.10 $
25.00 $
3,350.00
S.Y.
368 $
32.00 $
11,776 $
$
9,537.00
450.00
EA.
5 $
2,200.00 $
11,000 $
34.00 $
1,113.00
12,512.00 $
25.00 $
9,200.00
V.F.
2 $
250.00 $
$
5,565.00 $
2,600.00 $
13,000.00
EA.
5 $
1,000.00 $
500 $
296.00 $
592.00 $
500.00 $
1,000.00
EA.
1 $
2,500.00 $
5,000
1,41
EA.
3 $
3,100.00 $
2,500 $
9182.00 $
912.00 $
1,550.00 $
1,550.00
EA.
4 $ 3,500.00 $
9,300 $
845.00 $
2,535.00 $
11700.00 $
5,100.00
EA.
15 $ 300.00 $
14,000 $
1,120.00 $
4,480.00 $ 1,900.00 $
7,600.00
EA.
25 $
220.00 $
4,500 $
307.00 $
4,605.00 $
400.00 $
6,000.00
6,750.00
EA.
2 $
5,500 $
248.00 $
6,200.00 $
350.00 $
EA.
2 $
500.00 $
1,000 $
436.00 $
872.00 $
300.00 $
600.00
EA.
1 $
150.00 $
300 $
203.00 $
406.00 $
200.00 $
400.00
L.F.
3 $
200.00 $
200 $
243.00 $
243.00 $
200.00 $
200.00
35.00 $
105 $
60.00 $
180.00 $
61.00 $
183.00
A faA lllli mid amd h
Tabulation of Bids
STREET REHABILITATION PROJECT
City of Owasso, Oklahoma
Bid Opening - October 12, 1998
ITEM
39
SPEC.
613(8)
Description
18' STORM SEWER PIPE (CLASS III RCP)
24' S TORM SEWER PIPE (CLASS III RCP)
30" STORM SEWER PIPE (CLASS III RCP)
36' STORM SEWER PIPE (CLASS III RCP)
15' CORRUGATED GALV. STEEL PIPE
GALV. STEEL CULVERT END SECTION FOR 15' PIPE
GALV, STEEL CULVERT END SECTION FOR 30" PIPE
rREMOVAA ERFORATED PIPE UNDERDRAIN (ROUND)
OVAL OF CURB & GUTTER
L OF CONCRETE SIDEWALK
OVAL OF CONCRETE PAVEMENT
OVAL OF ASPHALT PAVEMENT
REMOVAL OF CONCRETE DRIVEWAY
SAWING PAVEMENT
FENCE - STYLE CLF
GATES - STYLE CLF
MOBILIZATION
TRAFFIC STRIPE (PLASTIC 4' WIDE)
CONSTRUCTION TRAFFIC CONTROL
HIGH -EARLY STRENGTH CONCRETE
Unit
L.F.
L.F.
L.F.
L.F.
L.F.
EA.
EA.
L.F.
L.F.
S.Y.
S.Y.
S.Y.
S.Y.
L.F.
L.F.
EA.
L. SUM
L.F.
L.S.
C Y
nQuantity
14
2
1
300
1,363
12
25
11,850
295
4,980
20
2
1
12,000
1
g67
COST
$ 40.00 $
$ 48.00 $
$ 55.00
$ 65.00 $
$ 27.00 $
$ 235.00 $
$ 900.00 $
$ 30.00 $
$ 3.00 $
$ 5.00 $
$ 800
$ 7.00 $
$ 5.00 $
$ 3.00 $
$ 11.00 $
$ 200.00 $
$ 6,000. $
$ 0.660 0 $
7,250.00
$ S
$ 250.00 9
40
613(B)
41
613(B)
42
613(6)
43
44
45
613(0)
613(G)
613(G)
46
613(P)
47
619(6)
48
619(B)
49
619(8)
50
619(B)
51
619(B)
52
619(C)
53
624(D)
54
614(E)
55
641
56
855(A)
57
880
58
SPECIAL
75.00
ALTERNATE:
60 508 11 IMtith J I riuu I unc
Add Alternate Total
Total Base Bid Plus Add Alternate
NOTE: Items shaded in gray and In bold text are Items that math was corrected
1
PAVEMENT CONSERVATION
ATE
HORIZON CONSTRUCTION
SPECIALISTS
INC.
