HomeMy WebLinkAbout1998.12.15_City Council AgendaI
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PUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular
DATE: December 15, 1998
TIME: 6:30 p.m.
PLACE: Council Chambers, Owasso Community Center
Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board
at 4:00 p.m. on Friday, December 11, 1998.
Marci outwell, City derk
AGENDA
1. Call to Order
Mayor Bode
2. Flag Salute
3. Roll Call
4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent
Agenda. All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from
consent by request. A motion to adopt the Consent Agenda is non - debatable.
A. Approval of the Minutes of December 1, 1998 Regular Meeting and December 8, 1998
' Special Meeting.
Attachment #4 -A
' B. Approval of Claims.
Attachment #4 -B
Owasso City Council
December 15, 1998
Page 2
C. Action Relating to Ordinance #596, an Ordinance Approving Action Taken by the Owasso
Public Works Authority Establishing Per Acre Assessment for Recoupment of Costs
Associated With the Elm Creek Interceptor Sewer Project.
Attachment #4 -C
The staff recommends City Council approval of Ordinance #596.
D. Action Relating to Ordinance #597, an Ordinance Providing for the Closing of a Utility
Easement Located on Lot 3, Block 1, Double Oaks III.
Attachment #4 -D
The staff recommends Council approval of Ordinance #597, and has listed this item in the
consent section of the agenda based on Council action on October 20, 1998 to approve the
easement closing and authorize an ordinance.
E. Action Relating to Ordinance #598, an Ordinance Providing for the Rezoning of Property
Located on East 86th Street North Between Bank of the Lakes and Robert Long Insurance
Agency; from OL (Office Light) to CS (Commercial Shopping Center).
Attachment #4 -E
The staff recommends Council approval of Ordinance #598, and has listed this item in the
consent section of the agenda based on Council action on October 20, 1998 to approve the
rezoning and authorize an ordinance.
F. Consideration and Appropriate Action Relating to a Request for City Council Approval of
a Final Plat for Fairways V, an Addition to the City of Owasso, Tulsa County, Oklahoma.
Attachment #4 -F
The staff recommends Council approval of the final plat, as recommended by the Planning
Commission on October 13, 1998.
G. Action Relating to an Agreement Between the City of Owasso and Tulsa Technology
Center for the Purpose of Providing Computer Training.
Attachment #4 -G
The staff recommends Council approval of the agreement.
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Owasso City Council
December 15, 1998
Page 3
5. Consideration and Appropriate Action Relating to a Request for City Council Approval for
Payment for Legal Services in an Amount in Excess of the City Manager's Approval Authority.
Mr Harder
Mr Cates
Attachment #5
The staff will recommend Council approval for services rendered and authorize payment of the
legal services invoice in the amount of $8873.43 to Charles Plumb of the firm of Doerner,
Saunders, Daniel & Anderson LLP.
' 6. Consideration and Appropriate ro riate Action Relating to a Contract for the Supply and Cleaning of
Uniforms for Certain Municipal Employees.
' Mr Roberts
Attachment #6
The staff will recommend Council approval of a unit price contract with UniFirst, Broken
Arrow, OK, for the supply and cleaning of uniforms as specified in the bid documents issued
' on November 12, 1998.
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7. Consideration and Appropriate ro riate Action Relating to Resolution #98 -07, a Resolution Requesting
ODOT Funds for Traffic Signalization at East 86`h Street North and North 123`d East Ave.
Mr Henderson
Attachment #7
' The staff will recommend City Council approval of Resolution #98 -07.
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Owasso City Council
December 15, 1998
Page 4
8. Consideration and Appropriate Action Relating to Resolution #98 -08, a Resolution Requesting
ODOT Funds for Expansion and Signalization of the Intersection at East 86`h Street North and
North 145" East Avenue.
Mr Henderson
See Attachment #7 b
The staff will recommend City Council approval of Resolution #98 -08.
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9. Consideration and Appropriate Action Relating to Resolution #98 -09, a Resolution Requesting
ODOT Funds for Expansion and Signalization of the Intersection at East 86`h Street North and '
North Mingo Road.
Mr Henderson
See Attachment #7 '
The staff will recommend City Council approval of Resolution #98 -09.
10. Consideration and Appropriate Action Relating to Change Order #1, a Change Order to a
Contract Between the City of Owasso and Horizon Construction Company Inc for Street
Rehabilitation Projects.
Mr Henderson
Attachment #10
The staff will recommend Council approval of Change Order # 1, increasing the contract amount
by $19,270.94 to solve ground water problems on East 11 `h Street, for a total contract amount
of $856,225.89.
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Owasso City Council
December 15, 1998
Page 5
' 11. Consideration and Appropriate Action Relating to an Amendment to an Agreement for
Engineering Design Services.
Mr Carr
Attachment #I I
The staff will recommend City Council approval of an Amendment #1 to an agreement with
CH2M Hill for engineering design services for U.S. 169 & 76`h Street North interchange
improvements in the amount of $12,973.
12. Consideration and Appropriate Action Relating to a Request for a Supplemental Appropriation
and Amendment to Capital Improvements Fund Budget.
Mr Carr
' See Attachment # 11
The staff will recommend City Council action to approve a supplemental appropriation to the
Capital Improvements Fund Budget, wherein estimated expenditures in the 76`h Street &
Highway 169 Redesign line item are increased by $12,973.
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Owasso City Council
December 15, 1998
Page 6
13. Consideration and Appropriate Action Relating to Resolution #98 -10, a Resolution Approving
the Incurrence of Indebtedness by the Owasso Public Works Authority (the "Authority ") Issuing
Its Utility and Sales Tax Revenue Note, Series 1998 (the "Note "); Waiving Competitive
Bidding With Respect to the Sale of Said Note and Approving the Proceedings of the Authority
Pertaining to the Sale of Said Note; Ratifying and Confirming the Lease, as Amended by the
Amendment to Lease Between the City of Owasso, Oklahoma (the "City ") and the Authority
Pertaining to the Leasing of the City's Utility Systems to the Authority; Approving and
Authorizing Execution and Delivery of a Sales Tax Agreement Pertaining to a Year -to -Year
Pledge of Certain Sales Tax Revenue; Establishing the City's Reasonable Expectation with
Respect to the Issuance of Tax- Exempt Obligations By or On Behalf of Said City in Calendar
Year 1998, and Designating the Note to be Qualified Tax- Exempt Obligation; and Containing
Other Provisions Relating Thereto.
Ms Bishop
Mr Cates
Attachment # 13
The staff will recommend City Council approval of Resolution #98 -10.
14. Consideration and Appropriate Action Relating to a Request from Preston Lakes LLC for
Annexation of an Approximate 60 -acre Parcel of Land Located East ofNorth 145`h East Avenue
Between East 86`h Street North and East 96`h Street North in Rogers County.
Mr Warlick
Attachment # 14
The Owasso Planning Commission has conducted a hearing on this request and recommends
Council approval of the requested annexation. The staff concurs with the recommendation.
tOwasso City Council
December 15, 1998
Page 7
15. Consideration and Appropriate Action Relating to a Request from the Larkin Bey Foundation
to Rezone
roperty Located Between Mingo Road and Garnett Road and East `h Street North
and East h Street North; from AG (Agriculture) to RS -3 (Residential Single - Family High
Density), RM -2 (Residential Multi - Family), OL (Office Light), CG (Commercial General), and
CS (Commercial Shopping Center), Containing 408.7 Acres, More or Less.
Mr Warlick
' Attachment # 15
The Owasso Planning Commission has conducted a hearing on this request and has
' recommended Council approval of the requested zoning. The staff concurs with that
recommendation.
16. Consideration and Appropriate Action Relating to a Request from Kourtis Properties LLC for
Council Approval of a Planned Unit Development.
Mr Warlick
Attachment # 16
The Owasso Planning Commission has conducted a hearing on this request and has
recommended Council approval The Lakes at Bailey Ranch, a PUD on property located
between Mingo Road and Garnett Road and East -W Street North and East X96" Street North,
and containing 408.7 acres, more or less.
17. Consideration and Appropriate Action Relating to Council Approval of a Name Chosen for the
City Park on 86`h Street North.
Mr Rooney
Attachment # 17
The staff will present the winner of the "Name the Park" contest and request that his choice of
+� a name for the park on 86`h St N be approved by the Council.
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Owasso City Council
December 15, 1998
Page 8 '
18. Consideration and Appropriate Action Relating to the Award of a Contract for the Construction ,
of a Restroom Facility at the Owasso Sports Park.
Mr Rooney
Attachment # 18 '
The staff has completed the bidding process, reviewed the bids received, and will recommend
that the Council award a contract in the amount of $85,405 to Sports Park Inc of Owasso, '
Oklahoma for the construction of a restroom facility at the Owasso Sports Park.
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19. Consideration and Appropriate4Relating to a Request for Council Authorization for the City '
Attorney to File a Disclaimer of Interest in the Matter of the Application of ACE Custom
Homes Inc to Vacate a Portion of an Easement in The Fairways II at Bailey Ranch..
Mr Cates ,
Attachment # 19
The staff will recommend that the City Council authorize the City Attorney to file a Disclaimer
of Interest in the above - mentioned legal action.
20. Consideration and Appropriate Action Relating to the Appointment and Confirmation of
Members to a Tax Increment Financing Review Committee.
Mayor Bode
Attachment #20
The Mayor will appointments to a Tax Increment Financing Review Committee, such
committee previously authorize by Council action, and request confirmation by the Council of
the appointments.
Owasso City Council
December 15, 1998
Page 9
21. Report from City Manager
22. Report from City Attorney
23. Reports from City Councilors
24. New Business
25. Adjournment
1
OWASSO CITY COUNCIL
tMINUTES OF REGULAR MEETING
Tuesday, December 1, 1998
The Owasso City Council met in regular session on Tuesday, December 1, 1998 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted
' on the City Hall bulletin board at 4:00 p.m. on Wednesday, November 25, 1998, and Addendum to
Agenda posted on the City Hall bulletin board at 10:00 a.m. on Monday, November 30, 1998.
' ITEM 1: CALL TO ORDER
Mayor Bode called the meeting to order at 6:31 p.m.
' ITEM 2: INVOCATION
IThe invocation was offered by Pastor Robert Yohnk of the United Pentecostal Church.
ITEM 3: FLAG SALUTE
Councilor Smith led in the flag salute.
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ITEM 4: ROLL CALL
PRESENT
Denise Bode, Mayor
Mary Lou Barnhouse, Councilor
Melinda Voss, Councilor
Duston Smith, Councilor
FSTAFF
Jeff Hancock, City Manager
' Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
ABSENT
Mark Wilken, Vice Mayor
A quorum was declared present.
ITEM 5: READING OF MAYOR'S PROCLAMATION.
' Mayor Bode read a proclamation designating the month of December 1998 as "Drunk and Drugged
Driving (3D) Prevention Month" in Owasso, and presented the proclamation to Officer Randy
' Cunnindl the Owasso Police Department.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
' FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of the Minutes of November 17, 1998 Regular Meeting.
' B. Approval of Claims.
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Owasso City Council December 1, 1998
The consent agenda included minutes of the November 17,1998 regular meeting, by reference made
a part hereto. Item B on the consent agenda included the following claims: (1) General Fund
$25,039.71; (2) Workers Comp Self- Insurance Plan $1,404.48; (3) Ambulance Service Fund
$236.00; (4) E -911 $1,934.82; (5) City Garage $6,912.57; (6) Pleasant View Sewer Improvement
District $500.00; (7) Capital Projects Grant $56,875.00; (8) Payroll $154,875.07; (9) City Garage
Payroll $3,628.05. Ms Voss moved, seconded by Ms Barnhouse, to approve the consent agenda.
AYE: Voss, Barnhouse, Smith, Bode
NAY: None
Motion carried 4 -0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
APPOINTMENT AND CONFIRMATION OF A MEMBER TO THE
COMMITTEE FOR THE UPDATE OF THE OWASSO COMPREHENSIVE
PLAN.
On November 17, 1998, the City Council confirmed the following appointments to a committee to
provide guidance and assist in the drafting of an update to the Owasso Comprehensive Plan: Mark
Willken, Chairman, representing the City Council; Ray Haynes and Larry Helton, representing the
Owasso Planning Commission; Peggy Robinson, representing the Media; Pete Kourtis, representing
the Development Community; and Joyce Kastner, a Citizen -at- Large. Those appointments did not
include a representative of the business community. Mayor Bode moved, seconded by Ms Voss, to
confirm the appointment of Susan Kimball as a representative of the business community to the
committee.
AYE: Bode, Voss, Smith, Barnhouse
NAY: None
Motion carried 4 -0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
ACCEPTANCE OF PURCHASE OPTION AGREEMENTS FROM JAMES C
CARINI AND KATHLEEN L CARINI; G T KAASE AND GERALDINE KAASE•
FRED T MORGAN, MILDRED N MORGAN CHRISTOPHER H FAITH AND
ELAINE R FAITH; RICHARD P HALBROOK• MARY ELLEN ESPOSITO AND
DOROTHY ESPOSITO; AND INDEPENDENT ORDER OF ODD FELLOWS -
OWASSO LODGE #297 TO THE CITY OF OWASSO• AND AUTHORIZATION
FOR THE MAYOR TO EXECUTE THE DOCUMENTS
Mr Hancock said that the City Council has previously directed the City Manager to pursue
negotiations on two sites being considered as a location for the new city hall. The staff has
negotiated purchase options with six property owners at the Main Street site, for a total of 2.93 acres.
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Owasso City Council
December 1, 1998
In order to purchase the properties, the City Council will need to approve the contracts for sale of
real estate no later than January 19, 1999. Ms Voss moved, seconded by Ms Barnhouse, to accept
the purchase options relating to the purchase of property on Main Street, and to authorize the Mayor
to execute the documents.
AYE: Voss, Barnhouse, Smith, Bode
NAY: None
Motion carried 4 -0.
ITEM 9: REPORT FROM CITY MANAGER
Mr Hancock announced that bids have been received and opened for a restroom facility at the Sports
Park. The bid should be awarded at the next City Council meeting.
ITEM 10: REPORT FROM CITY ATTORNEY
None.
ITEM 11: REPORT FROM CITY COUNCILORS
None.
ITEM 12: NEW BUSINESS
None.
ITEM 13: ADJOURNMENT
Ms Barnhouse moved, seconded by Ms Voss to adjourn.
AYE: Barnhouse, Voss, Smith, Bode
NAY: None
Motion carried 4 -0, and the meeting was adjourned at 6:40 p.m.
Marcia Boutwell, City Clerk
c
Denise Bode, Mayor
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1
OWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, December 8, 1998
The Owasso City Council met in special session on Tuesday, December 8, 1998 in the Lower Level
Conference Room at City Hall per the Notice of Public Meeting filed in the office of the City Clerk
at 9:00 a.m. on Wednesday, December 2, 1998; and Agenda posted on the City Hall bulletin Board
at 5:00 p.m. on Monday, December 7, 1998.
ITEM 1: CALL TO ORDER AND ROLL CALL.
Mayor Bode called the meeting to order at 6:35 p.m.
Councilors present: Denise Bode, Mayor; Mark Wilken, Vice Mayor; Mary Lou Barnhouse,
Councilor; Melinda Voss, Councilor; Duston Smith, Councilor. Councilors absent: none. City
Manager Jeff Hancock and City Attorney Ron Cates were also present, as well as several staff
members.
A quorum was declared present.
ITEM 2: DISCUSSION OF ISSUES RELATING TO THE COMPREHENSIVE PLAN.
OP OP ITEM 3: DISCUSSION OF ISSUES RELATING TO FIRE DEPARTMENT.
' ITEM 10: DISCUSSION RELATING TO COMPUTER SOFTWARE RFP.
ITEM 11: REPORT FROM CITY MANAGER.
The above listed items were presented by various staff members and discussed by staff and Council.
No action was requested nor taken on any item.
ITEM 4:
DISCUSSION OF ISSUES RELATING TO ELM CREEK SEWER PROJECT.
ITEM 5:
BOND PROJECT STATUS REPORT AND DISCUSSION OF PROPOSED CITY
HALL AND POLICE FACILITIY.
ITEM 6:
DISCUSSION RELATING TO ADDITIONAL CAPITAL IMPROVEMENT
PROJECTS.
ITEM 7:
STATUS OF PROPOSED TULSA TECHNOLOGY CENTER.
'
ITEM 8:
DISCUSSION RELATING TO TIF POLICY COMMITTEE APPOINTMENTS.
'
ITEM 9:
DISCUSSION RELATING TO RURAL WATER RATES.
' ITEM 10: DISCUSSION RELATING TO COMPUTER SOFTWARE RFP.
ITEM 11: REPORT FROM CITY MANAGER.
The above listed items were presented by various staff members and discussed by staff and Council.
No action was requested nor taken on any item.
Owasso City Council
ITEM 12: ADJOURNMENT
Mr Wilken moved, seconded by Ms Barnhouse to adjourn.
AYE: Wilken, Barnhouse, Smith, Voss, Bode
NAY: None
Motion carried 5 -0 and the meeting was adjourned at 10:20 p.m.
Marcia Boutwell, City Clerk
2
Denise Bode, Mayor
December 8, 1998
CITY OF OWASSO
GENERAL FUND
1�9
12/11/98 6:59:15 A/P CLAIMS REPORT APAPVR PAGE:
PO # -- - - - - -- VENDOR- - - - -- DESCRIPTION -- AMOUNT - - --
- --- - - - - -- - --------- - - - - -- -
AGERIAL
---------------------- - - - - --
in DEPARTMENT TOTAL = = = =>
[NANCE
11�---------------------- - - - - --
PHONE USE - HANCOCK
MAINT SUPPLIES
PALM PILOT - HANCOCK
OFFICE SUPPLIES
OFFICE SUPPLIES
WINTER WONDERLAND
OFFICE SUPPLIES
CITY MGR EXPENSE
MANAGEMENT VIDEO
EMPLOYEE RECOGNITION
EMPLOYEE RECOGNITION
QUALITY TEAM LUNCH
REIMB PETTY CASH
AWARDS BANQUET
WINTER WONDERLAND
WINTER WONDERLAND
10/98 USE
J. HANCOCK
EMP RECOGNITION AWARDS
PIKEPASS
990608
SPRINT PCS
'990011
990281
SAM'S CLUB
LANDMARK BUSINESS SYSTEMS
990281
SAM'S CLUB
991471
990286
OFFICE DEPOT CARD PLAN
'990286
991488
OFFICE DEPOT CARD PLAN
PETTY CASH
990558
WAL -MART
DEPARTMENT TOTAL - - - ->
991430
SUBURBAN OFFICE SUPPLY
TREASURER PETTY CASH
'991488
991488
TREASURER PETTY CASH
991488
TREASURER PETTY CASH
YALE UNIFORM RENTAL
UNIFORM CLEAN /RENT
TREASURER PETTY CASH
'991488
991488
TREASURER PETTY CASH
'990558
991488
TREASURER PETTY CASH
UNIFORM JEANS
FILM PROCESSING
991488
TREASURER PETTY CASH
CITY GARAGE
991519
HUGHES LUMBER CO
991487
991521
ROARK TRUE VALUE HARDWARE
991537
MCI TELECOMMUNICATIONS
J'
991538
LIBERTY CLINIC
MCI TELECOMMUNICATIONS
991539
CUSTOMCRAFT
991579
OKLAHOMA TURNPIKE AUTHORI
in DEPARTMENT TOTAL = = = =>
[NANCE
11�---------------------- - - - - --
PHONE USE - HANCOCK
MAINT SUPPLIES
PALM PILOT - HANCOCK
OFFICE SUPPLIES
OFFICE SUPPLIES
WINTER WONDERLAND
OFFICE SUPPLIES
CITY MGR EXPENSE
MANAGEMENT VIDEO
EMPLOYEE RECOGNITION
EMPLOYEE RECOGNITION
QUALITY TEAM LUNCH
REIMB PETTY CASH
AWARDS BANQUET
WINTER WONDERLAND
WINTER WONDERLAND
10/98 USE
J. HANCOCK
EMP RECOGNITION AWARDS
PIKEPASS
40.30
37.24
349.99
29.99
35.88
19.86
17.60
61.52
39.00
66.20
293.77
62.00
16.00
209.20
103.07
24.00
14.03
126.00
1,390.50
45.00
2,981.15
500.00
140.00
145.00
14.37
799.37
24.80
40.00
79.84
2.11
134.08
100.00
12.00
3.98
3
990608
MICHAEL A. CRAWFORD, INC.
FY 97 -98 AUDIT
991457
LANDMARK BUSINESS SYSTEMS
CALCULATOR
991471
GOV. FINANCE OFFICERS ASS
ANNUAL DUES - BISHOP
991488
TREASURER PETTY CASH
PETTY CASH
DEPARTMENT TOTAL - - - ->
IMMUNITY
DEVELOPMENT
------------------------------
'
990016
YALE UNIFORM RENTAL
UNIFORM CLEAN /RENT
990138
TULSA COUNTY MIS
DIAL -UP SERVICE
'990558
991275
WAL -MART
REASORS
UNIFORM JEANS
FILM PROCESSING
991393
CITY GARAGE
REPAIRS 11/98
991487
HANES SHOE & ARCH SHOP
SAFETY BOOTS -ORR
991488
TREASURER PETTY CASH
REIMB PETTY CASH
991537
MCI TELECOMMUNICATIONS
10/98 USE
40.30
37.24
349.99
29.99
35.88
19.86
17.60
61.52
39.00
66.20
293.77
62.00
16.00
209.20
103.07
24.00
14.03
126.00
1,390.50
45.00
2,981.15
500.00
140.00
145.00
14.37
799.37
24.80
40.00
79.84
2.11
134.08
100.00
12.00
3.98
3
CITY OF OWASSO
GENERAL FUND
12/11/98 6:59:15 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
991576 MAILBOXES, ETC BLUEPRINT COPIES 27.86
991579 OKLAHOMA TURNPIKE AUTHORI PIKEPASS 4.00
DEPARTMENT TOTAL =___> 428.67
MUNICIPAL COURT
------------------------ - - - - --
990286 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 7.99
991537 MCI TELECOMMUNICATIONS 10/98 USE 9.50
991579 OKLAHOMA TURNPIKE AUTHORI PIKEPASS 6.00
DEPARTMENT TOTAL =___>
23-49
ENGINEERING
------------------------ - - - - --
990286
OFFICE DEPOT CARD PLAN
OFFICE SUPPLIES
5.09
991421
AMERICAN WATER WORKS
HANDBOOK
39.70
991488
TREASURER PETTY CASH
OFFICE SUPPLIES
21.58
991488
TREASURER PETTY CASH
REIMB PETTY CASH
4.50
DEPARTMENT TOTAL = = = => 70.87
GENERAL GOVERNMENT
------------------------ - - - - --
990003
RONALD D CATES
RETAINER
700.00
990003
RONALD D CATES
LEGAL SERVICES
2,994.36
990120
RETHERFORD PUBLICATIONS
LEGAL NOTICES
340.20
990281
SAM'S CLUB
MAINT SUPPLIES
14.63
990286
OFFICE DEPOT CARD PLAN
OFFICE SUPPLIES
31.55
990837
FEDEX
POSTAGE
32.75
990961
ST FRANCIS HOSPITAL
QUARTERLY SERVICES
337.50
991316
ALTERNATIVE ENVIRONMENTS
QUALITY TRAINING
150.00
991377
BUSINESS & LEGAL REPORTS
TRAINING MATERIALS
64.02
991488
TREASURER PETTY CASH
REIMB PETTY CASH
1.80
991520
PSO
11/98 USE
436.82
991536
THOMASON & MOSS
BOND- BISHOP
450.00
991537
MCI TELECOMMUNICATIONS
10/98 USE
65.31
991549
THOMASON & MOSS
NOTARY BOND - MCINTIRE
30.00
991552
OKLAHOMA SAFETY COUNCIL
ANNUAL DUES
150.00
DEPARTMENT TOTAL = = = => 5,798.94
SUPPORT SERVICES
------------------------ - - - - --
V
1
12/11/98
Po
'990195
990258
990281
t990285
990286
990289
'990416
991393
991488
'991497
991537
d
CEMETERY
6:59:15
VENDOR
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT APAPVR PAGE:
DESCRIPTION AMOUNT
YALE UNIFORM RENTAL
CN HASKELL & ASSOC
SAM'S CLUB
KIMBALL ACE HARDWARE
OFFICE DEPOT CARD PLAN
ROARK TRUE VALUE HARDWARE
AT &T WIRELESS SERVICES
CITY GARAGE
TREASURER PETTY CASH
ALL COPY SUPPLIES
MCI TELECOMMUNICATIONS
DEPARTMENT TOTAL =___>
991393 CITY GARAGE
991520 PSO
ib. DEPARTMENT TOTAL =___>
I )LICE SERVICES
------------------------ - - - - --
990033
990034
990281
990286
k 990375
990413
990515
990897
990967
'991078
991259
991313
991393
'991431
991447
991447
991467
991469
991470
'991476
991477
991478
r�
HOWARD STAMPER
FIRST BANK CLAREMORE FSB
SAM'S CLUB
OFFICE DEPOT CARD PLAN
YALE CLEANERS
GARRETT SIGNS
DEPT OF PUBLIC SAFETY
FRED JONES FORD OF OKC
BEST WESTERN
SPRINT PCS
LAW ENFORCEMENT TARGETS I
REASORS
CITY GARAGE
PRYOR RESOURCES
CHIEF SUPPLY CORP
CHIEF SUPPLY CORP
NAWLEE
OK ASSN OF CHIEFS OF POLI
TUXALL UNIFORM & EQUIP
DOZIER PRINTING
PATROL TECHNOLOGY
L & M OFFICE FURNITURE
UNIFORM RENTAL
COMPUTER SERVICES
MAINT SUPPLIES
MAINT /REPAIR SUPPLIES
OFFICE SUPPLIES
MAINT /REPAIR SUPPLIES
PHONE USE- McELRATH
REPAIRS 11/98
DOC LUNCHES
COPIER REPAIR
10/98 USE
REPAIRS 11/98
11/98 USE
RETAINER /SERVICES
COPIER LEASE
MAINT SUPPLIES
OFFICE SUPPLIES
UNIFORM CLEANING
FIRING RANGE SIGNS
OKLAHOMA LAW BOOKS
EQUIP INSTALLATION
LODGING -OBN INSTRUCTORS
PHONE USE -KLAHR
TARGETS - TRAINING
FILM PROCESSING /DOG FOOD
REPAIRS 11/98
SEMINAR -4 EMPLOYEES
GLOVES /RAINCOATS
FILM
DUES - ALEXANDER
DUES - ALEXANDER
PROTECTIVE VEST
PRINTED FORMS
DRESS UNIFORM HAT
USED FILE CABINETS
23.80
67.50
315.03
92.14
13.75
5.11
13.59
- 162.77
37.73
118.00
4.03
527.91
-23.60
15.31
-8.29
150.00
202.00
48.22
518.95
1,222.29
100.00
375.00
2,090.25
351.00
27.99
46.72
121.74
1,539.84
356.00
223.30
161.00
100.00
30.00
120.38
60.00
135.95
270.00
5
CITY OF OWASSO
GENERAL FUND
12/11/98 6:59:15 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
991479 CHIEF SUPPLY CORP
991495 POLICE PETTY CASH
991495 POLICE PETTY CASH
991495 POLICE PETTY CASH
991495 POLICE PETTY CASH
991508 XPEDX
991520 PSO
991537 MCI TELECOMMUNICATIONS
991576 MAILBOXES, ETC
991579 OKLAHOMA TURNPIKE AUTHORI
DEPARTMENT TOTAL = = = =>
POLICE COMMUNICATIONS
------------------------ - - - - --
REFLECTIVE VESTS
UNIFORM SUPPLIES
POSTAGE
TARGET BACKS
SEMINAR LUNCHES
COPY PAPER
11/98 USE
10/98 USE
BLUEPRINT COPIES
PIKEPASS
990037 DEPT OF PUBLIC SAFETY OLETS RENTAL
991069 GLOBAL COMPUTER SUPPLIES PRINTER CENTER
991313 REASORS PRISONER MEALS /FILM DEVEL
991446 THREE LAKES LAUNDRY PRISONER LAUNDRY
991460 BEYOND TECH PRINTER RIBBONS
DEPARTMENT TOTAL = = = =>
ANIMAL CONTROL
------------------------ - - - - --
991446 THREE LAKES LAUNDRY
991447 CHIEF SUPPLY CORP
991468 STRATHE VETERINARY
991476 DOZIER PRINTING
991488 TREASURER PETTY CASH
991488 TREASURER PETTY CASH
991490 ACTION APPLIANCE
991520 PSO
991537 MCI TELECOMMUNICATIONS
DEPARTMENT TOTAL = = = =>
FIRE SERVICES
------------------------ - - - - --
BULK LAUNDRY
FILM
VET SUPPLIES
PRINTED FORMS
REIMB PETTY CASH
DEPOSIT REFUNDS
REPAIR HEATER
11/98 USE
10/98 USE
52.70
8.60
9.51
8.60
28.00
105.00
380.44
48.04
51.74
107.00
9,050.26
350.00
190.83
371.41
163.13
118.08
1,193.45
15.38
37.00
36.00
40.25
2.20
40.00
106.00
167.37
3.65
447.85
990022 CARL BORZA VOLUNTEER FIRE RUNS 49.50
990023 JEFF CARNEY VOLUNTEER FIRE RUNS 49.50
990024 RANDALL STARK VOLUNTEER FIRE RUNS 49.50
990025 RON STUCKEY VOLUNTEER FIRE RUNS 49.50
0
CITY OF OWASSO
GENERAL FUND
12/11/98 6:59:15 A/P CLAIMS REPORT APAPVR PAGE:
s
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
# 990026
DON TAYLOR
VOLUNTEER FIRE RUNS
49.50
991275
REASORS
FILM PROCESSING
37.17
991277
WAL -MART
CLEANING SUPPLIES
9.94
991278
LAMPTON WELDING SUPPLY
SCBA SUPPLIES
30.15
991279
CROW BURLINGAME
MAINT /REPAIR PARTS
90.35
991295
BEST WESTERN
LODGING -ALLEN
99.84
991333
WEAR GUARD
UNIFORM COATS
140.83
991347
TUXALL UNIFORM & EQUIP
UNIFORMS
308.60
'r 991348
ROARK TRUE VALUE HARDWARE
MAINT SUPPLIES
74.43
991350
BEST WESTERN
LODGING - STUCKEY
99.84
'991352
WAYEST SAFETY, INC.
BATTERY PACK
59.00
991430
SUBURBAN OFFICE SUPPLY
OFFICE SUPPLIES
75.10
991432
TAYLORMADE LOCK & KEY
RADIO EQUIP LOCKS
30.00
991433
WEAR GUARD
UNIFORM SUPPLIES
47.94
991434
OWASSO TROPHIES
CLIPBOARDS
50.00
991436
OKLA STATE FIREFIGHTERS
MEMBERSHIP DUES
1,110.00
■. 991438
B & B SUPPLY
SUPPLIES -CLEAN GEAR
148.65
991461
OWASSO AUTO CARE & MAINT
VEHICLE REPAIR PARTS
400.00
991485
LAB SAFETY
SIGNS
200.83
991491
ALLIED TOWING
TOW FIRE TRUCK
120.00
991492
FRONTIER INTERNATIONAL TR
TRUCK REPAIR
995.81
991520
PSO
11/98 USE
308.00
991537
MCI TELECOMMUNICATIONS
10/98 USE
38.70
991575
DIANE'S TRAVEL
CONFERENCE AIRFARE
736.00
991579
OKLAHOMA TURNPIKE AUTHORI
PIKEPASS
70.00
DEPARTMENT TOTAL = = = => 5,528.68
EMERGERCY MGMT OPERATIONS
------------------------------
990257 AT &T WIRELESS SERVICES PHONE USE - STAMPER 10.89
991520 PSO 11/98 USE 64.13
DEPARTMENT TOTAL =___> 75.02
STREETS
------------------------------
990007 PSO STREET LIGHTING 2,378.42
7
990217
YALE UNIFORM RENTAL
UNIFORM CLEAN /RENT
119.60
990289
ROARK TRUE VALUE HARDWARE
MAINT /REPAIR SUPPLIES
18.21
990431
WAL -MART
UNIFORM JEANS
198.40
990463
RAINBOW CONCRETE CO
CONCRETE
307.50
990709
KOCH MATERIALS CO
ASPHALT EMULSION
35.01
990788
APAC - OKLAHOMA, INC.
