HomeMy WebLinkAbout1998.11.17_City Council Agenda1
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PUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular
DATE: November 17, 1998
TIME: 6:30 p.m.
PLACE: Council Chambers, Owasso Community Center
Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board
at 4:00 p.m. on Friday, November 13, 1998.
Marci Boutwell, City derk
AGENDA
1. Call to Order
Mayor Bode
2. Invocation
Allan Harder
Human Resources Department
3. Flag Salute
4. Roll Call
5. Presentation of Awards
Mayor Bode
The Mayor will present an award to the Owasso Police Department from the Oklahoma
Academy of State Goals & the Oklahoma Council on Violence Prevention, recognizing the
City of Owasso for consistent and exemplary reduction of violent crime for the period 1993
through 1996; and an award to Officer Buddy Pales from Rogers University in recognition
of his service to the community.
Owasso City Council
November 17, 1998
Page 2
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6. Consideration and Appropriate Action Relating to a Request for Approval of the Consent
Agenda. All matters listed under - "Consent" are considered by the City Council to be, routine
and will be enacted by one motion. Any Councilor may, however, remove an item_ from
consent by request. A motion to adopt,the Consent Agenda is non = debatable. `I
A. Approval of the Minutes of November 3, 098 Regular Meeting and November 10, 1998
Special Meeting.
Attachment #6 -A
B. Approval of Claims.
Attachment #6 -B
C. Request Approval to Close a Portion of a Utility Easement Located on Lot 3, Block 1,
Double Oaks III.
Attachment #6 -C
The Owasso Planning Commission has conducted a hearing on this request and
recommends Council approval of the requested easement closing. The staff concurs with
the recommendation.
D. Request Action Relating to the Renewal of City Treasurer Bond:
Attachment #6 -D
Staff recommends the renewal of City Treasurer Bond in the amount of $50,000 with
Western Surety at an annual premium of $450, and authorization for payment.
7. Consideration and Appropriate Action Relating to Change Order #2, a Change Order to a
Contract Between the City of Owasso and Robinson Custom Lawnmowing and Landscaping
for Highway 169 Landscaping.
Mr Lutz
Attachment #7
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The staff will recommend Council approval of Change Order #2, increasing the contract
amount by $840 for 28 additional Dwarf Crape Myrtle plants, for a total contract amount of '
$15,839.
Owasso City Council
November 17, 1998
Page 3
8. Consideration and Appropriate Action Relating to a Request for a Supplemental Appropriation
and Amendment to the Capital Projects Grant Fund Budget.
Ms Bishop
Attachment #8
The staff will recommend City Council action to approve a supplemental appropriation to the
Capital Projects Grant Fund Budget, wherein estimated revenues and expenditures are
increased by $56,875.
9. Consideration and Appropriate Action Relating to a Request for Vacation of a Final Plat for
Owasso Center.
Mr Warlick
Attachment #9
The staff will recommend City Council action to vacate the final plat for Owasso Center.
10. Consideration and Appropriate Action Relating to a Request for City Council Approval of a
Final Plat for Summit Commercial Center, an Addition to the City of Owasso, Tulsa County,
Oklahoma.
Mr Warlick
Attachment # 10
The staff will recommend approval of the final plat.
Owasso City Council I
November 17, 1998
Page 4
11. Consideration and Appropriate'Actioh!Rblii'ffiig too Bii#'fbjfRrPour -Plex Expansion at the
Sports Park.
Mr Henderson
Attachment # 11
The staff has solicited and opened bids for the construction of a four -plex at the Sports Park,
and will recommend that all bids be rejected and that the project be re -bid.
12. Consideration and Appropriate Action Relating to the Appointment and Confirmation of
Members to a Committee for the Update of the Owasso Comprehensive Plan.
Mayor Bode
The Mayor will offer appointments to a committee to update the Owasso Comprehensive
Plan, and request confirmation by the Council of those appointments.
13. Report from City Manager
14. Report from City Attorney
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Owasso City Council
November 17, 1998
' Page 5
1' 15. Reports from City Councilors
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16. New Business
17. Adjournment
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iOWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, November 3, 1998
The Owasso City Council met in regular session on Tuesday, November 3, 1998 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, October 30, 1998, and Addendum
to Agenda posted on the City Hall bulletin board at 2:30 p.m. on Monday, November 2, 1998.
' ITEM 1: CALL TO ORDER
' Mayor Bode called the meeting to order at 6:35 p.m.
ITEM 2: INVOCATION
' The invocation was offered by Pastor Larry Brinkley of Owasso Church of the Nazarene.
ITEM 3: FLAG SALUTE
Councilor Barnhouse led in the flag salute.
ITEM 4: ROLL CALL
PRESENT
Denise Bode, Mayor
Mary Lou Barnhouse, Councilor
Melinda Voss, Councilor
Duston Smith, Councilor
STAFF
Jeff Hancock, City Manager
r Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
ABSENT
Mark Wilken, Vice Mayor
is
A quorum was declared present.
ITEM 5: READING OF MAYOR'S PROCLAMATIONS
' Mayor Bode read and presented a proclamation to Dr James Whitehead, recognizing him and
his staff as Business of the Quarter for the Fourth Quarter of 1998. She also read a
proclamation designating the week of November 15 -21, 1998 as Oklahoma Heritage Week in
Owasso. The proclamation will be forwarded to the Oklahoma Heritage Committee.
' ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR APPROVAL OF THE CONSENT AGENDA._
A. Approval of the Minutes of October 20, 1998 Regular Meeting
B. Approval of Claims.
Owasso City Council November 3, 1998 1
C. Action Relating to a Request for a Supplemental Appropriation ..and
Amendment to the General Fund Police Department Personal .Services
Budget. _
D. Action Relating to Acceptance of .Improvements � to the Streets and
Stormwater Drainage Systems Constructed to Serve Caudle Estates, an.
Addition to the City of Owasso, Tulsa County, Oklahoma.
E. Action Relating to Ordinance #595, an Ordinance Providing for the
Closing of a Utility Easement Located on Lots 8 & 9, Block 3, Hale
Acres Addition.
F. Action Relating to Workers Compensation Court Order #97 5679J.
The consent agenda included minutes of the October 20, 1998 regular meeting, by reference
made a part hereto. Item B on the consent agenda included the following claims: (1) General
Fund $28,868.83; (2) Workers Comp Self - Insurance Plan $2,511.89; (3) Ambulance Service
Fund $1,605.70; (4) E -911 $1,857.21; (5) City Garage $7,704.96; (6) Pleasant View Sewer
Improvement District $17,500.00; (7) Ambulance Service Capital Improvement $2,569.24;
(7) Payroll $142,358.08; (8) City Garage Payroll $3,290.17. Item C requested a supplemental
appropriation to the General Fund Budget, increasing estimated revenues by $25,000 and
increasing expenditures in the Police Department Overtime line item by $25,000. The
appropriation is for a grant that was awarded to the Police Department to cover overtime in the
areas of traffic enforcement and accident investigation. Item D requested acceptance of
improvements to the streets and stormwater drainage systems constructed to serve Caudle
Estates. Item E requested approval of Ordinance #595, providing for the closing of a utility
easement located on Lots 8 & 9, Hales Acres. Item F requested approval of a Workers
Compensation court order for permanent partial disability benefits in the amount of $11,928,
plus costs, to be paid to Max Downing, and authorization for payment. Ms Voss moved,
seconded by Mr Smith, to approve the consent agenda.
AYE: Voss, Smith, Barnhouse, Bode
NAY: None
Motion carried 4 -0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
ACCEPTANCE OF A GRANT FROM THE OKLAHOMA DEPARTMENT OF
AGRICULTURE IN THE AMOUNT OF $8885 IN FUNDING FOR A
HIGHWAY BEAUTIFICATION PROJECT.
Mr Fritschen said that the City of Owasso applied for a 1998 -99 Tree Program Grant in August.
The intent of the grant is to provide funding for communities to beautify areas along highway
and to maintain trees in the area. The City has been notified that a grant in the amount of $8885
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II Owasso City Council
November 3, 199
has been awarded. Two areas for tree planting have been identified - one north of 86th St
& Highway 169, and the other in the area of 96th St N & Highway 169. The total estima
cost is $11,847, with the City of Owasso contributing $1699 of "in- kind" donations and $12
cash, for a total City share of $2962. Ms Voss moved, seconded by Ms Barnhouse, to acc
the 1998 -99 Highway Tree Program Grant and authorize the Mayor to execute the necess,
documents.
AYE: Voss, Barnhouse, Smith, Bode
NAY: None
Motion carried 4 -0.
ITEM 8:
CAPITAL OUTLAY BUDGET.
In order to provide proper funding and administration for the grant project approved in Item 47,
a supplemental appropriation and amendment must be made to the General Fund budget. MS
Voss moved, seconded by Mr Smith, to approve an amendment and supplemental appropriation
to the General Fund Budget increasing estimated revenues by $8885, and to the Park
Maintenance Grant Project line item increasing expenditures by $8885.
AYE: Voss, Smith, Barnhouse, Bode
NAY: None
Motion carried 4 -0.
ITEM 9:
PLANNING COMMISSION.
Prior to Mr Warlick presenting the item, Mayor Bode commented that the City Council Ias
received a copy of the Planning Commission minutes where the zoning was denied, and she
requested that all citizens wishing to speak to the item hold their comments to five minu es.
Mr Warlick gave the background information, stating that David Vines of Vines Properties has
requested rezoning of land from agriculture to commercial general to allow for the development
of the site for commercial and high -tech business uses. The subject property is located at the
southeast corner of E 116th St N & Mingo Rd. Approximately 19 persons attended the Planning
Commission meeting and seven voiced concerns relating to drainage, safety, a desire to pres rve
the country living atmosphere, and the type and appearance of the proposed bus ines es.