AL
UNIT
TOTAL
UNIT
FTCOS
OTAL
3T
COST
COST
COST
T
2
$
38.00
$
1,900.00
$
65.00
$
3,250.00
,000
9,360
$
46.00
$
8,970.00
$
75.00
$
14,625.00
42,900
$
49.00
$
38,220.00
$
85.00
$
66,300.00
11,700
$
56.00
$
10,080.00
$
105.00
$
18,900.00
378
$
22.00
$
308.00
$
40.00
$
560.00
470
$
335.00
1
670.00
$
500.00
$
1,000.00
900
$
320.00
$
320.00
$
700.00
$
700.00
9,000
$
9.60
$
2,880.00
$
15.00
$
4,500.00
4,089
$
1.85
$
2,521.55
$
4.00
$
5,452.00
60
$
5.00
$
60.00
$
5.00
$
60.00
200
$
5.00
$
125.00
$
10.00
$
250.00
82,950
$
3.00
$
35,550.00
$
6.00
$
71,100.00
1,475
$
4.50
$
1,327.50
$
5.00
$
1,475.00
14,940
$
2.50
$
12,450.00
$
1.50
$
7,470.00
220
$
12.00
$
240.00
$
200.00
$
4,000.00
400
$
386.00
$
772.00
$
150.00
$
300.00
6,000
$
42,000.00
$
42,000.00
$
8,500.00
$
8,500.00
7,200
$
0.50
$
6,000.00
$
0.55
$
6,600.00
7,250
$
14,640.00
$
i 640 .00
$ 15,000.00
$
?41.750
$
198.00
$
1466.00
$
142.13
$
137,439.71
i
0
Bid Tab.xls panQ 9 10/13/98
Tabulation of Bids
STREET REHABILITATION PROJECT
City of Owasso, Oklahoma
Bid Opening - October 12, 1998
Description: Pavement patching, curb and gutter, resurfacing, and drainage on Atlanta Street, Beaumont Street,
5th Street Carlsbad Street 11th Street and 129th East Avenue.
CARTER EXCAVATING INC.
APAC OKLAHOMA INC.
ITEM
SPEC.
Description
Unit
Quantity
UNIT
COST
TOTAL
COST
UNIT
COST
TOTAL
COST
1
201
CLEARING AND GRUBBING
L.S.
1
$ 66,000.00
$ 66,000.00
$ 6,500.00
$ 6,500.00
2
202(8)
UNCLASSIFIED BORROW
C.Y.
66
$ 20.00
$ 1,320.00
$ 15.60
$ 1,029.60
3
202(C)
UNCLASSIFIED EXCAVATION
C.Y.
5,558
$ 5.00
$ 27,790.00
$ 9.45
$ 52,523.10
4
209
MACHINE GRADING
STA.
9
$ 977.00
$ 8,793.00
$ 495.00
$ 4,455.00
5
222
TEMPORARY BALE BARRIER
L.F.
120
$ 3.00
$ 360.00
$ 4.00
$ 480.00
6
230(A)
SOLID SLAB SODDING
S.Y.
3,108
$ 2.00
$ 6,216.00
$ 1.40
$ 4,351.20
7
303
AGGREGATE BASE TYPE B
C.Y.
2,520
$ 20.00
$ 50,400.00
$ 37.35
$ 94,122.00
8
407
TACK COAT
GAL.
4,615
$ 1.00
$ 4,615.00
$ 0.80
$ 3,692.00
9
408
PRIME COAT
GAL.
100
$ 2.00
$ 200.00
$ 1.85
$ 185.00
10
411(A)
ASPHALTIC CONCRETE TYPE A
TON
2,510
$ 60.00
$ 150,600.00
$ 62.22
$ 156,172.20
11
411(B)
ASPHALTIC CONCRETE TYPE B (INSOLUBLE)
TON
2,500
$ 30.50
$ 76,250.00
$ 33.47
$ 83,675.00
12
411(B)
ASPHALTIC CONCRETE TYPE B (POLYMER MOD. INSOLUBLE)
TON
1,050
$ 35.50
$ 37,275.00
$ 39.35
$ 41,317.50
13
411(C)
ASPHALTIC CONCRETE TYPE C
TON
360
$ 38.00
$ 13,680.00
$ 40.00
$ 14,400.00
14
414(A)
6- PORTLAND CEMENT CONCRETE PAVEMENT (H.E.S.)
S.Y.
25
$ 50.00
$ 1,250.00
$ 42.00
$ 1,050.00
15
417
COLD MILLING PAVEMENT
S.Y.
2,207
$ 5.75
$ 12,690.25
$ 11.13
$ 24,563.91
16
420(A)
FABRIC REINFORCEMENT
S.Y.
690
$ 5.00
$ 3,450.00
$ 2.40
$ 1,656.00
17
508
STD HEADWALL FOR 24' PIPE
EA.
1
$ 1,100.00
$ 1,100.00
$ 1,280.00
$ 1,280.00
18
508
STD HEADWALL FOR 36" PIPE
EA.
1
$ 2,200.00
$ 2,200.00
$ 1,585.00
$ 1,585.00
19
508
SPECIAL HEADWALL FOR 30" PIPE
EA.
2
$ 2,200.00
$ 4,400.00
$ 1,585.00
$ 3,170.00
20
509(C)
CLASS A CONCRETE FOR SMALL STRUCTURES
C.Y.
11.4
$ 550.00
$ 6,270.00
$ 310.00
$ 3,534.00
21
529 SP
LOW STRENGTH BACKFILL MATERIAL
C.Y.