ASPHALT
247.47
991216
AM -RAIL CONSTRUCTION INC
RAILROAD TIES
255.00
7
12/11/98 6:59:15
PO #
---- - - - - -- - - - - - --
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT
s
APAPVR PAGE: 8 '
VENDOR - - - - -- DESCRIPTION AMOUNT ,
---------- - - - - -- ------ - - - - -- ------- - - - - --
991356
MOHAWK MATERIALS
SAND FOR WINTER ROADS
149.21
991390
DRYSDALES
UNIFORM PANTS
100.00
991393
CITY GARAGE
REPAIRS 11/98
3,818.02
991406
OWASSO MOWER CENTER
MAINT /REPAIR SUPPLIES
151.86
991418
HOLMAN SEED FARMS
GRASS SEED
105.00
991488
TREASURER PETTY CASH
REIMB PETTY CASH
4.00
991488
TREASURER PETTY CASH
REIMB PETTY CASH
2.00
991520
PSO
11/98 USE
342.75
991573
MAGNUM CONSTRUCTION
STREET REPAIRS 10/20/98
56,654.78
DEPARTMENT TOTAL = = = => 64,887.23
COMMUNITY CENTER
------------------------ - - - - --
990416
AT &T WIRELESS SERVICES
PHONE USE -SR VAN
10.89
991233
DALE & LEE SERVICE INC
HEATER REPAIR
2,417.87
991489
RETHERFORD PUBLICATIONS
EMPLOYMENT AD
6.00
991520
PSO
11/98 USE
450.51
991537
MCI TELECOMMUNICATIONS
10/98 USE
8.05
DEPARTMENT TOTAL = = = => 2,893.32
PARK MAINTENANCE
------------------------ - - - - --
990015
AT &T WIRELESS SERVICES
PHONE USE - WARREN
37.62
990016
YALE UNIFORM RENTAL
UNIFORM CLEAN /RENT
49.60
991393
CITY GARAGE
REPAIRS 11/98
-82.50
991487
HANES SHOE & ARCH SHOP
SAFETY BOOTS - DEMPSTER
100.00
991488
TREASURER PETTY CASH
REIMB PETTY CASH
7.99
991510
WATER PRODUCTS INC
SEWER LINE SUPPLIES
362.94
991520
PSO
11/98 USE
729.48
991537
MCI TELECOMMUNICATIONS
10/98 USE
4.77
991541
WENDLAND NURSERY
AUTUMN PURPLE ASH
65.00
991541
WENDLAND NURSERY
OKIE RED BUD
195.00
DEPARTMENT TOTAL = = = => 1,469.90
ECONOMIC DEVELOPMENT
------------------------ - - - - --
991488
TREASURER PETTY CASH
TOBIAS -TRADE SHOW
252.42
991488
TREASURER PETTY CASH
MILEAGE /EXPENSES - TOBIAS
249.79
991537
MCI TELECOMMUNICATIONS
10/98 USE
14.26
991579
OKLAHOMA TURNPIKE AUTHORI
PIKEPASS
4.00
CITY OF OWASSO
'I I GENERAL FUND
12/11/98 6:59:15 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
DEPARTMENT TOTAL =___>
520-47
FUND TOTAL =___>
1
1
-------------
96,688.29
9
CITY OF OWASSO
WORKERS' COMP SELF -INS PLAN
12/11/98 6:59:15 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
GENERAL GOVERNMENT
------------------------ - - - - --
990044
UNITED SAFETY & CLAIMS IN
ADMIN FEE
933.75
990087
EMERGENCY CARE, INC_
J05318
57.30
991222
MEDCENTER INC
S09108
243.50
991292
MEDSTAR EMER PHYS INC
C08058
114.55
991462
TULSA RADIOLOGY ASSOCIATE
B07138
22.96
991463
HAND SURGERY INC
S091098
124.92
991465
ST. JOHN'S MEDICAL CENTER
B07138
194.79
991535
NATIONAL UNION FIRE INS C
EXCESS COVERAGE PREMIUM
978.00
DEPARTMENT TOTAL =___> 2,669.77
FUND TOTAL =___> 2,669.77
1 �
1
12/11/98 6:59:15
CITY OF OWASSO
AMBULANCE SERVICE FUND
A/P CLAIMS REPORT
APAPVR PAGE: 2
' PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
Im- BULANCE---------------------- - - - - --
1
MEDICLAIMS, INC.
MONTHLY SERVICE FEE
1,675.17
'990005
990028
JEFFERY GALLES DO
EMS AUDIT
250.00
990029
MEDICAL COMPLIANCE SPECIA
BIO -WASTE DISPOSAL
30.00
990050
OKLAHOMA EMT ASSOCIATION
TRAINING- KELLEY
150.00
'990072
OKLAHOMA EMT ASSOCIATION
TRAINING - WOFFORD
150.00
990932
OKLAHOMA EMT ASSOCIATION
CONFERENCE - PARRIS
150.00
991174
MED SOURCE CORP
AMBULANCE SUPPLIES
427.34
PACE PRODUCTS OF TULSA IN
AMBULANCE SUPPLIES
148.00
'991280
991371
HILLCREST MEDICAL CENTER
TRAINING - WOFFORD
135.00
991382
ALLIANCE MEDICAL INC
AMBULANCE SUPPLIES
887.19
TREASURER PETTY CASH
PER DIEM - WOFFORD /SOLE
98.00
'991488
991534
OK STATE DEPT HEALTH
RECERTIFICATION FEES
- - - - - -- 125_00
DEPARTMENT TOTAL =___>
4,225.70
"
FUND TOTAL =___>
4,225.70
1
12/11/98 6:59:15
PO #
CITY OF OWASSO
CITY GARAGE
A/P CLAIMS REPORT
ft
APAPVR PAGE: 16 '
- -- VENDOR - - - - -- DESCRIPTION - -- AMOUNT - - -- ,
CITY GARAGE
------------------------ - - - - --
990195 YALE UNIFORM RENTAL
990280 YOUNG'S TIRE SERVICE
990281 SAM'S CLUB
991160 JERRY WOODS WELDING
991388 AUTOMOTIVE PERFORMANCE
991393 CITY GARAGE
991406 OWASSO MOWER CENTER
991415 SEWER EQ_ CO. OF AMERICA
991445 CONTAINER SYSTEMS
991488 TREASURER PETTY CASH
991493 CONTINENTAL BATTERY CO
991496 FLOYD'S GARAGE PARTS
991498 KIMS INTERNATIONAL
991499 LENOX WRECKER SERVICE
991500 MAC'S HYDRAULICS INC
991501 OWASSO GLASS
991503 SHERWOOD AUTOMOTIVE
991504 SAFETY KLEEN CORP.
991505 TURNPIKE VAN & PICKUP
991506 TIRE DIST SYSTEMS INC
991507 TULCO OILS INC
991520 PSO
991537 MCI TELECOMMUNICATIONS
991579 OKLAHOMA TURNPIKE AUTHORI
DEPARTMENT TOTAL = = = =>
FUND TOTAL = = = =>
UNIFORM RENTAL
58.00
TIRE REPAIRS
125.00
MAINT SUPPLIES
40.54
VEHICLE REPAIR
250.00
REPAIR PARTS
102.14
REPAIRS 11/98
-18.06
MAINT /REPAIR SUPPLIES
17.95
NOZZLES - JETTER
389.93
HUB FOR LODAL
2,866.27
REIMB PETTY CASH
7.50
BATTERIES
64.19
REPAIR PARTS
275.00
REPAIR PARTS
25.98
TOWING FEE
46.05
VEHICLE PARTS
199.30
VEHICLE REPAIR
152.63
VEHICLE REPAIR
44.95
SVS PARTS CLEANER
104.50
TRANSFER CASE
250.00
RECAPPED TIRES
876.20
15/40 MOTOR OIL
192.37
11/98 USE
137.04
10/98 USE
10.59
PIKEPASS
4.00
6,222.07
6,222.07
r.
CITY OF OWASSO
II CAPITAL IMPROVEMENTS
12/11/98 6:59:15 A/P CLAIMS REPORT APAPVR PAGE:
,r PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
MINERAL GOVERNMENT
------------------------------
,� 990258 CN HASKELL & ASSOC
IV ' 990258 CN HASKELL & ASSOC
DEPARTMENT TOTAL =___>
im
FUND TOTAL =___>
11
II
COMPUTER SERVICES
COMPUTER SERVICES
345.50
90.00
435.50
435.50
17
CITY OF OWASSO
AMBULANCE SERV CAPITAL IMPROVEMENT
12/11/98 6:59:15 A/P CLAIMS REPORT APAPVR PAGE: 18
- - -PO -# --- - - - - -- VENDOR DESCRIPTION - -- AMOUNT '
- -- ----- - - - - -- ------------------- - - - - -- - - - - - --
AMBULANCE
990730 MATRIX SPINEBOARD STRAPS - - - - - -- 148_50 ,
DEPARTMENT TOTAL =___> 148.50
FUND TOTAL =___> 148.50
C
CITY OF OWASSO
CAPITAL PROJECTS GRANT
12/11/98 6:59:15 A/P CLAIMS REPORT APAPVR PAGE:
1,
6 PO # VENDOR DESCRIPTION AMOUNT
---- - - - --- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
-T- INDUSTRIAL ACCESS PROJECT
-- ---------------------------
' 991343 YOCHAM ENTERPRISES INC NSP ROADWAY 10/6/98 - - -- 43,738.20
DEPARTMENT TOTAL =___> 43,738.20
FUND TOTAL =___>
11
II
-------------
43,738.20
19
CITY OF OWASSO
BOND PROJECTS FUND
12/11/98 6:59:15 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
ENGINEERING
------------------------ - - - - --
990131 CH2M HILL INC
DEPARTMENT TOTAL
FUND TOTAL
GRAND TOTAL
ENG SERVICES 5/26/98 20,831.00
20,831.00
20,831.00
718,615.95
20
VENDOR
TRANSFERS
CITY OF OWASSO
A/P TRANSFER REPORT
DESCRIPTION
AMOUNT
CEMETERY CARE REVENUE TRANSFER FROM GENERAL FUND 115.63
AMBULANCE CAPITAL REVENUE TRANSFER FROM AMBULANCE FUND 4,129.59
TRANSFERS TOTAL
4,245.22
VENDOR
TRANSFERS
CITY OF OWASSO
A/P TRANSFER REPORT
DESCRIPTION
AMOUNT
CITY GARAGE
TRANSFER FROM GENERAL FUND
4,875.00
WORKER'S COMP SELF INS
TRANSFER FROM GENERAL FUND
10,000.00
GENERAL FUND
TRANSFER FROM AMBULANCE FUND
20,000.00
GENERAL FUND
TRANSFER FROM E -911 FUND
1,621.67
GENERAL FUND
TRANSFER FROM BOND PROJECT FUND
4,209.16
GENERAL FUND TRANSFER FROM CAPITAL IMPROVEMENT FUND 6,441.38 '
TRANSFERS TOTAL 47,147.21 ,
IJ
I 1
id.
�1
n
CITY OF OWASSO
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE
General Fund
12/05/98
Department Overtime Expenses Total Expenses
Managerial . ............
0.00
10,713.66
Finance
0.00
8,965.21
Community Development
0.00
7,196.66
Municipal Court
0.00
2,173.70
Engineering ...' .... ......
0.00
4,957.67
Information Systems
0.00
2,769.06
Support`Services
47.25
4,266.69
Police
1330.34
69,076.14
Central Dispatch
68.45
7,712.67
Animal Control
0.00
1,614.58
Fire
....... 14.52
43,153.33
Street
114.39
9,202.66
.... _ ..............
Community- Senior Center
_
0.00
3,121.71
Park Maintenace
31.88
3,562.83
Economic Development
0.00
1,971.85
General Fund Total $1,606.83 $180,458.42
Garage Fund
Garage $0.00 - $3;615.68
Garage Fund Total $0.00 $3,615.68
APPROVED: 12/15/98
Mayor
Council Member
Council Member
CITY OF OWASSO, OKLAHOMA
ORDINANCE NUMBER 596
AN ORDINANCE APPROVING THE OWASSO PUBLIC
WORKS AUTHORITY RESOLUTION NUMBER 98 -07,
ESTABLISHING PER ACRE ASSESSMENTS FOR ELM
CREEK INTERCEPTOR SEWER PROJECT AND
DECLARING AN EFFECTIVE DATE
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT:
Section One: Resolution Number 98 -07 of the Trustees of the Owasso Public Works
Authority, a public trust having the City of Owasso, Oklahoma, as its beneficiary, establishing per
acre assessments for recoupment of the costs associated with the Elm Creek Interceptor Sewer
Project be, and same hereby is approved.
Section Two: This ordinance shall become effective thirty days from the date of first
publication as provided by state law.
DATED this 15th day of December, 1998.
CITY OF OWASSO, OKLAHOMA
By:
Denise Bode, Mayor
ATTEST:
Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
Ronald D. Cates, City Attorney
2780- 362.ord
MEMORANDUM
TO:
THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM:
THERON WARLICK
CITY PLANNER
SUBJECT:
ORDINANCE NO. 597
DATE:
December 9, 1998
BACKGROUND:
At the November 17, 1998 meeting, the Owasso City Council approved a request to close a
portion of a utility easement located on Lot 3, Block 1, Double Oaks III Addition.
Attached is a copy of Ordinance No. 597 which formally adopts the City Council's action of
November 17, 1997.
RECOMMENDATION:
Staff recommends Council approval of Ordinance No. 597.
ATTACHMENTS:
1. Ordinance No. 597
2. Easement Closing Request Memorandum Dated October 29, 1998
3. Subject Map
CITY OF OWASSO
ORDINANCE NO. 597
AN ORDINANCE CLOSING TO THE PUBLIC USE A PORTION OF A
UTILITY EASEMENT LOCATED WITHIN LOT THREE (3), BLOCK ONE
(1), DOUBLE OAKS III ADDITION, AN ADDITION TO THE CITY OF
OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, AND RETAINING
UNTO SAID CITY OF OWASSO, OKLAHOMA, THE ABSOLUTE RIGHT
TO REOPEN SAME WITHOUT EXPENSE TO THE MUNICIPALITY, AND
REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT HEREWITH.
WHEREAS, the City of Owasso, Oklahoma, has deemed it necessary and expedient to
close to public use a portion of a certain utility easement;
WHEREAS, said utility easement is described as follows:
The west six (6) feet of the east sixty-five (65) feet of the north forty-three (43) feet of
the south sixty-three (63) feet of Lot Three (3), Block One (1), Double Oaks III
Addition, City of Owasso, Tulsa County, Oklahoma.
WHEREAS, pursuant to Title II, Oklahoma Statutes, Section 42 -110, the only holders
of a franchise or purported holders of a franchise that may purport to have a special
right or privilege to use said utility easement are Public Service Company of
Oklahoma, and/or Oklahoma Natural Gas Company, and/or Southwestern Bell
Telephone Company, and/or TCI Cable Television Company; and,
WHEREAS, the above holders of franchise or purported holders of a franchise that
may purport to have a special right or privilege to use said utility easement have
waived their objections to the closure of said easement, if any.-
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA, THAT,
Section 1. The following described utility easement, be, and the same is hereby
closed to the public use, to -wit:
The west six (6) feet of the east sixty-five (65) feet of the north forty-
three (43) feet of the south sixty -three (63) feet of Lot Three (3), Block
One (1), Double Oaks III Addition, City of Owasso, Tulsa County,
Oklahoma.
Section 2. The municipality shall retain the absolute right to reopen the public way
or easement without expense to the municipality. Closing of the public
way or easement shall not affect the right to maintain, repair,
reconstruct, operate or remove utility, public service corporation, or
transmission company facilities of service therein, nor shall a closing
affect private ways existing by operation of law unless released in
writing by the owners thereof.
Section 3. All ordinances or parts of ordinances in conflict herewith be, and the
same are hereby expressly repealed.
PASSED AND APPROVED this 15" day of December, 1998.
City of Owasso, Oklahoma
Denise Bode, Mayor
ATTEST:
,Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
Ronald D. Cates, City Attorney
I �
I �
1b
1
1
1
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: THERON WARLICK
CITY PLANNER
SUBJECT: EASEMENT CLOSING
TIM HAMILTON
DATE: October 29, 1998
BACKGROUND
The applicant requests to close a portion of a 15' utility easement located on Lot 3, Block 1,
Double Oaks III, further described as 7913 N 128` E Ave. The applicant is the owner of a
single - family house on the subject property and a portion of this structure was built on top of a
City sewer main.
The Owasso Technical Advisory Committee reviewed the request at the September 30, 1998
meeting. No utility companies had any objections to the request. Phil Lutz of Owasso Public
Works noted that Mr. Hamilton, through his engineer Dennis Hodo, had submitted a plan for
relocating the sewer around the house.
The Owasso Planning Commission reviewed the request at the October 8, 1998 regular meeting.
At that time the Planning Commission unanimously recommended approval subject to the
following conditions:
1) That only the portion of the easement which lies underneath the house be closed,
' 2) And that the relocation be approved and constructed prior to forwarding the easement
closing to Council for final approval.
' The applicant has since relocated the sewer line at his own expense according to the plan
accepted by the Owasso Public Works staff. The applicant has also presented a legal description
of the portion of the easement beneath the structure. No additional easements are needed.
RECOMMENDATION
Staff recommends the closing of the portion of the easement beneath the house on the subject
property.
ATTACHMENTS
1) Staff Report.
1
C
12 '� °� 4 h I 0 a0.0 to
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13 0 I� _ 140.00'1 UJ o
j'o ��9 0\ ,�6� I L_ - 120.00' _ ( _ _. — -1
° °• S� ° °• \ �� I o
.5'
u W► 6 1 ?I
11 14 ° $ I I ^1� tw
shoo �° 0 2 0 140.00'
120.00' a0
to
1 10 Q
10 0 0. 5
�/ '`��o �`�' o• G� `��� ;° 10' u E I ° -C 1140.00' I 1 I `O Easement Closing
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LEGEND
B/L — Building Line
MEMORANDUM
TO: THE HONORABLE MAYOR AND C
CITY OF OWASSO
' FROM: THERON WARLICK
CITY PLANNER
' SUBJECT: ORDINANCE NO. 598
IDATE: December 9, 1998
IBACKGROUND:
At the October 20, 1998 meeting, the Owasso City Council approved a request to rezone
' property located within the Southwest Quarter of the Southeast Quarter of the Southwest Quarter
(SW /4 SE /4 SW /4) of Section 20, Township 21 North, Range 14 East. The subject property is
unplatted land generally located on E 86' St. N between Bank of the Lakes (12401 E 86`h St. N)
and Long Office Center (12315 E 86' St. N) containing .653 acres, more or less. The rezoning
request changes the zoning on the subject property from OL (Office Low Intensity District) to
CS (Shopping Center District) in order to allow for commercial development.
' Attached is a copy of Ordinance No. 598 which formally adopts the City Council's action of
October 20, 1998, thus establishing the change in zoning designation from OL (Office Low
Intensity District) to CS (Shopping Center District)
RECOMMENDATION:
' Staff recommends Council approval of Ordinance No. 598.
' ATTACHMENTS:
' 1. Ordinance No. 598
2. Subject Map
1
1
CITY OF OWASSO ,
ORDINANCE NO. 598
AN ORDINANCE APPROVING ZONING APPLICATION NUMBER ,
OZ -98 -12 CHANGING THE ZONING OF PROPERTY LOCATED IN THE
SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF THE
SOUTHWEST QUARTER OF SECTION 20, TOWNSHIP 21 NORTH,
RANGE 14 EAST, TULSA COUNTY, OKLAHOMA, FROM OL (OFFICE '
LOW INTENSITY DISTRICT) TO CS (SHOPPING CENTER DISTRICT),
AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT HEREWITH.
WHEREAS, public hearings have been held regarding the request for rezoning of the
property herein described, and,
WHEREAS, the Owasso City Council has considered the recommendation of the
Owasso Planning Commission and all statements for and against the requested rezoning of
application OZ- 98 -12.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA, THAT
Section 1. The zoning classification of the following described property, to wit:
BEG 1375W & 50N SECR SE TH N302.90 SW196.06 S152.04 E125
POB SEC 20 21 14.653 ACS
be, and the same is hereby rezoned from an OL (Office Low
Intensity District) to a CS (Shopping Center District) district.
Section 2. That all ordinances or parts of ordinances in conflict herewith be,
and the same are hereby expressly repealed.
PASSED AND APPROVED this 15" day of December, 1998.
City of Owasso, Oklahoma
Denise Bode, Mayor
ATTEST:
Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
Ronald D. Cates, City Attorney
i
MEMORANDUM
' TO: HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: THERON WARLICK
CITY PLANNER
' SUBJECT: FINAL PLAT
FAIRWAYS V ADDITION
DATE: December 9, 1998
BACKGROUND
Kourtis Properties, L.L.C. has submitted a final plat for Fairways V Addition, a proposed 16.34
acre subdivision containing 71 lots. The subdivision is located north of E 89h St. N (Larkin
Bailey Blvd.) abutting Mingo Road. The subdivision derives access from E 89' Street N and no
direct access to Mingo Road is proposed. Fairways V is included in OPUD -12, the Bailey Ranch
' PUD. This PUD allows smaller lot patio homes such as the ones proposed in this final plat.
The lot sizes conform to the development standards of OPUD -12.
' Of note in the review of Fairways V is the fact that the N 100 1h E Avenue exceeds the maximum
length of cul -de -sacs allowed by subdivision standards. In reviewing the proposal, staff noted
the unusual shape of the subdivision, and the fact that it was landlocked by the golf course to the
' west and Hale Addition to the north. Staff also observed that a second point of egress onto
Mingo Road was undesirable, and that looping the road offered no apparent advantages. With
assurance from the Technical Advisory Committee that the long cul -de -sac presented no threat to
health or safety, staff recommended that the feature remain as proposed. Staff finds the situation
unique and is confident that the proposal does not establish an undesirable precedent.
The Planning Commission on July 8, 1997 approved the preliminary plat for Fairways V. The
final plat includes all recommendations from the Technical Advisory Committee and was approved
' unanimously by the Planning Commission on October 13, 1998. A complete staff report for
Fairways V is attached for your information and review.
RECOMMENDATION
Staff recommends approval of the final plat for Fairways V.
1 ATTACHMENTS
1. Staff Report for Fairways V Addition.
ENCLOSURES
1. Fairways V final plat (includes all covenants on same sheet)
�l
F
MEMORANDUM
TO:
THE PLANNING COMMISSION
CITY OF OWASSO
FROM:
THERON WARLICK
CITY PLANNER
SUBJECT:
FINAL PLAT
FAIRWAYS V AT BAILEY RANCH
DATE:
October 7, 1998
6
BACKGROUND '
The City of Owasso has received a request to review a final plat for Fairways V at Bailey Ranch.
Fairways V is a 16.34 acre development containing 71 lots and is located north of E 89 " St. N '
(Larkin Bailey Blvd.) at Mingo Road. Fairways V is a platted over OPUD -12, the Bailey Ranch
PUD. This development in this section proposes a variety of residential types including estate
homes, executive homes, garden (patio) homes, and single family attached dwellings. '
The preliminary plat for Fairways V was approved in July 1997.
ANALYSIS '
The Technical Advisory Committee reviewed the final plat at their September 30, 1998 meeting.
At that meeting, utility representatives and the Public Works department were invited to
comment on the proposed plat.
The comments are summarized as follows:
1. PSO - requested additional easement on lot 4 or 5,
2. SWBT - requested additional 10' easements on both the north and south sides of E
89`' St. N.
3. OPW - discussed waterline sizes with the engineer. Also determined that drainage
would be handled in the existing Larkin Bailey drainage facility. Determined that
waterline could reach the abutting clubhouse.
The major change from the preliminary plat is the closing of a second entrance to Mingo Road.
From a planning standpoint, a second point of egress onto Mingo is undesirable. Extending the
street to Mingo would likely serve redirect traffic off of the intended collector, E 89' St. N
(Larkin Bailey Blvd.), and cause unnecessary traffic conflicts with traffic on the Mingo Road
arterial.
The resulting cul -de -sac of N 100`' East Ave. is 1,200 feet long, twice the maximum length
normally allowed by subdivision standards. However, city staff during the TAC review had few
concerns regarding health and safety. (Phil Lutz, City Engineer, may require additional water
system improvements in order to avoid stagnation in the lines, but these can be addressed in the
preconstruction phase). Because this property is land - locked by the golf course on the east, and
Hale Acres to the north, staff finds this situation unique and is confident that this proposal would
C:\0wasso0anning Commission \10- 13 -98\FP - Fairways V.doc
not establish an undesirable precedent. With no other reasonable solutions apparent, staff
supports the longer cul-de -sac.
The lot sizes are much smaller than are typically allowed in an RS district, however, they
conform to the standard for garden homes proposed in OPUD -12. Additionally, the number of
' garden homes proposed in Fairways V alone exceeds the number proposed in OPUD -12, but the
developer is still below the overall housing density that was proposed in the Bailey Ranch PUD.
' In this case, the flexibility allowed by the PUD would permit unit transfers into the area.
Additional garden homes are permitted so long as the developer respects the maximum gross
density proposed in the PUD. Staff supports the development of additional garden homes to
adjust for changing market conditions, however, staff would remind the developer that the total
number of units in the development should not exceed the maximum gross density proposed in
the Bailey Ranch PUD, or the maximum aggregate density allowed by the underlying zoning.
' The engineer for the developer has amended the plat to reflect the recommendations of the
Technical Advisory Committee. The corrected instrument is included within this packet.
iRECOMMENDATION
Staff recommends approval of the final plat for Fairways V as submitted.
' ATTACHMENTS
1. Aerial view.
IENCLOSURE
1. Final Plat for Fairways V as amended to reflect TAC comments.
1
L'
IC: \Owasso \Planning Commission \10- 13 -98\FP - Fairways V.doc
L�
Fairways V
From Aerial flown 5/98
City of Owasso, Department of Community Development
i�
J
1
1
it
I MEMORANDUM
TO:
IFROM:
SUBJECT:
DATE:
IBACKGROUND:
THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
TIMOTHY ROONEY
ASSISTANT CITY MANAGER
APPROVAL OF A CONTRACT FOR COMPUTER TRAINING
SERVICES WITH TULSA TECHNOLOGY CENTER
December 9, 1998
In November of this year, staff reviewed potential vendors for the purpose of supplying
necessary computer training to city employees. While several city employees are familiar with
the word processing, spreadsheet, and data base software contained on the recently purchased
' computers, many are not. As a result of the varying degrees of abilities, basic, intermediate,
and advanced training is needed.
Staff reviewed three potential vendors for convenience, cost, and availability.. While each
vendor (Tulsa Technology Center, New Horizons, and SITC) appeared to be capable of training
' our employees, Tulsa Technology Center was more cost effective and convenient. The contract
for educational services proposes to train our employees in two phases. Phase I consists of basic
training for Windows, Word, and Spreadsheets scheduled to begin the first week of January,
' 1999. Phase II consists of intermediate and advanced training levels scheduled to begin in April
of 1999. The proposed training schedule is attached for your information and review.
^ A list of employees that will be utilizing the recently purchased computers, as well as an
assessment of their training needs, is attached for your information and review. This list does
not include employees of the Police Department, as training for this group is likely to be
' included in a separate phase. All training will be conducted in Owasso through TTC's mobile
classroom which will be parked at a city facility on each training date. While the total length
of training varies for the specific class, all training will be conducted in three hour increments,
' thus limiting the amount of time employees are away from their responsibilities in any one day.
The total cost of Phase I and II of the training is estimated at $14,100. That fee is based upon
' the maximum class size of twelve for each training session and the necessary materials. The
final cost will be reflective of actual participation however, and could be less than that figure.
1
RECOMMENDATION:
Staff recommends Council approval of a contract with Tulsa Technology Center at $55 per
classroom hour and $17.50 per participant for support materials.
■ on
1,2/03/98 14:37 TTC BITS 4 7-27249139
MEMORANDUM OF UNDERSTANDING
BETWEEN CITY OF OWASSO
AND
Tulsa County Area Vocational - Technical School District No. 10
dba TULSA TECHNOLOGY CENTER
me, . r
PHASE
INSTRUCTION: Tulsa Technology Center will provide the following training
program(s) for employees of THE CITY OF OWASSO:
JANUARY
#
Class
Days
Date
Time
Length
1
Windows: Introduction
M & W
Jan 4 & 6
gam - Noon
6 hrs
C -495 - 19040 -A
2
Windows: Introduction
M & W
Jan 4 & 6
1 pm - 4pm
6 hrs
C- 495 - 19040 -b
3
Windows: Introduction
T & Th
Jan 5 & 7
gam - Noon
6 hrs
C -495- 19040 -C
4
Windows: Introduction
T & Th
Jan 5 & 7
1 pm - 4pm
6 hrs
C-495- 19040 -D
5
Windows Explorer
W
Jan 20
gam - Noon
3 hrs
C -495-19041 -A
6
Windows Explorer
W
Jan 20
1 pm - 4pm
3 hrs
C-495- 19041 -8
7
Windows Explorer
F
Jan 22
gam - Noon
3 hrs
C-495-19041 -C
6
Windows Explorer
F
Jan 22
1 pm - 5pm
3ttxs
C-495-19041 -0
9
Word: Level 1
M. W,
Jan 25, 27,
9am - Noon
9 hrs
C- 495 - 19004 -A
F
29
10
Word: Level 1
M, W,
Jan 25, 27,
1 pm - 4pm
9 hrs
C -495- 19004 -8
F
129
December 3, 1996
C-495- 99.001
t2iO3i98 14:37
TTC BITS 4 7- 2724999
Memorandum of Understanding
between City of Owasso
and Tulsa Technology Center
cc1501 IADV
NO. 102 003
#
Class
Days
Date
Time
length
1
Word: Level 1
M, W,
Feb 1, 3, 5
9am - Noon
9 hrs
CA95- 19004 -C
F
2
Word: Level 1
M, W,
Feb 1, 3, 5
1 pm - 4pm
9 hrs
C- 495 - 19004-0
F
3
Excel. Worksheets
M, W,
Feb 22, 24,
gam - Noon
9 hrs
C- 495 - 19006 -A
F
26
4
Excel'. Worksheets
M, W,
Feb 22, 24,
1 pm - 4pm
9 hrs
CA95- 19006 -8
I F
26
as w orru
# J
Class
Days
Date
Time
Length
1
Excel: Worksheets
M, W,
Mar 1, 3, 5
9am - Noon
9 hrs
C- 495 - 19006 -C
F
2
Excel: Worksheets
M, W,
Mar 1, 3, 5
1 pm - 4pm
9 hrs
0-495- 19006 -0
F
FACILITIES: The classes mentioned above will be conducted in the Mobile
Computer Lab provided by Tulsa Technology Center. The Lab will be
parked at the CITY OF OWASSO site.