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Owasso City Council .,; November 3, 1998
Although the staff had recommended approval of the requested,21@ning as consistent with the
1985 Comprehensive Plan, the PlanningeCommission unanimously denied the request. Many q
of the same persons attended the City Council meeting to again voice their concerns about the
rezoning, as well as concerns related tgflgodin& sewage, industry close to residential, decrease
in property values, and the fact that there are empty buildings in the community that could be
used for industry and that the Cherokee Industrial Park was built to house industry; Mr--Vines
said that he had purchased the property to divide into smaller plots because so little commercial
land is available, and that he plans to sell the plots at no profit. A statement was made that the
Tulsa Metropolitan Area Planning Commission and the Indian National Council of Governments
had denied the rezoning prior to the land being annexed into the City. Mr Warlick said that the
request that went before TMAPC was for IL (Light Industrial) and that was denied. INCOG
supported the rezoning. The request before the Owasso Planning Commission and the City
Council is for CG (Commercial General) zoning. John Groth stated that he was on the City
Council when the Planning Commission was formed and he believes that the Planning r
Commission and City Council should do what is best for the citizens of Owasso. Ms Barnhouse
moved, seconded by Mr Smith, to uphold the decision of the Owasso Planning Commission and
deny the rezoning request.
AYE: Barnhouse, Smith, Voss
NAY: Bode
Motion carried 3 -1.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN
AGREEMENT BETWEEN THE CITY OF OWASSO AND THE OKLAHOMA
DISTRICT COURT, JUDICIAL DISTRICT #14 ,
Mr Cates presented the item requesting continuation of an agreement between the City of
Owasso and the Oklahoma District Court serving Tulsa County. The original agreement was '
authorized on February 16, 1993, and must be renewed each year. Since the initial agreement,
the Owasso Court system has processed a total of 797 juvenile offenders. Language has been
added to the renewal agreement that will allow the City to assume jurisdiction of children '
charged with violating any municipal ordinance. Language has also been added that removes
City jurisdiction over juveniles being charged with a violation involving a firearm. Mr Cates
said that the Attorney General has ruled that these agreements will no longer need to be renewed
yearly and, if approved, this agreement will remain in place until such time as either party
requests termination of the agreement by providing such request in writing to the other party at
least 45 days prior to the date of termination. Ms Voss moved, seconded by Ms Barnhouse, to
renew the Agreement for Municipal Court Jurisdiction of Juveniles, and authorize the Mayor and
Judge to execute the document. or
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Owasso City Council
AYE: Voss, Barnhouse, Smith, Bode
NAY: None
Motion carried 4 -0.
W ITEM 11: CON
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DEPARTMENT UNIFORMS.
Chief Alexander explained the process by which the Police Department has reviewed
uniforms and considered uniform options. She said that a utility uniform is being recommel
This uniform is more durable, more comfortable, and more utilitarian that the current uni.
$8700 has been approved for carryover from last year's budget to fund the purchase of unif
Ms Barnhouse moved, seconded by Ms Voss, to approve the purchase of uniforms for the l
Department in an amount not to exceed $8700.
AYE: Barnhouse, Voss, Smith, Bode
NAY: None
Motion carried 4 -0.
ITEM 12: CONSIDERA 11UN HNli Arrnvr 111 " l -- - --------
CREATION OF A TAX INCREMENT FINANCING POLICY.
Mr Hancock said that on September 10, 1998, the Owasso Economic Development Author
approved a motion on Tax Increment Financing "To approve the concept of TIF and
encourage the City of Owasso officials to set up a Policy Committee in conjunction with Vis
Owasso." The staff has been working with OEDA to explore the various uses of tax increrr
financing to finance infrastructure improvements in targeted areas of development. I
financing tool could help attract additional capital investment and jobs, and could serv(
provide adequate financing for the development of water, wastewater, drainage, and road,
infrastructure. Staff is currently reviewing potential projects that might qualify as a TIF prof
The request from staff was for the City Council to indicate their willingness to further cons
the development of appropriate Tax Increment Financing Policy by authorizing the creatio
a TIF Policy Review Committee. The committee would be appointed by the Mayor
approved by the Council at a later City Council meeting, and would be responsible for mal
recommendations to the City Council on a proposed TIF policy. Mr Smith moved, secor
by Ms Voss, to approve the creation of a Tax Increment Financing Policy Review Comm
to be appointed by the Mayor and confirmed by the Council; such committee to create a
Policy to be recommended to the City Council.
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Owasso City Council November 3, 1998
AYE: Smith, Voss, Barnhouse, Bode
NAY: None
Motion carried 4 -0.
ITEM 13: REPORT FROM CITY MANAGER
Mr Hancock reported that the staff is beginning the process to update the Comprehensive Plan.
Meetings will be held in order to get citizen comments and involvement in the update process.
ITEM 14: REPORT FROM CITY ATTORNEY
None.
ITEM 15: REPORT FROM CITY COUNCILORS
No report.
ITEM 16: NEW BUSINESS
None.
ITEM 17: ADJOURNMENT
Ms Barnhouse moved, seconded by Mr Smith to adjourn.
AYE: Barnhouse, Smith, Voss, Bode
NAY: None
Motion carried 4 -0, and the meeting was adjourned at 7:20 p.m.
Marcia Boutwell, City Clerk
Denise Bode, Mayor
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OWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, November 10, 1998
The Owasso City Council met in special session on Tuesday, November 11, 1998 in the Lol
Level Conference Room at City Hall per the Notice of Public Meeting and Agenda posted
the City Hall bulletin Board at 4:00 p.m. on Friday, November 6, 1998.
ITEM 1: CALL TO ORDER AND ROLL CALL.
Mayor Bode called the meeting to order at 6:35 p.m.
Councilors present: Denise Bode, Mayor; Mark Wilken, Vice Mayor; Mary Lou Barnhouse,
Councilor; Melinda Voss, Councilor (out at 7:00 p.m.); Duston Smith, Councilor. Councilors
absent: none. City Manager Jeff Hancock and City Attorney Ron Cates were also present, as
well as several staff members.
A quorum was declared present.
ITEM 2: DISCUSSION RELATING TO THE COMPREHENSIVE PLAN.
Mr Hancock, Mr Rooney, and Mr Fritschen discussed the process to be followed in the
of the comprehensive plan, and some of the issues that will be covered. No action was
ITEM 3:
PROJECT.
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Discussion related to issues surrounding the project and the progress of obtaining
No action was taken.
ITEM 4: DISCUSSION OF ISSUES RELATING TO A DEO CONSENT ORDER.
Mr Cates and Mr Carr discussed the consent order relating to wastewater lines in the Hilh ide
area. Mr Cates has some concerns about the order, which will need to be addressed. No aci ion
was taken.
ITEM 5: REPORT FROM CITY MANAGER.
Mr Hancock reported on several other issues of importance to the City.
ITEM 6: ADJOURNMENT
Mr Wilken moved, seconded by Ms Barnhouse to adjourn.
Owasso City Council November 10, 1998 '
AYE: Wilken, Barnhouse, Smith, Bode
NAY: None
Motion carried 4 -0 and the meeting was adjourned at 9:45 p.m.
Marcia Boutwell, City Clerk
2.
Denise Bode, Mayor
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' CITY OF OWASSO
GENERAL FUND B
11/13/98 7:17.13 A/P CLAIMS REPORT APAPVR PAGE= 4
PO # VENDOR DESCRIPTION AMOUNTI
----------- - - - - -- ------- - -i - --
ib-----------------------------
991324 TREASURER PETTY CASH
IDEPARTMENT TOTAL = = = =>
ANAGERIAL
------------------------ - - - - --
990011 SPRINT PCS
990013 AT &T WIRELESS SERVICES
990765 PAT'S RAINBOW OF RIBBON
990826 REASORS
990826 REASORS
991071 J JEFF HANCOCK
991164 SALES SERVICE /AMERICA
991324 TREASURER PETTY CASH
991324 TREASURER PETTY CASH
991324 TREASURER PETTY CASH
DEPARTMENT TOTAL = =_ =>
INANCE
------------------------ - - - - --
991186
991245
,^ 991274
991318
991324
991324
GLOBAL COMPUTER
QUILL OFFICE PRA
MTA US &C
PRO PUB INC
TREASURER PETTY
TREASURER PETTY
DEPOSIT REFUND
PHONE USE - HANCOCK
PAGER USE
RIBBON - WINTER WONDERLAND
FILM DEVELOPING
FILM DEVELOPING
REIMB ICMA CONFERENCE
EMPLOYEE RECOGNITION
CITY MGR EXPENSES
REIMB PETTY CASH
MILEAGE - BOUTWELL
SUPPLIES DATA CARTRIDGES
)DUCTS COMPUTER PAPER
ANNUAL DUES
1998 W -2 MANUAL
CASH DUES - BISHOP
CASH REIMB PETTY CASH
DEPARTMENT TOTAL = = =_>
;OMMUNITY DEVELOPMENT
------------------------ - - - - --
990013 AT &T WIRELESS SERVICES
990016 YALE UNIFORM RENTAL
990138 TULSA COUNTY MIS
990826 REASORS
990846 GO SYSTEMS
991111 CITY GARAGE
991324 TREASURER PETTY CASH
DEPARTMENT TOTAL = = = =>
PAGER USE
UNIFORM CLEAN /RENT
DIAL -UP SERVICE
FILM DEVELOPING
FUEL 9/98
REPAIRS 10/98
REIMB PETTY CASH
5 _00
5 .00
7B.
59
20
97.