835
$ 50.00
$ 41,750.00
$ 78.65
$ 65,672.75
22
601(A)
TYPE I PLAIN RIP RAP
C.Y.
11.5
$ 80.00
$ 920.00
$ 36.96
$ 425.04
23
609(8)
COMBINED CURB & GUTTER (6' BARRIER)
L.F.
2,077
$ 11.00
$ 22,847.00
$ 18.75
$ 38,943.75
24
610(A)
4" CONCRETE SIDEWALK
S.Y.
134
$ 28.00
$ 3,752.00
$ 35.17
$ 4,712.78
25
610(A)
4- CONCRETE WHEEL CHAIR RAMP
EA.
17
$ 700.00
$ 11,900.00
$ 500.00
$ 8,500.00
26
610(B)
6- CONCRETE DRIVEWAY (H.E.S.)
S.Y.
368
$ 30.00
$ 11,040.00
$ 37.70
$ 13,873.60
27
611(A)
MANHOLE (6' DIAMETER)
EA.
5
$ 2,000.00
$ 10,000.00
$ 1,125.00
$ 5,625.00
28
611(B)
ADDN'L DEPTH IN MANHOLE (6' DIA)
V.F.
2
$ 200.00
$ 400.00
$ 160.00
$ 320.00
29
611(D)
MANHOLE FRAME & COVER
EA.
5
$ 230.00
$ 1,150.00
$ 215.00
$ 1,075.00
30
611(E)
INLET CICI DES 1 -B
EA.
1
$ 950.00
$ 950.00
$ 2,000.00
$ 2,000.00
31
611(E)
INLET CICI DES 2 STD.
EA.
3
$ 900.00
$ 2,700.00
$ 2,000.00
$ 6,000.00
32
611(E)
INLET CICI DES 2-B
EA.
4
$ 1,200.00
$ 4,800.00
$ 2,000.00.
$ 8,000.00
33
611(G)
INLET FRAME & GRATE (SSIF -2, FRM, CIG GRT)
EA.
15
$ 260.00
$ 3,900.00
$ 225.00
$ 3,375.00
34
611(K)
CAST IRON CURB INLETS
EA.
25
$ 190.00
$ 4,750.00
$ 150.00
$ 3,750.00
35
612(A)
MANHOLE ADJUST TO GRADE (SAN. SWR.)
EA.
2
$ 300.00
$ 600.00
$ 425.00
$ 850.00
36
612(G)
VALVE BOXES ADJUST TO GRADE
EA.
2
$ 50.00
$ 100.00
$ 250.00
$ 500.00
37 1
612(G) IWATER
METER RESET
EA.
1
$ 150.00
$ 150.00 1
$ 265.00
$ 265.00
38 1
613(B)
15" STORM SEWER PIPE (CLASS III RCP)
L.F.
3
$ 40.00 1
$ 120.001$
115.001$
345.00
Bid Tab.xls
t /QR
ITEM
SPEC.
Descri
39
613(B)
18" STORM SEWER PIPE CLASS
24" STORM SEWER PIPE (CLASS
40
613(B)
41
613(B)
30" STORM SEWER PIPE (CLASS
42
613(B)
36" STORM SEWER PIPE (CLASS
43
613(D)
15' CORRUGATED GALV. STEEL 1
44
613(G)
GALV. STEEL CULVERT END SEC
45
613(G)
GALV. STEEL CULVERT END SEC
46
613(P)
4" PERFORATED PIPE UNDERDR
47
619(8)
REMOVAL OF CURB 8 GUTTER
48
619(B)
REMOVAL OF CONCRETE SIDEIA
49
619(8)
REMOVAL OF CONCRETE PAVE
50
619(8)
REMOVAL OF ASPHALT PAVEME
51
619(8)
REMOVAL OF CONCRETE DRIVE
52
619(C)
SAWING PAVEMENT
53
624(D)
FENCE - STYLE CLF
54
614(E)
GATES - STYLE CLF
55
641
MOBILIZATION
56
855(A)
TRAFFIC STRIPE (PLASTIC 4" WI
57
58
880
SPECIAL
CONSTRUCTION TRAFFIC CONT
HIGH -EARLY STRENGTH CONCF
Tabulation of Bids
STREET REHABILITATION PROJECT
City of Owasso, Oklahoma
Bid Opening - October 12, 1998
NOTE: Items shaded In gray and In bold text are Items that math was corrected.'
Bid Tab.As Darin A 10/13/98
UNIT
TOTAL
UNIT
i AL
Unit
Quantity
COST
COST
COST
COST
L.F.
50
195
$
$
33.00
44.00
$
$
1,650.00
8,580.00
$
$
50.40
62.92
$
$
2,520.
12,269.40
III RCP
III RC
III RCP)
L.F.
780
180
$
$
55.00
70.00
$
$
42,900.00
12,600.00
$
$
57.75
78.00
$
$
45,045.00
14,040.00
III RCP)
L.F.