BOOKS AND
SUPPLIES: Participant books will be made available from Tulsa Technology
Center at $17.50 per participant.
CERTIFICATE &
SUPPORT: Certificates and three months of free telephone support are provided
to those participants who complete a minimum of 75% of the class.
December 3, 1998 C- 495- 99.001
�2iO3i98 14:37 TTC BITS 4 7- 2724999 N0. 102
' Memorandum of Understanding
between City of Owasso
and Tulsa Technology Center
CANCELLATION
NOTICE: • Class Cancellation - 10 working days or less prior to the first
' day of the scheduled class the fee is $125 per canceled class.
• Restocking of participant materials - 30 days or less prior t
' the first day of the scheduled class, the fee is $50 per
canceled class.
' If notice is not received by Tulsa Technology Center in the time
noted, CITY OF OWASSO. will be required to pay the cancellation
fees.
Tulsa Technology Center reserves the right to cancel class due to
inclement weather. If that should happen the CITY OF OWASSO will
be notified prior to the class start time with an alternative Gass time.
'
STATEMENT OF
CHARGES: Tulsa Technology Center will invoice THE CITY OF OWASSO for the
'
following charges:
Instruction
4
Windows classes @ $330 /each .................
$1,320
4
Windows Explorer classes @ $165/each .... .....
$660
4
Word: Level 1 classes @ $495 /each .............
$1,980
4
Excel: Worksheet Gasses @ $495 /each ..........
$1,980
...........
SubTotal ..................................
$5,940
Material`
48
Windows 98 books @ $17.50 1each ...............
$840
48
Word 97: Level 1 books @ $17.50 /each .........:.
Worksheet books @ $17.501each
$840
$840
48
Excel 97: ........
SubTotal ............ ......................
$2,520
Total Investment ........................
$8,460.00
' "This is the maximum amount of workbooks. The number is based Qn
classes multiplied by the maximum Gass size of twelve. The invoiPa
will reflect actual quantity.
Invoices issued at the end of each project.
' December 3, 1998 C-495- 99.001
6,•
12 /03/98 14:37 TTE BITS 4 7- 2724999
Memorandum of Understanding
between City of Owasso
and Tulsa Technology Center
SIGNATURES:
Frank Knight
THE CITY OF OWASSO
Representative
Business & Industry Training Services
Tulsa Technology Center
Gene Callahan, Ed.D., Superintendent
Tulsa Technology Center
Date
uate
Date
r ,-',
I �
I �
December 3, 1998 C- 495 - 99.001
12/03/98
w
■ n
14:37 TTC BITS 4 7- 2724999
MEMORANDUM OF UNDERSTANDING
BETWEEN CITY OF OWASSO
AND
Tulsa County Area Vocational - Technical School District No. 1 a
dba TULSA TECHNOLOGY CENTER
PHASE U
INSTRUCTION:
rr.Tm
N0.102 D06
Tulsa Technology Center will provide the following training
program(s) for employees of THE CITY OF OWASSO:
#
Class
Days
Date
Time
Length
1
Word: Level 2
M. W, F
Apr 5, 7, 9
gam - Noon
9 hrs
C -495- 19005 -A
2
Word: Level 2
M, W, F
Apr 5, 7, 9
1 pm - 4pm
9 hrs
C- 495 - 19005 -B
3
Word: Level 2
M, W, F
Apr 19, 21,
9am - Noon
9 hrs
C- 495 - 19005 -C
23
4
Word: Level 2
M, W. F
Apr 19, 21,
1 pm - 4pm
9 hrs
C- 495 - 19005 -D
23
5
Excel: Charts & Database
M, W, F
Apr 26, 28,
9am - Noon
9 hrs
C-495- 19007 -A
30
6
Excel: Charts & Database
M, W, F
Apr 26, 28,
1 pm - 4pm
9 hrs
C- 495 - 19007 -B
1
30
RA6V
#
Class
Days
Date
Time
Length
1
Excel: Charts & Database
M, W, F
May 1, 3, 5
9am - Noon
9 hrs
CA95- 19007 -C
2
Excel: Charts & Database
M, W, F
May 1, 3, 5
1 pm - 4pm
9 hrs
C -495- 19007 -D
FACILITIES: The Gasses mentioned above will be conducted in the Mobile
Computer Lab provided by Tulsa Technology Center. The Lab will be
parked at the CITY OF OWASSO site.
December 3, 1998
C-495- 99.002
12/03/98 14:37 TTC BITS 4 7- 2724999 N0. 102
Memorandum of Understanding
between City of Owasso
and Tulsa Technology Center
BOOKS AND
SUPPLIES: Participant books will be made available from Tulsa Technology
Center at $17.50 per participant.
COMPUTER TRAINING
SERIES: On -going computer training is available through the BITS department
This training program is titled the `Computer Training Series.' A
schedule is distributed three times a year_ The participant fees
range from $55 to $100.
CERTIFICATE &
SUPPORT: Certificates and three months of free telephone support are provided
to those participants who complete a minimum of 75% of the Gass.
CANCELLATION
NOTICE: • Class Cancellation - 10 working days or less prior to the first
day of the scheduled class the fee is $125 per canceled class.
• Restocking of participant materials - 30 days or less prior to
the first day of the scheduled class, the fee is $50 per
canceled class.
If notice is not received by Tulsa Technology Center in the time
noted, CITY OF OWASSO. will be required to pay the cancellation
fees.
Tulsa Technology Center reserves the right to cancel class due to
inclement weather_ If that should happen the CITY OF OWASSO will
be notified prior to the class start time with an alternative class time.
December 3, 1998 C-495- 99.002
FP -T.
1C�YJ.7. 70 -.•.+, , ,%.. DL IJ 7 lue Wd
Memorandum of Understanding
between city of Owasso
and Tulsa Technology Center
STATEMENT OF
CHARGES: Tulsa Technology Center will invoice THE CITY OF OWASSO for the
following charges:
Instruction
4 Word: Level 2 classes @ $495 /each ............. $1,980
4 Excel: Charts & Database Gasses @ $495 1each ... $1,980
SubTotal ......... .........................$3,960
SIGNATURES:
Material'
48 Word: Level 2 books @ $17.50 1each ............. $840
48 Excel: Charts & Database books @ $17.50 /each _ ... $840
SubTotal ... ............................... $1,680
Total Investment ........................... $5,640
'This is the maximum amount of workbooks. The number is based qn
classes multiplied by the maximum Gass size of twelve. The inv
will reflect actual quantity.
Invoices issued at the end of each project.
Frank Knight Date
THE CITY OF OWASSO
Representative Date
Business & Industry Training Services
Tulsa Technology Center
Gene Callahan, Ed.D., Superintendent Date
Tulsa Technology Center
December 3, 1998 C-495- 99.002
Department/Position Name
General
City Manager J. Jeff Hancock
Ass't City Manager Tim Rooney
City Clerk Marcia Boutwell
Receptionist Wanda Scott
Juanita May
Financial
Director
Sherry Bishop
Accountant
Jim Emst
Accounting Clerk
Michelle Dempster
Accounting Clerk
Janet Jackson
Accounting Clerk
Ann Hams
Accounting Clerk
Linda Winton
Utility Clerk
Debbie Williams
Utility Clerk
Scott Shadbolt
Court Clerk
Tammy Grimes
Human Resources
X
Director
Allan Harder
Insurance Clerk
Regina Guthrie
Quality Coordinator
Kathy Johnson
Community Development
Planner
Karl Fritschen
Planner
Theron Wadick
Secretary
Marsha Hensley
Inspector
Gary Orr
X
Ted McCord
X
Hoot Marlar
Information Systems
X
Director
Frank Knight
Economic Development
Director
Robert Tobias
Support Services
X
Director
Jim McElrath
Secretary
Joni Frank
Mechanic
Jeff Moody
Joey Smith
Public Works
Director
Field Supervisor
Administrative Asst
Secretary
Engr. Project Mgr
Inspection
Engineering Tech
CIP Manager
Robert Carr
Chris Roberts
Diane Moss
Becky Clayton
Phil Lutz
Sheryl Duggan
Eric Mikel
Dwayne Henderson
Win98
Word I
Excel
X
X
X
X X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X X
X
X X
X
X X
X
X X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Department/Position
Name
Win98
Word
Excel
Fire
Parks
David Warren
Chief (LT)
Bob Allen
Brian Dempster
X
X
Deputy Chief (LT)
Mark Stuckey
X
X
Captain
Dennis Thompson
X
X
Lowell Thompson
X
X
Steve Irby
X
X
Lieutenant
David
X
Dan
X
X
Secretary
Shirley Mitchell
X
X
X
EMS Manager
Bruce Kelly
X
X
Medical Technicians
Shannon Saddoris
X
X
Ed Wofford
X
Mike Holcomb
X
X
Kris DeMauro
X
Rick Parris
X
David Hurst
X
X
Sean Lawless
X
X
Randy Robinson
X
X
Firemen
Tracy Tremain
X
X
Randy Mills
X
X
Tom Robinson
X
X
Jackie Watson
X
X
Steve Mathes
X
X
Golf
Golf Pro
Warren Lehr
X
X
X
Assistant Golf Pro
Rod Alexander
X
X
X
Troy Rhodes
Food & Beverage Mgr
Dawn Earp
X
X
Greens Keeper
Tim Lampton
X
X
Community Center
Janis Worley
X
X
Pat Nicholson
X X
Parks
David Warren
X
X
Brian Dempster
X
X
Wade Lenhart
X
X
40
54 29
I
TO: HONORABLE MAYOR & CITY COUNCIL
CITY OF OWASSO
FROM: ALLAN E. HARDER
HUMAN RESOURCES DIRECTOR
SUBJECT: LEGAL SERVICES INVOICE IN EXCESS OF THE CITY
MANAGER'S APPROVAL LIMIT
DATE: December 8, 1998
' BACKGROUND:
t. With the initiation of the grievance filed by the FOP and Randy Brock and the realization that
the grievance would result in grievance arbitration, then City Manager Rodney Ray made the
decision to retain Charles Plumb of the law firm Doerner, Saunders, Daniel & Anderson,
' L.L.P. to represent the City. The decision to retain Mr. Plumb was based on the desire to
remove potential conflicts that may arise, should City Attorney Ron Cates be asked to provide
advice to the Police Department and in particular Officer Randy Brock in an official police
investigative matter while at the same time be actively representing the City in the grievance
arbitration. As noted in the attached facsimile /letter from Mr. Plumb, he was retained at an
hourly rate of $140, without a budget or estimate discussed, with monthly statements to the
City.
To date, Mr. Plumb has billed the City a total of $15,921.34 for services and representation in
the grievance arbitration. Of that total, the City has paid seven monthly statements totaling
$7,047.91 with an unpaid balance to date of $8,873.43. The amount remaining unpaid
represents only the amount billed and does not include statements for the completion of the
brief to the Arbitrator that should be the final legal cost in the matter (unless an appeal of the
arbitrator's decision is necessary). Statements to date have been reviewed and it has been
determined the City has received the services for which it has received statements.
Additionally, Mr. Cates has reviewed the statements and does not find them to be out of line
for grievance arbitration representation.
DISCUSSION:
' In perfect hind - sight, the arrangement with Mr. Plumb should have been presented to the
Council for approval to pay amounts in excess of the City Manager's approved spending
authority, but that was not done and the services received by the City and statements issued by
1
Doerner, Saunders have exceeded the spending authority granted the City Manager. Since
monthly statements received prior to a statement totaling $7,122.80 were individually below
the City Manager's authority, the amount did not trigger the need for Council approval for the
expense. With receipt of the $7,122.80 statement, what should have happened at the onset of
the agreement with Mr. Plumb was realized. The City's Administration now comes to rectify
its error and seeks Council approval to pay the unpaid statements and expected statements from
Doerner, Saunders related to the grievance arbitration.
RECOMMENDATION:
Staff recommends that Council confirm the actions already taken by approval of the same and
authorize payment for services received from Doerner, Saunders in the amounts of $7,122.80,
$1,750.63 (totaling the $8,873.43 noted above) and approval for any amounts to be billed for
preparation and submission of briefs (following an audit of the expenses contained in that
statement or statements).
ATTACHMENT:
1. Facsimile from Charles Plumb to Jeff Hancock
2. Schedule of Legal Services Billed
FROM: Charles S. Plumb
MESSAGE: See attached.
NUMBER OF PAGES:
OPERATOR: jw
Please call as if the message you received was incomplete or illegible.
The telephone number to call is (918) 582 -1211.
Our fax number is (918) 591 -5360.
HARD COPY 0 WILL x WILL NOT BE MAILED.
IMPORTANT - THIS FACSIMILE IS INTENDED ONLY FOR THE USE OF THE INDIVIDUAL O
ENTITY TO WHICH IT IS ADDRESSED, AND MAY CONTAIN INFORMATION THAT IS
PRIVILEGED, CONFIDENTIAL AND EXEMPT FROM DISCLOSURE UNDER APPLICABLE LAW. IF
YOU HAVE RECEIVED THIS FACSIMILE IN ERROR, YOU ARE HEREBY NOTIFIED THAT WE DO
NOT CONSENT TO ANY READING, DISSEMINATION, DISTRIBUTION, OR COPYING OF THIg
FACSIMILE. WE REQUEST THAT (1) YOU NOTIFY US IMMEDIATELY BY TELEPHONE; AND
RETURN THE FACSIMILE TO US AT THE ABOVE ADDRESS VIA U.S. POSTAL SERVICE
THANK YOU.
1
1
1
NOV. 25. 1998 8:22AM DOERNER, SAUNDERS N0. 2971
P. 1
DOERNER, SAUNDER5, D"YEL & ANDERSON, L.L.P.
AT1r0xxzX6 AT 3.AN
STATE 600
JAM P DANILIL CLIYII 13UNITZ DRENNAN 320 SOUT11 D06TON A.VENVIL
R. J. 0VURNER
WILLIAM C. ANObRSON .IOUx J. CARWILZ
UOVI-mao,
VAICLbr D. TAYLOR. JR, JON A ERIOETM /AR TULSA. 0)(LAHOMA 76103.3726
U. MICRASL LEWIS TOM 0. 10SWUNON
LAWRENCE T- CIIAMDERS. JR. RICRA(W J. SAOLETON TZLEPHONS (7)18) 682-12U
O
(!I OOONR■L
DALLAS IL „ 1(N4USON RAN.CCA M. POWLSR
DICIIlOM 7AIINDERr
SAM 0- RRATTON 11 AI LISTEN L. DFWKTKUUI !AC8ZMTLi (918) 501-15360
VTLLIAM D. X0910"
OAKY M. MCDONALD HIC31AEL C. REDMAN
KAT=Y L NEAL
IL WAYNE COOPER STEVEN R. MIITCALP
NAMCV ,0. S&VUSL
KEVIN C. COUTANT SRELLY U. DALnYMMJf
JACOUE LiMDRAY
R`C""PAUL � RUSSELL XROLL November 25 1
I.�'NN PAUL xnrTSDN RDEERT a EvR11 , 998
.
WILLIAM P. IUOOA RONALD W. LITTLE
LEWIS N. CARTBU JAMRS C. MILTON
t
LINDA C. MARTIN CCAK AJff UARRY L 0. ROUSE FACSIMILE COVER SHEET
Jwtlaa P. MCCANN aMY L ORROnN
RICEARD X POSTbp L COUI COOPER
C ■AALE7 D. PLUMB AUDRIA X UAM.1LT01.
I- IIONARD I PA.TAKI ANOEL.A 1C RNIOIIT
V. DOUOLAA DODO
CLIENT NUMBER: 13211.02 FAX NO.: 272 -4999
TO: Jeff Hancock
FROM: Charles S. Plumb
MESSAGE: See attached.
NUMBER OF PAGES:
OPERATOR: jw
Please call as if the message you received was incomplete or illegible.
The telephone number to call is (918) 582 -1211.
Our fax number is (918) 591 -5360.
HARD COPY 0 WILL x WILL NOT BE MAILED.
IMPORTANT - THIS FACSIMILE IS INTENDED ONLY FOR THE USE OF THE INDIVIDUAL O
ENTITY TO WHICH IT IS ADDRESSED, AND MAY CONTAIN INFORMATION THAT IS
PRIVILEGED, CONFIDENTIAL AND EXEMPT FROM DISCLOSURE UNDER APPLICABLE LAW. IF
YOU HAVE RECEIVED THIS FACSIMILE IN ERROR, YOU ARE HEREBY NOTIFIED THAT WE DO
NOT CONSENT TO ANY READING, DISSEMINATION, DISTRIBUTION, OR COPYING OF THIg
FACSIMILE. WE REQUEST THAT (1) YOU NOTIFY US IMMEDIATELY BY TELEPHONE; AND
RETURN THE FACSIMILE TO US AT THE ABOVE ADDRESS VIA U.S. POSTAL SERVICE
THANK YOU.
1
1
1
NOV. 25. 1998 8:22AM DOERNER, SAUNDERS NO. 2971 P. 2
3)1M! P. D"LEL
WUUAM C. ANDERSON
VAAIEY V. TAYLOR. JP-
Q. MICEAEL LEMI,a
LAWRSNCE T. CZAP404M JR-
DALLAS S. PEROUSON
SAM 0, ERATTON Il
OAAV M. MrDONALD
1L MAYNE COOPER
EEV1X C. CODTANT
RICKARD P. NIX
LYIIN PAUL MATT30N
VILUAM P. COOS
LEWIS N. CARTER
LINDA C. MAXIM
JAX" P. MCCANN
RICZARD E. POSTER
cxwRLes S. PLUME
LEONARD L TATAR1
L DOUGLAS DODD
DORRNER, SAUNDERS, DANIEL & ArTDERSON, L.L.P.
ATT0R1f;Y6 AT LAW
SUITZ 600
E1.131S at1N1TZ aME NN"
320 SOUTH BOSTON "RNUY
JOAN J. CAR,ILE
JON E. SRIGRTMIRE
TULSA. 01CLASCOMA 74103-3725
TOM 0. FRAOUSON
41CHARD d. "GLETOA+
TXI,EI'HONE (016) 562 -3811
REEECCA M. FOWLER
RRYTSN L ERIORTMIRE
PACSIM11.9 (n16) 593-5360
MICNAEL C. REDMAN
3TEYE14 R. METCALF
MELLY L DALEYMPLE
RUSSELL M. IQOLL
Rosa= A SNQMt
RONALD M. LITTLE
JAMES C. MILTON
NAARY V. ROUSE
AMY L 9309EN
L COLE COOPER
AODRA L RAMILTON
ANOSLA M- RM1014T
Mr. Jeff Hancock
City of Owasso
P. 0. Box 180
Owasso, Oklahoma 74055
November 23, 1998
RE: City of Owasso and FOP 148, FMCS No. 980311- 06801 -7
Randy Brock Grievance
Dear Jeff-
E. J P"RNES
0► COUww
DICKSON M. SAUNDEILT
MIILIAM L MOMIOI m
RATEY L MEAL
NANCY J. SIEGEL
JAC00E L(000"
Rodney Ray retained me to represent the City of Owasso's interests in the Randy Brock
grievance arbitration matter at an hourly rate of $140. He requested I submit monthly statements
to the City, but no budget or estimate was discussed.
This matter has been extremely time consuming, in view of the number of witnesses, the
volume of documents, and a two day arbitration trial. The time and expense was increased by
the fact the arbitration trial was on one occasion cancelled and rescheduled. Fees and expenses
billed through October 31, 1998 are $8,873.43. For ease of reference, I am enclosing copies of
those monthly statements.
We have expended time in the month of November to prepare Owasso's post -trial brief.
The parties are required to file those briefs on or before November 30, 1998. Accordingly, the
month of November should represent the end of any substantial time expenditures in this matter,
and a bill for those services will be prepared in late December.
If it is beneficial in the future, I would be glad to prepare budgets or answer any questions
about estimated time and expenses associated with particular legal projects. I hope this
NOV. 25, 1998 8:22AM DOERNER, SAUNDERS N0. 2971 P. 3
November 23, 1998
Page 2
information is helpful. If you need any additional information or have any further questions,
please do not hesitate to contact me.
CSPjw
Enclosures
t
(aPlumb
NOV. 25. 1998 8: 22AM DOERNER, SAUNDERSN NO. 2971
DoEi?N-En. SAVrDEiis. DANIEL & Azgr)n so \', L-LAP.
A77ORN EYG
SUITE 000
3.30 SOUTH UOSTON AV JCNUY
TL:LBA. OJCLAJ40KA 74100 -0720
(0(6) 063.1PJJ
August 26, 1998
Billed through 07/31/98
Bill number 013211 -00002 -003 CSP
City of Owasso
P.O. Box 180
207 S. Cedar
Dwasso „ OK 74055
Randy Brock grievance
P. 4
Balance
forward 001 dated 07/30/98 $
56.00
Payments
received since last bill (last payment 08/24/98) $
56.00
Net balance
forward $
.00
FOR PROFESSIONAL
SERVICES RENDERED
07/07/98
CSP Review letter and telephone conference with A.
Harder regarding docketing expense for arbitrator
and video /audio tapes.
.30 hrs
07/20/98
CSP Review material, index, and summarize documents
by client for 7/23/98 Arbitration Trial.
4.70 hrs
07/21/98
CSP Meeting and witness preparation with A. Harder,
M. Alexander, B. Cox, and L. Motto; review
documents. Two telephone calls with Jim Moore
regarding duplicating tapes; rescheduling of
arbitration hearing.
9.10 hrs
07/22/98
CSP Telephone conference with FOP attorney regarding
scheduling of arbitration; letter and telephone
conference with client.
.40 hrs
07/23/98
CSP Prepare letter to Arbitrator.
.30 hrs
07/23/98
CSP Prepare direct examination and exhibits for Chief
Alexander. 1
4.60 hrs
07/24/98
CSP Prepare Chief Alexander direct examination and
exhibits.
1.00 hrs
07/27/98
CSP Prepare direct examination of Det. Cox and
exhibits.
2.80 hrs
TAX Io ♦ 73- 060ae.e
THERE MAY 9E ADOiTiONAL COSTS FOR WHICH THIS FIRM HAS NOT BEEN BALED.
SVC" COSTS WILL BE INCLUDEO IN A SUSSEOVENT STATEMENT_
NOV. 25. 1998 8: 23AM DOERNER, SAUNDERS. ,Crou.7 w,T, N0. 2971 P. 5
DoERNER, SAu DERS. DANIEL & A:xDERSOX, L.L.P. PAGE 2
ATiORNais
SUM 300
320 901Mt 90STON AVENUE
TULSA. OKLAHOMA 14103.3120
(OIf)) 002 -12U
-ity of Owasso
Sill number 013211- 00002 -003 CSP
)7/28/98 CSP Review audio tapes of 8/21/97 and review
interview tapes of police officers, 1.60 hr
)7/28/98 CSP Prepare direct examination of Det. Cox. 1.00 hr
")7/29/98 H S Prepare table of contents of attachments of
report. 1.30 hr
)7/30/98 CSP Telephone conference with J. Moore's office;
telephone conference with City; prepare letter on
documents and video /audio exhibits. .80 hr
)7/30/98 CSP Prepare direct examination of Det. Cox. 2.10 hr
)7/30/98 H S Finalize table of contents. .40 hr
Total fees for this matter $ 4,103.00
DISBURSEMENTS
)7/17/98
Ridgway's Legal SVS -Tulsa
51.82
)7/23/98
s
25.90
37/31/98
Telephone charges
1.38
S
Ridgway's Legal SVS -Tulsa
91.25
)7/31/98
Postage charge
1.60
)7/31/98
Secretarial overtime charge
39.99
)7/31/98
s
2,75
' ,..77/31/98
Telephone charges
1.10
S
s
s
)7/17/98
Ridgway's Legal SVS -Tulsa
51.82
)7/23/98
Miscellaneous charge video tape dub
25.90
37/31/98
Telephone charges
1.38
?7/31/98
Ridgway's Legal SVS -Tulsa
91.25
)7/31/98
Postage charge
1.60
)7/31/98
Secretarial overtime charge
39.99
)7/31/98
Messenger service
2,75
' ,..77/31/98
Telephone charges
1.10
Total disbursements for this matter $ 185.79
BILLING SUMMARY
.r
TOTAL FEES $ 4,103.00
am TOTAL DISBURSEMENTS $ 185.79
TOTAL CHARGES FOR THIS BILL $ 4,288.79
TOTAL BALANCE NOW DUE $ 4,288.79
T..x Io • 73- oeee24e
THERE MAY BE AOOITIONAL COSTS FOR WHICH THIS FIRM HAS NOT BEEN BILLED.
SUCH COSTS WILL BE INCLUDED IN A SUt)SEOVENT STATEMENT.
NOV. 25. 1998 8: 23AM UOERNER, SAUNDERS, „«,�� Y.,, NO. 2971 P. 6
DOER,�-x'I2, SAVrnF-RS. DA'I]3L Sc A,�CDERSO-N, L.L.P.
ATTORNxYF
sutra 3w
:120 SOUT11 BOSTON AVCKXIU
TULJiA. OXLAIIOMA 74103 -3723
(018) a6:t -t ^_11
August 25, 1998
Billed through 07/31/98
Client number 013211 CSP
--ity of Owasso
? -0. Box 180
207 S. Cedar
Nasso„ OK 74055
Randy Brock grievance
TOTAL FEES FOR THIS MATTER
TOTAL DISBURSEMENTS FOR THIS MATTER
TOTAL FEES
TOTAL DISBURSEMENTS
TOTAL CHARGES FOR THESE BILLS
TOTAL BALANCE NOW DUE
$ 4,103.00
$ 185.79
$ 4,103.00
$ 185.79
$ 4,288.79
$ 4,288.79
rwx io / 73- 06802as
THERE MAY Be ADDITIONAL COSTS FOA WHICH THIS FIRM 64AS NOT BEEN BILLED.
SUCH C05TS WILL BE INCLVOED IN A SV05EQUENT STATE- IENY.
NOV. 25. 1998 8: 23AM DOERNER, SAUNDERS.. ACCOVN• w1T.. NO. 2971 P. 7
M DoEn- ER. SAUNDERS, DANIEL & A \bERSON. L.L.P.
ATTORNEY6
SUIT$ 500
' 330 SOUTH DOSTON A- VIMNVE
TULSA. OKLA110MA 74103-3723
!0161 GOIId311
i -
:ity of Owasso
?.O. Box 180
307 S. Cedar
)wasso „ OK 74055
August 26, 1998
Billed through 07/31/96
Bill number 013211- 00003 -002 CSP
?OP 1998 -99 Interest Arbitration
0 3alance forward 001 dated 07/30/98
?ayments received since last bill (last payment 08/24/98)
vet balance forward
OR PROFESSIONAL SERVICES RENDERED
)7/01/98 CSP Review information; telephone conference with A.
Harder.
77/02/98 CSP Review and revise letter to FOP; telephone
1r conference with A. Harder.
D7/07/98 CSP Telephone conference with J. Hancock and A.
Harder regarding FMCS list and new arbitrator.
Total fees for this matter
BILLING SUMMARY
$ 168.00
$ 168.00
$ .00
.40 hrs
.30 hrs
.60 hrs
$ 182.00
TOTAL FEES $ 182.00
TOTAL CHARGES FOR THIS BILL $ 182.00
TOTAL BALANCE NOW DUE $ 182.00
TAX 10 r 73.00882AS
' THERE MAV BE AOOITIONAL COSTS FOR WHICH THIS FIRM HAS NOT BEEN OILLEO.
SUCH COSTS WILL BE INCLUDED IN A 5UBSEOUENT 5TATEMENT
NOV. 25. 1998 8: 24AM DOERNER, SAUNDERS.. «, W.T. NO. 2971 P. 8
DOERNER, SAUNvEiRs. DANUEL & ANDERSON, L.L.P.
SUITE 800
320 SOUT11 1 OETON AVUKU1
TULSA, ()K1.A110KA T410 * -37CO
Uual 46:d1-ll
August 26, 1998
Billed through 07/31/98
Client number 013211 CSP
City of Owasso
P.O. Box 180
207 S. Cedar
Owasso,, OK 74055
FOP 1998 -99 Interest Arbitration
TOTAL FEES FOR THIS MATTER $ 182.00
TOTAL DISBURSEMENTS FOR THIS MATTER $ ,00
TOTAL FEES
TOTAL CHARGES FOR THESE BILLS
TOTAL BALANCE NOW DUE
$ 182.00
$ 182.00
$ 182.00
T-X IO 0 73- 06802.5
THERE MAY BE ADDITIONAL COSTS rOR WHICH THIS CIRIM HAS NOT BEEN BILLED.
SUC" COSTS WILL BE INCLUDED IN A SU85EOUENT STATEMENT.
NOV. 25. 1998 8: 24AM DOERNER, SAUNDERS ,„ I,CC0vwf ,,,,M NO. 2971
DOER2NER. SAZNi)r-ns. DANIEL & A \DERSO-,-. L.L.P.
ATT014N HYiS
SUITH 300
• 3120 90111Til LOSTON AVENUE
TULSA. 0XLA110HA 7. 1103.3720
4010) OIfL••1171
September 28, 1998
Billed through 08/31/98
Bill number 013211 -00002 -005 CSP
City of Owasso
P.O. Box 180
207 S. Cedar
Owasso,, OK 74055
Randy Brock grievance
Balance forward 003 dated 08/26/98
Payments received since last bill (last payment 09/18/98)
Net balance forward
FOR PROFESSIONAL SERVICES RENDERED
08/14/98 CSP Prepare matrix of investigation.
08/16/98 CSP R. Brock Grievance: Prepare Direct Examination
of Lt. Cox and Lt. Motto; prepare exhibits and
examination of Officer Pales.
08/27/98 CSP Meeting and witness preparation with A. Harder,
C. Monto and B. Cox.
Total fees for this matter
DISBURSEMENTS
08/14/98 Ridgway's Legal SVS -Tulsa
08/14/96 Federal Express charges
0 Total disbursements for this matter
IBILLING SUMMARY
TOTAL FEES
P. 9
$ 4,288.79
$ 4,288.79
$ .00
.40 hrs
2.80 hrs
4.90 hrs
$ 1,134.00
38.34
17.40
$ 55.74
$ 1,134.00
1AX 0 1 73- 0608RAZ
THERE MAY 0E ADDITIONAL COS7g FOR WHICH THIS FIRM WAS NOT BEEN PILLEC).
SUCH C05TS WILL BE INCLUDED IN A SUB5EOUENT STATEMENT.
NOV. 25. 1998 8:24AM DOERNER, SAUNDERS ,« w�cOV «* NO. 2971
DOEItNcR, SAL' \DERS, DA\I$L & A,DfiI2S0:1-, L.L.P.
A'1TO UN L'Y s
sU1TH moo
020 SOEITII UOSTON AVFN4u
TULSA. 0XLA110MA 7410 3 -0 7 56
1 0101 502 -1211
City of Owasso
Bill number 013211 -00002 -005 CSP
TOTAL DISBURSEMENTS
TOTAL CHARGES FOR THIS BILL
TOTAL BALANCE NOW DUE
P. 10
PAGE 2
$ 55.74
$ 1,189.74
$ 1,189.74
TAX 10 6 73- 06682.6
THERE MAY EE ADDITIONAL COSTS FOR WHICH THIS FIRM HAS NOT BEEN BILLED.