06
31.05
14
611-85
155-28
21.13
13.98
21.81
1,0413.09
12 7.34
114.95
111:6 - 00
9.22
5.00
2.00
4714.51
$4.80
4.80
0.00
5.63
8.97
2.43
6.00
212.63
CITY ,
OF OWASSO
GENERAL FUND
11/13/98 7:17:13 A/P CLAIMS REPORT APAPVR PAGE: 5
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
ENGINEERING
990013 AT &T WIRELESS SERVICES PAGER USE
990231 GEORGE & GEORGE SAFETY FIRST AID KITS
990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES
990826 REASORS MEETING SUPPLIES
990846 GO SYSTEMS FUEL 9/98
990974 COMPUTER DISCOUNT WAREHOU DIGITAL CAMERA
990981 BEST BUY SCANNER /INSTALLATION
991111 CITY GARAGE REPAIRS 10/98
991220 RIDGWAYS PLOTTER INK CARTRIDGES
991224 HOWARD STAMPER INSTALL RADIO
DEPARTMENT TOTAL = =_ =>
GENERAL GOVERNMENT
------------------------ - - - - --
990003 RONALD D CATES
990003 RONALD D CATES
990117 IKON OFFICE SOLUTIONS
990120 RETHERFORD PUBLICATIONS
990120 RETHERFORD PUBLICATIONS
990188 OKLAHOMA EAGLE
990281 SAM'S CLUB
990286 OFFICE DEPOT CARD PLAN
990334 RETHERFORD PUBLICATIONS
990837 FEDEX
991221 J.P_ HOGAN INSURANCE
991244 UTICA PARK CLINIC
991290 PRIMA
991316 ALTERNATIVE ENVIRONMENTS
991324 TREASURER PETTY CASH
991324 TREASURER PETTY CASH
991324 TREASURER PETTY CASH
991365 SOUTHWESTERN BELL TELE
DEPARTMENT TOTAL = = = =>
SUPPORT SERVICES
------------------------ - - - - --
990013 AT &T WIRELESS SERVICES
990195 YALE UNIFORM RENTAL
990258 CN HASKELL & ASSOC
990281 SAM'S CLUB
RETAINER
LEGAL SERVICES
COPIER MAINTENANCE
LEGAL NOTICES
LEGAL NOTICES
EMPLOYMENT ADS
OFFICE SUPPLIES
OFFICE SUPPLIES
EMPLOYMENT ADS
POSTAGE
FIDELITY POSITION BOND
HEPATITIS SHOT -SMITH
RESOURCE MATERIAL
QUALITY TRAINING
REIMB PETTY CASH
REIMB PETTY CASH
NOTARY FEES
10/98 NON - PLEXAR
PAGER USE
UNIFORM RENTAL
COMPUTER SERVICES
MAINT SUPPLIES
14.40
19.96
7.99
14.49
17.42
666.67
379.79
20.76
249.82
35.00
1,426.30
700.00
1,814.10
749.81
63.95
640.84
19.89
28.14
20.99
52.70
37.00
857.70
50.00
38.50
375.00
1.76
7.80
40.00
49.45
5,547.63
27.74
23.80
67.50
30.93
t
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CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT
APAPVR
PAGE
PO #
---------
VENDOR
-------------------
- - - - --
DESCRIPTION
------------------- - - - - --
AMOUNT
--- - - - - --
- --
990283
CROW BURLINGAME
REPAIR SUPPLIES
2L-99
2.88
990286
OFFICE DEPOT CARD
PLAN
OFFICE SUPPLIES
13.79
RETAINER /SERVICES
990416
AT &T WIRELESS SERVICES
PHONE USE- McELRATH
95.59
COPIER LEASE
990796
MILL CREEK LUMBER
& SUPPL
MAINT /REPAIR SUPPLIES
MAINT SUPPLIES
1,10-34
990846
GO SYSTEMS
OFFICE DEPOT CARD PLAN
FUEL 9/98
11.60
.03
991219
WAL -MART
OFFICE SUPPLIES
MAINT SUPPLIES
66.50
990375
991246
CLASSIC ELECTRIC
INC
ELECTRIC OUTLET
37.66
OK SAFE KIDS COALITION
991332
W W GRAINGER INC
LUBE FOR PUMP
GO SYSTEMS
FUEL 9/98
5L7.08
DEPARTMENT TOTAL
=___>
OLYMPIC UNIFORMS
409.01
1,731-25
CEMETERY
------------------------------
991111
CITY GARAGE
REPAIRS 10/98
2.85
991111
CITY GARAGE
PLUMBING SUPPLIES
REPAIRS 10/98
14.76
991247
KIMBALL ACE HARDWARE
DEPARTMENT TOTAL
=___>
991299
4.76
POLICE SERVICES
------------------------ - - - - --
r
d
fi
990013
AT &T WIRELESS SERVICES
PAGER USE
1
2
3.78
8.86
990032
AT &T WIRELESS SERVICES
PHONE USE -ALL
7.78
990032
AT &T WIRELESS SERVICES
PHONE USE - ALEXANDER
150.00
990033
HOWARD STAMPER
RETAINER /SERVICES
202.00
990034
FIRST BANK.CLAREMORE FSB
COPIER LEASE
56.07
990281
SAM'S CLUB
MAINT SUPPLIES
1,10-34
990286
OFFICE DEPOT CARD PLAN
OFFICE SUPPLIES
31.90
990286
OFFICE DEPOT CARD PLAN
OFFICE SUPPLIES
1,3
4.62
990375
YALE CLEANERS
UNIFORM CLEANING
0.00
990390
OK SAFE KIDS COALITION
TRAINING- CUNNINGHAM
990846
GO SYSTEMS
FUEL 9/98
5L7.08
l 1-62
990901
OLYMPIC UNIFORMS
UNIFORM SHORTS
1,731-25
991111
CITY GARAGE
REPAIRS 10/98
2.85
991188
ROBERTSON PLUMBING SUPPLY
PLUMBING SUPPLIES
24.89
991247
KIMBALL ACE HARDWARE
MAINT SUPPLIES
270.00
991299
CLASSIC DESIGNS
UNIFORM HATS
144.50
991300
BROWN & BIGELOW
DARE SUPPLIES
91.50
991301
SHANE DAVIS
REPLACE EYEGLASSES
991303
SUBURBAN OFFICE SUPPLY
OFFICE SUPPLIES
43.85
991305
FEDERAL SIGNAL CORP
VEHICLE EQUIP REPAIR
70.86
991306
WAL -MART
RANGE EQUIP /KEYS
49.09
991306
WAL -MART
CAR MATS
53.92
54.50
991307
TUXALL UNIFORM & EQUIP
OFFICER EQUIPMENT
991308
OWASSO GLASS
WINDSHIELD /GLASS WORK
177.87
991309
MILL CREEK LUMBER & SUPPL
FIRING RANGE SUPPLIES
55.00
99131.2
CHANUTE RADAR SERVICE
RADAR CALIBRATION
132.40
0
11/13/98 7:17:13
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT
APAPVR PAGE: 7
PO #
---- - - - - --
VENDOR
------------------- - - - - --
DESCRIPTION
------------------- - - - - --
AMOUNT
------- - - - - --
991314
PATROL TECHNOLOGY
UNIFORM GEAR- BARSTOW
'42.35
991314
PATROL TECHNOLOGY
AMMUNITION
240.00
991314
PATROL TECHNOLOGY
OFFICER EQUIPMENT
390.60
991315
POLICE PETTY CASH
REIMB PETTY CASH
-3.50
991315
POLICE PETTY CASH
REIMB PETTY CASH
15.06
991321
BILL ALLEN
REIMB ARTWORK - BOOKLET
30.00
991322
CLIFFORD MOTTO
MEAL REIMB
36.34
991323
INTERNATIONAL POLICE TECH
CAMERA REPAIR
200.00
991324
TREASURER PETTY CASH
MEETING EXPENSE
42.00
991365
SOUTHWESTERN BELL TELE
10/98 NON - PLEXAR
49.45
TUITION REIMBURSEMENT
DEPARTMENT TOTAL =___>
------- - - - - --
7,165.83
POLICE COMMUNICATIONS
990037
DEPT OF PUBLIC SAFETY
OLETS RENTAL
350.00
991304
DAVID G SMITH, EDD
MMPI- MACKEY
35.00
991306
WAL -MART
FILM PROCESSING
58.36
991306
WAL -MART
OFFICE SUPPLIES
5.97
991315
POLICE PETTY CASH
REIMB PETTY CASH
15.87
DEPARTMENT TOTAL =___>
465.20
ANIMAL CONTROL
------------------------ - - - - --
990013
AT &T WIRELESS SERVICES
PAGER USE
7.20
991204
WOODS PORTABLE WELDING
WELDING- ANIMAL SHELTER
1,255.00
991247
KIMBALL ACE HARDWARE
VEHICLE KEYS
4.96
991306
WAL -MART
OFFICE SUPPLIES
53.13
991311
CRAINS FEED STORE
VET SUPPLIES
39.80
DEPARTMENT TOTAL =___> 1,360.09
FIRE SERVICES
------------------------ - - - - --
990013
AT &T WIRELESS SERVICES
PAGER USE
110.25
990022
CARL BORZA
VOLUNTEER
FIRE
RUNS
49.50 lk
990023
JEFF CARNEY
VOLUNTEER
FIRE
RUNS
49.50
990024
RANDALL STARK
VOLUNTEER
FIRE
RUNS
49.50
990025
RON STUCKEY
VOLUNTEER
FIRE
RUNS
'
49.50
990026
DON TAYLOR
VOLUNTEER
FIRE
RUNS
49.50
990276
TIRE DIST SYSTEMS INC
TIRE
128.75
990770
STEVEN B IRBY
TUITION REIMBURSEMENT
99.00
II
11/13/98 7:17:13
PO # VENDOR
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT
DESCRIPTION
APAPVR P
AMOUNT
- --
--------- ------------------- - - - - -- ------------------- - - - - -- --- - - - - - -
990826
990846
990954
990990
990991
990992
991020
991111
991217
991288
991288
991324
REASORS
GO SYSTEMS
OFFICE DEPOT CARD PLAN
CROW BURLINGAME
KIMBALL ACE HARDWARE
LAMPTON WELDING SUPPLY
WAL -MART
CITY GARAGE
SM SMITH CO
AT &T WIRELESS SERVICES
AT &T WIRELESS SERVICES
TREASURER PETTY CASH
DEPARTMENT TOTAL = = = =>
EMERGERCY MGMT OPERATIONS
------------------------ - - - - --
990257 AT &T WIRELESS SERVICES
991365 SOUTHWESTERN BELL TELE
DEPARTMENT TOTAL = =_ =>
STREETS
------------------------ - - - - --
is
pm
990007
990013
990217
990219
990219
990219
990219
990221
990221
990231
990231
990231
990281
990286
990296
990431
990464
990468
990647
990709
990793
FILM DEVELOPING
FUEL 9/98
OFFICE SUPPLIES
MAINT /REPAIR SIGNS
MAINT /REPAIR SUPPLIES
SCBA SUPPLIES
MAINT /REPAIR SUPPLIES
REPAIRS 10/98
TRAINING SUPPLIES
PHONE USE -ALLEN
PHONE USE -ALL
PER DIEM- ALLEN,STUCKEY
PSO
AT &T WIRELESS SERVICES
YALE UNIFORM RENTAL
BRUSHHOG SERVICES