L.F.
III RCP)
14
2
1
300
1,363
12
$
$
$
$
$
$
17.00
110.00
330.00
5.00
2.00
10.00
$
$
$
$
$
$
238.00
220.00
330.00
1,500.00
2,726.00
120.00
$
$
$
$
$
$
30.00
310.00
500.00
12.35
7.10
17.30
$
$
$
$
$
$
4200
.0 620.00
500.00
3,705.00
9,677.30',
207.60
'IPE
L.F.
TION FOR 15" PIPE
EA.
EA.
TION FOR 30" PIPE
AIN (ROUND)
L.F.
L.F.
S.Y.
'ALK
S.Y.
25
$
10.00
$
250.00
$
22.50
$
562.50
TENT
S.Y.
11,850
$
2.50
$
29,625.00
$
8.00
$
94,800.00
NT
S.Y.
295
$
3.00
$
885.00
$
10.60
$
3,127.00
WAY
L.F.
4,980
$
2.00
$
9,960.00
$
2.25
$
11,205.00
L.F.
20
$
25.00
$
500.00
$
10.75
$
215.00
EA.
2
$
300.00
$
600.00
$
80.00
$
160.00
L. SUM
1
$
34,775.75
$
34,775.75
$
10,000.00
$
10,000.00
L.F.
L.S.
12,000
1
$
$
0.50
15,000.00
$
$
6,000.00
15,000.00
$
$
0.50
13,000.00
$
$
6,000.00
13,000.00
DE)
ROL
CTC
C.Y.
967
$
237.00
$
229,179.00
$
135.50
$
131,028.50
NOTE: Items shaded In gray and In bold text are Items that math was corrected.'
Bid Tab.As Darin A 10/13/98
CITY O
OF OWASS09 OKLAHOMA
PROJECT F
FACT SHEET
STREET R
REHABILITATION PROJECTS
Project Description: P
Pavement Repair, Drainage Improvements and Asphalt
Resurfacing on Atlanta (3rd to 11th St.) Street. Beaumont
Street. 5th Street. Carlsbad (3rd to 7th St.) Street, 1
11th S
Street
and 129th East Avenue (High School to 93rd East Ave.) .
Funding: 1998 BOND P
PROJECTS
Project Engineer: C
CI-12M HILL, Inc.
502 South Main, 4th Floor
Tulsa, Oklahoma 74103 -4425
(918) 583 -3057
Anticipated Start o
of Construction: November 1998
Anticipated Completion of Construction: Summer 1999
For additional Information:
Contact H. Dwayne Henderson. Capital Projects Manager, at (918)272 -4959
R 14 E T
TO COLLINSVILLE
' — 9
96TH
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Z
' CH2M HILL
502 S. Main, 4th Floor
' Tulsa, OK
74103 -4425
® CH2MHILL Tel 918.583.3057
Fax 918.584.5826
October 14, 1998
' 148035.A1.06
tMr. H. Dwayne Henderson, P.E.
Capital Projects Manager
City of Owasso
P.O. Box 180
Owasso, OK 74055
Subject: 1998 Bond Projects
Street Rehabilitation Projects
Dear Mr. Henderson:
Bids were received and opened on Monday, October 12,1998 at City Hall for pavement
repair, curb and gutter, drainage improvements and resurfacing of the following streets as
part of the 1998 Bond Projects.
Atlanta Street (3rd to 11th Street), Beaumont Street (5th to 7th Street), 5th Street
(Beaumont to Carlsbad Street), Carlsbad Street (3rd to 7d~ Street), 11th Street (Cedar to
Main Street), and 129th East Avenue (High School to 93rd Street), total length of
projects -1.758 miles.
The Bid Proposal form provided for a Total Base Bid for all work to be completed by the
contractor. Additionally, an Add Alternate was included for additional sidewalk and a
' timber bridge structure to be constructed along the east side of 129th East Avenue which the
City may consider based on available funds.
' Four (4) bids were received. The low bidder is Horizon Construction Company, Inc. located
in Owasso with the total base bid in the amount of $836,954.95. Their bid for the Add
Alternate is $27,323.00. Attached is a copy of the tabulation of the four bids received on the
project.
Based on our evaluation of the bids and investigation of the qualifications and experience of
' the low bidder, Horizon Construction Company, Inc. is determined to be responsible and
qualified to perform the work included in the bid documents for this project. Therefore, we
recommend that a contract be awarded to Horizon Construction Company, Inc. to perform
the work on this project.
1
Mr. H. Dwayne Henderson, P.E.
Page 2
October 14, 1998
148035.A1.06
Sincerely,
CH2M HILL
—,-- m
Kenneth E. Hill, P.E.
Project Engineer
TUL \Document3
f
1
c
I L MEMORANDUM
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
' FROM: PHIL LUTZ, P.E.