SUCH COSTS WILL BE INCIVOEO IN A SUBSEQUENT STATEMENT
i
NOV. 25. 1998 8:24AM DOERNER, SAUNDERS NO. 2971 P. 11
�w �CCOVNT wITM
DOERNRIZ, SAUNMERS. DA-;iEI. & ANDERSON. L.L.P.
ATTORNKTS
BVITK SOO
Sao 111011TI1 I408TON AVZNUH
TULSA, OKLAHOMA T•6I0a -:722
4916) rb2 -1211
September 28, 1998
Billed through 08/31/98
Client number 013211 CSP
City of Owasso
P.O. Box 180
207 S. Cedar
Owasso,, OK 74055
' Randy Brock grievance
TOTAL FEES FOR THIS MATTER
TOTAL DISBURSEMENTS FOR THIS MATTER
TOTAL FEES
TOTAL DISBURSEMENTS
TOTAL CHARGES FOR THESE BILLS
TOTAL BALANCE NOW DUE
$ 1,134.00
$ 55.74
$ 1,134.00
$ 55.74
$ 1,189.74
$ 1,189.74
TAT[ ID 1 73- 06682-S
THERE MAY BE ADDITIONAL COSTS COQ WHICH THIS FIRM "AS NOT BEEN BILLED.
NUV. 25. I YY8 8: 24AM DUEKNER, SAUNVEHS N0. 2971 P. 12
DOER:NER. SAt;-DERS. DAN-JEL & A \D�RSO�. L.L.P.
A'TT011f ZT6
StrlTli 800
O20 8011TT21 DOSTON AVZNUX
TULSA. OKLAHOMA T4103-WUf1
(0101 3112 -1211
October 27, 1998
Billed through 09/30/98
Bill number 013211 -00002 -007 CSP
City of Owasso
P.O. Box 180
207 S. Cedar
Owasso,, OK 74055
Randy Brock grievance
Balance forward 005 dated 09/28/98
Payments received since last bill (last payment 10/26/98)
Net balance forward
FOR PROFESSIONAL SERVICES RENDERED
09/03/98 CSP
09/09/98 CSP
09/14/98 CSP
09/18/98 CSP
09/19/98 CSP
09/20/98 CSP
09/21/98 CSP
09/21/98 CSP
09/22/98 CSP
09/22/98 CSP
09/22/98 CSP
09/23/98 CSP
DISBURSEMENTS
R. Brock Grievance: Prepare Arbitration Trial
Testimony.
R. Brock Grievance: Telephone conference with A.
Harder; prepare letter to client.
Telephone conference with A. Harder.
Telephone conference with Allen Harder.
Prepare for Grievance Arbitration Trial.
Prepare for Grievance Arbitration Trial.
Meeting with A. Harder, M. Alexander, R. Carter,
C. Motto, B. Cox, R. Ray.
Prepare for grievance arbitration trial.
Meeting with Owasso witnesses.
Conduct Arbitration trial.
Preparation.
Conduct Arbitration Trial.
Total fees for this matter
$ 1,189.74
$ 1,189.74
$ .00
1.70 hrs
.40 hrs
.20 hrs
.20 hrs
2.00 hrs
3.40 hrs
9.00 hrs
2.70 hrs
2.10 hrs
5.10 hrs
2.60 hrs
14.00 hrs
$ 6,076.00
09/18/98 Ridgway's Legal SVS -Tulsa 253.77
TA 11 .O • 7 3 - 0a662AS
THERE MAY 8E ADDITIONAL COSTS FOR WH1CM TNiS CIRM HAS NOT BECN GILLED,
5UCH COST5 WILL Rt INCLUDED IN ,A SUBSEOUENT STATEMENT.
NUV. 'l5. 199d d: ZbAM UUEKNEK, SAUNVER6 NU. 1971
DOERNER. SAU DERS. DA-IJZL & A.,.*DERSO \. L.L.P.
ATT01VIKV5
SV1TN 000
' 330 bO1rr31 NOSTON "ENVL
TULSA. OULA330MA 74300 -2730
(()J a) 363 -1^11
City of Owasso
Bill number 013211 -00002 -007 CSP
'09/25/98 Document copy charges
09/25/98 Postage charge
09/30/98 Ridgway's Legal SVS -Tulsa
09/30/98 Secretarial overtime charge
Total disbursements for this matter
BILLING SUMMARY
TOTAL FEES
TOTAL DISBURSEMENTS
TOTAL CHARGES FOR THIS BILL
TOTAL BALANCE NOW DUE
P. 13
PAGP 2
100.80
1.10
504.51
186.62
$ 1,046.80
$ 6,076.00
$ 1,046.80
$ 7,122.80
$ 7,122.80
tax .o • 7]- OABeS�(S
THERE MAY BE ADDITIONAL COSTS X. OR WHICH THIS CIRM HAS NOT OEEN GILLED,
5UCH COSTS WILL OE INCLUDED IN A SUBSEQUENT STATEMENT.
NOV. 25, 1998 8: 25AM DOERNER, SAUNDERS «ov.. - *� NO. 2971 P. 14
DOER --,-ER, 5AUNDERS, DA \lEL & ANDERSON. L.L.P.
Arrow) KVS
-;TTITR aoo
]sa 0OUT11 13010TON AVXpUE
Tug -$ ^. OKLAHOMA 74103•as26
cares otrS•rL•,r
October 27, 1998
Billed through 09/30/98
Client number 013211 CSP
City of Owasso
P.O. Box 180
207 S. Cedar
Owasso,, OK 74055
Randy Brock grievance
TOTAL FEES FOR THIS MATTER $ 6,076.00
TOTAL DISBURSEMENTS FOR THIS MATTER $ 1,046.80
TOTAL FEES $ 6,076.00
TOTAL
DISBURSEMENTS
$
1,046.80
TOTAL
CHARGES FOR THESE BILLS
$
7,122.80
TOTAL
BALANCE NOW DUE
$
7,122.80
•Ax 10 • 73- 06882.6
THEFrE MAY 8E ADOITIONAL COSTS FOR WHICH T++IS FIRM HA5 NpT SEEN BILLED.
SUCra COSTS WILL 5E INCLUOEO IN A SUSSEOVENT STATEMENT.
NOV. 25. 1998 8: 25AM DOERNER, SAUNDERS, ., ,,,� NO. 2971 P. 15
' DOERNER. S.1UNDERS. IJANIEL £. sDIERSO.. L.L.P.
' AttITK 400
320 apt'rii IfU.KTON At'R�rtH
71171 -KA. OKLA190M A
ur11U i11_ -I�il
1
November 16, 1998
Billed through 10/31/98
Bill number 013211 -00002 -009 CSP
:ity of Owasso
'.O. Box 180
207 S. Cedar
lwasso „ OK 74055
P
Randy Brock grievance
3alance forward
007 dated 10/27/98
$ 7,122.80
I'OR PROFESSIONAL SERVICES RENDERED
10/22/96
CSP
Prepare letter to Allan Harder; review material
-
produced by FOP.
.60
hrs
L0/22/96
CSP
Conference with Heather Scott and Nancy Dale
regarding review and summary of transcript.
.60
hrs
10/22/98
H S
Brief conference with C. S. Plumb regarding
summary; review opening statements.
.60
hrs
10/22/98
NED
Conference with C. S. Plumb regarding summarizing
transcripts.
.40
hrs
LO/23/98
CSP
Telephone conference with Allan Harder regarding
records and interview transcripts; prepare letter
to Jim Moore.
.50
hrs
10/23/98
NED
Review opening statements and summarize
transcripts.
3.00
hrs
10/26/98
NED
Summarize arbitration transcript.
3.00
hrs
10/27/98
H S
Summarize arbitration hearing transcript.
5.20
hrs
LO/27/98
NED
Summarize arbitration transcript.
4.30
hrs
10/28/98
H S
Work on summary of arbitration hearing.
6.70
hrs
10/29/98
H S
Finalize summary of arbitration hearing.
1.70
hrs
0/29/98
NED
Proof, edit, and revise summary.
2.00
hrs
ITotal fees for this matter $ 1,583.00
TAX -O 5 73-06e624%
THERE MAY BE ADDITIONAL COSTS FOR WHICH THIS FIRM IgAS NOT OEEN 91LLE0,
SUCH COSTS WILL BE - NCLUDED IN A SV95EpUENT 5TATEMENT.
�I I di
M. '15. I YYd 6:' bAM VUERNER, SAUNVEHS ,« . N0. 2971 P. 16
DOERN ER. S UN DERS. 1),� \ II:L t5t r� \ PAGE 2
AT?ousKrs
8111TH 600
320 9011TI1 110STON AVItNUM
TUL?fA. UXLA1tOMA T•1t O:1- :17S:R
1011{) roz 1311
City of Owasso
Bill number
DISBURSEMENTS
10/23/98
10/30/98
10/30/98
10/30/98
013211 -00002 -009 CSP
Mileage charge
Document copy charges
Messenger service
Postage charge
Total disbursements for this matter
BILLING SUMMARY
TOTAL FEES
TOTAL DISBURSEMENTS
TOTAL CHARGES FOR THIS BILL
NET BALANCE FORWARD
TOTAL BALANCE NOW DUE
12.26
140.85
5.50
9.00
$ 167.63
$ 1,583.00
$ 167.63
$ 1,750.63
$ 7,122.80
$ 8,873.43
*max .p • »- OOeez.e
THERE MAY BE ADDITIONAL COSTS FOR WHICH THIS FIRM HAS NOT BEEN GILLED-
SUCH COSTS WILL BE INCLUDED IN A SUBSEOUENT STATEMENT.
NUv. L5. LSAM DuhhN x' SAUNuhht NO. 2Y71 F. 17
' I)OER- ER. SAVN DERS. I)A IEL be ANDERSON. . L.L.P.
ATTORNKYS
SVITU r,OU
'
110 SOUTH NOSTO
TULgA. OKLAHOMA T•910:1-47215
Irllal n11_•1�1,
City of Owasso
P.O. Box 180
207 S. Cedar
0. Owasso„ OK 74055
November 16, 1998
Billed through 10/31/98
Client number 013211 CSP
Randy Brock grievance
BALANCE FORWARD FOR THIS MATTER $ 7,122.80
TOTAL FEES FOR THIS MATTER $ 11583.00
TOTAL DISBURSEMENTS FOR THIS MATTER $ 167.63
TOTAL FEES $ 1,583.00
TOTAL DISBURSEMENTS $ 167.63
TOTAL CHARGES FOR THESE BILLS $ 1,750 63
NET BALANCE FORWARD $ 7,122.80
TOTAL BALANCE NOW DUE $ 8,873 43
1
TAX �O �i•06692,Z
TMERC MAY OE AODITIONAL COSTS FOR 7#1 C-4 THIS F,AM HAS NOT g£EN BILLED.
SUCM COSTS WILL BE INCLUDED IN A SU85EQUENT STATEMENT
CITY OF OWASSO
207 South Cedar
P.O. Box 180
Owasso, OK 74055
(918) 272 -2251
FAX. (918) 272 -4999
PLEASE DELIVER THE FOLLOWING PAGE(S) BC% EDIATELY TO:
DATE: December 8, 1998
11 1009K
TO: Ron Cates
ATTENTION: Ron Cates
FROM: Allan E. Harder
NUMBER OF PAGES (Including this Cover Sheet): 20
REFERENCE: Doerner, Saunders (Charles Plumb) bills
FAX # THESE DOCUMENTS ARE BEING SENT TO: 582 -0166
COMMENTS: The last sentence of the second paragraph of my memo to the Council is my
statement of your review. Thanks!!
NOTICE: The documents accompanying this FAX transmission are intended only for the
use of the individual or entity named above. If you have received this transmittal in error,
lease notify us immediately by telephone.
I,
Billed
Purchase
Through
Order #
Paid
Unpaid
Total
01/31/98
982170
532.00
532.00
03/31/98
982568
224.00
224.00
04/30/98
982736
210.00
210.00
05/31/98
990187
168.00
168.00
06/30/98
990507
253.38
253.38
07/31/98
990809
4,470.79
4,470.79
09/28/98
991006
1,189.74
1,189.74
10/27/98
991298
7,122.80
7,122.80
1,750.63
1,750.63
7,047.91
8,873.43
15, 921.34
MEMORANDUM
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: CHRIS ROBERTS
PUBLIC WORKS FIELD OPERATIONS SUPERVISOR
TIM ROONEY
ASSISTANT CITY MANAGER
JIM MCELRATH
SUPPORT SERVICES DIRECTOR
SUBJECT: AWARD OF UNIFORM RENTAL CONTRACT
i
DATE: December 7, 1998
iBACKGROUND:
Uniforms for personnel in the Public Works, Parks, Community Development, Maintenance and
Vehicle Maintenance departments have been provided by the City for many years. The latest
contract for uniform services was approved in September 1995 with Yale Uniform Rental. The
contract includes uniform sets consisting of various shirt, pant and jacket combinations. These
uniform sets were customized to the needs and preferences of each department. Present base rates
for the rental and cleaning of the garments are $4.60 per week for the Public Works, Community
Development and Maintenance Departments, $5.60 per week for the Parks Department and $6.70
per week for Vehicle Maintenance.
Included in the contract was an initial two -year term with subsequent one -year renewal periods with
the consent of both parties in writing, not less than ninety (90) days prior to the expiration of the
initial term or any successive one (1) year term. In July 1997, the initial term was extended for an
additional year with the rates remaining unchanged.
The present work uniform sets consist of 11 dress uniform shirts and two lined jackets for Public
Works, Community Development and Maintenance personnel, two dress uniform shirts, nine polo -
style knit shirts and two lined jackets for Parks personnel. Uniform sets for the Vehicle Maintenance
staff include 11 industrial uniform shirts, 11 twill work pants and two lined jackets for the Vehicle
Maintenance staff.
J
Page 2
Uniform Rental Contract
Since the contract with Yale is approximately three years old, staff elected to review the type of
uniform provided and to solicit new bids. Staff began a process to evaluate other, more comfortable
uniform options about six months ago. A committee comprising of representatives from each
department was established and meetings were held with City personnel and local vendors to
determine uniform options. The intent was to provide a uniform that would be comfortable and
continue to provide a professional and recognizable image for the employees.
The dress uniform shirts presently provided have been used repeatedly. The contract requires the
garments be maintained and/or replaced as needed, but many of the items show signs of wear. The
present process ofpressing the dress shirts includes a sizing agent (starch) which makes the garments
less permeable and extremely stiff. Personnel within the Public Works Department have complained
about the comfort of these shirts during the summer season. Requests to have the starch removed
from the shirts was not able to be accomplished in the cleaning process used by Yale. Many of the
employees that are displeased with the starch have elected to clean their shirts at home.
Some personnel who have been purchasing pants through the yearly allowance program established
in 1995 are considering the option of renting work pants. These personnel have expressed concerns
with the personal cleaning of soiled work jeans that have been exposed to grease, mud or sewage.
Therefore, the provision for work pants as part of the uniform has been included as an alternate.
UNIFORM OPTIONS:
Most employees interviewed by the committee were pleased with the appearance and comfort of the
winter garments included within the present program. Each department desired a summer shirt
option that would provide more comfort while maintaining the present professional image. Personnel
within the Parks Department are provided knit summer shirts under the present contract and want
to continue the program.
The short- sleeved polo shirts provided for Parks employees are a solid white color and appear
stained and dingy following repeated wear. The committee agreed that a dark colored material (navy
blue) would be more appropriate while working outdoors. An additional issue discussed, pertained
to a notion that dark colored materials absorb more of the sun's ultraviolet rays opposed to lighter
colored materials, making darker colored garments hotter in the summer. Further investigation
concluded that these effects could be minimized by specifying a polo shirt with a 50% cotton
material blend.
Employees in the Vehicle Maintenance and Maintenance Departments desired to opt for different
summer attire. Polo shirts were undesirable within their work environments which posed the need
for industrial type garments. Present industrial work shirts are hot and uncomfortable in the summer.
Optional material weaves such as the TouchTex poplin which allows more air to flow through the
shirt and a lighter colored material should provide a higher degree of comfort.
Page 3
Uniform Rental Contract
BID SPECIFICATIONS:
Based on information collected, staff assembled a specification package that provided for the needs
and desires of each department. The specifications required a base bid for the provision of 11
uniform shirts and two lined work jackets for each of the five departments. In addition to uniform
shirts and jackets, the base bid for the Vehicle Maintenance Department included the rental of 11
pairs of work pants. Additive alternates for the rental of work pants and the option of either
purchasing or renting polo shirts for summer work was included in the specification design for the
Public Works, Parks and Community Development departments.
The emblems baring the City of Owasso logo required for the uniform shirts and jackets were
specified as 100% Swiss embroidery opposed to the silk screened emblems presently provided.
Each polo -style knit shirt is required to have a direct embroidered inscription indicating the City of
Owasso and a department designation appearing above the left pocket. The specifications also
included a provision for a one year contract with two renewable term options.
BID ANALYSIS:
The uniform contract was advertised and bid packets were mailed to ten companies. Bids were
opened on December 2, 1998. Three bidders responded. The bidders are Yale Uniform Rental,
UniFirst and Aramark. The bids from each potential contractor are summarized in the bid
comparison table included on Page 4.
The apparent low bid was received from UniFirst. For the Public Works, Parks and Community
Development departments, a base bid of $4.40 per week was provided. The base bids for the
Vehicle Maintenance and Maintenance Departments are $6.15 and $3.25 per week, respectively.
The resulting total base bid from UniFirst is $7,612.80. The next lowest bid was submitted by Yale
Uniform Rental. Yale provided a total base bid of $8,112.00. A differential of $499.20 per year
exists between the two bids.
The evaluation of the UniFirst rates for the additive alternate programs indicate that the rental of polo
shirts for an estimated twenty -five employees within the Public Works, Parks and Community
Development departments will cost the City approximately $2,112.50 over the initial one -year term
of the contract. An additional one -year term of the contract and the desire to continue with the rental
of polo shirts will increase the total cost of the program to $4,225.00 over the two -year period.
The direct purchase of an equal quantity of shirts supplied in the rental program would cost the City
$3,368.75. Purchased shirts will be laundered by the employees participating in the program. It is
anticipated that properly cared for shirts should maintain an acceptable image for a minimum of two
years. Under the rental program, the shirts will be paid for within 1.6 years; therefore, direct purchase
appears to be the most economical choice. In order to evaluate the use of polo shirts in our work
environment, however, an initial order of 4 -5 shirts per affected employee is anticipated. A
subsequent order will be determined upon further evaluation.
I �
Page 4
Uniform Rental Contract '
UNIFORM RENTAL BID COMPARISON
Bid Item
Yale
Unifirst
Aramark
Yale
Unifirst
Aramark
(Per wk.
(Per wk.
er wk.
er r
(Per r
(Per r)
Base Bid Items
Public Works:
Uniform Set
$4.60
$4.40
$5.00
$5980.00
$5720.00
$6500.00
Parks /Community
Development:
Uniform Set
$4.60
$4.40
$5.00
$956.80
$915.20
$1040.00
Vehicle Maintenance:
Uniform Set w /pants
$6.70
$6.15
$7.75
$696.80
$639.60
$806.00
Maintenance:
Uniform Set
$4.60
$3.25
$4.75
$478.40
$338.00
$494.00
Base Bid Totals
$8112.00
$7612.80
$8840.00
Additive Alternates
Polo Shirt Rental
(25 Employees )
$5.00
$3.25
$6.50
$3250.00
$2112.50
$4225.00
Work Pant Rental
(14 Employees)
$2.10
$2.90
$3.00
$1528.80
$2111.20
$2184.00
Polo Shirt Purchase
(Quantity's = 70 +)
$22.00 ea.
$12.25 ea.
$21.00 ea.
Ancillary Charges
Set -up Charge
Per Employee
$44.50
No Charge
$38.50
Uniform Size Change
Per Uniform Set
No Charge
No Charge
$1.00
$1.00 w/
Seasonal Sleeve
addition of
$.12
$5.00
Change (Per Garment)
$33.00 set -up
charge
Rate varies
Extra Long Shirt Tails
$1.00
$2.00 one
depending
Per Uniform Set
time fee per
upon shirt size
shirt
aw
Pagel 5
Uniform Rental Contralet
COMPARISON WITH PRESENT CONTRACT:
Comparison of the lowest base bid with the existing contract is presented below. The comparison
is for total contract dollars and needs to be adjusted for polo shirts. The present contract includes
polo shirts in the Parks Department uniform set, whereas the proposed contract excludes the polo
shirts from within the base bids.
Department
Quantity
Existing Contract
Proposed Contract
Amount
Amount
Public
Works
Uniform Sets
25
$5,980.00
$5,720.00
Parks
Uniform Sets
3
$873.60
$686.40
Community
Development
Uniform Sets
1
$239.20
$228.80
Vehicle
Maintenance
Uniform Sets
2
$696.80
$639.60
Maintenance
Uniform Sets
2
$478.40
$338.00
TOTALS
$8,268.00
$7,612.80
FUNDING SOURCE:
Funds for uniform rental are included in each department budget for FY 98 -99. The savings with the
proposed contract compared with the current contract is approximately $650.00. Funds for 10
purchase polo shirts are available within departmental budgets and from the money saved with the
new contract.
Page 6
Uniform Rental Contract
RECOMMENDATION:
Staff recommends Council approval of a unit price contract with UniFirst, Broken Arrow, OK for the
rental of uniforms for the Public Works, Parks, Community Development, Vehicle Maintenance and
Maintenance Departments for the period of January 1, 1999 through December 31, 1999.
ATTACHMENTS:
1. UniFirst bid submittal
2. Bid specifications
ii.
U N� teST
5.11 1 a g WG
UNIFORM RENTAL FOR VARIOUS DEPARTMENTS
10-
PUBLIC WORKS DEPARTMENT:
1. Base Bid:
' Item Unit Price
Uniform Set S 4.40 per week
' 5 changes per week
11 Work Shirts
2 Work Jackets
2. Add
Alternates:
Quantity Annual Changes
25 52
A. 26
Knit Shirt Rental S 3.2 5 per week 21
5 changes per week
11 Polo Shirts
B.
Work Pants Rental S
2.90
per week
10 52
5 changes per week
total
S a s 2 00
total
11 Pants
D.
Knit Shirt Purchases
Polo Shirts S
16.95
each
12
Polo Shirts S
15.37
each
24
Polo Shirts S
13.80
each
48
Polo Shirts S
12.2 5
each
72
3. Ancillary Charges:
A. Set up charge for additional employees
B. Uniform size change "as needed"
C. Seasonal sleeve change "as needed"
D. Extra Long Shirt Tails "as needed"
* This is for the number of shirt;
addition to their normal issue.
** This is a one time fee for each
Total
S 5720.06 per year
1124 So
S9-�6 per year
S 1508.00 per year
S 203-40
total
S 3 6 8. 8 8
total
S 6 6 An
total
S a s 2 00
total
S N/C per employee
S NBC per uniform set
$ . 12 per uniform set s h i r t
S 2.00 per uniform set
s each employee may want in
shirt that requires longer tails
PARKS AND COMMUNITY DEVELOPMENT DEPARTMENTS
4. Base Bid:
Item Unit Price
Uniform Set S 4.40 per week
5 changes per week
11 Work Shirts
2 Work Jackets
5. Add Alternates:
Quantity Annual Changes
4 52
A.
Knit Shirt Rental S 3.2 5 per week 4
5 changes per week
11 Polo Shims
B. _.
Work Pants Rental S 2.90 per week 4
5 changes per week
11 Pants
C.
Knit Shirt Purchases
Polo Shirts
5
16.95
each
12
Polo Shirts
S
15.37
each
24
Polo Shirrs
S
13 .80
each
48
Polo Shirts
S
12-25
each
72
6. Ancillary Charges:
.A. Set up charge for additional employees
B-. Uniform size change "as needed"
C. Seasonal sleeve change "as needed"
D. Extra Long Shirt Tails "as needed"
26
52
Bid Proposal - Submittal Page
Page 2
Total
S 91 TO per year
S 338.00 per year
S 603-20 per year .
5 203-40 to tai
5 368-88 total
S 662.40 total
5 882.00 total
S N/C per employee
S N/C per uniform set
S .12 per uniform -set-
S 2.00 per uniform set
* This is for the number of shirts each employee may want in
addition to their normal issue.
** This is a one time fee for each shirt that requires longer tails
.1
VEHICLE MAINTENANCE DEPARTMENT
7. Base Bid:
Item
Unit Price
Quantity
Annual Changes
Uniform Set
S 6.15
per week 2
52
5 changes per week
11 Work Shirts
11 Work Pants
2 Work Jackets
8. Ancillary Charges:
A. Set up charge for additional employees
B. Uniform size change "as needed"
C, Seasonal sleeve chance "as needed"
D. Extra Lonc Shirt Tails "as needed"
MAINTENANCE DEPARTMENT
0 - 13r,�
Bid Proposal - Submittal Page
Page 3
Total
5
639.60 per year
S N/C per employee
S N/C per uniform set
S .12 per uniform-ser- shirt
S 2.00 per uniform set * *
Uniform Set S 3.25 per week 2 52
5 changes per week
11 Work Shirts
2 Work Jackets
10. Ancillary Charges:
A. Sec up charge for additional employees
B. Uniform size change "as needed"
.C. Seasonal sleeve chance "as needed"
D.. Extra Long Shirt Tails "as needed"
S 338-00 per year
S N/C per employee.
$ N/C per uniform set
S .12 per uniformzer
S 2.00 per uniform set
* This is for the number of shirts each employee may want in
addition to their normal issue.
** This is a one time fee for each shirt that requires longer tails
11
Bid Proposal - Submittal Page
Page 4
I hereby acknowledge that I have read the specifications and that I am legally bound by the statements
on the Bid Proposal - Submittal Pages. , j
S igna
Sales Manager
Title
21 nn North RPQrh
Address
BID OPENING: DECEMBER 2, 1998 c@2:00 P.M.
1
' NON COLLUSION BID AFFIDAVIT
' STATE OF )
ss
' COUNTY OF )
e—jiAtj = Gc.l 4-jC , of lawful age, being first duly worn, on
'
oath says that ( s ) agent he is the a authorized b the bidder to submit the attached bid. Affiant
a y
' further states that the bidder has not been a part of any collusion among bidders in restraint of
freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with
State, County, or City officials or employees as to quantity, quality, or price in prospective
' contract, or any discussions between bidder and any State, County, or City official concerning
exchange of money or other thing of value for special consideration in the letting of a contract.
Name:
' S ignature
1
Subscribed and sworn before me this L— day of
Notary Public
My Commission Expires:
NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL
CONTRACT DOCUMENTS AND BID SPECIFICATIONS
FOR
UNIFORM RENTAL
OCTOBER 1998
CITY OF OWASSO, OKLAHOMA
I MEMORANDUM
1
1
1
TO: HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: H. DWAYNE HENDERSON, P.E.
CAPITAL PROJECTS MANAGER
SUBJECT: RESOLUTIONS TO APPLY FOR OKLAHOMA DEPARTMENT OF
TRANSPORTATION FUNDING
DATE: December 9, 1998
PROJECT BACKGROUND:
In October 1997, the citizens of Owasso approved a $10 million bond issue for Capital Improvement
Projects within the City of Owasso. The projects included for funding within that bond issue include
' remodeling of the existing City Hall for the Police Department, replacing the roof on the existing
Community Center, construction of a New City Hall, widening and signalization of several
intersections, several roadway rehabilitation projects and various projects at the Owasso Sports Park.
' The conceptual cost estimates prepared by the Architects/Engineers for the Bond Projects indicate
that there is insufficient funds to construct all the projects. After the estimates were presented to the
City of Owasso, staff began researching other funding options. After visiting with Mark Scott,
Project Manager with the Local Government Division of the Oklahoma Department of
Transportation (ODOT), we found that East 86`h Street North from Mingo Road to North 145`h East
Avenue is eligible for funding through his department. Local Government is the division of ODOT
that previously funded the reconstruction of East 86`h Street North from Dogwood to North 129`h
East Avenue in 1988 and currently has funds obligated to widen and signalize the intersection of
East 86`h Street North and North Main Street. Projects that we believe should be submitted for Local
Government Funding are listed in the table below:
�4
im
1
East 86`h Street North/ North 123" East Avenue Signalization
East 86`h Street North./Northl45th East Avenue Widening and Signalization
East 86`h Street North/ North Mingo Road Widening and Signalization
In order to apply for the funds, the City of Owasso will have to pass a resolution for each project and
submit the resolution to Local Government for their review. Local Government funds are matching
funds where ODOT, through the Federal Highway Administration (FHWA) will obligate 80 % of
the construction costs, for a maximum contribution of $750,000.00 per project.
secured. Because we will already have the proposed projects to be funded, engineered, and ready for
construction, we believe there is a probability that one or two of these projects will obtain grant
funds.
FUNDING:
The allotted funding for the City of Owasso match is available from the 1998 Bond Issue.
RECOMMENDATION:
Staff recommends City Council adoption of OPWA Resolution #98 -07, OPWA Resolution #98 -08,
and OPWA Resolution #98 -09 for the application of ODOT Local Government Funds for
construction of the three intersection projects on East 86`h Street North.
ATTACHMENTS:
OPWA Resolutions #98 -07, 98 -08, 98 -09
ODOT FUNDING RESOLUTIONS
'
DECEMBER 9, 1998
PAGE 2
Local Government currently has three years of projects on the waiting list, but each year funds are
returned to FHWA because projects are not ready for construction or local funds have not been
'
secured. Because we will already have the proposed projects to be funded, engineered, and ready for
construction, we believe there is a probability that one or two of these projects will obtain grant
funds.
FUNDING:
The allotted funding for the City of Owasso match is available from the 1998 Bond Issue.
RECOMMENDATION:
Staff recommends City Council adoption of OPWA Resolution #98 -07, OPWA Resolution #98 -08,
and OPWA Resolution #98 -09 for the application of ODOT Local Government Funds for
construction of the three intersection projects on East 86`h Street North.
ATTACHMENTS:
OPWA Resolutions #98 -07, 98 -08, 98 -09
1
1
1
1
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO 98 -07
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA REQUESTING SURFACE TRANSPORTATION PROGRAM
URBANIZED AREA (STP -UZA) PROJECT FUNDS FOR THE PURPOSE OF
TRAFFIC SIGNALIZATION AT EAST 86TH STREET NORTH AND NORTH
123' EAST AVENUE.
Be it remembered that on the 15`' day of December, 1998, at a regular meeting of the City
Council of the City of Owasso, Oklahoma, the following resolution was presented, read, and
adopted:
WHEREAS, Surface Transportation Program Funds for urbanized areas have been made
available for transportation improvements within approved Urban Areas; and
WHEREAS, the City of Owasso has selected a project described as follows: the traffic
signalization at East 86`h Street North and North 123`d East Avenue; and
WHEREAS, the engineer's preliminary estimate of cost is $145,739.00, and Federal
participation under the terms of the Intermodal Surface Transportation Efficiency Act of 1991
relating to Surface Transportation Program Urbanized Area funds is hereby requested for funding
80% of the project cost; and,
WHEREAS, the City proposes to use 1998 Owasso Bond Issue Funds as the source of funds
for the balance of the project costs; and,
WHEREAS, the City has arranged for CH2M Hill, a qualified engineer, to furnish
engineering services in the preparation of detailed plans, specifications, and estimates; and,
WHEREAS, the City agrees to provide for satisfactory maintenance after completion, and
to furnish the necessary right -of -way clear and unobstructed; and,
WHEREAS, the City agrees, as a condition to receiving any Federal financial assistance
from the Department of Transportation, that it will comply with Title VI of the Civil Rights Act of
1964, 78 Stat. 252, 42. U.S.C. 2000d et seq, and all requirements imposed by or pursuant to Title
49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary,
Part 21, "Nondiscrimination of Federally- Assisted Programs of the Department of Transportation -
Effectuation of Title VI of the Civil Rights Act of 1964 "; and,
WHEREAS, the City agrees to become jointly responsible, with the Oklahoma Department
of Transportation and the contractor as co- applicants, for meeting all Environmental Protection
Agency (EPA) requirements for storm water runoff from this project. Further, if required, the City
agrees to file jointly, with the Department and the contractor, the general National Pollutant
Discharge Elimination System (NPDES) permit with the EPA which authorizes the storm water
discharges associated with activity from the construction site identified in this resolution; and, '
WHEREAS, the City further agrees to deposit with the Oklahoma Department of ,
Transportation the matching funds required within thirty (30) days after approval by the Federal
Highway Administration,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY '
OF OWASSO, OKLAHOMA, that the Oklahoma Transportation Commission is hereby requested
to concur in the selection of the project and to submit same to the Federal Highway Administration '
for its approval..