BRUSHHOG SERVICES
BRUSHHOG SERVICES
BRUSHHOG SERVICES
J B STIGALL
J B STIGALL
GEORGE & GEORGE SAFETY
GEORGE & GEORGE SAFETY
GEORGE & GEORGE SAFETY
SAM'S CLUB
OFFICE DEPOT CARD PLAN
WELSCO INC
WAL -MART
MILL CREEK LUMBER & SUPPL
WAL -MART
TULSA COUNTY BOCC
KOCH MATERIALS CO
KIMBALL ACE HARDWARE
PHONE USE - STAMPER
10/98 NON- PLEXAR
STREET LIGHTING
PAGER USE
UNIFORM CLEAN /RENT
MOW THREE LAKES DRAINAGE
MOW EL RIO FRONTAGE
MOW 169 RIGHT -OF -WAY
MOW ELM CREEK DRAINAGE
MOW MAIN STREET EASEMENTS
MOW ATOR EASEMENT
SAFETY SUPPLIES
SAFETY SUPPLIES
FIRST AID KITS
MAINT SUPPLIES
OFFICE SUPPLIES
CYLINDER RENTAL
UNIFORM JEANS
REPAIR /MAINT SUPPLIES
OFFICE SUPPLIES
STREET SIGNS
ASPHALT EMULSION
MAINT /REPAIR SUPPLIES
3
3
30
8
1
2
8
5
2
7
12
1,4
2,4
2
3
1,6
4
.52
.61
.92
.50
.04
.28
.45
.00
.00
.19
.40
.00
.41
1.99
0.80
2.79
3.24
3.20
4.00
0.00
0.00
0.00
0.00
5.00
8.00
4.53
3.69
.9.96
19.51
1.78
.1.65
►8.88
'2.90
[4.34
?6.24
?0.74
?8.50
8
CITY OF OWASSO
GENERAL FUND
11/13/98 7:17:13 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- -------------------- ----- ------- - - - - --
990846 GO SYSTEMS FUEL 9/98
991111 CITY GARAGE REPAIRS 10/98
991151 PAVING MAINTENANCE SUPPLY CRACK SEALING MATERIALS
DEPARTMENT TOTAL = = = =>
COMMUNITY CENTER
------------------------ - - - - --
990286 OFFICE DEPOT CARD PLAN
990416 AT &T WIRELESS SERVICES
DEPARTMENT TOTAL = = =_>
PARK MAINTENANCE
------------------------ - - - - --
990013 AT &T WIRELESS SERVICES
990016 YALE UNIFORM RENTAL
990158 LOCKE WHOLESALE ELEC
990846 GO SYSTEMS
991111 CITY GARAGE
991235 HUGHES LUMBER CO
991236 BAILEY EQUIPMENT
991237 ANCHOR STONE CO
991238 LOCKE WHOLESALE ELEC
991239 KIMBALL ACE HARDWARE
991271 HUGHES LUMBER CO
991271 HUGHES LUMBER CO
991282 ROBERT HUGHETT
DEPARTMENT TOTAL = = =_>
ECONOMIC DEVELOPMENT
OFFICE SUPPLIES
PHONE USE -SR VAN
PAGER USE
UNIFORM CLEAN /RENT
ELECTRICAL SUPPLIES
FUEL 9/98
REPAIRS 10/98
SEWER INSTALL SUPPLIES
WEEDEATER HEAD
SCREENINGS
RAYOLA PARK - LIGHTS
REPAIR SUPPLIES
TIMBERS -FALL ZONE
REPAIR SUPPLIES
CLEAN ELM CREEK RESTROOMS
990286 OFFICE DEPOT CARD PLAN OFFICE FURNITURE
990416 AT &T WIRELESS SERVICES PHONE USE- TOBIAS
991208 NOEDA TRADE SHOW SUPPLIES
991270 NOEDA AIR FARE- TOBIAS
991324 TREASURER PETTY CASH MILEAGE /EXPENSE- TOBIAS
DEPARTMENT TOTAL =_ = =>
FUND TOTAL = = =_>
95.96
5,509.39
590.00
11,841.51
119.99
11.99
131.98
21.60
49.60
118.09
19.73
254.31
25.32
29.99
26.08
99.33
45.79
222.74
25.97
66.33
219.98
6.99
33.50
204.00
272.67
737.14
33,391.76
0
CITY OF OWASSO
COLLISION SELF - INSURANCE
1/13/98 7 :17:13 A/P CLAIMS REPORT APAPVR PACE:
PO it VENDOR DESCRIPTION AMOUNT
--------------
mm'ENERAL GOVERNMENT
991252 OWASSO GLASS WINDSHIELD REPLACEMENT --- - - - -25 _05
DEPARTMENT TOTAL =___> 25 .05
FUND TOTAL =___>
- - - - - -- 25.05
1
CITY OF OWASSO
WORKERS' COMP SELF -INS PLAN.
111/13/98 7:17:13 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
GENERAL GOVERNMENT
990044 UNITED SAFETY & CLAIMS IN ADMIN FEE 933.75
991142 MEDCENTER INC D09098 208.00
991183 FELDMAN, FRANDEN, WOODARD D01147 82.50
DEPARTMENT TOTAL =___> 1,224.25
- - --
FUND TOTAL =___> 1,224.25
2
1
I I
CITY OF OWASSO
AMBULANCE SERVICE FUND
11/13/98 7:17:13 A/P CLAIMS REPORT APAPVR PA E:
- - --- - - - - -- PO # VENDOR DESCRIPTION . AMOUNT
-
- - - -- ------------------- - - - - -- ------------------- - - - - -- --
991269 OK HEALTHCARE AUTHORITY REFUND OVERPAYMENT
DEPARTMENT TOTAL
�,MBULANCE
990005 MEDICLAIMS, INC. MONTHLY SERVICE FEE
990028
JEFFERY GALLES DO
EMS AUDIT
990029
MEDICAL COMPLIANCE SPECIA
BIO -WASTE
DISPOSAL
990996
PACE PRODUCTS OF TULSA IN
AMBULANCE
SUPPLIES
990997
BOUNDTREE MEDICAL
ARRYTHMIA
GENERATOR
991039
BOUNDTREE MEDICAL
ALS TRAINER
991100
BOUNDTREE MEDICAL
SIMULAIDS
TRAINER
991100
BOUNDTREE MEDICAL
TRAINING
MANNEQUINS
991288
AT&T WIRELESS SERVICES
PHONE USE
-ALL
y.
DEPARTMENT TOTAL
FUND TOTAL =___>
5 .77
5 .77
1,40 .94
25D.00
3D. 00
67.00
950.00
4,550-00
525.00
387.27
53.57
lim:,,
- - -- -8,27 55
CITY OF OWASSO
CITY GARAGE
11/13/98 7:17:13 A/P CLAIMS REPORT APAPVR _ PAGE: 16
PO # VENDOR- DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
CITY GARAGE
990013
AT &T WIRELESS SERVICES
PAGER USE
7.20
990195
YALE UNIFORM RENTAL
UNIFORM RENTAL
51.40
990280
YOUNG'S TIRE SERVICE
TIRE REPAIRS
70.00
990280
YOUNG'S TIRE SERVICE
TIRES /TUBES
21.95
990281
SAM'S CLUB
MAINT SUPPLIES
37.05
990283
CROW BURLINGAME
REPAIR SUPPLIES
27.51
990283
CROW BURLINGAME
REPAIR PARTS
1,482.83
990286
OFFICE DEPOT CARD PLAN
OFFICE SUPPLIES
21.97 4
990296
WELSCO INC
CYLINDER RENTAL
36.90
991065
MERL'S REPAIR
INSTALL ENGINE
1,000.00
991099
TULSA CYCLE SUPPLY
MOTORCYCLE REPAIR
250.89
991111
CITY GARAGE
REPAIRS 10/98
401.68
991166
ALSUMA TRUCK REPAIR INC
VEHICLE REPAIR
45.00
991205
PRUITT'S BODY SHOP INC
VEHICLE REPAIR
138.98
991207
ALLIED TOWING
TOWING FEE
99.00
991218
LESTER'S GEAR & PARTS
REPAIR PARTS
800.00
991219
WAL -MART
MAINT SUPPLIES
17.93
991219
WAL -MART
PARTS -HUB CAPS
21.90
991240
OWASSO GLASS
VEHICLE GLASS REPLACED
196.27
991241
AUTO ZONE
VEHICLE PARTS
109.94
991242
FRICTION PROD BRAKE
VEHICLE PARTS
75.00
991319
TURNPIKE VAN & PICKUP
VEHICLE DOOR PANEL
85.00
991320
SHERWOOD AUTOMOTIVE
VEHICLE REPAIR
'
208.90
991324
TREASURER PETTY CASH
REIMB PETTY CASH
5.70
991324
TREASURER PETTY CASH
REIMB PETTY CASH
10.38
991325
RICH WHOLESALE TIRE
TIRE FOR BACKHOE
226.79
991326
ENLOW FORD TRACTOR INC
TRACTOR PARTS
691.25
991327
CLASSIC CHEVROLET
REPAIR PARTS
49.73
991328
BOLT EQUIPMENT
BATWING BLADES
263.76
991329
SEWER EQ. CO. OF AMERICA
REPAIR PARTS
146.00
991330
THOMPSON DIESEL INC
REPAIR PARTS
221.95
991331
TULCO OILS INC
HYDRAULIC FLUID
199.99
DEPARTMENT TOTAL =___>
7,022.85
FUND TOTAL =___>
7,022.85
CITY OF OWASSO
PARK DEVELOPMENT
11/13/98 7 :17:13 A/P CLAIMS REPORT APAPVR PA E:
PO it VENDOR DESCRIPTION AMOUNT
ARKS
----------------------- - - - - --
991123 MIRACLE RECREATION EQUIP FOUR -WAY CLIMBER
DEPARTMENT TOTAL = = = =>
FUND TOTAL = =_ =>
1,24 _32
1,24 _32
1,24r 32
17
CITY OF OWASSO
AMBULANCE SERV CAPITAL IMPROVEMENT
11/13/98 7:17:13 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
AMBULANCE
------------------------ - - - - --
991055 MATRIX
991055 MATRIX
DEPARTMENT TOTAL
FUND TOTAL = = = =>
CHILD SAFETY SEAT
THOMAS PACK
'548-.00-
- - - - - -- 34043
888.43
888.43
18
CITY OF OWASSO
BOND PROJECTS FUND
1/13/98 7:17:13 A/P CLAIMS REPORT APAPVR PACE:
LPO # VENDOR DESCRIPTION AMOUNT
NGINEERING
----------------------- - - - - --
990131 CH2M HILL INC
DEPARTMENT TOTAL
FUND TOTAL
GRAND TOTAL
� I
ENG SERVICES 5/26/98 26,66 .00
26,66 .00
--------- ---
26,66 .00
366,94 .22
19
VENDOR
TRANSFERS
CEMETERY CARE
AMBULANCE CAPITAL
TRANSFERS TOTAL
CITY OF OWASSO
A/P TRANSFER REPORT _ ,l
DESCRIPTION AMOUNT
REVENUE TRANSFER FROM GENERAL FUND 281.25
REVENUE TRANSFER FROM AMBULANCE FUND 3,858.10
4,139.35
VENDOR
TRANSFERS
CITY OF OWASSO
AT TRANSFER REPORT
DESCRIPTION
CITY GARAGE
TRANSFER FROM GENERAL FUND
WORKER'S COMP SELF INS
TRANSFER FROM GENERAL FUND
GENERAL FUND
TRANSFER FROM AMBULANCE FUND
GENERAL FUND
TRANSFER FROM E -911 FUND
GENERAL FUND
TRANSFER FROM BOND PROJECT FUND
GENERAL FUND
TRANSFER FROM CAPITAL IMPROVEMENT FUND
AMOUNT
4,875.00
10, 000.00
20, 000.00
1,621.67
6,213.92
6,441.38
TRANSFERS TOTAL 49,151.97
CITY OF OWASSO
PAYROLL PAYMENT REPORT
Information Systems
0.00
2,769.06
Support Services--.