ENGINEERING PROJECT MANAGER
SUBJECT: CONTRACT AWARD
FY98 -99 STREET REPAIRS AT VARIOUS LOCATIONS
DATE: October 13, 1998
BACKGROUND•
The Public Works Department Engineering Division compiled information pertaining to needed
street repairs in conjunction with the FY98 -99 Street Division Capital Outlay Budget. Projects
within the City limits were identified, scopes of work for each project developed, estimated costs
determined and then prioritized.
A total of 16 projects throughout the City were recommended (see the attached site map and
projects list) with an additional three sites as additive bid items. The City Manager presented
the recommended projects list to Council via a September 15, 1998 memorandum. Plans and
specifications were developed by Public Works Engineering Division.
SOLICITATION OF BIDS:
The project was advertised on September 24, 1998 and the bid opening was held on October
14th. Only one bid was received, that being from Magnum Construction, Inc., Broken Arrow,
Oklahoma. Magnum's base bid for 16 sites is $121,967.60 and a total for the three additive
sites of $11,542.60 resulting in a grand total of $133,510.20. The engineer's estimate is
$147,067 for the base bid and $13,369 for the three additive sites.
Magnum has successfully completed previous work for the City of Owasso.
t PROJECT FUNDING•
Funding is provided by Streets Division Capital Outlay (Line Item 51- 410 -5461) in the amount
of $147,344. With the addition of the 121st East Ct cul -de -sac, 907 W Birch and 301 E Eighth
' additive street projects, the total project cost is $133,510.20 and $13,556.80 under budget.
RECOMMENDATION:
Staff recommends award of the FY98 -99 Street Repairs at Various Locations to Magnum
Construction, Inc., in the amount of $121,967.60 for the base bid and $11,542.60 for three
additive sites for a total award of $133,510.20.
ATTACHMENTS:
1. Site map and Project List
2. Bid tabulation
PROJECT
STREET REPAIR PROJECT FY 98 -99 BUDGET $147,344
LOCATION
EST.COST CUM.COST RANK
1 •
11237 E. 114th St. N.
$18,142
$18,142
36
2•
10620 E. 113th St. N.
$13,727
$31,869
23
3.
10609 E. 112th St. N
$3,820
$35,689
52
4.
Eyebrow, 101 st St. N. & 109th E Ave.
$4,316
$40,005
122
5.
1904 N. Birch
$17,779
$57,784
51
6•
104 E. 21 st St.
$6,222
$64,006
54
7.
90th St. N. & 121st. E. Ct.
$8,415
$72,421
108
8•
121st E. Ct., S of 90th St. N.
$22,675
$95,096
*w /o
9.
405 N. Birch
$3,394
$98,490
51
10.
202 E. 8th St.oust W. Of 8th & Cedar)
$8,574
$107,064
55
11.
705 & 706 N. Cedar
$3,422
$110,486
92
12.
105 E. 7th St.
$4,908
$115,394
88
13.
319 N. Elm Pl.
$9,030
$124,433
13
14.
81st St. N. & 125th E. Ave.
$7,328
$131,752
93
15.
11901 E. 78th St. N.
$12,776
$144,528
90
16.
81st St. N. & 119th E. Ave.
$2,539
$147,067
121
Additive
A -1
121st. E. Ct. Cul -de -Sac
$4,550
$151,617
*w /o
A -2
907 N. Birch
$3,473
$155,090
120
A -3
Across from 301 E. 8th
$5,346
$160,436
*w /o
*Streets work order
REPAIR AREA
LEGEND
1. 11237 & 114TH ST.(Just W. of Gamed)
2. 10620 E. 113TH ST.
3. 10609 & 112TH ST.
4. Eyebrow, 101st ST. & 109th E. AV&
5. 1904 N. BIRCH
6. 104 E. 21st ST.
7. 90th ST. N. at 121st. & CT.
8. 121st E. CT., S. of 90th ST. N.
9. 405 N. BIRCH
10. 202 E. 8th ST. (Jost W. of 8th & Cedar)
11. 705 & 706 N. Cedar
12. 105 B. 7th ST.
13. 319 N. Elm PL.
14. 81st ST. & 12lst. & AVE.
15. 11901 & 78th ST. N.
16. 81st ST. & 119th & Ave.