APPROVED AND ADOPTED this 15th day of December, 1998 by the City Council of the '
City of Owasso, Oklahoma.
Denise Bode, Mayor '
ATTEST:
Marcia Boutwell, City Clerk
APPROVED AS TO FORM: '
1
Ronald D Cates, City Attorney
1
�Jl
I �
CITY OF OWASSO, OKLAHOMA
' RESOLUTION NO 98 -08
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA REQUESTING SURFACE TRANSPORTATION PROGRAM
' URBANIZED AREA (STP -UZA) PROJECT FUNDS FOR THE PURPOSE OF
EXPANSION AND SIGNALIZATION OF THE INTERSECTION AT EAST
86TH STREET NORTH AND NORTH 145TH EAST AVENUE.
Be it remembered that on the 151 day of December, 1998, at a regular meeting of the City
Council of the City of Owasso, Oklahoma, the following resolution was presented, read, and
adopted:
WHEREAS, Surface Transportation Program Funds for urbanized areas have been made
available for transportation improvements within approved Urban Areas; and
WHEREAS, the City of Owasso has selected a project described as follows: expansion and
signalization of the intersection at East 86`h Street North and North 145`h East Avenue; and
WHEREAS, the engineer's preliminary estimate of cost is $1,397,362.00, and Federal
participation under the terms of the Intermodal Surface Transportation Efficiency Act of 1991
relating to Surface Transportation Program Urbanized Area funds is hereby requested for funding
80% of the project cost; and,
WHEREAS, the City proposes to use 1998 Owasso Bond Issue Funds as the source of funds
for the balance of the project costs; and,
WHEREAS, the City has arranged for CH2M Hill, a qualified engineer, to furnish
engineering services in the preparation of detailed plans, specifications, and estimates; and,
WHEREAS, the City agrees to provide for satisfactory maintenance after completion, and
to furnish the necessary right -of -way clear and unobstructed; and,
WHEREAS, the City agrees, as a condition to receiving any Federal financial assistance
from the Department of Transportation, that it will comply with Title VI of the Civil Rights Act of
1964, 78 Stat. 252, 42. U.S.C. 2000d et seq, and all requirements imposed by or pursuant to Title
49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary,
Part 21, "Nondiscrimination of Federally- Assisted Programs of the Department of Transportation -
Effectuation of Title VI of the Civil Rights Act of 1964 "; and,
WHEREAS, the City agrees to become jointly responsible, with the Oklahoma Department
of Transportation and the contractor as co- applicants, for meeting all Environmental Protection
Agency (EPA) requirements for storm water runoff from this project. Further, if required, the City
agrees to file jointly, with the Department and the contractor, the general National Pollutant
Discharge Elimination System (NPDES) permit with the EPA which authorizes the storm water
discharges associated with activity from the construction site identified in this resolution; and,
WHEREAS, the City further agrees to deposit with the Oklahoma Department of
Transportation the matching funds required within thirty (30) days after approval by the Federal ,
Highway Administration,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY '
OF OWASSO, OKLAHOMA, that the Oklahoma Transportation Commission is hereby requested
to concur in the selection of the project and to submit same to the Federal Highway Administration '
for its approval..
APPROVED AND ADOPTED this 15th day of December, 1998 by the City Council of the
City of Owasso, Oklahoma.
Denise Bode, Mayor
ATTEST: '
Marcia Boutwell, City Clerk
APPROVED AS TO FORM: '
Ronald D Cates, City Attorney
I �
11
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1
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO 98 -09
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA REQUESTING SURFACE TRANSPORTATION PROGRAM
URBANIZED AREA (STP -UZA) PROJECT FUNDS FOR THE PURPOSE OF
EXPANSION AND SIGNALIZATION OF THE INTERSECTION AT EAST
86TH STREET NORTH AND NORTH MINGO ROAD.
Be it remembered that on the 15th day of December, 1998, at a regular meeting of the City
' Council of the City of Owasso, Oklahoma, the following resolution was presented, read, and
adopted:
' WHEREAS, Surface Transportation Program Funds for urbanized areas have been made
available for transportation improvements within approved Urban Areas; and
WHEREAS, the City of Owasso has selected a project described as follows: expansion and
signalization of the intersection at East 86`h Street North and North Mingo Road; and
tWHEREAS, the engineer's preliminary estimate of cost is $971,579.00, and Federal
participation under the terms of the Intermodal Surface Transportation Efficiency Act of 1991
relating to Surface Transportation Program Urbanized Area funds is hereby requested for funding
80% of the project cost; and,
WHEREAS, the City proposes to use 1998 Owasso Bond Issue Funds as the source of funds
60 for the balance of the project costs; and,
WHEREAS, the City has arranged for CH2M Hill, a qualified engineer, to furnish
engineering services in the preparation of detailed plans, specifications, and estimates; and,
' WHEREAS, the City agrees to provide for satisfactory maintenance after completion, and
to furnish the necessary right -of -way clear and unobstructed; and,
' WHEREAS, the City agrees, as a condition to receiving any Federal financial assistance
from the Department of Transportation, that it will comply with Title VI of the Civil Rights Act of
1964, 78 Stat. 252, 42. U.S.C. 2000d et seq, and all requirements imposed by or pursuant to Title
49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary,
Part 21, "Nondiscrimination of Federally- Assisted Programs of the Department of Transportation-
' Effectuation of Title VI of the Civil Rights Act of 1964 "; and,
1
1
WHEREAS, the City agrees to become jointly responsible, with the Oklahoma Department
of Transportation and the contractor as co- applicants, for meeting all Environmental Protection
Agency (EPA) requirements for storm water runoff from this project. Further, if required, the City
agrees to file jointly, with the Department and the contractor, the general National Pollutant
Discharge Elimination System (NPDES) permit with the EPA which authorizes the storm water
discharges associated with activity from the construction site identified in this resolution; and,
WHEREAS, the City further agrees to deposit with the Oklahoma Department of
Transportation the matching funds required within thirty (30) days after approval by the Federal
Highway Administration,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF OWASSO, OKLAHOMA, that the Oklahoma Transportation Commission is hereby requested
to concur in the selection of the project and to submit same to the Federal Highway Administration
for its approval..
APPROVED AND ADOPTED this 15th day of December, 1998 by the City Council of the
City of Owasso, Oklahoma.
Denise Bode, Mayor
ATTEST:
Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
Ronald D Cates, City Attorney
1
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1
MEMORANDUM
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: H. DWAYNE HENDERSON
CAPITAL PROJECT MANAGER
SUBJECT: 1998 STREET REHABILITATION BOND PROJECT
CHANGE ORDER #1
DATE: December 10, 1998
BACKGROUND:
On October 20, 1998, the City of Owasso awarded the 1998 Street Rehabilitation Project to Horizon
Construction Company, Inc. in the amount of $836,954.95. This project includes the reconstruction
of East 11 th Street from North Main to North Cedar, Atlanta from West 3rd to West 11 th, Carlsbad
from West 3rd to West 7th, Beaumont from West 5th to West 7th and North 129th East Avenue from
Owasso High School to East 93rd Street North.
On November 30,1998, construction began on the 11 th Street portion of the project. The Contractor
has removed the pavement on the north half of 11th Street and was replacing the excavation with
aggregate base, as per the specifications. The Contractor encountered ground water while
compacting the aggregate base and has been unable to achieve the specified compaction of 95%
Standard Proctor.
Ken Hill, Project Engineer with CH2M Hill, and staff met with the Contractor on site on December
9, 1998 to determine a possible solution to the ground water conditions. Ken Hill feels that
removing the aggregate base that has been placed and using quick -set flowable fill (low strength
concrete) will seal the ground water and allow the contractor a base to reconstruct the road. The
Contractor has prepared a proposal to remove the aggregate base from the trench, stock pile the
removed aggregate base for future use on the project and substitute the flowable fill for aggregate
on the north and south sides of 11 th Street.
Staff also evaluated the use of Type "A" clean aggregate in lieu of the flowable fill, but Ken Hill felt
that this option would allow the ground water to infiltrate through the aggregate and move the
problem down stream. Therefore, his recommendation is to use the flowable fill.
Page 2
Change Order #1
Streets Rehabilitation Project
FUNDING SOURCE:
Funding for this Change Order is available in the 1998 Bond Issue in the amount of $19, 270.94.
RECOMMENDATION:
Staff recommends Council approval of Change Order # 1 for the 1998 Streets Rehabilitation Projects
to solve the ground water problems on East 11 th Street.
ATTACHMENTS:
1. Proposed Change Order With Exhibit
2. Letter and Proposal Request from Horizon Construction Inc
Dec. 11, 1998 12:03PM CH M HILL /TUL 9185845826
1
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1
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1
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1
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SECTION 00600
CHANGE ORDER
PROJECT:_ Street Rehabilitation Projects
Capital Improvements Prdects
TO CONTRACTOR:
No. 03, 08 p, 4/8
CHANGE ORDER NUMBER: One (1)
DATE: December 15,1998
CONTRACT DATE: October 20,1998
CONTRACT FOR: Street Repairs (11th Street)
The Contract is changed as follows:
Substitute Quick Set Flowable Fill material in lieu of Ag=gate Base Tyne A on 11th
Street due to wet soil conditions in the sub grade of the street. See Exlubit A attached
hereto for a summary of cost.
Not valid until signed by the Owner and Contractor
The original Contract Sum was
Net change by previously authorized Change Orders
The Contract Sum prior to this Change Order was
The Contract Sum will be increased by this
Change Order in the amount of
The new Contract Sum including this Change Order will be
The Contract Time will be unchanged by
The date of Substantial Completion as of the date of this Change
Order therefore is
$ 836,954.95
$ 0.00
$ 836,954.95
S 19,270.94
$ 856.89
( 0 ) days.
My 28, 1999
NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized
by Construction Change Directive.
Citv of Owasso, Oklahoma
(OWNER)
207 South Cedar
Owasso OK 74055
BY
DATE
Horizon Construction ComRanv, Inc. CONTRACTOR
P.O. Box 690 ADDRESS
el
Owasso OK 74055
BY
DATE
CHANGE OROFR
4wmmm.r .M&
i1ec, 11, 1998 12:04PM CH2M HILL /TUL 9185845826 No, 0368 P. 5/8
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2:05PM :Ii' L /Tt7(, 91855 ?5826
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No. 0368 P. 6�3
CoNsmuonoN
COMPANY, INC.
P.O. BOX 690
Ovasso, Oklahoma
voice: (918)234 -6500
ym: (918)235 -6507
7
Thursday, October 08, 1 syts
' DEAR KEN, EST TO
' REQUSE FIND ATTACHED OUR PROPOSED CHANGE O RA SON PROJEC UTILIZE "QUICK SET
PLEA
FLOWABLE FILL" ON THE CITY OF OWASSO STREET REHABI REMOVING THE SATURATED AGGREGATE BAS
PLEASE BE AWARE THAT AN ITEM IS ALR�YN REM PROVIDE AN AVENUE FOR
COMPENSATION WITH RESPECT TO THE WORK INVOLVED THE PROPERTIES OF THE QUICK SET
'
MATERIAL NOW IN PLACE. THIS ITEM IS "UNCLASSIFIED IEXCAVATION' AT A UNIT PRICE OF $7.'85•
I WILL BE SUBMITTING A NEW MIX DESIGN R REVIEW CONTACT ME AT (918) 234 -6500•
FLOWABLE FILL IN THE NEXT FEW ER ASS OR YOURPLEASW AND APPROVAL. V ED
IF I CAN BE OF ANY FUR R E C E l
OK
' SINCERELY,
- STEVE TADYCH
' PROJECT MANAGER
De c, i 1. 1998 12: 06PM
HORIZON CONSTRUCTION COMPANY INC.
JOB NO. 1050
ESTIMATOR: MAX WOLF
CHN HIi; /TTJL 9186845826.
! DESCRIPTION AND ITEMS I
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j CUICK SET FLOWABLE FILL
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SUB -TOTAL MATERIALS
SUB -TOTAL LABOR
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I OVERHEAD AND PROFIT
.-. - - -_
'TOTAL ADD
« fMf,. H. H.. ifH .ff..fHtf.«.fHflfH.flfftHffffff
No. 0368 P, 7/8
f,
PROPOSAL REQUEST NO.ONE r
STREET REHABILITATION PROJECTS
OWASSO. OKLAHOMA
'
OWNER: CITY OF OWASSO
DATE: 09- Dec -98
- I - -. ~- MATERIAL I
LABOR
QUANITY I JNIT I UNIT; EXTENSION I CODE I
UNIT {
PRICE,
EXTENSION }
TOTAL i
CODE I
NO I
I I PRICE ! TOTAL I NO. I
0.00 1 I
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0.00 1
0.00 !
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PER CY 82.05
I 8,2C5.45 1
HH....
DATE
HORIZON CONSTRUCiON COMPANY INC.
APPROVED ,
DATE
OWNER
r
1
Dec. 11. 1998 12:07PM CHY HILL /TUL. 9185845826
SUMA4ARY
WORK CHANGE DOCUMENTS
No, 0368 P. /6
LDescription Date App'd Amount Comments f
Contract Date 10/20/98 $836,954.95 Contract Time - 240 calendar days
Notice To Proceed 11/30/98 Completion Date -July 28, 1999
F.O. 1 12/09/98 Revise patch details to reflect 6" base
revise top of curb /gutter elevations on
on 11th Street to prevent ponding of
water.
C.O.1 12/15/98 $19,270.94 Substitute Quick Set Fill for Aggregate
Base on 11th Street.
Net Contract IncrJ(Decr.):
Percent ( %) IncrJ(Decr.):
Current Contract Amount:
Current Contract Completion Date:
C.O. - Change Order
W.C.D. - Work Change Directive
F.O. - Field Order
$19,270.94
2.3%
$856,225.89
July 28, 1999
Dec. 11. 1998 12; 0? ?Ml C42M HILL /TUL 9185845826
CH2MHILL
December 11, 1998
148035.A1.06
Mr. H. Dwayne Henderson, P.E.
Capital Projects Manager
City of Owasso
P.O. Box 180
Owasso, OK 74055
Subject: CIP Street Rehabilitation Projects
Change Order No. 1 -111h Street
Dear Mr. Henderson:
No. 0368 P. 2/8
CM2M HILL
sot s Main. 4th Floc
Tulsa, OK
74103.4425
Tel 918.583.W0 7
Fax 918.584.3826
Horizon Construction Company, Inc., commenced construction on the 11th Street segment
of the Street Rehabilitation Projects the week or November 30. The north five feet of the
street was initially excavated to construct the patch as specified in the approved plans. The
aggregate base material was placed in the open excavations to provide access to the
properties. On Sunday heavy rains were received creating saturated conditions. As the week
progressed runoff has continued to infiltrate into the open cuts not allowing the soils or
aggregate to dry. Although the soil was moist, no free or standing water was observed in
the excavated areas prior to Sunday's rain according to the contractor.
The area north of 11th Street, including the entire intersection of 86th Street and Main Street,
drain onto 11th Street. The soils are very- high in clay content and subsequently are very poor
or slow draining soils. It will require an extremely long dry period for the soils to dry to an
acceptable level. Although the saturated aggregate can be removed and replaced, the
subgrade cannot be adequately compacted. Similar conditions are anticipated along the
south side of 11th Street. The soil borings conducted in late August of this year did not
indicate the presence of ground water although only moderate moisture levels were noted.
Therefore, it is recommended that the aggregate material is removed and Quick Set
Flowable Fill placed as the base material for the street. Quick set Fowable fill is a low
strength concrete with chemical additives for a much faster curing rate. High -early strength
concrete pavement will then be placed and a two -inch asphalt overlay the full width of the
street. Change Order No.1 to the Agreement witlf Horizon Construction Compnay, Inc. is
attached for your consideration. This change results in a net increase in the contract amount
of $19,270.94. The contractor for this work requests no additional time. These costs include
the patches for both the north and south sides of 11th Street. Approval of Change Order No.
1 is recommended.
11
Dec. 11. 1998. 12:03PM CHN HILT, /TUL 9185845826
Mr. H. Dwayne Henderson, P.E.
Page 2
December 11, 1998
148035.A1.06
Sincerely,
CH2M HILL
1
Kenneth E. Hill, P.E.
Project Manager
TUL\Document2
c: Mr. J. Jeff Hancock /City of Owasso
Mr. F. Robert Carr, Jr./ City of Owasso
Mr. Jerry Farrar/ CH2M HILL
No. 0368 P. 3/8
1
MEMORANDUM
TO: HONORABLE MAYOR AND CITY COUNCIL
' CITY OF OWASSO
FROM: F. ROBERT CARR, JR., P.E.
' PUBLIC WORKS DIRECTOR
' SUBJECT: AMENDMENT NO.1 TO AGREEMENT FOR ENGINEERING DESIGN
SERVICES - U.S. HIGHWAY 169 AND 76TH STREET NORTH
INTERCHANGE IMPROVEMENTS
DATE: December 9, 1998
BACKGROUND:
Council approved a contract for engineering design services for improvements to the U.S. 169 and
' 76th Street North interchange with CH2MHill on February 3, 1998. The project was a result of
discussions in 1997 with representatives of the City of Owasso and the Oklahoma Department of
Transportation (ODOT) to achieve realignment of the entrance /exit ramps and service roads at the
' interchange. In addition, signalization would be relocated to be consistent with the ramp /service road
alignment.
' It was discussed at that time that design, right -of -way acquisition and utility relocation would be the
responsibility of the City of Owasso. Funds for engineering were included in the FY97 -98 Capital
Improvement Fund budget in the amount of $100,000 (line item 81410- 5468).
Staff received official notification in October 1997 that the Transportation Commission approved
this project for an amount of $700,000. As envisioned at that time, the project was using state
transportation safety funds.
' ENGINEERING CONCEPT DEVELOPMENT:
Subsequent to preliminary site investigation, collection of traffic count data and preparation of
' preliminary design concepts in early Spring 1998, staff and the consultants met with ODOT and
Federal Highway Administration representatives. As a result of the meeting, level -of- service analyses
for the two proposed signalized intersections were required by the Federal Highway Administration
and the northbound exit lane on Highway 169 extended.
A significant limiting factor in the development of alternative ramp and service road configurations
' is the definition of limits of no access by the Federal 11ighway Administration. It was determined that
F1
1
Page 2
1
Amendment to Agreement for Engineering Services
no driveway access would be allowed within 150 feet of a ramp to or from Highway 169. This '
condition restricted accessibility to all commercial businesses at the interchange. As a result,
additional concepts to accommodate future traffic flow were developed by CH2MHill and city staff. ,
In early October, staff and CH2MHi11 met with impacted businesses to discuss preliminary options
for modifying access to their properties. Following these meetings, CH2MHill has been asked to ,
perform additional services to analyze effects of the present land configurations and installation of
traffic signals at both existing ramps and service roads. Staff believes these analyses are needed to
finalize selection of a realistic design and adequately consider impacts of access changes to the
businesses in the vicinity of the improvements. A meeting to solicit public comments will be held in
conformance with Federal Highway Administration procedures following further analyses.
j.�K1 WX1.1 ' 1.1 1 '
The original contract scope of work does not include performing a level -of- service analysis and the
additional exit ramp lane requested by the Federal Highway Administration. Analysis of the effects
of the present land configurations and installation of traffic signals at both existing ramps and service
roads is also additional work items.
CH2MHill has listed the work tasks associated with these changes in Exhibit 1 to the Amendment to
Agreement for Engineering Services. Costs to perform these services are listed as:
Additional Ground Survey/Investigation
$1,400
Level of Service Analysis/Pre- Design
$11,573
Total increase requested
$12,973
These costs are in addition to the original contract amount of $99,729. The resultant contract will
be in the amount of $112,702.
FUNDING:
Funds for the initial engineering were included in the FY97 -98 Capital Improvement Fund budget in
the amount of $100,000 (line item 81 -410- 5468). The amendment will be funded from the Capital
Improvement Fund balance. A supplemental appropriation is needed.
Page 3
Amendment to Agreement for Engineering Services
RECOMMENDATIONS:
Staff recommends a supplemental appropriation to the Capital Improvements Fund line item 81-410-
5468 from the unbudgeted Capital Improvements Fund balance in the amount of $12,973.
Staff recommends Council approval and authorization of the Mayor to execute Amendment No 1
to the Agreement for Engineering Design Services for U.S. Highway 169 and 76th Street =h
Interchange Improvements with CH2M1Iill, Inc. in the amount of $12, 973.
ATTACHMENTS:
1. Amendment to Engineering Services Agreement with CH2MHill
AMENDMENT NO.1
TO
AGREEMENT
FOR
ENGINEERING SERVICES
US -169 & 76"' STREET INTERCHANGE IMPROVEMENTS PROJECT
CITY OF OWASSO, OKLAHOMA
THIS AMENDMENT, made and entered into this day of ,199_,
between the CITY OF OWASSO, Oklahoma, a municipal corporation of the State of
Oklahoma, hereinafter referred to as "CITY ", and CH2M HILL, INC., hereinafter referred to
as "ENGINEER ";
WITNESSTH:
WHEREAS, CITY and ENGINEER entered into an Agreement dated February 3,1998, to
provide engineering services on the US-169 & 76`' Street Interchange Improvements Project
as set forth in said Agreement; and
WHEREAS, CITY desires to amend said Agreement by modifying the scope of services to
provide further analysis of alternatives presented in the Pre - design phase of work; and
WHEREAS, ENGINEER is prepared to provide such engineering services as appended or
modified by this Amendment.
NOW THEREFORE, in consideration of the promises contained herein, the parties hereto
agree to amend the Agreement as follows:
1. SCOPE OF SERVICES. Attachment B to the Agreement, Section C, shall be amended in
accordance with Exhibit 1, ADDITIONAL SERVICES, attached hereto and incorporated
by reference as part of this Amendment.
2. COMPENSATION. As compensation for services set forth in paragraph 1 of this
Amendment, CITY shall pay ENGINEER in accordance with Exhibit 2,
COMPENSATION, attached hereto and incorporated by reference as part of this
Amendment.
TUL/OWASSO/AMEND 1.DOC
IN WITNESS WHEREOF, the parties have executed this Amendment on the respective
dates herein below reflected to be effective on the date executed by the Mayor of the City of
Owasso, Oklahoma.
APPROVED: CH2M HILL, INC.
APPROVED: CITY OF OWASSO, OKLAHOMA
City Clerk
(SEAL)
APPROVED AS TO FORM:
City Attorney
Mayor
Date:
TUUOWASSUAMENDI .DOC Q
Amendment No.1
to
Agreement for
Engineering Services
City of Owasso, Oklahoma
US -169 & 76th Street Interchange Improvements Project
Additional Services
Exhibit 1
CH2M HILL (hereinafter referred to as "ENGINEER ") agrees to perform additional
engineering services outlined herein on the US-169 & 7611, Street Interchange Improvements
Project for the City of Owasso, Oklahoma (hereinafter referred to as "CITY "). Further, it is
understood and agreed that the date of beginning, rate of progress, and the time of
completion of the work to be done hereunder are essential provisions of this
AMENDMENT; and it is further understood and agreed that the work embraced in this
AMENDMENT shall commence upon execution of this AMENDMENT.
A. Investigation Phase
A.1 Ground Survey
Attachment B, SCOPE OF SERVICES, to the Agreement, more specifically Section 1.4,
shall be amended to include additional ground survey described as follows:
• East 76th Street North — extend ground survey 200 meters east of coverage (south side
of street only) with vertical control to supplement aerial mapping.
• U.S. 169 (south of 76th Street) — extend ground survey 500 meters south of original
coverage each side of main line (outside of outer lanes only to service road); cross -
section (50 meter spacing) from outside edge of through lane (aerial /digital mapping
not covered in this area).
• U.S. 169 (north of 76th Street) — extend ground survey 200 meters north of original
coverage each side of main line (outside of outer lanes only to service road); cross -
section (50 meter spacing) from outside edge of through lane (aerial /digital mapping
not covered in this area).
Construction plans and details shall be prepared for the expanded areas described
above in accordance with Attachment B, SCOPE OF SERVICES. L
B. Pre - Design Phase
B.1 Level of Service Analysis
Attachment B, SCOPE OF SERVICES, to the Agreement, more specifically Section 2.0,
shall be amended to include performing level of services analyses for the following '
scenarios: 1) the present lane configurations and geometrics; 2) the preferred geometric
layout identified as Alternative 3 presented in the Pre - Design Report dated March 26,
1998 and subsequently modified; and 3) the present ramp/ service road alignments
TULAS00NER\PR0JECT\0WASS0\169 &MCONTRACTWMENDI EXHIBI.DOC EXHIBrr 1 -1
signalizing each of the four intersections with 76th Street and adding auxiliary lanes as
necessary to provide additional capacity. Each scenario shall be modeled for both
present and projected future traffic volumes.
TULWSOONER\PROJECT \OWASSO \169UMONTRACTWMENDI EXHIBI.DOC EXHIBrr 1 -2
Amendment No.1
to Agreement for
Engineering Services
City of Owasso, Oklahoma
US -169 & 76" Street Interchange Improvements Project
Compensation
Exhibit 2
CITY agrees to pay CH2M HILL as compensation for additional services set forth in Exhibit
1, a total lump sum fee of Twelve Thousand Nine Hundred Seventy -Three and no /100
Dollars ($12,973.00). CH2M HILL shall submit invoices and will receive payments in
accordance with Article 1 of the Agreement for Engineering Services approved February 3,
1998. A breakdown of the lump sum amount to be billed for each of the projects is shown as
follows:
US-169 & W STREET INTERCHANGE IMPROVEMENTS PROJECTS
City of Owasso, Oklahoma
Fee Amendment
Phase No. Task Description /Phase Fee
Original Contract Amount $ 99,729.00
Previous Contract Amendments $ 0.00
Amendment No. 1 - Additional Services
1
Additional Ground Survey/investigation
$ 1,400.00
2
Level of Service Analysis /Pre- Design
$ 11,573.00
Net Increase — Additional Services
$ 12,973.00
Revised Contract Amount
$ 112,702.00
TUL/0WASso /AMENDIEXHIB2.Doc EXHIBIT 2-1 1
1
1
1
1
1
1
1
1
CH2MHILL
December 7,1998
146192
Mr. F. Robert Carr, Jr., P.E.
Director of Public Works
City of Owasso
P.O. Box 180
Owasso, OK 74055
Subject: US 169 & 76th Street North Interchange Improvements
Federal Aid Project No. STP- 030N(025)
State /Job Piece No. 16901(04)
Dear Mr. Carr:
CH2M HILL
502 S. Main, 4th Floor
Tulsa, CK
74103 -4425
Tel 918.583.3057
Fax 918.584.5826
As a follow up to our meeting on December 2, we have prepared the following as a
summary of the additional services performed on the US-169 and 76th Street Interchange
Improvements project.
Considerable effort has been expended in performing the level -of- service analyses for the
two signalized intersections proposed as part of the planned improvements. The LOS
analysis was initially requested by the Federal Highway Administration. As noted in a
previous letter, this task is not typically required on "safety" projects, as this project was
originally presented to us in preparing the scope of work. To date, we have expended 100
labor hours at a cost of $7,573.
These costs, however, do not include Mr. Hancock's recent request to analyze the operation
of the interchange based on present lane configurations and geometrics, again for both
current and projected future traffic volumes. Additionally, we have been requested to
analyze the alternative of installing traffic signals at both the ramps and service roads on
their present alignments. Auxiliary lanes will be added for additional capacity. This effort
will require us to develop more complex phasing diagrams to input into the model. An
estimated cost for construction of this option will also be prepared.
Also documented in our previous letters, additional ground survey was performed by
White Surveying Company extending the north and south boundaries of the project at a cost
of $1,400. The added survey will allow the extension of the acceleration and deceleration
lanes from US-169 as a part of the project. This element is directed by ODOT Roadway
Division and corrects a defficiency in the present geometrics of the interchange.
The total of the additional expenses incurred to date by CH2M HILL is $8,973. We propose
to perform the additional level of service analysis described above for the lump sum amount
of $4,000. Therefore an increase in the current contract amount of $12,973 is requested. The
original contract amount is $99,729. We have prepared Amendment No. l to the Agreement
for your consideration. Attached are two (2)- signed counterparts.
Should you have further questions regarding this matter or any comments or changes to the
proposed Amendment, please do not hesitate to call me at (918) 583 -3057.
Sincerely,
CH2M HILL
Kenneth E. Hill, P.E.
Project Manager
TUL / CarrltrAmendl . doc
c: Jerry B. Farrar /CH2M HILL
'
Mr. F. Robert Carr, Jr., P.E.
Page 2
December 7,1998
146192
The total of the additional expenses incurred to date by CH2M HILL is $8,973. We propose
to perform the additional level of service analysis described above for the lump sum amount
of $4,000. Therefore an increase in the current contract amount of $12,973 is requested. The
original contract amount is $99,729. We have prepared Amendment No. l to the Agreement
for your consideration. Attached are two (2)- signed counterparts.
Should you have further questions regarding this matter or any comments or changes to the
proposed Amendment, please do not hesitate to call me at (918) 583 -3057.
Sincerely,
CH2M HILL
Kenneth E. Hill, P.E.
Project Manager
TUL / CarrltrAmendl . doc
c: Jerry B. Farrar /CH2M HILL
MEMORANDUM
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: SHERRY BISHOP
FINANCE DIRECTOR
SUBJECT: RESOLUTION #98 -10
DATE: December 11, 1998
BACKGROUND:
ift At the March 17, 1998 meeting, the OPWA Trustees approved a concept plan for the construction
and funding of the Elm Creek Sewer Interceptor project. The concept allows the interceptor to be
' constructed with city - backed financing supported by a private sector "pay- back" as the property
develops. A contract for construction was awarded to HMG, Inc. in June and easements were
approved in October. Total budget for the project which currently in progress is $2,508,882.
The project will be financed with a combination of a Revenue Anticipation Note (RAN) and a bank
loan. The RAN between the OPWA and the City of Owasso for an amount not to exceed
' $1,800,000 was approved by the Council and OPWA Trustees in July. The bank loan for
$1,200,000 has been negotiated with First Bank of Owasso.
1
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At the December 15 meeting, OPWA Trustees will consider action on two resolutions associated
with the Elm Creek Sewer Interceptor project. One resolution establishes the per acre assessment
pay -back for the project and another resolution authorizes the note with First Bank of Owasso.
Any debt incurred by a trust authority of the City requires City Council approval. Resolution #98-
10 approves the incurrence of indebtedness by the OPWA and other actions required for the issuance
of said note.
RECOMMENDATION:
Staff recommends City Council approval of Resolution #98 -10.