67.50
4,368.89
Police
2359.21
......:..........
49 809.77
Central Dispatch
131.10
6,119.18
Animal Control
0.00
1,614.58
Fire
174.40
40,293.90
Street
13.40
_.
10 308.34
Community- Senior Center
0.00
3,121.71
Park Maintenace
0.00
_,
3,526.95
Economic Development
0.00
1,911 85
General Fund Total
$2,745.61
$1567922.52
Garage Fund
Garage $0.00 $3,615 65
Garage Fund Total $0.00 $3,615.65 '
APPROVED: 11/17/98
1
Mayor
Council Member '
Council Member '
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: THERON WARLICK
' CITY PLANNER
SUBJECT: EASEMENT CLOSING
' TIM HAMILTON
C
DATE: October 29, 1998
EACKGR�
D
The applicant requests to close a portion of a 15' utility easement located on Lot 3, Block 1,
�.
Double Oaks III, further described as 7913 N 1281 E Ave. The applicant is the owner olf a
single - family house on the subject property and a portion of this structure was built on top of a
City sewer main.
The Owasso Technical Advisory Committee reviewed the request at the September 30, 1 98
meeting. No utility companies had any objections to the request. Phil Lutz of Owasso Public
Works noted that Mr. Hamilton, through his engineer Dennis Hodo, had submitted a plan for
relocating the sewer around the house.
The Owasso Planning Commission reviewed the request at the October 8, 1998 regular meeting.
At that time the Planning Commission unanimously recommended approval subject to the
following conditions:
1) That only the portion of the easement which lies underneath the house be closed,
2) And that the relocation be approved and constructed prior to forwarding the ease ent
closing to Council for final approval.
The applicant has since relocated the sewer line at his own expense according to the plar
accepted by the Owasso Public Works staff. The applicant has also presented a legal descri tior
f the easement beneath the structure. No additional easements are needed. I
. of the portion o I
RECOMMENDATION
Staff recommends the closing of the portion of the easement beneath the house on the
property.
ATTACHMENTS
'
1) p Staff Report.
1
MEMORANDUM t
�i2
TO: THE PLANNING COMMISSION
CITY OF OWASSO
FROM: THERON WARLICK
CITY PLANNER
SUBJECT: EASEMENT CLOSING
TIM HAMILTON '
DATE: October 8, 1998
BACKGROUND
The applicant requests to close a portion of a 15' utility easement located on Lot 3, Block 1,
Double Oaks III. The subject property is located at 7913 N 128`'' E Ave. The owner proposes to
relocate sanitary sewer on the subject property.
The applicant built the home on the subject property in 1994, (permit #94- 1006 -D). In the
submission for a building permit, the applicant failed to show a 15 foot utility easement crossing
the property at nearly the center. Perhaps because the builder was unaware of this easement, a
home was constructed on top of the sewer main. It appears unlikely that the builder would have
done this intentionally.
Because of this error, the builder /owner cannot sell the property. Through the implementation of a
plan presented to Owasso Public Works, by the owner's engineer, Dennis Hodo, the owner will
relocate the sewer around the home at his own expense. The relocation would occur within the
existing easement and would not require the dedication of additional easements.
Since the relocated sewer will use the same easement, staff would support closing only the portion
of the easement that lies below the house. The owner's engineer has provided a description of the
portion of the easement underneath the house.
TAC SUMMARY
The Technical Advisory Committee reviewed the easement closing request at its September 30,
1998 meeting. Comments were as follows:
Owasso Public Works — Plan appears acceptable,
PPO —No comments offered,
ONG — No comments offered,
TCI — No comments offered,
SWBT — No comments offered.
I�
1
Easement Closing
Tim Hamilton
October 8, 1998
Page 2 of 2
RECOMMENDATION
Staff recommends the closing a portion of the easement with the following conditions:
1) That only the portion of the easement which lies underneath the house be closed,
2) And that the relocation be approved and constructed prior to forwarding the e,
closing to Council for final approval.
ATTACHMENTS
1. Location Map,
2. Boundary survey showing 15 foot easement,
3. Copy of plot plan submitted with 94- 1006 -D,
4. Copy of legal description for the portion of the easement beneath the house.
C:\OwassoTlanning Commission \10- 13- 98\Easement Closing - Timmy Hamilton\MEMORANDUM - EC
Hamilton.doc
�O
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LEGEND
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I�
THIS PROPERTY IS LOCATED IN ZONE C PER FLOOD INSURANCE
RATE MAP #400210 0002 D. REVISED APRIL 15, 1992.
NOTE: PORTION OF THE DWELLING IS ENCROACHED INTO THE 15 FOOT UTILITY
EASEMENT ALONG THE EAST SIDE OF LOT.
0
—25.00 3.9
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AcoNC,' 1 STORY
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THIS PROPERTY IS LOCATED IN ZONE C PER FLOOD INSURANCE
RATE MAP #400210 0002 D. REVISED APRIL 15, 1992.
NOTE: PORTION OF THE DWELLING IS ENCROACHED INTO THE 15 FOOT UTILITY
EASEMENT ALONG THE EAST SIDE OF LOT.
0
—25.00 3.9
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AcoNC,' 1 STORY
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CERTIFICATE
a • . 216
This plat is made for and at the request of HARRY MORTGAGE CO for mo gage loan
purposes only covering property described as:
LOT THREE (3), IN BLOCK ONE (1), DOUBLE OAKS 111, AN ADDITION TO THE CITY 0 OWASSO,
TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE RECORDED PLAT THEREO .
7913 N 128TH E AVE OWASSO, OKLAHOMA 74055
1 hereby certify that the above inspection plat shows the improvements as Located on he premises
described, that they are entirely within the described tract boundaries, and that there are no
encroachments thereon except as indicated; that the above plat shows all recorded plat easements
and other such easements as hate been disclosed and furnished on behalf of tender; that this
plat was prepared for identification purposes only for the Mortgagee and is not a land survey; thot
no property corners were set, and it is not to be used or rel►e the establishment of
fence, building or other improvement lines. No responsibility f s n or hereby to the
present or future land owner or occupant.
.-� AUG Q RA<; tb�
WITNESS my hand and seal this t0 day of
P-A-Ilwi
14
C- A\ K
0.11
20
� D
I MEMORANDUM
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: REGENA GUTHRIE
SUBJECT: CITY TREASURER BOND RENEWAL
DATE: NOVEMBER 10, 1998
' BACKGROUND:
The Treasurer for the City of Owasso, Sherry Bishop, is covered under Western Surety B
'
02322772, in the amount of $ 50,000. This bond will expire on December 30, 1998. Qu
were solicited and received from two bonding companies, Old Republic Insurance Company
the current provider, Western Surety.
' COMMENTS:
The request for coverage was for a $ 50,000 bond for one year beginning December 30, 1
Each vendor furnished a quote in the same amount, $ 450 for a one year bond.
ANALYSIS:
Western Surety has provided the Treasurer Bond for many years for the City of Owasso and is
an established leader in the bonding industry. The renewal offer received from Western Surety
is the same annual $ 450 premium as last year. The City of Owasso has had a long- rm
working relationship with Western Surety as a bonding company and the renewal premium is
' consistent with market value.
RECOMMENDATION•
Staff recommends renewal of the Treasurer Bond # 12322772, with Western Surety at an
' premium of $450.
' ATTACHMENTS:
1. Western Surety Renewal Quote
2. Old Republic Quote
Western SLIFUt Y Cc m -
1 fan � y �)7��rx��Y
.HOME - 04110E.
P.0 &1x 5017
Sioux Falls, Soulh U kola 51111-507 7
(8O0) 3313
FAX (605):135 r13`.vt
October 5, 1998
Bond Renewal Quote Y
quoted through J P Hogan Insurance
P-0. Box 957
Owosso, OK 740;55
918- 272 -3435
City of Owasso
$50,000 Treasurer's Bond
Bond No. 12322772
Renewal Date — December 30, 1998
Annual Premium Quote—
$450.00
This is a quote only and is not evidence of coverage. Quote good for 30 days.
10
Old Republic Insurance Company
Dallas, Texas
October 1, 1998
City of Owasso
207 So. Cedar
Owasso, OK 74055
$50,000 Treasurer's Bond Quote
Annual Premium
$450.00
Quote subject to underwriting criteria. This an indication of premium.
.L
MEMORANDUM
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: PHIL LUTZ, P.E.