A1. 121st. & CT., (Cul- DeSac)
A2.907 N Birch
A3. Across from 301 E. 8th
PUBLIC SERVICE W. OF OKLAHOMA - 582 -1511
OKLAMMA NATURAL OAS CO. - 83 7800
SOUiHwESTERN BELL TELEPHONE CO. - 5924170
TULSA CABLE TELEVISION - 8854200
OWASSO PUBLIC WORKS DEPARTMENT - 272-4969
FY 98 -99 STREET REPAIR PROJECT
CITY OF OWASS09 OKLAHOMA
PUBLIC WORKS DEPARTMENT
CITY OF OWASSO / OWASSO PUBLIC WORKS AUTHORITY
207 South Cedar
PO Box 180
Owasso, Oklahoma 74055
(918) 272 -2251
BID DOCUMENTATION
Opening Date: 10/14/98
Council /Trustee Approval:
Item: 1998 -99 Street Repairs '
Number of Bids: 1
Bids Opened By: Marcia Boutwell '
Witness: Phil Lutz
Witness: Sheryl Duggan
Bidders
Base Bid
Additive Sites
Amount of Bid
Magnum Construction Inc,
$121,967.60
$11,542.60
$133,510.20
Certification: ` �>
q
I, Marcia Boutwell, City Clerk, do hereby certify that, to st of my Y`s dge, this Bid
Documentation is true and correct. r--T. 7
Signature:
�i�,( SEAL
) y
Date: 0 arc
I �
MEMORANDUM
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
HONORABLE CHAIR AND TRUSTEES
OWASSO PUBLIC WORKS AUTHORITY
FROM: PHIL LUTZ, P.E.
ENGINEERING PROJECT MANAGER
SUBJECT: APPROVAL OF EASEMENT AGREEMENTS AND FUNDING
ELM CREEK INTERCEPTOR SEWER
' DATE: October 13, 1998
1
' BACKGROUND:
Development in Owasso's eastern sector between 76th and 96th Streets North is occurring at a
' record pace. In order to be proactive to the infrastructure needs generated by such development,
the City has begun the first work toward improvements recommended in the Wastewater Master
Plan. The Elm Creek Interceptor Sewer will provide service for current and future demands and
' eliminate the need for interim lift stations and associated piping proposed in the master plan
short -term analysis. As future development occurs within the Elm Creek Interceptor basin,
provision for payback of project costs associated with engineering, easement acquisition and
tconstruction will be allocated on a per -acre basis.
Trustee action on June 16, 1998 approved award of the Elm Creek Interceptor Sewer project to
HMG, Inc., Kansas City, Kansas, in the amount of $1,496,469.20. The award was made
contingent on receipt of funding for the project. Funding was approved by the OPWA on
August 4, 1998. Following approval of the acceptance of easements by the City Council, Staff
will recommend to the authority that payment be made to the landowners amounting to the cost
of the easement plus $200 allowance per tract for an abstract update.
EASEMENTS
In order to construct the project, easement agreements from twelve landowners are required.
Prior to June 1998, the design engineer conducted preliminary negotiations with the affected
r landowners. On June 24th, the City and the design engineer held a group meeting with
landowners to discuss the City's proposals to obtain easements and any concerns held by the
owners. Staff has conducted numerous individual meetings with landowners in efforts to reach
reasonable and proper agreements. During this period, several minor adjustments on individual
It
properties were made at the owners' requests and one major realignment was considered. The
current alignment has been approved by eight landowners. The following are those for which
signed easements have been received:
Walter Don and Shirlene Gaylord Kerr
Jerry D. and Marlene Sue Keys
Mary Elizabeth and Terry Lee Shaffer
Homer R. and Betty J. McClure
W.K. and June Smith
Mark Allen and Brenda Eckenfels
Loren E. and Hazel Epperson
Ronald D. and J.J. Fiser- Armstrong
Execution of the above easements allow sufficient work areas for the contractor to commence
work. A Notice to Proceed will be issued to the contractor following execution of the easements
by the City. Final discussions with property owners on the remaining four easements which lie
upstream (northeast along the alignment) should soon conclude and will be brought before the
Council in the near future. One condemnation may be necessary.
The current alignment is changed from that which was advertised for bid. The new alignment
and other landowner requirements to obtain easements will require a change order. This Change
Order will be brought before the Council for approval following finalization of costs.
RECOMMENDATION:
Staff recommends Council approval of the aforementioned eight Elm Creek Interceptor Sewer
easement agreements and authorization for the Mayor to execute said agreements.
Staff recommends Trustee payment authorization for the Elm Creek Interceptor Sewer easements
plus a $200 per tract allowance for an abstract update.
ATTACHM ENT:
1. Location map
ENCLOSURE:
1. Easement agreements
d MEMORANDUM
' TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
' T TEAM
FROM: COMPUTER MANAGEMENT
' MS BISHOP, MR ROONEY, MR KNIGHT
1 SUBJECT: RECOMMENDATION TO PURCHASE COMPUTER HARDWARE
IDATE: May 26, 1998
BACKGROUND:
' In the fall of 1995, a Computerization Task Force was formed to create a proposal for a five -
year automation plan. This group was comprised of eight City employees, one City Councilor,
four specialists in the computer industry, and was chaired by Mike Knebel from the Community
' Development Department. The task force held meetings and gathered data /ideas for the next
six months to support /produce a `Plan' for the computerization of the City of Owasso.
A request for an appropriation from the capital improvement fund for $625,000 for the purpose
of developing an integrated computer automation system was approved in the FY 1997 -98
budget. Frank Knight was hired in January 1998 as Information Systems Director, and funding
for both an Information Services Division and an integrated computer automation system was
carried over into the FY 1998 -99 budget.