ATTACHMENTS:
Resolution #98 -10
t
SECTION 4. City's 's Enectations. The City anticipates that the total amount of tax- exempt '
obligations (other than private activity bonds) issued by The Owasso Public Works Authority, or
other issuers on behalf of said City, will not exceed $10,000,000 for calendar year 1998, and the '
City hereby designates the Note to be a qualified tax- exempt obligation with respect to the financial
institution interest deduction provisions contained in the Internal Revenue Code of 1986, as
amended, and authorizes the Mayor or Vice Mayor to execute and deliver on behalf of the City a I
Certificate of Designation to that effect.
SECTION 5. Authorizing Execution. The Mayor or Vice Mayor of the City, representing
the City at the closing of the above - referenced note issue, is hereby authorized to execute and
deliver on behalf of the City any and all certifications and documentation necessary or attendant to
the delivery of the Note, as directed by Bond Counsel.
PASSED AND APPROVED THIS 15TH DAY OF DECEMBER, 1998.
(SEAL)
ATTEST:
Name: Marcia Boutwell
Title: City Clerk
APPROVED AS TO FORM:
Ronald D. Cates, City Attorney
CITY OF OWASSO, OKLAHOMA
Name: Denise Bode
Title: Mayor
2
IRESOLUTION NO. 98 -10
' A RESOLUTION APPROVING THE INCURRENCE OF INDEBTEDNESS BY
THE OWASSO PUBLIC WORKS AUTHORITY (THE "AUTHORITY ")
ISSUING ITS UTILITY AND SALES TAX REVENUE NOTE, SERIES 1998
' (THE "NOTE "); WAIVING COMPETITIVE BIDDING WITH RESPECT TO
THE SALE OF SAID NOTE AND APPROVING THE PROCEEDINGS OF
THE AUTHORITY PERTAINING TO THE SALE OF SAID NOTE;
' RATIFYING AND CONFIRMING THE LEASE, AS AMENDED BY THE
AMENDMENT TO LEASE, BETWEEN THE CITY OF OWASSO,
OKLAHOMA (THE "CITY ") AND THE AUTHORITY PERTAINING TO THE
' LEASING OF THE CITY'S UTILITY SYSTEMS TO THE AUTHORITY;
APPROVING AND AUTHORIZING EXECUTION AND DELIVERY OF A
SALES TAX AGREEMENT PERTAINING TO A YEAR -TO -YEAR PLEDGE
' OF CERTAIN SALES TAX REVENUE; ESTABLISHING THE CITY'S
REASONABLE EXPECTATION WITH RESPECT TO THE ISSUANCE OF
TAX - EXEMPT OBLIGATIONS BY OR ON BEHALF OF SAID CITY IN
CALENDAR YEAR 1998, AND DESIGNATING THE NOTE TO BE
QUALIFIED TAX - EXEMPT OBLIGATION; AND CONTAINING OTHER
' PROVISIONS RELATING THERETO.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
' OWASSO, OKLAHOMA:
SECTION 1. Indebtedness Authorized. The Owasso Public Works Authority (the
"Authority ") is hereby authorized to incur an indebtedness by the issuance of its Utility and Sales
Tax Revenue Note, Series 1998, in the amount of $1,200,000, according to the terms and
conditions of (i) a Loan Agreement dated as of December 1, 1998, by and between the Authority
and First Bank of Owasso (the "Loan Agreement ") and (ii) a Sales Tax Agreement dated as of
December 1, 1998, by and between the City and the Authority pertaining to a year -to -year pledge of
certain sales tax revenue, provided that said Note shall never constitute a debt of the City of
Owasso, Oklahoma (the "City ").
SECTION 2. Waiving Competitive Bidding: Approval of Sale Proceedings. The waiving
' of competitive bidding for the sale of the Note and the sale of said Note by the Authority to First
Bank of Owasso, is hereby approved.
' SECTION 3. Lease. The Authority and the City heretofore entered into a Lease dated July
31, 1973, as amended by an Amendment to Lease dated as of July 1, 1996 (collectively, the
"Lease "), whereby the City leased its then existing and thereafter acquired water, sanitary sewer and
garbage and trash collection systems and the Bailey Ranch Golf Club to the Authority (collectively,
the "System "), and whereby the Authority agreed to operate and maintain the same, which Lease, as
' amended, amends and supersedes all prior lease agreements between the City and the Authority
pertaining to said systems. The City hereby ratifies and confirms the Lease in all respects.
1
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
BACKGROUND
HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
THERON WARLICK
CITY PLANNER
ANNEXATION REQUEST
PRESTON LAKES, L.L.C.
December 9, 1998
The petitioner, Preston Lakes L.L.C., being sole owner of said land, proposes the annexation of
property totaling 60 acres, more or less. The subject property is located east of N 145"' E Avenue
between E 86' Street N and E 96"' Street N further described as property in the north half of the
southwest quarter (N /2 SW /4) of Section 22, T -21 -N, R -14 -E Rogers County, Oklahoma.
To the south and east of the subject property lies Preston Lakes, a proposed 254 acre development,
recently annexed into the City of Owasso and zoned for a planned unit development. To the west
of the subject property lies vacant land in the City of Owasso zoned AG (Agriculture) and RS -2
(Residential Single - Family Medium Density). To the north of the subject property lies Hi -View
Estates, an estate lot addition in Rogers County zoned RS -40 (minimum lot size must be 40,000
square feet).
The subject property lies in unincorporated Rogers County and is currently zoned AR
(Agricultural Residential). Upon annexation it would be zoned to the City's comparable AG
(Agriculture) zoning district. If annexation is recommended for approval by the Annexation
Committee and the Planning Commission and annexed by the City Council, the property must
then satisfy City zoning, planning, and subdivision requirements prior to any development. A
copy of the City of Owasso's annexation policy is attached for your information and review. It
should be noted that upon any development of this property, acceleration/deceleration lanes
would need to be included for any entry along N 145' E Avenue, as well as sidewalks along N
145"' E Avenue.
As with the previous Preston Lakes development proposal, the subject property does not lie
within the City of Owasso's water service area, but rather in Rogers County Rural Water District
#3. In discussions at the November 30, 1998 meeting of the Owasso Annexation Committee, it
was noted that the Water District may have limited flexibility in its use of materials in the
development. All other aspects regarding the potential development of the site however, will
need to comply with City of Owasso construction standards.
Sanitary sewer will be available to the subject property via the Elm Creek Interceptor Sewer. A
joint project between the City and the private sector. At the time the Elm Creek Interceptor
sewer is tapped by the developer of the subject property, the City of Owasso will impose a "pay-
back" from this developer on a per -acre basis.
Notification of the annexation request was published in the Owasso Reporter on November 19,
1998 to notify the public of the annexation request before the Planning Commission meeting on
December 8, 1998. That notification was followed by notification published two consecutive
weeks in the Owasso Reporter on November 26, and December 3, 1998 to notify the public of
possible City Council action regarding the request at this Council meeting. A copy of the
procedures for annexation is also attached for your information and review.
The Technical Advisory Committee reviewed the request at their November 25, 1998 regular
meeting. No comments were received.
The Owasso Annexation Committee reviewed the request at the November 30, 1998 special
meeting and unanimously recommended approval of the annexation request.
The Owasso Planning Commission unanimously approved and recommended approval to Council
the annexation request at the December 8, 1998 meeting.
RECOMMENDATION
Staff recommends approval of the proposed annexation request.
ATTACHMENTS
1. Subject Map,
2. City of Owasso's Annexation Policy,
3. Water District Boundary Map,
4. Elm Creek Sewer Interceptor Map,
5. City of Owasso's Procedures for Annexation,
6. Copy of the Annexation Petition (Includes Legal Description).
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ANNEXATION POLICY '
While there is no minimum tract size, properties of larger than 20 acres are preferable. '
All properties should be contiguous to existing city limits. '
3. All properties should be annexed into the city limits as the lowest zoning classification,
that is, AG, agricultural. Landowners may then petition for rezoning if they desire
further development of their property. All legal uses annexed into the city will be legal,
but non - conforming, which means that they may continue but cannot be expanded without
proper zoning. I
4. All public infrastructures that do not met city standards will not be improved by the city
until brought to the city standard and accepted by the City Council. Such public facilities '
must be improved at owners expense by the establishment of a special assessment district
or some other financing method. '
5. Where a city limit boundary ends at a dedicated street, the boundary will not include the
street right -of -way. This policy will establish consistence and allow city employees and
citizens to know where the city boundaries are.
6. Properties that are rejected for annexation should not be considered for annexation for
a six month period after rejection by the City Council.
Adopted by Council on March 1, 1988.
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I --
CITY COUNCIL SPONSORED ANNEXATION:
1. City Council direction to study the annexation of property.
2. Notice published two consecutive weeks in the Owasso Reporter of
Planning Commission Hearing which will include a map and text of th.
proposed annexation.
3. Review by a Standing Annexation Committee and recommendation to the
Planning Commission and City Council.
4. Planning Commission Hearing on the proposal and recommendation t�
the City Council.
5. Notice published two consecutive weeks in the Owasso Reporter of a
City Council Hearing which will include a map and text of the
proposed annexation.
6. City Council hearing and action on the proposal.
7. If the proposal is approved by the City Council, an Ordinance wi1�
be prepared, approved, published, and filed of record with the office
of the County Clerk, with a map of the property annexed.
CITIZEN SPONSORED ANNEXATION:
1. Submission to the City Planner of an application and petition and
an administrative fee as prescribed by Ordinance.
2. Review by a Standing Annexation Committee and recommendation to th�
Planning Commission and City Council.
3_ Notice published once in the. Owasso Reporter at the applicant's
expense of a Planning Commission Hearing which will include a map
and text of the proposed annexation.
4_ Planning Commission Hearing on the proposal and recommendation to
the City Council.
5. Notice published two consecutive weeks in the Owasso Reporter at the
applicant's expense of a City Council Hearing which will include a
map and text of the proposed annexation_
6. City Council Hearing and action on the proposal.
7. If the proposal is approved by the City Council, an Ordinance wil
be prepared, approved,l published, and filed of record with th
office of the County Clerk, with a map of the property annexed_
Adopted by City Council on March 1, 1988.
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BEFORE THE HONORABLE
CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA
PROPERTY FOR ANNEXATION CONSIDERATI ON
The undersigned, constituting not less than three- fourths of the registered voters and being owners
of not less than three- fourths (in value) of the hereinafter described real estate situated in Rogers
' County, Oklahoma, to -wit:
The NW /4 SW /4 and the W/2 NEA SW/4 of Section 22, Township 21 North, Range
' Fourteen (14) East of the Indian Base and Meridian, Rogers County, Oklahoma, according
to the U.S. Government Survey thereof, containing 60 acres, more or less
being territory adjacent and contiguous to the incorporated City of Owasso, Oklahoma, and not
presently embraced within the Limits thereof, hereby consent to the City Council of the City of
Owasso, Oklahoma, to annex the aforementioned real estate into the City Limits of said City.
' Dated this 3'd day of November 1998.
' Owner(s):
Preston Lakes, L.L.C.
' An Oklahoma Limited Liability Corporation
INOTICE TO THE PUBLIC
You are hereby advised that the above request for annexation was filed with the City Planner of the
City of Owasso on the 3'd day of November, 1998, and that said request will be presented to the
Owasso Planning Commission, at the Owasso Community Center, 301 South Cedar, Owasso,
Oklahoma at 7:00 PM on the 8" day of December, 1998.
All persons interested in this matter, may be present at the hearing and give their objections to or
' arguments for the proposal. The Planning Commission will submit its recommendation to the City
Council of the City of Owasso for its consideration and action, as provided by law.
See the attached map for property location. For more information on the proposed annexation
contact the Community Development Department, City Hall, 207 S. Cedar, Owasso, Oklahoma,
74055 or phone (918) 272 -2251.
Dated at Owasso, Oklahoma, this I I' day of November, 1998.
Theron Warlick
bi City Plannner
MEMORANDUM
'
TO:
'
FROM:
' SUBJECT:
' DATE:
BACKGROUND:
1
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THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
THERON WARLICK
CITY PLANNER
REZONING CASE OZ -98 -14
THE LAKES AT BAILEY RANCH
December 9, 1998
The Larkin Bailey Foundation has requested rezoning of a 408.7 acre tract, more or less. The
current zoning for the subject property is AG (Agriculture) to RS -3 (Residential Single - Family
High Density District), RM -2 (Residential Multi- Family District), OL (Light Office District), CS
(Shopping Center Commercial District), and CG (General Commercial District). The complete
staff report for OZ -98 -14 is attached for your information and review.
It is important to note that the proposed rezoning is virtually identical to the Tulsa County zoning
that was in effect since 1991 prior to annexation of the subject property. The Owasso Planning
Commission unanimously recommended approval of the PUD to Tulsa Metropolitan Area Planning
Commission in April 1991.
The purpose of the rezoning request is to establish underlying zoning for planned unit
development OPUD -16 (next agenda item). In order to provide proper consideration of the
PUD, it is first necessary for the applicant to obtain the underlying zoning that would allow the
proposed mixed -use development. While OZ -98 -14 and OPUD -16 are interrelated, both require
separate action by City Council. Because of the common relationship between the two agenda
items, staff will review and discuss both items simultaneously at the Council meeting.
The Planning Commission reviewed the rezoning request at the December 8, 1998 regular
meeting. Several nearby property owners attended the public hearing and some voiced concerns
regarding the location of commercial and multi - family property. The applicants stated that the
standard planning practices of the area recommend higher intensity uses near the intersections of
arterial roads which is what they were proposing. The applicants also noted that the quality of
commercial development is of key importance to the Larkin Bailey Foundation. Other property
owners expressed concerns about increased traffic caused by the rezoning. An estimate of traffic
volumes is presented in the OPUD -16 staff report. The Planning Commission approved the
request by a vote of 4 -0.
RECOMMENDATION:
Staff recommends approval of rezoning OZ -98 -14 as requested by the applicant and described in
the legal advertisement included with the staff report.
ATTACHMENTS:
1. OZ -98 -14 Staff Report
BACKGROUND
APPLICANT AND STATUS OF APPLICANT: Larkin Bailey , Trust applicant and owner. '
PP
Pittman Poe & Associates, land planners and agents for the applicant.
REQUESTED ACTION AND PURPOSE: A request to rezone the subject property Y from AG '
(Agriculture District) to RS -3 (Residential Single - Family High Density District), RM -2
(Residential Multi - Family District), OL (Light Office District), CS (Shopping Center Commercial
District), and CG (General Commercial District). The applicant is also requesting a PUD
supplemental zoning district described in the Lakes at Bailey Ranch PUD application presented
elsewhere in this agenda. The proposed rezoning and PUD district will allow a large, mixed -use,
planned development.
LOCATION AND SIZE: The subject property comprises slightly less than two- thirds of the land
in Section 18 and is more particularly described as a portion of the N/2 and the SWA of Section 18,
T -21 -N, R -14 -E, totaling 408.7 acres, more or less. The subject property is bounded by Mingo
Road to the east, Garnett Road to the west, E 106` Street N to the north, and E 96`s Street N to the
south. The proposed zoning district sizes are as follows:
1. RS -3 (Residential Single- Family High Density District) ± 364.7 acres,
2. RM -2 (Residential Multi - Family District) ± 8.5 acres,
3. OL(1) (Light Office District) ± 8.5 acres,
4. OL(2) (Light Office District) ± 7.0 acres,
5. CS(1) (Shopping Center Commercial District) ± 5.0 acres,
6. CS(2) (Shopping Center Commercial District) ± 10.0 acres,
7. CG (General Commercial District) ± 5.0 acres
A map of the proposed rezoning and legal description of the subject property and proposed zoning
districts are attached for your information and review.
C:\Owasso\Planning Commission\ 1 2-8-98\OZ-98-14 - Rezoning - Lakes at Bailey Ranch\MEMORANDUM - oz-
98-14.doc I
MEMORANDUM
i
TO:
THE PLANNING COMMISSION
CITY OF OWASSO
FROM:
THERON WARLICK
CITY PLANNER
SUBJECT:
REZONING — OZ -98 -14 — THE LAKES AT BAILEY RANCH
.
DATE:
December 1, 1998
BACKGROUND
APPLICANT AND STATUS OF APPLICANT: Larkin Bailey , Trust applicant and owner. '
PP
Pittman Poe & Associates, land planners and agents for the applicant.
REQUESTED ACTION AND PURPOSE: A request to rezone the subject property Y from AG '
(Agriculture District) to RS -3 (Residential Single - Family High Density District), RM -2
(Residential Multi - Family District), OL (Light Office District), CS (Shopping Center Commercial
District), and CG (General Commercial District). The applicant is also requesting a PUD
supplemental zoning district described in the Lakes at Bailey Ranch PUD application presented
elsewhere in this agenda. The proposed rezoning and PUD district will allow a large, mixed -use,
planned development.
LOCATION AND SIZE: The subject property comprises slightly less than two- thirds of the land
in Section 18 and is more particularly described as a portion of the N/2 and the SWA of Section 18,
T -21 -N, R -14 -E, totaling 408.7 acres, more or less. The subject property is bounded by Mingo
Road to the east, Garnett Road to the west, E 106` Street N to the north, and E 96`s Street N to the
south. The proposed zoning district sizes are as follows:
1. RS -3 (Residential Single- Family High Density District) ± 364.7 acres,
2. RM -2 (Residential Multi - Family District) ± 8.5 acres,
3. OL(1) (Light Office District) ± 8.5 acres,
4. OL(2) (Light Office District) ± 7.0 acres,
5. CS(1) (Shopping Center Commercial District) ± 5.0 acres,
6. CS(2) (Shopping Center Commercial District) ± 10.0 acres,
7. CG (General Commercial District) ± 5.0 acres
A map of the proposed rezoning and legal description of the subject property and proposed zoning
districts are attached for your information and review.
C:\Owasso\Planning Commission\ 1 2-8-98\OZ-98-14 - Rezoning - Lakes at Bailey Ranch\MEMORANDUM - oz-
98-14.doc I
EXISTING LAND USE: The subject property is currently undeveloped.
SURROUNDING LAND USE: Within Section 18, El Rio Vista subdivision is located in the SEA
and Larkin Bailey Elementary is located in the SE /4 SW /4. Also in Section 18 are Tulsa County
residential subdivisions: Coventry Gardens (SE /4 SW /4 SW /4), Kelley Ann (E /2 E/2 SWA), and
Combs Addition (NE /4 SE /4). Portions of the subject property abut the rear yards of some of the
properties in the above -named developments.
' Agricultural land and approximately 15 rural residences are located opposite the two and a half
linear miles of arterial streets on the north, east, and west. Bailey Ranch Golf Course and Fairways
V Addition are located opposite E 96t° Street N to the south of the subject property.
APPLICABLE C E REGULATIONS: The Zoning Code for the City of Owasso, Chapter 15
op "Amendments ", Chapter 4 "Residential District Provisions ", Chapter 5 "Office District
o Provisions ", and Chapter 6 "Commercial District Provisions ".
SITE INFORMATION: The site is currently undeveloped. Paved, two -lane arterial streets abut
the subject property on the north and west and portions of the south and east. A portion of the W/2
NW /4 of Section 18 is located in the FEMA 100 -yr. Flood Boundary. No other barriers to
development or other limiting characteristics are noted at this time. The SKO Rail line crosses the
site briefly near the intersection of E 106'' Street N and Mingo Road. Though rail traffic is light it
is a consideration in the proposal of higher density development of this portion of the site.
ANALYSIS
The applicant is requesting a rezoning of 408.7 acres of land, more or less, from AG (Agriculture
k District) to RS -3 (Residential Single - Family High Density District), RM -2 (Residential Multi -
Family District), OL (Light Office District), CS (Shopping Center Commercial District), and CG
(General Commercial District). A rezoning of the subject property and subsequent approval of the
k PUD supplemental zoning district would allow the development of a large, mixed -use, planned
development.
This property was recently annexed into the City of Owasso in November 1998 and upon
annexation the zoning reverted from Tulsa County zoning designations to Owasso AG (Agriculture
District). It is important to note that the proposed rezoning is virtually identical to the Tulsa
County zoning that was in effect since 1991 prior to annexation of the subject property. Tulsa
' County referred the original zoning case to the Owasso Planning Commission for comment and
recommendation in a memorandum dated April 10, 1991.
' The minutes of the April 18, 1991 Planning Commission meeting indicate a motion to recommend
that TMAPC (Tulsa Metropolitan Area Planning Commission) approve the proposed rezoning was
made by Charles Willey, seconded by Gary Wells. Roll Call was as follows:
' Charles Willey — Yes
' C: \Owasso\Planning Commission \12- 8- 98 \OZ -98 -14 - Rezoning - Lakes at Bailey Ranch\MEMORANDUM - oz-
98-14.doc
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Gary Wells — Yes
Pat Imbriano — Yes
Ray Haynes — Yes
The motion carried 4 -0.
The 1985 Owasso Comprehensive Plan Update recommends medium intensity commercial -
office, surrounded by medium intensity residential for the corner of E 106th Street N and Mingo
Road, the northeast corner of E 96th St. N and Mingo Road, and the southwest corner of E 106`h
Street N and Garnett Road. The proposed zoning for the subject property is consistent in size,
intensity, and land use recommendations of the 1985 Comprehensive Plan Update.
The Owasso Technical Advisory Committee reviewed the proposed zoning change at the
November 25, 1998 meeting. Rapid growth has occurred to the north, south, and east of the
subject property. Nevertheless, a review of water, sewer, and road capacities reveals that there is
already adequate infrastructure available to allow for the development of the site at the proposed
densities. No barriers to development were noted.
Notices of the proposed zoning change were mailed to surrounding property owners and legal
advertisement was published in the Owasso Reporter on November 19, 1998. Copies of both
have been attached for your information and review. Additionally, the subject property was
posted the week of November 15, 1998. At this time, the Community Development has received
three calls and two subsequent visits regarding the proposed rezoning and development. In each
case, neighboring property owners were seeking additional information regarding the proposed
rezoning and PUD. No written comments opposing the request have been received.
Summary of Analysis
The proposed zoning is very consistent with the Comprehensive Plan. In addition, the Owasso
Planning Commission has previously recommended approval of a nearly identical zoning change to
the TMAPC in 1991. In reviewing the proposed zoning change, staff has studied the proposal and
sought any changes since 1991 that support approval or denial of the application.
Though the area has seen tremendous growth the north and south, development of the site is still
very feasible using existing infrastructure. If anything, the residential growth at Fairways, Bailey
Ranch, and Country Estates, only serves to support the sound development of the area that lies in
between. From an efficiency standpoint, allowing the site to develop to large -lot AG standards
when water and sewer lines with excess capacity are available on either side of the site could be
seen as a waste of resources. This site can clearly support development at a higher density.
RECOMMENDATION
Staff recommends the approval of the rezoning request from AG Agriculture District) to RS -3
(Residential Single - Family High Density District), RM -2 (Residential Multi - Family District), OL
(Light Office District), CS (Shopping Center Commercial District), and CG (General Commercial
District) in accordance with the legal description attached herein.
C: \Owasso\Planning Commission \12- 8- 98 \OZ -98 -14 - Rezoning - Lakes at Bailey Ranch\MEMORANDUM - oz-
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1. Rezoning Map,
2. FEMA 100 -Year Flood Boundary Map,
3. Rezoning Application,
4. Affidavit of Publication,
5. Letter to surrounding property owners.
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Approximate 100 -Year FEMA Flood Boundary
E 126th St N
E 116th St N
E 106th St N
E 96th St N
E 86th St N
E 76th St N
source: Federal
FEMA).
dote: This map
)ughly Zone p
:ate Map. Cont
ertification for
FROM : CITY OF OWASSO OK PHONE NO. : 918 272 4997 Aug. it 1998 08:02AM P2
=EE SCHEDULE CITY OF OMASSO
0- .99 acres s 75
1- 4.99 acres 100 APPLICATION FOR REZONING OZ-
5 -19.99 acres 150
20 acres di above 200
General Location: Between Mingo & Garnett and 96th and 106th StrQets North
Present Zoning: RS, OL, CS & IL (PUD #469) Present Use: Agriculture
Proposed Zoning: RS -3, RM -2, OL, CG & CS Proposed Use: Residential w /Office & Commercic,
Legal Description of Tract under Application: (If by setes and bounds, attach plat of survey)
See Attachment
If applicant is other than owner, please indicate interest: (purchaser, lessee, agent for, other)
Owner
Hill advertising and sign charges to: Larkin Bailey Trust, c/o Roy Cartwright
(name)
612 S. Denver, Tulsa, OK 74119 918/250 -9080
(address) (phone)
I do hereby certify that the information herein submitted is complete, true and accurate.
Pittman Poe & Assoc., Inc.
Signed: By: Address: _ 10820 E. 45th St., Suite 101
Phone: 918/665 -8805 Tulsa, OK 74146
APPLICANT - DO NOT WRITE BELOW THIS LINE
Date Received: Sec. Twp. Rq.
Fee Receipt No.:
OPC Recoewendation:
Date:
Staff Reconsendation:
Ordinance No.
Vote:
City Council Action:
Date:
Vote:
' 207 South Cedar
PO Box 180
Owasso, OK 74055
City of Owasso
(918) 272 -2251
FAX (918) 272 -4999
' NOTICE TO PROPERTY OWNER
OZ -98 -14
1
Notice is hereby given that a public hearing will be held before the Owasso Planning Commission,
' in the Owasso Community Center, Owasso, Oklahoma, at 7:00 P.M. on the 8`' day of December,
1998. At that time and place, the Owasso Planning Commission will consider a request from the
Larkin Bailey Trust, applicant, for a proposed change of the zoning classification of the following
described property:
w
A TRACT OF LAND IN SECTION 18, TOWNSHIP 21 NORTH, RANGE 14 EAST,
CONTAINING THE NORTHWEST QUARTER (NW /4) AND THE NORTHEAST
QUARTER (NE /4) AND THE SOUTHWEST QUARTER (SW /4) OF SAID SECTION 18,
LESS AND EXCEPT THE ATCHISON, TOPEKA AND SANTA FE RAILROAD RIGHT-
' OF -WAY AND LESS AND EXCEPT THE NORTHEAST QUARTER (NE /4), SOUTHWEST
QUARTER (SW /4), NORTHWEST QUARTER (NW /4), LESS AND EXCEPT THE WEST
HALF (W /2), SOUTHWEST QUARTER (SW /4), NORTHWEST QUARTER (NW /4), LESS
AND EXCEPT:
16
A TRACT OF LAND LOCATED IN THE SOUTHEAST QUARTER (SE /4) OF THE
SOUTHWEST QUARTER (SW /4) OF SECTION 18, TOWNSHIP 21 NORTH, RANGE 14
EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF
OKLAHOMA, MORE PARTICULARLY DESCRIBED AS FOLLOWS:
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BEGINNING AT A POINT LOCATED 400.0 FEET WEST OF THE SOUTHEAST CORNER
OF SAID SOUTHEAST QUARTER (SE /4); THENCE S 88 °54'33 "W ALONG THE SOUTH
LINE OF SAID SECTION A DISTANCE OF 750.00 FEET; THENCE N 01'05'27"W A
DISTANCE OF 204.29 FEET; THENCE ALONG A CURVE TO THE RIGHT HAVING A
RADIUS OF 340.37 FEET AND A CENTRAL ANGLE OF 41 030'33" A DISTANCE OF
246.59 FEET; THE CHORD OF SAID CURVE BEARING N 19 °39'49 "E A DISTANCE OF
241.23 FEET; THENCE N 40 025'06 "E A DISTANCE OF 544.92 FEET; THENCE ALONG A
CURVE TO THE LEFT HAVING A RADIUS OF 480.00 FEET AND CENTRAL ANGLE OF
10 018'10" A DISTANCE OF 86.31 FEET, THE CHORD OF SAID CURVE BEARING N
35 016'01 "E A DISTANCE OF 86.20 FEET; THENCE S 59 °53'04 "E A DISTANCE OF 294.96
FEET; THENCE S 01005'27"E A DISTANCE OF 754.52 FEET TO THE POINT OF
BEGINNING, LESS AND EXCEPT:
A TRACT OF LAND LOCATED IN THE SOUTHEAST QUARTER (SE /4) OF THE
SOUTHWEST QUARTER (SW /4) OF SECTION 18, TOWNSHIP 21 NORTH, RANGE 14
EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF
OKLAHOMA, MORE PARTICULARLY DESCRIBED AS FOLLOWS:
BEGINNING AT THE SOUTHEAST CORNER OF THE SOUTHEAST QUARTER (SE /4) OF
THE SOUTHWEST QUARTER (SW /4) OF SAID SECTION: THENCE S 88 °54'33 "W
ALONG THE SOUTH LINE OF SAID SECTION A DISTANCE OF 400.00 FEET; THENCE
N 01 005'27 "W A DISTANCE OF 320.00 FEET; THENCE N 88 054'35 "E A DISTANCE OF
399.11 FEET TO A POINT ON THE WEST LINE OF EL RIO VISTA III SUBDIVISION,
SAID POINT ALSO BEING LOCATED ON THE EAST LINE OF SAID SOUTHWEST
QUARTER (SW /4); THENCE SOUTHERLY ALONG SAID WEST LINE OF EL RIO VISTA
III SUBDIVISION AND ALONG SAID EAST LINE OF SAID SOUTHWEST QUARTER
(SW /4) A DISTANCE OF 320.00 FEET TO THE POINT OF BEGINNING, LESS AND
EXCEPT:
A TRACT OF LAND LOCATED IN THE SOUTHWEST QUARTER (SW /4) OF SECTION
18, TOWNSHIP 21 NORTH, RANGE 14 EAST, COMMENCING AT THE SOUTHEAST
CORNER OF THE SOUTHWEST QUARTER (SW /4) OF SAID SECTION 18; THENCE S
88 054'33 "W ALONG THE SOUTH LINE OF SAID SECTION 18, A DISTANCE OF 1150.00
FEET TO THE POINT OF BEGINNING; THENCE S 88 °5433 "W, ALONG THE SOUTH
LINE OF SAID SOUTHWEST QUARTER (SW /4) A DISTANCE OF 685.00 FEET,
THENCE N O1 005'27 "W A DISTANCE OF 470.00 FEET; THENCE N 88 054'33 "E A
DISTANCE OF 20.00 FEET; THENCE N O1 005'27 "W A DISTANCE OF 330.00 FEET;
THENCE N 88 054'33 "E A DISTANCE OF 510.00 FEET; THENCE S 49 °34'54 "E A
DISTANCE OF 425.39 FEET; THENCE S 40 025'06 "W A DISTANCE OF 117.80 FEET;
THENCE ALONG A CURVE TO THE LEFT HAVING A CENTRAL ANGLE OF 410 30,33 "
AND A RADIUS OF 340.37 FEET A DISTANCE OF 246.59 FEET; THENCE S O1 °05'27 "E
A DISTANCE OF 204.29 FEET TO THE POINT OF BEGINNING, LESS AND EXCEPT:
A TRACT OF LAND LOCATED IN THE EAST HALF (E /2) OF THE EAST HALF (E /2) OF
THE SOUTHWEST QUARTER (SW /4) OF SECTION 18, TOWNSHIP 21 NORTH, RANGE
14 EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF
OKLAHOMA, MORE PARTICULARLY DESCRIBED AS FOLLOWS:
COMMENCING AT THE SOUTHEAST CORNER OF THE SOUTHWEST QUARTER
(SW /4) OF SAID SECTION; THENCE N O1 15'03 "E ALONG THE EAST LINE OF SAID
SOUTHWEST QUARTER (SW /4) A DISTANCE OF 320.00 FEET TO THE POINT OF
BEGINNING, THENCE S 88 54'33 "W ALONG THE NORTH LINE OF THE CHURCH
PROPERTY A DISTANCE OF 399.11 FEET TO A POINT ON THE EAST LINE OF THE
SCHOOL PROPERTY; THENCE N O1 05'27 "W ALONG SAID EAST LINE A DISTANCE OF
434.52 FEET; THENCE N 59 53'04 "W ALONG THE NORTHERLY LINE OF SAID
PROPERTY A DISTANCE OF 294.96 FEET; THENCE ALONG A CURVE TO THE LEFT
HAVING A RADIUS OF 480.00 FEET AND CENTRAL ANGLE OF 22 21'18" A DISTANCE
OF 187.28 FEET, THE CHORD OF SAID CURVE BEARING N 18 56'16 "E A DISTANCE OF
186.10 FEET; THENCE N 07 45'37 "E A DISTANCE OF 150.37 FEET, THENCE ALONG A
CURVE TO THE LEFT HAVING A RADIUS OF 480.00 FEET AND CENTRAL ANGLE OF
E
L
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22 45'00" A DISTANCE OF 190.59 FEET, THE CHORD OF SAID CURVE BEARING N
03 3653 "W A DISTANCE OF 189.34 FEET; THENCE N 14 59'23 "W A DISTANCE OF 178.44
FEET; THENCE N 88 54'35 "E A DISTANCE OF 612.15 FEET TO A POINT ON THE WEST
LINE OF EL RIO VISTA III SUBDIVISION, SAID POINT ALSO BEING LOCATED ON
THE EAST LINE OF SAID SOUTHWEST QUARTER (SW /4); THENCE S 01 15'03 "E
ALONG SAID WEST LINE OF EL RIO VISTA III SUBDIVISION AND ALONG SAID
EAST LINE OF SAID SOUTHWEST QUARTER (SW /4) A DISTANCE OF 1273.14 FEET TO
THE POINT OF BEGINNING, LESS AND EXCEPT A TRACT OF LAND:
COMMENCING AT THE SOUTHEAST CORNER OF THE SOUTHWEST QUARTER
(SW /4) OF SECTION 18, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE INDIAN
BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA; THENCE N
00 59'11 "W A DISTANCE OF 320.00 FEET TO THE POINT OF BEGINNING; THENCE S
88 54'35 "W A DISTANCE OF 1.48 FEET TO A POINT; THENCE N 01 15'03 "W A DISTANCE
OF 1273.14 FEET TO A POINT; THENCE N 88 54'35 "E A DISTANCE OF 7.34 FEET TO A
POINT ON EAST LINE OF THE SOUTHWEST QUARTER (SW /4) OF SECTION 18, AND
ON THE WESTERLY LINE OF EL RIO VISTA IV, A SUBDIVISION IN A PART OF THE
NORTH HALF (N /2) OF THE SOUTHEAST QUARTER (SE /4) OF SECTION 18,
TOWNSHIP 21 NORTH, RANGE 14 EAST, TULSA COUNTY, OKLAHOMA; THENCE S
00 59'11 "E ALONG THE QUARTER SECTION LINE AND ALONG THE WESTERLY LINE
OF EL RIO VISTA IV AND EL RIO VISTA III A DISTANCE OF 1273.14 FEET TO THE
POINT OF BEGINNING, SAID TRACT CONTAINING 408.7 ACRES, MORE OR LESS.