ENGINEERING PROJECT MANAGER
SUBJECT: CHANGE ORDER #2
U.S. HIGHWAY 169 ENHANCEMENT (LANDSCAPING)
DATE: November 11, 1998
BACKGROUND:
This project is Phase I of a two -phase project being done in conjunction with installation of the
new right -of -way fence by the Oklahoma Department of Transportation between 76th and 8h
Streets North (see attached location map). The contract was awarded to Robinson Lawnmowi g
and Landscaping on October 10, 1998 in the amount of $12,910 and Notice to Proceed was
issued on November 7th. One previous change was issued which increased the contract amount
to $14,999. Since the contract is below $15,000, the previous change order does not coiulnt
against the 15 % limit on changes to the existing contract.
SCOPE OF CHANGE:
' The original bid solicitation included Additive Bid Item #1 for dwarf crepe myrtle plants which
was not awarded. This change will provide two additional plants at all areas where groups of
four plants are required for a total of 28 plants at $30 each (see attached detail). This grouping
will give a more pleasing appearance to the group plantings.
FUNDING AND COST:
Funding is being provided in the FY98 -99 Capital Improvements Fund (Line Item 81- 410 -5430)
budget. The change will amount to $840 which will increase the contract amount to $15,839
(see attached Change Order).
RECOMMENDATION:
Staff recommends approval and authority to award Change Order #2 to the U.S. Highway 169
Enhancement contract.
ATTACHMENTS:
■ 1. Location map
2. Additive #1 Detail
v 3. Change Order #2
`s
HIGHWAY 169
ENHANCEMENT -
LANDSCAPING
(PHASE 1)
CITY OF
OWASSO,
OKLAHOMA
PUBLIC
WORKS DEPARTMENT
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4DCM I HIGHWAY 169 ENHAN(
(LANDSCAPING;
DETAIL SHEET 3 Of
CITY OF OWASSO, OKL
PUBLIC WORKS DEPAF
MAY 1998 1 ENGINEERING DIVISION
#1)
ENT
16
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CHANGE ORDER
PROJECT: CHANGE ORDER NUMBER: 2
Highway 169 Enhancement DATE:
(Landscaping) November 5, 1998
CONTRACT DATE: October 15, 1998
TO CONTRACTOR: CONTRACT FOR:
Robinson Lawnmowing
and Landscaping Landscaping U.S. Highway 169
1008 Hickory Ave. between 76th and 86th Streets
Berryville, AR 72616 North, Owasso, OK
The Contract is changed as follows:
Add a portion of additive No. 1 for a total of 28 additional plants
at $30.00 per plant. Total amount of the change is $840.00
Not valid until signed by the Owner and Contractor
The original Contract Sum was $12,910.00
Net change by previously authorized Change Orders $ 2,089.00
The Contract Sum prior to this Change Order was $14,999.00
The Contract Sum will be (increased) (4eGfwsed) (UfIehflftge&) by this
Change Order in the amount of $ 840.00
The new Contract Sum including this Change Order will be $15,839.00
The Contract Time will be @Esr-eased) fdesreased) (unchanged) by
The date of Substantial Completion as of the date of this Change
Order therefore is
( 0 ) days. a
NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction
Change Directive.
r
C i t- V n f (lola can
CTOR OWNER
EJ l � L •r tl-( 2 0 7 S C d P 1
ADDRESS
BY
DATE if- 7- f ?S
e Box 80
ADDRESS
Owasso, OK 74055
BY
Denise Bode, Mayor
DATE
CHANGE ORDER
0898 000600 - 1 Or' 1
MEMORANDUM
1 1 .0
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: JIM ERNST
FINANCE DEPARTMENT
SUBJECT: CAPITAL PROJECTS GRANT BUDGET SUPPLEMENT
DATE: November 3, 1998
BACKGROUND:
' In February of 1997, Council approved an agreement with the Oklahoma Department of
Transportation (ODOT) for a grant to be used for an Industrial Access at the ONG Service
Center. Tulsa County agreed to construct the road and staff understood that the grant would be
assigned to the County. The road was completed and inspected by ODOT. The cost of this
project was $56,875.00. The grant assignment to the county was never made and thus the
county has not been paid. The funds for this project will come from the ODOT Industrial
Access program. A supplemental appropriation increasing estimated revenues and expenditures
in the Capital Projects Grant Fund is requested. This action allows the City to receive the grant
from ODOT and to pay Tulsa County for the expenses incurred for the completion of the
Industrial Access at the ONG Service Center.
RECOMMENDATION:
' Staff recommends Council action to approve a supplemental appropriation and amendment to
the Capital Projects Grant Fund Budget, wherein estimated revenues (85- 4300 -312) and
' expenditures (85- 413 -5430) in the Capital Projects Grant Fund are increased by $56,875.0
IATTACHMENTS:
Project Agreement
Owasso City Council Minutes - February 18, 1997
F-�
OKLAHOMA DEPARTMENT OF TRANSPORTATION
200 N. E. 21 st Street
Oklahoma City, OK 73105 -3204
May 22, 1997
=F
_ - . T
The Honorable Danny Ewing
Mayor, City of Owasso
P.O. Box 180
Owasso, Oklahoma 74055 -0180
Dear Mayor:
Re: Project No.-. SAP - 72(602)
State Job No.: 15897(04)
Description: Industrial Access -- ONG Service Center
Enclosed is your copy of the Access Road Agreement for the above referenced project.
Please retain this copy in your files for future reference.
Sincerely,
Roger hambers
Local Government Division
cc: Deputy Director, Paul A. Adams
Comptroller Division, Finance Branch
Field Division Engineer
"The mission of the Oklahoma Department of Transportation is to provide a safe, economical, and
efficient transportation network for the people, commerce and communities of Oklahoma. "
AN EQUAL OPPORTUNITY EMPLOYER
r
FORM -PA -200
(7-95) PROJECT AGREEMENT
j BY AND BETWEEN THE CITY OF OWASSO
AND
THE OKLAHOMA DEPARTMENT OF TRANSPORTATION
FOR THE CONSTRUCTION OF
PROJECT
INDUSTRIAL ACCESS
PROJECT NO. SAP-72(602)
'
J/P NO. 15897(04)
AGREEMENT
'
This Agreement, made the day and year last written below, by and between
the CITY, and the Department
the City of Owasso, hereinafter referred to as
Oklahoma, hereinafter referred to as
the
of Transportation of the State of
is for the following intents and purposes and subject to the
'
DEPARTMENT,
following terms and conditions, to-wit:
WHEREAS, the DEPARTMENT is in receipt of a request by the CITY that the
to an Industrial
CITY be permitted to engineer and let a contract construct
by the DEPARTMENT for the cost of
Access Project and to be reimbursed
materials upon satisfactory completion of the work from the funds
surfacing
allocated by the Transportation Commission for the project; and
WHEREAS, the Transportation Commission did at its regular meeting of
$60,000 (sixty thousand dollars)
February 5, 1996 an Agenda Item allocating
with the CITY in constructing an
for the purpose of participating
Industrial Access Project serving the ONG Service Center. The project will
begin on 96th Street just west of uS 169 and extending south approximately
1,140 feet.
NOW, THEREFORE, it is mutually agreed by the CITY and the DEPARTMENT t
at:
1. The CITY agrees to provi de all plans, specifications and
y,
construction cost estimates for this project.
2. The CITY agrees to adjust or relocate or'cause the adjustment
all utility facilities
or
relocation, at the CITY's sole expense, of
convenient to accommodate
as may be reasonably necessary or
construction of the project.
3. The CITY warrants that all rights-of -way needed for the
all
construction of said project shall be free and clear of
would
obstructions and encumbrances of whatsoever nature, which
of the project, including but not
interfere with construction
limited to utility poles, pipelines, buildings, signs and other
facilities above or below the surface of the ground.
4. The CITY shall, by resolution, duly authorize the execution
of
this AGREEMENT by proper officials, and attach copies of such
resolution to this AGREEMENT.
5. Upon approval of this AGREEMENT by the DEPARTMENT, the CITY
shall
advertise and let the contract for this project in the usual
responsibili
and
y for
customary manner. The CITY shall assume total
inspection and completion of this project
the construction,
6. The CITY shall appoint competent supervision of the constru
tion
h the
work to the end of obtaining work strictly in accordance wi
b
plans and specifications.
RECEIVEb
FEB 2 5 1997
Local Government
Div.
7
„,,ham /•
8.
9.
10.
t
It is further understood -end agreed that upon completion of said
project, the CITY will i�irite a DEPARTMENT representative to
attend the final inspection.
Upon completion and final acceptance of the project, the CITY
agrees that it shall, at its own expense, assume full maintenance
responsibility for the project.
Upon completion and final. acceptance of__the:project_, the_
DEPARTMENT agrees to reimburse the CITY for the -cost-of surfacing'�
in an amount not to exceed $60,006.00 (_sixty thousand dallars) .
Payment shall be made b th -
Of a properly executed Claim Form DMT. 324A -the
24Ataccompaniednbyeceipt
suitable evidence of the expenditure made by CI�T_y in the
execution of this project.
11. That the CITY agrees that as a condition to receiving any
financial assistance from the Department, it will comply
with Title VI of the Civil Rights Act of 1964, 78 Stat. 252,
42, U.S.C. 2000d et seq., and all requirements imposed by or
Pursuant to Title 49, Code of Federal Regulations,
Department of Transportation, Subtitle A, Office of the
Secretary, Part 21, "Nondiscrimination of Federally- Assisted
Programs of the Department of Transportation- Effectuation of
Title VI of the Civil Rights Act of 1964 °.
IN WITNESS WHEREOF, the Director of Transportation, pursuant to
authority vested in him by the Oklahoma Transportation
Commission, has hereunto subscribed his name as Director of the
Department of Transportation, and the CITY has executed the same
pursuant to authority prescribed by law:
The CITY on the _ IP4A day of 19 911
and the STATE on the day of
19__ ,
ATTEST:
APPROVED AS TO M AND LEGALITY
DEPARTM T OF T SPORTATION
eneral Counsel
CITYO OWASSO
BY �7L
Mayo
APPROV AS TO FORM AND
LEGAL T
City Attorney
STATE OF OKLAHOMA
DEPARTMENT OF TRANSPORTATION
Deputy Director
RECEIVED
FEB 2 5 1997
Local Government Div.