A Computer Management Team, consisting of Sherry Bishop, Tim Rooney, and Frank Knight,
was appointed by the City Manager in July 1998 to oversee the design, purchase and installation
Iof the computer system.
' STATUS UPDATE:
The Computer Management Team (CMT) has been working to produce an all- inclusive schedule.
This schedule includes the purchase of computer hardware, office automation software, training,
' Financial software, Fire software, Golf software, Police software and schedules for the
installation of these products. The schedule is attached.
A first step is to purchase computer hardware. Under City Code 7 -107 the City is allowed to
purchase equipment at a price not exceeding that set by the State Purchasing Agency. State
' Contract SW84040 for Computers and Peripherals was used as a guideline for creating a Request
for Quote (RFQ) for 40 Computer workstations. A total of 11 vendors (local vendors, vendors
recommended by third parties, and vendors expressing an interest in quoting) were solicited to
submit quotes. Eight vendors responded with quotes that included Office Automation Software.
Attached is a summary of those quotes.
The CMT, with the help of two local computer professionals, reviewed the quotes and came to
the following conclusions:
Four quotes were determined to be `Generic' brands where `Computers manufactured by
nationally recognized hardware companies' was requested
Two quotes were for computers that were determined `Proprietary' and effective parts
pricing would be difficult after the warranty period
Two quotes (Dell, Gateway) were above and beyond our expectations and were well
below the State Contract (Gateway even beat its own State price)
Based on references, hardware support (Entex Corporation), availability of the same
configuration in the future, government articles on the Internet comparing computer
companies /products, and price, Dell was selected as the best quote. The price for these 40
computers with additional upgrades is between $25,720 and $100,520 below State contract.
RECOMMENDATION:
Staff recommends the purchase of forty computer workstations from Dell Computer Corporation
in the amount of $68,280 (each price = $1707). IhL
ATTACHMENTS:
1. Computerization Schedule
2. Quote Summary
August 98
September 98
October 98
November 98
December 98
January 99
Hardware
Computerization Schedule
as of October 1998
Software
v, Determine Who, Where, When vo Determine Office Automation Software
v Prepare Request for Quotes v Include Selected Software in
Hardware Request for Quotes
v Obtain Council Authorization to solicit v RFP (Financial Software) - Begin
sealed quotes for 40 computers refinement process
%o Request Sealed Quotes (9/10) Set up site visits with other cities
vo Accept Sealed Quotes (9/28)
Obtain Council approval for purchase Attend site visits
of Hardware /OA Software (10/20) RFP - Complete refinement process
Purchase Hardware /OA Software (10/21)
Install
Plan move of City HaIll
Potential move of City Hall
Purchase additional hardware - Golf
Install hardware - Golf
RFP - to Council (11/6)
RFP - Council work session (11/10)
RFP - Council approval (11/17)
Hold Vendor Meeting (12/4)
RFP - Accept /Open Bids (12/18)
Plan Vendor site visits
Purchase Software - Golf
Network hardware Attend site visits
RFP - Recommend Vendor to Council
(1/12/99)
RFP - Obtain Council approval to
purchase (1/19/99)
Training
v Solicit Vendor proposals /pricing for Office
Automation Training
Review Vendor proposals
Visit Vendor training sites
Prepare Training request (Office Automation)
Obtain Council approval (OA Training)
Contract with selected Vendor (OA Training)
Start 'In-house' Training - Win95
Start Training - Office Automation
Conti nueTraining- Office Automation
End Training- Office Automation
Train - Golf Sottware
1
February 99
Purchase Central CPU /Server(s)
Purchase additional hardware - Fire
March 99
April 99
May 99
June 99
July 99
August 99 Purchase additional hardware - Police
Computerization Schedule
as of October 1998
Install Financial Software
Install Software - Golf
Purchase Software - Fire
Test New Software
Convert Data (If needed)
Implement GL & Payroll
Install Software - Fire
Implement AP & PO /Encumbrance
Implement Utility Billing
Switch to new Financial System
Purchase Software - Police (Records
Management)
Set up Schedules for Financial Software
training
Start training - Financial Software (GL,Payroll)
Train - Fire Software
Start training - Financial Software (AP, PO /ENC)
Start training - Financial Software (Utility Billing)
2
M M r "- s �� Ir-it ! ' M M �
This is a comparison of the quotes returned 9/28/98. Eight of the eleven vendors solicited responded.
These quotes have been updated to show an increase in clock speed, memory, and storage capacity.
PC Computer & Software responded for C.N. Haskell & Associates.
Copier & Computer Systems responded for InfiNETe Technology solutions.
All quotes except APEX include MSOIIice97 and are below the State contract.
Vendor quotes 1 -3 are not what I consider as 'manufactured by nationally recognized hardware companies'.