LESS AND EXCEPT THE SOUTH 766.8 FEET OF THE WEST 766.8 FEET OF THE
SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER (SW /4 SW /4) AND LESS
AND EXCEPT THE NORTH 730 FEET OF THE WEST 907 FEET OF THE NORTHWEST
QUARTER OF THE NORTHWEST QUARTER (NW /4 NW /4) AND LESS AND EXCEPT
THE NORTH 860.5 FEET OF THE EAST 860.5 FEET OF THE NORTHEAST QUARTER OF
THE NORTHEAST QUARTER (NE /4 NE /4) OF SECTION 18, TOWNSHIP 21 NORTH,
RANGE 14 EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF
OKLAHOMA, CONTAINING 364.7 ACRES MORE OR LESS.
The general location of the property between Mingo Road and Garnett Road and E 96' Street N
and E 106` Street N. To be considered is a rezoning from AG (Agricultural District) to RS -3
(Residential Single - Family High- Density Zoning District),
EM EN
A TRACT OF LAND CONTAINING THE NORTH 730 FEET OF THE WEST 907 FEET OF
THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER (NW /4 NE /4) OF
SECTION 18, TOWNSHIP 21 NORTH, RANGE 14 EAST, LESS AND EXCEPT THE
ATCHISON, TOPEKA AND SANTA FE RAILROAD RIGHT -OF -WAY AND LESS AND
EXCEPT THE NORTH 450 FEET OF THE WEST 550 FEET CONTAINING 8.5 ACRES,
MORE OR LESS.
The general location of the property is near the southeast corner of Mingo Road and 106'h Street N.
To be considered is a rezoning from AG (Agricultural District) to RM -2 (Residential Multi - Family
Medium Density District),
ME
A TRACT OF LAND CONTAINING THE SOUTH 766.8 FEET OF THE WEST 766.8 FEET
OF THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER (SW /4 SW /4) OF
SECTION 18, TOWNHIPS 21 NORTH, RANGE 14 EAST, LESS AND EXCEPT THE '
SOUTH 466.7 FEET OF THE WEST 466.7 FEET CONTAINING 8.5 ACRES, MORE OR
LESS.
The general location of the property is near the northeast corner of Mingo Road and E 961' Street N. '
To be considered is a rezoning from AG (Agricultural District) to OL (Light Office District),
AND
A TRACT OF LAND CONTAINING THE NORTH 860.5 FEET OF THE EAST 860.5 FEET
OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER (NE /4 NE /4) OF '
SECTION 18, TOWNSHIP 21 NORTH, RANGE 14 EAST, LESS AND EXCEPT THE
NORTH 660 FEET OF THE EAST 660 FEET CONTAINING 7.0 ACRES, MORE OR LESS.
The general location of the roe is near the southwest corner of Garnett Road and E 106th Street
g property rtY
N. To be considered is a rezoning from AG (Agricultural District) to OL (Light Office District),
D
A TRACT OF LAND CONTAINING THE SOUTH 466.7 FEET OF THE WEST 466.7 FEET
OF THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER (SW /4 SW /4) OF
SECTION 18, TOWNSHIP 21 NORTH, RANGE 14 EAST, CONTAINING 5.0 ACRES,
MORE OR LESS.
The general location of the property is on the northeast corner of Mingo Road E 96th Street N.
To be considered is a rezoning from AG (Agricultural District) to CS (Commercial Shopping
Center District),
F
A TRACT OF LAND CONTAINING THE NORTH 660 FEET OF THE EAST 660 FEET OF
THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER (NE /4 NE /4) OF
SECTION 18, TOWNSHIP 21 NORTH, RANGE 14 EAST, CONTAINING 10.0 ACRES,
MORE OR LESS.
The general location of the property is on the southwest corner of Garnett Road and E 106th Street
N. To be considered is a rezoning from AG (Agricultural District) to CS (Commercial Shopping
Center District),
D
' A TRACT OF LAND CONTAINING THE NORTH 450 FEET OF THE WEST 550 FEET OF
THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER (NW /4 NW /4) OF
' SECTION 18, TOWNSHIP 21 NORTH, RANGE 14 EAST, LESS AND EXCEPT THE
ATCHISON, TOPEKA AND SANTA FE RAILROAD RIGHT -OF -WAY CONTAINING 5.0
ACRES, MORE OR LESS.
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The general location of the property is on the southeast corner of Mingo Road and E 106' Street N.
To be considered is a rezoning from AG (Agricultural District) to CG (General Commercial
District),
As an abutting or nearby property owner, you are being notified so that you may be able to
express your views or concerns regarding this request. If you are unable to attend this meeting,
please forward any comments you may have in writing to the Owasso City Planner, PO Box 180,
Owasso, OK 74055. Planning Staff will present these comments to the Planning Commission
members at the scheduled public hearing.
A map showing the subject area is attached for your review. Additional information regarding
this request may be inspected in the office of the Community Development Director, 207 South
Cedar, Owasso, Oklahoma, or by calling 272 -2251. This is your only personal notification of
this request.
Dated at Owasso, Oklahoma, this 19'h day of November, 1998.
Sincerely,
wa'e
Theron Warlick
City Planner
I MEMORANDUM
1
II
BACKGROUND
THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
THERON WARLICK
CITY PLANNER
PLANNED UNIT DEVELOPMENT
OPUD 16
December 9, 1998
The Larkin Bailey Foundation has requested approval of a Planned Unit Development
application. The subject property is bounded by Mingo Road to the east, Garnett Road to the west,
E 106`h Street N to the north, and E 96h Street N to the south. The complete staff report for
OPUD -16 is attached for your information and review.
OPUD -16 consists of 408.7 acres of single - family, multi - family, commercial, and office
development proposed in delineated areas. Multi- family would be located in 39.9 acres (9.8%)
at two locations, apartments would be located near the southeast corner of E 106'h Street N and
Mingo Road and single - family townhouses would be located near Garnett Road south of E 106'h
Street N. Single - family housing and system of greenways would occupy the majority of the
subject property. Open space is proposed for 67.8 acres (16.6 %) and single - family residences
are proposed for 226.9 acres (55.5%). Commercial and office are proposed for 37.4 acres
(9.2 %) near the intersections of arterial roads at E 106"' Street N and Mingo Road, E 106`h Street
N and Garnett Road, and E 96`h Street N and Mingo Road. For the remaining 36.7 acres
(8.9 %), a church is proposed on Garnett Road and school site on Mingo Road.
The layout of these proposed uses capitalizes on the natural features of the site, developing
around low -lying floodplain areas and preserving a substantial amount of meaningful open space.
This system of greenways is the unifying element for this PUD. It allows for a possible network
of interconnected parks and paths linking virtually every part of the subject property. The
greenways also serve as an appropriate buffer between various land uses. The residential density
is comparable to the maximum permitted under conventional zoning though it is important to
note that to reach this density with conventional zoning, no open space would be provided.
The proposed PUD and Outline Development Plan for the subject property are virtually identical
to a previous plan approved through Tulsa County in 1991. The Owasso Planning Commission
unanimously recommended approval of the PUD to Tulsa Metropolitan Area Planning Commission
in April 1991.
Once again, because both OZ -98 -14 and OPUD -16 are interrelated, both require separate action
by the City Council. Because of the common relationship between the two agenda items, staff
will discuss and review both items simultaneously. Please note, an affirmative vote on the
TO:
FROM:
SUBJECT:
1
DATE:
1
II
BACKGROUND
THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
THERON WARLICK
CITY PLANNER
PLANNED UNIT DEVELOPMENT
OPUD 16
December 9, 1998
The Larkin Bailey Foundation has requested approval of a Planned Unit Development
application. The subject property is bounded by Mingo Road to the east, Garnett Road to the west,
E 106`h Street N to the north, and E 96h Street N to the south. The complete staff report for
OPUD -16 is attached for your information and review.
OPUD -16 consists of 408.7 acres of single - family, multi - family, commercial, and office
development proposed in delineated areas. Multi- family would be located in 39.9 acres (9.8%)
at two locations, apartments would be located near the southeast corner of E 106'h Street N and
Mingo Road and single - family townhouses would be located near Garnett Road south of E 106'h
Street N. Single - family housing and system of greenways would occupy the majority of the
subject property. Open space is proposed for 67.8 acres (16.6 %) and single - family residences
are proposed for 226.9 acres (55.5%). Commercial and office are proposed for 37.4 acres
(9.2 %) near the intersections of arterial roads at E 106"' Street N and Mingo Road, E 106`h Street
N and Garnett Road, and E 96`h Street N and Mingo Road. For the remaining 36.7 acres
(8.9 %), a church is proposed on Garnett Road and school site on Mingo Road.
The layout of these proposed uses capitalizes on the natural features of the site, developing
around low -lying floodplain areas and preserving a substantial amount of meaningful open space.
This system of greenways is the unifying element for this PUD. It allows for a possible network
of interconnected parks and paths linking virtually every part of the subject property. The
greenways also serve as an appropriate buffer between various land uses. The residential density
is comparable to the maximum permitted under conventional zoning though it is important to
note that to reach this density with conventional zoning, no open space would be provided.
The proposed PUD and Outline Development Plan for the subject property are virtually identical
to a previous plan approved through Tulsa County in 1991. The Owasso Planning Commission
unanimously recommended approval of the PUD to Tulsa Metropolitan Area Planning Commission
in April 1991.
Once again, because both OZ -98 -14 and OPUD -16 are interrelated, both require separate action
by the City Council. Because of the common relationship between the two agenda items, staff
will discuss and review both items simultaneously. Please note, an affirmative vote on the
underlying zoning as discussed in the previous memo is necessary before action on this item.
The Owasso Planning Commission reviewed the Planned Unit Development request at their
December 8, 1998 regular meeting. At that meeting, staff recommended approval of OPUD -16
with 18 conditions that are included in the attached report. The Planning Commission approved
the Planned Unit Development by a vote of 4 -0.
1 I 1
Staff recommends approval of Owasso Planned Unit Development #16 with the 18 conditions
contained within the staff report.
ATTACHMENTS
1. OPUD -16 Staff report.
it
MEMORANDUM
' TO: THE PLANNING COMMISSION
CITY OF OWASSO
' FROM: THERON WARLICK
CITY PLANNER
' SUBJECT: OPUD -16 — THE LAKES AT BAILEY RANCH
DATE: December 1, 1998
' CONCEPT OF A PUD
The concept behind a Planned Unit Development is that it provides a creative alternative to a
conventional development where a particular tract is under common ownership or control, and a
detailed plan (Outline Development Plan) for the development of the tract as a unit is proposed
and submitted for public input and review. The PUD allows for greater creativity and flexibility
' than could be achieved by traditional zoning in planning and development of large parcels of
land.
The PUD concept allows the developer to "collect or pick -up" all the developable floor area
allowed by the various parcels zoned commercial or office and all the lots allowed by those
parcels zoned single - family, and "place" them back onto the subject tract based upon an
approved master plan and text (including bulk and area standards) that considers the physical
conditions on and around the entire tract.
The use of a PUD technique is a way to amend a zoning ordinance in accordance with a
complete, coordinated plan of development for a larger parcel, rather than piecemeal the changes
by using variances of the zoning regulations. When properly employed, the PUD can provide
the developer with flexibility and room for creativity in design without sacrificing open space or
unique physical characteristics of a site. In return, the City is provided with a detailed plan that
allows for close scrutiny of a land uses and allocations, open space, and overall conformance to
health, safety, and welfare concerns that the zoning code is designed to protect.
' BACKGROUND
APPLICANT AND STATUS OF APPLICANT: Larkin Bailey Trust, applicant and owner.
' Pittman Poe & Associates, land planners and agents for the applicant.
REQUESTED ACTION AND PURPOSE: A request for a Planned Unit Development (PUD)
supplemental zoning district. The proposed PUD supplemental zoning district will allow a large,
mixed -use, planned development. A proposed development plan detailing land uses, development
standards, site analysis, densities, and open space is enclosed with this packet for your information
' C: \Owasso\Planning Commission \12- 8- 98 \OPUD- 16 \OPUD- 16.doc
1
and review.
LOCATION AND SIZE: The subject property comprises slightly less than two- thirds of the land
in Section 18 and is more particularly described as a portion of the N/2 and the SW /4 of Section 18,
T -21 -N, R -14 -E, totaling 408.7 acres, more or less. The subject property is bounded by Mingo
Road to the east, Garnett Road to the west, E 106' Street N to the north, and E 96'h Street N to the
south. A location map of the proposed PUD is attached in this packet.
EXISTING LAND USE: The subject property is currently undeveloped.
it
I�
SURROUNDING LAND USE: As mentioned previously, the subject property is comprises about
two- thirds of Section 18. Within Section 18, El Rio Vista subdivision is located in the SEA and
Larkin Bailey Elementary is located in the SE /4 SWA. Also in Section 18 are Tulsa County
residential subdivisions: Coventry Gardens (SE /4 SWA SWA), Kelley Ann (E /2 E/2 SWA), and
Combs Addition (NE /4 SE /4). Portions of the subject property abut the rear yards of some of the ,
properties in the above -named developments.
Agricultural land and approximately 15 rural residences are located opposite the two and a half P
linear miles of arterial streets on the north, east, and west. Bailey Ranch Golf Course and Fairways
V Addition are located opposite E 96' Street N to the south of the subject property.
APPLICABLE REGULATIONS: The Zoning Code for the City of Owasso, Chapter 15
"Amendments ", Chapter 8 "Planned Unit Development ", Chapter 4 "Residential District
Provisions ", Chapter 5 "Office District Provisions ", and Chapter 6 "Commercial District
Provisions ".
SITE INFORMATION: The site is currently undeveloped. A detailed site analysis is provided by
the applicant in the proposed development plan. In reviewing the application, the following items
were noted:
Potable Water — The applicant states that water is available from the City of Owasso
and Washington Rural Water District #3. A 1981 court settlement grants the City of
Owasso the opportunity to serve the n it subject site. As a part of that settlement, the
owner must pay Rural Washington Water District #3 a fee of $50 for each tap desired.
The developer can tie -into an existing 10 -inch line on the west side on Garnett Road.
2. Sanitary Sewer — Sewer is available to the site through the City of Owasso. Capacity
is available in the existing 10 -inch line located on site at the midpoint of the eastern
border of Section 18. This is a gravity line that travels from north to south along the
west side of Mingo Road, splitting into an 8 and 10 -inch line just north of E 96th Street
N. At the November 25, 1998 meeting of the Owasso Technical Advisory Committee,
sewers were not noted as a barrier to development of the PUD.
3. Floodplain —A portion of the W/2 NW /4 of Section 18 is located in the FEMA 100 -yr.
Flood Boundary. The developer does not propose construction in the floodplain area
C:\Owasso\Planning Commission \12- 8- 98 \OPUD- 16 \OPUD- 16.doc
(approximately 19.5 acres). Rather, the Outline Development Plan proposes the
floodplain area as lakes and open space.
' 4. Transportation - Paved, two -lane arterial streets abut the subject PAY ro on the north
P
and west and portions of the south and east. The following estimates of traffic volume
' are offered for the benefit of the Planning Commission. (A cautionary note: the
following is rough estimate for review purposes only and does not represent a detailed,
official traffic study):
' a. The
International Association of Traffic Engineers estimates the number
' of trips per day per household as follows:
1. Single - family —10 tpd,
2. Multi - family — 6 tpd,
3. Based on these estimates, the number of trips per day from the
proposed development could reach 16,108 tpd,
'
b. By mutual agreement of Oklahoma transportation planning agencies, a
good level of service for two -lane arterial roads is defined as 10,000
tpd, Level of Service C. This provides good traffic movement with
minimal congestion, and is the standard for development in the future,
c. Traffic from the proposed development would be dispersed along the
'
surrounding arterial roads. For purposes of review, the following
assumptions are made:
1. Mingo Road 25 %,
'
2. Garnett Road 25 %,
3. E 96`h Street N 35 %,
4. E 106th Street N 15 %,
'
d. The estimated trips per day, when added to actual 1997 counts on these
roads, yield the following estimates of volume:
'
1. Mingo Road — 5,200 vpd,
2. Garnett Road — 9,900 vpd,
3. E 106'h Street N — 2,800 vpd,
4. E 96'h Street N 6,800
— vpd.
' Based on the estimated volumes and distributions from this PUD, the arterial roads
surrounding the proposed development would maintain an acceptable level of
service. The previous estimate does not examine off -site traffic impacts of this
development nor does it account anticipated increases in volume caused by
development to the north and south of the subject property. It should be noted that
acceleration/deceleration lanes would be required for this development at all
collector streets intersecting arterial roads. In addition, staff recommends that the
applicant employ access management techniques in commercial areas.
IC:\Owasso\Planning Commission \12- 8- 98 \OPUD- 16 \OPUD- 16.doc
1
5. SKO Railroad - The SKO Rail line crosses the site briefly near the intersection of E ,
106th Street N and Mingo Road. Though rail traffic is extremely light, it is a
consideration in the proposal of higher density development of this portion of the ,
site. No development is anticipated in the small portion of land to the west of the
tracks. The Outline Development Plan indicates that no multi - family areas will abut
the development, however, staff recommends that a barrier fence be erected between '
the comer commercial area and the nearby multi - family areas to reduce the
likelihood of small children straying onto the tracks.
1
ANALYSIS
History
This property was recently annexed into the City of Owasso in November 1998. Upon annexation
the zoning reverted from Tulsa County zoning designations to Owasso AG (Agriculture District)
and an existing PUD approved by the Tulsa Metropolitan Areas Planning Commission (TMAPC)
in 1991 was removed. The proposed PUD and Outline Development Plan for the subject property
virtually identical to a previous plan approved through Tulsa County.
Tulsa County referred the original PUD proposal to the Owasso Planning Commission for
comment and recommendation in a memorandum dated April 10, 1991. The minutes of the April
18, 1991 Planning Commission meeting indicate a motion to recommend that TMAPC approve the
proposed PUD was made by Charles Willey, seconded by Gary Wells. Roll Call was as follows:
Charles Willey — Yes
Gary Wells — Yes
Pat Imbriano — Yes
Ray Haynes — Yes
The motion carried 4 -0.
Review I
The Zoning Code identifies that the Planning Commission shall conduct a public hearing and
shall determine:
(1) Whether the PUD is consistent with the Comprehensive Plan.
(2) Whether the PUD is in harmony with the existing and expected development of
surrounding areas. I
(3) Whether the PUD is a unified treatment of the development possibilities of the OF
project site.
(4) Whether the PUD is consistent with the stated purposes and standards of the PUD
Ordinance.
C:\Owasso\Planning Commission \12- 8- 98 \OPUD- 16 \OPUD- 16.doc
J
1
(a) Permit innovative land development while maintaining appropriate
' limitation on the character and intensity of use assuring
compatibility with adjoining and proximate properties;
1 (b) Permit flexibility within the development to best utilize the unique
physical features of the particular site;
1 (c) Provide and preserve meaningful open space;
I (d) Achieve a continuity of function and design within the
development.
1 Consistencey with the Comprehensive Plan
1 Land Use
The Comprehensive Plan is implemented through the use of the zoning process. This means that
when zoning or PUD requests are presented to the Planning Commission and City Council, they
' should be consistent with the Comprehensive Plan or logical reasons should be presented to
show that the plan needs to be amended.
' The Comprehensive Plan designates the subject property as primarily low intensity residential
with medium intensity commercial- office, surrounded by medium intensity residential for the
corner of E 106'' Street N and Mingo Road, the northeast corner of E 96th St. N and Mingo Road,
' and the southwest corner of E 106th Street N and Garnett Road.
The PUD proposes net densities for residential, commercial, and office that are comparable to the
recommended land use intensities of the Comprehensive Plan, though commercial and office
boundaries do not correspond to the Comprehensive Plan. In standard zoning, borders are drawn
and acreages assigned for each type of land use: commercial, residential, office, etc. A PUD
starts with a conventional zoning overlay, then derives the number of dwelling units and the
amount of commercial/office floor area allowed under conventional zoning, and finally
redistributes these uses with respect to the natural features of the site. Thus, a strict interpretation
of the "boxes" and acreages that typify conventional zoning is not applicable.
With this in mind, the overall development densities are very consistent with the overlay zoning
district proposed in OZ -98 -14 elsewhere in this agenda and in turn, the overlay zoning district is
very consistent Comprehensive Plan. Thus the proposed residential, commercial, and office land
uses within the PUD are consistent with the Comprehensive Plan, though the actual land areas
appear quite different.
Open Space
In contrast, the open space shown on the Comprehensive Plan is nearly contiguous with the open
space shown in the proposed PUD. The developer proposes to preserve low -lying drainage areas
1 CAOwasso\Planning Commission \12- 8- 98 \OPUD- 16 \OPUD- 16.doc
and ponds. These areas are interconnected via greenways that buffer and separate land uses. The
net result is the developer is proposing more open space than is actually called for in the
Comprehensive Plan. The distribution of this open space could facilitate the creation small
parks, interconnected by pedestrian pathways. This is potentially a wonderful amenity for the
area. The open space proposed in the PUD is consistent with the Comprehensive Plan.
Single - Family Homes
Two forms of Single - Family Detached Residential lots are proposed by the applicant. The
majority of the PUD contains Premier Homesites, which are typical RS -3 lots (7,000 sq. ft.
minimum lot area) with comparable yard requirements. Premier Homesites are proposed for 186
acres (46% of the total land area).
One change is recommended. The developer proposes a minimum corner lot side yard of 15 feet
(20 feet if private). Section 430 "Bulk and Area Requirements" of the Owasso Zoning Code
establishes a minimum setback of 25' for all yards (other than the front yards) that abut public
streets. To maintain safe sight distance and avoid unnecessary backing into intersections, staff
recommends that the 25' side yards on corner lots be retained throughout the development.
The developer also proposes up to 212 Patio Homes. These feature smaller lots (5,000 sq. ft.
minimum). Most of the yard requirements are smaller than those of a typical RS -3 lot, but the
lots will retain a minimum 20 foot rear yard and a minimum separation of 15 feet between
buildings. The lots would have a minimum frontage of 50 feet.
Multi - Family Homes
The developer proposes two types of multi - family homes. Portions of the multi - family are
proposed as single - family attached townhouses. These would have a minimum lot width of 22
feet and lot size of 2,200 square feet. The townhouses would retain some private open space
with minimum 20 foot year yards and a maximum 60% lot coverage.
The remaining multi - family apartments are proposed to be constructed to RM -2 standards with
equal or greater yard requirements. The developer proposes a maximum of 718 multi - family
units of both types.
Residential Dwelling Unit Summary
The applicant proposes a maximum of 1,898 dwelling units for the site. The proposed
conventional zoning for the subject property would allow up to 2,033 dwelling units. Thus the
applicant is proposing lower density than is allowed by conventional zoning. In addition, the
applicant is also providing 67.8 acres of open space that would not necessarily be provided under
conventional zoning.
Harmony With Existing and Expected Development
The proposed development would be consistent with the residential and commercial construction
to the south, southeast, and north of the subject property. Since 1991, over 1,700 new single
C:\Owasso\Planning Commission \12- 8- 98 \OPUD- 16 \OPUD- 16.doc
family homes have been constructed in locations throughout the City.
Though the rapid growth of the City has increased the demand for infrastructure and services, the
City has kept pace with development. The proposed PUD, though quite large, is capable of
being served by existing infrastructure and thus is feasible in the short term. In the longer term,
' the introduction of a high - quality residential development with meaningful open space and on-
site commercial facilities represents a more manageable direction for future growth.
' Unified Treatment of the PUD Subject Area
' A review of the applicant's proposed Outline Development Plan finds that the 67.8 acres of
parks, ponds, and open space corridors are its strongest unifying element. The applicant has
capitalized on the use of the natural features of the site, using existing ponds and streams as the
' basis for greenways that tie together the entire development. These same greenways serve as
appropriate buffers between land uses. The greenways provide a tremendous opportunity for
pedestrian movement, and careful development of the commercial shopping areas could help to
make this in some respects, a walking community.
' Consistency with the Purpose and Standards of the PUD
The proposed PUD is consistent with the purposes and provisions set forth in Chapter 8 "Planned
Unit Development" of the Owasso Zoning Code. The applicant proposes an innovative design,
capitalizes on the natural features of the site, provides meaningful open space, and achieves a
continuity of function and design within the proposed development. For the applicant to achieve
the same development intensity under conventional zoning, he would likely have to completely
level the entire site and offer no public open space.
The proposed development satisfies all provisions regarding the Purpose of a PUD, Application,
Outline Development Plan, and Bulk and Area Requirements. The administration of a Planned
Unit Development is ongoing, however. As a PUD implemented, the developer is expected to
' adhere to:
1. The standards set forth in the Outline Development Plan,
' 2. The conditions for approval of the PUD,
3. And the PUD requirements set forth in Chapter 8 of the Owasso Zoning Code,
including but not limited to: Time Limits, Platting, Principal and Accessory Uses,
Signs, Screening, Homeowner's Association, and Parking and Loading.
Other Review /Notice of Hearing
The Owasso Technical Advisory Committee reviewed the proposed PUD supplemental zoning
district at the November 25, 1998 meeting. No comments were received.
IC:\Owasso\Planning Commission \12- 8- 98 \OPUD- 16 \OPUD- 16.doc
Notices of the proposed zoning change were mailed to surrounding property owners and legal
advertisement was published in the Owasso Reporter on November 19, 1998. Copies of both
have been attached for your information and review. Additionally, the subject property was
posted the week of November 15, 1998. To date, the Community Development Department has
received three calls and two subsequent visits regarding the proposed rezoning and development.
In each case, neighboring property owners were seeking additional information regarding the
proposed rezoning and PUD. No written comments opposing the request have been received.
ul ►�•
Staff has reviewed the proposed development and is confident that it will be a successful
development if implemented according to the standards set forth in the Outline Development Plan,
Zoning Code Chapter 8, and following conditions for approval. With sensitive attention to details
such as commercial, office, and open space development, The Lakes at Bailey Ranch stands to
serve as a model for new residential development in the area.
Staff is recommending Planning Commission approval of OPUD -12 with the following
conditions:
(1) That the applicant's Development Text and Conceptual Development Plan be considered '
to be the Outline Development Plan as required by the PUD Chapter of the Owasso
Zoning Code,
(2) That unless specifically set out in the standards and conditions of this PUD, all
development in the proposed subject site shall be in accordance with the overlaying
zoning districts as described in OZ -98 -14 and shall meet all the necessary requirements of
the respective overlay districts,
(3) That a subdivision plat be approved by the Owasso City Council and filed with the
County Clerk's Office prior to the issuance of a building permit. Said covenants shall
incorporate all PUD standards and conditions of approval and make the City of Owasso
beneficiary,
(4) That a reference on page 23 of the PUD text pertaining to a lien being placed on a
Property Owner's Association member's "personal property" be changed to "real
property ",
(5) That minor transfers (15% increase in a development area's density) of dwelling units '
from one residential development area to another can occur if a significant change in the
character of either development is not created, '
(6) That no building permits be issued within any portion of the PUD until all items in
C:\Owasso\Planning Commission \12- 8- 98 \OPUD- 16 \OPUD- 16.doc ,
Chapter 8 "Building Permits" of the Owasso Subdivision Regulations are fulfilled,
(7) All conditions imposed by the Owasso Technical Advisory Committee for subdivision
plat approval be met as conditions of the PUD,
(8) That a detailed drainage report be submitted at the time of platting, and certification of
such document by an engineer,
(9) That within the PUD, the maximum number of dwelling units shall not exceed 1,898
units,
(10) That Acceleration/Deceleration lanes will be required at intersections with PUD collector
streets on E 96`h Street N, E 106`h Street N, Garnett Road, and Mingo Road,
(11) That the developer shall incorporate access management techniques in the development
of commercial areas. Such techniques may include but not be limited to: unified
circulation and parking plans, joint access and parking lot cross access, restriction of the
number of driveways per parcel, controlling driveway spacing, sight distance, and corner
clearance.