Owasso City (
ITEM 8:
The City of 0
the Departmei
to provide ac
execute a Pro
The Agreeme .
already been
the City for tl
funds can be
or subgrade
construction N
the Project ,
Transportatioi
AYE: Rame,
NAY: None
Motion carrie
ITEM 9:
On May 16,
Ranch Estate
placed in "W
the tract wot
property is a
Council met
a proposed c
January 3 ar
Council was
a lack of qu(
place it in V4
.ouncil February 18, 1997
it
CONSIDERATION AND APPROPRIATE- ACTION RELATIN6 TO
A
PROJECT AGREEMENT BY AND BETWEEN THE CITY OF OWASSO AND
THE OKLAHOMA DEPARTMENT OF TRANSPORTATION FOR THE
CONSTRUCTION OF AN INDUSTRIAL ACCESS PROJECT ROADWAY T
THE ONG WORKCENTER AND AUTHORIZATION FOR THE MAYOR T
EXECUTE THE DOCUMENT.
wasso has been notified that the Oklahoma Highway Commission has authorized
it of Transportation to participate in the construction of an industrial access road
;ess to the ONG Workcenter. ODOT has requested that the City of Owasso
ect Agreement in order that funds can be set aside for construction of the roa
.
it requires that the City develop engineering and construction plans, which have
;ompleted), and acquire the right -of -way. In return, ODOT agrees to reimburse
ie cost of the industrial access road in an amount not to exceed $60,000. These
zsed only to construct the surface of the roadway and cannot be utilized for base
)reparation. Tulsa County has agreed to perform about $117,000 worth
of
cork on this project. Mr Ramey moved, seconded by Mayor Ewing, to approve
agreement between the City of Owasso and the Oklahoma Department
bf
t, and to authorize the Mayor to execute the document.
,, Ewing, Helm
d 3 -0.
CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE #535 AN ORDINANCE AMENDING WARDS 1 AND 2 OF
THE CITY OF OWASSO OKLAHOMA COUNCIL WARD BOUNDARI
S
MAP.
1995, the City annexed a small tract of land located immediately east of Barley
and contiguous to the existing corporate limits of the city. The property was
and 2" upon annexation. At that time, assurances were made to the Council tl
al
Id be "reapportioned" prior to the 1997 elections and placed in Ward 1. The
;tually contiguous to Ward 1 rather than Ward 2. On January 2, 1997, the C
t)
in special session and adopted Resolution #97 -01, a resolution providing notice
of
range in the City of Owasso Ward Boundary Map. That notice was published
or
d included a map showing the proposed change. A special meeting of the Cit)
scheduled for February 3 to consider the ordinance, but was not conducted due
tc
,rum. If approved, Ordinance #535 will remove the property from Ward 2
nc
and 1 effective March 27. The ordinance simply alters the Ward Boundary
a
3
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: THERON WARLICK
CITY PLANNER
SUBJECT: VACATION OF PLAT - OWASSO CENTER
DATE: November 9, 1998
BACKGROUND
The PMS Family Trust requests the vacation of a final plat for Owasso Center.
The Planning Commission reviewed a proposed final plat for Summit Commercial Center at their
October 13, 1998 regular meeting. The proposed plat would in part overlay an existing plat f or
Owasso Center. To avoid any confusion or conflict that might be caused by overlapping pla s,
staff recommends the vacation of the plat for Owasso Center prior to consideration of t ie
Summit Commercial Center. The final plat for Summit Commercial Center is also presented or
your consideration within this agenda.
As the PMS Family Trust is the sole owner of 100% of the land platted by Owasso Commer !ial
Center, the vacation of Owasso Commercial Center can be accomplished by City Ordinance.
OM
RECOMMENDATION
6" Staff recommends vacation of the final plat for Owasso Center.
ATTACHMENTS
1. Copy of Owasso Center plat,
2. Vacation of Plat document submitted for approval by PMS Family Trust.
C: \Owasso\Planning Commission \10- 13- 98\FP- Summit Commercial Center \Council MEMO on vacation of
' Center.doc
n
VACATION OF PLAT
PMS Family Trust (the "Trust "), pursuant to 11 O.S.Supp.1993, §42- 106(B), hereby vacates the
plat and deed of dedication pertaining to the following described real property situated in Tulsa County,
Oklahoma:
OWASSO CENTER, an addition to. the City of Owasso, Tulsa County,
Oklahoma, according to the recorded plat thereof;
which plat is numbered as Plat No. 4386 and was filed in the Office of the County Clerk on August 26,
1993.
WHEREAS, the Trust is the owner of 100% of the property included within the plat of Owasso
Center, an addition to the City of Owasso;
WHEREAS, the Trust has acquired certain property adjacent to the property platted as Owasso
Center and desires to include all of its holdings under a common plat;
WHEREAS, it is necessary to vacate the plat of Owasso Center, an addition to the City of Owasso,
so that the property subject thereto may be replatted as a portion of The Summit Commercial Center, an
addition to the City of Owasso; and
WHEREAS, such action to vacate the plat of Owasso Center is not prohibited by any restrictive
covenants encumbering the lots in said plat;
NOW, THEREFORE, the Trust hereby vacates the plat of Owasso Center, an addition to the City
of Owasso, which action shall be effective upon the approval of the City of Owasso, as evidenced below.
Dated this day of `�1(Q,(/� , 1998.
"TRUST"
PMS Family Trust Q
By
Fdwa�J. Sokol Trustee
l( `l lJ r--
By 6 cc/
Patricia M. Sokolosl , Trustee
I
1
Approved this
Attest:
day of , 1998.
Marcia Boutwell, City Clerk
STATE OF OKLAHOMA )
) ss.
COUNTY OF TULSA )
City of Owasso
Liz
Before me, the undersigned, a Notary Public, in and for said County and State, on this_ day
, 1998, personally appeared Edward J. Sokolosky and Patricia M. Sokolosky, to me knov
to be the identical persons who subscribed the name of the maker hereof to the foregoing instrument,
its Trustees and acknowledged to me that they executed the same as their free and voluntary act and de
as the free and voluntary act and deed of such Trust, for the uses and purposes herein set forth.
IN WITNESS WHEREOF, I have hereunto set my official signature and affixed my notarial
the day and year last above written.
My Commission Expires:
STATE OF OKLAHOMA )
) ss.
COUNTY OF TULSA )
Notary Public
Before me, the undersigned, a Notary Public, in andforl said Co �m_y an State, on this-5-1
of .� 1998, personally appearedFdll C&�f �Q�� a known to be
identical person who subscribed the name of the maker hereof to the fore ing instrument, as
and acknowledged to me that he executed the same as his free and voluntary act
deed and as the free and voluntary act and deed of such corporation, for the uses and purposes herein
forth.
IN WITNESS WHEREOF, I have hereunto set my official signature and affixed my notarial
the day and year last above written.
My C� mmiss'on E pires:
21898
BERRIE.
Pub
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DATE FILED AUG. 26, 1983
OWASSO CENTER
PLAT NO. 4386
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THE PLAT BOOK
- TULSA COUNTY - COPYRIGHT 1983 ROY MALERNEE. CITY MAT' SERVICE
TULSA, OKLAHOMA
— FEDERAL LAW
PROHIBITS REPRODUCTION FOR ANY PURPOSE WITHOUT PERMISSION
OF COPYRIGHT OWNER
II
1
MEMORANDUM
TO:
FROM:
SUBJECT
IDATE:
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THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
THERON WARLICK
CITY PLANNER
FINAL PLAT - SUMMIT COMMERCIAL CENTER
November 9, 1998
BACKGROUND
The City of Owasso has received a request from PMS family trust to review a final plat for Summit
Commercial Center, a one (1) lot, 2.69 acre subdivision described as part of the NE /4 of Section
30, T21N, R14E, located on the south side of E 86`'' St. N between Atlanta and Main Streets.
This proposal will replat Owasso Center as well and plat additional adjacent land. Vacation of
the old plat and unnecessary easements will be by separate instrument.
The Planning Commission reviewed the proposed final plat at their October 13, 1998 regu ar
meeting. Owasso staff briefed the Planning Commission and informed them that since this wa a
proposed one lot subdivision with water, sewer, and street access already available, they could
approve the subdivision as a final plat without requiring a preliminary plat. Staff noted that 411
plat changes required by the Technical Advisory Committee had been made.
The engineer for the applicant presented the proposal to the members of the Planning
Commission. The Planning Commission also invited comments regarding the plat from the
public. No comments or questions regarding the plat were received. After some discussion of
the project, the Planning Commission voted unanimously to approve the final plat for Summit
Commercial Center.
Because street, water, and sewer improvements are not required for redevelopment of Jhe
property, the City Engineer will not require permits from DEQ. Additionally, since no
subdivision improvements are required, the City Engineer has recommended that the plat be
forwarded to City Council at this time.
RECOMMENDATION
Staff recommends approval of the final plat for Summit Commercial Center as submitted.
ATTACHMENTS
1. Staff report.
C: \Owasso\Planning Commission \10- 13 -98TP- Summit Commercial Center \Council MEMO on summit.doc
MEMORANDUM
TO: THE PLANNING COMMISSION
CITY OF OWASSO NT
FROM: THERON W- ARLICK
CITY PLAINER 41 - 0?
SUBJECT: FINAL PLAT k
SUM HT COAAIERCIALt -ENTER
DATE: October 7, 1998
BACKGROUND '
The City of Owasso has received a request to review a preliminary /conditional final plat for
Summit Commercial Center, a 1 lot, 2.69 acre subdivision described as part of the NE/4 of
Section 30, T21N, R14E, located on the south side of E 86' St. N between Atlanta and Main
Streets. This proposal will replat Owasso Center as well and plat additional land to the west.
Vacation of the old plat and unnecessary easements will be by separate instrument.
ANALYSIS
At its discretion, the Planning Commission can combine preliminary and final plat procedures
into one action. The proposed one -lot subdivision is located on land that is already developed in
an office manner. Staff opinion is that the proposed subdivision is devoid of any unusual
conditions or circumstances which would benefit from a two -step review and hereby
recommends to the Planning Commission that the subdivision be reviewed as a
preliminary/conditional final plat.