Vendor quotes 4 & 5 are for ACER computers that are 'proprietary' and require special replacement parts.
Vendor quotes 6 & 7 (Dell & Gateway) exceed our requirements (MHz speed, Disk, video).
Vendor 8 falls into the same category as vendors 1 -3.
Definitions:
MHz - This is the clock speed of the computer - the larger the number, the faster the processor.
Ram - Memory in megabytes
Disk - The amount of storage for the 'hard' disk in gigabytes
CD - Compact disk - this is the speed of the CD
Video - This is the amount of memory for things being displayed on the monitor
Ethernet - an adapter for network connections - Manufacturer
Office - Is Microsoft Office97 included in the price of the hardware quote
Warranty - what hardware warranty is supplied
- 3yr P &L = 3 years parts and labor free
- 1 OS = One year of parts and labor free on site - Years 2 & 3 are carry in
- 1 year P &L = one year parts and labor free
- 2 yr L = two years labor free
Maintenance - Is there a maintenance agreement above and beyond the warranty period
- 99 OS = $99 per unit per year for on site service for years 2 & 3
- 15.99 /unit/mo = $15.99 a month for each unit for parts and labor
- XX/hr = a dollar amount per hour for labor
Win98 - What is the cost to upgrade to Windows98 if so desired
QUOTE COMPARISON
'
10/13/98
Company
Price
Mfg
Processor
MHz
Ram
Disk
CD
Video
Ethernet
Office
Warranty
Maintenance
Win98
EACH
State Contract
168,800
Compaq
Pentium H
300
64
4
321
4
10 /100 Base -T
N/A
3yr P &L -10S
N/A
N/A
4220
State Contract
94,000
Gateway
Pentium II
333
64
8.4
321
8
10 /100 Base -T
N/A
3yr P &L -10S
N/A
N/A
2350
APEX Computer Systems
40,650
Generic
Pentium H
266
32
3.2
32x
4
ARC
N/A
3yr P &L -IOS
15.99hmit/mo
200
1016
Owasso Computer Systems
49,160
Aladdin
Pentium H
266
32
3.2
32x
4
SMC
Yes
3yr P &L OS
30/hr
400
1229
PC Computer & Software
60,040
ATX
Pentium lI
333
64
6.4
32x
8
CNET
Yes
lyr P &L - 2yr L
60/hr
101
1501
Atlas Computers
58,960
ACER
Pentium II
333
64
6.4
32x
8
Addtron
Yes
3yr P &L - IOS
None
Free
1474
Copier & Computer System:
67,320
ACER
Pentium 11
333
64
6.4
32x
8
Acer
Yes
3yr P &L - IOS
490 /mo
105
1683
DELL
68,280
DELL
Pentium II
350
64
6.4
32x
8
3Com
Yes
3yr P &L - 1 OS
None
Free
1707
Gateway
74,880
Gateway
Pentium 11
350
64
6.4
32x
8
3Com
Yes
3yr P &L - IOS
99 OS 2 &3
Free
1872
CompUSA
83,936
CompUSA
Pentium II
350
64
6.4
32x
8
3Com
Yes
3yr P &L - IOS
140 OS 2 &3
Free
2098
This is a comparison of the quotes returned 9/28/98. Eight of the eleven vendors solicited responded.
These quotes have been updated to show an increase in clock speed, memory, and storage capacity.
PC Computer & Software responded for C.N. Haskell & Associates.
Copier & Computer Systems responded for InfiNETe Technology solutions.
All quotes except APEX include MSOIIice97 and are below the State contract.
Vendor quotes 1 -3 are not what I consider as 'manufactured by nationally recognized hardware companies'.
Vendor quotes 4 & 5 are for ACER computers that are 'proprietary' and require special replacement parts.
Vendor quotes 6 & 7 (Dell & Gateway) exceed our requirements (MHz speed, Disk, video).
Vendor 8 falls into the same category as vendors 1 -3.
Definitions:
MHz - This is the clock speed of the computer - the larger the number, the faster the processor.
Ram - Memory in megabytes
Disk - The amount of storage for the 'hard' disk in gigabytes
CD - Compact disk - this is the speed of the CD
Video - This is the amount of memory for things being displayed on the monitor
Ethernet - an adapter for network connections - Manufacturer
Office - Is Microsoft Office97 included in the price of the hardware quote
Warranty - what hardware warranty is supplied
- 3yr P &L = 3 years parts and labor free
- 1 OS = One year of parts and labor free on site - Years 2 & 3 are carry in
- 1 year P &L = one year parts and labor free
- 2 yr L = two years labor free
Maintenance - Is there a maintenance agreement above and beyond the warranty period
- 99 OS = $99 per unit per year for on site service for years 2 & 3
- 15.99 /unit/mo = $15.99 a month for each unit for parts and labor
- XX/hr = a dollar amount per hour for labor
Win98 - What is the cost to upgrade to Windows98 if so desired