(12) That a barrier fence be erected between the SKO Railroad tracks and proposed commercial
area near the corner of E 1060' Street N and Mingo Road and the abutting multi - family area,
(13) Detailed landscaping plans (type, species, size, location, and irrigation) shall be required
to be submitted with site plans of any commercial development. Said plans will be
reviewed by staff and must be approved by the Planning Commission,
(14) That sidewalks be provided on all road frontage within the subject property, including E
96`h Street N, E 106`h Street N, Garnett Road, and Mingo Road,
(15) That the minimum side yard of any corner lot be no less than 25 feet,
(16) That all landscaping plans for the entrances shall be reviewed and approved by the
Owasso Planning Commission and installed prior to the occupancy of any buildings,
(17) That no flag lots are permitted within any portion of the PUD,
(18) If needed, commercial areas may be required to provide on -site detention. This is to be
determined at site plan review for commercial property,
ATTACHMENTS
1. Location Map,
2. Outline Development Plan,
3. Comprehensive Plan Excerpt,
C:\OwassoTlanning Commission \12- 8- 98 \OPUD- 16 \OPUD- 16.doc
4. PUD Application,
5. Affidavit of Publication.
ENCLOSURES
1. PUD Development Plan and Text.
CAOwasso\Planning Commission \12- 8- 98 \OPUD- 16 \OPUD- 16.doc
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E 98th Strad North
Outline Devebffnent Plan
The Lases
at
Bailey Ranch
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'
Please publish the following legal advertisement in the
November 19, 1998 edition of the Owasso Reporter.
Please send Proof of Publication to:
City of Owasso
'
ATTN: Theron Warlick
P.O. Box 180
Owasso, OK 74055
'
Please bill publication costs to:
Pete Kourtis
'
PO Box 419
Owasso, OK 74055
' RE: The Lakes Rezoning
' NOTICE TO THE PUBLIC OF A HEARING ON A
PROPOSED AMENDMENT TO THE ZONING ORDINANCE
OF THE CITY OF OWASSO, OKLAHOMA
APPLICATION: OWASSO PLANNED UNIT
' DEVELOPMENT SIXTEEN (OPUD -16)
Notice is hereby given that a public hearing will be held before the
ir. Owasso Planning Commission, in the Owasso Community Center,
Owasso, Oklahoma, at 7:00 P.M. on the 8" day of December, 1998.
' At that time and place, consideration will be given to the proposed
change of the zoning classification of the following described
' property:
A TRACT OF LAND IN SECTION 18, TOWNSHIP 21 NORTH,
' RANGE 14 EAST, CONTAINING THE NORTHWEST
QUARTER (NW /4) AND THE NORTHEAST QUARTER (NE /4)
AND THE SOUTHWEST QUARTER (SW /4) OF SAID
SECTION 18, LESS AND EXCEPT THE ATCHISON, TOPEKA
AND SANTA FE RAILROAD RIGHT -OF -WAY AND LESS
AND EXCEPT THE NORTHEAST QUARTER (NE /4),
SOUTHWEST QUARTER (SW /4), NORTHWEST QUARTER
(NW /4), LESS AND EXCEPT THE WEST HALF (W /2),
SOUTHWEST QUARTER (SW /4), NORTHWEST QUARTER
' (NW /4), LESS AND EXCEPT:
IOPUD 16 - Page 1 of 5
A TRACT OF LAND LOCATED IN THE SOUTHEAST
QUARTER (SE /4) OF THE SOUTHWEST QUARTER (SW /4) ,
OF SECTION 18, TOWNSHIP 21 NORTH, RANGE 14 EAST
OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY,
STATE OF OKLAHOMA, MORE PARTICULARLY I
DESCRIBED AS FOLLOWS:
BEGINNING AT A POINT LOCATED 400.0 FEET WEST OF
,
THE SOUTHEAST CORNER OF SAID SOUTHEAST
QUARTER (SE /4); THENCE S 88 °54'33 "W ALONG THE
SOUTH LINE OF SAID SECTION A DISTANCE OF 750.00
'
FEET; THENCE N 01'05'27"W A DISTANCE OF 204.29 FEET;
THENCE ALONG A CURVE TO THE RIGHT HAVING A
RADIUS OF 340.37 FEET AND A CENTRAL ANGLE OF
'
41 030'33" A DISTANCE OF 246.59 FEET; THE CHORD OF
SAID CURVE BEARING N 19 039'49 "E A DISTANCE OF
241.23 FEET; THENCE N 40 °25'06 "E A DISTANCE OF 544.92
FEET; THENCE ALONG A CURVE TO THE LEFT HAVING A
RADIUS OF 480.00 FEET AND CENTRAL ANGLE OF
10018'10" A DISTANCE OF 86.31 FEET, THE CHORD OF
SAID CURVE BEARING N 35 016'01 "E A DISTANCE OF 86.20
FEET; THENCE S 59 °53'04 "E A DISTANCE OF 294.96 FEET;
THENCE S 01005'27"E A DISTANCE OF 754.52 FEET TO THE
POINT OF BEGINNING, LESS AND EXCEPT:
A TRACT OF LAND LOCATED IN THE SOUTHEAST
QUARTER (SE /4) OF THE SOUTHWEST QUARTER (SW /4)
OF SECTION 18, TOWNSHIP 21 NORTH, RANGE 14 EAST
OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY,
STATE OF OKLAHOMA, MORE PARTICULARLY
DESCRIBED AS FOLLOWS:
BEGINNING AT THE SOUTHEAST CORNER OF THE
SOUTHEAST QUARTER (SE /4) OF THE SOUTHWEST
QUARTER (SW /4) OF SAID SECTION: THENCE S 88 °54'33 "W
ALONG THE SOUTH LINE OF SAID SECTION A DISTANCE
OF 400.00 FEET; THENCE N 01'05'27"W A DISTANCE OF
320.00 FEET; THENCE N 88 °54'35 "E A DISTANCE OF 399.11
FEET TO A POINT ON THE WEST LINE OF EL RIO VISTA III
SUBDIVISION, SAID POINT ALSO BEING LOCATED ON
THE EAST LINE OF SAID SOUTHWEST QUARTER (SW /4);
THENCE SOUTHERLY ALONG SAID WEST LINE OF EL RIO
OPUD 16 - Page 2 of 5
' VISTA III SUBDIVISION AND ALONG SAID S EAST LINE OF
' SAID SOUTHWEST QUARTER (SW /4) A DISTANCE OF
320.00 FEET TO THE POINT OF BEGINNING, LESS AND
EXCEPT:
' A TRACT OF LAND LOCATED IN THE SOUTHWEST
QUARTER (SW /4) OF SECTION 18, TOWNSHIP 21 NORTH,
RANGE 14 EAST, COMMENCING AT THE SOUTHEAST
CORNER OF THE SOUTHWEST QUARTER (SW /4) OF SAID
SECTION 18; THENCE S 88 °54'33 "W ALONG THE SOUTH
' LINE OF SAID SECTION 18, A DISTANCE OF 1150.00 FEET
TO THE POINT OF BEGINNING; THENCE S 88 °54'33 "W,
ALONG THE SOUTH LINE OF SAID SOUTHWEST
' QUARTER (SW /4) A DISTANCE OF 685.00 FEET, THENCE N
01005'27"W A DISTANCE OF 470.00 FEET; THENCE N
88 054'33 "E A DISTANCE OF 20.00 FEET; THENCE N
01 005'27 "W A DISTANCE OF 330.00 FEET; THENCE N
88 054'33 "E A DISTANCE OF 510.00 FEET; THENCE S
49 034'54 "E A DISTANCE OF 425.39 FEET; THENCE S
' 40 025'06 "W A DISTANCE OF 117.80 FEET; THENCE ALONG
A CURVE TO THE LEFT HAVING A CENTRAL ANGLE OF
41 030'33" AND A RADIUS OF 340.37 FEET A DISTANCE OF
' 246.59 FEET; THENCE S 01'05'27"E A DISTANCE OF 204.29
FEET TO THE POINT OF BEGINNING, LESS AND EXCEPT:
' A TRACT OF LAND LOCATED IN THE EAST HALF (E /2) OF
THE EAST HALF (E /2) OF THE SOUTHWEST QUARTER
(SW /4) OF SECTION 18, TOWNSHIP 21 NORTH, RANGE 14
' EAST OF THE INDIAN BASE AND MERIDIAN, TULSA
COUNTY, STATE OF OKLAHOMA, MORE PARTICULARLY
' DESCRIBED AS FOLLOWS:
COMMENCING AT THE SOUTHEAST CORNER OF THE
SOUTHWEST QUARTER (SW /4) OF SAID SECTION;
THENCE N 01015'03"E ALONG THE EAST LINE OF SAID
SOUTHWEST QUARTER (SW /4) A DISTANCE OF 320.00
FEET TO THE POINT OF BEGINNING, THENCE S
88 054'33 "W ALONG THE NORTH LINE OF THE CHURCH
PROPERTY A DISTANCE OF 399.11 FEET TO A POINT ON
' THE EAST LINE OF THE SCHOOL PROPERTY; THENCE N
01005'27"W ALONG SAID EAST LINE A DISTANCE OF
434.52 FEET; THENCE N 59 °53'04 "W ALONG THE
' NORTHERLY LINE OF SAID PROPERTY A DISTANCE OF
IOPUD 16 - Page 3 of 5
294.96 FEET; THENCE ALONG A CURVE TO THE LEFT
HAVING A RADIUS OF 480.00 FEET AND CENTRAL ANGLE
OF 22 021'18" A DISTANCE OF 187.28 FEET, THE CHORD OF
SAID CURVE BEARING N 18 056'16 "E A DISTANCE OF
186.10 FEET; THENCE N 07 °45'37 "E A DISTANCE OF 150.37
FEET, THENCE ALONG A CURVE TO THE LEFT HAVING A
RADIUS OF 480.00 FEET AND CENTRAL ANGLE OF
22 045'00" A DISTANCE OF 190.59 FEET, THE CHORD OF
SAID CURVE BEARING N 03 036'53 "W A DISTANCE OF
189.34 FEET; THENCE N 14 °59'23 "W A DISTANCE OF 178.44
FEET; THENCE N 88 °54'35 "E A DISTANCE OF 612.15 FEET
TO A POINT ON THE WEST LINE OF EL RIO VISTA III
SUBDIVISION, SAID POINT ALSO BEING LOCATED ON
THE EAST LINE OF SAID SOUTHWEST QUARTER (SW /4);
THENCE S 01 015'03 "E ALONG SAID WEST LINE OF EL RIO
VISTA III SUBDIVISION AND ALONG SAID EAST LINE OF
SAID SOUTHWEST QUARTER (SW /4) A DISTANCE OF
1273.14 FEET TO THE POINT OF BEGINNING, LESS AND
EXCEPT A TRACT OF LAND:
COMMENCING AT THE SOUTHEAST CORNER OF THE
SOUTHWEST QUARTER (SW /4) OF SECTION 18,
TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE INDIAN
BASE AND MERIDIAN, TULSA COUNTY, STATE OF
OKLAHOMA; THENCE N 00 °59'11 "W A DISTANCE OF
320.00 FEET TO THE POINT OF BEGINNING; THENCE S
88 054'35 "W A DISTANCE OF 1.48 FEET TO A POINT;
THENCE N 01015'03"W A DISTANCE OF 1273.14 FEET TO A
POINT; THENCE N 88 054'35 "E A DISTANCE OF 7.34 FEET
TO A POINT ON EAST LINE OF THE SOUTHWEST
QUARTER (SW /4) OF SECTION 18, AND ON THE
WESTERLY LINE OF EL RIO VISTA IV, A SUBDIVISION IN
A PART OF THE NORTH HALF (N /2) OF THE SOUTHEAST
QUARTER (SE /4) OF SECTION 18, TOWNSHIP 21 NORTH,
RANGE 14 EAST, TULSA COUNTY, OKLAHOMA; THENCE
S 00 059'11 "E ALONG THE QUARTER SECTION LINE AND
ALONG THE WESTERLY LINE OF EL RIO VISTA IV AND
EL RIO VISTA III A DISTANCE OF 1273.14 FEET TO THE
POINT OF BEGINNING, SAID TRACT CONTAINING 408.7
ACRES, MORE OR LESS.
The general location of the property is BETWEEN MINGO ROAD
AND GARNETT ROAD AND E 96TH STREET N AND E 106TH
OPUD 16 - Page 4 of 5
ISTREET N.
' To be considered is a rezoning to PUD (Planned Unit Development)
supplemental zoning district, subject to underlying zoning districts
of RS -3 (Residential Single - Family Medium Density District), RM-
' 2 (Residential Multi - Family Medium Density District), OL (Light
Office District), CS (Commercial Shopping Center District), and CG
(General Commercial District).
' All persons interested in this matter may be present at the hearing
and present their objections to or arguments for any or all of the
above matters.
In the event that such proposed rezoning is approved, in whole or in
' part, by the Owasso Planning Commission, said Planning
Commission shall submit its recommendation to the City Council of
the City of Owasso for its consideration and action, as provided by
' law.
The City Council's review of the recommendation of the Planning
' Commission on the proposed rezoning shall be at a meeting time and
place to be determined by the Council, said information to be
available from the Owasso Community Development Director.
' A map showing the proposed rezoning accompanies this notice. For
more information on the proposed rezoning, contact the Owasso
' Community Development Department, City Hall, 207 S. Cedar,
Owasso, Oklahoma 74055, or phone (918) 272 -2251.
IDated at Owasso, Oklahoma, this 13`' day of November, 1998.
' Theron Warlick
City Planner
IJ
IOPUD 16 - Page 5 of 5
Affidavit Of Publication
OWASSO REPORTER
STATE OF OKLAHOMA, TULSA COUNTY, ss:
,
Bill R. Retherford, of lawful age, being duly sworn
and authorized, says that he is the publisher of the
Owasso Reporter, a weekly newspaper published in
the City of Owasso, Tulsa County, Oklahoma, a news-
paper qualified to publish legal notices, advertise-
ments and publications as provided in Section 106 of
'
Title 25, Oklahoma Statutes 1971 and 1983 as
amended, and thereafter, and complies with all other
requirements of the laws of Oklahoma with reference
,
to legal publications.
That said notice, a true copy of which is attached
hereto, was published in the regular edition of said
newspaper during the period and time of publication
and not in a supplement, on the following dates:
November 1 ,199_
�;A4
Subscribed and sworn to before me this ao
day of/�
r— iv ��aiy i uuiaa.
expi res*
My Commission
1 ?001
PUBLISHER'S FEE $ R6 6 .�'
INTEROFFICE MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL, CITY OF OWASSO
FROM: RANDY CUNNINGHAM aWe--
SUBJECT: NAME THAT PARK CONTEST
DATE: 12/14/98
On Monday, November 30, I was announced as the winner of the contest to name the park on
86th Street at 120tH E. Ave. My family and I were pleased to have won and have given much thought
to a proper name for this park.
In order to honor the City and its population we have decided on the following name for the
park. We ask the Mayor and Council to accept the new name of the park as:
"PRIDE PARK"
Not only does the. name imply pride in our city, pride in our state, but also pride in our country
in these difficult times we are going through. It is also our intention to honor the "Pride of Owasso"
for their contribution to our community. We hope you find this name appropriate and we look
forward to seeing the new name and sign in place.
If you have any questions or comments, feel free to contact me at my residence or work. Again,
thank you for the privilege of helping to shape our community for the future.
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
BACKGROUND:
THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
TIMOTHY ROONEY
ASSISTANT CITY MANAGER
"NAME THAT PARK"
PROPOSED NAME
December 9, 1998
This years' United Way fund raising campaign for city employees consisted not only of the
direct donation through payroll deduction, but also the "Name That Park" contest for the city
park on E. 86th Street North between Three Lakes II and Lakeridge Additions.
On November 30, 1998, at the annual "Light's On Ceremony" for Winter Wonderland, the
winning entry for the "Name That Park" contest was selected by Ms. Peggy Robinson of the
Owasso Reporter. The winning entry was purchased by Mr. Randy Cunningham of the Owasso
Police Department and he has requested to name the park on E. 86th Street North - "Pride
Park."
Slightly over $200 was raised for United Way through this fund raising effort, which has
contributed to the most successful campaign ever for city employees. If approved by the
Council, the park's name will be changed from "Ram Park" to "Pride Park" for a period of two
years.
The sign, when it is completed, will be placed in the park and is being donated by Garrett Signs
of Owasso.
RECOMMENDATION
Staff recommends Council approval of the name "Pride Park" for the city park located on E.
86th Street North in Owasso (Ram Park).
ATTACHMENTS
1. Location map
PUD 10
RM-2 i, Lill
R
L
t.. 13m CT N 92nd F
AG
9
E. 1
% PUD 10
AG
SMITH
• ELEM. RS-3 t S STT NO
SCHOOL
91st ST. N-I
go. sl N.
90 ST NO. ST. NO
ki
PUD 10
99111 ST.
RS
AG
I OWASSO
SR. HIGH
Is SCHOOL
s
670 z E 86th PL N.
SOL PUDI I
n n n �� , � 1 i� ' \ww
GG
r• sxel r. /�
om
G
95m ST NO
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-
341n ST. N.
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83rd PL. A. N.
Al
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82nd P-
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92nd ST.
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13,d PL
82nd ST r
1
MEMORANDUM
' TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
iFROM: TIMOTHY ROONEY
ASSISTANT CITY MANAGER
' DAVID WARREN
PARKS SUPERINTENDENT
SUBJECT: AWARD OF BID FOR RESTROOM CONSTRUCTION
OWASSO SPORTS PARK
' DATE: December 9 1998
BACKGROUND
C GROUND:
' In October of 1997, the citizens of Owasso approved a 10 million dollar bond issue for Capital
Improvement Projects within the City of Owasso. Projects within that bond issue included street
and intersection improvements, remodeling and expansion of existing facilities, and
improvements to the Owasso Sports Park. Included as one of the projects for Sports Park
improvements was the construction of an additional restroom.
In Staff developed a bid packet and plans for the construction of the additional restroom at the
Sports Park and solicited bids in August of this year. The plans and bid packet were largely
" based upon the initial restroom which was constructed and completed at the Sports Park earlier
in the year. Slight modifications were made to the original design based on the completed
restroom, staff observations, as well as user comments and suggestions. Those changes
consisted of a change in the location of water facets for easier access, additional floor drains,
and minor language changes for clarification.
Bids were submitted for consideration and were opened on September 1, 1998. Two bids were
received for the construction of the restroom facility; the lowest of the two being submitted by
Pettijohn Construction for $102,775. Pettijohn Construction was awarded the bid on the
previous restroom project at $85,405. The bid submitted for the construction of the second
restroom represented over a $17,000 increase in less than 10 months. As a result, staff
recommended rejection of those bids and Council authorization to solicit bids once again.
n
_a
Y
Requests for bids were once again advertised and a mandatory pre -bid meeting was conducted. '
Those bids were submitted for consideration and were opened on November 30, 1998. Five bids
were received for the construction of the facility:
Name of Bidder
Bid
Sports Park, Inc
$ 85,405.00
Builder's Unlimited Inc
101,233.00
KBM Construction Services
111,818.00
Harrington Construction
119,750.00
Judds Bros Construction Co
135,740.00
A review of the bids submitted indicates that all bids did meet bid specification requirements.
Further review indicates that Sports Park, Inc is the lowest bid for the construction of the
restroom facility at $85,405.
FUNDING:
While the bids submitted by Sports Park, Inc is identical to the cost for the construction of the
first restroom at the Sports Park, it does exceed the amount budgeted for construction by
$20,405, as the bond project had identified a budget of $65,000 for the restroom construction.
Be advised, however, that the actual construction cost for the restroom, or the final cost to the
city, is likely to be closer to, if not lower than, the $65,000 figure.
Sports Park, Inc is a group of local developers within our community consisting of Buford
Williams, Noble Sokolosky, Tom Kimball, and Pete Kourtis. Shortly after the opening of the
bids, staff met with this group to discuss their intentions if they were to be awarded the bid.
Sports Park, Inc has planned to solicit donations for the project from material suppliers and other
entities that they have utilized in the past for their individual developments. Upon securing these
donations, the suppliers and vendors will then make a donation of materials to the City of
Owasso specifically for the construction of the restroom facility. The value of that donation will
then be determined, and it is the intention of Sports Park, Inc to then request a change order to
the bid, reducing the total cost of construction by the value of the materials donated. Each
donation of material would require Council action, as would necessary change orders.
ADDITIONAL COMMENTS:
It is staff's understanding that several donations are already in the process of being secured
through the assistance of Mr. Henry Harker of Budgett Industries, as well as through their
individual efforts. This type of partnership and spirit of cooperation among developers is not
common in many communities and it is precisely what makes our community special.
Fortunately, the City of Owasso, its residents, and the children that utilize the Sports Park will
greatly benefit as a result of their progressive nature and community concern.
FA,
RECOMMENDATION:
Staff recommends the contract for the proposed Sports Park restroom facility be awarded to
Sports Park, Inc in the amount of $85,405.
ATTACHMENTS:
1. Memorandum dated September 29, 1998 requesting authorization to reject all bids.
2. Bid Documents
3. Bid Tally Sheet
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: TIMOTHY ROONEY
ASSISTANT CITY MANAGER
DAVID WARREN '
PARKS SUPERINTENDENT
SUBJECT: REQUEST FOR THE COUNCIL TO AUTHORIZE STAFF TO ,
REJECT ALL SUBMITTED BIDS FOR THE PROPOSED RESTROOM
FACILITY
DATE:
BACKGROUND:
September 29, 1998
In October of 1997, the citizens of Owasso approved a 10 million dollar bond issue for Capital
Improvement Projects within the City of Owasso. Projects within that bond issue included street
and intersection improvements, remodeling and expansion of existing facilities, and
improvements to the Owasso Sports Park. Included as one of the projects for Sports Park
improvements was the construction of an additional restroom.
Staff developed a bid packet and plans for the construction of the additional restroom at the
Sports Park and solicited bids in August of this year. The plans and bid packet were largely
based upon the initial restroom which was constructed and completed at the Sports Park earlier
in the year. Slight modifications and changes were made to the original design based on the
completed restroom, staff observations, as well as user comments and suggestions. Those
changes consisted of a change in the location of water faucets for easier access, additional floor
drains, and minor language changes for clarification.
Bids were submitted for consideration and were opened on September 1, 1998. Two bids were
received for the construction of the restroom facility:
Name of Bidder
Pettijohn Construction
Do All Construction, Inc.
Bid
$ 102,775.00
$ 133,627.00
A review of the bids submitted indicated that it did not meet budget constraints. While the 1997
bond issue had a budgeted allocation of $65,000 for the restroom, staff had anticipated a figure
closer to the $85,405 awarded bid on the previous restroom. A bid in excess of $100,000 was
not expected. In addition to the review of the bids submitted, a memorandum was submitted by
Mr. Pettijohn, which in his words, explained why the bid was so high. This memorandum is
attached for your information and review. Quite simply, staff is not satisfied with this
explanation and believes this facility can be constructed for a lesser amount.
s
t
e
The staff is currently in the process of evaluating options which may include advertising once
again for bids on the construction of the restroom or a private - public sector partnership to
construct the facility. Upon completion of the evaluation process, staff will update the Council
regarding the restroom facility and its construction process.
RECOMMENDATION:
Staff recommends Council authorization to reject all bids for the Restroom Facility at the
Owasso Sports Park.
ATTACHMENT
1. Bid Tabulation Sheet
2. Memorandum from Mr. Pettijohn
BID FORM
RESTROOM FACILITY
AT THE OWASSO SPORTS PARK
ITEM # DESCRIPTION
001
Site Work
002
Concrete (Footings, Slab & Porches)
003
Masonry
004
Rough Carpentry
005
Thermal and Moisture Protection
006
Doors
007
Finishes
008
Specialties (Restroom Accessories)
009
Mechanical
Alt No. 1
Standing Seam Metal Roof
TOTAL BID FOR RESTROOM FACILITY
ESTIMATED COST OF DONATED MATERIALS $,
TOTAL BID FOR RESTROOM FACILITY
LESS DONATED MATERIALS
$ 101W
Sao 0
1198 00200 - 3 of 6
BID
$
/ITO
$
Zq, ro•�
$
$
ISM
$
Y190
ESTIMATED COST OF DONATED MATERIALS $,
TOTAL BID FOR RESTROOM FACILITY
LESS DONATED MATERIALS
$ 101W
Sao 0
1198 00200 - 3 of 6
u
W
v
A Partnership
By: —
(Firm Name)
(General Partner)
Business address:
Phone No.:
A Corporation
By: �w4J.# . .S� ., K, Mt
(Corporation Name)
NIA' k.—A
(State of Incorporation)
(Corporate Seal)
Attest:
(Name of Person Authorized to Sign)
Ae -y it A f
(Title)
(Secretary)
Business address: I z3 yc� �i �' A14-C
Phone No.: ---) 2 -o t-P o
(SEAL)
Id BID
1198 00200 - 5 of 6
SECTION 00220
BID AFFIDAVITS
The following affidavits are to accompany the bid:
A. NONCOLLUSION AFFIDAVIT
STATE OF OY.1►, A"MA )
ss
COUNTY OF fftlhlk
QIiJt'11W4 ! •k P -K, /Kc • , of lawful
age, being first duly sworn, on oath says that Whe is the agent authorized by the bidder to
submit the attached bid. Affiant further states that the bidder has not been a party to any
collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed
price or to refrain from bidding; or with any government official or employee as to quantity,
quality, or price in the prospective contract, or any other terms of said prospective contract; or
in any discussions between bidders and any government official concerning exchange of money
or other thing of value for special consideration in the letting of a contract; that the
bidder /contractor has not paid given or donated or agreed to pay, give or donate to any officer
of employee of (-1J,. J� I (or other entity) any money or oth ^-
thing of value, either direct y or indirectly in the procuring of the award of a contract pursuai
to this bid.
w'«-�
lot,, Cdj' .f
Subscribed and sworn to before me this �cT� day of c 19 .
Irrririi,, �-
ENO -
-
c)-- i
Notary Public
BLIC
0 ; IN AND FOR
`
• STATE O
•��� SA CC" ��►
BID AFFIDAVITS
1198 00220 - I of 2
I �
I �
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op
WI
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r
i
1
n
ii
F
F�
BID OPENING
SPORTS PARK RESTROOM FACILITY
November 30, 1998 - 2:00 p.m.
BIDDER
TOTAL BID
Harrington Construction
7 S 0 °"
KBM Construction Services
J ��
E- o,i
Builder's Unlimited Inc
3 3 e `
Sports Park Inc
FS:
1i' o E
Judds Bros Constructon Co
is S
?1/6 10 Q
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: RONALD D CATES
CITY ATTORNEY
SUBJECT: DISCLAIMER OF INTEREST IN EASEMENT CLOSING MATTER
DATE: December 8, 1998
BACKGROUND:
1 This agenda item relates to a legal action necessary when an easement within the city limits of
Owasso is closed. The person or entity requesting the easement closure files an application for a
hearing to foreclose the right to reopen and judicially vacate the easement subsequent to approval
by the City Council. The City must then file a Disclaimer of Interest, disclaiming any right, title,
or interest it may have in and to the property in question. Ordinance #580, approved by the City
Council on July 7, 1998, formally adopted the action taken by the Council to close the easement.
I have reviewed the filings related to this case, and, including the "Disclaimer of Interest" prepared
by Counsel for ACE Custom Homes Inc, to be filed on behalf of the City as a recommended course
of action.
RECOMMENDATION:
The staff recommends the Council take action to authorize the City Attorney to file a disclaimer in
!� the matter of the application of ACE Custom Homes Inc to vacate a portion of an easement in The
Fairways II at Bailey ranch.
' ATTACHMENT:
1. Disclaimer of Interest
I I
IN THE DISTRICT COURT WITHIN AND FOR TULSA COUNTY
STATE OF OKLAHOMA
In the Matter of the Application of )
A.C.E. Custom Homes, Inc. to )
Vacate a Portion of an Easement )
in The Fairways II at Bailey Ranch ) No. CJ -98 -05521
DISCLAIMER
Comes now the City of Owasso and disclaims any right, title, or interest it may
have in and to the following described real estate:
The Southerly three (3) feet of the North eleven (11) feet of Lot Six (6),
Block Two (2), THE FAIRWAYS II AT BAILEY RANCH, an Addition to the
City of Owasso, Tulsa County, State of Okalhoma, according to the
recorded Plat thereof;
I �
II
Dated this _ day of , 1998. '
CITY OF OWASSO I
By:
Denise Bode, Mayor
STATE OF OKLAHOMA )
ss
COUNTY OF TULSA )
Before me, the undersigned, a Notary Public in and for said County and
State, on this day of , 1998, personally appeared Denise Bode,
to me known to be the identical person who subscribed the name of the maker thereof
to the foregoing instrument as its Mayor and acknowledged to me that she executed the '
same as her free and voluntary act and deed and as the free and voluntary act and deed
of such corporation, for the uses and purposes therein set forth.
Given under my hand and seal of office the day and year last above written.
My Commission Expires:
25198
el
Notary Public
d-
b MEMORANDUM
1
1
t
1
TO: THE HONORABLE MAYOR & CITY COUNCIL
CITY OF OWASSO
FROM: JEFF HANCOCK
CITY MANAGER
SUBJECT: TAX INCREMENT FINANCING POLICY
DATE: October 29, 1998
BACKGROUND:
On September 10, 1998, the Owasso Economic Development Authority approved the following
motion on Tax Increment Financing: "To approve the concept of TIF and to encourage the City
of Owasso officials to set up a Policy Committee in conjunction with Vision Owasso."
Previous to this resolution, staff worked with members of the Economic Development Committee
of Vision Owasso to explore the various uses of tax increment financing to finance infrastructure
improvements in targeted areas of development. The committee, headed by Mr David Vines,
requested Mr Frederick Emmer, City of Tulsa Urban Development Department, to provide an
overview on the manner in which Tulsa and other Oklahoma communities have used this local
initiative to attract business investment and jobs to targeted areas of the city. An Executive
Summary produced by Mr Emmer is attached.
This innovative financing tool could help attract additional capital investment and jobs. This tool
could also serve to provide adequate financing to support the development of water, wastewater,
drainage, and roadway infrastructure to targeted areas of growth and development throughout the
city. Staff is reviewing potential projects throughout the city that are presently inadequately
served by water, wastewater, drainage, and roadway infrastructure, and that might be possible TIF
projects.
The following represents a proposed plan of action for considering Tax Increment Financina
within the City of Owasso:
• At this City Council meeting, the City Council would indicate their willingness to further
consider the development of appropriate Tax Increment Financing Policy by authorizing the
creation of a TIF Policy Review Committee;
TAX INCREMENT FINANCING POLICY
NOVEMBER 3, 1998
PAGE 2
• At a later City Council meeting, the Mayor, with approval of the City Council, would appoint
members to a TIF Policy Review Committee, who would be responsible for making
recommendations to the City Council on a proposed TIF policy;
• The makeup of the TIF Policy Review Committee would be at the discretion of the Mayor and
City Council, and might include representatives from the City Administration, City Planning
Commission, Tulsa County, Owasso Public Schools, Tulsa City- County Library System, Tulsa
Technology Center, Vision Owasso, and /or community members -at- large;
• The TIF Policy Review Committee could seek guidance from the City's Community
Development, Public Works, Finance and Economic Development Departments;
• The Policy Review Committee would study TIF and then submit a proposed TIF Policy to the
Owasso City Council for review and possible approval;
• Upon approval of the TIF Policy by the Owasso City Council, the Owasso TIF Policy document
would guide future potential TIF projects. (Attached is a TIF Policy from the City of Sand
Springs.)
RECOMMENDATION:
Staff recommends that the City Council indicate their willingness to consider the development of
an appropriate Tax Increment Financing Policy and authorize the creation of a TIF Policy Review
Committee. Members of the committee would be appointed by the Mayor and confirmed by the
City Council. Makeup and members of the committee will be determined by the Mayor and City
Council at a later date.