The Owasso Technical Advisory Committee reviewed the plat at their September 30, 1998
meeting. At that meeting, utility representatives and the Public Works department were invited to
comment on the proposed plat.
The comments are summarized as follows:
1. Planning -
a. Discussed vacation of the underlying plat and easements with developer's
engineer,
b. The plat show three access points onto E 86' St. N, one of which was
within 40 feet of the intersection with Main Street. Staff indicated desire
to have this driveway closed. One driveway is desirable on E. 86' St. N;
a second was acceptable so long as it generally aligns with platted Atlanta
St. where a point of egress was intended.
2. OPW -
a. Phil Lutz advised that the driveway nearest Main St. interfered with 40
foot turning radius and should not remain,
b. Also advised that the developer should not build driveway near but not on
platted Atlanta St. since that would require the driveway to be built to
City street standards and may not be possible.
C:\Owasso\Planning Commission \10- 13- 98\FP- Summit Commercial Center\FP - Summit Commercial Center.doc
The engineer for the developer has amended the plat to reflect the recommendations of
Technical Advisory Committee. The corrected instrument is included within this packet.
RECOMMENDATION
Staff recommends approval of the preliminary/conditional final plat for Summit Commercial
Center as submitted.
ATTACHMENTS
1. Aerial view.
ENCLOSURE
1. Final Plat for Summit Commercial Center as amended to reflect TAC
CAOwasso\Planning Commission \10- 13- 98\FP- Summit Commercial CenteFP - Summit Commercial Center.doc
MEMORANDUM
TO: HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
t FROM: H. DWAYNE HENDERSON, P.E.
CAPITAL PROJECTS MANAGER
' SUBJECT: REQUEST FOR COUNCIL TO AUTHORIZE STAFF TO REJECT A
SUBMITTED BIDS FOR THE PROPOSED FOUR -PLEX FACILITY
a DATE:
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November 11, 1998
BACKGROUND:
In October of 1997, the citizens of Owasso approved a $9.6 million bond issue for Cai
Improvement Projects within the City of Owasso. The projects included for funding within
bond issue included street and intersection improvements, remodeling and expansion of exiE
facilities and improvements to the Owasso Sports Park. Included as one of the Sports
improvements was the construction of a new Four -Plex Facility.
The architect /engineer (A/E) for the project, CH2MHill/ Planning Design Group prepared I
and specifications for the project under the direction of City Staff. The Four -Plex project con
of adding four new softball/baseball fields to the site on the southwestern corner of the Sports I
The original project scope was to construct the four fields, which included clearing and grub
the existing trees on site, grading, drainage ditches; install new lighting, backstops, fen,
dugouts, sod, and imported "infield" dirt; and to include an irrigation system and paved walkv
if funds allowed.
After the Preliminary Design Phase, the A/E prepared a cost estimate that indicated that the prof &t
would bid approximately $135,000.00 over the budget. In order to reduce the deficit, Staff directed
the A/E to delete the paved walkways from the project and remove the outfield sod, irrigation
system and a portion of the lighting system from the base bid. The items removed from the b�se
bid were included as additive alternates.
' Bids were submitted for consideration and were opened on October 20, 1998.
received for the construction of the four -plex facility and they are listed below:
Three bids wore
Total Base Bid
Add Alternates
Total Bidi
Bidder
$345,720.64
J.P. Construction, Inc.
'
Horizon Construction
$382,969.00
Wynn Construction
'
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Engineer's Estimate
$483,696.00
Project Budget
$584,488.00
- - - - --
- --
Three bids wore
Total Base Bid
Add Alternates
Total Bidi
$345,720.64
$81,121.00
$426,841.54
$382,969.00
$88,014.00
$470,983.)0
$483,696.00
$100,792.00
$584,488.00
- - - - --
- --
-------------------------------------------------------------
$331,365.00
$83,310.00
$414,675.00
$215,700.00
Page 2
Bids for the Proposed Four -Plex Facility
11/11/98
BID ANALYSIS:
After the bids were opened and the bid tabulation prepared, the bids were analyzed and the deficit
determined after the proper contirigency was' accounted for in the budget. The deficit shown
reflects only the base bid and does not include the additive alternates:
Low Bid
$345,720.64
Contingency
--------------------------------------------------------------------------------------
$14,656.96
Total Funds Needed
$360,377.60
Project Budget
$215,700.00
Deficit $144,677.60
DEFICIT REDUCTION ALTERNATIVES
Reducing Scope of Work:
The low bidder was contacted about reducing the scope of work in order to reduce the deficit. The
items that the contractor were asked to give costs for were the following:
ITEM COST SCENARIO USED
• Delete lighting on two of four fields $38,399.80 $38,399.80
• Delete lighting on three of four fields $17,743.00
• Delete clearing from contract $9,185.00 $9,185.00
• Shorten backstop height $3,105.60 $3,105.60
• Shorten fencing height $1,891.20 $1,891.20
Reduction Amount $52,581.00
Surplus from Sports Park Parking Lot Project: $61,220.69
----------------------------------------------------------------------------------------------------------------
Total Cost Savings $113,801.69
Deficit from above ($144,677.60)
--------------------------------------------------------------------------------------------------------
Final Deficit ($30,875.91)
Page
Bids for the Proposed Four -Plex Facilit
11/11/9
COMMENTS
Staff believes that since we were unable reduce the project cost with the low bidder to within the
project funds, the bids should be rejected, the project scope reduced to reflect the cost cuttin
measures listed above and the project re -bid.
Staff has also obtained information that several contractors were interested in bidding the proje
but were unable to bid at the time the project was first advertised. By re- advertising the projec ,
these additional contractors should assure a more competitive bidding process.
RECOMMENDATIONS:
Staff recommends Council authorization to reject all bids for the Sports Park Four -Plex proj
ATTACHMENTS:
1. Bid Tabulation Sheets
2. Cost reduction letter from J.P. Construction
Bid TabT nn Four -Plex Expansion at The Owasso Sports Complex
City of ;o
Bid Opening Date: October 20, 1998
Architects
Estimate
J.P. Construction
Horizon Construction
Wynn Construction
No. Item/Description
Unit Quant.
Unit Cost
Cost
Unit Cost
Cost
unit Cost
Cost
Unit Cost
Cost
Base Bid
1 General Requirements/Mobilization
LS 1
20000.00
20000.00
26800.00
26800.00
31500.00
31500.00
10000.00
10000.00
8000.00
2 Demolltion /Clearing
LS 1
7500.00
7500.00
9185.00
9185.00
15702.00
15702.00
8000.00
189574.00
3 Earthwork
LS 1
50000.00
50000.00
58487.00
58487.00
88124.00
88124.00
189574.00
4 25' Backstops Welded
LF 240
150.00
36000.00
107.25
25740.00
122.00
29280.00
163.00
39120.00
5 15' Fencing Welded
LF 160
40.00
6400.00
42.90
6864.00
48.00
7680.00
68.00
10880.00
6 10' Fencing welded
LF 568
30.00
17040.00
31.08
17653.44
15.00
8520.00
48.00.
27264.00
7 6' Fencing W/ Gates
LF 2710
9.50
2574S.00
9.52
25799.20
10.00
27100.00
9.20
24932.00
8 Conc. Paving 0 Dugouts
SF 1984
2.50
4960.00
3.00
5952.00
3.50
6944.00
4.50
152798.00
8928.00
152798.00
9 Field Lighting @ Fields 8,9,10 & 11
LS 1
155000.00
155000.00
154980.00
154980.00
157319.00
157319.00
9000.00
10 Infield Import Dirttb Fields 6,9,10 & 11
CY 600
10.00
6000.00
19.50
11700.00
14.00
8400.00
15.00
0.20
3200.00
11 Bermuda Sodding Infields
SF 16000
0.17
2720.00
0.16
2560.00
0.15
2400.00
Total Base Bid Estimate
331365.00
345720.64
382969.00
483696.00
Sid Add Alternates
Al Bermuda Soddrng outfields
SF 143000
0.17
24310.00
0.16
22880.00
0.14
200Z0.00
0.20
28600.00
63192.00
A2 Irrigation System @ Fields 8,9,10 & 11
LS 1
50000.00
50000.00
48376.00
48376.00
59586.00
59586.00
63192.00
A3 Spill & Glare for Ughting
LS 1
9000.00
9000.00
9865.00
9865.00
8408.00
8408.00
9000.00
9000.00
I, the undersigned, do hereby certify that all bids on this Bid Tabulation were reviewed and
there were no irregularities In the bids
not otherwise noted and that
said sums are true and correct to the best of
my knowledge.
Approved by:
Submitted By.
im Crosby, Planning Design Group
City of 0w=o
" This Bid Tabulation sheet reflects conceded
bid prices according to bidders unit cost pricing times the estimated quantities listed in the proposal.
This number may vary from the total cost submitted by the contractor in his proposal.
Planning Design Group • 5155 East 51st Street, Suite 105 • Tulsa, OK 74135 • (918) 628 -1255
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P 1, p, CquSTNUCT404, INC.
uas EAxr 3OTH►t-ACE_.__ TUISA.OK.74179
Pia Wng Design Group
Attendon: Jim Crosby
5155 L 51" street
Tulsa, OK 74135
d r U(ItA t rUct 1 nn
JOHN P. ►ITEZEL- Ow"M
lv,LR*" 9W O"4100
1104
N —a S 1 ai"IA I
November 3, 1898
m Pont -Plea Expansion at the Owano Sports Complex
Dear Mr. Crosby:
Below you wW Md the prlchM #or your cost saving evaivadon.
1. P&TdrIete complete MUSKO fthth% -system for neid # 11. S 17,743.00
2. Eliminate complete Mwwo 1#ghtMg system for field # 1 o and #j i. $ 38,398.80
I BJlndnate all tree clearing wefK to be performed by city of
Ow888o stall. 3 91195.00
{. ShoOen 26' backstops to 80' vreided Construction. $ 3,105.60
or
S 12.94 /}t.
S. Wwrien 15' fencing to 10' welded construc6m.
d 11891.10
or
S 11.lIZ/ft.
".cifully submitted,
John Mlewl
euwiuulua ..ant ettvAt ,.......,,r.1..,, x ,.- 1, t1[f Yq.r A— A ,,, —,,,te .__REMODELING A NEW HOME CONSTRUCTION
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